Agenda of Ordinary Meeting - Wednesday, 28 July 2021

Order of Business

PAGE TAB

Opening

Acknowledgment of Country and Prayer

Apologies

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 30 June 2021.................................................................... 6

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Chief Executive Officer Report

CEO 01 Annual Report to Council by the Internal Ombudsman.................................. 61......... 1

Planning & Compliance Report

PLAN 01 Planning Proposal to amend the Liverpool Local Environmental Plan 2008 to realign Liverpool Hospital's Helicopter Flight Paths....................................... 67......... 2

PLAN 02 Post-exhibition report - Liverpool Local Environmental Plan 2008 Amendment 79 - rezoning land and amending development standards at 4-8 Hoxton Park Road, Liverpool.......................................................................................................... 75......... 3

PLAN 03 Issues and Options Report - Permitting Dual Occupancies in the R2 and R3 zones of the Liverpool Local Environmental Plan 2008............................................ 82......... 4

Community & Culture Report

COM 01 Grants, Donations and Corporate Sponsorship............................................. 92......... 5

COM 02 Review of the Grants, Donations and Corporate Sponsorship Policy........... 98......... 6

Corporate Services Report

CORP 01 Investment Report June 2021...................................................................... 122......... 7

CORP 02 Western Sydney City Deal - Participation Evaluation.................................. 131......... 8

City Presentation Report

NIL

Infrastructure & Environment Report

NIL

Economy & Commercial Development Report

NIL

Committee Reports

CTTE 01 Minutes of the Liverpool Youth Council meeting held Tuesday 8 June 2021 156 9

CTTE 02 Liverpool Sports Committee Minutes of meeting held 27 May 2021........... 165....... 10

CTTE 03 Minutes of the Companion Animals Advisory Committee meeting held on 1 June 2021.............................................................................................................. 178....... 11

CTTE 04 Meeting notes of the Liverpool Access Committee meeting held on 15 April 2021 and minutes of the Liverpool Access Committee meeting held on 10 June 2021 185 12

CTTE 05 Minutes of the Tourism and CBD Committee Meeting held 29 June 2021. 197....... 13

CTTE 06 Minutes of Strategic Panel meeting held on 15 June 2021......................... 204....... 14

CTTE 07 Minutes of the Environment Advisory Commitee Meeting held on 15 June 2021 212 15

CTTE 08 Intermodal Precinct Committee 7th June 2021............................................ 221....... 16

Questions with Notice

QWN 01 Question with Notice - Clr Hagarty - Animal Welfare................................... 228....... 17

QWN 02 Question with Notice - Clr Kaliyanda - Digitisation of Services................... 232....... 18

QWN 03 Question with Notice - Clr Rhodes - Provision of “Off the Leash Dog Parks” throughout the Liverpool LGA....................................................................... 236....... 19

QWN 04 Question with Notice - Clr Rhodes - Council submission on Moorebank Intermodal State Significant Development..................................................................... 237....... 20

QWN 05 Question with Notice - Clr Rhodes - Legal Reports and records................. 238....... 21

Presentations by Councillors

Notices of Motion

NOM 01 Proposed Changes to Developer Levies...................................................... 239....... 22

NOM 02 COVID Support............................................................................................. 241....... 23

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

CONF 01 Tender WT3013 - Construction of Stormwater Basin 6 in Austral

Reason: Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 02 Fire and Rescue NSW Referrals

Reason: Item CONF 02 is confidential pursuant to the provisions of s10(A)(2)(g) of the Local Government Act because it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

CONF 03 Legal Affairs Report - 1 April 2021 - 30 June 2021

Reason: Item CONF 03 is confidential pursuant to the provisions of s10(A)(2)(g) of the Local Government Act because it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

CONF 04 Report back on CONF 04 - NOM from Clr Rhodes - Moorebank Intermodal Development possible negative impact on Liverpool residents from 26 May 2021 Council meeting

Reason: Item CONF 04 is confidential pursuant to the provisions of s10(A)(2)(g) of the Local Government Act because it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

CONF 05 Question with Notice - Clr Rhodes - Liverpool Animal Shelter

Reason: Item CONF 05 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 06 Consideration of an Application for the acquisition of land on the grounds of hardship - 46 Boyd Street, Austral identified as Lot 122 in DP 738282.

Reason: Item CONF 06 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Close

MINUTES OF THE Ordinary Meeting

HELD ON 30 June 2021

PRESENT VIA VIDEO CONFERENCING:

Mayor Wendy Waller

Councillor Ayyad

Councillor Balloot

Councillor Hadid

Councillor Hagarty

Councillor Harle

Councillor Kaliyanda

Councillor Karnib

Councillor Rhodes

Councillor Shelton

Dr Eddie Jackson, Chief Executive Officer

Mr George Hampouris, Acting Director Corporate Services

Ms Tina Bono, Acting Director Community and Culture

Mr David Smith, Acting Director Planning & Compliance

Mr Peter Diplas, Acting Director City Presentation

Mr Raj Autar, Director Infrastructure and Environment

Mr John Morgan, Director Economy and Commercial Development

Mr John Milicic, Manager Property

Mr Thomas Wheeler, Heritage Officer

Ms Jennifer Chenhall, General Counsel, Manager Governance, Legal and Procurement

Ms Ellen Whittingstall, Internal Ombudsman

Mr Vishwa Nadan, Chief Financial Officer

Mr George Georgakis, Manager Council and Executive Services

Ms Susan Ranieri, Coordinator Council and Executive Services (minutes)

The meeting commenced at 6.00pm.

of Country, Prayer of Council and Affirmation

STATEMENT REGARDING WEBCASTING OF MEETING

The Mayor reminded everyone that in accordance with Council’s Code of Meeting Practice, the meeting is being livestreamed.

ACKNOWLEDGMENT OF COUNTRY, PRAYER OF COUNCIL AND AFFIRMATION TO BE READ BY

The prayer of the Council was read by the Chief Executive Officer, Dr Eddie Jackson.

APOLOGIES

Nil.

CONDOLENCES

Nil.

Confirmation of Minutes

Motion: Moved: Clr Shelton Seconded: Clr Hadid

That the minutes of the Ordinary Meeting held on 26 May 2021 be confirmed as a true record of that meeting.

On being put to the meeting the motion was declared CARRIED.

Declarations of Interest

Clr Hadid declared a non-pecuniary, but significant interest in the following item:

Item PLAN 01: Properties subject to acquisition in Liverpool LGA.

Reason: Clr Hadid is a President of an Association that own property that is subject to acquisition.

Clr Hadid left the virtual meeting for the duration of this item.

Mayor Waller declared a pecuniary interest in the following item:

Item CORP 03: Local Government Remuneration Tribunal Annual Report and Determination under sections 239 and 241 of the Local Government Act 1993.

Reason: Mayor Waller is a member of the Sydney Western City Planning Panel.

Mayor Waller left the virtual meeting for this item and Deputy Mayor Hadid became the Chair of the meeting.

Clr Harle declared a pecuniary interest in the following item:

Item CORP 03: Local Government Remuneration Tribunal Annual Report and Determination under sections 239 and 241 of the Local Government Act 1993.

Reason: Clr Harle is a member of the Sydney Western City Planning Panel and is paid an allowance.

Clr Harle left the virtual meeting for this item.

Clr Hagarty declared a pecuniary interest in the following item:

Item CORP 03: Local Government Remuneration Tribunal Annual Report and Determination under sections 239 and 241 of the Local Government Act 1993.

Reason: During consideration of the item, an amendment was moved which proposed Panel members for the Sydney Western City Planning Panel be paid an increased allowance.

As Clr Hagarty is an alternate member of the Panel, he potentially stood to gain financially, and declared a Pecuniary Interest and left the virtual meeting.

The amendment was withdrawn and not voted on.

Clr Hagarty left the virtual meeting for this item.

Clr Rhodes declared a pecuniary interest in the following item:

Item CORP 03: Local Government Remuneration Tribunal Annual Report and Determination under sections 239 and 241 of the Local Government Act 1993.

Reason: During consideration of the item, Clr Rhodes seconded an amendment which proposed Panel members for the Sydney Western City Planning Panel be paid an increased allowance before realising she had a pecuniary interest as she’s an alternate member, despite not having served on the panel for over 5 years. She then withdrew her support for the motion and the motion was withdrawn and not voted on.

Clr Rhodes left the virtual meeting for this item.

Public submissions

Written submissions for items not on agenda

Nil.

Written submissions for items on agenda

Nil.

ITEM NO: CTTE 04

FILE NO: 105592.2021

SUBJECT: Minutes of the Liverpool Pedestrian, Active Transport and Traffic Committee meeting held on 19 May 2021

COUNCIL DECISION

Motion: Moved: Clr Hadid Seconded: Clr Rhodes

That Council adopts the following recommendations of the Committee:

Item 1 - Adams Road, Luddenham – Proposed Traffic Calming Devices.

· Approves the proposed raised threshold, pedestrian refuge, and associated signs and linemarking scheme along Adams Road, Luddenham.

· Detailed design of the pedestrian refuge be forwarded to TfNSW and Police for review and endorsement prior to installation.

· Council undertakes consultation with affected residents prior to installation.

Item 2 - Adams Roads Luddenham – Proposed Traffic Management Plan for road reconstruction.

· Approves full road closure of the affected road sections of Adams Road and Anton Road during the six months construction period, with conditions including signposted detour route and placement of variable message signboards at both ends of the roads.

Item 3 - Nuwarra Road and Balanada Avenue, Moorebank – Proposed intersection treatment

· Approves the proposed changes to the Nuwarra Road/Balanada Avenue intersection and associated signs and linemarking scheme.

· Council undertakes consultation with affected residents prior to installation.

· Monitor traffic conditions following implementation of the proposed changes.

Item 4 - Charlton Avenue, Chipping Norton – Request for a pedestrian refuge.

· Approves the proposed pedestrian refuge in Charlton Avenue, Chipping Norton, at the front of House No. 289.

· Detailed design of the pedestrian refuge be forwarded to TfNSW for review and endorsement prior to installation.

· Council undertakes consultation with affected residents prior to installation.

Item 5 - Skyline Crescent, Horningsea Park - Proposed on-street heavy vehicle parking.

· Approves the signs and linemarking scheme to permit heavy vehicle parking after business hours along Skyline Crescent.

Item 6 - Vinny Road, Edmondson Park – Proposed traffic calming facilities.

· Approves installation of splitter islands to provide pedestrian refuges on all approaches to the existing Vinny Road/Dalmatia Avenue intersection roundabout; and two midblock raised thresholds across sections of Vinny Road.

· Detailed design of the pedestrian refuge be forwarded to TfNSW for review and endorsement prior to installation.

· Council undertakes consultation with adjoining residents who could be affected by the proposed facilities, prior to installation.

Item 7 - Delfin Drive, Wattle Grove – Proposed pedestrian refuge.

· Approves the proposed pedestrian refuge in Delfin Drive between Cola Court and Tweed Court, Wattle Grove.

Item 8 - Ironbark Avenue, Casula - Proposed Signs and Line Marking Scheme.

· Approves the proposed signs and line marking scheme.

· Council undertakes consultation with adjoining residents who could be affected by the proposed signs and line marking scheme, prior to installation.

Item 9 - Elizabeth Street, Liverpool – Request for a Works Zone and associated relocation of existing Bus Zone into Works Zone in Elizabeth Street at the front of Westfields.

· Approves the proposed Works Zone approximately 70m long along the section of Elizabeth Street on the eastbound approach to the signalised pedestrian crossing adjacent to Macquarie Mall and associated reconfiguration of the existing Bus Zone, for approximately 12 months.

· The bus zone east of Macquarie Mall be extended by approximately 14m.

Item 10 - Items Approved Under Delegated Authority.

· Notes the approved items under Delegated Authority.

On being put to the meeting the motion was declared CARRIED.

Questions with Notice

ITEM NO: QWN 01

FILE NO: 158976.2021

SUBJECT: Question with Notice - Clr Kaliyanda - Well-being at Liverpool Council

The mental health and well-being impacts of COVID-19 and other natural disasters in the last 18 months have been highlighted in the media and other places. The NSW Government is due to release an updated version of its Mentally Healthy Workplaces Strategy this month.

Please address the following:

1. What measures has Council undertaken to track the mental health and well-being on staff over this period?

2. How does Council plan to implement the updated Strategy?

3. Has well-being had an effect on staff retention or turnover in the last 18mths?

4. What strategies are in place to manage workload to ensure sustainability?

Response

1. What measures has Council undertaken to track the mental health and well-being on staff over this period?

During the last 18 months there have been a number of measures put in place to manage the health and wellbeing of staff during various shock events that have occurred. Key initiatives and practices are outlined below;

· Council, via the CEO all staff update and other communication channels, has had mental health messaging as a core focus area throughout 2020 and early 2021. This is during the time where working from home, social distancing, mask wearing and issues around social isolation were prevalent;

· Quotes were also obtained from external providers for staff mental health awareness sessions and staff resilience skills workshop for inclusion in the 2021-2022 training budget;

· Council has programs and participates in providing information access to webinars and other resources via Safework NSW Safety Month https://www.safework.nsw.gov.au/advice-and-resources/campaigns/Safe-Work-Month/mentally-healthy-workplaces. Mental Health Month occurs in October each year in NSW in which Council actively partakes in and promotes;

· Council also has free and confidential counselling that staff and their family can access through its Employee Assistance Program. This external provider reports on service usage and this data is reviewed monthly for any identified issues;

· During the start of COVID, a timeslot was allocated for a psychologist to participate in the “CEO all staff presentation”. The psychologist provided advice and tips, and fielded questions from staff on all facets of mental health. The session was extremely well received by all participants;

· Council arranges for trained Counsellors to make themselves available for staff following specific incidents (e.g. following the death of an employee/colleague) and at other important times.

2. How does Council plan to implement the updated Strategy?

The NSW Government Mentally Healthy Workplaces Strategy is predominately designed for the small business sector. Notwithstanding this, in the most part Council already has in place a number of key areas identified in the strategy. Council is always seeking for opportunities to improve the way it extracts data and draws insights in regards to Health and Safety. Quality data provides improved justification to drive prioritisation and early intervention strategies. Council will seek to conduct a gap analysis and where applicable operationalise any opportunities that stem from this strategy.

3. Has well-being had an effect on staff retention or turnover in the last 18mths?

Whilst Council undertakes exit surveys for staff leaving the organisation, there are no specific indicators of any work related factors or personal well-being stated as a specific reasons for resignation. Lifestyle choices including working closer to home or career moves for personal reasons can be a factor in many decisions. Covid-19 and the broader uncertainty in the marketplace has not resulted in any significant differences in staff turnover compared to previous years (in fact there has been a slight turnover decrease in the 2020 calendar year compared to the 2019 equivalent period.

4. What strategies are in place to manage workload to ensure sustainability?

Council through its flexible arrangements policy offers a range of benefits including flexible working hours. As such excess hours worked by an employee during a spike in workload can be offset (hour for hour) with flex leave at a future date. It is acknowledged that limitations on funding and resourcing does affect the workload in some areas which has to be monitored and managed by the applicable area Managers as best they can. Council has procedures in place through HR people assessment tools, achievement planning and development plans to assist in monitoring workload and performance.

ITEM NO: QWN 04

FILE NO: 158988.2021

SUBJECT: Question with Notice - Clr Hagarty - Compliance Discretion

Please address the following:

1. Are compliance officers legally allowed to apply discretion?

2. Is it Council policy to apply discretion?

3. Does Council keep track of when discretion is applied?

4. What training is given on the application of discretion?

5. What checks and balances are in place for when discretion is applied?

Response

1. Are compliance officers legally allowed to apply discretion?

Section 9.34 of the Environment Planning and Assessment Act relating to development control orders, states that:

1. The development control orders that may be given under the Act are as follows:

(a) general orders in accordance with the table to Part 1 of Schedule 5,

(b) fire safety orders in accordance with the table to Part 2 of Schedule 5,

(c) brothel closure orders in accordance with the table to Part 3 of Schedule 5.

The use of the term ‘may’ rather than ‘must’ implies a level of discretion.

This wording is also contained in Section 124 of the Local Government Act which states that a Council:

“may order a person to do or to refrain from doing a thing specified in Column 1 of the following Table if the circumstances specified opposite it in Column 2 of the Table exist and the person comes within the description opposite it in Column 3 of the Table”.

However, Council’s Enforcement Standard states that:

“all complaints regarding unlawful activities and uses will be investigated by Council unless:

a) The matter has been actioned and resolved, or

b) A Principal Certifier is responsible for monitoring compliance with the conditions of development consent where a construction certificate has been issued for works to be carried out (i.e. construction of a building).

2. Is it Council policy to apply discretion?

It is not Council policy to apply discretion when dealing with unlawful activity which is defined under the Enforcement Standard as:

a) Contrary to the terms or conditions of a development consent, construction certificate, approval, or licence;

b) Contrary to an environmental planning instrument that regulates the activities or work that can be carried out on particular land;

c) Without a required development consent, approval, or licence; and

d) Contrary to a legislative provision regulating a particular activity or work.

Clause 4.3.3 of Council’s Enforcement Standard states:

4.3.3 All complaints regarding unlawful activities and uses will be investigated by Council unless:

c) The matter has been actioned and resolved, or

d) A Principal Certifier is responsible for monitoring compliance with the conditions of development consent where a construction certificate has been issued for works to be carried out (i.e. construction of a building).

Council conducts its compliance activities in accordance with the Enforcement Standard, and by staff following detailed documented procedures and processes. The compliance process involves issuing of notices/orders and follow up action including legal action if required. This provides for a consistent, fair, and transparent process for all compliance matters.

3. Does Council keep track of when discretion is applied?

As outlined above, Council conducts its compliance activities in accordance with the Enforcement Standard, which states that “all complaints regarding unlawful activities and uses will be investigated by Council”. This provides for a consistent, fair, and transparent process for all compliance matters.

4. What training is given on the application of discretion?

All compliance staff are trained in the application of the Enforcement Standard and the detailed documented procedures and processes to follow when unlawful activities are established.

5. What checks and balances are in place for when discretion is applied?

As outlined above, all compliance staff are trained in the application of the Enforcement Standard and the detailed documented procedures and processes to follow when unlawful activities are established. Notices and Orders are reviewed and co-signed by a senior member of the compliance team.

ITEM NO: NOM 02

FILE NO: 196304.2021

SUBJECT: Use of ‘environmentally sensitive’ artificial turf

BACKGROUND

Recently, Lane Cove Council on Sydney's North Shore advised that it would install what it says will be Australia’s first 'environmentally sensitive' artificial turf football field.

The project proposes that the synthetic field be constructed without any performance infill made of micro plastics.

The Council advises that artificial turf surfaces play a crucial role in accommodating the high demand and use of sporting fields across metropolitan Sydney. A synthetic surface can be played on intensively and extensively throughout all weather conditions.

The synthetic surface proposed is a fully woven product made of one polymer family (polyolefin). The woven construction results in the grass fibres and backing structure being produced as one combined product, with superior tuft lock and filament bind to traditional tufted grass. This will significantly reduce the likelihood of lost fibres migrating into the environment.

Critics say synthetic fields cause rubber and microplastics to leach into waterways; reduce the amenity for families and dog owners; potentially increase cancer risk through the chemicals used to make them; and cause unsustainably high temperatures near and on these fields on hot days.

New research by the Australian Microplastic Assessment Project (AUSMAP) with Northern Beaches Council, funded by NSW’s Environment Protection Authority, has found 80 per cent of the waste entering stormwater drains was black crumb (recycled tyres used for the base of these fields) and microplastics from astroturf – compared to 5 per cent in areas without these playing fields.

Earlier this year, campaigns by community groups objecting to synthetic grass installations at sportsfields led NSW Minister for Planning and Public Spaces Rob Stokes to prompt his department to investigate sustainable alternatives to synthetic grass.

This study is understood to be ongoing with no results yet released.

NOTICE OF MOTION (Submitted by Clr Kaliyanda)

That Council:

1. Explore the feasibility of environmentally sustainable alternatives to synthetic turf surfaces for playing fields and recreational spaces;

2. Monitor the progress of DPIE’s investigation to sustainable alternatives to synthetic grass; and

3. Work with local sporting clubs and association to monitor and mitigate the impacts of synthetic turf fields on the urban heat island effect, as part of the overall measures to address this issue.

COUNCIL DECISION

Motion: Moved: Clr Kaliyanda Seconded: Clr Balloot

That Council:

1. Explore the feasibility of environmentally sustainable alternatives to synthetic turf surfaces for playing fields and recreational spaces;

2. Monitor the progress of DPIE’s investigation to sustainable alternatives to synthetic grass including for fields of national and international standards; and

3. Work with local sporting clubs and association to monitor and mitigate the impacts of synthetic turf fields on the urban heat island effect, as part of the overall measures to address this issue.

On being put to the meeting the motion was declared CARRIED.

Mayor Waller advised that Council would now move into Closed Session to deal with Items CONF 01 to CONF 10 because:

CONF 01, CONF 02, CONF 04 and CONF 05 are confidential pursuant to the provisions of s10A(2)(d)(i) of the Local Government Act 1993 because they contain commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 03, CONF 07, CONF 08 and CONF 09 are confidential pursuant to the provisions of s10A(2)(c) of the Local Government Act 1993 because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

CONF 06 is confidential pursuant to the provisions of s10A(2)(a) of the Local Government Act 1993 because it contains personal matters concerning particular individuals (other than councillors).

CONF 10 is confidential pursuant to the provisions of s10A(2)(a) (b) of the Local Government Act because it contains personal matters concerning particular individuals (other than councillors); AND matters concerning the personal hardship of any resident or ratepayer.

Council moved into Closed Session at 7.58pm.

COUNCIL IN CLOSED SESSION

Confidential Items

ITEM NO: CONF 01

FILE NO: 149889.2021

SUBJECT: Question with Notice - Clr Rhodes - Moorebank Intermodal Development Special Levy

Responses to the questions asked (and provided in Confidential Book) were sent to Councillors via a separate confidential memo in accordance with S10A(2)(d)(i) of the Local Government Act 1993 because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

A motion was moved during Closed Session, however it was lost and as such, is not shown in the Minutes.

Ordinary Meeting

28 July 2021

Chief Executive Officer Report

CEO 01

Annual Report to Council by the Internal Ombudsman

Strategic Direction	Leading through Collaboration Strive for best practice in all Council processes
File Ref	222812.2021
Report By	Ellen Whittingstall - Acting Internal Ombudsman
Approved By	Dr Eddie Jackson - Chief Executive Officer

Executive Summary

Council’s Internal Ombudsman Policy requires that the Internal Ombudsman (IO) must submit an annual report to Council. The annual report for 2020-2021 is set out below.

RECOMMENDATION

That Council receive and note the annual report presented by the Internal Ombudsman.

REPORT

1. Reporting requirements

Clause 4.15.1 of Council’s Internal Ombudsman Policy requires that the IO shall provide “an annual report to Council on the performance of the functions and duties of the IO under this policy. The report to Council shall include a summary of matters dealt with by the IO in the previous 12 months”.

The IO is also required to submit biannual reports to the Audit, Risk and Improvement Committee, biannual reports on public interest disclosures (PIDs) to the NSW Ombudsman and an annual report on Code of Conduct complaints statistics to the Office of Local Government (the OLG) and to Council.

2. The role of the IO

In addition to the complaint handling role under the Internal Ombudsman Policy, the IO acts as Council’s Code of Conduct Complaints Coordinator, Disclosures Coordinator and Privacy Contact Officer.

As the appointed Code of Conduct Complaints Coordinator the IO role is to:

a) Coordinate the management of complaints made under the council’s code of conduct;

b) Liaise with and provide administrative support to a conduct reviewer;

c) Liaise with the Office; and

d) Arrange the annual reporting of code of conduct complaints statistics.

The IO as the Disclosures Coordinator (DC) has a central role in the Council’s internal reporting system. The DC is responsible for receiving, assessing, and managing reports, and is the primary point of contact in Council for a PID reporter. In addition, the DC is responsible for 6 monthly reporting to the NSW Ombudsman.

As the appointed Privacy Contact Officer, the IO is responsible for managing issues at Council relating to privacy and information releases. The IO is the point of contact for staff with queries about privacy matters and enquiries are frequently received from community members in relation to what information can and cannot be accessed from Council.

The IO also provides advice to the CEO on possible referrals to ICAC under section 11 of the Independent Commission Against Corruption Act 1988 as well as advice to Council staff in regard to matters associated with these roles.

Further to the statutory obligations detailed above, the IO makes recommendations to identify areas for improvement in Council’s administrative conduct and decision-making processes to support development and achievement of high standards of probity and governance within Council’s area of operation.

This involves ensuring the community receives effective service delivery by way of managing and investigating internal complaints and complaints received from the community, and providing Council with recommendations for improvement, policy review and development. The Internal Ombudsman role supports the governance, probity and anti-corruption culture at Council by providing specialist written and/or ad hoc advice, education and training to Council employees.

3. Review of Council policies and processes

During the past 12 months, the IO has reviewed and received approval for the following Council policies:

· Code of Conduct Procedures

· Ethical Governance Investigations Policy

During the past 12 months, the IO has reviewed, provided advice on the following policy and/or procedures:

· Advertising Policy wording template

· Conflict of Interest Policy

· Design Competition Jury

· Gifts and Benefits Policy

· Secondary Employment Policy

· Advertising Policy Template

· Works in Kind document Template

· Access to Information Policy

· Process review Council charges CPAC

· CCTV Policy and Procedures

In terms of Council processes, during the past 12 months, the IO has:

· Requested various Council business units to update information on their work and responsibilities on Council’s website;

· Drafted privacy information statements;

· Provided advice to Council staff and government agencies on requests for landowner details by Commonwealth and NSW agencies; and

· Provided advice relating to the disclousre of personal information and the avoidance of data breaches for Council’s Data Management Strategy Project.

4. Complaints statistics

The table below summarizes complaints received and dealt with by the IO for the period from 1 July 2020 to 30 June 2021 (the numbers in brackets refer to the previous 12 months):

Type of complaints referred to IO	Number referred	Number completed
NSW Ombudsman/ other agencies	8 (8)	8 (7)
Mayor, Councillors and the CEO	4 (40)	4 (41)
Code of Conduct complaints and queries	9 (21)	8 (21)
Members of public – general complaints	147 (244)	145 (240)
Public interest disclosures	3 (7)	3 (13)
Privacy complaints	2 (3)	1 (3)
Total	173 (323)	169 (325)

When comparing 2020/2021 to the 2019/2020 reporting year, there has been a marked reduction in the number of complaints received by and or escalated to the IO. Whilst this is a pleasing trend, caution should be applied with any analysis or comparison of these figures; as the complexity of and the resourcing required to deal with these complaints has not been measured. In addition, the number of complaints received by the IO and referred to management for follow-up action, have not been included in the 2020/2021 reporting period.

5. Public interest disclosures (PIDs)

Below is a summary of the two biannual reports submitted to the NSW Ombudsman by the IO (as Disclosures Coordinator) for the reporting period 1 July 2020 – 30 June 2021 as required by section 6C of the Public Interest Disclosures Act 1994:

Number of public officials who made PIDs to Council	3
For PIDs received, how many were primarily about:
Corrupt conduct:	3
Serious and substantial waste:	0
Maladministration:	0
Government information contravention:	0
Local government pecuniary interest contravention:	0
Number of PIDs received since 1 July 2020:	3
Number of PIDs finalised since 1 July 2020:	3
Allegations of corrupt conduct substantiated:	0
Allegations of local government pecuniary interest contravention substantiated:	0

It should be noted that the two PIDs alleging corrupt conduct were referred, to external Code of Conduct reviewers who found no evidence in any case to substantiate the PID allegations.

6. Written advices and meetings attended

The table below sets out the number of written advices provided to the CEO and members of

Council staff, in relation to the roles and responsibilities of the IO for the period from 1 July 2020 to 30 June 2021 (The numbers in brackets refer to the previous 12 months.):

Types of written advice	Number provided
General advices (excluding privacy)	130 (129)
Privacy and data breach advices	56 (47)
TOTAL	186 (176)
Meetings attended	102 (data not collected for 2019/2020)

7. Training provided

Over the past 12 months the IO has provided code of conduct training to the following committees:

· Intermodal Precinct Committee

· Environmental Advisory Committee

8. Ongoing learning and development

During the past 12 months, the IO attended two meetings (one online) of the NSW GIPA and Privacy Practitioners Network, three online meetings of the Internal Ombudsman Network and 4 meetings of the Corruption Prevention Network. In addition, The IO has completed training sessions with ICAC, as well as training in Mediation and Privacy.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	Public Interest Disclosures Act 1994 (PID Act) s.6(c)(a) and 6(d) Independent Commission Against Corruption Act 1998 (ICAC Act) s.10 and s.11 Privacy and Personal Information Protection Act 1998 s.33 and s.53 Health Records and Information Privacy Act 2002 s.67 Government Information (Public Access) Act 2009 (GIPA Act) Local Government Act 1993 s.8A(2)(e) and s.440AA Local Government (State) Award 2020
Risk	There is no risk associated with this report.

ATTACHMENTS

Nil

Ordinary Meeting

28 July 2021

Planning & Compliance Report

PLAN 01

Planning Proposal to amend the Liverpool Local Environmental Plan 2008 to realign Liverpool Hospital's Helicopter Flight Paths

Strategic Direction	Strengthening and Protecting our Environment Exercise planning controls to create high-quality, inclusive urban environments
File Ref	174998.2021
Report By	Murray Wilson - Executive Planner
Approved By	David Smith - Acting Director Planning & Compliance

Executive Summary

Council resolved at the 28 April 2021 meeting to prepare a planning proposal (Attachment 1) to update the relevant Key Site Maps in the Liverpool Local Environmental Plan 2008 (LEP) relating to hospital helicopter airspace in accordance with the updated helicopter flight paths (HFPs). Council also resolved to forward the planning proposal once drafted to the Liverpool Local Planning Panel (LPP) for advice.

The planning proposal was considered by the LPP on 31 May 2021. The LPP advised that the planning proposal should proceed to the Department of Planning, Industry and Environment (DPIE) for a Gateway determination (Attachment 2).

This report recommends that Council endorses the planning proposal and to forward it to DPIE seeking a Gateway determination.

RECOMMENDATION

That Council:

1. Notes the advice of the Liverpool Local Planning Panel;

2. Endorses the planning proposal to amend the relevant Key Site Maps in the Liverpool Local Environmental Plan 2008 relating to hospital helicopter airspace in accordance with the updated helicopter flight paths;

3. Delegates to the CEO to make any typographical or other editing amendments to the planning proposal if required;

4. Forwards the planning proposal to the Department of Planning, Industry and Environment pursuant to Section 3.34 of the Environmental Planning and Assessment Act 1979, seeking a Gateway determination, with a request that Council be authorised as the local plan making authority;

5. Subject to Gateway determination, undertake public exhibition and community consultation in accordance with the conditions of the Gateway determination and the Liverpool Community Participation Plan; and

6. Receive a further report on the outcomes of public exhibition and community consultation.

REPORT

Site Description and Locality

This planning proposal applies to numerous lots (Figure 1) within the suburbs of Ashcroft, Heckenberg, Liverpool, Mount Pritchard, Warwick Farm and Chipping Norton.

Figure 1: Location of existing and proposed Helicopter Flights Paths (rising from Liverpool Hospital’s HLS

Background

In late 2020, Council received correspondence from Liverpool Hospital advising that the Helicopter Flight Paths (HFPs) for their main Helicopter Landing Site (HLS) had been reviewed and realigned. Consequently, it was identified that the Key Site Maps in the Liverpool Local Environmental Plan 2008 (LEP) that identify the hospital helicopter airspace should be amended through the preparation of a planning proposal. The effect of such a planning proposal was to ensure the ongoing effective and safe operation of hospital helicopter airspace.

At its ordinary meeting of 28 April 2021, Council considered a report outlining the need to amend the LEP to realign Liverpool Hospital’s HFPs. At this meeting, it was resolved that Council:

1. Direct the CEO to prepare a planning proposal to update the relevant Key Site Maps in the Liverpool Local Environmental Plan relating to hospital helicopter airspace in accordance with the updated helicopter flight paths.

2. Forwards the planning proposal to the Liverpool Local Planning Panel for advice in accordance with Local Planning Panel Direction – Planning Proposals dated 23 February 2018.

3. Receives a further report, following the advice of the Liverpool Local Planning Panel on whether the planning proposal should be referred to the Department of Planning, Industry and Environment for a Gateway determination.

Since the Council resolution, a planning proposal has been drafted (Attachment 1).

Considerations for Strategic Merit and Site-Specific Merit

As outlined in the planning proposal, the proposed LEP amendment has both strategic and site-specific merit. The planning proposal will continue to protect the strategically important HFPs of Liverpool Hospital, an essential health infrastructure facility for Western Sydney.

Liverpool Local Planning Panel

The planning proposal was considered by the Liverpool Local Planning Panel (LPP) on 31 May 2021 for their advice (Attachment 2). The LPP supported the planning proposal proceeding to DPIE for a Gateway determination.

A summary of the LPP advice and Council officer’s responses are provided in

Table 1.

Table 1 - LPP Advice and Council Staff Response

LPP Advice	Council Staff Response
Clause 7.17A of LLEP 2008 need only apply to the helicopter flight path as it affects land within the City Centre to the west and to the outer edge of the 40 metre [Height of Building] HOB area to the east (as beyond this there is no likely impacts due to the existing height limits).	Council officers support the LPP’s recommendation. However, Council officers recommend the map extend further to the western boundary of land owned by Sydney Water (known as 32 Scrivener Street Warwick Farm). The relevant key sites maps have been amended in accordance with the realigned helicopter flight paths shaded blue in Figure 2.
*If the map is amended in the manner described above, there is no need to amend the words of clause 7.17A of LLEP 2008 as it currently exists.*	Noted.
Council officers should consult with NSW Heath including NSW Health Infrastructure to ensure that the amended flight path takes into account likely future development within the Liverpool Hospital precinct.	Council officers will consult with State agencies at the post-Gateway stage as required by DPIE.
Council officers should consider whether complying development should be excluded on land affected by the flight path, and if so whether any associated amendments are desirable or necessary to State Environmental Planning Policy (Exempt and Complying Development Codes) 2008.	Council officers support the LPP’s recommendation. Further discussions will need to occur with DPIE given that the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 is state legislation applying to all of NSW. These discussions will occur at the Gateway assessment stage with DPIE.

Figure 2: Key sits map as amended as per the LPP advice

As discussed in Table 1, the planning proposal has been amended to apply to the area identified in Figure 2 in response to the LPP advice.

Conclusion

It is recommended that the planning proposal be forwarded to DPIE for a Gateway determination. This is supported by the advice of the LPP, and Council’s assessment that the proposal has both strategic and site-specific merit.

Upon receipt of a Gateway determination, public exhibition and community consultation will be undertaken. Council will then receive a post-exhibition report for a final decision on the proposal including any possible amendments resulting from the consultation process.

CONSIDERATIONS

Economic	Encourage and promote businesses to develop in the hospital health and medical precinct (of the City Centre).
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	Encourage the community to engage in Council initiatives and actions.
Legislative	Environmental Planning and Assessment Act 1979
Risk	Council has identified a strategic risk relating to outdated planning instruments (LEP). This report recommends the LEP is updated to reflect the recent review of Liverpool Hospital Emergency Helicopter Flight Paths. The risk is deemed to be low if the recommendations of this report are adopted.

ATTACHMENTS

1. Planning Proposal (Under separate cover)

2. Local Planning Panel Advice

Ordinary Meeting

28 July 2021

Planning & Compliance Report

PLAN 02

Post-exhibition report - Liverpool Local Environmental Plan 2008 Amendment 79 - rezoning land and amending development standards at 4-8 Hoxton Park Road, Liverpool

Strategic Direction	Strengthening and Protecting our Environment Exercise planning controls to create high-quality, inclusive urban environments
File Ref	195713.2021
Report By	Cameron Jewell - Senior Strategic Planner
Approved By	David Smith - Acting Director Planning & Compliance

Executive Summary

At the Council meeting of 27 February 2019 (EGROW 06), Council resolved to support a planning proposal request to rezone 4-8 Hoxton Park Road, Liverpool (Lot 1 DP 860799) from B6 Enterprise Corridor to B4 Mixed Use, to enable the development of 90 residential units and 790m² of commercial floorspace. A planning proposal, Draft Amendment 79 to the LEP was prepared in accordance with this resolution (Attachment 1). The planning proposal was then submitted to the Department of Planning, Industry and Environment (DPIE) for a Gateway determination in accordance with Council’s resolution.

A Gateway determination was issued by DPIE on 15 January 2020 (Attachment 2). The planning proposal was publicly exhibited from 17 February 2021 until 17 March 2021 in accordance with the conditions of the Gateway determination and Council’s Community Participation Plan. No community submissions were received.

At the 27 February 2019 meeting, Council also resolved:

2. Noting the additional demands for community facilities and infrastructure arising from the increased density proposed, it is Council’s expectation that the LEP amendment would not proceed unless there are satisfactory arrangements to address these additional demands with appropriate public benefits.

As part of meeting this resolution, the proponent agreed to enter into a planning agreement with Council. A draft planning agreement was prepared, which included a monetary contribution to Council (in addition to development contributions) of $77,750 to complete public domain improvements close to the site and the provision of 5% affordable rental housing to be managed by a Community Housing Provider (CHP).

The terms of the planning agreement were reported to Council at its meeting of 28 April 2021 (EGROW 05), where Council resolved to endorse the planning agreement and place it on public exhibition for a minimum of 28 days. No submissions were received, and the CEO has delegation to execute the planning agreement.

This report updates Council on the outcomes of public consultation of the planning proposal and recommends that Council proceed with Amendment 79 to the Liverpool Local Environmental Plan 2008 and delegates authority to the CEO to liaise with DPIE and the Parliamentary Counsel’s Office to finalise the amendment

RECOMMENDATION

That Council:

1. Notes the Gateway determination for Liverpool Local Environmental Plan 2008 (Amendment 79) and the results of the public authority consultation and community consultation; and

2. Subject to the execution of the planning agreement, proceeds with Amendment 79 to the Liverpool Local Environmental Plan 2008 and delegates authority to the CEO (or his delegate) to liaise with the Parliamentary Counsel’s Office and the Department of Planning, Industry and Environment to finalise the amendment.

REPORT

Background

Council received a planning proposal request for 4-8 Hoxton Park Road, Liverpool (Lot 1 DP 860799) on 29 March 2018. The proposal, which was refined following a Gateway determination, seeks to rezone land from B6 Enterprise Corridor to B4 Mixed Use. The planning proposal further seeks to amend the applicable development standards as follows:

· Amend the maximum height of buildings development standard from 24m to 50m;

· Amend the maximum floor space ratio development standard from 2.5:1 to 5:1;

· Apply Clause 6.4A of the LLEP 2008 to the site and amend the floor space ratio map to identify the site as Area 12; and

· Removal of the site from the ‘Key Site’ on Key Sites Map KYS 10.

The proposal aims to facilitate the development of approximately 90 dwellings and 790m² of commercial floor space.

At its meeting of 27 February 2019, Council considered the planning proposal request and resolved that Council:

1. Endorse the planning proposal to rezone 4-8 Hoxton Park Road, Liverpool from B6 – Enterprise Corridor to B4 – Mixed Use, subject to a detailed site contamination investigation being prepared;

2. Noting the additional demands for community facilities and infrastructure arising from the increased density proposed, it is Council’s expectation that the LEP amendment would not proceed unless there are satisfactory arrangements to address these additional demands with appropriate public benefits;

3. Forwards the planning proposal to the Department of Planning and Environment, pursuant to Section 3.34 of the Environmental Planning and Assessment Act 1979, seeking a Gateway determination;

4. Subject to Gateway determination, undertake public exhibition and community consultation in accordance with the conditions of the Gateway determination;

5. Receive a further report on the outcomes of public exhibition and community consultation; and

6. Notify the applicant of Council’s decision.

The proposal was sent to the Department of Planning, Industry and Environment (DPIE) on 22 August 2019 requesting a Gateway determination.

Gateway Determination

DPIE issued a Gateway determination on 15 January 2020, which included several conditions that were to be satisfied.

Council implemented all conditions of the Gateway determination. Due to the time taken to negotiate a planning agreement, Council sought two extensions to the Gateway determination. The current deadline to complete the LEP amendment is 13 September 2021.

Community Consultation

The planning proposal and relevant documentation was placed on public exhibition between 17 February 2021 until 17 March 2021. No submissions were received and, as such, no changes to the planning proposal are proposed as a result of the public exhibition.

Public Authority Consultation

Letters were sent to Transport for NSW (TfNSW), Sydney Water and Endeavour Energy as part of the public agency consultation on 27 October 2020, as required by the Gateway determination, with a deadline for response of 27 November 2020. No objections were raised in relation to the planning proposal; however, several issues were raised that were to be addressed at the development application (DA) stage.

A summary of each submission received during public authority consultation is provided in Table 1, and original copies included in Attachment 3.

Table 1: Summary of public authority consultation comments

Public Authority	Comment	Officer’s response
Transport for NSW (TfNSW)	No infrastructure integral to redevelopment to be located in existing TfNSW reservations and easements.	Noted. Can be addressed at DA stage.
	All future vehicular access will need to be obtained via Gillespie Street only	Noted. Can be addressed at DA stage.
	All vehicular movements at the intersection of Gillespie Street and Hoxton Park Road will need to be restricted to left turn movements only.	Noted. Can be addressed at DA stage.
	TfNSW requests further justification for a marked pedestrian crossing at Gillespie Road near Hoxton Park Road, as numerical warrants need to be demonstrated, and there are efficiency and safety issues.	Noted. Can be addressed at DA stage.
	Appropriate setbacks and improvements to active transport links should be provided on the site frontages to enhance pedestrian connectivity and amenity and promote the use of sustainable modes of transport.	Noted. Can be addressed at DA stage.
	In any future Part 4 DA, the applicant will need to undertake noise attenuation assessment and associated architectural remedial measures to mitigate noise impacts from Hume Highway and Hoxton Park Road.	Noted. Can be addressed at DA stage.
Sydney Water	Preliminary investigation undertaken in 2015 for the adjacent upstream site (CN150455) has flagged downstream constraints within the network. Wastewater amplification will be required to service this increase in development density permissible under the proposed zoning. The downstream sewer mains are located within existing developed areas and amplification/deviation options will need to be considered. A feasibility application is recommended prior to a Section 73 application to facilitate wastewater servicing investigation for the site.	Noted. Proponent will be informed to address these concerns at DA stage.
	If any proposed development is going to generate trade wastewater, the developer must submit an application requesting permission to discharge trade wastewater to Sydney Water’s wastewater system.	Noted.
	The developer will need to engage a Water Servicing Coordinator (WSC). The WSC will be the applicant’s point of contact with Sydney Water.	Noted.
Endeavour Energy	Subject to the satisfactory resolution of issues relating to electrical infrastructure at the DA stage, Endeavour Energy raised no objection to the Planning Proposal.	Noted.

As there were no objections raised, or issues that must be addressed at the planning proposal stage, no changes to the planning proposal are recommended as a result of public authority consultation.

Voluntary Planning Agreement

In support of the planning proposal and to comply with Council’s resolution that satisfactory arrangements are made to address additional demand with appropriate benefits, the proponent provided a letter of offer dated 9 August 2019, to enter into a Planning Agreement with Council. A copy of the letter of offer is provided as Attachment 4. Development contributions would also continue to apply, in addition to the planning agreement items.

The proponent was advised that Council would be amenable to the provision of a monetary contribution for specific public domain improvements and for 5% of units to be set aside as affordable rental housing and managed by a community housing provider.

The proponent, their legal representatives and Council negotiated appropriate terms and finalised a draft planning agreement for public exhibition. In addition, an explanatory note for public exhibition was prepared, as required by the Environmental Planning and Assessment Regulation 2000.

Table 2 shows the list of items proposed to be delivered under the planning agreement.

Table 2: Proposed works under the PA

Item

Specification

Time for Completion

Affordable Housing

The aggregate Gross Floor Area of the Affordable Housing Lots must be no less than five per cent (5%) of the Gross Floor Area of all residential lots within the Development and must comprise at a minimum the following composition of Affordable Housing Lots:

(1) 1 x 1 Bedroom Affordable Housing Lot.

(2) 2 x 2 Bedroom Affordable Housing Lot.

(3) 1 x 3 Bedroom Affordable Housing Lot.

The Affordable Housing Lots must be to a similar and comparable standard to all other residential lots within the Development.

Upon the registration of any strata plan of subdivision with respect to the Development.

Monetary Contributions

$77,750 for public domain improvements, such as the planting of mature trees in the vicinity of the Hume Highway, Hoxton Park Road and Macquarie Street intersection.

Within sixty (60) days of the Instrument Change being made.

A copy of the planning agreement and explanatory note is attached as Attachment 5 and 6. The planning agreement was placed on public exhibition between 10 May 2021 until 7 June 2021. No submissions were received.

Council resolved at its meeting of 28 April 2021 to:

Delegate authority to the CEO, subject to consideration of any changes following public exhibition, to execute the planning agreement in the form that is publicly exhibited or with minor modifications.

As no submissions were received, the CEO will execute the planning agreement.

Next Steps

If Council resolves to finalise Amendment 79 as recommended, the planning agreement will be executed by the CEO and staff will liaise with the NSW Parliamentary Counsel’s Office and DPIE to begin the legal drafting of the amendment to the LEP. Once finalised, Liverpool LEP 2008 Amendment 79 will be notified in the NSW Government Gazette.

Conclusion

The Gateway determination requirements for Amendment 79 have been satisfied and matters raised by public authority agencies will be appropriately considered as part of a future DA process.

It is recommended that, subject to execution of the Planning Agreement, Council finalises Amendment 79 to the LLEP 2008 and delegates authority to the CEO (or his delegate) to liaise with the Parliamentary Counsel’s Office and DPIE to finalise Amendment 79.

CONSIDERATIONS

Economic	Facilitate economic development.
Environment	There are no environmental and sustainability considerations.
Social	Regulate for a mix of housing types that responds to different population groups such as young families and older people.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Environmental Planning and Assessment Act 1979
Risk	The risk is deemed to be Low. There is a risk that the gazettal of the planning proposal before executing the associated planning agreement may result in the planning agreement not being signed by the proponent. This risk has been minimised by the recommendation that Amendment 79 only be finalised once the planning agreement has been executed by the CEO. The risk is considered within Council’s risk appetite.

ATTACHMENTS

1. Planning Proposal (Under separate cover)

2. Signed letter and Gateway determination (Under separate cover)

3. Public authority submissions (Under separate cover)

4. Planning Agreement Letter of Offer (Under separate cover)

5. Planning Agreement (Under separate cover)

6. Explanatory Note to Planning Agreement (Under separate cover)

7. ASIC - Current Extract - ZHC INVESTMENTS PTY LTD (Under separate cover)

Ordinary Meeting

28 July 2021

Planning & Compliance Report

PLAN 03

Issues and Options Report - Permitting Dual Occupancies in the R2 and R3 zones of the Liverpool Local Environmental Plan 2008

Strategic Direction	Strengthening and Protecting our Environment Exercise planning controls to create high-quality, inclusive urban environments
File Ref	201856.2021
Report By	Kweku Aikins - Strategic Planner
Approved By	David Smith - Acting Director Planning & Compliance

Executive Summary

At the meeting held on 26 May 2021, Council resolved to:

Direct the CEO to provide a further report to Council on the opportunity of including dual occupancy with development consent in R2 and R3 zones, including the pros and cons, and that the report be brought back in July 2021.

Dual occupancies are currently prohibited in the R2 Low Density Residential and R3 Medium Density Residential zones of Liverpool Local Environmental Plan (LEP) 2008, however they are permitted in the R2 and R3 zones in State Environmental Planning Policy (Sydney Region Growth Centres) 2006 (Growth Centres SEPP); and were permitted in the equivalent 2(a) – Residential zone of the now repealed Liverpool LEP 1997.

The main implication of permitting dual occupancies in the LEP 2008 is that it will trigger the provisions of the Low-Rise Housing Diversity Code which allows for a complying development certificate for dual occupancy development to be issued without Council assessment.

The Liverpool Local Housing Strategy 2020 was adopted by Council in August 2020. The Housing Strategy has received conditional endorsement from the Department of Planning, Industry and Environment (DPIE) and contains actions for reviewing housing diversity (including the permissibility of dual occupancies) throughout the Liverpool local government area (LGA). In particular, the Housing Strategy suggests that any reviews are undertaken during Phase 2 of the LEP Review, commencing in late 2021 (subject to Council endorsement).

It is therefore recommended that Council investigates including ‘Dual Occupancies’ as a land use permitted with development consent in the R2 Low Density Residential and R3 Medium Density Residential zones of the Liverpool LEP as part of Phase 2 of the LEP Review, commencing in late 2021 (subject to Council endorsement).

RECOMMENDATION

That Council:

1. Receive and note this report; and

2. Investigates including ‘Dual Occupancies’ as a land use permitted with development consent in the R2 Low Density Residential and R3 Medium Density Residential zones of the Liverpool Local Environmental Plan as part of Phase 2 of the LEP Review.

REPORT

Background

Dual occupancies were permitted in the former 2(a) - Residential zone (equivalent of current R2 and R3 zones) of Liverpool Local Environmental Plan (LEP) 1997, if developed on land with a minimum lot size of 600sqm and a minimum lot width of 24m. LEP 1997 defined ‘Dual occupancy housing’ as follows:

Dual occupancy housing means two dwellings (whether attached or detached) on a single allotment of land (or which would be on a single allotment were it not for the fact that the allotment is to be subdivided when the development is carried out resulting in erection of the dwellings).

Similarly, attached and detached dual occupancies are defined separately under the LEP 2008 as follows (emphasis added):

Dual occupancy (attached) means 2 dwellings on one lot of land that are attached to each other, but does not include a secondary dwelling.

Dual occupancy (detached) means 2 detached dwellings on one lot of land, but does not include a secondary dwelling.

In simple terms, dual occupancy development involves 2 dwellings (attached or detached) on a single lot and may be Strata-titled.

Dual Occupancies are distinct from similar land uses such as detached, attached and semi-detached dwellings as these are dwellings are all on separate Torrens-title lots. Attached and semi-detached dwellings are defined as follows (emphasis added):

Attached dwelling means a building containing 3 or more dwellings, where—

(a) Each dwelling is attached to another dwelling by a common wall, and

(b) Each of the dwellings is on its own lot of land, and

(c) None of the dwellings is located above any part of another dwelling.

Semi-detached dwelling means a dwelling that is on its own lot of land and is attached to only one other dwelling.

Dual occupancies are currently permitted in the Rural and R5 Large Lot Residential zones of the LEP 2008; however, they are prohibited in the R2 Low Density Residential and R3 Medium Density Residential zones.

Standard Instrument – LEP 2008

The Standard Instrument – Principal Local Environmental Plan (SI PLEP) was introduced on 31 March 2006 to set mandatory parameters for all LEPs in NSW. The accompanying Standard Instrument (Local Environmental Plans) Order 2006 was also gazetted on 31 March 2006, requiring each Council to create a consolidated LEP containing provisions consistent with those outlined in the SI PLEP. Councils were also given the opportunity to incorporate additional land uses that were otherwise excluded from the relevant land use tables in the SI PLEP.

In response to the Order, Council prepared the LEP 2008. Dual occupancies were not mandatory for inclusion in the R2 Low Density Residential and R3 Medium Density Residential zones under the SI PLEP and they were omitted from the R2 and R3 zones of the LEP 2008 as the LEP 2008 allowed Torrens title subdivision of land down to 300m².

Detached and semi-detached dwellings are required by the LEP 2008 to have a minimum lot size of 300sqm. This requirement in practical terms is equivalent to the 600sqm lot size requirement within the previous LEP 1997 for dual occupancy developments. In both instances, two separate dwellings are permitted within a 600sqm development site.

Low-Rise Housing Diversity Code

The Low-Rise Housing Diversity Code (the Code), previously known as the Low-Rise Medium Density Housing Code, permits development of manor homes, dual occupancies and terrace housing (multi dwelling housing) as complying development, where the use is permitted in the relevant environmental planning instrument. It applies to R1 General Residential, R2 Low Density Residential and R3 Medium Density Residential zoned lands. The controls have been in effect across the State since July 2020.

The Code controls allow for complying development of the above uses in Liverpool’s R1 General Residential and R3 Medium Density Residential as multi dwelling housing is permissible in those zones under LLEP 2008. Currently, the complying development eligible uses include:

· Manor houses on lot sizes of 600sqm

· Multi dwelling housing (terrace) on lot sizes of 1,000sqm (as per LEP 2008 controls).

Multi dwelling housing (terrace) relates to development where all dwellings address the street, as opposed to LLEP 2008 multi dwelling housing, which allows for dwellings that do not address the street.

The effect of the Code is that these types of dwellings may be assessed as complying development and would not be required to address Council’s Development Control Plan (DCP). Further, manor houses would be permitted on smaller lots than typically allowed for multi dwelling house development.

Should dual occupancies be permitted in the R3 and R2 zones, then the Code would also apply to this land use. The Code would substantially reduce the minimum lot size and frontage for dual occupancy development as landowners would be able to provide dual occupancies on allotments with a minimum lot size of 400sqm and lot width of 15m (or 12m if the parking space on the parent can only be accessed via a laneway, secondary road or parallel road), should an alternative minimum lot size not be specified in the LEP.

As a result, approximately 16,000 properties could be developed for the purposes of a dual occupancy without amalgamating with adjoining properties (unless Council imposes a higher minimum lot size for dual occupancies in the LEP).

The pros and cons of permitting dual occupancy development in the R2 and R3 zones are identified in Table 1 below:

Table 1 - Advantages and disadvantages of permitting dual occupancies in the R2 and R3 zones

*Advantages*	*Disadvantages*
Increased dwelling diversity could occur.	Council oversight of infill development would be limited as private certifiers would be able to issue a Complying Development Certificate (CDC) under the Low-Rise Housing Diversity Code.
Could encourage development in areas with smaller lot sizes in which it would be otherwise unlikely to occur.	Neighbours and other stakeholders are not consulted and cannot make submissions on CDCs.
Would potentially reduce the difficulty of obtaining approval for infill development for proponents by allowing complying development dual occupancies.	Council would not be able to use DA assessment as a means of ensuring that design responses have been provided for site specific development constraints.
	Complying development in Cartwright could lead to inappropriate designs which do not address the unique internal path network and lot arrangements of that area.
	Council cannot revise the development standards in the Code should they be found to be inappropriate for the local context.
	Infrastructure provision would need to be reviewed and revised to accommodate additional dwelling yields ‘activated’ by the Code.

As evident in Table 1, there are potential risks associated with permitting dual occupancies in the R2 and R3 zones. Notably, once the Code is ‘activated’ for dual occupancies there will be reduced Council oversight and no opportunity for the public to comment on any CDC application.

Local Housing Strategy

In 2018, Council conducted an accelerated review of the LEP 2008, including the development of associated studies. The studies were then used to inform the Local Strategic Planning Statement (LSPS) - Connected Liverpool 2040, the Liverpool Centres and Corridors Strategy, the Industrial and Employment Lands Strategy and the Liverpool Local Housing Strategy.

Development of the Liverpool Local Housing Strategy was informed by the Liverpool Housing Study prepared by SGS. The Housing Study found that permitting dual occupancies in the R2 and R3 zones would enable the Low-Rise Housing Diversity Code to apply to such land uses, thereby ensuring that complying development consent for dual occupancies can be granted.

The Liverpool Local Housing Strategy 2020 builds upon the findings of the Housing Study and has recently been endorsed by DPIE. The Housing Strategy recommends the following relevant actions:

Table 2 – Relevant Housing Strategy Actions

*Action*	*Rationale*	*Implementation*	*LSPS Alignment*	*Timeframe*
7. Review land use and development controls in R1, R2 and R3 zones to encourage greater medium density and housing diversity without adversely impacting neighbourhood amenity. Review of permissibility and controls for the following land uses should be considered: · Dual occupancies · Multi-dwelling housing · Manor homes	The Housing Strategy has indicated a lack of housing diversity is evident in the Liverpool LGA and greater availability of medium- density product and larger apartments is necessary.	LEP Phase 2 DCP Review	Planning Priority 7 - Housing choice for different needs, with density focused in the City Centre and centres well serviced by public transport	Short Term (2020/2021)
8. Review controls for R3 zone to improve feasibility, having consideration to appropriate built form outcomes.	There has been limited uptake of medium density housing in much of the R3-zoned land in the Liverpool LGA. Improving the feasibility of developing this product while ensuring good built form outcomes is necessary.	LEP Phase 2 DCP Review	Planning Priority 7	Short Term (2020/2021)
9. Review controls for medium density having regard to the Low Rise Housing Diversity Code to facilitate more diverse housing types in the LGA whilst still maintaining local character.	The Low Rise Housing Diversity Code came into effect in July 2020. Council will be better able to control development outcomes by placing some controls, such as minimum lot size for multi dwelling houses, within the LEP, instead of the DCP where it currently resides.	LEP Phase 2 DCP Review	Planning Priority 7	Short Term (2020/2021)

Given the above, the Housing Strategy recommends that any improvements to housing diversity are addressed as part of the LEP Review Phase 2 process. This will ensure that Council will be better able to control development through the Code by reviewing and revising the minimum lot size and lot width controls within the LEP. This is especially true for lot width controls which are currently addressed within the DCP and therefore would not guide development (such as dual occupancies) sought through the Complying Development Code.

Options regarding permitting Dual Occupancies in the R2 - Low Density Residential and R3 - Medium Density zones

Option 1 – Maintain Current Situation

Maintaining the current situation will mean dual occupancies remain prohibited in the R2 and R3 zones and that the Low-Rise Housing Diversity Code would not apply to this land use. The advantage of this option is that Council can continue to limit the potential overdevelopment of small sites by ensuring that secondary dwellings are still discouraged on the same site as ‘dual occupancy or duplex style’ developments (via the DCP). Any application for dual occupancies under the Code would not be subject to Council’s DCP, thereby enabling landowners to lodge multiple CDCs for dual occupancies and secondary dwellings(studios) on the same lot of land.

Maintaining the status quo would also ensure that developers are encouraged to undertake Torrens-title subdivision, thereby reducing potential conflicts between adjacent landowners with regards to maintenance and repair of common areas, as each dwelling would be on a separate lot.

Option 2 – Prepare a planning proposal to amend the LEP

An alternative option is to prepare a planning proposal to amend the R2 and/or R3 land use table(s) of the LEP 2008 by adding ‘Dual Occupancies’ to the list of land uses permitted with consent in either zone. This will then permit the use on all sites within the R2 and/or R3 zones in the established areas of the LGA, subject to future development consent and compliance with appropriate development standards in the LEP and new controls in the DCP.

Table 3 identifies a selected range of Councils that permit ‘Dual Occupancies’ with development consent in either the R2 or R3 zone in their LEPs.

Table 3 – Permissibility of the ‘Dual Occupancy’ land use in the R2 and R3 zones

LGA	Dual Occupancy Permissibility
LGA	R2 Zone	R3 Zone
Blacktown City Council	Yes	No
Camden Council	No	No
Campbelltown City Council	Yes	Yes
Fairfield City Council	Yes	No
Hawkesbury City Council	No	Yes
Penrith City Council	Yes	Yes
Wingecarribee Shire Council	Yes	No
Wollondilly Shire Council	No	No

Given the above, there is limited consistency when it comes to permitting this land use in the R2 and R3 zones. Most Councils permit dual occupancies in the R2 zone instead of the R3 zone. Accordingly, there may be scope to permit dual occupancies in the R2 zone. The Liverpool LEP already permits detached and semi-detached dwellings on 300sqm Torrens-title allotments. This then having the effect of allowing for ‘dual occupancy or duplex style’ developments within the R2 zone.

Option 2 will also require the incorporation of minimum lot size and lot width provisions in the LEP and an amendment to the Liverpool Development Control Plan 2008 (DCP). This would be to provide further guidance for the development of dual occupancies in the R2 Low Density Residential and/or R3 Medium Density Residential zones through a DA process.

The advantage of Option 2 is that it will expedite the process of permitting dual occupancies in the R2 and R3 zones. However, the key disadvantage of this approach is that it prevents Council from taking a holistic approach to reviewing the suitability of this land use in the R2 and R3 zones. Particularly, the Housing Strategy identifies that consideration should be given to aligning lot size controls for medium density housing across both the Growth Centres and established areas of the local government area (LGA), to ensure that a consistent built form and subdivision pattern is developed across the LGA.

Figure 1 below identifies properties in the established areas of the Liverpool LGA which are zoned R2, R3 or R4 with a site area of at least 450sqm and a frontage of at least 12m which if this option is pursued, would allow dual occupancies to be approved under a complying development certificate under the Codes SEPP.

Map

Description automatically generated

Figure 1: Location of R2, R3 and R4 zoned land in the established areas of the Liverpool LGA

Most sites zoned R2, R3 or R4 in the established parts of Liverpool LGA meet these minimum area and frontage requirements, with applicable sites being spread across the established suburbs of the LGA. However, as discussed earlier, this would result in dual occupancies being developed using a complying development pathway, thus giving Council less control over the built form outcomes of this land use.

Option 3 – Review permissibility of dual occupancy through the Phase 2 LEP Review

The recommended option is to consider investigating any changes to the LEP and DCP as part of the LEP Review Phase 2 process as foreshadowed in the LSPS and Local Housing Strategy. This approach aligns with Actions 7, 8 and 9 of the Housing Strategy (see Table 2 above) and ensures that a holistic approach is taken.

Conclusion

It is recommended that Council supports Option 3 and considers investigating the merits of including ‘Dual Occupancies’ as a permitted land use in the R2 Low Density Residential and R3 Medium Density Residential zones as part of Phase 2 of the LEP Review, commencing in late 2021 (subject to Council endorsement).

CONSIDERATIONS

Economic	Enhance the environmental performance of buildings and homes. Facilitate economic development.
Environment	Enhance the environmental performance of buildings and homes.
Social	Regulate for a mix of housing types that responds to different population groups such as young families and older people.
Civic Leadership	Encourage the community to engage in Council initiatives and actions. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	Environmental Planning and Assessment Act 1979
Risk	There is no risk associated with this report

ATTACHMENTS

Nil

Ordinary Meeting 28 July 2021

Community & Culture Report

COM 01

Grants, Donations and Corporate Sponsorship

Strategic Direction	Creating Connection Implement access and equity for all members of the community
File Ref	196466.2021
Report By	Galavizh Ahmadi Nia - Manager Community Development and Planning
Approved By	Tina Bono - Acting Director Community & Culture

Executive Summary

Council is committed to building strong and resilient communities in the Liverpool Local Government Area (LGA) and to maximising social wellbeing. Council helps achieve these goals by providing financial support through grants and sponsorships to develop leadership skills, increase participation in community activities and address identified social issues.

Impacts from COVID-19 and respective social distancing requirements continue to limit the capacity and eligibility of programs, projects, or events. To ascertain community safety, demonstrate compliance with NSW Health guidelines, and demonstrate evidence of proactive and measurable program governance, all applicants have been requested to provide information on their compliance with COVID-19 safety guidelines.

RECOMMENDATION

That Council endorses the recommendation of $28,950 (GST exclusive) under the Corporate Sponsorship Program for the following projects:

Applicant	Project	Recommended
Friends of India Australia Incorporated	Ganeshotsava	$10,000
Southern Districts Soccer Football Association	Annual Liverpool Knockout Competition (Soccer)	$8,950
Ingham Institute for Applied Medical Research	Robotics, Health Technology & Industry Symposium	$10,000

REPORT

Corporate Sponsorship

The Corporate Sponsorship Program received three applications which met the eligibility criteria and are recommended for funding as follows:

Applicant	Friends of India Australia Incorporated
Project	Ganeshotsava
Amount Requested	$10,000	Total Project Cost	$21,800
Location	Whitlam Leisure Centre, Liverpool	Date	18 September 2021
About the Applicant	Friends of India Australia Incorporated is a voluntary, not for-profit, social and cultural organization that has been operating since 1995. Friends of India Australia Incorporated aims to preserve, practice and promote ideals and values such as self-discipline, self-confidence and the spirit of selfless service through structured programs and activities.
Description	Objectives: Delivery of a three-day festival style event celebrating culture and diversity. The event will consist of traditional pooja, various activities for children, Rangoli decorations, dancing followed by Visarjan and are delivered in line with a COVID Safe Plan consistent with the NSW Health Guidelines. Council has supported this event for over 10 years. Outcomes: · Increased economic, visitation and tourism opportunities for local businesses and venues leading up to and during the event; and · Increased knowledge and awareness of Liverpool’s diversity through sharing and promoting cultural dialogue.
COVID-19 Safety Plan	Friends of India Australia Incorporated will cooperate and adhere to the COVID Safe requirements outlined by the Whitlam Leisure Centre. A risk assessment outlining additional precautions and adjustments to the planned programming has been submitted as part of the funding application.
Beneficiaries	· 2,000 community members; · 300 local volunteers; and · Liverpool business groups, hotels, food venues and shops in the Liverpool CBD.
Assessment	Recommended for Funding - $10,000 The project aligns with the Community Strategic Plan Direction 1 Creating Connection and meets the Corporate Sponsorship Program’s funding priorities. Expected program outcomes 7.7.1 a); b); d); and e).

Applicant	Southern Districts Soccer Football Association Inc.
Project	Liverpool Knockout Competition
Amount Requested	$10,000	Total Project Cost	$11,570
Location	Ernie Smith Reserve, Moorebank	Date	4 September 2021
About the Applicant	Southern Districts Soccer Football Association is the governing body for Football (Soccer) Since 1946 in the Liverpool Area. The organisation currently run the winter and summer competitions in the local area in addition to the annual Liverpool Knockout Competition.
Description	Objectives: To host a football knockout competition over a two-day event. Participants will compete in two major divisions; the Liverpool Cup and the Liverpool Shield. Soccer is embraced by many community groups in Liverpool, promoting positive connections with culturally diverse communities. Funding will be used to produce participant medals and plaques. They will feature Liverpool City Council as the event sponsor, generating a branding opportunity for Council. Outcomes: · Attracts teams from the Southern District area to participate in the champions knockout activity; · Promotes Liverpool as a strong and skilful football base in the wider Australian community; and · Strengthens community pride, encourages community participation and promotes healthy lifestyles.
COVID-19 Safety Plan	Southern Districts Soccer Football Association will be applying necessary participant and spectator restrictions as outlined by NSW Health Guidelines. COVID Safe QR check-in signs will be posted at the venue to capture and monitor attendance. A COVID Safe Plan has also been submitted as part of the funding application.
Beneficiaries	· 2,000 attendees over the two-day event.
Assessment	Recommended for Funding - $8,950 The recommended amount is less than requested as: • The funding requested is for the purchase of trophies and medallions for participants. The quotes provided are below the amount of the funding requested. The recommendation for funding has been adjusted accordingly. The project aligns with the Community Strategic Plan Direction 1 Creating Connection and meets the Corporate Sponsorship Program’s funding priorities. Expected program outcomes 7.7.1 a); b); and e).

Applicant	Ingham Institute for Applied Medical Research
Project	Robotics, Health Technology & Industry Symposium
Amount Requested	$10,000	Total Project Cost	$12,000
Location	Liverpool Catholic Club, Prestons	Date	2 September 2021
About the Applicant	The Ingham Institute for Applied Medical Research conducts world-class medical research in Liverpool. The Institute’s medical research programs have a translational focus, with results from medical research transformed into direct health benefits. Research is applied in the form of new medical treatments and therapies in hospitals and health programs for the community.
Description	Objectives: Host a learning and networking opportunity for researchers, clinicians, and industry representatives to showcase new health technologies and developments in remote technology, connectivity, robotics and artificial intelligence in Liverpool. Outcomes: · Forge connections between researchers and health industries to bring new technologies to patients and the community; · Highlight the work being produced in the medical fields in Liverpool and encourage big industry representatives to seek partnership and collaboration with our local scientists; and · Draw national and international interest and investment to Liverpool as a city on the forefront of medical research, training, and development.
COVID-19 Safety Plan	The applicant has supplied information on the necessary and recommended practices that will be adhered to as outlined by NSW Health. This includes sanitisation, physical distance and venue capacity restrictions, and ability to revert elements of the program to online or virtual platforms.
Beneficiaries	· 100 attendees; · 350 clinicians and researchers; and · 2,500 patients benefiting from over 500 clinical trials.
Assessment	Recommended for Funding - $10,000 The project aligns with the Community Strategic Plan Direction 1 Creating Connection, Direction 3 Generating Opportunity, and Direction 4 Leading through Collaboration and meets the Corporate Sponsorship Program’s funding priorities. Expected program outcomes 7.7.1 a); c); and e).

CONSIDERATIONS

Economic

CORPORATE SPONSORSHIP
Budget	Balance	Recommended funding in this report	Remaining
$100,000	$100,000	$28,950	$71,050
COMMUNITY GRANTS
Budget	Balance	Recommended funding in this report	Remaining
$102,000	$102,000	Nil	$102,000
MATCHING GRANTS
Budget	Balance	Recommended funding in this report	Remaining
$200,000	$200,000	Nil	$200,000
SUSTAINABLE ENVIRONMENT GRANTS*
Budget	Balance	Recommended funding in this report	Remaining
$75,000	$75,000	Nil	$75,000
COMBINED FUNDING BALANCE
Combined Budget	Combined Balance	Total recommended funding in this report	Remaining
$477,000	$477,000	$28,950	$448,050

* Sustainable Environment Grants funding is via a rate levy and is only eligible to be used for the Sustainable Environment Grants Program.

Environment

Support schools and community groups to play an active role in reducing their impact on the environment and implementing environmentally sustainable actions.

Social

Support community organisations and groups to deliver services.

Civic Leadership

Role model to applicants, residents, and general public COVID-19 safe practices and procedures when supporting funding requests.

Legislative

Local Government Act 1993 - s356.

Risk

Risk of supporting these activities is considered low. Applicants have provided information on their compliance with COVID-19 safety guidelines published by NSW Health.

ATTACHMENTS

1. Grants, Donations and Corporate Sponsorship Policy (Under separate cover)

Ordinary Meeting 28 July 2021

Community & Culture Report

COM 02

Review of the Grants, Donations and Corporate Sponsorship Policy

Strategic Direction	Creating Connection Implement access and equity for all members of the community
Key Policy	Donations Policy
File Ref	198692.2021
Report By	Galavizh Ahmadi Nia - Manager Community Development and Planning
Approved By	Tina Bono - Acting Director Community & Culture

Executive Summary

Council is committed to building strong and resilient communities in Liverpool and to maximising social wellbeing for all residents. One way of achieving this is to provide financial and in-kind assistance to individuals and groups to develop leadership skills, increase participation in community life and address identified local needs.

The Grants, Donations, and Corporate Sponsorship Policy provides the framework for delivering Council’s grants programs to the Liverpool community. The Policy has been reviewed in accordance with the two-year revision timeframe. This review has been completed with reference to the best practice principles of grant making and grants administration as outlined by the Australian Institute of Grants Management and the NSW Government.

The review of the Grants, Donations, and Corporate Sponsorship Policy recommends three key changes:

1. Adjust the opening period for the Community Grant Program from two rounds per year to open all year.

2. Adjust the opening period for the Matching Grant Program from two rounds per year to open all year.

3. Rename Corporate Sponsorship to Community Sponsorship; and

4. Change of the title to Grants, Donations and Community Sponsorship Policy.

This report recommends Council endorse the draft Grants, Donations, and Community Sponsorship Policy.

RECOMMENDATION

That Counci eEndorse the Grants, Donations, and Community Sponsorship Policy and place it on public exhibition for a period of 28 days.

REPORT

The current Grants, Donations and Corporate Sponsorship (Outgoing) Policy has been reviewed in line with the two-year revision timeframe. The review of the Grants, Donations, and Corporate Sponsorship Policy recommends three key changes:

1. Adjust the opening period for the Community Grant Program from two rounds per year to open all year.

2. Adjust the opening period for the Matching Grant Program from two rounds per year to open all year.

3. Rename Corporate Sponsorship to Community Sponsorship; and

4. Change of the title to Grants, Donations and Community Sponsorship Policy.

Changes to the Community Grant and Matching Grant Program Rounds

The current Grants, Donations and Corporate Sponsorship Policy outlines that the Community Grant and Matching Grant Program accept submissions at two prescribed periods across the year. These periods form the timeframe that applicants can draft and lodge an application in either the Community Grant or Matching Grant rounds.

Feedback from community groups and organizations indicates that these rounds, which are typically open for five-week intervals, limit the opportunity and quality of a submission. Additionally, the timing of the two rounds per year potentially reduces the ability for new and previously successful applicants to reapply.

Points 1 and 2 of the recommendation aim to address the availability of the Community Grant and Matching Grant Program, provide greater flexibility for applicants to design, draft and submit their applications to Council, and reduce congestion of submitted applications within designated timeframes. Council’s grant management systems were upgraded in 2020 to facilitate a more efficient and effective processing of the grants program. This upgrade does allow Council to manage the changes without impact on resources.

The open round model currently applies to the Kick-Starter Grant, Small Grant and Corporate Sponsorship programs. Overlaying this approach to the Community Grant and Matching Grant Programs will provide a streamlined practice and maximize funding opportunities for applicants across the Grants and Donations landscape with Liverpool City Council.

Renaming Corporate Sponsorship to Community Sponsorship

To provide clear messaging and prioritize Council’s focus on supporting community-based events, projects and/or activities, it is recommended that Corporate Sponsorship is renamed Community Sponsorship.

The Corporate Sponsorship Program seeks to support incorporated, non-profit community service organizations to deliver economic, community and/or environmental benefits using Council Sponsorship. Community groups or organizations that otherwise meet the eligibility criteria may be discouraged from applying for Corporate Sponsorship based on the naming convention.

In line with the program guidelines, this change is recommended to assist in the perception and application of funding to better support community-based and community-focused outcomes.

Should Council endorse this change, the policy title will change to Grants, Donations and Community Sponsorship Policy.

General formatting revisions

In addition to the above changes, several content formatting revisions have been applied throughout the document to enable it to be more easily read and understood by the community.

Consultation

Relevant departments across Council were consulted during the review of this Policy, including Community and Culture, Governance, Legal and Procurement, and Infrastructure and Environment to ensure correct compliance.

This report recommends that Council endorses the Grants, Donations, and Community Sponsorship Policy. A report will be brought back to Council with the outcomes of the public exhibition process.

considerations

Economic	Programs operating under the Grants and Donations Policy (excluding the Sustainable Environment Grant and Sporting Grants) will be available all year, allowing for greater flexibility and application uptake across the financial year.
Environment	Provide financial assistance to schools and community groups to play a role in reducing their impact on the environment and implementing sustainable programs.
Social	Support community organizations, groups, and volunteers to deliver coordinated services to the community.
Civic Leadership	Encourage the community to engage in Council initiatives and actions. Operate a well-developed governance system that demonstrates accountability, transparency, and ethical conduct.
Legislative	Local Government Act 1993, Section 356
Risk	The risk associated with this report is deemed low.

ATTACHMENTS

1. Grants Donations and Community Sponsorship Policy

Ordinary Meeting

28 July 2021

Corporate Services Report

CORP 01

Investment Report June 2021

Strategic Direction	Leading through Collaboration Seek efficient and innovative methods to manage our resources
File Ref	176706.2021
Report By	Chi Nguyen - Accountant - Investments & Treasury Management
Approved By	Vishwa Nadan - Chief Financial Officer

Executive Summary

This report details Council’s investment portfolio and its performance for the month ended 30^th June 2021:

· Council held investments with a market value of $350 million.

· The economic environment globally, including Australia, suffered significantly from the start of the COVID-19 pandemic in March 2020. The market value of Council’s investment in Floating Rate Notes (FRN) has since improved;

· RBA has decided to leave the cash rate unchanged at 0.10% with an indication to keep it at this level for next three years. This is having a significant impact on Council’s interest earnings;

· The portfolio yield was 112 basis points above the AusBond Bank Bill index;

	AusBond Bank Bill Index (BBI)
Benchmark	0.06%
Portfolio yield	1.18%
Performance above benchmarks	1.12%

· Return on investment was $2.7m lower than the original budget. This does not take into account $1.2m capital gain on FRN’s;

· Council’s investment advisor, Amicus Advisory, has completed its review of Emerald Mortgage Backed Securities and recommends Council continue to hold its investments in the “Class A” and both “Class C” securities given current poor market pricing. MBS Securities are now not rated;

· Council’s investments and reporting obligations fully complied with the requirements of section 625 of the Local Government Act 1993 and clause 212 of the Local Government (General) Regulation 2005;

· Council’s portfolio also fully complied with limits set out in its current Investment Policy; and

· Council is committed to NSW TCorp’s balanced investment framework and held 17.11% of its portfolio in ADI’s rated BBB and below.

RECOMMENDATION

That Council receives and notes this report.

REPORT

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council’s Portfolio

At 30^th June 2021, Council held investments with a market value of $350 million. Council’s investment register detailing all its investments is provided as an attachment to this report. In summary, Council’s portfolio consisted of investments in:

The ratio of market value compared to face value of various debt securities is shown in the table below.

Asset Class	Jun-21	Jun-20
Senior Debts (FRN's ,TCD's & FRB)*	101.27%	100.75%
MBS (Reverse Mortgage Backed Securities)	71.06%	62.11%
T-Corp Unit Trusts	103.17%	102.81%

*Definition of terms

· Transferrable Certificate of Deposit (TCD) - security issued with the same characteristics as a Term Deposit however it can be sold back (transferred) into the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

· Fixed Rate Bond (FRB) – returns Fixed Coupon (interest) Rate and is tradeable before maturity.

· Floating Rate Note (FRN) - returns an aggregate of a fixed margin and a variable benchmark (usually BBSW).

The economic environment globally, including Australia, suffered significantly from the start of the COVID-19 pandemic in March 2020. The market value of Council’s investment in FRN’s has since improved. Council has sufficient funds in its current account and has no plans at this stage to sell off any of its FRN’s to meet its short-term cashflow requirements.

Council is fully compliant with the requirements of the Ministerial Investment Order including the grandfathering provisions. The grandfathering provisions state that Council may continue to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

Council is committed to NSW TCorp’s balanced investment framework and held 17.11% of its portfolio in ADI’s rated BBB and below.

Emerald – Mortgaged Backed Securities

Council’s new investment advisor, Amicus Advisory, was asked on appointment to review Council’s investments in “grandfathered” mortgage backed securities. Amicus has completed its review and recommends Council continue to hold its investments in the “Class A” and both “Class C” securities given current poor market pricing. Notwithstanding this recommendation, Amicus has assessed that both “Class C” securities are likely to eventually default. However, Council will continue to receive interest up until default which is likely to be many years away. Fitch Rating Agency has decided to withdraw its rating on mortgage backed securities and as a result, Council investments in these securities are now classed non-rated.

Portfolio Maturity Profile

The table below shows the percentage of funds invested at different durations to maturity.

Market Value by Issuer and Institution Policy limit as per Investment Policy

Overall Portfolio Credit Framework compliance to Investment Policy

Portfolio performance against relevant market benchmark.

Council’s Investment Policy prescribes the AusBond Bank Bill Index (ABBI) as a benchmark to measure return on cash and fixed interest securities. The ABBI represents the average daily yield of a parcel of bank bills. Historically there has been a positive correlation between changes in the cash rate and the resulting impact on the ABBI benchmark.

The portfolio yield to 30^th June 2021 exceeded the AusBond Bank Bill index by 112 basis points (1.18% against 0.06%)

Council portfolio continues to perform at above benchmark rates despite ongoing margin contraction and significantly lower market term deposit yields. Comparative yields for the previous months are charted below:

Performance of Portfolio Returns against Budget

Council’s investment income for June 2021 is lower than the original budget by $2.6m. This does not take into account $1.2m capital gain on FRN’s.

Investment Portfolio at a Glance

Portfolio Performance

The portfolio yield to 30^th June 2021 exceeded the AusBond Bank Bill index by 112 basis points (1.18% against 0.06%).

Annual Income vs. Budget

Council’s investment interest income is lower than the original budget by $2.6m as at 30^th June 2021 and will be closely monitored.

Investment Policy Compliance

Legislative Requirements		Fully Compliant
Portfolio Credit Rating Limit		Fully Compliant
Institutional Exposure Limits		Fully Compliant
Overall Portfolio Credit Limits		Fully Compliant
Term to Maturity Limits		Fully Compliant

Economic Outlook – Reserve Bank of Australia

The Reserve Bank has left the official cash rate on hold at 0.10 per cent in its meeting on 6^th July 2021.The current 0.10 per cent cash rate is at a historically low level and impacts returns on investment.

Certificate of Responsible Accounting Officer

The Chief Financial Officer, as Responsible Accounting Officer, certifies that the investments listed in the attached report have been made in accordance with section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulation 2005 and Council’s Investment Policy at the time of their placement. The previous investments are covered by the grandfathering clauses of the current investment guidelines issued by the Minister for Local Government.

CONSIDERATIONS

Economic	Council’s investment interest income is lower than the original budget by $2.6m as at 30^th June 2021 and will be closely monitored.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Council is fully compliant with the requirements of the Local Government Act 1993 – Investment Order (authorized investments) and with reporting requirements under clause 212 of the Local Government (General) Regulation 2005.
Risk	The capital value and return on investment is subject to market risks. Investment limits prescribed in Council’s policy framework is aimed to mitigate these risks. Market interest is expected to stay at its lowest rate for a long period and will continue to put pressure on Council’s budget.

ATTACHMENTS

1. Investment Report June 2021

Ordinary Meeting

28 July 2021

Corporate Services Report

CORP 02

Western Sydney City Deal - Participation Evaluation

Strategic Direction	Leading through Collaboration Seek efficient and innovative methods to manage our resources
File Ref	206185.2021
Report By	Claudia Novek - Senior Policy Officer City Deal
Approved By	George Hampouris - Acting Director Corporate Services

Executive Summary

At its meeting on 31 March 2021, Council resolved to:

“Develop a periodic written evaluation of its involvement in the Western Sydney City Deal (WSCD).”

Council has a rigorous monitoring and reporting system in place for City Deal commitments that Liverpool is involved in. This includes regular reports to the Executive Team, Audit and Risk and Improvement Committee, Delivery Office and Western Parkland Councils. Western Sydney City Deal updates are also a standing item on the Strategic Panel agenda.

In addition to the above mechanisms, Council has undertaken a detailed cost benefit analysis against the 38 commitments of the WSCD. This analysis can be found for review in Attachment A.

Attachment A is a point-in-time view of the current costs and benefits that are involved with the WSCD during its first three years in operation.

In addition, the WSCD is currently undergoing an independent review that is due to conclude at the end of 2021. Following the conclusion of this review, the results will be circulated to Council.

The WSCD has a focus on the Bradfield Aerotropolis, which is within the confines of the Liverpool local government area. In broad terms, sustaining an active involvement in the WSCD allows Council to participate in early discussions and play a lead role in planning for the precinct.

RECOMMENDATION

That Council notes the attached report which provides an overview of Council’s costs and benefits associated with the Western Sydney City Deal to date.

REPORT

At its meeting on 31 March 2021, Council resolved through a Notice of Motion (NOM03) to develop a formal system for the periodic written evaluation of its involvement in the Western Sydney City Deal.

Liverpool City Council signed the Western Sydney City Deal (WSCD) in March 2018 along with the NSW and Australian governments and the seven councils of the following local government areas: Blue Mountains, Camden, Campbelltown, Fairfield, Hawkesbury, Penrith and Wollondilly.

The vision of the WSCD is to create a thriving future-focused city that is highly connected, innovative and liveable. The WSCD comprises 38 commitments, each led by a nominated entity. These commitments are divided into six themes including Connectivity, Jobs for the Future, Skills and Education, Planning and Housing, Liveability and Environment, and Implementation and Governance.

Attachment A separates each of the 38 commitments into direct costs, indirect costs and benefits. It also includes information on the overall expenditure to the City Deal from 2017-18 until present.

The WSCD is a long-term agreement with the Memorandum of Understanding agreeing to create transformative change over the next 20 years. As such, many commitments and associated projects have not yet been completed and thus benefits have not been realised.

In addition, the failure to take advantage of Western Sydney City Deal commitments has been classified as a key strategic risk in Council’s risk register due to the potential for lost opportunities such as:

· Realising the 30 minute city by realising the Sydney Metro – Western Sydney Airport Project;

· Creating jobs and supercharging the Aerotropolis and Agribusiness precinct as catalyst;

· Skilling residents and initiating an aerospace institute;

· Coordination and innovation through participation in a planning partnership; and

· Delivering the Western Parkland City with enduring tri-level governance.

(Source: Liverpool City Council, Risk Register, 2021)

Attachment A is a snapshot of current costs and benefits and does not deep dive into the long-term benefits that may be realised from each commitment. It also does not include the opportunities of not being involved in the WSCD/ ceasing participation, as this would be difficult to measure and draw assumptions based on too many unknowns.

The WSCD is currently undergoing an independent review that is due to conclude at the end of 2021. Following the conclusion of this review the outcomes will be circulated to Councillors.

CONSIDERATIONS

Economic	Utilise the Western Sydney City Deal Agreement to create Jobs for the Future. Utilise the Western Sydney City Deal agreement to provide opportunities for residents in the LGA to enhance skills and education.
Environment	Utilise the Western Sydney City Deal agreement to enhance liveability and environment of the LGA. Utilise the Western Sydney City Deal agreement to facilitate Planning and Housing in the LGA.
Social	Utilise the Western Sydney City Deal agreement to provide connectivity across the LGA through infrastructure and social initiatives.
Civic Leadership	Implementation and Governance of the Western Sydney City Deal agreement.
Legislative	There are no legislative considerations relating to this report.
Risk	The risk is deemed to be Medium. More consideration of risks associated with participation or non-participation in the Western Sydney City Deal need to be assessed before Council can evaluate its involvement in the partnership.

ATTACHMENTS

1. City Deal Cost-Benefit Analysis - July 2021

Ordinary Meeting

28 July 2021

Committee Reports

CTTE 04

Meeting notes of the Liverpool Access Committee meeting held on 15 April 2021 and minutes of the Liverpool Access Committee meeting held on 10 June 2021

Strategic Direction	Creating Connection Implement access and equity for all members of the community
File Ref	201301.2021
Report By	Galavizh Ahmadi Nia - Manager Community Development and Planning
Approved By	Tina Bono - Acting Director Community & Culture

Executive Summary

This report is tabled in order to present the meeting notes of the Liverpool Access Committee meeting held on 15 April 2021 and the minutes of the Liverpool Access Committee Meeting held on 10 June 2021.

RECOMMENDATION

That Council:

1. Receives and notes the meeting notes of the Liverpool Access Committee meeting held on 15 April 2021;

2. Receives and notes the minutes of the Liverpool Access Committee Meeting held on 10 June 2021; and

3. Endorses the recommendations in the notes and minutes.

REPORT

The meeting notes of the Liverpool Access Committee meeting held on 15 April 2021 and the minutes of the Liverpool Access Committee meeting held on 10 June 2021 are attached for the information of Council.

The meeting notes and minutes contain the following actions or Committee recommendations:

15 April 2021:

· Councillor Harle suggested members think about matters raised at this meeting further and that a written document be formulated at the next meeting to send to the Department; and

· Community Development Worker to report these notifications for footpath repairs to the relevant Council departments for attention.

10 June 2021

· Council to request a report from Westfield Liverpool on the progress of the redevelopment;

· Council to provide an update at the next Access Committee meeting for after-hours access to the toilets at Liverpool Civic Place;

· Council to provide further information regarding the application for an MLAK to the culturally and linguistically diverse community via relevant networks;

· Council to provide an update to the next meeting on footpath repairs to Macquarie Street Liverpool and Australis Avenue Wattle Grove;

· Council to circulate the final submission to the Committee for further feedback on whether a separate letter to the Department is necessary;

· Council to provide a report on the options available for the removal of bollards at the Cartwright underpass while managing traffic flow; and

· Council to investigate the location of the power pole at the corner of Northumberland and Campbell Streets and provide a report back to the Committee.

None of the actions contained in the minutes will have a financial impact on Council.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	Support community organisations, groups and volunteers to deliver coordinated services to the community. Support access and services for people with a disability.
Civic Leadership	Encourage the community to engage in Council initiatives and actions.
Legislative	There are no legislative considerations relating to this report.
Risk	There is no risk associated with this report.

ATTACHMENTS

1. Meeting notes of the Liverpool Access Committee meeting held on 15 April 2021

2. Minutes of the Liverpool Access Committee meeting held on 10 June 2021

Ordinary Meeting

28 July 2021

Committee Reports

CTTE 05

Minutes of the Tourism and CBD Committee Meeting held 29 June 2021

Strategic Direction	Generating Opportunity Create an attractive environment for investment
File Ref	214065.2021
Report By	Susana Caldas-Freitas - Tourism Development Officer
Approved By	John F Morgan - Director Economy & Commercial Development

Executive Summary

This report is tabled in order to present the Minutes of the Tourism and CBD Committee Meeting held on 29 June 2021.

RECOMMENDATION

That Council:

1. Receives and notes the Minutes of the Tourism and CBD Meeting held on 29 June 2021; and

2. Endorse the recommendations in the Minutes.

REPORT

The Minutes of the Tourism and CBD Committee meeting held on 29 June 2021 are attached for the information of Council.

The minutes contain the following actions or Committee recommendations:

· A workshop was held recently in conjunction with Astrolabe Group and Committee members to identify shared objectives and priorities for the Committee. A two-year roadmap was developed to guide the committee. The recommendations from the Roadmap are to be included as an agenda item at the next Committee meeting for endorsement;

· Council staff presented the revised Shopfront Façade Upgrade Program. The amended program was provided to committee for review prior to the meeting. The committee was in favour of the façade program changes;

· The committee queried how the Liverpool brand name can be intertwined with Collingwood House. Council staff to invite the Communications team to present ideas to the committee;

· The committee queried about the timeline of planned works at Railway Street and Railway Serviceway. Council staff to investigate and report back to the Committee;

· The committee requested an update on a park that was to replace a building that was demolished in the CBD. Council staff to investigate and report back to the Committee;

· The committee queried whether Council has plans for heritage trail bus tours for seniors and tourists around Liverpool. Council staff to investigate and report back to the Committee; and

· The committee suggested for Council to release social media posts of participating local businesses in the Dine and Discover program to raise community awareness. Council staff to determine the feasibility of an EOI to be developed on this action.

None of the actions contained in the minutes will have a financial impact on Council.

CONSIDERATIONS

Economic	Further develop a commercial centre that accommodates a variety of employment opportunities. Facilitate economic development. Facilitate the development of new tourism based on local attractions, Culture and creative industries.
Environment	There are no environmental and sustainability considerations.
Social	Provide cultural centres and activities for the enjoyment of the arts. Preserve and maintain heritage, both landscape and cultural as urban development takes place. Deliver high quality services for children and their families.
Civic Leadership	Foster neighbourhood pride and a sense of responsibility.
Legislative	There are no legislative considerations relating to this report.
Risk	There is no risk associated with this report.

ATTACHMENTS

1. Tourism and CBD Committee minutes June 2021

Ordinary Meeting

28 July 2021

Questions with Notice

QWN 01

Question with Notice - Clr Hagarty - Animal Welfare

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

196276.2021

QUESTION WITH NOTICE

Please address the following:

1. What is the process from when rangers attend to a found pet?

2. What is the average time between an animal being taken to the shelter and appearing on:

· Council's website?

· The facilities Facebook page?

3. What other channels are used?

4. What details are posted?

5. Are there KPIs for this?

6. Are Council meeting these KPIs?

7. Are there KPIs in place for rehoming animals?

8. Are Council meeting these KPIs?

9. How much time each day are dogs given out of their kennels?

10. What enrichment are they provided each day?

11. What strategies are in place to prevent dogs from suffering significant kennel stress such as aggressive behaviour, barking and lunging at people?.

12. What training and information do rangers and rehoming officers undertake and have access to in relation to:

· Animal handling, enrichment and recognising body language?

· The latest methods in animal rehoming?

· Dangerous dog handling?

Response

1. What is the process from when rangers attend to a found pet?

Council officers will scan the animal, and if microchipped, will contact the owner and return the animal home within 2 hours and update Council’s records. If the animal is not identified, then the animal is taken to the Liverpool Animal Shelter at Rossmore Vet.

Under the Companion Animals Act, a companion animal must be identified (microchipped) from 12 weeks of age and it is an offence not to do so and is subject to an on the spot fine. In addition, the Act requires a dog to wear a collar which shows the name of the dog and the address or phone number of the owner. It is also an offence for a dog not to have a collar.

2. What is the average time between an animal being taken to the shelter and appearing on:

· Council's website?

· the facilities Facebook page?

Lost animals that are not identified are posted on both pages within 24 hours of entering the shelter on a Monday to Friday. If an animal enters the animal shelter on the weekend, details are posted on Monday. However, the shelter can be contacted 7 days a week for residents to enquire about lost animals or to pick up lost animals.

3. What other channels are used?

Council monitors local lost & found Facebook pages. Where an owner has posted details regarding their lost pet, Council officers will contact them directly. Staff also circulate Lost Pet Alerts amongst the team, so officers are aware of missing animals in the area.

Council also keeps a log of all calls made to the shelter regarding lost pets in the Liverpool LGA and surrounding areas which is referred to when an animal is impounded, to reunite the pet and owner sooner.

4. What details are posted?

Species, breed, gender, name (if known), suburb found, and a photo.

5. Are there KPIs for this?

As identified above, lost animals that are not identified are posted on both pages within 24 hours of entering the shelter on a Monday to Friday. If an animal enters the animal shelter on the weekend, details are posted on Monday. However, the shelter can be contacted 7 days a week for residents to enquire about lost animals or to pick up lost animals.

6. Are Council meeting these KPIs?

Yes.

7. Are there KPIs in place for rehoming animals?

The Delivery Program and Operational Plan (DPOP) (C.4.06) target is 65% of dogs to be rehomed within two months and 40% of cats to be rehomed within two months.

8. Are Council meeting these KPIs?

Council reports on how it is meeting targets in the DPOP through the biannual report. Council is currently exceeding this target. In the January to June 2021 period, 94% of dogs were rehomed and 100% of cats were rehomed within 2 months.

9. How much time each day are dogs given out of their kennels?

Dogs are out of their kennels all day. Dogs are taken out of their night kennels and taken to their outdoor runs every morning. Dogs are also walked by staff and have one on one training and enrichment time in Council’s off-leash area.

10. What enrichment are they provided each day?

As outlined above, dogs are taken to their outdoor runs every morning, walked by staff, have one on one time with staff, provided with toys, kongs with food / treats, and training with treats for mental stimulation.

11. What strategies are in place to prevent dogs from suffering significant kennel stress such as aggressive behaviour, barking and lunging at people?

As outlined above, dogs are out of their kennels all day. Dogs are taken out of their night kennels and taken to their outdoor runs every morning. Dogs are also walked by staff and have one on one training and enrichment time in Council’s off-leash area.

The welfare and enrichment of animals is Council’s priority. Staff spend time with each animal to build a relationship with them and gain their trust. Keeping the dogs mentally stimulated and physically active along with one on one training time helps ensure dogs are happy while at the shelter. Council officers are at the facility Monday to Friday to work with and monitor the welfare of each animal. Animals are cared for by Rossmore Vet staff on the weekends.

12. What training and information do rangers and rehoming officers undertake and have access to in relation to:

· animal handling, enrichment and recognising body language?

Formal training sessions have been held at the Liverpool Animal Shelter and included all shelter staff. The training was carried out by an Animal Behaviourist. There is also ongoing training on a one to one basis when a particular dog is identified that requires assessment to deal with a behavioral issue.

· the latest methods in animal rehoming?

Council’s officers have access to online information, communication with other shelter rehoming officers and connection with rescue groups.

· dangerous dog handling?

Dangerous dog training has been conducted for Rangers and Shelter staff by an external trainer. Ongoing training and development is available to Council staff and forms part of Council’s continuous learning and development program.

ATTACHMENTS

Nil

Ordinary Meeting

28 July 2021

Questions with Notice

QWN 02

Question with Notice - Clr Kaliyanda - Digitisation of Services

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

196334.2021

QUESTION WITH NOTICE

Please address the following:

1. What Council services or functions have been digitised (partially or completely) as a response to the impacts of COVID-19?

Since the commencement of the pandemic, Council has re-prioritised some of its IT projects to better enable the way both its staff operate whilst working from home and the Community engages with Council. Some examples are the upgrade of Council’s security infrastructure which has allowed for remote working without compromising on security. Council’s full suite of corporate software has been made accessible both to corporate and personal devices. Other implementations have been the Online booking management system, the digitisation of GIPA lodgements and the expansion of virtual and hybrid meetings throughout our Community Engagement This includes the Liverpool District Forums, Council Committees and consultation methodologies.

In regards to CPAC, a series of digital initiatives have been implemented and are available in the below links;

https://www.casulapowerhouse.com/visit/cpac-digital-program

https://www.casulapowerhouse.com/visit/cpac-digital-program/art-activities

CPAC was the first NSW Arts Centre to do so during the initial 2020 lockdown. The Digital Program is still ongoing during the 2021 lockdown period with more activities coming online each week. These include virtual tours, online film screenings, online exhibitions, artist talks, activities for kids and families, music, cooking lessons and gardening tips.

In the Events space, NAIDOC Week 2021 was heavily impacted by Covid restrictions and has transitioned partially to the digital realm. Some examples of video contents and activities are included in the below links.

https://www.facebook.com/watch/?v=907245306472147

https://www.casulapowerhouse.com/visit/naidoc-week

2. Has follow up been conducted as to which of these were successful and which were not?

As Council continues to navigate through the challenges of the pandemic delivery of some services in alternative formats have been assessed for their effectiveness. For example, the review of Liverpool District Forums identified some challenges and opportunities when they are delivered solely online. The alternative method of hybrid is currently being investigated to allow residents’ participation in-person and or online. Other services such as library and CPAC have been innovative in their approach to communicate information and engage service users through virtual sessions.

What Council has learnt though, is that large sections of the community are happy to be engaged in a virtual environment. This has in some areas increased participation due to the ease of accessibility, resolves the problem for those whom lack the transport means and enhances flexibility. Notwithstanding this, Council is acutely aware that a section of the community still prefers face to face interaction.

During government stay at home orders periods, Council has no option but to rely on online channels to inform and consult with the community. As the pandemic continue, for all other times outside the lockdown, in accordance to NSW Health advice and through a COVID Safe Plan, Council will adopt innovative and flexible arrangements to maximise engagement and interaction with residents.

Council will review the Community Engagement Plan to provide overarching framework and guidelines for diverse and flexible community engagement methods during the pandemic.

For CPAC, Google Analytics and Social Media metrics are analysed regularly to ensure content is being used by as many as possible. Encouragingly, total virtual visitation to the centre has at least matched and often exceeded usual attendance figures.

3. If so, what factors have been identified in the successful digitisation of a service or function?

While Council certainly couldn’t have predicted the COVID-19 pandemic, this event has acted as a catalyst for the shift in community engagement by accelerating the speed at which local governments are adapting to meet the community’s changing needs. As a case in point, preliminary data from the online booking system shows that the community’s utilisation of the online bookings portal is increasing steadily month to month.

Based on the “Building stronger communities in an increasingly digital post pandemic society” report (a community focused research assessment co-published by CIVICA and UTS in May 2021), 79% of citizens expect the main interactions with their council to be through self-service technologies in the next five years. In addition, 47% of citizens agree they will primarily use social media to connect with their local council in the future. This broad appetite for digital engagement is consistent with Council’s own observation of its community and business. Council is acutely aware that there are sub-groups in the community who might miss out where digital engagement is the predominate approach and this needs to be catered for.

In the arts and culture space, some of the most successful digitised services have been in the film screening, virtual exhibitions/tours and kids/family areas. The latter being especially so when the online activity is paired with downloadable activity sheets/instructions for parents.

4. What factors have been identified in the unsuccessful digitisation of a service or function?

Council recognises that there are sub-groups in the community (seniors, people with a disability or socio-economic disadvantage groups) which lack the technological skills or equipment to connect via digital engagement. Council has also recognised that there is a large part of the community which prefers engagement of services when they are digitised.

Council’s Library Services and Community Development teams have existing strategies and programs that are currently being explored to provide training and assistance to the residents who lack the access to technology and/or require upskilling in the utilisation of technology. It is envisaged that the staff will host and facilitate these sessions when the state’s lockdown eases.

At CPAC, music performances have been identified by the measurement mechanisms mentioned above to be the least successful digitised translation of service, so they have been discontinued in response. This has probably been as a result of the increased volume of digitised concert experiences made available to people during the pandemic from across Australia and around the world.

5. Please outline what aspects of Council’s functions or services have explored, or are currently exploring, digital transformation to improve resident experience, effectiveness or efficiency.

Council has been working on a digital transformation strategy which will position Council to future proof itself as a “connected Council”. In other words, digitising its community, service and back office functions in a seamless and integrated way to both improve organisational efficiency, community engagement and the overall customer experience. This will also form the foundation to leverage off the technological future which includes Smart Cities, open data, IoT and 5G. This is expected to be presented to Council later in the calendar year.

ATTACHMENTS

Nil

Ordinary Meeting

28 July 2021

Notices of Motion

NOM 02

COVID Support

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

236043.2021

Author

Nathan Hagarty - Councillor

Charishma Kaliyanda - Councillor

NOTICE OF MOTION

1. Testing and Vaccination

That Council lobby for:

a. More locations and resources to conduct testing; and

b. A mass vaccination hub in a highly accessible location in Liverpool.

2. Parking for essential workers

That Council provides parking for essential workers including health care providers.

3. Vulnerable community groups

That Council:

a. Re-establish the ‘COVID-19 Emergency Response Program’ to support critical and essential services for vulnerable community groups in Liverpool.

b. Lobby the State and Federal Government for long term funding and resources in local targeted services, including but not limited to:

· mental health support for communities from non-English speaking backgrounds; and

· youth unemployment.

4. Rate relief

That Council extend hardship provisions for rates implemented at 16 April 2020 Council meeting.

5. Community facilities and sporting fields

That Council provide a full refund for hirers/licence holders of any parks, sporting fields and other community facilities where a fee has been paid and the use of that facility is not possible due to restrictions being put into place for the duration of those restrictions.

6. Animal Shelter

That Council direct the CEO to keep the Liverpool Animal Shelter open with restricted access and in line with relevant public health orders.

7. Local Business

That Council:

a. Support businesses to facilitate effective pivots of their existing business models;

b. Promote successful examples of local business pivots since the beginning of the pandemic; and

c. provide ongoing information and support to local businesses about relevant State and Federal business relief and support services.

8. Retail tenants

That Council provide rent abatement for all existing retail and small tenants/licence holders for the duration of the lockdown.

9. Outdoor dining

That Council waive all out-door dining fees for the duration of the lockdown.

10. Supplier payments

That Council ensure all payments that can be made to suppliers where the goods/services have been delivered in full (noting some may be staged payments) be made immediately and not wait until the due date should that be a period of less than 2 months.

11. Planning and Development

That Council commit to drive down the outstanding Development Applications and Planning Proposals.

12. Staff

That Council direct the CEO to, where practical, retain staff during the lockdown, through meaningful means such as redeployment to other duties.

13. Stimulus

That Council seek funding from the State and Federal Government for accelerated capital works projects that can be delivered in the Liverpool LGA within a short timeframe.

ATTACHMENTS

Nil

0
PLAN 01	Planning Proposal to amend the Liverpool Local Environmental Plan 2008 to realign Liverpool Hospital's Helicopter Flight Paths
Attachment 2	Local Planning Panel Advice

0
COM 02	Review of the Grants, Donations and Corporate Sponsorship Policy
Attachment 1	Grants Donations and Community Sponsorship Policy

Strategic Direction	Leading through Collaboration Encourage community participation in decision-making
File Ref	170965.2021
Report By	Galavizh Ahmadi Nia - Manager Community Development and Planning
Approved By	Tina Bono - Acting Director Community & Culture

0
CTTE 01	Minutes of the Liverpool Youth Council meeting held Tuesday 8 June 2021
Attachment 1	Minutes of the Liverpool Youth Council meeting held on 8 June 2021

Strategic Direction	Creating Connection Celebrate diversity, promote inclusion and recognise heritage
File Ref	191038.2021
Report By	Craig Lambeth - Coordinator Sports and Recreation
Approved By	Tina Bono - Acting Director Community & Culture

Economic	There are no economic or financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	Support community organizations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Sections 356(3), 377(1), and 378 of the Local Government Act 1993.
Risk	There are no risk considerations.

0
CTTE 02	Liverpool Sports Committee Minutes of meeting held 27 May 2021
Attachment 1	Liverpool Sports Committee Minutes of meeting held 27 May 2021

0
CTTE 03	Minutes of the Companion Animals Advisory Committee meeting held on 1 June 2021
Attachment 1	Companion Animal Advisory Committee Meeting Minutes 1 June 2021

0
CTTE 06	Minutes of Strategic Panel meeting held on 15 June 2021
Attachment 1	Minutes of the Strategic Panel meeting held on 15 June 2021

0
CTTE 07	Minutes of the Environment Advisory Commitee Meeting held on 15 June 2021
Attachment 1	Minutes of the Environment Advisory Committee Meeting held on 15 June 2021

Strategic Direction	Generating Opportunity Attract businesses for economic growth and employment opportunities
File Ref	220289.2021
Report By	Kerrie Elliott - Business Liaison Officer
Approved By	John F Morgan - Director Economy & Commercial Development

0
CTTE 08	Intermodal Precinct Committee 7th June 2021
Attachment 1	Intermodal Precinct Committee Minutes 7.6.2021