MINUTES OF THE Extraordinary Meeting
HELD ON 7 May 2014
PRESENT:
Mayor Ned Mannoun
Councillor Balloot
Councillor Hadchiti
Councillor Harle
Councillor Karnib
Councillor Mamone
Councillor Ristevski
Councillor Shelton
Mr Rob Noble, Acting Chief Executive Officer
Ms Julie Hately, Executive Director
Ms Toni Averay, Acting Executive Director
Ms Billie Sankovic, Group Manager Strategy and Executive
Mr Mathew Walker, Group Manager Business Excellence
Ms Kiersten Fishburn, Group Manager Community and Culture
Mr Gino Belsito, Group Manager City Presentation
Ms Nadia Napoletano, Group Manager Governance
Mr Michael Cullen, Group Manager Economy and Engagement
Mr Raj Autar, Group Manager Infrastructure and Environment
Ms Carole Todd, Acting Group Manager Planning and Growth
OPENING 6.04pm
PRAYER The prayer of the Council was read by Council’s Service Manager Council and Executive Services, George Georgakis.
APOLOGIES Deputy Mayor Hadid, Councillors Stanley and Waller.
CONDOLENCES Nil
FILE NO: 080659.2014
SUBJECT: Draft 2013-17 Delivery Program and 2014-15 Operational Plan and Budget
|
RECOMMENDATION
That Council:
1. Places the draft Delivery Program and Operational Plan including the draft 2014/15 Budget and Revenue Pricing Policy (Schedule of Fees and Charges) on public exhibition for a period of 28 days to allow for public comments and submissions.
2. Receives a further report after a review of public submissions at its meeting scheduled to be held on Wednesday 25 June 2014.
|
|
Motion Moved: Clr Harle Seconded: Clr Mamone
That this item be dealt with later at the meeting.
On being put to the meeting the motion was declared CARRIED. |
FILE NO: 074948.2014
SUBJECT: Contract WT2292 - Public lighting Works at Bernera and Kurrajong Roads, Prestons
|
RECOMMENDATION
That Council:
1. Adopts the recommendation put forward in the confidential report provided under separate cover.
2. Keeps confidential the details supplied under separate cover containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would if disclosed, prejudice the commercial position of the person who supplied it.
|
|
Motion Moved: Clr Hadchiti Seconded: Clr Shelton
That Council:
1. Accepts the Tender from Connect Infrastructure Pty Ltd for Tender WT2292 - Public Lighting Works at Bernera and Kurrajong Roads, Prestons for the GST inclusive price of $718,839.00.
2. Makes public its decision regarding WT2292 - Public Lighting Works at Bernera and Kurrajong Roads, Prestons.
3. Notes that the Executive Director will finalise all details and sign the letter of Acceptance following publication of draft Minutes on Council website for the tender, giving it contractual effect, in accordance with delegated authority.
4. Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10(A)(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.
On being put to the meeting the motion was declared CARRIED.
Councillors voted unanimously for this motion |
FILE NO: 079606.2014
SUBJECT: Tender WT2273 - Construction of Culvert at Creek Crossing, Pacific Palms Circuit, Hoxton Park
|
RECOMMENDATION
That Council:
1. Adopts the recommendation put forward in the confidential report provided under separate cover.
2. Keeps confidential the details supplied under separate cover containing information on the submissions received, pursuant to the provisions of Section10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would if disclosed, prejudice the commercial position of the person who supplied it.
|
|
Motion Moved: Clr Shelton Seconded: Clr Harle
That Council:
1. Accepts the Tender submission of Option 2 from Civil Construction Pty Ltd for WT2273 - Construction of Culvert at Creek Crossing, Pacific Palms Circuit, Hoxton Park for the GST inclusive price of $931,128.00. This quote was accepted on the basis of Liverpool City Council providing the culvert units to the successful contractor.
2. Accepts the quotation submitted by Malek Fahd Islamic School for the supply of culvert units at the GST inclusive price of $110,000.00.
3. Makes public its decision regarding WT2273 – Construction of Culvert at Creek Crossing, Pacific Palms Circuit, Hoxton Park.
4. Notes that the Executive Director will finalise all details and sign the Letter of Acceptance following publication of draft minutes on Council website for the tender, giving it contractual effect, in accordance with delegated authority.
5. Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. On being put to the meeting the motion was declared CARRIED.
|
|
Vote for: Clr Balloot Clr Hadchiti Clr Harle Clr Karnib Clr Mamone Clr Ristevski Clr Shelton Vote against: Mayor Mannoun |
FILE NO: 079565.2014
SUBJECT: Master Planning Steering Committee Minutes - 19 March 2014, 7 April 2014 and 28 April 2014
|
RECOMMENDATION
That Council:
1. Receives and notes the Minutes of the Master Planning Steering Committee Meeting held on 19 March 2014, 7 April 2014 and 28 April 2014;
2. Adopts the recommendation put forward in the confidential report provided under separate cover; and
3. Keeps confidential the minutes supplied under separate cover containing information pursuant to the provisions of s10A(2)(c) of the Local Government Act 1993 as it contains information that would if disclosed confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.
|
|
Motion Moved: Clr Hadchiti Seconded: Clr Balloot
That Council:
1. Receives and notes the Minutes of the Master Planning Steering Committee Meetings held on 19 March 2014, 7 April 2014 and 28 April 2014.
2. Keeps confidential the minutes attached minutes containing information pursuant to the provisions of s10A(2)(c) of the Local Government Act 1993 as it contains information that would if disclosed confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.
On being put to the meeting the motion was declared CARRIED. |
FILE NO: 095453.2014
SUBJECT: Minutes of the Warwick Farm Racing Precinct Steering Committee Meeting held on 29 April 2014
|
RECOMMENDATION
That Council receives and notes the Minutes of the Warwick Farm Racing Precinct Steering Committee Meeting held on 29 April 2014.
|
|
Motion Moved: Clr Hadchiti Seconded: Clr Balloot
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED. |
STRATEGY AND EXECUTIVE REPORT
|
GMSE 01 |
|
|
FILE NO: |
080659.2014 |
|
SUBJECT: |
Draft 2013-17 Delivery Program and 2014-15 Operational Plan and Budget |
|
RECOMMENDATION
That Council:
1. Places the draft Delivery Program and Operational Plan including the draft 2014/15 Budget and Revenue Pricing Policy (Schedule of Fees and Charges) on public exhibition for a period of 28 days to allow for public comments and submissions.
2. Receives a further report after a review of public submissions at its meeting scheduled to be held on Wednesday 25 June 2014.
|
|
|
Motion Moved: Mayor Mannoun Seconded: Clr Hadchiti
That Council moves into Closed Session to discuss confidential personnel matters relating to the 2014/15 Delivery Program, Operational Plan and Budget; in accordance with Section (10)A(2)(a) of the Local Government Act 1993.
On being put to the meeting the motion was declared CARRIED.
|
|
|
Council moved into Closed Session at 6.17pm.
Clr Hadchiti left the Chambers at 6.58pm.
Clr Hadchiti returned to the meeting at 7.03pm.
Open Council resumed at 7.12pm.
|
|
|
Motion Moved: Mayor Mannoun Seconded: Clr Mamone
That Council:
1. Adopts an amended organisational structure that includes a Chief Executive Officer, two Executive Directors and seven Group Managers in accordance with Section 333 of the Local Government Act 1993.
2. Notes the termination of contract of the senior staff position of Group Manager Strategy and Executive with the last day of duty being 1 July 2014, in accordance with clauses 10.3.5 and 11.3 of the Contract of Employment.
3. Allocates a total of $257,500 in related salary savings to:
· An additional sum of $35,000 to enable the development of a Council Tourism Policy, and · An amount of $222,500 to enable additional maintenance services for the City to be delivered through the City Presentation Group.
4. Amends, in accordance with 1, 2 and 3 above and the following additional changes below, the draft Delivery Program, Operational Plan and Budget 2014/15, including the Revenue Pricing Policy (Schedule of Fees and Charges), ; and places the draft on public exhibition for a period of 28 days to allow for public comments and submissions: · Amend Operational Plan Action number 3.2.8 on page 56 of the Draft Delivery Program and Operational Plan to:
Delete: ‘Concrete Floor Turbine at CPAC’ and replace it with ‘Upgrade cafeteria and catering facilities at CPAC.’ Budget allocation of $75,000 remains unchanged.
· Amend the Draft Delivery Program and Operational Plan, page 72, ‘Shade structures in Children’s Playgrounds’ to:
Add: ‘$50 000 for additional shade structures over existing playgrounds as determined after consultation with Councillors. Funds sourced from the Councillor Reserve.’
· Amend the description of a ‘Cultural Policy and Plan’ in page 81 of the Draft Delivery Program and Operational Plan to a ‘Cultural and Arts Tourism Policy’. 5. Receives a further report after a review of public submissions at its meeting scheduled to be held on Wednesday 25 June 2014.
On being put to the meeting the motion was declared CARRIED. Vote for: Mayor Mannoun Clr Balloot Clr Hadchiti Clr Mamone Clr Ristevski
Vote against: Clr Harle Clr Karnib Clr Shelton |
|
tHE MEETING CLOSED AT 7.26PM
<Signature>
Name: Ned Mannoun
Title: Mayor
Date: 28 May 2014
I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on 7 May 2014. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.