That the minutes of the Ordinary Meeting held on 5 February 2025 be confirmed as a true record of that meeting.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

ITEM NO:            MAYOR 01

SUBJECT:          Liverpool Glass

REPORT OF:      Mayor Ned Mannoun

dATE:                 26 February 2025

Today, I recognise and celebrate an extraordinary milestone for one of Liverpool's longest-standing family-owned businesses — Liverpool Glass, which proudly marks 50 years of outstanding service to our community and beyond.

Since its establishment in 1975, Liverpool Glass has become synonymous with high-quality glazing and expert craftsmanship. This remarkable company has built its reputation on the values of safety, quality, and professionalism. Refusing to cut corners or compromise on standards, their commitment to delivering exceptional products and service has made them a trusted name across Sydney.

Under the leadership of Jeff Gough, who brought fresh energy and a visionary approach after transitioning from his successful transport business, Liverpool Glass has gone from strength to strength. Jeff’s stewardship modernized the company while preserving the values that have defined its success for half a century.

Today, Liverpool Glass continues to serve strata companies, families, and businesses, always upholding the highest standards of craftsmanship and customer care. Their enduring legacy is a testament to the skill, dedication, and hard work of the tradespeople and staff who have contributed to this success story over the decades.

On behalf of Liverpool City Council, I extend our heartfelt congratulations to Liverpool Glass for 50 years of excellence. We acknowledge and appreciate their significant contribution to our local economy and community.

May this impressive legacy of trust, service, and craftsmanship continue to thrive for many more years to come.

Thank you.

Motion:                                  Moved: Mayor Mannoun

That the Mayoral Minute be received and noted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Clr Ammoun was not in the Chamber when this item was voted on.

Mr Jeff Gough was then presented with a certificate of appreciation by Mayor Mannoun on behalf of Liverpool City Council.

Mayoral Minute

ITEM NO:            MAYOR 02

SUBJECT:          Endorsing the Mayoral Roundtable Statement on Social Cohesion

REPORT OF:      Mayor Ned Mannoun

DATE:                 26 February 2025

Liverpool is a city of believers!

Our community is a shining example of multiculturalism, religious faith, and inclusivity. An inspiring 87% of Liverpool’s residents are reported as having a religious affiliation. We are a city where faith and culture are deeply intertwined, with 43.2% of our residents born overseas and over 140 languages spoken within our community.

Our cultural fabric continues to become richer every year. This tapestry of cultural and religious backgrounds underscores Liverpool’s status as a vibrant and inclusive community within Sydney. It is this very diversity that makes our city strong, welcoming, and resilient. Liverpool is a wonderful example of how so many cultures and religions can co-exist respectfully and safely amongst each other. We are very lucky to live in a community that exemplifies this cohesion.

I commend the various religious and cultural leaders within our LGA who continue to serve their communities with passion and dedication and advocate tirelessly for their believers.

As Councillors, it is our duty to represent and advocate for all our residents, ensuring that their voices and needs are recognised and supported. Liverpool City Council has always taken great pride in fostering social harmony, promoting interfaith dialogue, and strengthening connections between our diverse communities.

Our dedicated Council staff work tirelessly to identify and address the specific needs of our many and diverse community, and I thank them wholeheartedly for their continued efforts in this exceptionally important work which has been embraced and delivered in Council’s current Community Strategic Plan.

Mayoral Roundtable

On 6 February 2025, I had the privilege of co-hosting the Mayoral Roundtable on Social Cohesion, held in Bondi, where 23 Mayors from across Sydney came together to discuss the importance of unity and to condemn all forms of religious vilification.

Together, we endorsed a strong statement reaffirming our commitment to fostering harmony, standing against hate, and ensuring that all residents—regardless of faith or background—feel safe, respected, and valued in our communities. I have attached a copy of this statement.

Tonight, I am calling on Liverpool City Council to formally endorse this statement, reinforcing our commitment to social cohesion and religious harmony. Liverpool has always been a leader in multicultural inclusion, and it is imperative that we continue to lead by example, ensuring that our city remains a beacon of respect, acceptance, and unity for all.

RECOMMENDATION

That Council:

1.     Formally endorses the attached Mayoral Roundtable Statement on Social Cohesion;

2.     Reaffirms its ongoing commitment to fostering religious and cultural harmony within the Liverpool community; and

3.     Formally condemns all acts of racism and religious vilification towards any members of our community.

COUNCIL DECISION

Motion:                                  Moved: Mayor Mannoun     

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Mayoral Minute

ITEM NO:                 MAYOR 03

SUBJECT:               Review of Media Policy  

REPORT OF:          Mayor Ned Mannoun

DATE:                     26 February 2025

“How you treat a waiter says a lot about your character.” This well-known saying reminds us that respect and kindness should extend to everyone, including those who serve our community. In the same spirit, we must ensure that our Council staff—who work tirelessly for Liverpool—are treated with dignity and respect, both in person and online.

Since late last year, there has been a significant increase in negative social media posts that have included personal attacks on Council staff—both collectively and individually. Such conduct not only undermines the wellbeing of staff but also threatens the professional reputation of Council.

We can all have different views, but ultimately, we must learn to agree to disagree to allow democracy to function. Respectful debate and open discussion are the foundation of our governance. When we engage in constructive dialogue rather than hostility, we strengthen our community and set a positive example for future generations.

Our children learn from how we act, both in public and online. If we engage in negativity and disrespect, they see it as acceptable. We must ensure that we always set the right example.

Liverpool City Council staff work tirelessly every day to serve our community, often in challenging circumstances. Despite the negativity they may face online, they continue to provide essential services with dedication and professionalism. We sincerely thank them for their unwavering commitment and hard work.

While Liverpool City Council’s existing Media Policy provides guidance on media engagement, it requires an urgent review to better reflect contemporary legal frameworks, particularly in relation to cyberbullying and social media conduct by both staff and Councillors.

I propose that Council initiate a formal review of its Media Policy to ensure it aligns with current laws and best practices including but not limited to Work, Health and Safety, online bullying, defamation, Fair Work and any other relevant laws.

Recommendation

That Council:

1.       Endorses a review of the Media Policy to incorporate the proposed amendments      above.

2.       Requests the CEO to prepare a draft revised Media Policy for Council’s consideration     at a future meeting.

3.       Implements a regular training program for staff and Councillors on responsible social media and media engagement.

COUNCIL DECISION

Motion:                                  Moved: Mayor Mannoun     

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Mayoral Minute

ITEM NO:                 MAYOR 04

SUBJECT                A World Class Upgrade to Fifteenth Avenue

REPORT OF:          Mayor Ned Mannoun

DATE:                      26 February 2025

On 19 January 2025 the NSW and the Federal Government announced $1 billion to upgrade Fifteenth Avenue, the main arterial road between Liverpool and the Aerotropolis. This announcement comes off the back of a grassroots Council-run campaign calling on the upgrade of the corridor. This initiative must go beyond a simple road upgrade and deliver a transformative infrastructure project that prioritises public transport, connectivity, and active transport options.

Fifteenth Avenue is poised to turn into Liverpool’s main link to the Bradfield and beyond. Currently, more than 22,000 vehicles per day use the two-lane Fifteenth Avenue. Residents face congestion every day, and it will only worsen as Austral continues to develop. The pressure on our local road network is already unsustainable, and further delays will continue to diminish the quality of life for our residents.

Western Sydney has done most of the work in providing housing for the city. The community deserves high quality infrastructure, and I look forward to Fifteenth Avenue being, as Premier Chris Minns stated, “… a world class piece of transport infrastructure.”

This cannot just be about widening the current road but creating a high capacity, multimodal transport corridor that serves the region for decades to come. A key objective of this upgrade must be to reduce reliance on private vehicles. Many residents in the surrounding areas currently face the financial burden of owning multiple cars, which is particularly challenging during a cost-of-living crisis. A reliable, efficient, and high-speed public transport link will provide an affordable alternative, reducing household expenses while improving overall mobility.

In order for the road to be world-class, Fifteenth Avenue needs at least 6 lanes – including a fast transit corridor. The upgrade must include footpaths and cycleways which promote active transport, enhance liveability and ensure pedestrian safety. Such a design will ensure seamless movement of people and goods, reducing congestion and travel times while facilitating economic growth.

Connecting Fifteenth Avenue to Bradfield and Western Sydney International Airport should not be deferred to a later stage beyond the announced 2031 delivery timeframe (4 years commencing 2027) – the community needs this upgrade now.

The Premier has promised a world class infrastructure project – it is our role, as a Council, to hold the State and Federal Government to that promise and to give the community the infrastructure they deserve.

Motion:

RECOMMENDATION:

That Council:

1.     Writes to the NSW Government and the Federal Government, thanking the Premier and Prime Minister for their $1 billion commitment to upgrading Fifteenth Avenue, whilst also:

a.   Reaffirming Council’s position that a world-class transport corridor must include a minimum of three lanes in each direction, incorporating a dedicated fast transit corridor, footpaths, and cycleways to enhance liveability, safety, and long-term mobility.

b.   Emphasing the urgency of preserving the Fifteenth Avenue corridor to safeguard the expansion and functionality of the upgraded road.

c.    Directing the NSW Government to Council’s Fifteenth Avenue Masterplan, which outlines Council’s vision for a fully integrated transport link between Liverpool and the Aerotropolis.

d.   Calling on the NSW Government to expedite the delivery of the project within the announced 2027–2031 timeframe, ensuring that the transit corridor is delivered as part of the initial upgrade and not deferred to a later stage.

e.   Stresses the strategic importance of the upgrade as a key arterial route connecting Liverpool to Bradfield and Western Sydney International Airport, noting the economic benefits that a rapid transport network will have for residents across the Liverpool LGA, especially in the way of employment opportunities for residents in the 2168 Postcode.

f.     Calls on the NSW Government to include Liverpool City Council in planning decisions regarding the upgrade, to ensure Council has input in the draft designs of Fifteenth Avenue.

2. Thanks Council staff, particularly those within the City Futures and Planning and Compliance directorates, for their efforts in advocating for this critical infrastructure upgrade and mobilising the community through a grass-roots campaign.
   
   
3. Writes to Mr Mark Coure MP, Member for Oatley and Shadow Minister for South-Western Sydney, thanking him for his advocacy and for sponsoring Council’s Parliamentary Petition.
   
   

4. Writes to Mr Nathan Hagarty MP, Member for Leppington, thanking him for his advocacy for Fifteenth Avenue.
   
   
5. Writes to Ms Anne Stanley MP, Member for Werriwa, thanking her for her advocacy for Fifteenth Avenue.
   
   
6. Acknowledges the concerns of the community in Austral and Middletown Grange, especially regarding safety and travel times on Fifteenth Avenue, and thanks residents for supporting Council’s advocacy efforts .

COUNCIL DECISION:

Motion:                                  Moved: Mayor Mannoun

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

ITEM NO:            MAYOR 05

SUBJECT:          Miracle Babies  

REPORT OF:      Mayor Ned Mannoun

DATE:                 26 February 2025

Miracle Babies Foundation is Australia’s leading organisation supporting premature and sick newborns, their families and the hospitals that care for them. Every year in Australia, around 48,000 newborn babies require the help of a Neonatal Intensive Care Unit (NICU) or Special Care Nursery (SCN). 27,000 of these babies are born premature and up to 1,000 babies lose their fight for life.

Miracle Babies is a Liverpool-based charity, having been established in collaboration with Liverpool Newborn Intensive Care Unit. Council has a long history of supporting Miracle Babies and is proud to be the home of such an important and long-standing organisation, which provides vital support to so many people in our community at such a challenging time in their lives.

This year, Miracle Babies will celebrate 20 years of supporting the community. To celebrate this milestone, they will be holding two key events in Liverpool.

The first in May 2025 is a gala dinner at the William Inglis Hotel which will raise much needed funds to support Miracle Babies to continue their amazing work with Australia’s premature and sick newborns and their families.

The second event, planned for November 2025, will highlight and celebrate the Miracle Babies community story through an exhibition at the Yellamundie Library Gallery in partnership with the Culture Festival and Events team. This exhibition will coincide with World Prematurity Day on 17 November 2025.

To acknowledge Council’s long-standing support of Miracle Babies and celebrate this important milestone for this organisation, it is recommended that Council provide in kind support to the value of $2500 and present a commemoration plaque at the gala dinner.

Funding for this event will be drawn from the Civic Events Program budget.

RECOMMENDATION

That Council:

1. Recognise the 20-year milestone of Miracle Babies foundation and its contribution in Liverpool; and

2. Endorse in kind support to the value of $2500 and present a commemoration plaque at the Miracle Babies Event gala dinner at the William Inglis Hotel in May 2025.

COUNCIL DECISION

Motion:                                  Moved: Mayor Mannoun     

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Mayoral Minute

ITEM NO:            MAYOR 06

SUBJECT:          Recognition of the Serbian Community in Liverpool

REPORT OF:      Mayor Ned Mannoun

DATE                  26 February 2025

The Serbian community across Liverpool has made, and continues to make, significant contributions to our city. Many of our residents of Serbian heritage now call Liverpool home.

On 15 February 2025, I had the pleasure of representing the City of Liverpool at the Serbian Festival Sydney (SFS) held in Darling Harbour.

The SFS is an entirely volunteer organised and run event, headed up by the Serbian Orthodox Youth Association Inc (SOYA), based here in Liverpool.

The SFS is one of the largest displays of Serbian culture outside Europe, and had over 80,000 visitors across the two day event. It was a tremendous occasion and the absolute best of multiculturalism was on display. I congratulate the organisers on a fabulous event.

RECOMMENDATION

To acknowledge the contribution of our Serbian community to Liverpool I propose that Council

1.     engage in discussions with SOYA around sponsorship options for the Serbian Festival Sydney, and other activities conducted by SOYA;

2.     in conjunction with the Serbian Council of Australia (the peak-body of the Serbian community (SCofA)), SOYA and the Serbian Orthodox Church, investigate and bring a report back to a future Council meeting the opportunity to dedicate a park to the Serbian community;

3.     create a register of street names to be used when required, which recognises all of the various multicultural influences in the vibrant city of Liverpool, including the names Serbia Boulevard, Belgrade Parade, Obilic Avenue and Avala Drive in recognition of the Serbian community and the other communities who call Liverpool home.

COUNCIL DECISION

Motion:                                   Moved Mayor Mannoun

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion. 

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Harle

That Council:

1. Receives and notes this Report.

2. Proceeds with Amendment 100 to the State Environmental Planning Policy (Western Parkland City) 2021 to:

a)    Prohibit ‘hotel or motel accommodation;

b)    Prohibit ‘food and drink premises (group term);

c)    Permit with consent ‘take-away food and drink premises and restaurants and cafés’; and

d)    Include a new additional local provision under Part 6 which will apply to the entire IN2 Light Industrial Precinct.

3. Delegates authority to the Chief Executive Officer (or their delegate) to forward the Planning Proposal to the Department of Planning, Housing and Infrastructure as the Plan-making Authority for this Planning Proposal; and

4. Notifies those representatives who made a submission on the Planning Proposal during the public exhibition of Council’s decision.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

COUNCIL DECISION

Motion:                                  Moved: Clr Monaghan         Seconded: Clr Macnaught

That Council receive and note the report. 

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

COUNCIL DECISION

Motion:                                  Moved: Clr Monaghan         Seconded: Clr Dr Green

That Council:

1. Endorses the funding recommendation of $6,908 (GST exclusive) under the Community Grant Program for the following project:

2.     Endorses the funding recommendation of $10,000 (GST exclusive) under the Community Sponsorship Program for the following project:

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Harle

That:

1. Councillors confirm their attendance with the CEO by Wednesday 5^th March 2025, for the NGA Conference at the National Convention Centre, Canberra from Tuesday 24 – Friday 27 June 2025;

2. Council confirm any motions they wish to submit to the NGA Conference;

3. Council reschedule the June Council meeting to Wednesday 18 June 2025; 

4. Council reschedule the June Governance Committee meeting to Tuesday 10 June 2025; and 

5.     Council notes the allocated budget of up to $30,000 from the current Civic and Executive Services budget.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: This item is to be brought to the next Governance Committee meeting.

Clr Macnaught requested that any motions that Councillors wish to submit, that they also be circulated to Councillors prior to the Governance meeting.

Mayor Mannoun would like to flag a potential motion regarding the issue of Government land and rates as discussed.

Clr Dr Green also suggested a complementary motion might be also that the government take on the responsibility of the roads.

COUNCIL DECISION

Motion:                                  Moved: Clr Macnaught        Seconded: Clr Ammoun

That Council:

1. Notes the invitation from the event organisers;

2. Provide a determination for the attendance of Mayor Ned Mannoun to Hong Kong to present at the 5^th Annual Aerotropolis Summit from 7-8 May 2025; and

3. The CEO or alternate officer to accompany Mayor Mannoun to Hong Kong for 5^th Annual Aerotropolis Summit for 7-8 May 2025.

On being put to the meeting the motion was declared LOST.

Clr Ristevski then moved a Foreshadowed motion.

Mayor Mannoun stated that he wanted to inform Council that in order to deal with the Foreshadowed Motion, Council would need to move into Closed Session pursuant to the provisions of s10A(2)(f) of the Local Government Act 1993 because it contains matters affecting the security of the Council, Councillors, Council staff or Council property. Mayor Mannoun stated he would also need to leave the Chamber.  

Clr Ristevski stated that he disagreed and that he wanted Council to remain in Open Session

Motion:                                   Moved: Mayor Mannoun     Seconded: Clr Macnaught

That Council move into Closed Session pursuant to the provisions of s10A(2)(f) of the Local Government Act 1993.

On being put to the meeting the motion was declared LOST.

Mayor Mannoun left the Chamber at 7.21pm and Clr Harle, as the Deputy Mayor, became the Chairperson.

Clr Ristevski then amended his Foreshadowed motion.

Foreshadowed motion:       Moved: Clr Ristevski            Seconded: Clr Karnib

That:

1. Council notes the Invitation from the event organisers;

2. Council confirms the attendance of Mayor Ned Mannoun to Hong Kong to present at the 5^th Annual Aerotropolis Summit from 7-8 May 2025;

3. The CEO or alternate officer to consider attending with Mayor Mannoun to Hong Kong for 5^th Annual Aerotropolis Summit for 7-8 May 2025; and

4.     Any Councillor/s that wish to attend they self fund.

The Foreshadowed motion (moved by Clr Ristevski) then became the motion and on being put to the meeting was declared CARRIED.

Division called (for Clr Ristevski’s motion):

Vote for:           Clr Green, Clr Harle, Clr Harte, Clr Ibrahim, Clr Karnib, Clr Monaghan and Clr Ristevski.

Vote against:   Clr Adjei, Clr Ammoun and Clr Macnaught.

Note: Mayor Mannoun was not in the Chamber when the Foreshadowed motion was voted on.

RECESS

Deputy Mayor Harle called a recess of meeting at 7.33pm

RESUMPTION OF MEETING

As advised by the Acting CEO, Mayor Mannoun retired from the meeting at 7.48pm.

The meeting resumed in Open Council at 7.48pm by Deputy Mayor Harle, as the Chairperson with all Councillors present except Mayor Mannoun who had retired from the meeting.

RESCISSION MOTION

Clr Ammoun stated that a Rescission motion on the previous motion will be lodged.

Clr Ristevski requested the Rescission motion be moved to the end of the meeting. Clr Ammoun requested that the Rescission motion be dealt with now.

Clr Macnaught raised a point of order.

Deputy Mayor Harle ruled that the Rescission motion be dealt with now.

The Rescission motion was then signed by Clrs Ammoun, Harte and Macnaught and handed to the Chair and is shown below:

We the undersigned Councillors move a Rescission Motion for the resolution of COM 04 - Mayoral Attendance at the 5th Annual Aerotropolis Conference, 7-8 May 2025 in Hong Kong     

Signed:

Clr Matthew Harte

Clr Fiona Macnaught

Clr Richard Ammoun

COUNCIL DECISION

The Rescission motion was put.

On being put to the meeting the Rescission motion was declared LOST.

Division (for the Rescission motion):

Vote for:             Clr Adjei, Clr Ammoun Clr Harte and Clr Macnaught.

Vote against:      Clr Dr Green, Deputy Mayor Harle*, Clr Karnib, Clr Ibrahim, Clr Monaghan           and Clr Ristevski, ,

On being put to the meeting the motion was declared LOST.

*Note: Deputy Mayor Harle did not vote for or against the motion.  Therefore in accordance with Clause 11.4 of Council’s Code of Meeting Practice (as shown below), he is recorded as voting against the motion:

                   “A councillor who is present at a meeting of the council but who fails to vote            on a motion put to the meeting is taken to have voted against the motion.”

Mayor Mannoun was not in Chamber when the Rescission motion was voted on as he had retired from the meeting.

Clr Macnaught left the Chambers at 7:54pm.

Clr Ammoun then stated to the Chair that he would like to remove himself from the meeting as it is an OH&S matter that was just voted on and was lost.

Clr Ammoun left the Chambers at 7:57pm.

Clr Harte left the Chamber at 7:57pm.

Clr Adjei left the Chamber at 7:57pm.

RECESS

Deputy Mayor Harle called a recess of meeting at 7.59pm.

RESUMPUTION OF MEETING

Deputy Mayor Harle, as the Chairperson, resumed the meeting at 8.04pm in Open Session with Councillors Dr Green, Clr Karnib, Clr Ibrahim, Clr Monaghan and Clr Ristevski.

Councillors Adjei, Ammoun, Harte and Macnaught retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Monaghan         Seconded: Clr Karnib

1.    Notes, as per Council resolution 16 October 2024, an internal and external review of the Code of Meeting Practice has been conducted and tabled at the Governance Meeting 13 November 2024;

2.    Notes, this report was deferred from 26 November 2024 and 10 December Council meetings, and Council consultation continued throughout this period;

3.    Notes, as per Council resolution 10 December 2024, a briefing of proposed changes was conducted at Governance meeting 28 January 2025 prior to bringing back to Council;

4.    Notes, the forecast timeline to achieve endorsement tabled in this report;

5.    Notes, the Draft Code of Meeting Practice detailed in attachment one (1) and supports its commencement of public exhibition for at least 28 days and provide members of the community at least 42 days to provide feedback;

6.    Notes, there is an opportunity for Councillors to provide further feedback on the draft Code of Meeting Practice throughout the public exhibition period;

7.    Reports back to Council in May 2025, the draft Code of Meeting Practice for consideration and adoption;

8.    Supports moving the Governance Meeting confirmed for the 20 May to the 13 May 2025 to align to the 21 May Council Meeting date; and

9.       Council meetings to commence at 6:00pm on the last Wednesday of February through to November. Council is to also meet on the first Wednesday of every February at 6.00pm.  The Council meeting in December is to occur on the second Wednesday at 6.00pm. The Council meetings are to occur at Liverpool Council Chamber at 50 Scott Street, Liverpool. 

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Karnib

That Council acknowledges the invitation from Toda to support a delegation of students visiting Liverpool in July 2025 and support in principle a reciprocal visit to Toda by Liverpool students in September 2025.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Karnib                Seconded: Clr Monaghan

That Council receive and note the report.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Monaghan         Seconded: Clr Karnib

That Council notes the contents of the report.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Ibrahim

That Council:

1.  Note the tabled initial pecuniary interest returns of six (6) newly elected Councillors; and

2. Agree to make redacted copies of the initial pecuniary interest returns available to the public, as set out in the report.

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Monaghan         Seconded: Clr Karnib

That the Council receives and notes this report.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Karnib                Seconded: Clr Dr Green

That Council approves the identified budget variations in accordance with this report.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Ristevski

That Council:

1.  Approves the commencement of a road closure process for part of Chapman Street, at Poole Street and Ormiston Avenue to Cowpasture Road, West Hoxton as outlined in this report;

2. Notes that the sale of Lot 27 in Deposited Plan1069623 is proposed as part of this application and is conditional upon the permanent closure of the identified section of Chapman Street in West Hoxton being completed;

3. Notes that a public notification process, which will also involve the referencing of relevant service providers/authorities and relevant government departments/agencies including NSW Crown Lands, will be undertaken;

4. Approves to classify the land comprising any area of closed road as “Operational” land pursuant to Section 43 of the Roads Act 1993;

5. Authorises the Chief Executive Officer or their delegated officer to execute any documents, under Power of Attorney, necessary to give effect to this decision; and

6. Resolves that a further report be made to the Council upon completion of the consultation and valuation elements of the road closure process and upon completion of the valuation of Lot 27 in Deposited Plan 1069623, prior to any sale/transfer progressing.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Ristevski            Seconded: Clr Karnib

That Council:

1.     Maintain the Intermodal Precinct Committee;

2.     Review the Charter and that this item is brought to a Governance Committee meeting for further discussion; and

3.     Notes that issues arising from the Intermodal Precinct will be considered by Council through the Intermodal Precinct Committee.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Monaghan         Seconded: Clr Karnib

That Council notes and receives the Biannual Progress Report July to December 2024 which outlines the progress of Principal Activities detailed in the Delivery Program 2022-2026 and Operational Plan 2024-2025.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Karnib

That:

1.           Council agrees to pursue, in accordance with ministerial guidelines, establishment of a Special Entertainment Precinct on Macquarie Street, Macquarie Mall, George Street, Scott Street and Memorial Avenue, Liverpool and intersecting streets for 18 months;

2.           Council agree to apply for funding to support establishment of the SEP;

3.           Council authorise the CEO or delegate to do all things necessary to give effect to these resolutions; and

4.           A future trial be conducted in other areas such as Edmondson Park.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Monaghan

That Council:

1.      Receives and notes this report.

2.     Investigate partnerships with a university to conduct a case study research of the challenges to local government in greenfield development and the provisions of a required infrastructure.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Karnib                Seconded: Clr Ibrahim

That Council:

1.     Adopt the revised Carnes Hill Aquatic and Recreational Centre masterplan and;

2.     Note the updated Operational Costing report.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Ibrahim

That Council adopts the Harris Creek Flood Study and associated flood maps. 

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Monaghan         Seconded: Clr Ibrahim

That Council receives and notes this report. 

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Ibrahim

That Council adopts the Truck Wash Price List. 

On being put to the meeting the motion was declared CARRIED.

COUNCIL DECISION

Motion:                                  Moved: Clr Karnib                Seconded: Clr Dr Green

That Council adopts the following Committee recommendations:

1.   Receives and notes the Minutes of the Liverpool Local Traffic Committee Meeting held on 29 January 2025.

2.   Endorse the recommendations in the Minutes.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

C Already this summer we have experienced heat wave conditions locally, with more to come. During these events, our most vulnerable community members are more at risk of heat stress and adverse health outcomes. With the concurrent cost of living pressures, it may be extremely difficult for people to seek relief from the heat in their homes.

With a view to supporting our community in times where heat it extreme, can Council please answer the following:

1.    What measures is the council taking to support the community during extreme heat days, especially for vulnerable groups such as the elderly, children, and those with health conditions?

Council adopted a Climate Change Policy and Climate Action Plan in March 2023. The plan outlines Council’s commitment to the community in responding to climate change by identifying our path to net zero emissions. The Liverpool Climate Action Plan proposes to increase resilience to urban heat by incorporating greening and cooling design into planning controls.

Council participated in a Heat Smart initiative in 2022 a two-year project to build resilience to heatwaves & extreme heat in Western Sydney as part of that project heat preparedness community workshops were delivered.

Liverpool City Council most recently supported Australia’s first-ever Extreme Heat Awareness Day, held Wednesday 5 February 2025 through social media promotion of Australian Red Cross’ campaign initiatives.

Additionally, Council has sought to reduce local heat island affect - 25, 500 trees and shrubs were planted in 2024 as part of Council’s environment restoration fund which will go a long way to help cool down the LGA. 

Council makes its community libraries available free of charge and promotes this through its Council social pages when extreme heat weather is forecasted. All of Councils Libraries are fully airconditioned and operate extended hours across the network.  

Yellamundie is open 9am – 8pm weekdays, Saturdays 9am – 4pm and Sundays 12pm to 4pm. 

Carnes Hill Library is open 9.30am – 5pm weekdays (8pm on Tuesday and Thursdays).  Saturday 9.30am – 4pm and Sundays 12pm – 4pm.

Casula, Moorebank, Green Valley and Miller Libraries are open 6 days.  Weekdays 9.30am -5pm (till 8pm two nights per week) and Saturdays 9.30am – 12pm.

2.    Could the council consider extending the hours of our libraries during extreme heat events to provide residents with a cool, safe space to stay? Please indicate cost and resourcing requirements for this to be an option.

The library network provides heat respite through to 8pm each weekday at Yellamundie (and across limited days at other locations, noting above).

Additional heat respite could be achieved by extending weekend hours at Yellamundie.

Extending Saturday opening to 9am – 6pm, would require an additional 2hrs of staff wages for 6 staff.  The majority of Saturday staffing is worked as TIL (with a day off through the week), however these extended hrs would require at least 1.5hrs of OT per staff member as it goes beyond a standard day length.

Costing approximately ranges from $901.12 to $985.40 depending on the staff available for the additional time for each 2-hour Saturday extended hours.

Extending Sunday opening hours to 10am – 6pm, would require and an additional 4hrs of staff wages for 6 staff.  These would need to be paid at OT rates.

Costing approximately ranges from $1802.24 to $1970.80 depending on the staff available for Sunday extended hours.

3.    Council's leisure centres often provide reduced cost or free entry during periods of extreme heat for vulnerable community members on an ad hoc basis. Is there a mechanism to formalise this arrangement once certain conditions are met to give our community members certainty of this option? If so, what approximate cost would be involved?

Council implemented a program to provide heat respite within its Leisure Centres in November 2023.  This program provides free Casual swim access for seniors card holders to both Whitlam Leisure Centre and Michael Wenden Aquatic Centre on occasions where temperatures are predicted to exceed 33 degrees on consecutive days.

In summer 2023/24 more than 100 free entries were provided with current numbers for the 2024/25 summers season at approximately 45 visitations.

The free entry program has been promoted on both leisure centre and council social media pages (see below)

4.    Are there any existing community programs or initiatives in place to provide relief from extreme heat, and if so, how can residents access them?

Health NSW is the main source of education and awareness raising on Heat locally called ‘Beat the heat - Heat and health.’

The primary source of promotion of this initiative is through the distribution of multilingual flyers in the community. Council has supported this initiative through the distribution of promotional material at events and networks.

These resources are also available on NSW Health website – https://www.health.nsw.gov.au/environment/factsheets/Pages/beat-the-heat.aspx

The comprehensive collection of useful links and resources to help support your health during hot weather with the following information:

​​​​​​         What is extreme heat and is it dangerous for my health?

What is heat-related illness?

Who is most at risk?

Know the signs of heat exhaustion and heat stroke

How to cool down

Tips to prepare yourself and your home before hot weather arrives

Help and support

Additional Resources

5.     What steps is the council taking to increase public awareness of cooling options available on extreme heat days, such as air-conditioned public spaces?

Council will continue to deliver and publish opportunities for extreme heat respite through its social media channels and where possible, implement targeted communications to vulnerable members of the community.  Council will further consolidate these actions into a single directory for distribution to its network of supporting agencies and community groups.

Please Council address the following:

1.    Can Council please provide a tally of union-invoked grievances (as per the Local Government State Award) by month, for every month starting from December 2021 to December 2024 inclusive?

2.    Please also present the data in a bar chart.

Response (provided by Corporate Support)

1. Provided below is a tally of Union invoked grievances lodged in accordance with the Local Government State Award.

The below table reflects monthly tally from December 2021 to January 2025.

Please note, there was no data consistently collected prior to current management that commenced in January 2023.

2.   The pie chart illustrates the distribution of USU grievances from 2021 to 2025:

·    2021 shows no recorded grievances, due to incomplete data collection starting late in the year.

·    2022 and 2023 each account for a moderate share of grievances, suggesting a consistent reporting trend during these years.

·    2024 shows a noticeable increase in grievances, indicating a potential rise in issues or more active reporting.  The trend over the year shows that there was a peak mid- year, and the rest of the year was consistent with prior years.

·    2025 trends will not become apparent until further data is collected each month.

This trend suggests an overall increase in grievances, particularly from 2024 onwards.

1.      Can Council please confirm whether The Islamic House is officially open for use?

a)   If not, what is stopping it from being operational?

b)   Will it be open for use by the end of February 2025 when Ramadan commences?

c)   If not, what can Council do to assist in ensuring there is no further delay?

Response (provided by Planning and Compliance)

1.   Can Council please confirm whether The Islamic House is officially open for use? 

The Building Information Certificate BIC-115/2024 was issued on 10 Feb 2025.  The opening date now rests with the Australian Islamic House. 

(a)  If not, what is stopping it from being operational? 

Not applicable

(b) Will it be open for use by the end of February 2025 when Ramadan commences?

This is a matter for AIH who now has the benefit of the necessary planning and building approvals.

(c)  If not, what can Council do to assist in ensuring there is no further delay?

Not applicable.

OUNCIL DECISION

A response to the questions as published in the Council Agenda will be provided in the 26 March 2025 Council agenda.

Master plans in local government are strategic documents that outline the vision and potential for future development of a specific area or precinct. These plans guide infrastructure improvements and public space design to meet community needs.

Could Council please provide a list of existing Master Plans that details:

1.   The precinct or area of the Master Plan.

2.   The year the Master Plan was endorsed by Council.

3.   The preparation cost of the Master Plan.

4.   The timeline of the Master Plan including any corresponding implementation plan and anticipated date/time of delivery.

5.   Identified grant or funding sources for the implementation of the Master Plan and if a submission has been made and if not why not.

Response (provided by City Futures)

Following a Council restructure and the temporary alignment of City and Community Planning shared between CF and Operations, the centralisation of the master planning has been ongoing. Combined with a shortage of resources in this area, Council has been addressing the master plans strategically.

The following list updates current master plans:

Existing Council endorsed (with the last 5 years) Master Plans include the following:

1.   Woodward Park Master Plan

2.   Miller Social Infrastructure Master Plan

3.   Hammondville Park Master Plan

4.   Craik Park Master Plan

5.   Carnes Hill Stage 2 Master Plan

6.   Lighthorse Park Master Plan

7.   Liverpool City Centre Public Domain Master Plan

8.   Ernie Smith Reserve Master Plan

Other Master Plans which are being completed, but yet to be endorsed by Council, include the following:

1.   Scott Memorial Park Master Plan

2.   Georges River/Chipping Norton Lakes Spatial Framework

3.   Cabramatta and Brickmakers Creek Master Plan

4.   Ernie Smith Reserve Master Plan

5.   Ireland Park Master Plan

6.   Michael Wenden Leisure Centre Master Plan

7.   Greenway Sportfield Master Plan

8.   Bill Anderson Reserve Master Plan

9.   Sinozich Reserve Master Plan

10. Whitlam Park Master Plan

11. Jardine Park Master Plan

12. Carnes Hill Stage 2 Master Plan

A more comprehensive list, with the details as requested in the Question with Notice, will be circulated to Councillors.

Voluntary Planning Agreement (VPA) refer to common legal agreements between developers and planning authorities e.g. Councils which can fund or deliver community infrastructure.

Could Council please provide a detailed list of outstanding VPAs of agreed works between developers and Council that are yet to be completed including:

1.   The location of agreed VPA negotiated works.

2.   The year the VPA was made.

3.   The details of the works the VPA included.

4.   The date and year the VPA was agreed for commencement.

5. Identified VPAs where the agreed works has not been commenced or completed and reasons why

A response to these questions will be provided in the 26 March 2025 Council Agenda.

Please address the following:

What is the current status of Development Application DA-550-2024?

a)   Was any opposition received from the community?

b)   If so, what was Liverpool Council’s response and what was the outcome?

Response (provided by Planning and Compliance)

What is the current status of Development Application DA-550-2024?

Development Application DA-550/2024 for 25 Simone Crescent, Casula, was lodged on 25 November 2024, seeking consent for demolition of existing structures, construction of a 6 storey co-living housing development comprising 45 private rooms, 2 communal rooms and related landscaping.

Pursuant to the Council’s Community Participation Plan, the application was notified between 28 November 2024 to 13 December 2024. The Council received thirty-four (34) submissions.  Due to the number of submissions received, the application will be reported to the Liverpool Local Planning Panel (LLPP) for determination.

In response to the volume of submissions and requests received from the community, a Community Consultation Session was held on-site on 4 February 2025.

The application is under assessment and Council officers are not yet in a position to make a recommendation about whether the application can be supported or not. Please note that the applicant has lodged a Class 1 Appeal with the Land and Environment Court (LEC) on 7 February 2025, against the deemed refusal of the application. The matter is listed for first directions on 7 March 2025, and Council Officers are in the process of preparing the Statement of Facts and Contentions to be filed with the Court.

a)   Was any opposition received from the community?

As mentioned in the previous response, a total of thirty-four (34) submissions were received objecting to the development.

A summary of the concerns raised in the submissions received are as follows:

-     Traffic generation;

-     Overshadowing and solar access;

-     Limited parking provided;

-     Out of character;

-     Neighbourhood demographics changing and safety; and

-     DCP non-compliances – Related to setbacks and the height of building.

Additional matters were raised in the Community Consultation Session held on-site on 4 February 2025 which are as follows:

-     Site isolation;

-     Road safety;

-     Zoning characterisation and lack of community consultation;

-     Unsuitability of area as "accessible"; and

-     Lack of infrastructure to support such developments.

b)   If so, what was Liverpool Council’s response and what was the outcome?

All submissions were acknowledged by Council and due to the high volume of submissions and community requests, a Community Consultation Session was held on-site on 4 February 2025.

The concerns raised will be considered in the assessment of the application and during the Class 1 Appeal process. Residents will also have the opportunity to attend the s34 Conference and LLPP meeting, with the dates to be confirmed.

Please address the following:

1.         

a.   When was Development Application DA-550/2024 lodged with Liverpool City Council?

b.   When was it approved?

c.   Was the community notified?

d.   If not, why not?

e.   How is a boarding house with 45 individual rooms suitable for a residential street?

f.    How is a boarding house with 45 individual rooms, and 9 parking spaces considered an appropriate development?

Response (provided by Planning and Compliance)

a.   When was Development Application DA-550/2024 lodged with Liverpool City Council?

Development Application DA-550/2024 was lodged on 25 November 2024.

b.   When was it approved?

The application is currently under assessment and Council officers are not yet in a position to make a recommendation about whether the application can be supported. Please note that the applicant has lodged a Class 1 Appeal with the Land and Environment Court (LEC) on 7 February 2025, against the deemed refusal of the application. The matter is listed for first directions on 7 March 2025, and Council Officers are in the process of preparing the Statement of Facts and Contentions to be filed with the Court.

c.   Was the community notified?

Pursuant to the Council’s Community Participation Plan, the application was notified between 28 November 2024 to 13 December 2024. The Council received thirty-four (34) submissions.  Due to the number of submissions received, the application will be reported to the Liverpool Local Planning Panel (LLPP) for determination.

In response to the volume of submissions and requests received from the community, a Community Consultation Session was held on-site on 4 February 2025.

d.   If not, why not?

Please refer to the response above.

e.   How is a boarding house with 45 individual rooms suitable for a residential street?

The proposal seeks consent for the construction of a Co-Living Housing development, which differs from a Boarding House.

A Boarding House is defined as a building or place that.

i.     provides residents with a principal place of residence for at least 3 months.

ii.     that contains shared facilities, such as a communal living room, bathroom, kitchen or laundry.

iii.    that contains rooms, some or all of which may have private kitchen and bathroom facilities,

iv.    used to provide affordable housing and

v.    if not carried out by or on behalf of the Land and Housing Corporation—managed by a registered community housing provider.

A Co-Living Housing development is defined as a building or place that

i.     has at least 6 private rooms, some or all of which may have private kitchen and bathroom facilities.

ii.     provides occupants with a principal place of residence for at least 3 months and

iii.    has shared facilities, such as a communal living room, bathroom, kitchen or laundry, maintained by a managing agent, who provides management services 24 hours a day.

The subject site is zoned R4 High Density Residential pursuant to the Liverpool Local Environmental Plan 2008 (LLEP). Pursuant to the LLEP, Residential Flat Buildings are a permissible form of development with consent and as such the Co-Living Housing development is a permissible form of development pursuant to Clause 67 (b) of State Environmental Planning Policy (Housing) 2021.

f.    How is a boarding house with 45 individual rooms, and 9 parking spaces considered an appropriate development?

As previously noted, the Co-Living Housing development is a permissible form of development for the site. Notwithstanding, the application is currently under assessment and Council officers are not yet in a position to make a recommendation about whether the application can be supported or not.

Regarding parking, the required number of spaces is determined by Clause 68 (2)(e)(i) of State Environmental Planning Policy (Housing) 2021, which requires 0.2 parking spaces for each private room, where development is an accessible area, to which the site is located.

For context, State Environmental Planning Policy (Housing) 2021, defines an accessible area as following:

(a)     800m walking distance of a public entrance to -

i.    a railway station, or

ii.   a wharf from which a Sydney Ferries ferry service operates, or

(b)     400m walking distance of -

i.    a public entrance to a light rail station, or

ii.   for a light rail station with no entrance - a platform of the light rail station, or

(c)     400m walking distance of a bus stop used by a regular bus service, within the meaning of the Passenger Transport Act 1990, that has at least 1 bus per hour servicing the bus stop between -

i.     6am and 9pm each day from Monday to Friday, both days inclusive, and

ii.    8am and 6pm on each Saturday and Sunday

The Jardine Park, Old Kurrajong Road bus stop is the closest to the subject site, being 230m away on the northern side of Old Kurrajong Road and 280m away on the southern side. Bus Services are available between the nominated time periods as per Transport for NSW’s schedules. 

COUNCIL DECISION

Council trialled Rangers and Compliance Staff working after hours to address relevant issues of illegal parking and anti-social behaviour in problem areas.

Please address the following:

1.   Could Council provide the previous reports that evaluated Rangers and Compliance staff working after normal hours and the results of the trial and any recommendations?

A response to this question will be provided in the 26 March 2025 Council Agenda.

OUNCIL DECISION

Please address the following:

1.   Has Liverpool City Council returned any money to either the NSW State Government or the Federal Government that it received from infrastructure grants since 1 July 2021?

a.   If so, how has this occurred?

b.   If so, why has this occurred?

c.   If so, what is the exact dollar figure of infrastructure grants that Liverpool Council has applied for and received from both State and Federal Governments?

i. From this sum, what is the exact dollar figure that Liverpool Council has returned to:

ii. NSW State Government

iii. Federal Government

d.   If this has occurred, what specific projects by title and area in the Liverpool LGA have not been able to commence or complete as a result of this?

2.   If not, does Liverpool City Council intend to return back any infrastructure funding from either state or federal governments?

a.   If so, why?

b.   If so, what are the financial implications for Liverpool City Council?

c.   If so, what specific projects by title and area in the Liverpool LGA that had grant funding approved are now not able to commence?

d.   If so, why has the funding grants received for infrastructure not been returned already?

A response to these questions will be provided in the 26 March 2025 Council Agenda.

COUNCIL DECISION

Please address the following:

1.   What are the total legal costs that Liverpool City Council incurred as a result of deciding to push forward with the 2024 Local Government election?

a.   Has Liverpool Council had to pay any form of insurance excess for any councillor/s as a result of this decision or any other legal matter in 2024?

b.   If so, what is the dollar figure?

c.   What is the breakdown per councillor/s?

d.   Is this money legally recoverable in any other way, apart from at the expense of the rate payer?

i. If so, how?

Responses (provided by Corporate Support)

1.         The legal costs associated with the 2024 Liverpool local government election were:

(1)     The cost of legal proceedings in the Land and Environment Court and Court of Appeal (the Proceedings) to prevent the Minister for Local Government from cancelling the election, which were reported to Council on 26 November 2024 in response to a question with notice:

(2)     The cost of time spent by Council’s legal services unit in relation to the Proceedings, which was not quantified.

(3)     The cost of time spent by Council’s legal services unit in relation to contested invoices from its electoral services provider, which has not been quantified.

(a)        No.

(b)        Not applicable.

(c)        Not applicable.

(d)        Some preliminary observations were made to Council on 5 February 2025 regarding the prospects of recovering the costs of proceedings from councillors. These were provided in response to a notice of motion that was then deferred. In summary:

·        No grounds had been identified to indicate a basis for claiming against councillors who voted in favour of the Proceedings.

·        The Proceedings avoided Council wasting money paid or due under its electoral services contract.

·        Section 731 of the Local Government Act 1993 provides a form of protection for councillors. A councillor is not personally subject to any action, liability, claim or demand in respect of a matter or thing done by a councillor in good faith for the purpose of executing the Local Government Act or any other Act and for and on behalf of the council.

·        The provisions on surcharging in Chapter 13, Part 5, Division 2 of the Local Government Act 1993 provide for surcharging by the Departmental Chief Executive in specified circumstances, not by Council.

(e)        The following further information is provided in relation to the surcharging provisions in Chapter 13, Part 5, Division 2 of the Local Government Act 1993:

·        The Departmental Chief Executive may disallow any expenditure, transfer or entry in Council’s accounts that has been incurred or made in contravention of the Local Government Act 1993 or any other Act or regulation (Local Government Act 1993, section 435(1)(a)).

·        The Departmental Chief Executive may surcharge the amount of any disallowance on the councillor, general manager or member of staff by whom the expenditure, transfer or entry was incurred or made or ordered to be incurred or made (Local Government Act 1993, section 435(1)(b)).

·        The Departmental Chief Executive may also surcharge on a councillor, the general manager or any other member of staff: (a) the amount of any deficiency or loss incurred by Council as a consequence of the negligence or misconduct of the councillor, general manager or member of staff, or (b) any money which ought to have been, but has not been, brought into account by the councillor, general manager or member of staff (Local Government Act 1993, section 435(2)).

·        There is a procedure to be followed by the Departmental Chief Executive before surcharging a person (Local Government Act, section 436).

·        The amount of a surcharge becomes payable to the council as a debt when the time within which an appeal may be brought against the surcharge expires or any appeal is finally determined (Local Government Act, section 438).

(f)         A councillor of member of staff given notice of a proposed surcharge may seek to claim under Council’s Management Liability policy of insurance. No view is expressed regarding any other action that such individuals may take.

(g)        Legal advice can be obtained in relation to (d) and matters arising from (d) if Council resolves to require it. The cost of such advice is estimated at $10,000 ex GST.IL DECON

Please address the following:

1.   Why did Liverpool Council omit tabling an item in the first council meeting of our tenure (October 2024 meeting) pertaining to the decision of enacting a count back or by election should for whatever reason this be required?

a.   How did this occur?

b.   What financial cost have we exposed ourselves to?

c.   Should a councillor resign or become unfit to perform their civic duties, what is the estimated cost of this error to:

i.   Perform a by election in north ward only?

ii.  Perform a by election in south ward only?

iii. Perform a by election in both?

d.   Considering the legal matters council initiated in ensuring the 2024 election proceeded, how was such an important issue not discussed by the ELT or tabled at our meeting in October 2024?

i.   Was this discussed by councils ELT since the election in September 2024?

ii.  If not, why not?

e.   Can this issue be rectified as soon as possible?

i.   If so, please provide all options available for council to consider?

Responses (provided by Community and Lifestyle)

S291A of the Local Government Act indicates that in the event of a casual vacancy within 18 months of an election a countback can be held if certain conditions are met. This legislation was introduced in 2021.

The conditions are that: 

(a)   the casual vacancy occurs within 18 months after the date of the last ordinary election of the councillors for the area; and

(b)   the council has at its first meeting following that ordinary election of councillors, by resolution, declared that any such casual vacancy is to be filled by a countback of votes cast at the last election for that office.

Several internal factors and election management contributed to Council not tabling a report for Count Back at the first meeting of Council.

Council has identified and reviewed practice and updated process to ensure report is tabled in the future. This has previously been reported to Councillors.

Countback elections are described in the schedule 9A of the Local Government (general) Regulations 2021. Council must pass a resolution at its first meeting following the ordinary election to use countback to fill a casual vacancy. As a resolution was not passed, if a Councillor resigned with 18 months of the Council Elections, a bi election is required to be held.  

A Countback election can only be used for 18 months after the 2024 Local Government elections, until 14 March 2026, if a Councillor resigns in this period to fill a vacancy.

As Liverpool Council has not been required to administer a bi election previously, accurate bi election costings are not available. The number of vacancies could also impact forecasts. To provide an estimate, external quotations would need to be obtained. A further report can be brought to Council with potential estimates, however additional time will be required to obtain these costs from election providers.

Countback is not being utilised by Liverpool, Fairfield, Ku-ring-gai, North Sydney, Shellharbour, Willoughby, Woollahra Councils.

COUNCIL DECISION

Please address the following:

1.   What is the total number of full time equivalent vacancies across Council per Organisation Unit?

Responses (provided by Corporate Support)

The below table indicates the total number of budgeted vacant positions by Directorate.  A vacancy is defined as “does not have a substantive person in that position”.  For example, the CEO position is considered a vacancy because there is not a permanent incumbent.

UNCIL DECISION

CO Please address the following:

a)   Are the Mayor and the CEO required to publish their diary detailing who they met with, where and when they met, and the purpose of the meeting?

b)   If not, why not?

Response (provided by Corporate Support)

Please address the following:

a)   Are the Mayor and the CEO required to publish their diary detailing who they met with, where and when they met, and the purpose of the meeting?

There is no legislative requirement for the Mayor and the CEO to publish their diaries detailing who they have met with, where and when they met, and the purpose of the meeting. It is not open access information within the meaning of section 18 of the Government Information (Public Access) Act 2009 that Council is required to proactively release. Compliance with the conflict-of-interest provisions of Council’s Conduct does not require publication of a person’s diary.

b)   If not, why not?

The State Government has not yet made it a positive obligation to publish diary information. The Office of Local Government is preparing guidelines on the lobbying of councillors and other council officers after recommendations made by ICAC in various investigations into local government.  The guidelines are not yet available, and it is not known if they will deal with the issue of open diaries for Mayors and CEOs of local government councils. 

The Mayor and CEO may choose to publish their diaries in the interests of transparency. There is evidence of this practice being voluntarily adopted at some councils (see:  Lord Mayor's Diary - City of Newcastle; Mayor's Diary 2022-24 – North Sydney Council). Any publication of diary information would need to comply with the information protection principles under the Privacy and Personal Information Protection Act 1998. The principles can be viewed on the Information Protection Commissioner’s website here: https://www.ipc.nsw.gov.au/information-protection-principles-ipps-agencies.CISION

C Please address the following:

1.   

a.    Since January 1 2022 how many staff have been employed by Liverpool City Council on contracts of 12 months or fewer for the following:

i.   Existing positions; or

ii.  New positions

b.    What is the breakdown of each of the contractors referred to above per Organisation Unit?

c.    How many staff on 12 month contracts awarded since January 1 2022 been seconded to another Organisation Unit?

d.    How many staff on 12 month contracts awarded since January 1 2022 were subsequently employed on a permanent basis in either of the following:

i.   Their contracted role; or

ii.  A different role?

Responses to these questions will be provided in the 26 March 2025 Council Agenda.

OUNCIL DECISION

C Please address the following:

1.      

a)   Does Liverpool Council have a policy governing civil litigation similar to the

            NSW Government’s Model Litigant Policy for Civil Litigation?

b)   If not, why not?

2.

a)   Is Liverpool Council aware of the NSW Government’s Model Litigant Policy

for Civil Litigation?

b)   If not, why not?

Response (provided by Corporate Support)

Council’s Legal Services Policy expressly references the NSW Government’s Model Litigant Policy for Civil Litigation. Paragraph 4.9.2 of the Legal Services Policy acknowledges Council’s obligation to act as a model litigant in relation to civil claims and civil litigation in accordance with the Model Litigant Policy.

Please address the following:

1.   Cost Inquiry: What was the total cost incurred for the security guards present at the last council meeting, and how is this cost justified during this period of fiscal pressure?

2.   Decision-Making Process: Who was responsible for the decision to increase the number of security guards from one to six for the last meeting? What criteria were used to make this decision? Was the Mayor involved in this decision-making?

3.   Communication: Were any community members or stakeholders consulted regarding the increase in security presence? If so, what feedback was gathered?

4.   Purpose of Increased Security: Can you clarify the reasoning behind the increase in security personnel? Was it based on specific threats or concerns? or was the Mayor afraid of the community attendance?

5.   Community Impact: How does the council perceive the impact of having six security guards on community attendance and participation at council meetings? Was there any intention to create a more intimidating environment for attendees?

6.   Future Plans: Will there be a review of security measures for future council meetings? What steps will be taken to ensure community members feel not intimidated and welcomed?

7.   Transparency: Can the council commit to providing more transparency in decision-making regarding security at future meetings to ensure community trust? 

8.   A common guideline is to have one security guard for every 100 to 150 attendees. Based on the attendance of the last Council meeting they should have only been one security guard. How was it justified to be spending ratepayers' money frivolously and engaging six security guards especially when Council is facing a deficit of more than $11 million this financial year?

9.   Did Council engage six security guards based on the precedent set in 2016 when the Council engaged six plain clothed security guards? to protect the mayor at the Christian Interfaith dinner? because the mayor was afraid of the community attacking him?

Responses (provided by Community and Lifestyle)

1. Cost Inquiry: The cost for security at the 5 February meeting was $1050.00. This cost covered the engagement of four security guards for a total of 5 hours from 5.30pm – 11.30pm. These hours were required to ensure safe access, participation and egress from the Council Chambers by Councillors, staff and members of the public.

2. Decision-Making Process:  The management of the Council meetings and their safety is an operational matter and managed in line with the Code of Meeting Practice. The decision is governed by safety and security considerations. The decision on how many guards are engaged for each Council meeting is determined by the expected number of participants. This includes an assessment of the expected number of staff, members of the public and speakers or guests. Council has a responsibility to engage sufficient security personnel to ensure safety for all participants. This responsibility was the basis of the decision for the increased security presence on this occasion. Council always places the safety of the community, its Councillors and staff at the forefront of all decision making. 

3. Communication: As noted above, the presence of security guards at Council meetings is an operational matter, which is dealt with as part of the general logistical arrangements of Council meetings. Community consultation is not common practice on such matters.

4. Purpose of Increased Security: Prior to the meeting on 5 February 2025, Council became aware that a higher-than-average number of community members had expressed an interest in attending the meeting through various social media platforms. In response, Council engaged four security guards to ensure sufficient ratios of security staff to community members were maintained. This is in addition to the regular security patrol stationed in the foyer of Civic Place, taking the total number of guards onsite that evening to five. This is an operational matter made by Councill Officers.

Although the expected number of participants was not reached, Council acted responsibly to ensure that sufficient security personnel were engaged to support public safety. 

5. Community Impact: There was no intention to create an intimidating environment for community members in attendance nor was one created. The presence of security is designed to support the community to feel safe to access their Council meetings, particularly as these meetings occur at night.

6. Future Plans: Council will continue to engage security for Council meetings with community safety at the forefront. Council will consult with security personnel both when booking and prior to Council meetings to ensure their presence is adequate.

7. Transparency: There has been no complaints or observations of community concern in regard to security guards.  Council will investigate measures to ensure the community are informed of an expected security presence at Council meetings. A notification can be placed on Council’s website alongside the publication of the Council meeting dates and venue to promote community awareness.

8. As noted, the decision to engage additional security for this meeting was justified by the expectation of a higher-than-average attendance. This action was taken to ensure the safety of all participants.

9.   As above.

COU

1.             Transparency: There has been no complaints or observations of community concern in regard to security guards. Council will investigate measures to ensure the community are informed of an expected security presence at Council meetings. A notification can be placed on Council’s website alongside the publication of the Council meeting dates and venue to promote community awareness.

1.                                   As noted, the decision to engage additional security for this meeting was justified by the expectation of a higher-than-average attendance. This action was taken to ensure the safety of all participants.

9. As above. NCIL DECISION

Background

During the Council Term 2021-2024, a comprehensive review of the budget was conducted to deliver improved future planning. One key feature of this review was the agreement to establish a benchmark for the unrestricted cash reserve, set at $20 million.

Recent media reports have indicated that $25million in unrestricted cash reserves was depleted over 12 months. Councillors are required by legislation to ensure as far as possible the financial sustainability of the Council, as stated in the Local Government Act 1993, S223 Role of governing body (1) (c).

It is essential for Council to investigate how this depletion occurred and to implement measures to prevent it from happening again. Additionally, best practice principles should be integrated into all aspects of fiscal management and decision making.

NOTICE OF MOTION (submitted by Clr Dr Green)

That Council:

1.    A detailed breakdown of unrestricted reserve spending/allocation by quarter over the period April 2021 to June 2024 by:

a)    The project or program stream

b)    The authorisation of allocation and/or spending of funds; that is, by

i.   Motion of Council

ii.  Mayoral Minute

iii. Delegated authority and if so, by who; and

iv. Any accompanying advice that was provided indicating spend/ allocation was a favourable/unfavourable variance to the budget

2.    A review of established mechanism or process in place that informs Council when unrestricted cash reserve falls below $20million.

3.    Copies of reports presented to Councillors at the Quarterly Budget Update for the 2023/2024 financial year.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Monaghan

That the Notice of Motion be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

Background

One of the many roles of being a councillor is (as per s232 of the Local Government Act), (b) to make considered and well-informed decisions as a member of the governing body. This helps ensure public trust and confidence that the decisions being made on their behalf are done so in their best interests.

As councillors, we are rightfully held to the highest standards as leaders in our community. Therefore, the implementation of mandatory background checks and compliance checks will assure that the governing body is meeting and exceeding the community’s expectations.

The implementation of random drug testing, Working with Children Checks (WWCC), and criminal history checks are standard in both the private sector and public sector, including for Liverpool City Council staff.

The governing body, at a minimum, should be obliged to do the same.

This would enhance accountability and transparency, and mitigate risks associated with safety and misconduct – demonstrating our commitment to good governance.

NOTICE OF MOTION (submitted by Clr Harte)

That Council direct the Acting CEO to:

1.   Prepare a report detailing the steps and processes required to implement mandatory background and compliance checks for all councillors, which should include but not be limited to:

A.   Random drug testing

B.   Working With Children Checks

C.  Criminal background checks

2.   Provide recommendations with a timeline for implementation, costs, and check for compliance with any relevant legislation or Council/ OLG guidelines.

This item lapsed as there was no mover or seconder.

Background

This Council acknowledges the tremendous efforts and resilience of the hardworking members of our community who face the daily challenges of cost-of-living pressures while striving to provide for their families. In recognition of their sacrifices and dedication, we propose that the new library be dedicated to these individuals, celebrating their strength and commitment to our community.

While we understand the importance of addressing global issues, including the suffering of those in conflict zones such as Gaza, we urge this Council to adopt a more balanced and inclusive approach. Our previous decision to dedicate the library solely to those suffering in Gaza has inadvertently placed Liverpool in a complex and divisive position. It is essential that we do not take sides in such complicated conflicts, as this can lead to further division within our community.

Recent commentary from Mark Levy on 2GB has highlighted these concerns, emphasizing the need for our city leadership to promote unity and peace without inadvertently creating divisions. We believe that dedicating the library to our local community members who face daily struggles will foster a sense of togetherness and solidarity.

NOTICE OF MOTION (submitted by Clr Ristevski)

That Council:

1.  Dedicate the new library to the hardworking members of our community who are battling cost-of-living pressures.

2.   Ensure that our initiatives promote unity and inclusivity, rather than division.

3.   Reassess the previous dedication decision to reflect a more balanced perspective on global issues.

This item was withdrawn by Clr Ristevski.

Background

Recent financial assessments have indicated that the Council's unrestricted cash reserves have fallen below the $25 million threshold stipulated in our loan covenants. This situation raises concerns regarding fiscal management and adherence to our financial obligations.

To ensure transparency and accountability in our financial practices, it is essential to understand the circumstances that led to these breaches. An external audit will provide an independent assessment of our financial operations, identify any contributing factors, and recommend measures to prevent similar occurrences in the future.

Objectives of the Audit:

1.   To ascertain the timeline and reasons for the decline in unrestricted cash reserves.

2.   To evaluate the Council's financial management practices related to cash flow and reserves.

3.   To ensure compliance with loan covenants and identify any areas for improvement.

4.   To enhance the Council's financial reporting and governance.

Motion:

It is recommended that:

1.   Council authorise the engagement of a qualified external auditor to perform the internal audit.

2.   The audit findings be presented to Council in a timely manner to facilitate informed decision-making regarding financial management strategies.

Conclusion:

Engaging an external auditor is a proactive step toward maintaining our commitment to fiscal responsibility and transparency. I urge my fellow Council members to support this motion for the benefit of our community and the integrity of our financial operations.

NOTICE OF MOTION (submitted by Clr Ristevski)

That Council:

1.   Authorise the engagement of a qualified external auditor to perform the internal audit.

2.   Direct the Acting CEO that the audit findings be presented to Council in a timely manner to facilitate informed decision-making regarding financial management strategies.

This item was withdrawn by Clr Ristevski.

Background

The Liverpool LGA is one of the most diverse and harmonious communities in Australia, and likely the world, with our residents originating from more than 140 nations. According to the 2021 Census data, approximately 92.5% of Liverpool's residents identify as having religious affiliation across many different faiths. In recognition and celebration of this, I propose:

NOTICE OF MOTION (submitted by Clr Adjei)

That Council invite religious leaders of all faith groups to read the Prayer of Council and bless us prior to our Council meeting, on a rotational basis.

COUNCIL DECISION

This item lapsed as there was no Mover or Seconder.

Background

Inspired by initiatives such as “Clean Up Australia Day,” this campaign would encourage community involvement in cleaning up public spaces, parks, and waterways across Liverpool. By fostering a sense of shared responsibility and community spirit, we can work together to address litter and environmental concerns while promoting pride in our local area.

Objectives:

1. Community Engagement: Encourage residents to participate in cleaning efforts, fostering a sense of community and collaboration.

2. Environmental Awareness: Raise awareness about the importance of keeping our environment clean and the impact of litter on local ecosystems.

3. Beautification of Public Spaces: Improve the overall appearance of our parks, streets, and public areas, making Liverpool a more attractive place to live and visit.

4. Partnerships: Collaborate with local schools, businesses, and community organisations to maximise participation and resources.

NOTICE OF MOTION (submitted by Clr Ristevski)

1. Organise a designated “Clean Up Liverpool Day” with a fixed date, promoting it through local media and community channels.

2. Provide necessary supplies such as garbage bags, gloves, and refreshments for volunteers.

3. Establish a registration process for volunteers and groups to help coordinate efforts and ensure safety.

4. Recognise and reward participation through certificates or small prizes to encourage ongoing involvement.

COUNCIL DECISION

Motion:                                  Moved: Clr Ristevski            Seconded: Clr Monaghan

That the Motion of Notice be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Monaghan         Seconded: Clr Dr Green

That Council:

1. Direct the CEO to commence Project 26 on the condition that Asset optimisation decisions are brought back to Council for determination (Table - Page 7)

2       Incorporate the Project into the 2025/2026 budget and Long-term Financial Plan, with funding being derived from revenues realised from Project 26 including the capitalisation of project management services

3       Direct the Acting CEO that the matter is to be workshopped at a time convenient to all Councillors.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Monaghan

That Council receives and notes the contents of the report. 

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Ristevski            Seconded: Clr Karnib

It is resolved that Council:

1.    Notes that:

i.     Part of Lot 1900 DP 614637 (Land) is zoned SP2 Infrastructure (Local Drainage) and RE1 - Public Recreation under the State Environmental Planning Policy (Precincts - Western Parkland City) 2021 and is reserved for future acquisition by Council;

ii.     The owners of the Land have made a hardship application pursuant to Division 3, Part 2 of the Land Acquisition (Just Terms Compensation) Act 1991 (NSW) (Acquisition Act);

iii.    Advice has been provided that the Owner has satisfied the requirements to establish hardship for the acquisition of the SP2 Infrastructure (Local Drainage) and RE1 Public Recreation zoned land under the Acquisition Act;

iv.    Voluntary negotiations with the owners for the purpose of acquiring the property will commence;

v.    If an agreement is not reached on the amount of compensation payable through the voluntary negotiations, then compensation will be determined by the Valuer General under s41 of the Acquisition Act.

2. Approve the purchase of the portions of the subject property zoned SP2 Infrastructure (Local Drainage) and RE1 Public Recreation having a total area of approximately 4,956m² (subject to survey) for the price and terms outlined in this report if agreement can be reached with the owner prior to compulsory acquisition.

3. Proceeds with the compulsory acquisition of the Land under s186 of the Local Government Act 1993 (NSW) and in accordance with the Acquisition Act.

4       Delegates authority to, and directs the Chief Executive Officer and his delegates, to proceed with making the necessary application to the Minister for Local Government and the Governor in accordance with the Local Government Act, 1993 to obtain approval to acquire the property in accordance with the Acquisition Act.

5. Takes all necessary actions to proceed with and complete the compulsory acquisition of the land in accordance with the applicable legislation, including making any application or giving notice to the relevant Minister and the Governor and serving or publishing any other documentation or notice.

6. Delegates authority to and directs the Chief Executive Officer and his delegates to enter into negotiations with the property owner and/or their representative to acquire the property by agreement and enter into any agreement reached with the Owner pursuant to s30 of the Acquisition Act without having to submit a further report to Council for approval.

7. Authorises payment of compensation as determined by the Valuer General, if accepted by the Owner, plus statutory interest in accordance with S49 of the Acquisition Act.

8.    If the Owner commences proceedings in the Land and Environment Court (Court) then Council authorises:

i.     Payment to the Owner of 90% of the compensation as determined by the Valuer-General pursuant to s68(2)(a) of the Acquisition Act, or if that payment is not accepted by the Owner, pay that amount into trust pursuant to s68(2)(b) of the Acquisition Act.

ii.     Engage solicitors, experts and counsel, as needed, to defend Council’s position in Court; and

iii.    Payment of compensation in accordance with the Order issued by the Court.

9. Authorises its delegated officer to execute any document, under Power of Attorney, necessary to give effect to this decision; and

10.  Keeps this report confidential pursuant to the provisions of Section 10(A)(2)(c) of the Local Government Act, 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Ristevski

That Council:

1.   Purchase Lot 1 in Plan of Acquisition DP 1307641, 122 Edmondson Avenue, Austral for the price and terms as outlined in this report;

2.   Upon settlement classifies Lot 1 DP 1307641 as “Operational Land” to allow dedication as public road;

3.   Upon acquisition, dedicates Lot 1 DP 1307641 as Public Road pursuant to Section 10 of the Roads Act 1993 and a Request document lodged at Land Registry Services to formally dedicate on the title of the land;

4.   Keeps confidential this report pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business; and

5.   Authorises the CEO or delegate to execute all documents necessary to give effect to these resolutions.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Ristevski            Seconded: Clr Dr Green

That Council:

1. Approves the commencement of a road closure process for part of the former alignment of the old Bringelly Road, at Skyline Crescent, in Horningsea Park as outlined in this confidential report;

2. Notes that a public notification process, which will also involve the referencing of relevant service providers/authorities and relevant government departments/agencies including NSW Crown Lands, will be undertaken;

3. Approves to classify the land comprising any area of closed road as “Operational” land pursuant to Section 43 of the Roads Act 1993;

4. Authorises the Chief Executive Officer or their delegated officer to execute any documents, under Power of Attorney, necessary to give effect to this decision;

5. Resolves that a further report be made to the Council upon completion of the consultation and valuation elements of the road closure process, prior to any sale/transfer progressing; and

6. Keep this report confidential pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Ristevski            Seconded: Clr Monaghan

That Council defer this item to the next Council meeting being 26 March 2025 with a briefing to the provided to Councillors at the next Governance Committee meeting being 18 March 2025.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Ibrahim

That Council endorses the proposed Functional Brief for a future Community Centre in Edmondson Park.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Monaghan         Seconded: Clr Dr Green

That Council conducts further community consultation in conjunction with public exhibition of a new draft Plan of Management (POM).

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Ristevski            Seconded: Clr Dr Green

That Council notes the information contained in this Council report as a response to NOM 03 – 10 December 2025.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Ibrahim

That Council:

1. Endorses the fees and charges in this report pending a thirty day public exhibition period.

2. Enter into a contract with Fairfield City Council and utilise existing contractual arrangement to provide immediate cost effective service upon signing of the agreement.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Ristevski            Seconded: Clr Monaghan

That Council:

1.   Notes that Mr Jason Breton continue as A/CEO with all delegated authority currently assigned to the position Chief Executive Officer until such time as a new permanent Chief Executive Officer is appointed and commences in the position, or until 24 April 2025, whichever comes first.

2.   Undertake a competitive process of appointing a Chief Executive Officer.

3.   Engage a suitable independent consultant to assist in the recruitment process.

4.   Engage an independent Probity Advisor to participate in the recruitment process.

5.     Establish a selection panel of an independent Chair, Mayor Mannoun, Clr Karnib, Clr Dr Green, Deputy Mayor Harle Clr Macnaught and Clr Ristevski and to undertake the following tasks:

a.    work with the appointed independent Consultant to revise and finalise a Position Description for the Chief Executive role and ensure the proposed salary range reflects the responsibilities of the position;

b.    provide instruction to the appointed consultant on advertising and interview arrangements;

c.    with guidance and assistance from the independent consultant, negotiate and agree on in-principle contract terms, subject to approval by Council, with the preferred candidate; and

d.    with guidance from the appointed independent consultant, prepare a report to the Council that provides a detailed assessment of the interviewed candidates, and makes a recommendation for appointment by the Council.

6.     Notes that the final decision to appoint a Chief Executive Officer, will be made by the Council, as required by S.344 of the Local Government Act 1993.

7.   Notes that once a permanent Chief Executive Officer is appointed, a separate Committee will need to be established to set and monitor key performance indicators for the new Chief Executive Officer.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

COUNCIL DECISION

Motion:                                  Moved: Clr Dr Green            Seconded: Clr Monaghan

That Council:

1.   Notes the unsolicited proposal outlined in the confidential report authorises the Acting Chief Executive Officer to examine the viability of the Project via the draft Unsolicited Proposals Policy.

2.   Notes that following the assessment of the proposal under the draft unsolicited proposals policy a report back to Council will be prepared with an assessment of the Project, its benefits and financial implications to determine whether to proceed.

3.   Notes that the Project proposal has been recorded in the Register of Unsolicited Proposals and has been reported to the Risk Management Team at Council for inclusion in the next Audit, Risk & Improvement Committee (ARIC) meeting.

4.   Notes that the Project proposal will be assessed against the requirements of the Unsolicited Proposal Policy and Process Guide to ensure compliance with the intent of ICAC’s Direct Negotiations Guidelines for Managing Risk due to the unique nature of the proposal and lack of competitive alternatives.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.

Background

Rationale: Financial Responsibility: In light of current budget constraints and the need to prioritise essential services, it is imperative that we reassess our spending. By cancelling these festivals, we can allocate funds more effectively where they are needed most.

Enhanced Cleanliness: The cleanliness of our city significantly impacts the quality of life for our residents and the overall attractiveness for visitors. Investing in frontline services will allow us to maintain and enhance our community’s cleanliness, ensuring a healthier and more pleasant environment.

Job Creation: Redirecting these funds towards the direct employment of council staff not only addresses cleanliness but also contributes to local job creation, supporting our community during economically challenging times.

NOTICE OF MOTION

That:

1.  Council cancels all festivals funded through operational funds for the remainder of the current financial year. 

2.   The savings of $414,000 from these cancellations be redirected into frontline services, specifically focusing on the direct employment of council staff to enhance and maintain the cleanliness of our city.

COUNCIL DECISION

Motion:                                  Moved: Clr Ristevski            Seconded: Clr Monaghan

That NOM 05 - Festivals, NOM 07 - Legal fees and Expenses with regards to Public Inquiry, NOM 08 - Cease Memberships to External Committees and Redirect Funds to Frontline Services and NOM 10 Motion to Seek Advice from the Minister of Local Government Regarding the Mayor's Role as Spokesperson During Public Inquiry Period to the next Council meeting.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Note: Mayor Mannoun, Clr Adjei, Clr Ammoun, Clr Harte and Clr Macnaught had retired from the meeting.