COUNCIL AGENDA

 

Ordinary Council Meeting

29 October 2018

 

FRANCIS GREENWAY CENTRE

170 GEORGE STREET LIVERPOOL


 

 

 

 

 

 

 

 

 

 

 

 

You are hereby notified that an Ordinary Council Meeting of Liverpool City Council will be held at the Francis Greenway Centre, 170 George Street, Liverpool on Monday, 29 October 2018 commencing at 6.00pm. Doors to the Francis Greenway Centre will open at 5.50pm.

 

Liverpool City Council Meetings are taped for the purposes of minute taking and record keeping.  If you have any enquiries please contact Council and Executive Services on 8711 7584.

 

 

 

 


Kiersten Fishburn

CHIEF EXECUTIVE OFFICER

 

 

 


 

 

 


Order of Business

 

                                                                                                              PAGE     TAB

Opening

Acknowledgment of Country and Prayer

National Anthem

Apologies 

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 26 September 2018.......................................................... 5

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Development Application Determination Report

NIL

City Economy and Growth Report

EGROW 01    Amendment to draft Liverpool Local Environmental Plan 2008 (Amendment No. 66) .................................................................................................................. 60......... 1

EGROW 02    Bigge Park Solar Christmas Lighting Trial..................................................... 68......... 2

EGROW 03    Renaming of part of Denham Court Road, Leppington.................................. 75......... 3

EGROW 04    Post exhibition report Liverpool Bike Plan and Liverpool Development Control Plan Amendment 30................................................................................................ 78......... 4

Chief Executive Officer Report

CEO 01           Council Meeting Dates - January to December 2019.................................... 85......... 5

CEO 02           Annual Code of Conduct Complaints Report................................................. 89......... 6

City Community and Culture Report

COM 01          Grants, Donations and Corporate Sponsorship............................................. 95......... 7

City Corporate Report

CORP 01        WSROC Membership - Cost/Benefit Analysis............................................. 115......... 8

CORP 02        Investment Report September 2018............................................................ 160......... 9

CORP 03        Annual Financial Reports 2017/18............................................................... 169....... 10

CORP 04        Tabling of the Annual Pecuniary Interest Returns for Councillors and Designated Persons......................................................................................................... 171....... 11

CORP 05        Liverpool Civic Place - Revised Proposal and Budget................................. 174....... 12

City Presentation Report

NIL

City  Infrastructure and Environment Report

NIL

Committee Reports

CTTE 01         Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 6 September 2018........................................... 176....... 13

CTTE 02         Minutes of the Intermodal Committee Meeting held on 21 August 2018..... 205....... 14

CTTE 03         Minutes of the Environment Advisory Committee Meeting held on 21 August 2018 211         15

CTTE 04         Minutes of the Local Traffic Committee Meeting held on 19 September 2018 218     16

CTTE 05         Minutes of the Liverpool Heritage Advisory Committee - 7 August 2018.... 223....... 17

CTTE 06         Minutes of Liverpool Sports Committee Meeting held on 30 August 2018.. 231....... 18

Questions with Notice

QWN 01          Question with Notice - Clr Hagarty............................................................... 242....... 19

QWN 02          Question with Notice - Clr Hagarty............................................................... 244....... 20

QWN 03          Question with Notice - Clr Rhodes............................................................... 245....... 21

QWN 04          Question with Notice - Clr Ayyad.................................................................. 247....... 22

QWN 05          Question with Notice - Clr Ayyad.................................................................. 248....... 23  

Presentations by Councillors

Notices of Motion

NOM 01          Welcome to Liverpool and Orientation ........................................................ 249....... 24

NOM 02          Smoking ....................................................................................................... 251....... 25  

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

 

CONF 01    Fire and Rescue NSW Referrals

Reason:     Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(g) of the Local Government Act because it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

CONF 02    Legal Affairs Report : 1 July 2018 - 30 September 2018

Reason:     Item CONF 02 is confidential pursuant to the provisions of s10(A)(2)(g) of the Local Government Act because it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.  

Close

 

 

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MINUTES OF THE Ordinary Meeting

HELD ON 26 September 2018

 

 

PRESENT:

Mayor Wendy Waller

Councillor Ayyad

Councillor Balloot

Councillor Hadchiti (arrived at 6.24pm)

Councillor Hadid

Councillor Hagarty

Councillor Harle

Councillor Kaliyanda

Councillor Karnib

Councillor Rhodes

Councillor Shelton

Ms Kiersten Fishburn, Chief Executive Officer

Mr Tim Moore, Director City Economy and Growth / Deputy CEO

Mr Chris White, Director City Corporate

Ms Tina Sangiuliano, Acting Director City Community and Culture

Dr Eddie Jackson, Director City Deal

Mr David Brodie, Acting Director City Presentation

Mr Raj Autar, Director City Infrastructure and Environment

 

 

The meeting commenced at 6.00pm     

 

 

OPENING                                                 6.00pm

ACKNOWLEDGMENT OF COUNTRY, The prayer of the Council was read by Pastor

PRAYER OF COUNCIL AND                  Steve Riethmuller from Cartwright Gospel Chapel.

AFFIRMATION TO BE READ BY          

NATIONAL ANTHEM                                       The National Anthem performed and recorded by Rebekah Ferro was played at the meeting.

APOLOGIES                                                      Nil              

CONDOLENCES                                               Nil

Confirmation of Minutes

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Kaliyanda

 

That the minutes of the Ordinary Meeting held on 29 August 2018 be confirmed as a true record of that meeting subject to the following changes:

  1. A note also be placed in the Public Forum section of the minutes to show that Mr Michael Andjelkovic addressed the meeting later at the meeting (as shown on page 27 of the minutes) on the issue of “Car Parking Crisis Petition Update”.

 

  1. The Mayoral Minutes on pages 3 and 4 of the minutes to be corrected to show that they were moved by Clr Ayyad (as Chairperson of the meeting and were adopted).

 

On being put to the meeting the motion was declared CARRIED.

Declarations of Interest                             

Clr Harle declared a non-pecuniary, but significant interest in the following item: 

Item CONF 02    Order of Liverpool Awards  

Reason:              Clr Harle knows some of the people nominated for an Order of Liverpool Award. 

Clr Harle left the Chambers for the duration of the item.

Public Forum

Presentation – items not on agenda    

1.       Mr Robert Storey addressed Council on the following matter:

          Pollution of the Georges River.

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Harle

 

That a three minute extension of time be given to the speaker.

On being put to the meeting the motion was declared CARRIED.

         

Representation – items on agenda

 

1.         Mr John Anderson addressed Council on the following matter:

 

          QWN 05 Question with Notice - Councillor Rhodes and Moorebank Intermodal.

 

Motion:                                  Moved: Clr Hagarty                       Seconded: Clr Karnib

 

That a three minute extension of time be given to the speaker.

 

On being put to the meeting the motion was declared CARRIED.

 

MOTION TO BRING ITEM FORWARD

 

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Karnib

 

That items CEO 01 Election of Deputy Mayor and CEO 02 Appointment of Councillors to Committees and Affiliated Bodies be brought forward and dealt with now.

On being put to the meeting the motion was declared CARRIED.

 

 

 


CHIEF EXECUTIVE OFFICER REPORT

 

ITEM NO:       CEO 01

FILE NO:        244703.2018

SUBJECT:     Election of Deputy Mayor

 

RECOMMENDATION

 

That Council proceeds with the election of the Deputy Mayor to be conducted by the Returning Officer for the September 2018 – September 2019 period.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Hagarty              Seconded: Clr Kaliyanda:

 

That:

1.    Council proceeds with the election of the Deputy Mayor to be conducted by the Returning Officer for the September 2018 – September 2019 period; and

 

2.    The method of election for the position of Deputy Mayor of Liverpool City Council for the term September 2018 – September 2019 be determined by closed voting (Ordinary ballot).

 

On being put to the meeting the motion was declared CARRIED.

 

NOMINATIONS

 

Nominations were called for the position of Deputy Mayor by the Chief Executive Officer as the Returning Officer.

 

The Chief Executive Officer advised that 2 nominations had been received, being for Clr Karnib and Clr Harle.

 

Mayor Waller called a recess of Council at 6.22pm for the ballot papers to be prepared and to allow for Councillors to place their ballot paper in the ballot box.

 

Clr Hadchiti arrived at the meeting at 6.24pm

 

Mayor Waller reopened the meeting at 6.27pm.

 

VOTING

 

The Chief Executive Officer advised that Clr Karnib received the most votes and as such was declared the Deputy Mayor.

 

 

Motion:                                   Moved: Clr Kaliyanda          Seconded: Clr Hagarty

 

That:

 

1.     Clr Karnib be declared the Deputy Mayor of Liverpool City Council for the term 26 September 2018 to 25 September 2019;

 

2.     Council’s Register of Delegations be amended accordingly; and

 

3.     All ballot papers be collected and destroyed by the Returning Officer.

 

On being put to the meeting the motion was declared CARRIED.

 


 

ITEM NO:       CEO 02

FILE NO:        171441.2018

SUBJECT:     Appointment of Councillors to Committees and Affiliated Bodies

 

RECOMMENDATION

 

That Council:

1.    Appoints Councillors as representatives to the following Committees for the period to September 2019:

a.    Aboriginal Consultative Committee

b.    Audit, Risk & Improvement Committee

c.    Casula Powerhouse Arts Centre Board

d.    Environment Advisory Committee

e.    Heritage Advisory Committee 

f.     Intermodal Committee

g.    Liverpool Access Committee

h.    Liverpool Sports Committee

i.      Tourism & CBD Committee (combined Committee)

j.      Youth Council

 

2.    Notes that all Councillors are members of the following Committees, and as such specific appointments are not required;

 

k.    Budget Review Panel

l.      Strategic Panel

m.   Civic Advisory Committee

n.    Community & Safety Prevention Committee

 

3.    Appoints Councillors as representatives to the following community committees and affiliated bodies and notifies them of their representatives for the period to September 2019:

 

a.    Georges River Combined Councils Committee 

b.    Western Sydney Migrant Resource Centre

c.    Liverpool Traffic Committee

d.    Macarthur Bushfire Management Committee

e.    NSW Metropolitan Public Libraries Association

f.     South West Regional Planning Panel

g.    South West Sydney Academy of Sport (SWSAS)

h.    Western Sydney Regional Organisation of Councils (WSROC)

 

 

 

 

4.   Note and endorse the proposed name change of the Liverpool Traffic Committee to

the Liverpool Pedestrian, Active Transport and Traffic Committee pending the Committee’s consideration of the name change at their meeting on 19 September 2018 (which is after the publication of this Council Agenda).

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Hagarty              Seconded: Clr Karnib

 

That Council:

 

  1. Appoints Councillors as representatives to the following Committees for the period to September 2019:

 

Aboriginal Consultative Committee

Representatives

Mayor Waller, Clr Rhodes and Clr Shelton

 

Audit, Risk & Improvement Committee 

Representatives

Deputy Mayor Karnib and Clr Shelton

 

Casula Powerhouse Arts Centre Board

Representatives

Mayor Waller and Clr Kaliyanda

 

Environment Advisory Committee

Representatives

Clr Harle and Clr Shelton 

 

Heritage Advisory Committee

Representatives

Clr Hadid and Clr Harle

 

Intermodal Committee

Representatives

Clr Hadchiti

 

Liverpool Access Committee

Representatives

Mayor Waller and Clr Harle

 

Liverpool Sports Committee  

Representatives

Clr Kaliyanda

    

Tourism & CBD Committee 

Representatives

Note: representatives to this Committee were appointed as part EGROW 03 at this meeting (see page 12 of these minutes).

 

Youth Council Committee

Representatives

Mayor Waller, Clr Hagarty and Clr Kaliyanda

 

 

 

District Forum

 

Rural District

Representatives

Clr Harle

 

New Release/Established District

Representatives

Clr Hagarty

    

2168 District

Representatives

Mayor Waller

      

Eastern District

Representatives

Clr Hadchiti

 

  1. Notes that all Councillors are members of the following Committees, and as such specific appointments are not required;

a.  Budget Review Panel

b.  Strategic Panel

c.   Civic Advisory Committee

d.  Community & Safety Prevention Committee

 

  1. Appoints Councillors as representatives to the following community committees and affiliated bodies and notifies them of their representatives for the period to September 2019:

 

Georges River Combined Councils Committee  (GRCCC)

Representatives

Clr Harle and Clr Shelton

 

Western Sydney Migrant Resource Centre (WSMRC)

Representatives

Deputy Mayor Karnib

 

Liverpool Traffic Committee

Representative

Clr Kaliyanda OR Deputy Mayor Karnib

 

Macarthur Bushfire Management Committee

Representatives

Clr Harle

 

NSW Metropolitan Public Libraries Association

Representatives

Clr Kaliyanda

 

South West Regional Planning Panel

Representatives

N/A

 

South West Sydney Academy of Sport (SWSAS)

Representatives

Clr Kaliyanda

 

Western Sydney Regional Organisation of Councils (WSROC)

Representatives

Clr Rhodes and Clr Balloot

 

  1. Note that the minutes of the Traffic Committee meeting held on 19/9/2018 which proposes a name change to Local Traffic Committee, will be presented to the 29/10/18 Council meeting;

 

  1. Adopt a more flexible meeting schedule that allows for meetings both during and after normal business hours; and

 

  1. Amend the Charters for non-statutory Council Committees, so that if a non-statutory Committee of Council does not achieve quorum for 3 consecutive meetings, then the Committee be disbanded.

 

Foreshadowed Motion:         Moved: Clr Rhodes              Seconded: Clr Harle

 

As per the above motion with the following changes:

 

i)    Clr Rhodes to be the representative on the Eastern District Forum (rather than Clr Hadchiti);

 

ii)   Delete point 6;

 

iii)  Representatives to the Tourism & CBD Committee be determined after consideration of EGROW 03 (Draft Tourism & CBD Committee Charter) of this meeting; and

 

iv)  Councillors be provided with information regarding when external membership to council committees are due. As part of the process of reviewing membership, applications of memberships to such committees to indicate whether they have experience in the field of the relevant committee.

 

On being put to the meeting the Motion (moved by Clr Hagarty) was declared CARRIED and the Foreshadowed Motion (moved by Clr Rhodes) therefore lapsed.


 

CITY ECONOMY AND GROWTH REPORT

ITEM NO:       EGROW 01

FILE NO:        296275.2017

SUBJECT:     Liverpool Heritage Strategy 2019-2023

 

RECOMMENDATION

 

That Council:

 

1.   Endorse the Draft Liverpool Heritage Strategy 2019 – 2023 for public exhibition and community consultation; and

 

2.   Request a further report following public exhibition and community consultation detailing any submissions received and any modifications to the strategy.

 

COUNCIL DECISION

 

Motion:                                    Moved: Clr Shelton              Seconded: Clr Rhodes

 

That Council:

 

1.   Endorse the Draft Liverpool Heritage Strategy 2019 – 2023 for public exhibition and community consultation;

 

2.   Request a further report following public exhibition and community consultation detailing any submissions received and any modifications to the strategy; and

 

3.    Look into Heritage strategies that are being employed by Perth and Adelaide Councils and whether they are suitable and can be utilised for Liverpool.

 

On being put to the meeting the motion was declared CARRIED.

 


ITEM NO:       EGROW 02

FILE NO:        228676.2018

SUBJECT:     Update on positioning Liverpool as an Innovation City

 

RECOMMENDATION

 

That Council receive and note the report outlining the progress achieved to date to position Liverpool as an Innovation City.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Shelton               Seconded: Clr Rhodes

 

That Council:

 

1.    Receive and note the report outlining the progress achieved to date to position Liverpool as an Innovation City; and

 

2.    Congratulate staff on receiving the Committee for Sydney Smart City Award.

 

On being put to the meeting the motion was declared CARRIED.

 


ITEM NO:       EGROW 03

FILE NO:        245445.2018

SUBJECT:     Draft Tourism & CBD Committee Charter

 

RECOMMENDATION

 

That Council:

 

1.    Adopt the draft Tourism & CBD Committee Charter;

 

2.    Appoint five Councillors as members of the Tourism and CBD Committee; and

 

3.    Approve the appointment of the community representatives and strategic stakeholders of the former Tourism and Events and CBD Committees as members of the new Tourism and CBD Committee.

 

COUNCIL DECISION

 

Motion:                                    Moved: Clr Hadchiti             Seconded: Clr Ayyad

 

That Council:

 

1.      Adopt the draft Tourism & CBD Committee Charter (with the changes as shown below);

 

2.      Amend Clause 12.2 of the Committee’s Charter and replace 90 minutes with 120 minutes so that Clause 12.2 now reads:

 

A meeting will be limited to a maximum duration of 120 minutes, unless the Committee resolves to extend the length of the meeting to a particular time or the completion of business.

 

3.      Council appoint Councillor Hagarty, Councillor Shelton, Councillor Hadid, Councillor Balloot and Councillor Hadchiti to the Committee;

 

4.      In relation to quorum of this meeting, this Committee requires a quorum of 9;

 

5.      Amend Clause 8.2.1 of the Charter to 10 instead of 15;

 

6.      Thank the members of the previous Tourism & Events Committee and CBD Committee for their services and advise them that Council will be readvertising the community representatives positions; and

 

7.      Council call for Expressions of Interest for this Committee from relevant or appropriate community members.

 

RECESS OF COUNCIL

 

Mayor Waller called a recess of Council at 7.13pm.

Mayor Waller reopened the meeting at 7.19pm.

 

 

The Motion (moved by Clr Hadchiti) was then put to the meeting and was declared CARRIED.

 

Division called:

 

Vote for:                    Mayor Waller

                     Clr Ayyad                          

                     Clr Hadchiti

                     Clr Hadid                           

                     Clr Hagarty

                     Clr Kaliyanda

                     Clr Karnib

                     Clr Shelton

 

Vote against:            Clr Harle

                                 Clr Rhodes 

                                 Clr Balloot*

 

*Clr Balloot did not vote for or against the motion. Therefore, in accordance with Clause 36.3 of Council’s Code of Meeting Practice (as shown below), he is recorded as voting against the motion:

 

“A Councillor who is present at a meeting of Council but who fails to vote on a motion put to the meeting is taken to have voted against the motion.”

 

 

 

 


CHIEF EXECUTIVE OFFICER REPORT

 

ITEM NO:       CEO 03

FILE NO:        223309.2018

SUBJECT:     Resilient Sydney

 

RECOMMENDATION

 

That Council endorse the actions listed in this report and implement these through existing resources as a means of demonstrating Councils support for the Resilient Sydney initiative.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Kaliyanda          Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

City Community and Culture Report

ITEM NO:       COM 01

FILE NO:        238928.2018

SUBJECT:     Grants, Donations and Corporate Sponsorship

 

RECOMMENDATION

 

That Council endorses the funding recommendations of $20,000 (GST exclusive) under the Corporate Sponsorship (Outgoing) Program for the following projects:

 

Applicant

Project

Recommended

Liverpool Christians Community Celebrations

Liverpool Carols in the Park

$10,000

al-Muntada (Iraqi Australian University Graduate Forum)

2018 Iraqi Cultural Festival

$10,000

 

That Council endorses the funding recommendation of $21,396 (GST exclusive) under the Sustainable Environment Grants Program for the following projects:

 

Applicant

Project

Recommended

Hammondville Public School

Native Garden and Natural Yarning Circle

$5,000

St Christopher’s Primary School

Waste Warriors & Green Gardeners

$5,000

Liverpool Public Primary School

LSP Storm Water Education

$5,000

The Australian Foundation for Disability

Sensory Native Garden

$4,550

Liverpool Women's Resource Centre

141 Cartwright Miller

$1,846

 

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Hagarty              Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


 

City Corporate Report

ITEM NO:       CORP 01

FILE NO:        234942.2018

SUBJECT:     Investment Report August 2018

 

RECOMMENDATION

 

That Council receives and notes this report.

 

COUNCIL DECISION

 

Motion:                                    Moved: Clr Shelton             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

ITEM NO:       CORP 02

FILE NO:        254907.2018

SUBJECT:     Appointment of Power of Attorney

 

RECOMMENDATION

 

That Council:

 

1.    Appoints the persons for the time being holding the position of Chief Executive Officer, General Counsel, Public Officer and Director City Corporate, to be its attorneys, severally to exercise, subject to any conditions and limitations specified in the attached General Power of Attorney, the authority conferred on them by section 43 of the Powers of Attorney Act 2003, to do on the Council’s behalf, anything it may lawfully authorise its attorney to do.

 

2.    Revokes the previous power of attorney granted by Council, being Registered Book 4675 Number 791.

 

3.    Pursuant to clause 400 of the Local Government (General) Regulation 2005 authorises the Common Seal of Liverpool City Council to be affixed in the presence of the mayor and one other councillor to the following documents:

3.1  Power of Attorney

3.2  Revocation of the previous power of attorney

 

COUNCIL DECISION

 

Motion:                                    Moved: Clr Rhodes              Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED. 

 

 

 


 

ITEM NO:       CORP 03

FILE NO:        247863.2018

SUBJECT:     Heritage Property Assets Strategy

 

RECOMMENDATION

 

That Council adopt the Draft Heritage Property Assets Strategy, and a further scoping study be undertaken into the feasibility of repurposing of the Liverpool Regional Museum building as an Early Education and Care Centre.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Hagarty              Seconded: Clr Kaliyanda

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

Committee Reports

ITEM NO:       CTTE 01

FILE NO:        242290.2018

SUBJECT:     Minutes of the Strategic Panel held on 13 August 2018

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Strategic Panel Meeting held on 13 August 2018.

 

COUNCIL DECISION

 

Motion:                                    Moved: Clr Shelton               Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

ITEM NO:       CTTE 02

FILE NO:        246718.2018

SUBJECT:     Minutes of the Civic Advisory Committee Meeting held 31 August 2018

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Civic Advisory Committee Meeting held on 31 August 2018.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Rhodes              Seconded: Clr Shelton

 

That the recommendation be adopted.

 

Amendment:                           Moved: Clr Hadchiti            Seconded: Clr Hadid

 

That Council adopt the minutes with the following amendment:

 

·         Defer the motion relating to Item 5 “Centenary of ANZAC” of the minutes with a view to investigate a suitable location within the Hughes electorate for the ANZAC memorial sculpture in conjunction with the Federal Member.

 

On being put to the meeting the Amendment (moved by Clr Hadchiti) was declared CARRIED.  

 

The motion moved by Clr Rhodes therefore lapsed and was not voted on.

 

 


 

ITEM NO:       CTTE 03

FILE NO:        247476.2018

SUBJECT:     Tourism & Events Committee Meeting of 9 August 2018

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes the Minutes of the Tourism and Events Committee Meeting held on 9 August 2018, in particular those actions from the minutes with an operational impact including:

 

a)      Tourism Development Officer and Manager Communications to investigate how to engage multiple platforms on the LCC website and to ensure a simple process for other organisations to share Council’s content.

b)      Tourism Development Officer to investigate possible land suitable for a self-contained vehicle park within the Liverpool LGA and report back at a future Committee meeting.

c)      Review of the mobile food vehicle policy so as to allow food vehicles in Macquarie Mall for special events held by Council.

d)      Council send out an invitation to the following community groups to become strategic members of the Tourism & Events Committee, in order to collectively create an October event:

·         Liverpool Carnivale

·         Festival of Light

·         Fijian Community

·         Eid Community

·         Syrian Community

·         Mahavi Community

 

2.    Consider endorsement of the recommendations in the Minutes.

 

COUNCIL DECISION

 

Motion:                                    Moved: Clr Hadchiti                      Seconded: Clr Hadid

 

1.      Receives and notes the minutes;

 

2.      Endorse the recommendations in the minutes;

 

3.      Notes the motion moved by Clr Shelton and seconded by Clr Hadid in relation to the Mobile Food Vehicle Policy as shown on page 5 of the Committee’s minutes (and also shown in point 1c of the above recommendation on this page) was declared by the Chair of the Committee meeting as formal;

 

4.      That Council amend the Mobile Food Vehicle Policy so as to allow food vehicles in Macquarie Mall for special events held by Council; and

5.      That the invitations referred to in page 5 of the Committee’s minutes and shown in point 1d of the above recommendation, be sent well before next October (2019).

 

On being put to the meeting the motion was declared CARRIED.


ITEM NO:       CTTE 04

FILE NO:        256766.2018

SUBJECT:     Minutes of the Audit, Risk and Improvement Committee Meeting held on 24 August 2018

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes the Minutes of the Audit, Risk and Improvement Committee Meeting held on 24 August 2018; and

 

2.    Endorses the recommendations in the Minutes.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Shelton               Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


 

Questions with Notice

ITEM NO:       QWN 01

FILE NO:        226361.2018

SUBJECT:     Question with Notice - Clr Harle

 

Please address the following:

 

  1. Coopers Paddock - When will the Council take action to have the VPA started and completed as per the adopted VPA?

 

Works have commenced to implement the VPA known as Inglis, Coopers Paddock, Warwick Farm. The agreement is between the Australian Turf Club (ATC) and   Council and was formerly agreed in 2012.

 

Widening of Governor Macquarie Drive (GMD) and related intersections is now nearing Practical Completion. Additional works in the road corridor include completion of footpath and cycle ways along the GMD to the Hume Highway and further towards Warwick Farm train station. These works are currently underway and are expected to be completed over coming months.

 

The ATC have committed to lodging a development application for works in Coopers Paddock, to allow for assessment of the shared pathway to be constructed there, by the end of September, with an expected completion of these works by the end of this calendar year (subject to approvals).

 

The Vegetation Management Plan (VMP) to undertake works to restore and manage native vegetation in Coopers Paddock (over an agreed period of 6 years from adoption) was accepted and adopted by Council’s Development Assessment Unit in November 2017. The ATC have now advised Council staff that works are anticipated to commence in relation to this matter early in 2019. Accordingly, no enforcement action is envisaged in relation to this item currently but Council officers will monitor compliance with the adopted VMP, as and when it is implemented and based on the advised timeframe.

 

 

  1. Former Greenhills Golf Course filling - Has the applicant taken action to remove the excess filling and has the applicant ceased bringing in more filling?

 

New Brighton Golf Course (former Greenhills) filling

 

Council’s Investigation Officers conducted an inspection at the New Brighton Golf Course on 25 October 2017, in response to a complaint received regarding alleged non-compliance of conditions of Development Consent No. DA-517/2013 including:

 

  1. The transport and disposal of waste
  2. Site security fencing
  3. Sedimentation and erosion controls

 

The inspection revealed that the development consent is not being complied with.

 

Accordingly, a notice to comply was issued by Council compliance officers on 1 November 2017.

 

Since that time, officers have confirmed that action has been taken by the developer to rectify the situation and the development conditions are now being complied with. Officers will continue to monitor the situation to ensure the developer remains compliant with conditions of consent contained in DA-517/2013.


 

ITEM NO:       QWN 02

FILE NO:        240967.2018

SUBJECT:     Question with Notice - Clr Shelton

 

The State Government has recently compiled a new Medium Density Housing Code intended to take effect throughout much of metropolitan Sydney, and a number of Councils, including Liverpool City Council, have recently sought deferment/exemption therefrom. Utilising presently available information the following details are sought with respect to the likely effect and impact of this code should it be implemented within the Liverpool Local Government Area.

 

  1. An estimate of the total number and percentage of properties within the Liverpool Local Government Area affected by the policy accompanied by maps depicting affected areas.

 

  1. An estimate as to the number of additional existing residential properties which could prima facie under this code be converted to:

a.    manor homes;

b.    duplexes;

c.     terrace developments; and

d.    other increased density developments of a similar nature.

 

  1. A projection of the total number of new dwellings that would potentially be introduced to the Liverpool Local Government Area as a result of this code should it be introduced and all affected properties are developed to the maximum extent permissible as envisaged under the code. Please also identify the corresponding percentage increase.

 

RESPONSE

 

The Medium Density Housing Code (the Code) was gazetted as an amendment to the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 in April 2018, and came into effect on 6 July 2018. Liverpool City Council, along with a number of other Councils have had the commencement of the Code deferred until 1 July 2019, to enable Council to review its planning controls.

 

The Code allows dual occupancies, terraced housing and manor homes (two storey buildings containing three or four dwellings) to be approved as complying development in R1 General Residential, R2 Low Density Residential and R3 Medium Density Residential zones. With the exception of manor homes, these dwelling types can only be approved if they are permissible with consent under the relevant LEP or Sydney Region Growth Centres SEPP (the Growth Centres SEPP).

 

 

Currently, the Liverpool LEP does not have a definition for manor homes as they are a new development type, and therefore are not currently permissible. Once the SEPP applies from 1 July 2019, manor homes will be permissible in the R1 and R3 zones under the LLEP as those zones permit multi dwelling housing (and manor homes are a type of multi dwelling housing). Terraced housing could be approved as complying development in the R1 and R3 zone as multi dwelling housing is permitted in that zone. 

 

The R2 Low Density Residential zone in the LEP does not permit dual occupancies or multi-dwelling housing, and so the Code will not apply to land within this zone. This is in contrast to some other councils which permit dual occupancies and multi dwelling housing in their low density residential (R2) zones.

 

Austral and Leppington are zoned under State Environmental Planning Policy (Sydney Region Growth Centres) 2006 (the Growth Centres SEPP), which permits dual occupancies and multi dwelling housing (including terrace houses and manor homes) in the R2 and R3 zones.  Within the R2 zone however, these housing types are preferred only in certain locations – in close proximity to parks and B1 and B2 centres.   As the Code will over-ride the Growth Centres SEPP, these same locational requirements won’t apply, allowing for a potentially greater number of these housing types.

 

Properties that are heritage listed or within conservation areas are excluded from the Code.

 

In relation to manor homes the Code applies to land with a minimum lot size of 600sqm and a lot width of 15m. For terrace houses the Code applies to land with a minimum lot size of 600sqm and a lot width of 18m.

 

Councils DCP currently requires a minimum lot size for multi dwelling housing of 650sqm and a minimum lot width of 18m. As Councils lot size control is contained in the DCP and not LEP, the lower Code lot size of 600sqm would apply.

 

As requested, and utilising presently available information, Council has completed an investigation of planning and property data under the LLEP 2008 to provide an answer to the above questions. This analysis has excluded the growth areas due to limited development and many lots being rural lots awaiting development.

 

The findings are as follows:

 

  • There are 50,342 lots zoned R1, R2, R3 (excluding heritage sites). This is 10.9% of the LGA (12.4% if land in Western Sydney Parklands, Sydney Growth Centres and State Significant Precincts SEPPs are excluded).

 

  • Those with lot sizes 600sqm or greater and a frontage 18m or greater make up 4.3% of the LGA (5% if land in Western Sydney Parklands, Sydney Growth Centres and State Significant Precincts SEPPs are excluded).

 

Based on the above there are approximately 2,165 lots that are both zoned appropriately and have a lot size and frontage to support manor homes and terraced housing.

 

If these lots were all developed for the various typologies allowed under the SEPP, an indicative and theoretical increase in the number of dwellings would be:

 

If all lots developed for:

Calculation

Number of dwellings

Net Increase

Net percentage increase relative to all lots zoned R1, R2, R3

Manor homes or

2165 lots x 4 units per lot

8,660 or

6,495 or

13%

Terrace housing

2165 lots x 3* units per lot

6,495

4,330

8.6%

 

* The number of dwellings within a terrace house development can vary based on the area of land and site characteristics. The above rate of 3 dwellings is a general assumption, drawing from the minimum 18m property width required by the Code.

 

When considering the above estimate scenarios it must be noted that there are a variety of complex economic (residential property market), social, environmental and locational factors that would prevent all of the land identified above from developing for these housing types. 

 

Motion:                                    Moved: Clr Shelton                        Seconded: Clr Hagarty

 

That the CEO directs the Communications staff to develop a plain English communication strategy for mailout with rate instalment notices and display on Council’s social media platforms advising the effects of the proposed medium density housing code in R1 and R3 zones and where imminently relevant R2 zones.

 

On being put to the meeting the motion was declared CARRIED.

 

 


ITEM NO:       QWN 03

FILE NO:        253122.2018

SUBJECT:     Question with Notice - Clr Hagarty

 

Department of Planning ‘black hole’

 

A report published in The Sunday Telegraph on September 2 blames 'bungling bureaucrats' for a $10.6 million black hole in the Department of Planning’s Special Infrastructure Contributions Assessment Fund. Money for the fund is levied on developers and used public amenities such as roads, healthcare, schools and parks.

 

According to the report the funding black hole "relates to 14 major ­developments in Camden, Liverpool, Campbelltown, Blacktown and The Hills council areas."

 

Please address the following:

 

Is Council aware:

  1. How much of the $10.6 million was intended for Liverpool?
  2. What infrastructure projects are to be delivered through this fund?
  3. Given the black hole, how long will these projects now be delayed?

 

 

A response to these questions will be provided in the October 2018 Council Meeting business papers.

 


 

ITEM NO:       QWN 04

FILE NO:        255868.2018

SUBJECT:     Question with Notice - Clr Hagarty

 

 

Truck Parking

 

Trucks parking in residential areas has been an ongoing problem in the LGA. Despite designated areas for Long Stay Truck Parking the problem persists. While we can and do fine truck owners, some see this as a cost of doing business. Beyond that, our enforcement powers seem limited.

 

Question:

 

Does Council have the ability to restrict the size of vehicles that can access a given road and erect signage to that effect?

 

 

A response to these questions will be provided in the October 2018 Council Meeting business papers.

 


 

ITEM NO:       QWN 05

FILE NO:        257066.2018

SUBJECT:     Question with Notice - Clr Rhodes

 

Background

 

Motion: put at the July Council Meeting That Liverpool Council

 

Write to Senator the Hon Marise Payne, Minister for Defence (Australia) to confirm Liverpool Council’s collaborative support for the Georges River Koala Network in recognizing the presence of the last disease-free colony of Koalas in Australia, their presence in the Holsworthy Military Training Area and the need for a dialogue to commence with the Community, Army and Georges River Koala Network to initiate actions to ensure the preservation of this Koala Colony.

 

Please address the following:

 

1.    What action has Council taken to implement the motion adopted at the July Council meeting 2018 to progress Council’s efforts to protect the Koala in South West Sydney?

 

2.    Was contact made with Marise Payne and what was the response?

 

3.    Has Council made contact with the Georges River Koala Network in order to collaborate and commence dialogue with the Army to initiate actions to ensure the preservation of the Koala Colony?

 

 

A response to these questions will be provided in the October 2018 Council Meeting business papers.

 

 


 

PRESENTATIONS BY COUNCILLORS

 

1.      Councillor Rhodes made presentations to Council on the following matters:

 

i)      Liverpool Museum first nomination in the Museums and Galleries of NSW, IMAGinE engagement programs for 2018; and

 

ii)     WSABE Awards – Liverpool Business.

 

The presentations are shown on the following 3 pages.

 

2.      Councillor Hagarty made a presentation regarding the Liverpool City Council Charity Ball.

 

This is shown on page 36 of these minutes

 


 

Presentations by Clr Rhodes

 

i)       Liverpool Museum first nomination in the Museums and Galleries of NSW, IMAGinE engagement programs for 2018.

 

Clr Rhodes’s presentation for Liverpool Museum first nomination in the Museums and Galleries of NSW, IMAGinE engagement programs for 2018 is shown below:

 

Liverpool Regional Museum “Voyages of Camaraderie Exhibition” has been nominated for the very first time in the 29 year history of the Liverpool Museum, in the Museums and Galleries of NSW, IMAGinE engagement programs for 2018.

 

This is great news for Liverpool community and a significant milestone for our Liverpool Regional Museum

 

This year IMAGinE Awards 2018 received a record 95 nominations, the most nominations in the history of the awards.

 

Regional Museums plays an important part in growing the local visitation economy and sharing the local history. Liverpool as the 4th oldest city in Australia has a huge history that we as its citizens can be very proud of. Just as we can be very proud of our Museum and its exhibitions that tell our stories.

 

The Liverpool Regional Museum has in recent times been re-activated, slowly increasing its profile and building new and returning audiences with whom we can share the amazing history of Liverpool.

 

Voyages of Camaraderie which ran from Saturday 13 January 2018 to Friday 14 April 2018, was specially curated to celebrate 25 years of the Cruising Yacht Club of Australia’s Youth Sailing Academy and not only did it offer a taste of 74 years of the CYCA itself, but also shone a spotlight on the 23 years history of Liverpool’s very own Chipping Norton Lake Sailing Club.

 

Included with the exhibition was an introductory toy model boat-building workshop where local Liverpool boat-building enthusiast (and Viking descendent) Gil Braden shared his skills and seafaring stories and guided children to assemble their first timber model boat.

 

The ‘Voyages of Camaraderie’ exhibition and its suite of public programs attracted 610 visitors & participants, approximately 90% first-time visitors, mostly from Liverpool.

 

The visitors to the exhibition were able to also engage with the ‘VoC’ exhibition, the Museum’s ‘refreshed’ permanent exhibition “Resonances: lives, stories & objects of Liverpool” - learning, experiencing and enjoying Liverpool’s rich history and heritage. 

 

This permanent exhibition was a big investment by Council back in 2013-2014 and was severely under-utilised and under-appreciated.  Now, over the past 12 months, the Museum has received highly complimentary comments about its permanent and ongoing exhibitions.

 

 

I would like to thank the staff of the Liverpool Regional Museum and congratulate them on this their first nomination and wish them luck on the 23 November.

 

Well done and thank you!

 

ii)      WSABE Awards – Liverpool Business.

 

Clr Rhodes’s presentation for WSABE Awards – Liverpool Business is shown below:

 

I have great enjoyment in recognising the Liverpool participants in the WSABE Annual Awards held on the 21st September 2018.

 

This is the 28th year of WSABE Western Sydney Awards for Business Excellence, an awards platform that showcases the finest businesses and business people that the Greater Western Sydney and Western Sydney areas has to offer.

 

WSABE has engaged with hallmark businesses in the Western Sydney region from both an awards and sponsorship perspective and has always been about supporting the ever-growing economic powerhouse that is Western Sydney.

 

This year they received a record number of entries and the Awards night was attended by over 700 people that included the Premier of NSW The Hon Gladys Berjiklian and the Leader of the NSW State Opposition Luke Foley.

 

But what gives me great enjoyment is that this year Liverpool was represented by three great Liverpool Businesses that deserve accolades as being finalists particularly against a record number of competing businesses.

 

YADA Young Adults Disabled Association was a finalist in the Excellence in Social Enterprise and Tuan Duong, proprietor of Duo Tax Quantity Surveyors who was also a finalist in the Outstanding Young Entrepreneur category. To both these businesses I say well done and thank them for their on-going services to the people of Liverpool.

 

But what gives me enormous pleasure this year is the Third great Liverpool Business that not only made it to the Finalists but won not one but two categories being Phillip Raish proprietor of Wild FX who won the Outstanding Business Leader Category and also the Excellence in Customer Service Category.

 

The importance in receiving such awards, that not only competes with other Liverpool Businesses but Businesses in the whole Western and Greater Western districts can only help to draw attention to and attract business growth in our LGA.

 

The significance of Business attention made all the more important as Liverpool has set its course to become the Third great City in Sydney, and business Hub to the Western City Airport.

 

I believe it would be appropriate that Liverpool Council should acknowledge these achievements and write a letter of congratulations to these businesses and thank them for not only the significant contribution they make in serving the needs of our great city, but also recognise that their success promotes Liverpool as a great place for Business and such promotion can only help to grow our business economy.

 

 

Following Clr Rhodes’s presentation, Mayor Waller agreed to write a letter of congratulations to the businesses.

 


 

Presentation by Clr Hagarty

 

Liverpool City Council’s Charity Ball

 

Clr Hagarty congratulated Council staff and everyone involved in organising the Liverpool City Council Charity Ball which was held on Saturday 22 September 2018.

 

Clr Hagarty also thanked the Councillors and staff who attended. The event was a huge success which raised $46,000 for the Liverpool Neighbourhood Connections.

 


 

Notices of Motion

ITEM NO:       NOM 01

FILE NO:        256284.2018

SUBJECT:     Shopping Trolleys

 

Background

 

Shopping trolleys abandoned in streets, parks and recreational areas including those dumped into creeks and rivers are a major problem for all Councils across Australia. It has been an issue with Liverpool City Council since shopping trolleys were first introduced.


Councils have collected wayward trolleys and stored them at their depots and charged the owners a fee to collect them. That was unsuccessful since most were not collected and became a storage problem and eventually scrap metal.

 

Fining people for abandoning a trolley is not practical as Council Rangers do not have the legal power nor the time to prove that a trolley has been “abandoned” to issue an infringement notice to an uncooperative person.

 

Owners of large numbers of shopping trolleys such as Woolworths, Coles and Bunnings have trolley collection systems in place including “Trolley trackers” whereby wayward trolleys reported to a hotline are eventually picked up. Trolleys “abandoned” in the CBD are collected in the evening by contractors that return them to their respective shopping centres. Unfortunately, that does not apply in the outer areas or Suburbs where trolleys are often abandoned several kilometres from shopping centres.

 

Council was contemplating ensuring high rise residential buildings in the CBD provide trolley bays in areas so that they can be picked up by contractors employed to do so. Based on personal surveys, I believe that will only worsen the existing problem and pose an unnecessary safety hazard in trolleys pushed along busy pedestrian walkways within the CBD.

 

The answer lies in state legislation that ensures trolleys are not removed from a designated shopping area and the owner of the trolley fined if they are found outside that area. Trolley owners need to implement a system that ensures trolleys are not taken out of their designated area and needs to be their responsibility.

 

Councils also need to introduce changes to their planning laws via DCPs' that ensure shopping centres manage trolleys effectively to prevent them taken outside their designated areas.

 

 

 

Liverpool City Council should consider implementing systems such as those introduced by Ipswich City Council and consider the research conducted by the Western Australian Local Government Association (WALGA) and their Document. 

 

NOTICE OF MOTION (Submitted by Clr Harle)

 

That Council:

 

1.   Ensures that planning laws via DCPs minimises the negative effects of abandoning shopping trolleys by requiring shopping centres to confine shopping trolleys within a designated area.

 

2.   To explores legal avenues similar to those of Ipswich City Council to ensure shopping centres comply with legislation that prevents shopping trolleys being abandoned outside their designated areas and includes the ability to issue and collect substantial fines from the owners of shopping trolleys found outside their designated areas.

 

3.   Council to prepare a Motion for the Local Government Conference of 2019 to address the issue at a State Government Level.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Harle                   Seconded: Clr Hadid

 

That Council:

 

  1. Ensures that planning laws via DCPs minimises the negative effects of abandoning shopping trolleys by requiring shopping centres to confine shopping trolleys within a designated area;

 

  1. Explores legal avenues similar to those of Ipswich City Council to ensure shopping centres comply with legislation that prevents shopping trolleys being abandoned outside their designated areas and includes the ability to issue and collect substantial fines from the owners of shopping trolleys found outside their designated areas;

 

  1. Prepare a Motion for the Local Government Conference of 2019 to address the issue at a State Government Level; and

 

  1. Staff prepare a report to amend the DCP so that the DCP supports the coin operation or wheel lock of the shopping trolleys for businesses with over 20 trolleys.

 

On being put to the meeting the motion was declared CARRIED.

 


 

ITEM NO:       NOM 02

FILE NO:        257078.2018

SUBJECT:     Solar Tree Lighting

 

Background

 

Many Councils in NSW have installed solar tree decoration lights in their cities. I recently went to Tenterfield NSW and was surprised to see that even in this small country town they have recognised the benefits of adopting such procedure.

 

Councillors who attended the conference in Canberra would be well aware of what they have achieved through the solar lighting of their trees in their malls and parks.

 

Liverpool has a rather unjustified misconception of the CBD being unsafe. Compared to surrounding cities in Sydney South West the Liverpool CBD and surrounds has one of the lower reports on crime, but still the stigma of preconceived misconceptions about safety, particularly in the Liverpool CBD, persists. This misperception of Liverpool as an unsafe city is deterring people from visiting and or shopping in Liverpool.

 

The tree lighting would not only be appropriate for Christmas, but also assist in lighting our CBD and contribute to the positive perceptions of safety, make the CBD warm and inviting and encourage people into the CBD to see the lights, making it a destination that will contribute to the Liverpool visitor economy.

 

Such lighting will help improve outcomes for the CBD business sector, and even encourage other businesses to consider opening their operation and growing the CBD Business that will assist in providing much needed jobs in our city.

 

The outlay for purchasing and installing the solar lighting is a small price for Liverpool Council to pay when you consider the benefits such installations could provide to the Liverpool LGA. Growing our CBD, providing local jobs, providing a greater number and variety of business and services will benefit not only the CBD but the wider community of Liverpool.

 

Liverpool has achieved many great outcomes this year. We have established ourselves as a Health, Education, and Innovation City that is the Gateway to the new airport and a primary business hub to its needs.  This year Liverpool needs to be proud of its achievements, the simple installation of solar tree lighting in our CBD could not only be a statement of those achievements, but also contribute to the ongoing success of our great city.

 

NOTICE OF MOTION (Submitted by Clr Rhodes and Clr Hadid)

 

That Council install solar tree lighting in the Liverpool Mall, Bigge Park and CBD in time to celebrate Christmas 2018, similar to installations already done in Canberra, and other cities and towns throughout NSW.

COUNCIL DECISION

 

Motion:                                    Moved: Clr Rhodes              Seconded: Clr Harle

 

That the recommendation be adopted.

 

Amendment:                           Moved: Clr Hagarty             Seconded: Clr Karnib

 

That Council staff prepare a report for the November meeting of Council to identify the preferred location and duration for any trial, supply and maintenance costs and the effectiveness of solar lighting (including solid lighting) for the identified purpose.

 

Foreshadowed motion:         Moved Clr Hadchiti              Seconded: Clr Hadid

 

That Council staff prepare a report for the October meeting, if possible, for a trial supply of solar lighting in Bigge Park identifying the associated costs.

 

On being put to the meeting the Amendment (moved by Clr Hagarty) was declared LOST.

 

On being put to the meeting the Motion (moved by Clr Rhodes) was declared LOST.

 

The Foreshadowed Motion (moved by Clr Hadchiti) then became the Motion and on being put to the meeting was declared CARRIED.

 


 

ITEM NO:       NOM 03

FILE NO:        257119.2018

SUBJECT:     Apex Park

 

Background

 

In early May 1811 the Reverend Samuel MARSDEN accompanied the surveyor MEEHAN to consecrate the first burial ground laid out in LIVERPOOL. This cemetery was located on the northwest corner of Elizabeth and Castlereagh Streets.

 

More generally it is known that from 1811 to 1821 Apex Park was the location of Liverpool's first grave yard, and at least 122 (some sources suggest at least 123) people were buried there. In fact, as a burial ground it predates both Waverley and Rookwood cemeteries/necropolises. The burial register for the site records the first burial was that of Thomas TYRRELL, aged four or five, who drowned in the nearby Georges River on 19 May 1811. It is also understood James EUSTICE, a soldier stationed in LIVERPOOL, was killed by aborigines in 1814 and was buried there. More generally, recorded causes of death include five by drowning, four by shooting or murder, three from burns, three 'felled by a tree', three were killed by horses, and two from snake bite. Also believed to have originally been buried there was Nathanial LUCAS, a first fleet convict, transported for seven years, and latterly an early settler who had become a successful builder; but shortly after commencing work on St. Lukes Church he was found drowned at Prospect Creek in 1818. Arguably the first traffic fatality in LIVERPOOL was also buried there in the form of Elizabeth CONNOR who was recorded as being 'killed by a cart' in December 1814. Mary EVANS, also believed to be buried there, is listed as dying of 'excessive drinking' on April Fool's day in 1815.       

 

Burials were discontinued at the site in 1821 on account of issues associated with the height of the water table and in that context the dampness and bogginess of the area. It is believed the site was then left to decay until around 1956 when it was cleaned up and over time revitalised by the then members of the Liverpool Apex Club. Gradually thereafter it became a passive recreational area.

 

More recently an Apex Park Concept Plan was referred for community consultation, including a sausage sizzle, which consultation closed on 11 March 2018. Feedback was favourable and in particular support was expressed for children's play areas, shade structures, park furniture, pathways and landscaping. It is generally understood these renovations will not involve works that penetrate substantially below the surface of the park.

 

Not a lot is known as to the use of the area from 1821 to 1956, or for that matter even for the brief period were the site was used as a cemetery, prior to 1821. The precise area where burials took place is now a matter of conjecture, and while Christian burials were generally made supine east-west with the head at the western end of the grave, this is also a matter of speculation and at any rate there is thought to have been exceptions.    

 

Recently in a number of council committees there have been informal discussions as to the merits of surveying the area with ground penetrating radar which it is understood would take only a few days and accordingly would not set back the plans to implement the Apex Park Concept Plan, and the incremental cost is estimated to be around $15,000 to $20,000. Ideally the exercise should be carried out prior to the commencement of physical works.

   

Given that the use of the area for well over a century is largely unknown, and the importance of the park as one of the country's first (western) burial grounds, it is suggested the relatively modest expenditure involved in increasing the stock of public knowledge about this site is justified.

 

NOTICE OF MOTION (Submitted by Clr Shelton)

 

That Council commissions a survey of Apex Park using ground penetrating radar and if considered appropriate provides a report as to the results. Such survey to be funded from budgeted funds for the Apex Park Concept Plan which if necessary are to be supplemented accordingly from general revenue and periodic budget reviews.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


ITEM NO:       NOM 04

FILE NO:        257147.2018

SUBJECT:     Housing

 

Background

 

One aspect of the evolution of the District Plans both generally and with respect to the Liverpool LGA specifically which has been criticised from the outset was the goal of achieving an 'affordable housing mix' in the vicinity of 'five to ten per cent'. The criticism was largely two fold’ first, that the phrase 'five to ten per cent' would in practice quite foreseeably simply equate to five per cent, and, second, on any view the amount suggested was inadequate.

 

Further SEPP 70 has predominantly focused on inner city councils (see s.9), although future expansions to its operations are possible.

 

Of more immediate relevance to the Liverpool LGA is the passage of LEP Amendment 52 which was widely reported in the media, but solely in terms of the number of additional dwellings which could be injected into the affected area.

 

Also by way of relevant background is the State Government's proposed 'Medium Density Housing Code', currently deferred. 

 

With each of these matters in mind it is more opportune than ever to investigate means by which in an integrated manner additional forms of housing supply can be made available to the community, particularly in circumstances where the public and private sectors work together.

 

NOTICE OF MOTION (Submitted by Clr Shelton)

 

That Council investigates as part of its LEP review the augmented provision of social housing for want of a better term either by:

 

i.     an inclusionary zoning approach in which for example a proportion of all development proposals with a residential component are made available to the discretion of local housing authority providers and given the current role of 'uplifts' in residential development a further proportion of the uplift factor shall also be likewise dedicated; or

 

ii.    by the pooling of dedicated contributions from residential developers such that a corresponding set amount is collected for and applied for the same purpose by for example Council in conjunction with local housing authority providers.

 


 

COUNCIL DECISION

 

Motion:                                    Moved: Clr Shelton                        Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Division called:

 

Vote for:               Mayor Waller

                            Clr Hagarty

                            Clr Harle

                            Clr Kaliyanda

                            Clr Karnib

                            Clr Rhodes

                            Clr Shelton

 

Vote against:       Clr Ayyad

                            Clr Balloot

                            Clr Hadchiti

                            Clr Hadid

   


Clr Hadid left the Chambers at 8:48pm.

 

Clr Hadid returned to the Chambers at 8:50pm.

 

Confidential Items

ITEM NO:       CONF 01

FILE NO:        246247.2018

SUBJECT:     WT2710 Streetscape Weed Control

 

RECOMMENDATION

 

That Council: 

 

1.      Accept the Tender from Luhrmann Environ Mgt Pty Ltd for Tender WT2710 - Streetscape Weed Control for an initial 3 Years contract term with the option of extending 12 months at Councils sole discretion at the GST inclusive lump sum price of $319,581 for the 3 year contract;

 

2.    Makes public its decision regarding tender WT2710 - Streetscape Weed Control;

 

3.    Notes that the Chief Executive Officer will finalise all details and sign the Letter of Acceptance for the tender, giving it contractual effect, in accordance with delegated authority; and

 

5.    Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

 

Motion:                                    Moved: Clr Hadchiti             Seconded:

 

That the recommendation be adopted.

 

The Motion lapsed as there was no seconder.

 

 

Note: CONF 01 was later recommitted and re-considered. See page number 47 of these minutes.

 


Clr Harle left the Chambers at 8.53 pm.

ITEM NO:       CONF 02

FILE NO:        246674.2018

SUBJECT:     Order of Liverpool Awards

 

RECOMMENDATION

 

That Council endorse the awards recipients as recommended by the Civic Advisory Committee as set out in this report.

 

COUNCIL DECISION

 

Motion:                                    Moved: Clr Hadchiti             Seconded: Clr Hagarty

 

That Council endorse the awards recipients as recommended by the Civic Advisory Committee as set out in this report with the inclusion of nominee number 19 for the Companion of the Order of Liverpool Award and nominee number 21 for the Member of the Order of Liverpool Award.

 

On being put to the meeting the motion was declared CARRIED.

 


Clr Harle returned to the Chambers at 8:56 pm.

 

Clr Balloot left the Chambers at 8:58pm.

 

Clr Balloot returned to the Chambers at 9:02pm.

 

 

Note: CONF 01 previously discussed at the meeting (see page 45 of these minutes) was then recommitted.

 

ITEM NO:       CONF 01

FILE NO:        246247.2018

SUBJECT:     WT2710 Streetscape Weed Control

 

RECOMMENDATION

 

That Council: 

 

1.     Accept the Tender from Luhrmann Environ Mgt Pty Ltd for Tender WT2710 - Streetscape Weed Control for an initial 3 Years contract term with the option of extending 12 months at Councils sole discretion at the GST inclusive lump sum price of $319,581 for the 3 year contract;

 

2.     Makes public its decision regarding tender WT2710 - Streetscape Weed Control;

 

3.     Notes that the Chief Executive Officer will finalise all details and sign the Letter of Acceptance for the tender, giving it contractual effect, in accordance with delegated authority; and

 

4.     Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

 

Motion:                                    Moved: Clr Hadchiti             Seconded: Clr Hagarty

 

That the recommendation be adopted.

 

Foreshadowed Motion          Moved: Clr Rhodes             Seconded Clr Hadid

 

That Council defer the item and provide Councillors with the tender documents.

 

On being put to the meeting the motion (moved by Clr Hadchiti) was declared CARRIED and the Foreshadowed Motion therefore lapsed.

Vote for:                        Mayor Waller

                                      Clr Hadchiti

                                      Clr Hagarty

                                      Clr Kaliyanda

                                      Clr Karnib

                                      Clr Shelton  

 

Vote against:                 Clr Ayyad

                                      Clr Balloot

                                      Clr Hadid                               

                                      Clr Harle

                                      Clr Rhodes


 

ITEM NO:       CONF 03

FILE NO:        250428.2018

SUBJECT:     Contract Extension - Senior Design Project Manager

 

RECOMMENDATION

 

That Council:

 

1.        Extends the contract between the current incumbent and Council for up to two years pursuant to 55(3)(i) of the Local Government Act 1993 on the basis that extenuating circumstances exist that prevent the filling of the subject position through normal recruitment process; and

 

2.        Delegates authority to the CEO or her delegate to finalise any contractual arrangements with the candidate on suitable terms.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Hagarty               Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

ITEM NO:       CONF 04

FILE NO:        251073.2018

SUBJECT:     Acquisition of part of Lot 36 DP1197095, being Lot 23 DP1228502, Corner of Bernera Road and Poziers Road, Edmondson Park for road purposes

 

RECOMMENDATION

 

That Council:

 

1.    Approves the acquisition of Lot 23 DP 1228502 (being Part of Lot 36 DP 1197095) at the corner of Poziers Road and Bernera Road, Edmondson Park having an area of approximately 69.1 square metres for the price and terms as outlined in this report;

 

2.    Authorises the CEO or her delegate to execute any document, under Power of Attorney, necessary to give effect to this decision; and

 

3.    Keeps confidential this report pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

 

COUNCIL DECISION

 

Motion:                                    Moved: Clr Shelton              Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


ITEM NO:       CONF 05

FILE NO:        253306.2018

SUBJECT:     Acquisition of part of Lot 37 DP1197095, being Lot 25 DP1228502, Corner of Bernera Road and Poziers Road, Edmondson Park for road purposes

 

RECOMMENDATION

 

That Council:

 

1.    Approves the acquisition of Lot 25 DP1228502 (being Part of Lot 37 DP1197095) at the corner of Poziers Road and Bernera Road, Edmondson Park having an area of approximately 52.8 square metres for the price and terms as outlined in this report;

 

2.    Authorises the CEO or her delegate to execute any document, under Power of Attorney, necessary to give effect to this decision; and

 

3.    Keeps confidential this report pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Shelton              Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

ITEM NO:       CONF 06

FILE NO:        255314.2018

SUBJECT:     Acquisition of Part Lot 1130 DP 2475 at 230 Fifth Avenue, Austral for drainage purposes

 

RECOMMENDATION

 

That Council:

 

1.    Approves the acquisition of Part Lot 1130 DP 2475, 230 Fifth Avenue, Austral being zoned SP2 – Infrastructure and having an area of approximately 3,896 square metres for the price and terms outlined in this report;

 

2.    Authorises the CEO or her delegate to execute any document, under Power of Attorney, necessary to give effect to this decision; and

 

3.    Keeps confidential this report pursuant to the provisions of Section 10(A)(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Rhodes               Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

ITEM NO:       CONF 07

FILE NO:        256953.2018

SUBJECT:     City Deal Planning Partnership

 

RECOMMENDATION

 

That Council:

 

1.    Endorse the temporary establishment of a non-executive senior staff position of Director, Western Sydney Planning Partnership for a period of up to 12 months, to lead the City Deal Planning Partnership initiative; and

 

2.    Note that this position is a fully-funded City Deal initiative and is at no cost to Council.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Shelton              Seconded: Clr Hagarty

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


 

TEM NO:        CONF 08

FILE NO:        257224.2018

SUBJECT:     Report Pursuant to Cl.240(2) of the Local Government (General) Regulation 2005

 

RECOMMENDATION

 

That Council receive and note this report.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Ayyad                 Seconded: Clr Balloot

 

That the direction on page 528 of the Confidential Booklet of the 26 September 2018 meeting Agenda (which was also on page 95 of the 29 August 2018 Meeting Agenda) be referred to the Office of the Local Government for clarification and investigation into the process.

 

Foreshadowed motion:        Moved: Clr Hagarty              Seconded: Clr Shelton

 

That Council receive and note the report.

 

On being put to the meeting the Motion (moved by Clr Ayyad) was declared LOST.

 

The Foreshadowed motion (moved by Clr Hagarty) then became the motion and on being put to the meeting was declared CARRIED.

 


 

 

THE MEETING CLOSED AT 9.30pm

 

 

<Signature>

Name: Wendy Waller

Title:    Mayor

Date:    29 October 2018

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on 26 September 2018. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

 

 

 


1

Ordinary Meeting 29 October 2018

City Economy and Growth Report

 

EGROW 01

Amendment to draft Liverpool Local Environmental Plan 2008 (Amendment No. 66)

 

Strategic Direction

Generating Opportunity

Meet the challenges of Liverpool’s growing population

File Ref

270688.2018

Report By

Kweku Aikins - Strategic Planner

Approved By

Tim Moore - Director, City Economy and Growth / Deputy CEO

 

Property

146 Newbridge Road, Moorebank

Lot 7 DP 1065574

Owner

Tanlane Pty Ltd

Applicant

EMM EMGA Mitchell McLennan

 

 

Executive Summary

 

This report is to inform Council about the proponent’s request seeking to modify Draft Amendment 66 to remove the enabling provisions for residential uses on the land zoned RE2 Private Recreation, and instead proceed only with the proposed boundary adjustment between the R3 Medium Density zone from RE2 Private Recreation zone.

 

At its meeting on 31 August 2016, Council resolved to support an application to amend the Liverpool Local Environmental Plan 2008 to enable residential uses within land zoned RE2 Private Recreation at 146 Newbridge Road, Moorebank (the site of the proposed Georges Cove Marina). The proposal also included a zone boundary adjustment to R3 Medium Density from RE2 Private Recreation to align with the proposed future uses on the subject land (including the application for the Mirvac medium density development).

 

On 9 March 2017, the Department of Planning and Environment issued a Gateway determination for the planning proposal, known as Draft Liverpool Local Environmental Plan (Amendment 66). Subsequently the proposal was updated to make reference to the correct Lot and Deposited Plan number, and the (then) Draft District Plan. Public agency consultation for Amendment 66 was undertaken between 19 April 2017 and 22 May 2017.

 

Objections were received from Transport for NSW, the NSW Rural Fire Service, the Office of Environment and Heritage, and the State Emergency Service in relation to the number of proposed dwellings and associated lack of emergency evacuation access.

 

Subsequently an appeal by Moorebank Recyclers against the Gateway Determination was lodged in the Land and Environment Court. Following a hearing, the appeal was dismissed on 21 December 2017. Moorebank Recyclers have since lodged an appeal against the dismissal of the appeal in the NSW Supreme Court and the legal proceedings are currently ongoing.

 

A gateway extension was issued until 16 September 2018 and has since expired.

 

At its meeting of 29 August 2018, Council requested a briefing session to clarify the above matters before reporting the matter back to Council.

 

 

RECOMMENDATION

 

That Council:

 

1.    Endorse the amendment to Draft Liverpool Local Environmental Plan 2008 (Amendment 66); and

 

2.    Delegate to the CEO to modify Draft Amendment 66 and forward the revised planning proposal to the Department of Planning and Environment seeking a Revised Gateway Determination.

 

 

Report

 

On 31 August 2016, Council resolved to support a planning proposal to amend the Liverpool Local Environmental Plan (LLEP) 2008 for land located at 146 Newbridge Road, Moorebank (Part Lot 7 DP 1065574). The proposal sought to enable residential uses within the RE2 Private Recreation zone, limited to a key site area of the proposed Georges Cove Marina development, and also included a zone boundary adjustment in which 0.41 hectares of land would be rezoned from RE2 Private Recreation to R3 Medium Density Residential.

 

Figure 1: Aerial view of proposed boundary adjustment (yellow hatching) and proposed key site for additional residential development (outlined in red)

 

Gateway determination was issued for the planning proposal on 9 March 2017, however Moorebank Recyclers, the previous owners of Lot 6 DP 1065574 which is directly south of the subject site, appealed the Gateway decision in the Land and Environment Court. The legal challenge was made on the basis that the planning proposal did not adequately address Clause 6 of State Environmental Planning Policy No 55 – Remediation of Land (SEPP 55).

 

On 21 December 2017, the Class 4 appeal Moorebank Recyclers Pty Ltd v Tanlane Pty Ltd (No 2) [2017] NSWLEC 186 was dismissed. The court decision was made on the basis that there was insufficient evidence to indicate that the contamination assessment in support of the planning proposal was invalid. The Moorebank Recyclers subsequently lodged an appeal against this decision in the NSW Supreme Court and the legal proceedings are currently ongoing.

 

Notwithstanding the current legal proceedings, a Class 1 appeal against the Development Application for the marina (DA-781/2015) was upheld in favour of Moorebank Recyclers in the Land and Environment court on 28 February 2018. The judgement found that the application failed to comply with SEPP 55.

 

Despite the legal proceedings, the proponent has since requested that Council modify the proposal, known as Draft Amendment 66, to remove the enabling clause for additional permitted uses and the associated key site map. The proponent seeks to maintain the following in the revised proposal:

 

·    Boundary adjustment to rezone the portion of land from RE2 Private Recreation to R3 Medium Density (identified in yellow hatching above); and

 

·    Apply development standards to the site for floor space ratio of 0.65:1, building height of 8.5m, and minimum lot size of 300sqm.

 

The additional permitted (residential) uses will now be addressed as part of a separate planning proposal which has been lodged with Council and is under assessment. It is understood that lodging separate planning proposals will ensure that the residential component of the proposal (i.e. the Mirvac residential subdivision) is not delayed unnecessarily by ongoing court proceedings. 

 

Consultation

 

As required by the Gateway determination of 9 March 2017, the relevant public authorities were consulted on Draft Amendment 66. Although comments have already been received on the proposal, should Council support the proposed modification and Gateway alteration is issued by Department of Planning and Environment, the relevant public authorities will be again notified and provided the opportunity to provide any additional comments.

 

Draft Amendment 66 has not yet undergone public exhibition and community consultation. If a gateway alteration is issued, public exhibition of the planning proposal will be undertaken. 

 

ConCLUSION

 

This report recommends Council support the proponent’s request to modify Draft Amendment 66 to remove the enabling provisions for residential uses on the land zoned RE2 Private Recreation, and instead proceed only with the proposed boundary adjustment to R3 Medium Density from RE2 Private Recreation. Should Council resolve to support the proposed alteration, the draft amendment will be revised as outlined above, prior to seeking a Gateway alteration from the Department of Planning and Environment. Subject to the Gateway decision, public exhibition of the revised proposal, including public authority and community consultation will be undertaken with results reported back to Council.

 

CONSIDERATIONS

 

Economic and Financial

Facilitate economic development.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Regulate for a mix of housing types that responds to different population groups such as young families and older people.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Legislative

Environmental Planning and Assessment Act 1979

 

ATTACHMENTS

 

1.         Request to amend planning proposal  


1

EGROW 01

Amendment to draft Liverpool Local Environmental Plan 2008 (Amendment No. 66)

Attachment 1

Request to amend planning proposal

 

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1

Ordinary Meeting 29 October 2018

City Economy and Growth Report

 

EGROW 02

Bigge Park Solar Christmas Lighting Trial

 

Strategic Direction

Creating Connection

Deliver a range of community events and activities

File Ref

273258.2018

Report By

David Petrie - Manager City Design and Public Domain

Tracy Lee - Small Business Officer

Approved By

Tim Moore - Director, City Economy and Growth / Deputy CEO

 

 

 Executive Summary

 

In response to Council’s resolution of 26 September 2018, three lighting suppliers have been contacted for the supply and installation of solar lighting in Bigge Park. Suppliers were provided with plans proposing a simple design for illuminating tree canopies, tree trunks and catenary lights between existing pedestrian light poles to develop a circuit around the park - refer Attachment 1.

 

All suppliers advised against the use of solar lights on the basis that:

·    multiple vandal-resistant battery storage packs located close to each of the illuminated trees would be required;

·    multiple vandal-resistant solar panels located close to each of the illuminated trees would be required;

·    shade from the tree canopies and variable weather conditions including cloud cover would interfere with the solar panels’ ability to generate electricity;

·    low voltage and limited power storage would risk poor lighting performance; and

·    trials of commercial scale solar lighting of trees elsewhere have had limited success.

 

The three suppliers instead proposed the use of mains power connections at the existing pedestrian light poles. 

 

The timing of the lighting trial could occur for Christmas with lighting established in the park by 1 December 2018 and removed during the first week of January 2019. 

 

The cost of a lighting installation in Bigge Park is estimated at approximately $70,000, based on indicative costings provided by suppliers.  If council resolves to proceed it should be on a trial basis for review and evaluation with the findings reported back to Council in early 2019.

 

RECOMMENDATION

 

That Council:

 

1.    Undertake a trial of mains electrical lighting within Bigge Park for the month of December 2018 to coincide with Christmas;

 

2.    Endorse the proposed lighting design plan at Attachment 1;

 

3.    Note the budget implications for the lighting trial, estimated at $70,000, for inclusion as part of a future quarterly budget review;

 

4.    Consider the potential for any future illumination of trees in the city centre as part of a report in early 2019 which would evaluate the success of the lighting trial with related recommendations; and

 

5.    Note the identified issues with using solar lighting.

 

 

REPORT

 

Background

 

At the 26 September 2018 Council meeting Council resolved:

 

“That Council staff prepare a report for the October meeting if possible, for a trial supply of solar lighting in Bigge Park identifying associated costs.”

 

Three lighting suppliers were contracted for the supply and installation for solar lighting within Bigge Park.  Separate meetings were held with each supplier on site to understand site opportunities and constraints.  The purpose of the project was explained to each supplier and a plan of potential trees and elements for illumination was provided, refer Attachment 1.  The plan and discussion formed the basis for the suppliers to provide quotes and feedback in response to the brief.

 

Lighting Design

 

The proposed lighting design and layout as proposed in Attachment 1, comprises three key ideas:

 

1.   Install lighting within trees along the Bigge Street interface - to act as a visual marker to entice visitors into the park and promote interest from passing foot and vehicle traffic.

 

 

 

2.   Install lighting on key trees around the circular pathway within Bigge Park – to provide a circuit pathway walk for visitors to the park.  Lighting is installed within the canopy and branches of specific trees along the path for visitors to stop and appreciate the lights.  Using the loop pathway provides an opportunity for visitors to linger and potentially have evening picnics in the park.

 

3.   Lighting between pedestrian poles – for those sections along the circular pathway that do not have significant trees for illumination.  At these locations it is proposed the circuit walk could be completed via catenary lighting between the pedestrian light posts instead of within the trees.

 

Solar Lighting of trees within Bigge Park

 

The suppliers advised against the use of solar lights in Bigge Park on the basis that:

·    multiple vandal-resistant battery storage packs located close to each of the illuminated trees would be required;

·    multiple vandal-resistant solar panels located close to each of the illuminated trees would be required;

·    shade from the tree canopies and variable weather conditions including cloud cover would interfere with the solar panels’ ability to generate electricity;

·    low voltage and limited power storage would risk poor lighting performance; and

·    trials of commercial scale solar lighting of trees elsewhere have had limited success.

 

Suppliers instead recommended the use of low voltage Light-Emitting Diode (LED) lighting connected to the existing pedestrian lighting poles located near each of the pathways within the park. 

 

Mains power LED lighting was also used for tree lighting projects in Tenterfield, NSW and Canberra, ACT. The Tenterfield and Canberra projects aspired to use solar lighting but were unable for the same reasons raised by the lighting suppliers above.

 

Lighting Trial and Christmas

 

The lighting trial can be established in the park by 1 December 2018, maintained over Christmas and removed during the first week of January 2019.  It would take approximately one week to install and test the lighting and up to three days for removal. The installation and removal must be undertaken by the suppliers or a trained professional to limit damage to the lighting equipment.

 

Timing and Sunset

 

Sunset in Liverpool during December 2018 ranges from 7:52pm on 1 December 2018 to 8:10pm on 31 December 2018, with a twilight period of around 30 minutes. Lighting suppliers confirm that the lighting effects would only be visible after sunset.

Installation and Connections

 

There are several power connection points around the park including:

·  two switchboards;

·  three phase power servicing flood lights; and

·  10 amp connections at the clock tower, benches and pedestrian light poles.

 

The pedestrian light poles are the most suitable power connections for a temporary installation.  The poles enable connections to be kept off ground to minimise vandalism and maximise safety.

 

Suppliers advise that power connections could be buried underground to minimise damage to the lights, however this would cause park disruptions and additional costs and resources for a temporary event.

 

Collaboration

 

Final electrical design plans would need to be discussed with internal Council teams including Facilities, Risk, Communications and Procurement teams. Electrical connections would need to be coordinated and completed by Council’s own electrical team prior to installation.  The additional time and resourcing requirements of Council’s teams have not been confirmed.

 

Procurement

 

Due to the tight timeframes required to deliver the project, Council’s Procurement team have advised that the project could be subject to an exemption from usual procurement guidelines, while still ensuring value for Council by obtaining quotations.

 

Project Costs

 

Three suppliers were contacted to provide detailed quotes for the project.  The costs for the lighting in the quotes does not include the additional electricity supply costs during the month of the trial.  The following is a summary of the quotes provided:

 

1.   Supplier 1

 

Equipment hire and labor estimated at approximately $68,000 and including:

·    20 x tree canopy lighting – LED fairy lights

·    7 x tree trunk lighting – LED fairy lights

·    complete circle around pedestrian walkway - LED festoon lighting

 

This includes:

·    an allowance for equipment breakage/loss to a max of 20%, maintenance checks each week and appropriate access equipment to approximate15m in height; and

·    a system technician to check lights twice per week

 

The quote excludes the following:

·    The hardwire connection to light poles - Council electricians would be required for this.

·    Costs associated with power that runs further than 15m from any single tree. Further discussion will be required regarding alternatives to avoid hanging overhead cables longer than 12m from pole to tree. Consider power to be buried in ground.

·    Supplementary power supplies if required i.e. generators and power distribution, subject to final lighting plan.

·    Protection of grass from use of access equipment (all care taken but often grass will be churned up to some degree by tyres etc. - worse after heavy rain).

 

2.   Supplier 2

 

Equipment hire and labor estimated at $68,500 and including:

·    20 x canopy lighting - low voltage warm fairy tree via 240 transformers at each tree

·    7 x tree trunk lighting -  up lighting for larger trees using tree pods and LED cables

·    2 mushroom trees - LED net powered by solar panel – over existing round clipped trees

·    Complete circle of festoon style catenary lighting around pedestrian walkway

 

The quote excludes:

·    Allowances for the theft or damage of LED fixtures, valued at $900.00 each.

 

Other considerations:

·    Pods will place the valuable assets out of easy reach of public to reduce risk of tampering or theft and trip hazards.

·    Control system and wireless transmitter in a locked box on a pole, out of reach.

·    A reasonable amount of damage would be anticipated to fairy lights as they are in trees, leading to likely disposal after trial.

·    Security guard be present when overhead works are being conducted.

 

3.    Supplier 3 

 

Supplier 3 elected not to provide a quote for the lighting of the trees.  The supplier advised the proposed system by their company would not meet safety by design analysis and therefore did not want to proceed with the project.

 

The supplier instead provided a quote for the illumination of the circular pathway with catenary lights strung from between each of the pedestrian light poles. The quoted cost of equipment hire and labor is $7,900.00 including GST.

 

Concurrent Activation and Promotion Strategy

 

To gain community appreciation of the lighting trial, an activation and promotion strategy is recommended to encourage greater awareness and attendance through offering a more holistic experience. Additional time and resourcing requirements of Council’s teams have not been confirmed.

 

Trial Review

 

Council staff will develop criteria for assessment of the trial and prepare a report back to Council in early 2019. 

 

CONSIDERATIONS

 

Economic

Facilitate the development of new tourism based on local attractions culture and creative industries.

Environment

There are no environmental and sustainability considerations.


Social

Provide cultural centres and activities for the enjoyment of the arts.

Support policies and plans that prevent crime.

Deliver high quality services for children and their families.


Civic Leadership

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

Deliver services that are customer focused.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Legislative

Duty of Care to provide safe public amenities

 

 

ATTACHMENTS

 

1.         ATTACHMENT 1 Bigge Park Proposed Lighting Design Plan


1

EGROW 02

Bigge Park Solar Christmas Lighting Trial

Attachment 1

ATTACHMENT 1 Bigge Park Proposed Lighting Design Plan

 


1

Ordinary Meeting 29 October 2018

City Economy and Growth Report

 

EGROW 03

Renaming of part of Denham Court Road, Leppington

 

Strategic Direction

Creating Connection

Celebrate diversity, promote inclusion and recognise heritage

File Ref

276195.2018

Report By

Louis Chen - Strategic Planner

Approved By

Tim Moore - Director, City Economy and Growth / Deputy CEO

 

 

Executive Summary

 

This report summarises the submissions received in relation to the proposed renaming of part of Denham Court Road, Leppington to Founders Avenue. The renaming is prompted by the realignment of Denham Court Road and the consequential duplication of that name. 

 

 

RECOMMENDATION

 

That Council:

 

1.    Notes the submissions received relating to the renaming of part of Denham Court Road, Leppington;

 

2.    Notes that due to the realignment of Denham Court Road, there exists a duplication of road names which must be addressed;

 

3.    Supports the renaming of part of Denham Court Road to Founders Avenue; and

 

4.    Delegates to the CEO to finalise the renaming of part of Denham Court Road, Leppington to Founders Avenue.

 

 

REPORT

 

At its meeting on 29 August 2018, Council endorsed the proposed renaming of part of Denham Court Road, Leppington to Founders Avenue, indicated in Figure 1. The proposed renaming is the result of the realignment, and consequent duplication, of Denham Court Road. Inaction will contravene Principle 6.7.1 of the NSW Addressing User Manual and “risks public and operational safety for emergency response, or cause confusion for transport, communication and mail services”. Furthermore, duplication of road names is prohibited under Principle 6.7.4 of the NSW Addressing User Manual: “Road names shall not be duplicated […] within 10 kilometres in a metropolitan urban area”. The NSW Address Policy that governs road naming and the supporting NSW Addressing User Manual were endorsed by the Geographical Names Board of NSW in March 2015 and September 2016 respectively.

 

Founders Avenue, and the underlying Girl Guides theme, was selected in 2015 by the now defunct Street Naming Committee due to the nearby theme of Boy Scouts in the Camden and Campbelltown LGAs.

 

The proposed renaming was placed on public exhibition for 28 days from 12 September 2018 to 9 October 2018. Eight submissions (Attachment 1) were received during this period, two in support and six in opposition. The objections were mainly raised from residents in the two existing properties whereas the submissions in support were received from residents moving into the newly redeveloped subdivision to the south.

 

Letters of objection suggested alternative names based on ‘Denham Court Road’, including ‘Old Denham Court Road’, ‘Denham Court Avenue’, and ‘Denham Court Lane’. These proposals will not be approved by the Geographical Names Board of NSW as they do not comply with the following principles in the NSW Addressing User Manual:

 

·    Principle 6.7.4: “A road name will be regarded as a duplicate if it is the same or similar in spelling or sound to an existing name, regardless of the road type”; and

 

·    Principle 6.7.8: “A road name shall not include qualifying terminology, a cardinal indicator or a similar prefix (e.g. Upper, Lower, Old, New, East, West) unless the road name is derived from a name which includes it.

 

Objectors noted the inconvenience associated with the renaming, difficulty for elderly residents to remember a new name, potential decreased property values, and the pride and historical significance of the existing name. Council officers acknowledge that this is an unfortunate circumstance that may cause some disruption in the short-term, but recommend proceeding with the renaming, particularly to minimise confusion for emergency services and mitigate the risk to public safety. Furthermore, new residents are beginning to occupy properties to the south. Processing the renaming as soon as possible will reduce complications with addressing, mail, and utilities in the near future.

 

It is recommended that Council proceed with the renaming of part of Denham Court Road, Leppington to Founders Avenue, and delegate to the CEO to liaise with the Geographical Names Board of NSW to finalise the renaming of the road.

 

Figure 1: Proposed new Founders Avenue.

 

CONSIDERATIONS

 

Economic

There are no economic and financial considerations.

Environment

There are no environmental and sustainability considerations.


Social

Preserve and maintain heritage, both landscape and cultural as urban development takes place.


Civic Leadership

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

Encourage the community to engage in Council initiatives and actions.

Legislative

Roads Act 1993

 

 

ATTACHMENTS

 

1.         Submissions on proposed name change Denham Court Road - Confidential

2.         Submissions Map - Confidential


1

Ordinary Meeting 29 October 2018

City Economy and Growth Report

 

EGROW 04

Post exhibition report Liverpool Bike Plan and Liverpool Development Control Plan Amendment 30

 

Strategic Direction

Strengthening and Protecting our Environment

Exercise planning controls to create high-quality, inclusive urban environments

File Ref

278734.2018

Report By

Cameron Jewell - Strategic Planner

Approved By

Tim Moore - Director, City Economy and Growth / Deputy CEO

 

 

Executive Summary

 

Following extensive community consultation, Council Officers have finalised the Liverpool Bike Plan 2018-2023 (the Bike Plan), which will apply to the urban and release areas of Liverpool, along with Draft Liverpool Development Control Plan Amendment 30.

 

The Bike Plan details the existing cycling network in the Liverpool Local Government Area (LGA) and actions Council can take to enhance it. By improving local cycle routes, wayfinding signage, and outlining potential bicycle promotion strategies, the Bike Plan seeks to encourage increased participation in cycling and to reaffirm cycling as a valid and equal first choice mode of transport. This will help to improve liveability, encourage healthy lifestyles and reduce traffic congestion in the LGA. 

 

Amendment 30 to the Liverpool Development Control Plan 2008 (the DCP) provides for safe and secure bicycle parking as well as end-of-trip facilities (e.g. lockers and showers) at some new employment premises in Liverpool.

 

Roads and Maritime Services (RMS) provides funding for the construction of local bike paths, with Council able to obtain up to 50% of construction costs if those paths form part of an identified transport network, and up to 100% if projects are identified by the government as a Priority Cycleway or are on state-owned assets. Failure to produce an updated Bike Plan could jeopardise Council’s ability to obtain funding through RMS. As most paths identified in the plan are off-road shared paths, having an updated Bike Plan will assist Council in providing necessary infrastructure for both cyclists and pedestrians at least cost.

 

Following extensive community consultation and overwhelmingly positive feedback on the draft Bike Plan and Amendment 30 to the DCP, the plan has been updated to include priority upgrades to areas identified by the community, and added sections on cycling etiquette and shared bike schemes.

 

This report highlights the key changes to the draft Bike Plan following community consultation, and recommends that the final Plan be adopted, along with the DCP amendment.

 

 

RECOMMENDATION

 

That Council:

 

1.    Note the funding advantages of having an updated Bike Plan;

 

2.    Endorse changes made to the draft Liverpool Bike Plan 2018-2023 following public consultation;

 

3.    Adopt the Liverpool Bike Plan 2018-2023; and

 

4.    Adopt Draft Amendment 30 to the Liverpool Development Control Plan 2008.

 

 

REPORT

 

Background

 

The draft Bike Plan and Draft Amendment 30 to the DCP were endorsed by Council for public exhibition on 28 February 2018. The Bike Plan and DCP amendment were subsequently placed on public exhibition for two months (between 14 March 2018 and 14 May 2018).

 

Council officers have assessed feedback and integrated the views of the community and other stakeholders into a final version of the Bike Plan.

 

Scope of Liverpool Bike Plan 2018-2023

 

The Bike Plan is a high-level planning document that outlines the provision of bicycle-related infrastructure. It is also a communication strategy designed to promote and increase rates of cycling in Liverpool.

 

The Bike Plan includes new maps that outline the existing and proposed bicycle network from Council’s boundary with Canterbury-Bankstown in the east to the suburb of Austral in the west. The Bike Plan recognises key opportunities in the Liverpool Local Government Areas (LGA), such as the arrival of two new university campuses in the City Centre and a large number of recently completed shared paths along key arterial roads; and challenges, including poor connectivity within the Liverpool city centre, a number of missing links, and poor wayfinding signage.

 

 

 

 

Objectives of Liverpool Bike Plan 2018-2023

 

The key objectives of the Liverpool Bike Plan are:

 

·    To provide strategic direction and a plan of action for the provision of cycleways, bicycle facilities and the promotion of cycling within Liverpool. It will serve as a reference document and planning tool for all bicycle related facilities and activities within the Liverpool LGA;

·    To identify both existing and proposed cycleway routes in the context of key trip generators, neighbourhood attractions and recreational opportunities;

·    To establish a safe, well-connected, easy-to-use cycling environment through the delivery of infrastructure and facilities within the five-year timeframe of this plan and beyond;

·    Encourage members of the community to utilise both recreational and commuter trails through awareness and education programs in an effort to improve health outcomes for the community; and

·    Implement the strategies and concepts contained within various Commonwealth and State government cycling strategies, and work with other stakeholders to encourage cycling and provide new cycling infrastructure.

 

Amendment to the Liverpool Development Control Plan 2008

 

An important aspect of encouraging cycling and promoting cycling as an equal first choice in transport is providing adequate facilities such as lockers, showers and change rooms for people arriving at a destination by bicycle. An amendment to Part 1 of the DCP was drafted to include the requirement of bicycle parking and end-of-trip facilities for some forms of development in the Liverpool LGA. The draft amendment also facilitates the construction of shared paths (where identified by the Bike Plan) for new developments which would otherwise only provide a footpath. The draft controls have been formulated to provide an adequate amount of bicycle parking and end-of-trip facilities without overburdening any form of development with regards to costs.

 

Consultation

 

Following consultation with key internal and external stakeholders, the draft Bike Plan was placed on public exhibition for 60 days, between 14 March 2018 and 14 May 2018.

 

Overall, the Bike Plan received a high volume of public feedback, the vast majority of which was positive and supportive. Five formal written submissions were received during the exhibition period, all of which were supportive of the plan while also making a number of suggestions. Further, Council received 30 comments on its Facebook page relating to the Bike Plan and 113 responses on its Liverpool Listens online community feedback platform.

 

 

 

From these submissions, suggestions that have been integrated into the final plan include:

·    Updating mapping to better reflect the current state of the bicycle network;

·    Including a section on bicycle etiquette and responsible cycling behaviour;

·    Providing better connections into neighbouring LGAs and regional cycling routes;

·    Updating wayfinding signage to include key destinations in the LGA;

·    Providing better connectivity to schools;

·    Providing greater connectivity between the City Centre and open space at Warwick Farm; and

·    Providing a detailed list of gaps in the M7 cycleway that need to be addressed.

 

The DCP amendment has also been updated on suggestion that there be an objective to ‘provide safe facilities by ensuring adequate maneuvering space, and separation where appropriate, between bicycles and motor vehicles in parking areas’.

 

Some community suggestions could not be supported, including considering adding bicycle lanes on all roads when resurfacing, which Council Officers deemed could result in the loss of on-street parking while also reinforcing a false perception that cycling can only occur on bicycle lanes; and a number of alternative proposed routes Council deemed less suitable than currently proposed routes.

 

The ‘Liverpool Listens’ page attracted 111 valid responses. Survey respondents were asked whether they would be more likely to use the cycling network if upgrades such as those detailed in the Bike Plan were implemented, with 81% indicating they would be more likely to use the network, while 6% would ‘maybe’ increase use, and 13% would not use or increase use of the network. Respondents were also asked about their satisfaction levels regarding current cycling infrastructure maintenance and cleanliness. Only 13% of respondents said they were currently satisfied, while 31% said they were dissatisfied, and 57% were neutral or had no opinion (rounded to nearest per cent).

 

The most common suggestion was support for the re-establishment of the Cartwright BMX Track. Investigation for relocation of the facility has now been added as a priority in the Bike Plan. Deficiencies in the current network were also reported, such as an unsafe section of the M7 cycleway, a narrow footpath/cycleway on Lighthorse Bridge, parts of the Cartwright Avenue bike path being unsafe and a poor state of repair on the Chipping Norton path.

 

Council Officers are investigating these concerns, while the upgrade of the Chipping Norton path has been added as a priority. Some respondents voiced concern about their cycling confidence levels, and indicated support for a bike skills facility, which could be investigated. There were also suggestions regarding open days and bike safety workshops, which, while supported, would be subject to Council event commitments and funding. Others concerned with safety suggested that separated bike paths and physical barriers be implemented. While separated cycling infrastructure is being considered in high traffic areas, costly physical barriers will only be considered where no other design interventions can address safety adequately.

 

A small number of respondents against the Plan voiced concern about the effect of increased cycling infrastructure on traffic congestion, however it is noted that facilitating active transport can improve road congestion while providing health and amenity benefits. Others recommended against having bikes or bike paths on-road. The Bike Plan does preference off-road shared paths, however in some instances – such as in areas of high pedestrian activity – it is more practical to have on-road bike paths, and it is noted that cyclists are currently entitled to ride on all roads unless indicated otherwise. Another common comment from those unsupportive of the plan was that there were more important funding priorities for Council, such as roads and cleanliness, and that current cycle infrastructure was currently underutilised and therefore upgrades were not an important consideration.

 

In response, Council notes that it can, and is, concurrently spending on a number of important initiatives, including road upgrades and beautification measures. It should also be noted that the intention of the plan is to create better linkages and signage within the cycling network, which can work to increase utilisation of the network. Council’s Smart Pedestrian project – to begin trials in the Liverpool City Centre in coming months – will be able to ascertain bicycle usage within and around the City Centre.

 

Suggestions outside the scope of the plan included addressing poor driver behaviour and providing footpaths in established areas that are currently lacking. These aspects largely fall outside the scope of the Bike Plan and are better addressed in other Council or State plans/policies.

 

The plan was also advertised on Council’s Facebook page, with a mix of comments, though more were supportive of the plan than not. Again, a significant number of respondents called for the re-establishment of the Cartwright BMX Track, for which investigation into relocation is now a priority under the Bike Plan.

 

A small number of responses indicated a lack of support for on-road bike paths. It should be noted that shared paths are the preferred option where pedestrian and cyclist conflict is likely to be low, however on-road bike paths will be necessary in some circumstances, and, as previously mentioned, cyclists are currently entitled to ride on all roads, unless otherwise stated, as per State law.

 

Of those that did not support the plan, concerns again were raised regarding the effect of cyclist infrastructure on traffic congestion. Providing an active transport network can assist in relieving congestion by providing alternatives to car-based travel in accessing the city centre and other trip generators, such as shops and schools.

 

Suggestions that fell outside the scope of the plan included fixing roads, footpaths and intersections, and providing more dog parks.

 

 

FINANCIAL IMPLICATIONS

 

The works identified in the Bike Plan, which will be funded by Council, can be provided as part of Council's Capital Works Program, and works can be staged to suit annual funding levels. This can include upgrading standard footpaths to shared paths if the paving is both at the end of its life, and the alignment is identified as an off-road bike route. The Bike Plan does not propose or seek any additional funding than currently allocated under Council’s operational plan.

 

Many shared paths will be provided at a 50:50 funding split between Council and RMS, and state priority paths can attract up to 100% funding. The RMS requires Council to have an up-to-date Bike Plan in order to release funds for the construction of local bike paths. Failure to provide an updated Bike Plan could result in Council losing financial support from the RMS.

 

Many bike paths in release areas such as Austral and Edmondson Park will be provided concurrently with roads and infrastructure when properties are subdivided. While in new estates developers will meet the cost of construction of paths fronting their developments, Council may at times be required to fill in missing links on undeveloped land. Some older release areas also have development contributions collected for the purpose of providing cycleways, which will be managed in those areas accordingly. Any paths wholly within the Western Sydney Parklands are shown for planning and completeness of information purposes only; they will be funded by the Western Sydney Parklands Trust.

 

RECOMMENDATION

 

For the reasons stated above, it is recommended that Council adopt the Liverpool Bike Plan 2018-2023 and Draft Amendment 30 to the Liverpool Development Control Plan 2008.

 

CONSIDERATIONS

 

Economic

Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways.

Environment

Support the delivery of a range of transport options.


Social

Raise awareness in the community about the available services and facilities.


Civic Leadership

Act as an environmental leader in the community.

Actively advocate for federal and state government support, funding and services.

Legislative

Exhibition of Draft DCPs in accordance with the Environmental Planning and Assessment Regulation 2000.

 

 

ATTACHMENTS

 

1.         Liverpool Bike Plan 2018-2023 (Under separate cover)

2.         Summary of Draft Liverpool Bike Plan 2017-2022 Submissions (Under separate cover)

3.         Post-Exhibition Bike Plan Amendment to Part 1 DCPControls LDCP 2008 (Under separate cover)   


1

Ordinary Meeting 29 October 2018

Chief Executive Officer Report

 

CEO 01

Council Meeting Dates - January to December 2019

 

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

244624.2018

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Kiersten Fishburn - Chief Executive Officer

 

 

Executive Summary

 

The purpose of this report is to confirm the Council meeting schedule for 2019. It is proposed that Council meetings for the 2019 calendar year continue to be held monthly commencing at 6.00pm and be scheduled for the last Wednesday of each month, with exception where required. It is also proposed that the October 2019 meeting be held in the rural area (Bringelly Community Centre).

 

It is recommended that Council adopt the proposed meeting dates for 2019 as contained in this report.

 

 

RECOMMENDATION

 

That Council:

 

1.   Confirm the Council meeting time as 6.00pm and Council meeting dates for the 2019 calendar year as follows:

·    6 February 2019

·    27 February 2019

·    27 March 2019

·    24 April 2019

·    29 May 2019

·    26 June 2019

·    31 July 2019

·    28 August 2019

·    25 September 2019

·    28 October 2019

·    20 November 2019

·    11 December 2019

 

2.   Hold one Council meeting of 2019 (being the October 2019 meeting) in the rural area; and

 

3.   Place appropriate notices in the local newspapers advising the community of the dates and commencing times of Council meetings for the 2019 calendar year. 

 

REPORT

 

Section 365 of the Local Government Act 1993 stipulates that councils must meet at least 10 times per year. Section 366 of the Act makes provision for additional meetings to be called if necessary. 

 

To assist in meeting statutory requirements and provide reporting consistency, it is proposed that the Council meetings for the 2019 calendar year remain on a monthly cycle, commencing at 6.00pm.  The meetings are proposed to fall on the last Wednesday of each month with the exception of January, October, November and December. A meeting in early February is recommended to be held to deal with business accumulated during the January break. The October meeting is proposed to be brought forward to Monday 28 October to allow for the signing and finalisation of the Audited Financial Reports prior to the deadline of 31 October 2019. The Francis Greenway Centre is being used by Wollongong University on Monday 28 (and also on Tuesday 29 October 2019). As such, it is recommended that the October 2019 Council meeting be held in the rural area – Bringelly Community Centre. 

 

The November meeting is recommended to be held on the third Wednesday of November to allow for more even spacing of meetings at the end of the year. The December meeting is recommended to be held on the second Wednesday in the month, to allow time for resolutions to be actioned (where possible) before the Christmas break.

 

It is worth noting that Easter Monday falls on 22 April 2019 and Anzac Day falls on 25 April 2019, with the April Council meeting proposed to be held between these two dates on 24 April 2019.

 

Additional meetings can be called at any time if necessary, subject to appropriate notice provisions. These could cater for extraordinary matters that arise from time to time or to prevent agenda items becoming too voluminous.

 

It is therefore recommended that Council adopts the meeting dates for the 2019 calendar year as outlined in Table 1.

 

 

 

Table 1 – Proposed Council meeting dates 2019

 

Meeting date

Comments

6 February 2019

First meeting after January break to deal with accumulated business.

27 February 2019

Last Wednesday of the month.

27 March 2019

Last Wednesday of the month.

24 April 2019

Last Wednesday of the month.

29 May 2019

Last Wednesday of the month.

26 June 2019

Last Wednesday of the month.

31 July 2019

Last Wednesday of the month.

28 August 2019

Last Wednesday of the month.

25 September 2019

Last Wednesday of the month.

28 October 2019

Meeting brought forward to allow for the singing and finalisation of the Audited Financial Reports to be submitted to the Office of Local Government before the deadline on 31 October 2019.

20 November 2019

Third Wednesday of the month.

11 December 2019

Second Wednesday of the month.

 

CONSIDERATIONS

 

Economic

There are no economic and financial considerations.

Environment

There are no environmental and sustainability considerations.


Social

There are no social and cultural considerations.


Civic Leadership

Facilitate the development of community leaders.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Legislative

Section 365 of the Local Government Act 1993

 

 

ATTACHMENTS

 

Nil


1

Ordinary Meeting 29 October 2018

Chief Executive Officer Report

 

CEO 02

Annual Code of Conduct Complaints Report

 

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

277265.2018

Report By

David Maguire - Internal Ombudsman

Approved By

Kiersten Fishburn - Chief Executive Officer

 

 

Executive Summary

 

Council adopted its current Code of Conduct and Code of Conduct Procedures (the Procedures) on 29 July 2015. Under Part 12 of the Procedures, the Complaints Coordinator must report on a range of Code complaints statistics to Council and the Office of Local Government (the OLG) within the three months of the end of September each year. The OLG publishes details of complaints statistics provided by all NSW councils in an annual report to the NSW Parliament.

 

Two Code of Conduct complaints relating to Councillors were received by Council and finalised during the 12 months prior to 30 September 2018.

 

It is recommended that Council note this report and the attached Code of Conduct Complaints Statistics Report, recently submitted to the OLG.

 

 

RECOMMENDATION

 

That Council notes this report and the attached Complaints Statistics Report, submitted to the Office of Local Government.

 

 

REPORT

 

Council adopted its current Code and Procedures, based on the Model Code and the Model Procedures, on 29 July 2015. Clause 12 of the Procedures states:

 

12.1  The Complaints Coordinator must arrange for the following statistics to be reported to Council within three months of the end of September of each year:

 

a)   The total number of Code of Conduct complaints made about Councillors and the CEO under the code of conduct in the year to September;

b)   The number of Code of Conduct complaints referred to a conduct reviewer;

c)   The number of Code of Conduct complaints finalised by a conduct reviewer at the preliminary assessment stage and the outcome of those complaints;

d)   The number of Code of Conduct complaints investigated by a conduct reviewer;

e)   The number of Code of Conduct complaints investigated by a conduct review committee;

f)    Without identifying particular matters the outcome of Code of Conduct complaints investigated by a conduct reviewer or conduct review committee under these Procedures;

g)   The number of matters reviewed by the OLG and, without identifying particular matters, the outcome of the reviews; and

h)   The total cost of dealing with Code of Conduct complaints made about Councillors and the CEO in the year to September, including staff costs.

 

12.2  The Council is to provide the OLG with a report containing the statistics referred to in clause 12.1 within 3 months of the end of September of each year.

 

Council received two Code of Conduct complaints against Councillors during the past 12 months.

 

One complaint was withdrawn by the complainant before requiring action by the CEO or the Complaints Coordinator.

 

One complaint was referred to the OLG under clause 5.16 of the Procedures. This complaint was finalised by the OLG without any adverse findings being made.

 

The total cost to Council in dealing with these Code of Conduct complaints against Councillors during the reporting period (1 October 2017 - 30 September 2018) was $2,000. This sum represents the cost to Council in terms of staff time involved in dealing with these complaints. (The services of conduct reviewers were not required.)

 

Council’s Internal Ombudsman acts as Council’s Complaints Coordinator under clause 3.12 of the Procedures.

 

The attached Code of Conduct Complaints Statistics Report, which has been submitted to the OLG, provides a summary of complaints. It should be noted that, apart from this report to Council and the attached Complaints Statistics Report for the OLG, part 13 of the Procedures requires that information about Code of Conduct complaints and their investigation and management is not to be publicly disclosed.

 

It is noted that the OLG has recently issued a new Model Code of Conduct and new Model Procedures, both of which are awaiting amendments to the Local Government (General) Regulation 2010 before coming into operation.

 

 

 

CONSIDERATIONS

 

Economic

There are financial considerations in terms of staff time used in dealing with these complaints.

Environment

There are no environmental and sustainability considerations.


Social

There are no social and cultural considerations.


Civic Leadership

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Legislative

Local Government Act 1993 section 440AA

 

 

ATTACHMENTS

 

1.         Liverpool City Council Code of Conduct Complaints Report 2017-18  


1

CEO 02

Annual Code of Conduct Complaints Report

Attachment 1

Liverpool City Council Code of Conduct Complaints Report 2017-18

 

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1

Ordinary Meeting 29 October 2018

City Community and Culture Report

 

COM 01

Grants, Donations and Corporate Sponsorship

 

Strategic Direction

Creating Connection

Implement access and equity for all members of the community

File Ref

266616.2018

Report By

Galavizh Ahmadi Nia - Manager Community Development and Planning

Approved By

Tina Sangiuliano - Acting Director City Community and Culture

 

 

Executive Summary

 

Council is committed to building strong and resilient communities in the Liverpool Local Government Area and to maximising social wellbeing. Council helps achieve these goals by providing financial support through grants and sponsorships to develop leadership skills, increase participation in community activities and address identified social issues.

 

This report presents the funding recommendations for the Community, Matching, and Sustainable Environment Grants and Corporate Sponsorship for Council’s consideration.

 

 

RECOMMENDATION

 

That Council endorses the funding recommendation of $10,700 (GST exclusive) under the Community Grants Program for the following projects:

 

Applicant

Project

Recommended

NSW STARTTS

Comics for Causes

$4,500

Learning Links

Assessment Clinics

$3,000

The City of Liverpool & District Historical Society Inc.

Liverpool in 60 Items

$1,700

St John Ambulance Australia NSW

Emergency Equipment

$1,500

 

 

 

 

 

That Council endorses the funding recommendation of $41,800 (GST exclusive) under the Matching Grants Program for the following projects:

 

Applicant

Project

Recommended

Civic Disability Services

Civic Chill Zone

$15,000

Open Support

Child Wellbeing Program at Safe Haven

$15,000

Miracle Babies Foundation

Support for Dads and Multicultural Families

$11,800

 

That Council endorses the funding recommendation of $5,000 (GST exclusive) under the Sustainable Environment Grants Program for the following project:

 

Applicant

Project

Recommended

Anzac Village Preschool

Sustainable Garden

$5,000

 

 

REPORT

 

Community Grants Program

 

The Community Grants Program received eight applications, four of which met the criteria and are recommended for funding as outlined below:

 

Applicant

NSW Service for the Treatment and Rehabilitation of Torture and Trauma Survivors (STARTTS)

Location

Miller

Organisation

Public Benevolent Institution

Project

Comics for Causes

Amount Requested

$4,500

Description

Objective

Deliver counselling service using comedy as a communication tool for young refugees impacted by traumatic experiences, allowing them to tell stories that matter to them.

 

Outcomes

·    Opportunities for young refugees to express their experiences;

·    Reduce the impact of fear and anxiety;

·    Reduce negative emotions linked to traumatic experiences;

·    Provide relaxation, enhanced creativity and memory, better mood, and improved problem-solving abilities; and

·    Re-engage and connect with those who can offer emotional support and care, overcoming grief and loss.

Beneficiaries

75 refugee students (11-15 years) from the Liverpool LGA and their families.

Assessment

Recommended for Funding –  $4,500

The applicant’s project supports Council’s ‘Vision and Values’ and aligns with the ‘Community Strategic Plan Direction 1 – Creating Connections’ and ‘Grants and Donation’s Community Grants’ program’s funding priorities and outcomes.

 

9.3.2 Funding priorities

·    Improve connections and build social networks within the community;

·    Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage;

·    Improve opportunities for people to build confidence and develop their skills;

·    Improve collaboration and coordination of community support and services; and

·    Improve social and physical wellbeing through a prevention and early intervention approach.

 

9.3.3 Expected program outcome

·     Increased involvement and engagement in social activities;

·    Improved access to information and development of new skills; and

·    Increased number of people feeling a strong sense of social wellbeing.

 

Applicant

Learning Links

Location

Liverpool

Organisation

Public Benevolent Institution

Project

Assessment Clinics for Children with Learning Difficulties and Disabilities

Amount Requested

$5,000

Description

Objective

Provide families with access to free diagnostic and clinical support consisting of a multi-disciplinary team of professionals including psychologists, speech pathologists and special educators. The program is meeting the demand for assessment and identification services for children with learning difficulties.

 

 

Outcomes

·   Support service for children and families to gain initial diagnosis and identify strategies, access programs, comprehensive assessment, clinical support, counselling and group programs;

·   Long-term support programs and networks;

·   Increased understanding of the implications and consequences of learning difficulties for children; and

·   Increased community interaction and engagement that leads to greater collaboration and support.

Beneficiaries

20 children and their families.

Assessment

Recommended for Funding -  reduced amount of $3,000*

The applicant’s project supports Council’s ‘Vision and Values’ and aligns with the ‘Community Strategic Plan Direction 1 – Creating Connections’ and ‘Grants and Donation’s Community Grants’ program’s funding priorities.

 

9.3.2 Funding priorities

·   Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage;

·   Improve opportunities for people to build confidence and develop their skills;

·   Facilitate inclusion and equitable access to facilities, services, open spaces and activities;

·   Improve collaboration and coordination of community support and services; and

·   Improve social and physical wellbeing through a prevention and early intervention approach.

 

 * Amount recommended has been reduced as cost for operational expenses (staff wages) are not eligible for funding under General Exclusions 6.2(f) of the ‘Grants and Donations Policy’.

 

Applicant

The City of Liverpool & District Historical Society Inc.

Location

Liverpool

Organisation

Other Incorporated Entity

Project

Liverpool in 60 Items

Amount Requested

$1,700

Description

Objective

Allow the community greater access to the history of Liverpool through the purchase of glass cabinets and mannequins to exhibit Liverpool’s historical collections.

 

Outcomes

·    Engagement with the broader community, increase interest and support in the Liverpool Historical Society;

·    Conservation of irreplaceable Liverpool historical items;

·    Encourage and stimulate interest in Liverpool's history;

·    Accessible displays of historical items for community members; and

·    Mobile educational display units available to schools, libraries and the broader community.

Beneficiaries

·    Historical Society; and

·    Liverpool LGA population.

Assessment

Recommended for Funding - $1,700

The applicant’s project supports Council’s ‘Vision and Values’ and aligns with the ‘Community Strategic Plan Direction 1 – Creating Connections’ and ‘Grants and Donation’s Community Grant’ program’s funding priorities and outcomes.

 

9.3.2 Funding Priorities

·    Improve connections and build social networks within the community;

·    Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage; and

·    Facilitate access to education, training and employment opportunities.

 

9.3.3 Expected Program Outcomes

·    Increased involvement and engagement by communities in social activities; and

·    Improved access to information and development of new skills.

 

Applicant

St John Ambulance Australia NSW

Location

Liverpool

Organisation

Public Benevolent Institution

Project

Emergency Equipment

Amount Requested

$1,500

Description

Objective

Support young people to develop first aid skills and increase the provision of community first aid services and safety at events and/or during emergencies within the Liverpool region.

Outcomes

·    Additional qualified young volunteers with first aid abilities;

·    Increase physical wellbeing and survival opportunity in the case of emergencies; and

·    Enhance first aid abilities within the Miller Combined Division through new equipment.

Beneficiaries

Liverpool LGA population.

Assessment

Recommended for Funding - $1,500

The applicant’s project supports Council’s ‘Vision and Values’ and aligns with the ‘Community Strategic Plan Direction 1 – Creating Connections’ and ‘Grants and Donation’s Community Grants’ program’s funding priorities and outcomes.

 

9.3.2 Funding priorities

·     Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage;

·     Facilitate access to education, training and employment opportunities;

·     Improve opportunities for people to build confidence and develop their skills; and

·     Improve collaboration and coordination of community support and services.

 

9.3.3 Expected program outcomes

·     Strengthened maintenance, management or improvement of physical and mental health and wellbeing;

·     Improved access to information and development of new skills; and

·     Increased numbers of people undertaking educational courses and gaining sustainable employment.

 

 

An additional four applications failed to meet the Community Grant’s priorities. The unsuccessful applicants will be notified and invited to meet with the Community Development team to discuss strengthening future applications for Council funds.

 

Applicant

Alofa Connections Inc (aka SVSG)

Location

Liverpool

Organisation

Other Incorporated Entity

Project

Tausala - Uniquely You

Amount Requested

$4,085

Description

Objective

To focus on the Pacific communities in Liverpool, utilising the expertise and guidance of church leaders and community elders and provide six workshops to mentor women on self-help strategies.

Assessment

Not Recommended for Funding

The applicant does not demonstrate or clearly describe how the proposed project meets the assessment criteria and general eligibility and exclusions in the ‘Grants and Donations Policy’: 

 

General Eligibility and Exclusions 6.2 a), g) & h)

·    Projects that duplicate existing Council services or programs;

·    Projects that will rely on recurrent funding from Council; and

·    Identical projects that have previously been funded by Council.

 

Funding program criteria

·    Evidence that the organisation has capacity to deliver the project:

·    Evidence provided to support the need for the project, including addressing at least one of the strategic directions in Council’s Community Strategic Plan;

·    The anticipated number of individuals that will participate in and benefit from the proposed project;

·    Evidence of collaboration and partnership to maximise the use of existing community resources and to avoid duplication: and

·    Sustainability of project after funding ceases.

 

Applicant did not:

·     Demonstrate how they will deliver the object and the expected outcomes for the community;

·     Supply supporting evidence;

·     Supply information on where and when the program will be delivered; and

·     Will not proceed without funding therefore will be an unsustainable project requiring recurring funding.

 

 

Applicant

Melkite Catholic Welfare Association

Location

Ashcroft

Organisation

Public Benevolent Institution

Project

Welcome to Christmas in Liverpool

Amount Requested

$7,700

 

Description

Objective

Create 150 Christmas hampers of food and treats to be delivered to newly arrived refugee families.

Assessment

Not Recommended for Funding

The applicant does not demonstrate or clearly describe how the proposed project meets the assessment criteria in the ‘Grants and Donations Policy’:

 

Funding program criteria

·    Evidence provided to support the need for the project, including addressing at least one of the strategic directions in Council’s Community Strategic Plan;

·    The anticipated number of individuals that will participate in and benefit from the proposed project;

·    Evidence of collaboration and partnership to maximise the use of existing community resources and to avoid duplication;

·    Evidence that project strategies are innovative or practical to meeting the project needs; and

·    Sustainability of project after funding ceases.

 

Applicant did not:

·    Supply supporting documentation, quotes on cost breakdown - applicant was contact during the assessment process but failed to provide the information;

·    Supply evidence on why the project is needed - anticipated number of individuals that will benefit from the proposed project; and

·    Supply information on venue where the Christmas lunch event will be held.

 

Applicant

Muslim Women's Welfare of Australia (MWWA)

Location

Liverpool

Organisation

Other Incorporated Entity

Project

Women's Life Expo

Amount Requested

$5,000

Description

Objective

Host an outdoor expo for women from culturally and linguistically diverse backgrounds within the local community.

Assessment

Not Recommended for Funding

The applicant does not demonstrate or clearly describe how the proposed project meets the assessment criteria and general eligibility and exclusions in the Grants and Donation Policy:

 

General Eligibility and Exclusions 6.2 a) c) & g)

·    Projects that duplicate existing Council services or programs;

·    Projects that do not meet the identified priority needs of the Liverpool LGA as set out in Council’s Community Strategic Plan;

·    Projects that will rely on recurrent funding from Council; and

 

Funding program criteria

·    Evidence provided to support the need for the project, including addressing at least one of the strategic directions in Council’s Community Strategic Plan;

·    The anticipated number of individuals that will participate in and benefit from the proposed project;

·    Evidence of collaboration and partnership to maximise the use of existing community resources and to avoid duplication;

·    Evidence that project strategies are innovative or practical to meeting the project needs; and

·    Sustainability of project after funding ceases.

 

Applicant did not:

·    Obtain approval from Council to host an event of this size (500 attendees);

·    Supply information or identify the Council park the event will be held in;

·    Supply risk assessment information in the project plan - potential public safety and security risk as the applicant has identified that males will not be allowed to attend the event in a public park. The applicant has not provided information on security and pedestrian traffic controls.

 

Council will meet with the organisation to inform them of procedures and requirements for future applications.

 

Applicant

Shakti Migrant & Refugee Women's Support Group New South Wales

Location

Wentworthville

Organisation

Other Incorporated Entity

Project

Reach Out

Amount Requested

$5,000

Description

Objective

Deliver a program which focuses on the crisis prevention side of addressing family violence within Asian, African and Middle-Eastern communities.

Assessment

Not Recommended for Funding

The applicant does not demonstrate or clearly describe how the proposed project meets the assessment criteria in the Grants and Donation Policy:

 

Funding program criteria

·    Evidence provided to support the need for the project, including addressing at least one of the strategic directions in Council’s Community Strategic Plan;

·    The anticipated number of individuals that will participate in and benefit from the proposed project;

·    Evidence of collaboration and partnership to maximise the use of existing community resources and to avoid duplication;

·    Evidence that project strategies are innovative or practical to meeting the project needs; and

·    Sustainability of project after funding ceases.

 

Applicant did not:

·    Supply the additional information to support the application outcomes and costing; and

·    Meet the grants policy criteria as the application was for wages and general operation expenditure.

 

Council will invite the applicant to a meeting to inform them of procedures and requirement for future applications, and to liaise with stakeholders in Liverpool regarding partnership opportunities.

 

Matching Grants Program

 

The Matching Grants program received six applications, three of which met the criteria and are recommended for funding as outlined below:

 

Applicant

Civic Disability Services

Location

Wattle Grove

Organisation

Public Benevolent Institution

Project

Civic Chill Zone

Amount Requested

$15,000

Description

Objective

The project is developed specifically for people with disabilities of all ages and all levels of computer literacy who live within the Liverpool area. This program will focus on improving communication, connectivity, and social/ life skills in a fun and supportive environment. There are three elements to this program; computer skills, interactive gaming and teamwork skills, and social media including cyber safety and security.

Outcomes

·    Increase community connections within the Liverpool area between the students, their families and friends as well as the support workers and the educators;

·    Increase student computer literacy and IT skills. This will include ensuring their online presence across all platforms are secure, taking into consideration privacy; how to use the internet and how to use various platforms and programs;

·    Address the growing issue of cyber bullying and educate students about what this means and what they can do to ensure their personal safety and privacy; and

·    Increasing interpersonal and social skills with a view to increasing confidence and understanding of self-worth.

Beneficiaries

20 students per program, 10 support workers, and 2 IT trainers.

Assessment

Recommended for Funding - $15,000

The applicant’s project demonstrates a link to Council's Community Strategic Plan Direction 1 – Creating Connections and the Grants and Donation’s Matching Grants program’s funding priorities and expected outcomes.

9.7.2 Funding priorities

·     Social/community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or that provide benefits to address an identified community need; and

·     Youth engagement - Projects that focus on increasing the ability of young people to obtain skills and qualifications or increase their active participation within the community.

 

9.7.3 Expected program outcomes a); d); & f).

·     Newly formed social connections and partnerships within communities, or reinforcement of those that already exist;

·     Increased opportunities for community members to acquire or develop new skills and/or employment; and

·     Strengthened community members’ feelings of safety and sense of belonging within public spaces.

 

Applicant

Open Support

Location

Liverpool

Organisation

Other Incorporated Entity

Project

Child Wellbeing Program at Safe Haven: Domestic Violence Crisis Service

Amount Requested

$15,000

Description

Objective

As well as engaging with mothers, this program will deliver ongoing support to reduce the long term effects of domestic and family violence on children’s physical, emotional development, education, and the mental wellbeing.

Outcomes

·    Increase children’s assertive behaviours and problem-solving skills;

·    Improve children’s social skills;

·    Provide familiarity of a child to a range of feelings and emotions; and

·    Promote active engagement of their mothers in the program and their child’s journey through this program.

Beneficiaries

Up to 22 families and 42 children.

Assessment

Recommended for Funding - $15,000

The applicant’s project demonstrates a link to Council's Community Strategic Plan Direction 1 – Creating Connections and the Grants and Donation’s Matching Grants program’s funding priorities and expected outcomes.

 

9.7.2 Funding priorities

·    Social/ community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or that provide benefits to address an identified community need.  This could be in the form of a community event or community-based capacity building project. Please note that social projects will only be funded as one-off projects unless it can be demonstrated that the event/project is built upon/different to what was previously funded;

·    Youth engagement - Projects that focus on increasing the ability of young people to obtain skills and qualifications or increase their active participation within the community; and

·    Accessibility - Projects that enhance and improve access options for the community, either through education, transport, disability access or connectivity.

 

9.7.3 Expected program outcomes b); c); & d).  

·    Increased participation in community activities and organisations by improving collaboration and coordination of community support and services

·    Increased opportunities for community members to acquire or develop new skills and/or employment; and

·    Strengthened community members’ feelings of safety and sense of belonging within public spaces.

 

 

 

 

Applicant

Miracle Babies Foundation

Location

Chipping Norton

Organisation

Public Benevolent Institution

Project

Accessible NICU Support for Dads and CALD Families

Amount Requested

$11,800

Description

Objective

Produce and distribute an information flyer specifically addressing the unique challenges and struggles dads face while their child is in the Neonatal Intensive Care Unit (NICU).

Outcomes

·    Provide support and guidance to parents of premature or sick babies in the Liverpool Hospital NICU;

·    Provide families with invaluable materials to cope and provide the best care for their babies and themselves, as well as build a connected community around them;

·    Provide dads with the support, guidance, confidence and strength that is vital for the journey they are undertaking, improving their emotional wellbeing and in turn having a positive impact on the family unit;

·    Inform family and friends to create a connected support network for those who may become isolated while having a child in the NICU

·    Remove barriers to ensure that all families with a sick or premature baby in the NICU have access to vital materials to assist them, and their extended family and friends, on their journey, regardless of the language they speak/read; and

·    'Dear Dad' flyer will be the first of its kind developed by Miracle Babies Foundation and will therefore be an innovative resource available to the Liverpool community.

Beneficiaries

Up to 1,000 dads and up to 1,000 NICU babies.

Assessment

Recommended for Funding - $11,800

The applicant’s project demonstrates a link to Council's Community Strategic Plan Direction 1 – Creating Connections and the Grants and Donation’s Matching Grants program’s funding priorities and expected outcomes.

9.7.2 Funding priorities

·    Social/ community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or to provide benefits to address an identified community need. This could be in the form of a community event or community-based capacity building project.

·    Accessibility - Projects that enhance and improve access options for the community, either through education, transport, disability access or connectivity.

 

9.7.3 Expected program outcomes a); d); f); g).

·    Newly formed social connections and partnerships within communities, or reinforcement of those that already exist

·    Increased opportunities for community members to acquire or develop new skills and/or employment; and

·    Strengthened community members’ feelings of safety and sense of belonging within public spaces.

·    Improved condition and accessibility of community infrastructure

 

An additional three applications failed to meet the Matching Grant’s priorities. Unsuccessful applicants will be invited to meet with the Community Development team to discuss ways of strengthening future applications.

 

Applicant

Hume Community Housing Association

Location

Fairfield

Organisation

Other Incorporated Entity

Project

Driving Social Connections

Amount Requested

$13,860

Description

Objective

The project will train a total of 14 Liverpool workers and residents (seven Liverpool residents and seven Hume workers) to obtain their Light Rigid (MR) license for driving community buses.

Assessment

Not Recommended for Funding

The applicant does not demonstrate or clearly describe how the proposed project meets the funding priorities, assessment criteria and general eligibility and exclusions in the Grants and Donation Policy:

 

General Eligibility and Exclusions 6.2 b); c); f); g).

·   Projects that directly contravene existing Council policy;

·   Projects that do not meet the identified priority needs of the Liverpool LGA as set out in Council’s Community Strategic Plan;

·   For general operational expenditure (e.g. administration, insurance, office equipment), shortfalls in funding by government departments; and

·   Projects that will rely on recurrent funding from Council.

 

Assessment criteria 9.7.7

To be eligible for the Matching Grants program applicants must:

·    Matched contribution (financial or in-kind)

·    Evidence provided to support the need for the project, including the degree to which the project addresses at least one of the strategic directions in Council’s Community Strategic Plan, Community Strategic Plan;

·    The anticipated number of individuals that will participate in and benefit from the proposed project;

·    Timeframe and budget are realistic and align with project objectives;

·    Proposed project evaluation method including sustainability of project.

 

Applicant did not:

·    Provide a matched contribution (financial or in-kind) for the funding requested;

·    Consider Council’s policy for Council’s ‘Community Buses’ – require accreditation through council’s nominated driving school; and

·    Factor in the process and cost of the Roads and Maritime Services (RMS) license requirements to obtain a HR licence.

 

 

Applicant

Western Sydney MRC

Location

Liverpool

Organisation

Other Incorporated Entity

Project

Drop Zone

Amount Requested

$11,100

Description

Objective

Continue to run a weekly program in partnership with PCYC Liverpool that aims to bring together young people from refugee backgrounds in a safe and fun space that encourages teen bonding, healthy living and intercultural connection.

Assessment

Not Recommended for Funding

The applicant does not demonstrate or clearly describe how the proposed project meets the funding priorities, assessment criteria and general eligibility and exclusions in the Grants and Donation Policy:

 

General Eligibility and Exclusions 6.2 a); f); h).

·     Projects that duplicate existing Council services or programs;

·     For general operational expenditure (e.g. administration, insurance, office equipment), shortfalls in funding by government departments;

·     Projects that will rely on recurrent funding from Council; and 

·     Identical projects that have previously been funded by Council

 

Assessment criteria 9.7.7

To be eligible for the Matching Grants program applicants must:

·    Matched contribution (financial or in-kind);

·    he anticipated number of individuals that will participate in and benefit from the proposed project; and

·    Evidence of collaboration and partnership to maximise the use of existing community resources and to avoid duplication.

 

Applicant did not:

·    Provide evidence of a sustainable project - the project has been operating for several years in partnership with PCYC Liverpool;

·    Provide a matched contribution (financial or in-kind) for the funding requested; and

·    Exclude ineligible cost in their application of staff wages, operation expenses, transport and computer equipment.

 

Further, this is a duplication of funding as Council currently support PCYC Liverpool for a similar program, the ‘Box with a Cop’.

 

Applicant

CNA-Care Services

Location

Austral

Organisation

Other Incorporated Entity

Project

Italian Family & Seniors Counselling Program

Amount Requested

$15,000

Description

Objective: Provide a one-on-one and small-group counselling, casework and advocacy service for members of the Italian community who are at risk of mental health conditions, bullying, abuse and drug addictions and a support service for their families.

Assessment

Not Recommended for Funding

The applicant does not demonstrate or clearly describe how the proposed project meets the funding priorities, assessment criteria and general eligibility and exclusions in the Grants and Donation Policy:

 

General Eligibility and Exclusions 6.2 f)

·      For general operational expenditure (e.g. administration, insurance, office equipment), shortfalls in funding by government departments.

 

Assessment criteria 9.7.7

To be eligible for the Matching Grants program applicants must:

·    Evidence provided to support the need for the project, including the degree to which the project addresses at least one of the strategic directions in Council’s Community Strategic Plan; and

·    The anticipated number of individuals that will participate in and benefit from the proposed project.

 

Applicant did not:

·    Exclude ineligible cost in their application for upgrade of general operational equipment; computers, chairs, office expenses and rental hire cost of Council’s Community Venue.

 

 

Sustainable Environment Grants

 

The Sustainable Environment Grants received one application which met the criteria and is recommended for funding:

 

Applicant

Anzac Village Preschool

Location

Wattle Grove

Organisation

Charity

Project

Sustainable Garden

Amount Requested

$5,000

Description

Objective

Provide a space for children and families to explore, engage, and share sustainable practices. Children will learn about composting of organic waste, collection of rainwater, and establishment of an edible garden.

Outcomes

·    Reduce organic waste created through a meaningful and educational alternative environment;

·    Reduce the amount of dam water used for play and garden maintenance by collecting and using rainwater;

·    Encourage children to continue learning about sustainable living practices, encouraging they become environmental leaders for their wider and global community in the future; and

·    Provide a natural, engaging and functional area for families to share and spend time together, developing stronger collaborative relationships with parents, carers, community and educators.

Beneficiaries

95 families and their children attending the Centre.

Assessment

Recommended for Funding - $5,000

 

The project aligns with Council’s Community Strategic Plan ‘Direction 2: Strengthening and Protecting our Environment’. The project meets the expected program outcomes below:

·    Enable schools and community groups to promote efficient resource use and improve the quality of the local environment;

·    Engage and encourage community members to take initiative in improving their behaviours for a more sustainable future;

·    Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool's natural environment;

·    Improve the health of vegetation and water quality, contributing to a cleaner ecosystem; and

·    Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council's environmental programs and activities.

 

Corporate Sponsorship

 

The Corporate Sponsorship Program received one application which failed to meet the eligibility criteria of the Corporate Sponsorship Policy:

 

Applicant

Shree Sanatan Dharm Pratinidhi Sabha of Australia Inc.

Location

Liverpool

Organisation

Other Unincorporated Entity

Project

Deepawali Mela

Amount Requested

$20,000

Description

Objective

Host a multicultural event where there will be multicultural items for the public. There will be Miss Liverpool crowned by the Liverpool Mayor and Miss Deepawali will be declared by judges.

Assessment

Not Recommended for Funding

The applicant does not meet eligibility criteria of the Corporate Sponsorship Policy:

 

Program Eligibility and Conditions

7.1 To be eligible applicants:

b)   Must be a registered business or incorporated association and hold a current ABN.

 

Applicant did not:

·   Meet the eligibility criteria for funding as the ABN provided is for an unincorporated entity. Council continued correspondence with the applicant over the past few months to resolve their incorporation as it is a requirement; and

·   Provide any evidence of advertising showing evidence of Council’s support for the event. With the short lead time between the Council meeting and the event taking place they are unlikely to be able to fulfil this assessment criteria.

 

 

 

CONSIDERATIONS

 

Economic

 

CORPORATE SPONSORSHIP (OUTGOING)

Budget allocation

Current balance

Should Council endorse the recommended amount of:

Remaining budget

$100,000

$61,328

n/a

$61,328

COMMUNITY GRANTS

Budget allocation

Current balance

Should Council endorse the recommended amount of:

Remaining budget

$102,000

$102,000

$10,700

$91,300

MATCHING GRANTS

Budget allocation

Current balance

Should Council endorse the recommended amount of:

Remaining budget

$200,000

$200,000

$41,800

$158,200

SUSTAINABLE ENVIRONMENT GRANTS

Budget allocation

Current balance

Should Council endorse the recommended amount of:

Remaining budget

$75,000

$53,604

$5,000

$48,604

COMBINED GRANTS AND SPONSORSHIP FUNDING

Combined allocation

Combined balance

Total recommended amounts:

Remaining budget

$477,000

$417,260

$52,500

$364,760

Environment

Provide financial assistance to schools and community groups to play an active role in reducing their impact on the environment and implementing environmentally sustainable actions.

Social

Support community organisations and groups to deliver services.

Civic Leadership

There are no civic leadership and governance considerations.

Legislative

Local Government Act 1993 - s356.

 

 

 

 

 

ATTACHMENTS

 

1.         Corporate Sponsorship (Outgoing) Policy (Under separate cover)

2.         Grants and Donations Policy (Under separate cover)   


1

Ordinary Meeting 29 October 2018

City Corporate Report

 

CORP 01

WSROC Membership - Cost/Benefit Analysis

 

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

250299.2018

Report By

Chris White - Director City Corporate

Approved By

Chris White - Director City Corporate

 

 

Executive Summary

 

By resolution on 27 June 2018 (CORP 01), Council directed staff to undertake a cost/benefit analysis into Council’s membership with the Western Sydney Region Organisation of Councils (WSROC).

 

The cost/benefit analysis has been undertaken and is outlined in the body of this report.

 

 

RECOMMENDATION

 

That Council receive and note the report providing the cost/benefit analysis of Council’s membership of WSROC.

 

 

REPORT

 

By resolution on 27 June 2018 (CORP 01), Council directed staff to undertake a cost/benefit analysis into Council’s membership with the Western Sydney Region Organisation of Councils (WSROC).

 

What is WSROC?

 

The Western Sydney Regional Organisation of Councils Ltd is a Joint Organisation formed by member Councils based in the South West of Sydney.  Current member Councils include:

·    Liverpool City Council;

·    Blacktown City Council;

·    Blue Mountains City Council;

·    Cumberland Council;

·    Fairfield City Council;

·    Hawkesbury City Council;

·    Lithgow City Council;

·    City of Parramatta Council.

 

WSROC is a standalone organization that is funded jointly by the member Councils.  It is guided by a board comprising of 15 mayors and councillors from member Councils, and currently employs 8 staff, consisting of a CEO, Officer Manager, Procurement Manager, Project Coordinator, Media and Communications Officer, and a three-member Regional Waste Project Team.

 

On their website, WSROC summarise their mission on behalf of member Councils as consisting of the following primary objectives:

A.   Advocacy – to “…advocate in unified terms on key issues of value to Greater Western Sydney through lobbying and relations with other organisations…”;

B.   Business Improvement – to “…seek and examine opportunities for new and refined business opportunities and the sharing of information and services.”;

C.  Strategic Leadership – to “…lead on key regional issues…”;

D.  Research – to “…seek to inform on issues and develop solutions for the region…”;

E.   Partnerships – to “…work with other bodies to achieve outcomes for the region…”.

 

WSROC also coordinates nine professional groups open to Council staff, spread across the following areas:

·    Arts and cultural development

·    Communications and media

·    Economic development

·    Environment and sustainability

·    Human resources

·    Strategic planning

·    Sport and recreation

·    Transport planning

·    Waste planning

 

The stated intent of these groups is to provide a networking opportunity for Council staff involved in these activities to engage with each other and share information, with a view to improving service quality and outcomes for all member Councils.

 

WSROC’s current key policy areas for advocacy are:

·    Sustainability and environment

·    Economy and employment

·    Planning and infrastructure

·    Transport

·    Community and housing

·    Health

·    Arts and culture

·    Western Sydney Airport

 

Methodology:

 

In assessing the costs and benefits of WSROC membership, Council staff have considered the following information:

 

A.   Accounting records concerning payments to WSROC, and investment in WSROC and LGP contracts in recent budget years;

B.   Survey results resulting from a survey of all staff in relation to work undertaken with WSROC over the past three years; and

C.  WSROC reporting data, sourced from WSROC’s website and publications, summarising membership benefits in recent years (noting that at the time of authoring this report, annual reporting figures for 2017/18 have not yet been made available).

 

In many cases, it is challenging to put a monetary value on the cost or benefit provided by certain activities.  In particular, the value of WSROC’s advocacy activities, strategic leadership activities, etc is often highly subjective, depending on the audience.  As such, staff have sought to summarise the costs and benefits broadly, with a view to allowing councillors to make their own conclusions on the bottom line value proposition presented by WSROC.

 

The WSROC Annual Reports for 2016/17 and 2015/16 are included as Attachments 1 and 2 to this report respectively.

 

Costs of WSROC Membership:

 

WSROC membership costs may be summarized as follows:

 

1.   WSROC membership fees - currently around $85,000 per year.

2.   Diversion of LGP procurement dividends to WSROC - currently around $316,000 per year – diverted to build WSROC capacity in facilitating joint procurement initiatives.

3.   Staff time in attending WSROC meetings and events – difficult to estimate, but approximately 200-300 hours per year, as estimated by the executive.

 

 

Benefits of WSROC Membership:

 

WSROC membership benefits consist broadly of two categories:

 

Monetary Benefits:

 

Council has secured favourable financial outcomes in the past years out of a number of WSROC-sourced contracts – in particular, the bitumen and asphalt contract, and the traffic control contract.  These particular contracts, however, have recently expired and Council has been required to undertake a process to renew these arrangements independently or via LGP.  In general, Procurement staff report that there is only limited direct procurement activity within WSROC at present, and that with one or two exceptions (such as Mattress collection), WSROC have instead been diverting member Councils to LGP-based contracts.

 

WSROC’s reporting claims collective savings from joint procurement activities across the (then nine) member Councils of approximately $3 million in FY 2015/16, and $1.2 million for FY2016/17.  Pro rata, Liverpool’s portion of these savings would be estimated at approximately $450,000-$650,000 across the two year period.  That said, staff note that current figures for procurement savings would likely be much less owing to the reduction in WSROC activity in this space, and this trend is reflected in the above figures.

 

As noted above, and in order to build resources for future procurement activities, WSROC has lobbied member Councils to divert dividends from the use of LGP contracts to WSROC.  The estimated cost of this diversion of dividends has been captured above.

 

It must be noted that Council could continue to gain the benefit of LGP contracts, regardless of its membership with WSROC – and indeed, Council would then gain the ongoing benefit of the LGP dividends currently being diverted to WSROC.

 

WSROC’s Annual Reports (2015/16 and 2016/17) reveal that WSROC captured a total of $6.4 million in grant and initiative funding for Regional Waste Strategy initiatives across the 2015/16 and 2016/17 financial years.  This funding was spread across member Councils and was used to fund a variety of waste initiatives of local and regional significance.  The direct benefit to Liverpool City Council of these initiatives has been estimated by staff at approximately $600,000-$850,000 across the two financial years identified.  Staff note that it may have been possible for Council to secure at least part, and possibly most, of these funds acting independently or outside of WSROC, though this is purely speculative.

 

WSROC’s literature also addresses savings for Councils as part of participation in the “Light Years Ahead” (stages 1&2) projects.  These combined projects are estimated as having cost the nine participating member councils $2.8 million, with a further $5.2 million contributed by the Federal Government.  Annual savings for the participating councils have been estimated at an average of approximately $1 million per year going forward, in addition to impressive emission reductions.  Again, however, it is possible that much of this funding, and the attached benefits, may have been accessible by Council acting independently or outside of WSROC, as many other Councils and ROCs through NSW received grant funding under these initiatives.

As noted above, staff were also surveyed to provide feedback on the benefits of WSROC membership.  With a few exceptions (these being primarily based on older WSROC contract initiatives or initiatives identified above), the majority of initiatives (over 70%) listed were of limited cost and value (under $5,000).  Other non-monetary benefits identified via the survey process are further discussed below.

 

Non-Monetary Benefits:

 

WSROC’s literature strongly promotes its record of success in the areas of advocacy, strategic improvement, collaboration, and partnering.  Specifically, it identifies the following key successes since 2015:

·    Success of professional networks from the General Manager level to the professional officer level, as noted above;

·    Planning of the “Active Western Sydney” forum (2015);

·    Convening the “Sydney Environmental Educators” forum (2016);

·    Convening the “Western Sydney Regional Transport” forum (2016);

·    Coordinating the “Turning Down the Heat” initiative, with a view to tackling urban heat in Western Sydney (2016/17);

·    Convening the “Planning a Liveable Western Sydney” forum (2017);

·    Ongoing advocacy and planning in relation to Regional Waste and Public Lighting.

 

The value of these initiatives is subjective, and ultimately a matter for Council to consider – though staff would refer councillors to the attached WSROC reports for more information.

 

As noted above, staff were also surveyed on WSROC benefits, with the following specific (non-monetary) benefits being identified:

1.   Cost and time effectiveness (in relation specifically to procurement activities);

2.   Thought leadership and idea generation;

3.   Collaboration and training facilitation on large scale waste issues;

4.   A feeling of common interest;

5.   WSROC lobbying for outcomes is considered beneficial;

6.   Benefits of certain WSROC contracts (such as traffic control);

7.   Accessibility.

 

It should also be noted that other staff classified the value of WSROC initiative as of limited or questionable value – it is clear that opinions vary across the staff body, and from team to team, depending on the quality and nature of their engagement with WSROC over the years.

 

It is also noted that nearly 70% of staff surveyed indicated that they had no engagement with WSROC on any level. 

Cost/Benefit Summary Table:

 

The approximate current (annualised) costs and benefits outlined in this report may be summarised as follows:

 

COSTS

BENEFITS

Monetary

Non-Monetary

Monetary

Non-Monetary

Annual Fees

=$85,000p.a.a

Staff time

=200-300 hrs/yrc

Procurement benefits

=$100,000p.a.1

Professional networking and collaboration

Diverted LGP Dividends

=$316,000p.a.b

 

Regional Waste Strategy

=$300,000p.a.2

Various forums and advocacy projects (as outlined in this report)

WSROC Energy Program

=$18,040p.a.

 

Light Years Ahead

=$150,000p.a.3

Light Years Ahead

· Emissions reduction

· Environmental benefits

 

(a)  2017/18 figures.

(b)  2016/17 figures (current figures unavailable from WSROC).

(c)  Given most WSROC program engagement takes place at the Manager level, an average hourly rate of around $90/hr would be a reasonable cost to apply to this time, equating to roughly $18,000-$27,000 in value.

 

(1)  As noted above, procurement savings from WSROC contracts are trending sharply downwards over time.

(2)  This figure assumes that the entire Regional Waste Strategy benefit accrues as a consequence of WSROC membership.  In reality, it is likely that at least a portion, and possibly all, of this (largely grant-based) monetary benefit may be available in spite of WSROC membership.

(3)  These estimated savings figures are ongoing, and will continue to accrue regardless of ongoing WSROC membership.  However, WSROC advocacy on this issue continues, and there is a possibility of further initiatives on this front in future – though any such grant-funded benefits may remain available to Council outside of WSROC membership.

 

Other Considerations:

 

As a participant in the Western Sydney City Deal, Council has been fortunate to engage closely with other participating Councils on a number of strategic initiatives.  These initiatives have included close involvement from both state and federal government departments and representatives, suggesting that there may be significant value in expanding these collaborative arrangements.

Senior partners in the City Deal process have noted that the Governance arrangements and the associated processes of decision-making within the framework of the City Deal represent an intentional move away from an advocacy-based approach on the part of Councils to their State and Federal counterparts around issues of strategic importance. In place of this approach, local government is now seen as having a direct role and influence in decision-making, as a partner with state and federal governments and agencies.

 

Staff involved in the process have observed that, even at this early stage, the positive engagement between government agencies and branches has given demonstrable evidence of the efficacy of the City Deal approach. As such, an argument could be made to redirect the resources currently invested in WSROC towards the City Deal, with a view to improving the return on investment as a result.

 

Such an opportunity poses a direct question to the possible future viability of WSROC to Liverpool City Council.

 

It is also relevant to observe that other Councils have evidently been considering the ongoing value proposition offered by WSROC.  Most notably, Penrith City Council recently elected to exit WSROC, and the merged Canterbury-Bankstown Council has elected to join SSROC in place of WSROC.  That said, Lithgow City Council has recently decided to join WSROC, evidently in the face of their existing ROC pursuing a Joint Organisation model that Lithgow is unwilling to pursue.

 

In the event Council were to consider a change to its WSROC membership status, the provisions of the WSROC Constitution should be considered.  A copy of the WSROC Constitution is included as Attachment 3 to this report.  In particular, it should be noted that, were Council minded to exit WSROC, there are two ways this can be achieved:

 

a)      By providing written notice of Council’s intention to resign (noting such a resignation would take effect 6 months later); or

b)      By Council not paying its membership fees (for one month after receiving a default notice).

 

CONSIDERATIONS

 

Economic

There are no economic and financial considerations, save for those outlined in the report of staff.

Environment

There are no environmental and sustainability considerations, save for those outlined in the report of staff.


Social

There are no social and cultural considerations, save for those outlined in the report of staff.


Civic Leadership

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

1.         WSROC Annual Report - 2016/17

2.         WSROC Annual Report - 2015/16

3.         WSROC Constitution


1

CORP 01

WSROC Membership - Cost/Benefit Analysis

Attachment 1

WSROC Annual Report - 2016/17

 

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CORP 01

WSROC Membership - Cost/Benefit Analysis

Attachment 2

WSROC Annual Report - 2015/16

 

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CORP 01

WSROC Membership - Cost/Benefit Analysis

Attachment 3

WSROC Constitution

 

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1

Ordinary Meeting 29 October 2018

City Corporate Report

 

CORP 02

Investment Report September 2018

 

Strategic Direction

Leading through Collaboration

Seek efficient and innovative methods to manage our resources

File Ref

274143.2018

Report By

John Singh - Revenue Accountant

Approved By

Vishwa Nadan - Chief Financial Officer 

 

 

Executive Summary

 

This report details Council’s Investment portfolio.

 

At 30 September 2018, Council held investments with a market value of $264 million.

 

The portfolio yield to the end of September 2018 is 86 basis points above the AusBond Bank Bill index.

 

 

AusBond Bank Bill Index (BBI)

Benchmark

1.87%

Portfolio yield

2.73%

Performance above benchmarks

0.86%

 

Return on investment for September 2018 was $448k higher than budget.

 

Council’s investments and reporting obligations fully complies with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation.

 

Council’s portfolio also fully complies with limits set out in its investment policy. NSW TCorp however has recommended that Council progressively reduce its exposure to lower rated financial institutions to below 25% of its investment portfolio by 2021.

 

 

RECOMMENDATION

 

That Council receives and notes this report.

 

 

 

 

REPORT

 

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

 

Council’s Portfolio

 

At 30 September 2018, Council held investments with a market value of $264 million. Council’s investment register detailing all its investments is provided as an attachment to this report. In summary, Council’s portfolio consisted of investments in:

 

The ratio of market value compared to face value of various debt securities is shown in the table below.

 

Asset Class

Sept-18

Jun-18

Senior Debts (FRN's ,TCD's & FRB)*

100.23%

100.22%

MBS (Reverse Mortgage Backed Securities)

59.66%

59.26%

T-Corp Unit Trusts

101.85%

101.26%

 

*Definition of terms

·      Transferrable Certificate of Deposit (TCD) t - security issued with the same characteristics as a Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

·      Fixed Rate Bond (FRB) – returns Fixed Coupon (interest) Rate and is tradeable before maturity.

Council is fully compliant with the requirements of the Ministerial Investment Order including the grandfathering provisions. The grandfathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

NSW TCorp has recommended that Council progressively reduce its exposure to lower rated financial institutions to below 25% by 2021. Council staff are working with investment advisors to meet this requirement.

 

Portfolio Maturity Profile

The table below shows the percentage of funds invested at different durations to maturity.

 

Market Value by Issuer and Institution Policy limit as per Investment Policy

 

Overall Portfolio Credit Framework compliance to Investment Policy

 

 

 

 

Portfolio Performance against relevant market benchmark.

 

Council’s Investment Policy prescribes AusBond Bank Bill Index (ABBI) as a benchmark to measure return on cash and fixed interest securities. The ABBI represents average daily yield of a parcel of bank bills. Historically there has been a positive correlation between changes in the cash rate and the resulting impact on the ABBI benchmark.

 

The portfolio yield to 30 September 2018 exceeded the AusBond Bank Bill index by 86 basis points (2.73% against 1.87 %).

 

Council continues to achieve a solid outcome despite ongoing margin contraction and significantly lower market term deposit yields. Comparative yields for the previous months are charted below:

 

 

 

 

 

 

 

 Performance of Portfolio Returns against Budget

 

Council’s investment income for September 2018 exceeded budget by $448k mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings for the period.

 

 

Investment Portfolio at a Glance

 

 

Portfolio Performance

 

 

MCWB01114_0000[1]

 

The portfolio yield to 30 September 2018 exceeded the AusBond Bank Bill index by 86 basis points (2.73% against 1.87%).

Annual Income vs. Budget

MCWB01114_0000[1]

Council’s investment interest income exceeded budget by $448k as at 30 September 2018 mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings.

 

Investment Policy Compliance

Legislative Requirements

 

MCWB01114_0000[1]

Fully Compliant.

Portfolio Credit Rating Limit

MCWB01114_0000[1]

Fully Compliant.

Institutional Exposure Limits

MCWB01114_0000[1]

Fully Compliant

Overall Portfolio Credit Limits

MCWB01114_0000[1]

Fully Compliant.

Term to Maturity Limits

MCWB01114_0000[1]

Fully Compliant.

 

Economic Outlook – Reserve Bank of Australia

The Reserve Bank has left the official cash rate on hold at 1.5 per cent in its 2 October 2018 meeting. The current 1.5 per cent cash rate is at a historically low level and impacts returns on investment.

 

Certificate of Responsible Accounting Officer

The Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

 

Independent verification by Head of Audit, Risk and Improvement (HARI)

Council requested on-going independent review of its investment portfolio by Audit Risk and Improvement Committee (ARIC) or its representative under delegated authority. The ARIC has agreed for its Chairperson to provide a certificate on a quarterly basis – next certificate will be presented to Council on 21 November 2018.

 

CONSIDERATIONS

 

Economic

Council’s investment interest income exceeded budget by $448k as at 30 September 2018 mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings.

Environment

There are no environmental and sustainability considerations.


Social

There are no social and cultural considerations.


Civic Leadership

There are no civic leadership and governance considerations.

Legislative

Council is fully compliant with the requirements of the Local Government Act 1993 – Investment Order (authorized investments) and with reporting requirements under Clause 212 of the Local Government (General) Regulation 2005.

 

 

ATTACHMENTS

 

1.         Investment Portfolio - September 2018  


1

CORP 02

Investment Report September 2018

Attachment 1

Investment Portfolio - September 2018

 

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1

Ordinary Meeting 29 October 2018

City Corporate Report

 

CORP 03

Annual Financial Reports 2017/18

 

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

Key Policy

Long-Term Financial Plan

File Ref

282022.2018

Report By

Earl  Paradeza - Senior Management Accountant

Approved By

Vishwa Nadan - Chief Financial Officer 

 

 

Executive Summary

 

The Council has a regulatory obligation to prepare and present audited financial reports to the Office of Local Government (due on or before 31st October 2018) and to the Community.

 

Council’s general purpose financial statements for the year ended 30 June 2018 have been prepared and are currently under audit.

 

The Audit Risk and Improvement Committee Meeting is scheduled on Friday 19 October 2018 to review and endorse the financial statements.

 

An updated paper will be prepared and presented, together with Financial Statements, to the Councillors before the Council meeting. Audit Office NSW staff will be present at the Council Meeting to answer any questions.

 

 

RECOMMENDATION

 

That Council:

 

1.    Receive and note this report;

 

2.    Note that, at the time of authoring this report, Council’s General Purpose Financial Statements are anticipated to be reviewed by the Audit, Risk and Improvement Committee on 19 October 2018; and

 

3.    Note that the General Purpose Financial Statements will be presented to Council for consideration via an Addendum report, following the Audit Risk and Improvement Committee.

 

 

REPORT

 

Legislative Requirements

 

The Local Government Act 1993 states:

·    As soon as practicable after a council receives a copy of the auditor’s reports:

a.   It must fix a date for the meeting at which it proposes to present its audited financial reports, together with the auditor’s reports, to the public, and

b.   It must give public notice of the date so fixed [Section 418 (1)]

·    The date fixed for the meeting must be at least 7 days after the date on which the notice is given, but not more than 5 weeks after the auditor’s reports are given to the council. [Section 418 (2)]

 

Council’s General Purpose Financial Statements for the year ended 30 June 2018 have been prepared, and at the time of drafting this report, are currently under audit.

 

The Audit Risk and Improvement Committee is scheduled to meet on Friday 19 October 2018, and is expected to review and endorse the financial statements at that time.

 

An updated paper will be prepared and presented as an Addendum, together with Financial Statements, to the Councillors before the Council meeting (scheduled for 29 October 2018). Audit Office NSW staff will be present at the Council Meeting to answer any questions.

 

CONSIDERATIONS

 

Economic

There are no economic and financial considerations.

Environment

There are no environmental and sustainability considerations.


Social

There are no social and cultural considerations.


Civic Leadership

There are no civic leadership and governance considerations.

Legislative

Division 2 of the Local Government Act 1993.

 

 

ATTACHMENTS

 

Nil


1

Ordinary Meeting 29 October 2018

City Corporate Report

 

CORP 04

Tabling of the Annual Pecuniary Interest Returns for Councillors and Designated Persons

 

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

282169.2018

Report By

Glenn Schuil - Acting Coordinator Governance

Approved By

Chris White - Director City Corporate

 

 

Executive Summary

 

Section 450 A of the Local Government Act 1993 (the Act) requires that the completed annual pecuniary interest returns of Councillors and designated persons holding office and occupying positions as at 30 June 2018, be tabled before the Council.

 

Councillors and designated officers were asked to complete their pecuniary interest return by 7 September 2018 to ensure that they were received and completed by the deadline of 30 September 2018 specified in section 449 (3) of the Local Government Act 1993. Unfortunately 12 staff have failed to lodge their completed pecuniary interest report by the due date, despite a reminder email being sent to the staff on 8 September 2018. A further follow up email was sent on 10 October 2018 to the 12 staff reminding them of the requirement to lodge their pecuniary interest return. At the time of writing a further 11 pecuniary interest returns have been received, leaving 1 return still being outstanding.

 

A failure by a designated person to complete their pecuniary interest return by the due date is a breach of the pecuniary interest provisions of the Act and also the Council’s Code of Conduct. Where the CEO becomes aware of a breach of the pecuniary interest provisions of the Act he / she should notify the Office of Local Government (OLG) of the breach of the Act. It is considered that the CEO should await the outcome of the advice received from the OLG before any potential disciplinary action is taken against the staff who have failed to lodge their completed pecuniary interest return by the due date.

 

The report recommends that:

 

1.   Council notes that the annual pecuniary interest returns of Councillors and designated persons, as at 30 June 2018, are now tabled before the Council in accordance with Section 450 (A) of the Local Government Act 1993; and

 

2.   the Chief Executive Officer advises the Office of Local Government of the names of the staff who failed to lodge their completed annual pecuniary interest return by the due date (30 September 2018).

 

 

RECOMMENDATION

 

That Council:

 

1.    Notes the annual pecuniary interest returns of Councillors and designated persons, as at 30 June 2018, are now tabled before the Council in accordance with Section 450 (A) of the Local Government Act 1993; and

 

2.    Notes that the Chief Executive Officer will advise the Office of Local Government of the names of the staff who failed to lodge their completed annual pecuniary interest return by the due date (30 September 2018).

 

 

REPORT


Section 449 (3) of the Act provides that a Councillor or a designated person, holding that position as at 30 June in any year, must complete and lodge with the General Manager (CEO) within three months after that date, a form prescribed by the Regulations.

 

Section 450 (A) of the Act details the requirements for the registration and tabling of returns lodged by Councillors and designated persons as follows:-

 

Register and Tabling of Returns

 

1.   The General Manager must keep a register of returns required to be lodged with the General Manager under Section 449.

 

2.   Returns required to be lodged with the General Manager under Section 449 must be tabled at a Meeting of the Council, being:

 

(a)  In the case of a return lodged in accordance with section 449(1) – the first Meeting held after the last day for lodgement under that subsection; or

 

(b)  In the case of a return lodged in accordance with section 449(3) – the first Meeting held after the last day for lodgement under that subsection; or

 

(c)  In the case of a return otherwise lodged with the General Manager – the first Meeting after lodgement.

 

On 6 August 2018 the Acting Chief Executive Officer approved of a Memo being issued to designated persons advising them of the requirement to complete their annual pecuniary interest return by 7 September 2018.

 

On 8 September 2018 the Coordinator Governance sent an email to the staff who had not submitted their pecuniary interest return reminding them of the requirement to have their return completed as soon as possible. A follow up email was sent on 10 October 2018 by the Acting Coordinator Governance to those staff who had not submitted their annual pecuniary interest return. At the time of finalising this Report there was still 1 staff who had not lodged their annual pecuniary interest return.

 

A failure by a designated person to complete their pecuniary interest return by the due date is a breach of the pecuniary interest provisions of the Act and also the Council’s Code of Conduct. Where the CEO becomes aware of a breach of the pecuniary interest provisions of the Act he / she should notify the OLG of the breach of the Act. It is considered that the CEO should await the outcome of the advice from the OLG before any potential disciplinary action is taken against the staff who have failed to lodge their completed pecuniary interest return by the due date.

 

A register of all returns lodged by Councillors and designated persons, in accordance with Section 449 of the Act, is currently being kept by Council’s staff as required by this Part of the Act.

 

CONSIDERATIONS

 

Economic

There are no economic and financial considerations.

Environment

There are no environmental and sustainability considerations.


Social

There are no social and cultural considerations.


Civic Leadership

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Legislative

Sections 441, 449 (1) and (3) and 450 A of the Local Government Act 1993.

 

 

ATTACHMENTS

 

Nil


1

Ordinary Meeting 29 October 2018

City Corporate Report

 

CORP 05

Liverpool Civic Place - Revised Proposal and Budget

 

Strategic Direction

Leading through Collaboration

Seek efficient and innovative methods to manage our resources

File Ref

289500.2018

Report By

John F Morgan - Director Property & Commercial Development

Approved By

Chris White - Director City Corporate

 

 

Executive Summary

 

Staff intend to present a report to the next Ordinary Meeting of Council on 29 October 2018, dealing with the subject of the Liverpool Civic Place Project Development Agreement with Built Properties Pty Ltd, and the final proposed budget for the project (including contingencies and proposed funding sources).  This report is intended to give notice that an Addendum report on the subject will be presented to Council in advance of the meeting.

 

 

RECOMMENDATION

 

That Council note the report of staff, and consider this report in company with the Addendum report presented to Council in relation to the Liverpool Civic Place project.

 

 

REPORT

 

Staff intend to present a report to the next Ordinary Meeting of Council on 29 October 2018, dealing with the subject of the Liverpool Civic Place Project Development Agreement with Built Properties Pty Ltd, and the final proposed budget for the project (including contingencies and proposed funding sources).

 

At the time of drafting this report, a final presentation on the Liverpool Civic Place proposal to Council’s Audit, Risk and Improvement Committee (ARIC) is scheduled for 19 October 2018.  Following that presentation, a full report to Council, incorporating any necessary changes arising as a result of ARIC’s input, will be prepared and included as part of the Addendum to the Ordinary Council Meeting agenda.

 

A full briefing on the project will also be presented to the councillors on 25 October 2018.  It is expected that the full report and recommendations in the Addendum will be available prior to that briefing session proceeding.

 

CONSIDERATIONS

 

Economic

Further develop a commercial centre that accommodates a variety of employment opportunities.

Encourage and promote businesses to develop in the hospital health and medical precinct (of the City Centre).

Provide efficient parking for the City Centre.

Enhance the environmental performance of buildings and homes.

Facilitate economic development.

Environment

There are no environmental and sustainability considerations.


Social

Raise awareness in the community about the available services and facilities.

Support policies and plans that prevent crime.

Preserve and maintain heritage, both landscape and cultural as urban development takes place.

Support access and services for people with a disability.

Deliver high quality services for children and their families.


Civic Leadership

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighborhood pride and a sense of responsibility.

Encourage the community to engage in Council initiatives and actions.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Legislative

Local Government Act 1993

Local Government (General) Regulation 2005

 

 

ATTACHMENTS

 

Nil    


1

Ordinary Meeting 29 October 2018

Committee Reports

 

CTTE 01

Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 6 September 2018

 

Strategic Direction

Creating Connection

Implement access and equity for all members of the community

File Ref

265155.2018

Report By

Galavizh Ahmadi Nia - Manager Community Development and Planning

Approved By

Tina Sangiuliano - Acting Director City Community and Culture

 

 

Executive Summary

 

This report is tabled to present the Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 6 September 2018.

 

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes the Minutes of the Community Safety and Crime Prevention Committee Meeting held on 6 September 2018; and

 

2.    Endorse the development of a Drug and Alcohol Policy for Liverpool in collaboration with the Community Safety and Crime Prevention Advisory Committee and include this as an action in the Community Safety and Crime Prevention Strategy Action Plan.

 

REPORT

 

The Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 6 September 2018 are attached for the information of Council.

 

The minutes identify a number of matters for Council to receive and note including the following:

 

The Liverpool Community Safety and Crime Prevention Advisory Committee members made a recommendation requesting Council investigate and formulate a Drug and Alcohol Policy. Drug and alcohol has been identified as a priority issue for the Liverpool community in Council’s application for the Pan Pacific Safe Community Accreditation. As part of this project, a Drug and Alcohol Working Group has been formed to address local issues and concerns by adopting the National Drug Strategy 2017-2026. This Working Group membership is comprised of representatives from Council, Scott Street Clinic, Liverpool Street University, NSW Family and Community Services (FACS) – Housing NSW, and South West Sydney Local Drug Health. The Working Group members are working collaboratively to develop resources and deliver ongoing community education and awareness activities and training to frontline staff of local agencies within Liverpool. The Working Group will also be working closely with and supporting the activities of the Liverpool Community Drug Action Team (CDAT).

 

The Community Safety and Crime Prevention Advisory Committee have put forward the following recommendation:

         

That Council investigate and formulate a Drug and Alcohol Policy for Liverpool.

 

It is to be noted that Council does not have a community drug and alcohol policy and does not provide direct services in the management of drug and alcohol issues. While the management and provision of drug and alcohol related services to the community are not a statutory responsibility of local government, Council could use its convening role through the Community Safety and Crime Prevention Advisory Committee to coordinate the development of a Drug and Alcohol Policy for Liverpool. Should Council resolve to proceed with this recommendation, it is proposed to include this as an action in the Community Safety and Crime Prevention Strategy Action Plan and align the policy outcomes and monitoring and reporting with the Community Safety and Crime Prevention Advisory Committee as part of the Pan Pacific Safe Community Accreditation.

 

CONSIDERATIONS

 

Economic

There are no economic and financial considerations.

Environment

There are no environmental and sustainability considerations.


Social

Support policies and plans that prevent crime.

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership

There are no civic leadership and governance considerations.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

1.         Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee meeting held on 6 September 2018

2.         Presentation from Ted Noffs Foundation, Liverpool Street University

3.         Ted Noffs Foundation South West Sydney Youth Drug & Alcohol Counselling Brochure

4.         Registration Form 2018-2020 for Community Safety and Crime Prevention Advisory Committee

5.         Liverpool Referral Form


1

CTTE 01

Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 6 September 2018

Attachment 1

Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee meeting held on 6 September 2018

 

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1

CTTE 01

Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 6 September 2018

Attachment 2

Presentation from Ted Noffs Foundation, Liverpool Street University

 


 


 


 


 


 


 


 


 


 


 


 


 


1

CTTE 01

Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 6 September 2018

Attachment 3

Ted Noffs Foundation South West Sydney Youth Drug & Alcohol Counselling Brochure

 

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