COUNCIL ADDENDUM

 

Ordinary Council Meeting

12 October 2016

 

FRANCIS GREENWAY CENTRE

170 GEORGE STREET LIVERPOOL


 

 

 


Late Items

 

                                                                                                              PAGE            

 

Chief Financial Officer

CFO 08           Annual Financial Reports 2015/16................................................................ 529...........

CFO 09           Additional voting delegates at the 2016 Local Government Conference..... 531...........   

   


529

Ordinary Meeting 12 October 2016

Chief Financial Officer

 

CFO 08

Annual Financial Reports 2015/16

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

267309.2016

Report By

Gary Grantham - Chief Financial Officer / Director Corporate Services

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

The Council has a regulatory obligation to prepare and present audited financial reports to the Office of Local Government (due on or before 31th October 2016) and the Community.

 

This paper seeks Council’s endorsement and a resolution authorising an Extraordinary Meeting on Wednesday October 26, 2016 for management to present its audited financial reports, together with the auditor’s reports. This Extraordinary Meeting is requested to enable the Audit Office of New South Wales to complete their audit and provide their final report.

 

Council’s auditors, Audit Office of New South Wales, will have completed their audit of the financial reports and will issue their audit certificate after receiving a signed “statement by Councillors and Management” following the proposed Extraordinary Council meeting on Wednesday October 26, 2016.

 

 

 

RECOMMENDATION

 

That Council:

 

1.       Receives and endorses this report.

 

2.       Approves an Extraordinary Meeting to be held on Wednesday October 26, 2016 for management to present its audited financial reports, together with the auditor’s reports.

 

 

 

REPORT

 

Legislative Requirements

The Local Government Act 1993 states:

·    As soon as practicable after a council receives a copy of the auditors reports:

a.   It must fix a date for the meeting at which it proposes to present its audited financial reports, together with the auditors reports, to the public, and

b.   It must give public notice of the date so fixed [Section 418 (1)]

·    The date fixed for the meeting must be at least 7 days after the date on which the notice is given, but not more than 5 weeks after the auditor’s reports are given to the council. [Section 418 (2)]

Council have not yet received a final copy of the auditor’s report from the Audit Office of New South Wales as the audit is still taking place.

 

This paper seeks Council’s endorsement and a resolution authorising an Extraordinary Meeting on Wednesday October 26, 2016 for management to present its audited financial reports, together with the auditor’s reports.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

Nil


531

Ordinary Meeting 12 October 2016

Chief Financial Officer

 

CFO 09

Additional voting delegates at the 2016 Local Government Conference

 

Strategic Direction

Leading Proactive Council

Lead partnerships and collaboration with community, business and governments

Key Policy

Long-Term Financial Plan

File Ref

266078.2016

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

At the Ordinary Council Meeting held on Wednesday, 27 July 2016, Council resolved to “reserve 10 positions for the Local Government NSW Conference and successful Councillors in the election in September 2016 be asked whether they want to attend.”

 

Following the September Elections, three Councillors (Crs Ayyad, Harle and Kaliyanda) have opted not to attend the Local Government NSW Conference with 8 remaining to take up the votes available to Council.

 

On Tuesday 4th October Council was notified by Local Government NSW (LGNSW) that a number of special arrangements are being proposed for the upcoming conference and that a change in voting allocation was to occur “To achieve, so far as possible, an equality of votes between Metropolitan/Urban councils and Rural/Regional councils…”.

 

As such, Liverpool Council has now been allocated additional votes above the originally specified 10. The report recommends that Council determine who is to receive the additional votes.

 

 

RECOMMENDATION

 

That Council allocates 1 additional vote to a Councillor attending the 2016 LGNSW Conference subject to Cr Hadid being nominated as a Council voting delegate (in addition to his vote entitlement as a Board member).

 

 

 

 

 

REPORT

 

At the Ordinary Council Meeting held on Wednesday, 27 July 2016, Council resolved to “reserve 10 positions for the Local Government NSW Conference and successful Councillors in the election in September 2016 be asked whether they want to attend.” Only ten positions were reserved as Cr Hadid is already entitled to a vote at the conference sitting on the board of directors.

 

Following the September Elections, three Councillors (Crs Ayyad, Harle and Kaliyanda) have opted not to attend the Local Government NSW Conference with 7 remaining to take up the 10 votes available to Council (not including Cr Hadid).

 

To give all members the opportunity to participate in debate on motions (including Councils affected by amalgamations), the LGNSW Board will move a motion toward the beginning of the Conference that the Conference adjourn into Committee. The Committee would conduct business in substantially the same manner as would a normal Conference.

 

LGNSW recalculated voter entitlements for the proposed Committee. As such Liverpool Council has now been allocated an additional 4 votes above the originally specified 10. LGNSW has advised; where the total number of votes exceeds the total number of Councillors sitting on Council, Council is to nominate delegates to receive an additional vote.

 

However, prior to additional votes being allocated, all Councillors attending the conference must be nominated as voting delegates for the Council. As 3 Councillors are not attending the conference, 3 of the 4 additional votes are considered lapsed.

 

According to further correspondence received from LGNSW, Council can only receive the 4th additional vote if Cr Hadid is also registered as a Council voting delegate (in addition to his vote entitlement as a Board member). This would in effect give Council 2 extra votes at the conference.

 

The table on the next page illustrates how this can be achieved:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COUNCILLOR

Attending Conference

(Yes / No)

Nominated voting delegates (Formal)

Allocation of the additional 4 votes (Committee)**

1.

Cr Wendy Waller (Mayor)

Yes

1

2.

Cr Gus Balloot

Yes

2

 

3.

Cr Mazhar Hadid^

Yes

3

 

4.

Cr Nathan Hagarty

Yes

4

 

5.

Cr Ali Karnib

Yes

5

 

6.

Cr Tony Hadchiti

Yes

6

 

7.

Cr Karress Rhodes

Yes

7

 

8.

Cr Geoff Shelton

Yes

8

 

9.

Cr Peter Harle

No

 

1st additional*

10.

Cr Tina Ayyad

No

 

2nd additional*

11.

Cr Charishma Kaliyanda

No

 

3rd additional*

^ Cr Mazhar Hadid is also an LGNSW Board member.

 

* Councillors not attending the Conference are unable to take up the additional voter allocation.

 

**Additional 4th vote to be allocated by Council

 

The email from LGNSW requests the name of the delegate to receive the additional vote by close of business on 6 October 2016. LGNSW is aware that this matter is being reported to the 12 October 2016 Council meeting and have agreed to receive this information on 13 October 2016.

 

Council can consider the following options:

 

-     Opt to not take up any additional voter entitlement (this is not recommended)

 

-     Opt to take up the one additional voter entitlement. To do this however, will require a two-step process. The first would be to add Clr Hadid to the list of Council voting delegates (as proposed  in the table above). Doing this would mean that he would be entitled to two votes (ie. one as a Council voting delegate and another as a Board member voting representative). By adding Clr Hadid to the list of Council voting delegates, will mean that we are left with three Councillors not attending, and will therefore be entitled to use up one of the additional votes allocated to Council. Council would then need to determine who that one additional vote will be allocated to. 

 

 

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

 

 

ATTACHMENTS

 

1.         Email from LGNSW regarding voting entitlements for proposed Committee


535

CFO 09

Additional voting delegates at the 2016 Local Government Conference

Attachment 1

Email from LGNSW regarding voting entitlements for proposed Committee