Addendum Items
PAGE
Notices of Motion
NOM 04 Inclusion of all Correspondence in and out from CEO's and Mayor's Office, Council Managers and Councillors into the Monthly Council Agenda.......................... 3...........
UPDATED COUNCIL AGENDA ADDENDUM
Ordinary Council Meeting
27 February 2019
FRANCIS GREENWAY CENTRE
Addendum Items
PAGE
Notices of Motion
NOM 04 Inclusion of all Correspondence in and out from CEO's and Mayor's Office, Council Managers and Councillors into the Monthly Council Agenda.......................... 3...........
3
Ordinary Meeting 27 February 2019
Notices of Motion
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NOM 04 |
Inclusion of all Correspondence in and out from CEO's and Mayor's Office, Council Managers and Councillors into the Monthly Council Agenda |
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Strategic Direction |
Leading through Collaboration Strive for best practice in all Council processes |
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File Ref |
037277.2019 |
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Author |
Karress Rhodes - Councillor |
Background
In previous meetings of Liverpool Council it was a meeting procedure to include all correspondence in and out of the CEO Office.
This transparent and honest noting of all correspondence assisted Council in addressing all issues of concern as well as fully informing all councillors and constituents of issues before Council.
Currently there is no correspondence reporting from the Mayor’s office and although the CEO does a CEO report to all Councillors, that information is considered confidential and so is not reported to constituents and there is no accountability that all correspondence received or sent is being reported on.
In instances where the correspondence is considered to be confidential those items would be declared in the confidential section of each meeting.
The tabling of all Council correspondence will restore the opportunity for all councillors to be fully informed and enable them to better perform with due diligence their representation of the local community for which they were elected to do.
The inclusion of all correspondence in and out of Council is in the best interest of honesty, transparency, it is in the best interest of the local community and is in the best interest of better engagement practice with all councillors and the constituents they were elected to serve.
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That Council:
1. Reinstitute the process of reporting to Council those items and matters currently contained within the Correspondence Register in the weekly CEO Update to councillors, including those items of correspondence directed to be sent by resolution of Council, and any relevant replies received;
2. Also report the following additional items of correspondence to Council on a monthly basis:
a. Circulars from the OLG pertaining to matters of strategic importance to the Council; b. Ministerial directions relating to matters if strategic importance to the Council.
3. Ensure that any item reported to Council as a result of this motion that contains confidential information, or personal/private information, be reported in the confidential section of the Council meeting agenda. |
CONSIDERATIONS
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Economic |
There are no economic and financial considerations. |
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Environment |
There are no environmental and sustainability considerations. |
Social |
There are no social and cultural considerations. |
Civic Leadership |
Undertake communication practices with the community and stakeholders across a range of media. Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. |
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Legislative |
There are no legislative considerations relating to this report. |