COUNCIL AGENDA

 

Ordinary Council Meeting

29 May 2019

 

FRANCIS GREENWAY CENTRE

170 GEORGE STREET LIVERPOOL


 

 

 

 

 

 

 

 

 

 

 

 

You are hereby notified that an Ordinary Council Meeting of Liverpool City Council will be held at the Francis Greenway Centre, 170 George Street, Liverpool on Wednesday, 29 May 2019 commencing at 6.00pm. Doors to the Francis Greenway Centre will open at 5.50pm.

 

Liverpool City Council Meetings are taped for the purposes of minute taking and record keeping.  If you have any enquiries please contact Council and Executive Services on 8711 7584.

 

 

 

 


Kiersten Fishburn

CHIEF EXECUTIVE OFFICER

 

 

 


 

 

 


Order of Business

 

                                                                                                              PAGE     TAB

Opening

Acknowledgment of Country and Prayer

National Anthem

Apologies 

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 17 April 2019..................................................................... 9

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NOMR 01       Rescission of NOM 01 Abolition of Office of the Local Government from the Council Meeting of 17 April 2019 .................................................................. 41......... 1

CONF 01        Rescission of CONF 04 Liverpool City Council Pound Facility from the Council Meeting of 17 April 2019 in Confidential book

 

                        Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local                         Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or       proposes to conduct) business.

City Economy and Growth Report

EGROW 01    Heritage Incentives - Investigation of City of Perth and City of Adelaide...... 42......... 2

EGROW 02    Proposed amendment to Schedule 1 Liverpool Local Environmental Plan 2008 - additional permitted use for vehicle sales or hire premises at Lot A and Lot B Kookaburra Rd, Prestons............................................................................... 47......... 3

EGROW 03    Adoption of International Trade Engagement Strategy.................................. 54......... 4

EGROW 04    Street Naming Request - Edmondson Park Town Centre............................. 58......... 5

Chief Executive Officer Report

CEO 01           Local Government NSW Annual Conference................................................. 62......... 6

CEO 02           Endorsement of Delivery Program 2017-2021 and Operational Plan and Budget 2019-20 (including Statement of Revenue Policy)......................................... 64......... 7

CEO 03           Code of Meeting Practice - Post exhibition report.......................................... 68......... 8

CEO 04           Western Parkland City Liveability Fund: Round Two..................................... 73......... 9

 

City Community and Culture Report

COM 01          Review of the Grants and Donations and Corporate Sponsorship (Outgoing) Policies............................................................................................................ 77....... 10

COM 02          Grants, Donations and Corporate Sponsorship........................................... 107....... 11

COM 03          Helles Park Radio Control Car Racing Track Refurbishment...................... 146....... 12

COM 04          Green Valley Hotel Liquor Licence Application............................................ 157....... 13

COM 05          Liverpool City Council Sporting Grants Program 2018/2019....................... 163....... 14

City Corporate Report

CORP 01        Investment Report April 2019....................................................................... 169....... 15

CORP 02        Lurnea Affordable Housing........................................................................... 178....... 16

CORP 03        Budget Review - March 2019....................................................................... 186....... 17

City Presentation Report

NIL

City  Infrastructure and Environment Report

INF 01             Activating the Georges River........................................................................ 218....... 18

Committee Reports

CTTE 01         Minutes of the Intermodal Committee meeting held on 14 May 2019......... 231....... 19

CTTE 02         Minutes of the Tourism and CBD Committee meeting held on 2 April 2019 241        20

CTTE 03         Meeting Notes of the Liverpool Youth Council Meeting held 6 March 2019 and Minutes of the Liverpool Youth Council Meeting held 3 April 2019............. 249....... 21

CTTE 04         Minutes of the Liverpool Sports Committee Meeting held on 28 February 2019     260 22

CTTE 05         Minutes of the Strategic Panel Meeting 8 April 2019................................... 269....... 23

CTTE 06         Minutes of Budget Review Panel 9 April 2019............................................. 275....... 24

Questions with Notice

QWN 01          Question with Notice - Clr Hagarty - Realising Opportunity in the Transformation of Western Sydney .......................................................................................... 281....... 25

QWN 02          Question with Notice - Clr Hadchiti - Council Buildings Compliance........... 286....... 26

QWN 03          Question with Notice - Clr Rhodes - Western Sydney Planning Partnership 287       27

QWN 04          Question with Notice - Clr Shelton - Parking................................................ 290....... 28

QWN 05          Question with Notice - Clr Hadchiti - Mosquitoes ........................................ 292....... 29

QWN 06          Question with Notice - Clr Hadchiti - Voluntary Planning Agreements (VPA's) 293    30  

Presentations by Councillors

 

 

Notices of Motion

NOM 01          Emergency Services Levy............................................................................ 294....... 31

NOM 02          Wood Encouragement Policy....................................................................... 298....... 32

NOM 03          Compliance Levy.......................................................................................... 300....... 33

NOM 04          Parking Meters ............................................................................................. 302....... 34

NOM 05          Warwick Farm............................................................................................... 304....... 35  

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

 

CONF 01    Rescission of CONF 04 Liverpool City Council Pound Facility from the Council Meeting of 17 April 2019

Reason:     Item CONF 01 is confidential pursuant to the provisions of s10A(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 02    Confidential Items in the Minutes of the Strategic Panel 8 April 2019

Reason:     Item CONF 02 is confidential pursuant to the provisions of s10A(2)(g) of the Local Government Act because it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

CONF 03    Acquisition of an Easement for Shared Path over Part 2 Old Kurrajong Road, Casula

Reason:     Item CONF 03 is confidential pursuant to the provisions of s10A(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 04    Acquisition of part of Lot 1048 DP 2475 being 265 Sixth Avenue, Austral for drainage purposes

Reason:     Item CONF 04 is confidential pursuant to the provisions of s10A(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 05    Acquisition of part of Lot 1 DP 567321 being 2072 Camden Valley Way, Edmondson Park for open space/drainage purposes

Reason:     Item CONF 05 is confidential pursuant to the provisions of s10A(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.


 

 

 

CONF 06    Acquisition of part of five properties at Edmondson Park for the construction of Basin 14

Reason:     Item CONF 06 is confidential pursuant to the provisions of s10A(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 07    RMS Acquisition and Lease being Part of Lot 11 DP 115118 at Corner of Copeland Street and Hoxton Park Road, Liverpool being Crown Land managed by Council (Crown Land Manager)

Reason:     Item CONF 07 is confidential pursuant to the provisions of s10A(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 08    The Voice

Reason:     Item CONF 08 is confidential pursuant to the provisions of s10A(2)(a) of the Local Government Act because it contains personal matters concerning particular individuals (other than councillors).  

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MINUTES OF THE Ordinary Meeting

HELD ON 17 April 2019

 

 

PRESENT:

Mayor Wendy Waller

Councillor Hadid

Councillor Hagarty

Councillor Harle

Councillor Kaliyanda

Councillor Karnib

Councillor Rhodes

Councillor Shelton

Ms Kiersten Fishburn, Chief Executive Officer

Mr David Smith, Acting Director City Economy and Growth

Mr Chris White, Director City Corporate

Ms Tina Sangiuliano, Acting Director City Community and Culture

Dr Eddie Jackson, Director City Deal

Mr Peter Patterson, Director City Presentation

Mr Raj Autar, Director City Infrastructure and Environment

Mr Vishwa Nadan, Chief Financial Officer

Mr John Milicic, Manager Property

Mr Andrew Stevenson, Manager Communications

Mr George Georgakis, Manager Council and Executive Services

Ms Susan Ranieri, Coordinator Council and Executive Services (minutes)

 

The meeting commenced at 6.00pm.

 

ACKNOWLEDGMENT OF COUNTRY, The prayer of the Council was read by Reverend

PRAYER OF COUNCIL AND                  Stuart Pearson from St Luke’s Anglican Church.

AFFIRMATION TO BE READ BY

NATIONAL ANTHEM                              The National Anthem performed and recorded by                                       Rebekah Ferro was played at the meeting.

 

 

 

 

 

 

APOLOGIES     

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Harle

That leave of absence be granted for Clrs Ayyad and Hadchiti for their absence from the meeting.

 

On being put to the meeting the motion was declared CARRIED.

CONDOLENCES                                    

Nil.

Confirmation of Minutes

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hagarty

 

That the minutes of the Ordinary Meeting held on 27 March 2019 be confirmed as a true record of that meeting subject to the following correction:

·         Amending page 26 of the minutes to state that Councillor Hagarty returned to the meeting at 8.32pm at the conclusion of item CORP 01 Sydney Western City Planning Panel – Remuneration for Council Representatives.

On being put to the meeting the motion was declared CARRIED.      

Declarations of Interest                             

Nil.

Public Forum

Presentation – items not on agenda    

Nil.

Representation – items on agenda

Nil.


11

MAYORAL MINUTES

Nil.

 

City Economy and Growth Report

ITEM NO:       EGROW 01

FILE NO:        011109.2019

SUBJECT:     Post exhibition report - Draft Liverpool Local Environmental Plan 2008 (Amendment 70) - Rezoning land from RE1 Public Recreation to B2 Local Centre at Carnes Hill Marketplace

 

RECOMMENDATION

 

That Council:

 

1.    Notes the Gateway determination for the draft Liverpool Local Environmental Plan 2008 (Amendment 70) and the results of the public exhibition and community consultation;

 

2.    Endorses the offer to enter into a Deed of Commitment for road improvement works in the vicinity of the Carnes Hill Shopping Centre and delegates authority to the CEO to execute the Deed of Commitment; and

 

3.   Approves Amendment 70 and delegates authority to the CEO to liaise with the Parliamentary Counsel’s Office to finalise the planning proposal, once the Deed of Commitment has been executed.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Harle                  Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 


ITEM NO:       EGROW 02

FILE NO:        076279.2019

SUBJECT:     Street Naming Request - Edmondson Park Town Centre

 

RECOMMENDATION

 

That Council:

 

1.       Supports the proposed street names for the Edmondson Park Town Centre noted in this report, being:

 

-     Atwood Mews;

-     Clermont Street;

-     Farrell Street;

-     Gatwick Mews;

-     Alliot Mews; and

-     Oxley Mews.

 

2.       Authorises the Chief Executive Officer (CEO) to undertake the process of gazettal, if there are no submissions received during public exhibition.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Rhodes             Seconded: Clr Kaliyanda

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


13

 

Chief Executive Officer Report

ITEM NO:       CEO 01

FILE NO:        015336.2018

SUBJECT:     Ward Boundaries

 

RECOMMENDATION

 

That Council:

 

1.       Resolves whether it wishes to:

 

a)         Continue with the current two ward system;

b)         Increase the number of wards from two to five; or 

c)         Seek to abolish all wards. 

 

2.       Receives a further report at the 29 May 2019 Council meeting on the preferred option to submit a draft ward boundary plan to place on public exhibition for comment.

 

 

COUNCIL DECISION

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Karnib

 

That Council:

 

1.    Resolves to continue with the current two ward system; and

 

2.    Receives a further report at the 29 May 2019 Council meeting on the two ward system, taking in account projected future growth, to submit a draft ward boundary plan to place on public exhibition for comment.

 

On being put to the meeting the motion was declared CARRIED.

 


ITEM NO:       CEO 02

FILE NO:        080400.2019

SUBJECT:     State Government Election Commitments

 

RECOMMENDATION

 

That Council note the report regarding the State Government’s recent election commitments.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Shelton              Seconded: Clr Karnib 

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


15

ITEM NO:       CEO 03

FILE NO:        069446.2019

SUBJECT:     Draft four year Delivery Program and 2019-20 Operational Plan and Budget (including Statement of Revenue Policy)

 

RECOMMENDATION

 

That Council:

 

1.    Places the draft four year Delivery Program 2017-21, Operational Plan 2019-20 and Budget (including Statement of Revenue Policy) on exhibition for 28 days; and

 

2.    Receives a further report at the June 2019 Council meeting after a review of public submissions.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Harle

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

City Community and Culture Report

ITEM NO:       COM 01

FILE NO:        066565.2019

SUBJECT:     Grants, Donations and Corporate Sponsorship

 

RECOMMENDATION

 

That Council endorses the funding recommendation of $20,000 (GST exclusive) under the Corporate Sponsorship (Outgoing) Program subject to the events being held in the Liverpool Local Government Area for the following projects:

 

Applicant

Project

Recommended

Fono Samoa NSW Organisation Incorporated

Samoa Day

$10,000

International Eid Festival Pty Ltd

International Eid Festival

$10,000

 

 

COUNCIL DECISION

Motion:                                  Moved: Clr Shelton              Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


17

 

City Corporate Report

ITEM NO:       CORP 01

FILE NO:        071785.2019

SUBJECT:     Classification of Lot 2 in DP1248038, at the intersection of Croatia Avenue and Dalmatia Avenue, Edmondson Park as Operational Land

 

RECOMMENDATION

 

That Council classifies Lot 2 in Deposited Plan 1248038, located at the intersection of Croatia Avenue and Dalmatia Avenue at Edmondson Park, as Operational Land in accordance with the Local Government Act 1993 (NSW).

 

COUNCIL DECISION

Motion:                                  Moved: Clr Shelton              Seconded: Clr Karnib

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


11

ITEM NO:       CORP 02

FILE NO:        076388.2019

SUBJECT:     Investment Report March 2019

 

RECOMMENDATION

 

That Council receives and notes this report.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Shelton              Seconded:  Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


19

 

Committee Reports

ITEM NO:       CTTE 01

FILE NO:        071603.2019

SUBJECT:     Minutes of the Liverpool Access Committee meeting held on 14 February 2019

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Liverpool Access Committee meeting held on 14 February 2019.

  

 

COUNCIL DECISION

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


21

ITEM NO:       CTTE 02

FILE NO:        073076.2019

SUBJECT:     Minutes of the Liverpool Pedestrian, Active Transport and Traffic Committee Meeting

 

RECOMMENDATION

 

That Council adopts the following recommendations of the Committee:

 

Item 1      Old Kurrajong Road, Casula – Rehabilitation and associated signs and linemarking scheme.

·   Council approves the following traffic facilities as part of the proposed rehabilitation works; installation of two pedestrian refuges, seagull island treatment at the Old Kurrajong Road/Reserve Road intersection and associated signs and linemarking scheme, as indicated in Attachment 1.1-1.3 of the minutes.

 

Item 2      Kingsford Smith Avenue, Middleton Grange – Proposed signs and linemarking scheme.

·   Council approves the signs and linemarking scheme along the section of Kingsford Smith Avenue, between Fifteenth Avenue and Flynn Avenue, as indicated in Attachment 2.1-2.2 of the minutes.

 

Item 3      Sixteenth Avenue, Hall Circuit intersection, Middleton Grange – Intersection modification with associated signs and linemarking scheme.

·   Council approves the signs and line marking scheme for realignment works along Sixteenth Avenue (Flynn Avenue) between Qantas Boulevard and Broadbent Avenue and intersection treatment of the Sixteenth Avenue/Qantas Boulevard/Hall Circuit intersection, as indicated in Attachment 3.1-3.4 of the minutes.

 

Item 4      Bigge Street, Liverpool – Proposed changes to existing timed parking

Council approves the following amended parking arrangements along the eastern side of Bigge Street between Elizabeth Street and Warren Serviceway:

·   No Stopping 6am–10am (existing) and 3pm-6pm Monday to Friday

·   1P Ticket 10am to 3pm Monday to Friday

·   1P 10am to 1pm, Saturday. 

 

 

 

 

 

 

 

 

Item 5      Poziers Road, Edmondson Park – Proposed children’s crossing, two roundabouts and associated signs and linemarking scheme

                 Council approves the installation of the following traffic facilities with the associated signs and linemarking scheme in front of the St Francis Catholic College: as indicated in Attachment 5.1-5.4 of the minutes.

·   A Children’s Crossing across the section of Poziers Road in front of the college

·   Two roundabouts at the Jardine Drive/Poziers Road and Poziers Road/Vinny Road intersections

 

Item 6      Greenway Park, West Hoxton - Special Event traffic management

 

·   Council classifies the event as a Class 3 Special Event with all the required conditions

Item 7     Norfolk Serviceway, Liverpool – Special Event traffic management

·   Council classifies the event as a Class 3 Special Event with all the required conditions

 

Item 8      Liverpool City Centre – Special Community Event, Festival of Chariots

·   Council classifies the event as a Class 2 Special Event with all the required conditions

 

Item 9     Items approved under Delegated Authority

·      That Council notes the traffic facilities approved by the traffic committee Police and RMS representatives under delegated authority between the period 17 January and 6 March 2019.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


15

 

Questions with Notice

ITEM NO:       QWN 01

FILE NO:        065789.2019

SUBJECT:     Question with Notice - Clr Shelton - Busking Policy

 

Please address the following:

 

1.         Noting Council’s ‘Busking Policy’ is shortly due for renewal in any event, please advise what steps would be required, and to what extent it is thought feasible, to wholly or partially exempt persons of aboriginal descent from compliance with this policy?

 

Response

 

Council’s Buskers Policy is due for review in May 2019.  Council officers can now confirm that they have commenced the review process. As part of this review, officers will consider the potential for individual exemptions for specific applicants, including persons of Aboriginal descent, with reference to the following specific assessment criteria:

 

-          Requirement for public liability insurance

-          Limitations on busking times and locations

 

The newly revised Policy, to be presented to Council for consideration in the coming months will outline a clear and transparent application and assessment process for the issuing of busking permits. It is anticipated that this will further encourage and enrich activation of the CBD.

 

.


23

ITEM NO:       QWN 02

FILE NO:        065790.2019

SUBJECT:     Question with Notice - Clr Shelton - Solar Panels on Council Buildings

 

Please address the following:

 

1.    Please in broad terms advise the extent to which it is feasible and cost effective to implement a program of progressive installation of solar panels on Council buildings?

 

2.    As a supplementary matter please also broadly advise whether the installation of energy storage batteries at any time in the foreseeable future would be beneficial?

 

Response

 

Solar Panel Installation Program

Council’s adopted Energy Management Plan (EMP) identifies a list of practical energy saving measures for key energy using facilities. The underlying principles of the EMP continue to guide the delivery of a range of energy saving measures across Council’s facilities.

 

To date, Council has installed twelve solar systems ranging in capacity between 5kw to 10kw across its many facilities including the Central Library, numerous childcare and community centres.

 

Due to its relatively long life span and low maintenance costs, solar panel systems have provided a cost effective and efficient alternative for the provision of electricity to council’s many facilities. With a payback period of between four and five years, Council’s assessment based on trends show that the solar panel systems have resulted in:

§  A reduction in the overall energy consumption by up to 30% during the period between 2013 and 2019; and

§  A reduction in the overall energy costs by up to 40%.

Council plans to continue its program of solar panel installation across our buildings, and a detailed investigation is underway for the installation of a 100kW solar panel system for the Casula Powerhouse Arts Centre building.

 

Solar Battery Storage

With regards to the feasibility of installing energy storage batteries, Council’s assessment shows that the installation of energy storage batteries is far more feasible for buildings that have high levels of night time electricity demand to provide power to plant and equipment. Council has recently installed an energy storage battery to service the amenities building at the Casula Parklands, and will be monitoring its performance over time.

 


17

ITEM NO:       QWN 03

FILE NO:        081482.2019

SUBJECT:     Question with Notice - Clr Hagarty - Realising Opportunity in the Transformation of Western Sydney

 

Introduction

 

Western Sydney is undergoing rapid transformation. The City Deal, Western Sydney Airport and the Aerotropolis are set to deliver unprecedented employment, education, social and cultural benefits to the region.

It's vitally important the people of Liverpool and Western Sydney, including the most disadvantaged, are the primary beneficiaries of these opportunities.

 

Please address the following:

 

  1. What percentage of the executive and boards of the Western City and Aerotropolis Authority and WSA Co. live in Western Sydney?

 

  1. What pathways from primary to high schools to TAFE and/or University are being provided for the people of Liverpool and Western Sydney as part of the City Deal, Western Sydney Airport and other related initiatives?

 

  1. What is being done to address the digital divide as part of the City Deal's 'Digital connectivity and smart technology' deliverable?

 

A response to these Questions with Notice will be provided in the 29 May 2019 Council Business Papers.

 


25

ITEM NO:       QWN 04

FILE NO:        085591.2019

SUBJECT:     Question with Notice - Clr Hadchiti - Council Buildings Compliance

 

Please address the following:

 

  1. Do all Council buildings comply with The Building Code of Australia (BCA)?

 

  1. Do all Council buildings comply with current fire standards?

 

A response to these Questions with Notice will be provided in the 29 May 2019 Council Business Papers.

 


19

ITEM NO:       QWN 05

FILE NO:        085621.2019

SUBJECT:     Question with Notice - Clr Rhodes - Western Sydney Planning Partnership

 

Please address the following:

 

1.    Can Council please give details about Liverpool Council’s engagement in the Western Sydney Planning Partnership concerning the transition for planning the Western Sydney Aerotropolis from the Department of Planning and Environment to the Planning Partnership?

 

2.    What part will Liverpool Council be playing in the recommendation, determination and or delivery of plans for Zoning, Land Use, Infrastructure and Precinct Plans for the Aerotropolis and South Creek lands in the Liverpool LGA?

 

3.    What is Liverpool Council’s community consultation process and how and when will it be addressed in the decision making process in regard to Liverpool Council’s engagement as a partner in the Planning Partnership?

 

  1. Will the Western Sydney Planning Partnership still be in place if there is a change of Federal Government at the upcoming elections?

 

A response to these Questions with Notice will be provided in the 29 May 2019 Council Business Papers.

 


27

ITEM NO:       QWN 06

FILE NO:        086188.2019

SUBJECT:     Question with Notice - Clr Shelton - Parking

 

Please address the following:

 

1.    A constituent has enquired as to whether the very modest provision of some dedicated motor scooter and motor bike parking areas within the CBD would go some small way toward alleviating parking congestion, that is, by not requiring a motor scooter or motor bike to occupy one whole space (acknowledging they do not always do this). At any rate, please advise whether there are any plans to create in a limited way such dedicated parking areas; and

 

2.     Whether also there is any research (even anecdotal) as to the likely impact of as much even if negligible on parking availability, and whether it is thought there is a benefit in addressing as much in a more detailed manner in the future.

 

 

A response to these Questions with Notice will be provided in the 29 May 2019 Council Business Papers.

 

 


29

PRESENTATIONS BY COUNCILLORS

 

Nil.

 

Notices of Motion

ITEM NO:       NOM 01

FILE NO:        081444.2019

SUBJECT:     Abolition of Office of the Local Government

 

BACKGROUND

 

The Office of Local Government provides training & development, legal and other practical support to Council's to enable them to make the best decisions possible for our communities.


Earlier this month the State Government announced it was abolishing the Office of Local Government.


This move follows years of cost shifting, forced amalgamations and Councillors ability to determine Development Applications being abolished.

Local government is the closest level of government to the people. Councils require strong support and recognition from the State and Federal governments to carry out its important work.

 

NOTICE OF MOTION (Submitted by Councillor Hagarty and Councillor Kaliyanda)

 

That Council:

1.   Notes its opposition to the abolition of the Office of Local Government;

2.   Write to Premier and Minister for Local Government expressing its opposition to the abolition of the Office of Local Government and seek clarification on how the OLG's existing resources and functions will operate and be funded; and

3.   Write to local State and Federal MPs asking for their support of the above.

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Kaliyanda

 

That Council:

1.   Notes its opposition to the abolition of the Office of Local Government;

2.   Notes the functions of the former Office of the Local Government will be relegated in its importance and issues specifically relating to Local Government will not have a seat at the leadership table;

3.    Write to Premier and Minister for Local Government expressing its opposition to the abolition of the Office of Local Government and seek clarification on how the OLG's existing resources and functions will operate and be funded; and

 

4.    Write to local State and Federal MPs asking for their support of the above.

 

 

Foreshadowed Motion:       Moved: Clr Rhodes               Seconded: Clr Hadid 

 

That Council:

 

  1. Notes the OLG and the Minister of Local Government’s advice; and

 

2.    Updates Council at such time on any changes on how the OLG’s existing resources, functions and funding may alter from the current advice.

 

On being put to the meeting the Motion (moved by Clr Hagarty) was declared CARRIED and the Foreshadowed Motion (moved by Clr Rhodes) therefore lapsed.

 

Vote for:             Mayor Waller

                            Clr Hagarty

                            Clr Kaliyanda

                            Clr Karnib

 

Vote against:      Clr Hadid

                            Clr Harle

                            Clr Rhodes

                            Clr Shelton

 

Note:  The motion was carried on the Mayor’s casting vote.


31

ITEM NO:       NOM 02

FILE NO:        085552.2019

SUBJECT:     Mosquitoes

 

Background

 

Large stretches of hot and wet weather has led to an outbreak of mosquitoes in the Liverpool LGA and along the Georges River. While Liverpudlians throughout the entire LGA have felt the effects of increased mosquito numbers, the impact has been most vocal on areas east of the Georges River. This is likely due to the areas proximity to the river, lakes and other bodies of water in low traffic areas e.g. the army base, the Warwick Farm water treatment plant and the intermodal. With reports of Ross River Virus, this has the potential to become a serious public health issue as these mosquito breeding events become more intense, longer and frequent.

NOTICE OF MOTION (Submitted by Councillor Hagarty)

 

That Council:

1.   Note that climate change will result in hotter, longer and wetter summers and summer like conditions and that these conditions will increase the frequency and intensity of mosquito breeding;

2.   Review and update where necessary all relevant policies and procedures related to mosquito (and related pests) management;

3.   Work with the multitude of other stakeholders in and around the areas of concern, including, but not limited to NSW Health, the Defence Force, the intermodal, Sydney Water and adjoining Councils; and

4.   Conduct an annual communications campaign in the lead up to mosquito breeding season to inform residents on effective methods to prevent and reduce mosquito numbers.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Kaliyanda

 

That Council:

1.    Note that climate change will result in hotter, longer and wetter summers and summer like conditions and that these conditions will increase the frequency and intensity of mosquito breeding;

 

 

2.   Review and update where necessary all relevant policies and procedures related to mosquito (and related pests) management;

3.   Work with the multitude of other stakeholders in and around the areas of concern, including, but not limited to NSW Health, the Defence Force, the intermodal, Sydney Water and adjoining Councils;

4.      Conduct an annual communications campaign in the lead up to mosquito breeding season to inform residents on effective methods to prevent and reduce mosquito numbers. Any treatment of the issue be mindful of people with sensitivities to any herbicides, pesticides or chemicals that are used and include that in the communications around this issue; and  

 

5.      Congratulate the Director of City Presentation, Peter Patterson and his staff for their prompt action on this issue.

 

On being put to the meeting the motion was declared CARRIED.

 


25

ITEM NO:       NOM 03

FILE NO:        085940.2019

SUBJECT:     Compliance Levy

 

Background

 

Council has previously introduced a compliance levy payable at lodgement of all development applications.

The compliance levy is just another burden on home ownership and along with the increase in Section 94 (7/11) fees Council adopted recently the dream of owning your own home just seems to get further away.

Fast track development applications have been in effect for some time now and has reduced the time and work for a development application to be processed.

 

These applications are low risk in nature.

 

NOTICE OF MOTION (Submitted by Councillor Hadchiti)

 

That Council effective 1st July 2019 cease to apply the compliance levy on development application that are submitted via Fast Track Lodgement.

COUNCIL DECISION

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Rhodes

 

That Council resolve that the motion be withdrawn.

 

On being put to the meeting the motion was declared CARRIED.

 


33

ITEM NO:       NOM 04

FILE NO:        086017.2019

SUBJECT:     Parking Meters

 

Background

 

Parking meters were introduced into the CBD some 8 years ago with the ultimate aim of building more car parking spaces via a multi storey parking station.

Since that time besides for some at grade parking no multi storey car park has been built or planned.

The Bathurst Street extension and the closure of Pirie Street which would have accommodated a car parking station seem to have stalled.

At the March 2019 Council meeting it was established that the monies from parking meters were being directed to general funds as the period that Council had initially set out had expired.

Given that Council has not delivered on building a multi storey parking station, visitors to the CBD should no longer be burdened with paying car parking fees until such time as Council starts construction on a new multi-level cark parking station.

 

NOTICE OF MOTION (Submitted by Councillor Hadchiti)

 

That Council:

1.   Effective 1st July 2019 switch of all parking meters currently in operation until such time that Council turns soil on a multi-level car parking station in the CBD; and

2.   Establish the amount of funds received in parking meters that went into general revenue and direct these funds back into the parking reserve.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Harle

 

That Council resolve that the motion be withdrawn.

 

On being put to the meeting the motion was declared CARRIED.

 

   


27

 

Confidential Items

ITEM NO:       CONF 01

FILE NO:        056279.2019

SUBJECT:     Fire and Rescue NSW Referrals

 

RECOMMENDATION

 

That Council:

1.       Note the inspection report by Fire and Rescue NSW, as shown in Attachment A of the report; and

 

2.       Exercise its power to issue a Fire Safety Order as recommended by Council’s Fire Safety Officer to address the identified fire safety deficiencies at 1 Drinkwater Lane Edmondson Park.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes              Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


35

ITEM NO:       CONF 02

FILE NO:        038258.2019

SUBJECT:     Tender WT2770 – Georges River Footbridge Renewal at Voyager Point

 

RECOMMENDATION

 

That Council: 

 

  1. In accordance with Section 178(1) (b) of the Local Government (General) Regulation 2005, declines to accept the tender received for WT2770 – Georges River Footbridge Renewal at Voyager Point;

 

  1. In accordance with Section 178(3) (e) of the Local Government (General) Regulation 2005, enters into negotiations with EPTEC Services Pty Ltd (Eptec) with the view to entering into a contract for the Georges River Footbridge Renewal Project;

 

  1. In accordance with Section 178(4) of the Local Government (General) Regulation 2005, notes the reasons for entering into negotiations and not calling fresh tenders are:

a)    A clear lump sum price can be negotiated with Eptec following completion of the load capacity assessments and based on the assessed scope of additional works. Further, Council will be appointing a Quantity Surveyor to verify and ensure agreed prices are reasonable and represents value for money;

b)    The public tender process has resulted in only a single tender submission from Eptec, and independent reference checks have confirmed Eptec’s ability to undertake the required works to a satisfactory standard. It is therefore considered that inviting fresh tenders for almost the same proposal is unlikely to result in a different outcome;

c)    It is also considered that no significant benefit will be achieved by inviting fresh tenders in view of the time and cost involved in such a process with consequent delays and cost implications to the project. Further the active corrosion and resultant rapid deterioration warrants that required works be undertaken without delay; and

d)    Council’s own enquiries with other contractors suggest that calling fresh tenders is unlikely to elicit a wider response due to the specialised nature of the works and limited market capacity for such bridge rehabilitation works.

 

  1. Makes public its decision regarding tender WT2770 – Georges River Footbridge Renewal at Voyager Point;

 

  1. This report has been brought to Council because the Chief Executive Officer’s instrument of delegation, approved by Council in accordance with the current provisions of section 377 of the Local Government Act 1993, only permits the Chief Executive Officer to approve tenders up to a value of $2 million; and

 

  1. Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A (2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

Motion:                                  Moved:  Clr Rhodes             Seconded: Clr Harle

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


37

ITEM NO:       CONF 03

FILE NO:        074076.2019

SUBJECT:     Legal Affairs Report

 

RECOMMENDATION

 

That Council receives and notes the report concerning the legal affairs of Liverpool City Council.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Kaliyanda

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


31

ITEM NO:       CONF 04

FILE NO:        075670.2019

SUBJECT:     Liverpool City Council Pound Facility

 

RECOMMENDATION

 

That Council authorises the CEO to enter into a contract (Option B of the report) with Blacktown City Council to provide animal shelter services for a fixed term 5 year contract at a new Animal Rehoming Centre.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hagarty             Seconded: Clr Kaliyanda  

 

That Council:

 

  1. Authorises the CEO to enter into a contract (Option B of the report) with Blacktown City Council to provide animal shelter services for a fixed term 5 year contract at a new Animal Rehoming Centre; and

 

2.    Bring back a report in 3 months on the long term feasibility of an animal shelter and boarding facility in the Liverpool LGA.

 

On being put to the meeting the motion was declared CARRIED.


39

ITEM NO:       CONF 05

FILE NO:        078452.2019

SUBJECT:     Proposed Disposal Council land Lot 88 DP 1236888 Kurrajong Road, Prestons

 

RECOMMENDATION

 

That Council:

 

1.       Approves the disposal of Lot 88 DP 1236888 for the price and terms outlined in this report;

 

2.       Approves the transfer of the SP2 – Drainage land identified in this report back to Council at nil value;

 

3.       Approves the removal of the Restriction as to User on the title on the terms outlined in this report;

 

4.       Allocates the transfer proceeds on the basis outlined in this report, which includes repayment of s94 funding (including interest) for the portion of funds attributable to the original purchase (less any remediation costs), with the balance to be allocated to the Property Reserve;

 

5.       Keeps confidential this report pursuant to the provisions of section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business; and

 

6.       Authorises its delegated officer to execute any documents, under power of attorney necessary to give effect to this decision.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Shelton

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED. 

 

Clr Rhodes requested that her name be recorded as having voted against the Motion. 

 


 

 

THE MEETING CLOSED AT 6.57pm.

 

 

<Signature>

Name: Wendy Waller

Title:    Mayor

Date: 29 May 2019

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on 17 April 2019. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

   


41

Ordinary Meeting 29 May 2019

Notices of Motion Of Rescission

 

NOMR 01

Rescission of NOM 01 Abolition of Office of the Local Government from the Council Meeting of 17 April 2019

 

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

096962.2019

 

 

NOTICE OF MOTION OF RESCISSION

 

We the undersigned move a rescission motion to rescind item NOM 01 Abolition of Office of the Local Government (as shown below) that was passed at the Ordinary Council Meeting held on Wednesday 17 April 2019.

 

That Council:

1.   Notes its opposition to the abolition of the Office of Local Government;

2.   Notes the functions of the former Office of the Local Government will be relegated in its importance and issues specifically relating to Local Government will not have a seat at the leadership table;

3.   Write to Premier and Minister for Local Government expressing its opposition to the abolition of the Office of Local Government and seek clarification on how the OLG's existing resources and functions will operate and be funded; and

4.   Write to local State and Federal MPs asking for their support of the above.”

 

Signed:

 

Clr Hadchiti

Clr Rhodes

Clr Harle

 

ATTACHMENTS

 

Nil   


45

Ordinary Meeting 29 May 2019

City Economy and Growth Report

 

EGROW 01

Heritage Incentives - Investigation of City of Perth and City of Adelaide.

 

Strategic Direction

Creating Connection

Celebrate diversity, promote inclusion and recognise heritage

File Ref

072850.2019

Report By

Thomas  Wheeler  - Heritage Officer 

Approved By

Tim Moore - Director, City Economy and Growth / Deputy CEO

 

 

Executive Summary

 

Council resolved at the 26 September 2018 meeting that Council:

“Look into heritage strategies that are being employed by Perth and Adelaide Councils and whether they are suitable and can be utilised for Liverpool”.

The cities of Perth and Adelaide do not have endorsed heritage strategies, instead they have used heritage incentives programs to preserve heritage elements that are owned privately. These schemes have been investigated by Council to understand how they operate and what potential they present for Liverpool and the future management of local heritage.

This report has been prepared to provide a summary of the research undertaken with recommendations that could be applicable to Liverpool subject to further investigation.

 

RECOMMENDATION

That Council:

 

1.   Undertake further research and report back to Council on the viability (including the budget implications) of the following:

a.   Conservation grants (to fund minor and major conservation works);

b.   Conservation management grants (for technical advice and management documentation);

c.   Development of local heritage policies and procedures for heritage exemptions; and

d.   Development of guidelines for the use of conservation incentives including permissible development, FSR bonuses and height bonuses.

 

REPORT

 

Background

Council resolved at the 26 September 2018 meeting that Council:

1.    Endorse the Draft Liverpool Heritage Strategy 2019 2023 for public exhibition and community consultation;

2.    Request a further report following public exhibition and community consultation detailing any submissions received and any modifications to the strategy; and

3.    Look into heritage strategies that are being employed by Perth and Adelaide Councils and whether they are suitable and can be utilised for Liverpool.

The Draft Liverpool Heritage Strategy 2019-2023 was placed on public exhibition for six weeks before returning to the Council meeting of 27 February 2019, where the final strategy was endorsed.  This report has been prepared in response to point 3 from the 26 September 2018 resolution.

Overview

The Cities of Adelaide and Perth do not currently have endorsed Heritage Strategies, although they are each currently developing their own local heritage strategy documents. Historically, the cities have used heritage incentives programs designed to provide a targeted and effective response to the impact of private heritage listing.

The heritage incentives programs of both Adelaide and Perth were commenced after concerns were raised by the community and elected representatives of the implications heritage listing has on the maintenance and upkeep of private properties. The City of Perth program commenced in the 1990s, while the City of Adelaide scheme has been operating since 1988.

The councils have implemented a number of incentives schemes including conservation grants, adaptive reuse grants, transfer plot ratio and bonus plot ratio (plot ratios are similar to floor space ratios in New South Wales).  A summary of the grants are as follows:

Conservation Grants

Adelaide and Perth Councils provide grants of over $25,000 (Adelaide provides up to $140,000 for major projects) for minor and major conservation and restoration works to a heritage item. This grant also allows for heritage advice such as the preparation of Conservation Management Plans and Statements of Heritage Impact.

Adaptive Reuse Grants

Heritage Rate Concessions, equivalent to 10% of the general rates for the heritage place, to a maximum of $20,000 per annum, were a critical component of the City of Perth heritage incentives program. The concessions applied to rateable heritage listed properties only and required the owners to sign a property maintenance agreement, maintain full building insurance and undertake annual pest inspections.

In 2017, concern was raised as to the legalities of the scheme and as a result City of Perth developed the Adaptive Reuse Grant scheme. The Adaptive Reuse Grants provides funding over 5 years to support the activation of unused floor space within commercial heritage buildings within an identified area of the LGA.

It is too early in the life of this grant scheme to comment on its effectiveness.

Transfer Plot Ratio

City of Perth Council allows for the transfer of an unused plot ratio from a heritage listed property to another, with the retention of at least 10% on the heritage lot. This allows for the heritage owner to receive market-based compensation for the retention of the item and the inability to develop the lot.

A similar system has been used in the City of Sydney since the 1960s. It is a proven effective market based measure to conserve heritage buildings within a central business district. A recent example of this scheme is the sale of air space above Hyde Park Barracks which has generated $40 million for the conservation of the site in exchange for unused floor space which is to be used elsewhere within the CBD.

Bonus Plot Ratio

City of Perth Council permits the allocation of a bonus plot ratio where a development proposal seeks to retain and conserve a heritage item as part of a development proposal on the same land. This allows for additional floor space, or additional floors, compensating the owner for the retention of the item.

Options for Liverpool

The investigation considered potential heritage grant options that could be used by Liverpool City Council. This has been based on the research into the Cities of Perth and Adelaide Council schemes, but also considers the context of how incentives currently work in New South Wales.

Conservation Grants

Conservation grants may be a viable option for Liverpool and, subject to budget, could provide support to heritage property owners within the Local Government Area which is currently not available through any other means.

Existing grant schemes in New South Wales are small grants programs of between $300 and $5,000. The intent of the proposed scheme would be to provide maximum grants of between $25,000 and $50,000 to assist with heritage advice (including Conservation Management Plans) as well as undertaking minor or major conservation works. The grant would focus on key works including rooves, stormwater and structural issues. These are common items which represent the biggest cost to owners and impact on the long term protection of the heritage building. 

This potential grant would require further development and consultation to understand the full staff resourcing and budget impacts.

Transfer Plot Ratio

Transfer plot ratios allows for unused floor space from a heritage listed site to be sold to another property in exchange for a legally binding commitment to conserve the heritage building in perpetuity. Opportunities for this scheme have been considered but would require a reconsideration of the planning framework within the Liverpool Central Business District (CBD). This is deemed to be inappropriate at this time due to the gazettal of Amendment 52 and the potential for creating uncertainty for the take up of development opportunities within the CBD.

Bonus Plot Ratio

Bonus plot ratios, or the provision of additional floor space in compensation for the retention and conservation of a heritage item, is a mechanism that already exists under the Liverpool Local Environmental Plan 2008 and can be used through a Clause 4.6 variation or under Clause 5.10 of the LEP. Clause 5.10 allows for certain prohibited uses to be approved on land with a heritage items subject to consent (for example medical centres or small commercial practices).

Clause 5.10 has also been used by other Councils for the provision of additional height and floor space, despite not specifically mentioned within the clause. In discussions with Council’s legal team, there is currently no legal precedent through the NSW Land and Environment Court to support the usage of the clause for additional height and FSR.

Clause 5.10 also allows for the undertaking of minor works and maintenance with the prior written consent of Council, noting that a development application for this work is not required. This allows for works that would normally be exempt development, or typically maintenance and minor conservation work, that have a minimal impact on the significance of the item. A heritage property owner is required to write to Council explaining the proposal and Council responds within 14 days as to whether an exemption is granted. If granted, works can commence as long as no other approvals are required under other legislation.

To assist in the implementation of these clauses and to ensure that heritage property owners and members of the community understand what they can and cannot do, a local policy could be prepared.

Conclusions

Further work is required by Council to develop the details of a grant structure for both conservation works and conservation management documents. It is recommended the strategies with financial implications be investigated and reported back to Council. Further research and investigations will be undertaken to understand the viability in Liverpool for local heritage policies and procedures for minor works or maintenance exemptions and the development of guidelines for the potential use of conservation incentives, including allowable development, FSR bonuses and height bonuses.

CONSIDERATIONS

 

Economic

The implementation of a heritage incentives program would have future budget implications

Environment

There are no environmental and sustainability considerations.


Social

Preserve and maintain heritage, both landscape and cultural as urban development takes place.


Civic Leadership

There are no civic leadership and governance considerations.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

Nil


47

Ordinary Meeting 29 May 2019

City Economy and Growth Report

 

EGROW 02

Proposed amendment to Schedule 1 Liverpool Local Environmental Plan 2008 - additional permitted use for vehicle sales or hire premises at Lot A and Lot B Kookaburra Rd, Prestons

 

Strategic Direction

Strengthening and Protecting our Environment

Exercise planning controls to create high-quality, inclusive urban environments

File Ref

073089.2019

Report By

Luke Oste - Strategic Planner

Approved By

Tim Moore - Director, City Economy and Growth / Deputy CEO

 

Property

Lot A and Lot B Kookaburra Road, Prestons

Owner

Perpetual Corporate Trust Ltd

Applicant

Craig Thomas

 

 

Executive Summary

 

Council has received a planning proposal to amend Schedule 1 of the Liverpool Local Environmental Plan 2008 (LLEP) to include a vehicle sales or hire premises as an additional permitted land use at Lot A and B Kookaburra Road, Prestons (Lot A and B DP 408207) (Attachment 1).

 

The site is currently zoned IN3 Heavy Industrial and the proposed land use (vehicle sales or hire premises) is prohibited under the LLEP 2008.

 

Council approved on 20 February 2019 Development Application (DA-802/2018) for the temporary use of the site for minor retail activities to occur for a maximum of 52 days in any given period of 12 months in accordance with Clause 2.8 of the LEP.

 

Advice was sought from the Liverpool Local Planning Panel at its meeting on 25 March 2019 in accordance with the Local Planning Panel Direction – Planning Proposals dated 23 February 2018. Following an inspection of the site and considering the assessment report (Attachment 2), the Panel provided their advice (Attachment 3) that the proposal has both strategic and site-specific merit and supported criteria designed to limit the size and scale of any future vehicle sales or hire premises on the site.

 

Following the LPP meeting, the applicant modified the planning proposed to address the comments of the LPP (Attachment 4). The amendments are considered acceptable and address comments raised by both Council officers and the Panel.

 

RECOMMENDATION

 

That Council:

 

1.   Notes the advice of the Liverpool Local Planning Panel;

 

2.   Supports in principle the planning proposal to amend Schedule 1 of the Liverpool Local Environmental Plan 2008 to permit vehicle sales or hire premises as a land use permitted with consent at Lot A and B Kookaburra Road, Prestons (Lot A and B DP 408207);

 

3.   Delegates to the CEO to make any typographical or other editing amendments to the planning proposal if required;

 

4.   Forwards the planning proposal to the Department of Planning and Environment pursuant to Section 3.34 of the Environmental Planning and Assessment Act 1979, seeking a Gateway determination;

 

5.   Subject to Gateway determination, undertake public exhibition and community consultation in accordance with the conditions of the Gateway determination; and

 

6.   Receive a further report on the outcomes of public exhibition and community consultation.

 

 

Report

 

Site Description

 

This planning proposal (Attachment 1) is site specific and relates to land at Lot A and Lot B Kookaburra Road, Prestons. The site is approximately 1.2km south-west of the M7 in the Prestons Industrial Estate. The site is surrounded by IN3 zoned land to the north and IN1 zoned land to the south. The nearest residential development is located approximately 235m south of the site with additional dwellings located approximately 325m to the north-west of the site. Cabramatta Creek and associated bushland is located to the west of the site, forming a border between the Prestons Industrial Estate and the surrounding residential area.

 

Figure 1 – Aerial photograph of subject site (Source: Nearmap)

 

History

 

·    Lots A and B DP 408207 were previously used for agricultural purposes. In 2017 native vegetation was cleared with the exception of a small portion along the north western corner of the site. The removal of the remaining vegetation, remediation and the capping of Lots A and B was approved under a Complying Development Certificate CDC-1227/2017 and works were carried out accordingly.

 

·    On 13th February 2017 approval was sought to modify state significant development consent SSD 7155. The modification included the following which was relevant to the site:

 

Reconfigure the layout of the industrial estate to incorporate additional lots. These lots consisted of the subject site (Lots A and B DP 408207).

Construction of a new Warehouse 6 on new lots (Lots A and B DP 408207).

Warehouse 6 to be used for the storage and distribution (and ancillary retail sale) of vehicle parts.

 

·    The proposed servicing of vehicles could not be approved as part of SSD 7155 (MOD 3), as the Department of Planning and Environment (DPE) determined that the proposed use would be outside the scope of a Section 4.55(2) modification application (formerly section 96(2)).

 

·    A complying development certificate was issued on the 8th August 2018 for the change of use of Warehouse 6 from warehouse and distribution to light industry including a vehicle repair station.

 

·    A pre-planning proposal meeting was held on 27 August 2018 to discuss the possibility of enabling an additional permitted on the site to permit vehicle sales and hire.

 

·    Council received a Development Application (DA-802/2018) on 23 October 2018 for the temporary use of the site for minor retail activities to occur for a maximum of 52 days in any given period of 12 months in accordance with Clause 2.8 of the LEP. This DA was approved by Council on 20 February 2019. However, the planning proposal is required to allow the use on an ongoing basis.

 

Proposed Amendment to Liverpool Local Environmental Plan

 

Schedule 1 of the LEP is proposed to be amended as follows:

 

Use of certain land at Prestons in IN3 zone

 

(1) This clause applies to Lot A and B DP 408207 in Zone IN3 (Heavy Industrial) at Lot A and B Kookaburra Road, Prestons.

 

(2) Development for the purposes of a Vehicle Sales or Hire Premises is permitted with consent as an ancillary component to the dominant industrial use of the site.

 

(3) The proposed additional permitted use of Vehicle Sales or Hire Premises is to be confined to within the approved building and limited to 500 square metres of the hardstand area;

 

(4) The external storage area shall not be used for the display of vehicles for sale and the sale of vehicles is allowed to be conducted from the site only from inside the approved building and within the nominated 500 square metres of the hardstand area.

 

The exact wording of the amendment has been altered to state that the Vehicle Sales or Hire Premises is limited to within the “approved building” rather than the “existing warehouse”. This is to ensure that the amendment proposed can remain valid if the existing warehouse is redeveloped or replaced by another building for an approved industrial use.

 

Planning Assessment

 

The planning assessment report is contained in Attachment 2. It provides a detailed assessment of the merits of the proposal against the District and Region Plans and the Department of Planning’s ‘Guide to Preparing Planning Proposals’. The report’s conclusion is that the planning proposal has strategic and site specific merit and should proceed to a Gateway determination.

 

 

 

 

Local Planning Panel Advice

 

The proposal was considered by the Panel at its 25 March 2019 meeting and their advice is included in Attachment 3.

 

The advice of the Panel is:

 

The Panel agrees with the Council officer’s assessment that the planning proposal request has strategic and site specific merit, provided the schedule amendment contains criteria designed to limit the size and scale of any future vehicle sales or hire premises on the site. This criteria could be as proposed by Council officers as outlined in the Council officer’s report or other suitable means agreed by Council officers.

 

Applicant’s response to LPP Advice

 

Following the Local Planning Panel meeting the applicant requested the planning proposal be modified to address Council officer’s comments as well as the comments of the Panel (Attachment 4). This proposed amendments seek limited use of the hardstand area around the warehouse structure for retail activities as described above.

 

Officer comment on applicants proposed amendments

 

Council officers have reviewed the proposed amendments by the applicant. The amendments are considered acceptable and address the comments of Council and the Panel, in so far as the use of a small portion of the external hard stand area is appropriate to be used for vehicle sales to ensure appropriate flexibility whilst avoiding adverse impacts and ensuring the use remains ancillary to the primary use of the site.

 

Consistency with Community Strategic Plan

 

Our Home Liverpool 2027

 

Council’s Our Home, Liverpool 2027 is a Community Strategic Plan (CSP) and provides strategic directions that have been identified by the community and the measures that will allow Council to determine progress towards achieving them. The four key directions are: creating connection, strengthening and protecting our environment, generating opportunity and leading through collaboration. The proposal aligns with the third direction (generating opportunity) which states:

 

Liverpool Council will

 

·    Attract businesses for economic growth and employment opportunities

·    Create an attractive environment for investment

 

The planning proposal justification report lodged did not address this local plan. Nonetheless, the proposal will support an expanded use of the site and promote employment generating activities.

 

Consultation

 

During the assessment of the planning proposal, consultation was undertaken with Council’s

City Economy, Planning and Transport Strategy, Floodplain and Water Management and Development Assessment departments. Comments provided by Council departments support the proposal proceeding to Gateway.

 

The City Economy department supports the proposal on economic grounds, noting that the proposal will create further jobs as an ancillary use to the site in one of the region’s growth sectors being transport and logistics.

 

Council’s traffic engineers have identified that the Traffic Impact Assessment Report (TIA) indicated that the majority of sales would be ‘off-site’. Additionally, the TIA concluded that the existing car parking arrangements would be sufficient in accommodating the limited needs of the proposed retail element. There is no objection to the proposal on traffic grounds.

 

The Floodplain and Water Management department identified that a small portion of land at the north-west corner of Lot A Kookaburra Road has previously been affected by the 1% Annual Exceedance Probability level (AEP) from Cabramatta Creek. However during construction of the existing warehouse the issue of flooding was resolved. There is no objection to the proposal from a flooding perspective.

 

Community consultation will be undertaken in accordance with the conditions of any Gateway determination.

 

ConCLUSION

 

The planning proposal has strategic and site-specific merit. It is recommended that the planning proposal be supported by Council and be forwarded to the Department of Planning & Environment for a Gateway determination and public exhibition.

 

Considerations

 

Economic

Further develop a commercial centre that accommodates a variety of employment opportunities.

Facilitate economic development.

Environment

Manage air, water, noise and chemical pollution.


Social

There are no social and cultural considerations.


Civic Leadership

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Legislative

Environmental Planning and Assessment Act 1979.

 

 

ATTACHMENTS

 

1.         Planning Proposal Justification Report (Under separate cover)

2.         Planning Assessment Report (Under separate cover)

3.         Liverpool Local Planning Panel Advice (Under separate cover)

4.         Modification to Planning Proposal following LPP Advice (Under separate cover)  


57

Ordinary Meeting 29 May 2019

City Economy and Growth Report

 

EGROW 03

Adoption of International Trade Engagement Strategy

 

Strategic Direction

Generating Opportunity

Create an attractive environment for investment

File Ref

104249.2019

Report By

Samantha Strachan - Acting Business Liaison Officer

Approved By

Tim Moore - Director, City Economy and Growth / Deputy CEO

 

 

Executive Summary

 

Council, in partnership with Australian Business Consulting & Solutions (ABCS), a division of the NSW Business Chamber, developed a draft International Trade Engagement Strategy (‘the strategy’) to support the delivery of the Liverpool Community Strategic Plan 2027 under ‘Generating Opportunity’.

 

The strategy outlines findings and actions for Council to undertake that will enhance Liverpool’s international competitiveness and stimulate regional growth in preparation for the launch of the Western Sydney International (Nancy-Bird Walton) Airport in 2026.

 

The development of the strategy involved a stakeholder workshop, local business surveys and interviews and analysis of international markets using trade and export data from Federal and State government agencies.

 

The strategy was exhibited on Liverpool Listens from 5 April 2019 to 3 May 2019 in accordance with Council’s resolution at the 27 March 2019 meeting.

 

The project site was viewed 69 times and 2 responses were received. This report recommends adopting the International Trade Engagement Strategy and to consider resources for a new trade-focussed role to implement the recommendations contained in the strategy.

 

RECOMMENDATION

That Council:

1.       Adopt the International Trade Engagement Strategy; and

2.       Directs the CEO to report to Council on the progress of this initiative including a review of resources and funding to implement the strategy.

 

 

REPORT

 

Background

 

At its meeting on 27 March 2019, a draft International Trade Engagement Strategy (the strategy) was considered by Council. Subsequently Council resolved to place the strategy on public exhibition.

 

The strategy is underpinned by the quadruple bottom line approach of Liverpool’s Community Strategic Plan particularly Direction 3: Generating Opportunity. The strategy will assist Council in meeting its commitment to:

·    attract businesses for economic growth and employment opportunities; and

·    create an attractive environment for investment.

In preparation for the strategy, a stakeholder workshop, more than forty surveys and local business interviews and an analysis of international markets was conducted to determine findings and recommendations.

 

The stakeholder workshop was attended by senior officers from Liverpool Hospital, Ingham Institute of Applied Medical Research, Western Sydney University, University of Wollongong, Southern Strength Advanced Manufacturing Network, Liverpool Chamber of Commerce, South West Sydney Local Health District and Regional Development Australia.

 

Over forty local businesses were interviewed to analyse their export capability, trade strengths and weaknesses and support required to be competitive in a global market.

 

International market research was conducted using a Success Probability Matrix to analyse the maturity of the sector, complexity of the business environment, competitiveness of the sector and cultural ease of engagement.

 

Research revealed that the export landscape in Liverpool is immature and Liverpool City Council has a unique opportunity to develop trade support pillars which will attract business to the region, create momentum for international market expansion and brand the region as a global destination.

 

The strategy includes:

·    A Statement of Ambition for Council’s vision to be a competitive global location;

·    Key capability areas of the Liverpool economy;

·    Strategic recommendations to achieve Council’s vision for international engagement;

·    Identification of priority offshore markets that correlate with Liverpool’s key capability areas;

·    Long and short term actions as they relate to capacity development of local businesses, trade delegations and strategic partnership development; and

·    Linkages to Council’s Economic Development Strategy 2019 – 2029 and Our Home, Liverpool 2027 - Community Strategic Plan.

Public Exhibition

 

The draft strategy was exhibited on Liverpool Listens from 5 April 2019 to 3 May 2019.

 

The exhibition of the strategy was promoted online via Councils’ Business Connect E-Newsletter and on Council’s LinkedIn. In addition, the strategy was promoted to the community at the Rural and Eastern District Forums and at an international trade workshop facilitated by the Export Council of Australia. It was also mentioned in a joint media release with Regional Development Australia.

 

A total of 69 visits were recorded to the International Trade Engagement Strategy page on Liverpool Listens, 7 of which were via LinkedIn. The draft strategy was downloaded 24 times. Two people responded to the survey which provided the opportunity for participants to support, oppose or provide comment on the vision, the barriers to growth, the key strengths, the priority sectors and the recommended strategies and actions.

 

All respondents either supported or strongly supported the statements in the draft strategy. Respondents commented on the length of the ‘Statement of Ambition’; priority sectors and emphasised the importance of focusing on the broader Western Sydney region. Attachment 2 contains the full report from Liverpool Listens.

 

If Council chooses to adopt the strategy, implementation will be managed by the City Economy Unit. The City Economy Unit will work alongside the Western Sydney Investment Attraction Office and other Western Sydney City Deal councils to develop a framework to position Liverpool and the Western Parkland City as a competitive, global trade destination.

 

CONSIDERATIONS

 

Economic

Utilise the Western Sydney City Deal Agreement to create Jobs for the Future.

Utilise the Western Sydney City Deal Agreement to provide opportunities for residents in the LGA to enhance skills and education.

Further develop a commercial centre that accommodates a variety of employment opportunities.

Encourage and promote businesses to develop in the hospital health and medical precinct (of the City Centre).

Facilitate economic development.

Facilitate the development of new tourism based on local attractions, culture and creative industries.

Environment

Utilise the Western Sydney City Deal agreement to enhance liveability and environment of the LGA.

Retain viable opportunities for local food production while managing land use to meet urban growth.


Social

Raise awareness in the community about the available services and facilities.

Promote community harmony and address discrimination.


Civic Leadership

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

Facilitate the development of community leaders.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

1.         International Trade Engagement Strategy (Under separate cover)

2.         Liverpool Listens Detailed Report (Under separate cover)  


59

Ordinary Meeting 29 May 2019

City Economy and Growth Report

 

EGROW 04

Street Naming Request - Edmondson Park Town Centre

 

Strategic Direction

Strengthening and Protecting our Environment

Exercise planning controls to create high-quality, inclusive urban environments

File Ref

108109.2019

Report By

Matthew Roberts - Graduate Strategic Planner

Approved By

Tim Moore - Director, City Economy and Growth / Deputy CEO

 

 

Executive Summary

 

The purpose of this report is to seek a Council resolution on a street naming request in the Edmondson Park Town Centre by Frasers Property Australia.

 

Following the endorsement by Council at the 17 April 2019 Council meeting of six names in Edmondson Park, one of the names, Clermont Street, has been formally objected to by the Geographical Names Board (GNB) following earlier pre-approval of that name.

 

This report seeks Council endorsement of a replacement name, being Carnegie Street and State Street (as an alternative).

 

RECOMMENDATION

 

That Council:

 

1.       Notes the decision of the Geographical Names Board of NSW (GNB) to not support Clermont Street;

 

2.       Supports the replacement street names for the Edmondson Park Town Centre noted in this report, being:

 

·    Carnegie Street; and

·    State Street; and

 

3.       Authorises the Chief Executive Officer (CEO) to undertake the process of gazettal, if there are no submissions received during public exhibition.

 

 

 

REPORT

 

Frasers Property Australia have applied to Council to name six new streets in the Edmondson Park Town Centre development. Council supported six names at the Council meeting held on 17 April 2019 and these names were submitted to the GNB for assessment.

 

Five of these names have now proceeded to public exhibition (Atwood, Farrell, Gatwick, Alliot, and Oxley) and State agency consultation. One of the names, Clermont Street, was formally rejected by the GNB, despite earlier consultation with GNB. The name was rejected due to its similarity to Claremont Crescent located in Hinchinbrook, approximately 7km away.

 

Council’s Naming Convention Policy 2017 requires a further report to Council if a proposed street name has been rejected by the GNB.

 

Proposed Replacement Names

 

The following replacement name was proposed by the applicant:

 

·    Carnegie Street, of the theme Australian Explorers.

 

A second name was also proposed in the instance that Carnegie Street is rejected, being:

 

·    State Street, of the theme Military.

 

Both proposed names have been assessed using Council’s Naming Convention Policy and in consultation with GNB.

 

Next steps

 

If supported by Council the above names will be placed on public exhibition for 28 days in the local newspaper and notified to the GNB and other relevant stakeholders, seeking endorsement. Relevant stakeholders include: Australia Post, NSW Ambulance, Fire and Rescue NSW, NSW Rural Fire Service, NSW State Emergency Service, NSW Volunteer Rescue Association, Roads and Maritime Services and NSW Police Force.

 

Council officers will consider all submissions during the public notification period. The three potential scenarios following exhibition are as follows:

 

·    If there are objections from the relevant agencies, Council will not proceed with the naming request. The applicant will be notified of the outcome. A report to Council will be prepared for the next available meeting outlining the reason for rejection.

 

·    If there are no objections, the naming request will proceed to the NSW Parliamentary Counsel’s Office (PCO) for gazettal under the delegation of the Chief Executive Officer (or delegate).

 

·    Any submissions from the community during the public notification period will be considered. If there is strong community opposition, or reason to reconsider the proposed names, a report will be prepared for the next available Council meeting recommending withdrawal of the naming proposal. If Council decides to support the proposal, the naming request will proceed to the PCO for gazettal under the delegation of the Chief Executive Officer (or delegate). If Council decides not to adopt the naming proposal, the applicant will be notified in writing outlining the reason for rejection.

 

CONSIDERATIONS

 

Economic

There are no economic and financial considerations.

Environment

There are no environmental and sustainability considerations.


Social

Preserve and maintain heritage, both landscape and cultural as urban development takes place.


Civic Leadership

Foster neighbourhood pride and a sense of responsibility.

Legislative

Roads Act 1993.

 

 

ATTACHMENTS

 

1.         Geographical Names Board of NSW Determination - Clermont Street


61

EGROW 04

Street Naming Request - Edmondson Park Town Centre

Attachment 1

Geographical Names Board of NSW Determination - Clermont Street

 

PDF Creator

 


63

Ordinary Meeting 29 May 2019

Chief Executive Officer Report

 

CEO 01

Local Government NSW Annual Conference

 

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

105367.2019

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Kiersten Fishburn - Chief Executive Officer

 

 

Executive Summary

 

The 2019 Local Government NSW Annual Conference will be held from Monday 14 to Wednesday 16 October 2019 at The William Inglis Hotel, Warwick Farm.

 

 

RECOMMENDATION

 

That:

 

1.    Any Councillors who wish to attend the 2019 Local Government NSW Annual Conference notify the Councillor Support Officer;

 

2.    Council determines its voting delegates for the conference; and

 

3.    A further report be submitted to Council dealing with:

 

a)    Any motions Council may wish to submit to the conference; and

b)    The conference program.

 

REPORT

 

The 2019 Local Government NSW Annual Conference will be held from Monday 14 to Wednesday 16 October 2019 at The William Inglis Hotel, Warwick Farm.

 

The Conference is the annual policy-making event for the local government sector where issues are debated and motions put forward for consideration by delegates.

 

It is recommended that any Councillors who wish to attend the conference notify the Councillor Support Officer so that registration arrangements can be made.

 

As per previous years, Liverpool City Council will be entitled to 10 voting delegates (plus an additional vote to Clr Hadid who is a Director of the Association).

 

Councils have not yet received correspondence from Local Government NSW regarding the deadline for motions, however based on previous years the deadline is expected to be 25 August 2019. A further report will be submitted to Council to endorse motions it wishes to submit.

 

The further report will also include the conference program which is yet to be received.

 

CONSIDERATIONS

 

Economic

Costs in the order of $1,000 per delegate for registration and meals which has been budgeted for in the 2019/20 budget. 

Environment

Raise community awareness and support action in relation to environmental issues.


Social

Raise awareness in the community about the available services and facilities.


Civic Leadership

Act as an environmental leader in the community.

Provide information about Council’s services, roles and decision making processes.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

Nil


67

Ordinary Meeting 29 May 2019

Chief Executive Officer Report

 

CEO 02

Endorsement of Delivery Program 2017-2021 and Operational Plan and Budget 2019-20 (including Statement of Revenue Policy)

 

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

106830.2019

Report By

Claudia Novek - Senior Corporate Planner

Approved By

Kiersten Fishburn - Chief Executive Officer

 

 

Executive Summary

 

This report proposes to adopt Council’s draft Delivery Program 2017-2021 and Operational Plan 2019-20, Budget and Statement of Revenue Policy (fees and charges) in accordance with Sections 404 and 405 of the Local Government Act (1993).

 

At the Council meeting on 17 April 2019, Council resolved that the draft Delivery Program 2017-2021 and Operational Plan, Budget 2019-20 and the Statement of Revenue Policy (fees and charges) be placed on public exhibition, with a further report to be provided to Council following public exhibition.

 

Public exhibition was undertaken from 18 April 2019 until 17 May 2019. Three (3) submissions were received through Liverpool Listens and 49 submissions were received through engagement on the Facebook livestream session from 6pm to 8pm on 1 May 2019.

 

This report recommends that Council adopt the Delivery Program 2017-2021 and Operational Plan and Budget 2019-20. It also recommends adopting the Statement of Revenue Policy (fees and charges) with a recommendation to put five amendments on public exhibition for inclusion in the 2019-20 document, subject to no submissions being received.

 

RECOMMENDATION

 

That Council:

 

1.       Adopt the Delivery Program 2017-21 and Operational Plan and Budget 2019-20;

2.       Adopt the Statement of Revenue Policy 2019-20;

3.       Place five (5) nominated amendments to the adopted Statement of Revenue Policy 2019-20 on public exhibition for 28 days; and

4.       Include the nominated amendments in the Statement of Revenue Policy 2019-20, subject to no opposing submissions being received, effective 1 July 2019.

 

REPORT

 

Overview

At its meeting on 17 April 2019, Council resolved to place the draft Delivery Program 2017-2021, Operational Plan 2019-20 and Budget, and Statement of Revenue Policy (fees and charges) on public exhibition for a period of 28 days. The draft plans were placed on public exhibition from 18 April 2019 until 17 May 2019.

 

The Delivery Program 2017-2021 activates the Community Strategic Plan (CSP), Our Home, Liverpool 2027, through actions and ongoing measures that are divided into the four directions outlined in the CSP. These directions address the quadruple bottom line.

 

The Operational Plan 2019-20 details the actions that Council will undertake within the Financial Year. These plans are incorporated into one document that also includes the budget and capital works program.

 

The Statement of Revenue Policy (fees and charges) is attached under a separate cover and outlines the proposed rates, fees and charges for 2019-20.

 

The Local Government Act (1993) requires the Operational Plan and annual budget to be adopted by 30 June each year.

 

Public exhibition

The draft Delivery Program 2017-2021 and Operational Plan 2019-20 and Budget, including the Statement of Revenue Policy (fees and charges) was distributed and available for review during the exhibition period at:

 

·     Council’s Customer Service Centre and all Council libraries;

·     On the public exhibition page of Council’s website;

·     Council’s Facebook page, in addition a Facebook livestream session was held on 1 May 2019 and;

·     On Liverpool Listens.

 

In addition, notification of the public exhibition was advertised in the Liverpool Leader over two (2) weeks.

 

Public submissions

Council received 52 submissions in total, (49 via Facebook and three (3) via Liverpool Listens) for the Delivery Program 2017-2021 and Operational Plan 2019-20 and Budget. One (1) of the public submissions received via Liverpool Listens has been omitted from this report on advice from the Internal Ombudsman.

 

 

 

 

 

 

A summary of the feedback received and officer responses are included in Attachments A and B.

 

Changes made to the document as a result of the submissions include the addition of action S.5.04 which includes the development of a Mosquito Management Plan.

 

Staff submissions

Staff reviewed the draft documents during the exhibition period and proposed 16 amendments which are outlined in the table attached to this report. In addition, several minor editorial changes have been made.

 

Council would like to thank those who submitted feedback on the Delivery Program and Operational Plan.

 

As a result of the public exhibition consultation, it is recommended that Council adopt the amended Delivery Program 2017-2021 and Operational Plan 2019-20, Budget and the Statement of Revenue Policy (fees and charges).

 

Financial Amendments

Revenue NSW has advised that Council’s contribution for emergency services will increase by $292,000 for Financial Year 2019-20. The increase will be used to fund workers’ compensation coverage for volunteer and career firefighters. Consequently, this will result in a reduction in Council’s proposed Financial Year 2019-20 net operating surplus before Grants & Contributions for Capital Purposes from $590,199 to $298,199. Financial changes have been adjusted accordingly in the Delivery Program and Operational Plan and are tabled in Attachment C.

 

Statement of Revenue Policy Amendments

During public exhibition of the Statement of Revenue Policy, new fees were identified as outlined in the table below.

 

These fees are being submitted to Council for endorsement subject to public exhibition and will be included in the Statement of Revenue Policy 2019-20 subject to there being no opposing submissions received. If opposing submissions are received, a further report will be presented to Council.

 

Proposed Additional Fees

Type

Business Area

Description

Proposed fee including GST

New Fee

Recreation Management

Bronze Swim Squad (per fortnight)

$61.80

New Fee

Recreation Management

Silver Swim Squad (per fortnight)

$65.00

New Fee

Recreation Management

Gold Swim Squad (per fortnight)

$69.00

New Fee

Property Services

Outdoor Dining Permit for each large structure in Macquarie Mall, Liverpool (annual Permit fee)

$600.00

New Fee

Property Services

Outdoor Dining Permit for each small structure in Macquarie Mall, Liverpool (annual Permit fee)

$150.00

 

CONSIDERATIONS

 

Economic

 

To deliver Council services within approved budget.

Environment

There are no environmental and sustainability considerations.


Social

There are no social and cultural considerations.


Civic Leadership

Undertake communication practices with the community and stakeholders across a range of media.

Deliver services that are customer focused.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Legislative

The Local Government Act (1993) requires the Operational Plan and Budget to be adopted by 30 June in any year before the coming Financial Year.

 

 

ATTACHMENTS

 

1.         Delivery Program 2017-2021 and 2019-20 Operational Plan and Budget (Under separate cover)

2.         Statement of Revenue Policy (Fees and Charges) 2019-2020 (Under separate cover)

3.         Attachment A - Draft Delivery Program 2017-2021 and Operational Plan 2019-2020 - Public Submissions via Liverpool Listens (Under separate cover)

4.         Attachment B - Draft Delivery Program 2017-2021 and Operational Plan 2019-20 Facebook Livestream Submissions and Responses  (Under separate cover)

5.         Attachment C - Draft Delivery Program 2017-2021 and 2019-20 Operational Plan - Staff Submissions (Under separate cover)  


71

Ordinary Meeting 29 May 2019

Chief Executive Officer Report

 

CEO 03

Code of Meeting Practice - Post exhibition report

 

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

110636.2019

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Kiersten Fishburn - Chief Executive Officer

 

 

Executive Summary

 

Council at its meeting on 27 March 2019 resolved (in part) to place the draft Code of Meeting Practice on public exhibition and receive a further report following the public consultation period, or if no submissions are received, delegate to the CEO to adopt the Code of Meeting Practice as exhibited. The full resolution is shown in the body of this report.

 

Submissions closed on 15 May 2019 and eleven submissions were received. All submissions object to the webcast of the Council meetings not remaining on Council’s webcast after the meeting. One of the submissions also requests that the Public Forum section of the meeting also be webcast. 

 

 

RECOMMENDATION

 

That Council:

 

1.       Adopt the Code of Meeting Practice as exhibited; and

2.       Write to those who made submissions, thanking them for their submission and advising them of the outcome.

 

 

REPORT

 

Councils were sent a Circular from the Office of Local Government (OLG) on 18 December 2018 to advise that a Model Meeting Code has been prescribed under the Local Government (General) Regulation 2005 and the existing meetings provisions of the Regulation have been repealed.

 

Until a council adopts a new code of meeting practice, its existing code of meeting practice will remain in force up until six months from the date on which the new Model Meeting Code was prescribed (14 December 2018 – 14 June 2019).  

Before adopting a new code of meeting practice, under section 361 of the Local Government Act 1993, councils are required to exhibit a draft of the code of meeting practice for at least 28 days and provide members of the community at least 42 days in which to comment on the draft code. 

 

Council at its meeting on 27 March 2019 considered a report on the Model Code of Meeting Practice with some minor amendments, as permitted by the OLG, to incorporate some of the existing practices at Liverpool which are working well.

 

At the meeting Council resolved:

 

[That Council:

 

1.       Places the draft Code of Meeting Practice on public exhibition for 28 days with the amendments as shown below, and provides members of the community 42 days in which to comment:  

 

a)    Replace Clause 15.14 (as shown below) with Clause 15.15 (as shown below);

                   15.14     All chairpersons of meetings of the council and committees of the                      council are authorised under this code to expel any person, including                        any councillor from a council or committee meeting, for the purposes of                      section 10(2)(b) of the Act.

 

                   15.15     All chairperson of meetings of the council and committees of the council            are authorised under this code to expel any person other than a                          councillor, from a council or committee meeting, for the purposes of                      section 10(2)(b) of the Act. Councillors may only be expelled by                             resolution of the council or the committee of the council. 

 

b)    Remove Clause 5.14 and Clause 5.15 (non-mandatory clauses) as shown below; 

                   5.14       Where, prior to the commencement of a meeting, it becomes apparent                       that a quorum may not be present at the meeting, or that the safety and                        welfare of councillors, council staff and members of the public may be                            put at risk by attending the meeting because of a natural disaster (such                         as, but not limited to flood or bushfire), the mayor may, in consultation                                       with the CEO and, as far as is practicable, with each councillor, cancel                                      the meeting. Where a meeting is cancelled, notice of the cancellation                     must be published on the council’s website and in such other manner                         that the council is satisfied is likely to bring notice of the cancellation to                            the attention of as many people as possible.

 

                   5.15       Where a meeting is cancelled under clause 5.14, the business to be                                     considered at the meeting may instead be considered, where                        practicable, at the next ordinary meeting of the council or at an                       extraordinary meeting called under clause 3.3.

 

c)    Remove Clause 11.11 (as shown below); 

                   11.11     All voting at council meetings, (including meetings that are closed to the            public), must be recorded in the minutes of meetings with the names of                     councillors who voted for and against each motion or amendment,                           (including the use of the casting vote), being recorded.

 

2.       Receives a further report to Council following the public consultation period, or if no submissions are received, delegate to the CEO to adopt the Code of Meeting Practice as exhibited. 

 

All of the changes were made to the document which was placed on public exhibition. In removing certain clauses from the document as recommended in the previous report and as adopted at the 27 March 2019 meeting, the overall numbering throughout the document has changed.

 

Eleven submissions were received during the public consultation period. Nine of the submissions were received in a template style and stated:

 

“I strongly object to Liverpool Council not providing access to the video recording of Council meetings by not uploading them for public viewing on the Council website”.

 

One of the other submissions also stated:

 

“I would also like the public speakers to be allowed onto the webcast, even if it means they have to sign a waiver for Council to be free of anything they might say. It is the most informative part of Council meetings that bring public issues into the forum for all to see and keep abreast of those issues.”

 

None of the submissions indicated how long they would like the webcast of the meeting to remain on Council’s website for.

 

The issue of webcasting is outlined in Clauses 5.16 – 5.19 of the Draft Code of Meeting Practice which was exhibited. In accordance with the Draft Code which was presented to the March meeting, and as shown on Clause 5.19, “Council meetings will be livestreamed and then removed from the website at the conclusion of the meeting”.

 

It should also be noted that the Public Forum section of the meeting is not webcast. A separate report on this matter was considered by Council at its meeting on 30 May 2018 where Council resolved not to webcast the Public Forum section of the meetings. 

 

An extract from the May 2018 report is provided below:

 

[Council’s Internal Ombudsman has reviewed the risks associated with webcasting the Public Forum section of Council meetings and has recommended that:

 

“Given the risks associated with possible defamation of third parties and consequent legal liability for Council, the Public Forum should not be webcast.”  

 

An extract from a circular to Councils, presumably for Councils in Victoria and Tasmania, issued by MAV Insurance raises legal issues regarding webcasting Council meetings as shown below:

 

“Public Council meetings are an open forum of statements, questions and answers. Occasionally, some things that are said may be regarded as offensive, defamatory or contrary to law.

 

When such statements occur during a meeting that is not recorded, the potential for damage is generally confined to the audience in attendance. In contrast, when a recording of a meeting is published, the audience is potentially far greater, increasing the likelihood and/or severity of potential liability. Additionally, whilst the council may not be liable for any defamatory comments made by an individual at a meeting, it may be liable if it publishes that material.”  

 

It is therefore recommended that the Public Forum section of Council meetings not be webcast.]

 

Based on the above information previously reported to Council, it is recommended that no changes be made to the Code of Meeting Practice which Council considered at the 27 March 2019 meeting for public exhibition. It is also recommended that Council continue to livestream Council meetings and then remove the recording from the website at the conclusion of the meeting.

 

It should also be noted that due to the confidential nature of much of the material discussed at the Strategic Panel and Budget Review Panel (Committees of Council of which all Councillors are members) those meetings are not open to the public in accordance with Section 10A(1) and (2) of the Local Government Act 1993. As such, those meetings will not be webcast.

 

Their Charters include the following clause:

 

“Meetings of the Panel are not open to members of the public because meetings may involve information that would, if disclosed:

 

a)   Confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business; or

 

b)   Reveal commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it, or confer a commercial advantage on a competitor of Council”.

 

 

 

As stated in their Charters, members of the public may be invited in the following instances:

 

i.    “Representatives of organisations or the general community may be invited by the Chairperson to address the Panel on matters on the agenda; and

 

ii.   Relevant experts, stakeholders and community members may be invited to participate in the Panel from time to time, as determined by the Panel”.  

 

CONSIDERATIONS

 

Economic

There are no economic and financial considerations.

Environment

There are no environmental and sustainability considerations.


Social

There are no social and cultural considerations.


Civic Leadership

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Legislative

Sections 360 and 361 of the Local Government Act 1993.

 

 

ATTACHMENTS

 

1.         Draft Code of Meeting Practice - As exhibited (Under separate cover)  


73

Ordinary Meeting 29 May 2019

Chief Executive Officer Report

 

CEO 04

Western Parkland City Liveability Fund: Round Two

 

Strategic Direction

Leading through Collaboration

Seek efficient and innovative methods to manage our resources

File Ref

112986.2019

Report By

Dr Eddie Jackson - Director City Deal

Approved By

Kiersten Fishburn - Chief Executive Officer

 

 

Executive Summary

 

The Western Parkland City Liveability Fund is a key commitment of the Western Sydney City Deal.  The Program is designed to enhance local character, well-being and belonging in each of the participating Councils through the provision of new or enhanced community infrastructure.  Under the program, each Council is eligible to apply for a maximum of $15m.

 

In January 2019, the Australian and NSW governments confirmed that under the Program, they had jointly approved funding of up to $12,960,000 (GST exclusive) over four years (2018-2021/22) to Liverpool City Council.

 

A further round of funding is scheduled for mid-2019 where Council can apply for its remaining allocation of $2.04m.  Assuming that similar criteria will apply, namely that projects must be a capital project or work (including necessary preliminary studies) that will inform and contribute to new or existing infrastructure, Council is asked to endorse the River Connections – Lighthorse Park Precinct Improvement Program as the recommended project for submission under the second round of applications.

 

RECOMMENDATION

 

That Council endorse the River Connections – Lighthorse Park Precinct Improvement Program as the recommended project for submission under the second round of applications under the Western Parkland City Liveability Fund.

 

REPORT

 

The Western Parkland City Liveability Fund is a key commitment of the Western Sydney City Deal.  The Program is designed to enhance local character, well-being and belonging in each of the participating Councils through the provision of new or enhanced community infrastructure. 

 

In effect, the Fund is comprised of the following contributions: $60m Federal; $60m State; and a minimum of $30m (in combined total) from the eight local Councils.  The combined contribution from Federal and State governments is to be divided equally amongst the Councils, with each eligible to apply for $15m.

 

With a further round of funding scheduled for mid-2019, and based on the assumption that similar selection criteria will apply, it is considered appropriate to seek the endorsement of Council for a proposed project.  The identification of the project below has been informed by the workshops held in advance of the first round of funding.

 

Prior to the first application round, officers were asked to identify several projects that met the eligibility criteria and considered also several additional variables, including the delivery timeframe associated with each of the proposed projects, their strategic merit and alignment with Council’s priorities, and their potential impact as a demonstration of the practical benefits of the City Deal at the local level.

 

Through that process, the regeneration of Phillips Park and the Lurnea Community Hub was selected as the preferred project for submission under round one.  The River Connections Lighthorse Pedestrian Bridge and Lighthorse Park redevelopment were also considered as having significant merit.

 

Since then, an additional component, the Liverpool Station Vertical Access and Railway Overpass, has been introduced to an amalgamated concept, now referred to as the Lighthorse Park Precinct Improvement Program.   The precinct program now comprises the three elements of the Lighthorse Park redevelopment, the Georges River Pedestrian and Cycleway Crossing, and the Liverpool Station Vertical Access and Railway Overpass.

 

The program will be undertaken as part of the proposed capital works program commencing in financial year 2019/20 and will be phased over time.  Preliminary cost estimates indicate that total design costs will amount to some $2,556,400 and will take some 18 months to complete.  Clearly, total construction costs will represent a further and substantive financial investment.

 

Under the Liveability Fund criteria, Council is obliged to contribute a minimum figure of 20% of the total project cost.  Based on the figure of $2.04m, that represents an amount of $408,000.  Taken together, the overall sum is $2,448,000.

 

Under the first round of funding, project submissions for reasonable studies that informed and contributed to new or existing infrastructure were deemed eligible.  It is recommended, therefore, that the Lighthorse Park Precinct Improvement Program be endorsed as Council’s preferred project under round two, and that the $2.04m be used to contribute towards design costs.  Should there be substantive changes to the selection criteria, a further report will be brought back to Council.

 

In this instance, the funding of the necessary preliminary design costs would thus give impetus to the planning process for a program that is ambitious, highly visible, and transformative in terms of improving the accessibility and liveability of critical elements of Liverpool’s community infrastructure.

 

CONSIDERATIONS

 

Economic

Utilise the Western Sydney City Deal Agreement to create Jobs for the Future.

Utilise the Western Sydney City Deal agreement to provide opportunities for residents in the LGA to enhance skills and education.

Further develop a commercial centre that accommodates a variety of employment opportunities.

Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways.

Encourage and promote businesses to develop in the hospital health and medical precinct (of the City Centre).

Provide efficient parking for the City Centre.

Facilitate economic development.

Environment

Utilise the Western Sydney City Deal agreement to enhance liveability and environment of the LGA.

Utilise the Western Sydney City Deal agreement to facilitate Planning and Housing in the LGA.

Manage the environmental health of waterways.

Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.

Raise community awareness and support action in relation to environmental issues.

Promote an integrated and user friendly public transport service.

Support the delivery of a range of transport options.


Social

Utilise the Western Sydney City Deal agreement to provide connectivity across the LGA through infrastructure and social initiatives.

Raise awareness in the community about the available services and facilities.

Provide cultural centres and activities for the enjoyment of the arts.

Support policies and plans that prevent crime.

Preserve and maintain heritage, both landscape and cultural as urban development takes place.

Regulate for a mix of housing types that responds to different population groups such as young families and older people.

Support community organisations, groups and volunteers to deliver coordinated services to the community.

Promote community harmony and address discrimination.

Support access and services for people with a disability.

Deliver high quality services for children and their families.


Civic Leadership

Implementation and Governance of the Western Sydney City Deal agreement.

Act as an environmental leader in the community.

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

Facilitate the development of community leaders.

Encourage the community to engage in Council initiatives and actions.

Actively advocate for federal and state government support, funding and services.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

Nil  


77

Ordinary Meeting 29 May 2019

City Community and Culture Report

 

COM 01

Review of the Grants and Donations and Corporate Sponsorship (Outgoing) Policies

 

Strategic Direction

Creating Connection

Implement access and equity for all members of the community

Key Policy

Donations Policy

File Ref

012871.2019

Report By

Galavizh Ahmadi Nia - Manager Community Development and Planning

Approved By

Tina Sangiuliano - Acting Director City Community and Culture

 

 

Executive Summary

 

Council is committed to building strong and resilient communities in Liverpool and to maximising social wellbeing for all residents. One way of achieving this is to provide financial and in-kind assistance to individuals and groups to develop leadership skills, increase participation in community life and address identified local needs.

 

The Grants and Donations, and Corporate Sponsorship (Outgoing) policies provide the framework for delivering Council’s grants programs to the community. The two policies have been reviewed with reference to best practice principles of grant making and grants administration as outlined by the Australian Institute of Grants Management and the NSW Government.

 

The review of the Grants and Donations, and Corporate Sponsorship (Outgoing) policies recommends three significant changes:

·    Amalgamation of the Grants and Donations, and Corporate Sponsorship (Outgoing) policies into a single streamlined and simplified policy. This change provides greater consistency and transparency during assessment and decision making;

·    Extract the Community Facilities Fee Reductions program from the current Grants and Donations Policy and develop into a standalone policy to demonstrate the distinction from the Grants and Donations process and highlight the importance of supporting community members to receive support to access Council’s community venues; and

 

·    Extract the Disaster Relief donation program from the current Grants and Donations Policy and develop into a standalone policy to demonstrate the distinction from the Grants and Donations process and highlight the importance of supporting the needs of those affected by major disasters/humanitarian crises within Australia or overseas.

 

This report recommends Council endorse the draft Grants, Donations, and Corporate Sponsorship (Outgoing) Policy, and the Community Venues Fee Reduction Policy.

 

RECOMMENDATION

That Council:

1.    Endorse the Grants, Donations, and Corporate Sponsorship as one policy and place it on public exhibition for a period of 28 days; and

2.    Endorse the Community Venues Fee Reduction Policy.

 

REPORT

 

The current Grants and Donations Policy and Corporate Sponsorship (Outgoing) Policy have been reviewed in line with the two-year revision timeframe. The review of Grants and Donations, and Corporate Sponsorship (Outgoing) policies review recommends three significant changes:

·    Amalgamation of the Grants and Donations, and Corporate Sponsorship (Outgoing) policies into a single streamlined and simplified policy. This change provides greater consistency and transparency during assessment and decision making;

·    Extract the Community Facilities Fee Reductions program from the current Grants and Donations Policy and develop into a standalone policy to demonstrate the distinction from the Grants and Donations process and highlight the importance of supporting community members to receive support to access Council’s community venues; and

 

·    Extract the Disaster Relief donation program from the current Grants and Donations Policy and develop into a standalone policy to demonstrate the distinction from the Grants and Donations process and highlight the importance of supporting the needs of those affected by major disasters/humanitarian crises within Australia or overseas.

 

1.   Grants and Donations, and Corporate Sponsorship Policies

The review of the Grants and Donations, and Corporate Sponsorship (Outgoing) policies has resulted in amendments to the eligibility criteria, assessment process and funded programs, as outlined below:

Eligibility criteria

·    Council funding is not to be used for the coverage of salaries/wages or direct employment costs (eg: staff parking); and

·    Programs that are subject to a ‘service and participation fee’ (e.g. NDIS plan) will not be eligible for Council funding.

 

 

Assessment process

Introduction of an additional step during the assessment process to ensure a consistent and transparent verification tool is used to confirm applicants’ operating status:

·    Council applies the Australian Business Register (ABN) as its sole source of truth to confirm an applicant’s operating status as an incorporated not-for-profit or charitable organisation.

Programs

Renaming and introduction of a new sub-funding program within the existing budget:

Small Grants (formerly Quick Response Grants)

Quick Response Grants renamed as Small Grants. Following a review of other council and government grants programs, the ‘small grants’ term is used for programs like the Quick Response grant. This change aims to build the capacity of emerging and smaller community groups and organisations and assist applicants to better understand the purpose of this program.

 

Liverpool Young Achiever Awards

The existing school donation scheme and youth grants (under the Quick Response Grants) have had limited uptake. The Liverpool Young Achievers Awards has been introduced to take the place of these two current grant streams. In doing so, it is aimed to allow greater funding opportunities to support students excelling in a particular field. The Liverpool Young Achiever Awards, in the form of a prize, will be provided to young people who have excelled in one of the following categories:

·    Citizenship;

·    Academic studies;

·    Artistic endeavours; or

·    Sporting proficiency.

 

Each high school or primary school is eligible to nominate one student per year. Under each category there will be two prizes, 1 x $1,000 for a high school student and 1 x $500 for a primary school student. All eligible nominees who are not selected for the major prize will be awarded a $200 prize for being highly commended.

 

The annual Liverpool Young Achiever Awards will culminate in a presentation at the end of the school year, providing the opportunity for the Mayor and Councillors to host an event to recognise the achievement of young people in the Liverpool community.

 

General formatting revisions

In addition to the above changes, several content formatting revisions have been applied throughout the document to enable it to be more easily read and understood by the community. It is recommended that the Grants and Donations Policy and the Corporate Sponsorship (Outgoing) Policy are combined to provide greater consistency and transparency during assessment and decision making for both programs.

 

2.   Community Facilities Fee Reductions Program

Council owns several facilities available for hire including community centres, event and function venues, parks and sporting fields. The Community Facilities Fee Reductions Program makes these facilities affordable and accessible to members of the community through the reduction of the hiring costs.

 

Presently, the Community Facilities Fee Reductions Programs covers use of community facilities, parks and open space, Casula Powerhouse Arts Centre, and the Liverpool City Library, however, only contains criteria that apply to community centres. The creation of a standalone policy highlights the importance of a fee reduction to facilitate residents and eligible organisations to access community facilities and in-kind support from Council. A clear criteria and assessment process have been identified for each relevant department which is defined within this new policy. A standalone policy will improve internal assessment and approval of fee waivers and reductions by the relevant departments.

 

It is recommended that the Community Facilities Fee Reductions Program is extracted from the Grants and Donations Policy to form a standalone Community Venues Fee Reductions Policy.

 

3.   Disaster Relief Program

The Disaster Relief Program provides financial or in-kind donations to help address the needs of those affected by major disasters/humanitarian crises within Australia or overseas. In its current form, the program is not subject to public application process, rather an internally managed process. Any provision of disaster relief funding is raised and determined at Council meetings, with the funding source to be identified at the same time. The Disaster Relief Program is recommended to be taken out of the Grants and Donations Policy to form a standalone Disaster Relief Policy.

 

The advice from Governance and Legal Services, and the Office of Local Government have identified a compliance issue which requires further investigation. This is to ensure Council’s Disaster Relief Policy complies with the requirements of Section 356 of the Local Government Act, 1993. A report will be brought back to Council in June 2019, detailing the findings of the investigation for Council’s consideration.

 

Consultation

 

Relevant departments across Council were consulted during the review of these policies, including Governance and Legal Services, Council and Executive Services, Community Development and Planning, Library and Museum Services, Casula Powerhouse Arts Centre, Recreation and Community Outcomes, and Infrastructure and Environment.

 

This report recommends that Council endorses the Grants, Donations, and Corporate Sponsorship Policy and the Community Venues Fee Reduction Policy. A report will be brought back to Council with the outcomes of the public exhibition process.

considerations

 

Economic

All the suggested program changes will be absorbed into the existing Grants and Corporate Sponsorship (Outgoing) budgets.

For Fee Reductions Policy, existing provisions are available in the operational budget to implement the Community Venues Fee Reduction Policy.

Environment

Provide financial assistance to schools and community groups to play a role in reducing their impact on the environment and implementing sustainable programs.


Social

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership

Encourage the community to engage in Council initiatives and actions.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Legislative

Local Government Act 1993, Section 356

 

 

ATTACHMENTS

 

1.         Draft Grants, Donations, and Corporate Sponsorship Policy

2.         Draft Community Venues Fee Reductions Policy


99

COM 01

Review of the Grants and Donations and Corporate Sponsorship (Outgoing) Policies

Attachment 1

Draft Grants, Donations, and Corporate Sponsorship Policy

 

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105

COM 01

Review of the Grants and Donations and Corporate Sponsorship (Outgoing) Policies

Attachment 2

Draft Community Venues Fee Reductions Policy

 

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107

Ordinary Meeting 29 May 2019

City Community and Culture Report

 

COM 02

Grants, Donations and Corporate Sponsorship

 

Strategic Direction

Creating Connection

Implement access and equity for all members of the community

File Ref

086589.2019

Report By

Galavizh Ahmadi Nia - Manager Community Development and Planning

Approved By

Tina Sangiuliano - Acting Director City Community and Culture

 

 

Executive Summary

 

Council is committed to building strong and resilient communities in the Liverpool Local Government Area (LGA) and to maximising social wellbeing. Council helps achieve these goals by providing financial support through grants and sponsorships to develop leadership skills, increase participation in community activities and address identified social issues.

 

This report presents the funding recommendations for the Corporate Sponsorship (Outgoing) Program, Community, Matching, and Sustainable Environment Grants for Council’s consideration.

 

 

RECOMMENDATION

That Council endorses the funding recommendation of $20,000 (GST exclusive) under the Corporate Sponsorship (Outgoing) Program for the following projects:

Applicant

Project

Recommended

Igbo Community Australia

African Cultural & Dinner Nite 2019

$10,000

South West Sydney Waratahs

Aboriginal Koori Knock Out Carnival 2019

$10,000

That Council endorses the funding recommendation of $31,500 (GST exclusive) under the Community Grants Program for the following projects:

Applicant

Project

Recommended

Cancer Patients Foundation

Look Good Feel Better

$5,000

The Junction Works Limited

Baby and Child CPR & First Aid

$5,000

Chipping Norton Public School P&C Association

Chess Tables for playground

$5,000

The Australian Foundation for Disability

Engaging Our People with Disabilities in Community Life

$5,000

The Shepherd Centre

Talk Together

$5,000

St Vincent de Paul Society NSW Sydney Archdioceses

Men’s Fresh Start Program

$5,000

Language Festival Association

Liverpool Language

$1,500

 

 

That Council endorses the funding recommendation of $105,000 (GST exclusive) under the Matching Grants Program for the following projects:

Applicant

Project

Recommended

Miracle Babies Foundation Ltd

NICU Graduate Bags for Families of Premature and Sick Newborn Babies

$15,000

Life Education NSW

‘Face the Facts’

$15,000

Child Abuse Prevention Service (CAPS)

Safe Children Safe Families for Children with Special Needs

$15,000

Sumer Association for Culture and Arts Incorporated

100 Souls, 100 Stories

$15,000

NSW Radio Controlled Racing Car Inc.

Field Lighting - New Options, New Future

$15,000

Liverpool Neighbourhood Connections

Backpack beds for Liverpool's Homeless

$15,000

Think & Do Tank Foundation

Wandering Books

$15,000

 

That Council endorses the funding recommendation of $48,500 (GST exclusive) under the Sustainable Environment Grants Program for the following projects:

Applicant

Project

Recommended

Warwick Farm Public School

Aboriginal Bush Tucker & Yarning Circle

$5,000

Nuwarra Public School

Sustainability Squad

$5,000

 

Cecil Hills Public School

School Gardening Group

$4,000

St. Mark's Coptic Orthodox College

School Agricultural Garden

$5,000

Malek Fahd Islamic School Limited

School Garden

$4,500

Cecil Hills High School

Chilled Water Stations (Reduce Single-Use Plastic)

$5,000

FoodFaith Ltd

Liverpool B and B Highway (Bed & Breakfasts for Birds, Bees and Biodiversity)

$5,000

Holsworthy Preschool

Native indigenous Garden

$5,000

SCRAP (School Communities Recycling All Paper) Ltd

Holsworthy Community Garden Biodiversity

$5,000

AFFORD

Creating a sustainable environment

$5,000

REPORT

 

Corporate Sponsorship

The Corporate Sponsorship (Outgoing) Program received two applications which met the eligibility criteria and are recommended for funding as outlined below:

 

Applicant

Igbo Community Australia

Location

Liverpool

Project

African Cultural & Dinner Night

Liverpool Catholic Club,

24 August 2019, 5:30pm to 11pm

Amount Requested

$10,000

Description

Objectives

Unique to Liverpool, the event is held in collaboration with several African-Australian community groups. The event will highlight the contribution Liverpool residents from 22 African nations make to the wider LGA.

 

Outcomes

•     Provide a platform for African communities to bond, network and showcase African heritage and talents to the wider Australian society and for African-Australian communities to connect, share ideas and initiate projects;

•     Attract publicity and many visitors from all over the country to Liverpool;

•     Promote emerging African artistic talents; and

•     The event attracts high profile guests including Ambassadors and High Commissioners, State and Federal Ministers, State and Federal MPs, the Mayor and Councillors.

Beneficiaries

•     500 attendees; and

•     Ambassadors and High Commissioners, State and Federal Ministers, State and Federal MPs, Mayor and Councillors.

Assessment

Recommended for funding - $10,000

The applicant’s event aligns with the Community Strategic Plan Directions 1 Creating Connections and meets the Corporate Sponsorship (Outgoing) Program’s funding benefits and outcomes. The event delivers a community event, implementing access and equity for all members of the community and by celebrating diversity.

 

4.2.2 Community, cultural, and social benefit; a); b) & c).

•     Provides an innovative opportunity to meet community needs and promote Liverpool’s cultural diversity and celebrate our City’s uniqueness;

•     Enhances Liverpool’s profile and reputation as an outward looking, creative and connected city; and

•     Creates opportunities for education and information exchange between Council, the community and the sector.

 

5.1 Expected program outcomes: a); b); & d).

•     Provide an opportunity for measurable economic, social, environmental and/or cultural benefits to Council and the Liverpool LGA;

•     Provide opportunities for the community to participate and contribute in activities/events in the Liverpool LGA; and

•     Provide extensive coverage and promotional/publicity opportunities across a range of media outlets.

 

Applicant

South West Metro Waratahs Aboriginal Football Club

Location

Newcastle

Project

Aboriginal Koori Knock Out Carnival, October 2019

Amount Requested

$10,000

Description

Objectives

The NSW Koori Rugby League Knockout Carnival is one of the biggest Indigenous gatherings in Australia with over 60,000 people attending last year and referred to as the modern-day corroboree.

 

 

Outcomes

•     Engage in local multicultural celebrations and share cultural knowledge;

•     Acknowledgement of Council’s commitment to the Aboriginal Community under the Reconciliation Action Plan; and

•     Promote strong Aboriginal culture and connections.

Beneficiaries

•     60,000 TV audience via coverage of the competition;

•     Local teams competing; and

•     Acknowledge Liverpool’s support to the Aboriginal community through media coverage.

Assessment

Recommended for funding - $10,000

The applicant’s event aligns with the Community Strategic Plan Direction 1 Creating Connections, the Reconciliation Action Plan and meets the Corporate Sponsorship (Outgoing) Program’s funding benefits and outcomes.

 

4.2.2 Community, cultural, and social benefit: a); & b).

•     Provides and promotes Liverpool’s cultural diversity and celebrates our city’s uniqueness; and

•     Enhances Liverpool’s profile and reputation as an outward looking, creative and connected city.

 

5.1 Expected program outcomes: d) & e).

•     Provide extensive coverage and promotional/publicity opportunities across a range of media outlets; and

•     Promote Council’s reputation as a great place to live, visit, work, and invest.

 

Community Grants Program

The Community Grants Program received nine applications, seven of which met the criteria and are recommended for funding as outlined below

Applicant

Cancer Patients Foundation

Location

Liverpool

Project

Look Good Feel Better

Amount Requested

$8,000

*Community Grants program has a maximum funding of $5,000.

Description

Objectives

A free program for cancer patients dedicated to teaching how to manage physical appearance related to the side-effects caused by cancer treatment.

 

Outcomes

•  Improve the well-being and confidence of cancer patients;

•  Provide opportunity to socially engage and make connections with others suffering the same situation;

•  Opportunity to learn new skills to deal with physical changes; and

•  Address isolation issue experienced by cancer patients through their cancer treatment journey.

Beneficiaries

•  100 patients; and

•  Families, friends and the wider community.

Assessment

Recommended for funding - $5,000

The applicant’s project aligns with the Community Strategic Plan Direction 1 – Creating Connections and Community Grants program’s funding priorities and outcomes.

9.3.2 Funding priorities: a); b); c); d); f); & g)

The Community Grants program will support projects that:

•     Improve connections and build social networks within the community;

•     Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage;

•     Facilitate access to education, training and employment opportunities;

•     Improve opportunities for people to build confidence and develop their skills;

•     Improve collaboration and coordination of community support and services; and

•     Improve social and physical wellbeing through a prevention and early intervention approach.

 

 

 

 

 


Applicant

The Junction Works Limited

Location

Casula

Project

Baby and Child CPR & First Aid

Amount Requested

$5,000

Description

Objectives

Provide a series of baby and child cardio-pulmonary resuscitation (CPR) and First Aid Workshops for parents and residents.

Outcomes

•     Increase wellbeing and safety of families;

•     Empower the community to take control in an emergency;

•     Build relationships amongst community members; and 

•     Provide accessible workshops to the community. 

Beneficiaries

100 attendees, their families and the wider community.

Assessment

Recommended for funding - $5,000

The applicant’s project aligns with the Community Strategic Plan Direction 1 – Creating Connections and Community Grants program’s funding priorities and outcomes.

9.3.2 Funding priorities: a); b); & g)

•     Improve connections and build social networks within the community;

•     Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage; and

•     Improve social and physical wellbeing through a prevention and early intervention approach.

9.3.3 Expected program outcomes: a) & c)

•     Increased involvement and engagement by communities in social activities; and

•     Strengthened maintenance, management or improvement of physical and mental health and wellbeing.

 

Applicant

Chipping Norton Public School P&C Association

Location

Chipping Norton

Project

Chess Tables for the Playground

Amount Requested

$5,000

Description

Objectives

Purchase and install chess tables in the school grounds, providing assessible alternative outdoor equipment, for the students and local community accessing the school grounds.

Outcomes

•     Engage students in meaningful educational play;

•     Provide access to the wider community that consistently use the school grounds; and

•     Create positive interaction amongst students and the wider community through play.

Beneficiaries

•     Students attending the school; and

•     Residents and community members accessing the grounds.

Assessment

Recommended for funding - $5,000

The applicant’s project aligns with the Community Strategic Plan Direction 1 – Creating Connections and Community Grants program’s funding priorities and outcomes

9.3.2 Funding priorities: a); b); d); & e)

•     Improve connections and build social networks within the community;

•     Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage;

•     Improve opportunities for people to build confidence and develop their skills; and

•     Facilitate inclusion and equitable access to facilities, services, open spaces and activities.

9.3.3 Expected program outcomes; a); b); & d)

•     Increased involvement and engagement by communities in social activities;

•     Increased number of people feeling a strong sense of social wellbeing; and

•     Improved access to information and development of new skills.

 

 

Applicant

Australian Foundation for Disability

Location

Prestons

Project

Engaging Our People with Disabilities in Community Life

Amount Requested

$5,000

Description

Objectives

Deliver educational programs for people with disabilities from a diverse range of cultures, ages, and many forms of disabilities. The program includes: social outings, exposure to hands-on experience with alcohol and drugs; road safety information sessions; and life skills.

Outcomes

•     Exposure to life experiences;

•     Awareness of the dangers of drinking, smoking and drug use;

•     Provide safer environments for employees with disabilities to work; and

•     Appropriate targeted education program ensuring the messages and information is retained and absorbed.

Beneficiaries

100 participants

Assessment

Recommended for funding - $5,000

The applicant’s project aligns with the Community Strategic Plan Direction 1 – Creating Connections and Community Grants’ program’s funding priorities and outcomes

 

9.3.2 Funding priorities: a); b); c); d); e); f); & g)

•     Improve connections and build social networks within the community;

•     Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage;

•     Facilitate access to education, training and employment opportunities;

•     Improve opportunities for people to build confidence and develop their skills;

•     Facilitate inclusion and equitable access to facilities, services, open spaces and activities;

•     Improve collaboration and coordination of community support and services; and

•     Improve social and physical wellbeing through a prevention and early intervention approach.

 

9.3.3 Expected program outcomes: a); b); c); & d)

•     Increased involvement and engagement by communities in social activities;

•     Increased number of people feeling a strong sense of social wellbeing;

•     Strengthened maintenance, management or improvement of physical and mental health and wellbeing; and

•     Improved access to information and development of new skills.

 

 

 

Applicant

The Shepherd Centre

Location

Casula

Project

Talk Together

Amount Requested

$5,000

Description

Objectives

Deliver a supportive and educational program for parents and carers of children with hearing impairment. The program includes: emotional support, group discussions participation, life skill activities, developing listening, speech and language skills.

Outcomes

•     Social inclusion through education and learning;

•     Building support networks; and

•     Teaching carers about the needs for supporting children with hearing impairment.

Beneficiaries

•     50 children; and

•     Family members, teachers and friends.

Assessment

Recommended for funding - $5,000

The applicant’s project aligns with the Community Strategic Plan Direction 1 – Creating Connections and Community Grants program’s funding priorities and outcomes

 

9.3.2 Funding priorities: a); b); d); f); & g)

•     Improve connections and build social networks within the community;

•     Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage;

•     Improve opportunities for people to build confidence and develop their skills;

•     Improve collaboration and coordination of community support and services; and

•     Improve social and physical wellbeing through a prevention and early intervention approach.

 

9.3.3 Expected program outcomes: a); b); c); & d)

•     Increased involvement and engagement by communities in social activities;

•     Increased number of people feeling a strong sense of social wellbeing;

•     Strengthened maintenance, management or improvement of physical and mental health and wellbeing; and

•     Improved access to information and development of new skills.

 

Applicant

St Vincent de Paul Society NSW

Location

Liverpool

Project

Men’s Fresh Start Program

Amount Requested

$5,000

Description

Objectives

Deliver a 12 week supportive and educational program directed to men leaving correctional facilities and residing at the Liverpool Men’s Centre.

 

Outcomes

•     Developed skills in dealing with the risk of gambling and alcohol issues;

•     Developed skills in conflict resolution;

•     Knowledge of life skills, employment and day to day needs; and

•     Lower the risk of homelessness.

Beneficiaries

•     Up to 124 men and their families; and

•     The broader Liverpool LGA (indirectly)

Assessment

Recommended for funding - $5,000

The applicant’s project aligns with the Community Strategic Plan Direction 1 – Creating Connections and Community Grants program’s funding priorities and outcomes

 

9.3.2 Funding priorities: b); c); d); f); & g)

•     Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage;

•     Facilitate access to education, training and employment opportunities;

•     Improve opportunities for people to build confidence and develop their skills;

•     Improve collaboration and coordination of community support and services; and

•     Improve social and physical wellbeing through a prevention and early intervention approach.

 

9.3.3 Expected program outcomes: a); b); c); e); & f)

•     Increased involvement and engagement by communities in social activities;

•     Increased number of people feeling a strong sense of social wellbeing;

•     Strengthened maintenance, management or improvement of physical and mental health and wellbeing;

•     Increased numbers of people undertaking educational courses and gaining sustainable employment; and

•     Reduced financial hardship and social disadvantage, including food insecurity and homelessness.

 

Applicant

Language Festival Association

Location

Liverpool Library

Project

Liverpool Language

Amount Requested

$1,500

Description

Objectives

Deliver a cultural and educational event devoted to celebrating language diversity. The event features: talks; presentations; cameo presentations; linguistic and cultural activities.

Outcomes

•     Strengthen social inclusion;

•     Community development and learning of languages; and

•     Education on different culture and languages.

Beneficiaries

300 participants and visitors.

Assessment

Recommended for funding - $1,500

The applicant’s project aligns with the Community Strategic Plan Direction 1 – Creating Connections and Community Grants program’s funding priorities and outcomes.

 

9.3.2 Funding priorities: a); b); c): & d)

•     Improve connections and build social networks within the community;

•     Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage;

•     Facilitate access to education, training and employment opportunities; and

•     Improve opportunities for people to build confidence and develop their skills.

 

9.3.3 Expected program outcomes: a) & d)

•     Increased involvement and engagement by communities in social activities; and

       Improved access to information and development of new skills

 

An additional two applications failed to meet the Community Grants program’s funding priorities. The unsuccessful applicants will be notified and invited to meet with the Community Development team to discuss strengthening future applications when applying for Council funds.

Applicant

Mission Australia

Location

Liverpool

Project

The Happy Project Game and Gains

Amount Requested

$5,000

Description

Objectives

Youth program to deliver activities for young (12-18-year-old) newly arrived entrants.

Assessment

Not Recommended for funding

The applicant does not demonstrate or clearly describe how the proposed project meets the assessment criteria and general eligibility and exclusions in the Grants and Donation Policy. The program is a duplicated program and has been previously supported and funded through Council’s youth program.

 

6.2 Applications that are ineligible for funding: a) f); g); & h)

•        Projects that duplicate existing Council services or programs;

•        For general fundraising activities, general operational expenditure (e.g. administration, insurance, office equipment), shortfalls in funding by government departments or completed/retrospective projects;

•        Projects that will rely on recurrent funding from Council; and

•        Identical projects that have previously been funded by Council.  

 

Applicant did not:

•        Clearly identify their program and actual activities;

•        Provide supporting documentations; and

•        Provide an expenditure budget including what they will use the funding for.

Note: Council’s Community Development team consider supporting the program through local initiatives.

 

 

 

 

 

 

Applicant

Jieng (Dinka) Community Association in NSW Inc.

Location

Liverpool

Project

In Resilience the Narratives of War

Amount Requested

$3,940

Description

Objectives

Funding will be used to purchase office equipment, dinner and child minder staff.

Assessment

Not Recommended for funding

The applicant does not demonstrate or clearly describe how the proposed project meets the assessment criteria and general eligibility and exclusions in the Grants and Donation Policy. 

 

6.1 General eligibility: b) & c)

•     Be a resident of, or located in the Liverpool Local Government Area and/or principally providing services to the residents of Liverpool; and

•     Include all required supporting documentation with their application.

6.2 Applications that are ineligible for funding: f)

•    For general fundraising activities, general operational expenditure (e.g. administration, insurance, office equipment), shortfalls in funding by government departments or completed/retrospective projects.

 

9.3.8 Assessment criteria:

•     Evidence that the organisation has capacity to deliver the project;

•     Evidence provided to support the need for the project, including addressing at least one of the strategic directions in Council’s Community Strategic Plan;

•     Timeframe and budget are realistic and align with project objectives;

•     Appropriate project evaluation method; and

•     Sustainability of project after funding ceases.

 

Applicant did not:

•      Clearly link the project description with the activities and expenditure items;

•      Meet the assessment criteria;

•      Clearly describe the proposed project;

•      Identify how they will deliver the objective in the project; and

•      Supply supporting documentation and evidence.

 

 

Matching Grants Program

The Matching Grants Program received 13 applications, seven of which met the criteria and are recommended for funding as outlined below.

Applicant

Miracle Babies Foundation Ltd

Location

Casula

Project

NICU Graduate Bags for Families of Premature and Sick Newborn Babies

Amount Requested

$15,000

Description

Objectives

The project will support Liverpool families with premature or sick babies upon their discharge from Liverpool Hospital Neonatal Intensive Care Unit (NICU).

 

Provide information bags containing educational material to empower families to best care for their child and achieve a better and healthier outcome.

Outcomes

•     Empower families to support and care for their premature babies;

•     Establish support groups through connection families; and

•     Provide information to access services through the challenging experienced.

Beneficiaries

•     2,000 babies and families.

Assessment

Recommended for funding - $15,000

The applicant’s project demonstrates a link to Council’s Community Strategic Plan Direction 1 – Creating Connection and the Matching Grants program’s funding priorities and expected outcomes.

9.7.2 Funding priorities

•    Social/community capacity building

9.7.3 Expected program outcomes a); d); f) & g)

•     Newly formed social connections and partnerships within communities, or reinforcement of those that already exist;

•     Increased opportunities for community members to acquire or develop new skills and/or employment;

•     Strengthened community members’ feelings of safety and sense of belonging within public spaces; and

•     Improved condition and accessibility of community infrastructure.

 

Applicant

Life Education NSW

Location

Liverpool LGA

Project

‘Face the Facts’

Amount Requested

$15,000

Description

Objectives

Preventative health program catering to years 7 to 12 students with a focus on alcohol, tobacco, cannabis and other drugs. The project will target a number of Liverpool high schools in disadvantage areas.

 

Outcomes

•     Providing education on preventable addiction effects on individuals and their community;

•     Empower individuals through skills and strategies;

•     Education regarding rules, laws and policies on drug use;

•     Identify the acceptance of personal responsibility; and

•     Promotion of accessible health and support services.

Beneficiaries

•     2,400 school students; and

•     Peers and families.

Assessment

Recommended for funding - $15,000

The applicant’s project demonstrates a link to Council’s Community Strategic Plan Direction 1 – Creating Connection and the Matching Grants program’s funding priorities and expected outcomes.

 

9.7.2 Funding priorities

•    Social/community capacity building; and

•    Youth engagement

 

9.7.3 Expected program outcomes c); d); & f)

•    Strengthened opportunities for community members and others to build personal creativity and self-expression;

•    Increased opportunities for community members to acquire or develop new skills and/or employment; and

•    Strengthened community members’ feelings of safety and sense of belonging within public spaces.

 

 

Applicant

Child Abuse Prevention Service (CAPS)

Location

Liverpool LGA

Project

Safe Children Safe Families for Children with Special Needs

Amount Requested

$15,000

Description

Objectives

Integrated community education program for children/people with a disability, parents and professionals. The program provides information and skills to prevent maltreatment, sexual abuse, specifically for the most vulnerable community members.

 

Outcomes

•     Safer community environment for people with disabilities;

•     Developed personal support and network;

•     Knowledge and skills for families and professionals working with children and/or people with disability; and

•     Protection for vulnerable children and adults at high-risk of abuse.

Beneficiaries

2,000 people with disability, families and professional carers.

Assessment

Recommended for funding - $15,000

The applicant’s project demonstrates a link to Council’s Community Strategic Plan Direction 1 – Creating Connection and the Matching Grants program’s funding priorities and expected outcomes.

9.7.2 Funding priorities

•    Social/community capacity building;

•    Youth engagement;

•    Accessibility; and

•    Community safety.

9.7.3 Expected program outcomes a); b); d); & f)

•     Newly formed social connections and partnerships within communities, or reinforcement of those that already exist;

•     Increased participation in community activities and organisations by improving collaboration and coordination of community support and services;

•     Increased opportunities for community members to acquire or develop new skills and/or employment; and

•     Strengthened community members’ feelings of safety and sense of belonging within public spaces.

 

Applicant

Sumer Association for Culture and Arts Incorporated

Location

Liverpool

Project

100 Souls, 100 Stories.

Amount Requested

$15,000

Description

Objectives

A social history project documenting the individual Mandaean stories about their migration journey to Australia through expressive art.  The project is publishing a descriptive handbook on the art and mural, a collaborative project with Casula Powerhouse Arts Centre to celebrate and display during Liverpool Refugee Week.

Outcomes

•     Enhance participation and well-being via art and storytelling;

•     Promote the importance of integration and generational interaction through art; and

•     Display self and collective expression through art; and

•     Enhance the sense of belonging amongst the Mandaean community members.

Beneficiaries

•     100 participants;

•     Family and friends;

•     Residents and visitors to Casula Powerhouse Arts Centre, and the broader community; and

•     Refugee Week Programs.

Assessment

Recommended for funding - $15,000

The applicant’s project demonstrates a link to Council’s Community Strategic Plan Direction 1 – Creating Connection and the Matching Grants program’s funding priorities and expected outcomes.

 

9.7.2 Funding priorities

•     Arts; and

•     Social/community capacity building.

 

9.7.3 Expected program outcomes a); b); c); & d)

•     Newly formed social connections and partnerships within communities, or reinforcement of those that already exist;

•     Increased participation in community activities and organisations by improving collaboration and coordination of community support and services;

•     Strengthened opportunities for community members and others to build personal creativity and self-expression; and

•     Increased opportunities for community members to acquire or develop new skills and/or employment.

 

Applicant

NSW Radio Controlled Racing Car Inc.

Location

Moorebank

Project

Field Lighting - New Options, New Future

Amount Requested

$15,000

Description

Objectives

Installation of LED field lighting creating an opportunity to enable wider selection of model car classes to utilise the facilities.

 

Outcomes

•     Enable wider participation and utilisation of the facilities;

•     Efficient and sustainable cost-effective lighting system; and

•     World class venue and facility in the Liverpool LGA.

Beneficiaries

200 members, visitors and volunteers.

Assessment

Recommended for funding - $15,000

The applicant’s project demonstrates a link to Council’s Community Strategic Plan Direction 1 – Creating Connection and the Matching Grants program’s funding priorities and expected outcomes.

 

 

9.7.2 Funding priorities

•    Infrastructure;

•    Community safety/public space activation; and

•    Sports development.

 

9.7.3 Expected program outcomes b); e); f); & g)

•    Increased participation in community activities and organisations by improving collaboration and coordination of community support and services;

•    Create, renew or revitalise places and spaces within the community;

•    Strengthened community members’ feelings of safety and sense of belonging within public spaces; and

•    Improved condition and accessibility of community infrastructure.

 

Applicant

Liverpool Neighbourhood Connections

Location

Liverpool LGA

Project

Backpack Beds for Liverpool's Homeless

Amount Requested

$15,000

Description

Objectives

The purchase of homeless backpack beds designed as a single person ultra-lightweight crisis tent for Liverpool’s homeless.  Working with partner agencies to distribute to those people in need including Liverpool Community Kitchen and Hub, Vinnies, Anglicare and United Mission.

 

Outcomes

·       Protection and aid to community members at high risk of illness and injury;

·       Providing a safe and protected environment for homeless people;

·       Supporting partner services assisting the homeless people and community members at high risk of illness and injury; and

·       Allowing recipients greater autonomy and dignity in everyday living. 

 

Beneficiaries

142 homeless people

Assessment

Recommended for funding - $15,000

The applicant’s project demonstrates a link to Council’s Community Strategic Plan Direction 1 – Creating Connection and the Matching Grants program’s funding priorities and expected outcomes.

 

9.7.2 Funding priorities

•    Social/community capacity building; and

•    Community safety/public space activation.

 

9.7.3 Expected program outcomes a); b); & f)

•    Newly formed social connections and partnerships within communities, or reinforcement of those that already exist;

•    Increased participation in community activities and organisations by improving collaboration and coordination of community support and services; and

•    Strengthened community members’ feelings of safety and sense of belonging within public spaces.

 

Applicant

Think & Do Tank Foundation

Location

Liverpool

Project

Wandering Books

Amount Requested

$15,000

Description

Objectives

Creative arts outreach program developed for multilingual children, targeting newly arrived refugee primary school children with low English proficiency. 

The project targets families identified by participating schools that are facing settlement and broader psychosocial challenges and students with learning difficulties or disrupted education. The program offers two components; an informal social lounge and creative workshops for children and their parents.

 

Outcomes

•     Improved literacy skills;

•     Development of local artistic talent;

•     Build stronger connections with students and the wider school community and broader community; and

•     Enhance friendship and cross-cultural exchange.

Beneficiaries

•     240 students, their families, Marsden Road, Liverpool and Hoxton Park Public School community; and

•     20 specialist volunteers and art facilitator.

Assessment

Recommended for funding - $15,000

The applicant’s project demonstrates a link to Council’s Community Strategic Plan Direction 1 – Creating Connection and the Matching Grants program’s funding priorities and expected outcomes.

 

 

 

9.7.2 Funding priorities

•     Arts;

•     Social/community capacity building; and

•     Youth engagement.

 

9.7.3 Expected program outcomes a); b); c); & d)

•     Newly formed social connections and partnerships within communities, or reinforcement of those that already exist;

•     Increased participation in community activities and organisations by improving collaboration and coordination of community support and services;

•     Strengthened opportunities for community members and others to build personal creativity and self-expression; and

•     Increased opportunities for community members to acquire or develop new skills and/or employment.

 

An additional six applications failed to meet the Matching Grant’s program’s funding priorities and criteria. The unsuccessful applicants will be notified and invited to meet with the Community Development team to discuss strengthening future applications when applying for Council funds.

Applicant

High Resolves

Location

Ultimo

Project

Youth-led Social Cohesion Project

Amount Requested

$15,000

Description

Objectives

School based educational program catering to high school students, covering critical citizenship topics.

Assessment

Not recommended for funding

The applicant does not demonstrate or clearly describe how the proposed project meets Matching Grants program’s funding priorities and assessment criteria as well as the general eligibility and exclusions in the Grants and Donation Policy:

 

6.2 Applications that are ineligible for funding are: c); & g)

•     Projects that do not meet the identified priority needs of the Liverpool LGA as set out in Council’s Community Strategic Plan; and

•     Projects that will rely on recurrent funding from Council.

 

9.7.7 Assessment criteria

•     Matched contribution (financial or in-kind);

•     Evidence that the organisation has capacity to deliver the project;

•     Evidence provided to support the need for the project, including the degree to which the project addresses at least one of the strategic directions in Council’s Community Strategic Plan;

•     Timeframe and budget are realistic and align with project objectives; and

•     Proposed project evaluation method including sustainability of project.

 

Applicant did not:

•     Demonstrate how their project aligns with the community strategic plan;

•     Prove the capacity to deliver the project without charging a third party; and

•     The project will not occur without a financial charge to a third party (the schools) involved in the program.

 

Applicant

Western Sydney Migrant Resource Centre

Location

Liverpool

Project

Same-Same Different: This is Western Sydney

 

Amount Requested

 

$14,348

Description

Objectives

Create is a podcast series to reflect the diverse community of Western Sydney.

Assessment

Not recommended for funding

The applicant does not demonstrate or clearly describe how the proposed project meets Matching Grants program’s funding priorities and assessment criteria as well as the general eligibility and exclusions in the Grants and Donation Policy:  

 

6.2 Applications that are ineligible for funding are:  c); & f)

•     Projects that do not meet the identified priority needs of the Liverpool LGA as set out in Council’s Community Strategic Plan; and

•     General operational expenditure (e.g. administration, insurance, office equipment), shortfalls in funding by government departments or completed/retrospective projects, staff wages and salaries.

 

9.7.7 Assessment criteria – Applicant did not

•     Matched contribution (financial or in-kind);

•     Evidence provided to support the need for the project, including the degree to which the project addresses at least one of the strategic directions in Council’s Community Strategic Plan;

•     The anticipated number of individuals that will participate in and benefit from the proposed project; and

•     Timeframe and budget are realistic and align with project objectives.

 

Applicant did not:

•     Provide supporting documentation to support budget expenditure;

•     Exclude staff wages and operational expenditure from the requested grant funding; and

•     Provide evidence to support the need for the project.

 

Applicant

Creating Chances

Location

Liverpool LGA

Project

Developing a Creating Chances School Community for Liverpool

Amount Requested

$15,000

Description

Objectives

Sports based program targeting CALD primary school students transitioning to high school. 

Assessment

Not recommended for funding

The applicant does not demonstrate or clearly describe how the proposed project meets Matching Grants program’s funding priorities and assessment criteria as well as the general eligibility and exclusions in the Grants and Donation Policy:  

 

6.2 Applications that are ineligible for funding are: c); f); g); & h)

•     Projects that do not meet the identified priority needs of the Liverpool LGA as set out in Council’s Community Strategic Plan;

•     For general fundraising activities, general operational expenditure (e.g. administration, insurance, office equipment), shortfalls in funding by government departments or completed/retrospective projects;

•     Projects that will rely on recurrent funding from Council; and

•     Identical projects that have previously been funded by Council.

 

9.7.7 Assessment criteria

•     Matched contribution (financial or in-kind); and

•     Evidence provided to support the need for the project, including the degree to which the project addresses at least one of the strategic directions in Council’s Community Strategic Plan.

 

Applicant did not:

•     Provide supporting documentation to support budget expenditure requested;

•     Exclude staff wages and operational expenditure from the requested grant funding which totals 95% of the funding request; and

•     Match the contribution amount being requested in grant money.

 

Applicant

Liverpool Genealogy Society Inc

Location

Liverpool

Project

Beyond the Tree

Amount Requested

$12,500

Description

Objectives

Plan a project on family history, to research and identify relatives.

Assessment

Not recommended for funding

The applicant does not demonstrate or clearly describe how the proposed project meets Matching Grants program’s funding priorities and assessment criteria as well as the general eligibility and exclusions in the Grants and Donation Policy:  

 

6.2 Applications that are ineligible for funding are: c) & f)

•     Projects that do not meet the identified priority needs of the Liverpool LGA as set out in Council’s Community Strategic Plan; and

•     For general fundraising activities, general operational expenditure (e.g. administration, insurance, office equipment), shortfalls in funding by government departments or completed/retrospective projects.

 

9.7.7 Assessment criteria

•     Matched contribution (financial or in-kind);

•     Evidence provided to support the need for the project, including the degree to which the project addresses at least one of the strategic directions in Council’s Community Strategic Plan;

•     The anticipated number of individuals that will participate in and benefit from the proposed project; and

•     Timeframe and budget are realistic and align with project objectives.

 

Applicant did not:

•     Clearly outline what the project plan will deliver;

•     Provide a realistic budget or timeframe to deliver the project;

•     Provide supporting documentation to support budget expenditure requested; and

•     Match the contribution amount being requested in grant money.

 

Applicant

CNA – Italian Australia Services & Welfare Centre Inc.

Location

Greenway Park

Project

Bright Bilinguals: Challenging the language mindset in Liverpool

Amount Requested

$15,000

Description

Objectives

Provide Italian language classes for school students and adults.

Assessment

Not recommended for funding

The applicant does not demonstrate or clearly describe how the proposed project meets Matching Grants program’s funding priorities and assessment criteria as well as the general eligibility and exclusions in the Grants and Donation Policy:  

 

6.2 Applications that are ineligible for funding are: c) & f)

•     Projects that do not meet the identified priority needs of the Liverpool LGA as set out in Council’s Community Strategic Plan; and

•     For general fundraising activities, general operational expenditure (e.g. administration, insurance, office equipment), shortfalls in funding by government departments or completed/retrospective projects.

 

9.7.7 Assessment criteria

•     Matched contribution (financial or in-kind);

•     Evidence provided to support the need for the project, including the degree to which the project addresses at least one of the strategic directions in Council’s Community Strategic Plan; and

•     The anticipated number of individuals that will participate in and benefit from the proposed project.

 

Applicant did not:

•     Clearly identify how the projects aligns with council’s expected outcomes;

•     Exclude from the grants request charges that are staff wages;

•     Use correct statistical data to support the project need; and

•     Provide information as to why the students are being charged a fee.

 


 

Applicant

Global Skills Education & Training Ltd

Location

Miller

Project

Care for the Community Boomerang Bags

Amount Requested

$15,000

Description

Objectives

Community project engaging 15 men and women as part of the Work for the Dole initiative to create fabric carry bags donated to disadvantaged communities.

Assessment

Not recommended for funding

The applicant does not demonstrate or clearly describe how the proposed project meets Matching Grants program’s funding priorities and assessment criteria as well as the general eligibility and exclusions in the Grants and Donation Policy:  

 

6.2 Applications that are ineligible for funding are: c) & g)

•     Projects that do not meet the identified priority needs of the Liverpool LGA as set out in Council’s Community Strategic Plan; and 

•     Projects that will rely on recurrent funding from Council.

 

9.7.7 Assessment criteria

•     Matched contribution (financial or in-kind);

•     Evidence provided to support the need for the project, including the degree to which the project addresses at least one of the strategic directions in Council’s Community Strategic Plan;

•     The anticipated number of individuals that will participate in and benefit from the proposed project; and

•     Timeframe and budget are realistic and align with project objectives.

 

Applicant did not:

•     Match the contribution amount being requested in grant money;

•     Supply the supporting documentation to identify a realistic expenditure of the project; and

•     Provide evidence and clearly deliver how the project will benefit the community.

 


 

Sustainable Environment Grants Program

The Sustainable Environment Grants Program received 10 applications that met the criteria and are recommended for funding as outlined below

Applicant

Warwick Farm Public School

Location

Warwick Farm

Project

Aboriginal Bush Tucker Garden & Yarning Circle

Amount Requested

$5,000

Description

Objectives

Collaborative project designed and planned by the school, staff, students and Aboriginal community.  The garden will enhance a new outdoor learning area by providing a bush tucker garden around a yarning circle titled ‘Classroom of Dreams.’

Outcomes

•     Sustainable learning environment that promotes wellbeing;

•     Increase school and community connections;

•     Enhancement of Aboriginal perspectives and importance of acknowledging the Cabrogal Clan of the Darug Nation; and

•     Providing a safe and positive outdoor learning environment for students and community members.

Beneficiaries

•     School Community;

•     Aboriginal students and community; and

•     Community members accessing the school grounds.

Assessment

Recommended for funding - $5,000

The project aligns with Council’s Community Strategic Plan Direction 2: Strengthening and Protecting our Environment and the Sustainable Environment Grants programs funding priorities and expected outcomes below:

9.4.2 Funding priorities: d)

•     Sustainable gardening

9.4.3 Expected program outcomes: a); b); c) d); & e)

•     Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

•     Engage and encourage community members to take initiative in improving their behaviours for a more sustainable future;

•     Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

•     Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

•     Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

Applicant

Nuwarra Public School

Location

Moorebank

Project

Sustainability Squad

Amount Requested

$5,000

Description

Objectives

Create a recycling system within the school, by recruiting students to become leaders to help engage other students throughout the school on the importance of recycling. Students will experience site visits to recycling facilities on waste reduction and fully functioning recycling systems.

Outcomes

•     Reduction in the amount of waste produced by the school;

•     Knowledge on recycling waste for gardens and reuse;

•     Conservation of power and water usage; and

•     Education of students on sustaining our environment.

Beneficiaries

•     Staff, students and families; and

•     Community members accessing the school grounds.

Assessment

Recommended for funding - $5,000

The project aligns with Council’s Community Strategic Plan Direction 2: Strengthening and Protecting our Environment and the Sustainable Environment Grants programs funding priorities and expected outcomes below:

9.4.2 Funding priorities: a)

•     Waste minimisation or recycling

9.4.3 Expected program outcomes: a); b); c) d); & e)

•     Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

•     Engage and encourage community members to take initiative in improving their behaviours for a more sustainable future;

•     Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

•     Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

•     Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

Applicant

Cecil Hills Public School

Location

Cecil Hills Public School

Project

School Gardening Group

Amount Requested

$4,000

Description

Objectives

Create an ecologically sustainable school environment, reducing landfills and improving our recycling practices. Create a native fauna garden to provide a food source for native birds and animals; purchase chicks and vegetable garden beds.

Outcomes

•     Create a natural environment for teachers, students, parents and community members;

•     Engage students in agricultural activities;

•     Provide a natural food source for birds and wild life; and

•     Educate students and community members on sustainable living.

Beneficiaries

•     School community; and

•     Community members accessing the school grounds.

Assessment

Recommended for funding - $4,000

The project aligns with Council’s Community Strategic Plan Direction 2: Strengthening and Protecting our Environment and the Sustainable Environment Grants programs funding priorities and expected outcomes below:

9.4.2 Funding priorities: d)

•     Sustainable gardening

9.4.3 Expected program outcomes: a); b); c) d); & e)

•     Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

•     Engage and encourage community members to take initiative in improving their behaviours for a more sustainable future;

•     Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

 

 

•     Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

•     Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

Applicant

St. Mark's Coptic Orthodox College

Location

Wattle Grove

Project

School Agricultural Garden

Amount Requested

$5,000

Description

Objectives

Create a sustainable garden, build raised garden beds, vertical garden and installation of irrigation.

 

Outcomes

•     Develop skills on planning and managing the growth of various types of gardens;

•     Knowledge of how food is produced in a managed environment; and

•     Develop techniques on preparation for healthy eating.

Beneficiaries

•     School community; and

•     Community members accessing the school grounds.

Assessment

Recommended for funding - $5,000

The project aligns with Council’s Community Strategic Plan Direction 2: Strengthening and Protecting our Environment and the Sustainable Environment Grants programs funding priorities and expected outcomes below:

9.4.2 Funding priorities: d)

•     Sustainable gardening

9.4.3 Expected program outcomes: a); b); c) d); & e)

•     Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

•     Engage and encourage community members to take initiative in improving their behaviours for a more sustainable future;

•     Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

•     Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

•     Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

Applicant

Malek Fahd Islamic School Limited

Location

Hoxton Park

Project

School Garden

Amount Requested

$4,500

Description

Objectives

Create a vegetable and fruit garden to promote efficient use of resources and improve the quality of our local environment.

 

Outcomes

•     Promote healthy eating habits in the students;

•     Promote self-reliance and the skill of food production;

•     Promote and develop the student’s knowledge on natural resources; and

•     Create an environment for students to work cooperatively with their peers.

Beneficiaries

•     School community; and

•     Community members accessing the school grounds.

Assessment

Recommended for funding - $4,500

The project aligns with Council’s Community Strategic Plan Direction 2: Strengthening and Protecting our Environment and the Sustainable Environment Grants programs funding priorities and expected outcomes below:

9.4.2 Funding priorities: d)

•     Sustainable gardening

9.4.3 Expected program outcomes: a); b); c) d); & e)

•     Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

•     Engage and encourage community members to take initiative in improving their behaviours for a more sustainable future;

•     Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

•     Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

•     Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

Applicant

Cecil Hills High School

Location

Cecil Hills High School

Project

Chilled Water Stations (Reduce Single-Use Plastic)

Amount Requested

$5,000

Description

Objectives

Installation of chilled water stations to encourage students to use reusable drink bottles and reduce plastic and land pollution.

 

Outcomes

•     Knowledge on the impact land pollution has on wildlife;

•     Encourage ecofriendly practices;

•     Promote the financial benefits of recycling; and

•     Create a healthier environment with the decrease in plastic bottle usage.

Beneficiaries

•     1,500 students, teachers and their families; and

•     Community members using the school grounds.

Assessment

Recommended for funding $5,000

The project aligns with Council’s Community Strategic Plan Direction 2: Strengthening and Protecting our Environment and the Sustainable Environment Grants programs funding priorities and expected outcomes below:

9.4.2 Funding priorities: a)

•     Waste minimisation or recycling

9.4.3 Expected program outcomes: a); b); c) d); & e)

•     Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

•     Engage and encourage community members to take initiative in improving their behaviours for a more sustainable future;

•     Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

•     Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

•     Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

Applicant

FoodFaith Ltd

Location

Various locations in the Liverpool LGA

Project

Liverpool B and B Highway (Bed & Breakfasts for Birds, Bees and Biodiversity)

Amount Requested

$5,000

Description

Objectives

A conservation project creating biodiversity gardens for pollinating passageways. This will provide much needed sanctuary (rest and revival points) across the urban environment.

 

Outcomes

•     Create habitats for native pollinating insects and birds;

•     Promote an invested and educated community on biodiversity; and

•     Showcase the Liverpool LGA as a hive of intercultural and environmentally sustainable activities.

Beneficiaries

•     Residents across the Liverpool LGA

Assessment

Recommended for funding - $5,000

The project aligns with Council’s Community Strategic Plan Direction 2: Strengthening and Protecting our Environment and the Sustainable Environment Grants programs funding priorities and expected outcomes below:

 

9.4.2 Funding priorities: c)

•     Natural Environment

9.4.3 Expected program outcomes: a); b); c) d); & e)

•     Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

•     Engage and encourage community members to take initiative in improving their behaviours for a more sustainable future;

•     Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

•     Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

•     Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

Applicant

Holsworthy Preschool

Location

Holsworthy

Project

Native Indigenous Garden

Amount Requested

$5,000

Description

Objectives

Create a garden area with native plants and trees to encourage native fauna into the environment.

 

Outcomes

•     Provide a natural food source for birds and wildlife;

•     Provide an outdoor environment for children to explore nature;

•     Provide a platform for ongoing environmental education; and

•     Promote environmental awareness in the community and with families.

Beneficiaries

•     Children and their families attending the preschool; and

•     Local community members and residents.

Assessment

Recommended for funding - $5,000

The project aligns with Council’s Community Strategic Plan Direction 2: Strengthening and Protecting our Environment and the Sustainable Environment Grants programs funding priorities and expected outcomes below:

 

9.4.2 Funding priorities: c)

•     Natural Environment

9.4.3 Expected program outcomes: a); b); c) d); & e)

•     Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

•     Engage and encourage community members to take initiative in improving their behaviours for a more sustainable future;

•     Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

•     Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

•     Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

 

Applicant

SCRAP (School Communities Recycling All Paper) Ltd

Location

Holsworthy

Project

Holsworthy Community Garden Biodiversity

Amount Requested

$5,000

Description

Objectives

Increase the biodiversity of gardens with native bees and suitable local provenance plants to attract insectivorous and nectivorous birds and insects.  The project is to enhance the knowledge of students and wider community on the importance of place, biodiversity and protection of the environment.

 

Outcomes

•     Establishment and protection of native planting and trees;

•     Provide a habitat for native species of insects, bees and birds;

•     Establishment of bee hives for native bees;

•     Improved community gardens; and

•     Educational learning through Aboriginal environmental perspectives.

Beneficiaries

•     High school students involved in the course;

•     Volunteers for the community gardening sessions; and

•     Residents in Holsworthy and surrounding suburbs.

Assessment

Recommended for funding - $5,000

The project aligns with Council’s Community Strategic Plan Direction 2: Strengthening and Protecting our Environment and the Sustainable Environment Grants programs funding priorities and expected outcomes below:

9.4.2 Funding priorities: c)

•     Natural Environment

9.4.3 Expected program outcomes: a); b); c) d); & e)

•     Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

•     Engage and encourage community members to take initiative in improving their behaviours for a more sustainable future;

•     Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

•     Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

•     Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

Applicant

The Australian Foundation for Disability

Location

Prestons

Project

Creating a Sustainable Environment

Amount Requested

$5,000

Description

Objectives

Create a sustainable vegetable, herb and fruit garden. Purchasing vertical gardens will assist in transforming a concrete barren area into a welcoming, green space.

 

Outcomes

•     Provide the residents with disabilities an environment to connect to their community;

•     Provide an opportunity to learn new skills and knowledge in sustainable environments; and

•     Provide an environment that encourages healthy eating and wellbeing.

Beneficiaries

•     People with disabilities attending the centre;

•     Families and carers;

•     Volunteers, students; and

•     Work experience members accessing this space.

Assessment

Recommended for funding - $5,000

The project aligns with Council’s Community Strategic Plan Direction 2: Strengthening and Protecting our Environment and the Sustainable Environment Grants programs funding priorities and expected outcomes below:

9.4.2 Funding priorities: d)

•     Sustainable gardening

9.4.3 Expected program outcomes: a); b); c) d); & e)

•     Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

•     Engage and encourage community members to take initiative in improving their behaviours for a more sustainable future;

•     Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

•     Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

•     Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

CONSIDERATIONS

 

Economic

 

CORPORATE SPONSORSHIP (OUTGOING)

Budget allocation

Current balance

Recommended amounts this report:

Police Officer of the Year Award

Resolution June 2011

Remaining budget

$100,000

-$16,272

$20,000

1,000

-$37,272*

COMMUNITY GRANTS

Budget allocation

Current balance

Recommended amounts this report:

Remaining budget

$102,000

$89,500

$31,500

$58,000

MATCHING GRANTS

Budget allocation

Current balance

Recommended amounts this report:

Remaining budget

$200,000

$158,200

$105,000

$53,200

** SUSTAINABLE ENVIRONMENT GRANTS

Budget allocation

Current balance

Recommended amounts this report:

Remaining budget

$75,000

$48,604

$48,500

$104

COMBINED FUNDING BALANCE

Combined allocation

Combined balance

Total recommended amounts:

Remaining budget

$477,000

$280,032

$205,000

$74,032

*   Any deficit realised through the Corporate Sponsorship Program will be covered through excess fund available in the Community Grants budget.

**  Sustainable Grants funding is via a rate levy and is only eligible to be used for the Sustainable Environment Grants Program.

Environment

There are no environmental considerations.

Social

Support community organisations and groups to deliver services.

Civic Leadership

There are no civic leadership and governance considerations.

Legislative

Local Government Act 1993 - s356.

 

ATTACHMENTS

 

1.         Corporate Sponsorship (Outgoing) Policy (Under separate cover)

2.         Grants and Donations Policy (Under separate cover)  


153

Ordinary Meeting 29 May 2019

City Community and Culture Report

 

COM 03

Helles Park Radio Control Car Racing Track Refurbishment

 

Strategic Direction

Creating Connection

Deliver a range of community events and activities

File Ref

109637.2019

Report By

Mark Westley - Manager Recreation and Community Outcomes

Approved By

Tina Sangiuliano - Acting Director City Community and Culture

 

 

Executive Summary

 

The NSW Radio Control Racing Car Club (NSWRCRCC) has written to Council advising that the Helles Park racing track at Moorebank is in need of resurfacing and drainage works due to ground movement issues beyond normal wear and tear.  The club reports that the condition of the track is now below the standard required to support local, regional, national and international events at this venue.

 

The facility is constructed on Council-owned community land that is licensed to the Club. Since 1993, the Club has funded track maintenance and building works at the Helles Park site, with some works funded through matching grants from Council. Historically, licence Agreements issued by Council to the NSWRCRCC for this site have been on a peppercorn rental basis, and have indicated Club responsibility for properly maintaining the licenced area, including but not limited to general housekeeping, buildings maintenance, mowing and track maintenance. 

 

According to correspondence received from the Club, the scale and urgent timeframe of the required upgrade works has triggered them to approach Council for financial assistance.  They have requested either a direct funding of 100% of costs, or alternatively, a 100% Council funding, with 50% of that funding to be paid back to Council over a 10-year period. 

 

Currently Council’s 2019/2020 capital works plan or operational budget does not identify funding for this project.  As such, support for the project would need to be considered in light of competing budget priorities, and may impact other projects and/or service delivery.  However, the Club has flagged their success in attracting to Liverpool the 2020 Internal Combustion (IC) 1/10 World Championships, and the corresponding potential for attracting future high-level events, as factors in favour of Council supporting the project.

 

Council has the option to either support the request, decline the request, or offer to support their proposal in part, or via an alternative strategy such as a Council loan or payback scheme to fund the works. 

 

Direction is sought from Council on this issue.

 

 

RECOMMENDATION

 

That Council:

 

1.   Provides direction on a position to take with the NSW Radio Control Racing Car Club in relation to potential improvements to the Helles Park racing track at Moorebank based on the options presented in this report; and

2.   In the event support is proposed, resolves to advertise the proposed payment or support for a period of 28 days under s.356 of the Local Government Act 1993, and if no submissions in objection are received, that the CEO be delegated authority to manage the working of this project into the capital works program.

 

 

REPORT

 

The NSW Radio Control Racing Car Club (NSWRCRCC) has written to Council advising that the Helles Park racing track at Moorebank is in need of resurfacing and drainage works due to ground movement issues beyond normal wear and tear.  The club reports that the condition of the track is now below the standard required to support local, regional, national and international events at this venue.

 

Included as Attachment 1 to this report is a copy of correspondence received from the Club, outlining details of their request and proposals.

 

The NSWRCRCC currently reports 62 members, including 23 from the Liverpool LGA, attracting an estimated 1,450 local and special event participants annually. The club’s affiliation with the International Federation of Model Auto Racing has enabled the Club to bring world titles, sub-continent, State and national championships to Liverpool.

 

The Club has advised Council that it has accepted the 2020 IC 1/10 World Championships which they estimate will inject more than $500,000 into the local economy with 200-250 people attending across two events (pre-world warm-up and the world championship) in 2019-2020.  Council has no way of independently verifying this claim of economic impact.  The NSWRCRCC’s hosting of the 2020 IC 1/10 World Championship in September 2020 and a “warm up event” in the 6 months before September 2020 requires any track refurbishment to be completed in the 2019 calendar year to enable the track to settle. 

 

The car club acknowledges the support of Liverpool City Council that enabled their relocation to Helles Park in the 1990s, and ongoing support for their activities. The Helles Park track is one of four international standard racing facilities in Australia, the other three being located in Queensland, Victoria and South Australia.

 

The current Helles Park track was replaced approximately 10 years ago and the Club reports that in recent years there has been significant wear and damage from ground movement, water impact and weather extremes. Faults with the track include cracking, bumps, pooling of water and loosening of the asphalt surface all which bring the track below the quality requirements for local use and hosting larger events. Recent correspondence with the Club have indicated that the track is at the point where they are losing racing events because the track is no longer suitable for smaller cars which make up 50% of their users.

 

The facility is constructed on Council-owned community land that is licensed to the Club. Since 1993, the Club has funded track maintenance and building works at the Helles Park site, with some works funded through matching grants from Council. Historically, licence Agreements issued by Council to the NSWRCRCC for this site have been on a peppercorn rental basis, and have indicated Club responsibility for properly maintaining the licenced area, including but not limited to general housekeeping, buildings maintenance, mowing and track maintenance. 

 

However, the scale of the current works has led the Club to approach Council for further assistance. The Club has sourced cost estimates of approximately $105,000 ex GST for the resurfacing of the Helles Park racing track and supporting kerbing and drainage works. Whilst the final costs for this project may be less, Council estimates the provision of $120,000 is required to allow for contingencies within the project.

 

Council staff have carried out inspections of the track condition and concur with the assessment that re-surfacing and drainage works are required and that the costs identified are a reasonable estimate for these works.

 

Over the recent years the club have also carried out a number of building related projects, (partially funded through a 2016 $15,000 Council matching grant) to improve the toilets and disability access within the site.  The Club also has an application for a $15,000 matching grant for floodlighting that is being presented for approval at Council’s May 2019 meeting.

 

Council has a number of broad options on how to proceed.  These include:

 

·    Determining not to offer additional support to the Club at this time;

·    Offering to support the Club by accepting one of the two proposed options advanced by the club, as per Attachment 1 (see below); or

·    Directing the CEO and her delegates to negotiate further with the club to offer support in a different form and/or in a different amount to that sought.

 

As referenced by Attachment 1, the scale of the required track works has led the Club to approach Council for major financial assistance suggesting the options of, 1) a direct grant for 100% of costs, or 2) a 50% grant and a 50% 10-year loan.

 

In consideration of Option 2, Council’s City Corporate directorate has advised that Council can enter into a loan agreement as suggested by the Club in Option 2 where it complies with section 356, and where it fits within the functions of Local Government outlined in ss.21-23 of the Local Government Act.

 

Section 356 of the Local Government Act states that “A council may, in accordance with a resolution of the council, contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions. Section 36G Core objectives for management of community land categorised as a park, includes “to encourage, promote and facilitate recreational, cultural, social and educational pastimes”. It is considered that, if Council is minded to proceed, Section 36G demonstrates that this project can be justified as a function of local government.

 

There is no obligation on Council to support the proposal.  However, and if Council is minded to offer support to the Club in some form, Council may consider one of the following options, or a combination of the following options:

 

Option 1 - Council funds, Council builds:

 

If Council is minded to support the proposal, it may elect to fund the initiative in full, and add the works to Council’s capital works program for 2019/20.

 

This would result in the works being 100% capital funded by Council’s capital works budget, with ongoing operational budget impact in the form of depreciation over the life of the asset.

 

It would also require Council to realign its current capital works program to accommodate the proposed works, as the 2019/20 capital works program is already fully subscribed with projects.

 

Option 2 - Council grants capital funds (in part or in full), and Club builds:

 

Such an approach would commit Council to a grant to the Club of part or all of the cost of the facility.

 

This would result in the works being 100% capital funded by Council’s capital works budget, with ongoing operational budget impact in the form of depreciation over the life of the asset.

 

It would also require Council to realign its current capital works program to accommodate the proposed works, as the 2019/20 capital works program is already fully subscribed with projects.

 

Option 3 - Council loan-funds (in part or in full), and Club builds:

 

Such an approach could be facilitated by a loan from Council’s general fund, with interest (if any) and payment terms to be agreed between the parties.

 

The impact would be a cash outflow impact in the amount of the loan in 2019/20, with ongoing cash inflow (in the amount of the ongoing repayments) each year for the term of the loan.

 

There would be no impact on Council’s 2019/20 capital works program under this option.

 

Option 4 - Council loan-funds (in part or in full), and Council builds:

 

Such an approach may be facilitated by Council delivering and paying for the asset, and seeking repayment from the club of part or all of the cost of the asset (for example, by recovery of the depreciation cost of the asset, in whole or in part, across the life of the asset).

 

This approach would impact Council’s capital works budget to the extent of the works in 2019/20, but would have reduced or zero impact on Council’s ongoing operational budget (depending on whether full or partial recovery was sought from the club).

 

This approach would also require Council to realign its current capital works program to accommodate the proposed works, as the 2019/20 capital works program is already fully subscribed with projects.

 

Option 5 – Decline request for assistance:

 

If Council is not minded to assist the club, it seems likely that the Club will find it difficult to source funding from elsewhere, which may put the project at risk.

 

However, there will be no impact on Council’s capital or operational budgets, nor will there be any impact on Council’s existing capital works program.

 

Council delivery vs. Club delivery:

 

In the event Council is minded to support the upgrade works in some form, and whether or not such works are funded by Council to any degree, the question of the method of delivery should be considered.

 

It is apparent from their correspondence that the Club currently favours an option that sees them arrange the delivery of the improvements (and to do so at Council’s cost).

 

Recent experience, including experience with another radio-controlled car facility, suggests there is some risk in allowing a licensee to undertake works involving the importation of fill and surfacing materials onto Council land.  As such, Council may prefer to have staff manage the delivery of the works, in order to ensure that quality control can be maintained, and to minimise the risk of contamination.

 

This, of course, will require staff resourcing that is currently committed to other projects.  Decisions will need to be made in relation to project priority.  Council’s infrastructure team has expressed concern in relation to its capacity to adjust its capital works program without impacting other projects that are important to various communities across the LGA.

 

Should Council prefer an option that permits the works to be delivered by the Club, or by contractors engaged by the Club, staff will take all reasonable steps to monitor the works to ensure quality and to minimise the risk of contamination.  However, given such staff will likely need to be diverted from the project management of other capital works, there is still likely to be a resourcing impact on the capital works program (though less than if Council are responsible for delivering the works).  Furthermore, and even taking precautions, it will not be possible to fully eliminate the risk of contamination to the site.

 

Pros and Cons of each option summary:

 

 

Pros

Cons

Option 1 –

Council funds;

Council builds

·    Improvements delivered

·    Quality of improvements managed by Council

·    Capital budget impact

·    Ongoing operational budget impact (depreciation)

·    Impact on Council’s capital works delivery program

Option 2 –

Council grant-funds;

Club builds

·    Improvements delivered

·    Reduced requirement for Council project management

 

·    Capital budget impact

·    Ongoing operational budget impact (depreciation)

·    Impact on Council’s capital works delivery program

·    Reduced control over quality of works

Option 3 –

Council loan-funds;

Club builds

·    Improvements delivered

·    No impact on Council’s capital works delivery program

·    No impact on Council’s capital budget

·    Future cashflow from loan repayments

·    Significant up-front impact on Council’s 2019/20 cashflow (in the amount of the loan)

·    Reduced control over quality of works

·    Repayment risk

Option 4 –

Council loan-funds;

Council builds

·    Improvements delivered

·    No operational budget impact (Council capital works, with depreciation funded by Club)

·    Quality of improvements managed by Council

·    Capital budget impact

·    Impact on Council’s capital works delivery program

·    Repayment risk

Option 5 –

Decline request for assistance

·    No operational or capital budget impact

·    No impact on capital works program

·    No quality control risks to site

·    Improvements likely not delivered in full/on time, or perhaps not at all.

·    Venue no longer suitable for local and event use.

 

 

In the event Council chooses an option to support the Club’s proposal in some degree, there is also the possibility of a precedent being set, depending on the nature and degree of support being offered outside of Council’s usual budgeted grants program.  Depending on the circumstances, this may be considered either a pro or a con.

 

Recommendations for each option:

 

Draft recommendations for each of the options open to Council are set out below. It is requested that Council provide direction to staff on which option to implement.

 

Option 1 – Council funds; Council builds

 

That Council:

 

1.   Provides financial assistance to the NSW Radio Control Racing Car Club for the carrying out of resurfacing and related works to the Helles Park racing track at Moorebank;

2.   Funds the proposed works up to $120,000 excl. GST from Council’s capital works budget;

3.   Adds the proposed works to Council’s capital works program for 2019/2020 and realigns the program to accommodate the proposed works; and

4.   Advertises the proposed financial assistance for a period of 28 days under s.356 of the Local Government Act 1993, and if no submissions in objection are received, that the CEO be delegated authority to manage the working of this project into the capital works program.

 

Option 2 – Council grant-funds (in part or in full); Club builds

 

That Council:

 

1.   Provides financial assistance to the NSW Radio Control Racing Car Club for the carrying out of resurfacing and related works to the Helles Park racing track at Moorebank;

2.   Funds the proposed works up to $120,000 excl. GST (or other amount determined by Council) from Council’s capital works budget;

3.   Requires the Club to provide a report to Council of the works on completion; and

4.   Advertises the proposed financial assistance for a period of 28 days under s.356 of the Local Government Act 1993, and if no submissions in objection are received, that the CEO be delegated authority to grant the funds to the Club.

 

 

 

Option 3 – Council loan-funds (in part or in full); Club builds

 

That Council:

 

1.   Provides financial assistance to the NSW Radio Control Racing Car Club for the carrying out of resurfacing and related works to the Helles Park racing track at Moorebank;

2.   Provides a loan up to $120,000 excl. GST (or other amount determined by Council) to the Club from Council’s capital works budget with interest and repayment terms to be agreed between the parties;

3.   Requires the Club to provide a report to Council of the works on completion; and

4.   Advertises the proposed financial assistance for a period of 28 days under s.356 of the Local Government Act 1993, and if no submissions in objection are received, that the CEO be delegated authority to negotiate the terms of loan with the Club and to provide the loan to the Club.

 

Option 4 – Council loan-funds (in part or in full); Council builds

 

That Council:

 

1.   Provides financial assistance to the NSW Radio Control Racing Car Club for the carrying out of resurfacing and related works to the Helles Park racing track at Moorebank;

2.   Provides a loan up to $120,000 excl. GST (or other amount determined by Council) to the Club from Council’s capital works budget with interest and repayment terms to be agreed between the parties;

3.   Adds the proposed works to Council’s capital works program for 2019/2020 and realigns the program to accommodate the proposed works; and

4.   Advertises the proposed financial assistance for a period of 28 days under s.356 of the Local Government Act 1993, and if no submissions in objection are received, that the CEO be delegated authority to negotiate the terms of loan with the Club, provide the loan to the Club, and manage the working of this project into the capital works program.

 

Option 5 – Decline request for assistance

 

That Council provides no financial assistance to the NSW Radio Control Racing Car Club for the carrying out of resurfacing and related works to the Helles Park racing track at Moorebank.

 

 

CONSIDERATIONS

 

Economic

This project will facilitate the development of tourism based on local attractions.

Enable the hosting of state, national and international events within the Liverpool LGA.

No allowance has been made in Council’s 2019/2020 Operational Plan for funding of this project.

The works will impact on projects already programmed in the Capital Works Program and the depreciation of this project will impact on the long-term financial plan.

 

Environment

There are no environmental and sustainability considerations.


Social

Support community organisations, groups and volunteers to make available a diversity of sporting and recreational opportunities to the community.


Civic Leadership

There are no civic leadership and governance considerations.

Legislative

Compliance with section 356 and sections 21 – 23 of the Local Government