MINUTES OF THE Ordinary Meeting

HELD ON 25 September 2019

PRESENT:

Mayor Wendy Waller

Councillor Ayyad

Councillor Balloot (arrived at the meeting at 6.34pm)

Councillor Hadchiti

Councillor Hadid

Councillor Hagarty

Councillor Harle

Councillor Kaliyanda

Councillor Karnib

Councillor Rhodes

Councillor Shelton

Ms Kiersten Fishburn, Chief Executive Officer

Mr Tim Moore, Director City Economy and Growth / Deputy CEO

Mr Chris White, Director City Corporate

Ms Tina Sangiuliano, Special Projects Officer

Mr Peter Patterson, Director City Presentation

Mr Raj Autar, Director City Infrastructure and Environment

Mr Andrew Stevenson, Chief Strategy and Engagement Officer

Mr John Morgan, Director Property and Commercial Development

Mr David Smith, Manager Planning & Transport Strategy

Mr Edward Steane, Project Lead Fifteenth Avenue Smart Transit Corridor

Ms Julie Scott, Manager City Economy

Mr George Georgakis, Manager Council and Executive Services

Ms Susan Ranieri, Coordinator Council and Executive Services (minutes)

The meeting commenced at 6.01pm.

STATEMENT REGARDING WEBCASTING OF MEETING

The Mayor reminded everyone that in accordance with Council’s Code of Meeting Practice (other than the Public Forum Section), the meeting is being livestreamed.

ACKNOWLEDGMENT OF COUNTRY, PRAYER OF COUNCIL AND AFFIRMATION TO BE READ BY

The prayer of the Council was read by Father Anthony Morgan from St George and Prince Tadros Coptic Orthodox Church.

NATIONAL ANTHEM

The National Anthem performed by Rebekah Ferro was played at the meeting.

APOLOGIES

Nil.

Condolences

Mr John Eastwood (read by Clr Harle)

John Eastwood was born on the 5^th May 1943 and passed away 10 September 2019.

He was the co-founder of the Young Adult Disabled Association (YADA). He was the heart and soul of YADA and did tremendous work for the community and the Young Adults Disabled Association. He received several awards including the Order of Liverpool and awards by the Member for Hughes and the previous Member of Menai.

He was described as a genuine crusader who sought for others a better life supporting those with disability easing their families worry and strife. Always there with a kind word, hug or telling a joke. He believed; be less quick to anger, show appreciation more, love the people in your life like you’ve never loved before. He adored his YADA kids as their champion, took them under his wing, dressing up with cheers and laughter whilst mentoring them to dance and sing. His favourite reply when asked how he was going was “flat out like a lizard drinking”. He gave 100% in all the things he tried.

Motion: Moved: Mayor Waller

That Council writes to the family of Mr Eastwood expressing our condolences for their loss.

On being put to the meeting the motion was declared CARRIED.

Confirmation of Minutes

Motion: Moved: Clr Shelton Seconded: Clr Harle

That the minutes of the Ordinary Meeting held on 28 August 2019 be confirmed as a true record of that meeting.

On being put to the meeting the motion was declared CARRIED.

Declarations of Interest

Clr Ayyad declared a declared a pecuniary interest in the following item:

EGROW 02: Phase 1 of LEP Review to establish the Liverpool Local Environmental Plan 2020.

Reason: Clr Ayyad and her husband own a property in Moorebank.

Clr Ayyad left the Chambers for the duration of this item.

Clr Harle declared a non-pecuniary, less than significant interest in the following item:

EGROW 02: Phase 1 of LEP Review to establish the Liverpool Local Environmental Plan 2020.

Reason: He has family members that live in Warwick Farm.

Clr Harle remained in the Chambers for the duration of this item.

Clr Hadchiti declared a non-pecuniary, less than significant interest in the following item:

EGROW 05 Draft Liverpool Contributions Plan 2019 – Austral and Leppington North

Reason: Clr Hadchiti owns a property in Leppington North on the Camden Council side.

Clr Hadchiti remained in the Chambers for the duration of this item.

Clr Shelton declared a non-pecuniary, less than significant interest in the following item:

EGROW 03 Response to NOM 05 - A Prominent Permanent Home for the City of Liverpool and District Historical Society.

Reason: Clr Shelton is an ordinary member of the Liverpool and District Historical Society.

Clr Shelton left the Chambers for the duration of this item.

Clr Kaliyanda declared a non-pecuniary, less than significant interest in the following item:

EGROW 03 Response to NOM 05 - A Prominent Permanent Home for the City of Liverpool and District Historical Society.

Reason: Clr Kaliyanda is an ordinary member of the Liverpool and District Historical Society.

Clr Kaliyanda left the Chambers for the duration of this item.

Clr Hagarty declared a non-pecuniary, less than significant interest in the following item:

EGROW 03 Response to NOM 05 - A Prominent Permanent Home for the City of Liverpool and District Historical Society.

Reason: Clr Hagarty is an ordinary member of the Liverpool and District Historical Society.

Clr Hagarty left the Chambers for the duration of this item.

Clr Rhodes declared a non-pecuniary, less than significant interest in the following item:

EGROW 03 Response to NOM 05 - A Prominent Permanent Home for the City of Liverpool and District Historical Society.

Reason: Clr Rhodes is not a current financial member, but was a financial member of the Liverpool District Historical Society in the past.

Clr Rhodes remained in the Chambers for the duration of this item.

Public Forum

Presentation – items not on agenda

1. Ms Jennifer French addressed Council on the following item:

Traffic Crisis in Liverpool.

Motion Moved: Clr Shelton Seconded: Clr Hadchiti

That a three minute extension of time be given to Ms French.

On being put to the meeting the motion was declared CARRIED.

2. Mr Stephen Matheson addressed Council on the following item:

Declaring a Climate Emergency in the Liverpool local government area.

Motion Moved: Clr Shelton Seconded: Clr Rhodes

That a three minute extension of time be given to Mr Matheson.

On being put to the meeting the motion was declared CARRIED.

Representation – items on agenda

1. Mr Michael Byrne, President – East Liverpool Progress Association addressed Council on the following item:

CEO 03 - Ward Boundaries.

2. Mr Michael Byrne, President – East Liverpool Progress Association addressed Council on the following item:

CTTE 06 - Minutes of the Intermodal Committee Meeting held on 14 August 2019.

Mayoral Report

ITEM NO: MAYOR 01

FILE NO: 235061.2019

SUBJECT: Eat Your Heart Out Liverpool 2019

Liverpool hosted its third annual Eat Your Heart Out festival on Saturday, 31 August 2019.

This event started as a celebration of our revitalised city centre in 2016 and three years on, we still have plenty to celebrate.

It was a lively day full of music, food and art. The main stage, which was curated by Settlement Services International, was buzzing with a fantastic line-up of Western Sydney performers who reflected the region’s diversity and got the audience dancing. The ‘Desi Experience’ by Bindi Bosses was a particular highlight – showcasing a high-energy blend of traditional and modern dance and music styles that drew a large crowd.

Liverpool-born-and-raised headliner L-FRESH The LION also brought his incredible live performance to the festival, which included reminiscing about his youth in Liverpool. I particularly agree with his reference to Liverpool as a ‘village’ where diversity isn’t a buzz word, but our way of life.

Through the workshops, artistic performances, children’s games and lots of lights, Eat Your Heart Out transformed the Norfolk Serviceway and adjoining carparks, bringing the site to life, particularly as the festivities went on into the night. There was a contemporary urban atmosphere that still maintained Liverpool’s authenticity, thanks in large part to the 5,000 festival goers that attended.

In addition, over fifteen food vendors offered cuisines from across the globe – everything from Indian to Mexican, Vietnamese to German. It was great to see that half of these food vendors were local businesses coming out to participate. El Topo Cantina, Nefiz, Al Israa, Tropicana, Indian Taste Liverpool, Bun Me Baguette, The Spot and Macquarie Bistro presented their signature offerings to customers, many of whom were discovering these businesses for the first time.

It was heartening to see that the businesses attached to the car park were willing to share their space, with many generously assisting in preparing the site for the event. This cooperation also allowed Council to install an ambitiously long mural along the back of one of the buildings, facing the carpark. This beautiful piece of art will remain as a legacy of the event that reflects the cultural diversity of the business owners in that little corner of the CBD.

Eat Your Heart Out Liverpool was a true celebration of Liverpool’s diversity, growth, and most importantly, heart. I commend the efforts of Council staff who worked tirelessly to deliver a fantastic event that activated our beautiful city at night and brought pride to our community.

RECOMMENDATION

Motion: Moved: Mayor Waller

That Council:

1. Acknowledge and congratulate all staff involved in delivering the Eat Your Heart Out Liverpool festival; and

2. Write to all the local businesses and participants involved in the 2019 Eat Your Heart Out Liverpool festival to thank them for their participation.

On being put to the meeting the motion was declared CARRIED.

MOTION TO CHANGE THE ORDER OF BUSINESS

Motion: Moved: Clr Rhodes Seconded: Clr Harle

That CEO 01 and CEO 02 be moved to the end of the order of business on the agenda and dealt with later at the meeting.

On being put to the meeting the motion was declared LOST.

Chief Executive Officer Report

ITEM NO: CEO 01

FILE NO: 220610.2019

SUBJECT: Election of Deputy Mayor

RECOMMENDATION

That Council proceeds with the election of the Deputy Mayor to be conducted by the Returning Officer for the September 2019 – September 2020 period.

COUNCIL DECISION

Motion: Moved: Clr Hagarty Seconded:Clr Kaliyanda

That:

1. Council proceeds with the election of the Deputy Mayor to be conducted by the Returning Officer for the 25 September 2019 – 12 September 2020 period; and

2. The method of election for the position of Deputy Mayor of Liverpool City Council for the term 25 September 2019 – 12 September 2020 be determined by ordinary ballot.

On being put to the meeting the motion was declared CARRIED.

Clr Balloot arrived at the meeting at 6.34pm.

NOMINATIONS

Nominations were called for the position of Deputy Mayor by the Chief Executive Officer as the Returning Officer.

The Chief Executive Officer advised that two nominations had been received, being for Clr Karnib and Clr Harle.

Ballot papers were then prepared and provided to Councillors to vote and place their ballot paper in the ballot box.

VOTING

The Chief Executive Officer advised that Councillor Karnib received the most votes and as such was declared the Deputy Mayor.

Motion: Moved: Clr Shelton Seconded: Clr Balloot

That:

1. Clr Karnib be declared the Deputy Mayor of Liverpool City Council for the term 25 September 2019 to 12 September 2020;

2. Council’s Register of Delegations be amended accordingly; and

3. All ballot papers be collected and destroyed by the Returning Officer.

On being put to the meeting the motion was declared CARRIED.

ITEM NO: CEO 02

FILE NO: 225232.2019

SUBJECT: Appointment of Councillors to Committees and Affiliated Bodies

RECOMMENDATION

That Council:

1. Appoints Councillors as representatives to the following Committees for the period to September 2020:

a. Aboriginal Consultative Committee

b. Audit, Risk & Improvement Committee

c. Casula Powerhouse Arts Centre Board

d. District Forums

e. Environment Advisory Committee

f. Heritage Advisory Committee

g. Intermodal Committee

h. Liverpool Access Committee

i. Liverpool Sports Committee

j. Tourism & CBD Committee

k. Youth Council

2. Notes that all Councillors are members of the following Committees, and as such specific appointments are not required;

a. Budget Review Panel

b. Strategic Panel

c. Civic Advisory Committee

d. Community & Safety Prevention Committee

3. Appoints Councillors as representatives to the following community committees and affiliated bodies and notifies them of their representatives for the period to September 2020:

a. Georges River Combined Councils Committee

b. Western Sydney Migrant Resource Centre

c. Liverpool Pedestrian, Active Transport and Traffic Committee

d. Macarthur Bushfire Management Committee

e. NSW Metropolitan Public Libraries Association

f. South West Regional Planning Panel

g. South West Sydney Academy of Sport (SWSAS)

h. Western Sydney Regional Organisation of Councils (WSROC)

COUNCIL DECISION

Motion: Moved: Clr Hagarty Seconded: Clr Shelton

That Council:

1. Appoints Councillors as representatives to the following Committees for the period to September 2020:

Aboriginal Consultative Committee
Representatives	Mayor Waller and Clr Shelton

Audit, Risk & Improvement Committee
Representatives	Deputy Mayor Karnib and Clr Shelton

Casula Powerhouse Arts Centre Board
Representatives	Mayor Waller and Clr Kaliyanda

Rural District
2019-2020 Representative	Clr Harle

New Release/Established District
Representative	Clr Hagarty

2168 District
Representative	Mayor Waller

Eastern District
Representative	Clr Rhodes

Environment Advisory Committee
Representatives	Clr Harle and Clr Shelton

Heritage Advisory Committee
Representatives	Clr Hadid and Clr Harle

Intermodal Committee
Representative	Clr Hadchiti

Liverpool Access Committee
Representatives	Mayor Waller and Clr Harle

Liverpool Sports Committee
Representative	Clr Kaliyanda

Tourism & CBD Committee
Representatives	Clrs Balloot, Hadid, Hadchiti, Hagarty and Shelton

Youth Council Committee
Representatives	Mayor Waller, Clr Hagarty and Clr Kaliyanda

2. Notes that all Councillors are members of the following Committees, and as such specific appointments are not required;

a. Budget Review Panel

b. Strategic Panel

c. Civic Advisory Committee

d. Community & Safety Prevention Committee

3. Appoints Councillors as representatives to the following community committees and affiliated bodies and notifies them of their representatives for the period to September 2020:

Georges River Combined Councils Committee (GRCCC)
Representatives	Clr Harle and Clr Shelton

Western Sydney Migrant Resource Centre (WSMRC)
Representative	Deputy Mayor Karnib

Liverpool Pedestrian, Active Transport and Traffic Committee
Representative	Clr Hagarty

Macarthur Bushfire Management Committee
Representative	Clr Harle

NSW Metropolitan Public Libraries Association (NSW MPLA)
Representative	Clr Kaliyanda
South West Regional Planning Panel
Representatives	Mayor Waller and Clr Harle, with Clrs Hagarty and Karnib as alternates.

South West Sydney Academy of Sport (SWSAS)
Representative	Clr Kaliyanda

Western Sydney Regional Organisation of Councils (WSROC)
Representatives	Clr Rhodes and Clr Balloot

On being put to the meeting the motion was declared CARRIED.

ITEM NO: CEO 04

FILE NO: 011231.2019

SUBJECT: 2020 Local Government Elections

RECOMMENDATION

That Council:

1. Agree in principle, pursuant to s.296(2), (3) and (5a) of the Local Government Act 1993 (NSW) (“the Act”) that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Council;

2. Agree in principle, pursuant to s.296(2), (3) and (5a) of that Act, as applied and modified by s.18, that a Council poll arrangement be entered into by contract for the Electoral Commissioner to administer all Council polls of the Council;

3. Agree in principal, pursuant to s.296(2), (3) and (5a) of the Act, as applied and modified by s.18, that a constitutional referendum arrangement be entered into by contract for the Electoral Commissioner to administer all constitutional referenda of the Council;

4. Receive a further report in October 2019 on the NSW Electoral Commission’s cost estimates to conduct the September 2020 Council elections;

5. Requests the CEO to notify the Office of Local Government and the NSW Electoral Commissioner of Council’s resolution; and

6. Contact Fairfield City Council after the election to discuss its experience with utilising an external service provider with a view to investigating this option for future elections.

COUNCIL DECISION

Motion: Moved: Clr Hagarty Seconded: Clr Rhodes

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Clr Ayyad left the Chambers at 7.01pm.

ITEM NO: EGROW 02

FILE NO: 213509.2019

SUBJECT: Phase 1 of LEP Review to establish the Liverpool Local Environmental Plan 2020

RECOMMENDATION

That Council:

1. Notes the advice of the Liverpool Local Planning Panel;

2. Supports in principle the planning proposal to establish the Liverpool Local Environmental Plan 2020;

3. Delegates to the CEO to make any typographical or other editing amendments to the planning proposal if required;

4. Forwards the planning proposal to the Department of Planning, Industry and Environment pursuant to Section 3.34 of the Environmental Planning and Assessment Act 1979, seeking a Gateway determination;

5. Subject to Gateway determination, undertake public exhibition and community consultation in accordance with the LEP Review Community Engagement Action Plan and conditions of the Gateway determination; and

6. Receive a further report on the outcomes of public exhibition and community consultation.

COUNCIL DECISION

Motion: Moved: Clr Hagarty Seconded: Clr Karnib

That the recommendation be adopted.

Vote for: Mayor Waller

Clr Hadchiti

Clr Hagarty

Clr Kaliyanda

Clr Karnib

Clr Shelton

Vote against: Clr Balloot

Clr Hadid

Clr Harle

Clr Rhodes

Note: Clr Ayyad was not in the Chambers when this item was voted on.

Clr Hagarty, Clr Shelton and Clr Kaliyanda left the Chambers at 7.19pm

Clr Ayyad returned to the Chambers at 7.19pm.

ITEM NO: EGROW 03

FILE NO: 232437.2019

SUBJECT: Response to NOM 05 - A Prominent Permanent Home for the City of Liverpool and District Historical Society

RECOMMENDATION

1. That Council receives and notes this report.

2. That the Council resolves to adopt one of the following options:

a) Option 1 – Temporary Solution; or

b) Option 2 – Liverpool Regional Museum; or

c) Option 3 – Liverpool City Library; or

d) Option 4 – Community Grant Support; or

e) Option 5 - Investigate non-council building opportunities.

COUNCIL DECISION

Motion: Moved: Clr Rhodes Seconded: Clr Harle

That Council:

1. Prepare a report which includes possibilities for the precinct, on the cost of a new iconic community building with a Liverpool History theme to be erected parallel to the Hume Highway in the Destination Precinct for a new community hall and in view of providing a new permanent home the City of Liverpool and District Historical Society;

2. Identify possible grants and or funding that might assist Liverpool to build the new Community Facility;

3. Allocate temporary space in the Liverpool Library to accommodate the needs of the display requirements of the City of Liverpool and District Historical Society at no costs to the Society in return for their services of maintenance, archiving and cataloguing of Liverpool’s historic exhibits, and organising of exhibits to be placed on display within the Library and at other opportunities throughout the LGA; and

4. Maintain the storing of the exhibits in their current location at the Bunker until a permanent home is established in the Destination Precinct.

On being put to the meeting the motion was declared CARRIED.

Clr Shelton and Clr Hagarty returned to the Chambers at 7.26pm

Clr Kaliyanda returned to the Chambers at 7.31pm.

ITEM NO: EGROW 04

FILE NO: 225868.2019

SUBJECT: Middleton Grange Town Centre

RECOMMENDATION

That Council receive and note the report.

COUNCIL DECISION

Motion: Moved: Clr Rhodes Seconded: Clr Harle

That Council:

1. Receives and notes the report;

2. Notes that the proponent seeks to lodge a revised planning proposal that offers to address all the previous concerns raised by constituents;

3. Supports in principle the development of a Town Centre;

4. Should the proponent submit a revised proposal, delegates to the CEO to allocate appropriate council resources to progress a preliminary assessment and place on exhibition the revised planning proposal in order to deliver a Town Centre for the people of Middleton Grange in the most timely manner possible;

5. Support the principle of the grid road layout in Middleton Grange; and

6. Undertake community consultation in conjunction with the assessment of an application and that the community consultation to not overlap the December/January holiday period.

Foreshadowed motion: Moved: Clr Hagarty Seconded: Clr Kaliyanda

That Council:

1. Receives and notes the report;

2. Supports in principle the development of a Town Centre;

3. Should the proponent submit a revised proposal, delegates to the CEO to allocate appropriate council resources to progress a preliminary assessment and place on exhibition the revised planning proposal in order to deliver a Town Centre for the people of Middleton Grange in the most timely manner possible;

4. Support the principle of the grid road layout in Middleton Grange; and

5. Undertake community consultation in conjunction with the assessment of an application and that the community consultation to not overlap the December/January holiday period.

On being put to the meeting the motion (moved by Clr Rhodes) was declared CARRIED and the Foreshadowed Motion (moved by Clr Hagarty) therefore lapsed.

Councillors voted unanimously for this motion.

RECESS OF COUNCIL

Mayor Waller called a recess of Council at 7.49pm.

Mayor Waller reopened the meeting at 8.00pm with all Councillors present except Clr Karnib and Councillor Hadid.

Clr Hadid returned to the Chambers at 8.01pm.

Clr Hagarty and Clr Kaliyanda left the Chambers at 8.01pm.

City Community and Culture Report

ITEM NO: COM 01

FILE NO: 211119.2019

SUBJECT: Grants, Donations and Corporate Sponsorship

RECOMMENDATION

That Council:

1. Endorses the recommendation of $40,000 (GST exclusive) under the Corporate Sponsorship Program for the following projects:

Applicant	Project	Recommended
Western Sydney Community Forum	2020 ZEST Community Awards	$10,000
Liverpool Christians Community Celebrations	2019 Carols in the Park	$10,000
Turbans 4 Australia	Guru Nanak 550^th Birthday Celebrating Peace, Harmony and Service to Humanity	$10,000
Fiji First Australia Association Inc.	Fiji Independence Day Celebration	$10,000

2. Endorses the recommendation of $15,000 (GST exclusive) under the Matching Grants Program for the following project:

Applicant

Project

Recommended

Ingham Institute for Applied Medical Research

Multicultural First Aid Program

$15,000

COUNCIL DECISION

Motion: Moved: Clr Shelton Seconded: Clr Ayyad

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

City Corporate Report

ITEM NO: CORP 01

FILE NO: 224453.2019

SUBJECT: Tender Exemption Report - Corporate Applications

RECOMMENDATION

That Council:

1) Delegate authority to the CEO to negotiate directly with:

Assetic Australia PTY LTD

Infor Global Solutions PTY LTD

HPE Content Manager (Kapish PTY LTD); and

Technology One Ltd

to extend their engagement with Council to provide annual software license renewals and maintenance for up to five (5) years (to September 2024) pursuant to 55(3)(i) of the Local Government Act 1993, for the following reasons:

a) The above mentioned systems are integral software packages that allow Council to meet customer service objectives across all service delivery areas.

b) Council has successfully used the systems for many years as stated above.

c) To migrate to alternative systems at this time would be both cost prohibitive and difficult to achieve for various technical reasons.

d) Staff are investigating and evaluating a consolidated corporate software solution which will take up to 12 months to procure, and an additional period of years to adopt for all relevant systems.

COUNCIL DECISION

Motion: Moved: Clr Shelton Seconded: Clr Karnib

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

ITEM NO: CTTE 02

FILE NO: 220225.2019

SUBJECT: Minutes of the Civic Advisory Committee meeting held on Monday 2 September 2019

RECOMMENDATION

That Council receives and notes the Minutes of the Civic Advisory Committee meeting held on 2 September 2019.

COUNCIL DECISION

Clr Rhodes advised that the minutes were missing information that was discussed and recommendations made. They are:

· That Council change the Civic Awards Policy with respect to the Order of Liverpool Awards to include guidelines for expected quality and length of voluntary service to have served in order to be nominated for an award.

· Voluntary Service must be through a long established Not for Profit Organisation.

Highest Award (Companion of the Order of Liverpool) 20 years’ service.

Second level (Officer of the Order of Liverpool) 10 years’ service.

Third level (Member of the Order of Liverpool) 5 years’ service.

The change was to preserve the quality of the Awards.

It was also recommended that there should not be an award given to just anyone who applies and that awards should be given to only those people who meet the service requirement.

Motion: Moved: Mayor Waller Seconded: Clr Rhodes

That Council defer this item until the minutes have been investigated.

On being put to the meeting the motion was declared CARRIED.

Clr Ayyad left the meeting at 8.19pm.

ITEM NO: CTTE 06

FILE NO: 228073.2019

SUBJECT: Minutes of the Intermodal Committee Meeting held on 14 August 2019

RECOMMENDATION

That Council:

1. Receives and notes the minutes of the Intermodal Committee meeting held on 14 August 2019;

2. Endorse the recommendations in the minutes; and

3. Determine whether to continue with or disband the Intermodal Committee.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Hagarty

That this item be moved into Closed Session under Section 10A(2)(a) of the Local Government Act 1993 because it contains personal matters concerning particular individuals (other than councillors).

On being put to the meeting the motion was declared CARRIED.

Note: This item was dealt with later in the meeting in Closed Session.

ITEM NO: CTTE 07

FILE NO: 229245.2019

SUBJECT: Minutes of the Strategic Panel - 12 August 2019

RECOMMENDATION

That Council receives and notes the Minutes of the Strategic Panel Meeting held on 12 August 2019.

COUNCIL DECISION

Motion: Moved: Clr Kaliyanda Seconded: Clr Hadid

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Clr Ayyad returned to the Chambers at 8.23pm.

Questions with Notice

ITEM NO: QWN 01

FILE NO: 214432.2019

SUBJECT: Question with Notice - Clr Hadchiti - Timeframe for response to calls and emails from residents or proponents

Please address the following:

1. Is there a policy in place in the organisation, covering all departments, for timeframes that calls/emails must be responded to from residents or proponents dealing with Council?

2. If so who monitors it?

3. If monitored what does the data show?

Response

1. Is there a policy in place in the organisation, covering all departments, for timeframes that calls/emails must be responded to from residents or proponents dealing with Council?

A copy of Council’s Customer Service and Communication Policy is attached.

The intent of this policy is to enable continuous improvement of service and communication between Council and the community. It includes various service levels for, among other things, written correspondence and emails (clause 4.4.1), and telephone calls (cl. 4.4.2).

Following the migration of Council’s Customer Experience team to internal management, the policy has been under review for the past 12 months, with a view to migrating the policy to something more akin to a Customer Service Charter.

In light of the August 2019 resolution of Council directing consultation on revised changes allowing the recording of staff calls, this review is now expected to be completed around November 2019. The review will include changes providing for basic service level expectations for responses to customer enquiries.

2. If so who monitors it?

The monitoring of communications is conducted at a local level. With the adoption of the Internal Ombudsman model by Council in 2017, issues are often escalated to Council’s Internal Ombudsman in accordance with the Internal Ombudsman Policy (copy attached).

3. If monitored what does the data show?

Council-wide data is not available. However, and for enquiries lodged via Council’s Internal Ombudsman, a six-monthly report is provided to ARIC in accordance with the Internal Ombudsman Policy.

ITEM NO: QWN 02

FILE NO: 214437.2019

SUBJECT: Question with Notice - Clr Ayyad - Status of Item CORP 03 from 27 March 2019 Council Meeting - Provision of Public Parking to City Centre South

Please address the following:

1. ‘What is the status of the items resolved in the attached’?

Response

Council, at its meeting held on 27 March 2019 considered a report regarding the provision of additional parking and resolved the following:

That Council:

1. Approves the implementation of the additional at-grade car parking proposal at Woodward Park;

2. Directs the CEO to include sufficient funds to implement the works in the 2019/20 budget;

3. Approves the repurposing of 68 Speed Street, Liverpool (Lot 231 DP635209) as public car parking;

4. Delegates authority to the CEO to negotiate with the interested parties to achieve favourable commercial terms on 68 Speed Street in both financial outcome and public benefit, and advise Councillors of progress through the CEO update process;

5. Advocates for the delivery of commitments in relation to commuter carparks as promised by the State Government;

6. Direct the CEO to bring a report to Council, listing all commitments made by the Government relating to the Liverpool LGA during the election campaigning period and also specifically related to the delivery of commuter carparking.

The following provides an update on actions taken to effect the above resolution of Council.

1. Additional at-grade car park at Woodward Park

Council accepted the following program of improvement works to provide additional parking capacity at Woodward Park.

Stage 1 - refer to plan below

Location	spaces provided	Scope
Zone 1	88 additional spaces	Conversion into car park, new road links
Zone 4	49 existing spaces	Existing car park, new sign posts

Stage 2 - refer to plan below

Zone 2	89	New car park
Zone 3	31	Reconfigured car park

Council is pleased to advise that Stage 1 of the program was successfully completed in June 2019, with a total of 106 additional parking spaces created through line marking and appropriate signposting.

With regards to Stage 2 of the Program, detailed designs are being progressed to enable construction works to be completed in December 2019. Council is concurrently liaising with the Aboriginal Land Council in relation to pending Aboriginal Land Claim over the subject site.

2. 68 Speed Street Carpark

Construction of the Speed Street car park will involve the demolition of the existing decommissioned community building and provision of controlled earthworks to fully encapsulate the contaminated underlying surface.

A Development Application is being prepared to enable demolition works to be undertaken later this year followed by car park construction works. At this stage, the car park works are anticipated to be completed in early 2020.

3. Delegates authority to the CEO to negotiate with the interested parties to achieve favourable commercial terms on 68 Speed Street in both financial outcome and public benefit, and advise Councillors of progress through the CEO update process;

Recent discussions with the interested party (Coronation Pty Ltd) have revealed that at this time they do not wish to proceed with the car park.

4. Advocates for the delivery of commitments in relation to commuter carparks as promised by the State Government;

Council has written on several occasions to the NSW Government about commuter carparking commitments. The issue has also been raised with local MPs, stakeholders and government agencies on a regular basis.

5. Direct the CEO to bring a report to Council, listing all commitments made by the Government relating to the Liverpool LGA during the election campaigning period and also specifically related to the delivery of commuter carparking.

A report listing election commitments made by the NSW Government, including those relating to commuter carparking, was provided to the April 2019 Council meeting.

ITEM NO: QWN 05

FILE NO: 236180.2019

SUBJECT: Question with Notice - Clr Hadchiti - Basketball

Please address the following:

1. Has Council undertaken any studies which identify a need for more basketball facilities in the LGA?

A response to this question will be provided in the 28 October 2019 Council meeting business papers.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Hagarty

That:

1. Council note that Aquatic Leisure Centre Strategy incorporating a Recreation & Open Sport Strategy;

2. Council note that these strategies identified a deficit in indoor sporting and basketball facilities;

3. Council note that Council Staff have received an unsolicited proposal to provide indoor basketball facilities in the Liverpool LGA;

4. Council note that Council staff across different areas are looking into the proposal at a high level and need to ensure that this proposal is dealt with in a transparent manner;

5. Council support discussions being held with the Association that provided the proposal to deliver indoor basketball facilities in the LGA;

6. Council support, subject to any issues identified, Council owned sites being made available to facilitate these facilities; and

7. The CEO agree to also have the Acting General Counsel look into the proposal and the process of its handling.

On being put to the meeting the motion was declared CARRIED.

ITEM NO: QWN 06

FILE NO: 236196.2019

SUBJECT: Question with Notice - Clr Hadchiti - Parking Meters

Please address the following:

1. Have there been any issues brought to Councils attention in relation to the roll out of the new parking meters?

A response to this question will be provided in the 28 October 2019 Council meeting business papers.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

That Council under Section 10A(2)(e) of the Local Government Act 1993 go into Closed Session at the end of the meeting to discuss this item as the item deals with information that would, if disclosed, prejudice the maintenance of law.

On being put to the meeting the motion was declared CARRIED.

Note: This item was dealt with later in the meeting in Closed Session.

ITEM NO: EGROW 05

FILE NO: 222530.2019

SUBJECT: Draft Liverpool Contributions Plan 2019 – Austral and Leppington North

RECOMMENDATION

That Council:

1. That Council endorse draft Liverpool Contributions Plan 2019 – Austral and Leppington North for public exhibition in accordance with the provisions of the Environmental Planning and Assessment Act, 1979 and Environmental Planning and Assessment Regulation 2000;

2. Delegate authority to the CEO to make any typographical or other editing amendments to the draft Liverpool Contributions Plan 2019 – Austral and Leppington North prior to exhibition if required; and

3. Delegate authority to the CEO to finalise Liverpool Contributions Plan 2019 – Austral and Leppington North following its public exhibition if no submissions are received or report back to Council the results of any submissions received and how the plan addresses those submissions.

COUNCIL DECISION

Motion: Moved: Clr Kaliyanda Seconded: Clr Hagarty

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Clr Hadchiti left the Chambers at 8:29pm.

Presentations by Councillors

Councillor Kaliyanda advised that she attended an event earlier in September, on behalf of the Mayor, which was a presentation from the Miracle Babies Foundation to thank their supporters over the course of the year. Councillor Kaliyanda wanted to highlight some of the ways Liverpool City Council’s contribution to the organisation has been used, which is detailed below:

Over the 18/19 financial year, Liverpool City Council has generously contributed a total of $26,800 to allow Miracle Babies Foundation to deliver the following projects:

October 2018 – $11,800 in Matched funding to support the design, printing and distribution of Miracle Babies’ ‘Dear Dad’ flyer - a valuable resource specifically created to assist Dad on his journey with a premature or sick baby in the Liverpool Hospital NICU. Funding also enabled this vital resource – along with Miracle Babies’ 'Family & Friends' flyer, which provides vital information for extended family and friends on how to support and care for families with a child in the NICU – to be translated into nine languages to ensure that they are as accessible as possible to the Liverpool community.

The content included in the 'Dear Dad' and 'Family & Friends' information flyers have been developed in consultation with NICU and Allied Health Professionals, and parents who themselves have experienced the NICU journey. Each piece contains information that will improve relationships during what can be a very strained time, resulting in a direct positive impact on 1) the Dad's, who are given specific support relating to their circumstance, and 2) extended family and friends, who are given guidance on how to approach, behave and best assist families during this traumatic experience; something that can allude many. Overall both materials provide significant positive impact directly to the parents and immediate family of the sick or premature newborn, aiding in positive mental health and emotional wellbeing.

May 2019 – $15,000 in Matched Funding to support the production and distribution of 400 NICU Graduate Bags containing resources to support families transitioning from Liverpool Hospital’s NICU back into the community.
Designed in consultation with healthcare professionals, hospital staff and families, NICU Graduate Bags contain educational material including a Parent Handbook providing information and support on baby's discharge from specialised care, transitioning to the community, and accessing community-based support for longer-term mental health and family wellbeing. The overall goal is to empower families to best care for their child to achieve a better, healthier outcome.

Clr Hadchiti returned to the Chambers at 8:31pm.

Notices of Motion

ITEM NO: NOM 01

FILE NO: 232466.2019

SUBJECT: Outdoor Dining Policy

Background

As Councillors we should all strive to be cutting red tape and making it easier for small businesses to get on with doing business.

The NSW Small Business Commissioner recently released an Outdoor Dining Policy.

The NSW Outdoor Dining Policy is intended to replace Council's comparable policy and therefore make it easier and more cost effective for restaurants, bars and cafes to expand their existing dining activities outdoors.

According to the Commissioner, the benefits include:

· a streamlined and simplified approach for outdoor dining approvals

· cutting red tape for small businesses and local Councils

· user-friendly, online assessment and approval

· lower costs and compliance burdens on small businesses

With Amendment 52 now passed and the City Centre Public Domain Master Plan imminent, the Liverpool CBD is on the cusp of realising Council's objective of an 18 hour economy. Adopting policies such as the NSW Outdoor Dining Policy will help Council realise this vision.

NOTICE OF MOTION (submitted by Councillor Hagarty)

That Council review the NSWBC Government's Outdoor Dining Policy and Guide as part of the development of the City Centre Public Domain Master Plan with a view to repealing Council's existing Outdoor Dining Policy and adopting the NSW Policy and Guide

COUNCIL DECISION

Motion: Moved: Clr Hagarty Seconded: Clr Hadchiti

On being put to the meeting the motion was declared CARRIED.

ITEM NO: NOM 02

FILE NO: 232486.2019

SUBJECT: Ferrington Park

Background

The Ferrington Park project shows the best of the Liverpool community.
Earmarked for sale with 14 other parks by the previous Council, the community around Ferrington Park got together to revitalise a barren strip of grass. Working with the Men's Shed and with assistance from Council and local businesses, the Ferrington Collaborative have created a thriving neighbourhood park and focal point for their community.

Built by the community, the community has an added incentive to use and maintain the park. This not only fosters stronger community ties, but has the potential to save ratepayers money.

Council should document the lessons learnt from this project and seek to encourage other similarly minded neighbourhoods to create their own 'Ferrington Parks'.

NOTICE OF MOTION (submitted by Councillor Hagarty)

That Council:

· Work with all the stakeholders involved in the Ferrington Park project to document the lessons learned and develop a policy to encourage similar projects throughout the LGA; and

· Bring a draft policy back to Council by March 2020.

COUNCIL DECISION

Motion: Moved: Clr Hagarty Seconded: Clr Karnib

That Council:

· Work with all the stakeholders involved in the Ferrington Park project to document the lessons learned and develop a policy to encourage similar projects throughout the LGA; and

· Bring a draft policy back to Council by March 2020.

On being put to the meeting the motion was declared CARRIED.

Clr Hagarty left the Chambers at 8:35pm.

Clr Hagarty returned to the Chambers at 8:37pm.

ITEM NO: NOM 03

FILE NO: 233180.2019

SUBJECT: Changes to the Code of Meeting Practice

Background

Council Meetings are held mid-week at the busiest time for our constituents and therefore they may not always be available to watch the Live stream or attend Council meetings.

Live streaming the Council meetings and then removing the video recording once the Council Meeting has finish means some people are less informed than others for no other reason than they could not be available on the night of the Council Meeting.

All constituents have the same right to ease of access to that information contained in the Video recordings as those people who were able to attend or watch the Live Stream on the night of the meeting.

Council recently chose to upload a video recording onto the Council website because Council understood that by uploading that video onto the Council website they were providing the maximum opportunity for all of the public to have the same factual information as those people who were fortunate enough to either attend the meeting or watch via the Live Stream.

For Council to make a decision about what information they upload onto the website and what information they do not upload onto the website for public access could be perceived as Council controlling what information it is willing to share with the public and what information it is not willing to share.

It is also permitting Council to make a decision on what they feel is important rather than permitting the public to have access to the entire video recordings in order for them to decide for themselves what is important to them.

It is in the best interest of Liverpool that the public is fully informed at the same time to the facts of each meeting that is included in the entire video recording of each Council meeting. This can only be attained by uploading the video recordings of each meeting onto the Council website after the meeting has concluded for full public access in a similar way as the Minutes are made publicly available.

We need to upload the video recordings onto the Council website because not all people are available to watch the live stream of the meeting.

In Liverpool we have over 80% of constituents who have to leave the Liverpool LGA each day to work. At the time our Council meetings are being live streamed on our Council website, many residents are not even home from work.

When they do get home, they are busy providing family meals and preparing for work or school the next day.

In Liverpool we have a high percentage of constituents who work night shift making them unavailable to watch the live stream of the Council Meeting.

We pride ourselves on being a Health and Education Hub and yet Doctors, Nurses, Educators, Students, Night Time shift workers and Hospitality workers all people who work nights are being excluded if we do not upload video recordings onto the website. That is the only way they can engage, at a time when they are available.

If we do not upload the video recording after the council meeting onto the Council website we are excluding all the above people from having the same right of access to council information.

This Council has nothing to hide from our constituents, and yet by limiting the access to the recording of Council Meetings, that is what some constituents may think, “What is Liverpool Council hiding”?

The recordings of Council meetings are there to validate and substantiate the written minutes. The recordings cannot undermine the minutes of the meetings as councillors were previously advised. In writing the minutes of Council Meetings the recordings of the meetings are often referenced to assure the accuracy of those minutes, that is not undermining but is actually validating the written minutes.

Director of the Institute for Public Policy and Governance at the University of Technology, Associate Professor Roberta Ryan, said research showed that people held their councils in higher regard when they had more contact and more exposure to what their councils did.

It is difficult for the constituents to understand the range of things that councils do – or the complexity of the decisions that they have to make – if you are not involved with councils. It is only by maximising access to the video recordings of Council meetings that the constituents have that greater understanding and engagement.

Other councils who have embraced the opportunity to better engage with their community through making the video recordings available on their websites are Wollongong, Northern Beaches, Wollondilly, Inner West Council, with Parramatta and Campbelltown set to implement by next year.

General Manager of Northern Beaches said webcasting encouraged the community to understand and be involved with local issues.

Our neighbouring Councils Wollondilly, said “This is a great accomplishment for council as it is one step closer to bringing the Wollondilly community closer together”.

Wollondilly Council’s general manager said webcasting council meetings is an excellent way to enhance access to the democratic decision-making process.

Local government has a very broad range of responsibilities and makes decisions that can affect the whole community.

Uploading the video recording onto Council’s website will provide Liverpool Council

the opportunity to:

· Extend its transparency and maximise the opportunity for public access and participation in council meetings.

· Increase the value of our relationship between council and our community.

· Allow everyone equal and inclusive access to the opportunity to observe the decision-making process regardless of meeting time.

We as Councillors have a duty of care to the constituents of Liverpool, who elected us to be their voice in the decision making processes.

As Councillors we have an obligation to maximise all opportunities for our local community to be engaged, to have access to knowledge about what is going on in our community. That is our job, what we were elected to do.

It is the right thing to do for our constituents, it is the right thing to do for Liverpool.

We ask that you vote in favour of this motion.

NOTICE OF MOTION (submitted by Councillor Rhodes and Councillor Harle)

That Council change the Code of Meeting Practice to:

1. Live stream the Council meeting and up-load the video recording onto the Council website after the conclusion of each meeting.

2. Place all past and future video recording of Council Meetings onto the Council website for full public access, for the same duration as the Council Minutes are made available to the public.

3. Ensure a link to the video recordings is prominently displayed on the home page of the Council website for easy public access to the recordings at all times.

4. Change section 5.13 Entitlement of the public to attend council meetings to include section 3.22 from the previous code of meeting practice.

5. Update the Code of Meeting Practice to reflect the above decision of Council shown below:

Code of Meeting Practice May 2019

Change the Webcasting of meetings

Change Section 5.19 (Page 11) to:

5.19 A recording of each meeting of the council and committee of the council is to be livestreamed onto the Council’s website and on the conclusion of each meeting to be further uploaded for public viewing onto the Council website for the same period of time as the minutes of each meeting. Recordings of meetings may be disposed of in accordance with the State Records Act 1998.

Code of Meeting Practice May 2019

Change section 5.13 Entitlement of the public to Attend Council Meetings (Page 10)

to re-insert and include section 3.22 from the previous Code of Meeting practice.

5.13 Everyone is entitled to attend a meeting of the council and committees of the council. The Council must ensure that all meetings of the council and committees of the council are open to the public.

(Re-insert and include from the Previous Code of Meeting Practice:

Principals Subsection (3.22) below:

“Meetings should be a part of Council’s commitment to Open Government and maximise the access and participation available to the City’s residents”.

COUNCIL DECISION

Motion: Moved: Clr Rhodes Seconded: Clr Harle

That Council change the Code of Meeting Practice to:

1. Live stream the Council meeting and up-load the video recording onto the Council website after the conclusion of each meeting for a period of 12 months;

2. Place all past and future video recording of Council Meetings onto the Council website for full public access, for a period of 12 months;

3. Ensure a link to the video recordings is prominently displayed on the home page of the Council website for easy public access to the recordings at all times;

4. If necessary, place the changes on Public Exhibition for public comment and delegate to the CEO to implement the changes to the policy if no objections are received; and

5. All previously recorded videos of Council to be uploaded to the website after the public exhibition.

On being put to the meeting the motion was declared CARRIED.

ITEM NO: NOM 04

FILE NO: 236118.2019

SUBJECT: Affordable Housing and Planning for Infrastructure

Background

A 2018 report commissioned by the Southern Sydney Regional Organisation of Councils (SSROC) found the NSW Government’s Affordable Rental Housing Policy (AHRSEPP) has delivered very little genuinely affordable rental housing for very-low and low-income households.

According to the report, conducted by the UNSW City Futures Research Centre, despite a growth in boarding rooms and secondary dwellings (granny flats) in Southern Sydney, rents were marginally higher.

Furthermore, the NSW Government’s AHRSEPP contains few to no mechanisms for monitoring to actually see if it has been effective in addressing the very real issue of housing affordability. The lead report author, Dr Laurence Troy, found that, “while the ARHSEPP has delivered large numbers of dwellings across central and southern Sydney, it appears that many of the provisions are being used to circumvent other development controls, such as apartment design standards and dwelling mix, rather than deliver genuinely affordable rental housing”.

The report also found that, as a result, considerable pressure has been added to parts of Sydney without properly planning for wider infrastructure and community services. This is certainly the apprehension of the community in parts of Moorebank and Casula, where developments have been approved under AHRSEPP.

The report found that the Affordable Rental Housing policy needed to be integrated within a broader affordable housing strategy, and more explicitly linked to supporting the delivery of local affordable housing targets required as part of the Greater Sydney Region Plan. As a result, the SSROC have used the report as a basis to advocate for better planning and to have a collaborative approach to an affordable housing strategy among their member councils.

Recent media articles identify Western Sydney as bearing the brunt of population increase in Sydney. Therefore, the need to take a strategic approach to planning affordable housing and better plan for infrastructure and services that will support our whole community is pressing.

NOTICE OF MOTION (submitted by Councillor Kaliyanda)

That Council:

1. Write to WSROC to consider a collaborative approach to affordable housing strategy amongst member councils;

2. Write to NSW Minister for Planning to outline concerns around the issues with AHRSEPP in providing adequate infrastructure and community services for not just the existing residents in an area, but also the incoming residents; and

3. Publicly advocate for a review of AHRSEPP to take local infrastructure needs into account.

COUNCIL DECISION

Motion: Moved: Clr Kaliyanda Seconded: Clr Rhodes

That Council:

1. Write to WSROC and all neighbouring Councils calling for collaborative support for a revision of the State Environment Planning Policies because a one size fits all State Planning Legislation does not consider the local needs in LGA’s.

2. Issues of concern include:

I) Affordable housing

II) Social housing

III) Block size

IV) Road widths

V) Setback controls

VI) Parking provision

3. Publicly collaboratively advocate for overall strategic decision making to be returned to Local Government through the LEPP and local planning controls.

4. Advocate for the SEPP’s to only deal with broad infrastructure planning issues that does not constrain Local Government from delivering “Liveable cities” for their constituents.

5. Council prepare a comprehensive report that outlines Councillor concerns with the SEPP’s for the October meeting for Council approval to be sent to the NSW Minister for Planning, WSROC, and neighbouring Councils.

6. Publicly advocate for the decision making concerning all development regulation to be returned to Local Government in order to meet the specific and individual needs of each LGA. that are currently not being met by the one size fits all State Environment Planning Policies.

7. Investigate the opportunity of proposing a motion at the NSW Local Government Annual Meeting to be held in Liverpool this year, proposing for the return of planning decisions to Local Government under Local Government Environment Planning Controls that might sit inside a revised broader State Environment Planning Policies concerning infrastructure planning only, and enables the local individual needs of each LGA to be met at the Local Government.

On being put to the meeting the motion was declared CARRIED.

ITEM NO: NOM 05

FILE NO: 236144.2019

SUBJECT: Removal of Liverpool Station Safety and Information Booth

Background

A number of Railway Stations across Sydney have glass rooms at the ticket gates that serve a number of purposes, including safety and provision of information to commuters. They are known as “Garrisons” or “GAC Booths”.

Sydney Trains wants to remove the Garrison at Liverpool Station and replace it with nothing.

The Garrison provides station staff and customers with a safe place in times of overcrowding and during violent episodes.

The Garrison allows them to perform their operational role safely when the rail network is in meltdown (train cancellations, out of course running). The Garrison in the past has assisted commuters and staff for events such as:

· Assisting a pregnant woman during a medical emergency

· Protecting the public and staff from a person wielding an axe

· Helping dementia patients

· Administering first aid

· Shielding staff from violent and abusive customers

· Protecting lost children

· Recuperating from heat exhaustion during summer

The decision to remove the Garrison comes less than a year after Sydney Trains installed new ducted air conditioning in the Garrison.

Liverpool was recently reported to be a hotspot for crime and assault. In dangerous situations, a physical refuge at Liverpool Station like the Garrison is much needed.

NOTICE OF MOTION (submitted by Councillor Kaliyanda)

That Council:

1. Writes to Sydney Trains CEO, Howard Collins, and NSW Transport Minister, Andrew Constance, to intervene to prevent the closure of the Garrison at Liverpool Station; and

2. Inform the local Liverpool community about the proposed removal of the Garrison via Council’s official communication channels.

COUNCIL DECISION

Motion: Moved: Clr Kaliyanda Seconded: Clr Hagarty

That Council:

1. Writes to Sydney Trains CEO, Howard Collins, and NSW Transport Minister, Andrew Constance, to intervene to prevent the closure of the Garrison at Liverpool Station; and

2. Inform the local Liverpool community about the proposed removal of the Garrison via Council’s official communication channels.

On being put to the meeting the motion was declared CARRIED.

Confidential Items

ITEM NO: CONF 01

FILE NO: 207886.2019

SUBJECT: Fire and Rescue NSW Referrals

RECOMMENDATION

That Council:

1. In relation to 11-13 Charles Street Liverpool;

a) note the inspection report by Fire and Rescue NSW, as shown in Attachment 1; and

b) exercise its power to issue a Fire Safety Order, as recommended by Council’s Fire Safety Officer, to address the identified fire safety deficiencies at 11-13 Charles Street Warwick Farm.

2. In relation to 5-7 Northumberland Street Liverpool;

a) note the inspection report by Fire and Rescue NSW, as shown in Attachment 2; and

b) exercise its power to issue a Fire Safety Order, as recommended by Council’s Fire Safety Officer, to address the identified fire safety deficiencies at 5-7 Northumberland Street Liverpool.

COUNCIL DECISION

Motion: Moved: Clr Hagarty Seconded: Clr Rhodes

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

ITEM NO: CONF 03

FILE NO: 231960.2019

SUBJECT: Fifteenth Avenue Update

RECOMMENDATION

That Council:

1. Notes the completion of a Functional and Technical Study by Arup on the Fifteenth Avenue Smart Transit corridor project that will be used to inform the development of a Strategic Concept Design for rapid transit on the corridor;

2. Notes the importance of ensuring appropriate and timely preservation of a future corridor to provide a public transport link along Fifteenth Avenue between Liverpool city centre and Western Sydney International Airport;

3. Agrees to include an annotation on planning certificates for properties adjoining Fifteenth Avenue using the wording (or equivalent wording) to that set out in Annexure 1 to this Report;

4. Notes that Council has prepared a Probity Framework to guide Council interactions with private sector stakeholders on opportunities associated with the Fifteenth Avenue Smart Transit corridor project; and

5. Keeps confidential this report pursuant to the provisions of Section 10(A)(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

COUNCIL DECISION

Motion: Moved: Clr Shelton Seconded: Clr Rhodes

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

ITEM NO: CONF 04

FILE NO: 233119.2019

SUBJECT: Acquisition of part of 145 Edmondson Avenue, Austral for road widening purposes

RECOMMENDATION

That Council:

1. Approves the dedication or acquisition of the area of road widening and the acquisition of proposed Lots 1 and 7, being part of Lot 954 DP 2475, and being part 145 Edmondson Avenue, Austral on the terms outlined in this confidential report;

2. Authorises the CEO or her delegated officer to execute any document, under Power of Attorney, necessary to give effect to this decision;

3. Resolves to classify the area of road widening and proposed Lots 1 and 7, being part of Lot 954 DP 2475, as “operational” land in accordance with the Local Government Act, 1993; and

4. Keeps confidential this report pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

COUNCIL DECISION

Motion: Moved: Clr Shelton Seconded: Clr Karnib

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

CLOSED SESSION

Mayor Waller advised that Council would now move into Closed Session to deal with:

· Item CTTE 06 Minutes of the Intermodal Committee Meeting held on 14 August 2019 under section 10A(2)(a) of the Local Government Act 1993 because it contains personal matters concerning particular individuals (other than councillors); and

· Item QWN 06 Question with Notice - Clr Hadchiti - Parking Meters under section 10A (2)(e) of the Local Government Act 1993 because the item deals with information that would, if disclosed, prejudice the maintenance of law.

Council meeting resumed at 9.17pm in Closed Session.

Clr Balloot left the Chambers at 9.26pm.

Clr Balloot returned to the Chambers at 9.28pm.

ITEM NO: CTTE 06

FILE NO: 228073.2019

SUBJECT: Minutes of the Intermodal Committee Meeting held on 14 August 2019

RECOMMENDATION

That Council:

1. Receives and notes the minutes of the Intermodal Committee meeting held on 14 August 2019;

2. Endorse the recommendations in the minutes; and

3. Determine whether to continue with or disband the Intermodal Committee.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Kaliyanda

That Council:

1. Review the Committee’s Terms of Reference to reflect the current situation with the Intermodal and the name be changed to the Intermodal Precinct Committee;

2. At the completion of the review of the Committee’s Terms of Reference call for Expressions of Interest for community committee members; and

3. Delegate to the CEO, Mayor, Clr Hadchiti and Clr Harle to determine the community Committee members.

On being put to the meeting the motion was declared CARRIED.

Public Forum

Clr Ayyad left the Chambers at 7.01pm.

Clr Hagarty, Clr Shelton and Clr Kaliyanda left the Chambers at 7.19pm

Clr Shelton and Clr Hagarty returned to the Chambers at 7.26pm

Clr Kaliyanda returned to the Chambers at 7.31pm.

Clr Karnib returned to the Chambers at 8.02pm.

Clr Karnib left the Chambers at 8:03pm.

Clr Hadchiti left the Chambers at 8:29pm.

Presentations by Councillors

Clr Balloot left the Chambers at 9.26pm.