Agenda of Ordinary Meeting - Wednesday, 27 August 2025

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MINUTES OF THE Ordinary Meeting

HELD ON 23 July 2025

PRESENT:

Mayor Ned Mannoun

Deputy Mayor Harle

Councillor Adjei

Councillor Ammoun

Councillor Harte

Councillor Ibrahim

Councillor Karnib

Councillor Macnaught

Councillor Monaghan

Councillor Ristevski

Mr Jason Breton, Chief Executive Officer

Mr Farooq Portelli, Director Corporate Support

Ms Tina Bono, Director Community & Lifestyle

Ms Lina Kakish, Director Planning & Compliance

Mr Peter Scicluna, Acting Director Operations

Ms Suzanne Kendall, Acting General Counsel

Ms Mirandah Shields, Acting Deputy General Counsel

Mr Mark Hannan, Manager City Planning

Mr John Hanlon, Chief Information Officer

Ms Justine Young, Acting Manager Civic and Executive Services

Ms Susan Ranieri, Coordinator Council and Executive Services

Ms Gabriella Rojas, Acting Councillor Executive and Support Officer

The meeting commenced at 6.05pm.

Statement regarding Webcastinyer and Anthem

Councillors Attending remotely

STATEMENT REGARDING WEBCASTING OF MEETING

The Mayor reminded everyone that in accordance with clause 5.34 of Council’s Code of Meeting Practice, I inform the persons attending this meeting that:

(a) the meeting is being recorded, livestreamed and made publicly available on the council’s website, and

(b) persons attending the meeting should refrain from making any defamatory statements.

ACKNOWLEDGMENT OF COUNTRY, PRAYER OF COUNCIL AND AFFIRMATION

The Acknowledgement of Country, Affirmation of Council and Prayer was read by Pastor Dennis Monteleone from Living Grace Christian Church.

NATIONAL ANTHEM

The National Anthem was played at the meeting.

COUNCILLORS ATTENDING REMOTELY

A motion was moved for Clr Ammoun to attend the meeting online from 8:30pm.

APOLOGIES

Motion: Moved: Mayor Mannoun Seconded: Clr Macnaught

That Councillor Dr Green be noted as an apology for this meeting and that leave of absence be granted.

On being put to the meeting the motion was declared CARRIED.

CONDOLENCES

Former Councillor and Deputy Mayor Ali Karnib

Charles Casuscelli

Margaret Parker

Trevor Powellnd

Deputy Mayor Ali Karnib

ITEM NO:

COND 01

SUBJECT:

Condolence Motion – Vale Former Councillor and Deputy Mayor Ali Karnib (read by Mayor Mannoun)

It is with deep sorrow that I acknowledge the passing of former Councillor Ali Karnib, a pillar of our community and one of the longest-serving public representatives in Liverpool’s history.

Ali Karnib served the people of Liverpool for nearly three decades, first elected in 1999 and continuing through to 2024. During that time, he held the role of Deputy Mayor on three occasions — in 2016–17, 2018–19, and 2019–20 — and served on numerous committees, always with a focus on fairness, compassion, and community wellbeing.

But beyond the titles and the roles, Ali was a man of deep integrity and humble service.

Born in Lebanon, Ali migrated to Australia in 1984, making his home in Green Valley. Like so many who have chosen Liverpool as their place to start anew, he brought with him hope for a better future and a fierce determination to give back. A former maths and science teacher, he never stopped believing in the power of education and civic participation to uplift communities.

Ali was a passionate advocate for multiculturalism and social inclusion. As President of the Lebanese Community Council of NSW, he worked tirelessly to promote unity, respect, and understanding among the many cultures that make up our diverse city. He was a voice for those who often went unheard — always ready to listen, always ready to help.

Ali believed in people. He believed in serving his community with quiet strength and genuine compassion. He wasn’t interested in grandstanding or headlines. He did the work. He knocked on doors. He answered the late-night calls. He showed up — again and again — for the residents of Liverpool.

His contributions were felt not only here in Liverpool, but across our region. He served as Chair of the Hawkesbury River County Council and was a Board Member of the Western Sydney Regional Organisation of Councils (WSROC), helping to shape policy and drive collaboration across western Sydney.

Ali’s legacy lives on — not only in the decisions he helped make or the projects he championed — but through the values he lived by: integrity, humility, and service.

His love for this city continues through his son, Councillor Sam Karnib, who now follows in his father’s footsteps on this very Council. It is a powerful reminder that public service is not just a duty — it is a calling passed from one generation to the next.

On behalf of Liverpool City Council, I, Mayor Ned Mannoun, extend our heartfelt condolences to Ali’s beloved family — especially to his wife, his children, and to Councillor Sam Karnib.

Your loss is shared by an entire city. May his memory be a blessing, and may his legacy inspire us all to serve with the same quiet dignity and unwavering commitment that defined his life.

Clr Ammoun, Clr Macnaught, and Deputy Mayor Harle also offered their condolences. Clr Karnib shared a heartfelt remembrance of his late father, former Councillor Karnib, expressed gratitude for his guidance, and reflected on the meaningful legacy he left both within the family and the wider community.

RECOMMENDATION

That Council:

Express its profound sorrow at the passing of former Councillor and Deputy Mayor Ali Karnib;

Acknowledge with gratitude his extraordinary 29 years of service to the Liverpool community;

Conduct a Civic Ceremony at the Liverpool Powerhouse honouring his life and civic service with funds from the Civic program;

Request the CEO to prepare a report for Council’s consideration on an appropriate and enduring public tribute to honour Councillor Karnib’s legacy.

I now ask everyone present to please rise for a minute of silence in honour of the late Councillor Ali Karnib.

COUNCIL DECISION

Motion: Moved: Mayor Mannoun Seconded: Clr Adjei

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Mayor Mannoun then read the Al-Fatihah (the opening of the Quran) on behalf of former Deputy Mayor and Councillor Ali Karnib.

In the name of God, the most gracious, the most merciful. All praise is due to God, Lord and master of the World's. Master of the Day of Judgement. The one that we seek for guidance, and the one that we seek for help. God, please put us all on the right path. The path of the righteous that you love and bestow favours upon. Not the path of the wicked and the weak. We stray from the path.

One minute silence was then observed for Ali Karnib.

RECESS

Mayor Mannoun called a recess of meeting at 6.35pm

RESUMPTION OF MEETING

Mayor Mannoun resumed the meeting at 6.51pm in open session with all councillors present. A one minute silence was then held for former Councillor and Deputy Mayor Ali Ka

ITEM NO:

COND 02

SUBJECT:

Condolence Motion - Charles Casuscelli (Read by Mayor Mannoun)

It is with great sadness that I acknowledge the passing of Mr Charles Casuscelli RFD, Chief Executive Officer of the Western Sydney Regional Organisation of Councils (WSROC).

Since his appointment in 2015, Mr Casuscelli served with distinction as a strong and principled advocate for Western Sydney. In his role at WSROC, he championed regional collaboration, investment, and infrastructure planning—ensuring that the unique needs of our region, including those of Liverpool, were clearly articulated to all levels of government.

His leadership significantly contributed to advancing many of the shared priorities of Western Sydney councils, particularly in areas such as sustainability, resilience, emergency preparedness, and equitable service delivery. Liverpool City benefited directly from his tireless advocacy, strategic thinking, and ability to bring councils together around common goals.

Mr Casuscelli brought a wealth of experience to the role from a distinguished career in public life. As a former Member of the NSW Legislative Assembly for Strathfield (2011–2015), he chaired the Legislative Assembly Committee on Transport and Infrastructure and contributed to law and safety reforms. His earlier career included service as an officer in the Australian Army Reserve, for which he was awarded the Reserve Forces Decoration. He also held key leadership positions in transport management and logistics, including at the NSW Roads and Traffic Authority and NRMA.

Charles was immensely proud of his Italian heritage and equally proud of his deep connection to the people and places of Western Sydney. He was respected across the political and local government spectrum for his integrity, intellect, and unwavering dedication to the region’s future.

Liverpool City Council acknowledges the positive impact Mr Casuscelli had on our city through his leadership at WSROC, and we express our heartfelt condolences to his family, friends, and colleagues.

RECOMMENDATION

That Council:

Express our profound sorrow at the passing of Mr Charles Casuscelli and acknowledge his significant contribution to Liverpool City and the broader Western Sydney region; and

Sends a letter of condolence to Mr Casuscelli’s family and to the President and Board of WSROC, expressing Council’s sympathies and appreciation of his legacy.

COUNCIL DECISION

Motion: Moved: Mayor Mannoun Seconded: Clr Harte

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Vale Marga

ret Parker

ITEM NO:

COND 03

SUBJECT:

Vale Margaret Parker (Read by Mayor Mannoun)

It is with profound sadness that I acknowledge the passing of Mrs Margaret Parker, a cherished member of our Liverpool community who left us on 13 June 2025, with her memorial service held yesterday.

Margaret was a shining example of selflessness and dedication. A proud long-term resident of Heckenberg, she was the recipient of the prestigious Macquarie Award in 2021, recognising her extraordinary service and generosity to our city. Her commitment to others went far beyond this accolade.

She was a founding director of ANZAC Village Preschool, shaping the educational experiences of countless young children, and a founding member of the Education Union of NSW, reflecting her unwavering belief in the power of teaching.

For 27 years, she volunteered on the board of South West Child Adolescent and Family Services, tirelessly supporting families and young people in need

As an active leader in the Over‑50s network, she kept her local community connected, supported, and well-informed.

Margaret’s door was always open - helping to make the 2168 area, particularly Green Valley, a kinder, better place to call home.

On behalf of Liverpool City Council, I extend our deepest condolences to Margaret’s family—her loved ones, friends, and the many residents she touched through her life’s work.

Recommendation

That Council:

Express our profound sorrow at the passing of Mrs Margaret Parker;

Acknowledge with the deepest gratitude her extraordinary service—27 years of volunteering, educational leadership, and community engagement;

Extend heartfelt sympathies to her family and friends, and all those who benefited from her kindness and advocacy.

COUNCIL DECISION

Motion: Moved: Mayor Mannoun Seconded: Deputy Mayor Harle

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Trevor Powell

ITEM NO:

COND 04

SUBJECT:

Trevor Powell (read by Mayor Mannoun)

It is with deep respect and sorrow that Liverpool City Council acknowledges the passing of Mr Trevor Powell, who died on 1 July 2025 at the age of 89.

Trevor was widely known and loved in our community as one of Liverpool’s most passionate and knowledgeable local historians. For many years, he was considered the city’s unofficial custodian of historical memory — someone who seemed to know every detail about what stood where, who lived there, and what events shaped the Liverpool of today.

Originally a butcher by trade, Trevor’s true vocation was storytelling — not in fiction, but in faithfully preserving the stories of real people and places across generations. His long-time home, Stephenville, a heritage-listed property on Atkinson Street built in 1917 for a war widow, was itself a living part of Liverpool’s history. Trevor lived there for most of his life, cherishing and protecting its legacy until health concerns forced him into aged care in his later years.

Trevor was an active member of the Liverpool Historical Society and Genealogy Society, and his dedication to documenting and sharing the past left a lasting mark on Council’s local collections. Through his generous contributions, Liverpool’s rich history has been recorded with care, accuracy, and heart.

On behalf of Liverpool City Council, I, Mayor Ned Mannoun, extend our sincere condolences to Trevor’s family and friends. His passing is a loss not just to those close to him, but to the broader community who benefited from his knowledge, passion, and generosity.

RECOMMENDATION

That Council:

Record its sadness at the passing of Mr Trevor Powell and acknowledge his extraordinary contribution to preserving Liverpool’s local history;

Extend heartfelt sympathies to his family, friends, and members of the local historical community.

COUNCIL DECISION

Motion: Moved: Mayor Mannoun Seconded: Clr Ammoun

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

A minute of silence was then observed for Charles Casuscelli, Margaret Parker and Trevor Powell.

Confirmation of Minutes

Motion: Moved: Clr Macnaught Seconded: Deputy Mayor Harle

That the minutes of the Ordinary Meeting held on 18 June 2025 be confirmed as a true record of that meeting.

On being put to the meeting the motion was declared CARRIED.

Declarations of Interest

Clr Harte declared a non-pecuniary, less than significant interest in the following:

Item: PD 03 – New Liverpool LEP Gateway Determination – Next Steps.

Reason: Clr Harte works for one of the State MPs.

Clr Harte remained in the Chambers for the duration of this item.

Mayor Mannoun declared a non-pecuniary, less than significant interest in the following:

Item: CORP 01 – Civic Expenses and Facilities Policy

Reason: Mayor Mannoun’s absence from a conference was referenced in discussions about retrospective application of the policy.

Mayor Mannoun remained in the Chambers for the duration of this item.

Ms Tina Bono declared a non-pecuniary, less than significant interest in the following:

Item: CONF 01 – Tourism and CBD Committee – New Community Representatives

Reason: Ms Bono is related to candidate 6 as listed in the confidential report.

Ms Bono remained in the Chambers, as she is a non-voting member.

Public Forum

Presentation – items not on agenda

1. Mr Daniel Kneipp addressed Council on the following item:

Development in Casula

Motion: Moved: Mayor Mannoun

That a three minute extension of time be given to Mr Kneipp.

On being put to the meeting the motion was declared CARRIED.

MAYORAL MINUTES

ITEM: MAYOR 01

SUBJECT: Acknowledging RFS Award Winners

REPORT OF: Mayor Ned Mannoun

Over the weekend, I had the distinct pleasure of attending the NSW Rural Fire Service Awards ceremony, where outstanding members of our emergency services were honoured for their courage, professionalism, and dedication. It was an uplifting and inspiring occasion, filled with moving moments and a powerful sense of community.

I was particularly proud to see the following Liverpool-based RFS members receive awards:

Middleton Grange RFS Long service awards

Rodney Fenech - 30 years

Daria Hayes - 30 years

David Cervelli - 20 years

Christopher McGraw - 10 years

Brad Conole - 10 years

Paul Trama - 10 years

Konrad Janson -10 years

Bringelly RFS Long service awards

Grace Buda - 40 years

Russell Hoppitt - 30 years

Kerry Sweeney - 10 Years

Samantha Bell - 10 years

Bringelly RFS National Medal

Anthony Schultz - 40 years

Casula RFS Long service awards

Xavier Cerbelli- 10 years

Bradley Dwyer- 10 years

Rebecca Fitzgibbins- 10 years

Richard Goncalves- 10 years

My apologies if I have missed any other award recipients. These awards speak volumes about their personal commitment and the exceptional calibre of service delivered by our Liverpool brigades. Their dedication not only enhances public safety during crises—such as bushfires and storm events—but also strengthens our community through skill development, mentorship, and resilience-building.

In light of Liverpool’s proud contribution to the RFS and to honour their achievements, I propose that Liverpool City Council formally express its interest in hosting a future NSW Rural Fire Service Awards ceremony here in Liverpool.

Holding the event in our city would:

Celebrate and showcase the exceptional service of our local RFS volunteers;
Promote greater community awareness and support for emergency services;
Deliver economic and hospitality benefits through increased visitation; and
Cement Liverpool’s role as a city that honours civic responsibility and community spirit.

Liverpool has the venues, infrastructure, and enthusiasm to be an outstanding host, and I invite Council to support this significant initiative.

Mr. Joel Daniels, a long-serving employee of Liverpool City Council’s Operations team, was acknowledged for receiving an award for his research into the Black Sunday fires. Although he does not live in Liverpool, Mr. Daniels has contributed to the organisation for nearly 20 years. His dedication and recent recognition were noted with appreciation.

RECOMMENDATION

That Council:

Formally congratulates the award recipients at the NSW RFS ceremony;
Write to the Commissioner of the NSW Rural Fire Service to:

Extend Council’s congratulations to all Liverpool-based awardees; and
Express Council’s interest in hosting the next NSW RFS Awards ceremony in Liverpool; and

Prepares a report for Council within two months outlining suitable venues, logistics, and community engagement strategies to support Liverpool’s bid to host the event as well as budget if required.

COUNCIL DECISION

Motion: Moved: Mayor Mannoun

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Mayoral Minute

ITEM: MAYOR 02

SUBJECT: Congratulatory Motion for Michael Rose AM election as the new Chancellor of the University of Technology Sydney (UTS).

REPORT OF: Mayor Ned Mannoun

It gives me great pleasure to acknowledge and congratulate Mr Michael Rose AM on his recent election as the new Chancellor of the University of Technology Sydney (UTS), with his term commencing on 1 December 2025.

Mr Rose is a highly respected leader who brings to this role a wealth of experience across law, public policy, urban governance, Indigenous reconciliation, arts and culture, and medical research. His extensive record of service includes Chair of Greater Sydney Parklands, President of the Art Gallery of New South Wales, Chair of the Committee for Sydney, Co-Chair of Reconciliation Australia, and senior executive roles in the legal profession.

Importantly for Liverpool, Mr Rose has long been an ally and advocate for the growth and success of our city. During his time as Chair of the Committee for Sydney, he was a strong and consistent supporter of Western Sydney and recognised Liverpool’s potential as a thriving metropolitan centre. He played an important role in elevating Liverpool’s voice within broader city-shaping conversations, championing our role in innovation, infrastructure, urban transformation, and civic leadership.

As Liverpool continues to grow as a regional hub for innovation, skills and knowledge, we look forward to the opportunities this appointment presents for stronger collaboration between UTS and our city—particularly in supporting education pathways, social equity, research partnerships and civic engagement in Western Sydney.

On behalf of Liverpool City Council, I extend our warmest congratulations to Mr Michael Rose AM and wish him every success in his new role as Chancellor of UTS.

RECOMMENDATION

That Council:

Formally congratulates Mr Michael Rose AM on his appointment as Chancellor of the University of Technology Sydney;

Notes his longstanding support for Liverpool through his previous leadership of the Committee for Sydney and his understanding of our city’s growing significance in the Greater Sydney landscape;

Writes a letter of congratulations acknowledging Mr Rose’s appointment and his advocacy for Liverpool; and

Welcomes Mr Rose’s continued interest in Liverpool as Sydney’s only University City and extends an invitation for him to tour the city, meet with Council and local university partners, and share his vision on how Liverpool can continue to thrive as a centre of innovation, learning and opportunity.

COUNCIL DECISION

Motion: Moved Mayor Mannoun

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Chief Executive Officer Reports

ITEM NO: CEO 01

FILE NO: 200136.2025

SUBJECT: Funding the Maintenance of Assets in Bradfield

COUNCIL DECISION

Motion: Moved: Clr Macnaught Seconded: Deputy Mayor Harle

That Council:

1. Receive and note this Report;

2. Authorise the CEO to undertake financial modelling to better understand the options and expenses, and how they could be deployed based on specific variables applicable to LCC and Bradfield to better understand the best possible financial option for LCC to pursue; and

3. Authorise the CEO to progress the wider funding options for the maintenance of Assets in Bradfield to determine and arrive at an optimum funding model.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Ordinary Meeting

27 August 2025

Chief Executive Officer Report

CEO 02

Review of Roundabout Construction - 15th and 28th Avenues, Austral, NSW

Strategic Objective	Liveable, Sustainable, Resilient Promote and advocate for an integrated transport network with improved transport options and connectivity
File Ref	238556.2025
Report By	Jason Breton - CEO
Approved By	Jason Breton - CEO

Executive Summary

On 20 June 2025, Council constructed a roundabout at the intersection of 15^th and 28^th Avenues, Austral. This roundabout failed in its functional operability due to several factors described in this report and was removed on the 27 June 2025, returning the road surface to its original design, but with an enhanced surface offering.

This report describes a series of opportunities to improve, after a comprehensive review and ‘lessons learned’ was requested by the Chief Executive Officer.

This report then provides context to the Council as to how these lessons will ultimately improve our approach to future road construction activities within the Local Government Area.

RECOMMENDATION

That Council:

1. Note this report and its satisfaction of QWN 04 from Councillor Ristevski.

2. Acknowledge that the CEO has forecast (as described in this report) an adequate and appropriate operational response, in finalisation of this issue.

REPORT

On 26 June 2024, Mayor Mannoun moved a motion (seconded by Clr Macnaught) on CFD 02 (Addendum book 4 FILE NO: 183684.2024) as to the adoption of the Draft Delivery Program 2022-2026 and Operational Plan and Budget 2024-2025.

The Minutes of the Ordinary Council Meeting held on Wednesday 26 June 2024 and confirmed on Wednesday 24 July 2024 describe the allocation of $620,000 for the suburb of Austral to deliver safety measures including temporary roundabouts and signage to the following intersections, including but not limited to:

(a) Fourth & Fifth Ave

(b) Fourth & Sixth Ave

(d) Edmondson & Tenth Ave

(e) Edmondson & Eleventh Ave

(f) Fifteenth & Craik Ave

(g) Fifteenth & Twenty Eighth Ave; and

(h) Fifteenth & Twenty Second Ave

For design and to deliver traffic calming devices and relevant signage at, but not limited to,

the following intersections leading into Fourth Avenue:

(a) Haybale St

(b) Seventh Ave (Western Side)

(d) Eighth Ave

(e) Ninth Ave

(f) Tenth Ave

(g) Twelfth Ave

(h) Thirteenth Ave; and

(i) Fourteenth Ave

For design and to deliver traffic calming devices and relevant signage at, but not limited to,

the following intersections leading into Edmondson Avenue:

(a) Fifth Ave

(b) Sixth Ave

(d) Eighth Ave

(e) Ninth Ave

(f) Twelfth Ave

(g) Thirteenth Ave; and

(h) Fourteenth Ave

And, that Council, in delivering these safety measures firstly seek the endorsement of the Liverpool Local Traffic Committee. This report deals only with the temporary roundabout at Fifteenth & Twenty Eighth Ave (above).

As early as 18 October 2024, constraints were obvious to both TfNSW and Council as to the potential solutions at this intersection in that, but not limited to:

· The intersection was staggered and simply could not fit a compliant roundabout.

· The non-circular central island shape leads to different circulating speeds for different sections of the circulating carriageway (e.g. compound curves that tighten)

· Given 60km/h approach speed on Fifteenth Ave, appropriate entry and circulating speed vehicles may not be able to safely navigate the roundabout, especially when making a right turn or U-turn.

· The north-east corner of the roundabout presented a risk that left turning vehicles from Twenty Eighth Ave may cut the corner (as line-marking alone would not restrict that vehicular movement).

· Whilst swept paths are technically acceptable, there was practical concerns around vehicles navigating the roundabout.

chronology

The following chronology evidences the sequence of events and activities pertaining specifically to the construction, removal then remediation of the subject roundabout.

DATE	ACTIVITY	DETAIL
Ongoing	NSW Government upgrade	Council awaits the State Government’s $1b upgrade of Fifteenth Avenue from a rural road to a State-owned Transit Corridor.
Ongoing	Traffic congestion	Increasing volumes of traffic and safety issues, outlined in respective community complaints.
26 June 2024	CFD 02 FILE NO: 183684.2024)	Mayor Mannoun moved a motion (seconded by Clr Macnaught) on CFD 02 (Addendum book 4 FILE NO: 183684.2024) as to the adoption of the Draft Delivery Program 2022-2026 and Operational Plan and Budget 2024-2025.
15 July 2024	Traffic and Transport Management Team provide brief to Civil Engineering Design team	Traffic and Transport Management team instructed Civil Engineering Design and Survey team to design roundabouts, including the one in this location.
15 August 2024	Technical Advice	During design process, Civil Engineering Design and Survey team and Traffic and Transport Management team agreed that a roundabout may not work in this location^{^[1]}, due to the existing alignment of the intersection and site constraints. Traffic and Transport Management team instructed Civil Engineering Design and Survey to proceed with a concept roundabout design, for review at the Location Traffic Committee (LTC).
23 August 2024	Concept Design	Concept design prepared by Civil Engineering Design and Survey team.
18 September 2024	Local Traffic Committee provides ‘conditional endorsement’	The LTC conditionally approved the final concept design^{^[2]} (which showed key site constraints and acknowledged the proposed roundabout was non-standard and non-compliant), subject to further review by Transport for NSW.
16 October 2024	Minutes of Traffic Committee endorsement	The minutes the LTC were endorsed by Council at its meeting on 16 October 2024.
18 October 2024	TfNSW Review	The Traffic and Transport Management team sought TfNSW review of final concept design, to incorporate into detailed design. TfNSW provided advice on minor design amendments like adequate sight distances, and some were more significant (e.g. widening and re-alignment of road, relocation of power poles etc.).
18 October 2024	Review of Transport for NSW's Comments and Cost Constraints Identified	Traffic and Transport team advised Civil Engineering Design and Survey team to finalise the design, noting that Council may not accept all of Transport for NSW's recommendations, due to cost and temporary nature of the roundabout^{^[3]}.
23 December 2024	Draft Detailed Design prepared	Civil Engineering Design and Survey team prepared a draft Detailed Design and provided it to the Traffic and Transport Management team, confirming that due to budgetary constraints and temporary nature of work, satisfying all comments are not practical and economically not viable^{^[4]}.
10 February 2025	Transport for NSW Endorsement	Traffic and Transport Management team provided Council's responses to Transport for NSW's comments on the draft detailed design, noting that not all recommendations were being implemented due to budget constraints^{^[5]}. Traffic and Transport Management team sought and obtained Transport for NSW's endorsement on the design.
20 February 2025	Final Detailed Design	Detailed Design was finalised and handed over to Project Delivery team.
20 June 2025	Works Implemented	Project Delivery team engaged a contractor to implement the works. A diamond-shaped roundabout was delivered, despite the design being for an oval-shaped roundabout.^{^[6]} Note: It was identified during the delivery process that the machinery used would not be able to deliver the works, as per the design. Consultation was not undertaken with the Traffic and Transport Management or Civil Engineering Design and Survey teams. The decision to proceed was made by the Site Inspector, due to operational limitations of the milling equipment for the asphalt material, and time constraints (Friday, overnight works). Note: The delivered design was not tested^{^[7]} and added constraints to vehicle maneuverability, and visual confusion for road users, due to its diamond shape.
25 June 2025	Complaints received	Complaints received via Mayoral Requests, and negative media around the issue.
27 June 2025	Decision to remove roundabout	It was determined by an internal review group that a temporary roundabout was not suitable for this location, and a recommendation was made to remove it. This was approved by the CEO. Replacing the roundabout with the original design or an alternative design was considered but did not proceed, as feedback considered that none of the designs were ultimately an ideal temporary solution for managing traffic in this location.
28 June 2025	Roundabout removed	Roundabout removed and original road condition re-instated, with additional line marking and signage, to increase user awareness of the changed traffic conditions.
1 July 2025	Additional measures	Site meeting held, and collective decision made to proceed with additional measures to improve this intersection.
2 – 7 July	Investigation and review	This matter was investigated, and this chronology of events was prepared identifying where issues occurred throughout the process, and respective solutions to minimize the risk of a similar problem occurring in the future.
Current	Lessons Learned and Report to Council.	This document.

points of failure – lessons learned

The following table describes each point of failure and the lessons taken forward for action.

#	Point of Failure	Lesson Learned
1	Council staff suspected that a roundabout was not an ideal solution at this location. However, the decision to proceed was left to TfNSW due to the complexity and uniqueness of the design.	· Consider the technical advice of internal civil design engineers as a go/no go gate. · Improve the quality of the design review process including sections for rationale. · Review / update 'Investigations & Design Process - Traffic Projects Procedure' document accordingly and overtly enforce it; and · RACI for design lifecycles.
2	The Local Traffic Committee conditionally approved the final concept design (which showed key site constraints and acknowledged the proposed roundabout was non-standard and non-compliant), subject to further review by TfNSW, and the design returning to LTC for endorsement. Although TfNSW provided approval for the final design, the item did not return to the LTC	· Following changes in TfNSW’s delegations to Councils, as of 1 August 2025, Local Traffic Committees are replaced by a local transport forum. · Review/update ‘Investigations & Design Process – Traffic Projects Procedure’ document accordingly and overtly enforce it. · RACI for design lifecycles.
3	Council did not accept all of Transport for NSW's recommendations, due to the cost and temporary nature of the roundabout. Council Officers made a ‘cost/budget call’ on the recommendations. Council should have accepted all TfNSW comments and then referred the cost issue back to Council via the LTC as it was a resolution.	· Transport for NSW's advice should be followed, irrespective of cost, and any amendments to the detailed design should have been re-tabled at LTC. The conditional nature of the approval warranted this action alone. · Review / update 'Investigations & Design Process - Traffic Projects Procedure' document and/or Traffic Committee Charter and overtly enforce it.
4	Council prepared a draft Detailed Design confirming that due to budgetary constraints and temporary nature of work, satisfying all comments are not practical and economically not viable.	· No action or escalation undertaken by Council Officers. · Decisions are to be escalated to Managers for review; and · Review / update 'Investigations & Design Process - Traffic Projects Procedure' document accordingly and overtly enforce it.
5	TfNSW endorse the design of the odd shaped roundabout after several tests for an existing staggered intersection. It was made clear that to install a circular roundabout would require expensive land acquisition and that the recently committed $1bn to upgrade on 15th would occur within the next few years. It was advised that the proposed configuration, circulating speed would be lower for right turn / U turn movements and that Council would remedy by providing raised stripped rumble bars in close succession in chevron. Council's responses to Transport for NSW's comments on the draft detailed design, noting that not all recommendations were being implemented due to budget constraints.	· Given above-mentioned changes to the Local Traffic Committee, Council to seek a more robust design review process. · Review / update 'Investigations & Design Process - Traffic Projects Procedure' document and overtly enforce it. · RACI for design lifecycles. · Potential issue with technical competency and/or approval process, within TfNSW. · Council Officers will raise these issues at the appropriate time to address. · Council should consider cost implications of any temporary infrastructure where monies are to be spent on infrastructure that will ultimately be removed and where the scheduling of works renders a temporary solution invalid, does not represent proportionate Value for Money, or is not a validated safety imperative supported by data.
6	A diamond-shaped roundabout was delivered, despite the design being for an oval-shaped roundabout. Potential constructability concerns / issues were not identified and addressed at the design-review stage. They were identified at the implementation stage.	· Processes need to be reviewed / updated to ensure constructability concerns / issues are identified and addressed at the design stage. · Processes need to be reviewed / updated to ensure roles and responsibilities are clarified and understood. · RACI to be established. · Review / update 'Investigations & Design Process - Traffic Projects Procedure' document and overtly enforce it.
7	The delivered design was never tested in-situ and ultimately added constraints to vehicle maneuverability, and visual confusion for road users, due to its diamond shape. No clear “client” for infrastructure projects. From handover of design, it is currently unclear what level of autonomy the Project Delivery team must make design changes without consultation.	· Processes need to be reviewed / updated to ensure constructability concerns / issues are identified and addressed at the design stage. · Processes need to be reviewed / updated to ensure roles and responsibilities are clarified and understood as part of Stage 2 of the organisational transformation. · RACI to be established. · Whilst this project due to initial cost did not fall within the Delivery Management Framework (DMF) – revisit the gate procedures within to ensure handover processes are improved, robust and provide design surety in construction. · Review the stated capability of the constructor given milling issue identified.

FINANCIAL IMPLICATIONS

There are financial implications relating to this recommendation. Relating directly to the installation, removal and remediation of the subject roundabout, the following costs were incurred:

Activity – Fifteenth and Twenty Eighth Avenue	Cost
Installation	($92 885)
Removal	($20 606)
Remediation	($33 308)
Enhanced footpath and Pram Ramp	$6 862
Total	($139 937)

Relating directly to the installation of the roundabout program as resolved by Council on 26 June 2024, the following costs were incurred against a total Council budget allocation of $620,000.00.

RAB	Location	Cost
1	Craik Avenue and Fifteenth Avenue	($84 279)
2	Edmonson Avenue and Tenth Avenue	($86 725)
3	Twenty Second Avenue and Fifteenth Avenue	($38 296)
4	Edmondson Avenue and Eleventh Avenue	($154 111)
5	Fourth and Fifth Avenue	($66 387)
6	Fifteenth and Twenty Eighth Avenue	($139 937)
Total	Six Roundabouts.	$522 683

In addition to these works Council also completed the installation of Speed Cushions at eighteen (18) locations in Austral within the intent of the Resolution, costing $101,317 arriving at a Total Project Expenditure (TPE) of $624,000.00 and a budget overrun of $4000, representing <1% of project budget (0.64%).

Costs associated with this Report will be absorbed in Council’s budget for the current year.

This issue has cost Council $57,914 from its Capital Works Program 2025/2026. Funded from a separate project budget (103915 – Road Safety Construction Program) the removal and remediation surfacing works cost $53,914.

We have already recovered 100% of this exposure from the current budget allocation through efficiencies.

Underlying Cost to Council	Cost
Removal	($20 606)
Remediation	($33 308)
Project Overrun (0.64%)	($4000)
Total	($57 914)

SUMMARY

This report describes a series of opportunities to improve, after a comprehensive review and ‘lessons learned’ was requested by the Chief Executive Officer. What occurred in this instance was less than satisfactory and informs Council as to how lessons learned will ultimately improve our approach to future road construction activities within the Local Government Area.

The constructed roundabout was not ‘proven’ in design nor in operations before construction and challenges with the site were known early. The team’s intent to deliver a resolution of Council (all roundabouts) was admirable but it clouded its understanding of the sites technical constraints as it related to constructability, and this ultimately led to a series of issues and the final product being fundamentally flawed – it did not (and could never have) worked in the operational environment.

Changes to the 'Investigations & Design Process - Traffic Projects Procedure' and development of a RACI will significantly minimize the likelihood of a similar scenario occurring again.

CONSIDERATIONS

Economic	Deliver a high-quality local road system including provision and maintenance of infrastructure and management of traffic issues.
Environment	There are no environmental and sustainability considerations.
Social	Support access and services for people with a disability.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Roads Act 1993 (Roads Act) – regulates the construction of roundabouts. As a roads authority, Council can carry our traffic control work on local roads with the consent of TfNSW and has been delegated some functions under the Roads Act.
Risk	The risk is deemed to be Low and within Councils appetite.

question with notice responses

On 23^rd July 2025 the Council dealt with QWN 04 and its 14 questions therein by reference to the future receipt of this Report. The following table describes the response to each question in satisfaction of the original QWN.

#	Question	Response
1	Who approved the installation of the roundabout at the above location?	The Director Planning & Compliance and Director Operations (Shared) whilst ultimately the CEO is responsible for ensuring Council Resolutions are acted upon.
2	How much did it cost as the Mayor made a recent announcement that the cost was $600K?	Within this Report.
3	How much did it cost to have it removed and replaced and where did the funds come from? Will any funds be removed from frontline services?	Within this Report. No funds will be removed from frontline services.
4	How much will it cost to replace the roundabout for the second time?	Not applicable. The roundabout will not be redesigned nor reconstructed due to the temporary nature of the RAB and the relative proximity to new road construction (upgraded 15^th Avenue).
5	Why was it left up to the CEO to rectify the issue on social media when 99% of the time it’s the Mayor speaking on behalf of the council? Is this a matter of the Mayor is only there to give good news and leaves the bad news to the CEO?	Question not considered relevant nor appropriate for response in this Report.
6	Why did the Mayor blame the State Member for Leppington for the roundabout in the Sydney Morning Herald article on 27 June 2025 when he had nothing to do with it? Has he put Council in disrepute and as a result, subject to a Code of Conduct?	Question not considered relevant nor appropriate for response in this Report. Code of Conduct matters are best dealt with under Councils Code of Conduct Procedures. (2022).
7	Who designed the roundabouts?	Within this Report.
8	Who constructed the roundabouts?	Within this Report.
9	Were the roundabouts built as per the approved designs	Yes, except for the roundabout subject to this report.
10	Was the same Contractor used for all 5 roundabouts?	No. Two different contractors completed these roundabout projects.
11	Has the Contractor been paid for the work yet?	Yes.
12	Have all the roundabouts been assessed after construction?	Yes.
13	Are ALL the roundabouts compliant with construction design and construction codes?	Yes, except for the roundabout subject to this report. Rationale is included within this report.
14	Can trucks and buses navigate around every roundabout?	No, but this is not remarkable and is evidenced daily across NSW at multiple locations.

ATTACHMENTS

Nil

Ordinary Meeting

27 August 2025

Planning & Design Report

PD 01

Liverpool Heritage Advisory Committee - Updated Charter and Committee Membership

Strategic Objective	Healthy, Inclusive, Engaging Embrace the city’s heritage and history
File Ref	245560.2025
Report By	Thomas Wheeler - Heritage Officer
Approved By	Lina Kakish - Director Planning & Design

Executive Summary

The Liverpool Heritage Advisory Committee (“Committee”) is a community advisory Committee formed under the Local Government Act 1993. The purpose of the Committee is to assist Liverpool City Council (“Council”) through the provision of advice and support in the conservation and preservation of the history and heritage of the Liverpool Local Government Area (LGA).

The previously endorsed Committee Charter (Attachment 1) requires Council to:

1. undertake a review of the current Charter every two (2) years; and

2. dissolve and seek new membership through an open Expression of Interest (EOI) process, with the proposed membership subsequently presented to Council for endorsement.

Membership of the previous iteration of the Committee was dissolved on 20 September 2024.

Since dissolving the previous Committee, a review of the Charter has been undertaken. A copy of the updated Charter is provided in Attachment 2.

Key amendments to the updated Charter include:

· Renaming of the Committee to reflect its purpose;

· Extending the term of the Committee from two (2) years to four (4) years to better align with the term of Council;

· Extending the Charter review period from two (2) years to four (4) years;

· Inclusion of responsibilities for Council and Committee members;

· Redefine membership eligibility; and

· Refine the purpose, functions and scope of the Committee.

At the Ordinary Meeting of Council on 23 April 2025, Council resolved to defer this Item (Item PLAN 02) to enable consultation with previous members of the Liverpool Heritage Advisory Committee on the proposed amendments to the Charter.

In response to the deferral, consultation was subsequently undertaken with former Committee members between 23 May 2025 and 26 June 2025. During consultation period, Council received a total of five (5) submissions on the proposed Charter amendments. Two (2) of the five (5) submissions received had no objections to the updated Charter.

Submissions received proposing amendments to the updated Charter are unpacked further in Table 2 of this Report.

This Report seeks Council endorsement of a revised Charter amended to reflect feedback received during consultation with previous Committee members, as well as approval to seek membership applications through an open EOI process for the next term of the Liverpool Heritage Advisory Committee.

RECOMMENDATION

That Council:

1. Receives and notes this Report.

2. Endorses the updated Charter (Attachment 2) of the Liverpool Built and Cultural Heritage Advisory Committee.

3. Endorses the commencement of an open Expression of Interest process to seek membership applications for the next term of the Liverpool Built and Cultural Heritage Advisory Committee.

4. Receives a further Report on the outcomes of the Expression of Interest process at a future Ordinary Meeting of Council.

REPORT

Background

The Liverpool Heritage Advisory Committee (“Committee”) was established in 2005 as a community Committee with the functions and purpose of guiding and advising Council on matters relating to cultural heritage, inclusive of the operations and collections of Casula Powerhouse Arts Centre (CPAC) and Liverpool Regional Museum.

The Committee provides Council with an avenue to directly engage with the relevant sections of the community, to ensure Councils processes and practices reflect the desires of the community and the heritage outcomes expected.

Since 2017, various amendments to the Charter have been made to diversify the membership of the Committee and attract new members. This has resulted in a more diverse committee which has also included representatives from the First Nations community, which further assists Council in ensuring the wider aspects of the LGA’s heritage are both identified and protected.

The proposed new Charter continues this process of review and evolution, further working towards a more efficient and effective Committee which can better contribute to the identification, management and promotion of the history and heritage of Liverpool. The new Charter aims to also ensure that the purpose and actions of the Committee are in keeping with its original intent and reflect what is expected of the Council.

Charter Amendments

The endorsed Committee Charter requires Council to:

1. undertake a review of the current Charter every two (2) years; and

2. dissolve and seek new membership through an open Expression of Interest (EOI) process, with the proposed membership subsequently presented to Council for endorsement.

In accordance with these requirements, the existing Committee Charter was reviewed by Council staff after dissolving the previous Committee. A summary of the key proposed Charter amendments is provided in Table 1.

The proposed Charter amendments will improve the governance and operation of the Committee, as well as ensuring future Committee members have clarity on what is expected of them as Committee members.

To help inform potential amendments to the current Charter, a benchmarking exercise was undertaken of neighbouring Councils with similar Heritage Advisory Committees to ensure best practice. A summary of the benchmarking exercise is provided in Attachment 4.

Committee Membership

As noted previously, with the previous Committee membership dissolved, the Council is required to seek new membership applications through an open EOI process for the next term of the Committee. Members of the previous Committee iteration will be invited to re-submit applications for the new iteration of the Committee.

Through the EOI process, the Council is hoping to receive membership interest from a diverse range of community representatives. The broader the membership, the greater the opportunity for diverse opinions and new ideas which could benefit Council and the conservation and management of heritage within the Liverpool LGA.

As noted in Table 1, it is proposed to extend the Committee term from two (2) years to four (4) years to ensure the Committee is fully operational for the full term of Council. Should the proposed change be endorsed, once established the new Committee would continue through until the next Local Government Election in 2028.

It should be noted that Committee participation is voluntary in nature and as such, no renumeration is provided for Committee member participation.

Table 1 – Summary of the key proposed Charter amendments

#	Proposed Amendment	Reasoning
1	Committee Name	To better reflect the purpose and focus of the Committee, it is proposed to rename the Committee as the “Liverpool Built and Cultural Heritage Advisory Committee”. This new name better reflects the Committee’s advisory role not just towards the built heritage of Liverpool, but also intangible heritage associated with the Liverpool Regional Museum and CPAC.
2	Committee Term	To better align the Committee term with the term of Council, it is proposed to extend the Committee term from two (2) years to four (4) years. This would ensure the Committee is fully operational for the full term of Council rather than the current practice of dissolving the Committee after two years and having a period of no Committee – generally 4-6 months – while the EOI process for new membership proceeds. Should the proposed change be endorsed, once established the new Committee would continue through until the next Local Government Election in 2028.
3	Charter Review Period	In line with the proposed extension to the Committee term, it is also proposed to extend the Charter review period from two (2) years to four (4) years. Should a change of legislation, governance requirements, policy changes, etc. necessitate the need to bring forward a review of the Charter in advance of the revised review period, then this would occur as and when required.
#	Proposed Amendment	Reasoning
4	Interpretation	The definitions within the Charter have been updated to align with the standard industry definitions outlined in the Burra Charter and other nationally endorsed guidelines and frameworks.
5	Purpose	The purpose of the Committee has been refined to better align with Council’s needs and provide clear guidance to the Committee as to matters for discussion during meetings.
6	Functions	The functions of the Committee have been refined to better align with Council’s operational needs.
7	Outcomes	This section has been renamed “Objectives”, and the objectives have been refined to align with the functions and purpose of the Committee and provide clear direction to the members of the Committee.
8	Membership Structure	The structure of the membership has been refined to remove any potential impediments for people joining or taking part in the functions of the Committee.
9	Duties and Responsibilities	A new section has been added which outlines the duties and responsibilities of the membership of the Committee and that of the Committee Convenor and Secretariat. The intent is to provide clear boundaries for functions within the Committee and improve the operations of the Committee.

Committee Member Consultation

At the Ordinary Meeting of Council on 23 April 2025, Council resolved to defer this item to enable consultation with previous members of the Liverpool Heritage Advisory Committee on the proposed amendments to the Charter.

Submissions received proposing amendments to the updated Charter are unpacked further in Table 2.

Table 2 – Response to submissions received during consultation

#	Issue	Council Response	Action
1	Modify Committee name to “Liverpool Community Heritage Advisory Committee”	Not Supported. The new proposed Committee name (i.e. “Liverpool Built and Cultural Heritage Advisory Committee”) better reflects the Committee’s advisory role not just towards the built heritage of Liverpool, but also intangible heritage associated with the Liverpool Regional Museum and CPAC.	Proposed amendment not included.
2	Retain current Committee name of “Liverpool Heritage Advisory Committee”	See Item 1 Response.	See Item 1 Action.
3	Remove requirement for Committee members to have qualifications or experience related to Committee objectives	Not Supported. Given the advisory nature of the Committee, it is important that Committee members have either relevant qualifications or experience in the heritage field to ensure matters discussed are understood and input provided is both robust, grounded in lived practice and consistent with relevant legislation and guidelines.	Proposed amendment not included.
4	Include Councillors as potential Committee members	Supported.	Draft Charter updated to reflect proposed amendment.
5	Draft Charter makes no reference to Draft NSW Heritage Strategy	Not Supported. Given the Draft NSW Heritage Strategy is currently being updated by Heritage NSW to reflect feedback received during the public exhibition, the Strategy is yet to be finalised by the NSW Government. Consideration to reference the finalised NSW Heritage Strategy within the Committee Charter can be considered during the next review period.	Proposed amendment not included.
#	Issue	Council Response	Action
6	Expand Charter to enable Committee to consider naming proposals (e.g. streets, parks, buildings, etc.) with a historical context	Not Supported. The naming of streets, parks, buildings, etc. is outside the remit of the Committee. All new naming proposals regardless of their historical significance follow a set process within Council and must be consistent with both the Geographical Names Board’s (GNB) NSW Address Policy and User Manual and Council’s Naming Convention Policy.	Proposed amendment not included.
7	Clarification on Committee Minutes Approval Process	All Committee Minutes will be tabled at the next available Governance Committee Meeting for Council consideration before referral to an Ordinary Meeting of Council for endorsement.	N/A
8	Clarification on Confidentiality of Committee Discussions	Unless noted during a Committee Meeting, all matters discussed by the Committee are Confidential and not to be discussed outside of the Committee.	N/A

Next Steps

Should the proposed Charter be endorsed by the Council, an EOI would be undertaken to seek applications for new Committee members.

Following completion of the EOI process and review of applications, a further Report on the outcomes of the EOI process will be tabled at a future Ordinary Meeting of Council for Council consideration and endorsement.

It is anticipated that the first meeting of the new Committee would be held in late 2025 or early 2026.

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	Preserve and maintain heritage, both landscape and cultural as urban development takes place.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	There are no legislative considerations relating to this report.
Risk	The risk is deemed to be Low. It should be noted though that the longer Council delays endorsing the updated Charter for the Liverpool Built and Cultural Heritage Advisory Committee, the longer it will take to commence the EOI process to seek new members for the next iteration of the Committee and restart the Committee in this term of Council.

ATTACHMENTS

1. Attachment 1 - Liverpool Heritage Advisory Committee Charter 2022

2. Attachment 2 - Draft Liverpool Built & Cultural Heritage Advisory Committee Charter 2025 (without track changes)

3. Attachment 3 - Draft Liverpool Built & Cultural Heritage Advisory Committee Charter 2025 (with track changes)

4. Attachment 4 - Benchmarking Summary of Other Councils' Heritage Advisory Committee Charters

Ordinary Meeting

27 August 2025

Planning & Design Report

PD 02

New Liverpool LEP Gateway Determination - Next Steps

Strategic Objective	Liveable, Sustainable, Resilient Deliver effective and efficient planning and high-quality design to provide best outcomes for a growing city
File Ref	256802.2025
Report By	Brianna Van Zyl - Executive Planner
Approved By	Lina Kakish - Director Planning & Design

Executive Summary

On 29 May 2024, Liverpool City Council (“Council”) endorsed a Principal Planning Proposal (“Planning Proposal”) which seeks to establish a new Local Environmental Plan (LEP) for Liverpool. The Planning Proposal was subsequently forwarded to the NSW Government for Gateway Assessment in August 2024. A copy of the Council Report and Resolution is provided in Attachment 2.

On 22 April 2025, Council received a Gateway Determination (Attachment 1) from the Department of Planning, Housing and Infrastructure (DPHI). The Gateway Determination included a number of conditions that must be addressed for the Planning Proposal to continue progressing.

Unfortunately for Council, the Gateway Determination did not support several key aspects of the Planning Proposal including:

· The proposed downzoning of residential land from R4 High Density Residential to R3 Medium / R2 Low Density Residential where interface issues have been identified, or where land is far from a centre;

· The proposed downzoning of residential land from R3 Medium Density Residential to R2 Low Density Residential where areas have recently been developed and reflect a low-density character; and

· The reduced height and floor space ratios proposed for commercial-zoned land.

These changes were put forward having regard to local character, as well as the available services and public transport provision in these areas. The proposed changes have also been underpinned by over two (2) years of strategically informed land use planning and community engagement.

Despite having these considerations, the new LEP as proposed by Council is still effective in seeing latent housing capacity increase from 31,825 new residential dwellings to approximately 41,250 new residential dwellings – an increase of nearly 9,500 new homes.

In light of the Gateway Determination received, a breakdown of the available pathways to progress the Planning Proposal include:

· Option 1 – Proceed with Gateway Determination;

· Option 2 – Lodge a Gateway Review; and

· Option 3 – Spilt the Planning Proposal to progress the changes unimpacted by the Gateway conditions in Stage 1 and address the residential and commercial changes in collaboration with the DPHI in Stage 2.

The three potential options are detailed further in the body of this Report. Option 1 provides the most straightforward and time efficient approach, however it would undermine some of the extensive work undertaken to inform the Planning Proposal. It would also mean growth is delivered in areas that are missing the essential services and infrastructure needed to support the increased dwelling density which is not a great outcome for our growing communities.

Whilst Option 2 would provide an opportunity to seek a review of the Gateway Determination, given the current push for more housing at all costs by the NSW Government, this is likely to be an unrewarding pursuit of Council resources.

Progressing Option 3 and splitting the Planning Proposal into two separate stages would allow beneficial LEP changes to progress via Stage 1, whilst still protecting the current urban fabric of our suburbs in the interim while a preferred approach for Stage 2 is negotiated with the DPHI. Furthermore, Option 3 would also enable long overdue amendments to our planning controls to proceed without further delays and under Stage 2, assess how the NSW Government’s recently-introduced Low and Mid-Rise Housing Reforms will impact dwelling capacity within our Residential Zones.

At the Ordinary Meeting of Council on 23 July 2025, Council resolved to defer a decision on a preferred way forward for this Planning Proposal (Item PD 03) to enable a further standalone briefing to be held so Council staff could walk Councillors through the three proposed options in further detail. At the Meeting, Council also resolved to formally seek a Gateway Review extension from the DPHI.

The requested standalone briefing was subsequently held on 29 July 2025 and after a formal request was sent to the DPHI on 25 July 2025 seeking a Gateway Review extension, Council received correspondence from the DPHI on 4 August 2025 confirming that an extension had been granted until 31 August 2025. A copy of the DPHI correspondence is provided in Attachment 3.

At the standalone briefing held on 29 July 2025, some additional information requests were taken on notice including the following items:

· Interfaces between land zoned R4 High Density Residential and R3 Medium Density Residential;

· Height of Building within certain Commercial Centres;

· Height of Building controls within Liverpool Local Environmental Plan 1997; and

· Application of the State Environmental Planning Policy (Housing 2021).

A formal Memo has been circulated to Councillors in advance of this Ordinary Meeting of Council responding to these outstanding items.

Following consideration of the most appropriate option to progress the Principal Planning Proposal for a new Liverpool LEP, Council staff recommend that Option 3 – splitting the Planning Proposal into two stages – be progressed.

Option 3 allows beneficial LEP changes to progress via Stage 1 whilst providing additional time to work collaboratively with the DPHI to determine how best to approach the proposed residential and commercial zoning changes. This will also allow for the NSW Government’s recently-introduced Low and Mid-Rise Housing Reforms to be properly considered. This preferred approach is reflected in the Report recommendation (Item 4).

RECOMMENDATION

That Council:

1. Receives and notes this Report;

2. Notes the Gateway Determination issued by the Department of Planning, Housing and Infrastructure (Attachment 1);

3. Notes the Gateway Extension granted by the Department of Planning, Housing and Infrastructure for the Principal Planning Proposal for a new Liverpool Local Environmental Plan until 31 August 2025 (Attachment 3); and

4. Endorses the progression of the Principal Planning Proposal for the new Liverpool Local Environmental Plan through two separate stages, comprising of:

a) Stage 1 which will broadly progress changes to industrial, infrastructure, environmental and recreational zoned land, as well as other relevant miscellaneous changes / identified errors. Stage 1 will also include Build-to-Rent and additional bonus provisions in the Liverpool City Centre, Gateway Sites and Schedule 1 Clause 9 changes; and

b) Stage 2 which will progress other residential and commercial land changes.

REPORT

Background

At the Ordinary Meeting of Council on 2 February 2022, Council endorsed the ‘100-Day Plan’ which included the following commitments:

· “Start the process to create a new Liverpool LEP as a matter of urgency”; and

· “Prepare a Planning Proposal to lower the height of buildings development standards in the Liverpool Local Environmental Plan 2008 down to 12 metres in Carnes Hill, Casula, Cecil Hills, Chipping Norton, Green Valley, Hammondville, Prestons and Wattle Grove”.

Since this Resolution of Council, significant work has been undertaken to prepare the Principal Planning Proposal. This includes Councillor workshops, preliminary engagement with the community, stakeholders and the development industry, as well as additional investigations such as design and feasibility testing to support the new Local Environmental Plan (LEP). This is outlined further below, along with a detailed timeline of the steps taken to date.

The primary objective of the Principal Planning Proposal is to establish a new Liverpool Local Environmental Plan, in alignment with the strategic vision of the Western City District Plan (District Plan) and Liverpool’s Local Strategic Planning Statement (LSPS) ‘Connected Liverpool 2040’.

At the Ordinary Meeting of Council on 29 May 2024, Council resolved to endorse the draft Principal Planning Proposal for the new LEP – with some minor changes – and submit it to the NSW Government for Gateway Determination. Copies of the Report (Item PLAN 05) and the associated Council Resolution are provided in Attachment 2.

In August 2024, the Planning Proposal was forwarded to the NSW Government for a Gateway Determination.

On 22 April 2025, Council finally received a Gateway Determination from the DPHI. A copy of the Gateway Determination is provided in Attachment 1.

Following receipt of the Gateway Determination, Council wrote to the Minister for Planning and Public Spaces, the Hon. Paul Scully MP, requesting a meeting to discuss the Gateway Conditions and for bespoke options to be considered. A copy of the correspondence is provided in Attachment 4.

Council subsequently received a response from the DPHI on behalf of the Minister for Planning and Public Spaces on 10 July 2025 which noted that the DPHI could not support any reduction in housing capacity given the current housing supply challenges. A copy of the correspondence is provided in Attachment 5.

In light of the Gateway Determination received and the follow-up correspondence received from the DPHI on behalf of the Minister for Planning and Public Spaces, Council staff identified the following three (3) options to progress the Planning Proposal:

· Option 1 – Proceed with Gateway Determination;

· Option 2 – Lodge a Gateway Review; and

Of the three options considered, Council staff recommended that Option 3 – splitting the Planning Proposal into two stages – would be the preferred approach as it allows beneficial LEP changes to progress via Stage 1 whilst providing additional time to work with the DPHI in Stage 2 to determine how best to approach the proposed residential and commercial zoning changes.

At the standalone briefing held on 29 July 2025, some additional information requests were taken on notice including the following items:

· Interfaces between land zoned R4 High Density Residential and R3 Medium Density Residential;

· Height of Building within certain Commercial Centres;

· Height of Building controls within Liverpool Local Environmental Plan 1997; and

· Application of the State Environmental Planning Policy (Housing 2021).

A formal Memo has been circulated to Councillors in advance of this Ordinary Meeting of Council responding to these outstanding items.

Principal Planning Proposal – New Liverpool Local Environmental Plan

The overarching objectives of this Planning Proposal are to:

1. Establish a new Liverpool Local Environmental Plan, to align with the strategic vision of the Western City District Plan and the Liverpool Local Strategic Planning Statement (LSPS);

2. Implement the endorsed Liverpool Land Use Strategy actions (e.g. Liverpool Housing Strategy); and

3. Repeal the Liverpool Local Environmental Plan 2008.

In summary, the Planning Proposal applies revised land use zones, development standards (e.g. maximum height of buildings) and local Clause provisions relating to residential, commercial, industrial, recreational and environmental land across the LEP application area. The LEP application area primarily covers the Established Suburbs and Far-Western Rural Areas of the Liverpool LGA.

Residential Land

In relation to residential land, the changes included in the Planning Proposal for the new LEP have been guided by the following Council-endorsed Planning Principles:

· Encourage high density residential development around the City Centre, Town Centres and transport corridors;

· Facilitate appropriate transition from R4 High Density to R3 Medium Density Residential;

· Promote high quality medium density residential development near centres;

· Incentivise Medium Density housing to create housing diversity; and

· Protect suburban character of low-density area.

In light of the above Principles, the Planning Proposal implements a strong focus on addressing the current housing crisis, however, in a balanced manner that facilitates density in locations that are adequately serviced by infrastructure.

Resultingly, the new LEP as proposed by Council would see latent housing capacity increase in Liverpool from 31,825 new residential dwellings to approximately 41,250 new residential dwellings, which is an increase of nearly 9,500 new homes.

Planning Proposal Timeline

A comprehensive timeline of events associated with the Principal Planning Proposal is to establish a new Liverpool Local Environmental Plan is provided below:

· February 2022 – Council endorsed their commitment to “Start the process to create a new Liverpool LEP as a matter of urgency”;

· May to June 2022 – Councillor bus tour and four workshops to determine the scope and priorities for the new Local Environmental Plan (LEP);

· July 2022 – Endorsement of LEP Review Principles by Council;

· August 2022 – Endorsement of the LEP Review Scoping Report for public exhibition and agency consultation;

· September to November 2022 – Public Exhibition of the LEP Review Scoping Report;

· October 2022 – Medium Density Housing Workshop with development industry and stakeholders;

· March 2023 – Post-Exhibition Report to Council deferred for further discussion regarding height of buildings for commercial areas;

· April 2023 – Post-Exhibition Report to Council detailing outcomes of the exhibition period;

· February to August 2023 – Procurement processes to engage a Consultant to undertake additional investigations to support the Planning Proposal;

· August to November 2023 – Additional investigations including yield, feasibility and design testing undertaken by Mecone, Smith & Tzannes, and Atlas Economics.

· November 2023 – Preparation of the Principal Planning Proposal and Attachments;

· December 2023 – Presentation of the Principal Planning Proposal to the Local Planning Panel (LPP);

· February 2024 – Principal Planning Proposal for a new Liverpool LEP was presented to Council at the Ordinary Meeting of Council on 28 February 2024 and the matter was deferred for a further workshop;

· March 2024 – Further Councillor Workshop on the new Liverpool LEP was held on 11 March 2024. The matter was rereported to the Ordinary Meeting of Council on 27 March 2024 for Council consideration and again deferred;

· April 2024 – Matter was re-reported to the Ordinary Meeting of Council on 24 April 2024 for Council consideration and again deferred;

· May 2024 – Further Councillor briefing on the LEP Review Project was undertaken at the May Governance Committee Meeting on 14 May 2024. The Planning Proposal was endorsed being sent to DPHI for Gateway Assessment (subject to another of amendments);

· August 2024 – Planning Proposal package was submitted for Gateway Assessment; and

· April 2025 – Gateway Determination was received from the DPHI on 22 April 2025.

Gateway Determination

On 22 April 2025, Council received a Gateway Determination (Attachment 2) from the Department of Planning, Housing and Infrastructure (DPHI). The Gateway Determination included a number of conditions that must be addressed for the Planning Proposal to continue progressing.

Significantly, the Gateway Determination did not support several key aspects of the Planning Proposal, including the proposed downzoning of certain residential and commercial areas.

More specifically, this includes:

· The downzoning of residential land from R4 High Density Residential to R3 Medium Density Residential where interface issues have been identified (i.e. parts of Liverpool, Casula, Green Valley, Cartwright and Lurnea);

· The downzoning of residential land from R4 High Density Residential to R2 Low / R3 Medium Density Residential where land is far from a centre and associated supporting infrastructure (i.e. parts of Chipping Norton, Ashcroft and Hinchinbrook);

· The reduced Height of Building (12m) and Floor Space Ratio (0.9:1) proposed for parts of Moorebank, Casula, Green Valley, Ashcroft and Cartwright zoned R4 High Density Residential. This was proposed to help address local character and ensure appropriate transitions down to existing development;

· The downzoning of residential land from R3 Medium Density Residential to R2 Low Density Residential where areas have recently been developed and reflect a low-density character (i.e. parts of Moorebank, Carnes Hill, Wattle Grove, Prestons and Cecil Hills); and

· The reduced Height of Building and Floor Space Ration controls proposed for commercial-zoned land has not been supported.

Options for Next Steps

A breakdown of the available pathways to progress the Planning Proposal are detailed in Table 1 below.

Table 1 – Options to Progress Planning Proposal

Option 1: Proceed with Gateway Determination

Option 2: Lodge a Gateway Review

Option 3: Split the Planning Proposal

Progress with the Planning Proposal and comply with all the conditions of the Gateway Determination.

Lodge a Gateway Review formally with the DPHI, seeking to remove the conditions considered to be inappropriate.

Split the Planning Proposal and progress the changes unimpacted by the Gateway conditions in Stage 1, and residential changes in Stage 2.

· Most time efficient option

· Does not reflect a balanced approach as the new LEP will only seek to maximise density without consideration of infrastructure provision and character

· Together with recent significant changes to our planning controls (under the Low & Mid Rise Housing Reforms) will have poor implications on urban fabric.

· Will require additional resourcing & reporting to the DPHI

· Likely to result in further delays for the entire project

· No appetite currently from NSW Government for any reductions in residential density

· Stage 1 which will broadly progress changes to industrial, infrastructure, environmental and recreational zoned land, as well as other relevant miscellaneous changes / identified errors. This approach will enable public exhibition to occur for long overdue amendments to our planning controls to proceed without further delays.

· However, will require additional resourcing and potentially costs if additional reports are needed for Stage 2.

· Provides opportunity for Stage 2 changes to be further worked on and justified and put forward at a time when the DPHI may be more palatable to them.

Option 1 provides the most straightforward and time efficient approach, however, will undermine some of the extensive work undertaken to inform the Planning Proposal, including the guiding Principles endorsed by Council.

Amending the Planning Proposal to comply with the Gateway Determination as it currently stands will also mean growth is delivered in areas that are missing the essential services and infrastructure needed to support this density.

This scenario is not beneficial for our community, particularly after the NSW Government’s Low and Mid-Rise Housing Reforms have come into force to permit Dual Occupancies in the R2 Low Density Residential zone in 2024. This reform further increased housing capacity within the Liverpool LGA, and well beyond the additional capacity estimated for the new LEP.

Whilst there is an opportunity to seek a review of the Gateway Determination (being Option 2), given the current push for housing at all costs by the NSW Government, this is likely to be an unrewarding pursuit of Council resources.

Rather, progressing Option 3 and splitting the Planning Proposal into two separate stages will allow beneficial LEP changes to progress, whilst still protecting the current urban fabric of our suburbs in the interim.

This approach will enable long overdue amendments to our planning controls to proceed without further delays. For instance, changes that seek to encourage industrial development amidst a shortage of urban services, as well as strengthening the environmental considerations in our LEP through new clauses that address matters like urban heat and water sensitive urban design.

The residential land changes and commercial can subsequently be dealt with in a second stage when additional justification can be prepared to support the amendments. This will also provide Council the opportunity to reconsider these amendments in light of the NSW Government’s assessment, but also the additional housing capacity created under the Low and Mid-Rise Housing Reforms. Option 3 may require additional resourcing to complete Stage 2 however a Project Plan would be prepared and subject to a further Council Report.

Therefore, Council staff are recommending the progression of the Principal Planning Proposal for the new Liverpool Local Environmental Plan through the following two stages:

· Stage 1 which will broadly progress changes to industrial, infrastructure, environmental and recreational zoned land, as well as other relevant miscellaneous changes / identified errors. Stage 1 will also include Build-to-Rent and additional bonus provisions in the Liverpool City Centre, Gateway Sites and Schedule 1 Clause 9 changes; and

· Stage 2 which will progress other residential and commercial land changes.

This preferred approach is reflected in the Report recommendation (Item 4).

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation at this stage.

Once a Project Plan is developed for Stage 2 however, additional costs may be needed for additional reports, if deemed necessary. Should this be the case however, a further Report will be tabled at a future Ordinary Meeting of Council to consider any further funding needed.

Council has an allocated budget for the LEP & DCP Review which has been included in Council’s budget for the current year and long-term Financial Plan.

201594 – LEP & DCP Review	2025/2026 Remaining
Total	$150,547

CONSIDERATIONS

Economic	Further develop a commercial Centre that accommodates a variety of employment opportunities. Facilitate economic development.
Environment	There are no environmental and sustainability considerations.
Social	Regulate for a mix of housing types that responds to different population groups such as young families and older people.
Civic Leadership	Act as an environmental leader in the community.
Legislative	Division 3.2 and 3.4 of the Environmental Planning and Assessment Act 1979.
Risk	The risk is deemed to be Medium. The new Liverpool Local Environmental Plan will lead to implications for landowners in the LGA (where land use zone, development standards and/or mapping varies from the LLEP 2008). However, extensive community engagement has already occurred, and further engagement will continue to occur as part of the Planning Proposal process. If Council progresses the Planning Proposal in accordance with the Gateway Determination (Option 1), it would undermine the strategic work completed to date and result in growth in areas that are devoid of essential infrastructure. Furthermore, seeking a Gateway Review (Option 2) will likely result in further delays for Project and given the current push for housing, it is unlikely to be supported by the Independent Panel. DPHI has granted an extension for the Gateway Review Process until 31 August 2025 (see Attachment 3) – as such, a Council-endorsed decision on the preferred way forward for the Planning Proposal needs to be achieved at the August 2025 Ordinary Meeting of Council.

ATTACHMENTS

1. Attachment 1 - New Liverpool Local Environmental Plan - Gateway Determination - April 2025 (Under separate cover)

2. Attachment 2 - New Liverpool Local Environmental Plan - Council Report and Resolution - 29 May 2024 (Under separate cover)

3. Attachment 3 - DPHI Correspondence - Gateway Review Extension - New Liverpool Local Environmental Plan - August 2025 (Under separate cover)

4. Attachment 4 - CEO Letter - New Liverpool Local Environmental Plan (PP-2024-1920) - Gateway Determination (Under separate cover)

5. Attachment 5 - DPHI Correspondence - Response to Council Concerns over Gateway Conditions - New Liverpool Local Environmental Plan - July 2025 (Under separate cover)

Ordinary Meeting

27 August 2025

Planning & Design Report

PD 03

Street Naming - Recognition of Serbian Community in Liverpool

Strategic Objective	Healthy, Inclusive, Engaging Promote a harmonious community that celebrates its diversity
File Ref	216212.2025
Report By	Lilyan Abosh - Senior Strategic Planner
Approved By	Lina Kakish - Director Planning & Design

Executive Summary

This Report seeks Council endorsement to bank a list of future street names that recognises the contribution of the Serbian Community in the Liverpool Local Government Area (LGA).

At the Ordinary Meeting of Council on 26 February 2025, a Mayoral Minute (MAYOR 06) was tabled regarding the need to recognise the Serbian Community in Liverpool. A copy of the Mayoral Minute is provided in Attachment 1.

At the Meeting, the following recommendation (amongst others) was endorsed by Council:

3. Create a register of street names to be used when required which recognises all of the various multicultural influences in the vibrant City of Liverpool, including the names Serbia Boulevard, Belgrade Parade, Obilic Avenue and Avala Drive in recognition of the Serbian community and the other communities who call Liverpool home.

In response to the Council Resolution, the nominated street names were assessed against the Geographical Names Board’s (GNB) NSW Address Policy and User Manual and Council’s Naming Convention Policy. Following the assessment, aside from the name ‘Obilic’, the GNB rejected the names ‘Serbia’, ‘Belgrade’ and ‘Avala’ on account of sounding too similar to several existing road names.

In light of this, Council staff have proposed a register of alternate Serbian names which align with the NSW Address Policy and User Manual and as such, have received pre-approval from the GNB. This includes the following names:

· Golubac

· Nusic

· Obilic

· Studenica

· Tesla

· Uvac

· Vlasina

It is proposed to bank these names for future use in Edmondson Park. Although the current street naming theme for Edmondson Park is military, this theme has been exhausted, with only a handful of banked names left unused. Edmondson Park would therefore benefit from a new theme being introduced as new names will be needed as the suburb is further developed.

Subject to Council endorsement, the proposed street names will be publicly exhibited for a period of 28 days, before seeking formal approval from the GNB.

RECOMMENDATION

That Council:

1. Receives and notes this Report;

2. Supports the list of future street names – namely Golubac, Nusic, Obilic, Studenica, Tesla, Uvac and Vlasina – to be used to inform development of new subdivisions proposed for Edmondson Park;

3. Publicly exhibits the names in accordance with Council’s Naming Convention Policy, for a period of 28 days;

4. Following public exhibition, forwards the proposed street names to the NSW Geographical Names Board seeking formal approval;

5. Authorises the Chief Executive Officer to undertake the process of gazettal, if there are no objections received during public exhibition.

REPORT

Background

At the Meeting, the following Resolution was endorsed by Council:

To acknowledge the contribution of our Serbian community to Liverpool I propose that Council

1. Engage in discussions with SOYA around sponsorship options for the Serbian Festival Sydney, and other activities conducted by SOYA;

2. In conjunction with the Serbian Council of Australia (the peak-body of the Serbian community (SCofA)), SOYA and the Serbian Orthodox Church, investigate and bring a report back to a future Council meeting the opportunity to dedicate a park to the Serbian community;

3. Create a register of street names to be used when required, which recognises all of the various multicultural influences in the vibrant city of Liverpool, including the names Serbia Boulevard, Belgrade Parade, Obilic Avenue and Avala Drive in recognition of the Serbian community and the other communities who call Liverpool home.

This Report responds to Item 3 of the Resolution (MAYOR 06) from 26 February 2025. Items 1 and 2 will be actioned separately by Council and therefore not addressed in this Report.

Assessment of Council Proposed Names

When considering a proposed street name, Council staff are required to assess the name in accordance with the Geographical Names Board’s (GNB) NSW Address Policy and User Manual and Council’s Naming Convention Policy.

Section 6 of the NSW Address Policy and User Manual outlines the principles all road naming proposals must abide by. Under these principles, uniqueness is one of the most essential qualities required of a new street name. A street name is regarded as a duplicate if it is the same or similar in spelling / sound to an existing name that is located within a 10km radius.

Given that the Council resolution does not nominate an area for the street names register, Council staff have undertaken research to identify areas within the LGA with a significant concentration of Serbian communities.

Based off 2021 census data sourced from Profile ID, Liverpool (7%), Elizabeth Hills (5.1%) and Warwick Farm (4.3%) have the highest percentage of residents with Serbian ancestry within the Liverpool LGA. However given that these suburbs are established, new street names are not required for these areas.

Alternatively, it is proposed to bank names under this theme for Edmondson Park. Edmondson Park is a Growth Area suburb which will require new street names as the suburb is further developed. Although the current street naming theme for Edmondson Park is military, this theme has been exhausted with only a handful of banked names left unused. Edmondson Park would therefore benefit from a new theme being introduced.

Based on the proposal to utilise the Serbian names for new streets in Edmondson Park, the GNB rejected the names ‘Serbia’, ‘Belgrade’ and ‘Avala’ on account of sounding too similar to several existing road names within a 10km radius. ‘Obilic’ however received pre-approval from the GNB. Further detail on the reasoning provided by the GNB to reject the names ‘Serbia’, ‘Belgrade’ and ‘Avala’ is provided below.

Serbia Boulevard

Serbia Boulevard was rejected by the GNB as it is considered too similar sounding to existing road names within a 10km radius. This includes Seri Place in Bossley Park.

Belgrade Parade

Belgrade Parade was rejected by the GNB as it is considered too similar sounding to existing road names within the duplication radius. This includes Belgravia Place in Gledswood Hills, and Bega Close in Prestons.

Avala Drive

Avala Drive was rejected by the GNB as it is considered too similar sounding to existing road names within the 10km radius. This includes Avalli Road in Prestons and Avalon Close in Bossley Park.

Alternate Names Proposed

Council is bound to comply with the street naming principles enforced by the GNB which significantly limits the scope of names which may be considered under this theme.

For instance, numerous names initially researched / suggested did not satisfy the GNB’s principles due to duplication issues, or were considered too difficult to spell, pronounce or write (as per Section 6.7.2(b) of the Policy).

Furthermore, the GNB has also objected to any words that do not have a meaning in the English language. As such, nouns like the names of places and people could only be progressed.

Given the naming restrictions enforced by the GNB, Table 1 provides a summary of Serbian names in addition to ‘Obilic’ that have received pre-approval from GNB. It is recommended that Council endorse these alternate names for new streets in Edmondson Park in lieu of ‘Serbia’, ‘Belgrade’ and ‘Avala’ not receiving pre-approval from the GNB.

Table 1 – List of Alternate Serbian Names Proposed for Council Endorsement

Proposed Name	Meaning
Uvac	The Uvac Special Nature Reserve is a famous natural wonder of Serbia, known for its breathtaking landscapes and diverse wildlife. It includes the Uvac Canyon and River.
Tesla	In reference to Nikola Tesla, a Serbian American inventor and Engineer best known for his contributions to the design of the Alternating Current (AC) electrical system – the basis of the modern electricity grid.
Nusic	Nusic is in reference to Branislav Nušić who was a prominent Serbian playwright, storyteller, novelist, journalist, diplomat and founder of modern rhetoric in Serbia.
Golubac	Golubac is a town in Serbia famously known for its medieval fortress, the Golubac Fortress. The Golubac Fortress is a heritage-listed site and is recognised as a cultural monument of exceptional importance in Serbia.
Studenica	Studenica is in reference to the Studenica Monastery, a UNESCO world heritage-listed site located in the Raška district of central Serbia. The Monastery is one of largest in Serbia and houses the remains of the first Serbian ruler and first Serbian king.
Vlasina	The Vlasina is a river in southeastern Serbia, which leads out to the Vlasina Lake and also gives its name to the surrounding Vlasina region. The ‘floating islands’ found on the surface of the lake are also a key attraction

Next Steps

If supported by Council the proposed street names – namely Golubac, Nusic, Obilic, Studenica, Tesla, Uvac and Vlasina – will be placed on public exhibition for 28 days. Following public exhibition, if no objections are received, the proposed street names will be forwarded to the GNB for formal approval and gazettal to the NSW Parliamentary Counsel’s Office (PCO) under the delegation of the Chief Executive Officer (or delegate).

If during the public exhibition Council does receive objections to the proposed street names, or reason to reconsider the proposed names, from either community representatives or relevant Government Agencies, Council staff will consider the scale of the objections to determine whether to proceed. If it is determined not to proceed with the proposed street names, a Report will be prepared for the next available Ordinary Meeting of Council to seek Council endorsement to formally withdraw the naming request.

Should Council proceed with the proposed street names, relevant stakeholders such as Australia Post, NSW Police, NSW Ambulance, Fire and Rescue NSW, NSW Rural Fire Service, NSW State Emergency Service, NSW Volunteer Rescue Association, and Transport for NSW will be notified.

Once a subdivision is near completion and requires a new Street name in Edmondson Park, Council staff will work with the Proponent to allocate a street name from the endorsed list.

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	Preserve and maintain heritage, both landscape and cultural as urban development takes place.
Civic Leadership	Foster neighbourhood pride and a sense of responsibility.
Legislative	Pursuant to Section 162 of the Roads Act 1993, Council may name and number all public roads for which it is the roads authority. Council may only name a road if it has given the Geographical Names Board (GNB) at least one month’s notice of the proposed name. Clause 7 of the Roads Regulation 2018 outlines the procedure for naming roads, requiring prior publication of a proposal, notification of relevant parties (e.g. Australia Post) and consideration of submissions. If a relevant party objects, Council may not proceed with the proposal without Ministerial approval.
Risk	The risk is deemed to be Low. Council is bound to comply with the principles for street naming enforced by the GNB, which has significantly limited the scope of names which may be considered under this theme. If Council endorse the recommendation however, an exhibition period will follow, which will provide an opportunity for community members to provide their feedback and input on the proposed names. The risk is considered within Council’s risk appetite given the recommendation of the Report.

ATTACHMENTS

1. Attachment 1 - Mayoral Minute - Recognition of the Serbian Community in Liverpool - Ordinary Meeting of Council - 26 February 2025

Ordinary Meeting

27 August 2025

Community & Lifestyle Report

COM 01

Special Purpose Hire Rate

Strategic Objective	Evolving, Prosperous, Innovative Facilitate quality local employment, training and education opportunities
File Ref	233422.2025
Report By	Clara McGuirk - Manager Cultural Venues and Events
Approved By	Tina Bono - Director Community & Lifestyle

Executive Summary

Liverpool is undergoing a significant transformation and is spearheading its identity as the ‘University city’. With the prominent presence of Western Sydney University, University of Wollongong, UNSW and Notre Dame and future-focused developments such as the Liverpool Innovation Precinct, Bradfield City Centre and the upcoming Western Sydney Airport, there is a timely opportunity to implement strategies that facilitate education pathways, attract institutional partnerships, and activate city spaces in alignment with Liverpool’s long-term vision as a thriving center of knowledge, innovation, and opportunity.

Additionally, Liverpool City Council has a long-standing association and strong collaborative relationship with local emergency services, built on decades of mutual support and shared commitment to community safety. Through joint planning, training exercises, and coordinated responses to incidents, Council works closely with Police, Fire and Rescue NSW, NSW State Emergency Service, and other agencies to protect lives, property, and the local environment. This partnership ensures that Liverpool is better prepared for emergencies, able to respond effectively when incidents occur, and resilient in recovery efforts.

This report seeks Council’s endorsement to introduce a new ‘Higher Education Venue Hire Rate’, an ‘Emergency Services Hire Rate’, and a new fee-for-service for use of the Board Room at Civic Place. Both proposed rates would provide a 50% reduction on standard hire fees for qualifying organisations.

These rates would be applicable to select Council venues, with a focus on cultural and civic facilities such as the Liverpool Powerhouse and Civic Place, further enhancing these precincts and providing much sought-after amenity for existing tertiary institutions to undertake key events such as open days, graduation ceremonies and examinations. These proposed fees are consistent with the Community Facilities category C rate.

The introduction of a dedicated fee-for-service for the Board Room will ensure equitable access, appropriate cost recovery, and effective management of this premium facility.

These initiatives align with Council’s economic development objectives, foster stronger community partnerships, and encouraging activation of the Liverpool City Centre. The application of the hire rates will be subject to a set of conditions to ensure strategic alignment and operational feasibility.

Upon endorsement, the proposed rates will be placed on public exhibition.

RECOMMENDATION

That Council:

1. Endorse the introduction of a ‘Higher Education Venue Hire Rate’ set at 50% of the standard hire rate for accredited tertiary institutions for Public Exhibition;

2. Endorse the introduction of an ‘Emergency Services Hire Rate’ set at 50% of the standard hire rate recognising Council’s long-standing collaboration with local emergency services, for Public Exhibition;

3. Endorse the introduction of a new fee-for-service for the use of the Board Room at Civic Place, ensuring equitable access, appropriate cost recovery, and effective facility management, for Public Exhibition;

4. Endorse the application of the ‘Higher Education Venue Hire Rate’ to long-term hire arrangements (minimum six-month term) and qualifying educational events aligned with the City’s strategic goals; and

5. Note that these initiatives align with Council’s economic development objectives, strengthen community partnerships, and encourage activation of the Liverpool City Centre as a leading education hub.

REPORT

Liverpool is undergoing a significant transformation and is spearheading its identity as the ‘University city’. With the prominent presence of Western Sydney University, University of Wollongong, UNSW and Notre Dame Study Hubs and future-focused developments such as the Liverpool Innovation Precinct, Bradfield City Centre and the upcoming Western Sydney Airport, there is a timely opportunity to implement strategies that facilitate education pathways, attract institutional partnerships, and activate city spaces in alignment with Liverpool’s long-term vision as a thriving center of knowledge, innovation, and opportunity.

The introduction of a Higher Education Venue Hire Rate seeks to strengthen Council’s existing institutional relationships and incentivise a broader range of tertiary institutions to establish a presence in Liverpool. Offering a 50% reduction on hire rates at select Council-owned venues will encourage greater utilisation of these facilities for tertiary education purposes, including recruitment drives, market testing, classes, examinations, workshops, and industry engagement events. This initiative supports the City’s vision of positioning Liverpool as a recognised education hub, attracts investment in skills development, and provides increased opportunities for local residents to access higher education pathways without leaving the area. By fostering closer collaboration with educational providers, Council can help drive economic growth, create local job opportunities, and enhance the City’s profile as a center for innovation and learning.

Further, to complement Council’s broader events and cultural programming, this initiative will enable a more consistent flow of education-aligned activity and new audiences throughout the calendar year. Together, these strategies aim to sustainably grow Liverpool’s reputation as a center for lifelong learning and vibrant activity for youth audiences.

The introduction of an Emergency Services Hire Rate recognises Liverpool City Council’s long-standing partnership and collaboration with local emergency service organisations, including Police, Fire and Rescue NSW, NSW State Emergency Service, and NSW Ambulance. These agencies play a critical role in safeguarding the community, responding to crises, and supporting recovery efforts. Providing a dedicated hire rate for the use of Council facilities acknowledges their contribution, assists in reducing operational costs for training, community engagement, and preparedness activities, and strengthens our capacity to work together in emergency planning and response. This initiative reinforces Council’s commitment to public safety, resilience, and the value of strong inter-agency relationships.

Benefits

The Higher Education Rate would be a strategic tool to encourage long-term partnerships with universities and public/private colleges, and activate Liverpool’s venues as accessible and inspiring places of learning, support education-to-employment pathways through student-led programs and presentations and elevate the profile of Liverpool as a University City, supporting local and regional education goals.

It will also incentivise Liverpool’s resident institutions to host more public facing programs that build opportunity and activity across Council venues. As the recent UOW Open Day demonstrated, these activities attract broad audiences to familiarise themselves with education amenities in the LGA. UOW as an example hosts several of these ‘public facing’ events a year, and provide an effective platform for community engagement that reaches beyond their immediate audiences and showcases Council’s venues and public spaces.

Conditions of Hire

To ensure alignment with Council’s strategic objectives, the Higher Education Venue Hire and Emergency Services Rate will apply under the following conditions:

· Tertiary institutions that hold a current memorandum of understanding (MOU) with Council, established to improve access and outcomes for the Liverpool community;

· Are public, government-funded or supported emergency service organisations that are that respond to various emergencies to protect public safety, security and health;

· Emergency Services bookings are to provide a signed letter or email from an authorised officer of the respective agency confirming the booking is for official purposes;

· Long-term bookings for Higher Education providers (minimum six-month hire or repeated semester-based engagements);

· Tertiary Education-aligned initiatives including public lectures, exhibitions, open days, examinations or educational workshops; and

· Venues within Liverpool’s civic and cultural precincts, presently the Liverpool Powerhouse and Liverpool Civic Place.

Naturally, all bookings will be subject to review based on venue availability and logistical viability. In the case of Liverpool Civic Place and Liverpool Powerhouse, bookings will be approved on the condition that day-to-day operations and public access remain unaffected and that the activity in question enhances activity to those precincts.

Civic Tower Level 11 Board Room Hire

Council’s Level 11 Boardroom offers a high-end meeting space that provides premium amenities whilst showcasing sweeping views of the surrounding LGA. The introduction of a corporate rate is an opportunity to welcome leading organisations and industry partners, and foster collaboration and strategic engagement. Opening this space to external hirers increases its utility, enhancing our venue hire portfolio.

Proposed dry-hire fees are as follows;

Level 11 Boardroom	Commercial Rate per hour (Weekday)	$282.30 incl. GST
Level 11 Boardroom	Commercial Rate per hour (Weekend)	$359.20 incl. GST

Implementation

The introduction of the Higher Education Venue Hire Rate presents an opportunity to deepen engagement with tertiary institutions already operating in Liverpool, while also attracting those looking to expand into the region.

The introduction of the Emergency Services Hire Rate acts to strengthen collaboration between Council and key agencies to forge long-term mutual benefits.

The rates apply to Liverpool Powerhouse and Civic Place as corporate venues for hire, and the proposed fees are consistent with the Community Facilities category C rate.

Following a 28-day public exhibition period, the proposed new venue hire rates for Council’s Civic Place Boardroom, and special purpose hire rates for higher education providers and emergency services would come back to Council for adoption. Once the approved fees were gazetted, these would be applied to the relevant hirers and live quotes.

FINANCIAL IMPLICATIONS

At the time of this report, tertiary institutions have venue quotations of totalling $43,610. Once the discount is applied, hire fees would be approximately $21,805.

While the proposed higher education hire rate constitutes a 50% discount on standard fees, this is offset by the potential for consistent, long-term hires replacing intermittent usage, reputational and economic uplift through precinct activation and new revenue streams from previously untapped education sector clients.

The rate may be reviewed annually based on demand and impact.

CONSIDERATIONS

Economic	Facilitate economic development.
Environment	There are no environmental and sustainability considerations.
Social	Raise awareness in the community about the available services and facilities. Deliver high quality services for children and their families.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Local Government Act 1993 s 8A(1)(b) Councils should carry out functions in a way that provides the best possible value for residents and taxpayers. s 8A(1)(f) Councils should manage lands and other assets so that current and future local community needs can be met in an affordable way. ss 356(1) – (4) a council may in accordance with a resolution of the council, contribute money or otherwise grant financial assistance to persons for the purposes of exercising its functions. Twenty-eight days public notice of such a proposal is required unless the financial assistance is part of a specific program, details are included in the council’s draft operational plan, the proposed budget does not exceed 5 % of the council’s proposed income from ordinary rates levied for that year and the program applies uniformly to all persons within the council area or a significant group of persons within the area. Part 10 Fees s 608 (1) A council may charge and recover an approved fee for any service it provides, including supplying a service, product and commodity and allowing admission to any building or enclosure. S 610D(1) A council must take into account certain factors when it determining the amount of a fee for a service, including the cost to council or providing the service, price suggested by any relevant industry body or schedule of charges published by the Department and the importance of the service to the community. S 610E A council may waive or reduce a fee in a particular case if it determines that the case falls within a category in respect of which the council has determine payment should be waived or reduce. Public notice of the reduction or waiver must be given in the draft operational plan or, if it is a new service or a change to the nature or extent of an existing service, 28 days public must be given.
Risk	The risk is deemed to be Low. The implementation of the Higher Education Rate would result in the 50% discount of existing fees, reducing profit margin substantially as a result. However, as we’ve not attracted these audiences in the past with relative consistency, and noting this would then increase marketability and appeal of said hirers, the activity generated is expected to offset the discount to nil effect or to Council’s benefit.

ATTACHMENTS

Nil

Ordinary Meeting

27 August 2025

Community & Lifestyle Report

COM 04

LGNSW Annual Conference - Penrith 2025

Strategic Direction	Leading through Collaboration Strive for best practice in all Council processes
File Ref	251440.2025
Report By	Justine Young - Acting Manager Civic and Executive Services
Approved By	Tina Bono - Director Community & Lifestyle

Executive Summary

The LGNSW Annual Conference will be held from Sunday 23 to Tuesday 25 November at Panthers Penrith and Western Sydney Conference Centre.

The Annual Conference is the supreme policy-making body of LGNSW and an opportunity for Councillors to come together to share ideas and debate issues that shape the way LGNSW is governed and advocates on behalf of the local government sector.

This report provides information on the LGNSW Conference program and activities, as well as information on the process and deadline for submitting motions for consideration.

RECOMMENDATION

That Council:

1. Confirm the attendees for the LGNSW Conference at Panthers Penrith and Western Sydney Conference Centre from Sunday 23 November to Tuesday 25 November 2025 to the CEO by 31 August 2025;

2. Determines its voting delegates for voting on motions at the conference, noting that Liverpool City Council is entitled to 10 voting delegates for voting on motions; and

3. Confirm any motions they wish to submit to the Conference.

REPORT

Background

The Local Government NSW (LGNSW) Annual Conference will be held from Sunday 23 November to Tuesday 25 November 2025 at Panthers Penrith and Western Sydney Conference Centre.

The LGNSW Conference is the main policy making event for the local government sector where issues are debated, and motions put forward for consideration by delegates. Councillors from Local Government Areas (LGA) from across New South Wales are invited to participate in this conference.

The draft program for the conference is attached to this report.

Attendees, voting delegates and motions for LGNSW Conference

The guide for submitting motions is attached to this report. Members are encouraged to submit their motions by Tuesday 30 September 2025.

The LGNSW Board has resolved that motions will be included in the Business Paper for the Conference only where they:

1. Are consistent with the objects of LGNSW Rules;

2. Demonstrate that the issue concerns or is likely to concern a substantial number of local governments in NSW;

3. Seek to establish or change a policy position of LGNSW and/or improve governance of the Association (noting that the LGNSW Board is responsible for decisions around resourcing any campaigns or operational activities, and any necessary resource allocations will be subject to the LGNSW budgetary process);

4. Not encourage violation of prevailing laws;

5. Are strategic, concise, clearly worded and unambiguous in nature;

6. Do not seek to advantage one or several members at the expense of other members.

Motions of a similar objective:

7. May be consolidated by LGNSW as a single item.

Motions reflecting existing LGNSW policy:

8. Remain part of LGNSW’s Policy Platform but will not be included for debate as they have already been considered by Conference.

In previous years, Liverpool has submitted motions on various topics to the LGNSW Annual Conference, including:

· Drought Mitigation Action Plan;

· Koala Protection Order;

· Sustainable Housing Development;

· Fast-tracking of major rail projects;

· Climate Action Plan; and

· Mental Health Services and Accessibility.

Voting delegates

Council is required to identify its voting delegates for the LGNSW Annual Conference. Liverpool City Council is entitled to ten (10) voting delegates. These delegates will be entitled to vote on the motions presented at the conference.

Member Councils must advise LGNSW of the names of their nominated voting delegates by 7 November 2025.

FINANCIAL IMPLICATIONS

Registration for the Conference opened on 1 July 2025. Costs are expected to be in the order of $2,500 per delegate which includes registration, travel accommodation and meals.

Member Early Bird registration *	Opens 1 July 2025	$1,250 per person
Member Standard Registration *	Opens 1 October 2025	$1,550.00 per person
Non-member Standard Registration *	Opens 1 October 2025	$2,500.00 per person

Costs associated with the conference have been included in Council’s 2025/26 budget.

CONSIDERATIONS

Economic	Registration for the Conference opened on 1 July 2025. Costs are expected to be in the order of $2,500 per delegate which includes registration, travel accommodation and meals. Costs associated with the conference have been included in Council’s 2025/26 budget.
Environment	Raise community awareness and support action in relation to environmental issues.
Social	Raise awareness in the community about the available services and facilities.
Civic Leadership	Act as an environmental leader in the community. Provide information about Council’s services, roles and decision-making processes. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services.
Legislative	There are no legislative considerations relating to this report.
Risk	The risk is deemed to be low and is within Council’s risk appetite.

ATTACHMENTS

1. LGNSW 2025 Conference Program

2. LGNSW 2025 Key Dates

3. LGNSW 2025 Motion Submission Guide

Ordinary Meeting

27 August 2025

Community & Lifestyle Report

COM 05

Amendments to Grant and Community Sponsorship Policy- Donations

Strategic Direction	Visionary, Leading, Responsible Demonstrate a high standard of transparency and accountability through a comprehensive governance framework
File Ref	264073.2025
Report By	Craig Lambeth - Manager Community Recreation
Approved By	Tina Bono - Director Community & Lifestyle

Executive Summary

At its meeting on 23 April 2025, Council resolved to:

1. Inform the community of all similar overseas donations made previously and the circumstances they were made; and

2. Direct the CEO for a workshop to consider a Donations Policy.

In response to the above:

At its meeting on 13 May 2025, Council received and acknowledged a report which outlined donations made by Council for the purpose of overseas humanitarian aid.

A Governance Briefing session was held on 15 July 2025, where Councillors reviewed and provided feedback on a Draft Donations Policy intended to guide Council’s capacity to make donations in response to overseas humanitarian crises. Councillors agreed that a standalone policy was not required, with a preference to incorporate an additional section into the existing Grants and Community Sponsorship Policy.

This report presents an updated Policy reflecting that feedback. In consultation with relevant Council departments, Council Officers have amended the Grants and Community Sponsorship Policy (the Policy) to include provisions for donations to third-party entities at Council’s discretion. A new section 7.8 – Donations – has been added, incorporating Councillor feedback on discretionary donations and setting out eligibility conditions, exclusions, and the evaluation and approval process.

Council Officers have sought clarification on whether this provision constitutes an approved use of public funds under section 356 of the Local Government Act 1993 (the Act), which outlines Council’s responsibilities in administering public funds for the purposes of donations. To ensure best practice and demonstrate compliance with section 356, it is recommended that the proposed policy amendment be placed on public exhibition, providing transparency and an opportunity for community feedback before adoption.

RECOMMENDATION

That Council:

1. Receives and notes this report;

2. Endorses the amended Draft Grants Donations Sponsorship Policy;

3. Directs the CEO to place the amended Policy on public exhibition for a period of 28 days; and

4. If no significant feedback is received, direct the CEO to adopt the amended Policy on behalf of Council.

REPORT

Background

At its meeting on 13 May 2025, Council requested a Donations framework to provide eligibility guidelines and evaluation processes that support Council donations to enhance wellbeing of the broader Liverpool community.

Previously, donations were generally made on an ad-hoc basis through the endorsement of a Mayoral Minute or Notice of Motion, without a formal policy or decision-making framework. A Governance Briefing session was held on 15 July 2025, where Councillors reviewed and provided feedback on a Draft Donations Policy intended to guide Council’s capacity to make donations in response to overseas humanitarian crises. Councillors agreed that a standalone policy was not required, preferring instead to incorporate a new section within the existing Grants and Community Sponsorship Policy.

The inclusion of this additional section ensures Council maintains a comprehensive framework that supports its long-term commitment to transparency and accountability. It establishes clear guidelines and approval processes for endorsing donations both nationally and internationally, while ensuring alignment with defined eligibility and evaluation criteria.

Item 356 of the Local Government Act 1993 prescribes the requirements when Councils provide financial assistance to others (including charitable, community and sporting organisations and private individuals).

The Act specifies that any financial assistance provided by Council must be for the purposes of exercising the council’s functions. Section 356(2) requires councils to give at least 28 days public notice of a proposal to pass a resolution to grant financial assistance prior to doing so.

Public notice is not required if:

· The assistance is part of a specific program which has been included in the council’s management plan;

· The program’s budget does not exceed 5% of the council’s income from ordinary rates for the year;

· The program is uniformly available to all or a significant group of persons within the area; and

· The financial assistance is part of a program of graffiti removal work.

Consideration

Incorporation of Draft Donations Policy into existing Grants & Sponsorship Policy Framework

To ensure transparency in making donations to nominated organisations, clause 7.8 Donations has been incorporated into the existing Grants & Sponsorship Policy Framework (attached). The Policy now offers an updated framework for making financial/in-kind donations that support the needs of the broader community. The Policy outlines key considerations for Council including:

· Clear eligibility and evaluation criteria;

· Expected outcomes and benefits of proposed donation;

· Program exclusions and conditions; and

· Donation process, approval, and funding source.

Below outlines the expansion of the Community Grants & Sponsorship Policy to incorporate section 7.8 Donations.

7.8 DONATIONS

Council may provide financial or in-kind donations to organisations on approval by Council Resolution. Nominated organisations must meet the eligibility criteria and demonstrate the delivery of community outcomes.

7.8.1 Expected Program Outcomes

Donation to a nominated eligible organisation must assist Council in performing its core functions set out in Chapter 5 of the Local Government Act including the provision of goods, services and facilities, and in carrying out activities appropriate to the current and future needs within the Liverpool Community and of the wider public.

Donations to eligible organisations must address one or more of the following.

a) Demonstrate and recognise Liverpool community’s generosity and willingness to support other organisations and community groups delivering programs, activities or programs that promote community capacity and social capital;

b) Provide opportunity to assist with building community capacity and improving social well-being to marginalised or targeted communities;

c) Demonstrate the delivery of programs, events or activities that provide immediate benefit to the Liverpool Community; and

d) Demonstrate how the program, event, or activity delivered outside the Liverpool Local Government Area will benefit communities within the Liverpool LGA—particularly where there are significant populations with cultural or community ties to the area in which the initiative is held.

7.8.2 Program Eligibility & Conditions

a) Beneficiaries must be an incorporated organisation or auspiced by an incorporated organisation, or listed as a not-for-profit or charitable organisation on the Australian Charities and Not-for-profits Commission website;

b) Beneficiaries must provide a Certificate of Currency for Public Liability Insurances of at least $20m; and

c) Any donation for Foreign Aide must be made to government or aide agencies accredited by the Australian Agency for International Development (AusAID) or the Australian Council for International Development (ACFID) or an equivalent accrediting agency.

7.8.3 Program Exclusions

a) Donations to individuals, unincorporated community groups or other entities not listed on the ACNC website;

b) Donations to political parties;

c) Donations to pay for the costs associated with the use of facilities owned by Liverpool City Council; and

d) Donations to schools, tertiary institutions, religious organisations, and local/ state/ federal agencies.

7.8.4 Approval Process & Funding Source

· Donations will be approved by Council resolution in a matter consistent with the relevant Meeting Code of Practice.

· Where the resolution is proposed by a Notice of Motion (NOM), the NOM should clearly outline those details of the proposed donation and the intended recipient. Nominated organisation must be validated by a nominated Council Officer for eligibility.

· Resolutions to donate funding or provide financial donations will be placed on public exhibition allowing community feedback and comment. Where feedback opposing the proposed donation is received during the public exhibition process, a further report will be provided to Council.

· In the event where the resolution is proposed via an Urgency Motion, Resolutions may only be passed subject to the beneficiaries’ eligibility being validated by a nominated Council Officer within seven (7) days of the resolution being passed. Donations made by urgency motion will be required to be placed on public exhibition for a period of 28 Days.

· Donation amounts will be determined by a Council resolution on a case-by-case basis.

Conclusion and Recommendation

The Draft Grants, Donations and Community Sponsorship Policy represents a robust process to ensure community donations not only meet the Policy criteria but also aligns with Council’s strategic directions. This stringent Policy ensures that Council conducts its due diligence, in relation to the provision of donations to verified organisations and ensures Council does not fall into legal error and/or inadvertently breach Section 356 of the Local Government Act and acts in the public interest.

By incorporating a Donations Policy within the existing Grants & Sponsorship Policy, Council can ensure greater transparency and accountability when making charitable contributions to impacted communities.

It is recommended that Council endorse the proposed amendments to the Grants, Donations and Community Sponsorship Policy as outlined in this report and place the amended Policy on public exhibition for a period of 28 days.

Further, if no significant feedback is received through the public exhibition process, Council should direct the CEO to adopt the amended Policy on behalf of Council.

FINANCIAL IMPLICATIONS

The costs associated with the proposed new section 7.8 – Donations 7.8 of this Policy are not included in Council’s current budget or Long-Term Financial Plan. The financial impact cannot be precisely determined, as it will vary depending on the number and value of donations made in any given financial year.

Funds for these donations will be drawn from Council’s General Reserve (in effort to ensure allocated budget for Community Grants and Sponsorship program is not depleted).

CONSIDERATIONS

Economic	Approved funding under the Donations Policy (7.8.2) will be drawn from Council’s General Reserve at the time of the donation.
Environment	There are no environmental and sustainability considerations.
Social	Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership	Foster neighbourhood pride and a sense of responsibility. Encourage the community to engage in Council initiatives and actions. Deliver services that are customer focused. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	Local Government Act (LG Act) – Section 356. A council can resolve to contribute money or otherwise grant financial assistance to persons for the purpose of exercising its functions. Donations are a form of financial assistance. Council’s functions are set out in Chapter 5 of the LG Act and include providing goods, services and facilities, and carrying out activities, appropriate to the current and future needs within its local community and of the wider public (s 24 of the LG Act). If the financial assistance is to a person who acts for private gain Council must give at least 28 days’ public notice of the council’s proposal to pass the necessary resolution s 356(2) of the LG Act. Public notice is not required if— (a) the financial assistance is part of a specific program, and (b) the program’s details have been included in the council’s draft operational plan for the year in which the financial assistance is proposed to be given, and (c) the program’s proposed budget for that year does not exceed 5 per cent of the council’s proposed income from the ordinary rates levied for that year, and (d) the program applies uniformly to all persons within the council’s area or to a significant group of persons within the area. (s 356(3) of the LG Act) Public notice is also not required if the financial assistance is part of a program of graffiti removal work (s 356(4) of the LG Act). Under s 377(1)(q) of the LG Act, a council cannot delegate to the general manager or any other person or body the function of making a decision under section 356 to contribute money or otherwise grant financial assistance to persons.
Risk	The risk is deemed to be low. There is a risk that Council could inadvertently fall into legal error without the proper scrutiny of grant applications under the Grants, Donations and Community Sponsorship Policy. The risk is considered within Council’s risk appetite.

ATTACHMENTS

1. Draft Grants Donations & Sponsorship Policy 2025 (Under separate cover)

Ordinary Meeting

27 August 2025

Community & Lifestyle Report

COM 06

Council Grants Donations and Sponsorship Report

Strategic Objective	Healthy, Inclusive, Engaging Promote a harmonious community that celebrates its diversity
File Ref	265314.2025
Report By	Javeria Hoda - Community Development Worker Funding & Support
Approved By	Tina Bono - Director Community & Lifestyle

Executive Summary

Council is committed to building strong and resilient communities in the Liverpool Local Government Area (LGA) and maximising social wellbeing. Council helps achieve these goals by providing financial support through grants and sponsorships to develop leadership skills, increase participation in community activities and address identified social issues.

This report provides a recommendation for endorsement of funding totalling $110,230 from the Sustainable Environment Grant, Community Grants, Community Sponsorship and Matching Grants program.

RECOMMENDATION

That Council:

1. Endorses the funding recommendation of $10,000 (GST exclusive) under the Sustainable Environment Grant Program for the following projects:

Applicant	Project	Recommended
Miller Public School	Miller PS Community Garden	$5,000
The Parents and Citizens Association of Holsworthy Public School	Native Food Forest Garden	$5,000

2. Endorses the funding recommendation of $15,000 (GST exclusive) under the Matching Grant Program for the following project:

Applicant	Project	Recommended
Preston Hornets Cricket Club	WV Scott Memorial Park – Nets Upgrade	$15,000

3. Endorses the funding recommendation of $33,850 (GST exclusive) under the Community Grant Program for the following projects:

Applicant	Project	Recommended
SHER Foundation LTD	Foundations: Employability Skills for Young CALD Men	$8,400
NSW Service for the Treatment and Rehabilitation of Torture and Trauma Survivors (STARTTS)	Youth.Start Liverpool: After-Hours Youth Program	$10,000
Lifeline Macarthur and Western Sydney	Free Mental Health Training Programs	$10,000
Macarthur Region Nepalese Community	2025 Teej Celebration	$5,450

4. Endorses the funding recommendation of $51,380 (GST exclusive) under the Community Sponsorship Program for the following project

Applicant	Project	Recommended
United Multicultural Association Austral	Leppington Ganesh Chaturthi 2025	$7,380
SEWA Australia Inc	Eco-Friendly Immersion - Environment Protection Event	$10,000
Multicultural Association of Asia & Pacific Incorporated	Fiji Day Australia 2025	$10,000
Ladies Like to Lunch Ltd	2025 Ladies Like to Lunch Pink Ribbon Luncheon	$10,000
Georges River Life Care	Care for a Walk 2025	$5,000
Australian Arab Cultural Forum	Prevention Violence in Multicultural Societies in Australia - with Arab Focus in South Western Sydney NSW	$9,000

Report

Sustainable Environment Grant
The Sustainable Environment Grant Program received two applications which met the eligibility criteria and are recommended for funding as follows:

Applicant	Miller Public School
Project	Miller PS Community Garden
Amount Requested	$5,000	Total Project Cost	$5,000
Location	Miller Public School 3 Shropshire Street, Miller NSW 2168	Date	Jul – Dec 2025
About the Applicant	Miller Public School is a diverse and inclusive primary school located in the heart of the Liverpool LGA, committed to fostering student leadership, wellbeing, and community engagement. The school proudly participates in Liverpool City Council’s flagship Children’s Parliament program, which empowers students to voice their ideas, develop civic awareness, and take part in shaping their local community.
Description	Objective: Miller Public School proposes the establishment of a community garden with inclusive spaces, including a dedicated area within the support unit. The project aims to:  Enhance student learning and wellbeing through hands-on environmental education, healthy eating, and trauma-informed outdoor experiences; and  Foster a strong sense of community by creating a shared space that supports social connection, inclusion, and ongoing engagement among students, families, and the wider school community. Outcomes: · Build the capacity of students and staff to promote sustainability and environmental stewardship through hands-on learning experiences in gardening, composting, and edible planting; · Encourage positive behavioural change towards a more sustainable future by engaging students, teachers, and families in ongoing garden care, waste reduction practices, and healthy eating habits; and · Generate positive community engagement by involving parents, local experts, and community members in workshops, events, and collaborative activities that support and enhance the school’s environmental goals.
Funding Allocation	Grant funding of $5,000 will be allocated as follows: · $3,883 towards garden materials and development · $630 towards a mobile kitchen and equipment · $320 towards greenhouse · $167 towards native plants and bush tucker
Beneficiaries	· School students and broader school community.
Assessment	Recommended Funding - $5,000 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 3 - Evolving, Prosperous, Innovative, Objective 4 - Visionary, Leading, Responsible, and meets the Sustainable Environment funding priority Waste Minimisation, Sustainable Water Use, Environmental Improvement, Sustainable Living. Expected program outcomes 7.5.1 a), b), c) and e).

Applicant	The Parents and Citizens Association of Holsworthy Public School
Project	Native Food Forest Garden
Amount Requested	$5,000	Total Project Cost	$6,000
Location	Holsworthy Public School 36 Infantry Parade, Holsworthy NSW 2173	Date	October– Dec 2025
About the Applicant	The Parents and Citizens Association of Holsworthy Public School is a dedicated volunteer-led group that supports the school community through fundraising, events, and initiatives that enhance student learning and wellbeing. The P&C works in close partnership with school leadership, families, and the wider community to provide resources and opportunities that enrich the educational environment and strengthen community engagement at Holsworthy Public School.
Description	Objective: The Parents and Citizens Association of Holsworthy Public School proposes the restoration of the school’s native garden, led by the student Environmental Rangers Group (Years 3–6). The project aims to:  Enhance local biodiversity and pollinator habitats through the planting of seasonal native species and installation of educational signage; and  Promote environmental awareness, cultural learning, and sustainability by engaging students with Aboriginal elders and native plant experts, creating a long-lasting educational and ecological resource for the entire school community. Outcomes:  Encourage schools and community groups to identify and implement innovative approaches that protect and enhance Liverpool’s natural environment, through student-led restoration of a native garden focused on supporting pollinators and local fauna;  Raise awareness and promote sustainable living by educating the school and wider community about native plants, pollinators, and bush foods through student-created information boards; and  Generate positive community engagement by involving students, Aboriginal elders, and local native plant experts in hands-on, culturally informed environmental learning and garden restoration.
Funding Allocation	Grant funding of $5,000 will be allocated as follows:  $4,709 towards garden plants and program tools  $300 towards garden landscaping
Beneficiaries	 School students and broader school community.
Assessment	Recommended Funding - $5,000 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 3 - Evolving, Prosperous, Innovative, Objective 4 - Visionary, Leading, Responsible, and meets the Sustainable Environment funding priority Waste Minimisation, Sustainable Water Use, Environmental Improvement, Sustainable Living. Expected program outcomes 7.5.1 a), b), c), and e).

Matching Grants Program

The Matching Grants Program received one application which met the eligibility criteria and is recommended for funding as follows:

Applicant	Preston Hornets Cricket Club
Project	WV Scott Memorial Park Nets Upgrade
Amount Requested	$15,000	Total Project Cost	$92,000
Location	380/390 Bringelly Rd, Austral NSW 2179	Date	November 2025
About the Applicant	Preston Hornets Cricket Club (PHCC) has been one of the largest sporting organisations in the Liverpool LGA for over 50 years. The club displays a strong passion for developing junior cricket players while maintaining sportsmanship and integrity. PHCC takes pride in its distinct membership with 22 junior teams and 11 senior teams comprising of male and female players from diverse backgrounds. PHCC is seeking funding for upgrades at WV Scott Memorial Park, a Council owned sporting field located in Austral.
Description	Objective: Liverpool City Cricket Club (LCCC) proposes the removal and replacement of the existing unsafe cricket nets at Scott Park, Austral. This upgrade will benefit LCCC and other local clubs by providing a safe and accessible training facility within the Liverpool area. The project aims to:  Encourage local participation and development of cricket by delivering a much-needed training space; and  Support the growth of the sport in Liverpool by reducing the need for teams to travel outside the area due to a lack of usable facilities. Outcomes:  Improve community infrastructure and beautification of sporting fields through cricket training facility upgrades; and  Providing greater access to sporting groups and experience social and physical wellbeing.
Funding Allocation	Grant funding of $15,000 in matching funds will be allocated towards project management costs to:  Remove existing cricket training facility; and  Build a new 2 lane cricket training facility
Beneficiaries	 Sports players, sporting community and local residents/visitors.
Assessment	Recommended Funding - $15,000 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 3 - Evolving, Prosperous, Innovative. Expected Matching Grants program outcomes 7.6.2 d), e) and g). Applicant meets the requirements of Section 7.6.3 Matching Grants Infrastructure & Capital Works (Grants Donations & Sponsorship Policy): a) Provide written consent from the landowner approving the capital works and/or infrastructure improvement in accordance with landowners’ licence agreement; b) No part of funds can be used for improvements to privately owned facilities; and; c) Where relevant, submit an approved Development Application (DA) with the applications.

Community Grants Program
The Community Grants Program received four applications which met the eligibility criteria and are recommended for funding as follows:

Applicant	SHER Foundation LTD
Project	Foundations: Employability Skills for Young CALD Men
Amount Requested	$8,400	Total Project Cost	$10,400
Location	Online (Zoom) and Liverpool Powerhouse (Final session)	Date	September 2025 to August 2026
About the Applicant	SHER Foundation Ltd is Australia’s first multicultural men’s mental health charity, supporting over 2,000 culturally and linguistically diverse (CALD) men across NSW through bilingual, trauma-informed, and peer-led programs. In the Liverpool LGA, SHER works with more than 150 CALD men, delivering culturally safe workshops focused on employability, digital literacy, mental health, and service navigation. Their mission is to empower marginalised men to overcome social isolation and build pathways to wellbeing, confidence, and active participation in the community.
Description	Objective: SHER Foundation proposes the delivery of a five-part job readiness program for young CALD men aged 20–24 in the Liverpool LGA. The program includes four online workshops and one in-person community session to improve accessibility and build local connections. The project aims to:  Strengthen employment pathways by addressing digital exclusion, low confidence, and service access anxiety among disengaged CALD youth; and  Increase social participation and mental wellbeing through culturally safe, early-stage support that connects young men to local services, peer networks, and job-seeking tools. Outcome:  Increase engagement of young CALD men in social activities by providing group-based, culturally safe programs that foster connection with peers, services, and the broader community;  Improve mental health and wellbeing by building self-confidence, reducing service access anxiety, and supporting early-stage intervention for vulnerable and disengaged youth; and  Enhance access to information and skill development through structured workshops focused on employability, digital literacy, and job-seeking pathways.
Funding Allocation	Grant funding of $8,400 will be allocated towards:  $4,980 towards facilitator fees and volunteer training  $250 towards in-language community interpreter  $700 towards workshop materials  $520 towards program design, printing and translation  $800 towards venue hire and catering  $1,150 towards program evaluation, outcome surveys etc.
Beneficiaries	 20 to 24 local CALD men  Families and networks of CALD participants
Assessment	Recommended Funding - $8,400 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 3 - Evolving, Prosperous, Innovative, Objective 4 - Visionary, Leading, Responsible, and meets the Sustainable Environment funding priority Waste Minimisation, Sustainable Water Use, Environmental Improvement, Sustainable Living. Expected Community Grants program outcomes 7.4.1 a), b), c), d) and e).

Applicant	NSW Service for the Treatment and Rehabilitation of Torture and Trauma Survivors (STARTTS)
Project	Youth.Start Liverpool: After-Hours Youth Program
Amount Requested	$10,000	Total Project Cost	$38,514
Location	Michael Wenden 62 Cabramatta Ave, Miller NSW 2168	Date	July 2025 to August 2026
About the Applicant	STARTTS (NSW Service for the Treatment and Rehabilitation of Torture and Trauma Survivors) is a specialist organisation supporting individuals, families, and communities from refugee backgrounds who have experienced torture, trauma, and displacement. Working across NSW, including in the Liverpool LGA, STARTTS provides holistic, trauma-informed services through a bio-psycho-social model of recovery. Programs include counselling, early childhood and youth therapies, community development, and school-based support. STARTTS also builds capacity in local organisations, schools, and community groups to better support refugee communities and promote long-term recovery and wellbeing.
Description	Objective: STARTTS proposes to deliver Youth.Start Liverpool, a weekly youth program for young people aged 12–20 from refugee and refugee-like backgrounds, held at the Michael Wenden Aquatic Leisure Centre. The program aims to:  Improve the physical, mental, and social wellbeing of refugee youth through accessible, trauma-informed recreational, cultural, and psycho-educational activities; and  Support positive settlement outcomes by fostering community connections, enhancing life skills, and promoting a sense of belonging and resilience among young people in the Liverpool LGA. Outcome:  Increase social engagement and connection among refugee and refugee-like young people through inclusive recreational, cultural, and community-based activities;  Strengthen the mental health and overall wellbeing of participants by providing trauma-informed, psycho-educational sessions that build emotional resilience and stress management skills; and  Improve access to information and development of life skills through specialised workshops and ongoing support that address the unique needs of newly settled youth in the Liverpool LGA.
Funding Allocation	Grant funding of $10,000 will be allocated towards:  $1321 towards program materials and sporting equipment  $8184 towards sports venue hire
Beneficiaries	 Young people ages 12 to 20  Local Migrant & Refugee communities
Assessment	Recommended Funding - $10,000 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 3 - Evolving, Prosperous, Innovative, Objective 4 - Visionary, Leading, Responsible, and meets the Sustainable Environment funding priority Waste Minimisation, Sustainable Water Use, Environmental Improvement, Sustainable Living. Expected Community Grants program outcomes 7.4.1 a), b) and c).

Applicant	Lifeline Macarthur and Western Sydney
Project	Free Mental Health Training Programs
Amount Requested	$10,000	Total Project Cost	$10,000
Location	Support Agencies across Liverpool LGA	Date	September 2025 to August 2026
About the Applicant	Lifeline Macarthur & Western Sydney (LMWS) is a leading not-for-profit charity that is saving lives since 1978 and an integral part of the National Lifeline network. LMWS purpose is to support Australians in times of crisis with access to 24-hour, 7 days a week through crisis support and suicide prevention services. LMWS aims to reduce services across the Liverpool LGA through capacity building programs.
Description	Objective: LMWS proposes to deliver six free mental health training programs in the Liverpool LGA, comprising two sessions each of SafeTALK, Accidental Counsellor Training, and Read the Signs – Men’s Mental Health Awareness. The program aims to:  Equip community members with the skills to recognise signs of distress, respond appropriately, and connect individuals to help; and  Strengthen community safety, connection, and resilience by reducing stigma around mental health, encouraging help-seeking, and promoting early intervention to prevent suicide. Outcomes:  Increase community capacity to identify and respond to signs of mental distress, enabling timely support and referral to appropriate services;  Reduce stigma around mental health and suicide through education, open discussion, and awareness-building across diverse community groups; and  Strengthened community resilience and safety by fostering connected, informed, and supportive networks within the Liverpool LGA.
Funding Allocation	 Grant funding of $10,000 will be allocated towards the delivery of 12 mental health sessions across the LGA (facilitator fees)
Beneficiaries	 Men in high-risk or traditionally underrepresented groups  Families, friends, and colleagues of vulnerable individuals
Assessment	Recommended for Funding - $5000 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 3 - Evolving, Prosperous, Innovative, Objective 4 - Visionary, Leading, Responsible, and meets the Community Grant Program funding priorities. Expected program outcomes 7.4.1 a), b), c) e) and f)

Applicant	Macarthur Regional Nepalese Community
Project	Teej Festival 2025
Amount Requested	$5,450	Total Project Cost	$18,000
Location	Skyview Reception Centre 28 Railway Street Liverpool NSW 2170	Date	16 August 2025
About the Applicant	The Macarthur Region Nepalese Community (MRNC) is a not-for-profit organisation that aims to promote and celebrate Nepalese culture through various cultural events and activities in the Liverpool and Macarthur area. MRNC serves as a platform for Nepalese individuals and families to not only preserve their cultural heritage but also connect and share their rich traditions with the wider community. MRNC also acts as a support network for its community and provides assistance and guidance to new migrants settling in Liverpool, facilitates social integration, and fosters a sense of belonging within the Nepalese and broader Australian community.
Description	Objectives: MRNC recognises Liverpool’s rich multicultural community and services as a prime location to host ‘Teej Festival’, a Nepalese cultural event attracting hundreds of visitors to the Liverpool LGA. This celebration showcases Nepalese traditions and culture through various interactive activities, folk musical performances, and Nepalese food. The festival is open to the broader community to foster social harmony and encourage community members from all backgrounds to share knowledge and culture. Outcomes:  Celebrate diversity and promote inclusion within the Liverpool LGA;  Create social connections and wellbeing opportunities for newly arrived Nepalese migrants settling in the Liverpool LGA;  Provide promotional and publicity opportunities to the Liverpool LGA; and;  Promotes Liverpool’s reputational as a great place to live, work, and invest.
Funding Allocation	Grant funding of $5,450 will be allocated towards:  $2,800 towards cultural artists and performance  $2,650 towards event venue hire While this is a ticketed event (covering event cost only), the organisation provides free tickets to local seniors, students and those who require assistance.
Beneficiaries	 Broader Nepalese community  Newly arrived migrants and CALD community  Local businesses (as event vendors)
Assessment	Recommended Funding - $5,450 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 3 - Evolving, Prosperous, Innovative Objective 4 – Visionary, Leading, Responsible and meets the Community Grants Program funding priorities. Expected Community Grants program outcomes 7.4.1 a) and b).

Community Sponsorship Program

The Community Sponsorship Grants Program received six applications which met the eligibility criteria and are recommended for funding as follows:

Applicant	United Multicultural Association Austral
Project	Leppington Ganesh Chaturthi 2025
Amount Requested	$7,380	Total Project Cost	$17,000
Location	Leppington NSW, 2179	Date	27 August 2025
About the Applicant	The United Multi Cultural Association of Australia Incorporated is a newly established not-for-profit in the Leppington area, committed to promoting diversity, inclusion, and community harmony. Active in the Liverpool LGA, the group delivers multicultural events, educational programs, and social initiatives that bring people together and strengthen intercultural understanding. Recent events, including Australia Day, Easter, Holi, and Ganesh Chaturthi celebrations, have connected residents from diverse backgrounds, fostering mutual respect, social cohesion, and a strong sense of belonging.
Description	Objectives: The Leppington Ganesh Chaturthi 2025 aims to bring together people of all cultural and religious backgrounds in a five-day celebration that showcases the richness of Indian culture and spiritual traditions. Through traditional rituals, devotional singing, cultural performances, and free daily vegetarian meals, the event fosters intercultural understanding, social cohesion, and community pride. By providing a safe, welcoming, and inclusive space, it encourages connections between diverse community members, reduces social isolation, and strengthens the social fabric of Liverpool’s vibrant multicultural community. Outcomes:  Foster an inclusive and connected community by celebrating the rich cultural diversity of Liverpool’s residents;  Enhance social wellbeing by encouraging active community participation in vibrant cultural experiences;  Increase visibility and pride in Liverpool through widespread promotion of community-led events and initiatives; and  Strengthen Liverpool’s identity as a welcoming, dynamic, and thriving place to live, work, and contribute.
Funding Allocation	Grant funding of $7,380 will be allocated as follows:  $6,000 towards catering  $1,380 towards chairs and marquee hire
Beneficiaries	 300+ CALD Community from Liverpool LGA  visitors from the broader community and neighbouring LGA’s.
Assessment	Recommended Funding - $7,380 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 3 - Evolving, Prosperous, Innovative, Objective 4 - Visionary, Leading, Responsible, and meets the Sustainable Environment funding priority Waste Minimisation, Sustainable Water Use, Environmental Improvement, Sustainable Living. Expected Community Sponsorship program outcomes 7.7.1 a), b), c), d) and e).

Applicant	SEWA Australia Inc
Project	Eco-Friendly Idol Immersion - Environment Protection Event
Amount Requested	$10,000	Total Project Cost	$10,600
Location	Satyam Ghat Haigh Park, Liverpool NSW 2170	Date	27 August to 8 September 2025
About the Applicant	Sewa Australia Incorporated is a 100% volunteer-run, not-for-profit based in the Liverpool LGA, serving the community since 1996. In 2025, the team was honoured with the Australia Day Award: Fraser Environment Award for its outstanding contribution to environmental protection. The organisation delivers humanitarian aid, disaster relief, migrant support, youth engagement, and community development programs, alongside environmental education and wellbeing initiatives. Through inclusive, prevention-focused programs, Sewa builds resilience, fosters social cohesion, and supports the diverse needs of Liverpool’s communities.
Description	Objective: The Eco-Friendly Idol Immersion event at Satyam Ghat Haigh Park aims to protect Liverpool’s waterways and promote sustainable environmental practices through a culturally significant community initiative. By installing a temporary pond for the immersion of 250 natural clay idols and diverting over 700 kilos of organic waste from Georges River, the event prevents pollution, safeguards aquatic life, and encourages the use of biodegradable materials. Through hands-on clean-up drives, recycling activities, and environmental education, particularly for children; the program fosters environmental responsibility, teamwork, and community pride, while strengthening Liverpool’s reputation as a sustainable, vibrant, and inclusive city. Outcomes:  Reduce pollution by stopping clay and organic waste from entering the Georges River, protecting the environment; and  Foster a strong sense of community participation and environmental responsibility by bringing Liverpool residents together to take part in clean-up drives, recycling activities, and environmental education.
Funding Allocation	Grant funding of $10,000 will be allocated as follows:  $325 towards St John Ambulance event First Aid  $515 towards event marketing and promotion  $700 towards event security and surveillance  $785 towards sound system  $825 towards event photography  $1,450 event fencing  $3,300 towards skip bins for biodegradable waste collection  $ 2,100 towards event catering for community
Beneficiaries	 1000+ local CALD Community members  Broader community and visitors to the LGA
Assessment	Recommended Funding - $10,000 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 2 - Liveable, Sustainable, Resilient, Objective 3 - Evolving, Prosperous, Innovative, Objective 4 - Visionary, Leading, Responsible. Expected Community Sponsorship program outcomes 7.7.1 a), b), c), d) and e).

Applicant	Multicultural Association of Asia & Pacific Incorporated
Project	Fiji Day Australia 2024
Amount Requested	$10,000	Total Project Cost	$56,000
Location	Woodward Park, Liverpool NSW 2170	Date	11 -12 October 2025
About the Applicant	Multicultural Association of Asia & Pacific Incorporated (MAAPI) is a volunteer-based organisation providing community-based activities that promote East Asian & Fijian culture to the broader community. MAAPI are an active group in the Liverpool LGA ensuring programs are free and accessible to everyone in the community.
Description	Objectives: MAAPI is seeking funds to deliver a free two-day event at Woodward Park to celebrate Fiji Day. The Fiji Day Australia Festival will have traditional stalls, food stalls, and fun family rides. Fijian and cultural performances with live music will also be part of the entertainment. Outcomes:  Increase community participation and community connection through multicultural events and experiences;  Celebrate diversity and promote inclusion;  Deliver economic benefit to the Liverpool LGA;  Promote tourism through regional, national, and international visitors; and;  Promotes Liverpool’s reputation as a great place to live, work, and invest, with promotional opportunities for Council.
Funding Allocation	Grant funding of $10,000 will be allocated as follows:  $2,558 event amenities management  $7,442 towards event lighting, generators and message signage
Beneficiaries	 5000+ local and regional attendees over the two-day festival.  Local businesses and suppliers supporting the event.
Assessment	Recommended Funding - $10,000 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 2 - Liveable, Sustainable, Resilient, Objective 3 - Evolving, Prosperous, Innovative, Objective 4 - Visionary, Leading, Responsible, and meets the Community Sponsorship funding priorities. Expected program outcomes 7.7.1 a), b), c), d), and e).

Applicant	Ladies Like to Lunch Limited
Project	2025 Ladies Like to Lunch Pink Ribbon Luncheon
Amount Requested	$10,000	Total Project Cost	$61,610
Location	Novella on the Park, 1521 The Horsley Dr, Abbotsbury NSW 2176	Date	19 October 2025
About the Applicant	Ladies Like to Lunch (LLL) is a local not-for-profit charity organisation raising funds to deliver health and wellness programs for those local individuals battling cancer. LLL hold annual Pink Ribbon events in the Liverpool LGA to raise awareness and funds for women affected by cancer and proudly support the Wellness Centre at Liverpool Cancer Therapy Centre to deliver programs that positively impact the Liverpool community.
Description	Objective: In recognition of Breast Cancer Awareness Month (October), LLL will be hosting a dedicated charity event to support women affected by Cancer in Southwest Sydney communities. Funds raised will support Wellness Programs and our Care Package Program at the Liverpool Wellness Centre & Liverpool Cancer Therapy Centre. The event aims to raise awareness for vital services like wellness programs and support groups. Outcomes:  Foster community engagement and raise awareness for vital cancer support services in the Liverpool LGA;  Increase participation in mental health and wellbeing activities for cancer communities in southwest Sydney; and  Improve the overall wellbeing of individuals with cancer, providing resources and support to cope with the challenges of cancer treatment.
Funding Allocation	Grant funding of $10,000 will be allocated as follows:  $3,025 towards music and band performance  $4,296 towards 24 free tickets for local cancer patients and carers  $2,680 towards Cancer Care Packages for local women (11 boxes)
Beneficiaries	 Cancer patients and local support services in Liverpool LGA.  Liverpool Cancer Therapy Centre (donation through fundraising efforts at the event)
Assessment	Recommended Funding - $10,000 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging and meets the Community Sponsorship Program funding priorities. Expected program outcomes 7.7.1 a), b), c), d) and e).

Applicant	Georges River Life Care
Project	Care for a Walk 2025
Amount Requested	$5,000	Total Project Cost	$11,247
Location	South Park Chipping Norton NSW, 2170	Date	21 September 2025
About the Applicant	Georges River Life Care (GRLC) is a grassroots community-based charity in operation since 2007. GRLC supports the vulnerable communities of Holsworthy, Hammondville, Moorebank, Chipping Norton, Wattle Grove and Warwick Farm, by providing food relief services, social engagement activities, school readiness programs and case management services.
Description	Objective: Georges River Life Care, in partnership with Moorebank Sports Club and local sponsors, will host Care for a Walk? — a family-friendly charity walk and community event held at South Park in Chipping Norton. The event aims to:  Raise vital funds and awareness to support families in crisis across the Liverpool LGA through food relief, case management, and domestic violence recovery services; and  Strengthen social connection, inclusion, and community resilience by bringing together residents from diverse cultural backgrounds for a shared purpose, promoting awareness of local services, and fostering Liverpool’s profile as a compassionate, connected, and community-driven city. Outcomes:  Increase access to essential support for vulnerable families through funding for food relief, case management, and domestic violence recovery services;  strengthen social connection and inclusion by engaging diverse communities, single parents, and families in a safe, welcoming environment; and  Improve awareness and uptake of local services through on-site stalls and community engagement activities.
Funding Allocation	Grant funding of $5,000 will be allocated as follows:  $480 towards St Johns Ambulance event response team  $3,623 towards event merchandise  $1,000 towards children entertainment
Beneficiaries	Single parent families, families impacted by domestic violence, people out of work and those living with disabilities.
Assessment	Recommended Funding - $5,000 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging and meets the Community Grant Program funding priorities. Expected program outcomes 7.7.1 b), d), c), d), and e).

Applicant	Australian Arab Cultural Forum
Project	Prevention Violence in Multicultural Societies in Australia - with Arab Focus in South Western Sydney
Amount Requested	$9,000	Total Project Cost	$12,000
Location	Western Sydney University, Liverpool Campus 100 Macquarie St, Liverpool NSW 2170	Date	26 to 27 October 2025
About the Applicant	The Australian Arab Cultural Forum (AACF) is a volunteer based not-for-profit organisation that promotes the cultural interests of Arab Australians, fosters inclusivity, and addresses social challenges in multicultural communities. Based in Liverpool, AACF hosts bi-annual conferences bringing together academics, researchers, and community leaders to develop solutions for social cohesion. Its upcoming third international conference will focus on preventing violence in multicultural societies, with a special focus on Arab communities in South Western Sydney and across NSW.
Description	Objectives: The Australian Arab Cultural Forum (AACF) proposes to deliver a two-day international conference held on 26 October 2025 at Western Sydney University Liverpool campus and online on 27 October 2025. The conference aims to:  Convene academics, policymakers, and community leaders to examine the root causes, consequences, and prevention of violence in multicultural societies;  Promote peace-building and intercultural understanding through research presentations, dialogue, and practical frameworks; and  Inform policy development and community interventions to reduce societal tensions and enhance social cohesion within diverse cultural contexts, with a special focus on Arab Australian and CALD communities in South Western Sydney. Outcomes:  increase understanding of the root causes, impacts, and prevention strategies related to violence in multicultural communities through the sharing of cutting-edge research and expert insights;  Strengthen collaboration among academics, policymakers, community leaders, and service providers to develop practical frameworks and policies that promote peace, social cohesion, and violence prevention; and  Enhance visibility and inclusion of Arab Australian and culturally diverse voices in discussions about community safety, mental health, and social wellbeing within South Western Sydney and beyond.
Funding Allocation	Grant funding of $9,000 will be allocated as follows:  $5,000 towards sound equipment hire, photography, videography and event projection.  $1,980 towards interpreting and translation services  $2,000 towards event catering
Beneficiaries	 CALD Communities  Policymakers and community leaders
Assessment	Recommended Funding - $9,000 The project aligns with the Community Strategic Plan Objective 1 - Healthy, Inclusive, Engaging, Objective 3 - Evolving, Prosperous, Innovative, Objective 4 - Visionary, Leading, Responsible, and meets the Community Sponsorship Program’s funding priorities. Expected program outcomes 7.7.1 a), b) and e).

FINANCIAL IMPLICATIONS

All costs associated with this recommendation have been incorporated into Council’s 2025/26 Operational Budget and Long-Term Financial Plan. A detailed breakdown of the operating budget is provided below.

COMMUNITY SPONSORSHIP
Budget	Balance	Recommendation for funding in this report	Remaining
$225,000	$195,000	$51,380	$143,620
COMMUNITY GRANTS
Budget	Balance	Recommendation funding in this report	Remaining
$227,000	$207,000	$33,850	$173,150
MATCHING GRANTS
Budget	Balance	Recommendation for funding in this report	Remaining
$150,000	$135,000	$15,000	$120,000
COMBINED FUNDING BALANCE
Combined Budget	Combined Balance	Total recommendation for funding for Community Sponsorship, Community Grants and Matching Grants	Remaining Balance
$602,000	$537,000	$100,230	$436,770
$1000 x 2 Small Grant Endorsed in August within CEO delegation to approve; Section 356(3), 377(1A), and 378 of the Local Government Act 1993.			$434,770
SUSTAINABLE ENVIRONMENT GRANTS Budget of $75,000 is allocated from the Environmental Levy, received through Council Rates. Unspent funds cannot be absorbed into Community Grants, Sponsorship, or Councils General Reserve.
Budget	Balance	Recommendation for funding in this report	Remaining Balance
$75,000	$75,000	$10,000	$65,000

CONSIDERATIONS

Economic	The financial impacts are outlined in the report above.
Environment	Raise community awareness and support action in relation to environmental issues.
Social	Support community organisations, groups, and volunteers to deliver coordinated services to the community.
Civic Leadership	Foster neighborhood pride and a sense of responsibility. Operate a well-developed governance system that demonstrates accountability, transparency, and ethical conduct.
Legislative	Local Government Act 1993, including sections 24 and 356. The council may by resolution contribute money or otherwise grant financial assistance to people for the purpose of exercising its functions. Council’s grant programs are targeted to ensure a lawful and consistent approach to its contributions and financial assistance. Key functions that are supported are Council’s functions of providing goods, services, and facilities, and conducting activities, appropriate to the current and future needs within the Liverpool local community and of the wider public, subject to the Local Government Act, the regulations, and any other law.
Risk	There is no risk associated with this report.

ATTACHMENTS

1. Grants Donations & Sponsorship Report Confidential Addendum 27 August 2025 (Under separate cover) - Confidential

Ordinary Meeting

27 August 2025

Community & Lifestyle Report

COM 07

Policy Review - Civic Advisory Committee Charter

Strategic Objective	Visionary, Leading, Responsible Demonstrate a high standard of transparency and accountability through a comprehensive governance framework
File Ref	265583.2025
Report By	M'Leigh Brunetta - Manager Civic & Executive Services
Approved By	Tina Bono - Director Community & Lifestyle

Executive Summary

The Civic Advisory Committee Charter provides an overview of the role, function and outcomes of the Civic Advisory Committee. The Charter is currently due for review.

Consultation of this policy has been conducted at Councillor briefing sessions, Governance meeting and extensively with the Civic Advisory Committee. In addition, the draft Charter was placed on public notice.

RECOMMENDATION

That Council:

1. Endorse the Civic Advisory Committee Charter.

REPORT

The Civic Advisory Committee Charter provides an overview of the roles, functions and outcomes of the Committee. It details membership requirements and meeting practice and procedures for administration.

The Civic Advisory Committee Charter was previously combined with the Civic Awards Policy as one document, however throughout consultation was requested by the Civic Advisory Committee to separate both policies and review each policy independently. The Civic Awards Policy was endorsed by Council on 23 July 2025 and is consistent and compliments this policy.

High level summary of proposed changes.

	CURRENT	PROPOSED	RATIONALE
1	MISSION This Committee has been established: To highlight the wonderful work that is being done by members of the Liverpool Local Government Area; To promote mechanisms that serve to acknowledge the contributions of members of the Liverpool Local Government Area to the City of Liverpool and to humanity as a whole.	Removed	Mission removed as Council’s new Policy no longer requires this heading.
2	PURPOSE The purpose of the Committee is to: To provide advice to the Mayor and Council on civic functions; To ensure continuity with Council’s civic program beyond electoral or staffing cycles; To be an avenue for continued community representation; To encourage continued involvement from former elected officials in the civic duties of Council; and To encourage continued involvement from former elected officials in the civic duties of Council.	PURPOSE The Committees primary purpose to provide Council with advice and a channel for consultation in the delivery of Councils Civic Program; and to assist with assessment and selection of the Civic Awards Program.	Purpose has been amended to be functional, specific and achieve an outcome. Removal of items that are operational.
	FUNCTIONS The functions of the Committee are to: Seek nominations or nominate worthy people and organisations for the: · Order of Liverpool Awards; · Australia Day Awards; · Queen’s Honours; · Other relevant awards. Score and provide advice to Council on nominees for Council awards. Recommend a calendar of civic events to the Mayor.	FUNCTIONS The functions of the Committee are to: Provide consultation and advice in the delivery of Council Civic Program. Conduct review and assessment for the Civic Awards including Australia Day Awards and Order of Liverpool Awards. Provide advice of matters of Civic or protocol nature, historic knowledge and information to Council based on local knowledge and experience to be considered in the development of activities.	Function has been amended to be functional, specific and achieve an outcome. Removal of items that are operational. The committees new function will provide greater impact and value to Council in the delivery of programs.
3	MEMBERS Other members shall include: · Former Mayors and Councillors of Council; · Current and former civic officers of Council; · Five community representatives (appointed by Council for a two year term with an option for Council to extend their terms for a further two years) with two general community representatives and one representative from the three major service clubs (Lions Club, Quota and Rotary International); and · A representative from: o the Holsworthy Army Barracks; o Liverpool Hospital; and o Liverpool and District Historical Society	MEMBERSHIP The committee must be an odd number and not exceed a total of nine (9) members. The committee should consist of: · The Mayor (or delegate) · The Deputy Mayor (or delegate) · Appointed Councillors (by resolution) · Former Mayors and Councillors of Liverpool Council · Community group / community leader representative · Resident of Liverpool local government area Committee members must reside, be a ratepayer, study or work in Liverpool LGA.	Membership has been broadened to increase inclusivity of community groups and community leaders by removing specific group names.
4	TERM OF OFFICE Community representatives who are members of the Committee will be appointed by Council for a term of two years with the option of Council to appoint any community representative for a further term of two years.	TERM OF OFFICE Appointment to the committee is 4 years aligning to Council term. Members may apply for reappointment.	Term of Office has increased from 2 to 4 years to align to Council term. If a member resigns within this time a new member will be appointed.
5	QUORUM The quorum for a meeting of the Committee will be a minimum of two Councillors and at least five other Committee members.	QUORUM The quorum for a meeting of the Committee will be half (50%) of all Committee members and must include one (1) Councillor.	Quorum amended from 5 committee members to 50% to ensure it can be achieved in the event of vacant membership roles (while being appointed) and from 2 Councillors to 1 Councillor only.
6	TIMETABLE FOR MEETINGS The Committee shall meet every three months (or as required), at a time and date determined by the Mayor.	TIMETABLE FOR MEETINGS The committee will meet no less than 3 times annually. A meeting will be limited to a maximum of two hours duration unless the committee resolves to extend the length of the meeting to a particular time or the completion of business.	Amended from every 3 months to no less than 3 times annually. Permits meetings to be confirmed around Civic Awards Assessments (Order of Liverpool and Australia Day Awards) to alignment to program delivery.
7	REVIEW Council will review the work of the Committee and this charter every two years.	REVIEW DATE 4 years	Amended from 2 years to 4 years consistent with Council policies.

FINANCIAL IMPLICATIONS

There are no financial implications relating to this recommendation.

CONSIDERATIONS

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	Support community organisations, groups and volunteers to deliver coordinated services to the community. Promote community harmony and address discrimination.
Civic Leadership	Foster neighbourhood pride and a sense of responsibility. Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	There are no legislative considerations relating to this report.
Risk	The risk is deemed to be Low.

ATTACHMENTS

1. Draft Civic Advisory Committee Charter

2. Civic Advisory Committee Charter - Endorsed 2020

Ordinary Meeting

27 August 2025

Corporate Services Report

CORP 01

Investment Report July 2025

Strategic Objective	Visionary, Leading, Responsible Ensure Council is accountable and financially sustainable through the strategic management of assets and resources
File Ref	264065.2025
Report By	Vishwa Nadan - Chief Financial Officer
Approved By	Farooq Portelli - Director Corporate Services

Executive Summary

This report presents Council’s investment portfolio and its performance at 31 July 2025. Key highlights include:

· Council held investments with a market value of $398 million (see Attachment 1 for details).

· The Reserve Bank of Australia (RBA) has cut official cash rate by 0.25 per cent to 3.6 per cent.

· The portfolio yield (for the year to July 2025) was 12 basis points above the benchmark (AusBond Bank Bill Index)

	AusBond Bank Bill Index (ABBI)

Benchmark	4.31%
Portfolio yield	4.43%
Performance above benchmark	0.12%

· Council’s investment portfolio is performing better than ABBI benchmark. Council still has $19.35 million in low-yielding (returning less than 2%) investments and not maturing till 2026. These investments will continue to impact on Council’s overall portfolio performance.

· Year-to-date, Council’s investment income was $191 thousand higher than the original budget. This is due to a combination of increase in market interest rates and unrealised gain in fair value of Floating Rate Notes (FRNs).

· Year-to-date, Council’s investment in mortgage-backed securities (MBSs) is valued at $344 thousand below face value. Council’s investment advisor continues to review Council’s investment in MBSs and recommends Council continue to hold its investments in the Class A and Class C securities. There is significant uncertainty associated with these investments, however presently Council’s investment advisor

believes there is, on balance, more upside opportunity than downside risk. This is subject to ongoing regular review. MBSs are no longer rated.

· Council’s investments and reporting obligations fully complied with the requirements of section 625 of the Local Government Act 1993 and section 212 of the Local Government (General) Regulation 2021.

· Council’s portfolio also fully complied with limits set out in its current Investment Policy, noting the exception applicable to MBSs (as investment in them pre-dates the current Investment Policy).

· Council is committed to NSW TCorp’s balanced investment framework and held 21.92 per cent of its portfolio in ADIs rated BBB and below.

· Reserve balances were as follows (see Attachment 2 for details):

	Opening balance 1 July 2025	Actual Balances 31 July 2025	Projected balances to 30 June 2026
Externally restricted	$379.6m	$378.6m	$354.0m
Internally restricted	$33.2m	$33.2m	$34.1m
Unrestricted (General)	$3.2m	($13.4m)	$6.9m
Total	$416.0m	$398.4m	$395m

RECOMMENDATION

That the Council receives and notes this report.

REPORT

Section 212 of the Local Government (General) Regulation 2021 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council’s portfolio

At 31 July 2025, Council held investments with a market value of $398 million. Council’s investment register detailing all its investments is provided as an attachment to this report. In summary, Council’s portfolio consisted of investments in:

The ratio of market value compared to face value of various debt securities is shown in the table below.

*Definition of terms

· FRN - Floating Rate Note - returns an aggregate of a fixed margin and a variable benchmark (usually the Bank Bill Swap Rate).

· FRB - Fixed Rate Bond – returns a fixed coupon (interest) rate and is tradeable before maturity.

· TCD - Transferrable Certificate of Deposit - security issued with the same characteristics as a term deposit, however it can be sold back (transferred) into the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90-day Bank Bill Swap Rate).

Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

Council is committed to NSW TCorp’s balanced investment framework and held 21.92 per cent of its portfolio in ADIs rated BBB and below.

Mortgaged-backed securities

Council’s investment advisor regularly reviews investments in grandfathered mortgage-backed securities (MBSs) and continues to recommend “hold” position on investments in Class A and both Class C securities.

There is significant uncertainty associated with these investments, however presently the investment advisors believe there is, on balance, more upside opportunity than downside risk. Notwithstanding this recommendation, Council’s investment advisor has assessed that both Class C securities are likely to eventually default. However, Council will continue to receive interest up until default which is likely to be many years in the future. Fitch Rating Agency has decided to withdraw its rating on MBSs and as a result, Council’s investments in these securities are now classed as non-rated. Year-to-date, Council’s investment in MBSs is valued at $344 thousand below face value.

Portfolio maturity profile

The table below shows the percentage of funds invested at different durations to maturity.

Counterparty policy limit compliance

Credit rating policy limit compliance

Compliance with Investment policy – In summary

Legislative requirements	ü	Fully compliant, noting exception applicable to grandfathered mortgaged-backed investments.
Portfolio credit rating limit	ü	Fully compliant
Institutional exposure limits	ü	Fully compliant
Overall portfolio credit limits	ü	Fully compliant
Term to maturity limits	ü	Fully compliant

Portfolio performance against relevant market benchmark

Council’s Investment Policy prescribes the AusBond Bank Bill Index (ABBI) as a benchmark to measure return on cash and fixed interest securities. The ABBI represents the average daily yield of a parcel of bank bills. Historically there has been a positive correlation between changes in the cash rate and the resulting impact on the ABBI benchmark.

Council’s investment portfolio is performing better than ABBI benchmark. Council still has $19.35 million in low-yielding (returning less than 2%) investments and not maturing till 2026. These investments will continue to impact on Council’s overall portfolio performance.

The portfolio yield for the year to July 2025 was above the ABBI index by 12 basis points (portfolio yield: 4.43%; ABBI: 4.31%).

Comparative yields for the previous months are charted below:

Performance of portfolio returns against budget

Year-to-date, Council’s investment income was $191 thousand higher than the original budget. This is due to a combination of increase in market interest rate and unrealised gain in fair value of Floating Rate Notes (FRNs).

	YTD Budget	YTD Actuals	Budget Variance
Interest yield on cash holdings	$1.46m	$1.49m	$0.03m
Fair value market movement	$0.00m	$0.16m	$0.16m
Total	$1.46m	$1.65m	$0.19m

Economic outlook – Reserve Bank of Australia

The Reserve Bank of Australia reduced the official cash rate to 3.6 per cent in its meeting on 12 August 2025.

Certificate of Responsible Accounting Officer

The Chief Financial Officer, as Responsible Accounting Officer, certifies that the investments listed in the attached report have been made in accordance with section 625 of the Local Government Act 1993, section 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy at the time of their placement. The previous investments are covered by the grandfathering clauses of the current investment guidelines issued by the Minister for Local Government.

CONSIDERATIONS

Economic	Council’s investment income was $191 thousand higher than the original budget at 31 July 2025.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Local Government Act 1993, section 625 Local Government (General) Regulation 2021, section 212 Council is empowered by section 625 of the Local Government Act 1993 to invest money that is not, for the time being, required by Council for any other purpose. Council may invest money in a form of investment notified by order of the Minister. The Minister has published the Local Government Act 1993 – Investment Order which specifies the forms of investment that a council may make. It makes clear that Council must have an investment policy and invest in accordance with that policy. Council is required to invest prudently and must consider: · the risk of capital or income loss or depreciation, · the likely income return and the timing of income return, · the length of the term of the proposed investment, · the liquidity and marketability of the proposed investment, · the likelihood of inflation affecting the value of the proposed investment, and · the costs of making the proposed investment. The responsible accounting officer must provide Council with a written report setting out details of money invested at its ordinary meetings (but only at one meeting in a month): section 212 of the Local Government (General) Regulation 2021. The report must include a certificate as to whether the investment has been made in accordance with the Act, the regulations and Council’s investment policies.
Risk	The capital value and return-on-investment is subject to market risks. Investment limits prescribed in Council’s policy framework is aimed to mitigate these risks.

ATTACHMENTS

1. Investment Porfolio July 2025

2. Schedule of Cash Reserves July 2025

Ordinary Meeting

27 August 2025

Operations Report

OPER 01

Litter Prevention and Education Project

Strategic Objective	Liveable, Sustainable, Resilient Manage waste effectively and maximise recycling opportunities
File Ref	219731.2025
Report By	Tim Pasley - Manager Circular Economy
Approved By	Scott Sidhom - Acting Director Operations

Executive Summary

Litter is a persistent issue in the Liverpool Local Government Area (LGA), impacting the environment, community amenity, public health, and Council resources. In response to a Council resolution from April 2025, this report provides an update on Council’s targeted strategy to address litter, by seeking opportunities through an NSW Environment Protection Authority (EPA) grant. Council will attempt to seek grant towards project which will aim to engage the community in hands on waste education at events, parks, and reserves, using a mobile, staffed unit to demonstrate correct disposal behaviours and reduce litter at high traffic locations.

If grant funding is successful, the project will align with the NSW EPA’s Waste and Sustainable Materials Strategy (WASM) Litter Prevention Grants Program, and Council intends to apply for Litter Prevention Grant to fund the project. If successful, there will be no impact on Council’s operational budget. The initiative will support state and local litter reduction targets, while delivering long term environmental and social benefits, and positions Council as a leader in community-based sustainability. Subject to successful funding, the project will be implemented and reported back to Council upon completion to evaluate outcomes and impact.

RECOMMENDATION

That Council:

1. Receives and notes this report.

REPORT

Background

Council, at its meeting of 23 April 2025 raised the following motion in relation to environmental stewardship, cleanliness, litter management and sustainability of Liverpool.

That Council:

1. Recognises the importance of environmental stewardship and community engagement in maintaining the cleanliness and sustainability of Liverpool;

2. Prepare a report to be presented at the June Council meeting containing a suite of community education campaigns suitable for a variety of media and ages that encourages community participation and changes in addressing litter and rubbish disposal that is engaging and positive; and

3. Direct the CEO for Council staff to develop an information sheet on Council services addressing waste and rubbish disposal for distribution to new residents and is also made available to all residents for example at Council service centres, sent out in rates notices or engaging in local real estate agents.

Council recognises the importance of proactive and sustained community engagement as a core strategy in tackling litter. This report is in response to Item 2 of the motion. Council intends to seek funding opportunities through the NSW Environment Protection Authority (EPA) litter grant, to undertake specific projects to address the specific litter problems within the Liverpool LGA.

Council’s Position on Managing Litter

Council is firmly committed to environmental stewardship and recognises the vital role that proactive litter prevention plays in maintaining the cleanliness, safety, and sustainability of the local area.

Council’s position is underpinned by its Liverpool Waste Management and Resource Recovery Strategy (2021), which sets a clear framework for responsible resource management, litter reduction, and community engagement. This Strategy reflects Council’s position that reducing litter requires both effective services and an informed, involved community.

In response to the Notice of Motion, Council acknowledges the need for enhanced community education, greater public awareness of litter impacts, and improved access to information on waste and recycling services. Council will continue to work closely with regional partners, including the Western Sydney Regional Organisation of Councils (WSROC), to implement regionally coordinated litter prevention initiatives and best practice strategies that amplify the impact of local efforts.

Council is also taking direct action by providing a Waste and Resource Recovery Services Guide (Information Sheet, requested Point 3) for new and existing residents to clearly communicate available waste and litter services, proper disposal options, and enforcement measures. This will be distributed through rates notices, Council service centres, local real estate agents, and other community touchpoints. This guide is currently being distributed as part of the FOGO kitchen caddy distribution.

Together with ongoing litter prevention programs and upcoming initiatives like the proposed Mobile Litter Prevention and Education Project, these actions highlight Council’s holistic, collaborative, and evidence-based position on tackling litter and fostering a clean, sustainable Liverpool for current and future generations.

Council is also committed to “Clean up Liverpool Day” a campaign that has become central to Liverpool City Council’s action and education on litter with the LGA. The “Clean up Liverpool Day” event will be held on 20 September 2025.

Litter Problems in the Liverpool LGA

Litter remains a significant and ongoing issue within the Local Government Area (LGA), impacting the environment, community wellbeing, and Council resources. While littering behaviours can vary depending on location and demographic factors, the presence of waste in public areas continues to degrade the appearance of neighbourhoods, reduce public safety, and threaten local ecosystems.

Council monitoring, community feedback, and waste audits have identified a broad range of litter types commonly found across urban, suburban, and natural settings in the LGA. These include, but are not limited to:

· General litter: Items such as food packaging, drink bottles, cans, straws, plastic bags, and paper waste are frequently discarded in streets, parks, waterways, and around public amenities.

· Electronic waste (e-waste): Discarded televisions, computer monitors, microwaves, and other household electronics are increasingly being dumped inappropriately, particularly near bin enclosures, bushland edges, and illegal dumping hotspots. E-waste poses risks due to hazardous components and environmental contamination.

· Illegal dumping: Larger household items such as mattresses, furniture, white goods, and construction materials are often left in public places, contributing significantly to visual pollution and clean-up costs. Dumping commonly occurs near reserves, laneways, roadsides, and vacant lots.

· Cigarette butts: As the most frequently littered item nationally, cigarette butts are pervasive across footpaths, car parks, bus stops, and recreational areas. They are non-biodegradable and contribute to chemical pollution in stormwater systems.

· Plastic pollution: Single-use plastics, including wrappers, bottle tops, cutlery, and shopping bags, are frequently found in parks, playgrounds, and waterways, presenting a serious risk to wildlife and aquatic life.

· Party and event related litter: Balloons, disposable cups, alcohol containers, and decorations are often left behind following informal gatherings in parks and reserves, particularly on weekends and public holidays.

· Sharps and hazardous waste: Infrequent but high risk, the improper disposal of needles and other medical waste in public places poses serious health risks for the community and waste staff.

The distribution and severity of litter vary across the Liverpool LGA, with high traffic areas, illegal dumping zones, and vulnerable natural environments experiencing greater concentrations. Council’s efforts to address litter through enforcement, infrastructure, and services are essential but must be complemented by preventative education and community engagement.

Illegal dumping and the improper disposal of sharps are currently managed through specific Council programs, including targeted surveillance, enforcement measures, and safe disposal initiatives in collaboration with relevant agencies. Council needs to expand its focus to address the wide range of other litter types such as general litter, takeaway packaging, e-waste, and plastic pollution which continue to impact public spaces and the environment. A comprehensive and inclusive approach is required to reduce overall littering behaviour and support a cleaner, safer, and more sustainable LGA.

Litter Prevention and Education Project

If the funding from NSW EPA is successful, The Litter Prevention and Education Project will be a proactive community engagement and litter prevention initiative designed to reduce littering through targeted, on the ground education, practical waste sorting assistance, and direct community participation.

The project will deploy a mobile, compartmentalised litter education station with trained staff to key community events, parks, and reserves across the LGA. The station will be set up at high traffic gatherings and celebrations such as the Liverpool Family Fun Day, Lunar New Year Festival, Eid Festival, NAIDOC Week, Youth Week, local sporting events, and other popular public events. By engaging residents and visitors at these venues, the initiative will intercept litter at the source and empower the community to correctly sort and dispose of their waste, ultimately encouraging lasting, positive behaviour change.

Project Objectives

1. Prevent littering in public spaces by offering immediate, supported waste sorting at events, parks, and reserves.

2. Educate the public on, correct general waste disposal through public presence and engagement.

3. Increase awareness of Council’s litter reduction initiatives and the environmental impact of common litter items, including e-waste, plastic packaging, and cigarette butts.

4. Foster long term behavioural change by promoting waste literacy in a practical and visible manner.

Alignment with NSW EPA Priorities

This project aligns with NSW EPA’s litter prevention priorities by:

o Engaging the community directly in litter education

o Reducing waste in public places

o Promoting reuse and recycling

o Supporting a visible and measurable approach to litter reduction

NSW EPA Litter Prevention Grants Program

Litter Prevention and Education Project is well positioned to qualify for funding under the NSW Environment Protection Authority's (EPA) Waste and Sustainable Materials Strategy (WASM) Litter Prevention Grants Program.

This initiative aligns with the program's objectives by:

· Addressing litter prevention through community engagement;

· Community Education;

· On ground actions; and

· Contributing to the state's targets of a 60% reduction in litter items by 2030 and a 30% reduction in plastic litter by 2025.

By deploying a mobile, staffed waste education unit to various community events, parks, and reserves, the project directly engages the public in proper waste sorting and disposal practices. This hands-on approach not only prevents littering at the source but also educates individuals recycling, sorting of waste and litter prevention, fostering long term behavioural change. Such community-focused initiatives are central to the WASM Litter Prevention Grants Program, which supports projects that combine education, infrastructure, and enforcement to achieve measurable litter reduction outcomes.

Furthermore, the project's emphasis on data collection and monitoring aligns with the program's requirement for evidence-based approaches. By tracking the volume and types of waste collected and conducting participant surveys, the project will provide valuable insights into littering behaviours and the effectiveness of educational interventions. This data-driven methodology supports the program's goal of basing litter prevention on sound evidence and continuous evaluation.

Securing funding through the WASM Litter Prevention Grants Program would enable Council to implement this innovative project, enhancing its capacity to address litter issues effectively. The grant would support the development and deployment of the mobile education station, training of staff, creation of educational materials, and comprehensive monitoring and evaluation activities. Ultimately, this project represents a strategic investment in community-based litter prevention, aligning with state priorities and contributing to a cleaner, more sustainable environment.

Council could consider funding this innovative project should NSW EPA funding application not be successful. The ongoing benefits will outweigh the initial capital cost to undertake the work.

Conclusion

Litter continues to pose a serious challenge to the environmental quality, public amenity, and liveability of the Liverpool LGA. While targeted programs currently exist to address issues such as illegal dumping and sharps disposal, a broader, community-wide approach is needed to tackle the increasing prevalence of general litter, e-waste, plastics, public place litter and event-related waste. Proactive education and hands-on community engagement are key to shifting behaviour and creating long-term cultural change around waste.

The proposed Litter Prevention and Education Project provides a strategic and innovative solution that aligns with both Council’s priorities and the objectives of the NSW EPA’s WASM Litter Prevention Grants Program. By investing in this initiative, Council could lead a visible, evidence based, and community-supported campaign that not only reduces litter but also fosters pride, participation, and environmental responsibility across the city.

If the grant application is not successful, Council may consider its own funding towards that project. By investing in this initiative, Council could lead a visible, evidence based, and community-supported campaign that not only reduces litter but also fosters pride, participation, and environmental responsibility across the city.

FINANCIAL IMPLICATIONS

The total cost of delivering the Litter Prevention and Education Project is estimated at $150,000. This includes the design and fit out of a mobile education station, staffing and training, development of educational materials, waste sorting infrastructure, promotion, and monitoring and evaluation activities.

If the grant funding is successful, there will be no financial impact on Council’s operational budget, as the full amount will be sought through the NSW EPA’s Waste and Sustainable Materials Strategy (WASM) Litter Prevention Grants Program. The project is specifically designed to meet the eligibility criteria of this grant, which supports initiatives that prevent litter through community engagement, education, and on-ground action.

If successful, the grant funding will deliver the following key benefits:

· Reduction in littering at high-traffic community locations and events.

· Increased public understanding and correct disposal of general waste, recyclables, and e-waste.

· Greater community pride and participation in maintaining clean public spaces.

· Improved data collection to inform future waste policy and infrastructure planning.

· Enhanced visibility of Council’s commitment to sustainability and environmental stewardship.

By leveraging external funding, Council can deliver a high-impact project with long-term benefits for the environment and community, without placing additional strain on internal resources.

CONSIDERATIONS

Economic	The project presents a cost-effective solution to address the economic burden of litter in the LGA. Litter clean up, enforcement, and infrastructure maintenance represent significant ongoing costs to Council. By focusing on prevention and education, this initiative is expected to reduce litter at the source, leading to long-term savings in operational and waste management expenses. Importantly, as the full project cost of $150,000 is to be funded through an external grant, there is no impact on Council’s budget, allowing for maximum value without additional financial pressure.
Environment	Litter poses a major threat to natural ecosystems, waterways, and local biodiversity. This project directly contributes to environmental improvement by reducing the amount of waste entering public spaces and natural environments. Through targeted education on recycling, e-waste, and proper disposal, it promotes sustainable behaviours and helps decrease pollution and contamination. The initiative supports Council’s environmental sustainability goals and aligns with broader state objectives under the NSW Waste and Sustainable Materials Strategy.
Social	Clean and well-maintained public spaces enhance community wellbeing, safety, and pride. The project will engage residents at events, parks, and reserves - fostering a sense of shared responsibility and encouraging behavioural change through direct interaction and education. It targets all age groups, promoting inclusivity and accessibility. By making litter reduction a collective, visible effort, the project supports stronger social cohesion and increased community participation in environmental stewardship.
Civic Leadership	This initiative reflects Council’s commitment to proactive civic leadership and environmental responsibility. By applying for a state grant and launching an innovative, evidence-based campaign, Council demonstrates strategic thinking and a forward-looking approach to complex urban issues. The project showcases Council’s responsiveness to community concerns about litter and its ability to deliver impactful programs through collaboration, education, and local engagement.
Legislative	The project supports compliance with state-level waste and litter reduction targets as outlined in the NSW Waste and Sustainable Materials Strategy 2041 and the Litter Prevention Strategy 2023 –2030. It also aligns with Council’s obligations under the Local Government Act 1993 to provide services that protect the environment and promote public health. By seeking grant funding, Council is leveraging available legislative mechanisms to enhance service delivery and meet regulatory expectations around litter and waste management.
Risk	Risks associated with the project are considered low and manageable. Potential risks include grant funding not being secured, low public engagement, or operational delays in deploying the mobile unit. These can be mitigated through clear project planning, early community engagement, and identifying alternative funding pathways if needed. Should the grant be awarded, the risk of inaction, continuing high litter rates, environmental degradation, and increasing community dissatisfaction, would be significantly reduced through the implementation of this preventative and educational initiative.

ATTACHMENTS

Nil

Ordinary Meeting

27 August 2025

Operations Report

OPER 04

Litter Prevention Strategy for Georges River Catchment

Strategic Objective	Liveable, Sustainable, Resilient Deliver a beautiful, clean and inviting city for the community to enjoy
File Ref	263936.2025
Report By	Nell Graham - Georges Riverkeeper Program Manager Karl Adderley - Coordinator Resource Recovery
Approved By	Scott Sidhom - Acting Director Operations

Executive Summary

The purpose of this report is to seek Council endorsement of the Litter Prevention Strategy for Georges River Catchment (Strategy) funded through a grant from the NSW Environmental Protection Authority (EPA). The Strategy was endorsed in-principle by the Georges Riverkeeper Committee members at its quarterly meeting in June 2023.

Georges Riverkeeper intends to apply for further NSW Government funding for implementation of initiatives identified in the Strategy and respective Implementation Roadmap (currently being prepared). A requirement for further grant funding applications is that member Councils endorse the Litter Prevention Strategy.

RECOMMENDATION

That Council:

1. Endorses the Georges River Litter Prevention Strategy;

2. Continues to work with Georges Riverkeeper to support the implementation of Georges River Litter Prevention Strategy and Roadmap; and

3. Investigates opportunities to develop and improve litter prevention practices in the Liverpool LGA.

REPORT

Strategy Background

Liverpool City Council is a long-term member of Georges Riverkeeper, which works with seven member Councils and Sydney Water (as a financial partner) to improve the health of the Georges River. Georges Riverkeeper undertakes activities in five main Programs, one of which is the Catchment Actions Program. One of the long-term goals of this program is “A cleaner catchment through reduced litter” and a short-term goal is “Reducing the volume of litter within the Georges River, tributaries and catchment” (Georges Riverkeeper Strategic Plan 2022-26).

Georges Riverkeeper’s approach to litter to date has been focused on clean ups, including working with Member Councils and Corrective Services to coordinate the collection of large amounts of litter from over 200 sites. Last financial year 24,598 kgs of litter was collected in the Liverpool LGA through this program. This supplements Councils’ litter collections, which include street sweeping, maintenance of gross pollutant traps, servicing of public bins, and litter picks of public places. Despite these efforts on multiple fronts, large amounts of litter are still found deposited in the river, the riparian areas, and the environment.

Georges Riverkeeper would like to see less litter reaching the river in the first place, and therefore are increasing their focus on litter prevention. This is not an entirely new direction – it builds on previous advocacy, community education and priority stormwater projects that were completed as part of the recent Zero Litter in Georges River project.

The Litter Prevention Strategy for the Georges River Catchment (Strategy) marks a shift – not only to continue the focus on litter prevention, but to take a more strategic approach, to ensure this effort is having the greatest possible impact. The Strategy was developed in 2022-2023 with a grant from the NSW EPA and with the collaboration of member Councils.

The Strategy was endorsed by the Georges Riverkeeper General Committee at its quarterly meeting in June 2023.

Consultation and Development of the Strategy

CIVILLE (consultant) was engaged to lead the development of the Strategy and supporting resources (including the Implementation Roadmap). The development of the Strategy involved consultation through a Council officer working group with all member Councils. A presentation on the Strategy was made to the Georges Riverkeeper Committee (meeting held on June 2023) to provide a briefing and seek feedback. Further feedback will be sought from the Environmental Advisory Committee (EAC) during the public exhibition period.

The Strategy

The Georges River Litter Prevention Strategy (2023) outlines the harmful impacts of litter in the environment, including impacts on public places, local waterways, the Georges River and the wider marine environment. The strategy acknowledges that significant effort and expense is currently invested in cleaning up litter, including street sweeping, litter picking, removing litter from GPTs and removing litter from waterways and riparian areas. Much of the cost is incurred by local Councils, including Liverpool City Council.

The Strategy states an intention to contribute to the state government targets of a 30% reduction in plastic litter by 2025 and 60% reduction in litter by 2030. Georges Riverkeeper would like to see these targets achieved in the Georges River, as well as across NSW. This will require coordinated efforts of state government, local government, catchment groups and other stakeholders working together to tackle litter.

The Strategy outlines what is currently known about the places and hotspots where litter is accumulating in the Georges River catchment, and the types of litter which are ending up in the Georges River. This provides a starting point to focus litter prevention efforts:

• On key items including litter from takeaway food, beverages, confectionary and snacks

• On key places including town centers, shopping centers, parks, industrial areas and main roads.

The Strategy outlines opportunities for litter prevention, building on methods established by NSW EPA and the existing experience of Georges Riverkeeper and its members.

The Strategy identifies three main directions for Georges Riverkeeper:

• Build awareness and knowledge of litter prevention

• Involve partners

• Take a strategic approach

It outlines proposed initiatives under each of these directions. These initiatives are currently being refined as part of developing the Litter Prevention Roadmap, in consultation with Member Councils.

Implications for Liverpool City Council

By supporting Georges Riverkeeper to progress with the implementation of the Georges River Litter Prevention Strategy, this will lead to opportunities for Liverpool City Council to also take a more strategic approach to litter prevention in our LGA. When we work together with Georges Riverkeeper and our neighbouring Councils in the catchment, we can learn and support each other.

One of the opportunities which has already emerged from the Litter Prevention Strategy is support to investigate litter management costs within Liverpool City Council, so we can improve our understanding of what we are currently investing in litter management and where this is being spent.

Future opportunities include:

• Improving our understanding of littered items and hotspots in the LGA

• Improving our approach to litter prevention, with support from partners

• Improving our capacity to measure the positive outcomes of our litter prevention and litter management efforts

Conclusion

Litter is a significant problem in the Georges River catchment, and while ongoing investment in litter cleanup is valuable, it is not tackling the source of the problem. It makes sense that Georges Riverkeeper and its member Councils progress towards a more strategic approach, focused on preventing litter, closer to its source.

It is recommended that Council support Georges Riverkeeper with litter prevention by endorsing in-principle, the 2023 Georges River Catchment Litter Prevention Strategy, and continuing to work with Georges Riverkeeper on the development and implementation of the Litter Prevention Roadmap.

Next Steps

Georges Riverkeeper are now finalising the Litter Prevention Roadmap, which outlines the actions to deliver on the Litter Prevention Strategy. With the endorsement of the Strategy, Georges Riverkeeper and all Member Councils will be eligible to apply for further funding from NSW EPA, including up to $1 million from their upcoming Streets to Sea Program.

FINANCIAL IMPLICATIONS

No financial implications associated with endorsement of this report and the Strategy.

Adoption of the Strategy will enable Council to be eligible for grant funding opportunities, through upcoming grant programs with NSW EPA.

CONSIDERATIONS

Economic	Taking a Litter Prevention approach potentially reduces the cost of collecting litter from the environment.
Environment	Manage the environmental health of waterways. Manage air, water, noise and chemical pollution. Taking a Litter Prevention approach potentially reduces the cost of collecting litter from the environment.
Social	A Litter Prevention approach promotes community pride.
Civic Leadership	Act as an environmental leader in the community.
Legislative	· NSW Waste and Sustainable Materials Strategy 2041. · NSW Plastics Action Plan. · NSW Circular Economy Policy. · Local Government Act 1993.
Risk	The Strategy will help mitigate risk associated with public perception of litter management in the Georges River.

ATTACHMENTS

1. Litter Prevention Strategy for Georges River Catchment (Under separate cover)

Ordinary Meeting

27 August 2025

Committee Reports

CTTE 01

Minutes of Liverpool Local Traffic Committee held on 16 July 2025

Strategic Objective	Liveable, Sustainable, Resilient Promote and advocate for an integrated transport network with improved transport options and connectivity
File Ref	245467.2025
Report By	Parth Tiwari - Assistant Transport Engineer
Approved By	Patrick Bastawrous - Coordinator Traffic and Transport

Executive Summary

This report is tabled in order to present the Minutes of the Liverpool Local Traffic Committee Meeting held on 16 July 2025.

RECOMMENDATION

That Council:

1. Receives and notes the Minutes of the Liverpool Local Traffic Committee Meeting held on 16 July 2025.

2. Endorse the recommendations in the Minutes.

REPORT

The Minutes of the Liverpool Local Traffic Committee held on 16 July 2025 are attached for the information of the Council.

The minutes contain the following actions or Committee recommendations:

AGENDA ITEMS

ITEM NO: AI 01

SUBJECT: Jardine Drive, Edmondson Park - Line marking and signage plan for the proposed road and culvert upgrade - Amended Recommendation

Traffic Committee Recommendation to Council

That the Council approve:

1. The implementation of the line marking and signage plans for the proposed road and culvert upgrade in Jardine Drive between Wakeling Drive and Rynan Avenue as indicated in Attachment 01, subject to the following amendments:

a. Kerb ramps to be installed as the shared path will continue along both western and eastern side of Jardine Drive across Wakeling Drive intersection.

b. The proposed W6-1 signs will be reflective yellow-green as per the signs register, rather than green as shown.

c. No stopping zone will include a closed sign to the south of the pedestrian crossing on either side of the carriageway.

d. R5-400(L) sign on Jardine Drive at Talana Hill Dr on the southwest corner will be converted to a R5-400(R) sign to allow for parking in the parking lane.

e. The proposed pedestrian crossing shall meet AS sight distance requirements

f. Swept paths will be provided for Jardine Dr/Talana Hill Dr with new medians.

g. Jardine Drive intersection with the future road will be required to provide adequate left turn capacity for a West-Bound waste vehicle onto the future road. This will be imposed on the developer as part of future DA applications.

ITEM NO: AI 02

SUBJECT: Epsom Road, Chipping Norton - Proposed Pedestrian Crossing

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

That the Council approve:

1. The implementation of a concrete median refuge with new kerb ramps in the northeastern leg of the roundabout at the intersection of Alfred Road and Epsom Road, and the conversion of the existing speed threshold with a raised pedestrian crossing with associated line marking and signage as indicated in the Attachment 02

2. The review and upgrade of lighting to be undertaken prior to the installation of the facilities to ensure lighting is complaint with relevant standards

ITEM NO: AI 03

SUBJECT: Liverpool CBD- Special Community Event - 2025 Indian Festival Parade - Revised Route

Traffic Committee Recommendation to Council

That the Council approve:

1. The event be classified as a Class 2 Special Event with all associated conditions including:

a. Submission of a Traffic Management Plan to the TfNSW for endorsement

b. Police approval for the management of road closures as indicated in the attached TCP

c. Advertisement of the event in local papers for 28 days and via VMS Boards for at least 7 days prior to the closure

d. Obtaining Road Occupancy License (ROL) from the Transport Management Centre.

e. e. Submission of Certificate of Currency for Liability Insurance

f. Event organizers will be responsible for community notification via letter box drop to the residents/business that would be affected and advertisement of the event via VMS Boards for at least 7 days prior to the closure

g. Council liaises with the event organisers, Police, and local bus companies to ensure that the impact of the event is minimised.

h. TCP and TMP as indicated in the Attachment

ITEM NO: AI 04

SUBJECT: Proposed subdivision stage 1 & 2 of 1382-1402 Camden Valley Way, Leppington - Line marking and signage plan and TfNSW's response

Traffic Committee Recommendation to Council

That the Council approve:

1. The implementation of the line marking and signage plans for the proposed new works as part of the subdivision (stage 1 & 2) of 1382-1402 Camden Valley Way, Leppington as indicated in Attachment 04

ITEM NO: AI 05

SUBJECT: 189 Wilson Road, Green Valley - Proposed Relocation of Bus Stop

Traffic Committee Recommendation to Council

That the Matter be deferred to an Out of Session meeting of the LTC, to allow sufficient time for:

1. Council Staff to meet offline with the Police representatives of Green Valley Police Station about possible resolution of the relocation of the bus stop.

2. Council to notify the outcome of the meeting to the proponent of the development.

ITEM NO: AI 06

SUBJECT: Items Approved Under Delegated Authority

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

The Council notes the Delegated Authority applications approved by Council staff

under the TfNSW ‘Instrument of Delegation and Authorisation’ over the two-month period between June 2025 and July 2025.

GENERAL BUSINESS ITEMS

ITEM NO: GBI 01

SUBJECT: Lismore Street – Speed Cushion modification (permanent vs. modification)

TRAFFIC Committee Recommendation to Council

That the Council notes the Committee considers no need to make any further interim changes on Lismore Street, and that a final solution will be considered at the completion of the area wide traffic study.

ITEM NO: GBI 02

SUBJECT: Camden Valley Way and Corfield Road – Modification of Bus Stop

TRAFFIC COMMITTEE RECOMMENDATION TO COUNCIL

That the Council note the discussions and future investigations.

ITEM NO: GBI 03

SUBJECT: Miri Crescent, Holsworthy - Request for Indented Parking

Traffic Committee Recommendation to Council

That the Council note:

1. Parking restrictions in Miri Crescent will be investigated at the first instance before undertaking any feasibility assessment for the indented parking bay

2. If warranted, subject to the availability of funding, this proposal will be submitted to a future LTC.

ITEM NO: GBI 04

SUBJECT: Speed Street, Liverpool – Request for a Pedestrian Crossing

Traffic Committee Recommendation to Council

That the Council note the discussions and ongoing investigations for the upgrade of the pedestrian crossing on Nagle Street.

ITEM NO: GBI 05

SUBJECT: Bardia Parade, Holsworthy - Upgrade of Pedestrian Crossing near Huon Crescent

Traffic Committee Recommendation to Council

That the Council note the review of the pedestrian crossing is being undertaken with the intent to upgrade to an at-grade pedestrian crossing.

ITEM NO: GBI 06

SUBJECT: Sheather Place, Moorebank - Proposed parking restriction

Traffic Committee Recommendation to Council

That the Council note the design has been approved under Temporary Delegated Authority.

ITEM NO: GBI 07

SUBJECT: Lawson Road, Badgerys Creek - Restriction of Heavy vehicle movements

Traffic Committee Recommendation to Council

That the Council note the discussions and ongoing investigations to be presented to a future LTC

ITEM NO: GBI 08

SUBJECT: Braidwood Drive, Prestons - Request for speed control measures

Traffic Committee Recommendation to Council

That the Council notes the intent of staff to incorporate new software to facilitate more efficient assessment of traffic speeds.

ITEM NO: GBI 09

SUBJECT: George Street & Moore Street, Liverpool CBD - Proposed implementation of streetscape works from the adopted Liverpool City Centre Public Domain Master Plan

Traffic Committee Recommendation to Council

That Council notes the discussions and the intended approach to provide consistent responses through all stakeholders, including relevant sections of TfNSW.

ITEM NO: GBI 10

SUBJECT: Hoxton Park Road and Hill Road, Lurnea - Request for Modification of Signal Phasing

Traffic Committee Recommendation to Council

That the Council notes the matter has been referred to TfNSW and they are considering options to address the matter.

ITEM NO: GBI 11

SUBJECT: Holston Street and Hume Highway, Casula - Request for Line Marking Modification at the intersection

Traffic Committee Recommendation to Council

That the Council note that Council Staff will further investigate based on the discussions.

ITEM NO: GBI 12

SUBJECT: Cartwright Public School, Cartwright – Request for Raised Pedestrian Crossing

Traffic Committee Recommendation to Council

That the Council notes the discussions and, subject to the outcomes of investigations, the matter will be brought to a future LTC.

ITEM NO: GBI 13

SUBJECT: Variable Messaging Boards at Intersections throughout the LGA – Road Safety Concerns

Traffic Committee Recommendation to Council

That the Council notes the actions of Council Staff and TfNSW to address the concerns relating to VMS devices.

FINANCIAL IMPLICATIONS

The actions contained in the minutes will be funded as outlined in the table below.

Item	Description	Funding, Indicative Cost and Timing
1	Jardine Drive, Edmondson Park - Line marking and signage plan for the proposed road and culvert upgrade - Amended Recommendation	Funding – Council’s Capital Budget Program Indicative Cost – $350,000.00 Timing – Subject to funding allocation
2	Epsom Road, Chipping Norton - Proposed Pedestrian Crossing	Funding – Council’s Capital Budget Program Indicative Cost – $150,000.00 Timing – Subject to funding allocation
3	Liverpool CBD- Special Community Event - 2025 Indian Festival Parade - Revised Route	Funding – Organiser Funded Indicative Cost – N/A Timing – Sunday 31 August 2025
4	Proposed subdivision stage 1 & 2 of 1382-1402 Camden Valley Way, Leppington NSW 2179 - Line marking and signage plan and TfNSW's response	Funding – Developer Funded Indicative Cost – N/A Timing – Subject to Development Program
5	189 Wilson Road, Green Valley - Proposed Relocation of Bus Stop	Item Deferred
6	Items Approved Under Delegated Authority	Funding – Council’s Operational Budget Program Indicative Cost – $10,000.00 Timing – Subject to funding allocation

CONSIDERATIONS

Economic	Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways. Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.
Environment	Promote an integrated and user friendly public transport service. Support the delivery of a range of transport options.
Social	There are no social and cultural considerations.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	NSW Roads Act 1993 Road Transport Act 2013
Risk	The risk is deemed to be Low

ATTACHMENTS

1. LIVERPOOL LOCAL TRAFFIC COMMITTEE 2025-07-16 - AGENDA (Under separate cover)

2. LIVERPOOL LOCAL TRAFFIC COMMITTEE 2025-07-16 - ATTACHMENTS (Under separate cover)

3. LIVERPOOL LOCAL TRAFFIC COMMITTEE 2025-07-16 - MINUTES (Under separate cover)

Governance	Council’s Community Engagement Strategy reflects Council’s commitment to providing the Liverpool community with meaningful opportunities to contribute to the development of projects, policies, strategies, plans, programs and services. It serves as a guiding framework for how Council will inform and engage with the community based on the social justice principles of equity, access, participation, and rights.
Civic Leadership	Council’s Community Engagement Strategy ensures Council engage the community and stakeholders through diverse communication channels to promote participation in initiatives and activities. In addition, it encourages the community to engage in Council initiatives and actions.
Legislative	Council’s Community Engagement Strategy addresses Council’s responsibilities under section 402 (4) of the Local Government Act 1993 which stipulates: (4) “The council must establish and implement a strategy (its "community engagement strategy"), based on social justice principles, for engagement with the local community when developing the community strategic plan.”
Risk	The risk is deemed to be High. Failure to present a Community Engagement Strategy to the council may result in non-compliance with the above legislation and may result in enforceable action by the Office of Local Government.

1
CEO 01	Revocation of the 2013 Community Engagement Policy
Attachment 1	Community Engagement Policy 2013

1
COM 02	Review of Councillor Induction and Professional Development Policy and Councillor Briefing Procedure.
Attachment 1	Councillor Induction and Professional Development Policy - 2025

1
COM 02	Review of Councillor Induction and Professional Development Policy and Councillor Briefing Procedure.
Attachment 2	Tracked Changes - Councillor Briefing Procedure - 2025

1
COM 02	Review of Councillor Induction and Professional Development Policy and Councillor Briefing Procedure.
Attachment 3	Clean Version - Councillor Briefing Procedure - 2025

Strategic Objective	Visionary, Leading, Responsible Position Council as an industry leader that plans and delivers services for a growing city
File Ref	214132.2025
Report By	Hiba Soueid - Manager City Strategy and Performance
Approved By	Jason Breton - CEO

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PD 01	Liverpool Heritage Advisory Committee - Updated Charter and Committee Membership
Attachment 4	Attachment 4 - Benchmarking Summary of Other Councils' Heritage Advisory Committee Charters

Economic	Policy and CAP implementation will focus on actions with a short payback period where possible.
Environment	The Policy and CAP guide the delivery of improved environmental outcomes. They identify commitments and priority actions to decrease emissions from Council and the community.
Social	The CAP identifies actions that guide how Council can support the community to reduce their emissions.
Civic Leadership	The Policy and CAP respond to sustainability goals included in Council’s Community Strategic Plan 2022-2032 such as increased energy efficiency. They prescribe commitments and priority actions to ensure that Council positions itself as a sustainability leader.
Legislative	Local Government Act 1993 Environmental Planning and Assessment Act 1979
Risk	Climate change presents a significant risk to Council and the community. The strategic approach to reduce emissions via the Policy and CAP helps Council fulfil its responsibility to minimise climate change risks.

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OPER 02	Review of the Climate Change Policy and Climate Action Plan
Attachment 1	Climate Change Policy Review 2025

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OPER 03	2024 -25 Capital Works Carryover of Projects
Attachment 1	Carryover List 2024-25 FY

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OPER 05	Chain of Responsibility Policy
Attachment 1	Chain of Responsibility Policy 2025