Agenda of Ordinary Meeting - 29 October 2018

ITEM NO: CEO 02

FILE NO: 171441.2018

SUBJECT: Appointment of Councillors to Committees and Affiliated Bodies

RECOMMENDATION

That Council:

1. Appoints Councillors as representatives to the following Committees for the period to September 2019:

a. Aboriginal Consultative Committee

b. Audit, Risk & Improvement Committee

c. Casula Powerhouse Arts Centre Board

d. Environment Advisory Committee

e. Heritage Advisory Committee

f. Intermodal Committee

g. Liverpool Access Committee

h. Liverpool Sports Committee

i. Tourism & CBD Committee (combined Committee)

j. Youth Council

2. Notes that all Councillors are members of the following Committees, and as such specific appointments are not required;

k. Budget Review Panel

l. Strategic Panel

m. Civic Advisory Committee

n. Community & Safety Prevention Committee

3. Appoints Councillors as representatives to the following community committees and affiliated bodies and notifies them of their representatives for the period to September 2019:

a. Georges River Combined Councils Committee

b. Western Sydney Migrant Resource Centre

c. Liverpool Traffic Committee

d. Macarthur Bushfire Management Committee

e. NSW Metropolitan Public Libraries Association

f. South West Regional Planning Panel

g. South West Sydney Academy of Sport (SWSAS)

h. Western Sydney Regional Organisation of Councils (WSROC)

4. Note and endorse the proposed name change of the Liverpool Traffic Committee to

the Liverpool Pedestrian, Active Transport and Traffic Committee pending the Committee’s consideration of the name change at their meeting on 19 September 2018 (which is after the publication of this Council Agenda).

COUNCIL DECISION

Motion: Moved: Clr Hagarty Seconded: Clr Karnib

That Council:

Appoints Councillors as representatives to the following Committees for the period to September 2019:

Aboriginal Consultative Committee
*Representatives*	Mayor Waller, Clr Rhodes and Clr Shelton

Audit, Risk & Improvement Committee
*Representatives*	Deputy Mayor Karnib and Clr Shelton

Casula Powerhouse Arts Centre Board
*Representatives*	Mayor Waller and Clr Kaliyanda

Environment Advisory Committee
*Representatives*	Clr Harle and Clr Shelton

Heritage Advisory Committee
*Representatives*	Clr Hadid and Clr Harle

Intermodal Committee
*Representatives*	Clr Hadchiti

Liverpool Access Committee
*Representatives*	Mayor Waller and Clr Harle

Liverpool Sports Committee
*Representatives*	Clr Kaliyanda

Tourism & CBD Committee
*Representatives*	Note: representatives to this Committee were appointed as part EGROW 03 at this meeting (see page 12 of these minutes).

Youth Council Committee
*Representatives*	Mayor Waller, Clr Hagarty and Clr Kaliyanda

District Forum

Rural District
*Representatives*	Clr Harle

New Release/Established District
*Representatives*	Clr Hagarty

2168 District
*Representatives*	Mayor Waller

Eastern District
*Representatives*	Clr Hadchiti

Notes that all Councillors are members of the following Committees, and as such specific appointments are not required;

a. Budget Review Panel

b. Strategic Panel

c. Civic Advisory Committee

d. Community & Safety Prevention Committee

Appoints Councillors as representatives to the following community committees and affiliated bodies and notifies them of their representatives for the period to September 2019:

Georges River Combined Councils Committee (GRCCC)
*Representatives*	Clr Harle and Clr Shelton

Western Sydney Migrant Resource Centre (WSMRC)
*Representatives*	Deputy Mayor Karnib

Liverpool Traffic Committee
*Representative*	Clr Kaliyanda OR Deputy Mayor Karnib

Macarthur Bushfire Management Committee
*Representatives*	Clr Harle

NSW Metropolitan Public Libraries Association
*Representatives*	Clr Kaliyanda

South West Regional Planning Panel
*Representatives*	N/A

South West Sydney Academy of Sport (SWSAS)
*Representatives*	Clr Kaliyanda

Western Sydney Regional Organisation of Councils (WSROC)
*Representatives*	Clr Rhodes and Clr Balloot

Note that the minutes of the Traffic Committee meeting held on 19/9/2018 which proposes a name change to Local Traffic Committee, will be presented to the 29/10/18 Council meeting;

Adopt a more flexible meeting schedule that allows for meetings both during and after normal business hours; and

Amend the Charters for non-statutory Council Committees, so that if a non-statutory Committee of Council does not achieve quorum for 3 consecutive meetings, then the Committee be disbanded.

Foreshadowed Motion: Moved: Clr Rhodes Seconded: Clr Harle

As per the above motion with the following changes:

i) Clr Rhodes to be the representative on the Eastern District Forum (rather than Clr Hadchiti);

ii) Delete point 6;

iii) Representatives to the Tourism & CBD Committee be determined after consideration of EGROW 03 (Draft Tourism & CBD Committee Charter) of this meeting; and

iv) Councillors be provided with information regarding when external membership to council committees are due. As part of the process of reviewing membership, applications of memberships to such committees to indicate whether they have experience in the field of the relevant committee.

On being put to the meeting the Motion (moved by Clr Hagarty) was declared CARRIED and the Foreshadowed Motion (moved by Clr Rhodes) therefore lapsed.

Ordinary Meeting 29 October 2018

City Economy and Growth Report

EGROW 02

Bigge Park Solar Christmas Lighting Trial

Strategic Direction	Creating Connection Deliver a range of community events and activities
File Ref	273258.2018
Report By	David Petrie - Manager City Design and Public Domain Tracy Lee - Small Business Officer
Approved By	Tim Moore - Director, City Economy and Growth / Deputy CEO

Executive Summary

In response to Council’s resolution of 26 September 2018, three lighting suppliers have been contacted for the supply and installation of solar lighting in Bigge Park. Suppliers were provided with plans proposing a simple design for illuminating tree canopies, tree trunks and catenary lights between existing pedestrian light poles to develop a circuit around the park - refer Attachment 1.

All suppliers advised against the use of solar lights on the basis that:

· multiple vandal-resistant battery storage packs located close to each of the illuminated trees would be required;

· multiple vandal-resistant solar panels located close to each of the illuminated trees would be required;

· shade from the tree canopies and variable weather conditions including cloud cover would interfere with the solar panels’ ability to generate electricity;

· low voltage and limited power storage would risk poor lighting performance; and

· trials of commercial scale solar lighting of trees elsewhere have had limited success.

The three suppliers instead proposed the use of mains power connections at the existing pedestrian light poles.

The timing of the lighting trial could occur for Christmas with lighting established in the park by 1 December 2018 and removed during the first week of January 2019.

The cost of a lighting installation in Bigge Park is estimated at approximately $70,000, based on indicative costings provided by suppliers. If council resolves to proceed it should be on a trial basis for review and evaluation with the findings reported back to Council in early 2019.

RECOMMENDATION

That Council:

1. Undertake a trial of mains electrical lighting within Bigge Park for the month of December 2018 to coincide with Christmas;

2. Endorse the proposed lighting design plan at Attachment 1;

3. Note the budget implications for the lighting trial, estimated at $70,000, for inclusion as part of a future quarterly budget review;

4. Consider the potential for any future illumination of trees in the city centre as part of a report in early 2019 which would evaluate the success of the lighting trial with related recommendations; and

5. Note the identified issues with using solar lighting.

REPORT

Background

At the 26 September 2018 Council meeting Council resolved:

“That Council staff prepare a report for the October meeting if possible, for a trial supply of solar lighting in Bigge Park identifying associated costs.”

Three lighting suppliers were contracted for the supply and installation for solar lighting within Bigge Park. Separate meetings were held with each supplier on site to understand site opportunities and constraints. The purpose of the project was explained to each supplier and a plan of potential trees and elements for illumination was provided, refer Attachment 1. The plan and discussion formed the basis for the suppliers to provide quotes and feedback in response to the brief.

Lighting Design

The proposed lighting design and layout as proposed in Attachment 1, comprises three key ideas:

1. Install lighting within trees along the Bigge Street interface - to act as a visual marker to entice visitors into the park and promote interest from passing foot and vehicle traffic.

2. Install lighting on key trees around the circular pathway within Bigge Park – to provide a circuit pathway walk for visitors to the park. Lighting is installed within the canopy and branches of specific trees along the path for visitors to stop and appreciate the lights. Using the loop pathway provides an opportunity for visitors to linger and potentially have evening picnics in the park.

3. Lighting between pedestrian poles – for those sections along the circular pathway that do not have significant trees for illumination. At these locations it is proposed the circuit walk could be completed via catenary lighting between the pedestrian light posts instead of within the trees.

Solar Lighting of trees within Bigge Park

The suppliers advised against the use of solar lights in Bigge Park on the basis that:

· multiple vandal-resistant battery storage packs located close to each of the illuminated trees would be required;

· multiple vandal-resistant solar panels located close to each of the illuminated trees would be required;

· shade from the tree canopies and variable weather conditions including cloud cover would interfere with the solar panels’ ability to generate electricity;

· low voltage and limited power storage would risk poor lighting performance; and

· trials of commercial scale solar lighting of trees elsewhere have had limited success.

Suppliers instead recommended the use of low voltage Light-Emitting Diode (LED) lighting connected to the existing pedestrian lighting poles located near each of the pathways within the park.

Mains power LED lighting was also used for tree lighting projects in Tenterfield, NSW and Canberra, ACT. The Tenterfield and Canberra projects aspired to use solar lighting but were unable for the same reasons raised by the lighting suppliers above.

Lighting Trial and Christmas

The lighting trial can be established in the park by 1 December 2018, maintained over Christmas and removed during the first week of January 2019. It would take approximately one week to install and test the lighting and up to three days for removal. The installation and removal must be undertaken by the suppliers or a trained professional to limit damage to the lighting equipment.

Timing and Sunset

Sunset in Liverpool during December 2018 ranges from 7:52pm on 1 December 2018 to 8:10pm on 31 December 2018, with a twilight period of around 30 minutes. Lighting suppliers confirm that the lighting effects would only be visible after sunset.

Installation and Connections

There are several power connection points around the park including:

· two switchboards;

· three phase power servicing flood lights; and

· 10 amp connections at the clock tower, benches and pedestrian light poles.

The pedestrian light poles are the most suitable power connections for a temporary installation. The poles enable connections to be kept off ground to minimise vandalism and maximise safety.

Suppliers advise that power connections could be buried underground to minimise damage to the lights, however this would cause park disruptions and additional costs and resources for a temporary event.

Collaboration

Final electrical design plans would need to be discussed with internal Council teams including Facilities, Risk, Communications and Procurement teams. Electrical connections would need to be coordinated and completed by Council’s own electrical team prior to installation. The additional time and resourcing requirements of Council’s teams have not been confirmed.

Procurement

Due to the tight timeframes required to deliver the project, Council’s Procurement team have advised that the project could be subject to an exemption from usual procurement guidelines, while still ensuring value for Council by obtaining quotations.

Project Costs

Three suppliers were contacted to provide detailed quotes for the project. The costs for the lighting in the quotes does not include the additional electricity supply costs during the month of the trial. The following is a summary of the quotes provided:

1. Supplier 1

Equipment hire and labor estimated at approximately $68,000 and including:

· 20 x tree canopy lighting – LED fairy lights

· 7 x tree trunk lighting – LED fairy lights

· complete circle around pedestrian walkway - LED festoon lighting

This includes:

· an allowance for equipment breakage/loss to a max of 20%, maintenance checks each week and appropriate access equipment to approximate15m in height; and

· a system technician to check lights twice per week

The quote excludes the following:

· The hardwire connection to light poles - Council electricians would be required for this.

· Costs associated with power that runs further than 15m from any single tree. Further discussion will be required regarding alternatives to avoid hanging overhead cables longer than 12m from pole to tree. Consider power to be buried in ground.

· Supplementary power supplies if required i.e. generators and power distribution, subject to final lighting plan.

· Protection of grass from use of access equipment (all care taken but often grass will be churned up to some degree by tyres etc. - worse after heavy rain).

2. Supplier 2

Equipment hire and labor estimated at $68,500 and including:

· 20 x canopy lighting - low voltage warm fairy tree via 240 transformers at each tree

· 7 x tree trunk lighting - up lighting for larger trees using tree pods and LED cables

· 2 mushroom trees - LED net powered by solar panel – over existing round clipped trees

· Complete circle of festoon style catenary lighting around pedestrian walkway

The quote excludes:

· Allowances for the theft or damage of LED fixtures, valued at $900.00 each.

Other considerations:

· Pods will place the valuable assets out of easy reach of public to reduce risk of tampering or theft and trip hazards.

· Control system and wireless transmitter in a locked box on a pole, out of reach.

· A reasonable amount of damage would be anticipated to fairy lights as they are in trees, leading to likely disposal after trial.

· Security guard be present when overhead works are being conducted.

3. Supplier 3

Supplier 3 elected not to provide a quote for the lighting of the trees. The supplier advised the proposed system by their company would not meet safety by design analysis and therefore did not want to proceed with the project.

The supplier instead provided a quote for the illumination of the circular pathway with catenary lights strung from between each of the pedestrian light poles. The quoted cost of equipment hire and labor is $7,900.00 including GST.

Concurrent Activation and Promotion Strategy

To gain community appreciation of the lighting trial, an activation and promotion strategy is recommended to encourage greater awareness and attendance through offering a more holistic experience. Additional time and resourcing requirements of Council’s teams have not been confirmed.

Trial Review

Council staff will develop criteria for assessment of the trial and prepare a report back to Council in early 2019.

CONSIDERATIONS

Economic	Facilitate the development of new tourism based on local attractions culture and creative industries.
Environment	There are no environmental and sustainability considerations.
Social	Provide cultural centres and activities for the enjoyment of the arts. Support policies and plans that prevent crime. Deliver high quality services for children and their families.
Civic Leadership	Undertake communication practices with the community and stakeholders across a range of media. Foster neighbourhood pride and a sense of responsibility. Deliver services that are customer focused. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	Duty of Care to provide safe public amenities

ATTACHMENTS

1. ATTACHMENT 1 Bigge Park Proposed Lighting Design Plan

Ordinary Meeting 29 October 2018

City Economy and Growth Report

EGROW 04

Post exhibition report Liverpool Bike Plan and Liverpool Development Control Plan Amendment 30

Strategic Direction	Strengthening and Protecting our Environment Exercise planning controls to create high-quality, inclusive urban environments
File Ref	278734.2018
Report By	Cameron Jewell - Strategic Planner
Approved By	Tim Moore - Director, City Economy and Growth / Deputy CEO

Executive Summary

Following extensive community consultation, Council Officers have finalised the Liverpool Bike Plan 2018-2023 (the Bike Plan), which will apply to the urban and release areas of Liverpool, along with Draft Liverpool Development Control Plan Amendment 30.

The Bike Plan details the existing cycling network in the Liverpool Local Government Area (LGA) and actions Council can take to enhance it. By improving local cycle routes, wayfinding signage, and outlining potential bicycle promotion strategies, the Bike Plan seeks to encourage increased participation in cycling and to reaffirm cycling as a valid and equal first choice mode of transport. This will help to improve liveability, encourage healthy lifestyles and reduce traffic congestion in the LGA.

Amendment 30 to the Liverpool Development Control Plan 2008 (the DCP) provides for safe and secure bicycle parking as well as end-of-trip facilities (e.g. lockers and showers) at some new employment premises in Liverpool.

Roads and Maritime Services (RMS) provides funding for the construction of local bike paths, with Council able to obtain up to 50% of construction costs if those paths form part of an identified transport network, and up to 100% if projects are identified by the government as a Priority Cycleway or are on state-owned assets. Failure to produce an updated Bike Plan could jeopardise Council’s ability to obtain funding through RMS. As most paths identified in the plan are off-road shared paths, having an updated Bike Plan will assist Council in providing necessary infrastructure for both cyclists and pedestrians at least cost.

Following extensive community consultation and overwhelmingly positive feedback on the draft Bike Plan and Amendment 30 to the DCP, the plan has been updated to include priority upgrades to areas identified by the community, and added sections on cycling etiquette and shared bike schemes.

This report highlights the key changes to the draft Bike Plan following community consultation, and recommends that the final Plan be adopted, along with the DCP amendment.

RECOMMENDATION

That Council:

1. Note the funding advantages of having an updated Bike Plan;

2. Endorse changes made to the draft Liverpool Bike Plan 2018-2023 following public consultation;

3. Adopt the Liverpool Bike Plan 2018-2023; and

4. Adopt Draft Amendment 30 to the Liverpool Development Control Plan 2008.

REPORT

Background

The draft Bike Plan and Draft Amendment 30 to the DCP were endorsed by Council for public exhibition on 28 February 2018. The Bike Plan and DCP amendment were subsequently placed on public exhibition for two months (between 14 March 2018 and 14 May 2018).

Council officers have assessed feedback and integrated the views of the community and other stakeholders into a final version of the Bike Plan.

Scope of Liverpool Bike Plan 2018-2023

The Bike Plan is a high-level planning document that outlines the provision of bicycle-related infrastructure. It is also a communication strategy designed to promote and increase rates of cycling in Liverpool.

The Bike Plan includes new maps that outline the existing and proposed bicycle network from Council’s boundary with Canterbury-Bankstown in the east to the suburb of Austral in the west. The Bike Plan recognises key opportunities in the Liverpool Local Government Areas (LGA), such as the arrival of two new university campuses in the City Centre and a large number of recently completed shared paths along key arterial roads; and challenges, including poor connectivity within the Liverpool city centre, a number of missing links, and poor wayfinding signage.

Objectives of Liverpool Bike Plan 2018-2023

The key objectives of the Liverpool Bike Plan are:

· To provide strategic direction and a plan of action for the provision of cycleways, bicycle facilities and the promotion of cycling within Liverpool. It will serve as a reference document and planning tool for all bicycle related facilities and activities within the Liverpool LGA;

· To identify both existing and proposed cycleway routes in the context of key trip generators, neighbourhood attractions and recreational opportunities;

· To establish a safe, well-connected, easy-to-use cycling environment through the delivery of infrastructure and facilities within the five-year timeframe of this plan and beyond;

· Encourage members of the community to utilise both recreational and commuter trails through awareness and education programs in an effort to improve health outcomes for the community; and

· Implement the strategies and concepts contained within various Commonwealth and State government cycling strategies, and work with other stakeholders to encourage cycling and provide new cycling infrastructure.

Amendment to the Liverpool Development Control Plan 2008

An important aspect of encouraging cycling and promoting cycling as an equal first choice in transport is providing adequate facilities such as lockers, showers and change rooms for people arriving at a destination by bicycle. An amendment to Part 1 of the DCP was drafted to include the requirement of bicycle parking and end-of-trip facilities for some forms of development in the Liverpool LGA. The draft amendment also facilitates the construction of shared paths (where identified by the Bike Plan) for new developments which would otherwise only provide a footpath. The draft controls have been formulated to provide an adequate amount of bicycle parking and end-of-trip facilities without overburdening any form of development with regards to costs.

Consultation

Following consultation with key internal and external stakeholders, the draft Bike Plan was placed on public exhibition for 60 days, between 14 March 2018 and 14 May 2018.

Overall, the Bike Plan received a high volume of public feedback, the vast majority of which was positive and supportive. Five formal written submissions were received during the exhibition period, all of which were supportive of the plan while also making a number of suggestions. Further, Council received 30 comments on its Facebook page relating to the Bike Plan and 113 responses on its Liverpool Listens online community feedback platform.

From these submissions, suggestions that have been integrated into the final plan include:

· Updating mapping to better reflect the current state of the bicycle network;

· Including a section on bicycle etiquette and responsible cycling behaviour;

· Providing better connections into neighbouring LGAs and regional cycling routes;

· Updating wayfinding signage to include key destinations in the LGA;

· Providing better connectivity to schools;

· Providing greater connectivity between the City Centre and open space at Warwick Farm; and

· Providing a detailed list of gaps in the M7 cycleway that need to be addressed.

The DCP amendment has also been updated on suggestion that there be an objective to ‘provide safe facilities by ensuring adequate maneuvering space, and separation where appropriate, between bicycles and motor vehicles in parking areas’.

Some community suggestions could not be supported, including considering adding bicycle lanes on all roads when resurfacing, which Council Officers deemed could result in the loss of on-street parking while also reinforcing a false perception that cycling can only occur on bicycle lanes; and a number of alternative proposed routes Council deemed less suitable than currently proposed routes.

The ‘Liverpool Listens’ page attracted 111 valid responses. Survey respondents were asked whether they would be more likely to use the cycling network if upgrades such as those detailed in the Bike Plan were implemented, with 81% indicating they would be more likely to use the network, while 6% would ‘maybe’ increase use, and 13% would not use or increase use of the network. Respondents were also asked about their satisfaction levels regarding current cycling infrastructure maintenance and cleanliness. Only 13% of respondents said they were currently satisfied, while 31% said they were dissatisfied, and 57% were neutral or had no opinion (rounded to nearest per cent).

The most common suggestion was support for the re-establishment of the Cartwright BMX Track. Investigation for relocation of the facility has now been added as a priority in the Bike Plan. Deficiencies in the current network were also reported, such as an unsafe section of the M7 cycleway, a narrow footpath/cycleway on Lighthorse Bridge, parts of the Cartwright Avenue bike path being unsafe and a poor state of repair on the Chipping Norton path.

Council Officers are investigating these concerns, while the upgrade of the Chipping Norton path has been added as a priority. Some respondents voiced concern about their cycling confidence levels, and indicated support for a bike skills facility, which could be investigated. There were also suggestions regarding open days and bike safety workshops, which, while supported, would be subject to Council event commitments and funding. Others concerned with safety suggested that separated bike paths and physical barriers be implemented. While separated cycling infrastructure is being considered in high traffic areas, costly physical barriers will only be considered where no other design interventions can address safety adequately.

A small number of respondents against the Plan voiced concern about the effect of increased cycling infrastructure on traffic congestion, however it is noted that facilitating active transport can improve road congestion while providing health and amenity benefits. Others recommended against having bikes or bike paths on-road. The Bike Plan does preference off-road shared paths, however in some instances – such as in areas of high pedestrian activity – it is more practical to have on-road bike paths, and it is noted that cyclists are currently entitled to ride on all roads unless indicated otherwise. Another common comment from those unsupportive of the plan was that there were more important funding priorities for Council, such as roads and cleanliness, and that current cycle infrastructure was currently underutilised and therefore upgrades were not an important consideration.

In response, Council notes that it can, and is, concurrently spending on a number of important initiatives, including road upgrades and beautification measures. It should also be noted that the intention of the plan is to create better linkages and signage within the cycling network, which can work to increase utilisation of the network. Council’s Smart Pedestrian project – to begin trials in the Liverpool City Centre in coming months – will be able to ascertain bicycle usage within and around the City Centre.

Suggestions outside the scope of the plan included addressing poor driver behaviour and providing footpaths in established areas that are currently lacking. These aspects largely fall outside the scope of the Bike Plan and are better addressed in other Council or State plans/policies.

The plan was also advertised on Council’s Facebook page, with a mix of comments, though more were supportive of the plan than not. Again, a significant number of respondents called for the re-establishment of the Cartwright BMX Track, for which investigation into relocation is now a priority under the Bike Plan.

A small number of responses indicated a lack of support for on-road bike paths. It should be noted that shared paths are the preferred option where pedestrian and cyclist conflict is likely to be low, however on-road bike paths will be necessary in some circumstances, and, as previously mentioned, cyclists are currently entitled to ride on all roads, unless otherwise stated, as per State law.

Of those that did not support the plan, concerns again were raised regarding the effect of cyclist infrastructure on traffic congestion. Providing an active transport network can assist in relieving congestion by providing alternatives to car-based travel in accessing the city centre and other trip generators, such as shops and schools.

Suggestions that fell outside the scope of the plan included fixing roads, footpaths and intersections, and providing more dog parks.

FINANCIAL IMPLICATIONS

The works identified in the Bike Plan, which will be funded by Council, can be provided as part of Council's Capital Works Program, and works can be staged to suit annual funding levels. This can include upgrading standard footpaths to shared paths if the paving is both at the end of its life, and the alignment is identified as an off-road bike route. The Bike Plan does not propose or seek any additional funding than currently allocated under Council’s operational plan.

Many shared paths will be provided at a 50:50 funding split between Council and RMS, and state priority paths can attract up to 100% funding. The RMS requires Council to have an up-to-date Bike Plan in order to release funds for the construction of local bike paths. Failure to provide an updated Bike Plan could result in Council losing financial support from the RMS.

Many bike paths in release areas such as Austral and Edmondson Park will be provided concurrently with roads and infrastructure when properties are subdivided. While in new estates developers will meet the cost of construction of paths fronting their developments, Council may at times be required to fill in missing links on undeveloped land. Some older release areas also have development contributions collected for the purpose of providing cycleways, which will be managed in those areas accordingly. Any paths wholly within the Western Sydney Parklands are shown for planning and completeness of information purposes only; they will be funded by the Western Sydney Parklands Trust.

RECOMMENDATION

For the reasons stated above, it is recommended that Council adopt the Liverpool Bike Plan 2018-2023 and Draft Amendment 30 to the Liverpool Development Control Plan 2008.

CONSIDERATIONS

Economic	Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways.
Environment	Support the delivery of a range of transport options.
Social	Raise awareness in the community about the available services and facilities.
Civic Leadership	Act as an environmental leader in the community. Actively advocate for federal and state government support, funding and services.
Legislative	Exhibition of Draft DCPs in accordance with the Environmental Planning and Assessment Regulation 2000.

ATTACHMENTS

1. Liverpool Bike Plan 2018-2023 ⇨ (Under separate cover)

2. Summary of Draft Liverpool Bike Plan 2017-2022 Submissions ⇨ (Under separate cover)

3. Post-Exhibition Bike Plan Amendment to Part 1 DCPControls LDCP 2008 ⇨ (Under separate cover)

Ordinary Meeting 29 October 2018

City Community and Culture Report

COM 01

Grants, Donations and Corporate Sponsorship

Strategic Direction	Creating Connection Implement access and equity for all members of the community
File Ref	266616.2018
Report By	Galavizh Ahmadi Nia - Manager Community Development and Planning
Approved By	Tina Sangiuliano - Acting Director City Community and Culture

Executive Summary

Council is committed to building strong and resilient communities in the Liverpool Local Government Area and to maximising social wellbeing. Council helps achieve these goals by providing financial support through grants and sponsorships to develop leadership skills, increase participation in community activities and address identified social issues.

This report presents the funding recommendations for the Community, Matching, and Sustainable Environment Grants and Corporate Sponsorship for Council’s consideration.

RECOMMENDATION

That Council endorses the funding recommendation of $10,700 (GST exclusive) under the Community Grants Program for the following projects:

Applicant	Project	Recommended
NSW STARTTS	Comics for Causes	$4,500
Learning Links	Assessment Clinics	$3,000
The City of Liverpool & District Historical Society Inc.	Liverpool in 60 Items	$1,700
St John Ambulance Australia NSW	Emergency Equipment	$1,500

That Council endorses the funding recommendation of $41,800 (GST exclusive) under the Matching Grants Program for the following projects:

Applicant	Project	Recommended
Civic Disability Services	Civic Chill Zone	$15,000
Open Support	Child Wellbeing Program at Safe Haven	$15,000
Miracle Babies Foundation	Support for Dads and Multicultural Families	$11,800

That Council endorses the funding recommendation of $5,000 (GST exclusive) under the Sustainable Environment Grants Program for the following project:

Applicant	Project	Recommended
Anzac Village Preschool	Sustainable Garden	$5,000

REPORT

Community Grants Program

The Community Grants Program received eight applications, four of which met the criteria and are recommended for funding as outlined below:

Applicant	NSW Service for the Treatment and Rehabilitation of Torture and Trauma Survivors (STARTTS)	Location	Miller
Organisation	Public Benevolent Institution
Project	Comics for Causes	Amount Requested	$4,500
Description	Objective Deliver counselling service using comedy as a communication tool for young refugees impacted by traumatic experiences, allowing them to tell stories that matter to them. Outcomes · Opportunities for young refugees to express their experiences; · Reduce the impact of fear and anxiety; · Reduce negative emotions linked to traumatic experiences; · Provide relaxation, enhanced creativity and memory, better mood, and improved problem-solving abilities; and · Re-engage and connect with those who can offer emotional support and care, overcoming grief and loss.
Beneficiaries	75 refugee students (11-15 years) from the Liverpool LGA and their families.
Assessment	Recommended for Funding – $4,500 The applicant’s project supports Council’s ‘Vision and Values’ and aligns with the ‘Community Strategic Plan Direction 1 – Creating Connections’ and ‘Grants and Donation’s Community Grants’ program’s funding priorities and outcomes. 9.3.2 Funding priorities · Improve connections and build social networks within the community; · Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage; · Improve opportunities for people to build confidence and develop their skills; · Improve collaboration and coordination of community support and services; and · Improve social and physical wellbeing through a prevention and early intervention approach. 9.3.3 Expected program outcome · Increased involvement and engagement in social activities; · Improved access to information and development of new skills; and · Increased number of people feeling a strong sense of social wellbeing.

Applicant	Learning Links	Location	Liverpool
Organisation	Public Benevolent Institution
Project	Assessment Clinics for Children with Learning Difficulties and Disabilities	Amount Requested	$5,000
Description	Objective Provide families with access to free diagnostic and clinical support consisting of a multi-disciplinary team of professionals including psychologists, speech pathologists and special educators. The program is meeting the demand for assessment and identification services for children with learning difficulties. Outcomes · Support service for children and families to gain initial diagnosis and identify strategies, access programs, comprehensive assessment, clinical support, counselling and group programs; · Long-term support programs and networks; · Increased understanding of the implications and consequences of learning difficulties for children; and · Increased community interaction and engagement that leads to greater collaboration and support.
Beneficiaries	20 children and their families.
Assessment	Recommended for Funding - reduced amount of $3,000* The applicant’s project supports Council’s ‘Vision and Values’ and aligns with the ‘Community Strategic Plan Direction 1 – Creating Connections’ and ‘Grants and Donation’s Community Grants’ program’s funding priorities. 9.3.2 Funding priorities · Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage; · Improve opportunities for people to build confidence and develop their skills; · Facilitate inclusion and equitable access to facilities, services, open spaces and activities; · Improve collaboration and coordination of community support and services; and · Improve social and physical wellbeing through a prevention and early intervention approach. * Amount recommended has been reduced as cost for operational expenses (staff wages) are not eligible for funding under General Exclusions 6.2(f) of the ‘Grants and Donations Policy’.

Applicant	The City of Liverpool & District Historical Society Inc.	Location	Liverpool
Organisation	Other Incorporated Entity
Project	Liverpool in 60 Items	Amount Requested	$1,700
Description	Objective Allow the community greater access to the history of Liverpool through the purchase of glass cabinets and mannequins to exhibit Liverpool’s historical collections. Outcomes · Engagement with the broader community, increase interest and support in the Liverpool Historical Society; · Conservation of irreplaceable Liverpool historical items; · Encourage and stimulate interest in Liverpool's history; · Accessible displays of historical items for community members; and · Mobile educational display units available to schools, libraries and the broader community.
Beneficiaries	· Historical Society; and · Liverpool LGA population.
Assessment	Recommended for Funding - $1,700 The applicant’s project supports Council’s ‘Vision and Values’ and aligns with the ‘Community Strategic Plan Direction 1 – Creating Connections’ and ‘Grants and Donation’s Community Grant’ program’s funding priorities and outcomes. 9.3.2 Funding Priorities · Improve connections and build social networks within the community; · Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage; and · Facilitate access to education, training and employment opportunities. 9.3.3 Expected Program Outcomes · Increased involvement and engagement by communities in social activities; and · Improved access to information and development of new skills.

Applicant	St John Ambulance Australia NSW	Location	Liverpool
Organisation	Public Benevolent Institution
Project	Emergency Equipment	Amount Requested	$1,500
Description	Objective Support young people to develop first aid skills and increase the provision of community first aid services and safety at events and/or during emergencies within the Liverpool region. Outcomes · Additional qualified young volunteers with first aid abilities; · Increase physical wellbeing and survival opportunity in the case of emergencies; and · Enhance first aid abilities within the Miller Combined Division through new equipment.
Beneficiaries	Liverpool LGA population.
Assessment	Recommended for Funding - $1,500 The applicant’s project supports Council’s ‘Vision and Values’ and aligns with the ‘Community Strategic Plan Direction 1 – Creating Connections’ and ‘Grants and Donation’s Community Grants’ program’s funding priorities and outcomes. 9.3.2 Funding priorities · Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage; · Facilitate access to education, training and employment opportunities; · Improve opportunities for people to build confidence and develop their skills; and · Improve collaboration and coordination of community support and services. 9.3.3 Expected program outcomes · Strengthened maintenance, management or improvement of physical and mental health and wellbeing; · Improved access to information and development of new skills; and · Increased numbers of people undertaking educational courses and gaining sustainable employment.

An additional four applications failed to meet the Community Grant’s priorities. The unsuccessful applicants will be notified and invited to meet with the Community Development team to discuss strengthening future applications for Council funds.

Applicant	Alofa Connections Inc (aka SVSG)	Location	Liverpool
Organisation	Other Incorporated Entity
Project	Tausala - Uniquely You	Amount Requested	$4,085
Description	Objective To focus on the Pacific communities in Liverpool, utilising the expertise and guidance of church leaders and community elders and provide six workshops to mentor women on self-help strategies.
Assessment	Not Recommended for Funding The applicant does not demonstrate or clearly describe how the proposed project meets the assessment criteria and general eligibility and exclusions in the ‘Grants and Donations Policy’: General Eligibility and Exclusions 6.2 a), g) & h) · Projects that duplicate existing Council services or programs; · Projects that will rely on recurrent funding from Council; and · Identical projects that have previously been funded by Council. Funding program criteria · Evidence that the organisation has capacity to deliver the project: · Evidence provided to support the need for the project, including addressing at least one of the strategic directions in Council’s Community Strategic Plan; · The anticipated number of individuals that will participate in and benefit from the proposed project; · Evidence of collaboration and partnership to maximise the use of existing community resources and to avoid duplication: and · Sustainability of project after funding ceases. Applicant did not: · Demonstrate how they will deliver the object and the expected outcomes for the community; · Supply supporting evidence; · Supply information on where and when the program will be delivered; and · Will not proceed without funding therefore will be an unsustainable project requiring recurring funding.

Applicant	Melkite Catholic Welfare Association	Location	Ashcroft
Organisation	Public Benevolent Institution
Project	Welcome to Christmas in Liverpool	Amount Requested	$7,700
Description	Objective Create 150 Christmas hampers of food and treats to be delivered to newly arrived refugee families.
Assessment	Not Recommended for Funding The applicant does not demonstrate or clearly describe how the proposed project meets the assessment criteria in the ‘Grants and Donations Policy’: Funding program criteria · Evidence provided to support the need for the project, including addressing at least one of the strategic directions in Council’s Community Strategic Plan; · The anticipated number of individuals that will participate in and benefit from the proposed project; · Evidence of collaboration and partnership to maximise the use of existing community resources and to avoid duplication; · Evidence that project strategies are innovative or practical to meeting the project needs; and · Sustainability of project after funding ceases. Applicant did not: · Supply supporting documentation, quotes on cost breakdown - applicant was contact during the assessment process but failed to provide the information; · Supply evidence on why the project is needed - anticipated number of individuals that will benefit from the proposed project; and · Supply information on venue where the Christmas lunch event will be held.

Applicant	Muslim Women's Welfare of Australia (MWWA)	Location	Liverpool
Organisation	Other Incorporated Entity
Project	Women's Life Expo	Amount Requested	$5,000
Description	Objective Host an outdoor expo for women from culturally and linguistically diverse backgrounds within the local community.
Assessment	Not Recommended for Funding The applicant does not demonstrate or clearly describe how the proposed project meets the assessment criteria and general eligibility and exclusions in the Grants and Donation Policy: General Eligibility and Exclusions 6.2 a) c) & g) · Projects that duplicate existing Council services or programs; · Projects that do not meet the identified priority needs of the Liverpool LGA as set out in Council’s Community Strategic Plan; · Projects that will rely on recurrent funding from Council; and Funding program criteria · Evidence provided to support the need for the project, including addressing at least one of the strategic directions in Council’s Community Strategic Plan; · The anticipated number of individuals that will participate in and benefit from the proposed project; · Evidence of collaboration and partnership to maximise the use of existing community resources and to avoid duplication; · Evidence that project strategies are innovative or practical to meeting the project needs; and · Sustainability of project after funding ceases. Applicant did not: · Obtain approval from Council to host an event of this size (500 attendees); · Supply information or identify the Council park the event will be held in; · Supply risk assessment information in the project plan - potential public safety and security risk as the applicant has identified that males will not be allowed to attend the event in a public park. The applicant has not provided information on security and pedestrian traffic controls. Council will meet with the organisation to inform them of procedures and requirements for future applications.

Applicant	Shakti Migrant & Refugee Women's Support Group New South Wales	Location	Wentworthville
Organisation	Other Incorporated Entity
Project	Reach Out	Amount Requested	$5,000
Description	Objective Deliver a program which focuses on the crisis prevention side of addressing family violence within Asian, African and Middle-Eastern communities.
Assessment	Not Recommended for Funding The applicant does not demonstrate or clearly describe how the proposed project meets the assessment criteria in the Grants and Donation Policy: Funding program criteria · Evidence provided to support the need for the project, including addressing at least one of the strategic directions in Council’s Community Strategic Plan; · The anticipated number of individuals that will participate in and benefit from the proposed project; · Evidence of collaboration and partnership to maximise the use of existing community resources and to avoid duplication; · Evidence that project strategies are innovative or practical to meeting the project needs; and · Sustainability of project after funding ceases. Applicant did not: · Supply the additional information to support the application outcomes and costing; and · Meet the grants policy criteria as the application was for wages and general operation expenditure. Council will invite the applicant to a meeting to inform them of procedures and requirement for future applications, and to liaise with stakeholders in Liverpool regarding partnership opportunities.

Matching Grants Program

The Matching Grants program received six applications, three of which met the criteria and are recommended for funding as outlined below:

Applicant	Civic Disability Services	Location	Wattle Grove
Organisation	Public Benevolent Institution
Project	Civic Chill Zone	Amount Requested	$15,000
Description	Objective The project is developed specifically for people with disabilities of all ages and all levels of computer literacy who live within the Liverpool area. This program will focus on improving communication, connectivity, and social/ life skills in a fun and supportive environment. There are three elements to this program; computer skills, interactive gaming and teamwork skills, and social media including cyber safety and security. Outcomes · Increase community connections within the Liverpool area between the students, their families and friends as well as the support workers and the educators; · Increase student computer literacy and IT skills. This will include ensuring their online presence across all platforms are secure, taking into consideration privacy; how to use the internet and how to use various platforms and programs; · Address the growing issue of cyber bullying and educate students about what this means and what they can do to ensure their personal safety and privacy; and · Increasing interpersonal and social skills with a view to increasing confidence and understanding of self-worth.
Beneficiaries	20 students per program, 10 support workers, and 2 IT trainers.
Assessment	Recommended for Funding - $15,000 The applicant’s project demonstrates a link to Council's Community Strategic Plan Direction 1 – Creating Connections and the Grants and Donation’s Matching Grants program’s funding priorities and expected outcomes. 9.7.2 Funding priorities · Social/community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or that provide benefits to address an identified community need; and · Youth engagement - Projects that focus on increasing the ability of young people to obtain skills and qualifications or increase their active participation within the community. 9.7.3 Expected program outcomes a); d); & f). · Newly formed social connections and partnerships within communities, or reinforcement of those that already exist; · Increased opportunities for community members to acquire or develop new skills and/or employment; and · Strengthened community members’ feelings of safety and sense of belonging within public spaces.

Applicant	Open Support	Location	Liverpool
Organisation	Other Incorporated Entity
Project	Child Wellbeing Program at Safe Haven: Domestic Violence Crisis Service	Amount Requested	$15,000
Description	Objective As well as engaging with mothers, this program will deliver ongoing support to reduce the long term effects of domestic and family violence on children’s physical, emotional development, education, and the mental wellbeing. Outcomes · Increase children’s assertive behaviours and problem-solving skills; · Improve children’s social skills; · Provide familiarity of a child to a range of feelings and emotions; and · Promote active engagement of their mothers in the program and their child’s journey through this program.
Beneficiaries	Up to 22 families and 42 children.
Assessment	Recommended for Funding - $15,000 The applicant’s project demonstrates a link to Council's Community Strategic Plan Direction 1 – Creating Connections and the Grants and Donation’s Matching Grants program’s funding priorities and expected outcomes. 9.7.2 Funding priorities · Social/ community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or that provide benefits to address an identified community need. This could be in the form of a community event or community-based capacity building project. Please note that social projects will only be funded as one-off projects unless it can be demonstrated that the event/project is built upon/different to what was previously funded; · Youth engagement - Projects that focus on increasing the ability of young people to obtain skills and qualifications or increase their active participation within the community; and · Accessibility - Projects that enhance and improve access options for the community, either through education, transport, disability access or connectivity. 9.7.3 Expected program outcomes b); c); & d). · Increased participation in community activities and organisations by improving collaboration and coordination of community support and services · Increased opportunities for community members to acquire or develop new skills and/or employment; and · Strengthened community members’ feelings of safety and sense of belonging within public spaces.

Applicant	Miracle Babies Foundation		Location	Chipping Norton
Organisation	Public Benevolent Institution
Project	Accessible NICU Support for Dads and CALD Families	Amount Requested		$11,800
Description	Objective Produce and distribute an information flyer specifically addressing the unique challenges and struggles dads face while their child is in the Neonatal Intensive Care Unit (NICU). Outcomes · Provide support and guidance to parents of premature or sick babies in the Liverpool Hospital NICU; · Provide families with invaluable materials to cope and provide the best care for their babies and themselves, as well as build a connected community around them; · Provide dads with the support, guidance, confidence and strength that is vital for the journey they are undertaking, improving their emotional wellbeing and in turn having a positive impact on the family unit; · Inform family and friends to create a connected support network for those who may become isolated while having a child in the NICU · Remove barriers to ensure that all families with a sick or premature baby in the NICU have access to vital materials to assist them, and their extended family and friends, on their journey, regardless of the language they speak/read; and · 'Dear Dad' flyer will be the first of its kind developed by Miracle Babies Foundation and will therefore be an innovative resource available to the Liverpool community.
Beneficiaries	Up to 1,000 dads and up to 1,000 NICU babies.
Assessment	Recommended for Funding - $11,800 The applicant’s project demonstrates a link to Council's Community Strategic Plan Direction 1 – Creating Connections and the Grants and Donation’s Matching Grants program’s funding priorities and expected outcomes. 9.7.2 Funding priorities · Social/ community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or to provide benefits to address an identified community need. This could be in the form of a community event or community-based capacity building project. · Accessibility - Projects that enhance and improve access options for the community, either through education, transport, disability access or connectivity. 9.7.3 Expected program outcomes a); d); f); g). · Newly formed social connections and partnerships within communities, or reinforcement of those that already exist · Increased opportunities for community members to acquire or develop new skills and/or employment; and · Strengthened community members’ feelings of safety and sense of belonging within public spaces. · Improved condition and accessibility of community infrastructure

An additional three applications failed to meet the Matching Grant’s priorities. Unsuccessful applicants will be invited to meet with the Community Development team to discuss ways of strengthening future applications.

Applicant	Hume Community Housing Association	Location	Fairfield
Organisation	Other Incorporated Entity
Project	Driving Social Connections	Amount Requested	$13,860
Description	Objective The project will train a total of 14 Liverpool workers and residents (seven Liverpool residents and seven Hume workers) to obtain their Light Rigid (MR) license for driving community buses.
Assessment	Not Recommended for Funding The applicant does not demonstrate or clearly describe how the proposed project meets the funding priorities, assessment criteria and general eligibility and exclusions in the Grants and Donation Policy: General Eligibility and Exclusions 6.2 b); c); f); g). · Projects that directly contravene existing Council policy; · Projects that do not meet the identified priority needs of the Liverpool LGA as set out in Council’s Community Strategic Plan; · For general operational expenditure (e.g. administration, insurance, office equipment), shortfalls in funding by government departments; and · Projects that will rely on recurrent funding from Council. Assessment criteria 9.7.7 To be eligible for the Matching Grants program applicants must: · Matched contribution (financial or in-kind) · Evidence provided to support the need for the project, including the degree to which the project addresses at least one of the strategic directions in Council’s Community Strategic Plan, Community Strategic Plan; · The anticipated number of individuals that will participate in and benefit from the proposed project; · Timeframe and budget are realistic and align with project objectives; · Proposed project evaluation method including sustainability of project. Applicant did not: · Provide a matched contribution (financial or in-kind) for the funding requested; · Consider Council’s policy for Council’s ‘Community Buses’ – require accreditation through council’s nominated driving school; and · Factor in the process and cost of the Roads and Maritime Services (RMS) license requirements to obtain a HR licence.

Applicant	Western Sydney MRC	Location	Liverpool
Organisation	Other Incorporated Entity
Project	Drop Zone	Amount Requested	$11,100
Description	Objective Continue to run a weekly program in partnership with PCYC Liverpool that aims to bring together young people from refugee backgrounds in a safe and fun space that encourages teen bonding, healthy living and intercultural connection.
Assessment	Not Recommended for Funding The applicant does not demonstrate or clearly describe how the proposed project meets the funding priorities, assessment criteria and general eligibility and exclusions in the Grants and Donation Policy: General Eligibility and Exclusions 6.2 a); f); h). · Projects that duplicate existing Council services or programs; · For general operational expenditure (e.g. administration, insurance, office equipment), shortfalls in funding by government departments; · Projects that will rely on recurrent funding from Council; and · Identical projects that have previously been funded by Council Assessment criteria 9.7.7 To be eligible for the Matching Grants program applicants must: · Matched contribution (financial or in-kind); · he anticipated number of individuals that will participate in and benefit from the proposed project; and · Evidence of collaboration and partnership to maximise the use of existing community resources and to avoid duplication. Applicant did not: · Provide evidence of a sustainable project - the project has been operating for several years in partnership with PCYC Liverpool; · Provide a matched contribution (financial or in-kind) for the funding requested; and · Exclude ineligible cost in their application of staff wages, operation expenses, transport and computer equipment. Further, this is a duplication of funding as Council currently support PCYC Liverpool for a similar program, the ‘Box with a Cop’.

Applicant	CNA-Care Services	Location	Austral
Organisation	Other Incorporated Entity
Project	Italian Family & Seniors Counselling Program	Amount Requested	$15,000
Description	Objective: Provide a one-on-one and small-group counselling, casework and advocacy service for members of the Italian community who are at risk of mental health conditions, bullying, abuse and drug addictions and a support service for their families.
Assessment	Not Recommended for Funding The applicant does not demonstrate or clearly describe how the proposed project meets the funding priorities, assessment criteria and general eligibility and exclusions in the Grants and Donation Policy: General Eligibility and Exclusions 6.2 f) · For general operational expenditure (e.g. administration, insurance, office equipment), shortfalls in funding by government departments. Assessment criteria 9.7.7 To be eligible for the Matching Grants program applicants must: · Evidence provided to support the need for the project, including the degree to which the project addresses at least one of the strategic directions in Council’s Community Strategic Plan; and · The anticipated number of individuals that will participate in and benefit from the proposed project. Applicant did not: · Exclude ineligible cost in their application for upgrade of general operational equipment; computers, chairs, office expenses and rental hire cost of Council’s Community Venue.

Sustainable Environment Grants

The Sustainable Environment Grants received one application which met the criteria and is recommended for funding:

Applicant	Anzac Village Preschool	Location	Wattle Grove
Organisation	Charity
Project	Sustainable Garden	Amount Requested	$5,000
Description	Objective Provide a space for children and families to explore, engage, and share sustainable practices. Children will learn about composting of organic waste, collection of rainwater, and establishment of an edible garden. Outcomes · Reduce organic waste created through a meaningful and educational alternative environment; · Reduce the amount of dam water used for play and garden maintenance by collecting and using rainwater; · Encourage children to continue learning about sustainable living practices, encouraging they become environmental leaders for their wider and global community in the future; and · Provide a natural, engaging and functional area for families to share and spend time together, developing stronger collaborative relationships with parents, carers, community and educators.
Beneficiaries	95 families and their children attending the Centre.
Assessment	Recommended for Funding - $5,000 The project aligns with Council’s Community Strategic Plan ‘Direction 2: Strengthening and Protecting our Environment’. The project meets the expected program outcomes below: · Enable schools and community groups to promote efficient resource use and improve the quality of the local environment; · Engage and encourage community members to take initiative in improving their behaviours for a more sustainable future; · Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool's natural environment; · Improve the health of vegetation and water quality, contributing to a cleaner ecosystem; and · Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council's environmental programs and activities.

Corporate Sponsorship

The Corporate Sponsorship Program received one application which failed to meet the eligibility criteria of the Corporate Sponsorship Policy:

Applicant	Shree Sanatan Dharm Pratinidhi Sabha of Australia Inc.	Location	Liverpool
Organisation	Other Unincorporated Entity
Project	Deepawali Mela	Amount Requested	$20,000
Description	Objective Host a multicultural event where there will be multicultural items for the public. There will be Miss Liverpool crowned by the Liverpool Mayor and Miss Deepawali will be declared by judges.
Assessment	Not Recommended for Funding The applicant does not meet eligibility criteria of the Corporate Sponsorship Policy: Program Eligibility and Conditions 7.1 To be eligible applicants: b) Must be a registered business or incorporated association and hold a current ABN. Applicant did not: · Meet the eligibility criteria for funding as the ABN provided is for an unincorporated entity. Council continued correspondence with the applicant over the past few months to resolve their incorporation as it is a requirement; and · Provide any evidence of advertising showing evidence of Council’s support for the event. With the short lead time between the Council meeting and the event taking place they are unlikely to be able to fulfil this assessment criteria.

CONSIDERATIONS

Economic

CORPORATE SPONSORSHIP (OUTGOING)
Budget allocation	Current balance	Should Council endorse the recommended amount of:			Remaining budget
$100,000	$61,328	n/a			$61,328
COMMUNITY GRANTS
Budget allocation	Current balance	Should Council endorse the recommended amount of:		Remaining budget
$102,000	$102,000	$10,700		$91,300
MATCHING GRANTS
Budget allocation	Current balance	Should Council endorse the recommended amount of:	Remaining budget
$200,000	$200,000	$41,800	$158,200
SUSTAINABLE ENVIRONMENT GRANTS
Budget allocation	Current balance	Should Council endorse the recommended amount of:	Remaining budget
$75,000	$53,604	$5,000	$48,604
COMBINED GRANTS AND SPONSORSHIP FUNDING
Combined allocation	Combined balance	Total recommended amounts:	Remaining budget
$477,000	$417,260	$52,500	$364,760

Environment

Provide financial assistance to schools and community groups to play an active role in reducing their impact on the environment and implementing environmentally sustainable actions.

Social

Support community organisations and groups to deliver services.

Civic Leadership

There are no civic leadership and governance considerations.

Legislative

Local Government Act 1993 - s356.

ATTACHMENTS

1. Corporate Sponsorship (Outgoing) Policy ⇨ (Under separate cover)

2. Grants and Donations Policy ⇨ (Under separate cover)

Ordinary Meeting 29 October 2018

City Corporate Report

CORP 01

WSROC Membership - Cost/Benefit Analysis

Strategic Direction	Leading through Collaboration Strive for best practice in all Council processes
File Ref	250299.2018
Report By	Chris White - Director City Corporate
Approved By	Chris White - Director City Corporate

Executive Summary

By resolution on 27 June 2018 (CORP 01), Council directed staff to undertake a cost/benefit analysis into Council’s membership with the Western Sydney Region Organisation of Councils (WSROC).

The cost/benefit analysis has been undertaken and is outlined in the body of this report.

RECOMMENDATION

That Council receive and note the report providing the cost/benefit analysis of Council’s membership of WSROC.

REPORT

By resolution on 27 June 2018 (CORP 01), Council directed staff to undertake a cost/benefit analysis into Council’s membership with the Western Sydney Region Organisation of Councils (WSROC).

What is WSROC?

The Western Sydney Regional Organisation of Councils Ltd is a Joint Organisation formed by member Councils based in the South West of Sydney. Current member Councils include:

· Liverpool City Council;

· Blacktown City Council;

· Blue Mountains City Council;

· Cumberland Council;

· Fairfield City Council;

· Hawkesbury City Council;

· Lithgow City Council;

· City of Parramatta Council.

WSROC is a standalone organization that is funded jointly by the member Councils. It is guided by a board comprising of 15 mayors and councillors from member Councils, and currently employs 8 staff, consisting of a CEO, Officer Manager, Procurement Manager, Project Coordinator, Media and Communications Officer, and a three-member Regional Waste Project Team.

On their website, WSROC summarise their mission on behalf of member Councils as consisting of the following primary objectives:

A. Advocacy – to “…advocate in unified terms on key issues of value to Greater Western Sydney through lobbying and relations with other organisations…”;

B. Business Improvement – to “…seek and examine opportunities for new and refined business opportunities and the sharing of information and services.”;

C. Strategic Leadership – to “…lead on key regional issues…”;

D. Research – to “…seek to inform on issues and develop solutions for the region…”;

E. Partnerships – to “…work with other bodies to achieve outcomes for the region…”.

WSROC also coordinates nine professional groups open to Council staff, spread across the following areas:

· Arts and cultural development

· Communications and media

· Economic development

· Environment and sustainability

· Human resources

· Strategic planning

· Sport and recreation

· Transport planning

· Waste planning

The stated intent of these groups is to provide a networking opportunity for Council staff involved in these activities to engage with each other and share information, with a view to improving service quality and outcomes for all member Councils.

WSROC’s current key policy areas for advocacy are:

· Sustainability and environment

· Economy and employment

· Planning and infrastructure

· Transport

· Community and housing

· Health

· Arts and culture

· Western Sydney Airport

Methodology:

In assessing the costs and benefits of WSROC membership, Council staff have considered the following information:

A. Accounting records concerning payments to WSROC, and investment in WSROC and LGP contracts in recent budget years;

B. Survey results resulting from a survey of all staff in relation to work undertaken with WSROC over the past three years; and

C. WSROC reporting data, sourced from WSROC’s website and publications, summarising membership benefits in recent years (noting that at the time of authoring this report, annual reporting figures for 2017/18 have not yet been made available).

In many cases, it is challenging to put a monetary value on the cost or benefit provided by certain activities. In particular, the value of WSROC’s advocacy activities, strategic leadership activities, etc is often highly subjective, depending on the audience. As such, staff have sought to summarise the costs and benefits broadly, with a view to allowing councillors to make their own conclusions on the bottom line value proposition presented by WSROC.

The WSROC Annual Reports for 2016/17 and 2015/16 are included as Attachments 1 and 2 to this report respectively.

Costs of WSROC Membership:

WSROC membership costs may be summarized as follows:

1. WSROC membership fees - currently around $85,000 per year.

2. Diversion of LGP procurement dividends to WSROC - currently around $316,000 per year – diverted to build WSROC capacity in facilitating joint procurement initiatives.

3. Staff time in attending WSROC meetings and events – difficult to estimate, but approximately 200-300 hours per year, as estimated by the executive.

Benefits of WSROC Membership:

WSROC membership benefits consist broadly of two categories:

Monetary Benefits:

Council has secured favourable financial outcomes in the past years out of a number of WSROC-sourced contracts – in particular, the bitumen and asphalt contract, and the traffic control contract. These particular contracts, however, have recently expired and Council has been required to undertake a process to renew these arrangements independently or via LGP. In general, Procurement staff report that there is only limited direct procurement activity within WSROC at present, and that with one or two exceptions (such as Mattress collection), WSROC have instead been diverting member Councils to LGP-based contracts.

WSROC’s reporting claims collective savings from joint procurement activities across the (then nine) member Councils of approximately $3 million in FY 2015/16, and $1.2 million for FY2016/17. Pro rata, Liverpool’s portion of these savings would be estimated at approximately $450,000-$650,000 across the two year period. That said, staff note that current figures for procurement savings would likely be much less owing to the reduction in WSROC activity in this space, and this trend is reflected in the above figures.

As noted above, and in order to build resources for future procurement activities, WSROC has lobbied member Councils to divert dividends from the use of LGP contracts to WSROC. The estimated cost of this diversion of dividends has been captured above.

It must be noted that Council could continue to gain the benefit of LGP contracts, regardless of its membership with WSROC – and indeed, Council would then gain the ongoing benefit of the LGP dividends currently being diverted to WSROC.

WSROC’s Annual Reports (2015/16 and 2016/17) reveal that WSROC captured a total of $6.4 million in grant and initiative funding for Regional Waste Strategy initiatives across the 2015/16 and 2016/17 financial years. This funding was spread across member Councils and was used to fund a variety of waste initiatives of local and regional significance. The direct benefit to Liverpool City Council of these initiatives has been estimated by staff at approximately $600,000-$850,000 across the two financial years identified. Staff note that it may have been possible for Council to secure at least part, and possibly most, of these funds acting independently or outside of WSROC, though this is purely speculative.

WSROC’s literature also addresses savings for Councils as part of participation in the “Light Years Ahead” (stages 1&2) projects. These combined projects are estimated as having cost the nine participating member councils $2.8 million, with a further $5.2 million contributed by the Federal Government. Annual savings for the participating councils have been estimated at an average of approximately $1 million per year going forward, in addition to impressive emission reductions. Again, however, it is possible that much of this funding, and the attached benefits, may have been accessible by Council acting independently or outside of WSROC, as many other Councils and ROCs through NSW received grant funding under these initiatives.

As noted above, staff were also surveyed to provide feedback on the benefits of WSROC membership. With a few exceptions (these being primarily based on older WSROC contract initiatives or initiatives identified above), the majority of initiatives (over 70%) listed were of limited cost and value (under $5,000). Other non-monetary benefits identified via the survey process are further discussed below.

Non-Monetary Benefits:

WSROC’s literature strongly promotes its record of success in the areas of advocacy, strategic improvement, collaboration, and partnering. Specifically, it identifies the following key successes since 2015:

· Success of professional networks from the General Manager level to the professional officer level, as noted above;

· Planning of the “Active Western Sydney” forum (2015);

· Convening the “Sydney Environmental Educators” forum (2016);

· Convening the “Western Sydney Regional Transport” forum (2016);

· Coordinating the “Turning Down the Heat” initiative, with a view to tackling urban heat in Western Sydney (2016/17);

· Convening the “Planning a Liveable Western Sydney” forum (2017);

· Ongoing advocacy and planning in relation to Regional Waste and Public Lighting.

The value of these initiatives is subjective, and ultimately a matter for Council to consider – though staff would refer councillors to the attached WSROC reports for more information.

As noted above, staff were also surveyed on WSROC benefits, with the following specific (non-monetary) benefits being identified:

1. Cost and time effectiveness (in relation specifically to procurement activities);

2. Thought leadership and idea generation;

3. Collaboration and training facilitation on large scale waste issues;

4. A feeling of common interest;

5. WSROC lobbying for outcomes is considered beneficial;

6. Benefits of certain WSROC contracts (such as traffic control);

7. Accessibility.

It should also be noted that other staff classified the value of WSROC initiative as of limited or questionable value – it is clear that opinions vary across the staff body, and from team to team, depending on the quality and nature of their engagement with WSROC over the years.

It is also noted that nearly 70% of staff surveyed indicated that they had no engagement with WSROC on any level.

Cost/Benefit Summary Table:

The approximate current (annualised) costs and benefits outlined in this report may be summarised as follows:

COSTS

BENEFITS

Monetary

Non-Monetary

Monetary

Non-Monetary

Annual Fees

=$85,000p.a.^a

Staff time

=200-300 hrs/yr^c

Procurement benefits

=$100,000p.a.¹

Professional networking and collaboration

Diverted LGP Dividends

=$316,000p.a.^b

Regional Waste Strategy

=$300,000p.a.²

Various forums and advocacy projects (as outlined in this report)

WSROC Energy Program

=$18,040p.a.

Light Years Ahead

=$150,000p.a.³

Light Years Ahead

· Emissions reduction

· Environmental benefits

(a) 2017/18 figures.

(b) 2016/17 figures (current figures unavailable from WSROC).

(c) Given most WSROC program engagement takes place at the Manager level, an average hourly rate of around $90/hr would be a reasonable cost to apply to this time, equating to roughly $18,000-$27,000 in value.

(1) As noted above, procurement savings from WSROC contracts are trending sharply downwards over time.

(2) This figure assumes that the entire Regional Waste Strategy benefit accrues as a consequence of WSROC membership. In reality, it is likely that at least a portion, and possibly all, of this (largely grant-based) monetary benefit may be available in spite of WSROC membership.

(3) These estimated savings figures are ongoing, and will continue to accrue regardless of ongoing WSROC membership. However, WSROC advocacy on this issue continues, and there is a possibility of further initiatives on this front in future – though any such grant-funded benefits may remain available to Council outside of WSROC membership.

Other Considerations:

As a participant in the Western Sydney City Deal, Council has been fortunate to engage closely with other participating Councils on a number of strategic initiatives. These initiatives have included close involvement from both state and federal government departments and representatives, suggesting that there may be significant value in expanding these collaborative arrangements.

Senior partners in the City Deal process have noted that the Governance arrangements and the associated processes of decision-making within the framework of the City Deal represent an intentional move away from an advocacy-based approach on the part of Councils to their State and Federal counterparts around issues of strategic importance. In place of this approach, local government is now seen as having a direct role and influence in decision-making, as a partner with state and federal governments and agencies.

Staff involved in the process have observed that, even at this early stage, the positive engagement between government agencies and branches has given demonstrable evidence of the efficacy of the City Deal approach. As such, an argument could be made to redirect the resources currently invested in WSROC towards the City Deal, with a view to improving the return on investment as a result.

Such an opportunity poses a direct question to the possible future viability of WSROC to Liverpool City Council.

It is also relevant to observe that other Councils have evidently been considering the ongoing value proposition offered by WSROC. Most notably, Penrith City Council recently elected to exit WSROC, and the merged Canterbury-Bankstown Council has elected to join SSROC in place of WSROC. That said, Lithgow City Council has recently decided to join WSROC, evidently in the face of their existing ROC pursuing a Joint Organisation model that Lithgow is unwilling to pursue.

In the event Council were to consider a change to its WSROC membership status, the provisions of the WSROC Constitution should be considered. A copy of the WSROC Constitution is included as Attachment 3 to this report. In particular, it should be noted that, were Council minded to exit WSROC, there are two ways this can be achieved:

a) By providing written notice of Council’s intention to resign (noting such a resignation would take effect 6 months later); or

b) By Council not paying its membership fees (for one month after receiving a default notice).

CONSIDERATIONS

Economic	There are no economic and financial considerations, save for those outlined in the report of staff.
Environment	There are no environmental and sustainability considerations, save for those outlined in the report of staff.
Social	There are no social and cultural considerations, save for those outlined in the report of staff.
Civic Leadership	Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services.
Legislative	There are no legislative considerations relating to this report.

ATTACHMENTS

1. WSROC Annual Report - 2016/17 ⇩

2. WSROC Annual Report - 2015/16 ⇩

3. WSROC Constitution

Ordinary Meeting 29 October 2018

City Corporate Report

CORP 02

Investment Report September 2018

Strategic Direction	Leading through Collaboration Seek efficient and innovative methods to manage our resources
File Ref	274143.2018
Report By	John Singh - Revenue Accountant
Approved By	Vishwa Nadan - Chief Financial Officer

Executive Summary

This report details Council’s Investment portfolio.

At 30 September 2018, Council held investments with a market value of $264 million.

The portfolio yield to the end of September 2018 is 86 basis points above the AusBond Bank Bill index.

	AusBond Bank Bill Index (BBI)
Benchmark	1.87%
Portfolio yield	2.73%
Performance above benchmarks	0.86%

Return on investment for September 2018 was $448k higher than budget.

Council’s investments and reporting obligations fully complies with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation.

Council’s portfolio also fully complies with limits set out in its investment policy. NSW TCorp however has recommended that Council progressively reduce its exposure to lower rated financial institutions to below 25% of its investment portfolio by 2021.

RECOMMENDATION

That Council receives and notes this report.

REPORT

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council’s Portfolio

At 30 September 2018, Council held investments with a market value of $264 million. Council’s investment register detailing all its investments is provided as an attachment to this report. In summary, Council’s portfolio consisted of investments in:

The ratio of market value compared to face value of various debt securities is shown in the table below.

Asset Class	Sept-18	Jun-18
Senior Debts (FRN's ,TCD's & FRB)*	100.23%	100.22%
MBS (Reverse Mortgage Backed Securities)	59.66%	59.26%
T-Corp Unit Trusts	101.85%	101.26%

*Definition of terms

· Transferrable Certificate of Deposit (TCD) t - security issued with the same characteristics as a Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

· Fixed Rate Bond (FRB) – returns Fixed Coupon (interest) Rate and is tradeable before maturity.

Council is fully compliant with the requirements of the Ministerial Investment Order including the grandfathering provisions. The grandfathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

NSW TCorp has recommended that Council progressively reduce its exposure to lower rated financial institutions to below 25% by 2021. Council staff are working with investment advisors to meet this requirement.

Portfolio Maturity Profile

The table below shows the percentage of funds invested at different durations to maturity.

Market Value by Issuer and Institution Policy limit as per Investment Policy

Overall Portfolio Credit Framework compliance to Investment Policy

Portfolio Performance against relevant market benchmark.

Council’s Investment Policy prescribes AusBond Bank Bill Index (ABBI) as a benchmark to measure return on cash and fixed interest securities. The ABBI represents average daily yield of a parcel of bank bills. Historically there has been a positive correlation between changes in the cash rate and the resulting impact on the ABBI benchmark.

The portfolio yield to 30 September 2018 exceeded the AusBond Bank Bill index by 86 basis points (2.73% against 1.87 %).

Council continues to achieve a solid outcome despite ongoing margin contraction and significantly lower market term deposit yields. Comparative yields for the previous months are charted below:

Performance of Portfolio Returns against Budget

Council’s investment income for September 2018 exceeded budget by $448k mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings for the period.

Investment Portfolio at a Glance

Portfolio Performance

The portfolio yield to 30 September 2018 exceeded the AusBond Bank Bill index by 86 basis points (2.73% against 1.87%).

Annual Income vs. Budget

Council’s investment interest income exceeded budget by $448k as at 30 September 2018 mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings.

Investment Policy Compliance

Legislative Requirements		Fully Compliant.
Portfolio Credit Rating Limit		Fully Compliant.
Institutional Exposure Limits		Fully Compliant
Overall Portfolio Credit Limits		Fully Compliant.
Term to Maturity Limits		Fully Compliant.

Economic Outlook – Reserve Bank of Australia

The Reserve Bank has left the official cash rate on hold at 1.5 per cent in its 2 October 2018 meeting. The current 1.5 per cent cash rate is at a historically low level and impacts returns on investment.

Certificate of Responsible Accounting Officer

The Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

Independent verification by Head of Audit, Risk and Improvement (HARI)

Council requested on-going independent review of its investment portfolio by Audit Risk and Improvement Committee (ARIC) or its representative under delegated authority. The ARIC has agreed for its Chairperson to provide a certificate on a quarterly basis – next certificate will be presented to Council on 21 November 2018.

CONSIDERATIONS

Economic	Council’s investment interest income exceeded budget by $448k as at 30 September 2018 mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Council is fully compliant with the requirements of the Local Government Act 1993 – Investment Order (authorized investments) and with reporting requirements under Clause 212 of the Local Government (General) Regulation 2005.

ATTACHMENTS

1. Investment Portfolio - September 2018 ⇩

Ordinary Meeting 29 October 2018

Committee Reports

CTTE 04

Minutes of the Local Traffic Committee Meeting held on 19 September 2018

Strategic Direction	Generating Opportunity Advocate for, and develop, transport networks to create an accessible city
File Ref	275522.2018
Report By	Charles Wiafe - Service Manager Traffic and Transport
Approved By	Tim Moore - Director, City Economy and Growth / Deputy CEO

Executive Summary

This report presents the minutes of the Local Traffic Committee (LTC) meeting held on 19 September 2018. The Committee considered ten agenda items, one technical discussion item, general business items and a special item concerning a proposed name change of the Liverpool Local Traffic Committee.

The Committees recommendations on the agenda items are as follows:

RECOMMENDATION

1. That council approve the following recommendations of the Committee:

i) Item 1 – Regentville Drive, Elizabeth Hills – Proposed traffic calming devices

· Council approves the installation of the proposed asphalt speed threshold in the vicinity of House Numbers 95/97 and 15 Regentville Drive, Elizabeth Hills, subject to community consultation.

· Council Investigates the need for a pedestrian refuge across Regentville Drive, adjacent to playgrounds and walking tracks and presents findings at the next Local Traffic Committee meeting.

ii) Item 2 – McGirr Parade, Warwick Farm – Proposed parking restrictions

· Council investigate ‘No Parking’ restrictions along one side of the street to allow safe two-way traffic movements.

· Council approves a Bus Zone restriction along one side of McGirr Parade.

· Council conducts a community consultation.

iii) Item 3 – George Street and Collins Lane, Liverpool – Changes to the existing traffic arrangements

· Council supports the installation of a central median in George Street, between Elizabeth Street and Collins Lane.

· Council supports the installation of a stop sign at the University driveway and a median island in Collins Lane, as shown in Attachment 3.1.

· Council provides a copy of detailed design of the proposed works to the Roads and Maritime Services and NSW Police Force for comments prior to installation.

iv) Item 4 – Liverpool City Centre – Stop Domestic Violence street parade

· Council classifies the event as a Class 2 Special Event.

· Council approves the traffic aspect of the rolling street closures to be managed by the NSW Police Force.

· All stakeholders be advised accordingly of Council’s resolution.

v) Item 5 – Reilly Street, Liverpool – Proposed removal of an existing bus stop

• Council approves the removal of the existing bus stop in front of 75 Reilly Street, Liverpool.

· Council advises Interline Bus Services and Transport for NSW of its decision.

vi) Item 6 – Items approved under Delegated Authority

· Council notes the above delegated authority applications approved by the NSW Police and Roads and Maritime Services representatives.

· Council submits a revised plan of the swept path on 30 Box Road, Casula for Roads and Maritime Services approval.

vii) Item 7 – Bus service between Miller and Carnes Hill shopping centres

· Council approves the investigation of a bus route connecting Miller and Carnes Hill shopping centres.

· An outcome of the investigation be provided at a future meeting.

viii) Item 8 – Kurrajong Road and Wingham Road roundabout, Carnes Hill - Suggested road safety improvements.

· Council approves the installation of a guard rail along the south eastern corner of Kurrajong Road and Wingham Road intersection, and bollards, at the pedestrian refuges.

ix) Item 9 – Liverpool City Centre – Review of existing parking arrangements close to medical centres

• Council approves the installation of advisory “Pick Up & Set Down Only” signs at “No Parking” zones in the Liverpool City Centre.

· Council approves the existing practice of addressing requests for “No Parking” zones on an individual basis and provided where practical.

· Council approves the use of UV protection on all regulatory and advisory signs.

x) Item 10 – Proposed Middleton Drive Extension Under M7 Motorway

· Council approves the proposed Middleton Drive Extension under the M7 Motorway subject to the Roads and Maritime Services approval.

2. In relation to Special Item 1 – Liverpool Local Traffic Committee - Proposed Name change, that Council does not approve the committee recommended renaming of the Local Traffic Committee to the Liverpool Pedestrian, Cyclist and Traffic Committee, and instead endorse the renaming as the Pedestrian, Active Transport and Traffic Committee.

REPORT

This report presents the minutes of the Local Traffic Committee (LTC) meeting held on 19 September 2018. The Committee considered ten (10) agenda items, five (5) technical discussion items, of which four (4) were recommended to Council and are now listed as agenda items, and one (1) special item regarding a proposed name change of the Liverpool Local Traffic Committee.

At the Traffic Committee meeting held on 19/9/2018 the committee endorsed the recommended name change to the Pedestrian, Cyclist and Traffic Committee and the committee resolved in support of that. This was an error and it was intended that the committee be renamed as the Pedestrian, Active Transport and Traffic Committee, consistent with the name presented to the Council meeting on 26 September. This minor variation to the name change will be reported to the next committee for their endorsement.

In addition, 13 general business items were raised at the meeting. A copy of the LTC minutes is attached. Outcomes of the technical discussion item and 13 general business items are as follows:

Technical Discussion Items

TD1 Bigge Street, Liverpool – Suggested one-way street arrangement

General Business Items

GB1 Moorebank Shopping Centre Car park- Resident parking scheme

GB2 Maddecks Avenue, Moorebank – Unregistered vehicles

GB3 McKellar and Dunrossil Avenues, Casula – Illegal parking

GB4 Wildlife crossing signage –Heathcote Road

GB5 Australis Avenue – Wattle Grove

GB6 Hoxton Park Road – Signage

GB7 Rossmore Avenue – Fencing & landscaping

GB8 Lawrence Hargrave School – Signage

GB9 123 Elizabeth Drive, Liverpool

GB10 Lighthorse Bridge – Lights

GB11 Green Valley Road and Epson Road Roundabouts – Trimming of hedges

GB12 Edmondson Avenue – Austral

GB13 Anzac Road – Heavy Vehicles

Budget impact of matters arising from the minutes

Item	Description	Funding	Indicative Cost	Indicative delivery time
1	Regentville Drive, Elizabeth Hills – Proposed traffic calming devices	Council’s Minor Traffic Facilities Program	$4,000	2018/2019
2	McGirr Parade, Warwick Farm – Proposed parking restrictions	RMS grant funding	$1,000	2018/2019
3	George Street and Collins Lane, Liverpool – Changes to the existing traffic arrangements	Developer	N/A	2018
4	Liverpool City Centre – Stop Domestic Violence street parade	Council’s Special Event Team	N/A	7/12/2018
5	Reilly Street, Liverpool – Proposed removal of an existing bus stop	Council’s Minor Traffic Facilities Program	$200	2018
6	Items approved under Delegated Authority	Council’s Minor Traffic Facilities Program	N/A	2018
7	Bus service between Miller and Carnes Hill shopping centres	TfNSW	N/A	2019/2020
8	Roundabout intersection of Kurrajong Road and Wingham Road, Carnes Hill – Suggested road safety improvements	Council’s Minor Traffic Facilities Program	$25,000	2018
9	Liverpool City Centre – Review of existing parking arrangements close to medical centres	RMS grant funding	$1,000	2019
10	Proposed Middleton Drive Extension Under M7 Motorway	Council’s Major Traffic Facilities Program	N/A	2019/2020

CONSIDERATIONS

Economic	Provide efficient parking for the City Centre. Enhance the environmental performance of buildings and homes. Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.
Environment	Promote an integrated and user friendly public transport service. Support the delivery of a range of transport options.
Social	Support access and services for people with a disability. Improve road and pedestrian safety.
Civic Leadership	Actively advocate for federal and state government support, funding and services.
Legislative	NSW Roads Act 1993 NSW Road Rules NSW Road Transport (Safety & Traffic Management) Act 1999 Roads and Maritime Service’s Traffic Management and Road Design Guidelines Australian Standards Austroads Technical Guidelines

ATTACHMENTS

1. Minutes of the Local Traffic Committee Meeting held on 19 September 2018 ⇨ (Under separate cover)

Ordinary Meeting 29 October 2018

Committee Reports

CTTE 06

Minutes of Liverpool Sports Committee Meeting held on 30 August 2018

Strategic Direction	Creating Connection Create a dynamic, inclusive environment, including programs to support healthy living
File Ref	279294.2018
Report By	Mark Westley - Sports Development Officer
Approved By	Tina Sangiuliano - Acting Director City Community and Culture

Executive Summary

This report is tabled to present the Minutes of the Liverpool Sports Committee meeting held on 30 August 2018.

This report presents the funding recommendations for Sporting Donations made by the Liverpool Sports Committee for Council’s consideration.

RECOMMENDATION

That Council:

1. Receives and notes the Minutes of the Liverpool Sports Committee Meeting held on 30 August 2018.

2. Endorses the funding recommendation made by the Liverpool Sports Committee of $700 under the Sporting Donations for the following applicants:

Applicant

Eligibility

Recommendation

Kirrily Wood

Local Resident – Luddenham

Representing NSW at the School Sport Australia 12 Years & Under Basketball Championships (Basketball) held in Darwin Australia from 11-17 August 2018

$200

Quinn Johnson

Local Resident – Moorebank

Representing Australia at the U15’s World Cup (Baseball) held in Chitre’ Panama Central America from 10-19 August 2018

$500

3. Endorses the funding recommendation made by the Liverpool Sports Committee of $1,800 under the Sporting Donations for the following applicants (pending the provision of further information):

Maddison Kirk

Local Resident – Bringelly

Representing Australia at the 2018 TransPacific Cup (Netball) held in Port Moresby Papua New Guinea from 27 August - 2 September 2018

$500

Pending further information on the selection body.

Thomas Hine

Local Resident – Hammondville

Representing Australia at the International Triathlon Union World Age Group Multisport Championship (Triathlon) held in Odense, Fyn Denmark from 5-14 July 2018

$500

Pending further information on selection.

Mereana Peyroux

Local Resident – Miller

Representing Australia at the Wina 2018 Aged Tri-Series (Indoor Netball) held in Johannesburg South Africa from 14-20 October 2018

$500

Pending further information on selection.

Max Clissold

Local Resident – Chipping Norton

Representing NSW at the Australian Junior National Indoor Cricket Championships (Indoor Cricket) held in Toowoomba Queensland from 7 July to 14 July 2018

$300

Pending further information on selection.

REPORT

The Minutes of the Liverpool Sports Committee held on 30 August 2018 are attached for the information of Council.

At its meeting on 30 August the Liverpool Sports Committee considered 13 Sporting Donations applications, two of which met the criteria and are recommended for funding as outlined below:

Applicant

Eligibility

Recommendation

Kirrily Wood

Local Resident – Luddenham

Representing NSW at the School Sport Australia 12 Years & Under Basketball Championships (Basketball) held in Darwin Australia from 11-17 August 2018

$200

Quinn Johnson

Local Resident – Moorebank

Representing Australia at the U15’s World Cup (Baseball) held in Chitre’ Panama Central America from 10-19 August 2018

$500

Four applications met the criteria and are recommended for funding pending the provision of further information as outlined below:

Maddison Kirk

Local Resident – Bringelly

Representing Australia at the 2018 TransPacific Cup (Netball) held in Port Moresby Papua New Guinea from 27 August - 2 September 2018

$500

Pending further information on the selection body.

Thomas Hine

Local Resident – Hammondville

Representing Australia at the International Triathlon Union World Age Group Multisport Championship (Triathlon) held in Odense, Fyn Denmark from 5-14 July 2018

$500

Pending further information on selection.

Mereana Peyroux

Local Resident – Miller

Representing Australia at the Wina 2018 Aged Tri-Series (Indoor Netball) held in Johannesburg South Africa from 14-20 October 2018

$500

Pending further information on selection.

Max Clissold

Local Resident – Chipping Norton

Representing NSW at the Australian Junior National Indoor Cricket Championships (Indoor Cricket) held in Toowoomba Queensland from 7-14 July 2018

No documentation proving selection provided

$300

Pending further information on selection.

An additional seven applications failed to meet the Sporting Donations criteria and are not recommended for funding. The unsuccessful applicants will be notified of the outcome of their applications.

Shimaran Pandarum

Local Resident – Horningsea Park

Representing Camden at Representative (Basketball) held in Camden, NSW, Australia from 22 July 2018

Not considered a representative team selection

Thomas Claxton

Local Resident – Cecil Hills

Representing Australia at the World Strength Games (Strongman) held in St George Utah USA from 19 April 2019

No documentation proving selection provided

Not considered a representative body selection

Mackenzie Loxton

Local Resident – Heckenberg

Representing the Philippines at 2018 Oz-Tag World Cup (Oz-Tag) held in Coffs Harbour, NSW, Australia from 1-4 November 2018

Selected to represent the Philippines

Klinton Le

Local Resident – Middleton Grange

Representing the Liverpool region at the Australian National Championships (Oztag) held in Coffs Harbour, NSW, Australia from 19 October 2018

No Supporting documentation provided

Jamie Budd

Local Resident – Ashcroft

Representing NSW at the DPA Australasian Championships (Darts) held in Warilla, NSW, Australia from 23 October 2018

No Supporting documentation provided

Tahlia Coulton

Non-Local Resident – Padstow

Representing Yotala Gymnastics at the National Clubs Carnival (Gymnastics) held in Carrara Gold Coast, Queensland, Australia from 20-23 September 2018

Not a resident of Liverpool LGA

Atoa Lelilio

Local Resident – Hoxton Park

Representing Samoa at the Tag World Cup (Tag 40’s) held in Coffs Harbour, NSW, Australia from 1 November 2018

Selected to represent Samoa

CONSIDERATIONS

Economic

SPORTING DONATIONS
Budget allocation	Current balance	Should Council endorse the recommended amount of:	Remaining budget
$15,000	$15,000	$2,500	$12,500

Environment

There are no environmental and sustainability considerations.

Social

Support community organisations, groups and volunteers to deliver coordinated services to the community.

Civic Leadership

There are no civic leadership and governance considerations.

Legislative

There are no legislative considerations relating to this report.

ATTACHMENTS

1. Minutes of Liverpool Sports Committee Meeting held on 30 August 2018 ⇩

Economic and Financial	Facilitate economic development.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Regulate for a mix of housing types that responds to different population groups such as young families and older people.
Civic Leadership and Governance	Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	Environmental Planning and Assessment Act 1979

1
EGROW 01	Amendment to draft Liverpool Local Environmental Plan 2008 (Amendment No. 66)
Attachment 1	Request to amend planning proposal

Meeting date	Comments
6 February 2019	First meeting after January break to deal with accumulated business.
27 February 2019	Last Wednesday of the month.
27 March 2019	Last Wednesday of the month.
24 April 2019	Last Wednesday of the month.
29 May 2019	Last Wednesday of the month.
26 June 2019	Last Wednesday of the month.
31 July 2019	Last Wednesday of the month.
28 August 2019	Last Wednesday of the month.
25 September 2019	Last Wednesday of the month.
28 October 2019	Meeting brought forward to allow for the singing and finalisation of the Audited Financial Reports to be submitted to the Office of Local Government before the deadline on 31 October 2019.
20 November 2019	Third Wednesday of the month.
11 December 2019	Second Wednesday of the month.

1
CEO 02	Annual Code of Conduct Complaints Report
Attachment 1	Liverpool City Council Code of Conduct Complaints Report 2017-18

Strategic Direction	Generating Opportunity Meet the challenges of Liverpool’s growing population
File Ref	270688.2018
Report By	Kweku Aikins - Strategic Planner
Approved By	Tim Moore - Director, City Economy and Growth / Deputy CEO

1
EGROW 02	Bigge Park Solar Christmas Lighting Trial
Attachment 1	ATTACHMENT 1 Bigge Park Proposed Lighting Design Plan

Strategic Direction	Creating Connection Celebrate diversity, promote inclusion and recognise heritage
File Ref	276195.2018
Report By	Louis Chen - Strategic Planner
Approved By	Tim Moore - Director, City Economy and Growth / Deputy CEO

Economic	There are financial considerations in terms of staff time used in dealing with these complaints.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	Local Government Act 1993 section 440AA

1
CORP 01	WSROC Membership - Cost/Benefit Analysis
Attachment 1	WSROC Annual Report - 2016/17

1
CORP 01	WSROC Membership - Cost/Benefit Analysis
Attachment 2	WSROC Annual Report - 2015/16

1
CORP 01	WSROC Membership - Cost/Benefit Analysis
Attachment 3	WSROC Constitution

1
CORP 02	Investment Report September 2018
Attachment 1	Investment Portfolio - September 2018

Strategic Direction	Leading through Collaboration Strive for best practice in all Council processes
Key Policy	Long-Term Financial Plan
File Ref	282022.2018
Report By	Earl Paradeza - Senior Management Accountant
Approved By	Vishwa Nadan - Chief Financial Officer

Economic	Further develop a commercial centre that accommodates a variety of employment opportunities. Encourage and promote businesses to develop in the hospital health and medical precinct (of the City Centre). Provide efficient parking for the City Centre. Enhance the environmental performance of buildings and homes. Facilitate economic development.
Environment	There are no environmental and sustainability considerations.
Social	Raise awareness in the community about the available services and facilities. Support policies and plans that prevent crime. Preserve and maintain heritage, both landscape and cultural as urban development takes place. Support access and services for people with a disability. Deliver high quality services for children and their families.
Civic Leadership	Undertake communication practices with the community and stakeholders across a range of media. Foster neighborhood pride and a sense of responsibility. Encourage the community to engage in Council initiatives and actions. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	Local Government Act 1993 Local Government (General) Regulation 2005

1
CTTE 01	Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 6 September 2018
Attachment 1	Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee meeting held on 6 September 2018

1
CTTE 01	Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 6 September 2018
Attachment 4	Registration Form 2018-2020 for Community Safety and Crime Prevention Advisory Committee

1
CTTE 01	Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 6 September 2018
Attachment 5	Liverpool Referral Form

Strategic Direction	Leading through Collaboration Increase community engagement
File Ref	267991.2018
Report By	Louis Chen - Strategic Planner
Approved By	Tim Moore - Director, City Economy and Growth / Deputy CEO

1
CTTE 02	Minutes of the Intermodal Committee Meeting held on 21 August 2018
Attachment 1	Minutes of the Intermodal Committee Meeting - 21 August 2018

Economic	There are no economic and financial impacts.
Environment	Manage the environmental health of waterways. Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses. Raise community awareness and support action in relation to environmental issues.
Social	Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership	Act as an environmental leader in the community. Encourage the community to engage in Council initiatives and actions.
Legislative	There are no legislative considerations relating to this report.

1
CTTE 03	Minutes of the Environment Advisory Committee Meeting held on 21 August 2018
Attachment 1	EAC Minutes - 21 August 2018

1
CTTE 05	Minutes of the Liverpool Heritage Advisory Committee - 7 August 2018
Attachment 1	Minutes of Heritage Advisory Committee 7 August 2018.

1
CTTE 06	Minutes of Liverpool Sports Committee Meeting held on 30 August 2018
Attachment 1	Minutes of Liverpool Sports Committee Meeting held on 30 August 2018

Economic	Minor financial considerations should the motion be adopted. Facilitate economic development.
Environment	Manage air, water, noise and chemical pollution. Raise community awareness and support action in relation to environmental issues.
Social	Raise awareness in the community about the available services and facilities. Deliver high quality services for children and their families.
Civic Leadership	Act as an environmental leader in the community. Foster neighbourhood pride and a sense of responsibility. Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused.
Legislative	Smoke-Free Environment Act 2000.