Liverpool City Council

Business Paper

 

 

 

 

Council Agenda

 

 

 

 

 

 

 

 

Ordinary Council Meeting

25 June 2014

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Francis Greenway Centre

170 George Street

Liverpool


Description: LCC_bw_logo 

 

 

 

 

 

 

 

 

 

 

 

 


You are hereby notified that an Ordinary Council Meeting of Liverpool City Council will be held at the Francis Greenway Centre, 170 George Street, Liverpool on Wednesday, 25 June 2014 commencing at 6.00pm. Doors to the Francis Greenway Centre will open at 5.45pm.

 

Liverpool City Council Meetings are taped for the purposes of minute taking and record keeping.  If you have any enquiries please contact Council and Executive Services on 9821 9237.

 

 

 

Rob Noble

ACTING CHIEF EXECUTIVE OFFICER

 

 


 

 

 


Order of Business

 

                                                                                                              PAGE     TAB

Opening

Prayer

Apologies 

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 28 May 2014 and the Extraordinary Council Meeting held on 27 May 2014.......................................................................................................................................... 5

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Notices of Motion

NOM 01          Outstanding Legal, social and other Liabilities................................................ 76......... 1

NOM 02          Community Engagement................................................................................ 78......... 2

NOM 03          CCTV.............................................................................................................. 80......... 3

NOM 04          Recording of Minutes of Council Meetings.................................................... 82......... 4

NOM 05          Election of Councillor as an Executive Member on NSW Branch of the Australian Local Government Women’s Association (ALGWA)............................................... 84......... 5

Motions of Urgency

NIL

Independent Hearing and Assessment Panel Report

IHAP 01          Torrens title subdivision creating two allotments at 165 Fifth Avenue, Austral 86         6

IHAP 02          Alterations and additions and two lot Torrens title subdivision at 5 Durack Place, Casula                                                                                                                          91......... 7

IHAP 03          Construction of a nine storey residential flat building containing thirty-six residential units with basement car parking and ancillary site works....................................... 98......... 8

IHAP 04          Subdivision of two existing lots into 13 Torrens Title lots; road construction and tree removal at Lot 423 and Lot 41 San Cristobal Drive, Green Valley.............. 104......... 9

Chief Executive Officer Report

CEO 01          Supporting our Locals................................................................................... 111....... 10

CEO 02          Staff Matter................................................................................................... 114....... 11

Executive Director Report

ED 01             Local Government NSW Annual Conference.............................................. 116....... 12

ED 02             Councillor Access to Information and Interaction with Staff Policy............. 123....... 13

ED 03             Annual Reporting of Contracts for Senior Staff........................................... 134....... 14

ED 04             Endorsement of the 2013-17 Delivery Program and 2014-15 Operational Plan..... 137 15

Business Excellence Report

GMBE 01       Statutory Investment Report May 2014....................................................... 155....... 16

City Presentation Report

GMCP 01       ST2248 - Supply and Delivery of Trees and Shrubs.................................... 167....... 17

GMCP 02       ST2328 - Supply and Delivery of Two (2) Wood Chippers.......................... 169....... 18

Community and Culture  Report

GMCC 01       Local Government Arts and Culture Awards................................................ 171....... 19

GMCC 02       Request for Rental Waiver - Disability South West Limited (Noah's Ark Toy Library) 174                                                                                                                         20

Economy and Engagement Report

GMEE 01       Donations, Grants and Sponsorship............................................................. 177....... 21

GMEE 02       Liverpool Youth Council Committee Community Member Nomination 2014-2016 192 22

Governance Report

GMGO 01      Enterprise Risk Management Draft Policy and Strategy............................. 194....... 23

GMGO 02      Compulsory Acquisition of a part of Lot 10 DP 881265, Mill Park, Casula by the Rail Corporation of New South Wales................................................................. 201....... 24

GMGO 03      Review of the Code of Meeting Practice..................................................... 206....... 25

GMGO 04      Civic Expenses and Facilities Policy............................................................ 208....... 26

Infrastructure and Environment Report

GMIE 01         Tender ST2329 – Liverpool LGA Traffic and Transport Study.................... 240....... 27

GMIE 02         Council’s Multi-Storey Parking Stations....................................................... 243....... 28

GMIE 03         Tender PQ2347 - Air Conditioning Upgrade at Hilda Davis Community Centre..... 252 29

GMIE 04         Tender WT2348 - Construction of Amalfi Park Detention Basin, Graham Avenue, Lurnea                                                                                                                        254....... 30

Planning and Growth Report

GMPG 01       LLEP Draft Amendment No. 50 - Proposed Rezoning of 900 Cowpasture Road, Cecil Hills. Sydney Water Site. ............................................................................. 256....... 31

GMPG 02       Draft Amendment to Part 5 Liverpool Development Control Plan 2008 (Development in Rural and Environmental Zones).................................................................. 266....... 32

GMPG 03       Draft Liverpool Local Environmental Plan 2008 (Amendment No.42) and Draft Liverpool Development Control Plan 2008 (Amendment No.12) - Restricted Premises 275     33

GMPG 04       Public Exhibition Outcomes - Liverpool Development Control Plan Draft Amendment 13                                                                                                                        305....... 34

GMPG 05       Approval for Works-In-Kind Tender for DA-647/2012/A, DA-290/2013/A and DA-378/2013....................................................................................................... 317....... 35

GMPG 06       Black Muscat Park - Noise and Unapproved Use....................................... 323....... 36

GMPG 07       Changes to the Independent Hearing and Assessment Panel Charter and Procedure 335                                                                                                                         37

Committee Reports

CTTE 01         Minutes of the Aboriginal Consultative Committee
Meeting held on 8 May 2014 ....................................................................... 351....... 38

CTTE 02         Minutes of Liverpool Youth Council meeting held on 6 May 2014............... 358....... 39

CTTE 03         Local Traffic Committee Minutes of Meeting Held on 14 May 2014........... 362....... 40

CTTE 04         Minutes of the Liverpool Access Committee 8 May 2014........................... 368....... 41

CTTE 05         Environment Advisory Committee Meeting Minutes of 12 May 2014......... 373....... 42

CTTE 06         Minutes of Tourism and Events Committee meeting held 4 June 2014...... 400....... 43

CTTE 07         Key Site Master Planning Steering Committee Minutes - 3 June 2014....... 407....... 44

CTTE 08         Minutes of the Warwick Farm Racing Precinct Steering Committee Meeting held on 3 June 2014..................................................................................................... 409....... 45

CTTE 09         Minutes of the Budget and Finance Committee........................................... 414....... 46

CTTE 10         Street Naming Committee minutes from 3 June 2014................................ 418....... 47

CTTE 11         Liverpool Sports Committee Minutes of Meeting 27 March 2014................ 423....... 48

CTTE 12         Minutes of Economic Development Committee meeting held 4 June 2014 432....... 49

CTTE 13         Minutes of Building Our New City Committee meeting held 4 June 2014... 440....... 50

Correspondence Reports

CORR 01       Incoming and Outgoing Correspondence Report......................................... 446....... 51

Questions with Notice

QWN 01         Question with Notice - Clr Stanley................................................................ 448....... 52

QWN 02         Question with Notice - Clr Harle................................................................... 450....... 53

QWN 03         Question with Notice - Clr Stanley................................................................ 453....... 54  

Questions Taken on Notice

Presentations by Councillors

Close

 


 

 

 

 

 

 

MINUTES OF THE Ordinary Meeting

HELD ON 28 May 2014

 

 

PRESENT:

Mayor Ned Mannoun

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Harle

Councillor Karnib

Councillor Mamone

Councillor Shelton

Councillor Stanley

Councillor Waller

Mr Rob Noble, Acting Chief Executive Officer

Ms Julie Hately, Executive Director

Ms Toni Averay, Acting Executive Director

Mr Mathew Walker, Group Manager Business Excellence

Ms Kiersten Fishburn, Group Manager Community and Culture

Mr Gino Belsito, Group Manager City Presentation

Ms Nadia Napoletano, Group Manager Governance

Mr Michael Cullen, Group Manager Economy and Engagement

Mr Raj Autar, Group Manager Infrastructure and Environment

Ms Carole Todd, Acting Group Manager Planning and Growth

 

The meeting commenced at 6.00PM

 

 

OPENING                              6.00PM

PRAYER                               The prayer of the Council will be read by Pastor Steve Riethmuller from Cartwright Gospel Chapel.

APOLOGIES                         Clr Ristevski

Motion:                                  Moved: Clr Hadchiti                   Seconded: Clr Karnib

On being put to the meeting the motion was declared CARRIED.

CONDOLENCES                Nil

Confirmation of Minutes

 

That the minutes of the Ordinary Meeting held on 30 April 2014 and the Extraordinary Meeting held on 7 May 2014 be confirmed as a true record of that meeting.

Motion:                                  Moved:Clr Hadid                            Seconded: Clr Mamone

On being put to the meeting the motion was declared CARRIED.

 

Declarations of Interest

Clr Waller declared a non pecuniary, less than significant interest in the following Item:

          Item GMEE 03:   Donations, Grants and Sponsorship

Reason: She is a member of the Meals on Wheels Board which is a not for profit non-government organisation. She did not participate in the submission to council.

Clr Waller will not leave the Chambers for the duration of this Item.

 

Clr Hadchiti declared a non pecuniary, less than significant interest in the following Item:

Item GMPG 03: DA-834/2008 – S96 Modification at 65-69 Castlereagh Street Liverpool

Reason: Clr Hadchiti has used the aservices of the applicant (Ron Dunkley and Associates) in the past with full commercial rates paid, and he also has a personal relationship with the Prestia family who are owners of the property.

Clr Hadchiti will leave the Chambers for the duration of this Item.

Public Forum

(Presentation – Items not on agenda)             

1.      Mr John Lupton addressed Council on the following matter:

Share Care Organisation

 

(Representation – Items on agenda)

1.         Mr Patrick McKone (Chairperson of the Midnight Basketball Liverpool Committee) addressed Council on the following Item:

 

Item – GMEE 01 Midnight Basketball Program.

 

 

During this presentation to Council, Mr McKone and three participants of the basketball program presented a basketball and framed basketball shirt to Council in appreciation of support given to the program.

 

2.         Mr Brad McAndrew (on behalf of Hydrox Nominees Pty Ltd) addressed Council on the following Item:

 

Item – GMPG 05 – Voluntary Planning Agreement Between Liverpool City Council and Hydrox Nominees Pty Ltd.

 


 

Mayoral Minute

SUBJECT: Serbian Flood Fund Raising Appeal

 

The recent severe floods in Serbia have been devastating with their effect. States of  emergency have been declared in parts of Serbia after the heaviest rain and worst floods since records began 120 years ago.

 

Overflowing rivers have burst into towns and villages, cutting off whole communities, while  landslides have buried houses. At least 40 people have died in the after flooding caused by unprecedented torrential rain, with thousands more displaced. There are also concerns over the possibility of disease being spread by thousands of carcasses of dead animals which are starting to rot in rising temperatures.

The Serbian community of Liverpool is seeking support to help cater for humanitarian needs of the severely affected population, including the provision of safe drinking water. This Sunday 1 June, The Serbian Community is holding a Serbian Flood Fund Raising Appeal at the Serbian Cultural Club at Middleton Grange. I propose that Council demonstrate compassion, solidarity and support with our Serbian community by supporting the fundraising appeal.  

Motion:                                  Moved: Mayor Mannoun

 

That Council:

 

1.    On behalf of the citizens of Liverpool expresses sympathy and solidarity with our Serbian community at this time of natural disaster in Serbia.

 

2.    Donates $5,000 to the Serbian Flood Fundraising Appeal and authorises the Mayor or his representative to formally present the donation at the fundraising function on Sunday 1 June 2014. Such funds to be sourced from the Councillor Reserve.

On being put to the meeting the motion was declared CARRIED.

 


Notices of Motion

ITEM NO:      NOM 01

FILE NO:        110061.2014

SUBJECT:     Establishing an additional Sister City

 

NOTICE OF MOTION

 

 That Council:

 

1.       Investigate the possibility of establishing a Sister City relationship with Hangzhou China.

 

2.       Endorse Clr Balloot’s self-funded attendance at the APEC SMETC to promote Liverpool in that forum.

 

3.       Provide marketing merchandise to hand out at the conference.

 

4.       Considers reimbursement of:

a.   freight charges for the promotional materials from Australia and back if required,

b.   internal flights between Jiangxi to Beijing and Beijing to Hangzhou,

c.   accommodation between those cities.

 

 

COUNCIL DECISION

 

Motion:                                  Moved:  Clr Balloot                       Seconded:Clr Karnib

 

That Council:

 

1.    Receive a report on the current nature and status of sister city relationships with Liverpool.

 

2.    Investigate the possibility of establishing a Sister City relationship with Hangzhou, China or another city in China.

 

3.    Endorse Councillor Balloot’s self-funded attendance at the APEC SMET to promote Liverpool in that forum.

 

4.    Provide marketing merchandise about Liverpool for distribution at the conference.

 

5.    Reimburse Councillor Balloot reasonable expenses for the freight costs for the Liverpool marketing merchandise.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Amendment                          Moved: Clr Stanley                        Seconded: Clr Shelton

 

That Council:

 

1.    Investigate the possibility of establishing a Sister City relationship with a City in China.

 

2.    Report to Council by the September Council meeting on the financial impacts of such a relationship.

 

3.    Provide a report by the September Council meeting on all current and previous Sister City relationships.

On being put to the meeting the Amendment (from Clrs Stanley and Shelton) was declared LOST.

 

On being put to the meeting the motion (from Clrs Balloot and Karnib) was then voted on and was declared CARRIED.

 

Division called:

 

Vote for:

                             Mayor Mannoun

                             Clr Balloot

                             Clr Hadchiti

                             Clr Hadid

                             Clr Karnib

                             Clr Mamone

 

Vote against:

                             Clr Harle

                             Clr Shelton

                             Clr Stanley

                             Clr Waller

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ITEM NO:      NOM 02

FILE NO:        111429.2014

SUBJECT:     Changes to Racial Discrimination Act (18C)

 

NOTICE OF MOTION

 

That Council:

 

1.   Understands the fundamental importance of section 18C of the Racial Discrimination Act 1975 to our community.

 

2.   Recognises that section 18C provides protection to individuals from offensive behaviour because of race, colour, national or ethnic origin.

 

3.   Writes to all local members of State and Federal Parliament detailing the Council's motion and seeking their support when they are considering changes to the Racial Discrimination Act.

 

4.    Writes to the Federal Attorney General requesting he withdraw the Draft Exposure Amendment to the Racial Discrimination Act and detailing the motion passed by Council.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

ITEM NO:      NOM 03

FILE NO:        111453.2014

SUBJECT:     Fire Safety Certifications / Inspections

 

NOTICE OF MOTION

 

That Council pursuant to s.10A(2)(g) of the Local Government Act, 1993 moves into closed session to consider the notice of motion forwarded in the confidential papers.  

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton                       Seconded: Clr Waller

 

That this matter be dealt with at the end of this meeting in Closed Session pursuant to s.10A(2)(g) of the Local Government Act 1993.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Independent Hearing and Assessment Panel Report

ITEM NO:      IHAP 01

FILE NO:        092665.2014

SUBJECT:     DA 1112/2013 - Alterations and fitout of Shop 7 at 42-48 Epsom Road, Chipping Norton

 

RECOMMENDATION

 

That Council:

 

1.         Approves Development Application No. DA-1112/2013, subject to the recommended conditions attached to the Council officer’s IHAP Report and as modified by IHAP as follows:

 

            Prior to the issue of any Construction Certificate

2A.           Prior to the issue of any Construction Certificate, the existing rubbish bins              are to be fitted with a lid that is permanently attached or similar.

 

          Use of the site

25A.         The outdoor dining tables approved for the exterior of the restaurant must               be located adjacent to the bollards and awning supports, leaving a clear              passage against the shopfront.

 

2.         Notify in writing, the persons who made a submission with regard to the proposed development.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

 

 

 

 

 

 

 

 

 

 


ITEM NO:      IHAP 02

FILE NO:        093382.2014

SUBJECT:     DA 712/2013 - Demolition and construction of a residential flat building of 58 residential units at 36-40 Speed St, Liverpool

 

RECOMMENDATION

 

That Council:

 

1.   Approves Development Application No. DA-712/2013, subject to the recommended conditions contained within attachment 4 (under separate cover).

 

2.   Notifies the persons who made a submission with regard to the proposed development, in writing, of Council’s decision.

 

COUNCIL DECISION

 

Motion:                                  Moved:  Clr Hadid                          Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ITEM NO:      IHAP 03

FILE NO:        095895.2014

SUBJECT:     DA-977/2013 Expansion of restaurant and outdoor dining at Shop 13, 172 Green Valley Way, Green Valley

 

RECOMMENDATION

 

That Council:

 

1.   Approves Development Application No. DA-977/2013 to formalise the expansion of the existing approved restaurant operating from Shop 13, into the adjoining premises; minor shopfront alterations; and provision of an outdoor dining area on Council owned footpath, to be operated in conjunction with the existing restaurant, subject to the amended conditions of consent as contained within attachment 3.

 

2.   Notifies the persons who made a submission with regard to the proposed development, in writing, of Council’s decision.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                           Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Chief Executive Officer Report

ITEM NO:      CEO 01

FILE NO:        100300.2014

SUBJECT:     Key Site Master Planning Committee Charter

 

RECOMMENDATION

 

That Council:

 

1.       Receives and notes the report.

 

2.       Adopts the draft charter attached to this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                           Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ITEM NO:      CEO 02

FILE NO:        109234.2014

SUBJECT:     March 2014 Performance Report

 

RECOMMENDATION

 

That Council:

 

1.       Receives and notes the March 2014 Performance Report which outlines the progress of all principal activities contained in the Delivery Program 2013-17 from January to March 2014.

 

2.      Allows the Acting Chief Executive Officer to make a presentation on progress made in the January to March 2013 period with a copy of the presentation forming part of the minutes of the meeting.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Waller                          Seconded: Clr Hadid

 

That Council:

 

1.    Receives and notes the March 2014 Performance Report which outlines the progress of all principal activities contained in the Delivery Program 2013-17 from January to March 2014.

 

2.    The presentation on progress made in the January to March 2014 period to form part of the minutes of the meeting.

 

3.    The presentation to be provided to Councillors in hard copy.

 

On being put to the meeting the motion was declared CARRIED.

 

Note, The presentation referred to in points 2 and 3 of the resolution can be found on pages 14 To 22.


    

    

    

    

    

    

    

    

    

    

    

    

    

    

    

 

    


Executive Director Report

ITEM NO:      ED 01

FILE NO:        101224.2014

SUBJECT:     Establishment of Liverpool Airport Coordination Group and Liverpool Airport Taskforce

 

RECOMMENDATION

 

That Council:

 

1.   Establish the Badgerys Creek Airport Taskforce to be chaired by the Mayor with membership as detailed in this report.

 

2.   Appoint three Councillors as Taskforce members.

 

3.   Endorse the creation of the Airport Coordination Working Group as detailed in this report.

 

4.   Amalgamate the Economic Development and Tourism and Events Committees and schedule Taskforce Committee meetings on the same day.

 

5.   Endorse the recruitment of a Project Officer to support the Taskforce as funded in the 2014/15 budget.

 

6.   Adopt the draft Badgerys Creek Airport Taskforce Charter as attached to this report.

 

7.   Note the information contained in this report regarding the Taskforce role and priorities.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti                      Seconded: Clr Hadid

 

That Council:

 

1.    Establish the Badgerys Creek Airport Taskforce to be chaired by the Mayor with membership as detailed in this report.

 

2.    Appoint the Mayor and Councillors Hadchiti, Mamone and Waller (and Clr Karnib as an alternate) as Taskforce members and update the Badgerys Creek Taskforce Draft Charter.

 

3.    Endorse the creation of the Airport Coordination Working Group as detailed in this report.

 

4.    Amalgamate the Economic Development and Tourism and Events Committees and schedule Taskforce Committee meetings on the same day.

 

5.    Endorse the recruitment of a Project Officer to support the Taskforce as funded in the 2014/15 budget.

 

6.    Adopt the draft Badgerys Creek Airport Taskforce Charter as attached to this report subject to the following change of the last sentence of Clause 12, so that the last sentence in clause 12 to now read:

 

       “Taskforce meetings can only be held if five (5) ordinary days notice has been       given to all members and Councillors.”

 

7.    Note the information contained in this report regarding the Taskforce role and priorities.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 


 

 Business Excellence Report

ITEM NO:      GMBE 01

FILE NO:        078406.2014

SUBJECT:     March 2014 Budget Review

 

RECOMMENDATION

 

That Council:

 

1.       Receives and notes the report.

 

2.       Votes the identified budget variations in accordance with this report.

 

3.       Consider and approve following recommended initiatives to commit the surplus funds:

 

·    Transfer $125k to the Plant Reserve

·    Allocate $250k to engage a Fire Inspection Consultant

·    Transfer $166k to the Council Reserve

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun               Seconded: Clr Waller

 

That Council:

 

1.    Receives and notes the report.

 

2.    Votes the identified budget variations in accordance with this report.

 

3.    Consider and approve following recommended initiatives to commit the surplus funds:

 

·         Transfer $125k to the Plant Reserve

·         Transfer $250k to engage a Fire Inspection Consultant

·         Allocate $100k to CPAC

·         Transfer $66k to the Council Reserve

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

ITEM NO:      GMBE 02

FILE NO:        098159.2014

SUBJECT:     2008/2009 Refinancing Existing Loan

 

RECOMMENDATION

 

That Council note the refinancing requirement for this loan and authorise the Acting Chief Executive Officer to accept the best quote offered and execute the loan agreement.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ITEM NO:      GMBE 03

FILE NO:        098246.2014

SUBJECT:     Statutory Investment Report April 2014

 

RECOMMENDATION

 

That Council receives and notes this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton                       Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Community and Culture  Report

ITEM NO:      GMCC 01

FILE NO:        080228.2014

SUBJECT:     Expression of Interest EOI2333 Management of Leisure Centre - Carnes Hill

 

RECOMMENDATION

That Council:

1.       Accept the Expression of Interest received and place on a shortlist of applicants.

2.       Revisit the provision of a shortlist of applicants when the building is completed to reflect potential future market interest.

3.       Makes public its decision regarding tender EOI 2333 Management of Leisure Centre – Carnes Hill.

4.       Notes that the Executive Director will finalise all details and sign the Letter of Acceptance following publication of draft Minutes on Council website for the tender, giving it contractual effect, in accordance with delegated authority.

5.       Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Karnib

 

That this matter be dealt with at the end of this meeting in Closed Session pursuant to s.10A(2)(g) of the Local Government Act 1993

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

 

 

 

 

 

 

 

 


 

ITEM NO:      GMCC 02

FILE NO:        098067.2014

SUBJECT:     Liverpool City Council Sporting Grants Program 2013/2014

 

RECOMMENDATION

 

That Council:

 

1.   Adopts the recommendations for Sporting Grants, as determined by the Liverpool  Sports Committee grants assessment panel:

Sporting Organisation

Amount

Chipping Norton Baseball Club

$2,929.00

Australian Barefoot Water Ski Club

$317.00

Bringelly Netball Club

$5,000.00

South West Tigers Junior AFL Club

$1,414.00

Moorebank Sports Netball Club

$3,618.00

Moorebank Liverpool District Hockey Club

$1,290.00

Prestons Robins Little Athletics

$2,500.00

Southern Districts Soccer Football Association

$5,000.00

Southern Districts Softball Association

$2,932.00

Total

$25,000.00

 

2.   Due to the absence of applications in the “disability” category, allocate the grant funding which is specifically for people with a disability, to applicants who were identified as next eligible for funding:

Sporting Organisation

Amount

Liverpool PSSA

$5,000.00

Total

$5,000.00

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

ITEM NO:      GMCC 03

FILE NO:        101555.2014

SUBJECT:     Adoption of the Customer Service and Communication Policy

 

RECOMMENDATION

 

That Council:

 

1.   Adopts the revised Customer Service and Communication Policy.

 

2.   Continues to carry out customer service training for all staff incorporating the Customer Service and Communication Policy.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                           Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Economy and Engagement Report

ITEM NO:      GMEE 01

FILE NO:        095785.2014

SUBJECT:     Midnight Basketball Program

 

RECOMMENDATION

 

That Council:

 

1.       Receives and notes this report.

 

2.       Notes that an additional $19,597.56 from salary savings over 2014-15 and 2015-16 financial years will be allocated to cover the staff time associated with the delivery of the Liverpool Midnight Basketball Program.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                           Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ITEM NO:      GMEE 02

FILE NO:        097693.2014

SUBJECT:     Donations Policy

 

RECOMMENDATION

 

That Council adopts The Donations and Community Grants Policy.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Waller                Seconded: Clr Stanley

 

Council adopts the Donations and Community Grants policy that was put to Council in February 2014.

 

Foreshadowed Motion:       Moved: Clr Hadchiti             Seconded: Mayor Mannoun

 

That this item be deferred and review the funding available to the Community Grants program and the Youth Council.

 

On being put to the meeting the motion (from Clrs Waller and Stanley) was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ITEM NO:      GMEE 03

FILE NO:        099457.2014

SUBJECT:     Donations, Grants and Sponsorship

 

RECOMMENDATION

 

That Council:

 

1.       Endorses the Financial Contribution Panel's recommendations for the provision of $3,800 under the Sporting Donations Program as summarised in the table below:

Applicant Name

Amount

Jasmine Pritchard

$200

Cameron Parsons

$200

Keifer Dotti

$500

Jacob Dowson

$200

Jonas Dowson

$200

Maddison Blackman

$100

Gaurav Sami

$100

Shaneel Sami

$100

Ian Thomas McFarlane

$500

Elyse Nicole Ryan

$500

Hayley Rotondo

$100

Shannon Brown

$100

Jayden Lach

$500

Jake Holmes

$100

Kaushal Kumar

$100

Jessica Cutner

$300

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.       Endorses the Financial Contribution Panel's recommendations for the provision of $22,140.35 under the Community Grants Program as summarised in the table below:

 

Applicant Name

Project Name

Amount

Karitane

Harmony At Home

$2,500

Karitane

Engaging Vulnerable Families

$4,723

The Probus Club of Liverpool City Inc.

Liverpool City Probus

$4,127.85

City of Liverpool Meals on Wheels

Christmas Hamper Project for Meals on Wheels clients

$3,500

Liverpool U3A – School for Seniors Inc.

Purchase of new lounges

$1,252

Liverpool Neighbourhood Connections

Pre-Loved Clothing Store

$935

Miller Art & Fact Inc

2168 Youth Music Project: Developing Local Talent

$4,825.50

Treehouse Theatre Inc.

The Tree of Life Project

$5,000

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Governance Report

ITEM NO:      GMGO 01

FILE NO:        062389.2014

SUBJECT:     Draft Conservation Management Plan for the Soldiers' Memorial School of Arts building, 306 Macquarie Street, Liverpool

 

RECOMMENDATION

 

That Council adopts the Conservation Management Plan for the Soldiers’ Memorial School of Arts building.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun               Seconded: Clr Stanley

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ITEM NO:      GMGO 02

FILE NO:        102706.2014

SUBJECT:     Budget Request for Consultancy Services re Fire Certification Work

 

RECOMMENDATION

 

That Council:

 

1.       Adopts the recommendations as detailed in the confidential report.

 

2.      Keeps confidential the report pursuant to the provisions of S10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed confer a confidential advantage on a person with whom Council is conducting (or proposed to conduct) business.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Karnib

 

That this matter be dealt with at the end of this meeting in Closed Session pursuant to s.10A(2)(c) of the Local Government Act 1993

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Infrastructure and Environment Report

ITEM NO:      GMIE 01

FILE NO:        088506.2014

SUBJECT:     Warren Serviceway Car Park Fees and Charges

 

RECOMMENDATION

 

That Council:

 

1.   Amends the fees and charges for the Warren Serviceway, Bathurst Street and Northumberland Street Car parks to include a corporate rate for companies operating in the Liverpool City Centre. The corporate rate will be determined through negotiation with these companies for permanent parking.

 

2.   Delegates the Group Manager Infrastructure and Environment to negotiate and set the parking fees and charges in consultation with the Group Manager Governance and subject to approval of Chief Executive Officer.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

ITEM NO:      GMIE 02

FILE NO:        100461.2014

SUBJECT:     WT2332 - Landscaping on Bernera Road, Prestons between Camden Valley Way and Kurrajong Road

 

RECOMMENDATION

 

That Council:

 

1.       Adopts the recommendation put forward in the confidential report provided under separate cover.

 

2.       Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Waller                          Seconded: Clr Stanley

 

That Council:

 

1.    Accepts the Tender from Marsupial Landscape Management Pty Ltd for Tender WT2332 – Landscaping on Bernera Road, Prestons between Camden Valley Way and Kurrajong Road for the price of $622,263 plus GST.

 

2.    Makes public its decision regarding tender WT2332 - Landscaping on Bernera Road, Prestons between Camden Valley Way and Kurrajong Road.

 

3.    Notes that the Executive Director will finalise all details and sign the Letter of Acceptance following publication of draft Minutes on Council website for the tender, giving it contractual effect, in accordance with delegated authority.

 

4.    Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

 

 

 

 

 

Planning and Growth Report

ITEM NO:      GMPG 01

FILE NO:        070580.2014

SUBJECT:     Post Exhibition Report of draft Amendment No 43 to LLEP 2008- Clause 4.2B

 

RECOMMENDATION

 

That Council resolves to adopt Amendment No 43 as amended and refer to NSW Planning & Environment for the plan to be gazette (notified).

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Clr Hadchiti left the Chambers at 7.01pm.

 

Clr Mamone left the Chambers at 7.03pm.

ITEM NO:      GMPG 02

FILE NO:        077268.2014

SUBJECT:     DA-834/2008 - S96 Modification at 65-69 Castlereagh Street, Liverpool

 

RECOMMENDATION

 

That Council approves modification to Development Consent DA-834/2008 and amends the development consent in the following way:

 

Condition No. 1 is amended to read as follows:

 

1.       Development must be carried out in accordance with Development Application received on 13 February 2008 and as modified in application DA-834/2008/A, DA-834/2008/B and DA-834/2008/C as follows:

 

(a)   Architectural plans prepared by Ron C Dunkley Architects and Associates, and Simon Chan + Associates Pty Limited as follows:

 

·   Basement 2 Plan Drawing No. A1, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

·   Basement 1 Plan Drawing No. A2, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

·   Roof Plan Drawing No. A12, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

·   East Elevation Drawing No. GA14, Project No 1120 as amended in modification application DA-834/2008/C made on 11 November 2013

·   West Elevation Drawing No. GA15, Project No 1120 as amended in modification application DA-834/2008/C made on 11 November 2013

·   North Elevation Drawing No. A15, Project No 1120 as amended in modification application DA-834/2008/C made on 11 November 2013

·   Northern Elevation at Northern Boundary Drawing No. GA18, Project No 1120 as amended in modification application DA-834/2008/C made on 11 November 2013

·   Southern Elevation Drawing No. GA16, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

·   Section A-A Drawing No. A17, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

 

·   Ground Floor Plan Drawing No. GA4, Project No 1120 as amended in modification application DA-834/2008/C made on 11 November 2013

·   Level 1 Floor Plan Drawing No. A4, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

·   Level 2 Floor Plan Drawing No. A5, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

·   Level 3 Floor Plan Drawing No. A6, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

·   Level 4 Floor Plan Drawing No. A7, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

·   Level 5 Floor Plan Drawing No. A8, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

·   Level 6 Floor Plan Drawing No. A9, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

·   Level 7 Floor Plan Drawing No. A10, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

·   Level 8 Floor Plan Drawing No. A11, Project No 1120 as amended in modification application DA-834/2008/A made on 28 March 2013

(b)   Concept Stormwater Management layout and Sediment and Erosion Control Layout as amended, prepared by AWL design, Drawing No. SW8007-S1 Issue B and dated 28 March 2008

 

(c)   Landscape Plan prepared by Precinct Landscapes Drawing No. 1512A-3 and dated 25 June 2008

 

(d)   Acoustic Assessment prepared by Wilkinson Murray Pty Limited, Report No. 08050 Version A and dated February 2008

 

(e)   Schedule of External Finishes and Colours

 

(f)   BASIX Certificate Number 178352M and dated 25 January 2008

 

(g)   Waste Management Plan prepared by Ron C Dunkley and Associates P/L and dated 6 February 2008

 

 

 

 

 

 

 

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

Councillors Hadchiti and Mamone were absent from the chambers when this motion was voted on.

 

 

 

 

 

 

 

 

 

 


ITEM NO:      GMPG 03

FILE NO:        080448.2014

SUBJECT:     Post Exhibition LLEP Amendment No. 36 - Cemeteries & Crematoria and draft DCP controls.

 

RECOMMENDATION

 

That Council:

 

1.       Adopts LLEP 2008 Amendment No. 36 and refer it to NSW Planning & Environment for the plan to be gazetted on the NSW Government legislation website.

 

2.       Adopts the draft DCP 2008 amendments to come into effect upon publication of a notice in the local paper. 

 

3.       Resolves to write to the Cemetery Reform Group outlining issues and concerns surrounding cemeteries and crematoria land use permissibility in rural areas within the Liverpool LGA.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Waller                          Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

Clr Mamone was absent from the Chambers when this motion was voted on.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Deputy Mayor Hadid left the Chambers at 7.08pm.

 

Clr Mamone returned to the Chambers at 7.09pm.

ITEM NO:      GMPG 04

FILE NO:        097018.2014

SUBJECT:     DA-903/2012 - S96 Modification to residential flat building. Lot 102 - DP 1102856, 3 George Street, Warwick Farm

 

RECOMMENDATION

 

That Council approves Modification Application DA-903/2012/A involving minor internal layout amendments and amends Condition No.1 of Development Consent DA-903/2012, as outlined within attachment 1.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

Deputy Mayor Hadid was absent from the Chambers when this motion was voted on.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ITEM NO:      GMPG 05

FILE NO:        097995.2014

SUBJECT:     Voluntary Planning Agreement between Liverpool City Council and Hydrox Nominees Pty Ltd

 

RECOMMENDATION

 

That Council:

 

1.       Publicly exhibit the Planning Agreement between Liverpool City Council and Hydrox Nominees Pty Limited for a minimum of 28 days.

 

2.       Delegates to the Chief Executive Officer (or Acting), subject to considerations of any changes following public exhibition, to enter into and execute the Planning Agreement in the form that is publicly exhibited or with minor alterations.

 

3.       Notes that if changes (other than typographical or grammatical corrections) arise from the public exhibition process that these will be reported back to Council.

 

4.       Notes that this delegation is within the powers that can be dedicated under Section 377 of the Local Government Act 1993.

 

5.       Create a Financial Reserve called the Georges River Flood Mitigation Reserve to hold funds collected from Hydrox Nominees Pty Ltd toward the future use for Flood Mitigation works within the Georges River catchment. 

 

6.       Receive a future report noting the aims and possible benefits of the Georges River Flood Study to be prepared by Council’s Group Manager Infrastructure and Environment. 

 

7.       If executed, place the $550,000 provided through this Planning Agreement in the Georges River Flood Mitigation Reserve. 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Waller                          Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

Deputy Mayor Hadid was absent from the Chambers when this motion was voted on.

 

 

 

 

 


Committee Reports

ITEM NO:      CTTE 01

FILE NO:        047872.2014

SUBJECT:     Minutes of the Aboriginal Consultative Committee Meeting held on 3 April 2014

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the Minutes of the Aboriginal Consultative Committee Meeting held on 3 April 2014.

 

2.   Supports funding of up to $3,000 being provided by Council for the attendance by two committee members at the Local Government Aboriginal Network conference in Narranderra on 10-12 September 2014

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ITEM NO:      CTTE 02

FILE NO:        085405.2014

SUBJECT:     Minutes of the Liverpool Access Committee 10 April 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Liverpool Access Committee Meeting held on 10 April 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ITEM NO:      CTTE 03

FILE NO:        093449.2014

SUBJECT:     Minutes of Liverpool Youth Council meeting held on 1 April 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Liverpool Youth Council Meeting held on Tuesday 1 April 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Deputy Mayor Hadid returned to the Chambers at 7.12pm.

 

Clr Mamone retired from the Chambers at 7.14pm.

 

ITEM NO:      CTTE 04

FILE NO:        098555.2014

SUBJECT:     No Intermodal Committee Meeting Minutes of 6 May 2014

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the Minutes of the No Intermodal Committee Meeting held on 6 May 2014.

 

2.   Allocates $25,000 from the Intermodal Fighting Fund to undertake the post card campaign.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti                      Seconded: Clr Hadid

 

That Council:

 

1.    Receives and notes the Minutes of the No Intermodal Committee Meeting held on 6 May 2014.

 

2.    Allocates $25,000 from the Intermodal Fighting Fund to further undertake an awareness campaign.

 

3.    Officers to report back to Council on approaching the Intermodal company for compensation for potential problems the Intermodal may cause for the community.

 

Foreshadowed Motion:       Moved: Clr Waller                          Seconded: Clr Stanley

 

That Council:

 

1.    Receives and notes the Minutes of the No Intermodal Committee Meeting held on 6 May 2014.

 

2.    Officers to report back to Council on approaching the Intermodal company for compensation for potential problems the Intermodal may cause for the community.

 

On being put to the meeting the motion (from Clrs Hadchiti and Hadid) was declared CARRIED.

 

 

 

 

Division called:

 

Vote for:

                             Mayor Mannoun

                             Clr Balloot

                             Clr Hadchiti

                             Clr Hadid

                             Clr Harle

                             Clr Stanley

 

Vote against:

                             Clr Karnib

                             Clr Shelton

                             Clr Waller

 


 

ITEM NO:      CTTE 05

FILE NO:        099783.2014

SUBJECT:     Minutes of Tourism and Events Committee meeting held 7 May 2014

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the Minutes of the Tourism and Events Committee Meeting held on 7 May 2014.

 

2.    Notes the New Year’s Eve costings to extend the event to midnight and the report on the New Year’s Eve event.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ITEM NO:      CTTE 06

FILE NO:        099824.2014

SUBJECT:     Minutes of Economic Development Committee meeting held 7 May 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Economic Development Committee Meeting held on 7 May 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ITEM NO:      CTTE 07

FILE NO:        099827.2014

SUBJECT:     Minutes of Building Our New City Committee meeting held 7 May 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Building our New City Committee Meeting held on 7 May 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


ITEM NO:      CTTE 08

FILE NO:        108991.2014

SUBJECT:     Minutes of the Budget and Finance Committee

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Budget and Finance Committee Meeting held on 7 May 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Correspondence Reports

ITEM NO:      CORR 01

FILE NO:        076528.2014

SUBJECT:     Incoming and Outgoing Correspondence Report

 

RECOMMENDATION

 

That Council receives and notes the report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Balloot                        Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Questions with Notice

ITEM NO:      QWN 01

FILE NO:        105358.2014

SUBJECT:     Question with Notice - Clr Shelton

 

Please address the following:

 

During the ordinary council meeting of 26 June 2013 a resolution to the following

effect was passed.

 

That Council:

 

1.    Adopts the Growing Liverpool 2023 Community Strategic Plan, Delivery Program 2013-2017 Operational Plan 2013-2014 with the changes outlined in this report.

 

2.    ...

 

3.    Places on public exhibition for 28 days the fees and charges for community and recreational facilities

 

a)    ...

 

b)    Amended fees and charges as presented. Notifies affected food premises in writing in the Mayor's name of the newreduced fees and charges.

 

Please advise the revenue that has to date been lost to Council if it were assumed

these particular fees and charges had remained unaltered and not 'reduced' and

notified 'in writing in the Mayor's name'.

 

Reduction of the primary inspection fee for food business who employee 0 to 5 employees:

·         Original adopted fee for the 2012/2013 fees & charges = $138.18 (GST exclusive)

·         Reduced adopted fee 2013/14 = $130.91 (GST exclusive)

·         Reduction of income to date $6,862.52

 

Reduction of the Re- inspection fee for food business who employ 0 to 5 employees:

·         Original adopted fee for the 2012/2013 fees & charges = $138.18 (GST exclusive)

·         Reduced adopted fee = $90 (GST exclusive)

·         Reduction of income to date $4,191.66

 


ITEM NO:      QWN 02

FILE NO:        105256.2014

SUBJECT:     Question with Notice - Clr Stanley

 

 

Please address the following:

 

1. How many bus shelters have been constructed in the 2013-2014 year?

 

2. What are their locations?

 

3. Is there any back log from previous years?

 

4. How many will be constructed in 2014-2015 financial year?

 

5. Where are new bus shelters to be located?

 

6. Please indicate whether these are in new or established suburbs.

 

7. What is the approximate cost of a bus shelter?

 

 

A response to these questions will be included in the June business paper.

 


Mayor Mannoun left the Chambers at 7.28pm.

 

Deputy Mayor Hadid took the chair.

 

Mayor Mannoun returned to the Chambers at 7.30pm.

ITEM NO:      QWN 03

FILE NO:        111418.2014

SUBJECT:     Question with Notice - Clr Harle

 

Please address the following:

 

1.    Can Council provide the status of steps implemented to prevent Public Address Systems being used in the Chipping Norton Recreational Area since the matter was previously debated in Council?

 

2.    Have prominent signs indicating that “PA system are not allowed in the park” been installed as was promised when the matter was raised previously?

 

3.    Is Council aware that Black Muscat Park is again regularly used by large groups that produce extremely loud music, particularly “Middle Eastern Music” which continues to be a major problem despite Councils’ preventative efforts?

 

4.    The matter was again reported on the 18th of May. Previously Rangers were to attend the Park area early on Saturday and Sunday mornings to prevent groups setting up PA systems, has this practice been discontinued?

 

5.    Have Rangers asked Police for assistance when complaints have been received from nearby residents and if so, what was the response?

 

6.    Several incident have been reported to me of noise affected residents being harassed and intimidated by large groups of 1000 or more Black Muscat Park users. Those incidents occurred when residents opposite the park asked operators to reduce the sound level or questioned if they had permission from Liverpool Council to use the area. Has Council issued permits over the last six months allowing any groups to use the park area, including permission to operate PA systems?

 

7.    Is Council aware that members of these groups use wood gathered from bush areas within the park to fuel open fires and barbeques rather than use those supplied by Council?

 

8.    Is Council aware that those open fires often result in covering large areas of the park with dense smoke that detrimentally affects all park users as well as residents in the adjoining areas? Often to the extent that residents are forced to close all windows and doors to avoid the smoke that lingers for several hours after park users have left the area.

 

9.    In relation to toilet amenities for the Chipping Norton Recreational areas; does the system cope when groups of several thousand visitors use these facilities and what is Councils liability if problems occur?

 

 

10.  Can I be provided with the approximate costs associated for two Rangers to patrol the area on Saturdays, Sundays and public Holidays from 10:00 am to 3:00pm?

 

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Harle

 

1.    That the responses to the questions in Item QWN 03 be brought back to Council in a Council report.

 

2.    That the report to include the cost of having two Rangers on that site on weekends and public holidays.

 

On being put to the meeting the motion was declared CARRIED.

 

Motion                                    Moved: Mayor Mannoun

 

That Council move into Closed Session:

 

1.    To consider confidential reports and information tabled at the meeting.

 

2.    Pursuant to Section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of:

 

2.1.  s10(A)(2)(g) of the Local Government Act because it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

2.2.  s10(A)(2)(di) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

 

2.3.  s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

3.    That the correspondence and reports relevant to the subject business be withheld from access to the media and public as required by Section 11(2) of the Local Government Act 1993.

 

On being put to the meeting the motion was declared CARRIED.

 

Council moved into Closed Session at 7.34pm. The public and the media left the Chambers.

 

 


 

Mayor Mannoun left the Chambers at 7.56pm.

 

Deputy Mayor hadid took the Chair.

 

Clr Hadchiti left the Chambers at 7.56pm.

 

Clr Hadchiti returned to the Chambers at 7.57pm

 

Mayor Mannoun returned to the Chambers at 8.00pm.

 

Clr Balloot left the Chambers at 8.13pm.

 

Clr Balloot returned to the Chambers at 8.15pm.

 

ITEM NO:

NOM 03

FILE NO:

111453.2014

SUBJECT:

Fire Safety Certifications / Inspections

NOTICE OF MOTION

That Council forthwith notifies in writing all building owners and occupiers affected by the issue by Council and its agents of potentially inaccurate fire safety certifications (and like instruments).

 

COUNCIL DECISION

Motion:                                  Moved: Clr Shelton                       Seconded: Clr Waller

 

1.    That Council forthwith notifies in writing all building owners and occupiers affected by the issue by Council and its agents of potentially inaccurate fire safety certifications (and like instruments).

 

2.    A report be brought back to the next Council meeting if possible, prepared by an independent auditor, addressing the approach that had been taken since becoming aware of the issue, and the approach to now be taken to address the process and actions required. This is be reported back to Council directly as a matter of priority.

 

3.    That Council waives the requirement to tender for services due to the “extenuating circumstances” of the matter in accordance with s55(3)K of the Local Government Act 1993.

 

4.    That the following comments made at this meeting from Councillors Stanley and Waller be noted in the minutes:

 

When Councillors Stanley and Waller had been informed of the issue in 2010, they were assured that the issue had been addressed and would be addressed. They expressed their dissatisfaction that this was not correct and requested that their comments be noted in the Minutes.

 

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

Clr Mamone had retired from the meeting when this motion was voted on.

 


 

ITEM NO:

GMCC 01

FILE NO:

080228.2014

SUBJECT:

Expression of Interest EOI2333 management of Leisure Centre - Carnes Hill

RECOMMENDATION

That Council:

 

1.    Accept the Expression of Interest received and place on a shortlist of applicants.

 

2.    Revisit the provision of a shortlist of applicants when the building is completed to reflect potential future market interest.

 

3.    Makes public its decision regarding tender EOI 2333 Management of Leisure Centre – Carnes Hill.

 

4.    Notes that the Executive Director will finalise all details and sign the Letter of Acceptance following publication of draft Minutes on Council website for the tender, giving it contractual effect, in accordance with delegated authority.

 

5.    Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

COUNCIL DECISION

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Waller

 

1.    Rejects the Expression of Interest 2333.

 

2.    Calls for tenders for the management of the Leisure Centre at Carnes Hill at such time as the facility is constructed and closer to the opening.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

Clr Mamone had retired from the meeting when this motion was voted on.

 


 

 

ITEM NO:

GMGO 02

FILE NO:

102706.2014

SUBJECT:

Budget Request for Consultancy Services re Fire Certification Work

RECOMMENDATION

That Council:

 

1.    Adopts the recommendations as detailed in the confidential report.

 

2.    Keeps confidential the report pursuant to the provisions of S10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed confer a confidential advantage on a person with whom Council is conducting (or proposed to conduct) business.

COUNCIL DECISION

Motion:                                  Moved: Clr Stanley                        Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


 

Motion                              Moved: Mayor Mannoun

 

That Council move out of Closed Session and into Open Council.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Open Council resumed at 8.23pm.

 

The resolutions relating to the follwing Items while the meeting was closed to the public was read to the meeting by the Mayor:

 

ITEM NO:           NOM 03

SUBJECT:                   Fire Safety Certifications / Inspections

 

ITEM NO:           GMCC 01

SUBJECT:                    Expression of Interest EOI2333 management of Leisure Centre – Carnes                          Hill

 

ITEM NO:           GMGO 02

SUBJECT:                   Budget Request for Consultancy Services re Fire Certification Work.

 

 

 

THE MEETING CLOSED AT 8.26PM.

 

 

<Signature>

Name: Ned Mannoun

Title:     Mayor

Date:     25 June 2014

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on  28 May 2014. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

   


76

Ordinary Meeting 25 June 2014

Notices of Motion

 

NOM 01

Outstanding Legal, social and other Liabilities

 

Strategic Direction

Leading Proactive Council

Lead partnerships and collaboration with community, business and governments

Key Policy

Long-Term Financial Plan

File Ref

128956.2014

Author

Anne Stanley - Councillor

 

 

Background

 

It has been some time since a report has been presented to Council regarding its exposure to liabilities and issues that may cause concerns for Council and its residents.

 

NOTICE OF MOTION

 

That Council:

 

1.   Provides a report to the July 2014 (under confidential cover as necessary) a report that details all known areas of concern for current and projected exposure to legal, financial and social liabilities.

 

2.   The report should advise level of projected exposure, Council's current position and what steps are being taken to address these situations.

 

ACTING CHIEF EXECUTIVE OFFICER’S COMMENT

 

Council is currently undertaking an enterprise wide risk management review and will have a finalised risk register inclusive of corporate and operational  risks by mid to end  July 2014.  Risks management and reviews are ongoing and profiles will be amended as required and reported to Council.   Additionally, Internal Audit is preparing their annual audit plan that will consider those risk profiles as input for the development of annual audit plan accordingly.  The Audit findings are reported to the Executive and the Ethics & Audit  Committee, and copies of those minutes will be reported to Council. 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

There are no social and cultural considerations.

Civic Leadership and Governance

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


78

Ordinary Meeting 25 June 2014

Notices of Motion

 

NOM 02

Community Engagement

 

Strategic Direction

Proud Engaged City

Engage and consult with the community to enhance opportunities for communication and involvement

Key Policy

Community Engagement Policy

File Ref

134503.2014

Author

Anne Stanley - Councillor

 

 

Background

 

In response to questioning from Liverpool residents I request the following report  be provided to Council at its next meeting.

 

 

NOTICE OF MOTION

 

That Council:

 

1.   Receives a report at its July 2014 meeting regarding the effectiveness of the subscription to the “Bang the Table” marketing campaign.

 

2.   Total costs of the initiative; broken up into individual campaigns.

 

3.   Are Council Officers able to ascertain the effectiveness of the use of this type of marketing to improve Council’s communication with its residents? What has that been?

 

4.   Effective immediately provides all Councillors with a copy of the campaigns and the questions to be asked before the phone calls take place. (To allow Councillors to deal with feedback by residents effectively).

 

5.   Approval for all questions by consultation with the Mayor and CEO. 

 

 

 

 

 

 

 

ACTING CHIEF EXECUTIVE OFFICER’S COMMENT

 

Liverpool Listens has been live since May 2014 and evaluation is scheduled in a further 9 months at which time a report will be provided.

 

Reachtel has been used to trial key events including New Years Eve and the first Night Markets, whilst impact is still being ascertained anecdotal evidence shows a raised awareness.  

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

Raise awareness in the community about the available services and facilities.

Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Encourage the community to engage in Council initiatives and actions.

Deliver services that are customer focused.

 

 

ATTACHMENTS

 

Nil


80

Ordinary Meeting 25 June 2014

Notices of Motion

 

NOM 03

CCTV

 

Strategic Direction

Liveable Safe City

Improve the community’s sense of safety in Liverpool

Key Policy

Community Safety and Crime Prevention Strategy

File Ref

134517.2014

Author

Anne Stanley - Councillor

 

 

Background

 

Significant Council resources have been set aside for the operation of CCTV and Wi-Fi in the Liverpool CBD. It is timely that a progress report be provided to ratepayers regarding the project.

 

 

NOTICE OF MOTION

 

That Council:

 

1.   Provides a report to the July 2014 Council meeting detailing the current operation of CCTV and Wi-Fi in the CBD.

 

2.   The report should discuss (but not limited to):

 

a)   Total spending to date

b)   Funding sources and how money has been allocated

c)   Details of any grant applications (whether successful or not) that may have been made to assist Council to set up and run CCTV

d)   Estimates of yearly maintenance and other costs that affect Council Budget.

e)   effectiveness of the initiative.

 

 

 

ACTING CHIEF EXECUTIVE OFFICER’S COMMENT

 

An evaluation of the effectiveness of the CCTV cameras network  forms an essential part of the management of the asset. While installation is complete the network has not as yet been formally activated. Once the  CCTV system is activated, at minimum, an annual evaluation process will be put in place and a report prepared to provide feedback to Council. An evaluation report  is likely to be prepared 12 months from activation so a report would be expected to be finalised around June/July 2015 .

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

Support policies and plans that prevent crime.

Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

Nil


82

Ordinary Meeting 25 June 2014

Notices of Motion

 

NOM 04

Recording of Minutes of Council Meetings

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Information Technology Strategy

File Ref

134688.2014

Author

Anne Stanley - Councillor

 

Background

 

Currently the recordings of Council meetings are only kept until the Minutes of Council are confirmed effectively one month or less. Due to a delay in a request this has meant the minutes were destroyed before a confirmation of an answer to a question was available. I suggest to ensure this does not happen again the recordings of Council Meetings are not destroyed for at least 6 months.

 

NOTICE OF MOTION

 

That Council:

 

1.   Saves the recordings of Council meetings for 6 months after the confirmations of the Minutes of that meeting.

 

2.   Updates the Code of Meetings Practice page 15 at 21.7 to read:

 

21.7. For the purposes of compiling the minutes of meetings, each meeting shall be recorded, with the recordings kept, other than by resolution of Council, for six months after the minutes of that meeting are confirmed by Council and the recordings must be disposed of in accordance with the General Records Disposal Schedule for Local Government.

 

3.   Updates any other relevant Council Policy documents to reflect these changes.

 

ACTING CHIEF EXECUTIVE OFFICER’S COMMENT

 

Council meetings are recorded for the purposes of compiling the minutes of meetings. Therefore, once the minutes are confirmed by Council, recordings can be disposed of.

 

To assist with the responding to any requests relating to the Council meeting, the Notice of Motion is supported.

 

 

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

There are no social and cultural considerations.

Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


84

Ordinary Meeting 25 June 2014

Notices of Motion

 

NOM 05

Election of Councillor as an Executive Member on NSW Branch of the Australian Local Government Women’s Association (ALGWA)

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Workforce Management Plan

File Ref

134728.2014

Author

Anne Stanley - Councillor

 

 

Background

 

I refer to the Mayoral Minute of 26th June 2013 and am pleased to advise Council of the re-election of Councillor Wendy Waller as an Executive Member of the NSW Branch of the Australian Local Government Women's Association at its recent AGM and conference held in Broken hill at the end of March 2014.

 

This is Councillor Waller's second term and she was endorsed by ALGWA members at the meeting, a proud achievement for her and her skills and experience in Local Government.

 

NOTICE OF MOTION

 

That Council:

 

1.   Congratulates Councillor Waller on her service to the Australian Local Government Women’s Association and appointment to the NSW Executive.

 

2.   Extends the Councillor expenses policy to cover the reasonable costs of travel and accommodation to attend Australian Local Government Women’s Association meetings for the one year term.

 

ACTING CHIEF EXECUTIVE OFFICER’S COMMENT

 

Clr Waller is commended on her re-election as an Executive Member of the NSW Branch of the Australian Local Government Women’s Association (ALGWA).

 

The ALGWA is included in the list of conferences to which the Payment of Expenses and Provision of Facilities to Mayor and Councillors applies and as such costs of travel and accommodation will be met by Council.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

Promote community harmony and address discrimination.

Civic Leadership and Governance

Facilitate the development of community leaders.

 

 

ATTACHMENTS

 

Nil   


86

Ordinary Meeting 25 June 2014

Independent Hearing and Assessment Panel Report

 

IHAP 01

Torrens title subdivision creating two allotments at 165 Fifth Avenue, Austral

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

119807.2014

Report By

Phillip Johnston - Senior Development Planner

Approved By

Carole Todd - Acting Group Manager Planning and Growth

 

Property

165 Fifth Avenue, Austral (Lot 1113 DP 2475)

Owner

Frances, Frank, Grace & John TETTE

Applicant

Frances Tette

 

 

Executive Summary

 

Council has received and considered Development Application DA-908/2013 which seeks consent for a facilitating Torrens title subdivision creating two allotments of Lot 1113 DP 2475, known as 165 Fifth Avenue, Austral.

 

The Development Application was not required to be notified or exhibited to surrounding properties in accordance with the Liverpool Development Control Plan 2008 (LDCP 2008).

 

The Development Application was referred to the Independent Hearing and Assessment Panel (IHAP) for consideration on 26 May 2014, in accordance with the Council endorsed IHAP Charter and Procedure. The Panel concurred with the planning officer’s recommendation to approve the development application, subject to conditions of consent.

 

The development accords with Council’s strategic vision to facilitate diverse and more affordable housing options.

 

Council officers agree with the IHAP recommendation and it is therefore considered that Development Application DA-908/2013 should be approved.

 

 

 

 

 

 

RECOMMENDATION

 

That Council approves Development Application DA-908/2013 for a facilitating Torrens title subdivision creating two allotments, subject to the recommended conditions attached to the Council officer’s IHAP report.

 

REPORT

 

The Site

The subject site is identified as Lot 1113 in DP 2475 and is known as 165 Fifth Avenue, Austral. The site is rectangular in shape, the street frontage and rear boundary measures 80.47 metres with side boundaries measuring 150.88 metres. The site has a total area of 1.214 hectares.

 

The subject site currently contains two dwellings (to be situated on separate allotments as a result the proposed subdivision), which are situated to the west (proposed Lot 1) and east (proposed Lot 2) of each other. The western dwelling is situated approximately 23 metres from the street frontage, while the eastern dwelling is setback approximately 44 metres.

 

The locality is characterised as rural residential, with a rectangular lot layout as shown in Figure 1.

 

Description: http://adm-m-gis1/output/Buffer_ims_adm-m-gis1728810080362062.jpg

Figure 1: 2013 Aerial photograph of the subject site

 

 

The Proposal

Details of the proposed development are as follows:

 

·  Torrens title subdivision creating two allotments, each having areas measuring 6071m2

 

·  Proposed Lots 1 and 2 each provide a 40.235 metre frontage and side boundaries measuring 150.88 metres.

 

·  No construction works are proposed.

 

·  The application is accompanied by a written request to vary a development standard pursuant to Clause 4.6 of the State Environmental Planning Policy (Sydney Regional Growth Centres) 2006. The variation seeks to vary Clause 4.1B Residential Density of SEPP (SRGC) 2006, which prescribes a minimum density requirement of 15 dwellings per hectare. The proposal maintains the existing two dwellings and no additional dwellings are proposed.

 

·  The proposed lot layout is shown within Figure 2.

 

Figure 2. Plan of proposed subdivision

 

Zoning

The subject site is zoned R2 Low Density Residential pursuant to the SEPP (SRGC) 2006. Clause 2.6 of the SEPP (Appendix 8) provides that subdivision is permissible within the R2 Low Density Residential zone applying to the land, subject to Council consent. An extract of the zoning map is provided in Figure 3.

 

Description: http://adm-m-gis1/output/Buffer_ims_adm-m-gis185246624232461.jpg

Figure 3. Zoning map extract of SEPP (SRGC) 2006

 

Section 79C: Relevant matters for consideration

An assessment of the application against the relevant matters for consideration prescribed by Section 79C of the Environmental Planning and Assessment Act 1979 has been undertaken and detailed in the Council officer’s planning report. The assessment has concluded that the proposal is acceptable and is unlikely to result in any adverse impacts. The assessment report considered by the IHAP panel is attached to this report under separate cover (see Attachment 1).

 

Independent Hearing and Assessment Panel

Pursuant to the Independent Hearing and Assessment Panel (IHAP) Charter and Procedure, the proposal was referred to IHAP for consideration as the proposal includes a request to vary a development standard in excess of ten per cent, pursuant to Clause 4.6 of the SEPP (SRGC) 2006.

 

The Panel concurred with the planning officer’s recommendation to approve the application, subject to conditions of consent.

 

Conditions

A copy of the draft conditions of consent are attached to this report under separate cover (see Attachment 1).

 

Conclusion

The application has been assessed against the relevant considerations prescribed by Section 79C of the Environmental Planning and Assessment Act 1979. The application is considered to be worthy of support and is recommended for approval subject to conditions.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.View

IHAP report (Under separate cover)

2.View

IHAP recommendation (Under separate cover)

  


91

Ordinary Meeting 25 June 2014

Independent Hearing and Assessment Panel Report

 

IHAP 02

Alterations and additions and two lot Torrens title subdivision at 5 Durack Place, Casula

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

120346.2014

Report By

Barry Curran - Development Assessment Planner – Statutory Planning

Approved By

Carole Todd - Acting Group Manager Planning and Growth

 

Property

5 Durack Place, Casula (LOT 3087 DP 813122)

Owner

MR S EBADEH-AHVAZI

Applicant

DONYA CONSTRUCTIONS PTY LTD

 

 

Executive Summary

 

Council has received and considered a development application DA-1281/2013, proposing alterations and additions to the existing single storey dwelling, demolition of ancillary structures and Torrens title subdivision into a two lot battle-axe arrangement, at 5 Durack Place, Casula.

 

The application was referred to the Independent Hearing and Assessment Panel (IHAP) who recommended that the application be approved, subject to landscape conditions relating to the future driveway arrangement.

 

The application has been considered in the context of the applicable planning instruments and merit, and it is considered that the application should be approved, subject to additional amendments as recommended by the IHAP, which are discussed in detail in this report.

 

RECOMMENDATION

 

That Council approves Development Application DA-1281/2013, subject to the recommended  conditions attached to the Council officers IHAP Report and as modified by IHAP and the Council officer as follows:

 

 

 

 

B.     PRIOR TO ISSUE OF A CONSTRUCTION CERTIFICATE

 

2a.     The proposed concrete driveway shall be located adjacent to the proposed boundary      with proposed Lot 2 and a 600mm wide landscape strip be created between the      proposed driveway and the boundary to the property to the north-west.

 

2b.     A detailed landscape plan shall be submitted to the satisfaction of the PCA, prior to issue of any construction certificate.

 

2c.     The proposed allotment boundary of the battle-axe    handle where it traverses the          shared driveway, should be maintained at 3 metres wide     with a right of carriageway in           favour of proposed lot 2 where it overlaps the driveway of        the existing dwelling.

 

E.      PRIOR TO ISSUE OF A SUBDIVISION CERTIFICATE

 

38a. The proposed driveway and landscaping should be constructed and installed prior to release of a subdivision certificate to ensure early establishment of landscaping.

 

42a. The following restriction as to user must be placed over proposed Lot 1 to benefit Lot 2. 

        Details shall be submitted with the application for a Subdivision Certificate.

 

(a)     A right of carriageway in favour of Lot 2 must be provided where it overlaps the

         driveway of the existing dwelling on Lot 1.

 

REPORT

 

Background

Council has received and considered a development application proposing alterations and additions to the existing single storey dwelling, demolition of ancillary structures and two lot Torrens title subdivision into a two lot battle-axe arrangement at 5 Durack Place, Casula.

 

Pursuant to the requirements of the endorsed Independent Hearing and Assessment Panel (IHAP) Charter and Procedure, the proposal is referred to the IHAP for consideration, and is now referred to Council for consideration and determination, as the proposed development includes a request to vary a development standard in excess of 10%, pursuant to Clause 4.6 of the Liverpool Local Environmental Plan (LLEP) 2008.

 

At their meeting on 26 May 2014, the IHAP made the following recommendation:

 

The panel agrees with the recommendation contained within the assessment report subject to the inclusion of additional conditions of consent to address the following points:

 

“1.     The proposed concrete driveway shall be located adjacent to the proposed boundary      with proposed Lot 2 and a 600mm wide landscape strip be created between the         proposed driveway and the boundary to the property to the north-west.

 

2.       A detailed landscape plan should be submitted prior to issue of construction certificate. The proposed driveway and landscaping should be constructed and         installed prior to release of subdivision certificate to ensure early establishment of         landscaping.

 

3.       The proposed allotment boundary of the battle-axe    handle where it traverses the          shared driveway, should be maintained at 3 metres wide     with a right of carriageway in           favour of proposed lot 2 where it overlaps the driveway of        the existing dwelling.”

 

With respect to point 1 above, it is noted that the adjoining property to the north-west is identified as Lot 4003 within DP 817846.

 

The proposal

The application seeks consent for alterations and additions to the existing dwelling and two lot Torrens title subdivision as shown in Figure 1. The proposal also seeks a variation of 28% to the minimum lot width requirement of 5 metres (to the proposed access handle), as specified in Clause 7.13 Minimum lot width in Zones R1, R2, R3 and R4 of the LLEP 2008.

 

    Figure 1: Submitted Subdivision Plan

Note: proposed Lot 1 is adjacent to Durack Place and proposed Lot 2 is the battle-axe allotment, as per the subdivision plan shown in figure 1.

 

Accordingly, the application is accompanied by written requests, pursuant to Clause 4.6 of the LLEP 2008, to vary:

 

·    Clause 7.13 of the LLEP 2008, which prescribes the minimum subdivision lot width requirement.

The applicant has provided an indicative floor plan and building footprint for proposed lot 1 to enable consideration of the proposal with respect to Councils relevant development controls and standards.

 

 

 

The site

The subject site is identified as Lot 3087 DP 813122, 5 Durack Place, Casula. The site is zoned R2 – Low Density Residential, with a total site area of 920m2, and currently accommodates a single storey detached brick veneer dwelling.

 

SUBJECT SITE

 

 

Figure 2: Aerial Photograph of the subject site

 

IHAP Recommendation

The IHAP recommendation seeks to minimise the potential impacts of the future development through the imposition of adequate landscaping. In terms of amenity for proposed Lot 2, the shared driveway is recommended to be maintained at 3 metres, which will address the overlap of driveway of the existing lot.

 

The recommendations of the Panel are summarised and discussed below:

 

1. Location of driveway adjacent to the proposed boundary with Lot 2.

 

Given the orientation of the site, the location of the driveway to a position adjacent to the proposed Lot 2 provides a greater area to facilitate additional landscaping along the north-west boundary adjacent to the property located to the north-west of the subject site, (Lot 4003 within DP 817846). This will allow a further area of permeable space on the site, as well as softening a hard boundary edge.

 

 

 

 

 

2. Shared driveway

 

In terms of amenity for proposed Lot 2, the driveway where it traverses the shared area with Lot 1 in its proposed form, illustrates a curved edge which has the effect of decreasing the driveway width at a critical point. In recommending the continued driveway width being maintained at 3 metres, this would allow improved maneuverability and access across the shared driveway in the event of two potential vehicles using the driveway simultaneously.

 

It is evident that the IHAP recommendations would improve the design outcome of proposed Lots 1 and 2, particularly in terms of the additional landscaping recommended to adjoin the lot on the north-west boundary, and with regard to access and maneuverability.

 

On this basis, in accordance with the IHAP recommendations and the assessment conducted above, it is recommended that the following conditions be included in the consent as follows:

 

B.     PRIOR TO ISSUE OF A CONSTRUCTION CERTIFICATE

 

“2a.   The proposed concrete driveway shall be located adjacent to the proposed boundary      with proposed Lot 2 and a 600mm wide landscape strip be created between the         proposed driveway and the boundary to the property to the north-west.

 

2b.     A detailed landscape plan shall be submitted to the satisfaction of the PCA, prior to issue of any construction certificate.

 

2c.     The proposed allotment boundary of the battle-axe    handle where it traverses the          shared driveway, should be maintained at 3 metres wide     with a right of carriageway in           favour of proposed lot 2 where it overlaps the driveway of        the existing dwelling.

 

E.      PRIOR TO ISSUE OF A SUBDIVISION CERTIFICATE

 

38a. The proposed driveway and landscaping should be constructed and installed prior to release of a subdivision certificate to ensure early establishment of landscaping.

 

42a. The following restriction as to user must be placed over proposed Lot 1 to benefit Lot 2. 

        Details shall be submitted with the application for a Subdivision Certificate.

 

(a)     A right of carriageway in favour of Lot 2 must be provided where it overlaps the 

         driveway of the existing dwelling on Lot 1.”

 

Conclusion

The application has been assessed against the relevant considerations prescribed by Section 79C of the Environmental Planning and Assessment Act 1979 and is worthy of support. On this basis, the application is recommended for approval, subject to the draft conditions contained within the council officers IHAP report, and the additional conditions contained herein.

 

 

 

 

 

CONSIDERATIONS

 

Economic and Financial

Enhance the environmental performance of buildings and homes.

Environmental and Sustainability

Enhance the environmental performance of buildings and homes.


Social and Cultural

Regulate for a mix of housing types that responds to different population groups such as young families and older people.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.View

Applicant Details

2.View

IHAP Report (Under separate cover)

3.View

IHAP Recommendation (Under separate cover)

  


97

IHAP 02

Alterations and additions and two lot Torrens title subdivision at 5 Durack Place, Casula

Attachment 1

Applicant Details

 


98

Ordinary Meeting 25 June 2014

Independent Hearing and Assessment Panel Report

 

IHAP 03

Construction of a nine storey residential flat building containing thirty-six residential units with basement car parking and ancillary site works

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

121338.2014

Report By

Rodger Roppolo - Development Assessment Planner

Approved By

Carole Todd - Acting Group Manager Planning and Growth

 

Property

Lot 34 and Lot 35, DP 35236

4-6 Browne Parade, Warwick Farm

Owner

Otis Developments Pty Ltd

Applicant

Otis Developments Pty Ltd

 

 

Executive Summary

 

The development application DA-1413/2013 seeks consent for the construction of a residential flat building comprising a total of 36 residential units at 4-6 Browne Parade, Warwick Farm.

 

The development application was exhibited in accordance with Liverpool Development Control Plan (LDCP) 2008 and one submission was received objecting to the proposal. The concerns raised in the submissions do warrant refusal of the application.

 

The application was referred to the Independent Hearing and Assessment Panel (IHAP) who recommended that the application be deferred subject to additional information being submitted and considered in respect to design guidelines. The applicant has since provided additional information addressing the concerns raised by the IHAP.

 

Based on an assessment of the application in accordance with the provisions of the Environmental Planning and Assessment (EP&A) Act 1979, it is considered that the proposed development is acceptable. Accordingly, the application is recommended for approval.

 

 

 

RECOMMENDATION

 

That Council:

 

1.       Approves Development Application No. DA-1413/2013, subject to the recommended conditions attached to the Council officer’s IHAP Report

 

2.       Notify in writing, the persons who made a submission with regard to the proposed development.

 

REPORT

 

The Site

The subject site is identified as Lot 34 and Lot 35 in DP 35236, 4-6 Browne Parade, Warwick Farm.

 

The Proposal

The development application seeks consent for the construction of a residential flat building comprising a total of 36 residential units. The key components of the proposed development are as follows:

 

·    Construction of a nine-storey residential flat building containing 36 residential units comprising of:

1 bedroom units x 4

2 bedroom units x 28

3 bedroom units x 4

·    Car parking for a total of 43 spaces is provided in Basement Levels 1 and 2.

·    Deep soil landscaping is provided along site boundaries which will accommodate medium to larger trees. 

 

Perspective drawings of the proposed development are provided below:

 

 

Exhibition of Proposal

The development application was publically exhibited for a period of 14 days between 23 January 2014 – 7 February 2014 in accordance with Liverpool Development Control Plan (LDCP) 2008. One submission was received objecting to the proposal.

 

The Issues

The development is generally compliant with applicable planning provisions, with the exception of minor variations to the side and rear setback controls contained within the LDCP 2008, and daylight access and building separation guidelines of the Residential Flat Design Code (RFDC). Other key issues pertain to concerns raised as part of the community consultation process undertaken, where a submission was received objecting to the development.

 

The above issues have been addressed in detail within the Council Officer’s IHAP Report (See Attachment 2, under separate cover) and do no warrant refusal of the Development Application.

 

Independent Hearing and Assessment Panel

On Monday 26 May 2014, the application was referred to the IHAP in accordance with the Council endorsed IHAP Charter and Procedure. The IHAP recommended deferral of the determination of the application pending receipt of additional plans and specifications to address the following concerns:

 

1.   The panel raised concerns relating to the shadow impact of the adjoining buildings to the north (currently under construction and approved to a maximum height of 16 storeys) on the proposed development. On this basis, a further assessment was requested to determine that the development complies with the requirements for solar access contained within SEPP 65 and the RFDC guidelines; and

2.   The panel raised concerns relating to the limited amenity of the proposed common open space area due to its location on the southern side of the adjoining building. Specific concern was raised that the common open space area would not comply with the objectives for common open space in SEPP 65.

Submission of Additional Information

Following the IHAP meeting, additional information was submitted by the applicant addressing the concerns raised by the IHAP as outlined above.

 

Shadow analysis diagrams (See Attachment 4, under separate cover) were submitted by the applicant which takes into account the overshadowing impacts generated from the adjoining 16 storey residential flat building (currently under construction) on the proposed development. The shadow diagrams illustrate that 70% of the proposed units will receive solar access for a minimum period of two hours, which demonstrates compliance with the requirements of solar access in SEPP 65.

 

In regards to the concerns raised by the panel in relation to the location of the common open space area, it is acknowledged that the common open space is located to the north eastern corner of the site, which is the best orientation for open space in respect to amenity and natural sunlight. The shadow diagrams illustrate that the common open space will receive a minimum of two hours of solar access between the hours of 10:30am to 12:30pm on the winter solstice. Overall, the common open space complies with the objectives of open space in SEPP 65.

 

Conclusion

The application has been assessed against the relevant considerations contained within Section 79C of the EP&A Act 1979. The application is considered to have merit and is unlikely to result in an adverse impact on the amenity of adjoining properties.

 

Accordingly, the application is recommended for approval subject to the recommended conditions of consent.

CONSIDERATIONS

 

Economic and Financial

Enhance the environmental performance of buildings and homes.

Environmental and Sustainability

Enhance the environmental performance of buildings and homes.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.View

Applicant Details

2.View

IHAP Report (Under separate cover)

3.View

IHAP Recommendation (Under separate cover)

4.View

Shadow Analysis Diagrams (Under separate cover)

  


103

IHAP 03

Construction of a nine storey residential flat building containing thirty-six residential units with basement car parking and ancillary site works

Attachment 1

Applicant Details

 


104

Ordinary Meeting 25 June 2014

Independent Hearing and Assessment Panel Report

 

IHAP 04

Subdivision of two existing lots into 13 Torrens Title lots; road construction and tree removal at Lot 423 and Lot 41 San Cristobal Drive, Green Valley

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

122664.2014

Report By

Brendon Clendenning - Senior Development Planner

Approved By

Carole Todd - Acting Group Manager Planning and Growth

 

Property

Lot 423 of DP: 866612 &  Lot 164 of DP 1157952

Owner

Frank Morizzi

Applicant

Roy Morizzi

 

 

 

Executive Summary

 

Council has received and considered a development application DA-1291/2013, proposing the subdivision of two existing lots into thirteen Torrens title lots; road construction and tree removal at Lot 423 San Cristobal Drive, Green Valley.

 

This application was referred to the Independent Hearing and Assessment Panel (IHAP) who recommended that the determination of the application be approved subject to review and further consideration of draft Condition 19, which requires the creation of a drainage easement, and subject to the inclusion of additional conditions to reduce the hardstand area in the proposed cul-de-sac.

 

The IHAP recommendation has been considered in the context of applicable planning instruments and Development Control Plans and it is concluded that Condition 19 may be deleted subject to the imposition of an alternative condition, and that there is no scope to reduce the amount of hardstand area within the cul-de-sac. These matters are discussed in further detail later in this report.

 

 

 

RECOMMENDATION

 

That Council:

 

1.   Approves Development  Application DA-1291/2013, subject to the recommended conditions attached to the Council officer’s IHAP Report and as modified by the following additional changes:

 

a.   Delete Condition 19 as contained within the IHAP report.

b.   Insert the following new condition to be satisfied prior to the issue of a Subdivision Certificate:

“Lot 12 and Lot 13 shall each be burdened by a restriction on the use of land which states that the burdened lots have no building entitlement. The 88B Instrument shall state that each restriction on the use of land shall not be extinguished or altered without the written consent of Liverpool City Council”.

 

 

REPORT

 

Background

Council has received and considered a development application proposing the subdivision of two existing lots into thirteen Torrens title lots; road construction and tree removal at Lot 423 San Cristobal Drive, Green Valley.

 

Pursuant to the requirements of the endorsed Independent Hearing and Assessment Panel (IHAP) Charter and Procedure, the proposal was referred to the IHAP for consideration, and is now referred to Council for consideration and determination, as the proposed development includes a request to vary a development standard in excess of 10%; pursuant to Clause 4.6 of the Liverpool Local Environmental Plan 2008 (LLEP 2008).

 

At their meeting on 26 May 2014, IHAP made the following recommendations:

 

“The Panel recommends that Council approves DA-1291/2013 for proposed 13 lot Torrens title subdivision, road construction and tree removal at Lot 423 DP 866612 and Lot 164 DP 1157952, San Cristobal Drive, Green Valley subject to conditions as recommended by Council officers and conditions recommended in the Panel’s minutes…”

 

The additional conditions recommended by the panel, were discussed in further detail within the recommendation, as follows:

 

“To mitigate the extensive hard stand area in the cul-de-sac, the Panel recommends that Council require the cul-de-sac to be constructed of permeable paving and, if appropriate, include centrally located landscaping (including a tree).

 

The applicant questioned the meaning of proposed condition 19, noting that the extension of San Cristobal Drive will allow for stormwater to be collected within the new road. Condition 19 appears to require creation of an easement over proposed Lot 13 to drain San Cristobal Drive. The applicant indicated that the owner had allowed Council to temporarily drain stormwater across the development site from San Cristobal Drive however there is no agreement to a continuation of this arrangement once the site is developed. The Panel considers that creation of a permanent drainage easement in this location appears to be onerous and unnecessary. The Panel recommends that Council officers review the relevance of Condition 19”.

 

The Proposal

§     The development application proposes the following:

·    Removal of 45 trees.

·    Subdivision of the existing two lots into thirteen Torrens title lots.

·    Construction and continuation of Bernier Crescent to adjoining sites along the eastern and western boundaries.

 

Figure 1: Plan of proposed subdivision

 

DP 1157952 indicates that there is a drainage easement burdening the land. The proposal seeks to continue the drainage easement along the southern boundary of proposed Lot 13 and the western boundary of Proposed Lot 12, as indicated in the above subdivision plan.

 

Figure 2: Extract of DP 1157952

 

The proposal includes three lots with a minimum lot width under 10 metres, with each of these representing a numerical non-compliance with the requirements of the LLEP 2008 for minimum lot width.

 

The application is accompanied by a written request, pursuant to Clause 4.6 of the LLEP 2008, to vary Clause 7.13 which prescribes the minimum lot width subdivision requirements.

 

The Site

The subject site is known as Lot 423 DP 866612 and Lot 164 DP 1157952, San Cristobal Drive, Green Valley, and has a total site area of 4,982m2. The site is accessible from the western end of San Cristobal Drive and Bernier Way. The site is currently sparsely occupied by trees, and contains no buildings.

Subject Site

 

Figure 3: Aerial image of the subject site

 

Assessment of Additional Information requested by IHAP

 

Reduction in Hardstand Area

To mitigate the extensive hard stand area within the cul-de-sac, the IHAP recommended that Council require the cul-de-sac to be constructed of permeable paving and, if appropriate, include centrally located landscaping (including a tree).

 

Upon review of this matter, it was considered that as the road had been provided in accordance with the DCP layout, and in accordance with Council specifications, there was limited scope to require the provision of permeable paving. Further, it was determined that the provision of centrally located landscaping was not practical as the cul-de-sac would not be able to accommodate a 11m rigid vehicle, which is required for the management of waste services.

 

Stormwater Drainage

An overland flow path is currently provided on the western end of the subject site, via a depression through proposed Lot 12 and proposed Lot 13. The overland flow path enables storm water to pass from San Cristobal Avenue to the north of the subject land, through to the drainage reserve to the south of the subject site.

 

The applicant has indicated that this depression was deliberately provided in order to enable overland flow to accommodate the subdivision developments adjoining the subject land to the north and east, being works approved as part of DA-733/2007 and DA-853/2009.

 

To the west of the subject land, a staged subdivision was approved within DA-426/2002. The third and final stage of the subdivision was approved within DA-924/2005. An Engineering Construction Certificate was issued by a Private Certifier in relation to DA-924/2005, despite the subsurface drainage of San Cristobal Avenue being provided some distance from the subject site. As a consequence, the applicant is unable to connect the subsurface drainage of the portion of San Cristobal Avenue within the site, which adjoins to the site immediately to the west. This effectively prevents the drainage of San Cristobal Avenue, as San Cristobal Avenue falls from east to west.

 

As a consequence, the western end of the portion of San Cristobal Avenue that is contained within the subject land would be prone to localised flooding. To address this matter, the following condition was recommended in the report presented to IHAP:

 

“19.      An easement to drain water of suitable width must be provided through proposed Lot 12 and 13 to benefit the Council. The pipe within the easement must be connected to the existing pit within San Cristobal Drive and convey stormwater to the channel. Details of this easement must be included with any application for a Subdivision Certificate”.

 

During the IHAP meeting, the applicant requested that this condition be deleted, as the applicant was of the opinion that this condition unfairly impacted upon the development potential of the site, and benefited the owner of the site to the west, as that site would not necessarily need to drain San Cristobal Avenue if Condition 19 was imposed. On this basis, the IHAP has recommended that Council review this condition.

 

Following the IHAP meeting, Council indicated to the applicant that the drainage of San Cristobal Avenue to the west is being pursued further with the owner of the site adjoining to the west. However, in the event that this matter is not resolved, or the development is not finalised in a timely manner, it is within Council’s duty of care to require an alternative arrangement to prevent localised flooding to the subject site. However, given the impact of the condition on the development potential of the subject site, it is agreed that the condition could be amended.

 

The applicant suggested that Lot 12 and Lot 13 be approved only as residue lots, with a restriction benefiting Council to be placed on the 88B Instrument, which indicates that a building may not be erected on Lot 12 or Lot 13; and if the drainage issue is resolved in the future, the applicant may then seek to have that restriction extinguished by Council. In the event that the drainage to San Cristobal Avenue is not provided by the property owner of the adjoining property to the west, the applicant may then seek a Section 96 application to provide a permanent and alternative drainage easement.

 

As a consequence, it is recommended that draft Condition 19 be deleted, and the following condition of consent be imposed, to be satisfied prior to the issue of a Subdivision Certificate:

 

            “Lot 12 and Lot 13 shall each be burdened by a restriction on the use of land which states that the lot has no building entitlement. The 88B Instrument shall state that each restriction on the use of land shall not be extinguished or altered without the written consent of Council”.

 

Conclusion

The application has been assessed against the relevant considerations prescribed by Section 79C of the Environmental Planning and Assessment Act 1979 and is worthy of support. On this basis, the application is recommended for approval, subject to the draft conditions presented to IHAP, including the deletion of Draft Condition 19, and the inclusion of the additional condition described herein.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

Enhance the environmental performance of buildings and homes.

 


Social and Cultural

Regulate for a mix of housing types that responds to different population groups such as young families and older people.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.View

IHAP report for DA-1291/2013 (Under separate cover)

2.View

IHAP recommendation for DA-1291/2013 (Under separate cover)

   


111

Ordinary Meeting 25 June 2014

Chief Executive Officer Report

 

CEO 01

Supporting our Locals

 

Strategic Direction

Leading Proactive Council

Lead partnerships and collaboration with community, business and governments

Key Policy

Property Strategy

File Ref

117136.2014

Report By

Matthew Walker - Group Manager Business Excellence

Approved By

Rob Noble - Acting Chief Executive Officer

 

 

Executive Summary

 

This is report is prepared in response to the Notice of Motion tabled at the Council meeting of 26 March 2014 regarding Supporting Our Locals.

 

Liverpool City Council aims to establish and maintain an environment for long term sustainable local economy and presently undertakes a number of strategies to support local existing businesses. Further information is available within the below Report.

 

 

RECOMMENDATION

 

That Council receive and note this report.

 

REPORT

 

Liverpool City Council is committed to supporting existing local businesses and creating an environment for a long term sustainable local economy. With Council expenditure of approximately $90 million on goods and services every year, it is evident that there is an opportunity for Council to support local business through its procurement practices.

 

A recent trend across local councils is to introduce a preferencing policy, this is a policy document purports that to give local suppliers an advantage against non-local suppliers when evaluating offers received. Whilst this practice has its merits, the practical application to a tender process is a complex task  that opens the procurement process to public scrutiny  with risk of  the transparency of the process  being called into question. Additionally, applying such a policy to a tender evaluation process can often mean Council does not necessarily achieve the best value for money outcome.

 

Section 1.6 of the Tendering Guidelines for NSW states in relation to local supply:

"The implementation of local preference policies is not necessarily inconsistent
with the principles of National Competition Policy. However, the use of local
preference in the evaluation of tenders and awarding of contracts possesses
inherent risks in terms of anti-competitiveness and the maintenance of
defensibility, accountability and probity
."

 

Some of the issues and considerations when applying a local preference policy include:

 

-     What constitutes “local”. Depending on the commodity being purchased often determines where it can be sourced from. For example, trades persons can be commonly sought in the Liverpool LGA but engineers are more widespread.

A further consideration on what constitutes “local” is how the locality of the company is assessed and verified. Often businesses have a business or head office address in one geographic location but employ local employees and subcontractors. This information is difficult to obtain and verify.

 

-     How to fairly apply a local preference in evaluating quotes. Consideration would need to be given on how to practically apply a preference. Some options include evaluating local supplier’s offers at a discounted price or applying a percentage weighting to the evaluation criteria. This can often mean the best value for money offer is overlooked or other value added benefits are not fairly considered.

For the reasons noted above a local preferencing policy hasn’t been applied at Liverpool City Council.  Council can provide support and preference to local suppliers  by providing them with the tools, information and opportunities they need to develop and grow within the local economic environment.  By implementing other innovative initiatives that can withstand public scrutiny.

 

Procurement has given some consideration to preferencing local suppliers and has since implemented the following initiatives:

 

-     Local Supplier Register – In May 2014 a local supplier register has been made available on Council’s website. This is a register where local businesses can provide their company details and the information is stored in a spreadsheet. Currently at LCC, quotes under $150,000 are managed in house and the requesting officer chooses three companies they would like to quote. Now procurement can issue the supplier interest register to all council employees and direct requesting officers to choose local companies who have registered their interest to work with Council.

 

-     Supplier Forum – Council publically invited local businesses to attend a supplier forum held on 20 May 2014. This forum aims to provide local suppliers with information and resources around procurement processes at Liverpool Council and included information on where to find tenders and some tips on submitting an offer. The forum included guest speakers from WSROC, Local Government Procurement and Industry Capability Network who provided the attendees with more useful information on their respective areas. Council intends to frequently run supplier forums to continue to expand suppliers knowledge base.

 

-     Tenders valued at greater than $150,000 will continue to be publically advertised on e-tendering portal Tenderlink, in the two local Liverpool papers and on the Liverpool City Council website.

 

Internal training to Council employees on Procurement practices can focus and encourage officers to “choose local” where the option exists..

 

The above initiatives will not only provide local suppliers with more business opportunities, they will also increase suppliers knowledge and understanding of the operations of Liverpool Council, procurement within the local public sector, and will provide suppliers with additional resources that they can access to obtain further business opportunities. 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


114

Ordinary Meeting 25 June 2014

Chief Executive Officer Report

 

CEO 02

Staff Matter

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Workforce Management Plan

File Ref

135355.2014

Report By

Rob Noble - Acting Chief Executive Officer

Approved By

Rob Noble - Acting Chief Executive Officer

 

 

Executive Summary

 

The report proposes to deal with a clause of a staff member’s contract.

 

The report recommends that the arrangement suggested in the confidential report be adopted.

 

RECOMMENDATION

 

That the arrangement suggested in the confidential report be adopted by Council and it remain confidential pursuant to the provisions of Section 10A(2)(a) of the Local Government Act 1993 as it contains personnel matters concerning particular individuals (other than Councillors).

 

REPORT

 

The report proposes to deal with a clause of a staff member’s contract.

 

The report recommends that the arrangement suggested in the confidential report be adopted.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil  


116

Ordinary Meeting 25 June 2014

Executive Director Report

 

ED 01

Local Government NSW Annual Conference

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Long-Term Financial Plan

File Ref

127270.2014

Report By

George Georgakis - Service Manager Council and Executive Services

Approved By

Julie Hately - Executive Director

 

 

Executive Summary

 

The Local Government NSW Annual Conference 2014 is being held in Coffs Harbour from Sunday 19 October to Tuesday 21 October 2014.

 

The Local Government NSW Association entitles Liverpool City Council to 11 voting delegates and this report recommends that Council seeks nominations for voting delegates to enable planning for accommodation and travel arrangements. 

 

RECOMMENDATION

 

That:

 

1.   Council nominates up to 11 delegates to attend the 2014 Local Government New South Wales Annual Conference to vote on motions.

 

2.    Council staff prepare a report to the July Council meeting to consider proposed motions to be submitted to the Conference. 

 

REPORT

 

The 2014 Local Government NSW Annual Conference is being held in Coffs Harbour from

Sunday 19 October to Tuesday 21 October 2014. The Conference is the annual policy making event for councils who are members of Local Government NSW. Councils work together through Local Government NSW to promote local government and advocate on behalf of their communities for local democracy, informed decision making and good governance.

 

 

Following feedback from delegates in 2013 in Sydney, where some delegates requested the discussion of specific motions and others requested the discussion of consolidated overarching issues, the Board has decided to try to balance both. The Board has set the first day of business as the primary time to discuss all issues and motions, and a session time will be put aside to ask how Councils wish to deal with motions and issues into the future.

 

This report recommends that Council seeks nominations for voting delegates to enable planning for accommodation and travel arrangements. A separate report will be submitted to the July 2014 Council meeting to consider proposed motions to be submitted to the Conference.

 

CONSIDERATIONS

 

Economic and Financial

Costs will be approximately $2,500 per delegate for registration, travel, accommodation and meals.

Environmental and Sustainability

Raise community awareness and support action in relation to environmental issues.


Social and Cultural

Raise awareness in the community about the available services and facilities.


Civic Leadership and Governance

Act as an environmental leader in the community.

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

 

 

ATTACHMENTS

 

1.View

Local Government NSW Draft Program and Conference Information 2014

  


121

ED 01

Local Government NSW Annual Conference

Attachment 1

Local Government NSW Draft Program and Conference Information 2014

 


 


 


 


 


123

Ordinary Meeting 25 June 2014

Executive Director Report

 

ED 02

Councillor Access to Information and Interaction with Staff Policy

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Information Technology Strategy

File Ref

128877.2014

Report By

George Georgakis - Service Manager Council and Executive Services

Approved By

Julie Hately - Executive Director

 

 

Executive Summary

 

This report proposes changes to the Councillor Access to Information and Interaction with Staff Policy to provide Councillors with access to additional Council officers and to make amendments to the timeframe for Mayoral, Deputy Mayor and Councillor enquiries to be responded to.

 

 

RECOMMENDATION

 

That Council adopts the revised Councillor Access to Information and Interaction with Staff Policy.

 

 

REPORT

 

Council has in place a variety of policies that provide guidance and clarification on a number of matters. These policies contribute to good public decision making and increase Council’s transparency and accountability to the community.

 

The Councillor Access to Information and Interaction with Staff Policy was last updated in June 2013. Policies are periodically reviewed to ensure they reflect current practices and legislative requirements.

 

The primary purpose of the policy is to provide a process for the Mayor and Councillors to access Council staff, records, information and buildings. This assists Councillors to exercise their statutory role as a member of the governing body and to undertake their civic duty in an orderly and regulated manner.

 

This report presents an updated Councillor Access to Information and Interaction with Staff Policy by proposing changes to provide Councillors with greater access to other Council officers and to also make amendments to the timeframe for Mayoral, Deputy Mayor and Councillor enquiries to be responded to.

 

It is recommended that all Service Managers, the Mayor’s Senior Policy Advisor and the Chief Executive Officer’s Personal Assistant be added to the list of officers who can interact with Councillors for “Councillor support and requests” and Service Managers be added the list of officers who can interact with Councillors for “Operational advice” as outlined in Attachment A (Interaction between Councillors and Council staff) of the Policy.

 

It is also recommended that Clause 4.7 be amended so that the timeframe for responses to Mayoral and Deputy Mayor requests be altered to 5 ordinary days and the timeframe for responses to Councillors requests be altered to 7 ordinary days. This change is recommended to provide adequate time for staff to undertake necessary investigations and provide complete and all-inclusive responses. The definition of “ordinary days” has also been included in the Policy.

 

The proposed changes are shown in the attached document with track changes.

 

It is recommended that Council adopts the revised Councillor Access to Information and Interaction with Staff Policy as attached to this report.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

 

ATTACHMENTS

 

1.View

Councillor Access to Information and Interaction with Staff Policy

  


125

ED 02

Councillor Access to Information and Interaction with Staff Policy

Attachment 1

Councillor Access to Information and Interaction with Staff Policy

 


 


 


 


 


 


 


 


 


134

Ordinary Meeting 25 June 2014

Executive Director Report

 

ED 03

Annual Reporting of Contracts for Senior Staff

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Workforce Management Plan

File Ref

128889.2014

Report By

Matthew Walker - Group Manager Business Excellence

Approved By

Julie Hately - Executive Director

 

 

Executive Summary

 

Section 339 of the Local Government Act 1993 states that the General Manager must, at least once annually, report to Council on the contractual conditions of designated senior staff positions.

 

This report outlines the number of designated senior staff positions currently in Council's organisational structure for the previous 12 months and the contractual conditions of each senior staff position, as required by Section 338 of the Local Government Act 1993. It is recommended that Council receives and notes the report.

 

 

RECOMMENDATION

 

That Council receives and notes the report.

 

 

 

REPORT

 

Pursuant to Section 339 of the Local Government Act 1993 (herein referred to as the Act), the general manager must, at least once annually, report to Council on the contractual conditions of designated senior staff position.

 

Section 338 of the Act states:

 

1.   The General Manager and other senior staff of a council are to be employed under contracts that are performance-based.

 

2.   The term of a contract must not be less than 12 months or more than five years (including any option for renewal). A term that is less than 12 months is taken to be for 12 months and a term for more than five years is taken to be limited to five years.

As per the Act, all of Council’s designated senior staff are employed under a contract of employment that has a performance based component.

 

All senior positions are based on a standard contract that is issued by the Office of Local Government. The contractual arrangements for the designated senior staff appointed in those positions within the last 12 months are outlined below.

 

Position

Incumbent

Contract Term

Expiry Date

Chief Executive Officer

Farooq Portelli

Contract End 1 July 2014 as per council resolution 30 April 2014

NA

Carl Wulff

4 Years

23 June 2018

Executive Director

Julie Hately

3 years

27 March 2016

Executive Director

Vacant

NA

NA

Group Manager Strategy & Executive

Biljana Sankovic

Contract End 1 July 2014 as per council resolution 28 May 2014

NA

Group Manager

Community & Culture

Kiersten Fishburn

3 years

28 April 2016

Group Manager Economy & Engagement

Michael Cullen

3 years

28 April 2016

Group Manager

Infrastructure & Environment

Rajen Autar

3 years

28 April 2016

Group Manager Business Excellence

Matthew Walker

3 years

28 April 2016

Group Manager

City Presentation

Gino Belsito

3 years

28 April 2016

Group Manager

Governance

Nadia Napoletano

3 years

16 June 2016

Group Manager

Planning & Growth

Toni Averay

3 Years

14 July 2016

 

 

 

 

 

 

 

 

 

 

 

Council at its meeting on 28 May 2014 amended the organisational structure to include the following senior staff positions effective from 2 July 2014:

 

Chief Executive Officer

Executive Director x 2 positions

Group Manager, Community and Culture

Group Manager, Economy and Engagement

Group Manager, Infrastructure and Environment

Group Manager, Business Excellence

Group Manager, City Presentation

Group Manager, Governance

Group Manager, Planning and Growth

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


137

Ordinary Meeting 25 June 2014

Executive Director Report

 

ED 04

Endorsement of the 2013-17 Delivery Program and 2014-15 Operational Plan

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Long-Term Financial Plan

File Ref

128850.2014

Report By

Hiba Soueid - Service Manager Corporate Strategy and Performance

Approved By

Julie Hately - Executive Director

 

 

Executive Summary

 

This report proposes to adopt Council’s 2013-2017 Delivery Program and 2014-2015

Operational Plan in accordance with Section 404 and 405 of the Local Government Act 1993  which requires Council to review its Delivery Program and adopt its annual Operational Plan by 30 June each year.

 

At its meeting on 7 May 2014, Council resolved to place the draft Delivery Program and Operational Plan and Budget on public exhibition to allow for public comments and submissions and to receive a further report after a review of public submissions.

 

This report outlines submissions received during the exhibition period and outlines any changes which have been made to the document as a result of submissions received.

 

 

RECOMMENDATION

 

That Council:

 

1.       Adopts the 2013-17 Delivery Program and 2014-15 Operational Plan with the changes outlined in this report.

 

2.       Makes the rates and charges for the financial year commencing 1 July 2014 as outlined in the Statement of Revenue Policy and exhibited in the draft Delivery Program and Operational Plan.

 

3.       Approves the fees and charges outlined below to be placed on public exhibition for 28 days and that a further report to Council be provided with any submissions made:

 

3.1     Attached changes to the fee structure for onsite sewerage fees.

 

3.2     New fee structure to apply to construction certificates for Class 2-9 Commercial / Industrial, Class 10A Outbuildings over $5,000 Residential and Class 2-9 and 10A Commercial over $5,000 if the application is lodged as a combined Development Application and Construction Certificate including registration.

3.3     Change in cost of after-hours venue hire for the Michael Wenden Aquatic Leisure Centre from not applicable in 2013-14 to subject to negotiation in 2014-15.

 

4.   Writes to the individuals and groups who provided a submission, thanking them for their submission and provides a response to their feedback and, or comments.

 

 

 

REPORT

 

2013-17 Delivery Program and 2014-15 Operational Plan and Budget

 

The Delivery Program documents all of the principal activities which Council will be delivering during its term of office. It is Council’s commitment to the community and outlines how it will contribute to achieving the strategies listed in the Community Strategic Plan. The Delivery Program addresses all of Council’s operations and allocates high level responsibilities for each activity.

 

The Operational Plan outlines the specific actions which Council will deliver as well as the budget for the 2014-15 financial year and Statement of Revenue Policy (Fees and Charges).

 

For improved integration and functionality, the Delivery Program and Operational Plan have been included in the same document. It includes the following:

 

·    Council's principal activities over four years:

·    Performance measures to determine effectiveness;

·    2014-15 actions;

·    2014-15 draft budget;

·    2014-15 proposed capital works program; and

·    2014-15 draft revenue pricing policy (proposed rates, fees and charges).

 

The Local Government Act 1993 requires Council to undertake a detailed review of its Community Strategic Plan and Delivery Program by 30 June in the year following an election. The Operational Plan and annual budget are required to be adopted by 30 June of each year.

 

2014-15 Budget

 

At its February meeting, Council resolved to apply to the Independent Pricing and Regulatory Tribunal (IPART) for continuation of the previously approved nine per cent special rate variation (SRV) which expires on 30 June 2014 and an estimated notional rate increase of thee percent. As the result of the application was not known at the time of preparing the draft budget, two budget options were placed on public exhibition. Option 1 included the nine per cent SRV and Option 2 which showed a reduction in Council’s rate revenue and expenditure.

 

On Tuesday 3 June 2014, Council received noticed that its application to IPART was successful and that it would receive a permanent increase of 12 per cent to the rates base. Subsequently, budget option 1 has been proposed as the budget model for next year.

 

Capital Works

 

Council has committed $86.9m to capital works in the 2014-15 budget, details of works to be undertaken are available in the full document provided under separate cover.

 

Proposed major works include:

 

·    Detailed designs and commencing construction of Carnes Hill Recreation and Community Centre.

·    Extension of Kurrajong Road – Kookaburra to Sarah Holland Drive.

·    Investigation and design of and land acquisitions for a Warwick Farm bypass road.

·    Construction of CBD Trunk Drainage – Elizabeth Street and George to College Streets.

·    Construction of Amalfi Park Detention Basin.

·    Playground Replacement.

·    Road Works

Devonshire Road, Rossmore

Maxwells Avenue, Sadleir

Wilson Road, Hinchinbrook.

 

Proposed Changes

 

During the exhibition period, staff recommended several changes to the Statement of Revenue Policy (fees and charges). These have been included as attachments to the report (Attachments 1 to 3). It is proposed that these fees and charges be placed on public exhibition for 28 days to allow for public comments and submissions. The proposed changes are as follows:

 

Item

Changes

Onsite Sewerage Fees

Various changes to the fee structure for onsite sewerage fees

Statutory Planning

A new fee structure to apply to construction certificates for Class 2-9 Commercial / Industrial, Class 10A Outbuildings over $5,000 Residential and Class 2-9 + 10A Commercial over $5,000 if the application is lodged as a combined Development Application and Construction Certificate including registration

Michael Wenden Aquatic Leisure Centre

Change in cost of after-hours venue hire, from not applicable in 2013-14 to subject to negotiation in 2014-15

 

In addition, several editorial and incidental changes have also been made to the draft documents as a result of internal staff feedback. These changes are minor in nature with their purpose being to improve readability and clarity of the documents.

 

 

 

 

Public Exhibition

 

The documents were placed on Public Exhibition between Friday 9 May and Tuesday 10 May. The following methods were undertaken in order to solicit public feedback and input:

 

·    Hard copies were placed at various locations including Council’s Customer Service Centre and all libraries;

·    Presentations were made at the Rural Community Forum on Tuesday 13 May and Urban Community Forum on Tuesday 20 May;

·    The document was placed on Council’s homepage and the Liverpool Listens page;

·    Public notices were placed in local papers;

·    Updates were made on Council’s Facebook and Twitter account directing people to the plans.

As a result of the exhibition period, six submissions were received. Comments made during the submission process include requests for more information around certain areas in the budget, suggestions regarding capital improvement projects which should be undertaken, support for the allocation of funds towards the Warwick Farm bypass road and the waiving of several fees. A summary of the items raised during the public exhibition period and officer responses to these submissions have been attached for your information (Attachment 4). 

 

CONSIDERATIONS

 

This report recommends adoption of Council’s Delivery Program and Operational Plan which encompass all economic and financial, environmental and sustainability, social and cultural and civic leadership and governance considerations of Council.

 

 

ATTACHMENTS

 

1.View

Proposed statutory planning fees to be placed on public exhibition

2.View

Proposed on-site sewerage fees for public exhibition

3.View

Proposed fee to after hours hire of Michael Wenden Acquatic Leisure Centre

4.View

Summary of submissions received and officer comments

5.View

2013-17 Delivery Program and 2014-15 Operational Plan and Budget (Including Statement of Revenue Policy - Fees and Charges) (Under Separate Cover)

  


141

ED 04

Endorsement of the 2013-17 Delivery Program and 2014-15 Operational Plan

Attachment 1

Proposed statutory planning fees to be placed on public exhibition

 


 


143

ED 04

Endorsement of the 2013-17 Delivery Program and 2014-15 Operational Plan

Attachment 2

Proposed on-site sewerage fees for public exhibition

 


2

ED 04

Endorsement of the 2013-17 Delivery Program and 2014-15 Operational Plan

Attachment 3

Proposed fee to after hours hire of Michael Wenden Acquatic Leisure Centre

 


145

ED 04

Endorsement of the 2013-17 Delivery Program and 2014-15 Operational Plan

Attachment 4

Summary of submissions received and officer comments

 


 


 


 


 


 


 


 


 


 


155

Ordinary Meeting 25 June 2014

Business Excellence Report

 

GMBE 01

Statutory Investment Report May 2014

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

127402.2014

Report By

Christian  Hope - Senior Financial Accountant

Approved By

Matthew Walker - Group Manager Business Excellence

 

 

Executive Summary

 

This report details the balance of investments held at 31 May 2014 in a form compliant with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council's Investment Policy at the time of entering into each transaction.

 

Council held investments with a market value of $152 million as at 31 May 2014. The portfolio yielded a return of 4.07 per cent being 137 basis points above the benchmark of 2.7 per cent for the month of May 2014.

 

 

 

RECOMMENDATION

 

That Council receives and notes this report.

 

REPORT

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council's portfolio of $152 million consisted of $15.1 million invested in various debt securities (bonds) with maturity dates ranging from one year to thirteen and a half years; $124.5 million in short to medium term deposits; and $12.4 million in Cash at Call bank accounts. Council yielded a return of 4.07 per cent being 137 basis points above the benchmark of 2.7 per cent for the month of May.


As at the end of May 2014 the ratio of market value compared to face value of various debt securities is shown in the table below.

 

Asset Class

May-14

Jun-13

Senior Debts (FRN's)

101.59%

 101.79%

Senior Bonds (NCD & Corporate Bonds)

104.19%

 106.3%

MBS (Reverse Mortgage Backed Securities)

  59.93%

  57.07%

Total

  93.89%

  90.89%

 

Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council may continue to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order.

 

At its June 2014 meeting, the Board of the Reserve Bank of Australia (RBA) decided to leave the cash rate unchanged at 2.5 per cent. A statement released on 3 June 2014 by Glenn Stevens, Governor of the RBA commenting on the RBA decision is attached to this report.

 

The return on term deposits over medium term (2 to 3 years to maturity) is currently at 4.1 per cent to 4.35 per cent per annum. Short term deposits rate (less than one year to maturity) is hovering from 3.3 per cent for 30 days to 3.8 per cent for one year.

 

Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

 

Portfolios break down (at "Market Value")

 

The chart below shows the proportion of Council's investment portfolio by category of investment type at market value.

 

 

 

 

Movement in Investment Holding

 

Council held investments with a market value of $152 million as at 31 May 2014 compared to $144.4 million as at 30 April 2014.  A summary of major types of receipts and payments for the period is attached to this report.

 

Portfolio Maturity Profile

 

The chart below shows the market value of funds invested at different durations to maturity.

 

 

 

Investment Portfolio at a Glance

 

Portfolio Performance vs. 90 day annualised Bank Bill Index for the month

        MCWB01114_0000[1]

The portfolio yield for May is above the annualised benchmark for the month (4.07% against 2.7%).

Portfolio Performance vs. 90 day Bank Bill index over the 12 month period.

        MCWB01114_0000[1]

The portfolio yield for the past 12 month period is above the benchmark for the same period (4.28% against 2.68%).

Annual Income vs. Budget

        MCWB01114_0000[1]

Council’s investment income on

General Fund was $10k above the year to date revised budget.

 

 

 

 

 

Investment Policy Compliance

 

Legislative Requirements

 

        MCWB01114_0000[1]

Fully Compliant.

Portfolio Credit Rating Limit

        MCWB01114_0000[1]

Fully Compliant.

Institutional Exposure Limits

        MCWB01114_0000[1]

Fully Compliant.

Term to Maturity Limits

       X

Exceeded term to maturity limit on

existing Mortgage Back Securities

purchased in 2006 and in 2007

The maturity dates have been

extended by the issuer of the

securities to reflect the revised

actuarial expected weighted average life (WAL) of when they are most likely to be fully paid.

 

Certificate of Responsible Accounting Officer

 

The Group Manager Business Excellence, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

CONSIDERATIONS

 

Economic and Financial

For the month of May 2014, Council investment income on General Fund was above year to date revised budget by $10k.Council's portfolio and returns will be closely monitored for the last month of the financial year.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

ATTACHMENTS

 

1.View

Statement by Glen Stevens Governor RBA June 2014

2.View

Movement in Investment Holding May 2014

3.View

Portfolio Investment Details

4.View

Performance Graphs Actual to Budget May 2014

  


159

GMBE 01

Statutory Investment Report May 2014

Attachment 1

Statement by Glen Stevens Governor RBA June 2014

 


 


161

GMBE 01

Statutory Investment Report May 2014

Attachment 2

Movement in Investment Holding May 2014

 


 


163

GMBE 01

Statutory Investment Report May 2014

Attachment 3

Portfolio Investment Details

 


 


 


167

GMBE 01

Statutory Investment Report May 2014

Attachment 4

Performance Graphs Actual to Budget May 2014

 

 


167

Ordinary Meeting 25 June 2014

City Presentation Report

 

GMCP 01

ST2248 - Supply and Delivery of Trees and Shrubs

 

Strategic Direction

Liveable Safe City

Create clean and attractive public places for people to engage and connect

Key Policy

Strategic Maintenance Plan

File Ref

102252.2014

Endorsed By

Nick Bolton - Parks Coordinator

Approved By

Gino Belsito - Group Manager  City Presentation

 

 

 

Executive Summary

 

It is Council’s intention to enter into a panel contract with suitably experienced and competent companies for the provision of tree and shrubs for a period of 2 years with the possibility of extension 3 times for 12 months each.

 

A panel supply contract was in place for these services and expired June 2013. A review of the performance of the panel supply contract for these services was carried out and found that the supply list needed to be extended to cover a greater range of plant species to fulfill Council’s needs.

 

 

RECOMMENDATION

That Council:

1.       Adopts the recommendation put forward in the confidential report provided under separate cover.

2.       Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

 

 

 

 

 

 

 

Report

 

Tenders were invited publicly via the Sydney Morning Herald on 21st January 2014 the Liverpool Leader and South West Advertiser on 29th January 2014 and was made available on the Council eTendering portal https://www.tenderlink.com/liverpoolcity from 20th February 2014 with the following submissions received (in alphabetical order):-

 

Tenderer

Alpine Nurseries Pty Ltd

Green Leisure Group

Greenhaven Garden Centre

Greening Australia NSW

Muru Mittigar Pty Ltd

Toolijooa Pty Ltd

 

Preliminary assessment of the submissions was carried out to check for general compliance with the requirements of the selection criteria and the tender document. It was found that all tenders were conforming and were considered for further assessment.

 

Full details of the tenders and the evaluation are provided in a confidential report under separate cover.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.

Raise community awareness and support action in relation to environmental issues.

Social and Cultural

There are no social and cultural considerations.

Civic Leadership and Governance

Act as an environmental leader in the community.

Foster neighbourhood pride and a sense of responsibility.

Deliver services that are customer focused.

 

ATTACHMENTS

 

Nil


169

Ordinary Meeting 25 June 2014

City Presentation Report

 

GMCP 02

ST2328 - Supply and Delivery of Two (2) Wood Chippers

 

Strategic Direction

Liveable Safe City

Create clean and attractive public places for people to engage and connect

Key Policy

Strategic Maintenance Plan

File Ref

102330.2014

Endorsed By

Garry Hanlon - Parks Coordinator

Approved By

Gino Belsito - Group Manager  City Presentation

 

 

Executive Summary

 

It is Council’s intention to enter into a contract with a suitably experienced and competent contractor for the provision of Supply and Delivery of Two (2) Wood Chippers for a lump sum price.

 

RECOMMENDATION

That Council:

1.       Adopts the recommendation put forward in the confidential report provided under separate cover.

2.       Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

Report

 

Council provides tree maintenance services to residents and rate payers. In order to provide this service Council staff require a wood chipper.

 

Council’s current wood chippers have reached their useful life expectancy and are due to be replaced under the Plant and Fleet replacement program.

 

Tenders were invited publicly via the Sydney Morning Herald on Tuesday 18 March 2014, the Liverpool Leader and South West Advertiser on Wednesday 19 March 2014 and was made available on the Council eTendering portal https://www.tenderlink.com/liverpoolcity from Monday 10 March 2014.

 

Tenders closed at 3:00 pm on 10 April 2014 with the following submissions received (in alphabetical order):-

 

Tenderer

Marriott Tree Equipment Pty Ltd T/A Bandit Tree Equipment

Vermeer Australia Pty Ltd (two submissions received)

 

Preliminary assessment of the submissions was carried out to check for general compliance with the requirements of the selection criteria and the tender document. It was found that 2 out of 3 tenders were conforming and were considered for further assessment.

 

Full details of the tenders and the evaluation are provided in a confidential report under separate cover.

 

CONSIDERATIONS

 

Economic and Financial

The recommendation has been provided for within the 2013/14 budget.

Environmental and Sustainability

There are no environmental and sustainability implications

Social and Cultural

There are no social or cultural implications

Civic Leadership and Governance

The recommendation provides opportunity to advocate for the local community. 

The recommendation is required in accordance with the Local Government Act 1993.

 

 

ATTACHMENTS

 

Nil  


171

Ordinary Meeting 25 June 2014

Community and Culture  Report

 

GMCC 01

Local Government Arts and Culture Awards

 

Strategic Direction

Proud Engaged City

Deliver a range of stimulating and vibrant cultural events, programs and festivals

Key Policy

Community Engagement Policy

File Ref

127996.2014

Report By

Kiersten Fishburn - Group Manager Community & Culture

Approved By

Kiersten Fishburn - Group Manager Community & Culture

 

 

Executive Summary

 

Liverpool City Council recently won two awards in the Local Government Arts and Culture Awards, which were announced at Parliament House on 27 May 2014.

 

The Awards were for projects delivered by Casula Powerhouse Arts Centre (CPAC). ‘A Streetcar Named Desire’, won the Developing Arts and Culture: Performing Arts award while ‘Wild Stories’ was awarded the Interdisciplinary Arts and Culture: Environmental Arts category.

 

These Awards confirm the quality of the program being delivered at CPAC and demonstrate the growing and vibrant arts community in South-West Sydney.

 

 

RECOMMENDATION

 

That Council:

 

1.         Acknowledges the win of two 2014 Local Government Arts and Culture Awards.

 

2.         Thank staff at Casula Powerhouse Arts Centre for their work.

 

 

REPORT

 

The Local Government Arts and Culture Awards recognise innovation and quality in arts and cultural programming. At the 2014 Awards, announced at Parliament House on 27 May 2014, Liverpool City Council received two awards for programs delivered by Casula Powerhouse Arts Centre. ‘A Streetcar Named Desire’, won the Developing Arts and Culture: Performing Arts award while ‘Wild Stories’ was awarded the Interdisciplinary Arts and Culture: Environmental Arts category.

The Auslan Interpreted production of ‘A Streetcar Named Desire’ was delivered in collaboration with Liverpool Performing Arts Ensemble, Casula Powerhouse Arts Centre and Auslan Stage Left (Auslan Interpreters specialising in performing arts).

 

The idea behind this particular production was to create a performance that was considerate of the needs of those in the Auslan arts community. This was done by carefully considering the placement of interpreters, the placement of the Auslan audience, lighting requirements and the visual elements of the actors involved in the production.  It was also about developing partnerships with local community to help realise the engagement process.

 

Wild Stories, held December 2012 to January 2013, was the result of an 18-month artist-in-residence program at Casula Powerhouse Arts Centre with artist, naturalist and forager, Diego Bonetto.

 

The exhibition and public program was focused on community and cultural connections with the Australian environment built on Bonetto’s longstanding commitment towards challenging and undermining our preconceived understanding of rightfully belonging species. Wild Stories aimed to provide an entry point into environmental belonging and cultural identity. As exotic as weeds may seem, Bonetto successfully harvests the knowledge, experience and traditions that people of South West Sydney inherently possess or underuse, often embedded in the traditional practices of pickled foods, medicinal herb remedies, crafts, wine, folklore and mythology.

 

 

 

 

The receipt of these Awards is testimony to the quality of programming delivered at Casula Powerhouse Arts Centre and demonstrates the creative innovation and engagement with the arts and culture occurring in South-West Sydney.

 


 

CONSIDERATIONS

 

Economic and Financial

Facilitate the development of new tourism based on local attractions, culture and creative industries.

Environmental and Sustainability

Raise community awareness and support action in relation to environmental issues.


Social and Cultural

Provide cultural centres and activities for the enjoyment of the arts.


Civic Leadership and Governance

Deliver services that are customer focused.

 

 

ATTACHMENTS

 

Nil


174

Ordinary Meeting 25 June 2014

Community and Culture  Report

 

GMCC 02

Request for Rental Waiver - Disability South West Limited (Noah's Ark Toy Library)

 

Strategic Direction

Healthy Inclusive  City

Plan, support and deliver high quality and accessible services, program and facilities

Key Policy

Library Services Strategy

File Ref

128095.2014

Report By

Kiersten Fishburn - Group Manager Community & Culture

Approved By

Kiersten Fishburn - Group Manager Community & Culture

 

 

Executive Summary

 

Disability South West Limited (Noah’s Ark Toy Library) has been based in the Orange Room at the City Library since the library first opened. There has never been a formal agreement in place for this arrangement, nor has there been any agreement over fees and charges.

 

Having the toy library collocated within the City Library provides an extremely complementary service that increases options for families using our service. It also means that Council does not have to provide a toy borrowing service as other libraries do.

 

This report recommends that Disability South West Limited (Noah’s Ark Toy Library) are put on a three-year license for use of the Orange Room to continue their valued service delivery. It also recommends that the normal fees for this room hire are waived to allow the organisation to continue to provide access to toys and in recognition of the complementary service they deliver.

 

 

RECOMMENDATION

 

That Council:

 

1.       Approve a three-year license from 1 July 2014 for Disability South West Limited (Noah’s Ark Toy Library) to use the City Library Orange Room for service delivery.

 

2.       Approve the waiver of normal rental fees for the period of this license.

 

 

 


 

REPORT

 

Disability South West Limited (Noah’s Ark Toy Library) have been located in the Orange Room of the City Library since the library was opened. They have been a major part of both the library community and the broader Liverpool community providing opportunity for families to borrow toys. This is an invaluable service that allows children to access toys for recreation and education at a very minimal annual fee for families. It plays a strong role in reducing inequality and also provides a social outlet for families who meet when they visit the library.

 

This arrangement complements the service that Council’s library delivers and also means that our library does not have to provide toys for borrowing (as other libraries do). As tenants in the building, the experience has been a very positive one with benefits for all parties.

 

However, there has never been a formal agreement in place for this arrangement, nor any discussion of room rental fee. To ensure transparency and probity, it is recommended that Disability South West Limited (Noah’s Ark Toy Library) be placed on a three-year license agreement for the use of the Orange Room in City Library. This would allow them to continue their service delivery with the surety of Council support. Based on current fees and charges at a Category C Community Rate, the three-year rental fee would be $9,792. It is recommended that this fee is waived to allow the organisation to continue to provide access to toys and in recognition of the complementary service they deliver to the library.

 

Disability South West Limited (Noah’s Ark Toy Library) meet the criteria of being:

 

·    incorporated or auspiced, non-profit community service organisations or groups providing programs or services to the residents of Liverpool.

 

·    Having Public Liability Insurance of up to $20 million.

 

They also align clearly with the objectives in Council’s Social Justice Policy around access and equity. 

 

As no fees have ever been charged before for the room use, this will not impact on projected income for the library.

 


 

CONSIDERATIONS

 

Economic and Financial

Revenue forgone of $9,792.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support community organisations, groups and volunteers to deliver coordinated services to the community.

Deliver high quality services for children and their families.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

Nil  


177

Ordinary Meeting 25 June 2014

Economy and Engagement Report

 

GMEE 01

Donations, Grants and Sponsorship

 

Strategic Direction

Healthy Inclusive  City

Foster social inclusion, strengthen the local community and increase opportunities for people who may experience barriers

Key Policy

Multicultural Action Plan

File Ref

133467.2014

Report By

Mark Egan - Coordinator Community  Planning

Approved By

Michael Cullen - Group Manager, Economy and Engagement

 

Executive Summary

 

Council provides financial assistance to the community under three categories; Community Donations (including Community Grants, Small Grants, Men’s Shed One-off Grants, School and Youth Donations), Sporting Donations and Corporate Sponsorship.

 

The Financial Contributions Panel (FCP) met recently to consider applications from local residents for the Sporting Donations Program, local young people for the Youth Donations Program and local community organisations for the Community Grants and Corporate Sponsorship.

 

This report presents the funding recommendations made by the FCP for Council's consideration.

 

RECOMMENDATION

 

That Council:

 

1.   Endorses the Financial Contributions Panel's recommendations for the provision of $1,900 under the Sporting Donations Program as summarised in the table below

 

Applicant Name

Amount

Georgia Heath

$200

Maddison Heath

$200

Chantelle Mills

$200

Amber Williams

$500

Shannon Fitzgerald

$200

Cayla Fitzgerald

$200

Daniel J Lambert

$200

Tiana Stojkovic

$200

 

2.   Endorses the Financial Contributions Panel's recommendations for the provision of $17,370 under the Community Donations Program (including four Community Grants applications and one Youth Donation applications) as summarised in the table below

 

Applicant Name

Project Name

Amount

Liverpool Neighbourhood Connections

Keep ‘em Safe

$5,000

Liverpool Neighbourhood Connections

Cooking for Living

$1,875

Sloosh Kidscare Inc.

The Early Buzz Program

$4,995

La’u Samoa Council

Samoan Independence Day

$5,000

Shayla Gibbs

National representation at World Hip Hop Dance Championship in USA

$500

 

 

3.   Endorses the Financial Contributions Panel's recommendations for the provision of $15,000 from the 2014/15 Corporate Sponsorship Program, subject to Council’s adoption of its  2014/15 budget, as summarised in the table below:

 

Applicant name

Amount

NSW Business Chamber

$5,000 ex GST

 The Eid Festival In The Park

$3,000 ex GST

Share Care Incorporated

$5,000 ex GST

Tank U Pty Ltd T/A  Australian Fighters and Martial Arts Exhibition

$1,000 ex GST

Hoxton Park Public School P & C

$1,000 ex GST

 

 

 

REPORT

 

The Donations program has three categories:

 

·    Community Donations (including Community Grants, Small Grants, Men’s Shed One-off Grants School and Youth Donations);

 

·    Sporting Donations; and

 

·    Corporate Sponsorship.

 

Applications for Sporting Donations, Community Grants and Corporate Sponsorship are accepted on an ongoing basis. Applications are then reviewed by the Financial Contributions Panel (FCP) comprising of the Mayor, Deputy Mayor, Chief Executive Officer and delegated staff.

 

This report contains the most recent recommendations by the FCP for Sporting Donations, Community Donations and Corporate Sponsorship.

 

Sporting Donations

 

Council's Sporting Donations Program is available to individuals and sporting teams who live in Liverpool City. Nine (9) applications for sporting donations were received by Council. Eight (8) applications met the program criteria and were recommended for funding by the Liverpool Sports Committee. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received and the FCP recommendations are shown in the table below.

 

Applicant Details

Eligibility

Representation

FCP Recommendation

Georgia Heath

Representing Baseball NSW at the National U15 Women Championships in Wollongong 18 to 26 April 2014.

National

$200

Maddison Heath

Representing Baseball NSW at the National U15 Women Championships in Wollongong 18 to 26 April 2014.

National

$200

Chantelle Mills

Representing Baseball NSW at the National U15 Women Championships in Wollongong 18 to 26 April 2014.

National

$200

Amber Williams

Representing Australian National Hip Hop Dance Team at 2014 World Hip Hop Dance Championships in Las Vegas 5 to 10 August 2014.

International

$500

Shannon Fitzgerald

Representing NSW Country Women Baseball Team at the 2014 Women’s National Championship in Wollongong April 2014.

National

$200

Cayla Fitzgerald

Representing NSW Country Under15’s Baseball Team at the 2014 Women’s National Championship in Wollongong April 2014.

National

$200

Daniel J Lambert

Representing NSW Tertiary Students Rugby League Team at the National in Coffs Harbour 10 to 13 July 2014.

National

$200

Tiana Stojkovic

Representing NSW PSSA Tennis Team at the Interstate Championship in Darwin 16 to 24 August 2014.

National

$200

Mounties U14 Soccer Team

Ineligible as this is not a representative team but a local team entering a tournament.  The Sports committee noted that funding this would set a precedent for all self-nominated teams to be eligible for funding - Local resident

Local

Not recommended for funding

 

Community Grants

Council's Community Grants Program is available to community groups who provide programs or services to the residents of Liverpool. Four (4) applications for community grants and two (2) applications for Youth Donations were received by Council. Of these applications, five (5) applications met the program criteria and are recommended for funding. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the requests are outlined in the table below.

 

Applicant Details

Event Name and Description

Amount Requested

FCP Recommendation

Liverpool Neighbourhood Connections

Keep ‘em Safe

To erect a perimeter fence around the car park of Frank Oliveri Hall to ensure a safe, clean and attractive environment for staff and participants at Henckenberg Connections. This will also allow for landscaping to be completed in the area.  

 

Community Benefits:

·    Achieving a clean, safe and attractive environment.

·    Allows and staff and participants to achieve a sense of safety and well-being.

·    Centre targets around 300 per week.

$5,000

$5,000

Liverpool Neighbourhood Connections

Cooking for Living

Purchase cooking equipment to provide cooking classes for members of the community.

 

Community Benefits:

·    Encourage people to cook for themselves and adopt a healthy way of eating.

·    The classes will be free.

$1,875

$1,875

Sloosh Kidscare Inc.

The Early Buzz Program

The Early Buzz Program will offer a range of diverse sport, cultural, healthy eating, and healthy lifestyle and leisure activities for the children within the existing before school care program at no extra cost to the families.

 

Community Benefits:

·    Miller is the most disadvantaged area in NSW and this project aims to give children the skills to grow up healthy and active adults at no extra cost.

$4,995

$4,995

La’u Samoa Council

Samoan Independence Day

A cultural fete to celebrate the 52nd Anniversary of the Independence of Samoa.

 

Community Benefits:

·    This program is based on the cultural, social and religious developments of young Samoan people.

·    The project will seek to provide assistance across young people who are at risk of leaving school to develop an understanding of their culture.

$5,000

$5,000

Tiana Stojkovic

Youth Donation application: Applicant wants to travel to Darwin to represent NSW in the School Sport Australia Championships- Tennis

.

$200

$0 (ineligible through Youth Donations Program, but has been approved through Sports Donation Program for the same amount)

 

Shayla Gibbs

Youth Donation application: Applicant wants to represent Australia in the World Hip Hop Dance Championship in the USA.

 

$500

$500

 

Corporate Sponsorship

Council delivers a Corporate Sponsorship Program for local organisations seeking financial support to deliver events that benefit Liverpool. Six (6) applications for corporate sponsorship were received by Council. Five (5) applications met the program criteria and are recommended for funding. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received and the FCP recommendation are shown in the table below.

 

Applicant Details

Project Name and Description

Amount Requested

FCP

Recommend-ation

NSW Business Chamber

 

 

 

 

NSW Business Chamber 2014 Business Awards for Sydney South West region - 5 September – Casula Powerhouse

 

A state-wide awards program celebrated across each region in NSW.  It is proposed to hold the Sydney South West awards ceremony in Liverpool at CPAC. 

Benefits include: Option one – Primary Regional Sponsorship – Regional sponsor for specific nominated region, 2 x complimentary tickets to State Awards gala dinner.  Representative invited to judge suitable award category at Regional level.  Recognised as primary sponsor in President and M.C. welcome address, speaking opportunity, 6 x complementary places, opportunity to purchase additional tickets at discounted rates.  Sponsor link on awards home page and mention in EDMs.  Signage opportunities at the venue.

Strong Alignment with economic development aims for the region and showcasing one of the region’s and Council’s key facilities to a business audience.

$5,000 ex GST

$5,000 ex GST

 The Eid Festival In The Park

Liverpool Eid Festival – 8,9,10 August – Bulldogs Land

 

The Eid Festival will include stalls, entertainment, amusements, and petting zoo.  Free Entry.  Expected audience is 5,000-8,000 people.

 

Benefits include signage opportunities in the lead up and at the event, logo inclusion and opportunity for a stall on the day and an opportunity for the Mayor to speak at the event.

 

Aligns with program objectives and is bringing a new free activity to Liverpool, but is not activating the city centre

$10,000 ex GST

$3,000 ex GST

Share Care Incorporated

Share Care Inaugural Charity Ball– West Leagues Club Campbelltown– 7 November 2014

Not for profit organisation running fundraising event to improve services provided to disabled children and young adults from their Heckenberg head office.  It is a ticketed event.    Anticipated attendances at approx. 350 people.

 

Benefits: Range of benefits varies depending upon the package selected.  Gold provides premium signage at the event, 10 x tickets, CEO acknowledgement on the night, opportunity to present and draw raffle, opportunity for short address, distribution of collateral at event. 

 

Moderate alignment with program objectives. The event will not be held in Liverpool, will not attract large numbers of people and is a paid event.  However the proceeds will go towards supporting a locally based not for profit organisation who provides important services to the local community.  The organisers have indicated that they may run the event in future years in Liverpool.

$5,000 ex GST

$5,000 ex GST

Tank U Pty Ltd T/A  Australian Fighters and Martial Arts Exhibition

Australian Fighters and martial Arts Exhibition – 2-3 August – Whitlam Centre

 

An exhibition of various martial arts styles and instructors form across Sydney and NSW.  They will promote an anti-bullying initiative called Bully Stop.  It is a ticketed event - $80 Family, $22 Adult, Child $14 and under 12s are free.  Tank U Pty Ltd is a for-profit organisation.  However, some profits will be donated to a non-profit organisation called Angels goal Inc. who provide education support to victims of abuse and bullying.  Organiser is aiming for attendance numbers of 12,000 across the weekend however the event has not been run before.  A smaller event in Penrith attracted 200 people. The aim is to run the event in Liverpool annually.  Requesting that Council cover the cost of the venue and facilities hire.

 

Benefits include: Logo inclusion on promotional flyers, posters, website etc. Sponsor recognition in media releases. Opportunity for signage and to distribute publications at the event.

 

Moderate Alignment.  Whilst the event is new to Liverpool it is not in the CBD.    It is also a for-profit organisation that is charging a significant amount for tickets and is asking Council to cover the costs of the venue and facilities hire.  The organisers have indicated that some profits will be provided to a not-for-profit organisation that provides support to victims of bullying. A smaller style event in Penrith, run over one day attracted 200 people.

$18,500 ex GST

$1,000 ex GST

Hoxton Park Public School P & C

Hoxton Park Public School Spring Fair – August 30 – Hoxton Park Public School

School’s annual spring fair.  Free event.  Previously has drawn over 800 participants and over 40 exhibitors from business, government and food producers.

 

Benefits include: Gold Sponsorship $1000 and above.  Speaking and presentation opportunity on the day.  Large advert in the Fair Program. Logo and signage at the event.  Logo and recognition on all materials in the lead up to the event. 

 

Moderate alignment with program criteria.  Activity is not in the city centre and does not align with economic development objectives.  Moderate alignment with community and social  benefit. 

 

$1,000 ex GST

$1,000 ex GST

Future Achievement Australia Foundation

Max Potential program 2014

22 week community program that matches young adults with community leaders to coach in personal leadership and the delivery of a community service project.  The program matches 20 young adults with 20 coaches.   Aim is to build resilience and coaching skills whilst allowing young adults to positively engage.

 

Benefits include:  Acknowledgement and signage recognition.  Coaching and mentoring skills for those who agree to mentor young adults.

 

Not recommended for funding through Corporate Sponsorship program.  This activity is better placed being supported via Council’s learning and development program so that Council staff can act as mentors to these young adults.  This will result in stronger benefits for Council through skills development of staff, whilst also supporting a worthwhile project.  Council’s learning and development staff are investigating providing coaches at a cost of $2,000 per coach with Max Potential.

$4,000 ex GST

Not recommended for funding at this stage

 

 

CONSIDERATIONS

 

Economic and Financial

A budget allocation of $15,000 for the Sporting Donations Program was adopted by Council in its 2013/2014 Operational Plan. If the recommended amount of $1,900 is endorsed the remaining balance will be $10,800. The recommendations within this report for sporting donations will be funded from the Sporting Donations Program.

 

A budget allocation of $100,000 for the Community Grants Program was adopted by Council in its 2013/2014 Operational Plan as part of the Community Donations Program. If the recommended amount of

$17,370 is endorsed the remaining balance will be $408.60. The recommendations within this report for Community Grants will be funded from the Community Donations Program.

 

A budgetary allocation of $51,500 for the Corporate Sponsorship

Program was adopted by Council in its 2013/2014 Operational Plan. The budget is fully committed. Given that each of these events occur in 2014/15 recommended projects (totaling $15,000) can be funded from the 2014/15 Corporate Sponsorship Program subject to Council adoption of the 2014/15 budget.

 

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.View

Criteria for Community Donations

2.View

Criteria for Youth Donations

3.View

Criteria for Sporting Donations

4.View

Criteria for Corporate Sponsorship

  


187

GMEE 01

Donations, Grants and Sponsorship

Attachment 1

Criteria for Community Donations

 

Criteria for Community Grants Program

 

Program eligibility and exclusions:

To be eligible for funding through the Community Grants Program, applicants must:

·     Be incorporated or auspiced, non-profit community service organisations or groups providing programs or services to the residents of Liverpool.

·     Have Public Liability Insurance of up to $20 million.

·     Supply a copy of their most recent annual report and/or financial statements.

·     Have acquitted previous Liverpool City Council donations and grants and have no outstanding debts to Liverpool City Council

 

Applications will not be accepted from the following organisations or for the purposes outlined below:

·     Government departments