COUNCIL AGENDA

ADDENDUM

 

Ordinary Council Meeting

14 December 2016

 

FRANCIS GREENWAY CENTRE

170 GEORGE STREET LIVERPOOL


 

 

 


Addendum Items

 

                                                                                                              PAGE            

 

Chief Financial Officer

CFO 02           Tender Exemption - Library Staff at Carnes Hill Library.............................. 565...........

   


567

Ordinary Meeting 14 December 2016

Chief Financial Officer

 

CFO 02

Tender Exemption - Library Staff at Carnes Hill Library

 

Strategic Direction

Healthy Inclusive  City

Plan, support and deliver high quality and accessible services, program and facilities

Key Policy

Library Services Strategy

File Ref

332479.2016

Report By

Chris White - Manager Governance & Legal

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

Upon opening of the Carnes Hill Library, temporary staff were appointed to the facility, in anticipation of permanent recruitment being effected as soon as possible.

 

Unfortunately, budget cuts passed by the Council in June 2016, together with a rescission motion process that followed, created uncertainty around the future of permanent funding for some of these positions.  This required management to delay permanent recruitment, and extend temporary appointments beyond the period originally anticipated.

 

On 23 November 2016, Council resolved to restore funding for these positions.  However, final recruitment will take some time, and it is now clear that the legislative purchasing threshold of $150,000 will be breached by the ongoing cost of temporary appointments.

 

As such, an exemption is required to ensure Council’s ongoing compliance with the Local Government Act 1993 and associated regulations.

 

RECOMMENDATION

 

That Council approve an exemption to the tendering requirements under s.55(3)(i) of the Local Government Act 1993 for the ongoing appointment of Clarius Group Ltd (and their related trading entities) for the purposes of supply of temporary library staff to the Carnes Hill Library, for the following reasons:

 

a)    These staff were appointed on a temporary basis, in anticipation of permanent recruitment being effected as soon as possible.

 

 

b)   A tender was not originally required for these appointments, as they were not expected to breach the $150,000 tender threshold set out in cl.163 of the Local Government (General) Regulation 2005.

c)   Permanent recruitment was delayed as a result of budget cuts passed in 29 June 2016, and was further delayed by a failed rescission motion applying to these cuts that was debated in July 2016.

d)   As such, and to keep the Carnes Hill Library open, temporary staff appointments were extended beyond the period originally anticipated.

e)   The budget for these permanent staff positions was only settled at Council’s Ordinary Meeting on 23 November 2016.

f)    Permanent recruitment can now begin, but owing to the imminent Christmas break, is not likely to be completed until at least March 2017.

g)   As such, the appointments must be further extended, and the tender threshold of $150,000 will be breached, making an exemption from Council necessary to satisfy legislative requirements.

 

REPORT

 

Upon opening of the Carnes Hill Library, temporary staff were appointed to the facility, in anticipation of permanent recruitment being effected as soon as possible.

 

These temporary appointments were effected through an agency, Clarius Group Ltd, under the quotation processes applicable to purchasing of amounts under $150,000 in accordance with Council’s Procurement Manual and Guidelines.

 

Unfortunately, budget cuts passed by the Council in June 2016, together with a rescission motion process that followed, created uncertainty around the future of permanent funding for some of these positions.  This required management to delay permanent recruitment, and extend temporary appointments beyond the period originally anticipated.

 

On 23 November 2016, Council resolved to restore funding for these positions.  However, final recruitment will take some time, and it is now clear that the legislative purchasing threshold of $150,000 will be breached by the ongoing cost of temporary appointments.

 

It is expected that permanent recruitment will be completed by March 2017.

 

As such, an exemption is required to ensure Council’s ongoing compliance with the Local Government Act 1993 and associated regulations.

 

CONSIDERATIONS

 

Economic and Financial

Further develop a commercial centre that accommodates a variety of employment opportunities.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Provide cultural centres and activities for the enjoyment of the arts.

Support community organisations, groups and volunteers to deliver coordinated services to the community.

Support access and services for people with a disability.

Deliver high quality services for children and their families.


Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil