Agenda of Extraordinary Meeting

Order of Business

PAGE TAB

Opening

Prayer

Apologies

Condolences

Declarations of Interest

Strategy and Executive Report

GMSE 01 Draft 2013-17 Delivery Program and 2014-15 Operational Plan and Budget. 3......... 1

Infrastructure and Environment Report

GMIE 01 Contract WT2292 - Public lighting Works at Bernera and Kurrajong Roads, Prestons 7 2

GMIE 02 Tender WT2273 - Construction of Culvert at Creek Crossing, Pacific Palms Circuit, Hoxton Park...................................................................................................... 9......... 3

Committee Reports

CTTE 01 Master Planning Steering Committee Minutes - 19 March 2014, 7 April 2014 and 28 April 2014 ............................................................................................................... 12......... 4

CTTE 02 Minutes of the Warwick Farm Racing Precinct Steering Committee Meeting held on 29 April 2014........................................................................................................ 14......... 5

Presentations by Councillors

Close

Extraordinary Meeting 7 May 2014

Strategy and Executive Report

GMSE 01

Draft 2013-17 Delivery Program and 2014-15 Operational Plan and Budget

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Community Strategic Plan
File Ref	080659.2014
Report By	Hiba Soueid - Service Manager Corporate Strategy and Performance
Approved By	Billie Sankovic - Group Manager Strategy & Executive

Executive Summary

This report proposes to place the draft 2013-2017 Delivery Program and 2014-2015 Operational Plan on public exhibition to allow for public comments and submissions.

Section 404 and 405 of the Local Government Act 1993 requires Council to review its Delivery Program and adopt its annual Operational Plan by 30 June each year. The plan must be exhibited for public comment and submissions for at least 28 days.

The 2013-2017 Delivery Program is a statement of commitment to the community from each newly elected council. It outlines Council’s response to the Community Strategic Plan, how it will contribute to achieving these goals during its term of office and what its priorities will be. The 2014-2015 Operational Plan and Budget is an annual plan. It focuses on the specific actions which will be undertaken for each of the Delivery Program principal activities and corresponding annual budget.

For improved integration, the 2013-2017 Delivery Program and 2014-2015 Operational Plan have been incorporated into one document. The draft documents are attached to this report under separate cover.

RECOMMENDATION

That Council:

1. Places the draft Delivery Program and Operational Plan including the draft 2014/15 Budget and Revenue Pricing Policy (Schedule of Fees and Charges) on public exhibition for a period of 28 days to allow for public comments and submissions.

2. Receives a further report after a review of public submissions at its meeting scheduled to be held on Wednesday 25 June 2014.

REPORT

Draft 2013-17 Delivery Program and 2014-15 Operational Plan and Budget

The Delivery Program documents all of the principal activities which Council will be delivering during its term of office. It is Council’s commitment to the community and outlines how it will contribute to achieving the strategies listed in the Community Strategic Plan. The Delivery Program addresses all of Council’s operations and allocates high level responsibilities for each activity.

The draft 2014-15 Operational Plan outlines the specific actions which Council will deliver as well as the draft budget for the 2014-15 financial year and Statement of Revenue Policy (Fees and Charges).

For improved integration and functionality, the 2013-17 Delivery Program and draft 2014-15 Operational Plan have been included in the same document. It includes the following:

· Council's principal activities over four years:

· Performance measures to determine effectiveness;

· 2014-15 actions;

· 2014-15 draft budget;

· 2014-15 proposed capital works program; and

· 2014-15 draft revenue pricing policy (proposed rates, fees and charges).

Draft Budget

Council at its meeting held 5 February 2014 resolved to apply to the Independent Pricing and Regulatory Tribunal (IPART) for the continuation of the previously approved nine per cent special rate variation (SRV) which expires on 30 June 2014. As the IPART application is yet to be determined, two budgets have been prepared for exhibition; Option1 which includes the nine per cent SRV and Option 2 which shows a reduction in council’s rate revenue and expenditure.

Liverpool is an emerging regional city on the cusp of significant growth and transformation. To alleviate the increased pressure on and demand for services associated with this growth, provision has been made in the draft budget for additional human resources to ensure customer service standards are maintained.

Capital Works

Council has committed $86.9m to capital works in Option 1 and $80.2m in Option 2; details of works to be undertaken are available in the full document provided under separate cover.

Proposed major works include:

· Carnes Hill Recreation and Community Centre

· Kurrajong Road Extension – Kookaburra to Sarah Holland Drive

· CBD Trunk Drainage – Elizabeth St, George St to College St

· Amalfi Park Detention Basin

· Playground Replacement

· Road Works

o Devonshire Road, Rossmore

o Maxwells Avenue, Sadleir

o Wilson Road, Hinchinbrook

Consultation during the exhibition period

The draft Delivery Program and Operational Plan and Budget will be available to residents to seek their input through the following methods:

· Hard copies will be available at various locations during the public exhibition period including Council’s Customer Service Centre and all libraries;

· Presentations will be made at Community Forum meetings;

· The document will be placed on Council’s website at www.liverpool.nsw.gov.au;

· Public notices will be placed in local papers;

· Information will be posted on Council’s social networking sites.

Council will consider all submissions and comments at its June Council meeting with a recommendation that the Draft Delivery Program and Operational Plan including the draft 2014-15 budget, proposed 2014-15 capital works program and the draft 2014-15 revenue pricing policy (proposed rates, fees and charges) be adopted.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Opportunity for community participation and feedback. Public exhibition is a statutory requirement under section 405 of the Local Government Act.

ATTACHMENTS

1.View

Draft 2013-2017 Delivery Program and 2014-15 Operational Plan (including budget and Statement of Revenue Policy). (Under separate cover)

Extraordinary Meeting 7 May 2014

Infrastructure and Environment Report

GMIE 01

Contract WT2292 - Public lighting Works at Bernera and Kurrajong Roads, Prestons

Strategic Direction	Accessible Connected City Provide safe and easy travel with a high quality road and traffic management network
Key Policy	Traffic and Transport Plan
File Ref	074948.2014
Report By	Albert Galletta - Service Manager Infrastructure Delivery (Acting)
Approved By	Raj Autar - Group Manager Infrastructure and Environment

Executive Summary

Council intends to enter into a contract with a suitably experienced and competent contractor to carry out Public Lighting Works along sections of Bernera and Kurrajong Roads, Prestons.

There has been no contract in place previously for these works. Council has invited tenders and the report recommends that the contract be awarded to the preferred tenderer as outlined in the confidential report.

RECOMMENDATION

That Council:

1. Adopts the recommendation put forward in the confidential report provided under separate cover.

2. Keeps confidential the details supplied under separate cover containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would if disclosed, prejudice the commercial position of the person who supplied it.

REPORT

Bernera Road between Camden Valley Way and Kurrajong Road and Kurrajong Road between Bernera Road and Kookaburra Road in Prestons are major sub-arterial regional roads that provide primary access to major commercial, industrial and residential areas within Prestons.

Council has identified the need for road widening along Bernera Road from a two lane rural road to a four lane urban road including reconstruction to support current and future developments in the local area including Prestons, Carnes Hill, Edmondson Park and Horningsea Park.

A majority of the required widening and reconstruction of the section of the relevant sections of Bernera Road and Kurrajong Road have been completed to date. Tenders were invited for a lump sum contract to carry out public lighting works along these roads.

The tender process was carried out in accordance with Council’s Procurement Policy and Procedures.

Lump sum tenders were invited publicly through the Sydney Morning Herald on 25 February 2014, the Liverpool Leader and South West Advertiser on 26 February 2014 and Council’s eTendering portal on 19 February 2014.

Tenders closed at 3:00pm on 21 March 2014 with submissions received from the following companies:

Company

Connect Infrastructure Pty Ltd

Shannon Construction Pty Ltd

Preliminary assessment of the submissions was carried out to check for general compliance with the requirements of the selection criteria and the tender document.

Full details of tenders and the evaluation are provided in a confidential report under separate cover.

CONSIDERATIONS

Economic and Financial	The recommendation has been provided for within the 2013/2014 and 2014/2015 budget.
Environmental and Sustainability	A Part 5A, Environmental Assessment (Review of Environmental Factors) has been undertaken and there are no environmental and sustainability implications.
Social and Cultural	Improved Safety and accessibility.
Civic Leadership and Governance	The recommendation provides opportunity to advocate for the local community. The recommendation is required in accordance with the Local Government Act 1993.

ATTACHMENTS

Nil

Extraordinary Meeting 7 May 2014

Infrastructure and Environment Report

GMIE 02

Tender WT2273 - Construction of Culvert at Creek Crossing, Pacific Palms Circuit, Hoxton Park

Strategic Direction	Accessible Connected City Provide safe and easy travel with a high quality road and traffic management network
Key Policy	Traffic and Transport Plan
File Ref	079606.2014
Report By	Albert Galletta - Service Manager Infrastructure Delivery (Acting)
Approved By	Raj Autar - Group Manager Infrastructure and Environment

Executive Summary

Council intends to enter into a contract with a suitably experienced contractor to construct a culvert crossing across the missing section of Pacific Palms Circuit, Hoxton Park.

There has been no contract in place previously for this work. Council has invited tenders for this work and the report recommends that the contract be awarded to the preferred tenderer as outlined in the confidential report.

RECOMMENDATION

That Council:

1. Adopts the recommendation put forward in the confidential report provided under separate cover.

2. Keeps confidential the details supplied under separate cover containing information on the submissions received, pursuant to the provisions of Section10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would if disclosed, prejudice the commercial position of the person who supplied it.

REPORT

Council’s Master Plan for the Hoxton Park Release Area has identified the need for culvert crossings at various locations within the precinct including sections along Pacific Palms Circuit.

Pacific Palms Circuit is a collector road within the Hoxton Park residential precinct and will ultimately provide an important road link in the local area. The eastern section of the street has been constructed between Glen Innes Road and Nineteenth Avenue. However, there is a missing section across Cabramatta Creek near Malek Fahd Islamic School. A section of Pacific Palms Circuit crosses a tributary of Cabramatta Creek, hence an appropriate bridge structure is required.

The tender process was carried out in accordance with Council’s Procurement Policy and Procedures.

Lump sum tenders were invited publicly via The Sydney Morning Herald on 25 February 2014, the Liverpool Leader and South West Advertiser on 5 March 2014 and were made available on the Council’s eTendering portal https://www.tenderlink.com/liverpoolcity from 24 February 2014.

Tenders closed at 3:00pm on 20 March 2014 with submissions received from the following companies (in alphabetical order):

	Company
1	Avant Constructions Pty Ltd
2	Celtic Civil Pty Ltd
3	Civil Constructions Pty Ltd
4	CRC Civil Pty Ltd
5	GC Group Company Pty Ltd
6	M & M Prpic Pty Ltd
7	M & R Civil Pty Ltd
8	Mid-West Excavations Pty Ltd
9	Perfect Engineering Pty Ltd
10	Talis Civil Pty Ltd

Preliminary assessment of the submissions was carried out to check for general compliance with the requirements of the selection criteria and the tender document. It was found that nine out of ten tenders were conforming and were considered for further assessment.

Full details of the tenders and the evaluation are provided in a confidential report under separate cover.

CONSIDERATIONS

Economic and Financial	The recommendation has been provided for within the 2013/2014 budget.
Environmental and Sustainability	A Part 5A, Environmental Assessment (Review of Environmental Factors) has been undertaken and there are no environmental or sustainability implications.
Social and Cultural	Improved safety and accessibility.
Civic Leadership and Governance	The recommendation provides opportunity to advocate for the local community. The recommendation is required in accordance with the Local Government Act 1993.

ATTACHMENTS

Nil

Extraordinary Meeting 7 May 2014

Committee Reports

CTTE 01

Master Planning Steering Committee Minutes - 19 March 2014, 7 April 2014 and 28 April 2014

Strategic Direction	Vibrant Prosperous City Activate the city centre and develop vibrant places that attract people to Liverpool
Key Policy	City Centre Strategy
File Ref	079565.2014
Report By	Tersia Wilson - Business Support Officer
Approved By	Nadia Napoletano – Group Manager Governance

Executive Summary

This report is tabled in order to present the Minutes of the Master Planning Steering Committee Meeting held on 19 March 2014, 7 April 2014 and 28 April 2014.

RECOMMENDATION

That Council:

1. Receives and notes the Minutes of the Master Planning Steering Committee Meeting held on 19 March 2014, 7 April 2014 and 28 April 2014;

2. Adopts the recommendation put forward in the confidential report provided under separate cover; and

3. Keeps confidential the minutes supplied under separate cover containing information pursuant to the provisions of s10A(2)(c) of the Local Government Act 1993 as it contains information that would if disclosed confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

REPORT

1. The Minutes of the Master Planning Steering Committee held on 19 March 2014, 7 April 2014 and 28 April 2014 are attached for the information of Council.

2. The Minutes identify a number of actions that required to be undertaken by Council staff.

CONSIDERATIONS

Economic and Financial	Further develop a commercial centre that accommodates a variety of employment opportunities. Provide efficient parking for the City Centre. Enhance the environmental performance of buildings and homes. Facilitate economic development. Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre).
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services.

ATTACHMENTS

Nil

Extraordinary Meeting 7 May 2014

Committee Reports

CTTE 02

Minutes of the Warwick Farm Racing Precinct Steering Committee Meeting held on 29 April 2014

Strategic Direction	Proud Engaged City Engage and consult with the community to enhance opportunities for communication and involvement
Key Policy	Community Engagement Policy
File Ref	095453.2014
Report By	Megan Munari - Senior Strategic Planner

Executive Summary

This report is tabled in order to present the Minutes of the Warwick Farm Racing Precinct Steering Committee Meeting held on 29 April 2014.

RECOMMENDATION

That Council receives and notes the Minutes of the Warwick Farm Racing Precinct Steering Committee Meeting held on 29 April 2014.

REPORT

The Minutes of the Warwick Farm Racing Precinct Steering Committee held on 29 April 2014 are attached for the information of Council.

The Minutes identify a number of actions that require Council staff to undertake, none of which will have any direct financial impact on Council. However, the committee did recommend to Council that the draft 2014-2015 budget include a budget allocation for the bypass road.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1.View

Draft minutes for Warwick Farm Racing Precinct Steering Committee meeting held on 29 April 2014

19
CTTE 02	Minutes of the Warwick Farm Racing Precinct Steering Committee Meeting held on 29 April 2014
Attachment 1	Draft minutes for Warwick Farm Racing Precinct Steering Committee meeting held on 29 April 2014