MINUTES OF THE Ordinary Meeting

HELD ON 31 May 2017

 

 

PRESENT:

Mayor Wendy Waller

Councillor Ayyad

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Hagarty

Councillor Harle

Councillor Kaliyanda

Councillor Karnib

Councillor Rhodes

Councillor Shelton

Ms Kiersten Fishburn, Chief Executive Officer

Mr Chris White, Director City Corporate Services

Ms Lina Kakish, Acting Director Planning and Growth

Dr Eddie Jackson, Director City Community and Culture

Mr Wayne Carter, Director City Presentation

Ms Julie Scott, Acting Director Economic Development

Mr Raj Autar, Director Infrastructure and Environment

Mr John Morgan, Director Property and Commercial Development

 

 

 

The meeting commenced at 6.00pm

 

 

OPENING                                                                     6.00pm

                                                        

ACKNOWLEDEGEMENT OF COUNTRY,              The Prayer of the Council was read

PRAYER OF COUNCIL AND                                    by Pastor Claudio Alosi from Living

AFFIRMATION TO BE READ BY                                       Grace Christian Church.

APOLOGIES                                                               Nil

 

 

 

CONDOLENCES

 

Andy Watts (read by Mayor Waller)

 

Andy Watts, aged 79, passed away on the 20 May 2017.

 

As a local resident to Liverpool, Andy was renowned for his strong advocacy for disability access and inclusion across our city. With a background as an electrician, Andy focussed on redressing poor planning decisions on existing infrastructure and leading community consultation on new developments to ensure disability access was considered a priority.

 

To his family, friends, and the community Andy was known as a humble man with a big heart and a positive attitude. He was courteous and professional, and as a foundation member of the Liverpool Access Committee he was a good influence on members throughout the years.

 

He encouraged a progressive mindset and we believe this city is a better place to live as a result of his many years of hard work.

 

May he rest in peace.

 

RECOMMENDATION

 

Motion:                                  Moved: Mayor Waller                    Seconded:  Clr Hadchiti 

 

That Council writes to the family of Andy Watts expressing our condolences for their loss.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

Kevin Walter Perry (read by Mayor Waller)

 

Kevin Walter Perry JP, late of Busby and aged 79, passed away on the 20 May 2017.

 

As a past President of the City of Liverpool Lions Club, member of Green Valley Lions, a Liverpool Leo Advisor and District Liverpool Leo Chair, Kevin contributed to fundraising for many charitable events over the years. 

 

After years of servicing the Liverpool community as a Justice of the Peace, Kevin started the JP Desk at the Liverpool Courthouse and was a longstanding member of the Liverpool Justices Association and held the position of Desk Coordinator.

 

Kevin worked at all of the JP Desks in the local community and mentored all new Justices of the Peace.

 

Liverpool Council acknowledged his charitable and volunteer work in the community and in 2013 Kevin was awarded an Order of Liverpool Award.

 

Kevin was described as a quiet achiever, who always worked hard for Liverpool and to support the local community.

 

Kevin is survived by his wife Lorraine, his children Leone, Darren, Rachel and their families.

 

May he rest in peace.

 

RECOMMENDATION

 

Motion:                                  Moved: Mayor Waller                    Seconded: Clr Harle 

 

That Council writes to the family of Kevin Walter Perry expressing our condolences for their loss.

On being put to the meeting the motion was declared CARRIED

 

Rex John Harris BEM (read by Mayor Waller)

 

Rex John Harris BEM, “Captain Harris”, was born on 14 December 1936 and passed away on the 17 May 2017.

 

Rex was a man who helped the youth of South West Sydney from the late 60's through to the 90's. 

Rex was involved in the Church Army, many Anglican youth groups across Sydney and the Green Valley Choir.

As a choir master, church youth group leader and scripture teacher, Rex was known to many kids in the Valley, and was a positive influence on hundreds of lives in the greater Green Valley area.

A man who was a true Christian in every sense of the word.

As an appropriate recognition of Rex’s service to the community, he was awarded a BEM (British Empire Medal) in 1982 for “For service to youth, the aged and the community.”

Rex was also instrumental in establishing the Anglican Church’s camping programmes at Port Hacking and has authored a book about those years and that endeavour.

Rex was on staff at Macarthur Anglican College for 17 years. He taught Biblical Studies and was involved in a wide array of Christian Ministry initiatives within the School.

Rex is survived by his wife Norma and his two daughters, Glenda and Kerrie.

May he rest in peace.

 

RECOMMENDATION

 

Motion:                                  Moved: Mayor Waller                    Seconded: Clr Karnib 

 

That Council writes to the family of Rex John Harris BEM expressing our condolences for their loss.

 

On being put to the meeting the motion was declared CARRIED.

 

One minutes silence was then observed for Andy Watts, Kevin Walter Perry JP and Rex John Harris BEM.  

Confirmation of Minutes

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

1.    That the minutes of the Ordinary Meeting held on 26 April 2017 be confirmed as a true record of that meeting.

2.    That a transcript of item DPG 01 (from the 26 April 2017 Council meeting) be included as part of the minutes.  

 

On being put to the meeting the motion was declared CARRIED.

 

NOTE: The transcript from DPG 01 from the 26 April 2017 Council meeting (referred to in point 2 above) appears below;

 

Mayor Waller:    The next item on the agenda is the Planning and Growth Report.

The recommendation is on page 54.

 

Clr Hadchiti:       Move that way Mayor.

 

Clr Shelton:        Second that, thank you Madam Mayor.

 

Mayor Waller:     Thank you, any discussion?

                             I’ll put it, those in favour, those against, declare it carried.

 

Declarations of Interest

Clr Hadchiti declared a non-pecuniary, less than significant interest in the following item:

Item DCC 05       Liverpool City Council Sporting Grants Program 2016/2017

Reason                His son plays for a team that is recommended to receive a grant.

Clr Hadchiti will leave the Chambers for the duration of the item.

 

Public Forum

Presentation – items not on agenda                     

1.       Mr Ian Bailey addressed Council on the following item:

          Disposal of hard waste in Liverpool.


 

2.       Ms Kate Woods addressed Council on the following item:

Affordable Housing Policy.

 

Representation – items on agenda

1.       Ms Fiona Macnaught addressed Council on the following item:

CONF 02   Report on Legal Proceedings – Moorebank Recyclers Appeal.

 

2.       Mr Frank Mosca from Mosca Pserras Architects addressed Council on the following item:

IHAP 01     DA-582/2016 - Alterations and additions to a mixed use development at 420-446 Macquarie Street, Liverpool.

 

 

Mayoral Report

 

ITEM NO:       MAYOR 01

FILE NO:        132315.2017

SUBJECT:     Photographic History of Mayors and Councillors

 

background

 

Liverpool City Council has a history which spans 145 years this year.

 

Currently, Liverpool has had 69 Mayors with 50 persons occupying this role. With the exception of myself all Mayors have been male. I am the 69th and 67th Mayor.

 

Since gaining city status we have featured the Mayoral photographic portraits in our foyer or as we do now outside the chamber. This pictorial history is important for our city’s history.

 

It is important to also display a photographic history of our councillors, where photographs are available. Subsequently, we need to display a group photo of elected councillors since we gained city status in a prominent place for public consumption. This should be also accommodated.

 

RECOMMENDATION

 

That Council:

 

1.   Display photos of all Mayors from the time Liverpool became a city in a suitable place in the new Civic Place, and until the Civic Place is made available display such photos outside the current council chambers.

 

2.   Display available group photos of the elected councillors from when Liverpool became a city within their term in an appropriate place now and into the future.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Waller  

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Urgency Motion:          

Clr Ayyad requested that a motion dealing with allocating funds for CCTV cameras be dealt with now as a matter of urgency.

 

The Mayor ruled that the motion can be dealt with at this meeting during item CFO 04 – Budget Review March 2017.

 

BRING ITEM FORWARD

 

                                                Moved:  Clr Hagarty                      Seconded: Clr Hadchiti  

 

That CONF 02 be brought forward and dealt with now.

 

On being put to the meeting the motion was declared CARRIED.

 

Mayor Waller advised the gallery that Council would move into Closed Session to discuss CONF 02 as the item contains confidential information pursuant to the provisions of S10A(2)(g) of the Local Government Act because it contains advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege.

 

Mayor Waller called a 5 minute recess at 6.20pm to allow members of the public to leave the gallery.

 

Council moved into Closed Session at 6.25pm

CONFIDENTIAL ITEM

ITEM NO:       CONF 02

FILE NO:        127429.2017

SUBJECT:     Report on Legal Proceedings - Moorebank Recyclers Appeal

 

RECOMMENDATION

 

That Council receive and note the report of staff concerning the outcomes of the Moorebank Recyclers litigation.

 

COUNCIL DECISION

 

Motion:                                  Moved:      Clr Hadchiti                 Seconded: Clr Hadid

 

That Council lodge an appeal in the Appeals Court based on the legal advice received from Mr Chris Shaw.

 

On being put to the meeting the motion was declared CARRIED.

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Karnib

 

That Council move back into Open Session.

 

On being put to the meeting the motion was declared CARRIED.  

 

Council moved back into Open Session at 6.58pm.

 

Mayor Waller then read out the Motion which was passed in Closed Session relating to CONF 02.


10

Independent Hearing and Assessment Panel Report

ITEM NO:       IHAP 01

FILE NO:        107961.2017

SUBJECT:     DA-582/2016 - Alterations and additions to a mixed use development at 420-446 Macquarie Street, Liverpool

 

RECOMMENDATION

 

That Council approves Development Application DA-582/2016 subject to the amended recommended conditions of consent contained in Attachment 4.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Harle                  Seconded: Clr Rhodes  

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:             Clr Ayyad

                             Clr Balloot

                             Clr Hadchiti

                             Clr Hadid 

                             Clr Harle

                             Clr Rhodes

 

Vote against:      Mayor Waller

                             Clr Hagarty

                             Clr Kaliyanda

                             Clr Karnib

                             Clr Shelton 

                       


11

 

Planning and Growth Report

 

ITEM NO:       DPG 01

FILE NO:        055619.2017

SUBJECT:     Cooling the Streets

 

RECOMMENDATION

 

That Council:

 

1.       Notes Council’s ongoing participation in WSROC’s ‘Turn Down the Heat’ project.

 

2.       Requests the CEO to undertake a comprehensive study of the potential strategies to address the impacts of extreme heat in the Liverpool LGA, including the Urban Heat Island Effect and to submit a policy to Council after the completion of the ‘Turn Down the Heat’ framework.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Kaliyanda          Seconded: Clr Hadchiti

 

That Council:

 

1.      Notes Council’s ongoing participation in WSROC’s ‘Turn Down the Heat’ project.

 

2.      Requests the CEO to undertake a comprehensive study of the potential strategies to address the impacts of extreme heat in the Liverpool LGA, including the Urban Heat Island Effect and to submit a policy to Council after the completion of the ‘Turn Down the Heat’ framework.

 

3.      Consider the Tree Pricing Policy that went through Council and consider how to integrate these strategies when masterplanning or considering upgrades of areas of the LGA.   

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


12

 

ITEM NO:       DPG 02

FILE NO:        110455.2017

SUBJECT:     Notification of Development Applications

 

RECOMMENDATION

 

That Council receives and notes this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

13

 

Community and Culture Report

 

ITEM NO:       DCC 01

FILE NO:        206409.2016

SUBJECT:     The Mandaean Community of Liverpool - Baptismal Area on the Georges River

 

RECOMMENDATION

 

That Council:

 

1.       Defer a decision until risks to the public, identified in this report, are addressed; the real time monitoring of water for indicator organisms is in place; and until such time sufficient evidence is available to confirm the adequacy of water quality in the Georges River for primary contact recreational activities;

2.       Install signage along the river to highlight potential dangers of primary contact recreational activities;

3.       Report back the findings of this report to the Mandaean community and the outcome of Council’s decision;

4.       Ensures the Mandaean community is made fully aware of the potential dangers of primary contact recreation in the Georges River; and

5.       Advocate to Federal and State Governments for a collaborative approach to improving water quality in the Georges River at Liverpool in order to allow primary contact recreational activities in the long-term.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Rhodes                       Seconded: Clr Harle

 

1.       Site 3 Haigh Park be the most suitable site and that a further report be brought to Council within six months addressing the risks to the public, identified in this report; the real time monitoring of water for indicator organisms is in place; and until such time sufficient evidence is available to confirm the adequacy of water quality in the Georges River for primary contact recreational activities;

2.       Install signage along the river to highlight potential dangers of primary contact recreational activities;

3.       Report back the findings of this report to the Mandaean community and the outcome of Council’s decision;

4.       Ensures the Mandaean community is made fully aware of the potential dangers of primary contact recreation in the Georges River; and

5.       Advocate to Federal and State Governments for a collaborative approach to improving water quality in the Georges River at Liverpool in order to allow primary contact recreational activities in the long-term.

 

On being put to the meeting the motion was declared CARRIED.

15

 

ITEM NO:       DCC 02

FILE NO:        025812.2017

SUBJECT:     Draft Community Facilities Strategy

 

RECOMMENDATION

 

That Council:

1.       Places the draft Community Facilities Strategy on public exhibition for at least 28 days seeking general community feedback;

 

2.       Utilises the District Forums (June quarter) as a mechanism to provide feedback on the Draft Strategy; and 

 

3.       Brings forth a report in August noting feedback received and any changes made to the document in line with community feedback.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That Council:

1.       Places the draft Community Facilities Strategy on public exhibition for at least 28 days seeking general community feedback;

 

2.       Utilises the District Forums (June quarter) as a mechanism to provide feedback on the Draft Strategy; and 

 

3.       Brings forth a report in August noting feedback received and any changes made to the document in line with community feedback.

4.        Commend staff for their work in developing the Draft Strategy.

 

On being put to the meeting the motion was declared CARRIED.


16

 

ITEM NO:       DCC 03

FILE NO:        098214.2017

SUBJECT:     Amendments to Corporate Sponsorship (Outgoing) Policy

 

RECOMMENDATION

 

That Council adopts the amendments to the Corporate Sponsorship (Outgoing) Policy.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Kaliyanda                    Seconded: Clr Hagarty

 

That Council adopts the amendments to the Corporate Sponsorship (Outgoing) Policy subject to changing the cap on the amount that applicants are able to request and receive to $10,000.

 

On being put to the meeting the motion was declared CARRIED.

17

 

ITEM NO:       DCC 04

FILE NO:        111210.2017

SUBJECT:     Grants, Donations, and Corporate Sponsorship

 

RECOMMENDATION

 

That Council endorses the provision of $27,820 (GST exclusive) under Sustainable Environment Grants:

 

Applicant Name

Project Name

Amount

Busby West Public School

Sustainable Schools

$5,000

Liverpool Women’s Health Centre

Where Women Grow

$5,000

Wheels “Towards Independence” Inc.

Water Sustainability Program

$5,000

Australian Foundation for Disability

Sustainable Recycling for Lurnea Community Participation Day Program

$5,000

St Therese Primary School

Aboriginal/Indigenous Nature Garden

$5,000

All Saints Catholic Primary School

Veggie for You

$2,000

Outer Liverpool Community Services Inc.

The Thirsty and Hungry Community Garden

$820

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Kaliyanda          Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


18

Clr Hadchiti left the Chambers at 7.25pm.

 

ITEM NO:       DCC 05

FILE NO:        123017.2017

SUBJECT:     Liverpool City Council Sporting Grants Program 2016/2017

 

RECOMMENDATION

 

That Council approves the following recommendations for the allocation of the $30,000 sporting grants funding, as determined by the Liverpool Sports Committee grants assessment panel:

 

Club

Project Description

Proposed Grant Amount

Austral City Bears Rugby League Club

Electrical and PA System upgrades and purchase of line marking equipment

$3,282

All Saints Junior Rugby League Football Club

Maintenance equipment, sporting equipment and coach education courses

$4,647

Fairfield Liverpool Cricket Club

Sporting equipment and player development clinics

$5,000

Greater West Junior Oztag

Purchase of sporting equipment

$1,444

Moorebank Baseball Softball Club

Construction of a shelter for the batting cage zone

$5,000

Moorebank Rugby League Club

Purchase sporting equipment

$2,000

Prestons Robins Little Athletics Centre

Purchase of line marking equipment

$2,253

PCYC Liverpool - Miller

Electrical and PA system upgrades and purchase of line marking equipment

$3,522

Special Needs Ability Program Providers

Purchase of sporting equipment

$2,852

Total

$30,000


 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                  Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

20

Clr Hadchiti returned to the Chambers at 7.26pm

 

ITEM NO:       DCC 06

FILE NO:        127545.2017

SUBJECT:     Family and Domestic Violence Workplace Support Policy

 

RECOMMENDATION

 

That Council:

 

1.   Endorses the Family and Domestic Violence Workplace Support Policy; and

 

2.   Approves a budget allocation of $5,000 for the 2017/18 budget and an annual budget thereafter of $5,000 plus CPI increases for Family and Domestic Violence leave.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

21

 

Chief Financial Officer

 

ITEM NO:       CFO 01

FILE NO:        117219.2017

SUBJECT:     Local Government NSW Annual Conference

 

RECOMMENDATION

 

That:

 

1.       Any Councillors who wish to attend the 2017 Local Government NSW Annual Conference notify the Councillor Support Officer.

 

2.       A further report be submitted to a future meeting of Council dealing with:

 

a)      any motions Council may wish to submit to the Conference;

b)      a confirmation of Council’s voting delegates, and

c)      a review of the Conference Program. 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

22

 

ITEM NO:       CFO 02

FILE NO:        120163.2017

SUBJECT:     Investment Report April 2017

 

RECOMMENDATION

 

That Council receives and notes this report.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Shelton              Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


23

 

ITEM NO:       CFO 03

FILE NO:        127280.2017

SUBJECT:     Mayoral Directions pursuant to Section 226(d) of the Local Government Act 1993

 

RECOMMENDATION

 

That Council receive and note and endorse the Mayoral Directions dated 12 May 2017 attached to the report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


24

 

ITEM NO:       CFO 04

FILE NO:        133801.2017

SUBJECT:     Budget Review - March 2017

 

RECOMMENDATION

 

That Council approves the identified budget variations in accordance with this report.

 

COUNCIL DECISION

 

NOTE:  Motions were voted on separately on this item as shown below.

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Ayyad

 

The identified budget variations not be adopted and that the $3.5million (Contract Administration Expense identified on page 153 of the Council Agenda) be reported to the Office of the Local Government.

 

On being put to the meeting the motion was declared LOST.

 

Division called:

 

Vote for:             Clr Ayyad

                             Clr Balloot

                             Clr Hadchiti

                             Clr Hadid

 

Vote against:      Mayor Waller

                 Clr Hagarty                  

                 Clr Harle

                 Clr Kaliyanda

                 Clr Karnib

                 Clr Shelton

                 Clr Rhodes

 

Motion:                                  Moved: Clr Ayyad                          Seconded: Clr Hadchiti

 

1.    Direct the CEO to allocate necessary funds immediately that ensures all CCTV cameras are operational now and into the future.

 

2.    Council investigate any other revenue raising ideas with regards to wireless network.

 

On being put to the meeting the motion was declared CARRIED.

 

Division called:

 

Vote for:             Mayor Waller

                             Clr Ayyad

                             Clr Balloot

                             Clr Hadchiti

                             Clr Hadid

                             Clr Harle 

                             Clr Rhodes

 

Vote against:      Clr Hagarty

                             Clr Kaliyanda

                             Clr Karnib

                             Clr Shelton

                            

Motion:          Moved: Clr Shelton                   Seconded: Clr Hagarty

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Division called:

 

Vote for:                       Mayor Waller

                                      Clr Hagarty

                                      Clr Harle    

                                      Clr Kaliyanda

                                      Clr Karnib

                                      Clr Rhodes

                                      Clr Shelton

 

Vote against:               Clr Ayyad

                                      Clr Balloot

                                      Clr Hadchiti

                                      Clr Hadid

 

 

26

 

Property and Commercial Development Report

ITEM NO:       DPC 01

FILE NO:        125896.2017

SUBJECT:     Closing of a Temporary Public Road between Mullumbimby Avenue and Pacific Palms Circuit at Hoxton Park and Transfer to the Original Subdivider.

 

RECOMMENDATION

 

That Council:

 

1.       Close the temporary public road identified as Lots 40 & 50 in Deposited Plan 1074539, located between Mullumbimby Avenue and Pacific Palms Circuit in Hoxton Park.

 

2.       Transfer Lots 40 & 50 in Deposited Plan 1074539 to the Original Subdivider, being AV Jennings Properties Limited.

 

3.       Authorises its Delegated Officer to execute any documentation, under Power of Attorney, necessary to give effect to this decision.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Balloot  

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

27

 

Committee Reports

 

ITEM NO:       CTTE 01

FILE NO:        101895.2017

SUBJECT:     Minutes of Liverpool Access Committee Meeting held on 9 March 2017

 

RECOMMENDATION

 

That Council receives and notes the minutes of the Liverpool Access Committee Meeting held on Thursday 9 March 2017.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Kaliyanda          Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

  

28

PRESENTATIONS BY COUNCILLORS

 

Clr Hadchiti reported back to Council on his attendance on behalf of the Mayor, to open the NSW Radio Controlled Racing Car Championships held on 5 May 2017 at Helles Park Moorebank.

 

 

Notices of Motion

 

ITEM NO:       NOM 01

FILE NO:        112563.2017

SUBJECT:     Electronic Voting and Recording Systems

 

Background

 

·           At General Council Meetings, it is often difficult for the Chairperson to accurately determine the order and timing of Councillor voting by means of a show of hands or a verbal response.

·           Councils Code of Meeting Practice and Code of Conduct states that Councillors should have mutual respect, however the current system does not promote that principle as well as it could by ensuring accurate procedures and results are recorded.

·           The current system of Movers and Seconders of Motions and subsequent recording of votes is subjective and does not necessarily reflect the actual and timely responses by Councillors at Council Meetings.

·           For the above stated reasons, an Electronic Voting Systems was implemented in the 2008-12 term of Council. At the previous Council Administration Centre at 1 Hoxton Park Road.  The Electronic voting and recording system addressed the main problems that may contribute to doubt and transparency on some aspects of Council Meetings.

 

NOTICE OF MOTION (submitted by Clr Harle)

 

Therefore, I move that Council;

1.   Prepares a report on the implementation of an electronic voting and recording system based on one that operated at the Hoxton Park Administration Centre in the 2008-12 term of Council and

 

2.   Council further investigates similar systems used in other Councils and State and Federal Parliament.

 

COUNCIL DECISION

 

Motion:                                  Moved:  Clr Hadchiti            Seconded: Clr Ayyad 

 

That Council note the comments of the CEO (as shown at the end of this item).

 

 

 

Foreshadowed Motion        Moved: Clr Harle                  Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the Motion (moved by Clr Hadchiti) was declared CARRIED and the Foreshadowed motion (moved by Clr Harle) lapsed.

 

 

CHIEF EXECUTIVE OFFICER’S COMMENT

 

As part of an external review of the microphone system installed in the Council Chamber, staff have already commissioned a review of possible electronic voting options for Council.  This review is currently underway, and it is expected that recommendations will be available from the consultant by the end of June, 2017.

 

Staff are happy to report the outcomes of that process to a future meeting of Council for debate.

 

It is noted that at present, there is no specific budget set aside for either new microphones or electronic voting systems.  Any progress on these initiatives would need to be funded through a future quarterly budget review process.

 

31

 

ITEM NO:       NOM 02

FILE NO:        136393.2017

SUBJECT:     Energy Efficiency and Renewables

 

Background

 

Upon election, all Councillors undertook a commitment to fulfil our duties in the best interests of the Liverpool community. This includes listening and acting upon the voice of our youth. In addition, Council has a responsibility to leave a clean, liveable and safe Liverpool for future generations. One way it can do this is through renewable energy.

 

Recently, I was approached by the Youth Council to enquire into Council's commitment to solar and other renewable technologies. 

Members of the Youth Council and I agree that renewable energy and solar in particular, is an effective means of reducing both carbon emissions and Council's energy costs. A reduction in carbon emissions combats the effects of climate change, while a reduction in energy costs means Council has more funds available to improve community services.

In 2012 Council showed its commitment to energy efficiency and renewables by publishing an Energy Management Plan (EMP). The EMP outlined a series of actions to reduce energy use across major Council assets, including through the use of solar technology where appropriate. It is important this term of Council renew that commitment to energy efficiency by protecting and promoting the use of solar and other renewable technologies in Liverpool.

 

NOTICE OF MOTION (submitted by Clr Hagarty)

 

That Council show its commitment to energy efficiency, solar and other renewable technologies by:

1.   Seeking all available avenues of funding, including State and Federal governments, to reduce energy use across existing and future Council's assets through the use solar and other renewable energy sources;

 

2.   Ensuring all future development consider the impact on existing renewable energy production by ensuring any shadowing assessments take into account the impact on neighbouring building's solar panels; and

 

3.   Providing regular updates to Councillors on the 2012 Energy Management Plan (EMP) by incorporating progress into existing reporting, for example within the Quarterly Capital Works Summary.

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Kaliyanda

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED

 

33

 

ITEM NO:       NOM 03

FILE NO:        137262.2017

SUBJECT:     Contaminated Site Remediation Policy

 

Background

 

Where land within the Liverpool LGA is considered to be in need of remediation from contaminants various state and local government instruments are enlivened including Council’s policy headed:

 

Asbestos Policy (with general advice and information) for residents and the public within the Local Government Area, 2017

 

and state government:

 

State Environment Planning Policy 55

 

the former of which indicates, in a footnote, that SEPP 55 is itself subject to an ‘ongoing major review’.

 

Under these instruments, and related provisions, regulatory and enforcement responsibilities for contaminated lands are divided primarily between Councils and the state government’s Environmental Protection Agency.

 

With these matters in mind, guidance may on occasion be required as to the most suitable and acceptable method of remediation to be adopted, where as is often the case, there is more than one possible approach to the question of remediation, and that guidance, on some views, is not to be found as clearly as it might be in the aforementioned instruments.

 

Differing approaches to remediation might vary on account of longevity, cost, effectiveness, risk, time to implement and so on.  

 

NOTICE OF MOTION (submitted by Clr Shelton)

That Council:

 

1.       Provides a briefing session to Councillors as to whether there is utility in Council producing a contaminated site remediation policy or document to similar effect either as a stand-alone policy or as an adjunct to the Asbestos Policy (noting asbestos in its various forms is not necessarily the only contaminant which may be an issue) which briefing may, if thought useful, include consideration of a draft of such a policy;

 

2.       Also at the same time updates Councillors on the present relation in this area between Council and SEPP 55 and the EPA given particularly the latter instrument is said to be evolving; and

 

3.       Updates Councillors on any other matter thought to be related to the foregoing.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

    

35

 

ITEM NO:       DEE 01

FILE NO:        142997.2017

SUBJECT:     Badgerys Creek Airport Taskforce

 

RECOMMENDATION

 

That Council:

 

1.    Dissolves the charter for the Badgerys Creek Airport Taskforce.

 

2.   Note that matters pertaining to the construction and operation of the new airport will be reported back to Council from the CEO via the District Forums and Council’s Strategic Panel.

 

3.   Write to the members of the Taskforce thanking them for their contribution and advising them of the new communication process via the District Forums and Council’s Strategic Panel for regular updates on the Western Sydney Airport. 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hagarty

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

36

Clr Harle left the Chambers at 7.57pm.

ITEM NO:       CTTE 02

FILE NO:        141758.2017

SUBJECT:     Minutes of the Intermodal Committee Meeting held on 15 May 2017

 

RECOMMENDATION

 

That Council:

 

1.       Notes the Minutes of the Intermodal Committee Meeting held on 15 May 2017.

 

2.       Delegates authority to the Chief Executive Officer to consider the content of the    Minutes, and report back to Council on any relevant issues arising.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That Council:

 

1.    Notes the Minutes of the Intermodal Committee Meeting held on 15 May 2017.

 

2.    Correct the Mover and Seconder in the minutes to show that Jennifer French was the Mover for all the motions and John Anderson was the Seconder for all the motions.

 

3.    Actions motion 2, motion 3 (desktop review), motion 4 and motion 6 of the recommendations in the Committee Minutes.

 

4.    Report back to Council of the costs of motion 1 and motion 5.

 

Foreshadowed Motion:       Moved: Clr Shelton              Seconded: Clr Hagarty 

 

That Council:

 

1.    Notes the Minutes of the Intermodal Committee Meeting held on 15 May 2017.

 

2.    Delegates authority to the Chief Executive Officer to consider the contents of the Minutes, and report back to Council on any relevant issues arising except with respect to motion 2 and motion 3 (by way of desktop review) of which the CEO is to proceed immediately.

 

On being put to the meeting the Motion (moved by Clr Hadchiti) was declared CARRIED.

 

The Foreshadowed Motion (moved by Clr Shelton) therefore lapsed.

Note: Clr Harle was not in the Chambers when this item was being voted on.

  

37

Clr Harle returned to the Chambers at 8.00pm

CONFIDENTIAL ITEMS

ITEM NO:       CONF 01

FILE NO:        106797.2017

SUBJECT:     Ticket Parking Machine Upgrade

 

RECOMMENDATION

 

That Council:

1.       Exempts the ticket parking machines upgrade from open tender under the Local Government Act 1993, Sect. 55 (3) (i),

2.       Delegates authority to the CEO to finalise a contract with Reino International to carry out the required upgrade to the ticket parking machines.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

38

ITEM NO:       CONF 03

FILE NO:        126473.2017

SUBJECT:     Tender ST2601 Receipt and Processing of Household Cleanup Material

 

RECOMMENDATION

That Council:

1.         Accept the Tender from Benedict Recycling Pty Ltd for tender ST2601 – Receipt and Processing of Household Cleanup Materials for an initial three (3) year contract term with the option of extending 2 x 12 months at the GST inclusive schedule of rates of $302.50 for 25% of waste received and sent to landfill and $209.00 for 75% of waste received and recovered.

2.       Makes public its decision regarding tender ST2601 – Receipt and Processing of Household Cleanup Materials.

3.       Notes that the Chief Executive Officer will finalise all details and sign the Letter of Acceptance following publication of draft Minutes on Council website for the tender, giving it contractual effect, in accordance with delegated authority.

4.       Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

5.       Extend the existing engagement of Suez Recycling and Recovery Pty Ltd (Suez) to provide receipt and processing of household cleanup material until 30 June 2017 pursuant to 55(3)(i) of the Local Government Act 1993, for the following reasons:

 

    1. Suez are the existing supplier of this service to Council;

b.    The extension is required to ensure the ongoing provision of household cleanup services to the residents of the Liverpool LGA;

c.    The service has now been market tested, and a new contract for the service will commence effective 1 July 2017.

COUNCIL DECISION

Motion:                                  Moved:      Clr Harle             Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


39

ITEM NO:       CONF 04

FILE NO:        141509.2017

SUBJECT:     Tender Exemption Report - Infor Pathway

 

RECOMMENDATION

 

That Council:

 

1)    Extend the engagement of Infor Global Solutions (ANZ) Pty Ltd to provide the annual software license renewal for the Infor Pathway for a period of three (3) years pursuant to 55(3)(i) of the Local Government Act 1993, for the following reasons:

 

a)    Pathway is an integral software package that allows Council to meet customer service objectives across all service delivery areas.

 

b)    Council has successfully used Pathway since late 2001.

 

c)    Infor Global Solutions (ANZ) Pty Ltd is the sole supplier of the Pathway software and license renewal.

 

d)    To migrate to another system at this timeframe would be both cost prohibitive and difficult to achieve for various technical challenges (refer to background for further information).

 

COUNCIL DECISION

 

Motion:                                  Moved:      Clr Hadid            Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion. 

 

 

40

ITEM NO:       CONF 05

FILE NO:        142146.2017

SUBJECT:     ST2627 - Veterinary Services for Liverpool Animal Shelter

 

RECOMMENDATION

 

That Council:

 

1.       Resolves to decline all tenders for ST2627– Veterinary Services for Liverpool Animal Shelter pursuant to Section 178 (3) (a) of the Local Government Act and cancel the proposal for the contract.

 

2.       Makes public its decision regarding tender ST2627– Veterinary Services for Liverpool Animal Shelter.

 

3.       Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A (2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

 

Motion:                                  Moved:      Clr Shelton                  Seconded: Clr Hagarty

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


 

 

THE MEETING CLOSED AT 8.11pm

 

 

<Signature>

Name: Wendy Waller

Title:     Mayor

Date:     28 June 2017

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on  31 May 2017. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.