Agenda of Ordinary Meeting - Wednesday, 1 February 2023

COUNCIL AGENDA

Ordinary Council Meeting

1 February 2023

Francis Greenway Centre, 170 George Street, Liverpool

You are hereby notified that an Ordinary Council Meeting of Liverpool City Council will be held at the Francis Greenway Centre, 170 George Street, Liverpool on Wednesday, 1 February 2023 commencing at 2.00pm. Doors to the Francis Greenway Centre will open at 1.50pm.

Liverpool City Council Meetings are livestreamed onto Council’s website and remain on Council’s website for a period of 12 months. If you have any enquiries, please contact Council and Executive Services on 8711 7584.

Text, letter

Description automatically generated

Mr John Ajaka

CHIEF EXECUTIVE OFFICER

Statement of Ethical Obligations

Oath or Affirmation of Office

In taking the Oath or Affirmation of Office, each Councillor has made a commitment to undertake the duties of the office of councillor in the best interests of the people of Liverpool and Liverpool City Council and that they will faithfully and impartially carry out the functions, powers, authorities and discretions vested in them under the Local Government Act 1993 or any other Act to the best of their ability and judgment.

Conflicts of Interest

A councillor who has a conflict of interest in any matter with which the council is concerned, and who is present at a meeting of the council when the matter is being considered, must disclose the interest and the nature of the interest to the meeting as soon as practicable. Both the disclosure and the nature of the interest must be recorded in the minutes of the Council meeting where the conflict of interest arises. Councillors should ensure that they are familiar with Parts 4 and 5 of the Code of Conduct in relation to their obligations to declare and manage conflicts of interests.

Order of Business

PAGE TAB

Opening

Acknowledgment of Country and Prayer

National Anthem

Apologies

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 14 December 2022........................................................... 7

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Chief Executive Officer Report

CEO 01 Annual Code of Conduct Complaints Statistics Report................................. 58......... 1

Planning & Compliance Report

PLAN 01 Regional Affordable Housing Strategy & Scheme......................................... 64......... 2

PLAN 02 Review of Permit Parking Policy.................................................................... 79......... 3

PLAN 03 Street Naming- Chinook Street, Edmondson Park...................................... 125......... 4

Community & Culture Report

NIL

Corporate Services Report

CORP 01 Council Committee Governance Transformation......................................... 130......... 5

CORP 02 Investment Report December 2022............................................................. 155......... 6

City Presentation Report

NIL

Infrastructure & Environment Report

NIL

Economy & Commercial Development Report

NIL

Committee Reports

CTTE 01 Minutes of the Strategic Panel meeting held on 28 November 2022.......... 167......... 7

Questions with Notice

QWN 01 Question with Notice - Clr Hagarty - Senior Advisor / Policy Officer........... 175......... 8

QWN 02 Question with Notice - Clr Green - Progress of Referred Investigation September 2022.............................................................................................................. 177......... 9

QWN 03 Question with Notice - Clr Kaliyanda - Council Maintenance of Sporting Venues and Facilities................................................................................................. 179....... 10

Presentations by Councillors

Notices of Motion

NOM 01 10th Anniversary of Montenegro Park.......................................................... 181....... 11

NOM 02 Medicare Psychology Services..................................................................... 183....... 12

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

CONF 01 Acquisition of Lot 850 in DP 2475, 235 Tenth Avenue, Austral

Reason: Item CONF 01 is confidential pursuant to the provisions of s10A(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

CONF 02 Phillips Park Redevelopment Project, Lurnea Loan Funding - NSW Treasury Corporation

Reason: Item CONF 02 is confidential pursuant to the provisions of s10A(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 03 Legal Affairs Report

Reason: Item CONF 03 is confidential pursuant to the provisions of s10A(2)(c) (e) (g) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND information that would, if disclosed, prejudice the maintenance of law; AND advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

Text

Description automatically generated with medium confidence

MINUTES OF THE Ordinary Meeting

HELD ON 14 December 2022

PRESENT:

Mayor Ned Mannoun

Councillor Ammoun

Councillor Goodman (online)

Councillor Green

Councillor Hadid

Councillor Hagarty

Councillor Harle

Councillor Kaliyanda

Councillor Karnib

Councillor Macnaught

Councillor Rhodes

Mr John Ajaka, Chief Executive Officer

Ms Tina Bono, Acting Chief Executive Officer

Mr Paul Perrett, Director Corporate Services

Mr Craig Donarski, Acting Director Community & Culture

Mr David Smith, Director Planning & Compliance

Mr Peter Diplas, Director City Presentation

Mr Raj Autar, Director Infrastructure & Environment

Mr David Galpin, General Counsel, Manager Governance, Legal and Procurement

Mr Vishwa Nadan, Chief Financial Officer

Mr George Hampouris, Head of Audit, Risk & Improvement

Mr George Georgakis, Manager Council and Executive Services

Ms Susan Ranieri, Coordinator Council and Executive Services (minutes)

The meeting commenced at 2.00pm.

Prayer

STATEMENT REGARDING WEBCASTING OF MEETING

The Mayor reminded everyone that in accordance with Council’s Code of Meeting Practice (other than the Public Forum Section), the meeting is being livestreamed.

ACKNOWLEDGMENT OF COUNTRY, PRAYER OF COUNCIL AND AFFIRMATION

The prayer of the Council was read by Reverend Matthew Bales from Liverpool South Anglican Church.

NATIONAL ANTHEM

The National Anthem was played at the meeting.

APOLOGIES

Nil.

COUNCILLORS ATTENDING REMOTELY

Clr Goodman has requested permission to attend this meeting via MS Teams.

Motion: Moved: Clr Kaliyanda Seconded: Clr Macnaught

That Clr Goodman be granted permission to attend the meeting via MS Teams.

On being put to the meeting the motion was declared CARRIED

CONDOLENCES

· Ms Alison Megarrity

· Mr William James Masterton OAM

· Ms Ellen Whittingstall

ITEM NO:	cond 01
FILE NO:	2021/5254
SUBJECT:	Condolence Motion - Ms Alison Megarrity (read by Mayor Mannoun)
Today, we pause to honour the memory of Alison Megarrity, who passed away on 15 November 2022 at the age of 61. Alison was a former Councillor of Liverpool City Council serving one term from 1994 – 1999, before being elected to the new seat of Menai in 1999. During that period, she advocated strongly for the area and is credited with helping to have several major infrastructure projects delivered. They included the high-level Woronora Bridge, Bangor Bypass (stages one and two) and the Alfords Point Bridge duplication. Along with the multi-million-dollar road and bridge projects she helped deliver, her other achievements included successful lobbying for upgrades to local schools and the redevelopment of Liverpool Hospital. She would hold the seat of Menai for the next 12 years until she retired at the 2011 election to care for her husband Robert during a period of ill health. To echo the thoughts of one of her Parliamentary colleagues Barry Collier, Alison was "the epitome of the very best local MP- always putting her constituents ahead of personal ambition and serving her community with a vigour, an energy and a passion few could match". In her 1999 inaugural speech, Alison promised to represent her constituents without fear or favour. She touched the lives of many people and will be remembered as a very special, selfless person who gave so much of herself. In her final speech to the House in 2011, Alison said, "I know in my own heart, I could not have worked any harder". Alison was very well liked and very well respected by colleagues on both sides of Parliament and truly made a difference to the community she represented. After she left Parliament, Alison worked tirelessly as president and secretary of the Former Members' Association, a voluntary, non-partisan organisation, which raises issues of concern with current members and donates annually to a NSW children's charity. Alison is survived by her husband Robert and her sons Liam and Glyn. On behalf of Liverpool City Council, I humbly express my deepest condolences to her family and friends. Our thoughts and prayers are with Alison’s loved ones during this difficult time. May she rest in peace.

ITEM NO: COND 02 – Mr William James Masterton OAM

ITEM NO:	COND 02
FILE NO:	2021/5254
SUBJECT:	Condolence Motion - Mr William James Masterton OAM (read by Mayor Mannoun)
Today, we pause to honour the memory of William James Masterton OAM, known as Jim Masterton, who passed away peacefully at home on 16 November 2022, just short of his 93^rd birthday. 60 years ago in 1962, Jim founded the Masterton building company and worked tirelessly to create a building empire that has delivered 60,000 homes to Australian families across NSW. Jim was an innovator at heart, and a true pioneer of the Australian building industry. He transformed the home building market with the introduction of pre-assembled trusses and frames as well as pioneering the use of concrete slabs and introducing the concept of Knock Down Rebuild (KDR). All these innovations are now standard in the housing industry. One of his biggest achievements was to open the Warwick Farm “Field of Dreams” Display Village in 1983, with the then NSW Premier Neville Wran in attendance. In 2005, Jim received an Order of Australia Medal (OAM) in the Queen’s Birthday Honours list, in recognition of his significant contribution to the housing industry. He was also presented with a Life Member Status by the HIA. Jim also became the most awarded builder in Australia, something he was immensely proud of. ‘I'm Jim Masterton and I wouldn't have it any other way.’ It is the iconic slogan that summed up Jim’s life-long values of quality home building. He was a true icon and achieved more in his lifetime than most would over dozens of lifetimes. He provided incomes and business opportunities for thousands of people in the building industry and was highly regarded by anyone who knew him. Today The Masterton Group employs hundreds of full-time staff and contractors. Jim was also one of Liverpool’s most generous corporate citizens who supported many local charitable institutions. For many here in Liverpool, Jim built much more than homes, he built a better quality of life. On behalf of Liverpool City Council, I humbly express my deepest condolences to Jim’s wife Marjorie, his children, grandchildren, great-grandchildren, and his extended family and friends. Our thoughts and prayers are with Jim’s loved ones during this difficult time. May he rest in peace.

ITEM NO: COND 03 – Ms Ellen Whittingstall

ITEM NO:	COND 03
FILE NO:	2021/5254
SUBJECT:	Condolence Motion - Ms Ellen Whittingstall (read by Mayor Mannoun)
Today, we pause to honour the memory of Ellen Whittingstall, who passed away last month. Ellen joined Council in 2017 as the Coordinator of Governance and in 2020 she moved into the role of Internal Ombudsman. Ellen was a valued member of our organisation who was dedicated, hard-working and committed to helping everyone, whilst embedding good governance. Anyone that worked with her would agree that she was an expert in her field who was respected by many. Ellen will be remembered for her loving, and caring nature, but most of all for putting others’ needs before her own. She will be dearly missed by her colleagues, family and friends. On behalf of Liverpool City Council, I humbly express my deepest condolences to Ellen’s husband, family and friends. Our thoughts and prayers are with her loved ones during this difficult time. May she rest in peace. COUNCIL DECISION Motion: Moved: Clr Kaliyanda Seconded: Mayor Mannoun That Council writes to the families of Ms Alison Megarrity, Mr William James Masterton OAM and Ms Ellen Whittingstall to express our condolences for their loss. On being put to the meeting the motion was declared CARRIED. One minute silence was then observed for Ms Alison Megarrity, Mr William James Masterton OAM and Ms Ellen Whittingstall.

Confirmation of Minutes

Motion: Moved: Clr Hadid Seconded: Clr Rhodes

That the minutes of the Ordinary Meeting held on 16 November 2022 and Extraordinary Meeting held on 6 December 2022 be confirmed as a true record of that meeting.

On being put to the meeting the motion was declared CARRIED.

Declarations of Interest

Clr Rhodes declared a non-pecuniary, less than significant interest in the following item:

Item: CONF 04 - 2023 Australia Day Awards

Reason: Some of the candidates are known to Clr Rhodes on a higher level, would not be classified as personally but she chooses not to participate in the debate and will leave the room.

Clr Rhodes left the Chambers for the duration of this item.

Clr Hagarty declared a non-pecuniary, less than significant interest in the following item:

Item: CONF 04 - 2023 Australia Day Awards

Reason: Clr Hagarty knows some of the nominees through working with the community as a Councillor.

Clr Hagarty remained in the Chambers for the duration of this item.

Clr Hagarty declared a non-pecuniary, less than significant interest in the following item:

Item: COM 01 – Grants Donations and Community Sponsorship Report

Reason: Clr Hagarty is an ordinary member of the City of Liverpool and District Historical Society Inc.

Clr Hagarty left the Chambers for the duration of this item.

Clr Kaliyanda declared a non-pecuniary, less than significant interest in the following item:

Item: CONF 04 - 2023 Australia Day Awards

Reason: Clr Kaliyanda knows some of the nominees through working with the community as a Councillor.

Clr Kaliyanda remained in the Chambers for the duration of this item.

Clr Kaliyanda declared a non-pecuniary, less than significant interest in the following item:

Item: COM 01 – Grants Donations and Community Sponsorship Report

Reason: Clr Kaliyanda knows some of the applicant organisations through her work in the community and she is also an ordinary member of the City of Liverpool and District Historical Society Inc.

Clr Kaliyanda left the Chambers for the duration of this item.

Public Forum

Presentation – items not on agenda

1. Ms Kerrie Fitzgibbon addressed Council on the following item:

DA matter.

Motion: Moved: Mayor Mannoun

That a three minute extension of time be given to Ms Fitzgibbon.

On being put to the meeting the motion was declared CARRIED.

Representation – items on agenda

1. Ms Kate O’Connell, from Moorebank Logistics Park, LOGOS addressed Council on the following item:

PLAN 01 – LOGOS Power Supply Upgrade.

MAYORAL MINUTE

Nil.

ITEM NO: CTTE 02

FILE NO: 392722.2022

SUBJECT: Minutes of the Liverpool Local Traffic Committee meeting held on 9 November 2022

COUNCIL DECISION

Motion: Moved: Clr Kaliyanda Seconded: Clr Ammoun

That Council adopts the following Committee recommendations:

Item 1 – Brickmakers Drive, Moorebank – Proposed Pedestrian Bridge

· Approves the proposed pedestrian bridge north of Brickmakers Drive and the link road intersection. Detailed design to be submitted to TfNSW and the Police for their comments prior to installation.

· Community notification/s to be issued during construction.

Item 2 – Campbell Street, Bigge Street to Forbes Street, Liverpool – Proposed Road Closure by Liverpool Hospital

· A meeting be arranged inviting representatives of TfNSW, the Hospital and its traffic consultants to discuss a method to carry out a revised traffic impact assessment including appropriate redistribution of traffic flows after the road closure.

· Undertake community consultation to seek community feedback and be resubmitted to the Liverpool Local Traffic Committee for further consideration.

Item 3 – Traffic Speeding on Local Roads – Requests for Traffic Calming Devices

Approves installation of edge line markings in South Liverpool Road and Wonga Road.

Item 4 – Roads for Consideration of Indented/Verge Parking Bays

Approves the streets as indicated in the minutes for designs to be carried out and for installation of indented parking bays subject to funding allocation.

Item 5 – Regentville Drive, Elizabeth Hills – Request for Traffic Management Changes

Undertake community consultation on the three traffic management options as outlined in the minutes to seek community feedback and be resubmitted to the Liverpool Local Traffic Committee for further consideration.

Item 6 - Aviation Road/Airfield Drive/Regentville Drive, Elizabeth Hills – Proposed Modification for Blackspot

· Approves upgrade of the existing roundabout at the Aviation Road, Airfield Drive and Regentville Drive intersection with the road configuration as outlined in the minutes.

Item 7 – Fourth Avenue Intersections with Eleventh Avenue and Tenth Avenue, Austral – Proposed Roundabouts

Approves installation of dual lane roundabouts at the Fourth Avenue/Tenth Avenue and Fourth Avenue/Eleventh Avenue intersections with minor changes as indicated in the minutes.

Item 8 – Fourth Avenue and Gurner Road Intersection, Austral – Proposed Roundabout

· Approves in-principle installation of traffic management works including a roundabout at the Fourth Avenue/Gurner Road intersection, pedestrian crossing and bus bays at the college frontage.

· Detailed design including kerb and guttering along the southern side of Gurner Road, up to the pedestrian crossing and appropriate street lighting to be referred to TfNSW and the Police for review, prior to installation

Item 9 - Railway Street, Liverpool - Shared Space Project

· Approves installation of three parklets and associated sign posting changes as part of the first stage installation of a six-month trial revitalisation works.

· Detailed design of pavement markings with examples of other uses to be reviewed and approved by TfNSW and the Police prior to installation.

Item 10 – Grove Street, Casula – Outcome of Community Consultation on Proposed Road Closure at its intersection with Hume Highway

· Defer and undertake additional consultation with local residents and Ibis Hotel to identify a preferred option for the road closure.

· Undertake detailed design and present to the next scheduled meeting in February 2023 or at out of session meeting, if required, for further consideration.

Item 11 - Woodbrook Road, Casula – Road Reopening Traffic Facilities

Approves installation of traffic management works associated with Woodbrook Road reopening including four speed humps, one pedestrian refuge, shared path and two height limiters, as indicated in the minutes.

Item 12 - Approved Items Under Delegated Authority

Notes the approved items under delegated authority.

Item 13 - Dates for Traffic Committee Meetings in 2023

Endorses the Traffic Committee 2023 meeting dates to be included in the Corporate Calendar.

On being put to the meeting the motion was declared CARRIED.

ITEM NO: QWN 03

FILE NO: 418930.2022

SUBJECT: Question with Notice - Clr Green & Clr Harle - Public Utilities and Council Processes in Managing Risk of Resident Injury and Council Duty of Care

Background

Council encourages public reports of problems that require attention, from maintenance issues to more serious problems that may be considered dangerous and pose a risk to public safety. Footpaths in particular can be a source of injury from trip hazards to broken concrete, holes and depressions that may potentially cause serious harm.

Please address the following:

1. The process and response when a resident reports a problem with footpaths particularly if the report concerns a potentially high risk of harm/injury?

2. Is an inspection of the reported issue carried out? And if not, why not.

3. When an inspection does occur and a risk of injury or harm determined and if so, what steps does Council staff take to ensure public safety in the interim prior to repair?

4. In the event a public utility such as Endeavour Energy, Telstra etc. is responsible for the section of footpath concerned what steps does Council take to:

a. Mitigate immediate risk of injury/harm to residents; and

b. Report the problem to the utility concerned and liaise with that utility for urgent repair.

Response (provided by City Presentation)

1. The process and response when a resident reports a problem with footpaths particularly if the report concerns a potentially high risk of harm/injury?

Residents are encouraged to report footpath maintenance issues via the Council’s Customer Service Centre. A maintenance request is then allocated to a Field Inspector to assess the footpath to determine the severity of the maintenance required. In conducting the assessment, the Field Inspector will consider additional factors such as frequency of use and pedestrian safety. A priority rating for footpath repairs is then determined and the maintenance is programmed for permanent repair.

A footpath maintenance request that identifies a potentially significant safety risk is escalated for action as soon as possible to make the area safe until permanent repairs can be completed.

When a Field Inspector determines the footpath can remain in a serviceable condition for a significant period without the need for replacement, this maintenance work is given low priority. Footpaths that are likely to deteriorate quickly and are located along busy streets near shopping centers, schools, churches, and transport nodes where pedestrian movements are high, these maintenance works will be given high priority and permanent repairs will be arranged as soon as practicable.

2. Is an inspection of the reported issue carried out? And if not, why not.

Council’s Field Inspectors inspect all customer requests and assess the severity, frequency of usage and extent of the repairs.

3. When an inspection does occur and a risk of injury or harm determined and if so, what steps does Council staff take to ensure public safety in the interim prior to repair?

The Field Inspectors responsibility is to ensure the footpath is safe for pedestrians, hence if the footpath requires immediate action, they will arrange to make the area safe by placing an asphalt ramp, cement mortar patching or grinding down the vertical footpath displacement. If the footpath has been severely damaged and it is in an area of high pedestrian activity, then the footpath will be cordoned off and arrangements made for immediate repair.

4. In the event a public utility such as Endeavour Energy, Telstra etc. is responsible for the section of footpath concerned what steps does Council take to:

a. Mitigate immediate risk of injury/harm to residents; and

b. Report the problem to the utility concerned and liaise with that utility for urgent repair.

a. Mitigate immediate risk of injury/harm to residents.

In the event of a public utility or their contractors being responsible for damaging the footpath, the Council Field Inspectors will assess the damage and make safe the risk of injury/harm to the public. Works will be programmed, and the responsible utility will be billed for make safe works.

b. Report the problem to the utility concerned and liaise with that utility for urgent repair.

When Council receives a complaint regarding the works carried out by a public utility or their contractors, Council Field Inspectors requests that the public utility or their contractors make the area safe immediately and monitor the footpath until the works have been completed.

If the risk/harm to the public is extreme the Field Inspector will coordinate immediately to make safe repairs and the public utility will be billed for make safe/repairs.

On completion of the works, Field Inspectors carry out a joint inspection with the public utility provider to ensure the footpath has been restored to its previous condition and there are no safety concerns.

Chief Executive Officer Report

ITEM NO: CEO 01 – ADDENDUM BOOK

FILE NO: 430384.2022

SUBJECT: Delegation requirement

COUNCIL DECISION

Motion: Moved: Mayor Mannoun Seconded: Clr Rhodes

That Council approve the existing delegated authority until a further report is brought back to the 2023 Council meeting with a reviewed and updated delegation for the new Chief Executive Officer.

On being put to the meeting the motion was declared CARRIED.

RECESS

Mayor Mannoun called at recess at 3.24pm.

RESUMPTION OF MEETING

Mayor Mannoun resumed the meeting at 3.46pm with all Councillors except Clr Goodman present.

Clr Goodman retired from the meeting during the recess.

Presentations by Councillors

Nil.

Notices of Motion

ITEM NO: NOM 01

FILE NO: 410001.2022

SUBJECT: Liverpool Local Planning Panel

NOTICE OF MOTION (submitted by Clr Hagarty)

That Council:

1. Give notice to terminate all community members of the Local Planning Panel;

2. End the existing panel members tenure upon the appointment of new members;

3. Thank the community members for their service;

4. Direct the CEO to publish the reason for their termination, that being: it is the will of elected Council that members be appointed by the elected body;

5. Proceed with appointing a new set of community members to the Local Planning Panel as per the existing process except that the recommended candidates be brought to a full Council meeting for adoption; and

6. Update relevant policy and procedures to ensure future panels come before the full Council for endorsement.

COUNCIL DECISION

Motion: Moved: Clr Hagarty Seconded: Clr Kaliyanda

That the recommendation be adopted.

On being put to the meeting the motion was declared LOST.

Division Called:

Vote for: Clr Green

Clr Hagarty

Clr Harle

Clr Kaliyanda

Clr Karnib

Vote against: Mayor Mannoun

Clr Ammoun

Clr Hadid*

Clr Macnaught

Clr Rhodes.

The motion was lost on the Mayor’s casting vote.

*Clr Hadid did not vote for or against the motion. Therefore, in accordance with Clause 11.4 of Council’s Code of Meeting Practice (as shown below), he is recorded as voting against the motion:

“A councillor who is present at a meeting of the council but who fails to vote on a motion put to the meeting is taken to have voted against the motion.”

Note: Clr Goodman had retired from the meeting.

Foreshadowed motion: Moved: Clr Macnaught Seconded: Clr Rhodes

That Council

1. Leave the Planning Panel as is and continue the function as usual;

2. In 2023, a workshop be organised to define the process of recommendations to the panel should Councillors reject one or more of the presented recommendations; and

3. That future appointments be reported to Council.

The Foreshadowed Motion (moved by Clr Macnaught) then became the Motion and on being put to the meeting the motion was declared CARRIED.

ITEM NO: NOM 02

FILE NO: 415986.2022

SUBJECT: School Drop Off Zone

Background

Schools have to be accessed by the public at least twice a day for approximately 200 days a year, in order to drop off and pick up students who attend a school.

Buses have sometimes been accommodated in the plans surrounding schools so that they have an access point off the main flow of traffic and parking issues, but even this is not done in all cases.

Parents dropping their kids off in private vehicles are currently not so well accommodated and this is causing havoc on the public roads, illegal parking and creating unacceptable dangerous situations.

The matter is made even worse when schools grow and as a consequence so do student numbers exasperating the situation. The Liverpool LGA is particularly prone because we are one of the most significant growth centres in NSW and our population is continually growing.

We have one example of the public school along Flowerdale Road growing and utilising all available space within the school boundary for building infrastructure to house the increase in students, and what small drop of zone they had within the boundary of the school has now disappeared and the new drop off zone is the surrounding public roads. This is happening or is in threat of happening at all the schools in the Liverpool LGA in brown built areas, whilst new schools in our growth centres are being built without addressing the problems with traffic, parking and safety sufficiently in the submitted DAs.

It is unreasonable that the Department of Education is abusing public roads in this fashion.

It is not acceptable that the needs of the school to ensure safe opportunities for students to be dropped off at schools is not being catered for by the Department of Education.

I ask Council to consider the consequences if a private individual were to disrupt the flow of traffic or utilise parking on a public road for their private needs, every day, twice a day, 200 days a year, would that be tolerated by Council, or by the Police.

When a special event is held that is going to disrupt traffic/parking, there is a process that organisers have to apply for permission and submit a DA for the event, and the police would be engaged to handle the traffic in a safe and efficient manner.

All schools everywhere hold the equivalent of a special event at their school every day twice a day for 200 days a year, and yet no measures are taken to ensure the free flow of traffic, nor the safety of pedestrians and motorists alike apart from putting pedestrian crossings and employing lolly pop controllers, it does not address the traffic flow and parking issues at all.

The safety, traffic and pedestrian issues must be addressed by schools and not ignored. Unless it is addressed it is only going to get worse.

There is a need for future schools to accommodate their delivery needs including drop off and pick up zones for their students on their land and not on public roads and footpaths.

Existing schools with available land within their school boundaries should also have to provide similar on-site Drop-off and Pick-up zones.

NOTICE OF MOTION (submitted by Clr Rhodes)

That Council:

1. Provide a report back to the April 2023 Council meeting containing their professional advice on how these issues might be addressed by Council itself including the possibility of a rostered ranger compliance check for parking issues at all schools within the LGA during drop off and pick up times starting with reported problem schools; and

2. Write to the NSW Department of Planning the State Minister for Education, and Transport NSW, after the 2023 State Election, urging co-operation and collaboration to deliver possible changes through Planning instruments and Legislation in order to provide safer access to school drop off and pick up zones that are contained inside the school property boundaries and not on public roads and or public footpaths.

COUNCIL DECISION

Motion: Moved: Clr Rhodes Seconded: Mayor Mannoun

That Council:

1. Thank Council staff for their report and provide a further report back to the April 2023 Council meeting containing their professional advice on how these issues might be addressed by Council itself including the possibility of a rostered ranger compliance check for parking issues at all schools within the LGA during drop off and pick up times starting with reported problem schools;

2. Hold a number of individual consultation meetings with the community and all schools within the Liverpool LGA where there are reported traffic problems regarding the drop off and pick up of students to investigate ways of addressing issues on our public roads; and

3. Write to the NSW Department of Planning the State Minister for Education, and Transport NSW, after the 2023 State Election, urging co-operation and collaboration to deliver possible changes through Planning instruments and Legislation in order to provide safer access to school drop off and pick up zones that are contained inside the school property boundaries and not on public roads and or public footpaths.

On being put to the meeting the motion was declared CARRIED.

ITEM NO: NOM 03

FILE NO: 420086.2022

SUBJECT: Mt Omei

Background

Mt Omei is a property on Leacocks Lane, Casula, located within Leacock Regional Park.

Wolf Klaphake, a German-born scientist and inventor who emigrated to Australia, was the patriarch of the family. He constructed a laboratory on the land, along with a homestead and outbuildings in 1946.

In 1976, several years after Wolf's passing, his wife, prominent local artist Alice Klaphake, established southwest Sydney's first private modern art gallery in the former laboratory. The gallery attracted a stream of local artists and to this day plays hosts to exhibitions by Australian artists. The property was later transferred to the NSW Government by Alice Klaphake.

In 2016, a heritage assessment commissioned by the National Parks and Wildlife Service (NPWS) found Mt Omei to have local heritage significance and that the property should be retained for community-related purposes.

Despite the findings of the heritage assessment, NPWS have initiated proceedings with the NSW Civil and Administrative Tribunal to evict the tenant of the property. With no tenant, the isolated location of the property places it at risk of vandalism and arson. NPWS’ intentions for Mt Omei have not been made clear and there are fears for the future of the gallery. Mt Omei is an important marker of the immense contribution of migrants to the scientific and cultural legacy of Liverpool.

NOTICE OF MOTION (Submitted by Clr Hagarty)

That Council:

Notes the heritage significance of Mt Omei as outlined in a heritage assessment commissioned by National Parks and Wildlife Service (NPWS) in 2016.

Write to NPWS as soon as practical to:

a. Reiterate the local heritage significance of Mt Omei

b. Seek clarification on its intentions for the building within Mt Omei

COUNCIL DECISION

Motion: Moved: Clr Hagarty Seconded: Clr Rhodes

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Confidential Items

ITEM NO: CONF 01

FILE NO: 373458.2022

SUBJECT: Transfer/Dedication to Council as Public Road - various lots along The Northern Road in Luddenham and Bringelly

COUNCIL DECISION

Motion: Moved: Clr Hadid Seconded: Clr Macnaught

That Council defer this item for further information on any future costs implications that may be worn by Council.

On being put to the meeting the motion was declared CARRIED.

Ordinary Meeting

1 February 2023

Chief Executive Officer Report

CEO 01

Annual Code of Conduct Complaints Statistics Report

Strategic Direction	Visionary, Leading, Responsible Place customer satisfaction, innovation and best practice at the centre of all operations
File Ref	008927.2023
Report By	Kristy Ang - Acting Internal Ombudsman
Approved By	Farooq Portelli - Director Corporate Services

Executive Summary

Council adopted its current Code of Conduct and Code of Conduct Procedures (the Procedures) on 30 August 2022. Under Part 11 of the Procedures, the Complaints Coordinator (the Internal Ombudsman) must report on a range of Code of Conduct complaints statistics to Council and the Office of Local Government (the Office) within three months of the end of September each year.

Four Code of Conduct complaints relating to Councillors were received by the Chief Executive Officer and four complaints were finalised during the current reporting period (1 September 2021 to 31 August 2022).

It is recommended that Council receive and note this report and the attached Code of Conduct Complaints Statistics Report, recently submitted to the Office of Local Government.

RECOMMENDATION

That Council receive and note this report and the attached Complaints Statistics Report, which has been submitted by the Internal Ombudsman to the Office of Local Government.

REPORT

Council adopted its current Code and Procedures, based on the Model Code and the Model Procedures, on 30 August 2022. Part 11 of the Procedures states:

11.1 The complaints coordinator must arrange for the following statistics to be reported to the council within 3 months of the end of September of each year:

a) the total number of code of conduct complaints made about councillors and the CEO under the code of conduct in the year to September (the reporting period)

b) the number of code of conduct complaints referred to a conduct reviewer during the reporting period

c) the number of code of conduct complaints finalised by a conduct reviewer at the preliminary assessment stage during the reporting period and the outcome of those complaints

d) the number of code of conduct complaints investigated by a conduct reviewer during the reporting period

e) without identifying particular matters, the outcome of investigations completed under these procedures during the reporting period

f) the number of matters reviewed by the Office during the reporting period and, without identifying particular matters, the outcome of the reviews, and

g) the total cost of dealing with code of conduct complaints made about councillors and the CEO during the reporting period, including staff costs.

11.2 The council is to provide the Office with a report containing the statistics referred to in clause 11.1 within 3 months of the end of September of each year.

The CEO received four Code of Conduct complaints against Councillors during the current reporting period.

The total cost to Council, including staff time, in dealing with Code of Conduct complaints against Councillors during the current reporting period was estimated to be around $50,000.

The attached Code of Conduct Complaints Statistics Report, which has been submitted to the Office of Local Government, provides a summary of these complaints. It should be noted that, apart from this report to Council and the attached Complaints Statistics Report submitted to the Office, clause 12.1 of the Procedures states that information about Code of Conduct complaints and the management and investigation of Code of Conduct complaints is to be treated as confidential and is not to be publicly disclosed, except as may be otherwise specifically required or permitted under the Procedures.

CONSIDERATIONS

Economic	The cost of managing Code of Conduct complaints made against Councillors is set out in this report. There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	Local Government Act 1993, section 440AA
Risk	There is no risk associated with this report.

ATTACHMENTS

1. OLG Code of Conduct Complaints Statistics

Ordinary Meeting

1 February 2023

Planning & Compliance Report

PLAN 01

Regional Affordable Housing Strategy & Scheme

Strategic Objective	Liveable, Sustainable, Resilient Deliver effective and efficient planning and high-quality design to provide best outcomes for a growing city
File Ref	449213.2022
Report By	Nancy-Leigh Norris - Executive Planner
Approved By	Lina Kakish - Acting Director Planning & Compliance

Executive Summary

The Western Sydney Planning Partnership (WSPP) are preparing a Draft Western Sydney Regional Housing Strategy and Contributions Scheme. This strategy and scheme intends to use a regional approach to facilitate affordable housing and to identify opportunities for direct government investment (State and Federal) for the delivery of affordable housing in Western Sydney. These documents are intended to finalise investigations on affordable housing in Western Sydney, undertaken by the WSPP since 2020.

The WSPP has provided Council with an updated Project Charter and Project Plan for the Regional Housing Strategy and Contributions Scheme. They have requested that each participating Council provide $10,000 (excluding GST), in addition to ongoing Council officer participation through the Project Working Group, for the progression of this project. The project includes participation from Blacktown, Blue Mountains, Camden, Campbelltown, Fairfield, Hawkesbury, Penrith, Wollondilly and Liverpool City Councils, along with the Greater Cities Commission.

The WSPP project to deliver a Regional Housing Strategy and Contributions Scheme is in line with Housing Strategy Action 14. There are sufficient funds available within the Strategic Planning Consultant budget for the sought contribution. It should be noted that the progression of a similar project by Council individually would cost significantly more than a joint contribution to the WSPP.

Council’s involvement in the development of a Draft Regional Housing Strategy and Contributions Scheme does not commit Council to the adoption of these documents. The Strategy and Scheme would be subject to endorsement of Council prior to community engagement.

It is recommended that Council continue working with the Western Planning Partnership on the development of a Regional Housing Strategy and Contributions Scheme.

RECOMMENDATION

That Council:

1. Note the Western Planning Partnership is preparing a Western Sydney Regional Affordable Housing Strategy and Contributions Scheme, in consultation with the nine Partnership Councils, the Greater Cities Commission and the Department of Planning and Environment;

2. Contribute $10,000 to the development of a Western Sydney Regional Affordable Housing Strategy and Scheme though existing the Strategic Planning Consultant budget and continue in-kind participation of Council staff;

3. Note that contribution of funds does not commit Council to the adoption or endorsement of the Western Sydney Regional Affordable Housing Strategy and Contributions Scheme; and

4. Receive a further report once the Draft Western Sydney Regional Affordable Housing Strategy and Contributions Scheme has been prepared by the Western Sydney Planning Partnership.

REPORT

Liverpool LGA & Affordable Housing

Affordable housing is housing that is priced for the needs of very low, low, and moderate-income households. It allows key workers whose household income is not high enough to cover market rent to live and work locally, generally through reduced rental prices. Affordable housing is not the same as social housing which is housing generally provided by non-for-profit organisations or government agencies, generally for people who are unable to access accommodation and may be at risk of homelessness.

The Liverpool Local Strategic Planning Statement ‘Connected Liverpool 2040’ (LSPS) details the importance of affordable housing within the Liverpool Local Government Area (LGA). The LGA is suffering from one of the highest rates of rental stress in the country, with over 7,000 households in rental stress (>30% of income is spent on rent) and over 4,000 experiencing severe rental stress (more than 50% of income spent on rent).

Demand for affordable housing is increasing at much faster rates than other areas in Greater Sydney. Increasing the provision of affordable rental housing will mean that Liverpool’s key workers will be able to better support themselves, their families and the local economy (LSPS, p44-45).

Western Sydney Regional Affordable Housing Strategy and Contributions Scheme

The Western Sydney Planning Partnership’s (WSPP) project intends to partner with the three levels of government, to finalise the Western Sydney Affordable Housing Strategy which will deliver affordable rental housing supply. The project seeks to create a regional approach to facilitate Affordable Housing Contributions in Western Sydney and identify opportunities for direct government investment.

Although not applicable to Liverpool City Council, in instances where other Councils have a requirement for an Affordable Housing Contributions Scheme in their Housing Strategy, the Department of Planning and Environment (the Department) have confirmed this regional approach will meet any assurance requirements of their Housing Strategy.

The WSPP wrote to Council on 11 November 2022 with an update on the project (refer to Attachment 1). This included the following information:

· Project Charter which contains the project objectives, benefits, stakeholders, governance arrangements and funding;

· Project Plan which contains the scope of the project, method for delivery and timeframes. It is anticipated that exhibition would occur mid-2023, following endorsement from Council; and

· Request for funding of $10,000 (excluding GST) from the 9 WSPP Councils, in addition to the in-kind Council staff participation through the Project Working Groups.

It is recommended that Council continue to participate in the preparation of a Western Sydney Affordable Housing Strategy and Scheme and contribute the requested funds to the WSPP. It is noted that Council’s participation in the project does not commit Council to endorsing or adopting the Regional Affordable Housing Strategy and Contributions Scheme. The draft documents will be presented to Council for endorsement prior to a community exhibition.

Liverpool Local Strategic Planning Statement and Local Housing Strategy

When Liverpool’s Draft Local Housing Strategy was prepared, it contained an action to: “Develop an Affordable Housing Contributions Scheme in line with Greater Sydney Commission’s requirement for 5-10% affordable housing on up-zoned land”. At its Ordinary Meeting of Council on 29 April 2020 (EGROW 01), Council resolved to remove this action, prior to public exhibition of the Draft Local Housing Strategy.

Although Liverpool Local Housing Strategy (Housing Strategy) does not have a requirement for the development of an Affordable Housing Contributions Scheme for the Liverpool Local Government Area, the Housing Strategy along with the LSPS contains actions relating to affordable housing.

Action 7.2 of the LSPS relates to the consideration of an Affordable Housing Contributions Scheme as a short-term action. Additionally, Action 7.5 of the LSPS, and Action 14 of the Housing Strategy require Council to “Advocate to State and Federal Governments for more investment in social and affordable housing”.

The Housing Strategy notes that Councils alone cannot facilitate the delivery of enough affordable housing to meet demand, and that the State and Federal Governments must increase support for affordable housing delivery (p85).

The Housing Strategy specifies the implementation of Action 14 is to occur by “Partner[ing] with other Councils and relevant not-for-profit organisations to development a consistent strategy for improving and increasing the provision of high quality social and affordable housing.”

Despite Councils previous resolution to not include an Affordable Housing Contributions Scheme in the Housing Strategy, it is recommended that Council contributes the necessary funds alongside neighbouring Councils to enable the development of a Regional Affordable Housing Strategy and Contributions Scheme by the Western Sydney Planning Partnership. The WSPP’s project is in line with the strategic direction within the LSPS and Housing Strategy as noted above.

FINANCIAL IMPLICATIONS

Costs associated with this recommendation are available within Council’s existing budget for the current year and long-term financial plan. There are sufficient funds available within strategic planning’s existing consultant budget to support the Western Sydney Planning Partnership in the development of a Regional Affordable Housing Strategy and Contributions Scheme.

CONSIDERATIONS

Economic	Facilitate economic development.
Environment	There are no environmental and sustainability considerations.
Social	Regulate for a mix of housing types that responds to different population groups such as young families and older people.
Civic Leadership	Actively advocate for federal and state government support, funding and services.
Legislative	Division 7.2 Affordable Housing Contributions, within Environmental Planning and Assessment Act 1979.
Risk	The risk is deemed to be Low. There is a low risk that despite the modest investment in the project, Council ultimately does not support and adopt the Strategy and Scheme. Involvement in the Western Sydney Planning Partnerships project for development of a Regional Affordable Housing Strategy and Scheme does not commit Council to the adoption of the Strategy and/or Scheme. Furthermore, the modest cost is significantly lower than if Council were to pursue a similar project for the Liverpool LGA only.

ATTACHMENTS

1. Letter to LCC regarding WSPP Regional Affordable Renting Housing Strategy and Scheme

Ordinary Meeting

1 February 2023

Planning & Compliance Report

PLAN 02

Review of Permit Parking Policy

Strategic Direction	Liveable, Sustainable, Resilient Promote and advocate for an integrated transport network with improved transport options and connectivity
File Ref	002940.2023
Report By	Charles Wiafe - Manager Transport Management
Approved By	Lina Kakish - Acting Director Planning & Compliance

Executive Summary

At its 16 November 2022 meeting, Council considered a report on a revised Permit Parking Policy and resolved to:

1. Defer the permit parking policy;

2. Prepare a report for the February 2023 Council meeting for possible inclusion of parking permits for trucks in industrial areas;

3. Clearly define too little, nearby, and close by (as shown on page 122 of the Council Agenda in point 7c) that gives greater clarity for all that might read the policy both in commercial and residential areas; and

4. Brings the Permit Parking Policy to a briefing session prior to the February Council meeting.

This report provides responses to the above council resolution.

In 2021, Transport for NSW (TfNSW) published Parking Permit Guidelines and Council’s policy must be consistent with these guidelines. The current and revised Permit Parking Policy complies with this requirement.

Parking permits for trucks in industrial areas

The TfNSW Permit Parking Guidelines state that a permit is not to be issued to a truck i.e., a motor vehicle with a Gross Vehicle Mass (GVM) over 4.5 tonnes, bus, tram or trailer (boat or caravan).

The NSW Road Rules 2014, Rule 200, states that a heavy and long vehicle is not to be parked on a road in built-up areas, including industrial areas, for more than one hour unless the driver is permitted to stop on the road section for longer than 1 hour by information on or with a traffic control device. For this reason, the Permit Parking Policy cannot include permits for truck parking in industrial areas. However, where possible, signposting and line marking has been installed to permit parking in industrial areas outside business hours, for longer than 1 hour, between 7pm and 6am Monday to Sunday.

Clarification of available parking

“Too little” or “insufficient” parking in the Permit Parking Policy refers to streets where on-street parking occupancy is greater than 80% for three times per day for three days.

“Unrestricted on-street parking close by”, means that there are no on-street parking restrictions within 200m of the relevant road section, except for No Stopping zones at intersections, timed parking near local shops, parking restrictions within school zones.

Current Permit Parking Policy

Since the current Council Parking Permit Policy was adopted in 2015, TfNSW has issued updated Permit Parking Guidelines which do not differentiate between the types of permits (e.g., residential or business) that can be issued. In addition, the updated guidelines promote the use of virtual permits.

The revised policy has taken the above changes into consideration and provides a framework for implementation and management of Permit Parking Schemes in the Liverpool Local Government Area.

The current Permit Parking Policy includes information on how residents and businesses can apply for residential permits, business permits, permits for community transport / health nurse vehicles and permits for trades/service contractors. The revised policy has separated this information into a Permit Parking Scheme - Assessment Procedure document. Similar to the current policy, the revised policy outlines eligible locations, types and number of permits that can be issued.

Like the current policy, the revised policy enables Council to issue parking permits to allow motorists to park in locations where there is insufficient off-street parking and where on-street parking is restricted.

RECOMMENDATION

That Council approves the revised Permit Parking Policy and Assessment Procedure.

REPORT

At its 16 November 2022 meeting, Council considered a report on a revised Permit Parking Policy and resolved to:

1. Defer the permit parking policy;

2. Prepare a report for the February 2023 Council meeting for possible inclusion of parking permits for trucks in industrial areas;

4. Brings the Permit Parking Policy to a briefing session prior to the February Council meeting.

This report provides responses to the above council resolution. A briefing would also be provided before the Council meeting.

Transport for NSW (TfNSW) has published Parking Permit Parking Guidelines which requires Council’s Policy to be consistent with. The current and revised Permit Parking Policy complies with this requirement.

Parking permits for trucks in industrial areas

Transport for NSW (TfNSW) Permit Parking Guidelines (2021) indicates that Council may only issue a parking permit in accordance with the guidelines.

The Permit Parking Guidelines states that a permit is not to be issued to a truck i.e., a motor vehicle with a Gross Vehicle Mass (GVM) over 4.5 tonnes, bus, tram or trailer (boat or caravan).

In addition, the NSW Road Rules (2014), Rule 200, states that a heavy and long vehicle is not to be parked on a road in built-up areas, including industrial areas, for more than one hour unless the driver is permitted to stop on the length of road for longer than 1 hour by information on or with a traffic control device.

The Permit Parking Policy cannot include permits for truck parking in industrial areas. However, where possible, signposting and line marking has been carried out to permit parking in industrial areas outside business hours, for longer than 1 hour, between 7pm and 6am Monday to Sunday.

Clarification of available parking

“Too little” or “insufficient” parking in the Permit Parking Policy refers to streets where the on-street parking occupancy is greater than 80% for three times per day for three days.

In addition, the Procedure has been revised to include additional information on the establishment of a Permit Parking Scheme. The information includes the following:

Application Process

Investigation into the implementation of a Permit Parking Scheme (PPS) will commence for a street if a petition from the residents in the street is received by Council and must include support from at least 30% of the residents in that street.

Assessment Process

a) Street utility survey will be conducted three times per day for three days. If the survey reveals an on-street parking occupancy for 80% or greater a resident survey will be conducted. If the survey reveals an on-street occupancy of less than 80% no further action will be taken, and the relevant parties notified accordingly.

The on-street parking utilisation of 80% is calculated on the number of available on-street parking spaces in the street compared to the number of vehicles parked in the street. Surveys will not be undertaken during School holidays, public holidays, Easter and Christmas.

b) Survey will be carried out of all residents in the street by forwarding a plan of the proposed restriction with a covering letter to ascertain if the residents are prepared to accept parking restrictions in their street.

c) If 51% of more to the residents agree to the introduction of a PPS with associated parking restrictions, a report will be prepared and referred to the Liverpool Traffic Committee for consideration and Council for approval.

In the event the on-street parking utilisation is below 80% or resident support for the scheme is below 51%, the scheme will not be introduced, and the residents notified accordingly.

The residents’ acceptance of a PPS of 51% is calculated as follows:

Example only

Residents surveyed = 100

Survey forms returned:

In support of the scheme = 25

Not in support of the scheme = 25

Survey forms not returned = 50

It will be taken that residents who do not respond to the survey have no objection to the introduction of the PPS. Therefore, in the above example, it will be taken that 75% of residents surveyed accept the introduction of the PPS.

Background

The current Permit Parking Policy was adopted by Council on 26 August 2015 and is due for review. In accordance with Transport for NSW (TfNSW) Permit Parking Guidelines, only minor changes are proposed to align the policy to TfNSW requirements.

The Road Transport Act 2013 and Road Transport (General) Regulation 2021 outline that TfNSW may publish permit parking guidelines. Parking authorities, including Councils, must not issue permits except in accordance with Transport for NSW Permit Parking Guidelines. The revised policy has been prepared based on these guidelines.

This report presents the revised Permit Parking Policy, which provides a framework for the implementation and management of Permit Parking Schemes in the Liverpool Local Government Area.

The current Permit Parking Policy includes information on how residents and businesses can apply for residential permits, business permits, permits for community transport / health nurse vehicles and permits for trades/service contractors. The revised policy has separated this information into a Permit Parking Scheme - Assessment Procedure document. Similar to the current policy, the revised policy outlines eligibility locations, types and number of permits that can be issued.

Parking permits help to balance the needs of the local community in areas of high parking demands and improve amenity for road users in locations where on-street parking is restricted.

In line with the TfNSW Guidelines, a parking permit may be:

· An electronic permit that contains all relevant information about the permit

· A printed permit with sufficient information to ensure that it can be understood by the user and allow effective enforcement.

Objectives

The objectives of the Parking Permit Policy remain the same and are as follows:

a) Improve amenity for particular classes of road users who do not have off-street parking spaces.

b) Enhance on-street parking access to residents who have no off-street parking.

c) Provide parking schemes to cope with extreme demands for parking that would otherwise be placed on the road system.

d) Provide an appropriate mix of on-street parking spaces in residential streets and streets close to commercial centres.

e) Support regional transport objectives and strategies that have been framed with commuters in mind.

f) Increase public transport usage by converting those unrestricted kerbside parking spaces in residential areas to restricted parking spaces such as permissive or pay parking spaces where appropriate.

Eligibility Criteria

Eligibility criteria has been revised slightly and includes the following:

· There is inadequate off-street parking and no potential to modify premises or create off-street parking in the area

· There is little or no unrestricted on-street parking close by

· Parking authorities have discretion over the total number of permits issued in their areas of operations

Similar to the current policy, the revised policy outlines that Liverpool City Centre residents may be eligible for a Resident Parking Permit and Resident’s Visitors Parking Permit; whereas residents outside the Liverpool City Centre may be eligible for a Resident Parking Permit only.

Fees

Applicable Permit fees are outlined in Council’s Annual Revenue Pricing, Fees and Charges.

Application

The procedure provides information for how to apply for a Parking Permit.

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation.

CONSIDERATIONS

Economic	Provide efficient parking for the City Centre. Deliver a high-quality local road system including provision and maintenance of infrastructure and management of traffic issues.
Environment	Promote an integrated and user-friendly public transport service. Support the delivery of a range of transport options.
Social	Support access and services for people with a disability. Improve road and pedestrian safety.
Civic Leadership	Actively advocate for federal and state government support, funding and services.
Legislative	Road Transport Act 2013 Road Transport (General) Regulation 2021, section 120 Transport for NSW, Permit Parking Guidelines, November 2021 The Council may only issue a parking permit in accordance with the Transport for NSW guidelines and the Permit Parking Policy promotes compliance with the legislative requirement.
Risk	The risk is considered Low. The risk is considered within Council’s risk appetite.

ATTACHMENTS

1. Revised - PERMIT PARKING POLICY-Clean PDF version

2. Revised - PERMIT PARKING POLICY - PDF version with track changes

3. Revised - DRAFT PARKING PERMIT PROCEDURES - with track changes

4. Revised - DRAFT PARKING PERMIT PROCEDURES-Clean PDF version

Ordinary Meeting

1 February 2023

Planning & Compliance Report

PLAN 03

Street Naming- Chinook Street, Edmondson Park

Strategic Objective	Liveable, Sustainable, Resilient Promote and advocate for an integrated transport network with improved transport options and connectivity
File Ref	004103.2023
Report By	Danielle Hijazi - Assistant Strategic Planner
Approved By	Lina Kakish - Acting Director Planning & Compliance

Executive Summary

This report seeks Council endorsement to proceed with a street naming request, being Chinook Street in Edmondson Park.

The Street naming theme for the locality is military and the proposed name has been assessed using Council’s Naming Convention Policy. The proposed name has also been granted pre-approval by the NSW Geographical Names Board (GNB).

RECOMMENDATION

That Council:

1. Supports the Street name “Chinook” Street, Edmondson Park

2. Forwards the name to the Geographical Names Board, seeking formal approval;

3. Publicly exhibits the name in accordance with Council’s Naming Convention Policy, for a period of 28 days, following formal approval from the GNB; and

4. Authorises the Chief Executive Officer to undertake the process of gazettal, if there are no objections received during public exhibition.

REPORT

Background

A Street naming proposal was received in November 2022, to name a new road currently being constructed as part of an approved subdivision along Croatia Avenue in Edmondson Park.

Diagram, engineering drawing

Description automatically generated

Figure 1: Location of proposed new road

A picture containing apartment building

Description automatically generated

Figure 2: Location of proposed new road (ariel view)

The Street naming theme for the locality is military and the proposed Street name Chinook Street, has been assessed using Council’s Naming Convention Policy. The Geographical Names Board has also granted pre-approval for the proposed name.

Proposed name

At their 27 July 2022 meeting, Council resolved to develop a process for first nations naming, renaming and co-naming of places and spaces in Liverpool. That work is currently underway in conjunction with the Aboriginal Consultative Committee.

It should be noted that the Edmondson Park precinct is developing rapidly, and the list of available names to assign to new streets is nearly exhausted. A new subdivision is near completion, and it is crucial that new street name is gazetted as a matter of urgency.

Unfortunately, the timeframes for researching new names (of an indigenous origin, figure or thing), agreeing to spelling, and having multiple stakeholders endorse the names via a committee, has the potential to impact upon the delivery of subdivisions in the area causing time and financial consequences for prospective homeowners. The proposed name ensures a unified theme is continued for the locality.

Chinook Street

The Chinook is Australian Defence’s largest helicopter, with a long and proven track record of supporting Australian Defence Force operations in Australia.

The Chinook’s primary role includes troop transportation, artillery emplacement and battlefield resupply, which they achieve via a wide loading ramp at the rear of its fuselage.

The Army’s Chinook fleet is also often utilised for humanitarian, transport and recovery missions during disaster-relief efforts.

A helicopter flying in the air

Description automatically generated with medium confidence

Figure 3: Boeing CH-47 Chinook (Source Australian Army - www.army.gov.au)

Next steps

If supported by Council, Chinook, Street will be placed on public exhibition for 28 days. If no objections are received, the naming request will be forwarded to the GNB for formal approval and gazettal. Council officers will consider all submissions during the public notification period. The following three potential scenarios are likely to arise:

No objections received

The name will be forwarded to the GNB for formal approval and gazettal to the NSW Parliamentary Counsel’s Office (PCO) under the delegation of the Chief Executive Officer (or delegate). Relevant stakeholders such as Australia Post, NSW Ambulance, Fire and Rescue NSW, NSW Rural Fire Service, NSW State Emergency Service, NSW Volunteer Rescue Association, Transport for NSW and the NSW Police Force, will be notified.

Objections received from the relevant agencies

Council will not proceed with the naming request. A report to Council will be prepared for the next available meeting outlining the reason for rejection.

Objections received from the community

If there is community objection, or reason to reconsider the proposed name, a report will be prepared for the next available Council meeting recommending withdrawal of the naming request.

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	Preserve and maintain heritage, both landscape and cultural as urban development takes place.
Civic Leadership	Foster neighbourhood pride and a sense of responsibility.
Legislative	Roads Act 1993. Roads Regulation 1998. Pursuant to section 162 of the Roads Act, Council may name and number all public roads for which it is the roads authority. Council may only name a road if it has given the Geographical Names Board at least one month’s notice of the proposed name. Regulation 7 prescribes a procedure for naming roads, requiring prior publication of a proposal, notification of relevant parties and consideration of submissions. If a relevant party objects, Council may not proceed with the proposal without ministerial approval.
Risk	The risk is deemed to be Low. The risk is considered within Council’s risk appetite.

ATTACHMENTS

Nil

Ordinary Meeting

1 February 2023

Corporate Services Report

CORP 01

Council Committee Governance Transformation

Strategic Objective	Visionary, Leading, Responsible Demonstrate a high standard of transparency and accountability through a comprehensive governance framework
File Ref	374519.2022
Report By	George Hampouris - Head of Audit, Risk and Improvement
Approved By	Farooq Portelli - Director Corporate Services

Executive Summary

At the 26^th October 2022 Council meeting, the following was resolved in relation to Council Committees.

1. Council adopt the governance committees and community committees model as outlined in the report with the following six committees, with the following purposes:

a) Budget Committee - to monitor and preparing the budget, expenditure review and property strategy.

b) Infrastructure and Planning Committee – to consider s7.11 expenditure, long term asset renewal, Project Control Group on projects, sports grounds and parks upgrades and design oversight, and major planning projects including Development Assessment and Liverpool Environmental Plan.

c) Strategic Priorities – Delivery of Council priorities and special projects, for example items in the Community Strategic Plan and the 100 Day Plan, lobbying efforts by Council, and grant funding efforts.

d) Operations and Services Delivery – Performance of the organisation, service reviews, KPI monitoring, the customer experience, policy reviews and performance of HR.

e) Community Committee – Events, arts and community engagement.

f) Audit, Risk & Improvement Committee

2. These committees will be on a monthly basis on the same day and work on the basis that they have delegations of Council and with the potential to have subject matter experts to be members of the committees;

3. The governance committees have delegation to have decision making authority in line with s377;

4. Council maintain all the current community committees, with their existing charters and that those community committees report to the governance committees. The community committees to be reassessed for their effectiveness after the charters for the governance committees are established.

5. That the community committees keep functioning as is until this has been set up and operating.

This report provides Council with a Governance Committee Charter for consideration and adoption. Details on how some of the key elements of the attached Charter were designed including the rationale, is outlined in the body of this report. The attached Charter consolidates the scope, functions and objectives of all four Governance Committees into one. Consolidating the Governance committees within the one Charter was done on the basis that it reduces red tape and ensures there is consistency on how they function.

The broad framework, based on this proposal is depicted graphically below.

Notwithstanding the resolution of Council to “maintain all the current community committees”, with the formation of the Governance Committee tier there are now clear duplications with both the “Strategic Panel” and the “Budget Review Panel”. Furthermore, the Audit, Risk and Improvement Committee (ARIC) has been re-categorised into the “Governance Committee” tier. The Charter for the ARIC remains unchanged as it is primarily driven by legislation and international standards. Therefore this report recommends that the “Strategic Panel” and “Budget Review Panel” are deleted and the ARIC is re-categorised as a “Governance Committee”.

Council may wish to revisit the strategic alignment of certain Community Committees to Council’s strategic objectives to determine if they should still be maintained and/or consolidated. Council may also wish to consider reducing the frequency of certain community committees which in the most part are held quarterly. Any frequency change will have a time and administration saving however may result in dilution to community engagement.

RECOMMENDATION

That Council:

1. Adopts the consolidated Governance Committee Charter;

2. Determine whether the Governance Committees will convene once a month on the same day as the Council meeting or every second Wednesday of every month;

3. Notes that the Governance Committees will commence in May 2023;

4. Delegates authority to the Governance Committees to exercise their functions in line with section 377 of the Local Government Act 1993;

5. Consider for which committee/s Council replace (or add) a CEO (or delegate) to form part of the Committee composition as a non-voting member. Noting that the charter currently has a subject matter expert as a non-voting member for each Committee;

6. Approves the changes to the reporting lines of the current Community Committees in line with table A of this report. In doing so, authorise staff to make the necessary changes to the Community Committees’ respective Charters to reflect these changes;

7. Approves the alterations of the Community Committees in line with table A overleaf i.e. the deletion of the Strategic Panel and the Budget Review Panel and the recategorisation of the Audit, Risk and Improvement Committee to the “Governance Committee tier”;

8. Notes that a further report will come to Council with the Governance committees meeting procedure and subject matter expert recommendations for each Committee for its approval; and

9. Notes that the remaining community committees are as follows;

· Aboriginal Consultative

· Community Safety and Crime Prevention Committee

· Civic Advisory Committee

· Companion Animal Advisory

· Environment Advisory Committee

· Heritage Advisory Committee

· Intermodal Precinct Committee

· Liverpool Access Committee

· Liverpool Sports Committee

· Tourism and CBD committee

· Youth Council

· Traffic Committee

REPORT

Some of the key elements to the attached Charter are as follows;

Ø As part of the formation of the attached charter, Council staff have proposed to consolidate the scope of the “Operations and Service Delivery” Committee and the “Community Committee.” This is now referred to as the “Strategic Performance Committee” within the Council Charter. This was predominantly done as an opportunity to reduce red tape and leverage off scope synergies.

Ø The Governance Committees will commence and conclude in the order as follows;

· Infrastructure and Planning Committee (Independent expert member);

· Strategic Priorities (Independent expert member);

· Budget Committee (Independent expert member); and

· Strategic Performance (Independent expert member).

Please note that if Council chooses a varied frequency/timing cycle for the Governance Committees to convene, the Charter will be amended accordingly.

If the Governance Committee meetings are held on the same day as the Council meeting the committee meetings cannot run for more than 4 hours.

Ø The Charter is designed with a view to enhance public transparency by;

· enabling the opportunity for members of the public to provide presentations as the first order of business on any topic of the agenda;

· The agenda and minutes to be made public; and

· Committees can by resolution refer any item of business to a full Council meeting for final determination. This will then form part of the following Council agenda.

Ø Through the Charter the Governance Committees as part of the composition have subject matter experts as a non-voting member. Council may consider replacing this with the CEO or delegate. Council however needs to be mindful that engaging a Subject Matter Expert will require a recruitment process which may delay the operation of these Committees.

Delegation to Committees:

Section 377 of the Local Government Act 1993 provides that the Council may by resolution delegate to Committees certain functions of the Council to allow the business of the Council to be conducted in an effective and efficient manner.

It is proposed through the Charter, that the following committees have delegation;

· Budget Committee;

· Infrastructure and Planning Committee;

· Strategic Priorities Committee; and

· Strategic Performance Committee.

The Delegations are identified in the attached Governance Charter.

These committees will have delegated authority under section 377 of the Local Government Act 1993 to make decisions subject to the functions as specified in the Charter.

Development of Committee meeting procedures

In line with the resolution of Council, the committees recommended in this report include a Subject Matter Expert (non-voting member) as part of its composition. As such, based on the proposed composition, the Code of Meeting Practice does not apply. Under s 360(5) of the LG Act, such an obligation only applies where all of the members of the committee are Councillors. Therefore, a further report will come to Council with a proposed Governance committees meeting procedure for its approval.

Continuous improvement

Council recognises that this is a new initiative which seeks to improve the overall Committee Governance framework. This will in turn improve decision making, monitoring and oversight of strategic Council matters. Such a two-tier Committee concept is relatively new to Liverpool Council. Therefore, the way in which the Charter is designed including the scope will be monitored over the coming months and if required further alterations will be proposed to improve how these Committees operate.

Recalibrating Community Committees:

The actions in table A below are recommended in relation to the Community Committees.

TABLE A

Community Committees
Community Committees	Frequency	Action
Aboriginal Consultative	Quarterly	Report to Strategic Performance Committee
Audit Risk and Improvement Committee	Quarterly	Elevate to Governance Committee tier
Budget Review Panel	Quarterly	Delete
Community Safety and Crime Prevention Committee	Quarterly	Report to Strategic Performance Committee
Civic Advisory Committee	Quarterly	Report to Strategic Performance Committee
Companion Animal Advisory	Quarterly	Report to Strategic Performance Committee
Environment Advisory Committee	Bi-monthly	Report to Infrastructure and Planning Governance committee
Heritage Advisory Committee	Quarterly	Report to Infrastructure and Planning Governance committee
Intermodal Precinct Committee	Quarterly	Report to Infrastructure and Planning Governance committee
Liverpool Access Committee	Bi-monthly	Report to Strategic Performance Committee
Liverpool Sports Committee	Quarterly	Report to Strategic Performance Committee
Strategic Panel	Bi-monthly	Delete
Tourism and CBD committee	Bi-monthly	Report to Strategic priorities committee
Youth Council	Monthly	Report to Strategic Performance Committee
Traffic Committee	Bi-monthly	Report to Infrastructure and Planning Governance committee

FINANCIAL IMPLICATIONS

There is no cost associated with this report. In the instance Council resolves that a Subject Matter Expert forms part of a Governance committee’s composition, this membership will likely have a sitting fee and therefore have a minor financial impact.

considerations


Economic	Further develop a commercial centre that accommodates a variety of employment opportunities. Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways. Encourage and promote businesses to develop in the hospital health and medical precinct (of the City Centre). Provide efficient parking for the City Centre. Enhance the environmental performance of buildings and homes. Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues. Facilitate economic development. Facilitate the development of new tourism based on local attractions, culture and creative industries.
Environment	Minimise household and commercial waste. Manage the environmental health of waterways. Manage air, water, noise and chemical pollution. Retain viable opportunities for local food production while managing land use to meet urban growth. Enhance the environmental performance of buildings and homes. Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses. Raise community awareness and support action in relation to environmental issues. Promote an integrated and user friendly public transport service. Support the delivery of a range of transport options.
Social	Provide cultural centres and activities for the enjoyment of the arts. Support policies and plans that prevent crime. Preserve and maintain heritage, both landscape and cultural as urban development takes place. Support community organisations, groups and volunteers to deliver coordinated services to the community. Promote community harmony and address discrimination. Support access and services for people with a disability. Deliver high quality services for children and their families.
Civic Leadership	Implementation and Governance of the Western Sydney City Deal agreement. Act as an environmental leader in the community. Undertake communication practices with the community and stakeholders across a range of media. Encourage the community to engage in Council initiatives and actions. Deliver services that are customer focused. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services.
Legislative	Local Government Act 1993
Risk	The risk is deemed to be Medium on the basis that having a two tier Governance Model is a new concept to Council. Therefore there is inherent risk with relation to the setup, change management and transitioning.

ATTACHMENTS

1. Draft Governance Committee Charter

Ordinary Meeting

1 February 2023

Corporate Services Report

CORP 02

Investment Report December 2022

Strategic Objective	Visionary, Leading, Responsible Ensure Council is accountable and financially sustainable through the strategic management of assets and resources
File Ref	008426.2023
Report By	Vishwa Nadan - Chief Financial Officer
Approved By	Farooq Portelli - Director Corporate Services

Executive Summary

This report details Council’s investment portfolio and its performance at 31 December 2022. Key highlights include:

· Council held investments with a market value of $429 million.

· The Reserve Bank of Australia (RBA)’s official cash rate remains at 3.10 per cent.

· The portfolio yield (for the year to December 2022) was 133 basis points above the benchmark (AusBond Bank Bill Index)

	AusBond Bank Bill Index (ABBI)
Benchmark	1.25%
Portfolio yield	2.58%
Performance above benchmark	1.33%

· Year-to-date, Council’s investment income was $3.49 million higher than the original budget. This is due to a combination of increase in market interest rates and unrealised gain in fair value of Floating Rate Notes (FRNs).

· Year-to-date, Council’s investment in mortgage-backed securities (MBSs) are valued at $483 thousand below face value. Council’s investment advisor (Amicus Advisory) continues to review Council’s investment in MBSs and recommends Council continue to hold its investments in the Class A and both Class C securities. There is significant uncertainty associated with these investments, however presently the investment advisor believes there is, on balance, more upside opportunity than downside risk. This is subject to ongoing regular review. MBSs are no longer rated.

· Council’s investments and reporting obligations fully complied with the requirements of section 625 of the Local Government Act 1993 and section 212 of the Local Government (General) Regulation 2021.

· Council’s portfolio also fully complied with limits set out in its current Investment Policy, noting the exception applicable to MBSs (as investment in them pre-dates the current Investment Policy).

· Council is committed to NSW TCorp’s balanced investment framework and held 17.75 per cent of its portfolio in ADIs rated BBB and below.

RECOMMENDATION

That Council receive and note this report.

REPORT

Section 212 of the Local Government (General) Regulation 2021 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council’s portfolio

At 31 December 2022, Council held investments with a market value of $429 million. Council’s investment register detailing all its investments is provided as an attachment to this report. In summary, Council’s portfolio consisted of investments in:

Chart, pie chart

Description automatically generated

The ratio of market value compared to face value of various debt securities is shown in the table below.

*Definition of terms

· FRN - Floating Rate Note - returns an aggregate of a fixed margin and a variable benchmark (usually the Bank Bill Swap Rate).

· FRB - Fixed Rate Bond – returns a fixed coupon (interest) rate and is tradeable before maturity.

· TCD - Transferrable Certificate of Deposit - security issued with the same characteristics as a term deposit, however it can be sold back (transferred) into the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90-day Bank Bill Swap Rate).

The economic environment globally, is suffering significantly from impacts of the Covid-19 pandemic and conflict in Ukraine. The fair value of FRNs, particularly those with fixed interest rates, have decreased significantly. This is a mark-to-market issue and will not affect the long term cashflow expectation from these investments. Council has sufficient funds in its current account and has no plans at this stage to sell any of its FRNs to meet its short-term cashflow requirements.

Council is fully compliant with the requirements of the Ministerial Investment Order including the grandfathering^{^[1]} provisions. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

Council is committed to NSW TCorp’s balanced investment framework and held 17.75 per cent of its portfolio in ADIs rated BBB and below.

Mortgaged-backed securities

Council’s investment advisor (Amicus Advisory) regularly reviews investments in grandfathered mortgage-backed securities (MBSs) and continues to recommend “hold” position on investments in Class A and both Class C securities.

There is significant uncertainty associated with these investments, however presently the investment advisors believe there is, on balance, more upside opportunity than downside risk. Notwithstanding this recommendation, Amicus has assessed that both Class C securities are likely to eventually default. However, Council will continue to receive interest up until default which is likely to be many years in the future. Fitch Rating Agency has decided to withdraw its rating on MBSs and as a result, Council’s investments in these securities are now classed as non-rated. Year-to-date, Council’s investment in MBSs are valued at $483 thousand below face value.

Portfolio maturity profile

The table below shows the percentage of funds invested at different durations to maturity.

Counterparty policy limit compliance

Credit rating policy limit compliance

Portfolio performance against relevant market benchmark

Council’s Investment Policy prescribes the AusBond Bank Bill Index (ABBI) as a benchmark to measure return on cash and fixed interest securities. The ABBI represents the average daily yield of a parcel of bank bills. Historically there has been a positive correlation between changes in the cash rate and the resulting impact on the ABBI benchmark.

The portfolio yield for the year to December 2022 exceeded the ABBI index by 133 basis points (portfolio yield: 2.58%; ABBI: 1.25%).

Comparative yields for the previous months are charted below:

Performance of portfolio returns against budget

Year-to-date, Council’s investment income was $3.49 million higher than the original budget. This is due to a combination of increase in market interest rate and unrealised gain in fair value of Floating Rate Notes (FRNs).

	YTD Budget	YTD Actuals	Budget Variance
Interest yield on cash holdings	$2.25m	$5.70m	$3.45m
Fair value market movement	$0.00m	$0.04m	$0.04m
Total	$2.25m	$5.74m	$3.49m

Investment portfolio at a glance

Portfolio Performance

The portfolio yield for the month of December 2022 exceeded the AusBond Bank Bill index by 133 basis points (portfolio yield: 2.58%; ABBI: 1.25%).

Annual Income vs. Budget

Council’s investment income was $3.49 million higher than the original budget at 31 December 2022.

Investment policy compliance

Legislative requirements		Fully compliant, noting exception applicable to grandfathered mortgaged-backed investments.
Portfolio credit rating limit		Fully compliant
Institutional exposure limits		Fully compliant
Overall portfolio credit limits		Fully compliant
Term to maturity limits		Fully compliant

Economic outlook – Reserve Bank of Australia

The Reserve Bank of Australia did not meet in January 2023 and the official cash rate remains at 3.10 per cent.

Certificate of Responsible Accounting Officer

The Chief Financial Officer, as Responsible Accounting Officer, certifies that the investments listed in the attached report have been made in accordance with section 625 of the Local Government Act 1993, section 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy at the time of their placement. The previous investments are covered by the grandfathering clauses of the current investment guidelines issued by the Minister for Local Government.

CONSIDERATIONS

Economic	Council’s investment income was $3.49 million higher than the original budget at 31 December 2022.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Local Government Act 1993, section 625 Local Government (General) Regulation 2021, section 212 As required by the Local Government Act, Council is fully compliant with the ministerial requirements specified in the Local Government Act 1993 – Investment Order (relating to investments by councils) and with reporting requirements under section 212 of the Local Government (General) Regulation 2021.
Risk	The capital value and return-on-investment is subject to market risks. Investment limits prescribed in Council’s policy framework is aimed to mitigate these risks.

ATTACHMENTS

1. Investment Portfolio December 2022

Ordinary Meeting

1 February 2023

Committee Reports

CTTE 01

Minutes of the Strategic Panel meeting held on 28 November 2022

Strategic Objective	Visionary, Leading, Responsible Ensure Council is accountable and financially sustainable through the strategic management of assets and resources
File Ref	003171.2023
Report By	George Georgakis - Manager Council and Executive Services
Approved By	Farooq Portelli - Director Corporate Services

Executive Summary

This report is tabled in order to present the Minutes of the Strategic Panel Meeting held on 28 November 2022.

RECOMMENDATION

That Council:

1. Receives and notes the Minutes of the Strategic Panel Meeting held on 28 November 2022.

2. Endorse the actions in the Minutes.

REPORT

The Minutes of the Strategic Panel meeting held on 28 November 2022 are attached for the information of Council.

Responses to questions taken on notice from the meeting were provided to Councillors on 8 December 2022.

FINANCIAL IMPLICATIONS

None of the actions contained in the minutes will have a financial impact on Council.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	Utilise the Western Sydney City Deal agreement to enhance liveability and environment of the LGA. Utilise the Western Sydney City Deal agreement to facilitate Planning and Housing in the LGA. Manage the environmental health of waterways. Manage air, water, noise and chemical pollution. Raise community awareness and support action in relation to environmental issues.
Social	There are no social and cultural considerations.
Civic Leadership	Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services.
Legislative	There are no legislative considerations relating to this report.
Risk	The risk is deemed to be low and is considered to be within Council’s risk appetite.

ATTACHMENTS

1. Minutes of the Strategic Panel meeting held on 28 November 2022

Ordinary Meeting

1 February 2023

Questions with Notice

QWN 03

Question with Notice - Clr Kaliyanda - Council Maintenance of Sporting Venues and Facilities

Strategic Objective

Liveable, Sustainable, Resilient

Deliver a beautiful, clean and inviting city for the community to enjoy

File Ref

015565.2023

QUESTION WITH NOTICE

Please address the following:

1. What are Council’s processes for determining whether maintenance of community sporting facilities/venues is required and is included as part of the capital works plan?

2. Is this different to the processes used for addressing urgent or unexpected repairs?

3. If so, what checks and balances are used to ensure maintenance is performed in a timely manner to the standard expected of Council?

4. Is there a separate budget allocation for emergency or unexpected works/maintenance of Council sporting venues or facilities?

5. How does Council ensure that all relevant contact points of Council are across the situation where such works or maintenance occurs?

Response (provided by City Presentation)

1. What are Council’s processes for determining whether maintenance of community sporting facilities/venues is required and is included as part of the capital works plan?

· Capital works planning and developing Social infrastructure is managed via LCC guidelines. These projects are delivered by Infrastructure and Environment in conjunction with Properties.

· Final stage of the delivery process is to ensure funds are allocated for ongoing maintenance prior to handing over to City Presentation / Community and Culture

2. Is this different to the processes used for addressing urgent or unexpected repairs?

· Dependent on the extent of the urgent /unexpected repairs, it may be covered within the budget. High cost urgent and unexpected repairs may be over and above budget and it will require an application for additional funding.

3. If so, what checks and balances are used to ensure maintenance is performed in a timely manner to the standard expected of Council?

· Facilities perform maintenance to the relevant Schedule and/or AU/NZ standards. IE: Fire, HVAC, Electrical reticulation, hydraulic, HVAC, Fall arrest, HAZMAT remediation, other as required.

· Works carried out under the contract RCL are inspected upon practical completion.

· Unforeseen breakdowns and vandalism are “made good” in the first instance then detail repairs are made as soon as practical.

4. Is there a separate budget allocation for emergency or unexpected works/maintenance of Council sporting venues or facilities?

· For emergency works <$10k facilities use the allocated “Repair and Maintenance” budget which we hold. All recurrent maintenance is provided by Community & Culture – Recreation and Community Facilities.

· Recreation and Community Facilities also provide funding for minor capital.<$50k

5. How does Council ensure that all relevant contact points of Council are across the situation where such works or maintenance occurs?

· Facilities will provide correspondence to Recreation and Community on any scheduled or unforeseen repair works. Recreation then decipher that information to relevant parks stakeholders.

ATTACHMENTS

Nil

[1] Grandfathering is a provision in the Ministerial Investment Order (12 January 2011) that allows Council to hold investments which would otherwise be non-compliant with Council’s new Investment Policy and the Ministerial Investment Order.

0
CEO 01	Annual Code of Conduct Complaints Statistics Report
Attachment 1	OLG Code of Conduct Complaints Statistics

0
PLAN 02	Review of Permit Parking Policy
Attachment 2	Revised - PERMIT PARKING POLICY - PDF version with track changes

0
PLAN 02	Review of Permit Parking Policy
Attachment 3	Revised - DRAFT PARKING PERMIT PROCEDURES - with track changes

0
PLAN 02	Review of Permit Parking Policy
Attachment 4	Revised - DRAFT PARKING PERMIT PROCEDURES-Clean PDF version