That the minutes of the Ordinary Meeting held on 27 July 2022 and Extraordinary Meeting held on 9 August 2022 be confirmed as a true record of those meetings.

NOTICE OF MOTION OF RESCISSION (Submitted by Clrs Hagarty, Green and Harle)

We the undersigned move a rescission motion to rescind item CEO 01 – Leading in Good Governance Practices (as shown below) that was passed at the Ordinary Council Meeting held on Wednesday 27 July 2022.

That Council proceed with the development of an “Access to independent external professional advice” Policy.

Should the rescission motion be adopted we give notice that it is our intention to move the following motion:

That Council:

1.    Does not proceed with the development of an “Access to Independent external professional advice” Policy.

2.    Notes access to additional advice is currently available through Council resolution and delegation to the CEO.

COUNCIL DECISION

Motion:                                  Moved: Clr Hagarty              Seconded:

That Council rescind item CEO 01 – Leading in Good Governance Practices (as shown below) that was passed at the Ordinary Council Meeting held on Wednesday 27 July 2022.

That Council proceed with the development of an “Access to independent external professional advice” Policy.

On being put to the meeting the motion was declared LOST.

Division

Vote for:         Clr Green, Clr Hagarty, Clr Harle, Clr Kaliyanda, Clr Karnib.

Vote against: Mayor Mannoun, Clr Ammoun, Clr Goodman, Clr Hadid, Clr Macnaught, Clr Rhodes.

COUNCIL DECISION

Motion:                                  Moved: Clr Harle                   Seconded: Clr Green

That Council adopt the Code of Conduct and Code of Conduct Procedures attached to this report

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Ammoun            Seconded: Clr Harle

That Council receives and notes this report.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Macnaught         Seconded: Clr Rhodes

That Council:

1.    Continue to hold Ordinary Meetings of Council at 2.00pm;

2.    Resolve in the future to hold any future meetings in the evening if any future dates are not suitable for 2.00pm starts; and

3.    Defer the decision to amend the Code of Meeting Practice to include the following clause under Clause 9.20 Questions:

“Where the question will utilise more than four hours of staff time or incur in excess of $500 in external costs, the Councillor will be invited to submit the matter to Council for determination, in the form of a notice of motion. The Councillor is to be advised if such a question falls within these categories as soon as practicable after the meeting, to allow them the opportunity to submit a Notice of Motion on the matter to the next meeting should they wish.

The exception to this is if the question relates to an item that Council subsequently resolves to defer and that question taken on notice directly will assist Council forming a view or determination when that item is re-considered.”

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Hadid

That Council notes and receives the Biannual Progress Report which outlines the progress of Principal Activities detailed in the Delivery Program 2017-2022 and Operational Plan 2021-2022.

On being put to the meeting the motion was declared CARRIED.

NOTICE OF MOTION (submitted by Clr Ammoun)

That Council:

1.    Amend the councillor and expense policy to ensure that candidates for federal and state elections take a leave of absence from Council during their candidacy to ensure Council is not politicised and the focus remains on the ratepayers.

2.    During this period, that Councillors donate their allowance to charity or back to Council.

3.    Write to all Councils, the Minister for Local Government, the Premier and opposition leader informing them of these changes and encouraging them to do the same.

4.    Note that former Councillor and now local member for Werriwa did this when she contested the federal election.

5.    If required, that this policy be voluntary to allow it to be adopted by Council.

COUNCIL DECISION

Motion:                                  Moved: Clr Ammoun            Seconded: Clr Macnaught

That Council:

1.      Note that former Councillor and now local member for Werriwa set a precedent for Councillor accountability to constituents by voluntarily resigning when she contested the federal election;

2.      That Councillors who are endorsed candidates for federal and state elections take a voluntary leave of absence from Council during their candidacy to ensure Council is not politicised and the focus remains on local issues and ratepayers;

3.      During this period, that Councillors voluntarily donate their Council allowance back to Council to avoid ratepayer contributing to candidates campaigns; and

4.      Note that this is a voluntary policy and write to all Councils, the Minister for Local Government, the Premier and opposition leader informing them of these changes and encouraging them to do the same.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

Background

Beginning in June, floods have ravaged parts of Pakistan killing over 1,000, including 350 children. Pakistan's Minister for Climate Change Sherry Rehman has labelled the floods "the worst humanitarian disaster of this decade."

Council has a long history of supporting our communities when in need and faced with unprecedented disasters.

RECOMMENDATION:

That Council provide the International Committee of the Red Cross financial assistance of $10,000 towards the Pakistani flood appeal.

Motion:                                  Moved: Clr Hagarty             Seconded: Clr Hadid

That Council provide the International Committee of the Red Cross financial assistance of $10,000 towards the Pakistani flood appeal, with funding to come from the Grants budget.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

Play is key to children’s learning, development, confidence and wellbeing. All children should feel included and have the opportunity to participate when visiting our local playgrounds.

Liverpool City Council is proud to be partnering with “Play for All Australia” (PFAA) on the “Play It Forward” program. Play It Forward is a fantastic community-focussed education program that increases the rapid deployment of inclusive swing seat upgrades into Council agreed playground locations within the Liverpool LGA, through a socially conscious sponsorship model.

This community-focussed program aims to drive community awareness and education by delivering accessible playgrounds locally, creating a sense of belonging to the community for children with disability and their families, and encouraging inclusive practices and equitable participation in all Liverpool playgrounds. These goals are achieved through the upgrade of infant swing seats through local business sponsorship to an inclusive high back swing seat that all children 1 – 5 years old can use. This is an innovative approach to address inclusion, aligned to outcomes within Council’s Disability Inclusion Action Plan (DIAP).

Council have identified 16 playgrounds within the Liverpool LGA which are suitable for upgrades of their existing swing seats. However, there is always potential to do more.

The rapid growth and development in Liverpool present opportunities for new play spaces and playgrounds which are inclusive and accessible for all community members. The inclusion of accessible high back swing seats in all new playgrounds and future upgrades of existing facilities would demonstrate Council’s ongoing commitment to access and inclusion for all community members.

RECOMMENDATION

That Council endorse the inclusion of high back, inclusive and accessible swing seats in all new playgrounds and future upgrades to existing facilities across the Liverpool LGA. 

COUNCIL DECISION

Motion:                                 Moved: Mayor Mannoun

That Council endorse the inclusion of high back, inclusive and accessible swing seats in all new playgrounds and future upgrades to existing facilities across the Liverpool LGA.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

Motion:                                  Moved: Clr Macnaught        Seconded: Clr Kaliyanda

That the Acting Chief Executive Officer send a memo to all Councillors and Staff reminding them of their confidentiality obligations.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Kaliyanda

That Council:

1.    Endorse the draft local planning agreement for a monetary contribution towards the provision of a Gross Pollutant Trap and directs the A/CEO to publicly exhibit the planning agreement and accompanying explanatory note for a period of 28 days.

2.    Delegate authority to the A/CEO (or delegate), subject to consideration of any changes following public exhibition, to execute the planning agreement in the form that is publicly exhibited or with minor alterations.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Green

That Council:

1.    Notes the advice of the Liverpool Local Planning Panel.

2.    Endorses in principle the planning proposal request to amend the floor space ratio and height of buildings development standards in the Liverpool Local Environmental Plan 2008.

3.    Delegates to the Acting CEO (or delegate) to prepare the formal planning proposal including any typographical or editing amendments if required.

4.    Forwards the planning proposal to the Department of Planning and Environment pursuant to Section 3.34 of the Environmental Planning and Assessment Act 1979, seeking a Gateway determination.

5.    Recommends to the Department of Planning and Environment that a detailed economic demand analysis be conditioned as part of any Gateway determination.

6.    Subject to Gateway determination, undertake public exhibition and community consultation in accordance with the conditions of the Gateway determination and the Liverpool Community Participation Plan.

7.    Receives a further report on the outcomes of public exhibition and community consultation; and

8.    Advises the proponent of Council’s decision.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Macnaught

That Council:

1.    Endorses the draft Scoping Report and Attachments to proceed with community engagement in accordance with the LEP Review Community Engagement Strategy and Liverpool Community Participation Plan, including engagement with the Department of Planning and Environment.

2.    Delegates authority to the A/CEO (or delegate) to make minor or typographical changes to the draft Scoping Report and its attachments prior to public exhibition; and

3.    Receives a further report back on the outcomes of the early community and stakeholder engagement.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Kaliyanda

That Council:

1.    Note the support received from the Hunt family to the naming of the bridge on Kurrajong Road, the “Harry Hunt Memorial Bridge”.

2.    Publicly exhibits the name “Harry Hunt Memorial Bridge” in accordance with the requirements of the Geographical Names Board Place Name Policy and Council’s Naming Convention Policy, for a period of 28 days.

3.    Authorises the Acting CEO (or delegate) to undertake the process of gazettal if there are no submissions received during public exhibition, noting that gazettal can only occur post February 2023 to comply with GNB Policy concerning naming places posthumously.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

COUNCIL DECISION

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Kaliyanda

That Council:

1.      Proceeds with the renaming of ‘Squillaciote Crescent’ to ‘Driver Street’ in Austral;

2.      Forwards the names to the Geographical Names Board, seeking formal approval;

3.      Publicly exhibits the name in accordance with Council’s Naming Convention Policy for 28 days, following formal approval from the GNB;

4.      Authorises the Acting CEO (or delegate) to undertake the process of gazettal if there are no submissions received during public exhibition.

5.      Name a park in Liverpool “Squillaciote”.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this item.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Macnaught

That Council:

1.    Notes the Gateway determination for Liverpool Local Environmental Plan 2008 (Amendment 91) and the results of the public authority consultation and community consultation.

2.    Subject to the execution of the amended planning agreement, proceeds with Amendment 91 to the Liverpool Local Environmental Plan 2008 and delegates authority to the Acting CEO (or delegate) to liaise with the Parliamentary Counsel’s Office and the Department of Planning and Environment to finalise the amendment.

3.    Notifies the proponent of Council’s decision.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Ammoun

That Council:

1.    Endorse the draft local planning agreement for a monetary contribution of $387,600 towards the upgrade of the Bernera Road / Yarrunga Street / Yato Road intersection and direct the A/CEO to publicly exhibit the planning agreement and explanatory note for 28 days.

2.    Delegate authority to the A/CEO (or delegate), subject to consideration of any changes following public exhibition, to execute the planning agreement in the form that is publicly exhibited or with minor alterations.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

COUNCIL DECISION

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Rhodes

That Council:

1.    Makes a submission to Transport for NSW (TfNSW) to participate in the shared scheme e-scooter trial and nominates the following areas for the trial:

·      Casula Powerhouse Art Centre - Shepherd Street Precinct – Lighthorse Park along shared paths

·      Chipping Norton Lakes along shared paths.

·      Western Sydney Parklands.

·      Other suitable locations to be identified in consultation with TfNSW and with the advice of the Liverpool Local Traffic Committee.

2.    Requests financial assistance from TfNSW to ensure Council’s participation in the trial is at no cost of Council, including but not limited to funding for project management resourcing; and

3.    Receive a report at a future Council meeting that identifies, in consultation with TfNSW and the Liverpool Local Traffic Committee, other suitable locations

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this item.

COUNCIL DECISION

Motion:                                  Moved: Clr Macnaught         Seconded: Clr Rhodes

That Council:

1.         Proceed with an amendment to Liverpool LEP 2008 to seek a rezoning  for the property at 22 Box Road, Casula (Lot 1103 DP 1051233) to R2 Low Density Residential and reclassification of the site to “operational” land for potential future sale with the proceeds from any future sale to be allocated for the embellishment of Jardine park.

2.         That if a rezoning and reclassification process are approved as part of an amendment to the LEP, that a further report be presented to Council recommending methods of sale and establishing a reserve/minimum price for the property, prior to proceeding with any sale.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Hadid

That Council:

1.         Endorses the funding recommendation of $9,800 (GST exclusive) under the Community Grants Program for the following projects:

2.      Endorses the funding recommendation of $8,500 (GST exclusive) under the Matching Grants Program for the following project:

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Mayor Mannoun      Seconded: Clr Rhodes

That Council:

1.    Receives and notes this report;

2.    Amend the Grants, Donations and Community Sponsorship Policy to include both capital works for not-for-profit organisations, and upgrades to sporting infrastructure as part of the Matching Grants program; and

3.    Place the amended Policy on public exhibition for a period of 28 days.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

COUNCIL DECISION

Motion:                                  Moved: Mayor Mannoun      Seconded: Clr Ammoun

That Council:

1.      Endorses the Heavy Vehicle Chain of Responsibility Policy; and

2.      Receive a report at the next Council meeting on the cost of adding telematics to all vehicles within six months, prioritising heavy vehicles.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

COUNCIL DECISION

Motion:                                  Moved: Clr Harle                   Seconded: Clr Green

That Council:

1.      Receives and notes this report;

2.      Defers unbudgeted actions referred to in the report;

3.      Gathers more information that identifies all optional solutions including capture and release in more suitable areas and sound recordings similar to those used in the Mall for Cockatoos;

4.      Continues to clean the area on a regular basis; and

5.      Consult with other Councils to see what they are doing to reduce Ibis impact.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Ammoun

That this item be deferred until a workshop has been held.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Kaliyanda

That Council adopts the updated Asset Management Policy.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Mayor Mannoun      Seconded: Clr Ammoun

That this item be deferred to the next Council meeting, subject to a briefing session.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Harle                   Seconded: Clr Kaliyanda

That Council receives and notes the Minutes of the Liverpool Sports Committee meeting held on 15 June 2022.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Mayor Mannoun      Seconded: Clr Rhodes

That Council

1.         Receives and notes the Minutes of the Environment Advisory Committee Meeting held on 27 June 2022.

2.         Receive a briefing session on the Environment Education Centre referred to in point 4.3 of the minutes.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Hadid

That Council receives and notes the minutes of the Companion Animals Advisory Committee meeting held on 14 June 2022.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Kaliyanda           Seconded: Clr Macnaught

That Council receives and notes the Minutes of the Liverpool Youth Council Meeting held on 12 July 2022.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Macnaught         Seconded: Clr Rhodes

That Council:

1.      Adopts the following Committee recommendations:

Item 1 Mclean Street, Liverpool – Proposed Relocation of the Existing Marked Pedestrian Crossing

Council approves the proposed relocation and upgrade to the existing marked crossing

Item 2 – Boundary Road, Liverpool - Proposed Speed Hump

Council requests the NSW Police Force to undertake speed enforcement and provide advice at a future meeting.

Item 3 – Liverpool LGA – Extension of Car Share Scheme

Council approves the continued demarcation of 10 car parking spaces with signage indicating No Parking, Authorised Car Share Vehicles Excepted, with LCC Zone numbers, to enable the car share scheme to continue.

Item 4 – Australis Avenue, Wattle Grove – Proposed Pedestrian Crossing

Council approves the staged installation of a raised marked pedestrian crossing across the narrowed road section, approximately 100m north of the roundabout at Australis Avenue & Daintree Drive.

Item 5 – Feodore Drive, Cecil Hills – Request for Bus Stop Relocation

Council and Transit Systems investigate relocation of the bus stop to the roundabout at Clementina Circuit and Feodore Drive intersection or any other location. If a suitable location is identified, Council to submit an application under delegated authority for the bus stop relocation.

Item 6 - Hoxton Park Road Serviceway, Prestons – Proposed After Hours Truck Parking

Council approves the proposed signs and linemarking proposal in the Serviceway on the south side along Hoxton Park Road, between Property Nos. 176 - 402 Hoxton Park Road, Prestons.

Item 7 – Bernera Road, Prestons – Proposed Deceleration Lane

Council approves in-principle the proposed 30m deceleration into the development site.

Item 8 – Items Approved Under Delegated Authority

Council notes the approved items under delegated authority.

2.      That General Business item 12 be amended as shown below:

GB12 – Conroy Road, Wattle Grove, and Conlan Avenue, Moorebank – Speeding

Council has received representation about speeding occurring on the abovementioned roads.

Council will request the Police to include this section of Conroy Road in their highway patrol and speed enforcement.

In addition, speed classification will be carried our along Conlan Avenue, Moorebank and if required reported to the November Liverpool Local Traffic Committee for further clarification.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Green

That Council

1.    Receives and notes the Minutes of the Audit, Risk and Improvement Committee Meeting held on 25 July 2022; and

2.    Endorse the recommendations in the Minutes.

On being put to the meeting the motion was declared CARRIED.

Council charges rates for collection according to the 3 standard types of bins provided to residents – red (general waste), yellow (recyclable waste) and green (organic waste). In some instances, residents may purchase additional or larger bins at their own expense.

However, in some new developments, residents are only provided with red and yellow bins to reflect the lack of organic waste collected.

Please address the following:

1.    Does Council still charge the same rates for residents provided with 2 bins as those provided with 3?

2.    If not, what calculations are made to determine the difference?

3.    How is this difference applied?

4.    If the same rates are applied, what is the rationale for this?

Response (provided by City Presentation)

1.   Does Council still charge the same rates for residents provided with 2 bins as those provided with 3?

Yes, Council charges the same rates. The residents are still entitled to get all three bins if they want them, providing they are capable of finding somewhere within the private open space of their property to put the green bin. Green bins are not provided to these properties as a matter of course because the properties concerned only have very small courtyards, the majority of which is paved, producing very little green waste, and limited storage space to store the third bin.

2.   If not, what calculations are made to determine the difference?

No calculations are made.

3.    How is this difference applied?

Difference is not applied, there is no difference.

4.    If the same rates are applied, what is the rationale for this?

The overwhelming cost of providing a waste service to a property is in the general waste service, the recycling service, and the twice-yearly bulky waste clean-ups, which all these properties are entitled to. The green bin is optional, depending, as stated above, on the residents wanting the bin, and finding a place within their own private space to put it. The current Residential Waste Policy calls for all dwellings to pay for a full domestic waste service, and this is what is being applied.

In August 2018, Liverpool Council earned accreditation from White Ribbon Australia, becoming recognised as a workplace that is taking active steps to prevent and respond to family and domestic violence.

Subsequently, Liverpool Council was one of the first Local Government Areas to support introducing paid leave for staff experiencing domestic or family violence.

Please address the following:

1.    Does Council have policies or processes in place if a staff member or councillor or committee member is found to be the perpetrator of domestic and/or family violence?

2.    If so, what are the consequences for that individual or response by the organisation?

3.    What is the current status of our White Ribbon Accreditation?

4.    According to best practice, what other steps can Council take to ensure that we send a strong signal both within the organisation and to our community that we do not tolerate the perpetration of domestic and/or family violence? 

Response (provided by Community and Culture)

1.    Does Council have policies or processes in place if a staff member or councillor or committee member is found to be the perpetrator of domestic and/or family violence?

Council has a Family and Domestic Violence Workplace Support Policy. This policy provides guidance to all employees (Permanent full time, permanent part time, casual and fixed term contracts) who are impacted by Domestic and Family Violence (DFV) to access support and assistance such as flexible work arrangements and special leave, as well as promote awareness of appropriate support services available to individuals.

Section 6 of the Policy, “Responding to Family and Domestic Violence at Work” outlines how Council will respond to acts of DFV if they occur at the workplace and outlines Council’s measures to employees who allegedly commit actions of DFV at or from the workplace. The Policy provides measures for paid employees in its current form, however, its scope can be expanded.

2.   If so, what are the consequences for that individual or response by the organisation?

Section 6 of the Family and Domestic Violence Workplace Support Policy states that:

·      6.1: An act of family and/or domestic violence may occur at or from the workplace. Such an act may include, but is not limited to, threatening, harassing or abusing a family or household member. This includes using workplace resources such as phones, smart devices, email, mail or other means to threaten, harass or abuse a family or household member; 

·      6.2: Matters of family and domestic violence are complex in nature and difficult for all parties involved. In many cases, acts of family and domestic violence constitute a criminal offence. In recognising Council’s strong stance against family and domestic violence, any employee reasonably suspected of committing an act of family and/or domestic violence at or from the workplace that constitutes a criminal offence will be reported to Police to conduct an investigation. Some Council positions may give an employee access to certain types of personal information or resources. If Council becomes aware that an employee uses this access to knowingly enable a perpetrator to harm or harass a victim, that employee will also be reported to Police to conduct an investigation. NSW Police are best placed to conduct an unbiased investigation as family and domestic violence is a legal matter. Council may also conduct its own investigation into such matters, and may take disciplinary action based on the outcome of the police investigation and/or its own investigation; 

·      6.3: Where the alleged act of family and domestic violence is between two Council employees, Council may also investigate the matter from the perspective of potential breaches of internal policies. Council will not undertake an internal investigation before notifying the Police of the alleged criminal activity;

·      6.4: Council will document all referrals to the Police and maintain these in a secure location in line with Councils’ Records Management Policy. Employees accused of acts of domestic violence at or from the workplace are presumed to be innocent until proven otherwise; and 

·      6.5 If proven, acts of criminal family and domestic violence committed at or from the workplace may result in disciplinary action up to and including the termination of employment.

3.    What is the current status of our White Ribbon Accreditation?

Council’s White Ribbon Australia Workplace Accreditation expired on 31 August 2021. At this point, Council conducted a review of the cost and benefit of pursuing reaccreditation to this program and ultimately chose not to pursue this program further.

A memo was presented to Councillors in September 2021 which outlined the rationale behind the decision to not pursue reaccreditation. This included: 

·      Lack of engagement and support from Communicare, the organisation who assumed responsibility of the assets and intellectual property of White Ribbon Australia following the organisation’s financial collapse in 2019;

·      The White Ribbon Australia brand and reputation was damaged by financial mismanagement and a lack of transparency before the organisation went into liquidation; and

·      The substantially increased financial cost of becoming reaccredited as part of this program – an increase from $7,500 in 2015 to $27,400 (incl. GST) in 2021. Further, the human and other organisational resources required to pursue reaccreditation did not represent value to Council, given the limited engagement and support from the host organisation.

Despite choosing not to reaccredit as a White Ribbon Workplace, Council continues to honour its commitments under the Family and Domestic Violence Workplace Support Policy and the initiatives and activities outlined in the Workplace Safety Operational Plan (previously known as the White Ribbon Operational Plan) endorsed in June 2017.

4.    According to best practice, what other steps can Council take to ensure that we send a strong signal both within the organisation and to our community that we do not tolerate the perpetration of domestic and/or family violence? 

Council has continued delivering on outcomes set through the accreditation regardless of challenges and changes at White Ribbon Australia, including:

·      The internal White Ribbon Working Group continue to meet and are working towards meeting the relevant actions of Council’s Workplace Safety Operational Plan;

·      Following White Ribbon Australia’s collapse, the Executive Leadership Team (ELT) endorsed the continuation of commitments under the Family and Domestic Violence Workplace Support Policy and Workplace Safety Operational Plan;

·      Council’s support of initiatives which raise awareness of family and domestic violence are embedded in the work of Council. This includes delivering partnership initiatives such as Stop DV Day, education and community awareness programs as part of the Liverpool Domestic Violence Liaison Committee and SWS DV Alliance Network; and

·      Support community and not-for-profit organisation with local initiatives through Council’s Grants, Donation and Corporate Sponsorship Program. 

Externally, Council will continue to work closely with government, non-government and community groups in responding to domestic and family violence, based on best practice guidelines for work in this space. Internally, continuation of staff training, awareness and support measures, as well as measures in responding to perpetration of domestic and/or family violence will reaffirm Council’s strong stand against domestic and/or family violence.

Please address the following:

1.    What is Council’s current backlog of approved people waiting to be conferred citizenship?

2.    What is causing the delay?

Response (provided by Community and Culture)

This year Liverpool has hosted 10 citizenship ceremonies for 140 conferees per ceremony.  Two ceremonies scheduled on 5th July for 280 conferees were cancelled due to floods.

As of 8 August, the Department of Home Affairs advised that the backlog for Liverpool was 845 main conferees.  This number does not include dependents.   To reduce the backlog, Liverpool has scheduled two additional large ceremonies on 9th September totaling 800 conferees.  

The following citizenship ceremonies are scheduled for the remainder of the calendar year, totaling invitations to 2060 conferees.

9 September:      Two ceremonies totalling 800 conferees

20 September:    Two ceremonies totalling 280 conferees

11 October:         Two ceremonies totalling 280 conferees

8 November:       Two ceremonies totalling 280 conferees

22 November:     Two ceremonies totalling 280 conferees

29 November:     One ceremony totalling 140 conferees

Over the last few years Citizenship has grown by 500% due to new suburbs as well as additional people moving into the Liverpool Local Government Area.

Recent media reports show a photo of former Deputy Premier John Barilaro pictured with the Mayor and Acting CEO. The reports state the picture is from earlier in the year when Mr Barilaro was employed as an executive director of Coronation Property. Given the Acting CEO's presence and Mr Barliaro's role at Coronation it is reasonable to assume this meeting was Council related.

Please address the following:

1.    Was the meeting Council related?

2.    If so, what was the nature of meeting and what undertakings were made following the meeting?

3.    Were the appropriate disclosures (e.g. meeting request forms) made by the Office of CEO and Office of the Mayor regarding meeting with property developers?

4.    If so, when were those disclosures made?

5.    Who paid for the lunch?

Response (provided by Office of the CEO)

1.    Was the meeting Council related?

Yes, the meeting was Council related. Please see question 2 for further details.

2.    If so, what was the nature of the meeting and what undertakings were made following the meeting?

The meeting was in relation to a Voluntary Planning Agreement (VPA) which requires Coronation Property (who is party to the agreement) to complete foreshore riverbank stabilisation works as well as the construction of a boardwalk along Georges River.

Leading up to the meeting I was briefed by Council Officers regarding the emerging tensions relating to the VPA. Both Council Officers and Coronation Property had escalated this matter to me. Council Officers and Coronation Property could not resolve the terms of the VPA, in particularly the drawdown of a bank guarantee that Council held. The total security held by Council at the time was $12.4M representing 200% of the total cost of the VPA works. The release of the security (progressive drawdown) was conditional upon an agreed (by both parties) Milestone Program. At the time Council Officers and Coronation Property were unable to reach an agreement on the terms of the Milestone Program, resulting in council rejecting requests for security drawdown and subsequent tension mounting between the parties.

Given the serious nature of the potential impact this could have had on the VPA works I took an opportunity to meet with John Barilaro to get an understanding of the issues and concerns from Coronation’s perspective. As a stakeholder who was undertaking major community infrastructure works (riverbank stabilisation and the construction of the board walk), it was important to meet John Barilaro at the time, to start to work through the issues.

The meeting started in the Mayor’s office and then continued through to a lunch meeting where we also discussed other topics such as his role as Deputy Premier and the management of the Covid pandemic from a State Government level. The Covid discussion was important because our LGA, along with other Western Sydney Councils, had been significantly impacted compared to other Sydney Metropolitan areas.

The result of this meeting was the beginning of a series of follow up meetings and discussions with Coronation Property and Council Officers. This culminated in a workshop chaired by me, involving experts from both sides working through technicalities of the VPA to reach an amicable solution and consequently avoided a deadlock for this essential community infrastructure work.

3.    Were the appropriate disclosures (e.g. meeting request forms) made by the Office of CEO and Office of the Mayor regarding meeting with property developers?

The meeting was held on Tuesday 1^st of March 2022.

The meeting was recorded in both the Mayor’s and Acting CEO’s diaries. The calendar invite was sent direct by the Mayor to the Acting CEO on Sunday 27^th of February.

The Acting CEO’s Executive Assistant was on leave on Monday 28^th of February as well as Tuesday 1^st of Match, the Mayor’s Executive Assistant, was also on leave on Monday 28^th of February. Due to the absenteeism of both Executive Assistants on these days, the meeting request forms were not completed.

We have taken the opportunity to review our process for when we are faced with a similar unique situation of both Executive Assistants being away at the same time.

4.    If so, when were those disclosures made?

A meeting request form (similar to disclosure form) was not completed as per the reason in point 3.

5.    Who paid for the lunch?

Lunch was paid for by the Mayor from his own personal funds.

NOTICE OF MOTION (submitted by Clr Hagarty)

That Council:

1.    Writes to the local State Members, the Treasurer the Hon Matt Kean MP, Minister for Emergency Services and Resilience the Hon Stephanie Cook MP and the Minister for Local Government Wendy Tuckerman MP:

a.    Expressing Council’s objection to the NSW Government’s determination on ownership of Rural Fire Service assets;

b.    Advising of the impact of the Government’s position on Council finances of this accounting treatment;

c.    Calling on the NSW Government to take immediate action to permanently clear up inequities and inconsistencies around the accounting treatment of Rural Fire Service (RFS) assets by acknowledging that rural firefighting equipment is vested in, under the control of and the property of the RFS; and

d.    Amending s119 of the Rural Fires Act 1997 so that the effect is to make it clear that RFS assets are not the property of councils.

 2.   Writes to the Shadow Treasurer Daniel Mookhey MLC, the Shadow Minister for Emergency Services Jihad Dib MP, the Shadow Minister for Local Government Greg Warren MP, the Greens Spokesperson for Local Government Jamie Parker MP and the leaders of the Shooters, Fishers and Farmers, Animal Justice and One Nation parties Robert Borsak MLC, Emma Hurst MLC and Mark Latham MLC:

a.    Advising Members of Council’s position, including providing copies of correspondence to NSW Government Ministers; and

b.    Seeking Members’ commitments to support NSW Councils’ call to amend the Rural Fires Act 1997 as set out in correspondence.

3.    Promotes these messages via its digital and social media channels and via its networks.

4.    Re-affirms its complete support of and commitment to local RFS brigades noting that Council’s action is entirely directed towards the NSW Government’s nonsensical position that rather than being owned and controlled by local brigades, RFS assets are somehow controlled by councils, which councils consider to be a cynical financial sleight of hand abdicating the NSW Government’s responsibilities at the cost of local communities.

5.    Affirms its support to Local Government NSW (LGNSW) and requests LGNSW continue advocating on Council’s behalf to get clarification once and for all from the State Government about the accounting treatment of RFS assets

6.    Direct the CEO to provide Councillors with a briefing to better understand Council’s liabilities in relation to land in use by local RFS brigades.

COUNCIL DECISION

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Rhodes

That Council:

1.    Re-affirms its complete support of and commitment to local RFS brigades;

2.    Affirms its support to Local Government NSW (LGNSW) and notify LGNSW of Council’s support for this matter, and requests LGNSW continue advocating on Council’s behalf to get clarification from the State Government about the accounting treatment of RFS assets and submit a motion to the LGNSW  conference;

3.    Direct the CEO to provide Councillors with a briefing to better understand Council’s liabilities in relation to land in use by local RFS brigades.

On being put to the meeting the motion was declared CARRIED.

NOTICE OF MOTION (submitted by Deputy Mayor Rhodes)

That Council provide a report back to the March 2023 Council meeting that includes, but is not restricted to:

1.    Survey of business interest in the provision of 24hr commercial operations in the Liverpool CBD;

2.    Identifies opportunities and challenges in delivering a 24hr business operation;

3.    Examples of other LGAs with successful 24hr business operations;

4.    Strategic steps and time frame to implement a 24hr business operation if found to be feasible in Liverpool CBD; and

5.    Feedback from the Tourism and CBD Committee on possible 24hr CBD business operation.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Macnaught

That Council provide a report back to March 2023 Council meeting that includes but is not restricted to:

1.    Consultation of businesses in Liverpool CBD to determine interest in the provision of 24hr commercial operations.

2.    Identifies opportunities and challenges in achieving a 24hr activated city centre.

3.    Case studies of other LGAs with successful 24hr business operations.

4.    Include 24 hour economy strategic steps and time frame to implement a 24 hour economy if found to be feasible in Liverpool CBD in the Destination Management Plan including investment attraction.

5.    Consultation and workshop with the Tourism and CBD committee on strategies and challenges of establishing a 24 hour economy.

6.    Look at implementing some cleaners for the CBD in the evenings.

On being put to the meeting the motion was declared CARRIED.

NOTICE OF MOTION (submitted by Deputy Mayor Rhodes)

That Council:

1.    Considers the resolve of Companion Animal Advisory Committee due to be held 6 September where the matter of Cat Confinement is to be discussed and if so recommended at that meeting; and

2.    Support or submit if time permits, a motion to the Local Government of NSW Annual Conference in support of changes to legislation regarding confinement of Cats to those similar to other Australian States and Territories.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Macnaught

That Council submit the motion below to the Local Government NSW Conference 2022:

NSW Local Government Annual Conference - Cat Confinement

That the Local Government of NSW call on the NSW Government to change the Companion Animals Act 1998 to:

1.      Call for legislation that restricts or confines the movement of domestic cats so that they are no longer permitted to roam free but are constrained in a similar way to dogs;

2.      Empower Local Government to take actions to reduce feral cat populations; and

3.      Call on the State Government to provide funding to Local Government for enforcement costs associated with cat management programs.

On being put to the meeting the motion was declared CARRIED.

NOTICE OF MOTION (submitted by Clr Hagarty)

That Council:

1.    Strongly opposes any move to have the Western Sydney Aerotropolis added to the Designated Area Migration Agreement (DAMA) list.

2.    Reiterates its strong support for local job targets at the Western Sydney Airport and Aerotropolis.

3.    Directs the Acting CEO to write to:

·      The relevant Federal and State Ministers and the CEO of the Business Council of Australia outlining Council's strong opposition.

·      Local Federal and State MPs requesting their support for Council's position.

COUNCIL DECISION

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Kaliyanda

That Council:

1.    Strongly opposes any move to have the Western Sydney Aerotropolis added to the Designated Area Migration Agreement (DAMA) list.

2.    Reiterates its strong support for local job targets at the Western Sydney Airport and Aerotropolis.

3.    Directs the Acting CEO to write to:

·      The relevant Federal and State Ministers and the CEO of the Business Council of Australia outlining Council's strong opposition.

·      Local Federal and State MPs requesting their support for Council's position.

Foreshadowed Motion:       Moved: Clr Rhodes              Seconded: Clr Ammoun

That Council:

1.      Notes that there is a lack of public transport infrastructure that connects Liverpool to the Western Sydney Airport situated in the Liverpool LGA that seriously impacts on the opportunity for Liverpool constituents to access the job growth market in that area.

2.      Also notes that TfNSW intends not to address the transport infrastructure need in South West Sydney until 2052 well after all possible employment at the airport has been filled.

3.      Direct the Acting CEO to write to the relevant federal and state Ministers and the CEO of the Business Council of Australia outlining Council’s strong support for the DAMA at Western Sydney Aerotropolis.

4.      Reiterates Liverpool’s need to increase professional, semi-professional and skilled workforce constituents in the Liverpool LGA in response to skilled workforce shortages.

5.      Advocate to the state and federal government to bring forward the implementation of the development of transport infrastructure to the airport.

On being put to the meeting the motion (moved by Clr Hagarty) was declared LOST.

Division

Vote for:         Clr Green, Clr Hagarty, Clr Harle, Clr Kaliyanda and Clr Karnib

Vote against: Mayor Mannoun, Clr Ammoun, Clr Goodman, Clr Hadid, Clr Macnaught and Clr Rhodes

The Foreshadowed motion (moved by Clr Rhodes) was then moved and on being put to the meeting was declared CARRIED.

NOTICE OF MOTION (submitted by Clr Hagarty)

That Council:

1.    Note Sydney is the most tolled city in the world and is home to more than half of Australia's tolls.

2.    Direct the acting CEO to write to the Premier and the relevant Minister requesting that no additional toll charges above "standard adjustments" to justify the construction of additional lanes be levied on the M7.

COUNCIL DECISION

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Hadid

That Council:

1.      Note Sydney is the most tolled city in the world and is home to more than half of Australia's tolls.

2.      Direct the acting CEO to write to the Premier and the relevant Minister requesting that no additional toll charges above "standard adjustments" or toll periods to justify the construction of additional lanes be levied on the M7.

3.      Note that the much needed transport infrastructure connecting Liverpool to the new International Airport will not be addressed until 2052 well after the airport is operating and well after employment opportunities have been filled.

4.      Note that the M12 is being delivered as a fully toll free road by the state government and that Liverpool Council advocated for this in the previous term of Council.

On being put to the meeting the motion was declared CARRIED.

NOTICE OF MOTION (submitted by Clr Ammoun)

That Council:

1.    Amend the Councillor Payment and expenses policy to make conference registration fees, accommodation, transport (including flights), meals for councillors to be paid by councillors and not ratepayers.

2.    Write to all councils, the Minister for Local Government, the Premier and opposition leader informing them of these changes encouraging them to do the same.

COUNCIL DECISION

Motion:                                  Moved: Clr Ammoun            Seconded: Clr Rhodes

That Council:

1.      Notes that Council has a need to address changed economic circumstances that will impact on Liverpool constituents and reflect in reduced revenue and increased costs in the operation of Council; and

2.      To contribute to the new economic reality, Liverpool Councillors voluntarily agree from the next financial year to meet all expenses regarding future conference fees, accommodation, transport (including flights) and meals to be paid by Councillors and not ratepayers.

On being put to the meeting the motion was declared CARRIED.

Division

Vote for:         Mayor Mannoun, Clr Ammoun, Clr Goodman, Clr Hadid, Clr Macnaught and Clr Rhodes

Vote against: Clr Green, Clr Hagarty, Clr Harle, Clr Kaliyanda and Clr Karnib

NOTICE OF MOTION (submitted by Clr Kaliyanda)

That Council:

1.      Write to the BAPS Swaminarayan community to congratulate them on the successful celebration of the birth centenary of Pramukh Swami Maharaj.

2.    Acknowledge the significant work being done by the local BAPS Swaminarayan organisation, inspired by the spiritual teachings of His Holiness Pramukh Swami Maharaj.

COUNCIL DECISION

Motion:                                  Moved: Clr Kaliyanda           Seconded: Clr Green

That Council:

1.    As requested, write to the BAPS Swaminarayan community to congratulate them on the successful celebration of the birth centenary of Pramukh Swami Maharaj.

2.    Acknowledge the significant work being done by the local BAPS Swaminarayan organisation, inspired by the spiritual teachings of His Holiness Pramukh Swami Maharaj.

On being put to the meeting the motion was declared CARRIED.

At the extraordinary meeting of Council on 9 August 2022, Council resolved at Item 3 of the Resolution in the Confidential Report “Opportunity to Purchase a potential Depot Site to approve expenditure associated with the due diligence of up to $50,000 to be funded from unrestricted reserves/general funds.

In seeking to appoint the necessary consultants to undertake a due diligence process in accordance with the Council resolution, it has become evident that the consultant costs will exceed the previously approved amount of $50,000.

Given that the estimated costs required to undertake the due diligence in accordance with Council’s requirements, exceed the previous approved amount of $50,000, an Urgency Motion is requested to seek Council approval to increase the amount to $135,000 plus GST to complete the due diligence.

Accordingly, it would be appreciated if Council will consider the request for an Urgency Motion at its meeting on 31 August 2022 to approve an increase in expenditure associated with the due diligence to $135,000 plus GST to be funded from unrestricted reserves/general funds associated with the Opportunity to Purchase a potential Depot site.

RECOMMENDATION

That Council approve an increase in expenditure associated with the due diligence to $135,000 plus GST to be funded from unrestricted reserves/general funds associated with the Opportunity to Purchase a potential Depot site.

COUNCIL DECISION

Motion:                                  Moved: Clr Macnaught        Seconded: Clr Ammoun

That Council approve an increase in expenditure associated with the due diligence to $135,000 plus GST to be funded from unrestricted reserves/general funds associated with the Opportunity to Purchase a potential Depot site.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Mayor Mannoun      Seconded: Clr Rhodes

That Council:

1.      Approves the proposed senior management structure with five senior staff positions;

2.      Requests management arrange a briefing with Councillors to present a high-level transformation roadmap that covers how Council will:

a.      Transition to the new organisation structure;

b.      Develop a three-year transformation vision; and

c.      Create a constructive organisational culture and ethos that has “communities at the core of everything will do”.

3.      Write to the community informing them of the changes, with a budget of $20,000 for this work which is to be funded from the general reserve.

Foreshadowed Motion:       Moved: Clr Kaliyanda           Seconded: Clr Hagarty

Defer any action until a permanent Chief Executive Officer has been appointed.

On being put to the meeting the motion moved by (Mayor Mannoun) was CARRIED and the Foreshadowed Motion (moved by Clr Kaliyanda) lapsed.

COUNCIL DECISION

Motion:                                  Moved: Mayor Mannoun      Seconded: Clr Rhodes

That Council appoints Sheridan Dudley as Independent Member of the Audit, Risk and Improvement Committee for a three-year term and Robert Lagaida for a four-year term.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Green

That Council:

1.    Accept the Tender submissions from the following suppliers under the new RCL3099 – Supply and Delivery of Ready Mix Concrete for an initial two (2) years contract term with options of extending by 2 X twelve (12) months each:

·      The Trustee For The Roy Sergi Family Trust T/As Advanced Readymix

·      Concrite Pty Ltd  

·      Concrete Group Pty Ltd

2.    Makes public its decision regarding tender RCL3099 – Supply and Delivery of Ready Mix Concrete.

3.    This report has been brought to Council because the Chief Executive Officer’s instrument of delegation, approved by the Council in accordance with the current provisions of section 377 of the Local Government Act 1993, only permits the Chief Executive Officer to approve (and not to reject) tenders up to a value of $2 million. Therefore, subclauses 178(3) and 178(4) of the Local Government (General Regulation) 2005 require a decision not to accept any of the tenders for a proposed contract to be made by way of a Council resolution.

4.    Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

RECOMMENDATION

That Council:

1.    In accordance with Section 178(1)(b) of the Local Government (General) Regulation 2021, decline to accept any of the tenders received for ST3139 - Comprehensive Liverpool Heritage Study;

2.    In accordance with Section 178(3)(f) of the Local Government (General) Regulation 2021, carry out the requirements of the proposed contract itself; and

3.    Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

COUNCIL DECISION

Motion:                                  Moved: Mayor Mannoun      Seconded: Clr Hagarty

That Council:

1.    In accordance with Section 178(1)(b) of the Local Government (General) Regulation 2021, decline to accept any of the tenders received for ST3139 - Comprehensive Liverpool Heritage Study;

2.    In accordance with Section 178(3)(f) of the Local Government (General) Regulation 2021, carry out the requirements of the proposed contract itself; and

3.    Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

COUNCIL DECISION

Motion:                                  Moved: Clr Hadid                  Seconded: Clr Ammoun

That Council receives and notes contents included in this report

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Kaliyanda

That Council:

1.    Accepts the Tender from Burton Contractors Pty Ltd for Tender WT3158 Upgrade of Governor Macquarie Drive between Hume Highway and Munday Street, Warwick Farm Stage 1 for a 12-month contract term for the construction and further 12 months of defect liability period at the GST inclusive price of $8,078,031.18

2.    Makes public its decision regarding tender WT3158 Upgrade of Governor Macquarie Drive between Hume Highway and Munday Street, Warwick Farm Stage 1

3.    Notes that the Acting Chief Executive Officer will finalise all details and sign the Letter of Acceptance and Formal Instrument of Agreement following publication of draft Minutes on Council website for the tender, giving it contractual effect, in accordance with delegated authority.

4.    This report has been brought to Council because the Acting Chief Executive Officer’s instrument of delegation, approved by Council in accordance with the current provisions of section 377 of the Local Government Act 1993, only permits the Acting Chief Executive Officer to approve (and not to reject) tenders up to a value of $2 million. Therefore, subclauses 178(3) and 178(4) of the Local Government (General Regulation) 2021 require a decision not to accept any of the tenders for a proposed contract to be made by way of a Council resolution.

5.    Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.

COUNCIL DECISION

Motion:                                  Moved: Clr Hadid                  Seconded: Clr Green

That Council:

1.    Endorse LCP as the recommended location for Council staff accommodation (Office Areas).

1.    Endorse an Integrated Fitout with BDG as the delivery model for the fitout of the Civic Areas and the Council staff Office Areas.

3.    Endorse BDG to complete the full design of the Council office areas following Council’s review and approval prior to engaging the market for the fitout of the Council staff Office Areas.

4.    Bring a report back to Council with the final variation price of the Integrated Fitout together with the additional funding required to complete the Integrated Fitout.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Rhodes               Seconded: Clr Hadid

That Council: 

1.    Notes that the proposed contract will cost $2.3 million over 5-years resulting in a shortfall of $1.2 million included in Council’s current long term financial plan.

2.    Approves the Tender Evaluation Committee’s recommendation to award Portions A to D to the Preferred Tenderers for ST3009 - Maintenance of Off-street and On-Street Parking Machines and Associated Works for an initial contract period of five (5) years with an option to extend 3 x 12 months at the lump sum prices and schedule of rates GST inclusive as per the submissions.

3.    Approve an additional $250 thousand budget allocation for 2022/23 to cover the increase in cost.

4.    Reject all tenders received for Portions E and F pursuant to Clause 178 subclauses (1b) and (3a) of the Local Government (General Regulation) 2021.

5.    Makes public its decision regarding tender ST3009 Maintenance of Off-street and On-Street Parking Machines and Associated Works.

6.    Delegates to the Chief Executive Officer to finalise all details and sign the Letter of Acceptance following publication of draft Minutes on Council website for the tender, giving it contractual effect.

On being put to the meeting the motion was declared CARRIED.

The Councillors voted unanimously for this item.