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COMMITTEE DECISION
Motion:
Moved: Councillor Green Seconded Councillor Ibrahim
That the Governance
Committee recommends Council:
1. Support the
proposed changes to the Code of Meeting Practice;
2. Notes that
an external review is being conducted simultaneously, and any further
advice or
recommendations will be shared with Councillors for consideration, prior
to the 20
November 2024 Council Meeting;
3. Notes that
before Council can adopt a new Code of Meeting Practice the draft must
be exhibited
for at least 28 days and provide at least 42 days for community
feedback;
4. Bring the Governance
Meeting on the 20 May 2025 forward one (1) week to align to
the 21 May
Council Meeting date.
On being put
to the meeting, the motion was declared CARRIED.
The Committee
voted unanimously.
Action
QTN –
Manager, Civic and Executive Services to provide Councillors a list of items
listed
within the
Code of Conduct that are required to be completed within the first 12 months
of
a Council
election.
Subject to the
below recommended changes, Council to review the Code of Conduct
again prior to
public exhibition.
• Clause
3.1 – Delete clause
• Clause
3.2 – becomes 3.1 and include date, times and place.
• Clause
4.1B – retain the additional new wording
• Clause
4.6 – Replace and use wording from the model code of conduct.
Wording
to be included
on the attached form for completion.
• Clause
4.7 – omitted and needs to be retyped into Code of Conduct
• Clause
11.10 – remove the words “Mayor”
• Code
of Meeting practise needs to reflect our Council practice.
• Clause
14.17 – Amend clause …An extension may be permitted by the Mayor
for
an additional
three (3) minutes.
• Clause
18.1 – to read “Meetings are to be a maximum duration of five (5)
hours on
any one
date”
• Clause
18.2 – Delete clause / N/A
• A
clean version of the Code of Meeting Practice to be presented at the Council
Meeting on 20
November 2024. Highlighting the differences in the model code.
• Code
of meeting Practice to go on public exhibition as a draft. Recommend
delegation to
the CEO to adjust any drafting issues and work through it
concurrently.
• Public
forum speakers to be further discussed at the next Council Meeting
Councillor
Adjei left the room at 2.51pm
Councillor
Adjei returned to the room at 2.53pm
Councillor
Adjei left the room at 3.01pm
Councillor
Adjei returned to the room at 3.03pm
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