COUNCIL AGENDA

Extraordinary Council Meeting

10 May 2022

You are hereby notified that an Extraordinary Council Meeting of Liverpool City Council will be held at the Francis Greenway Centre, 170 George Street, Liverpool on Tuesday, 10 May 2022 commencing at 4.00pm. Doors to the Francis Greenway Centre will open at 3.50pm.

Liverpool City Council Meetings are livestreamed onto Council’s website and remain on Council’s website for a period of 12 months.  If you have any enquiries, please contact Council and Executive Services on 8711 7584.

Mr Peter Diplas

ACTING CHIEF EXECUTIVE OFFICER

Order of Business

PAGE

Opening

Acknowledgement of Country and Prayer

National Anthem

Apologies

Declarations of Interest

Corporate Services Report

CORP 01        For Public Exhibition - Draft Delivery Program 2022-2026, Operational Plan 2022-2023, Long Term Financial Plan and Revenue Pricing Policy (fees and charges)      4

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Extraordinary Meeting

10 May 2022

Corporate Services Report

CORP 01

For Public Exhibition - Draft Delivery Program 2022-2026, Operational Plan 2022-2023, Long Term Financial Plan and Revenue Pricing Policy (fees and charges)

Strategic Direction	Leading through Collaboration Strive for best practice in all Council processes
File Ref	147151.2022
Report By	Hiba Soueid - Manager Corporate Strategy and Performance Vishwa Nadan - Chief Financial Officer
Approved By	Paul Perrett - Director Corporate Services

Executive Summary

The purpose of this report is to place the draft Delivery Program 2022-2025 and Operational Plan 2022-2023, Long Term Financial Plan (LTFP) and Revenue Pricing Policy (fees and charges) on public exhibition to allow for community comments and submissions.

The draft Delivery Program 2022-2025 is Council’s statement of commitment to the community. It outlines Council’s response to the Community Strategic Plan (CSP), its services to the community and how it will contribute to achieving its goals during its term of office.

The draft Operational Plan 2022-2023 is an annual plan that provides detailed actions for each of the services outlined in the Delivery Program. The plan identifies the specific projects, programs and activities that have been scheduled for the next financial year, including a list of proposed capital works.

The LTFP includes both Council’s 2022-23 budget and its financial projections for Council for the next ten years. The LTFP includes projected income and expenditure, a balance sheet, a cash flow statement, and detailed information on the planning assumptions that were applied in its development.

Sections 404 and 405 of the Local Government Act (1993) require Council to undertake a comprehensive review of its Delivery Program, Operational Plan, Revenue Pricing Policy and Long-Term Financial Plan by 30 June in the year following a Council election.  The plan must be exhibited for public comment and submissions for a minimum of 28 days.

The draft documents have been included in the attachments.

It is recommended that Council approves the Draft documents to go on public exhibition for 28 days from 12 May 2022 to 8 June 2022.

RECOMMENDATION

That Council:

1.    Places the draft Delivery Program 2022-2025, Operational Plan, Long Term Financial Plan and Revenue Pricing Policy (Fees and Charges) on Public Exhibition for 28 days; and

2.    Receives a further report at the June 2022 Council meeting to approve these after a review of public submissions and any associated changes.

REPORT

The Local Government Act 1993 and the Local Government (General) Regulation 2021 requires Council to endorse a 10-year Community Strategic Plan and Delivery Program by 30 June in the year following a Council election. The Operational Plan is the annual plan for the Delivery Program and must be adopted before the beginning of the financial year. Each plan must be placed on exhibition for 28 days.

The Community Strategic Plan 2032 (CSP) is the highest-level plan for the community. It identifies the community’s main priorities and aspirations for the future and the strategies for achieving those priorities. The plan must address the social, economic, environmental, and civic leadership issues in an integrated manner. It must also be based on the social justice principles of equity, access, participation and rights. The CSP is currently on public exhibition after Council endorsement on 27 April 2022.

The draft Delivery Program (DP) 2022-2025 and draft Operational Plan (OP) 2022-2023 have been informed by the CSP through consultation with the community over the past eight months. To date, more than 2500 community members have had their say on the future of Liverpool through telephone, written and online surveys, social media, committee forums, interviews, and a children’s writing competition.

The Office of Local Government revised the Integrated Planning and Reporting Guidelines in September 2021. Council has incorporated the revisions in the Delivery Program, Long Term Financial Plan and Operational Plan.

Changes in the guidelines outline that the Delivery Program and Operational Plan must be prepared and adopted as separate documents. The Guidelines also prescribe that Council must give due consideration to the levels of service that the community has indicated it expects in the Delivery Program. This includes areas of service that Council will review during its term of office.

The draft Delivery Program 2022-2025 is a statement of commitment to the community from a newly elected Council that outlines the principal activities/services that Council will deliver to implement the 10-year Community Strategic Plan during its term of office.

The Delivery Program cascades down from the Community Strategic Plan and identifies actions that Council must undertake to deliver the vision and aspirations of the Community, it aligns with the NSW Government’s State Priorities and Regional plans, including the Greater Sydney Commission, Our Greater Sydney 2056 - Western District Plan and NSW State Government Priorities.

The Operational Plan is Council’s annual action plan for each of the services outlined in the Delivery Program. The Operational Plan also includes Council’s capital works program 2022-2023.

The Delivery Program and Operational Plan addresses social justice principles of access, equity, participation and rights and outlines how Council will engage with the community and other stakeholders to determine service level expectations and identify appropriate measures. It also identifies major projects and addresses ongoing improvements to the efficiency, productivity, financial management and governance of Council.

Council has a custodial role in initiating, preparing and maintaining the Delivery Program and Operational Plan on the behalf of the community. Council will monitor the progress and delivery of actions, and report against progress of the Delivery Program at least every six months as legislated under the Local Government Act (1993) through Biannual Progress Reports.

The Long-Term Financial Plan (LTFP) is a 10-year rolling plan that informs decision-making and demonstrates how the objectives of the CSP and services in the DP and OP will be resourced and funded.

The LTFP includes:

·     Council’s 2022-23 budget

·     projected income and expenditure, balance sheet and cash flow statement

·     planning assumptions

·     sensitivity analysis, highlighting factors and assumptions most likely to impact the LTFP

·     financial modelling for different scenarios

·     methods of monitoring financial performance

·     major capital and operational expenditure implications 

The Statement of Revenue Policy (fees and charges) is included in the operational plan providing information about Council’s services, budget, roles and decision-making processes.

The Statement of Revenue includes:

·     a detailed estimate of the council’s income and expenditure

·     a statement with respect to each ordinary rate and each special rate proposed to be levied

·     information on each charge proposed to be levied

·     Council’s proposed pricing methodology for determining the prices of goods and the approved fees

Consultation during the exhibition period

The draft documents will be placed on public exhibition for feedback from 12 May 2022 to 8 June 2022.

Public notices will be available on Council’s website, social media platforms, and published in the local newspaper. Council will also host a face-to- face community information session on 11 May 2021, where Council staff will be available to answer questions relating to the draft documents. Invitations to register will be sent to the district forum and community consultation data base and promoted on Council’s social media platforms.

All documents on Public Exhibition will be available online and will be accessible for download and feedback through Council’s website. Hardcopies will also be available at the Council Customer Service Centre and Library. All submissions and comments will be reported back to Council at its June 2022 meeting.

It is recommended that Council approves the Draft documents to be placed on public exhibition for 28 days from 12 May 2022 to 8 June 2022.

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation.

CONSIDERATIONS

Economic	Delivery Program and Operational Plan actions which address the economic aspect of the Community Strategic Plan are categorised within the Strategic Objective – Evolving, Prosperous and Engaging.
Environment	Delivery Program and Operational Plan actions which address the environmental aspect of the Community Strategic Plan are categorised within the Strategic Objective – Liveable, Sustainable and Resilient.
Social	Delivery Program and Operational Plan actions which address the social aspect of the Community Strategic Plan are categorised within the Strategic Objective – Healthy, Inclusive and Engaging.
Civic Leadership	Undertake communication practices with the community and Delivery Program and Operational Plan actions which address the civic leadership aspect of the Community Strategic Plan are categorised within the Strategic Objective – Visionary, Leading, and Responsible.
Legislative	The Delivery Program and Operational Plan have been developed in line with Section 404 and 405 of the Local Government Act (1993) In particular Section 404 of the Local Government Act (1993) – Delivery Program stipulate that: (1)          A council must have a program (called its "delivery program”) detailing the principal activities to be undertaken by the council to perform its functions (including implementing the strategies set out in the community strategic plan) within the resources available under the resourcing strategy. (2)          The council must establish a new delivery program after each ordinary election of councillors to cover the principal activities of the council for the 4-year period commencing on 1 July following the election. Section 405 of the Local Government Act (1993) – Integrated Planning and Reporting Guidelines stipulate that: A council must have a plan (called its "operational plan") that is adopted before the beginning of each year and details the activities to be engaged in by the council during the year as part of the delivery program covering that year. Section 406 of the Local Government Act (1993) - Operational plan stipulate that: (1)  The regulations may make provision for or with respect to integrated planning and reporting guidelines (referred to in this Chapter as "the guidelines") to be complied with by councils. (2)  Without limiting subsection (1), the regulations may impose requirements in connection with the preparation, development, consultation on and review of, and the contents of, the community strategic plan, resourcing strategy, delivery program, operational plan, community engagement strategy, annual report and environment reporting of a council. This Integrated Planning and Reporting guidelines outline the following: Essential Element 3.10: The Long-Term Financial Plan must be publicly exhibited for at least 28 days and submissions received by the council in that period must be accepted and considered before the final Long-Term Financial Plan is adopted by the council.
Risk	The risk is deemed to be High. Failure to prepare a draft Delivery Program, Operational Plan and Long-Term Financial Plan, and give public notice indicating that submissions may be made to Council at any time during the period (not less than 28 days) that the draft is on public exhibition may result in enforceable action by the Office of Local Government.

ATTACHMENTS

1.         Draft Delivery Program 2022-26 for Public Exhibition

2.         Draft Operational Plan 2022-23 for Public Exhibition

3.         Draft Budget 2022-23 and Long Term Financial Plan

4.         Draft Fees and Charges

5.         Draft Fees and Charges - Variances report

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CORP 01	For Public Exhibition - Draft Delivery Program 2022-2026, Operational Plan 2022-2023, Long Term Financial Plan and Revenue Pricing Policy (fees and charges)
Attachment 1	Draft Delivery Program 2022-26 for Public Exhibition

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CORP 01	For Public Exhibition - Draft Delivery Program 2022-2026, Operational Plan 2022-2023, Long Term Financial Plan and Revenue Pricing Policy (fees and charges)
Attachment 2	Draft Operational Plan 2022-23 for Public Exhibition

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CORP 01	For Public Exhibition - Draft Delivery Program 2022-2026, Operational Plan 2022-2023, Long Term Financial Plan and Revenue Pricing Policy (fees and charges)
Attachment 3	Draft Budget 2022-23 and Long Term Financial Plan

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CORP 01	For Public Exhibition - Draft Delivery Program 2022-2026, Operational Plan 2022-2023, Long Term Financial Plan and Revenue Pricing Policy (fees and charges)
Attachment 4	Draft Fees and Charges

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CORP 01	For Public Exhibition - Draft Delivery Program 2022-2026, Operational Plan 2022-2023, Long Term Financial Plan and Revenue Pricing Policy (fees and charges)
Attachment 5	Draft Fees and Charges - Variances report