Agenda of Ordinary Meeting - Wednesday, 18 June 2025

Order of Business

PAGE TAB

Opening

Acknowledgment of Country and Prayer

National Anthem

Apologies

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 21 May 2025........................................ 7

Declarations of Interest

Public Forum

Mayoral Report

Notices of Motion Of Rescission

NIL

Chief Executive Officer Reports

NIL

Planning & Compliance Reports

PLAN 01 Policy and Standard - Street Lighting Policy and Procedure 56 1

PLAN 02 Liverpool Community Participation Plan -
Proposed Amendments 59 2

PLAN 03 Post Exhibition Report - Planning Proposal - Heritage Listing for Lot 17 Leacocks Lane, Casula ("Mt Omei") 69 3

PLAN 04 Amendment to the State Environmental Planning Policy (Precinct - Western Parkland City) - 205 Adams Road, Luddenham 74 4

Community & Lifestyle Reports

COM 01 Report back to Council: Dissolution of the Liverpool Access Committee - member consultation 87 5

COM 02 Council Grants Donations and Sponsorship Report 91 6

COM 03 Review of the Aboriginal Consultative Committee Structure and Charter 97 7

COM 04 Policy Review - Councillor and Staff Interaction Policy 113 8

Corporate Support Reports

CORP 01 Local Government Remuneration Tribunal - Mayor & Councillor Fees 134 9

CORP 02 Delegations of the Chief Executive Officer 141 10

CORP 03 Code of Conduct Complaints 148 11

CORP 04 Investment Report May 2025 152 12

CORP 05 Purchase of Lot 675 DP2475, 220 Thirteenth Avenue, Austral for RE1 Public Recreation and SP2 Local Drainage

This report is Confidential 165 13

CORP 06 Confirmation of Creation of Policy and Procedures for the Recruitment, Appointment, Performance Review and Management and Separation of the Chief Executive Officer by Council 169 14

CORP 07 Proposed Granting of an easement for Gas Main over Council land identified as Lot 201 in DP 1194243, Kurrajong Road, Carnes Hill

This report is Confidential . 202 15

Customer Experience & Business Performance Reports

NIL

City Futures Reports

NIL

Operations Reports

OPER 01 Mosquitoes 206 16

OPER 02 Fines issued by Illegal Waste Rangers 210 17

Committee Reports

CTTE 01 Minutes of the Environment Advisory Committee Meeting held on 10 February & 14 April 2025 212 18

CTTE 02 Minutes of the Tourism and CBD Committee Meeting held on 6 May 2025 214 19

CTTE 03 Minutes of the Liverpool Local Traffic Committee Held 21 May 2025 221 20

CTTE 04 Minutes of the Civic Advisory Committee held on 20 May 2025 232 21

Questions with Notice

QWN 01 Question with Notice - Clr Ristevski - Legal Fees 242 22

QWN 02 Question with Notice - Clr Harte - Payouts 244 23

Presentations by Councillors

Notices of Motion

NOM 01 Michael Wenden Aquatic Leisure Centre 246 24

NOM 02 Support for Local Businesses through Tender Loadings in Liverpool LGA 249 25

NOM 03 Inclusion of Councillors’ Political Affiliations on the Council’s Website 251 26

NOM 04 Provision of Food and Snacks for Public Attendees at Liverpool Council Meetings 253 27

NOM 05 Reimbursement and Accountability for Council-Related Event Attendance 255 28

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MINUTES OF THE Ordinary Meeting

HELD ON 21 May 2025

PRESENT:

Mayor Ned Mannoun

Deputy Mayor Harle

Councillor Adjei

Councillor Ammoun

Councillor Dr Green

Councillor Harte

Councillor Ibrahim

Councillor Karnib

Councillor Macnaught

Councillor Monaghan

Councillor Ristevski

Mr Jason Breton, Chief Executive Officer

Mr Farooq Portelli, Director Corporate Support

Ms Tina Bono, Director Community & Lifestyle

Ms Lina Kakish, Director Planning & Compliance

Mr George Hampouris, Acting Director Customer Experience & Business Performance

Mr Shayne Mallard, Director City Futures

Mr Peter Scicluna, Acting Director Operations

Mr David Galpin, Public Inquiry Lead

Mr Alex Nord, Senior Project Manager, WSIG Program

Ms Emily Tinson, Program Manager, WSIG Program

Mr Vishwa Nadan, Chief Financial Officer

Ms Justine Young, Acting Manager Civic and Executive Services

Ms Susan Ranieri, Coordinator Council and Executive Services

Ms Gabriella Rojas, Acting Councillor Executive and Support Officer

The meeting commenced at 6.00pm.

Webcast, prayer anthem, councillors attending remotely

STATEMENT REGARDING WEBCASTING OF MEETING

The Mayor read the following:

“In accordance with clause 5.34 of Council’s Code of Meeting Practice, I inform the persons attending this meeting that:

(a) the meeting is being recorded, livestreamed and made publicly available on the council’s website, and

(b) persons attending the meeting should refrain from making any defamatory statements.”

ACKNOWLEDGMENT OF COUNTRY, PRAYER OF COUNCIL AND AFFIRMATION

The Acknowledgement of Country, Prayer and Affirmation was read by Reverend Bruce Hammonds from Liverpool Presbyterian Church.

NATIONAL ANTHEM

The National Anthem was sung by Ms Kelsey Newsome.

COUNCILLORS ATTENDING REMOTELY

NIL.

requested permission to attend this meeting via MS Tea

APOLOGIES

NIL.

CONDOLENCES

NIl.

Confirmation of Minutes

Motion: Moved: Clr Harle Seconded: Clr Harte

That the minutes of the Ordinary Meeting held on 23 April 2025 and Extraordinary Meeting held on 13 May 2025 be confirmed as a true record of that meeting subject to the following amendment to the 23 April 2025 minutes:

For the public forum section of the minutes held on 23 April 2025, amend the minutes to state that Dr Geha reserved his right to speak rather than he withdrew the item from the agenda.

On being put to the meeting the motion was declared CARRIED.

Declarations of Interest

Clr Macnaught declared a non-pecuniary, less than significant interest in the following:

Item: CONF 05 - ST3371 - Legal Services Panel Tender.

Reason: One of the firms in the report is heavily involved in the Public Inquiry that Council is involved in.

Clr Macnaught left the Chamber for the duration of this item.

Clr Harte declared a non-pecuniary, less than significant interest in the following :

Item: CONF 05 - ST3371 - Legal Services Panel Tender.

Reason: One of the firms in the report is heavily involved in the Public Inquiry that Council is involved in.

Clr Harte will left the Chamber for the duration of this item.

Clr Ammoun declared a non-pecuniary, less than significant interest in the following :

Item: CONF 05 - ST3371 - Legal Services Panel Tender.

Reason: One of the firms in the report is heavily involved in the Public Inquiry that Council is involved in.

Clr Ammoun will left the Chamber for the duration of this item.

Mayor Mannoun declared a non-pecuniary, less than significant interest in the following :

Item: CONF 05 - ST3371 - Legal Services Panel Tender.

Reason: One of the firms in the report is heavily involved in the Public Inquiry into Liverpool City Council and is also major political donor.

Mayor Mannoun left the Chamber for the duration of this item.

Clr Ristevski declared a non-pecuniary, less than significant interest in the following item:

Item: CONF 05 - ST3371 - Legal Services Panel Tender.

Reason: Clr Ristevski uses one of the proposed panel firms listed in the report.

Clr Ristevski left the Chamber for the duration of the item.

Public Forum

Presentation – items not on agenda

1. Mr Carmine Colalillo addressed Council on the following item:

Reilly Street and Webster Road Lurnea, damage to cars and accidents.

Mayor Mannoun granted a three-minute extension of time to Mr Colalillo.

2. Mr Sean Tubridy addressed Council on the following item:

Council rate rise.

ITEM NO: QWN 02

FILE NO: 150519.2025

SUBJECT: Question with Notice - Clr Ristevski - Traffic Modelling for Moore Point

Noting Council undertook Public Exhibition of RZ-6/2015 late last year, and that NSW DPHI has now taken over the assessment of this Planning Proposal under its newly established State Significant Rezoning pathway.

Please address the following:

(a) Can Planning and Compliance advise if Council retained copies of all application and assessment materials?

(b) Will Planning and Compliance be undertaking a post exhibition report to Council?

(c) Can Planning and Compliance advise if DPHI will undertake its own exhibition under its new process; or if DPHI will merely undertake its assessment based solely on the submissions lodged with LCC via email and or its eplanning portal?

(d) Can Planning and Compliance advise if it has thus made a submission to DPHI regarding RZ-6/215 under its newly established State Significant Rezoning pathway?

(e) Have all necessary Directorates had sufficient time to review all the technical material; particularly for Flooding and Traffic? Has Council retained copies of:

- Moore Point – Stage 2 Transport Infrastructure Assessment & TMAP (Aurecon)

- Moore Point – TIWG – Minutes August 2021

- Moore Point - Transport Infrastructure Staging (TfNSW Briefing) - 13 July 2022 Final

- Any and All SIDRA modelling sitting behind RZ-6/2015

See Flood advisory panel recommendations- Moore Point_PP-2022-1602 (pp.26 – 28 of 28) RZ-6/2015 Appendix 21 (pp.22 & 25 of 30) and Appendix 19 (pp.25 – 26 & 65 of 85)

(f) Has Council reviewed and assessed the above Stage 1 and Stage 2 Assessments?

(g) Does Council have the necessary internal staff and expertise to access files and understand the SIDRA and AIMSUN Traffic Models for Moore Point and their implications?

(h) Is Council aware that the intersection upgrades as presented are not fit for purpose and represent a decrease of existing capacity which is already operating at LoS F (failing)?

Responses (provided by Planning and Compliance)

(a) Can Planning and Compliance advise if Council retained copies of all application and assessment materials?

Councils e-Planning portal includes all publicly available documents for the updated Planning Proposal for Moore Point. Please refer to the below link:

https://eplanning.liverpool.nsw.gov.au/Pages/XC.Track/SearchApplication.aspx?id=301284

(b) Will Planning and Compliance be undertaking a post exhibition report to Council?

In December 2024, Council received correspondence from the Department of Planning, Housing and Infrastructure (DPHI) that the Planning Proposal for Moore Point had been approved to progress as a State-assessed Rezoning Proposal under the NSW Government’s State Significant Rezoning Policy. In short, this means the DPHI will lead assessment and subsequent determination of the Planning Proposal rather than Council.

Given that the DPHI will now lead the assessment and subsequent determination of the Planning Proposal for Moore Point, Planning and Compliance will no longer be preparing a Post-Exhibition Report for Council consideration.

Planning and Compliance will however continue to provide updates to the Mayor and Councillors on the DPHI assessment of the Moore Point Planning Proposal as required.

(c) Can Planning and Compliance advise if DPHI will undertake its own exhibition under its new process; or if DPHI will merely undertake its assessment based solely on the submissions lodged with LCC via email and or its eplanning portal?

As the designated Consent Authority for the Moore Point Planning Proposal, DPHI will determine how the post-exhibition assessment of the Planning Proposal will proceed.

(d) Can Planning and Compliance advise if it has thus made a submission to DPHI regarding RZ-6/215 under its newly established State Significant Rezoning pathway?

The DPHI invited Liverpool City Council to make a Post-Exhibition submission on the Moore Point Planning Proposal.

Planning and Compliance subsequently submitted a Post-Exhibition submission on the Moore Point Planning Proposal to DPHI for their consideration on 11 April 2025. Submission is attached to the Council report in the Agenda for your information.

(e) Have all necessary Directorates had sufficient time to review all the technical material; particularly for Flooding and Traffic? Has Council retained copies of:

- Moore Point – Stage 2 Transport Infrastructure Assessment & TMAP (Aurecon)

- Moore Point – TIWG – Minutes August 2021

- Moore Point - Transport Infrastructure Staging (TfNSW Briefing) - 13 July 2022 Final

- Any and All SIDRA modelling sitting behind RZ-6/2015

Council continues to work collaboratively with the NSW Government and the Joint Landowners Group on the provision of infrastructure and contributions funding for the Precinct. There are also several other aspects of the Planning Proposal which are yet to be fully resolved, including flooding and evacuation, transport and infrastructure, open space provision and urban design refinements.

(f) Has Council reviewed and assessed the above Stage 1 and Stage 2 Assessments?

Yes, Council has reviewed these assessments.

(g) Does Council have the necessary internal staff and expertise to access files and understand the SIDRA and AIMSUN Traffic Models for Moore Point and their implications?

This is an operational matter. Generally, when Council does not have the necessary staff and in-house expertise for a component of the assessment, an external expert will be engaged to carry out the assessment.

(h) Is Council aware that the intersection upgrades as presented are not fit for purpose and represent a decrease of existing capacity which is already operating at LoS F (failing)?

Council is aware that current intersection layouts and previously tested designs operate at LoS F. Revised designs are currently being prepared and will be tested using a revised base model.

ITEM NO: QWN 04

FILE NO: 150598.2025

SUBJECT: Question with Notice - Clr Ibrahim - Park Cleaning Schedule and Safety Concerns

Can the Council provide details on how often the parks in Liverpool, are cleaned and maintained? Specifically:

1. What is the current cleaning schedule for parks?

2. How often are rubbish bins emptied, and general maintenance carried out?

3. Are there any plans to increase the frequency of cleaning or improve park maintenance in response to community concerns?

4. What measures are currently in place to address syringe disposal in parks?

5. Are there any plans to improve safety and implement additional measures, such as more regular inspections or disposal units?

Response (provided by Operations Directorate)

1. What is the current cleaning schedule for parks?

Council’s Parks teams litter pick when servicing parks and open space assets as part of servicing. Council’s Parks teams are working in line with our Red Book Program where higher and larger use assets are serviced more frequently than lower and smaller use assets.

For example:

· Chipping Norton Lakes would be cleaned 2 times per week across all parks and amenities.

· Casula Parklands would be cleaned once per week.

· Cirrillo Reserve and Stante Water Park would be cleaned 2 times per week across all parks and amenities.

· Hammondville Oval would be once every 3 weeks.

· Ida Kennedy Park would be once per week.

· Miller Park would be twice per week.

· Durak Park would be once per week.

· Durrant Oval would be twice per week.

· Cecil Hills Lake would be once every 3 weeks.

· Cameron Park would be once per week.

Council notes that litter pick does not include rubbish bins being emptied, as these have a higher frequency. Secondly, this does not consider any additional servicing based on specific community, cultural or sporting special events, nor any customer service requests.

2. How often are rubbish bins emptied, and general maintenance carried out?

Council Waste team is responsible for emptying of rubbish bins at parks. The frequency varies and is based on usage. Council’s Parks & Facilities team conducts playground inspections and responds to customer requests for maintenance.

For example:

· Chipping Norton Lakes bins are serviced Friday, Saturday, Sunday, Monday and Wednesday.

· Casula Parklands bins are serviced Friday, Saturday, Sunday and Monday

· Cirrillo Reserve and Stante Water Park bins are serviced Friday, Saturday, Sunday, Monday and Wednesday.

· Hammondville Oval bins are serviced Friday, Saturday, Sunday, Monday.

· Ida Kennedy Park bins are serviced Wednesday and Sunday.

· Miller Park bins are serviced Saturday and Sunday.

· Durak Park bins are serviced Tuesday.

· Durrant Oval bins are serviced Wednesday.

· Cecil Hills Lake bins are serviced Saturday, Sunday and Thursday.

· Wattle Grove Lake bins are serviced Wednesday, Friday and Monday.

3. Are there any plans to increase the frequency of cleaning or improve park maintenance in response to community concerns?

Yes. Additional capacity commenced 4 weeks ago with the introduction of the Edmondson Park Crew. The plan for FY25/26 is to add another Crew (1 team leader + 3 operatives) and 2 Agile Crew Operatives and 2 Weed Management Operative Positions with commensurate plant and equipment. The work pattern for these crews will be different to increase coverage across a 7-day week and to utilise plant and equipment from different work pattern crews. This will increase asset utilisation and reduce CapEx requirements.

4. What measures are currently in place to address syringe disposal in parks?

Sharps containers are installed in parks and public spaces on an as-needs basis, informed by maintenance crews reports of needles being left behind.

However, there are known challenges with permanent installations of sharps disposal units. In some locations, these containers have unfortunately attracted drug use rather than reducing it. There have also been safety concerns, particularly when containers are not emptied daily. In some instances, units have been torn from walls by individuals attempting to access small amounts of residual substances left in the syringes, which poses further risk to public safety and Council workers.

5. Are there any plans to improve safety and implement additional measures, such as more regular inspections or disposal units?

To address these challenges, Council continues to explore a combination of targeted placement, increased monitoring, and collaboration with NSW Police and health and outreach services to ensure community safety is balanced with responsible harm minimisation.

Additional CCTV, lighting and removal of coverage in locations continues to occur.

ITEM NO: QWN 05

FILE NO: 150641.2025

SUBJECT: Question with Notice - Clr Ibrahim - Street Rubbish and Cleanliness in Liverpool

Please address the following:

Can the council outline the current street cleaning schedule for Liverpool, including residential areas, commercial precincts, and high traffic zones?

What measures are currently in place to address the growing issue of litter on our streets?

How many reports or complaints has the council received in the past 12 months regarding rubbish and illegal dumping?

What actions is the council taking to enforce anti littering laws, and how many fines or penalties have been issued in the past year?

Are there any plans to increase rubbish collection services, install additional bins in problem areas, or introduce more community education programs to reduce littering?

What measures is the council taking to address illegal dumping, and how effective have these measures been in reducing waste on our streets?

Are there plans to improve lighting in Liverpool’s parks and public spaces to enhance community safety, particularly at night?

Response (provided by Operations Directorate)

Can the council outline the current street cleaning schedule for Liverpool, including residential areas, commercial precincts, and high traffic zones?

Please refer to the details outlined in April Council Report – OPER 01 – Review of Street Sweeping Program.

What measures are currently in place to address the growing issue of litter on our streets?

Currently waste have the following litter crews, removing the growing amount of dumped rubbish and litter on the street

Please refer to the details outlined in April Council Report – OPER 01 – Review of Street Sweeping Program.

How many reports or complaints has the council received in the past 12 months regarding rubbish and illegal dumping?

Council has received 4131 requests in 2024 and 1422 complaints from January 1, 2025.

What actions is the council taking to enforce anti littering laws, and how many fines or penalties have been issued in the past year?

No fines have been issued for litter, as the person must be filmed and caught in the act of littering. Fines have been issued for Illegal dumping due to footage from residents and the collection of required evidence.

Are there any plans to increase rubbish collection services, install additional bins in problem areas, or introduce more community education programs to reduce littering?

Currently Waste operations are working towards lifting kerbside collections to 245 per day. Also, the waste service delivery unit have increased bins collections through the addition of an extra crew on weekends to service higher frequented and larger areas and parks.

Council’s Waste Education team continues to educate primary and secondary school age children, as part of our existing schools education program. This program focusses on behaviours such as the importance of making sure that waste is disposed of correctly i.e., in the correct bin, and the reduction of littering, generally.

Illegal Waste Rangers also undertake patrols, talk to the community and provide education parephenalia for areas that are known for public littering.

Furthermore, Council can confirm that we are in the process of developing series of presentations and short films to inform residents of obgilations around litter.

What measures is the council taking to address illegal dumping, and how effective have these measures been in reducing waste on our streets?

To address illegal waste and improper household waste collection practices, Council employs two Illegal Waste Rangers. These officers proactively patrol the LGA engage with residents to address non-compliant household collections and take enforcement actions when necessary to deter illegal dumping. This requires the collection of evidence and is part of our broader strategy to reduce waste-related issues and promote cleaner streets.

Are there plans to improve lighting in Liverpool’s parks and public spaces to enhance community safety, particularly at night?

Council continues to explore options of lighting and CCTV to improve community safety. This will be part of ongoing CapEx within each financial year.

Clr Ammoun left the Chamber at 7:12pm.

ITEM NO: QWN 06

FILE NO: 151162.2025

SUBJECT: Question with Notice - Clr Dr Green - Election Campaign Materials and Cost to Council

Background

Throughout the recent Federal Election the level of resident complaints of illegally placed political signage on public and Council property, screwed or nailed into trees, placed on roundabouts and other locations which risked driver distraction markedly increased.

Various state and federal legislation and regulations, including government agencies such as transport are widely available to enable candidates in any election to display their posters.

Can Council please advise:

The number of printed political signs placed illegally Council removed over the election period.

The locations illegal signs were removed from.

The cost to Council to remove the illegal signs including

the number of days/occasions allocated to illegal sign removal
Staff cost
Council truck/vehicle cost and
The front-line service to residents, the truck and staff were re-deployed from to collect illegally placed signs.
Cost of disposal of illegally placed signs.

The number of fines issued and, if not why.

Responses (provided by Planning and Compliance and Operations)

The number of printed political signs placed illegally Council removed over the election period.

Council estimates 600 to 800 posters were collected over two to three weeks during the election period.

The locations illegal signs were removed from.

Council advises these signs were collected across the LGA from public assets owned by Council such as roundabouts, verges, parks, bridges and open spaces.

The cost to Council to remove the illegal signs including

a. the number of days/occasions allocated to illegal sign removal

Council collected signs over two to three weeks prior to the election.

b. Staff cost

Staff conducted morning sweeps of reported areas but still performed their normal duties.

c. Council truck/vehicle cost and

Staff utilised vehicles that are used as part of their normal duties.

d. The front-line service to residents, the truck and staff were re-deployed from to collect illegally placed signs.

Teams came from Facilities Management. They included on call staff and trades staff.

e. Cost of disposal of illegally placed signs.

Council has stored the signs. Parties have collected these periodically. No cost has been incurred in disposal at this point in time.

The number of fines issued and, if not why.

Council did not issue fines for vehicles or trailers displaying election signs. These matters were managed under the Public Spaces (Unattended Property) Act 2021.

Unattended vehicles and trailers displaying election signs had not yet reached the required notification period before a fine could be lawfully issued under the legislation.

Council did not issue fines for other election signs.

Clr Ammoun returned to the Chamber at 7:13pm.

MOTION OF URGENCY

ITEM NO: MOU 01

SUBJECT: Election Campaign Materials and Costs to Council

Clr Dr Green requested Mayor Mannoun consider a motion of urgency in relation to the election material and other wide ranging material.

Clr Dr Green stated it was urgent as it’s important moving forward that Council deal with the issue swiftly and robustly and for public safety.

In accordance with Clause 9.3 of Council’s Code of Meeting Practice, the Chairperson, Mayor Mannoun, on the issue of safety ruled the item as urgent and as such it was dealt with as shown below:

COUNCIL DECISION

Motion: Moved: Clr Dr Green Seconded Clr Adjei

That Council:

Review Council’s existing Advertising and Signage Policy to address any/all identified gaps in the current Policy related to:

(a) Placement of advertising and election materials including corflutes, banners or other paraphernalia on Council property;

(b) Any re-placement of advertising and election materials where Council has removed the offending materials with a 24-36 hour timeframe;

(d) Prohibition of any signage or election material that is secured by wooden stakes; in the ground, on grass verges and nature strips; and

(e) Placement of signage at intersections and roundabouts which contribute to driver distraction and risk safety of other road users and pedestrians.

Policy mandate the immediate issuing of allowable fines for breaches of the policy.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

RECESS

Mayor Mannoun called a recess of meeting at 7.31pm.

RESUMPTION OF MEETING

Clr Harle, as the Deputy Mayor, resumed the meeting at 7.49pm in open session with all Councillors present except Mayor Mannoun.

ITEM NO: CORP 04 – addendum book 5

FILE NO: 151329.2025

SUBJECT: FY 2024/25 - Quarter 3, Budget Review

COUNCIL DECISION

Motion: Moved: Clr Ristevski Seconded: Clr Harte

That Council approves the identified budget variations in accordance with this report.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

ITEM NO: CTTE 07 – addendum book 5

FILE NO: 159775.2025

SUBJECT: Minutes of the Governance Committee Meeting held on 13 May 2025

COUNCIL DECISION

Motion: Moved: Clr Ristevski Seconded: Clr Karnib

That this item be deferred to the end of the meeting.

On being put to the meeting the motion was declared CARRIED.

This item was dealt with at the end of the meeting.

PRESENTATION BY COUNCILLORS

Presentation by Clr Ristevski was deferred to the end of the meeting.

Notices of Motion

ITEM NO: NOM 01

FILE NO: 136376.2025

SUBJECT: Notice of Motion to Endorse a Single Minimum Lot Width of 20 Metres for Dual Occupancies in the R2 Low Density Residential Zone

Background

The rapid growth and development within the Liverpool area have led to significant challenges for our community. While we recognise the need for housing and increased density, the current regulations have contributed to overdevelopment, resulting in:

Increased Parking Issues: The rise in dual occupancies has led to insufficient parking availability, causing congestion on our streets and reducing the overall liveability of our neighbourhoods.

Reduced Quality of Life: Many residents feel that the high density of developments has turned our community into an overcrowded environment, where homes are built too close together. This has led to concerns about privacy, noise, and the overall aesthetic of our suburbs.

Community Safety and Wellbeing: The perception of living in an "open prison" has grown among residents, highlighting the need for more open space and less dense living conditions to foster community cohesion and well-being.

Having a minimum lot width of 20 metres will provide better separation between dwellings, enhancing privacy, reducing noise and will create more space for adequate parking solutions, alleviating current congestion. It will also support a more sustainable and balanced approach to residential development that aligns with community expectations and needs.

This motion will ensure that our residential areas remain liveable, safe, and community oriented. This change will help preserve the character of our suburbs while accommodating necessary growth in a responsible manner.

NOTICE OF MOTION (submitted by Clr Ristevski)

That Council adopts a minimum lot width of 20 metres for dual occupancies in the R2 Low Density Residential Zone.

COUNCIL DECISION

Motion: Moved: Clr Ristevski Seconded:

That the Notice of Motion be adopted.

Due to no Seconder the motion lapsed.

Ordinary Meeting

18 June 2025

Planning & Compliance Report

PLAN 01

Policy and Standard - Street Lighting Policy and Procedure

Strategic Objective	Liveable, Sustainable, Resilient Deliver effective and efficient planning and high-quality design to provide best outcomes for a growing city
File Ref	144831.2025
Report By	Patrick Bastawrous - Coordinator Traffic and Transport
Approved By	Lina Kakish - Director Planning & Compliance

Executive Summary

The majority of streetlights in the LGA are owned and managed by Endeavour Energy. Hence the Street Lighting Policy and Procedure has been reviewed to ensure it contains accurate procedures for the assessment of designs, consultation with Endeavour Energy and arrangements for dealing with residents requesting for additional streetlights or repairs of faulty streetlights.

This report seeks Council’s adoption of the Policy and Procedure Document.

RECOMMENDATION

That Council adopts the Street Lighting Policy and Procedure document as a policy and procedure of Liverpool City Council.

REPORT

The objective of the document is as follows:

This street lighting procedure applies to public lighting along public roads under Council’s care and control, including new roads constructed by Council or as part of subdivision works.

The Policy and Procedure are aimed at complimenting the Endeavour Energy Public Lighting Management Plan 2023 to ensure lighting provisions align according to Endeavor Energy Requirements.

The objectives of the policy and procedures are to:

a) Establish a clear and streamlined process that provides efficient and effective transactions between Council and its street light service provider in order to meet the contractual accountabilities and obligations.

b) Ensure efficient and effective provision of street lighting in accordance with the NSW Public Lighting Code.

c) Provide appropriate level of illumination along roads, footpaths and walkways in accordance with the latest Australian/New Zealand Standard No. 1158, (currently AS/NZS 1158.1.1:2020, AS/NZS 1158.3.1:2020, AS/NZS 1158.6:2020 and latest Public Lighting Code currently April 2020).

d) Optimise the total cost for providing street lighting to the community, while meeting lighting standards in accordance with NSW Public Lighting Code, AS/NZS 1158 and within the annual budgetary constraints.

e) Ensure that energy efficient LED lights are installed along new subdivision roads, and where practicable, for the replacement of existing lights.

f) Minimise the potential for Council’s exposure to possible litigation, financial and reputation loss and internal conflicts.

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	Provide information about Council’s services, roles and decision making processes. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	Roads Act 1993 Road Transport Act 2013 NSW Public Lighting Code 2024 Roads Regulation 2018 Road Transport (General) Regulation 2021 Endeavour Energy Public Lighting Management Plan 2023
Risk	The risk is deemed to be Low. The Policy and Procedure document is designed to minimize any litigation risk associated with lighting designs and configurations.

ATTACHMENTS

1. Street Lighting Policy and Procedure (Under separate cover)

2. Endeavour Energy - Public Lighting Management Plan 2023 (Under separate cover)

Ordinary Meeting

18 June 2025

Planning & Compliance Report

PLAN 02

Liverpool Community Participation Plan -
Proposed Amendments

Strategic Objective	Healthy, Inclusive, Engaging Communicate, listen, engage and respond to the community by encouraging community participation
File Ref	143626.2024
Report By	Brianna Van Zyl - Executive Planner
Approved By	Lina Kakish - Director Planning & Compliance

Executive Summary

The Liverpool Community Participation Plan (CPP) applies to all land within the Liverpool Local Government Area (LGA) and sets out when and how Council will engage with the community as part of the planning functions under the Environmental Planning and Assessment Act 1979 (EP&A Act). A copy of Council’s current Liverpool CPP is provided in Attachment 1.

Community Participation Plans are required to be reviewed periodically. A Report was tabled at the Governance Committee Meeting (GCM) on 18 March 2025 for Council consideration which unpacked potential amendments to the current CPP. A copy of the GCM Report is provided in Attachment 3.

The GCM Report identified the following key areas for potential amendment:

· amending the definition of “adjoining land”;

· applying a distance-based system for notification; and

· reviewing the notification distances for various land uses.

During the March 2025 GCM Briefing, Councillors requested the provision of additional background information – namely for complying development certificates (CDC), planning proposals, subdivisions and development in the Liverpool City Centre – associated with the proposed CPP amendments. This was subsequently provided to Councillors via a Councillor Update Memo circulated on 24 April 2025. A copy of the Councillor Update Memo is provided in Attachment 4.

Since the Councillor Update Memo was circulated the following additional amendments have been included for consideration:

· Requiring all subdivision Development Applications to be notified with a 50 metre distance applied; and

· Requiring rural zones to have a minimum 100 metre notification distance applied for all land uses.

Council staff do not recommend amending the current notification requirements for Planning Proposals or Development Applications within the Liverpool City Centre. Further justification for this position is provided in the body of this Report.

The full suite of proposed amendments to the current CPP is provided in Attachment 5 (Clean Version) and Attachment 6 (Marked Up Version).

The purpose of this Report is to seek Council endorsement to amend the Liverpool Community Participation Plan and place the revised CPP on public exhibition for a minimum period of 28 days.

RECOMMENDATION

That Council:

1. Receives and notes this Report;

2. Endorses the draft Community Participation Plan 2025 (Attachment 5) for public exhibition;

3. Publicly exhibits the draft Community Participation Plan 2025 for a minimum period of 28 days;

4. Receives a Post-Exhibition Report detailing the outcomes of the public exhibition period; and

5. Delegates to the CEO (or delegate) authority to amend the Community Participation Plan 2025 for any typographical and minor amendments as required.

REPORT

Background

In March 2018, changes to the EP&A Act required all Councils to prepare a CPP. As a result of the legislative change, Council subsequently endorsed the Liverpool Community Participation Plan in October 2019.

The CPP applies to all land within the Liverpool Local Government Area (LGA) and sets out when and how Council will engage with the community as part of the planning functions it performs (Strategic Planning and Development Assessment) under the EP&A Act.

Before Council’s first CPP, all community participation requirements were outlined in Council’s Development Control Plan (DCP).

The most recent CPP amendment in December 2022 made a suite of changes which were predominantly administrative in nature and included:

· Updating land use definitions to reflect the Standard Instrument;

· Removing the requirement to advertise in the local newspaper;

· The addition of a clause requiring Council-related Development Applications (DAs) to be exhibited for a minimum of 28 days; and

· Increasing the notification distance to five (5) properties in each direction.

At the Ordinary Meeting of Council on 7 February 2024, a Question with Notice (QWN 01) was raised regarding neighbour notification of subdivisions resulting in lot sizes greater than 300m². In response to the QWN, Council resolved:

That:

1. Council takes this item to a Governance Committee before the end of March 2024 so that Council can give this the attention it deserves to make sure that people are being given equal rights and are not being discriminated based on the size of the lots being subdivided in regard to Community Participation Plan 2022 with the intention of fairer notification for all residents.

2. Further information is provided on State Government process as it relates to Council process.

In response to the QWN, a Discussion Paper was subsequently tabled at the Governance Committee Meeting on 9 April 2024. The Discussion Paper sought to facilitate discussion on the current CPP and proposed potential amendments to the CPP to ensure neighbouring properties notification is meaningful and not inadvertently increasing both Development Assessment timeframes and operational costs. A copy of the Discussion Paper is provided in Attachment 2.

Since the Governance Committee Meeting in April 2024, Council staff have undertaken further analysis to refine potential amendments to the CPP. Key areas identified for amendment include:

· Amending the definition of ‘adjoining land’ to mean properties that directly abut a site, or across a driveway or pathway, of a proposed development site;

· Applying a distance-based system for establishing the catchment for neighbouring property notifications; and

· Amending the notification catchment distance for certain land uses based on their anticipated impact.

These changes were tabled for Council consideration at the Governance Committee Meeting in March 2025. During the GCM Briefing, Councillors requested the provision of additional background information – namely current notification requirements for Complying Development Certificates (CDC), Planning Proposals, subdivisions and Development Applications in the Liverpool City Centre – associated with the proposed CPP amendments. This was subsequently provided to Councillors via a Councillor Update Memo circulated on 24 April 2025. A copy of the Councillor Update Memo is provided in Attachment 4.

Since the Councillor Update Memo was circulated the following additional amendments have been included in the updated CPP for consideration:

· Requiring all subdivision Development Applications to be notified with a 50 metre distance applied; and

· Requiring rural zones to have a minimum 100 metre notification distance applied for all land uses.

Planning Proposals

Under the current CPP, the Planning Proposal consultation requirements are broad and allow for a varied approach depending on the complexity of the Proposal. Planning Proposals are generally harder to measure their impact when compared to Development Applications. This current notification approach is still considered appropriate as it allows for flexibility depending on the scale and impact of the Planning Proposal.

It should also be noted that the current notification approach for Planning Proposals is consistent with the approach adopted for many neighbouring Councils including Fairfield, Blacktown, and Campbelltown who notify Planning Proposals on a case-by-case basis.

Development Applications in the Liverpool City Centre

Under the current CPP, some smaller scale Development Applications (DA) are not required to be notified in the Liverpool City Centre. These include:

· Small scale commercial premises (no more than four storeys);

· Change of use from business premises to business premises;

· Change of use from retail premises to retail premises;

· Restaurants and cafes; and

· Take away food and drink premises or food and drink premises.

No amendment to these provisions is proposed as part of this CPP amendment. The impacts within the City Centre are considered relatively minor and requiring them to be notified will result in an increase in DA assessment times for these land uses, as well as costs associated with the distribution of notification letters.

Proposed Community Participation Plan Amendments

The following Section provides a summary of the recommended amendments to the current CPP and the reasoning for the change. A marked-up version of the revised CPP, including the recommended amendments, is provided in Attachment 6.

“Adjoining Land” Definition

As part of the CPP amendment endorsed by Council in December 2022 (Attachment 3), the definition of “adjoining land” was increased to a minimum of five (5) properties on each side of the subject site rather than only adjoining neighbours. The definition of adjoining neighbours in previous iterations of the CPP only required the notification of neighbouring properties that directly abutted the development site. The previous version of the notification requirements can be seen in Attachment 2.

The current definition of adjoining land has required Council to send out significantly more notification letters for Development Applications such as (but not limited to): Light Industry, Manor Houses, Terraces, Semi-Detached housing, Commercial Premises and Secondary Dwellings. As shown in Attachment 2, these additional requirements have also seen an increase in the costs associated with this broader notification, especially for low impact Development Applications.

Furthermore, when a DA is lodged with Council, the administration team use mapping software to either apply a buffer (when a notification distance is applied) or manually select lots (when adjoining land is applied). Lot selection requires Council staff to manually select each lot, whereas applying a buffer is an automated process and therefore much quicker and minimises risks of errors in the neighbouring property notification process.

As part of this amendment, the adjoining land definition is proposed to be reverted to the previous definition of adjoining land whereby the neighbouring properties directly abutting a site subject to a DA would be notified. This is shown in Attachment 5 and presented in Figure 1.

Figure 1 – Application of ‘adjoining land’ definition in revised CPP

Land Use Notification Catchment / Distances

The current CPP includes clarification on the neighbouring property notification requirements by land use. The notification distances range anywhere between 50 metres and 1,000 metres and differentiates the distance requirements for ‘rural zones’ or ‘other zones’ depending on the land use. These distances are applied from the boundary of the subject lot rather than from where the development is occurring on the lot.

To understand the impact of the neighbouring property notification distances, analysis was undertaken of a range of established and rural lots with varying sizes and forms. As shown in Attachment 3, in established areas such as Casula, Middleton Grange and Green Valley, buffers up to 100 metres can capture up to five lots in each direction and up to two blocks away depending on the block size. A 50 metre buffer captures 3-4 properties on average.

In rural areas, where lot size and form are much larger than the established areas, buffers below 100 metres may only capture the adjacent lot. A buffer over 100 metres, generally captures 2-3 properties.

As part of this amendment, it is proposed to apply a tiered distance notification system that ranges from 50 metres to 1,000 metres. In addition, a minimum distance of 100 metres will be applied to all land uses in the rural zones.

The notification distance for 75 of the existing 107 land uses included in the CPP are proposed to be amended as a result of this CPP update. A significant portion of the proposed amendments is due to the minimum notification distance in rural zones being increased to 100 metres.

Attachment 7 provides a comparison of the notification distances required by land use under the current CPP and the revised CPP, with Table 1 providing a succinct summary of the notification requirements for key land uses.

Table 1 – CPP Amendments

Land Use	Current Rural	Current Other	Proposed Rural	Proposed Other
Amusement Centre	500m	200m	100m	50m
Subdivisions	Adjoining Land (lots less than 300sqm)	Adjoining Land (lots less than 300sqm)	100m	50m
Landscaping materials supplies	500m	250m	100m	50m
Community facility	75m	75m	100m	50m
Hospitals	75m	200m	200m	100m
Waste or resource management facility	1,000m	200m	200m	100m
Dual occupancy	Adjoining Land	Adjoining Land	100m	Adjoining Land
Multi dwelling housing	75m	75m	100m	50m
Seniors housing	Adjoining Land	Adjoining Land	100m	Adjoining Land
Bed & breakfast premises	Adjoining Land	Adjoining Land	100m	50m
Centre-based childcare facilities	75m	75m	100m	75m
Pubs	75m	75m	100m	75m

Some of the distances in the current CPP are arbitrarily applied and do not accurately reflect the potential impact of the proposed development. The proposed notification amendments would seek to address this issue and improve clarity on the notification distance required.

Subdivision of Lots Greater than 300m²

The current CPP only requires neighbouring property notification to occur for subdivision DAs for lots less than 300m². This was a historic decision as it assumes blocks greater than 300m²provide greater opportunities to mitigate visual, privacy or overshadowing impacts.

To improve the notification of subdivision DAs, it is proposed to require all subdivision DAs to be notified to a 50 metre radius in established areas and 100 metres in rural areas. This change will ensure the community is notified of potential changes in their area regardless of the lot size.

Rural Land

The current CPP has a range of distances applied for DAs in Rural Zones, ranging from adjoining land to 1,000 metres.

Rural areas in the Liverpool Local Government Area (LGA) are characterised by large lots. Analysis of rural areas has identified that a buffer of 100 metres would capture, on average, 2-3 lots in each direction. It is therefore proposed to increase the minimum notification distance for rural areas to 100 metres.

Miscellaneous Changes

Under the most recent CPP amendment, notification requirements for Council-related Development Applications were updated due to legalisation changes. A minor administrative change is proposed to remove reference to the date the new legalisation commenced as it has since passed.

In addition, the graphics in the current CPP will be replaced with updated graphics to demonstrate the adjoining land definition and how the distance buffers capture neighbouring properties. A definition of rural zones has also been included in the CPP to ensure clarity for the community.

A number of reformatting changes have also been made, including reformatting the existing tables under Section 7.6 ‘Development Applications that will be notified’ by condensing the existing two tables into one, with an additional column to be added to the table to outline whether the proposed development will also be advertised on Councils website and sign posted.

The full suite of proposed amendments to the current CPP is provided in Attachment 5 (Clean Version) and Attachment 6 (Marked Up Version).

Conclusion

Overall, the proposed changes to the current CPP would result in positive outcomes for both Council and the community, with greater clarity provided on the neighbouring property notification requirements for each land use, and greater equity on the types of development requiring neighbouring property notification.

Next Steps

Subject to Council endorsement, the draft Community Participation Plan 2025 (Attachment 5) will be placed on public exhibition for a minimum of 28 days.

Following public exhibition, a Post-Exhibition Report detailing the outcomes of the public exhibition period, and the finalised Community Participation Plan 2025, will be prepared and referred to Council for consideration and endorsement.

FINANCIAL IMPLICATIONS

An amendment to the Community Participation Plan is within the existing budget of Council’s City Planning Department.

The proposed changes will help to create modest budget savings by simplifying and improving the neighbouring property notification process associated with Development Applications.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	Raise community awareness and support action in relation to environmental issues.
Social	Raise awareness in the community about the available services and facilities.
Civic Leadership	Encourage the community to engage in Council initiatives and actions.
Legislative	Environmental Planning and Assessment Act 1979
Risk	The risk associated with endorsing the proposed amendments to the current CPP is deemed to be low. Should Council not endorse the proposed amendments to the current CPP, the ongoing inequity associated with neighbouring property notification across the LGA, as well as the costs associated with excessive notification under the current CPP, will continue.

ATTACHMENTS

1. Attachment 1 - Current Community Participation Plan 2022 (Under separate cover)

2. Attachment 2 - Community Participation Plan (CPP) Discussion Paper - Governance Committee Meeting - 9 April 2024 (Under separate cover)

3. Attachment 3 - Community Participation Plan - Proposed Amendments - Governance Committee Meeting - 18 March 2025 (Under separate cover)

4. Attachment 4 - Councillor Update Memo - Additional CPP Info - 24 April 2025 (Under separate cover)

5. Attachment 5 - Draft Community Participation Plan - May 2025 (Under separate cover)

6. Attachment 6 - Draft Community Participation Plan - May 2025 - Marked Up Version (Under separate cover)

7. Attachment 7 - Draft Community Participation Plan - Notification Distance Changes Matrix (Under separate cover)

Ordinary Meeting

18 June 2025

Planning & Compliance Report

PLAN 03

Post Exhibition Report - Planning Proposal - Heritage Listing for Lot 17 Leacocks Lane, Casula ("Mt Omei")

Strategic Objective	Liveable, Sustainable, Resilient Deliver effective and efficient planning and high-quality design to provide best outcomes for a growing city
File Ref	188110.2025
Report By	Rumana Akhter - Community Planning Policy Officer
Approved By	Lina Kakish - Director Planning & Compliance

Property	Lot 17 Leacocks Lane, Casula
Owner	NSW National Parks & Wildlife Service
Applicant	Liverpool City Council

Executive Summary

At the Ordinary Meeting of Council on 10 December 2024, Council endorsed (Item – PLAN 04) the:

· Council-initiated Planning Proposal (Attachment 1) to amend Schedule 5 of the Liverpool Local Environmental Plan 2008 to include Lot 17 Leacocks Lane, Casula (“Mt Omei”) as an item of local heritage significance; and

· that the Council-initiated Planning Proposal be forwarded to the Department of Planning, Housing and Infrastructure (DPHI) for Gateway Determination.

A copy of the Council Report and Meeting Minutes are provided in Attachment 2.

The Council-initiated Planning Proposal subsequently received Gateway Determination from the DPHI on 28 February 2025 (Attachment 3). Following Gateway Determination, the Council-initiated Planning Proposal was publicly exhibited between 11 April and 14 May 2025.

During the public exhibition period, Council received eleven (11) individual submissions, all of which supported the proposal to list the house, gallery and lookout area as local heritage items under Schedule 5 of the Liverpool Local Environmental Plan 2008 (LLEP 2008). A consolidated list of submissions received during the public exhibition is provided in Attachment 4.

Following the Post-Exhibition Assessment, the Council-initiated Planning Proposal is considered to demonstrate both strategic and site-specific merit. It is therefore recommended that the Planning Proposal be forwarded to the DPHI to finalise the amendment, as it is noted Council is not the nominated Plan-making Authority.

RECOMMENDATION

That Council:

1. Receives and notes this Report;

2. Proceeds with the amendment to include Lot 17 Leacocks Lane, Casula (“Mt Omei”) under Schedule 5 of the Liverpool Local Environmental Plan 2008;

3. Delegates authority to the Chief Executive Officer (or their delegate) to forward the Planning Proposal to the Department of Planning Housing and Infrastructure as the Plan-making Authority for this Planning Proposal; and

4. Notifies those representatives who made a submission on the Planning Proposal during the public exhibition of Council’s decision; and

5. Writes to the NSW National Parks and Wildlife Service to inform the Agency of Council’s decision.

Report

Background

At Ordinary Meeting of Council on 28 February 2024, a Motion of Urgency (Item – MOU 01) was tabled, and subsequently endorsed by Council, seeking an immediate Interim Heritage Order be placed on Lot 17 Leacocks Lane, Casula known as “Mt Omei”.

As a result of the Council Resolution, an Interim Heritage Order (NSW Government Gazette No.103) was gazetted on 22 March 2024 for “Mt Omei”. The IHO prevents the demolition or unsympathetic alteration of the site for up to six (6) months from the gazettal date.

On 1 May 2024, Council engaged an independent Heritage Consultant, Bronwyn Hanna History & Heritage, to undertake a detailed Heritage Significance Assessment and provide clear recommendations as to whether the property should be heritage listed.

Council received a copy of the draft Heritage Significance Assessment on 17 June 2024 which concluded that the “Mt Omei” property – including the house, gallery and lookout area – is of local heritage significance under all seven (7) criteria of the Heritage Council of NSW. The draft Assessment also recommended that this part of the property be listed in the LLEP 2008) as an item of local significance.

At the Ordinary Meeting of Council on 24 July 2024, Council resolved to prepare a Planning Proposal to amend Schedule 5 of the LLEP 2008 to include Lot 17 Leacocks Lane, Casula (“Mt Omei”) as an item of local heritage significance (Item – PLAN 07).

The Council-initiated Planning Proposal was subsequently prepared and considered by the Liverpool Local Planning Panel (LPP) on 28 October 2024. The LPP advised that the Planning Proposal demonstrated both strategic and site-specific merit and should proceed to the DPHI for a Gateway Determination.

Following consideration by the LPP, the Council-initiated Planning Proposal was referred to the Ordinary Meeting of Council on 10 December 2024 (Item – PLAN 04) for Council consideration and endorsement. At the Meeting, Council endorsed that the:

· Council-initiated Planning Proposal be forwarded to the Department of Planning, Housing and Infrastructure (DPHI) for Gateway Determination.

A copy of the Council Report and Meeting Minutes are provided in Attachment 2.

Gateway Determination

The Council-initiated Planning Proposal subsequently received Gateway Determination from the DPHI on 28 February 2025. A copy of the Gateway Determination is provided in Attachment 3.

The Gateway Determination necessitated that the Council-initiated Planning Proposal was to be publicly exhibited for a minimum of 28 days however did not require any specific consultation with any NSW Government Agencies.

Public Exhibition of Planning Proposal

The Council-initiated Planning Proposal and relevant documents were placed on public exhibition from 11 April to 14 May 2025 in accordance with the conditions of the Gateway Determination and Council's Community Participation Plan (CPP).

During the exhibition period, Council received eleven (11) submissions, all of which supported the proposal to list the house, gallery and lookout area as local heritage items under Schedule 5 of the LLEP 2008. A consolidated list of submissions received during the public exhibition is provided in Attachment 4.

Conclusion

Council staff are of the opinion that the Council-initiated Planning Proposal has strategic and site-specific merit, complies with the broader planning framework and has received strong community support. It is recommended that Council endorses the Planning Proposal and supports the Planning Proposal being forwarded to the DPHI to finalise the amendment.

Next Steps

If Council resolves to finalise Amendment 101, as recommended, the Council-initiated Planning Proposal will be forwarded to the DPHI to finalise the plan, as Council is not the nominated Plan-making Authority.

Once finalised, the amendment to the LLEP 2008 (Amendment 101) will be notified in the NSW Government Gazette.

As noted in the Gateway Determination (Attachment 3), the LEP amendment must be completed no later than 6 August 2025.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	Preserve and maintain heritage, both landscape and cultural as urban development takes place.
Civic Leadership	Act as an environmental leader in the community.
Legislative	Environmental Planning and Assessment Act 1979 Heritage Act 1977
Risk	The risk is deemed to be Low. There is a low risk that if not supported, the Mt Omei ‘built precinct’ could be demolished and its heritage value lost. Given the recommendations of this Report, the risk is considered to be within Council’s risk appetite.

ATTACHMENTS

1. Attachment 1 - Planning Proposal and Heritage Assessment for Lot 17 Leacocks Lane, Casula ("Mt Omei") (Under separate cover)

2. Attachment 2 - Pre Exhibition Council Report & Minutes - 10 December 2024 (Under separate cover)

3. Attachment 3 - DPHI Gateway Determination - February 2025 (Under separate cover)

4. Attachment 4 - Consolidated Public Exhibition Submissions (Under separate cover)

Ordinary Meeting

18 June 2025

Planning & Compliance Report

PLAN 04

Amendment to the State Environmental Planning Policy (Precinct - Western Parkland City) - 205 Adams Road, Luddenham

Strategic Objective	Liveable, Sustainable, Resilient Deliver effective and efficient planning and high-quality design to provide best outcomes for a growing city
File Ref	150142.2025
Report By	Masud Hasan - Senior Strategic Planner
Approved By	Lina Kakish - Director Planning & Compliance

Executive Summary

In March 2024, a Proponent-initiated Planning Proposal (Attachment 1) was lodged for land at 205 Adams Road, Luddenham (Lot 2 DP623799). The Planning Proposal, prepared by Ethos Urban on behalf of Workers Lifestyle Group, seeks to facilitate development of a ‘Hotel or Motel Accommodation’ on the site. This would be achieved by amending Schedule 1 of the State Environmental Planning Policy (Precincts – Western Parkland City) (SEPP) to include ‘Hotel or Motel Accommodation’ as an additional permitted use for the site.

The site is currently zoned ‘Agribusiness (AGB)’ and ‘Environment and Recreation (ENZ)’ under the SEPP. The site benefits from another additional permitted use (APU) for ‘Registered Club’ which was applied to the site during the initial rezonings for the Western Sydney Aerotropolis.

The Proponent-initiated Planning Proposal was referred to the Liverpool Local Planning Panel (LPP) on 28 October 2024 in accordance with Section 2.19 of the Environmental Planning and Assessment Act 1979 (EP&A Act). The LPP determined that whilst the Planning Proposal could demonstrate site-specific merit, it was unable to demonstrate strategic merit and recommended that the following matters needed to be resolved by the Proponent prior to the Proposal proceeding further:

· Demonstrate consistency with the Western Sydney Aerotropolis Precinct Plan (WSAPP), specifically in relation to the delivery of utilities, services and roads;

· Demonstrate the economic need for hotel or motel accommodation;

· Justify the impacts and consistency of the Proposal with the Agribusiness (AGB) zone;

· The need to introduce a Gross Floor Area (GFA) control on the proposed additional use to ensure the proposed ‘Hotel or Motel Accommodation’ development will not become the dominant land use on the subject site; and

· Limit the footprint of the Proposal to the Agribusiness zone only to avoid impacting threatened ecological communities within the Environment and Recreation (ENZ) zoned portion of the subject site.

The full advice of the LPP is provided in Attachment 3.

Following the LPP Meeting, Council requested that the Proponent amend the Planning Proposal in line with the advice of the LPP. The Proponent addressed most of the LPP concerns in their updated Planning Proposal Report, however did not address the need to introduce a GFA control for the additional use nor the need to limit the footprint of the Proposal to the Agribusiness zone portion of the subject site.

Council staff concur with the LPP advice and recommend that the Planning Proposal not be forwarded to the Department of Planning, Housing and Infrastructure (DPHI) until the following amendments are made:

· The additional permitted use of a ‘hotel or motel accommodation’ only apply to eastern portion of the Agribusiness Zone on the site. This will avoid impacting the ecological value present in Environment and Recreation zoned land.

· Amend the additional permitted use to include a Gross Floor Area (GFA) cap of 23,000m² for ‘hotel or motel accommodation’. This GFA cap is consistent with the total floor area envisaged for the development in the Concept Design submitted as part of the Planning Proposal. The GFA cap ensures the hotel / motel will not become the dominant land use on the subject site.

Should these amendments be made to the Proponent-initiated Planning Proposal prior to seeking a Gateway Determination, Council staff believe the Proposal does demonstrate both strategic and site-specific merit and would effectively address the concerns raised by the LPP.

RECOMMENDATION

That Council:

1. Receives and notes this Report;

2. Receives and notes the advice of the Liverpool Local Planning Panel;

3. Endorses “in principle” the Proponent-initiated Planning Proposal subject to the following amendments:

a. Amending the proposed local provision to only apply to the eastern portion of the site zoned Agribusiness; and

b. Introducing a cap on the maximum Gross Floor Area of 23,000m² for the proposed additional permitted use of a hotel and motel accommodation.

4. Forwards the amended Proponent-initiated Planning Proposal to the Department of Planning, Housing and Infrastructure pursuant to Section 3.34 of the Environmental Planning and Assessment Act 1979 seeking a Gateway Determination;

5. Subject to Gateway Determination, undertakes public exhibition and community consultation on the amended Planning Proposal in accordance with the conditions of the Gateway Determination and Council’s Community Participation Plan; and

6. Receives a Post-Exhibition Report on the outcomes of public exhibition and community consultation.

REPORT

Background

In 1991, a registered club was approved on the site (DA-045/1991) and the Workers Hubertus Country Club was subsequently developed. The development included an indoor and outdoor shooting range, caretaker’s cottage and car park.

In 2020, during the initial rezoning of the Western Sydney Aerotropolis, the site was rezoned from RU1 Primary Production to Agribusiness and Environment and Recreation zone under the State Environmental Planning Policy (Precincts – Western Parkland City).

Under the new zoning, ‘Registered Club’ was identified as a prohibited land use and an existing use right provision under Schedule 1 of the SEPP was applied to the development site. The subject site (highlighted in red), and surrounding land uses, is presented in Figure 1.

The subject Planning Proposal was initially lodged in March 2024, however was resubmitted in July 2024 with additional information requested by Council staff.

Figure 1 – Locality Map

An aerial view of a city

AI-generated content may be incorrect.

Source: Nearmap

Site Description and Locality

The subject site at 205 Adams Road, Luddenham (Lot 2 DP623799) borders the north-western perimeter of the Western Sydney International (Nancy-Bird Walton) Airport (WSIA) and currently comprises a registered club and a shooting range.

The subject site is 10 hectares in size and zoned ‘Agribusiness (AGB)’ and ‘Environment and Recreation (ENZ)’ under the State Environmental Planning Policy (Precincts – Western Parkland City). A summary of the current land use zoning is provided in Figure 2.

The subject site is located in an area which was previously zoned for rural land use however is currently undergoing rapid urban transformation due to the construction of the adjacent WSIA and the broader Western Sydney Aerotropolis.

The subject site is located approximately two (2) kilometres east of Luddenham Village, which is part of the ‘Agribusiness’ Precinct and is planned to support the growth of the Aerotropolis.

Figure 2 – Land Use Zoning Map

A map of a farm land

AI-generated content may be incorrect.

Source: Geocortex

Planning Proposal

The objective of the Proponent-initiated Planning Proposal is to facilitate a ‘hotel or motel accommodation’ to support the short-term accommodation demand generated by the nearby WSIA and broader Western Sydney Aerotropolis.

As outlined in the Economic Needs Assessment Report (Attachment 4), there is a current shortfall of short-term accommodation in the Western Sydney Aerotropolis and adjoining areas. The demand for short-term accommodation is expected to increase substantially within the Aerotropolis as a result of the increased commercial and tourism activities associated with the opening of the WSIA in late 2026.

Given the proximity of the subject site to the WSIA, the location would be appropriate to facilitate the short-term accommodation use. The proposed additional use would also complement the existing registered club on-site, currently providing dining and recreation services for the community.

The intended outcome is proposed to be achieved by amending the current additional permitted use on the site under the State Environmental Planning Policy (Precincts – Western Parkland City) to include the additional land use of ‘hotel or motel accommodation’.

Specifically, the Proponent-initiated Planning Proposal seeks to amend Section 4 under Schedule 1 of the SEPP as follows:

“4 Use of certain land at Adams Road, Luddenham

(1)This section applies to Lot 2, DP 623799, 205 Adams Road, Luddenham, identified as “Area 3” on the Additional Permitted Uses Map.

(2) Development for the following purposes is permitted with development consent –

(a) hotel or motel accommodation,

(b) registered club.”

Council staff are generally supportive of the local provision, however have made recommendations for further amendments to be made to the Proponent-initiated Planning Proposal before seeking a Gateway Determination from the DPHI.

Local Planning Panel Advice

On 28 October 2024, the Proponent-initiated Planning Proposal was presented to Liverpool Local Planning Panel (LPP) for advice. The LPP determined that whilst the Planning Proposal could demonstrate site-specific merit, the Proposal was unable to demonstrate strategic merit.

The Panel concluded that the Proposal should not proceed to a Gateway Determination unless additional information was provided by the Proponent. A summary of the LPP concerns are summarised in Table 1, with the full LPP advice provided in Attachment 3.

Table 1 – Summary of Local Planning Panel concerns

Issue	LPP Advice	Council Response
Strategic Merit	The Panel was of the view that insufficient information and justification has been provided by the Proponent to demonstrate Strategic Merit.	Following the Panel advice, the Proponent updated the Planning Proposal Report (Attachment 1) addressing most of the concerns raised. As such, Council is of the opinion that this matter has been addressed.
Impact on Agribusiness Zone	The Panel recommended addressing the risk of setting a precedent for other landowners in the Agribusiness zone.	Further justification to the need of the proposed additional use is provided in Section 7.14 and 8.1.1 of the Planning Proposal Report. As such, Council is of the opinion that this matter has been addressed.
Need for Hotel / Motel	The Panel requested additional justification in relation to the need for a hotel / motel in an out of centre location.	Further economic needs analysis for the development is provided under Section 7.14 and 8.1.1 of the Planning Proposal Report. As such, Council is of the opinion that this matter has been addressed.
Issue	LPP Advice	Council Response
Consistency with Western Sydney Aerotropolis Precinct Plan (WSAPP)	The Panel raised concern that limited justification was provided in relation to the Proposal being located in the ‘Second Priority Areas’ under Sequencing Plan included in the WSAPP. The Sequencing Plan provides guidance on how development and essential infrastructure will be sequenced across the Aerotropolis, with development priority given to sites within the ‘First Priority Areas’ catchment first to avoid out of sequence development. Additionally, the Panel recommended that a Floor Space Ratio (FSR) control be imposed to limit the size and scale of the development.	Additional information on the delivery of utility infrastructure, as well as the delivery of the road network is provided in Section 8.1.1 of the updated Planning Proposal Report (Attachment 1). The Planning Proposal Report noted that the subject site will be served by new and upgraded road infrastructure which will be developed by the Proponent. This will be further considered as part of a future DA /SSD. Although there is a height limit control for the site under the WSAPP, the Proponent did not amend the Planning Proposal to include the recommended FSR control on the site. Council staff recommended that a maximum GFA cap of 23,000m² be imposed on the development – this total is consistent with the total GFA of the hotel envisaged in the Concept Design submitted with the Planning Proposal.
Implications for collection of Development Contributions	The Panel recommended that the Proponent address the existing development contributions framework applicable to the land and any local and state infrastructure requirements.	Detailed information on the delivery of required infrastructure, as well as delivery of the local road network is provided in Section 8.1.1 of the Planning Proposal Report. The Proponent noted in the Planning Proposal Report that the Collector Road to the west of the lot boundary was being upgraded to meet the requirements of an SSD. Future DA / SSD on the site will be subject to the contributions rate applicable under the existing Liverpool Contributions Plan 2024 – Aerotropolis s7.12 and the State Infrastructure Contributions (SIC). As such, Council is of the opinion that this matter has been addressed.
Issue	LPP Advice	Council Response
Environmental Impact	The Panel recommended limiting the footprint of the Proposal to the Agribusiness zone only to avoid impacting threatened ecological communities within the Environment and Recreation (ENZ) zoned portion of the subject site.	There are existing ecological values such as, Threatened Ecological Communities (TEC) in the Environment and Recreation (ENZ) zoned portion of the subject site which need to be protected. The Planning Proposal Report noted there is no intention for the hotel / motel to be constructed on the Environment and Recreation zone however, did not seek to amend the Planning Proposal to address the LPP concern. Council considers this matter unresolved and recommends to amend the Planning Proposal to ensure the LPP concern is satisfactorily addressed.

Site-Specific and Strategic Merit Considerations

The DPHI’s Local Environmental Plan Making Guideline includes various questions to guide and justify the merit assessment of Planning Proposals.

A comprehensive assessment of the Planning Proposal against the Guideline criteria for site-specific and strategic merit has been completed and included in the LPP Report provided in Attachment 2.

Council staff believe that the Proponent-initiated Planning Proposal has demonstrated both site-specific and strategic merit and aligns with the broader strategic planning framework.

Recommended Planning Proposal Amendments

Following the advice of the LPP, Council sent through three (3) additional information requests to the Proponent on the 18 November 2024, 17 February 2025, and 7 March 2025 (via email). These requests reiterated the need for the Planning Proposal to be amended to address the LPP advice (Attachment 3).

However, as noted in Table 1, two concerns raised by the LPP – namely limiting development in Environment and Recreation zoned land and the need for an FSR control – were not satisfactorily addressed by the Proponent in the updated Planning Proposal Report (Attachment 1).

Council staff are generally supportive of the proposed additional permitted use at the subject site, however concur with the LPP advice in relation to implementing a GFA control and amending the Proposal to only apply to the Agribusiness zone.

As such, Council staff are recommending the additional permitted use only applies to the Eastern portion of the Agribusiness zone as shown in Figure 3. This is to ensure the proposed use will not impact the Environment and Recreation zoned land on the subject site which is mapped as having threatened ecological communities.

Figure 3 – Recommended location of the proposed hotel / motel (highlighted in red)

A map of a river

AI-generated content may be incorrect.

It is to be further noted that the Environment and Recreation zoned land on the site is identified for acquisition under the SEPP for delivering drainage infrastructure by Sydney Water. The Proponent has stated that there is no intention of developing on the Environment and Recreation zoned land and as such, the proposed amendment aligns with the outcome they envision for the site.

Additionally, Council staff are recommending a maximum GFA control of 23,000m² for the development. The recommended GFA is based on the total floor area of the use envisaged in the Planning Proposal report and the Concept Design submitted under the Urban Design Report (Attachment 7). This is consistent with the existing floor area controls for similar land use mix elsewhere in Liverpool Local Government Area (LGA).

Introducing a cap on the maximum GFA will ensure that the development does not become a dominant land use on the site, and the size and scale of the use would be consistent with the future built forms in the Agribusiness Precinct.

Conclusion

Council staff concur with the LPP determination and recommend that the Proponent-initiated Planning Proposal not be forwarded to the DPHI until the following amendments are made:

· The additional permitted use of a ‘hotel or motel accommodation’ only apply to eastern portion of the Agribusiness Zone on the subject site (see Figure 3);

· Amend the additional permitted use to include a Gross Floor Area (GFA) cap of 23,000m² for ‘hotel or motel accommodation’. This will ensure the hotel and motel doesn’t become the dominant land use on site.

If Council were to endorse the Planning Proposal without the proposed amendments, this would potentially create issues like excessive development on the site, higher traffic volume, additional demand for utilities and services, visual bulk and potential impacts on threatened ecological communities within the Environment and Recreation zone.

Next Steps

If the Planning Proposal is supported by Council, the Proposal would then be amended as recommended in this Report prior to seeking Gateway Determination from the DPHI.

Upon receipt of a Gateway determination, public exhibition and community consultation will be undertaken in accordance with the Liverpool Community Participation Plan. It is noted that the provision of various additional studies and clarification may be required by the DPHI prior to the exhibition occurring.

Following public exhibition, Council will then receive a Post-exhibition Report for a final decision on the Proponent-initiated Planning Proposal including any possible amendments resulting from the consultation process.

FINANCIAL IMPLICATIONS

There are no financial implications relating to the report recommendations. A fee has been paid by the Proponent for the assessment and processing of this Planning Proposal request.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	Protect, enhance and maintain areas of endangered ecological communities and high-quality bushland as part of an attractive mix of land uses.
Social	There are no social and cultural considerations.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Environmental Planning and Assessment Act 1979 State Environmental Planning Policy (Precinct – Western Parkland City)
Risk	With the endorsement of the proposed amendments to the Planning Proposal – limiting the additional permitted use of a ‘hotel or motel accommodation’ to the eastern portion of the Agribusiness Zone and introducing a GFA control – the risk associated with supporting the Planning Proposal is deemed to be low. However, if the Planning Proposal is endorsed without the proposed amendments, the risk profile would increase given the potential for excessive development on the site, higher traffic volumes, additional demand for utilities and services, visual bulk and potential impacts on threatened ecological communities within the Environment and Recreation zone.

ATTACHMENTS

1. Attachment 1 - Planning Proposal Report - 205 Adams Road, Luddenham (Under separate cover)

2. Attachment 2 - Liverpool Local Planning Panel Report - 205 Adams Road, Luddenham (Under separate cover)

3. Attachment 3 - Liverpool Local Planning Panel - Meeting Minutes - 28 October 2024 (Under separate cover)

4. Attachment 4 - Economic Needs Assessment - 205 Adams Road, Luddenham - November 2023 (Under separate cover)

5. Attachment 5 - Economic Needs Assessment - Supplementary Analysis - 205 Adams Road, Luddenham - December 2024 (Under separate cover)

6. Attachment 6 - Proponent Response to Council Request For Information (RFI) - March 2025 (Under separate cover)

7. Attachment 7 - Urban Design Report - 205 Adams Road, Luddenham - February 2024 (Under separate cover)

8. Attachment 8 - ASIC Search - May 2025 (Under separate cover) - Confidential

Further supporting information to the Planning Proposal for 205 Adams Road, Luddenham such as Biodiversity Report, Social Impact Assessment, Bushfire Report, Flooding Impact Statement, Transport Study and Preliminary Site Investigation can be viewed at the following link:

https://eplanning.liverpool.nsw.gov.au/Pages/XC.Track/SearchApplication.aspx?id=539439

Ordinary Meeting

18 June 2025

Community & Lifestyle Report

COM 01

Report back to Council: Dissolution of the Liverpool Access Committee - member consultation

Strategic Objective	Healthy, Inclusive, Engaging Communicate, listen, engage and respond to the community by encouraging community participation
File Ref	179617.2025
Report By	Jacqueline Newsome - Coordinator Community Development
Approved By	Tina Bono - Director Community & Lifestyle

Executive Summary

At the Governance Committee meeting on 15 April 2025, Council was presented with a proposal to dissolve the Liverpool Access Committee and redirect resources to support a broader, more diverse approach to engaging with the disability community in Liverpool. While this proposal was broadly supported by Council at the Governance Committee meeting, at the subsequent Council meeting on 23 April 2025, Council resolved to undertake further consultation with the existing members of this committee to understand their concerns regarding this dissolution and to seek input on other appropriate engagement methods.

This report outlines the results of that consultation and provides a further recommendation to Council on the dissolution of this committee.

RECOMMENDATION

That Council:

1. Dissolve the Liverpool Access Committee and its Charter in its current form; and

2. Establishes a Disability Consultation Register.

REPORT

Background

The Liverpool Access Committee (the Committee) was established in August 1990 with the primary purpose of providing advice to Council which will effectively improve and alleviate access difficulties experienced by people with disability in Liverpool.

A total of 12 members make up the Committee, consisting of Councillors, Council staff and community representatives who are either; people living with disability, the families/carers of people living with disability, and agencies/sector professional working in the disability space.

In recent years, attendance and engagement with the Committee from both community representatives and Council has decreased. In the current term, over half of the members have either formally resigned or do not participate in meetings. This demonstrates an overall lack of engagement with the Committee and suggests the resources currently allocated to convene would be better directed to other consultative and community engagement opportunities.

Consultation outcomes

On Thursday 15 May, Council’s Director Community and Lifestyles, Manager Recreation and Community Outcomes, Coordinator Community Development and Community Development Worker (Aged and Disability) met with the existing members of the Liverpool Access Committee to explain the motivation behind the dissolution of this committee and seek their views regarding ongoing engagement with the disability community. The presentation received by Councillors at the Governance Committee was also shared with committee members, along with a digital social media content which highlights Council’s ongoing disability engagement initiatives.

Key feedback from the committee members included:

· A general concern that the voices of people with disability, their families and carers may be lost without a dedicated consultative mechanism;

· Queries regarding how the proposed way forward of engaging more broadly with the community on access and inclusion matters would differ from the current practice; and

· Queries on whether the existing members would still be considered key stakeholders in this space and therefore would have the opportunity to voice their concerns on access and inclusion matters.

Committee members also agreed that the committee in its current format is not reaching a broader cross section of the community, and that Council could be better engaging with this key community cohort.

Council response to consultation outcomes

To support ongoing engagement with the members of the Access Committee and other key disability community stakeholders, Council will be establishing a Disability Consultation Register. Through this process, interested parties can register to be invited to participate in future consultation activities specifically related to access and inclusion matters for Liverpool.

Through this register, Council will build on its existing network of key stakeholders who can be called upon on a needs basis to provide critical insight into access and inclusion matters in Liverpool. This register would be in addition to Council’s existing disability networks and stakeholders, whose input would also be sought on such matters.

In addition, Council will utilise its existing engagement mechanisms to support broader engagement opportunities with the community. As a convening partner in both the Southwest Sydney Ageing and Disability Forums, Council works regionally with disability sector partners to support the provision of programs and services for community members with disability. In addition, Council delivers several community projects, workshops and partnership activities which support the needs and aspirations of people with disability, their families and carers in Liverpool. By dissolving this Committee, Council will be positioned to redirect staff time and resources currently encumbered with the convening of this Committee into more frontline, tangible programming that is informed by broader community engagement.

Council is committed to the ongoing review and rationalisation of this program to ensure it continues to meet the needs of the community regarding consultation on access and inclusion. A review of the Disability Consultation Register will be conducted after one year to understand if this approach has been effective as an alternative engagement mechanism.

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community. Promote community harmony and address discrimination. Support access and services for people with a disability.
Civic Leadership	Undertake communication practices with the community and stakeholders across a range of media. Foster neighbourhood pride and a sense of responsibility. Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes.
Legislative	Include any relevant legislation and section here. There are no legislative considerations relating to this report.
Risk	The risk is deemed to be Low.

ATTACHMENTS

Nil

Ordinary Meeting

18 June 2025

Community & Lifestyle Report

COM 02

Council Grants Donations and Sponsorship Report

Strategic Objective	Healthy, Inclusive, Engaging Promote a harmonious community that celebrates its diversity
File Ref	182421.2025
Report By	Javeria Hoda - Community Development Worker Funding & Support
Approved By	Tina Bono - Director Community & Lifestyle

Executive Summary

Council is committed to building strong and resilient communities in the Liverpool Local Government Area (LGA) and maximising social wellbeing. Council helps achieve these goals by providing financial support through grants and sponsorships to develop leadership skills, increase participation in community activities and address identified social issues.

This report provides a recommendation for endorsement of funding totalling $10,000 from the Sustainable Environment Grant.

RECOMMENDATION

That Council:

1. Endorses the funding recommendation of $10,000 (GST exclusive) under the Sustainable Environment Grant Program for the following projects:

Applicant	Project	Recommended
St Francis Catholic College	The St Francis Greenhouse	$5,000
Wattle Grove Public School	Our Backyard - Phase 2	$5,000

REPORT

Sustainable Environment Grant Program

The Sustainable Environment Grant Program received two applications which met the eligibility criteria and are recommended for funding as follows:

Applicant	St Francis Catholic College
Project	The St Francis Greenhouse
Amount Requested	$5,000	Total Project Cost	$10,000
Location	St. Francis Catholic College 130-150 Jardine Dr, Edmondson Park NSW 2174	Date	Jul – Dec 2025
About the Applicant	St. Francis Catholic College is a kindergarten to year twelve school located in Edmondson Park. The school is seeking opportunities to deliver programs where students learn essential life skills around sustainable living and develop important attitudes towards environmental impact and self-sufficiency.
Description	Objective: The overall objective of the St Francis Greenhouse Project is to educate, inspire, and empower students and the local Liverpool community to adopt and practice sustainable environmental habits through hands-on learning and real-world application of eco-friendly agricultural techniques. By integrating the greenhouse into the classroom and the school’s environmental club (SEALS – St Francis Environmental Awareness Learning Society), the project aims to: · Promote lifelong environmental stewardship among students; · Provide practical education in sustainable living, food production, and waste reduction; · Serve as a model for sustainable practices that can be replicated in the community; and · Strengthen local engagement with sustainability through student-led initiatives, food donations, and awareness campaigns Outcomes: · Enhanced environmental education and awareness - Students will gain hands-on, experiential learning in sustainable agriculture, waste minimisation, and water conservation; · Community engagement and environmental leadership - Through the SEALS club and classroom integration, students will actively lead environmental initiatives, inspiring the wider Liverpool community to adopt similar sustainable practices; and · Sustainable food production and social impact - The greenhouse will produce food that is used in school cooking programs and sold to raise funds for established charities.
Funding Allocation	Grant funding of $5,000 will be allocated as follows: · $260 towards an auto vent opener for the greenhouse; · $1637 towards a shade system; and · Remaining $3,103 contributed towards a 6.06L X 4.06W X 2.72H greenhouse Grange. St Francis Catholic College will contribute $5,000 towards the Greenhouse, to cover the cost of the total project.
Beneficiaries	· School students and broader school community.
Assessment	Recommended Funding - $5,000 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 3 - Evolving, Prosperous, Innovative, Objective 4 - Visionary, Leading, Responsible, and meets the Sustainable Environment funding priority Waste Minimisation, Sustainable Water Use, Environmental Improvement, Sustainable Living. Expected program outcomes 7.4.1 a), b), d) and e).

Applicant	Wattle Grove Public School
Project	Our Backyard - Phase 2
Amount Requested	$5,000	Total Project Cost	$5,000
Location	Cressbrook Drive, Wattle Grove NSW 2173	Date	Jul – Dec 2025
About the Applicant	Wattle Grove Public School is a kindergarten to year six school located in Wattle Grove. The school is passionate about sustainability with a multi-stage plan to create environmentally sustainable spaces across the school grounds. In 2024 the school established the ‘Our Backyard’ project and aims to expand the program with phase 2 plans. The school aims to improve biodiversity in the local area, enhance water and soil quality and provide educational opportunities for the school community focusing on sustainable living.
Description	Objective: The objective of this project is to restore and regenerate a neglected, weed-infested section of the Castlereagh Ironbark Forest located within the school grounds of Wattle Grove. By removing invasive species, planting native flora, and enhancing outdoor learning infrastructure, the project aims to support the recovery of endangered ecosystems, protect local biodiversity, and foster environmental stewardship among students. The initiative also seeks to improve the visual appeal of the school’s surroundings, discourage illegal dumping, and provide students with hands-on learning opportunities to engage with and monitor native wildlife. The $5,000 in funding will support the purchase of native plants, restoration tools, wildlife monitoring equipment, and educational resources. Outcomes: · Successful regeneration and long-term maintenance of the forest area particularly the Castlereagh Ironbark Forest will be restored through weed removal and native tree planting. · Enhanced learning and engagement through outdoor education, with over 450 students and staff benefiting from an enriched outdoor learning environment, deepening their environmental awareness and scientific observation skills as part of the school curriculum. · Increased habitat and environmental benefits for local wildlife and community, including improved biodiversity and beautification of the neighboring community walkway, benefiting both the school and local residents.
Funding Allocation	Grant funding of $5,000 will be allocated as follows: · $1,716 towards bush regeneration and student sessions · $954 Garden Signage and student aids · $1,430 towards native plants · $825 towards motion camera’s for breeding boxes
Beneficiaries	· School students and broader school community.
Assessment	Recommended Funding - $5,000 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 3 - Evolving, Prosperous, Innovative, Objective 4 - Visionary, Leading, Responsible, and meets the Sustainable Environment funding priority Waste Minimisation, Sustainable Water Use, Environmental Improvement, Sustainable Living. Expected program outcomes 7.4.1 a), b), d) and e).

FINANCIAL IMPLICATIONS

Costs associated with this recommendation have been included in Council’s budget for the current year and long-term financial plan. A full breakdown of operating budget is included below.

COMMUNITY SPONSORSHIP
Budget	Balance	Recommendation for funding in this report	Remaining
$150,000	$0	Nil	$0
COMMUNITY GRANTS
Budget	Balance	Recommendation funding in this report	Remaining
$152,000	$0	Nil	$0
MATCHING GRANTS
Budget	Balance	Recommendation for funding in this report	Remaining
$100,000	$0	Nil	$0
COMBINED FUNDING BALANCE
Combined Budget	Combined Balance	Total recommendation for funding for Community Sponsorship, Community Grants and Matching Grants	Remaining Balance
$402,000	$0	Nil	$0
SUSTAINABLE ENVIRONMENT GRANTS Budget of $75,000 is allocated from the Environmental Levy, received through Council Rates. Unspent funds cannot be absorbed into Community Grants, Sponsorship, or Councils General Reserve.
Budget	Balance	Recommendation for funding in this report	Remaining Balance
$75,000	$42,392	$10,000	$32,392

CONSIDERATIONS

Economic	The financial impacts are outlined in the report above.
Environment	Raise community awareness and support action in relation to environmental issues.
Social	Support community organisations, groups, and volunteers to deliver coordinated services to the community.
Civic Leadership	Foster neighborhood pride and a sense of responsibility. Operate a well-developed governance system that demonstrates accountability, transparency, and ethical conduct.
Legislative	Local Government Act 1993, including sections 24 and 356. The council may by resolution contribute money or otherwise grant financial assistance to people for the purpose of exercising its functions. Council’s grant programs are targeted to ensure a lawful and consistent approach to its contributions and financial assistance. Key functions that are supported are Council’s functions of providing goods, services, and facilities, and conducting activities, appropriate to the current and future needs within the Liverpool local community and of the wider public, subject to the Local Government Act, the regulations, and any other law.
Risk	There is no risk associated with this report.

ATTACHMENTS

1. Grants Donations & Sponsorship Report Confidential Addendum 18 June 2025 (Under separate cover) - Confidential

Ordinary Meeting

18 June 2025

Community & Lifestyle Report

COM 03

Review of the Aboriginal Consultative Committee Structure and Charter

Strategic Objective	Healthy, Inclusive, Engaging Communicate, listen, engage and respond to the community by encouraging community participation
File Ref	183478.2025
Report By	Craig Lambeth - Manager Community Recreation
Approved By	Tina Bono - Director Community & Lifestyle

Executive Summary

More recently, Council’s work with the First Nations community has evolved to have an increased focus on working closely with community groups and agencies to support improved outcomes for First Nations people in Liverpool.

The ACC structure and its Charter have been reviewed and updated to better reflect Council’s engagement with First Nations communities in Liverpool.

This report outlines the key changes to the ACC Charter and recommends its endorsement.

RECOMMENDATION

That Council endorse the revised Aboriginal Consultative Committee Charter.

REPORT

Background

The Aboriginal Consultative Committee (the ACC) was established in September 1997 as a mechanism to provide an open line of communication between Council and the Aboriginal community to advise on matters important to the Aboriginal community. This committee has served as a conduit for Council to build relationships with and support improved outcomes for First Nations people in Liverpool.

More recently, Council’s work with the First Nations community has evolved to have an increased strategic focus, working closely with community groups and agencies to support improved outcomes for First Nations people in Liverpool.

Strategic Context

The Reconciliation Action Plan (RAP) provides a strategic framework for Council in support First Nations communities in Liverpool. The RAP identifies the key goals and aspirations of Council in this space, which include:

· Creating a thriving community that supports the self-determination of Aboriginal and Torres Strait Islander peoples;

· Working with Aboriginal and Torres Strait Islander peoples to create a culturally safe, aware and capable community;

· Supporting greater access to opportunities to contribute to positive outcomes for Aboriginal and Torres Strait Islander peoples in:

· education

· employment

· business

· health and wellbeing;

· Sharing histories and cultures through Truth-telling and respect; and

· Listening to and embedding Aboriginal and Torres Strait Islander voices and perspectives in decision-making.

The ACC serves as a key mechanism for consultation which supports the embedding of First nations voices and perspectives in decision-making.

In addition, the Deed of Agreement (the Agreement) between Council and Gandangara Local Aboriginal Land Council (GLALC); was designed to better manage and monitor collaboration between the two organisations. The Agreement has provided a framework to streamline and formalise partnerships and communication, and support and encourage the co-creation of First Nations projects and programs. The Agreement is a unique, best practice model of engagement and collaboration between a Local Government and Land Council.

Combined, these two documents form the strategic basis for Council’s goals and aspirations relating to First Nations people and encourage broad representation from the First Nations community on Council activities and programs.

Concerns with current format

As part of the review of the ACC, several concerns with its current structure and operations were identified:

• Current membership is limited in its representation of the broader First Nations community;

• Discussions are not focussed on strategic matters: discussions centre around grassroots issues which while important, are not influencing the higher-level strategic goals of Council and First Nations partners;

• Project consultation at meetings often appears tokenistic due to the limited strategic input of the members;

• Members are difficult to engage outside of meeting format, which makes ongoing engagement on broader strategic items challenging;

• Resource intensive: investment of staff time and resources into convening of the meeting does not yield effective outcomes; and

• Outdated model of engagement: formal committee process can be prohibitive for a broad cross section of the community, impacting broader engagement.

Proposed changes

To address these concerns and refocus the ACC on Council’s broader strategic goals, the following changes to the Charter are proposed. The table below outlines the current practice reflected in the Charter and the proposed changes.

CURRENT PRACTICE	RECOMMENDED CHANGE
Purpose: to provide an open line of communication between LCC and the Aboriginal community	Purpose: act as the primary conduit between LCC and First Nations People in the community. Act as both a consultative mechanism and advisory body. The ACC will be considered the lead association by Council with respect to issues relating to First Nations people
Membership: open to all members of the community, both Aboriginal and non-Aboriginal, though majority must be Aboriginal	Membership: Representation on the Committee will be available to organisations and groups operating within the Liverpool LGA and whose primary purpose is to represent the interest of, through service delivery, representation/advocacy of First Nations people.
Member selection and term: no current assessment process – open to all, for as long as they wish to participate	Member selection and term: subject to the completion of an Application Form and the assessment and approval of the nominated Chairperson (the delegated LCC Councillor), Council’s Community Development Worker: First Nations (the committee convenor) and the Coordinator Community Development Membership will be limited to one (1) representative per organisation or group Membership will be valid for one (1) Council term
Quorum: Five members and the nominated Councillor	Quorum: Half the membership plus one, including the nominated Councillor. In the event members cannot attend, members may nominate a delegate to attend in their place and will form part of the quorum.
Timetable for meetings: Quarterly, from 6pm – 8pm	Timetable for meetings: Quarterly (March, June, September, December), during business hours

In addition to the above changes, the Charter has been reviewed and updated with formatting and minor word editing amendments.

Conclusion and next steps

The proposed changes to the ACC Charter highlight Council’s commitment to working closely with First Nations organisations and groups to support improved outcomes for this community cohort. The revised committee will reflect Council’s strategic approach to embedding First Nations culture and considerations into all its activities.

Following endorsement of this revised Charter, Council will commence the Expression of Interest (EOI) process for membership of the ACC. This EOI will follow a similar model to that of other committees (such as the Liverpool Youth Council) and will include an application process and interview with Council’s Community Development Worker (First Nations), Coordinator Community Development and the nominated Councillor to determine member suitability.

It is anticipated that this process will be completed, and the new structure of the ACC implemented from September 2025.

FINANCIAL IMPLICATIONS

Costs associated with this recommendation have been included in Council’s budget for the current year and long-term financial plan. Costs associated are limited to staffing resources and minor operational costs, such as resources and catering.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	Preserve and maintain heritage, both landscape and cultural as urban development takes place. Promote community harmony and address discrimination.
Civic Leadership	Undertake communication practices with the community and stakeholders across a range of media. Foster neighbourhood pride and a sense of responsibility. Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	There are no legislative considerations relating to this report.
Risk	The risk is deemed to be Low. The changes to the membership structure of this Committee may preclude some current members, potentially creating disappointment. This may result dissatisfaction from a small number of community members. The risk is considered within Council’s appetite.

ATTACHMENTS

1. Aboriginal Consultative Committee Charter - June 2025 (with track changes)

Ordinary Meeting

18 June 2025

Community & Lifestyle Report

COM 04

Policy Review - Councillor and Staff Interaction Policy

Strategic Objective	Visionary, Leading, Responsible Demonstrate a high standard of transparency and accountability through a comprehensive governance framework
File Ref	191717.2025
Report By	M'Leigh Brunetta - Manager Civic & Executive Services
Approved By	Tina Bono - Director Community & Lifestyle

Executive Summary

The Councillor and Staff Interaction Policy (The Policy) provides the framework to help ensure positive and professional relationships between Councillors and Council staff. The Policy provides a critical framework to guide and maintain positive, respectful, and professional relationships between Councillors and Council staff. This framework is essential to support good governance, ensure appropriate separation of roles and responsibilities, and safeguard the integrity of Council operations.

The Model Councillor and Staff Interaction Policy, developed by the Office of Local Government (OLG), serves as a best-practice standard for all NSW councils. It reflects the principles of transparency, accountability, and ethical conduct in local government, and ensures that interactions between elected representatives and staff are conducted in a manner that upholds public confidence and supports effective service delivery.

Council’s current Policy was adopted on 26 July 2023 and, in line with good governance and legislative compliance, is scheduled for review by 31 May 2025. As part of this review, the Policy has been revised to align with the Model Councillor and Staff Interaction Policy issued by the Office of Local Government. This alignment ensures consistency with sector-wide standards, reinforces appropriate governance practices, and ensures the Policy remains relevant to the evolving operational and regulatory environment while continuing to meet the expectations of both the community and the Office of Local Government.

RECOMMENDATION

That Council adopts the draft Councillor and Staff Interaction Policy

REPORT

Positive, professional working relationships between Councillors and staff are a key element of Council’s success.

In broad terms, a Councillor’s role is a strategic one. As members of the governing body, Councillors are responsible not only for representing the community, but also for setting the strategic direction of the council and keeping its performance under review.

The role of Council staff, under the leadership of the CEO, is to carry out the day-to-day operations of the Council and to implement the decisions, plans and policies adopted by the governing body.

Councillors need access to information about the Council’s strategic position and performance to perform their civic functions effectively. The CEO and staff are responsible for providing Councillors with this information to facilitate the decision-making process.

Given Councillors role in setting the Council’s strategic direction and keeping its performance under review, Councillors are entitled to request information about a range of issues.

However, in requesting information, Councillors should not be seeking to interrogate the minutiae of the Council’s operations or to direct or influence staff in the performance of their duties. Councillors should also recognise that a Council’s resources are finite, and they need to be mindful of the impact of their requests.

Above all, interactions between councillors and staff should be positive, respectful and professional.

The Councillor and Staff Interaction Policy has three main goals:

· to establish a framework by which Councillors can access the information they need to perform their civic functions,

· to promote positive and respectful interactions between Councillors and staff, and

· to advise where concerns can be directed if there is a breakdown in the relationship between Councillors and staff.

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	Promote community harmony and address discrimination. There are no social and cultural considerations.
Civic Leadership	Facilitate the development of community leaders. Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	Local Government Act 1993 Local Government (General) Regulation 2021 State Records Act 1998 Work Health Safety Act 2011 Office of Local Government (OLG) Model Councillor and Staff Interaction Policy for Local Councils in NSW
Risk	The risk is deemed to be Low as Council’s Draft Councillor and Staff Interaction Policy are consistent with the Model Policy published by the Office of Local Government (OLG).

ATTACHMENTS

1. Draft Councillor and Staff Interaction Policy

Ordinary Meeting

18 June 2025

Corporate Support Report

CORP 01

Local Government Remuneration Tribunal - Mayor & Councillor Fees

Strategic Objective	Visionary, Leading, Responsible Demonstrate a high standard of transparency and accountability through a comprehensive governance framework
File Ref	097424.2025
Report By	David Day - Head of Governance
Approved By	Farooq Portelli - Director Corporate Support

Executive Summary

On 17 April 2025, the Local Government Remuneration Tribunal (the Tribunal) produced their Annual Report and Determination under sections 239 and 241 of the Local Government Act 1993 (the Annual Determination).

It is recommended that Council notes this report and resolves to set the fees payable to the Mayor and Councillors within the limits as determined by the Local Government Remuneration Tribunal in the Annual Determination.

The tribunal has determined a 3 per cent increase in the minimum and maximum fees applicable for the 2025-26 financial year, commencing from 1 July 2025.

The Tribunal also considers the categorisation of each Council, and in 2023 undertook a review of the categorisation of each Council. Liverpool Council’s status as “metropolitan large” remains unchanged for 2025/26.

The rationale of how the Tribunal categorises each Council is contained within the Annual Determination.

RECOMMENDATION

That Council:

1. Receives and notes the Annual Determination; and

2. Agrees to set the fees payable to the Mayor and Councillors for the period 1 July 2025 to 30 June 2026 to an amount equal to the maximum allowable under the Annual Determination as set out in the body of the report.

REPORT

Council is bound by the Local Government Act 1993 to pay an annual fee to all Councillors and an additional fee to the Mayor. Council may determine the amount of the annual fees and, if it sets an annual fee, must fix the fee in line with the Remuneration Tribunal’s Annual Determination. If Council does not fix a fee, then the fee that is paid will be the minimum fee set by the Remuneration Tribunal.

Council’s Civic Expenses and Facilities Policy provides in section 4.1 for the payment of annual fees to the Mayor and Councillors. The Policy indicates that Council will pay a fee in the range determined by the Remuneration Tribunal and that Council will determine on an annual basis the fee that is to be paid.

On 17 April 2025, the Local Government Remuneration Tribunal (the Tribunal) produced their Annual Report and Determination under sections 239 and 241 of the Local Government Act 1993 (the Annual Determination). The Tribunal determines the categories by which each council is classified, and the minimum and maximum amounts of fees to be paid to mayors and councillors.

The Local Government Remuneration Tribunal has determined pursuant to section 239 of the Local Government Act 1993 that Liverpool City Council will be categorised as a “Metropolitan large Council” category along with ten (10) other Councils. The Tribunal has categorised “Metropolitan Large” councils as typically having a minimum residential population of 200,000 and may include features such as:

· total operating revenue exceeding $200 million per annum;

· provision of significant regional services to greater Sydney including, major education, health, retail, sports and other recreation and cultural facilities;

· significant industrial, commercial and residential centres and development corridors; and

· high population growth.

Councils categorised as Metropolitan Large will have a sphere of economic influence and provide regional services considered to be greater than those of other metropolitan councils.

The Tribunal will next conduct a full review of the categories and the allocation of councils as required by the LG Act in the 2026 Annual Review.

The Local Government Remuneration Tribunal has determined pursuant to section 241 of the Local Government Act 1993 the annual fees to be paid to Councillors and Mayors in a Metropolitan Large Council, be a minimum of $21,120 and a maximum of $34,820.

An additional fee is to be paid to the Mayor at a minimum of $44,840 and maximum of $101,470. These fees represent a 3 per cent increase.

Table 1: Comparison between 2024/25 fee and proposed 2025/26 fee

	Existing Fee 2024/25	Proposed Fee 2025/26
Mayor	$98,510	$101,470
Councillor	$33,810	$34,820

In recognition of the workload and time commitments required by the Mayor and Councillors, it is recommended that Council set the fees payable to the Mayor and Councillors for the period 1 July 2025 to 30 June 2026 to the maximum allowable within the above limits.

FINANCIAL IMPLICATIONS

Costs associated with this recommendation have been included in Council’s budget for the current year and long-term financial plan.

CONSIDERATIONS

Economic	The fees to be paid have been included in the 2025-2026 budget
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	Local Government Act 1993 (LG Act) Council must pay each Councillor an annual fee in accordance with section 248 of the Local Government Act. The Act provides that: · the annual fee must be the same for each Councillor (subsection 248(3)); · if Council fixes an annual fee, it must fix the annual fee in accordance with the appropriate determination of the Remuneration Tribunal (subsection 248(2)); · if Council does not fix an annual fee then it must pay the appropriate minimum fee determined by the Remuneration Tribunal (subsection 248(4)). Council must pay the Mayor an annual fee in accordance with section 249 of the Local Government Act. The Act provides that: · the annual fee is in addition to the fee paid to the mayor as a Councillor (subsection 249(2)); · if Council fixes an annual fee, it must fix the annual fee in accordance with the appropriate determination of the Remuneration Tribunal (subsection 249(3)); · if Council does not fix an annual fee then it must pay the appropriate minimum fee determined by the Remuneration Tribunal (subsection 248(4)). Council must pay the Deputy Mayor a fee determined by Council for such time as the Deputy Mayor acts in the office of the Mayor (Local Government Act 1993, subsection 249(5)). The amount of the fee must be deducted from the Mayor’s annual fee. The Local Government Remuneration Tribunal has the following functions under the Local Government Act 1993 – 1. The Tribunal must, at least once every 3 years, determine categories for councils and mayoral offices and place each council and mayoral office into one of the categories (section 239). 2. The Tribunal must, not later than 1 May each year, determine the maximum and minimum amount of fees to be paid during the following year to councillors (other than mayors) and mayors in each category determined under section 239 (section 241).
Risk	There is no risk associated with this report.

ATTACHMENTS

1. Council Circular 25-10 – 2025/26 Determination of the Local Government Remuneration Tribunal

2. Local Government Remuneration Tribunal Annual Determination Report 17 April 2025

Ordinary Meeting

18 June 2025

Corporate Support Report

CORP 03

Code of Conduct Complaints

Strategic Objective	Visionary, Leading, Responsible Demonstrate a high standard of transparency and accountability through a comprehensive governance framework
File Ref	182300.2025
Report By	David Day - Head of Governance
Approved By	Farooq Portelli - Director Corporate Support

Executive Summary

Council handles alleged breaches of its Code of Conduct in accordance with its Code of Conduct Procedures. This report provides an update regarding complaints received in the current reporting period (1 September 2024 to 31 August 2025). It identifies growth in the number of complaints received, associated resource implications and action taken to deal with the complaints.

RECOMMENDATION

That Council receive and consider the report.

REPORT

There has been growth in the number of Code of Conduct complaints against councillors received by Council in the reporting period 1 September 2024 to 31 August 2025 (2024/25). Table 1 identifies and contextualises the growth in complaints against councillors.

Table 1: Complaint numbers

115	LCC conduct complaints for 2024/25 to the date of writing this report
48	New complaints since last report
67	LCC conduct complaints for 2024/25 reported on 26 March 2025
5	LCC conduct complaints for 2023/24
3	Mean average complaints for 64 councils reported by OLG for 2023/24
1	Median average complaints for 64 councils reported by OLG for 2023/24

The information reported by OLG for the 2023/24 period is available here: https://www.olg.nsw.gov.au/public/about-councils/comparative-council-information/your-council-report/.

The numbers of Code of Conduct complaints received to date in 2024/25 are much higher than in previous years. Council averaged between four and five code of conduct complaints against councillors per annum in the five-year period from 2019/20 to 2023/24. They already represent an order of magnitude increase compared to the entirety of the previous period.

Table 2 sets out the status of the Code of Conduct complaints at the time of writing the report.

Table 2: Status of complaints received in 2024-2025

64	Investigation by external investigator
27	Preliminary assessment by external conduct reviewers
9	Initial assessment by Governance team
3	Complaints dealt with by other action
5	No action following preliminary assessment or referral to OLG
7	Complaints declined or withdrawn
115	TOTAL

There are a range of potential outcomes for each complaint. If a complaint proceeds to investigation and a breach is proved, then Council’s governing body may sanction the Councillor under section 440G of the Local Government Act 1993. Subject to prior consultation with the Office of Local Government, Council may also refer a matter to the Deputy Secretary of OLG for consideration.

The disciplinary action that the Deputy Secretary of OLG can take for misconduct is set out in section 440I of the Local Government Act 1993 and includes suspension for a period not exceeding three months. The Deputy Secretary may also take alternative action, which includes referring a matter to the NSW Civil and Administrative Tribunal (NCAT) for consideration (Local Government Act 1993, section 440J). The sanctions available to the NCAT are broader and include suspension for a period not exceeding six months and disqualification for a period not exceeding five years (Local Government Act 1993, section 482A).

The cycle time for dealing with a complaint that proceeds to investigation is estimated at six months, based on the steps required to be taken under the Code of Conduct Procedures. This time estimate will vary depending on a range of factors, including the volume of complaints under consideration and the length of time required to complete each step in the investigation.

Table 3 summarises the external costs of dealing with the current complaints. These costs will rise if complaints continue to be received.

Table 3: External cost estimates for the current complaints

Code of conduct reviewers	$99,844
Investigators	$116,821
Total	$216,665.00

The staff time required to deal with complaints has increased as the number of complaints has increased. It is estimated that the staff time incurred from 17 December 2024 to 30 June 2025 will cost $103,462 and this will continue to increase. This estimate is based on time required by the Governance team to deal with the complaints (General Counsel, Head of Governance and Senior Governance Officer). The estimate does not include time spent by the CEO or Director of Corporate Support in the assessment of complaints, nor time required from other staff to provide information to support the assessment of complaints.

The staff time required to deal with increased code of conduct complaints was unplanned. It has impacted on the delivery of other planned work and will continue to do so. There was no budget allocated for the costs of external conduct reviewers and these costs have had to be identified from other sources.

On 28 February 2025, Council’s CEO referred all current complaints to the Deputy Secretary of the Office of Local Government pursuant to section 440H of the Local Government Act 1993. The CEO sent a further letter on 7 May 2025. The referral was made due to a concern that the code of conduct complaints are:

· impacting the safety of Council’s workplaces,

· imposing an undue and disproportionate cost burden on Council’s administration of its Code of Conduct, and

· impeding the effective functioning of Council.

The Deputy Secretary was asked to investigate the complaints under section 440H(1) of the Local Government Act 1993 and to enter into a special complaints management arrangement under the Code of Conduct Procedures.

On 7 May 2025, OLG advised that the complaints would be best managed under the Code of Conduct Procedures and declined to enter into a special complaints management arrangement. OLG subsequently advised that referral may be further considered after Council’s governing body has considered the outcome of investigations.

FINANCIAL IMPLICATIONS

Costs associated with this recommendation are outside of Council’s current budget and long-term financial plan.

CONSIDERATIONS

Economic	The financial impacts of code of conduct complaints are outlined in the body of the report
Environment	There are no environmental and sustainability considerations.
Social	The code of conduct complaints may indicate social and cultural issues or impacts.
Civic Leadership	The code of conduct complaints may impact delivery of Council’s civic leadership objectives.
Legislative	Local Government Act 1993 Chapter 14 of the Local Government Act 1993 establishes a legislative framework for codes of conduct and their administration. Councillors, members of staff and council delegates must comply with the applicable provisions of: · Council’s Code of Conduct and Code of Conduct Procedures, and · the model codes, to the extent of any inconsistency between Council’s codes and the model codes, or if something in the model codes is not in Council’s codes (Local Government Act 1993, section 440(5) and 440AA(5)). Chapter 14, Part 1, Division 3 of the Local Government Act 1993 defines misconduct and identifies how allegations and findings of misconduct are dealt with.
Risk	The risk is deemed to be Medium.

ATTACHMENTS

Nil

Ordinary Meeting

18 June 2025

Corporate Support Report

CORP 04

Investment Report May 2025

Strategic Objective	Visionary, Leading, Responsible Ensure Council is accountable and financially sustainable through the strategic management of assets and resources
File Ref	166172.2025
Report By	Vishwa Nadan - Chief Financial Officer
Approved By	Farooq Portelli - Director Corporate Support

Executive Summary

This report presents Council’s investment portfolio and its performance at 31 May 2025. Key highlights include:

· Council held investments with a market value of $407 million (see Attachment 1 for details).

· The Reserve Bank of Australia (RBA)’s official cash rate reduced to 3.85 per cent.

· The portfolio yield (for the year to May 2025) was 7 basis points above the benchmark (AusBond Bank Bill Index)

	AusBond Bank Bill Index (ABBI)

Benchmark	4.42%
Portfolio yield	4.49%
Performance above benchmark	0.07%

· Council’s investment portfolio is performing slightly better than ABBI benchmark. Council still has $19.35m in low-yielding (returning less than 2%) investments and not maturing till 2026. These investments will continue to impact on Council’s overall portfolio performance.

· Year-to-date, Council’s investment income was $4.59 million higher than the original budget. This is due to a combination of increase in market interest rates and unrealised gain in fair value of Floating Rate Notes (FRNs).

· Year-to-date, Council’s investment in mortgage-backed securities (MBSs) is valued at $356 thousand below face value. Council’s investment advisor continues to review Council’s investment in MBSs and recommends Council continue to hold its investments in the Class A and Class C securities. There is significant uncertainty associated with these investments, however presently Council’s investment advisor

believes there is, on balance, more upside opportunity than downside risk. This is subject to ongoing regular review. MBSs are no longer rated.

· Council’s investments and reporting obligations fully complied with the requirements of section 625 of the Local Government Act 1993 and section 212 of the Local Government (General) Regulation 2021.

· Council’s portfolio also fully complied with limits set out in its current Investment Policy, noting the exception applicable to MBSs (as investment in them pre-dates the current Investment Policy).

· Council is committed to NSW TCorp’s balanced investment framework and held 19.14 per cent of its portfolio in ADIs rated BBB and below.

· Reserve balances were as follows (see Attachment 2 for details):

	Opening balance 1 July 2024	Actual Balances 31 May 2025	Projected balances to 30 June 2025
Externally restricted	$353.2m	$395.5m	$347.8m
Internally restricted	$6.9m	$11.6m	$34.0m
Unrestricted (General)	-	-	$16.6m
Total	$360.1m	$407.1m	$398.4m

RECOMMENDATION

That the Council receives and notes this report.

REPORT

Section 212 of the Local Government (General) Regulation 2021 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council’s portfolio

At 31 May 2025, Council held investments with a market value of $407 million. Council’s investment register detailing all its investments is provided as an attachment to this report. In summary, Council’s portfolio consisted of investments in:

The ratio of market value compared to face value of various debt securities is shown in the table below.

*Definition of terms

· FRN - Floating Rate Note - returns an aggregate of a fixed margin and a variable benchmark (usually the Bank Bill Swap Rate).

· FRB - Fixed Rate Bond – returns a fixed coupon (interest) rate and is tradeable before maturity.

· TCD - Transferrable Certificate of Deposit - security issued with the same characteristics as a term deposit, however it can be sold back (transferred) into the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90-day Bank Bill Swap Rate).

Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

Council is committed to NSW TCorp’s balanced investment framework and held 19.14 per cent of its portfolio in ADIs rated BBB and below.

Mortgaged-backed securities

Council’s investment advisor regularly reviews investments in grandfathered mortgage-backed securities (MBSs) and continues to recommend “hold” position on investments in Class A and both Class C securities.

There is significant uncertainty associated with these investments, however presently the investment advisors believe there is, on balance, more upside opportunity than downside

risk. Notwithstanding this recommendation, Council’s investment advisor has assessed that both Class C securities are likely to eventually default. However, Council will continue to receive interest up until default which is likely to be many years in the future. Fitch Rating Agency has decided to withdraw its rating on MBSs and as a result, Council’s investments in these securities are now classed as non-rated. Year-to-date, Council’s investment in MBSs is valued at $356 thousand below face value.

Portfolio maturity profile

The table below shows the percentage of funds invested at different durations to maturity.

Counterparty policy limit compliance

Credit rating policy limit compliance

Compliance with Investment policy – In summary

Legislative requirements	ü	Fully compliant, noting exception applicable to grandfathered mortgaged-backed investments.
Portfolio credit rating limit	ü	Fully compliant
Institutional exposure limits	ü	Fully compliant
Overall portfolio credit limits	ü	Fully compliant
Term to maturity limits	ü	Fully compliant

Portfolio performance against relevant market benchmark

Council’s Investment Policy prescribes the AusBond Bank Bill Index (ABBI) as a benchmark to measure return on cash and fixed interest securities. The ABBI represents the average daily yield of a parcel of bank bills. Historically there has been a positive correlation between changes in the cash rate and the resulting impact on the ABBI benchmark.

Council’s investment portfolio is performing slightly better than ABBI benchmark. Council still has $19.35m in low-yielding (returning less than 2%) investments and not maturing till 2026. These investments will continue to impact on Council’s overall portfolio performance.

The portfolio yield for the year to May 2025 was above the ABBI index by 7 basis points (portfolio yield: 4.49%; ABBI: 4.42%).

Comparative yields for the previous months are charted below:

Performance of portfolio returns against budget

Year-to-date, Council’s investment income was $4.59m higher than the original budget. This is due to a combination of increase in market interest rate and unrealised gain in fair value of Floating Rate Notes (FRNs).

	YTD Budget	YTD Actuals	Budget Variance
Interest yield on cash holdings	$13.07m	$15.77m	$2.70m
Fair value market movement	$0.00m	$1.89m	$1.89m
Total	$13.07m	$17.66m	$4.59m

Economic outlook – Reserve Bank of Australia

The Reserve Bank of Australia reduced the official cash rate to 3.85 per cent in its meeting on 20 May 2025.

Certificate of Responsible Accounting Officer

The Chief Financial Officer, as Responsible Accounting Officer, certifies that the investments listed in the attached report have been made in accordance with section 625 of the Local Government Act 1993, section 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy at the time of their placement. The previous investments are covered by the grandfathering clauses of the current investment guidelines issued by the Minister for Local Government.

CONSIDERATIONS

Economic	Council’s investment income was $4.59 million higher than the original budget at 31 May 2025.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Local Government Act 1993, section 625 Local Government (General) Regulation 2021, section 212 Council is empowered by section 625 of the Local Government Act 1993 to invest money that is not, for the time being, required by Council for any other purpose. Council may invest money in a form of investment notified by order of the Minister. The Minister has published the Local Government Act 1993 – Investment Order which specifies the forms of investment that a council may make. It makes clear that Council must have an investment policy and invest in accordance with that policy. Council is required to invest prudently and must consider: · the risk of capital or income loss or depreciation, · the likely income return and the timing of income return, · the length of the term of the proposed investment, · the liquidity and marketability of the proposed investment, · the likelihood of inflation affecting the value of the proposed investment, and · the costs of making the proposed investment. The responsible accounting officer must provide Council with a written report setting out details of money invested at its ordinary meetings (but only at one meeting in a month): section 212 of the Local Government (General) Regulation 2021. The report must include a certificate as to whether the investment has been made in accordance with the Act, the regulations and Council’s investment policies.
Risk	The capital value and return-on-investment is subject to market risks. Investment limits prescribed in Council’s policy framework is aimed to mitigate these risks.

ATTACHMENTS

1. Investment Portfolio May 2025

2. Schedule of Cash Reserves

Ordinary Meeting

18 June 2025

Corporate Support Report

CORP 06

Confirmation of Creation of Policy and Procedures for the Recruitment, Appointment, Performance Review and Management and Separation of the Chief Executive Officer by Council

Strategic Objective	Visionary, Leading, Responsible Demonstrate a high standard of transparency and accountability through a comprehensive governance framework
File Ref	167812.2025
Report By	Philippa Venn-Brown - Workforce Policy and Project Officer
Approved By	Farooq Portelli - Director Corporate Support

Executive Summary

To assist Council in their recruitment, interaction and management expectations of the Chief Executive Officer (CEO), the following policy and procedure documents have been prepared for consideration by the Governance Committee and ultimate adoption by Council:

· Policy for the Recruitment, Appointment, Performance Review and Separation of the CEO by Council;

· Procedure for the Recruitment and Appointment of the CEO: and

· Procedure for the Performance Review and Management of the CEO.

The policy and procedures have been prepared to reflect the Office of Local Government Guidelines for the Appointment and Oversight of General managers and commit Council to compliance with them.

RECOMMENDATION

That Council:

1. Note the benefits of having a clearly defined Policy and relevant procedures in regard to the recruitment, appointment, management, performance review and separation of the CEO.

2. Recommend that Council adopt and implement the attached policy and procedures for the ongoing supervision and management of the Chief Executive Officer by the Mayor and Council.

REPORT

The recruitment, appointment, performance, management oversight and separation of the CEO is regulated by a number of documents including legislation, OLG guidelines, standard contracts of employment and other standards. It would seem both logical and prudent to encompass those requirements into Council’s own policy and procedures.

A review of the legislation, best practices and the recommendations contained in the Office of Local Government’s publication Guidelines for the Appointment and Oversight of General Managers, 2022, informed the creation of the proposed policy and procedures.

The resulting policy covers the lifecycle of tenure of the position of CEO of Liverpool City Council from recruitment to separation. The supporting procedures detail the processes for the recruitment and appointment of the CEO of Liverpool City Council and for the required performance review, management and oversight process.

The recent recruitment and appointment of the new CEO of Liverpool City Council followed the process recommended by the Office of Local Government and is consistent with the new policy and procedures currently under consideration for adoption by Council.

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Relevant legislative considerations are identified in the proposed Policy
Risk	There is no risk associated with this report

ATTACHMENTS

1. Policy for the Recruitment, Performance Review and Management, and Separation of the CEO by Council.

2. Procedure for the Performance Review and Management of the CEO.

3. Procedure for the Recruitment and Appointment of the CEO.

Ordinary Meeting

18 June 2025

Operations Report

OPER 01

Mosquitoes

Strategic Objective	Liveable, Sustainable, Resilient Protect and enhance our natural environment and increase the city’s resilience to the effects of natural hazards, shocks and stresses
File Ref	189254.2025
Report By	Michael Zengovski - Manager City Environment
Approved By	Peter Scicluna - Acting Director Operations

Executive Summary

Council at its meeting held on 20 November 2024, resolved to:

1. Write to the NSW Government requesting that they do all in their power to mitigate the current mosquito plague in the Liverpool LGA.

2. Request a detailed report from the NSW Government on how this occurred and how they will ensure that this will never happen again.

3. Request that Sydney Water compensate all impacted residents for the inconvenience caused.

4. Receive a report on how the open stormwater drainage channels contribute to mosquito populations.

5. Write to the relevant Federal and State Ministers asking them about what their strategies are to eliminate frogbit.

6. Provide an update on the various actions and associated activities underway to mitigate the mosquito plague and other actions at the time to manage mosquito numbers, eliminate frogbit weed and how open stormwater drainage channels contribute to mosquito populations.

This report provides an overview of the above points.

RECOMMENDATION

That Council receives and notes this report.

REPORT

Background – mosquito management

Since 2019, Council staff have engaged with Sydney Water on mosquito management. This was in response to a Sydney-wide mosquito outbreak in the summer of 2019. At the time, Sydney Water’s Warwick Farm Water Recycling Plant was reported as a potential mosquito breeding area. Council staff engaged with other agencies and land managers to address the outbreak from a regional approach.

On around 1 October 2024, Council started to receive complaints about mosquitoes in the Chipping Norton area. On 31 October 2024, following investigations by Council staff and NSW Health Pathology, the oxidation ponds at the Sydney Water Warwick Farm facility were confirmed as the source of the mosquito outbreak. A frogbit infestation on the oxidation ponds formed a perfect mosquito breeding habitat. Council wrote to Sydney Water to inform them of the frogbit and mosquito larvae findings at their Warwick Farm site and requested that they take actions to remove the frogbit weed and control the mosquito larvae.

Sydney Water / NSW Government response

After being informed of the mosquitoes breeding on their site, Sydney Water with support from the NSW Government acted quickly. They dedicated many resources to remove frogbit weed and spray larvae in the Warwick Farm oxidation ponds.

Council staff collaborated with agencies, including the Department of Primary Industries and Regional Development (DPIRD), NSW Health and Sydney Water, to ensure that the issue of mosquitos and frogbit weed on Sydney Water’s site were treated promptly and appropriately.

Request to compensate residents

At the time of the mosquito outbreak, requests were made for Sydney Water to compensate residents for expenses incurred to manage mosquitoes on their property.

Council is not aware if Sydney Water has provided direct compensation to residents for the mosquito outbreak. Residents seeking claim for damages are encouraged to submit a claim through Sydney Water's customer claim form, which is available on their website.

Stormwater drainage channels

Open stormwater channels and Water Sensitive Urban Design (WSUD) assets are important for managing runoff and protecting urban waterways. If not properly maintained, stagnant water within the structures can become breeding habitat for mosquitoes, especially in the absence of natural predators such as fish. Stagnant water can be caused by blockages from sediment, debris, or excessive plant growth.

To minimise potential mosquito habitat, it is important to maintain water flow in open channels and stormwater systems. Regular removal of sediment, debris, and overgrown vegetation helps prevent stagnation and supports aquatic biodiversity, including mosquito predators. Where water retention is part of the design, such as in wetlands, ponds, and detention basins, deeper areas should be incorporated to allow fish to persist year-round. These predators are effective at suppressing mosquito populations. Aquatic plants within these systems also help filter pollutants, improving water quality and reducing conditions that favour mosquito breeding.

Maintenance of gross pollutant traps (GPTs) and operating aerators in ponds are also important to ensure that water quality is improved. When clogged with rubbish or sediment, GPTs can hold stagnant water and increase mosquito habitat.

Council’s routine maintenance program ensures GPTs and other stormwater infrastructure such as aerators are cleaned and repaired regularly or replaced as required to maintain flow and improve water quality to reduce mosquito breeding opportunities.

Council’s stormwater levy is used to fund the installation of GPTs. Council officers are investigating if the stormwater levy can be used as a funding source for repairing or installing new aerators and to repair failed GPTs.

Strategies to eliminate frogbit

In NSW, frogbit is classified as "Prohibited Matter" under the NSW Biosecurity Act 2015. Eradication efforts focus on preventing further spread and managing existing infestations. Infestations are reported to the DPIRD and are treated immediately, with ongoing monitoring undertaken to ensure successful eradication. Council staff continues to work closely with DPIRD to control frogbit.

FINANCIAL IMPLICATIONS

Council officers are investigating if the stormwater levy can be used to maintain assets such as GPTs and aerators, including installing new aerators to improve water quality to reduce mosquito breeding opportunities.

CONSIDERATIONS

Economic	Managing Council assets in an economically responsible manner.
Environment	Manage water pollution and waterways. Raise community awareness and support action in relation to environmental issues.
Social	Minimising impact of mosquitoes on the community.
Civic Leadership	Act as an environmental leader in the community. Provide information about Council’s services, roles and decision making processes.
Legislative	There are no legislative considerations relating to this report.
Risk	Effective management of waterways helps manage the risk of a mosquito outbreak.

ATTACHMENTS

Nil

Ordinary Meeting

18 June 2025

Committee Reports

CTTE 03

Minutes of the Liverpool Local Traffic Committee Held 21 May 2025

Strategic Objective	Liveable, Sustainable, Resilient Promote and advocate for an integrated transport network with improved transport options and connectivity
File Ref	176325.2025
Report By	Patrick Bastawrous - Coordinator Traffic and Transport
Approved By	Lina Kakish - Director Planning & Compliance

Executive Summary

This report is tabled in order to present the Minutes of the Liverpool Local Traffic Committee Meeting held on 21 May 2025.

RECOMMENDATION

That Council:

1. Receives and notes the Minutes of the Liverpool Local Traffic Committee Meeting held on 21 May 2025.

2. Endorse the recommendations in the Minutes.

REPORT

The Minutes of the Liverpool Local Traffic Committee held on 21 May 2025 are attached for the information of the Council.

The minutes contain the following actions or Committee recommendations:

AGENDA ITEMS

ITEM NO: AI 01

SUBJECT: Adams Road, Luddenham - Proposed removal of 3T load limit and road upgrade works

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

That the Council approves:

1. Implementation of the signage and line marking plan as indicated in Attachment 1, with exception of the Adams Road and ARRC Access Road intersection which will be considered at a future LTC.

ITEM NO: AI 02

SUBJECT: Proposed subdivision stage 1 & 2 of 1382-1402 Camden Valley Way, Leppington NSW 2179 - Line marking and signage plan

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

That the Traffic Committee defers the matter for further information to be provided

ITEM NO: AI 03

SUBJECT: Edmondson Park - Proposed LANDCOM Precinct 3 Stage 2 Civil and Infrastructure - Linemarking and Signage Plan

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

That the Council approves:

1. The implementation of the line marking and signage plan for the proposed LANDCOM development for Precinct 3, Stage 2, as indicated in Attachment 3

ITEM NO: AI 04

SUBJECT: Cartwright Avenue outside Busby Fire Station - Upgrade of central median island

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

That the Council approves:

1. The line marking and signage plan for the proposed modification of the central median island and associated works in Cartwright Avenue, as indicated in Attachment 4.

ITEM NO: AI 05

SUBJECT: Australis Avenue between Daintree Drive and Conroy Road, Wattle Grove - Proposed traffic facilities

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

That the Council approves:

1. The replacement of the existing crossing with a raised marked pedestrian crossing with associated signage and line marking as indicated in Attachment 5.

2. Modification of the two roundabouts at Conroy Road and Daintree Drive, with associated signage and line markings as indicated in Attachment 5.

ITEM NO: AI 06

SUBJECT: Jardine Drive, Edmondson Park - Line marking and signage plan for the proposed road and culvert upgrade

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

Council notes that the Traffic Committee defers the matter to a future Committee meeting

ITEM NO: AI 07

SUBJECT: Graham Avenue, Reserve Road and Grove Street intersection, Casula - Modification of Roundabout

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

That the Council approves:

1. The line marking and signage plan for the modification of the roundabout at the intersection of Graham Avenue, Reserve Road and Grove Street, as indicated in Attachment 7.

ITEM NO: AI 08

SUBJECT: Festival of Chariots - Bigge Park, Liverpool CBD

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

That the Council approves:

1. The classification of the event as a Class 2 Special Event with all associated conditions including:

a. Police approval for the management of road closures as indicated in TCP.

b. Advertisement of the event via VMS Boards for at least 7 days prior to the closure.

c. The applicant to obtain a Road Occupancy License from the Transport Management Centre.

d. Submission of Certificate of Currency for Liability Insurance

e. Council liaises with the event organisers, Police and local bus company to ensure that traffic impact of the event is minimised.

f. Event organizers will be responsible for community notification via letter box drop to the residents/business that would be affected or advertisement via variable message signs of the event one week prior to the event

ITEM NO: AI 09

SUBJECT: Status Update on LTC Approved Items

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

That the Council notes the tabled items that have received LTC approval in the last three- year period as indicated in Attachment 9.

ITEM NO: AI 10

SUBJECT: Items Approved Under Delegated Authority

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

The Council notes the above Delegated Authority applications approved by Council staff

under the TfNSW ‘Instrument of Delegation and Authorisation’ over the two-month period between April 2025 and May 2025.

GENERAL BUSINESS ITEMS

ITEM NO: GBI 01

SUBJECT: No Left turn into Maryvale Avenue from Hoxton Park Road – TMP

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

Council notes that the turn restriction is approved, subject to final review and approval by TfNSW.

ITEM NO: GBI 02

SUBJECT: Elizabeth Hills and Cecil Hills - LATM Update

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

Council notes the ongoing investigations and collaboration with Council Staff and TfNSW

ITEM NO: GBI 03

SUBJECT: Major new estate development applications - Traffic Control measures

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

Council notes that the Council staff will investigate the concerns raised and consult with all relevant internal stakeholders such as Planning, Development assessment and engineering team

ITEM NO: GBI 04

SUBJECT: Carnes Hill Aquatic and Recreation Centre project - WSIGP (Western Sydney Infrastructure Grants Program) project

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

Council notes the proposed Carnes Hill Aquatic and Recreation Centre and the discussion. Comments to be forwarded to the design team for further consideration

ITEM NO: GBI 05

SUBJECT: Maxwells Ave, Ashcroft NSW 2168 - Traffic Calming Measures

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

Council notes that Council Staff will investigate possible traffic calming measures in Maxwell Avenue and provide the outcome of the assessment to a future Traffic Committee meeting.

ITEM NO: GBI 06

SUBJECT: George Street, Liverpool, NSW 2170 - Modification of raised pedestrian crossing, south of Liverpool Court House and Police Station

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

Council notes the implications of the proposed modifications to the existing pedestrian

crossing as part of the George Street and Moore Street Cycleway Project and further discussions will be undertaken between Council and TfNSW

ITEM NO: GBI 07

SUBJECT: Oliveri Crescent, Green Valley – Conversion of a Bus Stop to a Bus Zone with supplementary No Parking Restrictions

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

Council notes that Council Staff will investigate the possible conversion of a Bus Stop to a Bus Zone with supplementary No Parking restrictions on Oliver Crescent

ITEM NO: GBI 08

SUBJECT: Pedestrian Safety Concerns on Speed Street, Liverpool

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

That the Council notes the ongoing investigations regarding speed street and further discussions to occur.

FINANCIAL IMPLICATIONS

The actions contained in the minutes will be funded as outlined in the table below.

Item	Description	Funding, Indicative Cost and Timing
1	Adams Road, Luddenham - Proposed removal of 3T load limit and road upgrade works	Funding – Developer Funded Indicative Cost – N/A Timing – Subject to Development Program
2	Proposed subdivision stage 1 & 2 of 1382-1402 Camden Valley Way, Leppington NSW 2179 - Line marking and signage plan	Funding – Developer Funded Indicative Cost – N/A Timing – Subject to Development Program
3	Edmondson Park - Proposed LANDCOM Precinct 3 Stage 2 Civil and Infrastructure - Linemarking and Signage Plan	Funding – Developer Funded Indicative Cost – N/A Timing – Subject to Development Program
4	Cartwright Avenue outside Busby Fire Station - Upgrade of central median island	Funding – Council’s Capital Budget Program Indicative Cost – $100,000.00 Timing – Subject to funding allocation
5	Australis Avenue between Daintree Drive and Conroy Road, Wattle Grove - Proposed traffic facilities	Funding – Council’s Capital Budget Program Indicative Cost – $200,000.00 Timing – Subject to funding allocation
6	Graham Avenue, Reserve Road and Grove Street intersection, Casula - Modification of Roundabout	Funding – Council’s Capital Budget Program Indicative Cost – $200,000.00 Timing – Subject to funding allocation
7	Festival of Chariots - Bigge Park, Liverpool CBD	Funding – Organiser Funded Indicative Cost – N/A Timing – Sunday 29 June 2025
8	Status Update on LTC Approved Items	Funding – Operational, Capital, State and Federal Budget Programs Indicative Cost – N/A Timing – Subject to funding allocation
9	Items Approved Under Delegated Authority	Funding – Council’s Operational Budget Program Indicative Cost – $10,000.00 Timing – Subject to funding allocation

CONSIDERATIONS

Economic	Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways. Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.
Environment	Promote an integrated and user friendly public transport service. Support the delivery of a range of transport options.
Social	There are no social and cultural considerations.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	NSW Roads Act 1993 Road Transport Act 2013
Risk	The risk is deemed to be Low.

ATTACHMENTS

1. Liverpool Local Traffic Committee - Minutes - 21 May 2025 (Under separate cover)

2. Liverpool Traffic Committee - Agenda - 21 May 2025 (Under separate cover)

3. Liverpool Traffic Committee - Attachment Booklet - 21 May 2025 (Under separate cover)

Ordinary Meeting

18 June 2025

Committee Reports

CTTE 04

Minutes of the Civic Advisory Committee held on 20 May 2025

Strategic Objective	Healthy, Inclusive, Engaging Embrace the city’s heritage and history
File Ref	187550.2025
Report By	Katrina Harvey - Councillor Executive and Support Officer
Approved By	Tina Bono - Director Community & Lifestyle

Executive Summary

This report is tabled to present the Minutes of the Civic Advisory Committee Meeting held on 20 May 2025.

RECOMMENDATION

That Council receives and notes the Minutes of the Civic Advisory Committee Meeting held on 20 May 2025.

REPORT

The Minutes of the Civic Advisory Committee Meeting held on 20 May 2025 are attached for the information of Council.

The minutes contain the following actions or Committee recommendations:

Item 4- Confirmation of Previous Minutes held on 1 April 2025

Action:

The Committee requested the amendments to the minutes.

Addendum to minutes:

1. Under Apologies, remove wording ‘(online)’ against Ellie Robertson as she was an apology.

2. Item 5. Civic Awards Policy - Sixth paragraph change the wording to read:

The Civic Advisory Committee move to further discuss the Awards Policy and Charter.

Item 5- Civic Advisory Charter Review

Action:

· QTON- Civic and Executive Services to confirm who makes the decision to recommend and endorse members on the Civic Advisory Committee and to check the policy and confirm that it aligns.

· The Committee requested a standing item to be tabled at each meeting to provide the Committee with visibility of Council matters currently on Public Exhibition with the opportunity to provide feedback through Council consultation avenues.

· The Committee noted a matters register will be prepared for requests to be actioned accordingly.

Civic Awards Policy

Action:

· It was recommended to add to the Civic Awards Policy that the Young Citizen of the year should be invited to attend Mayoral reception events.

Item 6- Update on Status of Resolutions from previous meetings

Action:

· All Item to be included in the matters register for committee to track ongoing progress.

FINANCIAL IMPLICATIONS

None of the actions contained in the minutes will have a financial impact on Council.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision-making processes. Deliver services that are customer focused. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	There are no legislative considerations relating to this report.
Risk	The risk is considered within / outside Council’s risk appetite.

ATTACHMENTS

1. Minutes of the Civic Advisory Committee Meeting held on 20 May 2025

Ordinary Meeting

18 June 2025

Notices of Motion

NOM 01

Michael Wenden Aquatic Leisure Centre

Strategic Objective

Visionary, Leading, Responsible

Ensure Council is accountable and financially sustainable through the strategic management of assets and resources

File Ref

163409.2025

Author

Peter Ristevski - Councillor

NOTICE OF MOTION

That:

1. Council receive a report showing expenditure on Michael Wenden Aquatic Leisure Centre including:

a) Maintenance

b) Management of contract

c) Capital works

2. The CEO advises when the contract to manage the Michael Wenden Aquatic Leisure Centre is due for renewal.

3. The CEO prepare a report of all metropolitan councils identifying aquatic and leisure centres and identifying if they are operated by council or under a contract.

4. A report be prepared that reviews the viability of bringing the operation of the Michael Wenden Aquatic Leisure Centre in-house including:

a) Potential staff costs

b) Maintenance of the centre

c) Capital works

CHIEF EXECUTIVE OFFICER’S COMMENT

1. In the financial year 2023/24 for Michael Wenden Aquatic centre expenditure breakdown included:

Repairs and Maintenance	$119,000
Contract Expenses	$388,000
Capital Works	$331,000

Council should note however that the Management of Councils Leisure Centres are treated as a collective contract, rather than three standalone agreements. This allows the operator to invest into programs and activities at Wenden from the surpluses generated at Michael Clarke and Whitlam Leisure Centres.

Council predicts that the leisure collective financial performance of the Leisure Centres will provide a financial return to Council in 2026/27.

2. Council undertook a competitive tendering process in 2024. Through that process Council resolved to reject all tender submissions and enter into negotiations with the top two tenderers at its July 2024 Council meeting. Those negotiations are currently being finalised – Council expects a marked improvement in financial performance will result from that negotiation process.

3. Should this motion be endorsed a further report will be provided as the request for information will take considerable commitment from staffing resources to compile.

Council notes preliminary findings from neighbouring Councils:

Council	Operating Model
Wollondilly	Contract Management
Camden	Contract Management
Campbelltown	In-house
Fairfield	In-house
Canterbury	In-house
Blacktown	Operated by Controlled Entity

4. Council engaged Otium Leisure to undertake an investigation into management models in 2018. The Report from Otium recommended the continued operation under a contract management model.

The Report from Otium made an explicit recommendation that Council NOT operate its leisure centres using an in-house model and identified that such a move would inflate operating costs, unnecessarily expose Council to operational risks and provide little benefit to the community.

The Report further recommended that amendments to the contract to provide better financial returns to Council – these recommendations have been included in the proposed contract that is currently being negotiated.

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation.

ATTACHMENTS

Nil

Ordinary Meeting

18 June 2025

Notices of Motion

NOM 03

Inclusion of Councillors’ Political Affiliations on the Council’s Website

Strategic Objective

Visionary, Leading, Responsible

Place customer satisfaction, innovation and best practice at the centre of all operations

File Ref

167102.2025

Author

Peter Ristevski - Councillor

Background

Transparency in local government is fundamental to fostering community trust and ensuring that residents have access to pertinent information regarding their elected representatives. Publishing councillors’ political affiliations aligns with best practices in governance transparency and supports an open, accountable local democracy.

NOTICE OF MOTION

That:

1. The Council’s official website, under the "Councillors" tab, include a clear indication of each Councillor’s political affiliation.

2. Council further resolves that the Council’s Communications Department be tasked with implementing this update promptly and that ongoing reviews be conducted to ensure the accuracy and currency of this information.

3. Council notes that this initiative promotes transparency and accountability by providing residents with accessible information about their representatives’ political alignments.

4. Council recognises that such transparency can:

i. Enhance community trust in local governance.

ii. Enable residents to make more informed decisions when engaging with their representatives.

iii. Foster a greater understanding of the political landscape within the Council.

iv. Support informed debate and civic participation.

CHIEF EXECUTIVE OFFICER’S COMMENT

Currently political party affiliation for Liverpool City Councillors is not displayed on the Councillor index page on Council’s website or the downloadable Councillor contact sheet.

Councillors are welcome to include their political party affiliation in their bios published on the Council website, as some opted to do in the vox pop videos. A bio has been requested from all Councillors to be published on the Council website.

For reference, the table below displays the approach taken by a sample of Sydney metropolitan Councils in displaying the political affiliation of Councillors.

COUNCIL	COUNCILLOR POLITICAL AFFILIATION ON WEBSITE
City of Sydney	Noted only in some councillor bios
City of Parramatta	Listed on website
Blacktown City Council	Not listed on website
Camden Council	Not listed on website
Campbelltown City Council	Listed on website for all Councillors except for the Mayor and Deputy Mayor
Canterbury Bankstown Council	Listed on website
Cumberland City Council	Listed on website
Fairfield City Council	Not listed on website
Sutherland Shire Council	Listed on website
Penrith City Council	Not listed on website
Randwick City Council	Listed on website
Wollondilly Shire Council	Not listed on website
Wingecarribee Shire Council	Not listed on website

Any change to the Councillor index page on the Council website or the downloadable Councillor contact sheet would be a decision for Council.

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation.

ATTACHMENTS

Nil

1
COM 03	Review of the Aboriginal Consultative Committee Structure and Charter
Attachment 1	Aboriginal Consultative Committee Charter - June 2025 (with track changes)

1
CORP 01	Local Government Remuneration Tribunal - Mayor & Councillor Fees
Attachment 2	Local Government Remuneration Tribunal Annual Determination Report 17 April 2025

1
CORP 02	Delegations of the Chief Executive Officer
Attachment 1	Draft Delegations of the Chief Executive Officer

1
CORP 06	Confirmation of Creation of Policy and Procedures for the Recruitment, Appointment, Performance Review and Management and Separation of the Chief Executive Officer by Council
Attachment 3	Procedure for the Recruitment and Appointment of the CEO.

Strategic Objective	Evolving, Prosperous, Innovative Maintain strong relationships with agencies, stakeholders and businesses to achieve beneficial outcomes for the city
File Ref	164961.2025
Report By	Jessica Walters - Visitor Economy and Place Officer
Approved By	Shayne Mallard - Director City Futures

Economic	Further develop a commercial centre that accommodates a variety of employment opportunities. Facilitate economic development. Facilitate the development of new tourism based on local attractions culture and creative industries.
Environment	There are no environmental and sustainability considerations.
Social	Raise awareness in the community about the available services and facilities. Provide cultural centres and activities for the enjoyment of the arts. Preserve and maintain heritage, both landscape and cultural as urban development takes place.
Civic Leadership	Foster neighbourhood pride and a sense of responsibility. Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions.
Legislative	There are no legislative considerations relating to this report.
Risk	There is no risk associated with this report.

1
CTTE 02	Minutes of the Tourism and CBD Committee Meeting held on 6 May 2025
Attachment 1	Minutes of Tourism and CBD Committee 6 May 2025