Addendum Agenda of Ordinary Meeting - Wednesday, 26 May 2021

Ordinary Meeting

26 May 2021

City Corporate Report

CORP 03

For Public Exhibition – Draft Delivery Program 2017-2022 and Operational Plan and Budget 2021-2022, including Revenue Pricing Policy, Fees and Charges

Strategic Direction	Leading through Collaboration Strive for best practice in all Council processes
File Ref	147032.2021
Report By	Hiba Soueid - Manager Corporate Strategy and Performance Vishwa Nadan - Chief Financial Officer
Approved By	George Hampouris - Acting Director City Corporate

Executive Summary

The purpose of this report is to place the draft Delivery Program 2017-2022 and Operational Plan and Budget 2021-2022, including Revenue Pricing Policy, Fees and Charges on public exhibition to allow for comments and submissions.

The 2017-2022 Delivery Program is Council’s statement of commitment to the community. It outlines Council’s response to the Community Strategic Plan (CSP) and how it will contribute to achieving its goals during its term of office, and what its priorities will be.

The 2021-2022 Operational Plan and Budget is an annual plan and is the last annual plan for the 2017-2022 council term. It focuses on the specific actions that have been scheduled for the next financial year, including a list of proposed capital works and actions.

Sections 404 and 405 of the Local Government Act (1993) require Council to review its Delivery Program and adopt its annual Operational Plan and Revenue Pricing Policy, Fees and Charges by 30 June each year. The plan must be exhibited for public comment and submissions for a minimum of 28 days.

The combined draft Delivery Program 2017-2022 and Operational Plan and Budget 2021-2022, including the Revenue Pricing Policy, Fees and Charges are including in the attachments.

RECOMMENDATION

That Council:

1. Places the draft Delivery Program 2017-2022 and Operational Plan and Budget 2021-2022, including Revenue Pricing Policy, Fees and Charges on Public Exhibition for 28 days;

2. Receives a further report at the June 2021 Council meeting after a review of public submissions; and

3. Notes the amendments to the Principal Activities in the 2021-2022 Operational Plan as tabled.

REPORT

The Local Government Act (1993) requires Council to endorse a 10-year Community Strategic Plan and four-year Delivery Program by 30 June in the year following a Council election. The Operational Plan is the annual sub-plan for the Delivery Program and must be adopted before the beginning of the financial year. Each plan must be placed on exhibition for 28 days.

The Community Strategic Plan (CSP) – Our Home Liverpool 2027 – is the highest-level plan for the community. It identifies the main priorities and aspirations for the future of the local government area. Created in consultation with the Liverpool community, the CSP sets four key directions that address the quadruple bottom line; social, economic, environment and civic leadership.

The Delivery Program 2017-2022, translates the directions of the CSP into Principal Activities that will guide Council for the next elected term of office. The Operational Plan 2021-2022 outlines the specific actions, budget and capital works program that Council will deliver during that year.

It also includes information on the initiatives and support programs which have been endorsed by Council to be delivered through the COVID-19 Emergency Response Program at its Extraordinary meeting on 16 April 2020 and proposed measures for those activities.

The draft Delivery Program 2017-2022, Operational Plan and Budget 2021-2022 are incorporated into one document. It includes detailed information on Council’s operational budget and capital works program. The Revenue Pricing Policy, Fees and Charges 2021-2022 outlines all of Council’s proposed fees and charges for the next year.

The draft Delivery Program 2017-2022 and Operational Plan 2021-2022 has been developed in consultation with Council staff. During the consultation period, eight (8) Ongoing Measures were identified as operational and have subsequently been relocated to the business units’ 2021-2022 business plan. In addition, eleven Principal Activities have been updated to reflect current plans and strategies.

Amendments to the draft 2021-2022 Operational Plan are tabled in the report. Amendments have been made in line with the Integrated Planning and Reporting Guidelines for local government in NSW, Essential Element 3.11, Page 17 that stipulates - ‘Where an amendment to the Delivery Program is proposed, it must be included in a Council business paper which outlines the reasons for the amendment and be tabled and resolved to be noted at that meeting and considered by the council at its next meeting’.

The following Principal Activities have been identified as operational and have been transferred to the respective 2021-2022 business unit plans. The 2021-2022 Principal Activities in the draft Delivery Program and Operational Plan and Budget have been renumbered and in some instances may supersede existing Principal Activities.

No.	Principal Activity	Business Unit	Amendment
1	L.1.07 - Manage computer/infrastructure hardware administration Program	Information Technology	Principal Activity L.1.07 has been identified as operational and ongoing measures/actions have been transferred to the Information Technology business plan
2	L.1.10 - Coordinate the development of award submissions and industry recognition	Corporate Strategy	Principal Activity L.1.10 has been identified as operational and ongoing measures/actions have been transferred to the Corporate Strategy business plan
3	L.1.13 - Engage employees to manage performance achievement and development planning	People and Organisational Development	Principal Activity L.1.13 has been identified as operational and measures/actions have been transferred to the People and Organisational Development business plan
4	L.2.03 - Manage community events to increase community engagement	Events	Principal Activity L.2.03 has been identified as operational and measures/actions have been transferred to the Events business plan
5	L.2.06 - Promote Casula Powerhouse Arts Centre (CPAC) through marketing and communications	CPAC	Principal Activity L.2.06 has been identified as operational and measures/actions have been transferred to the CPAC business plan
6	L.4.06 - Identify and report hazards to promote a safe workplace	Safety and Wellness	Principal Activity L.4.06 has been identified as operational and measures/actions have been transferred to the Safety and Wellness business plan
7	L.4.09 - Manage Council’s Process Mapping System	Audit Risk & Improvement	Principal Activity L.4.09 has been identified as operational and measures/actions have been transferred to the Audit Risk and Improvement business plan
8	L.4.12 - Engage employees through internal communication	Communications	Principal Activity L.4.12 has been identified as operational and measures/actions have been transferred to the Communications business plan

Additional changes to the draft 2021-2022 Operational Plan are outlined in the table below. The Principal Activities in the draft 2021-2022 Delivery Program and Operational Plan and Budget have been renumbered and, in some instances may supersede existing Principal Activities.

No.	Principal Activity	Business Unit	Amendment
1	C.2.01 - Deliver Events Schedule	Events	Principal Activity C.2.01 has been renamed to reflect Council’s major events program – ‘Coordinate Council’s Major events program’
2	C.2.03 - Manage Anzac Day Dawn Service ceremony	Civic Events	Principal Activity C.2.03 has been renamed to incorporate all annual service ceremonies – ‘Coordinate the commemoration of annual service ceremonies’
3	C.3.07 - Implement actions from the Child Safe Workplace Policy	Community Development	Principal Activity C.3.07 is a new Principal Activity that has been added to the 2021-22 DP&OP
4	S.2.03 - Assess applications to prune or remove trees	City Environment	Principal Activity S.2.03 has been updated – ‘Apply a systematic approach to the assessment of applications to prune or remove trees’
5	S.2.04 - Manage contaminated lands under Council control	City Environment	Principal Activity S.2.04 has been updated – ‘Manage contaminated lands under Council control to ensure it is fit for purpose’
6	S.3.04 - Promote local and sustainable food sources	CPAC	Principal Activity S.3.04 has been removed from the DP&OP as it is not a core business of the Arts Centre
7	G.1.02 – Manage Council’s childcare centres sustainability	Children’s Services	Principal Activity G.1.02 has been updated to – ‘Manage the financial viability of Council’s Children’s Services’
8 9	L.1.03 - Monitor and improve Council’s processes for enterprise risk management L.1.08 - Conduct, review and improve Council’s internal audit activities	Audit Risk & Improvement	Existing Principal Activity’s L.1.03 and L.1.08 have been incorporated into Principal Activity L.4.15 - ‘Monitor and improve Council’s risk management, control and governance process’ and moved under goal - “Strive for best practice in all Council processes’
10	L.4.07 - Manage and report on workplace Work Health and Safety (WHS) risks through injury management and proactive engagement with staff and stakeholders’	Safety and Wellness	Principal Activity L.4.07 has been incorporated into Principal Activity L.4.06 - ‘Manage and report on workplace Work Health and Safety (WHS) through proactive engagement with staff and stakeholders’
11	L.4.18 - Maintain Council’s Asset Management System	Technical Support	Existing Principal Activity L.4.18 has been incorporated in Principal Activity L.4.11 - ‘Develop, review and update asset management plans for Council’s infrastructure and building assets’

Consultation during the exhibition period

The draft Delivery Program and 2021-2022 Operational Plan and Budget, including Revenue Pricing Policy, Fees and Charges will be placed on public exhibition for feedback from Thursday 27 May 2021 to Wednesday 23 June 2021.

Public notices will be available on Council’s website, social media platforms, and published in the local newspaper. Residents will also be invited to participate in a survey for their chance to win one (1) of two (2) $100 Bellbird Dining vouchers. The survey will be accessible via Council’s website.

Council will also host a face to face community information session on 10 June 2021, where Council staff will be available to answer questions relating to the draft Delivery Program 2017-2022, Operational Plan 2021-2022 and Budget, including draft Revenue Pricing Policy, Fees and Charges.

Invitations to register will be sent to the district forum and rates data bases and promoted on Council’s social media platforms. In addition, residents will be informed of the upcoming information session at the district forums scheduled in June 2021.

All documents on Public Exhibition will be available online and will be accessible for download and feedback through Council’s website. Hardcopies will also be available at the Council Customer Service Centre and Library. All submissions and comments will be reported back to Council at its June 2021 meeting.

CONSIDERATIONS

Economic	Delivery Program and Operational Plan actions which address the economic aspect of the Community Strategic Plan are categorised within the Direction – Generating Opportunity. This direction underlines the need for Council to support economic growth, including employment and investment options.
Environment	Delivery Program and Operational Plan actions which address the environmental aspect of the Community Strategic Plan are categorised within the Direction – Strengthening and Protecting our Environment. This direction is about planning high-quality, sustainable urban environments to create a great place to live, work and play.
Social	Delivery Program and Operational Plan actions which address the social aspect of the Community Strategic Plan are categorised within the Direction – Creating Connection. This direction emphasises the importance of connections within Liverpool to create a harmonious community.
Civic Leadership	Undertake communication practices with the community and Delivery Program and Operational Plan actions which address the civic leadership aspect of the Community Strategic Plan are categorised within the Direction – Leading through Collaboration. This direction highlights the importance of a Council proactively leading the community, while continually engaging the community to ensure an aligned vision.
Governance	The Delivery Program and Operational Plan sets the direction for Council’s strategic agenda, including all economic, environmental, social and civic leadership requirements. Specifically, the Delivery Program and Operational Plan including Budget and Statement of Revenue Policy provides information about Council’s services, budget, roles and decision-making processes. The Delivery Program and Operational Plan has been amended in line with Essential Element 3.11 of the Integrated Planning Reporting Guidelines for local government in NSW that stipulates; Where an amendment to the Delivery Program is proposed, it must be included in a Council business paper which outlines the reasons for the amendment and be tabled and resolved to be noted at that meeting and considered by the council at its next meeting.
Legislation	The Delivery Program and Operational Plan have been developed in line with Section 404 and 405 of the Local Government Act (1993) In particular Section 405 of the Local Government Act (1993) - Operational plan stipulate that: (1) A council must have a plan (its "operational plan" ) that is adopted before the beginning of each year and details the activities to be engaged in by the council during the year as part of the delivery program covering that year. (2) An operational plan must include a statement of the council's revenue policy for the year covered by the operational plan. The statement of revenue policy must include the statements and particulars required by the regulations. (3) A council must prepare a draft operational plan and give public notice of the draft indicating that submissions may be made to the council at any time during the period (not less than 28 days) that the draft is to be on public exhibition. The council must publicly exhibit the draft operational plan in accordance with the notice. (4) During the period of public exhibition, the council must have for inspection at its office (and at such other places as it may determine) a map that shows those parts of its area to which each category and sub-category of the ordinary rate and each special rate included in the draft operational plan applies. (5) In deciding on the final operational plan to be adopted, a council must consider any submissions that have been made concerning the draft plan. The council must post a copy of its operational plan on the council's website within 28 days after the plan is adopted.
Risk	The risk is deemed to be High. Failure to prepare a draft operational plan and give public notice indicating that submissions may be made to Council at any time during the period (not less than 28 days) that the draft is on public exhibition may result in enforceable action by the Office of Local Government.

ATTACHMENTS

1. Draft Delivery Program 2017-2022 and Operational Plan and Budget 2021-2022

2. Draft Revenue Pricing Policy, Fees and Charges

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CORP 03	For Public Exhibition – Draft Delivery Program 2017-2022 and Operational Plan and Budget 2021-2022, including Revenue Pricing Policy, Fees and Charges
Attachment 1	Draft Delivery Program 2017-2022 and Operational Plan and Budget 2021-2022

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CORP 03	For Public Exhibition – Draft Delivery Program 2017-2022 and Operational Plan and Budget 2021-2022, including Revenue Pricing Policy, Fees and Charges
Attachment 2	Draft Revenue Pricing Policy, Fees and Charges

PDF Creator