Agenda of Ordinary Meeting - 22 February 2017

Order of Business

PAGE TAB

Opening

Acknowledgement of Country and Prayer

Apologies

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 01 February 2017.............................................................. 8

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Motions of Urgency

NIL

Independent Hearing and Assessment Panel Report

NIL

Development Application Determination Report

NIL

Planning and Growth Report

DPG 01 On-site Sewage Management Systems DCP Amendment........................... 55......... 1

Attachment 1 Proposed Amended DCP Part 1 Section 15

DPG 02 Social Impact Assessment Policy.................................................................. 64......... 2

Attachment 1 Liverpool DCP 2008 - Part 1 - General Controls for all Development - Draft Amendment 24 - 27. Social

Impact Assessment

Chief Executive Officer Report

NIL

Community and Culture Report

DCC 01 Sister City Relationships................................................................................. 72......... 3

Business Improvement Report

NIL

Chief Financial Officer

CFO 01 Investment Report for the month of January 2017........................................ 76......... 4

Attachment 1 Investment Portfolio January 2017

CFO 02 Budget Review - December 2016.................................................................. 85......... 5

Attachment 1 QBRS - Consolidated Budget Report

Attachment 2 Operating Budget Adjustments

Attachment 3 Capital Budget Adjustments

Attachment 4 Grants Status Report – Applications

Attachment 5 Grants Status Report – Received

Attachment 6 Reserves Movement Report

Attachment 7 Key Performance Indicators

Attachment 8 Consultants & Legal Expenses Budget Review Statement

Attachment 9 Contracts Budget Review Statement

City Presentation Report

NIL

Economic Development Report

NIL

Infrastructure and Environment Report

NIL

Property and Commercial Development Report

NIL

Committee Reports

CTTE 01 Minutes of the Local Traffic Committee Meeting held on 25 January 2017 110......... 6

Attachment 1 Minutes of the Local Traffic Committee Meeting - 25 January 2017

Questions with Notice

QWN 01 Question with Notice - Clr Harle and Clr Rhodes ........................................ 166......... 7

QWN 02 Question with Notice - Clr Harle................................................................... 169......... 8

Presentations by Councillors

NIL

Notices of Motion

NIL

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

CONF 01 Proposed road closure and disposal of part Scott and Terminus Street, Liverpool and Newbridge Road, Liverpool

Reason: Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

CONF 02 Extension of Waste Collection Contract

Reason: Item CONF 02 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 03 Acquisition of part Lot 1364 DP 135990, 9 Copeland Street, Liverpool, for drainage purposes

Reason: Item CONF 03 is confidential pursuant to the provisions of s10(A)(2)(a) and (c) of the Local Government Act because it contains personal matters concerning particular individuals (other than councillors); AND information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Close

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MINUTES OF THE Ordinary Meeting

HELD ON 1 February 2017

PRESENT:

Mayor Wendy Waller

Councillor Ayyad

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Hagarty

Councillor Harle

Councillor Kaliyanda

Councillor Karnib

Councillor Rhodes

Councillor Shelton

Ms Kiersten Fishburn, Chief Executive Officer

Mr Gary Grantham, Chief Financial Officer / Director Corporate Services

Ms Nada Mardini, Acting Director Planning and Growth

Dr Eddie Jackson, Acting Director Community and Culture

Mr Wayne Carter, Director City Presentation

Ms Julie Scott, Acting Director Economic Development

Mr Raj Autar, Director Infrastructure and Environment

The meeting commenced at 6.03pm

OPENING

6.03pm

ACKNOWLEDGEMENT OF COUNTRY AND PRAYER

The prayer of the Council was read by Reverend David Clarke from Hoxton Park Anglican Church.

APOLOGIES

Nil

CONDOLENCES

Ms Jessica Mudie (read by Mayor Waller)

I wish to convey sympathies and condolences to the victims of the tremendous tragedy that occurred in Melbourne on Friday that has rocked our nation. This event has had a direct impact on our community with the tragic loss of Ms Jessica Mudie. I know that all of Council’s staff and our councillors were deeply distressed at hearing the initial news out of Melbourne, but it has struck close to home when one of our own residents sadly passed as a result.

Liverpool has been deeply affected by the loss Ms Mudie, in this event and many of our residents are feeling the loss of a neighbour, a friend and family member. Our hearts have been truly broken by the deaths and injuries that have occurred. We hope to never see this needless loss of life within our own city.

By all accounts Ms Mudie was someone who truly enjoyed life making her tragic death all the more palpable. The out pouring of love and support from both our local residents and the Melbourne community has been truly heart lifting. These events can bring our cities to a standstill. Yet, through these adversities we build unity and resilience among our people.

Motion: Moved: Mayor Waller Seconded: Clr Hadchiti

That Council hold a one minute silence in memoriam for those that lost their lives in the tragedy that occurred in Melbourne.

On being put to the meeting the motion was declared CARRIED.

One minute silence was then observed for the people that lost their lives as a result of the tragedy in Melbourne.

Confirmation of Minutes

Motion: Moved: Clr Hadid Seconded: Clr Shelton

That the minutes of the Ordinary Meeting held on 14 December 2016 be confirmed as a true record of that meeting.

On being put to the meeting the motion was declared CARRIED.

Declarations of Interest

Nil

Public Forum

Presentation – Items not on agenda

1. Mr John Anderson addressed Council on the following matter:

Moorebank Intermodal Freight Hub

Motion: Moved: Clr Hadid Seconded: Clr Shelton

That a three minute extension of time be given to Mr Anderson.

On being put to the meeting the motion was declared CARRIED.

The Mayor adjourned the meeting for a short recess at 6.16pm so that Council staff could attend to the microphone issues being experienced at the meeting.

The meeting resumed at 6.23pm

2. Mr Raymond Tigani addressed Council on the following matter:

Resident DA Applications.

Motion: Moved: Clr Harle Seconded: Clr Shelton

That a three minute extension of time be given to Mr Tigani.

On being put to the meeting the motion was declared CARRIED.

Motion: Moved: Clr Kaliyanda Seconded: Clr Hadchiti

That a further three minute extension of time be given to Mr Tigani.

On being put to the meeting the motion was declared CARRIED.

Representation – Items on agenda

Nil

Mayoral Minute

ITEM NO: MAYOR 01

FILE NO: 021714.2017

SUBJECT: 20 Years of IHAP

In 1997 Liverpool City Council made the break-away decision to implement the first Independent Hearing and Assessment Panel in New South Wales to deal with development applications. Prior to this DA’s would be decided in open council with prolonged debate and delay consideration on other important matters. With the delegation of many of these issues to the Panel, Liverpool lead the way in introducing a system that is now being accepted into the state’s main planning laws.

I would like to acknowledge particularly the work of former councillor Alex Sanchez, who, as the then Deputy Mayor, lead the debate on installing an IHAP in Liverpool to give councillors more opportunity to discuss the policies and planning that would have the most positive impacts for the most people.

Over the past 20 years the IHAP has played an invaluable role in providing impartial and independent rulings on contentious development approvals while allowing the community and key stakeholders to have their voice heard.

The success of IHAP has made it a mainstay across a number of councils in NSW and is now becoming a vital part of planning in New South Wales. It is to the credit of Liverpool Council that we took the first steps in making this happen.

RECOMMENDATION:

That Council:

Acknowledges the success of the Independent Hearing and Assessment Panel over the past 20 years

Write to former councillor Alex Sanchez acknowledging the work he put into starting IHAP in Liverpool and the success it has become.

COUNCIL DECISION

Motion: Moved: Mayor Waller

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Independent Hearing and Assessment Panel Report

ITEM NO: IHAP 01

FILE NO: 008619.2017

SUBJECT: DA-268/2016 - Subdivision of one lot into two Torrens title lots and the construction of a two storey dwelling on the proposed battle-axe lot at 6 Torrens Court, Wattle Grove

RECOMMENDATION

That Council approves Development Application DA-268/2016 subject to the amended recommended conditions of consent (Attachment 4).

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Ayyad

That Council approves Development Application DA-268/2016 subject to the amended recommended conditions of consent (Attachment 4) however with the deletion of condition 3.2.

Foreshadowed motion: Moved: Clr Shelton Seconded: Clr Karnib

That the recommendation be adopted.

On being put to the meeting the motion (moved by Clr Hadchiti) was declared LOST

Vote for: Clr Ayyad

Clr Balloot

Clr Hadchiti

Clr Hadid

Vote against Mayor Waller

Clr Hagarty

Clr Harle

Clr Kaliyanda

Clr Karnib

Clr Rhodes

Clr Shelton

The Foreshadowed Motion (moved by Clr Shelton) then became the motion and on being put to the meeting the motion was declared CARRIED.

Vote for Mayor Waller

Clr Hagarty

Clr Harle

Clr Kaliyanda

Clr Karnib

Clr Rhodes

Clr Shelton

Vote against: Clr Ayyad

Clr Balloot

Clr Hadchiti

Clr Hadid

Community and Culture Report

ITEM NO: DCC 01

FILE NO: 328163.2016

SUBJECT: Liverpool Sporting Donations

RECOMMENDATION

That Council endorse the Liverpool Sports Committee’s recommendations for the provision of $2,600 under the Sporting Donations Program as summarised in the table below:

Applicant Details	Sports Committee Recommendation for funding
Mereana Peyroux	$200
Essence Crothers To’o	$200
Rhiannan Dotti	$500
Breanna Evans	$200
Phillip Millikin	$100
Joshua Felimon Ramos Ward	$100
Djuro Stojanovic	$100
Elijah Alia Mohammed	$100
Terrence Fernandez	$100
Isobel Biondi	$500
Dejahn Karora	$200
Zachary Roberts	$100
Tegan Lamond	$200

COUNCIL DECISION

Motion: Moved: Clr Shelton Seconded: Clr Hadid

That Council endorse the Liverpool Sports Committee’s recommendations under the Sporting Donations Program as summarised in the table below:

Applicant Details	Sports Committee Recommendation for funding
Mereana Peyroux	$200
Essence Crothers To’o	$200
Rhiannan Dotti	$500
Breanna Evans	$200
Phillip Millikin	$100
Joshua Felimon Ramos Ward	$100
*Djuro Stojanovic	$100
Elijah Alia Mohammed	$100
Terrence Fernandez	$100
Isobel Biondi	$500
Dejahn Karora	$200
Zachary Roberts	$100
Tegan Lamond	$200

*Council staff to check on whether Djuro Stojanovic resides in the Liverpool local government area. If not, then his name to be removed from the list.

On being put to the meeting the motion was declared CARRIED.

Clr Balloot left the Chambers at 7.12pm.

ITEM NO: CFO 03

FILE NO: 007096.2017

SUBJECT: Floodplain Management Association Conference

RECOMMENDATION

That Council:

1. Receives and notes the program information of the Floodplain Management Association Conference 16 – 19 May 2017.

2. Nominate its delegates to attend the 2017 Floodplain Management Association Conference in Newcastle from 16 May 2017 to 19 May 2017.

COUNCIL DECISION

Motion: Moved: Clr Hadid Seconded: Clr Karnib

Receives and notes the program information of the Floodplain Management Association Conference 16 – 19 May 2017.

Nominate Councillor Harle and Councillor Rhodes to attend the 2017 Floodplain Management Association Conference in Newcastle from 16 May 2017 to 19 May 2017 as Council’s delegate.

Amendment: Moved: Clr Hadchiti Seconded: Clr Ayyad

Receives and notes the program information of the Floodplain Management Association Conference 16 – 19 May 2017.

Nominate Councillor Harle to attend the 2017 Floodplain Management Association Conference in Newcastle from 16 May 2017 to 19 May 2017 as Council’s delegate based on his attendance at the Floodplain Management Committee Meetings.

On being put to the meeting the Amendment (moved by Clr Hadchiti) was declared LOST.

Division called:

Vote for: Clr Ayyad

Clr Hadchiti

Vote against: Mayor Waller

Clr Hadid

Clr Hagarty

Clr Harle

Clr Kaliyanda

Clr Karnib

Clr Rhodes

Clr Shelton

The motion (moved by Clr Hadid) was then put to the meeting and was declared CARRIED.

Clr Hadchiti requested that his name be recorded as having voted against the Motion.

Questions with Notice

ITEM NO: QWN 01

FILE NO: 015679.2017

SUBJECT: Question with Notice - Clr Harle and Clr Rhodes

Questions relating to the Safety aspects of the Liverpool CBD.

Background

During the previous term of Council, Council officers in conjunction with Liverpool Police carried out several safety audits of the Liverpool CBD during both normal business hours and after hours. Members of the audit group included Police Officers, Business owners, Councillors and interested community members. Council produced reports based on those surveys which included recommendations to be implemented.

Please address the following:

1. In summary, what were those recommendations?

2. Have any of the recommendations been implemented?

3. What is the overall cost of implementing those recommendations?

4. How would the implementation of those recommendations impact on the overall effectiveness of the current CCTV monitoring system?

5. What, if any, funding source was suggested to implement any of the recommendations?

6. What funding source has been used to maintain and operate the CCTV system to date, e.g. general ratepayers’ rates, Federal and State Government Grants and the City Improvement Fund?

7. What is the overall annual maintenance cost of the CCTV camera monitoring system cost to Council?

8. When does the current funding of the CCTV camera monitoring system cease?

9. Has any of the recordings, captured by the CCTV Cameras, been used in convicting offenders since the system was activated?

10. How many offences and what type of offences were committed in the Liverpool CBD both prior to, and for the same duration of time after the installation of CCTV cameras?

11. Do the CCTV cameras assist in any way in apprehending offenders when the crime is being committed?

12. Does Liverpool Police provide a city beat patrol service in the Liverpool CBD and at what times?

A response to these questions will be provided in the 22 February 2017 business papers.

Clr Hagarty left the Chambers at 7.20pm.

Clr Hagarty returned to the Chambers at 7.23pm.

Notices of Motion

ITEM NO: NOM 01

FILE NO: 007749.2017

SUBJECT: Housing Affordability

NOTICE OF MOTION

That as Liverpool is growing and demand is increasing for affordable housing Council should investigate ways to cut red tape and reduce the time to earmark and prioritise lands for new housing developments in an effort to counter the crisis of housing affordability hitting Sydney currently.

COUNCIL DECISION

Motion: Moved: Clr Shelton Seconded: Clr Kaliyanda

That Council receives and notes the comments of the CEO to this Notice of Motion (as shown below).

Foreshadowed motion: Moved: Clr Balloot Seconded: Clr Hadid

On being put to the meeting the motion (moved by Clr Shelton) was declared CARRIED and the Foreshadowed Motion (moved by Clr Balloot) therefore lapsed.

Chief Executive Officer comment:

The following advice is provided for the information of Councillors regarding current Council strategies associated with the delivery of new housing.

New Housing Capacity Considerations Liverpool City Council

The following general considerations are noted regarding new housing supply in the Liverpool LGA.

About 1,500 additional dwellings currently being added in Liverpool annually (release areas, established area redevelopment and apartments around Liverpool City Centre;
About 2,300 dwelling capacity for apartments around Liverpool City Centre (not counting future rezonings);
About 7000 dwelling capacity for apartments in Liverpool City Centre (when Amendment 52 is gazetted);
About 23-30,000 dwelling capacity in existing Release Areas zoned for residential development (depending on the density that will be achieved);
Increased number of small lots being created in response to increasing land prices;
Development contributions in newer release areas are capped at $30,000 per dwelling;
The control of planning in the Western Sydney Priority Growth Area is with the State Government (the structure planning for this area is currently being reviewed by the State Government, in response to the airport, in conjunction with Penrith and Liverpool Councils);
For Council to earmark and prioritise lands it will need to substantial funding for the planning of these areas from its own resources or possibly ask DPE for funding from the SIC;
To seriously facilitate development, the most fundamental infrastructure is water and sewer (out of Council’s control) – this might be the subject of a City Deal.

Subdivision Certificate Process

It is important to ensure timely release of subdivision certificates. Council officers have implemented new and streamlined processes which have reduced the turnaround times. Following is a summary of these initiatives:

The implementation of a TRIM workflow that has been tailored for processing incoming Subdivision Certificates (SC’s) was created with the objective to:

Replace the existing manual process with an efficient electronic version

Introduce a 14 day turn around deadline
Improve the departments communication
Customer satisfaction
Quality assurance
Replace the manual SC ledger with an electronic version
Record relevant data and linen plans in TRIM
Update and introduce electronic check lists

TRIM workflows have been designed to ensure that incoming correspondence is reviewed, passed on to relevant departments with clear instructions for input/action, delivered within a timely manner and filed in TRIM accordingly.

This streamlined process provides quality assurance and customer satisfaction. It also enables Council to track an audit history of the workflow via TRIM to determine if it has been delivered within the allocated time frame of 14 business days.

This has proven to be an effective and productive process. The Development Engineering Department is exceeding the turnaround time frame and in the last two months has been able to complete SC’s within 9 business days.

Major Infrastructure Delivery New Release Areas– Bernera Road Extension

It is essential that key infrastructure is funded and delivered in a timely manner in new release areas to facilitate new housing. One important project is the extension of Bernera Road (formerly Croatia Avenue) Edmondson Park. The extension of Bernera Road will:

unlock land for housing development that align with the Council DCP and attract developers, ensuring that the housing development within the precinct is not delayed (3,500 dwellings);
develop new infrastructure for public (buses) and active transport modes;
address existing intersection performance (Camden Valley Road/Croatia Avenue), road safety and local access issues;
improve essential transport linkages (public transport) with significant areas of undeveloped land in Edmondson Park and provide regionally significant access to the Edmondson Park Railway Station;
allow service authorities to construct new carrier mains to increase capacity and meet future development demand;
provide certainty for developers, which in turn will facilitate consolidation of fragmented land and development;
provide certainty for Liverpool City Council to approve development applications;
ensure that the benefit of significant government investment into the South West Rail Line and South West Priority Land Release Area is maximised.
create walkable neighbourhoods, with good access to public transport;
ensure vehicular, pedestrian and cycle ways link efficiently within and between all land uses;
accommodate access for all people throughout Edmondson Park;

maximise opportunities for local employment and business in appropriate locations;
create a compact, vibrant and successful town and village centres;
protect and enhance riparian corridors, significant trees and vegetation; and
ensure the timely delivery of critical infrastructure and efficient use of land and existing infrastructure.

The project is funded from;

S94 contributions,
S80(a) Developer payments, and
HAF-3 (Housing Acceleration Fund) funding

NSW Government through Planning NSW have indicated that of the total cost of $28M, they will fund Council under the HAF-3 program $16M.

The estimated completion is set for late 2018.

Council officers are now in the process of applying for HAF-4 funds to improve Fifteenth Ave and Edmondson Ave.

149 Certificates

It is important for 149 certificates to be both accurate and issued in a timely manner to enable new home buyers and builders to progress their projects. A dedicated 149 project officer was appointed in June 2016 to undertake a full review of land property information to ensure accuracy and to implement new processes to ensure timely release of certificates and to develop on automated online system. The project has been extremely successful and is close to completion. The following outcomes are noted:

Faster: the average turnaround time has been shorten from 21.3 days in Apr 2016 to 1.3 days in Dec 2016.
Easier: new template and data extracting logic made it easier to use for both council staff and clients.
More accurate: no significant errors found in generated s149 certificates since Dec 2016. More accountable: accountability of data quality is established and all related data updates can be tracked.

Work is continuing on developing the automated functionality. It is anticipated this will be launched prior to June 2017.

Fast Track & Liverpool ePlanning

Liverpool Council won the 2016 NSW Planning Institute of Australia (PIA) award for Planning Excellence in the Improving Planning Processes and Practices category for our eDA project.

The award recognises the achievements of Liverpool Council in translating good planning policy into improved processes and practices in the workplace and on the ground. The judging panel noted that Liverpool’s Fast Track project provides 98% faster assessment, faster lodgements and faster correspondence, with 100% customer satisfaction, which is a significant planning process improvement.

The panel said that a Council which develops an e-portal resulting in 250 residential development applications being determined on average in 4 days is providing a benchmark to all councils across NSW!

Liverpool ePlanning has delivered improvements in development assessment processes and reduced turnaround times, particularly through our Fast Track program. This initiative shows Liverpool ePlanning leading NSW in reducing red tape and facilitating faster approvals for houses including dwellings in the new release areas.

The current Fast Track process only applies to new houses in new release areas. Council officers have finalised the amendments to the DCP Part 8 which will enable the expansion of Fast Track to all houses in the Liverpool LGA including those in established area, as well as for other minor applications including carports, patios, awnings, sheds and swimming pools. The expanded process is being piloted with current Fast Track users and will be rolled out for all users in March 2017. This will yet another significant step forward for improvements in turnaround times for housing and other applications, supporting the demand for new and affordable housing.

ITEM NO: NOM 03

FILE NO: 015647.2017

SUBJECT: Availability of School Sporting and Recreational Facilities

NOTICE OF MOTION

That Council writes in general terms to each school within the Liverpool Local Government Area with a view toward enquiring in broad terms as to the following:

1. The extent to which the sporting and recreational facilities of the school have been availed of for wider community use in the recent past;

2. Whether the school has a policy on the use of such facilities by the wider community, and if so what its terms might be;

3. Where applicable, whether such policy is individual to the relevant school or has been obtained from or imposed by another body; and

4. Any other related matter on which the school cares to comment.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Shelton

That Council receives and notes the comments of the CEO to this Notice of Motion (as shown below).

On being put to the meeting the motion was declared CARRIED.

Chief Executive Officer comment:

Since June 2016, Council officers have been engaged in discussions with the Department of Education about the ‘shared use” and “joint use” of a range of existing and planned facilities in the Liverpool LGA.

Shared use refers to parts of an existing school where the school’s assets remains within the full control of the school and there is little embellishment to the asset required to allow for shared uses.

Joint use refers to where new or upgraded facilities or planned “community hubs” are provided, whether or not it is on school land, and is jointly shared between the school and another organisation.

Currently NSW Education is preparing a new framework for joint use and will continue to actively explore opportunities to work with other partners, including local authorities, in recognition of the need to address the significant challenges of enrolment growth, asset management and site sizes. Further discussions between Council and NSW Education are planned over the coming months.

Any correspondence with individual schools would have to be advanced on a case by case basis. Such a process would clearly have to take cognisance of both the discussions with the Department of Education and the forthcoming Recreation strategy to ensure integrated planning and service delivery were aligned and mutually reinforcing.

Clr Kaliyanda left the Chambers at 7.30pm

Clr Kaliyada returned to the Chambers at 7.34pm

ITEM NO: DCC 03

FILE NO: 018508.2017

SUBJECT: District Forums

RECOMMENDATION

That Council:

1. Adopt the draft Terms of Reference for the District Forums.

2. Nominate a Councillor as chairperson of each of the six District Forums.

3. Note that key performance indicators will be developed through which ongoing monitoring of the effectiveness of the Forums will be assessed.

4. Agree to review the operation of the District Forums eighteen months after commencement.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

That Council:

1. Adopt the draft Terms of Reference for the District Forums.

2. Nominate a Councillor as chairperson of each of the six District Forums.

3. Note that key performance indicators will be developed through which ongoing monitoring of the effectiveness of the Forums will be assessed.

4. Agree to review the operation of the District Forums eighteen months after commencement.

5. Immediately reinstate the Intermodal Committee using the previous Charter and immediately call for community Expressions of Interest.

Division called:

Vote for: Clr Ayyad

Clr Balloot

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Rhodes

Vote against: Mayor Waller

Clr Hagarty

Clr Kaliyanda

Clr Karnib

Clr Shelton

Foreshadowed motion: Moved: Clr Shelton Seconded: Clr Hagarty

That the recommendation be adopted.

On being put to the meeting the motion (moved by Clr Hadchiti) was declared CARRIED and the Foreshadowed Motion (moved by Clr Shelton) therefore lapsed.

Councillors then discussed the nominations for Chairperson of the respective District Forums and the Intermodal Committee

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

That Council nominate the following:

Rural – Clr Harle

New Release – Clr Hadchiti

2168 – Mayor Waller

Established – Clr Kaliyanda

City Centre – Clr Shelton

Eastern District – Clr Rhodes

Intermodel Committee – Clr Hadchiti

Foreshadowed motion: Moved: Clr Hagarty Seconded: Clr Shelton

That Council nominate the following:

Rural – Clr Harle

New Release – Clr Hagarty

2168 – Mayor Waller

Established – Clr Kaliyanda

City Centre – Clr Shelton

Eastern District – Clr Rhodes

Intermodel Committee – Clr Hadchiti

On being put to the meeting the motion (moved by Clr Hadchiti) was declared LOST.

The Foreshadowed Motion (moved by Clr Hagarty) then became the motion and on being put to the meeting was declared CARRIED.

Confidential Items

ITEM NO: CONF 01

FILE NO: 007464.2017

SUBJECT: Acquisition of Lot 244 DP 1209408, being part 45-55 Rynan Avenue, Edmondson Park, for drainage purposes

RECOMMENDATION

That Council:

1. Approves the acquisition of Lot 244 DP 1209408, being part 45-55 Rynan Avenue, Edmondson Park, containing an area of approximately 12,830 square metres for the price and terms outlined in the confidential attachment;

2. Upon settlement of the acquisition, classifies Lot 244 DP 1209408, as 'Community' land;

3. Keeps confidential the attachment supplied under separate cover containing the acquisition price pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;

4. Notes that funding for the acquisition will be sourced from the Section 94 Contribution Fund; and

5. Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision.

COUNCIL DECISION

Motion: Moved: Clr Harle Seconded: Clr Hadid

That Council consider this item in Closed Session at the end of this meeting.

On being put to the meeting the motion was declared CARRIED.

ITEM NO: CONF 03

FILE NO: 007541.2017

SUBJECT: Acquisition of an easement over part Lot 101 DP 1143458, 306 Macquarie Street, Liverpool

RECOMMENDATION

That Council:

1. Proceeds with the compulsory acquisition to extinguish the easement for Light and Air, over a portion only, of Lot 101 DP 1143458, 306 Macquarie Street, Liverpool, for a public purpose, as outlined in the confidential report;

2. Proceeds with making the necessary application to the Minister for Local Government and the Governor in accordance with Section 187(2) of the Local Government Act 1993 to obtain approval to give an acquisition notice and commence compulsory acquisition to extinguish the easement for light and air over Lot 101 DP 1143458, under the Land Acquisition (Just Terms Compensation) Act 1991;

3. Keeps confidential the attachment supplied under separate cover containing details of the proposed acquisition pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; and

4. Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Harle

That Council consider this item in Closed Session at the end of this meeting.

On being put to the meeting the motion was declared CARRIED.

council in closed session

mayor Waller advised that Council would now move into Closed Session to deal with Items CONF 01, CONF 02 and CONF 03 pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because the items contain information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

To allow time for the gallery to leave the Chambers, Mayor Waller called a short recess at 7.40pm.

Mayor Waller resumed the meeting in Closed Session at 7.46pm.

Confidential Items

ITEM NO: CONF 01

FILE NO: 007464.2017

SUBJECT: Acquisition of Lot 244 DP 1209408, being part 45-55 Rynan Avenue, Edmondson Park, for drainage purposes

RECOMMENDATION

That Council:

2. Upon settlement of the acquisition, classifies Lot 244 DP 1209408, as 'Community' land;

4. Notes that funding for the acquisition will be sourced from the Section 94 Contribution Fund; and

5. Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision.

COUNCIL DECISION

Motion: Moved: Clr Harle Seconded: Clr Hadid

That Council consider this item in Committee of the Whole.

On being put to the meeting the motion was declared CARRIED.

Motion: Moved: Clr Harle Seconded: Clr Shelton

2. Upon settlement of the acquisition, classifies Lot 244 DP 1209408, as 'Community' land;

4. Notes that funding for the acquisition will be sourced from the Section 94 Contribution Fund; and

5. Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision.

On being put to the meeting the motion was declared CARRIED.

ITEM NO: CONF 02

FILE NO: 007520.2017

SUBJECT: Former Council Administration Centre, 1 Hoxton Park Road, Liverpool

RECOMMENDATION

That Council:

1. Agrees to the purchase of part Lot 103 DP 877139, comprising an area of approximately 12,950 square metres and authorises the Chief Executive Officer, or her delegate, to commence negotiations with Health Administration Corporation;

2. Authorises a purchase price for part Lot 103 DP 877139, comprising an area of approximately 12,950 square metres, up to the amount contained in the confidential attachment;

3. Upon settlement of the acquisition, classifies part Lot 103 DP 877139, as ‘Operational’ land in accordance with the Local Government Act 1993;

4. Keeps confidential the attachment supplied under separate cover containing details of a potential purchase pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;

5. Notes that further report will be submitted to Council, if Council is successful in the purchase of part Lot 103 DP 877139, to seek Council approval for the most appropriate method to fund the acquisition;

6. Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision.

COUNCIL DECISION

Motion: Moved: Clr Hadid Seconded: Clr Shelton

That Council:

1. Seek a further two valuations (prior to the negotiations referred to in point 2 below).

2. Direct the CEO or her delegate to commence negotiations with the Health Administration Corporation to purchase part of Lot 103 DP 877139 and report back to Council on the outcome of the discussion and negotiations.

3. Staff provide a plan for the use of that precinct to Council for Councillors consideration.

4. Councillors be kept informed by confidential memo of progress or additional information which may become available.

5. Notes that a further report will be submitted to Council, if Council is successful in the negotiation of part Lot 103 DP 877139, to seek Council approval for the most appropriate method to fund the acquisition;

On being put to the meeting the motion was declared CARRIED.

ITEM NO: CONF 03

FILE NO: 007541.2017

SUBJECT: Acquisition of an easement over part Lot 101 DP 1143458, 306 Macquarie Street, Liverpool

RECOMMENDATION

That Council:

4. Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision.

COUNCIL DECISION

Motion: Moved: Clr Shelton Seconded: Clr Hagarty

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Division called:

Vote for: Mayor Waller

Clr Balloot

Clr Hagarty

Clr Harle

Clr Kaliyanda

Clr Karnib

Clr Rhodes

Clr Shelton

Vote against: Clr Ayyad

Clr Hadchiti

Clr Hadid

Motion: Moved: Clr Hadchiti Seconded: Clr Harle

That Council move back into Open Council.

On being put to the meeting the motion was declared CARRIED.

Council moved back into Open Session at 8.14pm.

Mayor Waller read the resolutions (as shown on pages 41-45 of these minutes) relating to the CONF 01, CONF 02 and CONF 03 which were discussed during Closed Session.

THE MEETING CLOSED AT 8.15pm

Name: Wendy Waller

Title: Mayor

Date: 22 February 2017

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on 1 February 2017. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

Ordinary Meeting 22 February 2017

Planning and Growth Report

DPG 01

On-site Sewage Management Systems DCP Amendment

Strategic Direction	Liveable Safe City Deliver an efficient planning system which embraces sustainable urban renewal and development
Key Policy	Strategic Maintenance Plan
File Ref	013889.2017
Report By	Kieran Woolfe - Strategic Planner
Approved By	Toni Averay - Director Planning & Growth

Executive Summary

Council’s Environmental Health staff have reviewed the On-Site Sewage Disposal controls in the Liverpool Development Control Plan 2008 and have proposed an amendment. This report summarises the amendment and recommends that it be placed on public exhibition. The amendment adds additional standards to the DCP to ensure that on-site sewage management is economically and environmentally sustainable, and adds additional information about regulation of on-site sewage disposal systems.

RECOMMENDATION

That Council:

1. Exhibits the draft amendment to Liverpool Development Control Plan 2008 in relation to Part 1 Section 15 – On-site Sewage Management Systems (OSMS);

2. Notes that a further report will be submitted to Council following public exhibition if any objections are received; and

3. Delegates to the CEO the authority to finalise the DCP if no objections are received.

REPORT

Background

Land in the rural areas, rural villages and rural residential areas of Liverpool are not serviced with reticulated sewerage and occupants must either dispose of effluent on site or utilise pump out services. Inappropriate on-site disposal of effluent has potential adverse impacts on public health and the environment. Managing this places restrictions on the development potential of land and the minimum area required to accommodate on-site disposal of sewage.

Section 15 of Part 1 of Liverpool Development Control Plan 2008 (LDCP 2008) has controls for On-site Sewage Management Systems (OSMS). This applies to applications for development or subdivision of land, which does not have access to a reticulated sewer system. It aims to ensure that the area of the lot and layout of development is sufficient to provide an adequate OSMS.

The existing DCP controls have been reviewed by Council’s Environmental Health staff. Draft amendments to the existing controls have been prepared in order to clarify OSMS requirements and to ensure that sewage management outcomes are achieved which are both economically and environmentally sustainable.

Proposed Changes

New controls

New controls in the proposed DCP amendment are the following:

1. Developments relying on pump-out systems will not be approved by Council.

Comment

Pump out systems are not considered to be viable or sustainable. Pump out systems are associated with a significantly increased risk of unauthorised discharge of effluent into the environment.

This control conforms with relevant guideline documents such as Department of Local Government 1998, On-site Sewage Management for Single Households, which states that “Development relying on a pump-out system should be prohibited; it is not a viable option in the long-term because of widespread misuse and abuse by householders”. While this document dates from 1998, it remains highly regarded and is one of the most commonly used reference documents for on-site sewage management.

2. Proposals relying on OSMS will not be approved on land within 75m of a reticulated sewerage system.

Comment

This control seeks to avoid new OSMS where reticulated sewerage system is being provided in the immediate vicinity (usually in new release areas, such as Austral)

· When a reticulated sewerage service (connection to Sydney Water Sewerage system) becomes available within 75m of a property, existing OSMS must be decommissioned, removed or re-used in accordance with relevant regulations.

Comment

This control seeks to ensure that an existing OSMS is not operated after reticulated sewerage is provided, and that an existing OSMS is appropriately decommissioned and removed when no longer required.

Additional Information

The proposed DCP amendment also contains additional information regarding OSMS applications, which reflect current assessment practices. These are:

· Requirements for submission of a wastewater report (which is currently requested as further information in almost all development applications in unsewered areas);

· Details regarding the calculation of design wastewater flow for an OSMS;

· Diagrammatic illustration of subdivision and setback requirements for an OSMS from dwellings and waterways;

· Federal, State and Local standards and guidelines with which an OSMS must comply; and

· Advice on operating an OSMS, inspections and any modification applications.

Conclusion

It is recommended that Council endorses the proposed DCP amendment and places it on public exhibition. The amendments will:

· Strengthen the current OSMS controls to achieve a more environmentally and economically sustainable outcome where reticulated sewerage is not available; and

· Provide improved information on submission requirements to potential applicants.

CONSIDERATIONS

Economic and Financial	Enhance the environmental performance of buildings and homes.
Environmental and Sustainability	Manage the environmental health of waterways. Manage air, water, noise and chemical pollution.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Provide information about Council’s services, roles and decision making processes.

ATTACHMENTS

1. Proposed Amended DCP Part 1 Section 15 View

Ordinary Meeting 22 February 2017

Planning and Growth Report

DPG 02

Social Impact Assessment Policy

Strategic Direction	Vibrant Prosperous City Activate the city centre and develop vibrant places that attract people to Liverpool
Key Policy	City Centre Strategy
File Ref	025539.2017
Report By	Bruce Macnee - Manager Strategic Planning
Approved By	Toni Averay - Director Planning & Growth

Executive Summary

At its meeting on the 16 December 2015 Council resolved to amend the Social Impact Assessment Policy to increase the threshold for Comprehensive Social Impact Assessment for residential flat buildings from 100 to 250 units. A corresponding amendment to the Liverpool Development Control Plan 2008 has been exhibited, and no submissions were received.

RECOMMENDATION

That Council adopts the Liverpool Development Control Plan Draft 2008 (Draft Amendment 24) and forwards a copy of the Development Control Plan to the Department of Planning and Environment for notification.

REPORT

Background

At its 2 December 2015 meeting, the Planning and Development Committee discussed the social impact assessment (SIA) policy and considered that the current trigger for a comprehensive SIA for a residential flat building application of 100 units was a very low threshold for land zoned for this form of development. A threshold of 250 units was considered to be more appropriate.

Following this Council resolved at the 16 December 2015 meeting to amend the Social Impact Assessment Policy to increase the threshold for a comprehensive SIA for residential flat buildings from 100 to 250 units. The need for a comprehensive SIA is triggered in clause 27 of the Liverpool Development Control Plan 2008 (LDCP 2008), and so Draft Amendment 24 of LDCP 2008 was written to amend this clause, and was placed on public exhibition.

A SIA aims to determine the intended and unintended effects of a change or activity on the well-being of the community, families and individuals. Applicants for certain kinds of development are required to prepare SIAs in accordance with Council’s policy. This requirement allows Council to fulfill its obligations under S79C of the Environmental Planning and Assessment Act 1979 to ensure that the social impact of proposed developments are appropriately addressed.

There are two kinds of SIA described in Council’s policy, social impact comments (SIC) and comprehensive social impact assessments (CSIA). A SIC requires completion of a Council assessment form, while a CSIA is a more in-depth assessment of potential social impacts. Both a SIC and a CSIA must be prepared by an appropriately qualified professional. Draft Amendment 24 would increase the threshold for preparation of a CSIA, but would still require applicants for residential flat buildings of between 20 and 250 dwellings to prepare a SIC.

The reduction in the threshold for preparation of a SIA responds to the need to ensure an effective planning system with reasonable application processing times. It is noted that under the proposed amendment, social impacts would still be assessed in the form of a SIC, and council officers would have the discretion to request CSIAs of applications if considered appropriate.

Public Exhibition

The draft amendment was exhibited in accordance with the Environmental Planning and Assessment Regulation 2000 as follows:

· Publicly exhibited from the 2 November 2016 to 2 December 2016 (31 days);

· Public notice the local newspaper and on Council’s website; and

· Poster displayed at Council’s Customer Service Centre.

No submissions were received.

CONSIDERATIONS

Economic and Financial	Facilitate economic development.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Support policies and plans that prevent crime. Promote community harmony and address discrimination. Deliver high quality services for children and their families.
Civic Leadership and Governance	Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. Liverpool DCP 2008 - Part 1 - General Controls for all Development - Draft Amendment 24 - 27. Social Impact Assessment

Ordinary Meeting 22 February 2017

Community and Culture Report

DCC 01

Sister City Relationships

Strategic Direction	Proud Engaged City Strengthen and celebrate Liverpool’s unique community identity
Key Policy	Events Strategy
File Ref	326068.2016
Report By	Eddie Jackson - Acting Director Community & Culture
Approved By	Eddie Jackson - Acting Director Community & Culture

Executive Summary

The Civic Events and Ceremonial Functions Policy provides the framework under which Council promotes international exchange and cooperation across a range of cultural, educational, social and economic functions.

Council currently has a Sister City relationship with Toda (Japan), Liverpool (United Kingdom), Liverpool (New York) and Calabria (Italy).

The purpose of this report is to consider bringing a sharper focus to the operation of Council’s Sister City relationships and to consider an appropriate allocation of resources to effect substantive outcomes emanating from such relationships. Where appropriate, other international locations could be considered, subject to Council’s determination, on the basis of the expected return on investment on potential cultural, social or economic functions.

RECOMMENDATION

That Council:

1. Receives and notes this report.

2. Determines which of the existing Sister City relationships should be actively promoted.

3. Confirms its intention to host a delegation from Toda to celebrate the 25th anniversary of the Sister City relationship between the two cities; and allocates sufficient funding for the visit.

4. Confirms its intention to further develop the relationship with Fiji and allocates funding for a related program of activities.

5. Determines whether an in-house or external model should be adopted to promote international relationships to maximise Liverpool’s reputation and enhance cultural, educational, social and economic functions.

6. Note that, where appropriate, performance metrics will be developed that capture respective economic, social or cultural outcomes emanating from related programs.

REPORT

Liverpool City Council has developed several Sister City relationships reflecting historical social, political or community-based associations and interests. Over time, commitment and connection with respective partners has varied and, in some instances, diminished to a point of inactivity.

Others, however remain active. Most recently, in October, the Mayor and two Councillors visited Toda, Japan to celebrate the 50^th anniversary of the city receiving formal City status. The delegation was officially welcomed by the Mayor of Toda and fellow Councillors, civic leaders and private sector representatives. The Mayor fulfilled several formal speaking roles at a number of functions, most notably the official ceremony to mark the city’s anniversary.

A full program of activities was organised for the delegation on each of the four days of the visit. Throughout the time, the Council delegation was accompanied by Toda Council officers. Transport, accommodation and meals were all generously provided by the hosts.

The generosity of the host city, coupled to the formality and professionalism with which the delegation was treated, raises a fundamental issue relating to the nature and extent of Council’s reciprocal commitment.

Council has recently received a request from Toda to host a group of 25 students, under the school exchange program, during July; and in October or November, a delegation led by the Mayor of Toda, accompanied by fellow Councillors, civic leaders and private sector representatives to celebrate the 25^th anniversary of the establishment of the Sister City relationship between Liverpool and Toda.

In similar vein, the recent visit to Liverpool by the Prime Minister of Fiji, represented the second visit to Liverpool by the Prime Minister in a year. During the official welcome function, the Prime Minister made clear his commitment to further developing the relationship with Liverpool and his intention to make the visit an annual event.

Currently, civic delegations are managed by the Civic Events Co-coordinator, with a modest budget allocated in support of associated programs. However, such events suggest it is timely to review how best Liverpool develops such relationships; and with whom. Moreover, given the rapid growth of the city, the catalytic development of Badgery’s Creek airport, the presence of a world class hospital, the imminent establishment of two Universities, and existing manufacturing and logistics companies, it would appear opportune to consider how best international relationships could be developed to maximise Liverpool’s reputation and enhance cultural, educational, social and economic functions.

Best practice points to the merits of adopting a targeted approach to the selection of partners and the allocation of sufficient resources to nurture and maintain effective relationships. Managed well, such programs can demonstrate substantive cultural, social and economic outcomes: in effect, demonstrating a return on the initial investment.

Two models appear practical. The first option is to manage the relationship and all related developmental activities in-house. It is estimated that a full-time resource to drive the Sister City program, including global programming, would cost approximately $120k per annum.

A second option is to out-source the function to a specialist organisation or individual. For example, Sister Cities Australia provides a range of services to promote and support Sister City relationships. Similarly, Austrade provides a service for trade delegations that offers business matching and management of delegations for a fee. Austrade’s role is to advance Australia’s international trade and education, investment and tourism interests by providing information, advice and services.

At state level, NSW State Government offers trade programs that could include a Liverpool component. This could also cover costs associated with Councillors who may wish to travel with the delegation. Such a service would require annual recurrent funding of some $100k.

Further investigation would enable Council to identify appropriate locations as potential partners based on the alignment and strategic fit with Liverpool’s economic, public institutional and cultural assets. Performance metrics would also be developed through which the effectiveness of related programs could be assessed.

CONSIDERATIONS

Economic and Financial	Further develop a commercial centre that accommodates a variety of employment opportunities. Encourage and promote businesses to develop in the hospital, health and medical precinct (of the City Centre). Enhance the environmental performance of buildings and homes. Facilitate economic development. Facilitate the development of new tourism based on local attractions, culture and creative industries.
Environmental and Sustainability	Retain viable opportunities for local food production while managing land use to meet urban growth. Enhance the environmental performance of buildings and homes. Raise community awareness and support action in relation to environmental issues.
Social and Cultural	Raise awareness in the community about the available services and facilities. Provide cultural centres and activities for the enjoyment of the arts. Support community organisations, groups and volunteers to deliver coordinated services to the community. Promote community harmony and address discrimination.
Civic Leadership and Governance	Undertake communication practices with the community and stakeholders across a range of media. Foster neighbourhood pride and a sense of responsibility. Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions.

ATTACHMENTS

Nil

Ordinary Meeting 22 February 2017

Chief Financial Officer

CFO 01

Investment Report for the month of January 2017

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	024858.2017
Report By	Christian Hope - Senior Financial Accountant
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

This report details Council’s Investment portfolio.

At 31^st January 2017, Council held investments with a market value of $178.34million. The portfolio yield to the end of January 2017 is 93 basis points above the AusBond Bank Bill index and 103 basis points above the BBSW benchmark for the same period (2.97% against 2.04% and 1.94% respectively). Return on investment year to date was $708k higher than budget.

Council’s investments and reporting obligations fully comply with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation

RECOMMENDATION

That Council receives and notes this report.

REPORT

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council’s Portfolio

At 31st January 2017, Council held investments with a market value of $178.34million. Council’s investment register detailing all its investments is provided as an attachment to this report.

In summary, Council’s portfolio consisted of investments in:

As at end of January 2017, the ratio of market value compared to face value of various debt securities is shown in the table below.

* A TCD stands for Transferrable Certificate of Deposit; it is a security issued with the same characteristics as a Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

Portfolio Maturity Profile

The table below shows the percentage of funds invested at different durations to maturity.

Market Value by Issuer and Institution Policy limit as per Investment Policy

Overall Portfolio Credit Framework compliance to Investment Policy

Portfolio Performance against relevant market benchmarks

The AusBond Bank Bill Index (ABBI) and Bank Bill Swap Rates (BBSW) are two key benchmarks used in Australia to measure return on investment. The ABBI represents average daily yield of a parcel of bank bills and the BBSW represents daily lending rates between the banks. There is also a notable correlation between changes in the cash rate and impact on both these benchmarks. For reporting and benchmarking purposes, Council is using annualised average ABBI and a 90-day average BBSW.

The portfolio yield to 31 January 2017 exceeded the AusBond Bank Bill index by 93 basis points (2.97% against 2.04%).

The portfolio yield to 31 January 2017 exceeded the Bank Bill Swap Rate by 103 basis points (2.97% against 1.94%).

Council continues to achieve a solid outcome despite ongoing margin contraction and significantly lower deposit yields on offer. Return on investments is expected to slowly decrease as old investments in Council’s portfolio mature and replaced with investments yielding lower returns.

Comparative yields for the previous months are charted below:

Note: In the previous months, this report benchmarked portfolio performance against BBSW only. Whilst there is insignificant difference between ABBI and BBSW, future investment reports to Council will include portfolio performance against both indices.

Performance of Portfolio Returns against Budget

Council’s investment income year to date to January 2017 exceeded budget by $708k mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings for the year.

Investment Portfolio at a Glance

Portfolio Performance

The portfolio yield to 31 January 2017 exceeded the AusBond Bank Bill index by 93 basis points (2.97% against 2.04%)

The portfolio yield to 31 January 2017 exceeded the Bank Bill Swap Rate by 103 basis points (2.97% against 1.94%)

Annual Income vs. Budget

Council’s investment interest income exceeded budget by $708k as at 31st January 2017

Investment Policy Compliance

Legislative Requirements		Fully Compliant.
Portfolio Credit Rating Limit		Fully Compliant.
Institutional Exposure Limits		Fully Compliant.
Term to Maturity Limits		Fully Compliant

Economic Outlook – Reserve Bank of Australia

The Reserve Bank has left the official cash rate on hold at 1.5 per cent in its first meeting of 2017 in the month of February. The current 1.5 per cent cash rate is at a historically low level and impacts returns on investment. Returns on Term Deposits and Floating Rate Notes have significantly dropped since the last twelve months. The average market returns on term deposits are:

· Longer term deposits (> 3years maturity) – 3% to 3.5% p.a.

· Medium term (2 to 3 years to maturity) – 2.5% to 3% p.a.

· Short term deposits rate (less than one year to maturity) – ranges from 2.3% to 2.5% per annum.

· Cash & Cash At Call accounts range from 1.5% to 2.25%

· 31 Days’ Notice Account 2.35%

Certificate of Responsible Accounting Officer

The Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

CONSIDERATIONS

Economic and Financial	Council’s investment interest income exceeded budget by $708k as at 31st January 2017.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Investment Portfolio January 2017 View

Ordinary Meeting 22 February 2017

Chief Financial Officer

CFO 02

Budget Review - December 2016

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	031424.2017
Report By	Vishwa Nadan - Manager Financial Services
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

In June 2016 Council adopted its 2016/17 operating budget with projected revenue of $246.5m and expenditure of $164.8m. In terms of net operating result before grants and contributions provided for capital purposes, Council budgeted for a surplus of $1.1million.

For Quarter 1 ended 30 September 2016, Council approved adjustments through resolutions and budget review process, resulting in a revised revenue target of $249.0m and expenditure of $165.7m. This translated to revised surplus net operating result before grants and contributions provided for capital purposes of $0.3m.

The review of Council's budget at 31 December 2016 identified further adjustments and if approved will result in a $0.6m net operating deficit before grants and contributions for capital purposes for 2016/17 (Ref attachment 1 – Note G). The deficit of $0.6m is the accumulation of the Original Budget of $1.0m, Q1 adjustment of -$0.7m and the proposed Q2 adjustment of -$0.9m (Ref attachment 1 – Note C).

Fit For the Future net operating results will also change from a surplus of $61k to $2.0m deficit (Ref attachment 1 – Note H).

The Quarter 2 budget review for 2016/17 has also resulted in a net $13.4m (Ref attachment 1 – Note F) decrease in Council’s capital expenditure program.

RECOMMENDATION

That Council:

1. Receives and notes the report;

2. Approves the identified budget variations in accordance with this report.

REPORT

Legislative Requirements

Clause 203(1) of the Local Government (General) Regulation 2005 requires the Responsible Accounting Officer to provide a quarterly budget review not later than two months after each quarter's end. This report provides an overview of the results on the financial review for the quarter ended 31 December 2016.

Commentary

Operating Budget

A comprehensive budget review conducted at second quarter ended 31 December 2016 has resulted in further operating budget adjustments, as detailed in Attachment 2. As part of the Budget Review, managers have conducted a review of their programs with a view to providing a revised forecast for the financial year ended 30 June 2017. Managers take into consideration events that have occurred to date and/or information that has become available since the adoption of the original budget and the impact of which provides the basis for the budget adjustments.

The review has resulted in $11.9m (Ref attachment 1 – Note A) decrease in total revenue mainly in capital grants due to delays in compulsory land acquisition process for Bernera Road works and an offsetting increase in interest from investments. Total expenditure is also projected to increase by $2.1m (Ref attachment 1 – Note B) to $167.8m mainly due to $1.9m upward adjustment to depreciation and inclusion of additional $0.3m for Liverpool Animal Farm employee costs.

The proposed budget changes will result in a $0.6m deficit net operating result before grants and contributions for capital purposes for the year ending 30 June 2017 (Ref attachment 1 – Note G) and a net operating result before grants & contributions for capital purposes for Fit For the Future at a deficit of $2.0m (Ref attachment 1 – Note H).

Capital Budget

In June 2016, Council approved its $115.8m capital works program for 2016/17. Council subsequently approved carryover of projects valued $9.6m that were planned but not completed in 2015/16. Council also approved $0.4m for acquisition of land through resolutions.

In Quarter 1 budget review, capital expenditure program was further adjusted upwards by $2.6m to $128.5m for 2016/17 mainly due to incomplete projects carried over from 2015/16.

The Quarter 2 review has resulted in $13.4m decrease (Ref attachment 1 – Note F) to Council’s capital expenditure program.

At 31^st December 2016, Councils revised capital expenditure program is $115.1m. Note at 31 December 2016 YTD capital expenditure was $32m.

The Table 1 below provides summary of the budget results:

Details of the proposed budget changes are provided in the attachments.

Attachments 1 - Quarter 1 Budget Review Summary (QBRS): This report presents a summary of Council's budgeted financial position at end of the quarter. The key indicators include:

1. The revised budgeted income and expenditure for the year against the original estimate of annual income and expenditure as shown in Council’s Operational Plan

2. Changes following Quarter 2 budget review

3. The proposed budget for 2016/17 financial year

Attachments 2 – This report provides details of operating budget adjustments

Attachments 3 – This report provides details of capital budget adjustments

Attachment 4 & 5 – Grants Status Report: Has two components, first listing all annual grant submissions and second, listing all grants that have been applied for during the quarter detailing the project title, amount sought, funding body and status of the application. Council officers are continually seeking alternate sources of funding as opportunities arise.

Attachment 6 - Cash and Investments Statement: Providing a reconciliation of restricted and unrestricted funds to the level of Cash and Investments held as at 31^st December 2016

Attachment 7 - Key Performance Indicators

Attachment 8 - 9 Contracts and Other Expenses Statement.

As the Responsible Accounting Officer, it is the Chief Financial Officer’s opinion that the short term financial position of Council is considered satisfactory.

This Report recommends that Council receives and notes the report and votes the budget variations in accordance with this report.

CONSIDERATIONS

Economic and Financial	The revised budget net operating result before Grants and Contributions for Capital Purposes following Quarter 2 Budget Review and Council resolutions to December 2016 will be a deficit of $0.6m
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Deliver services that are customer focused. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. QBRS - Consolidated Budget Report View

2. Operating Budget Adjustments View

3. Capital Budget Adjustments View

4. Grants Status Report - Applications View

5. Grants Status Report - Received View

6. Reserves Movement Report View

7. Key Performance Indicators View

8. Consultants & Legal Expenses Budget Review Statement View

9. Contracts Budget Review Statement

109

Ordinary Meeting 22 February 2017

Committee Reports

CTTE 01

Minutes of the Local Traffic Committee Meeting held on 25 January 2017

Strategic Direction	Accessible Connected City Provide safe and easy travel with a high quality road and traffic management network
Key Policy	Traffic and Transport Plan
File Ref	024295.2017
Report By	Charles Wiafe - Service Manager Traffic and Transport
Approved By	Toni Averay - Director Planning & Growth

Executive Summary

This report is tabled in order to present the Minutes of the Local Traffic Committee Meeting held on 25 January 2017.

At the meeting, the Local Traffic Committee (LTC) considered nine (9) Agenda Items, and one (1) Technical Discussion Item.

RECOMMENDATION

That Council:

1. Receives and adopts the Minutes of the Local Traffic Committee Meeting held on 25 January 2017.

2. Adopts the Local Traffic Committee recommendations as noted in this report.

REPORT

The Minutes of the Local Traffic Committee held on 25 January 2017 are attached for the information of Council.

The minutes include the Jedda Road/Lyn Parade intersection which was raised as a Notice of Motion (NOM 02) at Council’s meeting on 1 February 2017 for a feasibility study to be carried out to improve safety at the intersection. The study has been completed, with a recommendation for a roundabout to be installed.

The Minutes identify a number of actions that require Council staff to undertake. The financial implications to Council of each recommendation are noted at the end of this report.

Item 1 Kingsford Smith Avenue /Southern Cross Avenue Intersection, Middleton Grange – Proposed Roundabout.

1. Council approves the installation of a roundabout and associated signs and linemarking at the Kingsford Smith and Southern Cross Avenue intersection, Middleton Grange, as indicated in the Attachments 1.2 to 1.3.

2. Council submits a detailed design of the proposed signs and linemarking to the RMS and Police for approval, prior to installation.

3. All stakeholders are advised of Council’s action.

Item 2 Jedda Road/Lyn Parade Intersection - Proposed Roundabout.

1. Council approves the proposed roundabout.

2. Council submits a copy of the detailed design, incorporating a pedestrian crossing facility (across Jedda Road) to the RMS for review prior to installation.

Item 3 Walder Road and Stewart Avenue, Hammondville Intersection – Proposed
Pedestrian Refuge.

1. Council approves the proposed pedestrian refuge, kerb blisters and associated signs and linemarking on Stewart Avenue, Hammondville, as indicated in Attachments 3.1 to 3.3.

2. All stakeholders are advised of Council’s action.

Item 4 Hume Highway and Bigge Street, Liverpool Intersection Upgrade, Warwick
Farm –Proposed Signs and Linemarking Scheme.

1. Council approves the required changes to the signs and linemarking along Bigge Street and Goulburn Street, as in shown in Attachments 4.1 to 4.2.

2. Council makes representation to the RMS to assist in the identification, approval and part funding of required improvement works to improve traffic flow along Bigge Street.

3. All stakeholders are advised of Council’s action.

Item 5 Ingham Drive, Casula – Proposed Pedestrian Crossing Fronting Casula
Mall.

1. Council approves the proposed pedestrian refuge and associated signs and linemarking.

2. All stakeholders are advised of Council’s action.

Item 6 Bathurst Street, Liverpool – Proposed Changes to Existing Parking
Restrictions on the Western Side.

1. Council approves the proposed changes to the existing parking restrictions along Bathurst Street on the western side between Memorial Avenue and Elizabeth Street, during the morning weekday and peak trading periods as indicated in Attachments 6.1 and 6.2.

2. All stakeholders are advised of Council’s action.

Item 7 Monteclair Avenue, Liverpool – Proposed Implementation of Resident

Parking Scheme.

1. Council approves the introduction of a resident Parking Scheme along Monteclair Avenue, Liverpool.

2. All stakeholders are advised of Council’s action.

Item 8 Fifteenth Avenue, Austral – Proposed Signs and Linemarking Scheme.

1. Council approves the signposting and linemarking plan for the road widening along the section of Fifteenth Avenue, fronting 280 Fifteenth Avenue, Austral, as shown in Attachment 8.1.

2. Council approves ‘No Stopping’ signage restrictions on either side of the localised widening.

3. All stakeholders be notified accordingly.

Item 9 Hume Highway and Newbridge Road, Liverpool – proposed shared path,
signs and linemarking schemes.

1. Council approves the proposed signs and linemarking schemes.

2. All stakeholders be notified accordingly.

In addition to the above Agenda items, the Committee also discussed the following Technical Discussion Item and 10 General Business items:

Technical Discussion Item

Item TD1 Memorial Avenue, Liverpool – Review of Left Turn Restriction from
Hoxton Park Road Intersection.

General Business

Item G1 Nagle Street – Pedestrian Crossing

Item G2 Lyn Parade – Left turn movements

Item G3 Lyn Parade – Bunnings Entry and Exit

Item G4 Woolworths Loading dock, Casula

Item G5 Moore Street – Bus Zone

Item G6 Pirie Street and Macquarie Street – Collisions

Item G7 Park Road- Elizabeth Drive

Item G8 Hoxton Park Road – Right turn movements

Item G9 Kurrajong Road – Right turn movements– Carnes Hill Shopping Centre

Item G10 Liverpool City Centre – Parking restrictions

Budget Impact of Matters Arising from Minutes.

Item	Description	Funding Arrangements
1	Kingsford Smith Avenue /Southern Cross Avenue Intersection, Middleton Grange – Proposed Roundabout.	Council’s Section 94 contribution Plan for Middleton Grange
2	Jedda Road/Lyn Parade Intersection - Proposed Roundabout	Federal Black Spot funding
3	Walder Road and Stewart Avenue, Hammondville Intersection – Proposed Pedestrian Refuge	Council’s minor traffic facilities program
4	Hume Highway and Bigge Street, Liverpool Intersection Upgrade, Warwick Farm –Proposed Signs and Linemarking Scheme.	RMS
5	Ingham Drive, Casula – Proposed Pedestrian Crossing Fronting Casula Mall.	Council’s minor traffic facilities program
6	Bathurst Street, Liverpool – Proposed Changes to Existing Parking Restrictions on the Western Side.	RMS funding for signs and linemarkings
7	Monteclair Avenue, Liverpool – Proposed Implementation of Resident Parking Scheme.	Council’s minor traffic facilities program
8	Fifteenth Avenue, Austral – Proposed Signs and Linemarking Scheme	Developer
9	Hume Highway and Newbridge Road, Liverpool proposed shared path, signs and linemarking schemes.	RMS

CONSIDERATIONS

Economic and Financial	Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.
Environmental and Sustainability	Promote an integrated and user friendly public transport service. Support the delivery of a range of transport options.
Social and Cultural	Improve traffic and pedestrian safety.
Civic Leadership and Governance	The recommendation provides opportunity to advocate for the local community. The recommendations are required in accordance with the Local Government Act 1993.

ATTACHMENTS

1. Minutes of the Local Traffic Committee Meeting - 25 January 2017 View

123
CTTE 01	Minutes of the Local Traffic Committee Meeting held on 25 January 2017
Attachment 1	Minutes of the Local Traffic Committee Meeting - 25 January 2017

PDF Creator

165

Ordinary Meeting 22 February 2017

Questions with Notice

QWN 01

Question with Notice - Clr Harle and Clr Rhodes

Strategic Direction

Liveable Safe City

Improve the community’s sense of safety in Liverpool

Key Policy

Community Safety and Crime Prevention Strategy

File Ref

034483.2017

QUESTION WITH NOTICE

Questions relating to the Safety aspects of the Liverpool CBD.

Background

During the previous term of Council, Council officers in conjunction with Liverpool Police carried out several safety audits of the Liverpool CBD during both normal business hours and after hours. Members of the audit group included Police Officers, Businesses, Councillors, interested community members and Council staff. Council produced safety audit reports that included recommendations for implementation through a multi-stakeholder approach.

Please address the following:

1. In summary, what were those recommendations?

The Liverpool CBD Safety Audits were conducted during the day and at night on 8, 14 and 15 March, 2011 and a report was compiled. The following are the summary of recommendations from the report:

· Improve lighting such as replacement of broken and damaged lighting and install new lighting;

· Improve general maintenance such as reduction of overgrown vegetation and trees, removal of graffiti, regular rubbish pick-ups including removal of drug and alcohol items;

· Install a CCTV system;

· Installation of signage including new ‘Alcohol Free Zones’ signs;

· Installation of fencing around the electrical boxes at Railway S Way (rear); and

· Repair of cracked paths and road ways in Augusta Cullen Park and intersection of Norfolk Serviceway and Memorial Ave.

2. Have any of the recommendations been implemented?

All the recommendations except the fencing around the electrical boxes at Railway S Way have been implemented. The fences around the electrical boxes were not completed as the Endeavour Energy protocol did not support the proposal, however; Endeavour Energy has increased regular maintenance of the electrical boxes since the audit.

3. What is the overall cost of implementing those recommendations?

Historically there is no allocated budget to implement the safety audit recommendations. Therefore, recommendations have been implemented utilising existing resources. For example, the improvement of general maintenance, including rubbish pick up and removal of graffiti, was covered by existing resources within City Presentation. Similarly, maintenance of the street lighting, including replacement and repair of the damaged and broken lights, were addressed by Endeavour Energy through a standing contract between Council and Endeavour Energy.

4. How would the implementation of those recommendations impact on the overall effectiveness of the current CCTV monitoring system?

The implementation of the recommendations has impacted positively on the overall effectiveness of the current CCTV monitoring system. The CCTV cameras in the CBD have been able to capture clear footage due to regular maintenance of overgrown vegetation and trees and the improvement of lighting.

5. What, if any, funding source was suggested to implement any of the recommendations?

There were no identified funding sources recommended at that time of the audit. However, during the period in which the audits were undertaken, Council secured over $600,000 in funding from NSW Department of Justice and the Attorney-General’s Department to implement the CBD safety audit recommendations. Subsequently, work was undertaken that including the installation of new lighting, CCTV system and safety signage, improved car parks and delivering a number of graffiti art projects and community education and awareness programs and activities.

6. What funding source has been used to maintain and operate the CCTV system to date, e.g. general ratepayers’ rates, Federal and State Government Grants and the City Improvement Fund?

The maintenance and operation of the CCTV system has been managed by Council.

7. What is the overall annual maintenance cost of the CCTV camera monitoring system cost to Council?

Council’s annual cost of CCTV is $45,303.50.

8. When does the current funding of the CCTV camera monitoring system cease?

Maintenance is charged as an annual service, with January as the start date and expiring in December of each year. The current system is currently under a support agreement until the end of December 2017

9. Has any of the recordings, captured by the CCTV Cameras, been used in convicting offenders since the system was activated?

Council staff do not possess this information. However, Council’s legal team have advised that criminal convictions invariably depend on a number of sources of evidence, one of which may be CCTV recordings. Council’s Governance team processed 33 requests for CCTV camera footage during 2016 and 4 requests for the period 1 January 2017 – 31 January 2017. Without identifying the nature of particular requests, a number of Police requests have involved footage in connection with the commission of serious criminal offences.

10. How many offences and what type of offences were committed in the Liverpool CBD both prior to, and for the same duration of time after the installation of CCTV cameras?

Council does not possess this information which would have to be supplied by the NSW Police.

11. Do the CCTV cameras assist in any way in apprehending offenders when the crime is being committed?

No. The monitor for the system is now located in Council’s Administration Centre, rather than the Liverpool Police Station. Therefore, Police officers cannot view live camera footage. Council was not in a position to fund the relocation of the monitor to the new Police station. Previously, when the monitor was located in the former Police Station on the ground floor of the Moore Street building, designated Police Officers (as per Memorandum of Understanding) were able to view live footage and, on occasion, apprehend persons alleged to be committing criminal offences.

12. Does Liverpool Police provide a city beat patrol service in the Liverpool CBD and at what times?

The Liverpool Local Area Command (LAC) resources are tasked on an intelligence based needs. This includes foot patrol, mobile patrol and bike Police in the CBD area, in both a covert and overt manner depending on the needs identified.

ATTACHMENTS

Nil

91
CFO 02	Budget Review - December 2016
Attachment 2	Operating Budget Adjustments

95
CFO 02	Budget Review - December 2016
Attachment 3	Capital Budget Adjustments

99
CFO 02	Budget Review - December 2016
Attachment 4	Grants Status Report - Applications

101
CFO 02	Budget Review - December 2016
Attachment 5	Grants Status Report - Received

105
CFO 02	Budget Review - December 2016
Attachment 6	Reserves Movement Report

105
CFO 02	Budget Review - December 2016
Attachment 7	Key Performance Indicators

107
CFO 02	Budget Review - December 2016
Attachment 8	Consultants & Legal Expenses Budget Review Statement

109
CFO 02	Budget Review - December 2016
Attachment 9	Contracts Budget Review Statement