Liverpool City Council
Business Paper
Council Agenda
Ordinary Council Meeting
24 September 2014
Francis Greenway Centre
170 George Street
Liverpool
Liverpool City Council
Business Paper
Council Agenda
Ordinary Council Meeting
24 September 2014
Francis Greenway Centre
170 George Street
Liverpool
You are hereby notified that an Ordinary Council Meeting of Liverpool City Council will be held at the Francis Greenway Centre, 170 George Street, Liverpool on Wednesday, 24 September 2014 commencing at 6.00pm. Doors to the Francis Greenway Centre will open at 5.45pm.
Liverpool City Council Meetings are taped for the purposes of minute taking and record keeping. If you have any enquiries please contact Council and Executive Services on 9821 9237.
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Carl Wulff
CHIEF EXECUTIVE OFFICER
Order of Business
PAGE TAB
Prayer
Apologies
Condolences
Confirmation of Minutes
Ordinary Council Meeting held on 27 August 2014................................................................. 5
Declarations of Interest
Public Forum
Mayoral Report
NIL
Notices of Motion Of Rescission
NIL
Notices of Motion
NOM 01 Lighting Pedestrian Crossing.......................................................................... 71......... 1
NOM 02 Wattle Grove Lake.......................................................................................... 73......... 2
NOM 03 John Edmondson VC Statue.......................................................................... 75......... 3
Motions of Urgency
NIL
Independent Hearing and Assessment Panel Report
NIL
Development Application Determination Report
DAD 01 Modification to Development Consent No. DA787/2005 pursuant to Section 96(2) of the Environmental Planning and Assessment Act 1979. DA787/2005 was approved by Council for the construction of a residential flat building containing a total of 36 residential units. The modification seeks to convert the western part of Basement Level 1 to provide one (1) additional residential unit comprising 3 bedrooms.............................. 78......... 4
Chief Executive Officer Report
CEO 01 Local Government Chief Officers' Group...................................................... 87......... 5
Chief Financial Officer
CFO 01 Councillor Access to Information and Interaction with Staff Policy............... 91......... 6
CFO 02 Review of Code of Meeting Practice - Webcasting..................................... 103......... 7
CFO 03 Web Streaming of Council Meetings............................................................ 105......... 8
CFO 04 Legal Affairs Report...................................................................................... 109......... 9
CFO 05 Oakvale Capital Limited - Legal Claim........................................................ 111....... 10
CFO 06 Investment Report August 2014................................................................... 113....... 11
CFO 07 Referral of Council's 2013/2014 Financial Reports to Audit......................... 124....... 12
CFO 08 Election of Deputy Mayor............................................................................. 133....... 13
CFO 09 Appointment of Councillors to Committees and Affiliated Bodies................ 136....... 14
CFO 10 Resident Hardship Issue - Sirius Road, Voyager Point................................ 147....... 15
CFO 11 Proposed disposal of Lot 346 DP 878072, Lot 346 Binnaway Avenue, Hoxton Park 149 16
CFO 12 Australia Day Award Recipients Policy Amendment................................... 153....... 17
City Presentation Report
DCP 01 Joint Tender T37-14, Receipt and Processing of Household Clean Up Material 160 18
Community and Culture Report
DCC 01 Financial Contributions Panel Charter.......................................................... 184....... 19
DCC 02 Donations, Grants and Sponsorships........................................................... 194....... 20
Economy and Engagement Report
NIL
Infrastructure and Environment Report
DIE 01 Bus Shelters in Liverpool LGA - Options for the provision of new bus shelters 202 21
Planning and Growth Report
DPG 01 Review of arterial road corridors and B6 Enterprise Corridor Zone in the Liverpool Local Environmental Plan 2008.............................................................................. 207....... 22
DPG 02 Approval for Works-In-Kind Tender for DA-1837/2013................................ 221....... 23
DPG 03 Proposed Installation Of Parking Ticket Machines - Speed Street Car Parks 225 24
DPG 04 Proposed Amendment 38 Liverpool Local Environmental Plan 2008 Phase 3 Land Reclassifications and Rezonings.................................................................. 229....... 25
DPG 05 Removal of Restriction on a Planning Delegation to the CEO..................... 260....... 26
Committee Reports
CTTE 01 Minutes
of the Aboriginal Consultative Committee
Meeting held on 6 August 2014 ................................................................... 266....... 27
CTTE 02 Environment Advisory Committee Meeting Minutes of 11 August 2014..... 277....... 28
CTTE 03 Minutes of the Liverpool Access Committee 14 August 2014..................... 305....... 29
CTTE 04 Minutes of Economic Development Committee and Events Committee meeting held 3 September 2014........................................................................................... 310....... 30
CTTE 05 Minutes of Badgerys Creek Airport Taskforce meeting held 3 September 2014 317 31
CTTE 06 Minutes of Building Our New City Committee meeting held 3 September 2014 323 32
CTTE 07 Key Sites Master Planning Steering Committee Minutes from meeting held 2 September 2014.............................................................................................................. 333....... 33
CTTE 08 No Intermodal Committee Meeting Minutes 2 September 2014.................. 335....... 34
CTTE 09 Warwick Farm Racing Precinct Steering Committee Meeting Minutes...... 339....... 35
Correspondence Reports
CORR 01 Incoming and Outgoing Correspondence Report......................................... 344....... 36
Questions with Notice
QWN 01 Question with Notice - Clr Hadchiti............................................................... 346....... 37
QWN 02 Question with Notice - Clr Shelton................................................................ 348....... 38
Questions Taken on Notice
Presentations by Councillors
Council in Closed Session
CEO 02 Recruitment of Executive staff in accordance with councils adopted management structure
Reason: Item CEO 02 is confidential pursuant to the provisions of s10(A)(2)(a) of the Local Government Act because it contains personnel matters concerning particular individuals (other than councillors).
Close
MINUTES OF THE Ordinary Meeting
HELD ON 27 August 2014
PRESENT:
Mayor Ned Mannoun
Councillor Balloot
Councillor Hadchiti
Councillor Hadid
Councillor Harle
Councillor Ristevski
Councillor Shelton
Councillor Stanley
Mr Carl Wulff Chief Executive Officer
Mr Matthew Walker, Acting Chief Financial Officer
Ms Toni Averay, Director Planning and Growth
Ms Kiersten Fishburn, Director Community and Culture
Mr Gino Belsito, Director City Presentation
Mr Michael Cullen, Director Economy and Engagement
The meeting commenced at 6.03pm.
OPENING 6.03pm
PRAYER The prayer of the Council was read by Reverend Phil Hanbury from the South Western Community Baptist Church.
APOLOGIES Clr Karnib, Clr Mamone and Clr Waller
Motion: Moved: Clr Hadid Seconded:Clr Shelton
On being put to the meeting the motion was declared CARRIED.
The following information was read by Clr Stanley on behalf of Clr Waller.
It is with great sadness that we remember here this evening the life of Emanuel Tsardoulias. Emanuel passed away on Saturday the 16th of August after a long but valiant struggle with cancer. Emanuel was 38. Emanuel worked at Liverpool Council within the Economic Development Unit in the 90s. Emanuel and the team in which he worked strove for the acknowledgement of Liverpool as a regional centre. Emanuel remained passionate about Liverpool, and its future up to his untimely death. When Emanuel passed away he was a councillor on Marrickville Council. Emanuel had been Dep. Mayor of Marrickville from 2012 to 2013. A post he held with great pride and compassion. Emanuel has been described as larger than life, an everlasting optimist and anyone that knew Emanuel would say this was so. Emanuel was also passionate about his community and was dedicated to the improvements in the quality of life of residents. When Emanuel was first diagnosed with cancer he lost the sight in one eye, he faced this loss and the battle with cancer with great humility and great determination, he saw this this as not a setback but something he would overcome. He was remarkably positive about his future and was thankful for his life. He married and recently became a father to twin boys Stephen and Dimitri. This role he relished saying that this was the best thing he had ever done, he doted on his new role, his children and his partner.
Sadly his battle with cancer came to an end on Saturday leaving behind his wife Zoi, and his cherished twin boys.
A bright and glowing light within our community and that of Marrickville has gone out. His funeral was held at the Greek Orthodox Parish of St Nicholas Church Marrickville on Friday the 22nd of August.
Motion: Moved: Clr Stanley Seconded:Clr Hadchiti
That Council express its deepest condolences for the recent passing of Mr Emanuel Tsardoulias and a letter of condolence be sent to his family.
On being put to the meeting the motion was declared CARRIED.
Confirmation of Minutes
Motion: Moved: Clr Hadid Seconded:Clr Balloot
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That the minutes of the Ordinary Meeting held on 30 July 2014 be confirmed as a true record of that meeting.
On being put to the meeting the motion was declared CARRIED.
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Clr Stanley declared a pecuniary interest for the following Item:
Item DPG 01 Proposed Amendment 38 Liverpool Local Environmental Plan 2008 Phase 3 Land Reclassifications and Rezonings
Reason: Clr Stanley owns property in the area of one of the proposed parcels of land for sale.
Clr Stanley left the Chambers for the duration of this Item.
Clr Stanley declared a non-pecuniary, significant interest in the following Item:
Mayoral Minute: Sponsorship Team Gong Ballistic
Reason: Someone significant in Clr Stanley’s life was seriously affected with multiple sclerosis.
Clr Stanley left the Chambers for the duration of this Item.
Clr Harle declared a non-pecuniary, significant interest in the following Item:
Item DCC 01: Request for fee waiver - Liverpool Action Group
Reason: Clr Harle is a member of the Liverpool Action Group.
Clr Harle left the Chambers for the duration of this Item.
Clr Hadchiti declared a non-pecuniary, less than significant interest in the following Item:
Mayoral Minute: Sponsorship Team Gong Ballistic
Reason: A friend of Clr Hadchiti has multiple sclerosis.
Clr Hadchiti left the Chambers for the duration of this Item.
Mayor Ned Mannoun declared a non-pecuniary, less than significant interest in the following Item:
Item CFO 06: Tender WT2307 - Construction of eight townhouses at 39 Heckenberg Avenue, Sadlier
Reason: One of the tenderers is the builder of Mayor Mannoun’s home. Mayor Mannoun will leave the room during this item.
Mayor Mannoun left the Chambers for the duration of this item.
(Presentation – Items not on agenda)
Nil
(Representation – Items on agenda)
1. Mr Ozden Mustafa addressed Council on the following item:
Item DAD 01 - DA-1198/2013 - Partial demolition and alterations and additions to the existing dwelling; use of the dwelling as a child care centre; and installation of signage at 4 Bungarra Crescent Chipping Norton.
Motion: Moved: Clr Hadchiti Seconded: Clr Shelton
That a two minute extension of time be given to Mr Ozden Mustafa.
On being put to the meeting the motion was declared CARRIED.
2. Ms Briona Jocic addressed Council on the following Item:
Item DPG 04 - Draft LLEP 2008 Amendment No 32 (Housekeeping) Post Exhibition Report.
Subject: Mayoral Charity Ball 2014
Last Saturday 23 August 2014, Council hosted the very successful Mayoral Charity Ball. The Mayoral Ball made a welcome return after many years absence and was attended by nearly 400 guests. By most measures the Mayoral Ball was a great success and I am very pleased to say that whilst we are tallying final costs and revenues, the event exceeded our ambitious target of raising $50,000 to be shared evenly between two great and worthy causes; the Cancer Wellness centre and Youth Adult Disability Association.
When Councillor Peter Ristevski proposed the Mayoral Ball to the Council I was aware of the huge undertaking a successful Mayoral Ball could be. I was also aware of the yearning in the community of Liverpool for a social event that could be a highlight on the Liverpool calendar and allow our city to celebrate our growing successes and the heroes within our community.
I would like to thank the Council staff that worked together to make the event such a success, particularly Alyson Infanti and Alexie Bull amongst a great team effort. I would also like to thank Councillor Peter Ristevski for suggesting the reinstatement of an annual ball and for his role in organising sponsorship and the entertainment. On behalf of Council, I wish to also thank all those who attended, particularly the sponsors of the Ball.
The success of the 2014 Mayoral Charity Ball demonstrates the desire within the community for such an important marquee event and strong support not only for the worthy charities but for the ongoing work of this Council. I therefore propose to establish the Mayoral Charity Ball as an annual event to be held in or around August each year.
RECOMMENDATION
That Council:
1. Acknowledge the success of the 2014 Mayoral Charity Ball which has successfully raised over $50,000 toward two local causes.
2. Presents the proceeds of the ball to the Cancer Wellness Centre and Youth Adult Disability Association at a suitable occasion.
3. Acknowledges all who contributed to the success of the Ball including Council staff, sponsors, the entertainers Altiyan Childs, Ballina Gee and the High Rollers Big Band, as well as the MC Joel Caine.
4. Thank the sponsors; Abacas Group, TAFE South Western Sydney Institute, Masters. PWC, Casula Mall, Peter Warren Automotive, Chan & Naylor, the Liverpool Catholic Club and Direct Freight Express.
5. Initiate an annual Mayoral Charity Ball to be held in August of each year and delegate to the CEO to make appropriate organisational arrangements and resourcing to ensure its ongoing success and viability as a highlight of the Liverpool calendar and a showcase of our community’s worthy causes and talent.
Motion: Moved: Mayor Mannoun
On being put to the meeting the motion was declared CARRIED.
11
Subject: Sponsorship Team Gong Ballistic
The MS Gong Ride has, over its 32 year history become a Sydney cycling tradition. More importantly, the event has raised over $30 million to support people with Multiple Sclerosis since 1980.
Multiple sclerosis (MS) is by all accounts an utterly debilitating disease affecting the central nervous system that can interfere with the transmission of nerve impulses throughout the brain, spinal cord and optic nerves.
There are many in our local community living with this terrible disease, one of whom is Steven Ruhs. Steven’s sister Tina is organising a Liverpool based team called Gong Ballistic. Council has been approached to sponsor this team.
I understand that last year they were the 3rd highest team in terms of sponsorship money raised. Only SBS-BA Cycling and the Westpac Group both of which are much larger teams in comparison were able to raise more money.
RECOMMENDATION:
That Council:
1. Acknowledges the important work of MS Australia and the assistance the organisation provides in the community.
2. Congratulates all participants in the MS Gong Ride 2014.
3. Approves gold level $2000.00 sponsorship of the Team Gong Ballistic in the MS Gong Ride, 2 November 2014.
4. Supports the sponsorship with appropriate media and communications activity.
Motion: Moved:
Mayor Mannoun
On being put to the meeting the motion was declared CARRIED.
Clr Hadchiti and Clr Stanley returned to the Chambers at 6.25pm.
Independent Hearing and Assessment Panel Report
FILE NO: 151635.2014
SUBJECT: DA-589/2013 Construction of a six storey residential flat building comprising 17 residential units, and two levels of basement car park; demolition of existing structures and tree removal at 83 Campbell Street, Liverpool
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RECOMMENDATION
That Council approve Development Application No. DA-589/2013 subject to the revised recommended conditions attached to the report.
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Motion: Moved: Clr Hadchiti Seconded: Clr Hadid
On being put to the meeting the motion was declared CARRIED.
Vote for: Mayor Mannoun
Clr Balloot
Clr Hadchiti
Clr Shelton
Clr Hadid
Clr Harle
Clr Ristevski
Vote against: Clr Stanley
13
FILE NO: 175913.2014
SUBJECT: DA-851/2013 - Construction of a boarding house at 16 Collinsville Place, Miller
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RECOMMENDATION
That Council approves the application DA-851/2013, subject to the recommended conditions attached to the IHAP report and the following amendments to the Draft Determination Notice considered by IHAP:
Amend Draft Condition 5 to read as follows:
Rear Windows
5. The windows on the rear elevation shall be reconfigured to increase the area of the window and reduce the sill height to 900mm. Amended plans shall be submitted to the satisfaction of Council’s Service Manager, Development Assessment.
To insert two additional conditions as follows:
Privacy
The windows on the western elevation adjacent to the stairwell must be obscure glazed on the bottom four rows. Details are to be submitted to the PCA with the Construction Certificate application.
The outdoor covered seating area shall be screened by a 1.5 metre high screen to the full width of the southern elevation. Details are to be submitted to the PCA with the Construction Certificate application. |
COUNCIL DECISION
Motion: Moved: Clr Hadid Seconded: Clr Harle
1. That Council refuse the DA 851/2013 for the following reasons:
a. The proposal is inconsistent with Schedule 1 of the Environmental Planning & Assessment Regulation 2000, as an agreement in writing from the adjoining owners granting consent for the creation of an easement for disposal of downstream drainage onto their property has not been provided with the application.
b. The application contains inadequate information to determine whether the proposed development is consistent with Section 79C(1)(b)(c) of the Environmental Planning and Assessment Act 1979, as a geotechnical report prepared by a qualified and practising geotechnical engineer has not been submitted.
c. The proposal is inconsistent with Clause 30(1)(h) of the State Environmental Planning Policy (Affordable Rental Housing) 2009, as two (2) motorcycle parking spaces are required to be provided for the proposed development and this has not been provided on the application.
d. The proposed development is not in the public interest.
2. Council recommend to the applicant to consider a multi unit dwelling on the site as opposed to a boarding house, noting the potential non compliances.
Foreshadowed Motion: Moved:Clr Stanley Seconded: Clr Shelton
That the recommendation be adopted.
On being put to the meeting the motion (by Clr Hadid) was declared CARRIED and the
foreshadowed motion lapsed.
Vote for: Mayor Mannoun
Clr Balloot
Clr Hadchiti
Clr Hadid
Clr Harle
Clr Ristevski
Vote against: Clr Shelton
Clr Stanley
15
FILE NO: 178250.2014
SUBJECT: DA-65/2014 Construction of eight attached 2-storey dwellings; and re-subdivision of land to create eight Torrens title lots at Hugh Terrace and Windsock Avenue, Middleton Grange
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RECOMMENDATION
That Council:
1. Approve the application DA-65/2014, subject to the recommended conditions attached to the IHAP Report, and the following amendments to the Draft Determination Notice as recommended by IHAP:
Add Draft Conditions 20a and 47a to read as follows:
B. PRIOR TO ISSUE OF A CONSTRUCTION CERTIFICATE
Amended Landscape Concept Plan – Street Trees
20a. An amended landscape concept plan is to be submitted to the satisfaction of Council which includes incorporation of twelve (1) street trees, to be planted at appropriate intervals. The species is to be selected in consultation with Council’s landscape architect. Details are to be shown on the construction certificate plans.
D. DURING CONSTRUCTION
47a. Twelve (12) street trees are to be planted at appropriate intervals, in accordance with the amended landscape concept plan.
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Motion: Moved: Mayor Mannoun Seconded: Clr Balloot
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
Councillors voted unanimously for this motion.
Clr Stanley left the Chambers at 6.47pm.
Development Application Determination Report
FILE NO: 184877.2014
SUBJECT: DA-1198/2013 - Partial demolition and alterations and additions to the existing dwelling; use of the dwelling as a child care centre; and installation of signage at 4 Bungarra Crescent Chipping Norton
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RECOMMENDATION
That Council:
Approve the application DA-1198/2013, subject to the recommended conditions attached to the IHAP Report and the following amendments to the Draft Determination Notice considered by IHAP:
Amend Draft Condition 1 to read as follows:
1. Development the subject of this determination notice must be carried out strictly in accordance with Development Application No. DA-1198/2013 lodged on 24 October 2013 and accompanying plans and reports listed below and stamped DA-1198/2013, except where modified by the undermentioned conditions and amendments contained within this condition:
The following design amendments are required: · A minimum of 50% of the rear yard marked on the approved landscape plan as “turf, artificial turf or wetpour rubber”, is to be comprised of permeable landscaping. This shall be situated in such a manner as to ensure the viability of the trees to be retained. · The two Pyrus Calleryana provided within the front setback shall be planted with a pot size of 200L. · Horizontal sunhoods shall be located above the front windows to the rooms marked as Foyer, Admin and Staff Room. There are to be two continuous sunhoods: one over the windows between the Foyer and the Admin room, and one over all three windows to the Staff Room. The sunhoods are to project one metre from the front wall. · The proposed front wall sign shall be located below the first sunhood described above.
Amend Draft Condition 129 to read as follows:
129. The applicant is to prepare and implement an Operational Traffic Management Plan (OTMP). The OTMP shall incorporate the following:
· Strategies for information advising parents and care givers of preferred route to the child care centre and the time for pick-up and drop-off, having regard to the Assessment of Traffic and Parking Implications prepared by Traffic Impact Services Pty Ltd and dated October 2013, and having regard for the peak periods of vehicle movement for nearby schools. · Strategies for minimising potential queuing when parents drop off and pick up children.
The OTMP shall be implemented on an ongoing basis.
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Motion: Moved: Clr Harle Seconded: Clr Hadid
That Council:
A. Approve the application DA-1198/2013, subject to the recommended conditions attached to the IHAP Report and the following amendments to the Draft Determination Notice considered by IHAP:
Amend Draft Condition 1 to read as follows:
1. Development the subject of this determination notice must be carried out strictly in accordance with Development Application No. DA-1198/2013 lodged on 24 October 2013 and accompanying plans and reports listed below and stamped DA-1198/2013, except where modified by the undermentioned conditions and amendments contained within this condition:
|
Description |
Issue |
Job No |
Sheet |
Date |
Prepared By |
|
DA01 - Cover Page, Site Analysis & Site/Roof Plan |
B |
13011 |
1 of 5 |
28 March 2014 |
De Angelis Taylor + Associates |
|
DA02 - Ground Floor Plan & Sections |
B |
13011 |
2 of 5 |
28 March 2014 |
De Angelis Taylor + Associates |
|
DA03 -Elevations & Street Elevation |
B |
13011 |
3 of 5 |
28 March 2014 |
De Angelis Taylor + Associates |
|
DA04 - Demolition Plan & Earthworks Plan |
B |
13011 |
4 of 5 |
28 March 2014 |
De Angelis Taylor + Associates |
|
L-01 - Landscape Plan |
B |
3442b |
|
24 March 2014 |
Ray Fuggle Associates |
|
Exterior Finishes Schedule |
C |
13011 |
- |
n.d. |
De Angelis Taylor + Associates |
|
Childcare Centre Noise Assessment |
- |
20130747.1 |
- |
26 August 2013 |
Acoustic Logic |
The following design amendments are required:
· A minimum of 50% of the rear yard marked on the approved landscape plan as “turf, artificial turf or wetpour rubber”, is to be comprised of permeable landscaping. This shall be situated in such a manner as to ensure the viability of the trees to be retained.
· The two Pyrus Calleryana provided within the front setback shall be planted with a pot size of 200L.
· Horizontal sunhoods shall be located above the front windows to the rooms marked as Foyer, Admin and Staff Room. There are to be two continuous sunhoods: one over the windows between the Foyer and the Admin room, and one over all three windows to the Staff Room. The sunhoods are to project one metre from the front wall.
· The proposed front wall sign shall be located below the first sunhood described above.
Amend Draft Condition 129 to read as follows:
129. The applicant is to prepare and implement an Operational Traffic Management Plan (OTMP). The OTMP shall incorporate the following:
· Strategies for information advising parents and care givers of preferred route to the child care centre and the time for pick-up and drop-off, having regard to the Assessment of Traffic and Parking Implications prepared by Traffic Impact Services Pty Ltd and dated October 2013, and having regard for the peak periods of vehicle movement for nearby schools.
· Strategies for minimising potential queuing when parents drop off and pick up children.
The OTMP shall be implemented on an ongoing basis.
B. That Council receives a report at the December Council meeting which:
1. Provides details of child care centres approved in residential areas.
2. Discusses any complaints received regarding childcare centres over the past two years.
3. Recommends options to amend planning controls for child care centres to protect residential amenity which could consider the following:
· Minimum lot size
· Minimum lot frontage
· Increased onsite parking
· Location on roads with a pavement width of 7.2m or wider to improve parking and passing traffic
· Location adjacent to reserves or open space to minimise the number of neighbours impacted
· Improved acoustic requirements for buildings and fencing
· Incorporate the Dept DOCs recommendations of where child care centres are recommended.
On being put to the meeting the motion was declared CARRIED.
Councillors voted unanimously for this motion.
Chief Financial Officer
FILE NO: 182314.2014
SUBJECT: Planning Proposal Fees and Public Exhibition of Fees and Charges Amendments
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RECOMMENDATION
That Council:
1. Notes the Information contained in this report.
2. Endorses the proposal to increase the fee for Major Planning Proposals from $30,000 to $30,000 plus cost recovery.
3. Approves the new Major Planning Proposal Fee and amendments to the Development Application fees to be placed on public exhibition for 28 days and that a further report to Council be provided with any submissions made.
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COUNCIL DECISION
Motion: Moved: Clr Hadchiti Seconded: Clr Shelton
1. Notes the Information contained in this report.
2. Endorses the proposal to increase the fee for Major Planning Proposals from $30,000 to $35,000 plus cost recovery.
3. Approves the new Major Planning Proposal Fee and amendments to the Development Application fees to be placed on public exhibition for 28 days and that a further report to Council be provided with any submissions made.
On being put to the meeting the motion was declared CARRIED.
Councillors voted unanimously for this motion.
21
FILE NO: 182955.2014
SUBJECT: Performance Report June
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RECOMMENDATION
That Council receives and notes the June 2014 Performance Report which outlines the progress of all principal activities contained in the 4-year Delivery Program and Operational Plan.
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Motion: Moved: Clr Shelton Seconded: Clr Harle
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
17
FILE NO: 183781.2014
SUBJECT: Budget Review - June 2014
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RECOMMENDATIONS
That Council:
1. Receives and notes the report;
2. Votes to carry forward $17.476 million for incomplete works into 2014/15, comprising: · Reserves (External/ Internally Restricted) $4,922,441 · Grant funds $2,549,444 · S94 Developer Contributions $7,466,329 · General Funds $2,537,964
3. Approves allocation of funds to recommended initiatives to commit the balance of $4.870 million surplus.
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Motion: Moved: Mayor Mannoun Seconded: Clr Ristevski
That the recommendation be adopted.
Foreshadowed Motion: Moved: Clr Shelton Seconded: Clr Stanley
That Council:
1. Receives and notes the report;
2. Votes to carry forward $17.476 million for incomplete works into 2014/15, comprising:
· Reserves (External/ Internally Restricted) $4,922,441
· Grant funds $2,549,444
· S94 Developer Contributions $7,466,329
· General Funds $2,537,964
3. Approves allocation of funds to recommended initiatives to commit the balance of $4.870 million surplus with the exception of the last two items on page 108 of the Council Agenda as listed below:
· $100 000 additional funds for the Night Markets.
· $250 000 additional funds required to fund the implementation of the Liverpool Branding project.
On being put to the meeting the motion (by Mayor Mannoun) was declared CARRIED and the foreshadowed motion lapsed.
23
FILE NO: 181713.2014
SUBJECT: Investment Report July 2014
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RECOMMENDATION
That Council That Council receives and notes this report.
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Motion: Moved: Clr Shelton Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
19
FILE NO: 161922.2014
SUBJECT: Classification of Lot 1 DP 1196393, Lot 1 Bigge Street, Liverpool as 'Operational' land
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RECOMMENDATION
That Council classifies Lot 1 DP 1196393, Lot 1 Bigge Street, Liverpool as 'Operational' land in accordance with the Local Government Act 1993.
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Motion: Moved: Clr Shelton Seconded: Clr Balloot
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
25
Mayor Mannoun left the Chambers at 7.15pm and Deputy Mayor Hadid took the Chair.
FILE NO: 174875.2014
SUBJECT: Tender WT2307 - Construction of eight townhouses at 39 Heckenberg Avenue, Sadlier
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RECOMMENDATION That Council: 1. Declines to accept any of the tenders for Tender WT2307 – Construction of eight townhouses at 39 Heckenberg Avenue, Sadlier and cancels the proposal for the contract; 2. Makes public its decision regarding Tender WT2307 – Construction of eight townhouses at 39 Heckenberg Avenue, Sadlier; 3. Agrees to sell Lot 493, 494 and 552 DP 217650, 39 Heckenberg Avenue, Sadlier, as an approved development site by placing the property on the open market for sale by way of public auction through a local real estate agent; 4. Agrees to set the reserve price for the public auction as outlined in the confidential attachment; 5. Authorizes the Chief Executive Officer or his nominee to negotiate the sale of Lot 493, 494 and 552 DP 217650, 39 Heckenberg Avenue, Sadlier, if not sold under the hammer, for a sale price of not less than five percent below the reserve price, on the day of auction, and execute the contract for sale to facilitate the exchange of contracts on the day of the auction; 6. Agrees that if the property is not sold at auction it is immediately placed on the open market for sale by private treaty;
7. Transfers the net proceeds from the sale to the Property Development Reserve; and 8. Keeps confidential the details supplied in this report containing information on the submissions received and proposed sale, pursuant to the provisions of Section 10A(2)(d)(i) and 10A(2)(c) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it and/or confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. |
Motion: Moved: Clr Shelton Seconded: Clr Harle
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
Councillors voted unanimously for this motion.
21
FILE NO: 184662.2014
SUBJECT: Proposed Acquisition of Part Lot 201 DP 1194243, Kurrajong Road, Carnes Hill for Open Space and Drainage
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RECOMMENDATION
That Council:
1. Accepts the dedication of Lots 201 and 203 DP 1194243 at no cost;
2. Approves the acquisition of part of Lot 201 DP 1194243, Kurrajong Road, Carnes Hill designated Open Space and Drainage in the Liverpool Local Environment Plan 2008 for the purchase price outlined in the confidential attachment;
3. Upon dedication of Lots 201 and 203 DP 1194243 and the acquisition of part Lot 201 classifies the land as ‘Community Land’;
4. Notes the square metre area for acquisition is approximate and subject to final survey. Approves the acquisition on a dollar rate per square metre as outlined in the confidential attachment;
5. Keeps confidential the report supplied under separate cover containing the acquisition price pursuant to the provisions of Section 10A (2) (c) of the local Government Act 1993 as this information would if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; and
6. Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision.
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COUNCIL DECISION
Motion: Moved: Clr Harle Seconded: Clr Stanley
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
27
FILE NO: 184885.2014
SUBJECT: General Power of Attorney
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RECOMMENDATION
That Council:
1. Appoints the persons for the time being holding the position of Chief Executive Officer, Chief Financial Officer and Public Officer, to be its attorneys, severally to exercise, subject to any conditions and limitations specified below, the authority conferred on them by section 43 of the Powers of Attorney Act 2003, to do on the Council’s behalf, anything it may lawfully authorise its attorney to do. The power of attorney is limited to the execution of documents, dealings and instruments relating to the following matters:
· The creation (whether by acquisition or other means), disposal or extinguishment of an interest in land; · The creation, disposal or extinguishment of a right, obligation or interest other than in land; and · Contracts for works services and supply of goods.
2. Revokes the previous power of attorney granted by Council, being Registered Book 4660 Number 962.
3. Authorises the seal of Council to be affixed to the power of attorney and to the revocation of the previous power of attorney.
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COUNCIL DECISION
Motion: Moved: Clr Stanley Seconded: Clr Harle
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
23
FILE NO: 188200.2014
SUBJECT: Councillor Briefing Session Terms of Reference
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RECOMMENDATION
That:
1. Council hold Councillor Briefing Sessions regardless of the number of Councillors attending.
2. The only senior staff required at the sessions will be those that are presenting on a topic.
3. The Councillor Briefing Session Terms of Reference be reformatted and retitled as per the attached Councillor Briefing Guidelines to ensure consistency with other policy documents of Council.
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Motion: Moved: Clr Stanley Seconded: Clr Shelton
That the recommendation be adopted.
Amendment: Moved: Clr Harle Seconded: Clr Hadchiti
That:
1. Council hold Councillor Briefing Sessions where a minimum of 3 Councillors are attending.
2. The only senior staff required at the sessions will be those that are presenting on a topic.
3. The Councillor Briefing Session Terms of Reference be reformatted and retitled as per the attached Councillor Briefing Guidelines to ensure consistency with other policy documents of Council.
On being put to the meeting the amendment (by Clr Harle) was declared CARRIED.
Mayor Mannoun returned to the Chambers at 7.21pm and took the Chair.
29
FILE NO: 175067.2014
SUBJECT: Regional Waste Avoidance and Resource Recovery Strategy
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RECOMMENDATION
That Council:
1. Receive the information contained in the report on the Regional Waste Strategy.
2. Endorse the Regional Waste Avoidance and Resource Recovery Strategy.
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Motion: Moved: Clr Hadchiti Seconded: Clr Balloot
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
31
Community and Culture Report
FILE NO: 179790.2014
SUBJECT: Request for fee waiver - Liverpool Action Group
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RECOMMENDATION
That Council:
1. Approve a three-year license from 1 September 2014 for Liverpool Action Group Inc. to use the City Library Gold Room for monthly meetings.
2. Approve the waiver of normal rental fees for the period of this license.
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Motion: Moved: Clr Stanley Seconded: Clr Shelton
That:
1. Council refuse a three-year license from 1 September 2014 for Liverpool Action Group Inc. to use the City Library Gold Room for monthly meetings.
2. A report be prepared to outline why the previous fees have been waived for this group.
Foreshadowed motion: Moved: Mayor Mannoun Seconded: Clr Ristevski
That the recommendation be adopted.
On being put to the meeting the motion was declared LOST. The foreshadowed motion (by Mayor Mannoun) then became the motion and on being put to the meeting was declared CARRIED.
Division Called:
Vote for: Mayor Mannoun
Clr Balloot
Clr Hadchiti
Clr Hadid
Clr Ristevski
Vote Against: Clr Shelton
Clr Stanley
Clr Harle returned to the Chambers at 7.24 pm.
FILE NO: 188290.2014
SUBJECT: Donations, Grants and Sponsorship
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RECOMMENDATION
That Council:
1. Endorses the Financial Contribution Panel's recommendations for the provision of $2,100 under the Sporting Donations Program as summarised in the table below
2. Endorses the Financial Contribution Panel's recommendations for the provision of $4,950 under the Community Donations Program (including one Community Grants application) as summarised in the table below
3. Endorses the Financial Contributions Panel's recommendations for the provision of up to $32,200 in 2014/15 under the Corporate Sponsorship Program as summarised in the table below:
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Motion: Moved: Mayor Mannoun Seconded: Clr Hadchiti
1. Endorses the Financial Contribution Panel's recommendations for the provision of $2,100 under the Sporting Donations Program as summarised in the table below
2. Endorses the Financial Contribution Panel's recommendations for the provision of $4,950 under the Community Donations Program (including one Community Grants application) as summarised in the table below
3. Endorses the Financial Contributions Panel's recommendations for the provision of up to $51,500 in 2014/15 under the Corporate Sponsorship Program as summarised in the table below:
On being put to the meeting the motion was declared CARRIED.
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31
Clr Balloot left the Chambers at 7.29pm.
Clr Stanley left the Chambers at 7.30pm.
Clr Balloot returned to the Chambers at 7.31pm.
Planning and Growth Report
FILE NO: 087242.2014
SUBJECT: Proposed Am 38 Liverpool Local Environmental Plan 2008 Phase 3 Land Reclassifications and Rezonings
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RECOMMENDATION
That Council:
1. Proceed with the reclassification and rezoning of the following parcels of land: · 124A Wonga Road, Lurnea (McCarthy Park) · Part of 15 Qantas Boulevard, Middleton Grange (Part of Lascondor Park) · 8 Ferrington Crescent, Liverpool (Ferrington Park) · 20A Frazer Avenue, Lurnea (Baker Park) · 84A St Andrews Boulevard, Casula (St Andrews Park) · 26 Wendlebury Road, Chipping Norton (Wendlebury Park) · 2A Deerwood Avenue, Liverpool (Hazel Bradshaw Park) · 22 Box Road, Casula (Mimosa Park) · 72A Grevillea Crescent, Prestons (Acacia Park)
2. Not proceed with the reclassification and rezoning of the following parcels of land: · 9 Gunsynd Avenue, Casula (Part of Thawaral Park) · 10 Anjudy Close, Casula (Part of Thawaral Park) · 230 Newbridge Road, Moorebank (Part of Regan Park) · 99-101 Rose Street, Liverpool (Part of Pearce Park) · 12A Brain Avenue, Lurnea (Hannan Park)
3. Send a copy of the Planning Proposal to NSW Planning and Infrastructure to seek a Gateway Determination to proceed with Draft Amendment 38 to Liverpool Local Environmental Plan 2008 which includes the reclassification and rezoning of the parcels of land identified in Recommendation 1.
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Motion: Moved: Clr Hadchiti Seconded: Clr Balloot
That Council defer the matter for discussion at a Councillor Briefing and then for a report to the November Council meeting.
On being put to the meeting the motion was declared CARRIED.
Councillors voted unanimously for this motion.
35
FILE NO: 156587.2014
SUBJECT: Liverpool LEP Amendment No. 50- 900 Cowpasture Rd, Cecil Hills (Sydney Water Site)
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RECOMMENDATION
That Council:
1. Endorses the Planning Proposal (Amendment No. 50) to forward to NSW Planning and Environment seeking Gateway Determination.
2. Subject to Gateway approval, proceeds with public authority consultation and public exhibition in accordance with the determination.
3. Notes that the outcomes of public authority consultation and public exhibition will be reported to Council in the future.
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Motion: Moved: Clr Hadchiti Seconded: Clr Harle
That this matter be deferred for officers to provide Councillors with a street layout and further information in relation to lot sizes.
On being put to the meeting the motion was declared CARRIED.
Vote for: Mayor Mannoun
Clr Balloot
Clr Hadchiti
Clr Hadid
Clr Harle
Clr Ristevski
Vote Against: Clr Shelton
Clr Stanley
On being put to the meeting the motion was declared CARRIED.
33
FILE NO: 089159.2014
SUBJECT: LLEP Draft Amendment No 49 - Removal of Flood Prone Area Mapping from LLEP
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RECOMMENDATION
That Council:
1. Forwards a planning proposal to NSW Planning and Environment seeking a Gateway Determination to amend Clause 7.8 and remove the LEP Flood Prone Land Area Mapping.
2. Proceeds with public authority consultation and public exhibition in accordance with the determination, subject to Gateway approval.
3. Notes that the outcomes of public authority consultation and public exhibition will be reported to Council in the future.
4. Proceeds with the minor amendment to the DCP which will identify flooding risk provisions applying to land at or below the flood planning area (as opposed to being identified as per the Flood Prone Land Maps within the LLEP 2008).
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Motion: Moved: Clr Stanley Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
Councillors voted unanimously for this motion.
37
FILE NO: 132481.2014
SUBJECT: Draft LLEP 2008 Amendment No 32 (Housekeeping) Post Exhibition Report
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RECOMMENDATION
That Council:
1. Adopt Draft Liverpool Local Environmental Plan 2008 (Amendment No 32) and forward a copy of the attached planning proposal and supporting documentation to the Department of Planning and Environment for finalisation.
2. Writes to the people who lodged submissions advising of Council’s decision.
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Motion: Moved: Mayor Mannoun Seconded: Clr Hadchiti
That Council:
1. Adopt Draft Liverpool Local Environmental Plan 2008 (Amendment No 32) and forward a copy of the attached planning proposal and supporting documentation to the Department of Planning and Environment for finalisation.
2. Writes to the people who lodged submissions advising of Council’s decision.
3. Defer Lot 101, 85 Lee and Clarke Road, Kemps Creek for further consultation.
On being put to the meeting the motion was declared CARRIED.
Councillors voted unanimously for this motion.
35
FILE NO: 140055.2014
SUBJECT: Public Exhibition Outcomes - Draft Liverpool Development Control Plan 2008 (Amendment 15)
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RECOMMENDATION
That Council adopts Draft Liverpool Development Control Plan 2008 (Amendment 15) in accordance with section 21 of the Environmental Planning and Assessment Regulation 2000 to come into effect upon the publication of a public notice in the local newspaper.
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Motion: Moved: Mayor Mannoun Seconded: Clr Hadid
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
Councillors voted unanimously for this motion.
39
FILE NO: 047878.2014
SUBJECT: Minutes of the Aboriginal Consultative Committee Meeting held on 4 June 2014
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RECOMMENDATION
1. The Minutes of the Aboriginal Consultative Committee Meeting held on 4 June 2014 are attached for the information of Council.
2. The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
37
FILE NO: 140010.2014
SUBJECT: Liverpool Youth Council Meeting Notes June 2014
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RECOMMENDATION
That Council:
1. Receives and notes the Meeting Notes of the Liverpool Youth Council Meeting held on Tuesday 3 June 2014.
2. Notes that this meeting was the final meeting of the Liverpool Youth Council 2012- 2014 term and that a quorum was not present.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
41
FILE NO: 149367.2014
SUBJECT: Heritage Advisory Committee Minutes 3 June 2014
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RECOMMENDATION
That Council receives and notes the Minutes of the Heritage Advisory Committee Meeting held on 3 June 2014.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
39
FILE NO: 155095.2014
SUBJECT: Minutes of Economic Development Committee and Events Committee meeting held 6 August 2014
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RECOMMENDATION
That Council:
1. Receives and notes the Minutes of the Economic Development and Events Committee Meeting held on 6 August 2014.
2. Support allocation of an additional $110,000 at Council’s budget quarterly review to effectively deliver Council’s 2014/15 events schedule.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That Council:
1. Receives and notes the Minutes of the Economic Development and Events Committee Meeting held on 6 August 2014 subject to the following correction:
· The minutes be corrected to show that Clr Shelton attended the meeting.
2. Support allocation of an additional $110,000 at Council’s budget quarterly review to effectively deliver Council’s 2014/15 events schedule.
On being put to the meeting the motion was declared CARRIED.
43
FILE NO: 150511.2014
SUBJECT: Minutes of the Liverpool Access Committee 12 June 2014
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RECOMMENDATION
That Council receives and notes the Minutes of the Liverpool Access Committee Meeting held on 12 April 2014.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
41
FILE NO: 154214.2014
SUBJECT: No Intermodal Committee Meeting Minutes of 1 July 2014
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RECOMMENDATION
That Council:
1. Receives and notes the Minutes of the No Intermodal Committee Meeting held on 1 July 2014.
2. Notes the advice in this report regarding the media awareness campaign.
3. Allocates $95,000 from the Intermodal Reserve to the Intermodal Fighting Fund to continue work relating to the intermodal proposals.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
45
FILE NO: 154785.2014
SUBJECT: Minutes of the Budget and Finance Committee 2 July 2014
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RECOMMENDATION
That Council receives and notes the Minutes of the Budget and Finance Committee Meeting held on 2 July 2014.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
43
FILE NO: 154820.2014
SUBJECT: Key Sites Master Planning Steering Committee Minutes from meeting held 1 July 2014
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RECOMMENDATION
That Council:
1. Receives and notes the Minutes of the Key Site Master Planning Steering Committee Meeting held on 1 July 2014;
2. Adopts the recommendation put forward in the confidential report provided under separate cover; and
3. Keeps confidential the minutes supplied under separate cover containing information pursuant to the provisions of s10A(2)(c) of the Local Government Act 1993 as it contains information that would if disclosed confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
47
FILE NO: 155097.2014
SUBJECT: Minutes of Building Our New City Committee meeting held 2 July 2014
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RECOMMENDATION
That Council:
1. Receives and notes the Minutes of the Building our New City Committee Meeting held on 2 July 2014.
2. Approves the following amendments to the Building Our New City Committee Charter as follows:
· Amend the wording of 8.1.1 from ‘The Mayor’ to ‘The Mayor or delegate’.
· Amend the wording of 8.1.2 from ‘The Deputy Mayor and one Councillor, as elected by Council’ to “The Deputy Mayor or delegate, and one Councillor or delegate, as elected by Council”.
3. Approves the removal of section 5. (vi) from the Economic Development Committee charter, which reads “Manage all Town Improvement Fund (TIF), all boundaries, expenditure recommendations and strategies and other elements as per and instead of the TIF Management steering group.”
4. Approves the addition of the following function to section 5 as item 5.3 to the Building Our New City Committee Charter: “Manage all Town Improvement Fund (TIF), all boundaries, expenditure recommendations and strategies and other elements as per and instead of the TIF Management steering group.”
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
45
FILE NO: 167594.2014
SUBJECT: Minutes of the Liverpool Access Committee 10 July 2014
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RECOMMENDATION
That Council receives and notes the Minutes of the Liverpool Access Committee Meeting held on 10 July 2014.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
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49
FILE NO: 155308.2014
SUBJECT: Minutes of Tourism and Events Committee meeting held 2 July 2014
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RECOMMENDATION
That Council:
1. Receives and notes the Minutes of the Tourism and Events Committee Meeting held on 2 July 2014.
2. Approves the new Charter for the merged Economic Development and Events Committee with the amendment that the clause relating to the Town Improvement Fund be removed and be added to the Building Our New City Charter.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
47
FILE NO: 155312.2014
SUBJECT: Minutes of Economic Development Committee meeting held 2 July 2014
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RECOMMENDATION
That Council:
1. Receives and notes the Minutes of the Economic Development Committee Meeting held on 2 July 2014.
2. Approves the new Charter for the combined Economic Development and Events Committee with the amendment that the clause relating to the Town Improvement Fund be removed and be added to the Building Our New City Committee Charter.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
51
FILE NO: 169800.2014
SUBJECT: Casula Powerhouse Arts Centre Board Minutes from Meeting 17 July 2014
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RECOMMENDATION
That Council receives and notes the Minutes of the Casula Powerhouse Arts Centre Board meeting held on 17 July 2014.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
53
FILE NO: 172874.2014
SUBJECT: Local Traffic Committee Minutes of Meeting held on 16 July 2014
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RECOMMENDATION
That Council:
1. Receives and notes the Minutes of the Local Traffic Committee Meeting held on 16 July 2014.
2. Adopts the following recommendations of the Local Traffic Committee meeting:
Item 1 Munday Street, Manning Street and Warwick Street, Warwick Farm - Proposed Regulatory Sign Posting
i. Supports the amended sign posting scheme but the proposed pedestrian refuge is to be deleted. ii. The applicant be advised of the outcome accordingly.
Item 2 Kendall Drive, Casula – Traffic Management
i. Supports the appended traffic scheme. ii. The traffic scheme be included in Council’s Minor Traffic Facilities Works Programme for implementation. iii. All stakeholders be advised of the outcome.
Item 3 Westlink M7 Motorway Cities Marathon
i. The event be supported and endorsed as an ongoing annual event subject to: · The event be classified as a Class 3 event. · A Road Occupancy application is to be submitted to Transport for NSW Traffic Management Centre (TMC) by the event organiser. · A Special Event Template is to be submitted with a Traffic Management Plan (TMP) including a Traffic Control Plan (TCP) to Council, Police and the TMC for consideration. · The applicant is to meet conditions specified by Council, Police, RMS and the TMC. · The event organiser is to submit a Schedule 1 Form (application to hold a Public Assembly) to Liverpool Police.
Item 4 Main Street, Carnes Hill (Holy Spirit School) – Proposed Marked Pedestrian Crossing
i. Supports the proposed permanent marked pedestrian crossing (incorporating an existing children’s crossing) in Main Street, Carnes Hill.
ii. Supports installation of the required line marking. iii. The Principal of Holy Spirit School is advised accordingly.
Item 5 Elizabeth Hills – Proposed Bus Route and Bus Stops
i. Supports the following proposed bus routes in Elizabeth Hills: a. Turn left from Feodore Drive into Newgate Boulevard b. Left from Newgate Boulevard into Rosebank Avenue c. Turn left from Rosebank Avenue into Gowanlea Avenue d. Turn left from Gowanlea Avenue into Regentville Drive e. Turn left from Regentville Drive into Aviation Drive towards Valley Plaza. ii. Request the bus company to undertake further investigation and liaise with the affected residents of the proposed bus stop along Newgate Boulevard and Council for an appropriate bus stop location to be identified. iii. The bus stops to include appropriate facilities in accordance with DDA requirements. iv. All stakeholders be advised of the outcome.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
51
FILE NO: 177999.2014
SUBJECT: Street Naming Committee Meeting 5 August 2014
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RECOMMENDATION
That Council:
1. Receives and notes the Minutes of the Street Naming Committee Meeting held on 5 August 2014.
2. Advertises and if no objections are received Gazettes the names Eyre Avenue, Oxley Road and Wentworth Avenue for use in Edmondson Park.
3. Advertise and if no objections are received Gazettes the name Range Road in Cecil Park.
4. Writes to residents in Moorebank east of Nuwarra Road to consult with them about a possible suburb name change.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
55
FILE NO: 180560.2014
SUBJECT: Liverpool Sports Committee Minutes of Meeting 29 May 2014
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RECOMMENDATION
That Council receives and notes the Minutes of the Liverpool City Sports Committee meeting held on 29 May 2014.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
53
FILE NO: 181744.2014
SUBJECT: Minutes of Badgerys Creek Airport Taskforce meeting held 6 August 2014
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RECOMMENDATION
That Council receives and notes the Minutes of the Badgerys Creek Airport Taskforce Meeting held on 6 August 2014.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
57
FILE NO: 182405.2014
SUBJECT: No Intermodal Committee Meeting Minutes 5 August 2014
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RECOMMENDATION
That Council receives and notes the Minutes of the No Intermodal Committee Meeting held on 5 August 2014.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
55
FILE NO: 186307.2014
SUBJECT: Minutes of the Budget and Finance Committee 6 August 2014
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RECOMMENDATION
That Council receives and notes the Minutes of the Budget and Finance Committee Meeting held on 6 August 2014.
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Motion: Moved: Clr Hadid Seconded: Clr Hadchiti
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
59
FILE NO: 076538.2014
SUBJECT: Incoming and Outgoing Correspondence Report
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RECOMMENDATION
That Council receives and notes the report.
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Motion: Moved: Clr Hadchiti Seconded:Clr Stanley
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
57
FILE NO: 076535.2014
SUBJECT: Incoming and Outgoing Correspondence Report
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RECOMMENDATION
That Council receives and notes the report.
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Motion: Moved: Clr Hadchiti Seconded:Clr Stanley
That the recommendation be adopted.
On being put to the meeting the motion was declared CARRIED.
61
FILE NO: 173510.2014
SUBJECT: Question with Notice - Clr Harle
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As part of DA-1454/2013 Hume Hwy Hotel Casula, the proponents have indicated their intention if the DA is approved by this Council, to remove the Commercial hotel’s liquor license and poker machine allocation to their new development in Casula.
1. Would the Council’s CEO urgently obtain from the owners of the Commercial hotel their intentions of its future use in regard to preserving the building of heritage importance that has been identified by Council in the following report;
A meeting was attended by Council officers and the owners of the Commercial Hotel on 19 June 2013. This meeting discussed adaptively reusing the Commercial Hotel as part of a development in the vicinity. There was no specific discussion on the adaptive reuse of the Commercial Hotel However, because heritage listing of the building would have to be retained.
Any proposed development on a heritage listed site requires a stringent assessment to ensure the fabric of the historic item(s) is maintained, to allow the item to benefit the wider community. Any development must address the heritage aspects of the property, and should not detract from the historic fabric of the item.
Any DA will need to include a Heritage Impact Statement. A Heritage Impact Statement should contain a Statement of Cultural Significance, a physical inspection of the site and graphical evidence, noting any planned changes, and a review of applicable legislation. Any work should also be submitted with a Statement of Heritage Impact (SOHI).
2. Would the CEO advise Councillors of the steps required to urgently seek the listing of Commercial hotel as being of State heritage significance given it is apparently one of the last virtually intact examples of a 19th century hotels in the larger area. See http://www.weekendnotes.com/the-lost-pubs-of-liverpool-new-south-wales/ .
The listing on the State Heritage Register is an onerous process, and only places considered to be of significance to the state are included on this register. Whilst the State Heritage Inventory (local listing information) for the Commercial Hotel notes the place to be of ‘state’ significance there is currently no historical information to suggest that the Commercial Hotel would attain the level of significance required to be included on the State Heritage Register. The listing process usually takes about 6 months, depending on the workload of the Heritage Division, although it can take considerably longer.
The process for listing on the State Heritage Register is as follows:
1. Complete the State Heritage Register Nomination Form. This will include: a. detailed research into the history of the hotel; b. physical analysis to understand the integrity of the hotel; c. comparative analysis to understand the rarity of the hotel state-wide; d. Assessment of significance and preparation of a concise Statement of Significance; e. Definition of the curtilage of the hotel; and f. Determining the thematic context of the hotel.
2. Submit the completed nomination form to the Heritage Division (1 signed hard copy and 1 electronic copy of all documentation including form, photographs, maps, plans, etc). The nomination should be sent to:
The Director Heritage Division NSW Office of Environment and Heritage Locked Bag 5020 Parramatta NSW 2124
Soft copies can be emailed to: heritage@heritage.nsw.gov.au
Copies of the guidelines and nomination form for the preparation of State Heritage Register nominations can be provided if required.
3. Would the CEO also ask the owners (and possibly future owners - if known) of the Commercial hotel, what effective fire protection measures they have in place to ensure the substantial heritage significance of this building to the people of NSW and Western Sydney LGA can be retained and assured.
In regards to Fire Safety measures, there is no specific legislation for the protection of Heritage Significant buildings. The protection measures must be based on the current and future use of the building in question.
The measures currently in place for this property include;
· Emergency lighting · Exit signs · Lightweight construction fire rating of walls · Portable Fire Extinguishers · Fire doors · Fire Hose Reels System · Smoke Detectors and Heat Detectors
This is deemed appropriate in terms of the Building Code of Australia.
4. Since the Carbon Tax has been abolished/repealed, can Council detail the effects on Councils’ 2014-15 budget and the overall savings. The repealing of legislation that gave effect to Carbon Price Mechanism (CPM) became effective from 1st July 2014.
On implementation, the CPM impacted both directly and indirectly on the following four major groups of Councils income and expenditure.
i. Rates Income: The Independent Pricing & Regulatory Tribunal (IPART) included in the 2012/13 rate peg a component for a carbon price advance of 0.4%. The rate pegs for 2013/14 and 2014/15 included negative adjustments of 0.1% and 0.3% respectively. The Council envisages that there will be no forward year budget impacts from abolition of CPM. However, is dependent on the position IPART takes when setting rate peg for 2015/16. ii. Electricity Costs – The Council has budgeted $4.586 million in 2014/15 for electricity charges. This is inclusive of estimated $1.7 million for electricity infrastructure (poles & wires) costs which does not have any carbon tax component. The Council estimates about $335k reduction in electricity charges resulting from abolition of carbon tax. However, increase in electricity usage due to installation of additional street lights in the LGA and security lighting in CBD area is expected to surpass this potential budget savings. iii. Materials & Contracts – The Council anticipates suppliers to adjust their prices for carbon tax, however, has no control over their pricing structure and strategy. As the carbon tax component pass through charge was not visible on supplier invoices, it’s difficult at this stage to quantify Council’s budget savings from any reduction in prices for construction materials. In 2011, IPART estimated the impact of carbon tax for road, footpath, kerbing, drainage and building materials at 0.45%.The Council in 2014/15 budgeted $50.646 million for general materials cost. Using the IPART percentage and subject to suppliers passing their cost savings, the Council estimates a budget savings of $503k. iv. Waste Management – Statistics on domestic waste collection show that 46,747 tonnes of waste was collected in 2013/14 and sent to landfill. The Councils contractor, on average, passed through a carbon tax charge of $9.50 per tonne. Based on this, the Council estimates $444k of cost savings in 2014/15. ACCC expects Councils to pass this cost savings to the ratepayers. Council will review its DWM Reserve and funding needs for its future domestic waste management plans and make appropriate adjustments when setting 2015/16 DWM fees.
These areas will be closely monitored and any savings realized will be recognised in quarterly reviews.
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65
FILE NO: 173514.2014
SUBJECT: Question with Notice - Clr Shelton
67
FILE NO: 156738.2014
SUBJECT: Question with Notice - Clr Stanley
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Please address the following:
1. Have staff had an opportunity to look at the ramifications of changes and funding cuts in the Federal Budget?
Yes, please see details below in point 2.
2. Can I be advised what the budget will mean for:
a) The Pensioner rate subsidies?
At this stage, details regarding percentage decrease in pensioner rate subsidies are not known. Assuming a reduction of 15% (effectively putting subsidy at 40%), the financial impact on Council is estimated at $282k.
b) Road upgrades and works for the next budget.
The decision by the Australian government to continue the Roads to Recovery Program means that Council can continue to deliver its road pavement renewal, replacement and resurfacing program, which has over the years seen a significant improvement to council’s road network.
However, the flatlining of the Federal Assistance Grants announced in the Federal Budget means that annual funding is being significantly eroded in real terms and is discussed in detail below.
c) Any other known changes that may affect ratepayers or Liverpool plans or projects.
The 2014/15 budget assumed a 3% indexation to actual $9m Financial Assistance Grants received in 2013/14. The Grants Commission NSW has not released any information re 2014/15 FAG to-date, however, indications are that there will be negative adjustments. In a worst case scenario, the general purpose component of FAG may reduce by 5%, whilst the local roads component may increase by 1.5% - resulting in net $353,986 decrease in grant to Council, calculated as follows:
On this basis, the 2014/15 budget impact will be $643,520.
Both Federal and State Governments are facing budget pressures and are reviewing all their programs. Program cuts may have flow-on effect on grant funding to the Council. At this stage, no information is available.
|
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65
FILE NO: 190290.2014
SUBJECT: Question with Notice - Clr Hadchiti
|
Council currently has a Design Review Panel in place which assesses designs on particular applications and makes a recommendation to the assessing officers.
1. Has long have the current members been on this panel?
2. How many applications have been though the panel over the last 6 months?
3. Generally how much time is added to the assessment of a DA because of this process?
4. Are detailed notes kept and circulated to all parties involved in this process?
5. Do Council Officers generally make submissions to the DRP if they don’t agree with the DRP recommendations?
Council’s Commercial Properties
Can a list please be provided of any vacant council owned commercial properties and the strategy used to find a suitable tenant?
A response to these questions will be provided in the September Business papers.
|
|
|
69
FILE NO: 190382.2014
SUBJECT: Question with Notice - Clr Shelton
|
The following, on the topic of customer service, is quoted word for word from the final comments of the former Acting CEO, Mr Rob NOBLE, made during the June 2014 Council Meeting, being the last council meeting in which he was in attendance prior to his departure:
“Mr Mayor, the reason that I've made those suggestions to adjust those number of days for response is when I was here after only a very short time, I had a look at the statistics of the performance of the organisation in responding to Councillor action requests and it was roughly 50%. 50% achievement of responding to Mayoral requests within 2 days and Councillor requests within 5...I'm just suggesting to you and I've had conversations with several of the Councillors about the existing customer service arrangements and I believe that by putting a higher standard of response time to Councillor and Mayoral requests, then what that's going to do is ultimately and probably already has create and created a two tier customer service system - which is all great for a client who approaches the Mayor or Councillor and gets snappy action maybe at the moment 50% of the time and so that will encourage that person or anyone they speak to do exactly the same thing and so instead of going through what I believe is the most efficient overall system for the bulk of our community of going through the customer services system and having an action request which goes immediately to the relevant officer, we still will end up with a gradually increasingly number of Mayoral and Councillor requests that get dealt with pretty quickly but what's happening then is that every time you have one of those, you are basically s...wing the other 95% of your customers by putting them further down the line...further down the pecking order...”
1. Please outline the actions, executive or otherwise, taken or proposed to be taken to address the concerns of the former Acting CEO, Mr Rob NOBLE.
2. To what extent do any existing motions of Council impede reform and improvement of customer service functions
A response to these questions will be provided in the September Business Papers. |
Clr Balloot provided a verbal report on his recent trip to China from 20 – 26 June 2014 to attend the APEC SMETC trade mission in Yiwu and Beijing representing Liverpool City Council. Clr Balloot’s intention was to build strong relations with communities in China and the possibility of Sister City programs. Clr Balloot paid for his trip to China.
THE MEETING CLOSED AT 8.06pm.
<Signature>
Name: Ned Mannoun
Title: Mayor
Date: 29 October 2014
I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on 24 September 2014. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.
71
Ordinary Meeting 24 September 2014
Notices of Motion
|
NOM 01 |
Lighting Pedestrian Crossing |
|
Strategic Direction |
Accessible Connected City Provide safe and easy travel with a high quality road and traffic management network |
|
Key Policy |
Road Safety Plan |
|
File Ref |
212915.2014 |
|
Author |
Anne Stanley - Councillor |
Background
I refer to the Pedestrian Crossing in Napier Ave Lurnea. The lighting in the vicinity of the pedestrian crossing is poor, with street light positioned some way away from the crossing and behind trees, casting shadows which make using the crossing dangerous at night especially in adverse weather conditions. Whilst it is recognised that this crossing was primarily installed for the use of school student during daylight hours, it is however also used by residents at other times and their safety should also be addressed. Visibility can also be difficult during heavy rain and fog.
|
That Council:
1. Fund the assessment and installation of street lighting at the pedestrian crossing to an appropriate standard out of the Councillor Reserve as soon as possible.
2. Contact the relevant Local Area Command to assist with the enforcement of road rules in this area. |
CHIEF EXECUTIVE OFFICER’S COMMENT
The pedestrian crossing was installed in 2008 close to the Napier Avenue/Shortland Avenue intersection, primarily for the safety of and use by Lurnea High School students. The crossing provides a continuation of a pedestrian path through a laneway that leads directly from the school onto Napier Avenue.
The crossing has appropriate regulatory signs. In addition, a pedestrian fence has also been installed along Napier Avenue directly outside the school gate to direct pedestrians to the crossing and to prevent pedestrians from crossing across the road at Shortland Avenue.
As the crossing is used predominantly by students during daylight hours, overhead flood lighting required in accordance with Australian Standards at pedestrian crossings which are used at all times, was not provided when the crossing was installed.
Your concern regarding the poor street lighting in the vicinity of the pedestrian crossing and the impact of the nearby trees is noted. With increasing use of the crossing at other times, Endeavour Energy has been requested to provide a scheme for the required overhead flooding lighting. It is estimated that cost for the design and installation of flood lighting will cost approximately $50,000. This funding has not been allocated in the current budget.
Should funding be allocated, the overhead lighting will be installed by the end of the 2014, subject to timely approval from Endeavour’s Energy.
As an interim arrangement to maintain pedestrian safety at the crossing, the nearby tree will be trimmed as soon as possible and additional advisory signs will be installed on both approaches to the crossing by the end of September 2014.
Council has also received concerns regarding traffic speed along Napier Avenue. In response, Council will carry out speed surveys along the road and provide the results to the Liverpool Local Area Command, with a request for additional surveillance and enforcement.
CONSIDERATIONS
|
Economic and Financial |
There are no economic and financial considerations. |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
|
Social and Cultural |
Support access and services for people with a disability. Deliver high quality services for children and their families. |
|
Civic Leadership and Governance |
Deliver services that are customer focused. |
73
Ordinary Meeting 24 September 2014
Notices of Motion
|
NOM 02 |
Wattle Grove Lake |
|
Strategic Direction |
Healthy Inclusive City Improve health and wellbeing and encourage a happy, active community |
|
Key Policy |
Recreation Strategy |
|
File Ref |
215418.2014 |
|
Author |
Tony Hadchiti - Councillor |
Background
Wattle Grove Lake was opened on the 12th of April 1992.
Whilst it still is a wonderful place there has been some deterioration which requires attention before the problem get worse.
Recently I visited the site with the relevant Director Gino and the Deputy Mayor.
Whilst some works can be carried out within routine maintenance other works such as preventing soil run off into the lake requires extra funding.
|
That Council:
1. Allocate $20,000 from Council Reserves to maintenance works, which are not classed as routine maintenance, at Wattle Grove Lake.
2. Report back to a briefing session progress updates and if any extra funds are required. |
CONSIDERATIONS
|
Economic and Financial |
There are no economic and financial considerations. |
|
Environmental and Sustainability |
Manage the environmental health of waterways. Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses. |
|
Social and Cultural |
Deliver high quality services for children and their families. |
|
Civic Leadership and Governance |
Act as an environmental leader in the community. |
75
Ordinary Meeting 24 September 2014
Notices of Motion
|
NOM 03 |
John Edmondson VC Statue |
|
Strategic Direction |
Proud Engaged City Strengthen and celebrate Liverpool’s unique community identity |
|
Key Policy |
Heritage Strategy |
|
File Ref |
215465.2014 |
|
Author |
Tony Hadchiti - Councillor |
Background
John Edmondson V.C. is a Liverpool hero and is the most remembered V.C.winner from a humble beginning.
He was born in Wagga Wagga on the 8th of October 1914 and at 18 months old he came with his parents to live on a 600 acre property, 'Forest Home', between Cabramatta Creek & Carnes Hill on Bringelly Road.
John was an only child, taught by his mother at home until 8 years old, he then attended Austral Primary School & Hurlstone Agricultural High School, where he attained his intermediate Certificate and did well at sport.
John studied Wool Classing on leaving school and worked on the family farm.
He was a 'crack' rifle shot in the Liverpool-Cabra Vale Rifle Club, winning the National Rifle Club Championship in 1931-1932.
John was very involved in the Liverpool community and was a member of the Masonic Lodge.
In 1939, John joined the C.M.F. and in 1940 he was drafted to the 2/17th Battalion and embarked to the Middle East on the Queen Mary troop ship, unfortunately never to returm home.
In 1984, the Year 10 students of Hurlstone Agricultural High School wrote a biography of John Hurst Edmondson V.C with the introductory statement reading:
'John Hurst Edmondson V.C. was one of many unfortunate young men who died in the Second World War, but what distinguished him from the seemingly endless list of casualties was his courage and determination in the face of death.
On the night of April 13-14, 1941 while confronting the savage onslaught of the enemy, he saved the life of his officer and helped ensure the success of his platoon's operation. For his gallant actions he earned the first Australian Victoria Cross awarded in the Second World War, and his citation read; His actions throughout the operations were outstanding for resolution, leadership and conspicuous bravery.'
In about 1970 Liverpool named our current suburb Edmondson Park in honour of the fallen hero.
Over recent years the suburb has been transforming from a rural area into a vibrant residential & retail precinct complete with a rail way station.
It would be a fitting tribute to ensure that John Edmondson V.C. is not only remembered our past generation but also by the new generation calling Edmondson Park home by erected a bronze statue and citation plaque in the Edmondson Park Town Centre or if possible and suited in the forecourt of the new train station.
This will require the co-operation of the developer or the State Government but given the history & courage of John Edmondson V.C. it would be surprising if no co-operation was given.
This truly will commemorate all those who lost their lives at war to give us the freedom that we enjoy today.
|
That Council:
1. Request from the developer of Edmondson Park that they make available a prominent position for the erection of bronze statue and citation plaque within the town centre and a financial contribution towards the statue.
2. If 1 is not forthcoming, request permission from the State Government to erect the statue within the rail station forecourt.
3. Seek funding from the Federal Governments 'Saluting their Service ' commemorative grants scheme and any grant funding from the State or Federal Government or local associations/clubs.
4. Contribute $20,000 initially from the Council Reserve towards the statue.
5. Report back to a briefing session in due course on any progress.
|
CONSIDERATIONS
|
Economic and Financial |
There are no economic and financial considerations. |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
|
Social and Cultural |
Preserve and maintain heritage, both landscape and cultural as urban development takes place. |
|
Civic Leadership and Governance |
Foster neighbourhood pride and a sense of responsibility. Encourage the community to engage in Council initiatives and actions. |
78
Ordinary Meeting 24 September 2014
Development Application Determination Report
|
DAD 01 |
Modification to Development Consent No. DA787/2005 pursuant to Section 96(2) of the Environmental Planning and Assessment Act 1979. DA787/2005 was approved by Council for the construction of a residential flat building containing a total of 36 residential units. The modification seeks to convert the western part of Basement Level 1 to provide one (1) additional residential unit comprising 3 bedrooms |
|
Strategic Direction |
Liveable Safe City Deliver an efficient planning system which embraces sustainable urban renewal and development |
|
Key Policy |
Urban Development Plans |
|
File Ref |
201137.2014 |
|
Report By |
Tyson Moller - Development Assessment Planner – Statutory Planning |
|
Approved By |
Toni Averay - Director Planning & Growth |
|
Property |
51 Lachlan Street, Warwick Farm (Cnr Lot 100, DP 1102856) |
|
Owner |
Conceal Pty Ltd |
|
Applicant |
Mosca Pserras Architects Pty Ltd |
Executive Summary
Council has received a modification application pursuant to Section 96 of the Environmental Planning and Assessment Act (EP&A) 1979 which seeks consent for the construction of a three bedroom apartment within a basement level car park of a residential flat building originally approved under Development Application No. DA-787/2005. The proposal would also include minor landscaping alterations. The location of the proposed dwelling would result in the removal of five (5) car parking spaces.
Pursuant to Section 96 of the EP&A 1979, it has been determined that the proposed modification would result in substantially the same development as originally approved. The subject application was advertised for fourteen days from 18 June 2014 to 3 July 2014. No submissions were received. Amended plans were not placed on public exhibition, as the proposed amendments were considered to be minor.
The application has been assessed against the relevant considerations prescribed by Section 79C of the EP&A 1979. This assessment has concluded that the application is acceptable and is not expected to result in any significant or adverse impacts upon local residential amenity. Accordingly, it is recommended that the consent be modified as detailed in this report.
|
That Council approves Section 96 Modification Application No. DA-787/2005/C for the conversion of the western part of Basement Level 1 to provide one additional residential unit comprising of 3 bedrooms, subject to recommended and modified conditions of consent contained within Attachment 4 of this report. |
REPORT
The Site
The subject site is identified as 51 Lachlan Street, Warwick Farm (Cnr Lot 100, DP 1102856). The site is zoned as an R4 High Density Residential zone and contains a residential flat building that was approved by Council under Development Application No. DA-787/2005 (and has been subject to two subsequent Section 96 modification applications). The site also contains landscaped areas and three levels of basement parking that were also approved under DA-787/2005. All site boundaries adjoin R4 High Density residential zones, however there are a number of other zones (including an SP2 Infrastructure zone, an RE1 Public Recreation zone and a B4 Mixed Use zone) that are in close proximity to the site.
Figure 1: Aerial photograph of the subject site
The site has frontage to Macquarie and Lachlan Streets, and vehicular access to the site is from Lachlan Street. Except for a park (Liverpool Pioneer Memorial Park) opposite Macquarie Street to the west of the subject site, surrounding development consists predominantly of residential flat buildings.
Background
The existing residential flat building was approved by Council on 21 October 2005 under Development Application No. DA-787/2005. Pursuant to Section 96 of the Environmental Planning and Assessment Act 1979, two modification applications were approved as follows:
· Section 96 Modification Application No. DA-7787/2005/A was approved on 7 April 2006; Council records for this application were destroyed by fire, therefore specific details of this modification are not known; and
· Section 96 Modification Application No. DA-7787/2005/B was approved on 8 November 2012, and included the deletion of the attic level and one lift core, reconfiguration of the Level 8 floor plan and amendments to consent conditions.
As part of the assessment process, the application has been subject to a number of small amendments to ensure that the proposal satisfied the relevant provisions of applicable Environmental Planning Instruments. As the plans did not propose significant alterations to the existing Residential Flat building, the subject application was not referred to Council's Design Review Panel (DRP).
The Proposal
The proposed development seeks consent for the construction of a three bedroom dwelling within the western side of Level 1B of the existing basement car park. Five (5) car parking spaces would be removed to make space for the proposed development. To facilitate the construction of the dwelling, other key elements of the proposal are as follows:
· Construction of a 25m2 courtyard to the north of the proposed dwelling;
· Replacement of existing ventilation louvers with glazed windows, French doors and associated privacy screening; and
· Minor landscaping alterations
Except for these elements, the subject application does not propose to alter any other elements of the existing residential flat building.
Statutory Considerations
The development application has been assessed against all relevant heads of consideration as required by Section 79C of the EP&A 1979. The following planning instruments were considered in the planning assessment of the subject application:
· State Environmental Planning Policy No. 65 – Design Quality of Residential Flat Development;
· Liverpool Local Environment Plan 2008;
· Liverpool Development Control Plan 2008;
o Part 1: General Controls for All Development
o Part 4: Development in Liverpool City Centre
Key issues identified as part of the development assessment process against the relevant provisions of SEPP 65, LLEP 2008 and LDCP 2008 are outlined below.
State Environmental Planning Policy No. 65 – Design Quality of Residential Flat Development
As the subject application proposes alterations and additions to a residential flat building, the proposal has been evaluated against the provisions of the SEPP. Compliance tables assessing the proposal against the SEPP and design code are attached to this report (under separate cover). It is considered that the proposed development proposes amendments which demonstrate consistency with the principles and is acceptable. Further, the proposal has been assessed against the accompanying design code and is considered to be acceptable.
Liverpool Local Environmental Plan (LLEP) 2008
The subject site is zoned R4 High Density Residential Development pursuant to LLEP 2008. The proposed development is most appropriately defined as alterations and additions to “residential accommodation”, and more specifically alterations and additions to a “residential flat building”. The proposed development is permissible in the R4 zone. An extract of the zoning map is provided in Figure 5 below.
Figure 2: Extract of LLEP 2008 Zoning Map.
Assessment of the subject application has concluded that the development satisfies the relevant objectives of the R4 High Density residential zone, in that the development provides housing within a high density environment that has good access to transport, services and facilities..
An assessment of the development application has also identified that the proposal is compliant with the principle development standards pertaining to the proposal as prescribed by LLEP 2008 as follows:
4.3 Height of Buildings
As the subject application proposes development within the basement of the existing residential flat building, the building height will remain unchanged and provisions relating to building height are not applicable.
4.4 Floor Space Ratio
The existing residential flat building was approved with a gross floor area of 3584m2, which was later reduced to 3486m2 under modification application no. DA-787/2005/B. The proposed dwelling has a floor area of 111.8m2, therefore the subject application would increase the gross floor area of the site to 3597.7m2. On a site area of 1418m2, if the proposed dwelling were included as part of the site’s gross floor area, the proposal would result in a Floor Space Ratio (FSR) of 2.53:1, which exceeds the permissible FSR of 2.0:1 under LLEP 2008. As this application is for modifications under Section 96 of the EP&A 1979, a variation pursuant to Clause 4.6 is not required for the proposed FSR variation.
It should be noted that the residential flat building was originally assessed under different planning provisions including LLEP 1997; on this basis the originally approved FSR was considerably higher than the current FSR requirements under LLEP 2008. Section 96 modification application no. DA-787/2005/B later approved the removal of the top floor of the residential flat building, which reduced the overall FSR of the building. While the subject application would increase the existing FSR, not withstanding the previous modifications that removed floor space elsewhere within the building, the overall proposed FSR would be consistent with the original approval. In this regard, the proposed modification would result in substantially the same development as what was originally approved pursuant to Section 96 of the EP&A 1979, therefore the proposed FSR is considered to be satisfactory.
As the subject application proposes alterations and additions to a residential flat building that:
· Is in close proximity to heritage items identified by Schedule 5 of LLEP 2008; and
· Is within the Liverpool City Centre,
a number of provisions within Parts 5 and 7 of LLEP 2008 are applicable to the proposal and are discussed as follows:
LLEP 2008 – Part 5: Miscellaneous Provisions
The subject site is in close vicinity to two items that are identified by Schedule 5 (Environmental Heritage) of LLEP 2008 as being of Local Environmental Heritage, that are as follows:
· Item 89: Plan of Town of Liverpool; and
· Item 90: Liverpool Memorial Pioneer’s Park
The proposal is for alterations to a Residential Flat Building that are to be mostly contained within that structure. The proposed works are considered to be relatively minor, and it is not anticipated that the exterior of the building would be significantly altered. While a Statement of Heritage Impact would normally be required, due the aforementioned reasons it is not considered that such an assessment is required in this instance. The subject application has also been referred to Council’s Heritage officer who raised no objections to the proposal. As a result of the above considerations, it is not anticipated that the proposed development would have significant and/or detrimental impacts on the adjoining heritage items.
LLEP 2008 – Part 7, Division 1: Liverpool City Centre Provisions
The subject site is located within the Liverpool City Centre, however most provisions of Division 1 (Liverpool City Centre Provisions) are not considered to be applicable to the subject application for the following reasons:
· The proposal is for alterations to part of the basement car park in order to create an additional apartment within an existing Residential Flat Building. The proposal is not for a new building, and the majority of the works will be internal; and external changes will be limited to doors, windows and associated privacy screening on the ground floor. Therefore, issues such as height, bulk, solar access and building separation are not relevant to the subject application; and
· The design and presentation of the original Residential Flat Building was assessed under previous planning provisions. As external changes will be limited to a number of doors, windows and associated privacy screening on the ground floor, it is anticipated that changes to the external presentation of the existing building would be minimal.
For these reasons, the provisions of Division 1 of
LLEP 2008 have not been applied to the assessment of the subject application.
The application was assessed against Clause 7.5 (Design Excellence in Liverpool City Centre) of LLEP 2008. As the proposal is for a dwelling within an existing basement level car park and alterations to the building façade would be minimal, most elements of this clause would not be applicable. Notwithstanding, relevant elements of the clause have been assessed as follows:
|
Consideration |
Comment |
Compliance |
|
Whether the form and external appearance of the proposed development will improve the quality and amenity of the public domain, |
The proposal would replace existing ventilation louvers with glazed windows and French door., It is considered that the proposal would improve visual amenity within the immediate vicinity.
|
Yes |
|
Any relevant requirements of applicable development control plans. |
The proposal satisfies the relevant development controls and provisions of Liverpool Development Control Plan 2008; refer to attachment no. 3 containing the DCP assessment.
|
Yes |
|
How the proposed development addresses the following matters: i. The suitability of the site for development
ii. Heritage issues and streetscape constraints
iii. The achievement of the principles of ecologically sustainable development |
The subject site is considered to be suitable for the proposed development; refer to LEP and DCP assessments. The proposal satisfies provisions relating to heritage matters; refer to heritage considerations above and comments from Council’s Heritage Officer. The proposed dwelling has been designed in accordance with SEPP (Building Sustainability Index: BASIX) 2004; refer to the DCP assessment (attached under separate cover) of provisions relating to water and energy conservation.
|
Yes
Yes
Yes |
Table 1: Relevant considerations of Clause 7.5 of LLEP 2008.
LLEP 2008 – Part 7, Division 2: Other Provisions
While there are provisions within Division 2 of LLEP 2008 that relate to Residential Flat Buildings, these are not considered to be applicable to the subject application. The controls within Division 2 that apply to this type of development relate mostly to lot width and building frontage. As the subject application is for relatively minor (and mostly internal) modifications to an existing Residential flat Building, Division 2 provisions would therefore not be applicable to the subject application.
As a result of the above considerations, the subject application is considered to satisfy the relevant provisions of LLEP 2008.
Liverpool Development Control Plan (LDCP) 2008
The application has been assessed against all the relevant controls of the LDCP 2008, including the general controls contained within Part 1. A compliance table assessing the proposal against the relevant provisions of LDCP 2008 are attached to this report (attachment no. 3 under separate cover).
As a result of this assessment, the proposal is considered to be consistent with the relevant development controls detailed within LDCP 2008.
Conclusion
Following a detailed assessment of the proposal against the relevant considerations prescribed by Section 79C of the EP&A 1979, it is considered that the modification application is satisfactory, subject to conditions of consent, and is supported.
The proposal satisfies the objectives of the R4 zone and is in keeping with the desired future character of the locality. The assessment of this development application has identified that the development is of high architectural quality and is responsive to constraints of the site and adjoining development, and is not anticipated to have any significant or adverse impacts on the local natural and built environments. The proposal also satisfies the principle development standards of LLEP 2008 and the applicable development controls of LDCP 2008.
On this basis, it is recommended that the development application be approved subject to the modified conditions of consent.
CONSIDERATIONS
|
Economic and Financial |
Provide efficient parking for the City Centre. Enhance the environmental performance of buildings and homes. Facilitate economic development. |
|
Environmental and Sustainability |
Minimise household and commercial waste. Enhance the environmental performance of buildings and homes.
|
Social and Cultural |
There are no social and cultural considerations. |
Civic Leadership and Governance |
There are no civic leadership and governance considerations. |
|
1.View |
Applicant and Land Owner details (Under separate cover) |
|
2.View |
Architectural plans for DA-787/2005/C (Under separate cover) |
|
3.View |
SEPP 65 Assessment of DA-787/2005/C (Under separate cover) |
|
4.View |
LDCP 2008 Assessment of DA-787/2005/C (Under separate cover) |
|
5.View |
Amended conditions of consent for DA-787/2005/C (Under separate cover) |
86
Ordinary Meeting 24 September 2014
Chief Executive Officer Report
|
CEO 01 |
Local Government Chief Officers' Group |
|
Strategic Direction |
Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation |
|
Key Policy |
Long-Term Financial Plan |
|
File Ref |
207389.2014 |
|
Report By |
Deborah Cuthbertson - Executive Assistant to the CEO |
|
Approved By |
Carl Wulff - Chief Executive Officer |
Executive Summary
The Chief Executive Officer is a current member of the Local Government Chief Officers’ Group. This report is provided to seek support and endorsement for the Chief Executive Officer to participate in the groups meetings to retain membership as well as providing networking and development opportunities for the Chief Executive Officer.
|
That Council:
1. That Council endorse the Chief Executive Officer, Mr Carl Wulff attendance at Local Government Chief Officers’ Group meetings.
2. That Council approve all accommodation and travel costs associated with the Local Government Chief Officers’ Group meetings
3. That costs incurred for attendance at the Local Government Chief Executive Officer’s Group be allocated to the Learning and Development budget. |
REPORT
The Local Government Chief Officers’ Group (LGCOG) was established in 1981 and comprises of member Council’s across Australia and New Zealand. The LGCOG establishment was based on the common interest in unitary management which could not be serviced by existing professional organisations.
The objective of the group is to act as a forum for the exchange of experience and information between Chief Executive Officers to benefit their councils in particular and local government in general. To utilise the experience and knowledge of Chief Officers at various government and organisational levels and facilitate professional development and training of Chief Officers.
Membership of the Group is limited to 70 and members need to hold the position of permanent head of staff and have a demonstrated commitment to corporate management as well as have a corporate structure.
The group meets 3 times a year in different
locations (normally in different states).
Members offer their councils as hosts, involving the provision of meeting
facilities and a Mayoral luncheon. All other costs are born by participants via
a registration fee or account for actual meals and meetings are held in the
last week of the month (if convenient) on a Thursday and Friday and are
exclusive to members.
CONSIDERATIONS
|
Economic and Financial |
There are no economic and financial considerations. |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
There are no social and cultural considerations. |
Civic Leadership and Governance |
Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services. |
|
1.View |
Local Government Chief Officer Group - Meeting Dates |
|
89 |
|
|
CEO 01 |
Local Government Chief Officers' Group |
|
Attachment 1 |
Local Government Chief Officer Group - Meeting Dates |
90
Ordinary Meeting 24 September 2014
Chief Financial Officer
|
CFO 01 |
Councillor Access to Information and Interaction with Staff Policy |
|
Strategic Direction |
Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations |
|
Key Policy |
Information Technology Strategy |
|
File Ref |
182564.2014 |
|
Report By |
David Maguire - Governance Officer George Georgakis - Manager Council and Executive Services |
|
Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
The Councillor Access to Information and Interaction with Staff Policy was submitted to Council at the June 2014 Council meeting and Council resolved in part that the CEO review the current Councillor Request system and report back to Council.
|
That Council adopts the revised Councillor Access to Information and Interaction with Staff Policy.
|
REPORT
At the June 2014 Council meeting a report was submitted to Council proposing changes to the Councillor Access to Information and Interaction with Staff Policy. The changes related to providing Council with access to additional officers and making amendments to the timeframe for Councillor Requests to be responded to.
At that meeting Council resolved:
“That Council adopts the revised Councillor Access to Information and Interaction with Staff Policy subject to the following changes:
1. The response times referred to in the Policy for Mayoral, Deputy Mayor and Councillor Requests be changed to two ordinary days.
2. A definition of the word “response” be included in the Policy.
3. The Chief Executive Officer to review the current system and report back to Council.
4. Point 4.8.3 of the Policy which deals with inappropriate interactions and currently reads:
“The following interactions are inappropriate:
4.8.3 The Mayor or Councillors approaching staff outside the Council building or outside hours of work to discuss Council business.”
To be deleted from the policy.”
As per point 2 of the June resolution it is proposed that a definition of the word “response” be included in the policy to state:
“Response refers to an answer to a request or a proposed course of action, which includes a timeframe (not an acknowledgement).”
In addition, it is proposed that the current system be altered so that the Mayor and Councillors are able to make their requests either:
· To the Councillor Request email as per the current process; or
· Send the request directly to the relevant Director or Manager who is then responsible for coordinating a response in accordance with the response definition. When the response is sent to the Councillor, the staff member will copy the Councillor Support Officer to ensure the request and response are captured into Council’s record keeping system (Trim) and the Councillor Request reporting data.
It should be noted that since the change in Councillor Request response times from 5 days to 2 days (as a result of the June resolution) there has been a 50% drop in Councillor Requests being completed within the required timeframe.
As per point 4 above, at its June 2014 meeting, Council resolved to remove the former clause 4.8.3 from this Policy which deals with inappropriate interactions and stated:
“The following interactions are inappropriate:
4.8.3 The Mayor or Councillors approaching staff outside the Council building or outside hours of work to discuss Council business.”
In removing the former clause 4.8.3 from this Policy, Council has inadvertently removed a clause from this Policy which is mandatory in Council’s Code of Conduct. It is recommended that the clause be reinstated in the Policy with the following proviso added:
“This clause does not apply to those members of Council staff whose position descriptions require them to interact with the Mayor and Councillors”.
In relation to legal advice, there is a distinction between Councillors having a right to read relevant legal advice and a right to have a copy. Further, Council must ensure that its legal advice remains privileged and confidential. Clause 4.6.7 as shown below, has been inserted into this Policy in relation to Access to Legal Advice by the Mayor and Councillors. The matter of access to legal advice is further elaborated in Council’s Legal Services Policy adopted on 23 December 2013:
“In relation to access to legal advice, the Mayor and Councillors may have access to
such advice, but must not retain copies of such advice and avoid any potential
conflicts of interest in relation to legal advice received by Council in accordance with
the provisions of Council’s Legal Services Policy”.
CONSIDERATIONS
|
Economic and Financial |
There are no economic and financial considerations. |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
There are no social and cultural considerations. |
Civic Leadership and Governance |
Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. |
|
1.View |
Councillor Access to Information and Interaction with Staff Policy (Draft) |
|
93 |
|
|
CFO 01 |
Councillor Access to Information and Interaction with Staff Policy |
|
Attachment 1 |
Councillor Access to Information and Interaction with Staff Policy (Draft) |
Ordinary Meeting 24 September 2014
Chief Financial Officer
|
CFO 02 |
Review of Code of Meeting Practice - Webcasting |
|
Strategic Direction |
Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation |
|
Key Policy |
Information Technology Strategy |
|
File Ref |
183175.2014 |
|
Report By |
David Maguire - Governance Officer |
|
Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
Council resolved at its meeting on 20 June 2014 to request that Council staff prepare a report to Council on the feasibility of introducing full web broadcasting of Council meetings.
Council will receive a separate technical report on this subject from its IT staff. However, the introduction of webcasting of Council meetings will require amendments to the Code of Meeting Practice (the Code). Necessary amendments to the Code have been drafted, requiring public exhibition of the Code under section 363 of the Local Government Act 1993 (the Act).
It is recommended that Council receives and notes this report and places the proposed amendments to the Code on public exhibition
|
That Council:
1. Receives and notes this report;
2. Gives public notice of the revised Code;
3. Places the revised Code on exhibition for a period of 28 days;
4. Receives submissions for a period of not less than 42 days after the date on which the revised Code is placed on public exhibition;
5. Be provided with a further report following the receipt and review of any public submissions to the Code. |
REPORT
Council resolved at its meeting on 20 June 2014 to request that Council staff prepare a report to Council on the feasibility of introducing full web broadcasting of Council meetings and their availability as a podcast, as practised by a number of NSW councils.
Council will receive a separate technical report on this subject from its IT staff. However, the introduction of webcasting of Council meetings will require amendments to the Code. Necessary amendments to the Code have been drafted, requiring exhibition of the Code under section 363 of the Act. The amendments include the notification of webcasting to speakers at the Public Forum of Council (clause 28.3.9 and the last paragraph of the Request to Address a Council Meeting Form) and a new clause 77 (“Webcasting”). The proposed amendments are based on similar provisions contained in the Codes of Newcastle City and Wollongong City councils.
Under section 363 of the Act, the proposed amendments to the Code will require public exhibition for 28 days, with 42 days allowed for the receipt of submissions. Therefore, irrespective of meeting technical requirements, webcasting of Council meetings could not be introduced earlier than the November meeting of Council because of the period required under the Act for the exhibition of amendments and receipt of submissions to the Code. The proposed amendments to the Code could be adopted at the October meeting of Council.
It is recommended that Council receives and notes this report and adopts the recommendations attached to it.
CONSIDERATIONS
|
Economic and Financial |
There are no economic and financial considerations. |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
There are no social and cultural considerations. |
Civic Leadership and Governance |
Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. |
|
1.View |
Draft Code of Meeting Practice (Under separate cover) |
104
Ordinary Meeting 24 September 2014
Chief Financial Officer
|
CFO 03 |
Web Streaming of Council Meetings |
|
Strategic Direction |
Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation |
|
Key Policy |
Information Technology Strategy |
|
File Ref |
183491.2014 |
|
Report By |
Boris Rudoy - Manager Information Management |
|
Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
A review undertaken by Council’s Manager Information Management has determined that Liverpool City Council can implement web streaming of Council meetings. Part of this review included a site visit to Wollongong City Council to discuss their experience in the implementation of web streaming of Council meetings. There are no major risks relating to the technical implementation of a web streaming system. Legislative, social, governance aspects are outside of the scope this report and recommendation. If Council resolves to implement web streaming of Council meetings selection criteria will focus on ease of use, contemporary technology, ongoing support and reliability of system implemented.
|
That Council:
1. Receive and note report and endorse the implementation of web streaming of Council meetings.
2. That Council delegates the selection process to Council’s Manager Information Management and Manager Council and Executive Services.
3. Council’s current audio equipment and high quality screens be re-used.
3. That Council be updated on implementation process and planned go live date once solution provider has been selected.
|
REPORT
Council’s Manager Information Management and Lead Operations Coordinator visited Wollongong City Council on 31st of July 2014 to meet the IT/Governance Section to discuss the Wollongong City Council experience in the implementation and operating of web streaming of Council meetings. To gather more information and understanding of the possible technical aspects of the implementation better, Councils Manager Information Management also held discussions with the provider of web streaming solution for Wollongong City Council.
Below are some of the main features required, forecasted costs and implementation timeframe:
· Live streaming will be via the provider’s website. This means that Liverpool City Council’s own internet capacity is not affected.
· The provider to offer a managed service solution, which includes not only streaming through their website, but also training, support, post streaming editing service, web agenda, archiving, etc.
· Cameras are controlled by a Touch Screen monitor - very easy to use, reducing the need for an IT specialist’s presence. The solution implemented at Wollongong City Council is managed by governance officers who run the meeting administration.
· A three cameras solution as implemented at Wollongong City Council (approximated upfront cost is $16,000) which also includes training of appropriate Council staff. Recurring costs cost per month is estimated to be around $1,400.
· The solution does allow zoom in and out, movement of cameras, document sharing. The use of these capabilities increases the complexity of operating the system during meeting and would require additional Council staff to attend the meetings. It should be noted that solution implemented at Wollongong has cameras in fixed positions which results in a more simplified operation of the meeting process.
· Agenda / items listing with the current agenda item being viewable on the screen as the meeting takes place and is updated as the meeting progresses.
· Meeting Commences (Banner display). Opening screen banner, stating date and starting time of meeting this is used before most meetings.
· Closed Sessions (Banner display). Closed session is initiated by pressing the stop button – very easy and safe to administer. During close sessions a banner will come up on the screen indicating that the media stream is temporally closed.
· Out of Sessions (Banner display). A standard out of session banner will be displayed on the media streaming link while the council meetings are out of session.
· Archival Service is part of the solution with all Council meetings being archived within 48 hours or two business days of the meeting. The Archived vision can be viewed at any time and will be stored for 4 years or as requested. Each session would have an individual link, also Included in this archive service is functionality for the service provider to edit/delete no vision sections (Closed sessions, Out of Sessions etc).The archived data storage infrastructure will reside within Australia. Each media file/link will contain a standard header and trailer introducing and closing the council meetings together with chapter points to make search and review functions easy to use.
· This solution will allow streaming into mobile devices including, laptops, tablets and smartphones.
· Streaming will occur with a 60 second delay.
· Once solution provided is selected the implementation process is expected to take approximately eight to ten weeks.
Wollongong City Council advised during the site visit that they were satisfied with the implementation and ongoing service of their selected provider. Further research and discussions were also held with the following Victorian Council who has implemented web streaming of Council meetings.
· Kingston City Council - Implemented process just over a year ago.
· Bayside City Council – Recently determined tender with similar requirements.
CONSIDERATIONS
|
Economic and Financial |
The cost of implementation will be covered by existing budget allocation for review and upgrade of Council Chambers audio system. |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
Social and cultural aspects are outside of this report and recommendation. Only technical feasibility is in scope of this document. |
Civic Leadership and Governance |
Civic Leadership and Governance aspects are outside of this report and recommendation. Only technical feasibility is in scope of this report. Implementation of web streaming will increase accessibility for participation of interested community members in Council’s decision making process. |
107
Ordinary Meeting 24 September 2014
Chief Financial Officer
|
CFO 04 |
Legal Affairs Report |
|
Strategic Direction |
Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation |
|
Key Policy |
Long-Term Financial Plan |
|
File Ref |
198192.2014 |
|
Report By |
Chris White - Manager Governance & Legal |
|
Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
This report seeks to refer the staff report on legal affairs into Closed Council, pursuant to s.10A(2)(c), s.10A(2)(d)(ii), and s.10A(2)(g) of the Local Government Act 1993.
|
That Council consider the report of staff concerning Legal Affairs in Closed Council pursuant to section 10A(2)(c), 10A(2)(d)(ii), and 10A(2)(g) of the Local Government Act 1993. |
REPORT
Staff have prepared a report for Council providing an update on all significant legal affairs concerning Council.
This report contains information concerning litigation, and information that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. It also contains various information that may confer a commercial advantage on persons with whom Council proposes to conduct business, and information that, if disclosed, may confer a commercial advantage on a competitor of Council. As such, it is recommended that this report be considered in Closed Council pursuant to s.10A(2)(c), s.10A(2)(d)(ii), and s.10A(2)(g) of the Local Government Act 1993.
CONSIDERATIONS
|
Economic and Financial |
Enhance the environmental performance of buildings and homes. Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues. Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre). |
|
Environmental and Sustainability |
Manage the environmental health of waterways. Manage air, water, noise and chemical pollution. Enhance the environmental performance of buildings and homes. Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses. Raise community awareness and support action in relation to environmental issues. |
Social and Cultural |
Support policies and plans that prevent crime. Preserve and maintain heritage, both landscape and cultural as urban development takes place. Regulate for a mix of housing types that responds to different population groups such as young families and older people. |
Civic Leadership and Governance |
Foster neighbourhood pride and a sense of responsibility. Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. |
109
Ordinary Meeting 24 September 2014
Chief Financial Officer
|
CFO 05 |
Oakvale Capital Limited - Legal Claim |
|
Strategic Direction |
Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation |
|
Key Policy |
Long-Term Financial Plan |
|
File Ref |
202064.2014 |
|
Report By |
Chris White - Manager Governance & Legal |
|
Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
This report seeks to refer the staff report concerning a legal claim against Oakvale Capital Limited into Closed Council, pursuant to s.10A(2)(c), s.10A(2)(d)(ii), and s.10A(2)(g) of the Local Government Act 1993.
|
That Council consider the report of staff concerning a legal claim against Oakvale Capital Limited in Closed Council pursuant to section 10A(2)(c), 10A(2)(d)(ii), and 10A(2)(g) of the Local Government Act 1993.
|
REPORT
Staff have prepared a report for Council providing information on a legal claim against Oakvale Capital Limited.
This report contains information concerning litigation, and information that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. It also contains various information that may confer a commercial advantage on persons with whom Council proposes to conduct business, and information that, if disclosed, may confer a commercial advantage on a competitor of Council. As such, it is recommended that this report be considered in Closed Council pursuant to s.10A(2)(c), s.10A(2)(d)(ii), and s.10A(2)(g) of the Local Government Act 1993.
CONSIDERATIONS
|
Economic and Financial |
Enhance the environmental performance of buildings and homes. Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues. Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre). |
|
Environmental and Sustainability |
Manage the environmental health of waterways. Manage air, water, noise and chemical pollution. Enhance the environmental performance of buildings and homes. Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses. Raise community awareness and support action in relation to environmental issues. |
Social and Cultural |
Support policies and plans that prevent crime. Preserve and maintain heritage, both landscape and cultural as urban development takes place. Regulate for a mix of housing types that responds to different population groups such as young families and older people. |
Civic Leadership and Governance |
Foster neighbourhood pride and a sense of responsibility. Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. |
111
Ordinary Meeting 24 September 2014
Chief Financial Officer
|
CFO 06 |
Investment Report August 2014 |
|
Strategic Direction |
Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations |
|
Key Policy |
Long-Term Financial Plan |
|
File Ref |
204355.2014 |
|
Report By |
Christian Hope - Senior Financial Accountant |
|
Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
This report details the balance of investments held at 31 August 2014 in a form compliant with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council's Investment Policy at the time of entering into each transaction.
Council held investments with a market value of $161.4 million as at 31 August 2014. The portfolio yielded a return of 4 per cent being 137 basis points above the benchmark of 2.63 per cent for the month of August 2014.
|
That Council receives and notes this report.
|
REPORT
Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.
Council's portfolio of $161.4 million consisted of $18.1 million invested in various debt securities (bonds) with maturity dates ranging from one year to thirteen years; $127 million in short to medium term deposits; and $ 16.3 million in Cash at Call bank accounts. Council yielded a return of 4 per cent being 137 basis points above the benchmark of 2.63 per cent for the month of August.
As at the end of August 2014 the ratio of market value compared to face value of various debt securities is shown in the table below.
|
Asset Class |
Aug-14 |
Jun-14 |
|
Senior Debts (FRN's) |
101.42% |
101.48% |
|
Senior Bonds (NCD & Corporate Bonds) |
104.15% |
104.56% |
|
MBS (Reverse Mortgage Backed Securities) |
59.64% |
60.14% |
|
Total |
95.06% |
94.05% |
Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council continue to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order.
§ At its September 2014 meeting, the Board of the Reserve Bank of Australia (RBA) decided to leave the cash rate unchanged at 2.5 per cent. A statement released on 2 September 2014 by Glenn Stevens, Governor of the RBA commenting on the RBA decision is attached to this report.The return on term deposits over medium term (2 to 3 years to maturity) is currently at 3.65 per cent to 3.8 per cent per annum. Short term deposits rate (less than one year to maturity) is ranging from 3 per cent for 30 days to 3.65 per cent for one year.
Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.
Portfolios break down (at "Market Value")
The chart below shows the proportion of Council's investment portfolio by category of investment type at market value.
Movement in Investment Holding
Council held investments with a market value of $161.4 million as at 31 August 2014 compared to $139.9 million as at 31 July 2014. A summary of major types of receipts and payments for the period is attached to this report.
Portfolio Maturity Profile
The chart below shows the market value of funds invested at different durations to maturity.
Investment Portfolio at a Glance
|
Portfolio Performance vs. 90 day annualised Bank Bill Index for the month |
|
The portfolio yield for August is above the annualised benchmark for the month (4% against 2.63%). |
|
Portfolio Performance vs. 90 day Bank Bill index over the 12 month period. |
|
The portfolio yield for the past 12 month period is above the benchmark for the same period (4.16% against 2.64%). |
|
Annual Income vs. Budget |
|
Council’s investment income on General Fund was $20k above budget. |
Investment Policy Compliance
|
Legislative Requirements |
|
Fully Compliant. |
|
Portfolio Credit Rating Limit |
|
Fully Compliant. |
|
Institutional Exposure Limits |
|
Fully Compliant. |
|
Term to Maturity Limits |
X |
Exceeded term to maturity limit on existing Mortgage Back Securities purchased in 2006 and in 2007 The maturity dates have been extended by the issuer of the securities to reflect the revised actuarial expected weighted average life (WAL) of when they are most likely to be fully paid. |
Certificate of Responsible Accounting Officer
The acting Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.
CONSIDERATIONS
|
Economic and Financial |
For the month of August 2014, Council investment income on General Fund was $20k above budget. This variance is attributed to higher investment balance for the period. |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
There are no environmental and sustainability considerations. |
Civic Leadership and Governance |
There are no environmental and sustainability considerations. |
|
1.View |
Statement by Glen Stevens Governor RBA - September 2014 |
|
2.View |
Movement in Investment Holding August 2014 |
|
3.View |
Portfolio Investment Details August 2014 |
|
4.View |
Performance Graphs Actual to Budget August 2014 |
|
115 |
|
|
CFO 06 |
Investment Report August 2014 |
|
Attachment 1 |
Statement by Glen Stevens Governor RBA - September 2014 |
|
CFO 06 |
Investment Report August 2014 |
|
Attachment 4 |
Performance Graphs Actual to Budget August 2014 |
Ordinary Meeting 24 September 2014
Chief Financial Officer
|
CFO 07 |
Referral of Council's 2013/2014 Financial Reports to Audit |
|
Strategic Direction |
Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations |
|
Key Policy |
Long-Term Financial Plan |
|
File Ref |
205880.2014 |
|
Report By |
Christian Hope - Senior Financial Accountant |
|
Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
Section 413(1) of the Local Government Act1993 requires that “a council must prepare financial reports for each year, and must refer them for audit as soon as practicable”. The annual financial reports for 2013/2014 financial year have been completed and are ready for audit.
|
That Council refers the draft financial reports for audit by completing the attached statements.
|
REPORT
Section 413(1) of the Local Government Act (the Act) 1993 requires that “a council must prepare financial reports for each year, and must refer them for audit as soon as practicable”.
Section 413(2) of the Act requires that a Council’s financial reports must include:
· A general purpose financial report
· Any other matter prescribed by the regulation
· A statement in the approved form by the council as to its opinion of the general purpose financial report
Clause 215(1) of the Local Government (General) Regulation 2005 determines the format of Council’s declaration. It requires that the statements must:
(a) Be made by resolution of Council.
(b) Be signed by:
(1) The Mayor.
(2) At least one other member of Council.
(3) The responsible accounting officer.
(4) The Chief Executive Officer (if not the responsible officer).
Clause 215(2) of the regulation also requires the Council’s statement must:
(a) State whether or not the Council’s annual financial reports have been drawn up in accordance with:
(1) The local Government Act 1993 (as amended) and the regulations made thereunder.
(2) The local Government Code of Accounting Practice and Reporting.
(3) The Australian Accounting Standards issued by the Australian Standards Board.
(b) State whether or not those reports presents fairly the Council’s financial position and operating result for the year.
(c) State whether or not those reports are in accordance with Council’s accounting and other records.
(d) State whether or not the signatories know anything that would make those reports false or misleading in anyway.
Council financial reports have been prepared in accordance with the requirements detailed in clause 215(2) (a) to (c) above and present fairly Council’s financial position. At its October meeting the Internal Audit Committee will be reviewing the 2013/2014 financial reports as part of its audit charter.
The report recommends that Council refer the draft financial reports to audit by completing the attached statements. Council’s external auditor, Price Waterhouse Coopers, will be available to provide a presentation of Council’s financial position following the audit.
CONSIDERATIONS
|
Economic and Financial |
The costs of auditing Council’s Financial Statements are budgeted annually. |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
There are no social and cultural considerations. |
Civic Leadership and Governance |
There are no civic leadership and governance considerations. |
|
1.View |
General Purpose Income Statement and Balance Sheet 2013-2014 |
|
2.View |
Special Purpose Income Statement and Balance Sheet 2013-2014 |
|
3.View |
Statement by Councillors and Management - General Purpose Financial Statements |
|
4.View |
Statement by Councillors and Management - Special Purpose Financial Satements |
|
125 |
|
|
CFO 07 |
Referral of Council's 2013/2014 Financial Reports to Audit |
|
Attachment 1 |
General Purpose Income Statement and Balance Sheet 2013-2014 |
|
CFO 07 |
Referral of Council's 2013/2014 Financial Reports to Audit |
|
Attachment 2 |
Special Purpose Income Statement and Balance Sheet 2013-2014 |
|
CFO 07 |
Referral of Council's 2013/2014 Financial Reports to Audit |
|
Attachment 3 |
Statement by Councillors and Management - General Purpose Financial Statements |
|
CFO 07 |
Referral of Council's 2013/2014 Financial Reports to Audit |
|
Attachment 4 |
Statement by Councillors and Management - Special Purpose Financial Satements |
Ordinary Meeting 24 September 2014
Chief Financial Officer
|
CFO 08 |
Election of Deputy Mayor |
|
Strategic Direction |
Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation |
|
Key Policy |
Workforce Management Plan |
|
File Ref |
204683.2014 |
|
Report By |
George Georgakis - Manager Council and Executive Services |
|
Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
Section 231 of the Local Government Act 1993, allows Councillors to elect a person from among their numbers to be the Deputy Mayor. The report recommends that Council proceeds with the election of the Deputy Mayor to be conducted by the Returning Officer.
|
That Council proceeds with the election of the Deputy Mayor to be conducted by the Returning Officer. |
REPORT
Section 231 of the Local Government Act 1993, allows Councillors to elect a person from among their numbers to be the Deputy Mayor. Clause 73 of Council’s Code of Meeting Practice states that the election will occur annually in September. The person may be elected for the Council term or for a shorter term. Currently, Clause 73 of the Council’s Code of Meeting Practice specifies the term of the Deputy Mayor’s office as 12 months.
Schedule 7 Clause 394 of the Local Government (General) Regulation 2005 provides that nominations for the Deputy Mayor musty be in writing signed by at least two Councillors, one of whom may be the nominee. The nominee must consent in writing to the nomination. Nominations may be delivered or sent to the Returning Officer prior to or during the meeting. The nomination form is attached.
The Chief Executive Officer is the Returning Officer for the election of Deputy Mayor.
Schedule 7 Clause 394 of the Local Government (General) Regulation 2005 also provides that if more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.
Accordingly, this report recommends that Council proceeds with the election of the Deputy Mayor to be conducted by the Returning Officer.
CONSIDERATIONS
|
Economic and Financial |
Provision has been made for costs associated with the Deputy Mayor in the 2014/2015 budget. |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
There are no social and cultural considerations. |
Civic Leadership and Governance |
Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. |
|
1.View |
Nomination Form - Election of Deputy Mayor |
Ordinary Meeting 24 September 2014
Chief Financial Officer
|
CFO 09 |
Appointment of Councillors to Committees and Affiliated Bodies |
|
Strategic Direction |
Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation |
|
Key Policy |
Long-Term Financial Plan |
|
File Ref |
204729.2014 |
|
Report By |
George Georgakis - Manager Council and Executive Services |
|
Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
The purpose of this report is for Council to consider appointment of Councillors as representatives to Committees and affiliated bodies.
Clause 73 of Council’s Code of Meeting Practice states that at a meeting in September each year, Council shall, by resolution, elect persons to all positions, including to all community committees and affiliated bodies. The method of election for all positions shall be determined by Council.
This report outlines the Committees and affiliated bodies which Council has endorsed and recommends that Council appoints Councillors as representatives for the period to September 2015.
|
That Council:
1. Appoints Councillors as representatives to the following Committees for the period to September 2015:
a. Aboriginal Consultative Committee b. Badgerys Creek Taskforce c. Budget and Finance Committee d. Building our New City e. Casula Powerhouse Arts Centre Board f. Economic Development and Events g. Environment Advisory Committee h. Ethics and Audit Committee i. Floodplain Management Committee j. Heritage Advisory Committee k. Liverpool Access Committee l. Liverpool Sports Committee m. Master Plan Steering Committee n. Multicultural Advisory Committee o. No Intermodal Committee p. Order of Liverpool Awards Committee q. Street Naming Committee r. Warwick Farm Racing Precinct Steering Committee s. Youth Council
2. Appoints Councillors as representatives to the following community committees and affiliated bodies and notifies of their representatives for the period to September 2015:
a. Westpool b. Western Sydney Regional Organisation of Councils c. Liverpool Migrant Resource Centre d. Macarthur/Liverpool Community Relations Commission Regional Advisory Council e. Georges River Combined Councils Committee f. The South West Sydney Academy of Sport g. Joint Regional Planning Panel h. Liverpool Traffic Committee i. Macarthur Bushfire Management Committee j. Macarthur Zone Bushfire Liaison Committee k. NSW Metropolitan Public Libraries Association l. Floodplain Management Association |
REPORT
Appointment to Councillors to Council Committees
Council is required to nominate its Councillor representatives for the committees it establishes. Those nominated to be representatives for the committees must be endorsed by a resolution of Council. Clause 73 of Council’s Code of Meeting Practice states that Council shall, by resolution, elect persons to all committees annually in September.
The purpose of nomination and appointment of Council representatives to these committees is twofold. The first is to enable Councillors to have input into the recommendations that committees make regarding the provision of services, and the second is that Council must endorse nominees for insurance purposes.
The following information provides an outline of committees established by Council.
In addition, Councillors should also note and consider the following Notice of Motion from Clr Shelton which was considered at the 30 July 2014 Council meeting:
“That the charters of all committees of Council be amended such that all Councillors are members of each committee”.
At the July 2014 Council meeting, Council resolved to defer consideration of the matter to the September 2014 Council meeting where committee positions are elected.
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Aboriginal Consultative Committee |
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Purpose |
The Aboriginal Consultative Committee has been established primarily to provide an open line of communication between Council and the Aboriginal community |
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Meeting Information |
Monthly |
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Representatives |
Two Councillors |
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Badgerys Creek Airport Taskforce |
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Purpose |
Badgerys Creek Airport Taskforce has been established to identify and advocate for the infrastructure, land-use planning, business attraction and investment needed to gain the best outcomes for the Liverpool community. The taskforce will lead and advocate Council’s position with Federal and NSW government and key private sector and community stakeholders. |
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Meeting Information |
Monthly |
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Representatives |
Mayor or delegate Three Councillors |
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Budget and Finance Committee |
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Purpose |
This Committee has been established primarily for coordinating strategic financial planning of Council and the development of the long term financial plan and operational budgets to support the delivery of infrastructure and services to the community. |
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Meeting Information |
Monthly |
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Representatives |
Mayor or delegate, Deputy Mayor or delegate Four Councillors |
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Building our New City |
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Purpose |
This Committee has been established to support the delivery of the City Centre Strategy |
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Meeting Information |
Monthly |
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Representatives |
Mayor, Deputy Mayor One Councillor |
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Casula Powerhouse Arts Centre Board |
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Purpose |
This Board has been established primarily to assist in the production and promotion of cultural programs including literature, music, performing arts, visual arts, craft, design, film, video, community arts, Aboriginal arts and collections of moveable cultural heritage programs.
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Meeting Information |
Bi-monthly |
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Representatives |
One Councillor |
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Economic Development and Events Committee |
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Purpose |
The Economic Development Committee has been established primarily to provide relevant advice and recommendations to Council staff which relate to the local economic development of the Liverpool local government area, specifically in regards to the Liverpool City Centre, including commercial investment, safety, transport, recreation, tourism and events. |
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Meeting Information |
Monthly |
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Representatives |
Mayor or Delegate, Deputy Mayor, Three Councillors |
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Environment Advisory Committee |
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Purpose |
This committee has been established primarily to consider and provide input to Council’s environment programs by making recommendation to Council. |
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Meeting Information |
Quarterly |
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Representatives |
Mayor or delegate One Councillor |
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Ethics and Audit Committee |
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Purpose |
This committee has primary responsibility for financial and other reporting for internal controls, for compliance with laws, for ethical behaviour and for management which rests with the Executive Management of the Council. |
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Meeting Information |
Quarterly |
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Representatives |
Deputy Mayor and one Councillor |
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Floodplain Management Committee |
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Purpose |
The Floodplain Management Committee is a key link between the local community and the Council and acts as both a focus and forum for the discussion of technical, social, economic, environmental and cultural issues in relation to flooding. The purpose of the committee is to assist Council in the development and implementation of floodplain management plans in line with the NSW Government’s Flood Prone Land Policy within the Liverpool Local Government Area. |
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Meeting Information |
Annually |
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Representatives |
Mayor or delegate One Councillor |
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Heritage Advisory Committee |
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Purpose |
This committee has been established primarily to support the conservation and promotion of heritage within the Liverpool Local Government Area by providing relevant community based advice and assistance. |
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Meeting Information |
Bi-monthly |
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Representatives |
Mayor or delegate |
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Liverpool Access Committee |
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Purpose |
This committee has been established primarily to provide advice to Council which will effectively improve and alleviate access difficulties experienced by people with disabilities in Liverpool. |
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Meeting Information |
Monthly |
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Representatives |
Mayor or delegate |
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Liverpool Sports Committee |
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Purpose |
The committee has been established to: a) Provide a forum for representing the views of sporting organisation members, clubs and associations to Council relating to sporting matters. b) Assist with the promotion, coordination and growth of sporting codes within the Liverpool LGA. |
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Meeting Information |
Bi-monthly with the exception of January |
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Representatives |
Mayor or delegate One Councillor |
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Master Planning Steering Committee |
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Purpose |
The purpose of the committee is to review Master Plan sites across the LGA. It was agreed that the objectives of the Committee would be: a) Identify sites that Council own b) Identify best outcome for residents c) Prioritise sites for future development d) Identify State Government sites across LGA |
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Meeting Information |
Monthly |
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Representatives |
Mayor, Deputy Mayor One Councillor CEO |
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Multicultural Advisory Committee |
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Purpose |
The Multicultural Advisory Committee has been established primarily to provide an open line of communication between Council and culturally and linguistically diverse communities. The Multicultural Advisory committee will have up to five sub-groups with a view to undertake an annual formal consultation with each sub-group. |
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Meeting Information |
The committee will meet quarterly at a minimum. Sub-groups (up to five) will meet annually. |
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Representatives |
Mayor or delegate One Councillor |
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No Intermodal Committee |
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Purpose |
The No Intermodal Committee has been established primarily to assist residents in their fight against the Intermodal and to oppose the proposed Intermodals and advocate for their placement in more appropriate locations for the benefit of all Sydney, rather than areas that are close to residential homes and already significantly affected by traffic congestion. |
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Meeting Information |
Monthly |
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Representatives |
Mayor or delegate Two Councillors |
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Order of Liverpool Awards Committee |
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Purpose |
To recognise the achievement of excelling in and/or contributions to all forms of human endeavour which have enhanced the quality of life in the city of Liverpool. |
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Meeting Information |
Annually |
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Representatives |
Mayor or delegate Deputy Mayor or delegate One Councillor |
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Street Naming Committee |
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Purpose |
The Street Naming Committee has been established primarily to provide suitable names for Council assets, including streets, parks facilities and other geographical features within the Liverpool Local Government Area. |
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Meeting Information |
Bi-monthly |
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Representatives |
Mayor or delegate One Councillor |
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Warwick Farm Racing Precinct Steering Committee |
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Purpose |
The Warwick Farm Racing Precinct Steering Committee has been established to: a) Look at all aspects of the impact of imposing trading hour restrictions on the racing community and industrial area. b) Determine appropriate and economical means of minimising impacts on the majority of stakeholders. c) Formulate a means of reducing land use conflicts within a particular achievable timeframe including consideration of the possible construction of suitable access road to the industrial area. |
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Meeting Information |
Bi monthly |
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Representatives |
Mayor or delegate One Councillor |
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Youth Council |
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Purpose |
The Liverpool Youth Council has been established primarily to provide advice to Council about issues relating to young people, to act as a consultative mechanism for young people and to promote the interests of young people in Liverpool. |
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Meeting Information |
Monthly |
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Representatives |
Mayor or delegate |
Appointment of Councillors to Community Committees and Affiliated Bodies
In accordance with Clause 73 of Council’s Code of Meeting Practice, Council nominates its Councillor representatives for various community committees and affiliated bodies in September each year. Those nominated to be representatives must be endorsed by a resolution of Council.
The following information provides an outline of bodies currently affiliated with Council.
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Westpool |
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Purpose |
Westpool is a Co-operative Local Government Self Insurance Scheme established to help stabilise insurance premium costs and achieve significant cost savings and long term benefits for member Councils through effective risk management. |
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Meeting Information |
Bi-monthly |
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Representatives |
Mayor or delegate |
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Western Sydney Regional Organisation of Councils (WSROC) |
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Purpose |
WSROC is run by a board that represents members councils in Sydney, and supports business improvement, research and partnerships |
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Meeting Information |
Bi-Monthly |
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Representatives |
Two Councillors |
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Liverpool Migrant Resource Centre (MRC) |
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Purpose |
The Liverpool MRC provides a range of services and support for people from culturally and linguistically diverse backgrounds, and undertakes community development and advocacy. |
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Meeting Information |
Bi-monthly |
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Representatives |
One Councillor |
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Macarthur/Liverpool Community Relations Commission Regional Advisory Council |
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Purpose |
The Regional Advisory Council is set up to assist the Community Relations Commission to promote community harmony, participation and access to services in order that the contribution of cultural diversity in NSW is celebrated and recognised as an important social and economic resource. |
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Meeting Information |
Quarterly |
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Representatives |
One Councillor |
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Georges River Combined Councils Committee (GRCCC) |
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Purpose |
The primary role of the Georges River Combined Councils Committee (GRCCC) is to develop programs and partnerships, and to lobby government organisations and other stakeholders in order to protect, conserve and enhance the Georges River. |
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Meeting Information |
Bi-monthly |
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Representatives |
One Councillor |
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The South West Sydney Academy of Sport (SWSAS) |
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Purpose |
The SWSAS provides talented athlete identification and development programs which assist athletes to successfully realise their sporting potential. |
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Meeting Information |
Bi-monthly |
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Representatives |
One Councillor |
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Joint Regional Planning Panel (JRPP) |
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Purpose |
The primary function of the JRPP is to determine regionally significant development applications. |
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Meeting Information |
An average of two monthly meetings. |
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Representatives |
Two council appointed members, one of whom is required to have expertise in one or more of the following areas: planning, architecture, heritage, environment, urban design, land economics, traffic and transport, law, engineering or tourism. Expertise may be demonstrated by formal qualifications or relevant skills, knowledge and practical experience. |
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Traffic Committee |
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Purpose |
To provide advice on regulatory traffic facilities, line marking or signage to Council |
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Meeting Information |
Bi-monthly |
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Representatives |
Mayor or delegate |
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Macarthur Bushfire Management Committee |
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Purpose |
The Bushfire Management Committee is responsible for planning for and advising in relation to bush fire prevention and coordinating fire fighting. |
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Meeting Information |
Quarterly |
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Representatives |
One Councillor |
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Macarthur Zone Bushfire Liaison Committee |
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Purpose |
The role of the Macarthur Zone Bushfire Liaison Committee is to discuss and manage service level agreements for Rural Fire Services for the purpose of protecting rural land across the Local Government Area. |
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Meeting Information |
Quarterly |
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Representatives |
One Councillor |
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NSW Metropolitan Public Libraries Association (NSW MPLA) |
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Purpose |
The NSW MPLA is the peak body that represents the interests and development of public libraries in metropolitan areas and is aimed at “positioning, sustaining and developing public libraries in the greater Sydney region for the social, cultural and economic benefit of their communities”. |
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Meeting Information |
Quarterly at various locations |
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Representatives |
Two representatives, one of whom shall be an elected Councillor and the other generally being a Library Manager. |
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Floodplain Management Association |
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Purpose |
The Floodplain Management Association supports actions which aim to reduce the impact of flooding and flood liability o individual owners and occupiers, and reduce private and public losses from flooding by representing the interests of members, promoting public awareness of flood issues, supporting flood education programs and improving knowledge and skills of floodplain management practitioners. |
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Meeting Information |
Quarterly |
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Representatives |
One Councillor |
CONSIDERATIONS
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Economic and Financial |
Provision has been made in the 2014/2015 budget for costs associated with the committees. |
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Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
There are no social and cultural considerations. |
Civic Leadership and Governance |
Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. |
147
Ordinary Meeting 24 September 2014
Chief Financial Officer
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CFO 10 |
Resident Hardship Issue - Sirius Road, Voyager Point |
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Strategic Direction |
Natural Sustainable City Enhance and protect natural corridors, waterways and bushland |
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Key Policy |
Environment Restoration Plan |
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File Ref |
204921.2014 |
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Report By |
Chris White - Manager Governance & Legal |
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Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
This report deals with issues that directly relate to the personal hardship of a resident or ratepayer. It also includes legal advice that would be privileged from production in legal proceedings on the ground of legal professional privilege. As such, it is recommended that the report be dealt with in Closed Council pursuant to section 10A(2)(b) and section 10A(2)(g) of the Local Government Act 1993 (“the Act”).
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That Council consider the report of staff concerning the personal hardship of a resident or ratepayer in Closed Council pursuant to s.10A(2)(b) and s.10A(2)(g) of the Local Government Act 1993. |
REPORT
This report includes information pertaining to practical and legal access for a property on Sirius Road, Voyager Point. The question of access is creating hardship for the owner of that property, who has approached Council on numerous occasions in an attempt to negotiate access across an adjoining Council park.
This report deals with the ongoing efforts of staff to broker a solution to the issue, and includes a discussion of the Plan of Management that offers a legal interpretation of Council’s options in the matter.
CONSIDERATIONS
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Economic and Financial |
There are no economic and financial considerations. |
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Environmental and Sustainability |
Manage the environmental health of waterways. Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses. |
Social and Cultural |
Support policies and plans that prevent crime. Preserve and maintain heritage, both landscape and cultural as urban development takes place. |
Civic Leadership and Governance |
Act as an environmental leader in the community. Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. |
149
Ordinary Meeting 24 September 2014
Chief Financial Officer
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CFO 11 |
Proposed disposal of Lot 346 DP 878072, Lot 346 Binnaway Avenue, Hoxton Park |
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Strategic Direction |
Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation |
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Key Policy |
Property Strategy |
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File Ref |
208741.2014 |
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Report By |
Andy Kabok - Senior Property Officer |
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Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
On 27 June 2011, Council resolved to “accept the transfer of Lot 346 in Deposited Plan 878072, known as Lot 346 Binnaway Avenue, Hoxton Park”. On 19 December 2011, Council resolved to “classify Lot 346 in Deposited Plan 878072, known as Lot 346 Binnaway Avenue off Bellingen Way, Hoxton Park as Operational land”.
The purpose of the ‘Operational’ land classification was to potentially sell the land to an adjoining owner.
Negotiations have now been completed with the adjoining owner to purchase Lot 346 DP 878072 and a purchase price has been agreed to subject to the approval of Council. Details of the proposed purchase are considered to be confidential for commercial reasons and are contained in the confidential attachment in accordance with Section 10A(2)(c) of the Local Government Act 1993.
This report recommends that Council agrees to the sale of Lot 346 DP 878072, Lot 346 Binnaway Avenue, Hoxton Park, on the terms outlined in the confidential attachment.
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That Council:
1. Approves the sale of Lot 346 DP 878072, Lot 346 Binnaway Avenue, Hoxton Park, to the adjoining owner for the price and terms outlined in the confidential attachment; 2. Keeps confidential the attachment supplied under separate cover containing the purchase price, pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; 3. Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision; and 4. Transfers the net proceeds from the sale to the Property Development Reserve. |
REPORT
On 27 June 2011, Council resolved to “accept the transfer of Lot 346 in Deposited Plan 878072, known as Lot 346 Binnaway Avenue, Hoxton Park”. The land was transferred to Council by Bellevale Homes Pty Limited as it was surplus to their requirements.
On 19 December 2011, Council resolved to “classify Lot 346 in Deposited Plan 878072, known as Lot 346 Binnaway Avenue off Bellingen Way, Hoxton Park as Operational land”. The purpose of the ‘Operational’ land classification was to potentially sell the land to an adjoining owner.
Lot 346 DP 878072 is an irregular shaped, landlocked parcel of land located between a residential parcel and a public reserve. The land comprises of an area of 85.1 square metres and is zoned ‘R2 Low Density Residential’ under the Liverpool Local Environmental Plan 2008.
Negotiations have now been completed with the adjoining owner to purchase Lot 346 DP 878072 and a purchase price has been agreed to subject to the approval of Council. Details of the proposed purchase are considered to be confidential for commercial reasons and are contained in the confidential attachment in accordance with Section 10A(2)(c) of the Local Government Act 1993.
This report recommends that Council agrees to the sale of Lot 346 DP 878072, Lot 346 Binnaway Avenue, Hoxton Park, on the terms outlined in the confidential attachment.
CONSIDERATIONS
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Economic and Financial |
The sale has not been included in this years’ budget. It is recommended that the net proceeds of the sale be transferred into the Property Development Reserve. |
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Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
There are no social and cultural considerations. |
Civic Leadership and Governance |
There are no civic leadership and governance considerations. |
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1.View |
Location Map |
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151 |
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CFO 11 |
Proposed disposal of Lot 346 DP 878072, Lot 346 Binnaway Avenue, Hoxton Park |
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Attachment 1 |
Location Map |
Ordinary Meeting 24 September 2014
Chief Financial Officer
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CFO 12 |
Australia Day Award Recipients Policy Amendment |
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Strategic Direction |
Proud Engaged City Deliver a range of stimulating and vibrant cultural events, programs and festivals |
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Key Policy |
Community Engagement Policy |
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File Ref |
209735.2014 |
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Report By |
George Georgakis - Manager Council and Executive Services |
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Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
The Australia Day Awards are presented annually to local citizens and groups who have made outstanding contributions to the community. The Awards are provided by the National Australia Day Council and are administered by local Councils throughout Australia on their behalf.
This report updates the Policy in accordance with a resolution of Council from the December 2013 Council meeting.
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That Council adopt the proposed Australia Day Award Recipients Policy attached to this report. |
REPORT
The Australia Day Awards recognise outstanding contributions by local citizens and groups of Liverpool to their community. The Australia Day Awards are presented in the following categories:
- Citizen of the Year
- Young Citizen of the Year
- Fraser Environment Award
- Sports Award
- Macquarie Award
- Health Research Award
- Senior Citizen Award
At the Council Meeting in December 2013, Council resolved to include a new award called “Senior Citizens Award”. As such, a Senior Citizens Award has been included in the Australia Day Awards Recipients Policy and Nomination Form and Guidelines.
Council at its meeting in December 2013 also resolved to:
“Review the Australia Day Awards Recipients policy to include the timeline for awards, scoring of recipients, movement between awards and other operational improvements”.
These details have been incorporated into the attached Australia Day Awards Recipients Policy by incorporating much of the information relating to Scoring of Recipients and Movement between Awards in the Order of Liverpool Policy into the Australia Day Awards Recipients Policy
Nominations for the Awards will be invited and a further report will be submitted to the December 2013 Council meeting with a recommendation for Award recipients.
CONSIDERATIONS
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Economic and Financial |
There are no economic and financial considerations. |
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Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
Support community organisations, groups and volunteers to deliver coordinated services to the community. There are no social and cultural considerations. |
Civic Leadership and Governance |
Foster neighbourhood pride and a sense of responsibility. Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.
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1.View |
Australia Day Awards Recipients Policy |
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155 |
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CFO 12 |
Australia Day Award Recipients Policy Amendment |
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Attachment 1 |
Australia Day Awards Recipients Policy |
160
Ordinary Meeting 24 September 2014
City Presentation Report
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DCP 01 |
Joint Tender T37-14, Receipt and Processing of Household Clean Up Material |
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Strategic Direction |
Natural Sustainable City Lead the community to develop and implement environmentally sustainable practices |
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Key Policy |
Domestic Waste Management Policy |
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File Ref |
198304.2014 |
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Endorsed By |
Rebecca Scarpin - Waste Management Coordinator |
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Approved By |
Gino Belsito - Director City Presentation |
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Recommended By |
Rebecca Scarpin |
Bill Stanley |
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Gino Belsito |
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Executive Summary
It is Council’s intention to enter into a contract with a suitably experienced and competent contractor for the provision of receipt and processing of household clean up material for a period of three (3) years, with the option to extend the contract by two (2) further periods each of up to one (1) year in duration.
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That Council: 1. Declines to accept any of the tenders received for Tender T37-14, Receipt and Processing of Household Clean Up Material. 2. Proceed with trialing the bulka bag initiative for cost savings and increased resource recovery of the household clean up material. |
BACKGROUND
The waste collected from the Household Clean Up service is currently taken to the SITA facility at Kemps Creek by in house staff at a casual rate.
In October 2013, Bankstown Council invited Fairfield and Parramatta Councils to jointly tender for the processing of the clean up waste stream, to explore potential regional efficiencies. Liverpool Council expressed interest to also be part of this regional tender. Interest was expressed due to the NSW State Government’s targets to increase recovery rates. Council’s general stream from household clean-up is currently 100% disposed to landfill with no resource recovery. It was agreed at the time, to go to the market for a contractor to process this waste with a strong focus on resource recovery. At this time the bulka bag project initiative had not commenced. It is intended that this initiative will achieve a high standard of resource recovery, generate local employment and have local community benefits.
The Group of Councils (‘Councils’) appointed Hyder Consulting to prepare the Tender Specifications, Marsdens Law Group to prepare the Contract and Prevention Partners NSW to act as the Probity Advisor. Bankstown Council acted as the lead Council for this process.
On 5 February 2014 the Councils applied to the Australian Competition and Consumer Commission (ACCC) seeking authorisation to conduct the joint tender. On 29 May 2014 final authorisation was granted by the ACCC to the Councils to fully conduct and award the tender.
Final contracts would be between each individual Council and their recommended tender.
TENDER RECEIVED/INVITED
An open public tender was advertised on the NSW eTendering Website and in the Sydney Morning Herald with a closing date of 3 June 2014. By the closing date three (3) tenders were received from the following entities (in alphabetical order):-
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Tenderer |
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1. Dial-a-Dump |
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2. SITA Australia |
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3. Veolia Environmental Services |
EVALUATION PROCESS
The following Tender Evaluation Committee (TEC) was formed to determine the tender evaluation criteria, weightings and assess the tenders received for the proposed contract:
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Name |
Position |
Council |
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Rebecca Scarpin |
Waste Management Coordinator |
Liverpool |
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Daniela Santucci |
Manager, Resource Recovery |
Bankstown |
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Anthony Collins |
Manager, Sustainability and Waste |
Parramatta |
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Ross Smith |
Manager, Waste Services |
Fairfield |
The evaluation consisted of an assessment of each tender in relation to their:
· Conformance to the Conditions of Tender and Contract;
· Conformance to the Specification;
· Responses to the non-price criteria;
· Pricing; and
· Financial Capacity to undertake the works.
The Tender Evaluation Committee met prior to the close of tenders and agreed on the following weightings of the published evaluation criteria:
|
Assessment Criteria |
Weightings |
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Mandatory Components |
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Environment Management |
Pass/Fail |
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Facility, Plant and Equipment |
Pass/Fail |
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Management Systems |
Pass/Fail |
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Quality Assurance |
Pass/Fail |
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Tender Conformity and Compliance |
Pass/Fail |
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Work Health and Safety |
Pass/Fail |
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Reference Checks |
Pass/Fail |
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Insurances |
Pass/Fail |
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Financials |
Pass/Fail |
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Schedule of Rates |
40% |
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Resource Recovery & Innovation |
25% |
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Proposed approach to performing the Service |
20% |
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Previous experience and confidence in capability to perform the service |
15% |
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Total Weighting |
100% |
SUMMARY OF THE EVALUTION
CONFORMANCE
All tenders were reviewed to assess their conformance to the Conditions of
Tender and Conditions of Contract. No tenders were identified/addressed as
non-conforming and all three tenders received progressed to the next stage of
evaluation.
PRICE ASSESSMENT
Tenderers were required to provide a price per tonne including three elements;
i. The Gate Rate
ii. The Levy
iii. The Carbon Price
The Carbon Price element in the price structure has been removed from this report; because on the 17th July 2014 the Carbon tax was abolished.
The levy rate is set by the State Government and applied to facilities that store, dispose, transfer or process waste. The levy rates are as follows;
|
Year |
Levy |
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2014-15 |
$120.90 |
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2015-16 |
$130.90 + CPI |
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2016-17 |
2015-16 rate + CPI |
Pricing for more than one location for two of the tenders, SITA and Veolia, were provided however when reviewed the distance to travel to some of the nominated facilities was not considered financially viable. As a result the closest facilities to the LGA from each of the three tenderers were used to carry out the assessment.
The following lump sum prices that include the gate rate and levy provided by the three tenders for the 2014-15 year are outlined below.
|
Tenderer |
Price (GST Inclusive) |
Recovery Rate |
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Dial-a-Dump – Eastern Creek |
$178.10 |
50% |
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SITA Australia- Wetherill Park site |
$255.36 |
20% |
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Veolia Environmental Services-Horsley Park |
$155.03 |
0% |
The only rate offered that was competitive against our current rate, is that provided by Veolia by a very insignificant amount. There resource recovery rate guarantee of 0%, is the same as the current situation offering Council no improvement to the current situation or meeting the original intent of going to tender.
While dial-a-Dump offered a slightly higher rate to that of the current casual rate, their high resource recovery rate of 50% was very attractive and met the original intent of the tender.
NON PRICE CRITERIA
Resource Recovery & Innovation
As outlined above, Veolia offered a 0% recovery rate at the Horsley Park facility, without details on the process.
SITA offered a 20% resource recovery rate for the Wetherill Park facility. This process is predominantly manual with use of front end loader for bulkier items. Items removed include, plastics, cardboard, metals, garden waste and mattresses.
Dial-a-Dump offered a 50% resource recovery rate from their Genesis Facility at Eastern Creek. The tenderer provided a detailed outline of the process, which includes a pre-sort and mechanically separation to remove all recyclable items. This includes ferrous and non-ferrous metals, garden waste, mattresses, cardboard, polystyrene, plastics and timber. The machinery at the facility is designed to process construction & demolition (C&D) and commercial & industrial (C&I) waste, making this facility the most advanced and equipped in providing Council a high recovery rate.
Further innovation was provided by all tenderers. SITA provided information on further research and trials on the clean up stream to further increase the recovery rates, combined with community education tours, industry seminars and a waste application. Veolia provided information on the company innovation, not related to the tendered facilities.
Dial-a-Dump focused their innovation on the tendered facility, which is driven from the company’s target towards zero waste. This facility which is the largest integrated recycling and landfill facility in the southern hemisphere can process up to 2,000 tonnes of C&D and C&I waste per day, achieving an 87% recovery rate. Dial-a-Dump has also submitted a development application for an ‘Energy from Waste’ plant for this facility, which they are anticipating will achieve a 99% facility recovery rate.
To provide Council with confidence that the tendered recovery rates will be achieved for the duration of the contract, financial penalties can be applied for not achieving tendered recovery rates.
Proposed approach to performing the Service
This category looked at three components (i) Nominated Turnaround Time (ii) Operations and Equipment and (iii) Tendered Facility and Alternative Facility Details.
The turn-around time, is the amount of time it will take for a collection vehicle to enter the site, empty the vehicle load, and leave the site. Based on the mean times provided, Veolia offered the shortest time at 9 minutes, followed by SITA at 12 minutes and Dial-a-Dump at 15 minutes. All times are deemed acceptable under Councils collection contract.
All tenderers could demonstrate that their tendered facilities were equipped to accept household clean up material with the provision of detailed site plans, plant and equipment inventory and the ability to accommodate changes in feedstock.
All provided a contingency plan, however the SITA tender was the strongest due to their expansive facility network.
Experience, Past and Performance
This category looked at three components: (i) management, staff and technical resources; (ii) subcontractors; and (iii) previous experience.
All tenderers provided details on management, staff and technical resources. Whilst SITA and Veolia provided more detail on the skill set of their staff, all tenderers were able to demonstrate that their staff are highly experienced in the waste and resource recovery sector.
SITA and Veolia use long term contractors, whilst Dial-a-Dump doesn’t use contractors at all.
All tenderers were able to demonstrate their previous experience in this sector. SITA and Veolia were able to demonstrate two and three (respectively) relevant Clean Up disposal contracts for the council clean up service, whilst Dial-a-Dump could only provide one, recent experience, with Holroyd Council.
The reference check with Holroyd Council, confirmed that they are the first Council to use the new facility for the clean up stream and that they are satisfied with the service, processing and recovery results.
The mandatory components were satisfactory for all three tenders receiving passes in all areas. This included WHS, reference checks and financials.
FINANCIAL IMPLICATIONS
There are no financial implications as given Liverpool’s situation; the recommendation is that Council decline to accept any of the tenders for Tender T37-14, Receipt and Processing of Household Clean Up Material. Costs associated with continuing the processing of clean up material under a casual arrangement is funded in the existing budget as are costs for the bulka bag trial.
CONCLUSION
Discussions were had about the ramifications of proceeding with each Tenderer and it was established a preference to not proceed with any tenderer. This was based on the timing of the bulka bag initiative that Council is undergoing a trial of. At the time when Council expressed interest to join this regional tender, the bulka bag initiative had not commenced. Under this tender we provide prospective tenders of tonnage history and given the bulka bag initiative working with social enterprise to recover uncompacted material, these tonnes will no longer be guaranteed to the tenderers.
It is anticipated that the bulka bag initiative will achieve high resource recovery rates of Councils clean up material, equivalent or above that provided by Dial a Dump, who offered the highest recovery rate of the three tenders of 50%. This initiative also proposes to achieve significant cost savings to providing the collection service to residents and end processing costs.
Council will continue with the current arrangement and will go out to tender in future for the household clean up material following the outcomes of the bulka bag trial.
CONSIDERATIONS
|
Economic and Financial |
Further develop an initiative that accommodates a variety of employment opportunities. Enhance the environmental performance of buildings and homes. Facilitate economic development. |
|
Environmental and Sustainability |
Minimise household waste going to landfill. Improve recovery rates Enhance the environmental performance of buildings and homes. Raise community awareness and support action in relation to environmental issues. |
|
Social and Cultural |
Raise awareness in the community about the available services and facilities. Support access and services for people with a disability. Deliver high quality services for children and their families. |
|
Civic Leadership and Governance |
Act as an environmental leader in the community. Foster neighbourhood pride and a sense of responsibility. Encourage the community to engage in Council initiatives and actions. Deliver services that are customer focused. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.
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1.View |
Probity Report |
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167 |
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DCP 01 |
Joint Tender T37-14, Receipt and Processing of Household Clean Up Material |
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Attachment 1 |
Probity Report |
184
Ordinary Meeting 24 September 2014
Community and Culture Report
|
DCC 01 |
Financial Contributions Panel Charter |
|
Strategic Direction |
Healthy Inclusive City Foster social inclusion, strengthen the local community and increase opportunities for people who may experience barriers |
|
Key Policy |
Donations Policy |
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File Ref |
201210.2014 |
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Report By |
Mark Egan - Coordinator Community Planning |
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Approved By |
Kiersten Fishburn - Director Community & Culture |
Executive Summary
The Financial Contributions Panel acts as an advisory committee to Council, making recommendations about the allocation of funds under several donations and sponsorship programs administered by Liverpool City Council. In order to ensure accountability to the community, a draft Charter has been developed for the Financial Contributions Panel. This report seeks endorsement of the draft Financial Contributions Panel Charter (attached).
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That Council endorse the Draft Financial Contributions Panel Charter (attached).
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REPORT
Under section 355 of the Local Government Act 1993, all Council-operated advisory committees must have a charter that guides their operation. The purpose of the Charter is to provide guidelines on how the committee should operate and what its role is.
The Draft Financial Contributions Panel Charter provides the basis for the operation of the Financial Contributions Panel, including the following key features:
· Function of the Panel
· Membership of the Panel
· Quorum
· Guidelines on how the Panel makes recommendations
· Meeting practice and procedures
The Draft Charter is consistent with Council’s Committee Charter Template and should be read in conjunction with Council’s Donations Policy and Corporate Sponsorship Policy.
This report presents the Draft Financial Contributions Panel Charter for Council’s consideration.
CONSIDERATIONS
|
Economic and Financial |
Facilitate delivery of a community grants and corporate sponsorship program in a clear and transparent manner |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
Supports the provision of community donations to community organisations, groups and volunteers to deliver coordinated services to the community. |
Civic Leadership and Governance |
Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct. |
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1.View |
Draft Financial Contributions Charter |
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193 |
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DCC 01 |
Financial Contributions Panel Charter |
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Attachment 1 |
Draft Financial Contributions Charter |
FINANCIAL CONTRIBUTIONS PANEL
CHARTER
Adopted: XXXX 2014
TRIM: 198833.2014
1. NAME
Financial Contributions Panel Charter
2. INTERPRETATION
For the purpose of this charter:
a) “Council” means the Liverpool City Council and
b) “Member” means a member of the Financial Contributions Panel
c) “Panel” means Financial Contributions Panel.
3. STATUS OF PANEL
Advisory Panel (Committee)
4. PURPOSE
The Financial Contributions Panel will be tasked with reviewing and assessing all applications submitted to Council for funding in accordance with the Donations Policy and the Corporate Sponsorship Policy. The Panel will review these submissions and make recommendations to Council as to which applications should be approved for funding.
5. FUNCTIONS
5.1 The role of the Financial Contributions Panel is to undertake assessment of all community donations, youth donations, small grants, sporting donations and corporate sponsorship applications that are submitted to Council.
5.2 The Panel will undertake this review at scheduled meetings and submit recommendations for funding to Council for its consideration and endorsement.
5.3 The final decision as to funding allocation rests with Council. In exceptional circumstances, applications for consideration of the Panel may be circulated via email and approved for recommendation to Council by consensus of Panel members.
6. OUTCOMES
The Financial Contributions Panel aims to achieve the following outcomes:
a) Provide sound advice to Council with respect to recommendations for funding of applications for donations or sponsored that are submitted to Council
b) Undertake its functions in a timely manner
c) Ensure fair and equitable distribution of funds in accordance with Council policy
d) Make recommendations to Council about how to distribute the annual budget for Community Donations and Corporate Sponsorship
e) Make recommendations to Council in accordance with Council policy
7. PANEL DELEGATIONS
7.1 The Panel shall not have the power to incur expenditure.
7.2 The Panel does not have the power to bind the Council.
7.3 The Panel can make recommendations to the Council or another committee of the Council on all relevant business presented before it. Recommendations of the Panel will generally be presented to the Council in written form, accompanied by a report from relevant Council officers. Recommendations made by the Panel may or may not be adopted by Council.
8. MEMBERSHIP
8.1 Councillor representation
Councillor membership of the Panel comprises the Mayor and Deputy Mayor
8.2 Council staff representation
8.21 Staff membership of the Panel comprises the Chief Executive Officer (or delegate), the Director Community and Culture, and the Director Economy and Engagement.
8.22 Secretariat support for the Panel is provided by the Community Development Worker (Funding and Support). In addition to the membership identified above, attendance at the Panel in relation to particular types of applications being considered at each meeting will be required as follows:
|
Funding program |
Responsible staff member |
|
Community Donations |
Community Development Worker (Funding and Support) |
|
Small grants |
Community Development Worker (Funding and Support) |
|
Sporting Donations |
Sports Development Officer |
|
Corporate Sponsorship |
Manager Communications and Marketing |
|
Events Sponsorship |
Coordinator Community Development |
8.23 Staff required to attend the Panel will participate equally with others in terms of discussion and debate.
8.3 Support staff
The Community Development Worker (Funding and Support) will attend meetings to provide administrative and other support to the Panel. Administrative support is provided for the preparation of the agenda, recording of the minutes and distribution of the agenda and business papers.
8.4 Chairperson & Deputy Chairperson
8.41 The Chairperson of the Financial Contributions Panel is the Mayor.
8.42 The Deputy Chairperson of the Financial Contributions Panel is the Deputy Mayor.
8.43 The role of the Chairperson is to preside at a meeting of the Panel. In the absence of the Chairperson, the Deputy Chairperson shall preside at the meeting.
8.44 If the Chairperson is not able or willing to preside at a meeting of the Panel, the Panel will elect a member of the Panel to be Acting Chairperson for that meeting.
8.45 If the Chairperson is not present at the time designated for the commencement of a meeting, the first business of the meeting must be election of an Acting Chairperson to preside at the meeting.
8.46 The election a Chairperson or Acting Chairperson must be conducted:
a) By the Chief Executive Officer or, in his or her absence, an employee of Council designated by the Chief Executive Officer to conduct such an election; or
b) If neither of them is present at the meeting – by the person who called the meeting or a person acting on his or her behalf.
8.47 The Chairperson may invite external subject matter experts to participate in meetings from time to time as non-voting members.
9. QUORUM AND RECOMMENDATIONS
9.1 The quorum to enable business to be transacted at meetings will be half the membership plus one, but must include at least one delegated Councillor.
9.2 Observers or visitors at the meeting do not form part of the quorum.
9.3 In the absence of a quorum 15 minutes after the advertised start of the meeting, the Panel members present may discuss the agenda items although any recommendations made will not become formalised until they have been ratified at the next Panel meeting with a quorum present.
9.4 Wherever possible, recommendations of the Panel will be made on the basis of consensus, i.e. where all present agree. At the discretion of the Chairperson, a vote may be called to resolve a matter. This may occur when consensus cannot be reached or in relation to a matter that is more significant in nature. In such cases, the matter will be resolved by a simple majority of those at the meeting, provided that there is a quorum present. In the event of a tied vote, the Chairperson will exercise the deciding vote.
9.5 Panel recommendations are not binding on Council. To obtain Council endorsement a Panel recommendation must be reported to the Council for their decision.
10. GENERAL PUBLIC
Given that the meeting may involve discussion or receipt of information relating to personnel matters concerning particular individuals (other than Councillors) and/or matters or information involving commercial information of a confidential nature that could, if discussed, prejudice the commercial position of the person who supplied it, meetings of the Panel will be closed to members of the public in accordance with Section 10B of the Local Government Act 1993.
11. TIMETABLE FOR MEETINGS
11.1 The Panel will meet in accordance with the frequency specified in the Donations Policy.
11.2 Meetings will be scheduled for one hour unless the Panel resolves to extend the length of the meeting to a particular time or the completion of business.
11.3 If required, extraordinary meetings may be called by the Chairperson of the Panel in consultation with the Chief Executive Officer (or his/her delegate).
11.4 The location, date and starting time for meetings will be advised on the agenda.
11.5 Panel meetings will be held as per a yearly calendar of meetings that will be circulated to members. Meetings may be cancelled if insufficient applications have been received for the Panel to assess prior to the meeting.
12. MEETING PRACTICES & PROCEDURES
12.1 The administrative provisions of Council’s adopted Code of Meeting Practice apply to the Panel meetings.
12.2 The Panel will observe any other relevant Council policies.
12.3 Minutes of meetings will be kept in accordance with the Code of Meeting Practice and will be administered in accordance with the protocol to be established for each Committee.
12.4 The minutes of each Panel meeting will be submitted to Council’s Executive Team for consideration.
13. INSURANCE COVER
Panel members are covered by Council’s personal accident insurance only for attendance at meetings and other activities formally endorsed by the Panel.
14. CODE OF CONDUCT
14.1 All members of the Panel are required to observe the provisions of Council’s Code of Conduct and any other policy applicable to the proper functioning of the Panel. All new members will be provided with a copy of Council’s Code of Conduct and will sign to indicate that they have read and understood their obligations. A breach of the Code of Conduct may lead to the member being excluded from the Panel (refer section 13 Disciplinary Action).
14.2 In particular, if a Panel member has a pecuniary interest in any matter with which the Panel is concerned, and who is present at a meeting of the Panel at which the matter is being considered, they must disclose the interest to the meeting and must not be present during any discussion or decision making relating to that matter. Leaving the room is necessary because to remain in the presence of the meeting but refrain from voting is taken to be a vote against the motion (see Clause 251 of the Local Government (General Regulation) 2005 and Section 14.2(1) of the Code).
A person does not breach the above clause if he or she did not know and could not reasonably be expected to have known that the matter under consideration at the meeting was a matter in which he or she had a pecuniary interest.
A member of the Panel who has a non-pecuniary conflict of interest in any matter with which the Panel is concerned and who is present at a meeting of the Panel at which the matter is being considered, will disclose the interest to the meeting as soon as practicable. If a member of the Panel has declared a non-pecuniary conflict of interest, there is a range of options for managing the conflict. The option chosen will depend on an assessment of the circumstances of the matter, the nature of the interest and the significance of the issue being dealt with.
14.3 A Councillor or other member of the Panel will deal with a non-pecuniary conflict of interests in at least one of these ways:
a) Where the potential for conflict is deemed minimal, take no action. However, the Councillor or Panel member should consider providing an explanation as to why it is considered that only a minimal or non-existent conflict exists.
b) Where the potential for conflict is more significant, take no part in the matter by leaving the room in which the meeting is taking place and take no part in any debate or vote on the issue, as if the provisions in Section 451(2) of the Act applied.
14.4 Panel members must act in a professional and responsible manner with any information they obtain as a Panel member, especially because the Panel requires openness and honesty to function well. Panel members should feel free to express their opinions and views without fear of recrimination. It is therefore important that Panel members respect each other, often despite differences, and work together to create an open and trusting atmosphere.
14.5 It is essential for Panel members to accept collective responsibility for Panel decisions and remain loyal to those decisions, even when they might disagree with the decision.
15. DISCIPLINARY ACTION
Should a member of the Panel breach Council’s Code of Conduct, the matter will be referred to Council’s Chief Executive Officer for consideration. The Chief Executive Officer may consider a range of sanctions, depending on the nature of the breach. Serious breaches may result in a decision by the Chief Executive Officer to remove the member concerned from the Panel. In such cases, the Chief Executive Officer would convene a meeting with the Panel Chairperson and the person concerned to discuss the matter prior to the decision being finalised. The member who has committed the breach may be suspended from the Panel until the matter is resolved.
16. CONFIDENTIALITY & PRIVACY
16.1 Members, through their involvement on the Panel, may come in contact with confidential or personal information retained by Council. Panel members are required to maintain the security and confidentiality of any such information and not access, use or remove that information, unless authorised to do so.
16.2 Privacy legislation governs the collection, holding, use, correction, disclosure and transfer of personal information. More information about the legislation can be obtained by contacting Council’s Public Officer.
16.3 Should a Panel member become aware of any breach of the security, or misuse of Council’s confidential or personal information, he or she is asked to contact the Public Officer.
16.4 All Panel members are required to observe the provisions of the Liverpool City Council Privacy Management Policy relating to their access to personal information.
16.5 All new members will be provided with a copy of Council’s Privacy Guidelines and will sign to indicate that they have read and understood their obligations.
17. MEDIA PROTOCOL
17.1 The Panel Chairperson is the only person permitted to speak to the media on behalf of the Panel, subject to the appropriate provisions of Council’s Media Representation Policy.
17.2 No other member of the Panel is permitted to speak to the media in his or her capacity as a Panel member.
AUTHORISED BY
Council Resolution 28 May 2014
EFFECTIVE FROM
XXXX
DEPARTMENT RESPONSIBLE
Community and Culture
REVIEW DATE
The Panel and its Charter will be reviewed as a minimum at the commencement of each term of Council.
THIS CHARTER HAS BEEN DEVELOPED AFTER CONSULTATION WITH…
Corporate Services (Governance and Legal Services)
Economy and Engagement
VERSION
This is version 1.
REFERENCES
Liverpool City Council: Code of Conduct
Liverpool City Council: Code of Conduct Procedures
Liverpool City Council: Code of Meeting Practice
Liverpool City Council: Councillor Access to Information and Interaction with Staff Policy
Liverpool City Council: Ethical Governance: Conflicts of Interest Policy
Liverpool City Council: Media Representation Policy
Liverpool City Council: Privacy Management Plan
Liverpool City Council: Donations Policy
Local Government Act 1993
Ordinary Meeting 24 September 2014
Community and Culture Report
|
DCC 02 |
Donations, Grants and Sponsorships |
|
Strategic Direction |
Healthy Inclusive City Foster social inclusion, strengthen the local community and increase opportunities for people who may experience barriers |
|
Key Policy |
Donations Policy |
|
File Ref |
213756.2014 |
|
Report By |
Sarah Rees - Coordinator Community Development |
|
Approved By |
Kiersten Fishburn - Director Community & Culture |
Executive Summary
Council provides financial assistance to the community under three categories: Community Donations (including Community Grants, Small Grants, Men’s Shed One-off Grants, School and Youth Donations), Sporting Donations and Corporate Sponsorship.
The Financial Contributions Panel (FCP) recently considered a number of applications for Corporate Sponsorship. Should the recommendations be endorsed, funds would need to be provided from the Council Reserve as there are no funds within the Corporate Sponsorship Budget 2014/15 to support these requests.
This report presents the funding recommendations made by the FCP for Council's consideration.
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That Council: 1. Endorses the Financial Contributions Panel's recommendations for the provision of $14,554 under the 2014/15 Corporate Sponsorship Program as summarised in the table below:
2. Approves funding of $14,554 from the Council Reserve to be allocated towards the Corporate Sponsorship Program. |
REPORT
The Donations program has three categories:
· Community Donations (including Community Grants, Small Grants, Men’s Shed One-off Grants School and Youth Donations);
· Sporting Donations; and
· Corporate Sponsorship.
Applications for Sporting Donations, Community Grants and Corporate Sponsorship are accepted on an ongoing basis. Applications are then reviewed by the Financial Contributions Panel (FCP) comprised of the Mayor, Deputy Mayor, Chief Executive Officer and delegated staff.
This report contains the most recent recommendations by the FCP for Corporate Sponsorship.
Corporate Sponsorship
Council delivers a Corporate Sponsorship Program for organisations seeking financial support to deliver events that benefit Liverpool. Five (5) applications for corporate sponsorship were received by Council. Four (4) applications met the program criteria and are recommended for funding. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received and the FCP recommendation are shown in the table below.
|
Applicant Details |
Project Name and Description |
Amount Requested |
FCP Recommend-ation |
|
International Sport Karate Association |
ISKA 17th World cup International Martial Arts Championships –18 October – 20 October 2014 ISKA is holding its 17th World Cup at the Whitlam Leisure Centre. It is the largest martial arts event held in the Southern Hemisphere with international teams from 12 different countries. Over 1,200 competitors and 5,000 spectators are expected to attend over the three day event.
The event is run every three years and has previously been supported by Council.
In addition to a cash request, ISKA have also requested the use of a 12 seater Council bus from 14 – 21 October to shuttle around the international coaches and competitors. The cost to Council for the use of the bus is $1,054.
Benefits include: · Attracts a significant number of people outside Liverpool Local Government Area, including international visitors · Opportunity to open event proceedings. · Strong media interest. · Logo inclusion on all promotional material; and · Signage at the event.
Recommended for funding at the $5,000 cash level with an additional contribution of use of the Council bus valued at $1,054. |
$5,000 plus use of Council bus for 7 days as in-kind support to the value of $1,054 |
$6,054 ex GST |
|
Barnardos Australia |
Children’s Movie Spectacular - 18 October -19 October 2014 The Children’s Movie Spectacular event will be held at Narellan, Parramatta and Warriewood Events Cinemas. The aim of the event is to provide disadvantage and vulnerable children the opportunity to attend the movies.
Sponsorship options are to purchase differing numbers of movie tickets ranging from $480 (8 tickets) - $3,000 (50 tickets). Sponsors of 50 or more tickets are invited to provide a banner or promotional material at the event.
Whilst the events will provide support to families, none of the events are being held in Liverpool and the sponsor benefits are of limited value to Council.
Not recommended for funding. |
$480-$3,000 |
0 |
|
Friends of Fiji (FA) Inc. |
Small Business and Community Awards –18 October 2014 The Small Business and Community Awards program focusses on acknowledging successful small businesses and community groups from the South Asian community. The awards ceremony is being proposed to be held at Granville Town Hall.
Sponsorship options: $2,500 – Major Sponsor · Category exclusivity · Logo recognition on all promotional materials · Advertising · VIP table · Presentation rights and live reads on the night · Signage at the venue and the opportunity to display information; and · 8 tickets. $1,500 – Diamond Sponsor · Logo recognition on all promotional materials · Advertising on the screen · Banner display; and · 6 tickets. $500 – Gold · Logo recognition · Banner display; and · 4 tickets $100 - Silver · Logo recognition; and · 2 tickets.
Funding was provided to this group in 2013 based on the condition that future award ceremonies be held in Liverpool Local Government Area. Subsequently, the organisers of the awards ceremony have been contacted to further discuss this condition and they advised that they would consider relocating the awards to Liverpool this year if they were successful in receiving a grant. The organisers indicated that they were considering CPAC as a venue.
Hosting business awards in Liverpool aligns strongly with the program’s objectives of supporting economic development activities and profiling Liverpool as a place to do business. However, if the event were not to be held in Liverpool then this would not provide strong alignment with the program.
Recommended for funding at the $2,500 level on the condition that the 2014 awards ceremony be held in the Liverpool LGA. |
$500-$2,500 |
$2,500 ex GST |
|
Southern District Soccer Football Association |
Support for the SDSFA Senior Men’s League, Senior Women’s League and Knock Outs Competition – 6 September to 7 September 2014
Three applications have been received to support SDSFA activities at Ernie Smith Reserve Moorebank including: the Senior Men’s League, Senior Women’s League and Knock Outs Competition.
Each application has requested sponsorship of $15,000, totalling $45,000 for support towards running the competitions and providing trophies and medals for the awards ceremony.
Benefits include: · Attracts over 5,000 participants from both Liverpool and Fairfield. · Logo inclusion on all promotional material including on trophies and medals. · Opportunity to award medals and trophies; and · Speaking opportunity.
The activities have a moderate alignment with the program criteria as they attract a significant number of people from outside the LGA and aligns with Council’s Healthy, Active City focus. However, the activities do not activate the city centre or deliver strong economic benefits which are also program priorities.
$5,000 was provided to the event in 2013.
Recommended for funding at the $5,000 level. |
$45,000 |
$5,000 ex GST |
|
Share Care |
BNI Challenge Charity Fundraising Golf Day – 10 October 2014
Share Care and BNI Spirit are hosting a Challenge Charity Fundraising Golf Day at Liverpool Golf Club. The aim of the day is to raise funds to support young people with disabilities.
Share Care are requesting sponsorship of the event with hole sponsorship the most appropriate sponsorship for Council.
Benefits include: · Banner display at a hole; and · 4 players.
It is anticipated that Council would invite two key stakeholder or business guests to participate in the event with the Mayor and CEO or their delegates.
This fundraising day will promote Liverpool as a location to invest or establish a business to these two guests.
Recommended for funding at the $1,000 level. |
$1,000 |
$1,000 ex GST |
CONSIDERATIONS
|
Economic and Financial |
The 2014/15 Corporate Sponsorship Program has a budget of $80,000 and these funds have now been fully committed. If the recommended amount of $14,554 is endorsed, the funds would need to be provided from the Council Reserve. |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community. |
Civic Leadership and Governance |
There are no civic leadership and governance considerations. |
|
1.View |
Criteria for Corporate Sponsorship |
202
Ordinary Meeting 24 September 2014
Infrastructure and Environment Report
|
DIE 01 |
Bus Shelters in Liverpool LGA - Options for the provision of new bus shelters |
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Strategic Direction |
Accessible Connected City Encourage sustainable and alternative transport options such as walking, cycling and integrated public transport |
|
Key Policy |
Asset Management Plan |
|
File Ref |
203698.2014 |
|
Report By |
Jay Vaidya - Coordinator Roads and Transport |
|
Approved By |
Raj Autar - Director Infrastructure and Environment |
Executive Summary
Council, at its meeting held on 30 July 2014, resolved to investigate further options for the supply of additional bus shelters to Liverpool in order to reduce the current backlog in the provision of this important public asset.
Following an assessment of available options, this report recommends that a public tender process be initiated for the supply and installation of bus shelters. This report also recommends that the tender process seek invitations for a range of options comprising advertising, non-advertising or a combination of both types of bus shelters to ensure a more sustainable and economical method of delivering bus shelters for the community of Liverpool.
The investigations found that Council’s long term financial liabilities can be significantly reduced if bus shelters are provided by the private sector in return for limited and controlled advertising rights.
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That Council:
1. Notes the contents of this report.
2. Authorises the calling of tenders for the supply of bus shelters, with alternatives comprising supply and installation only, as well as supply, installation and ongoing maintenance in return for controlled advertising rights.
3. Notes that a further report will be submitted following the conclusion of the tender process.
|
REPORT
1. Background
Council, at its meeting held on 30 July 2014, resolved to investigate further options for the supply of additional bus shelters to Liverpool in order to reduce the current backlog in the provision of this important public asset. Council further resolved that the following matters be considered in order to accelerate the bus shelter delivery program:
a) Increase the number of sponsored or advertising shelters having full regard to sensitive areas and the advertising that is allowed near schools and churches;
b) Explore more cost effective design solutions;
c) Explore available grant sources;
d) Commit budget to reduce the back log of bus shelters by no less than 10 each year over the next five years commencing with the 2015-16 budget year; and
e) Increase the number of bus shelters provided in 2014-15 if changes to design can reduce the cost of shelters.
2. Existing bus shelters
In order to encourage the use of public transport, Council’s objective is to provide shelters that are functional, aesthetically pleasing and are fabricated of materials not imposing a high maintenance burden on Council resources.
Council currently owns and maintains a total of 153 bus shelters. These shelters are currently valued at close to $3 million and comprise predominantly metal structures that have been provided over a long period of time. In addition, there are 54 shelters that have been installed under contract by Adshel, who are responsible for the ongoing cleaning and maintenance of the shelters in return for rights to display advertising on these shelters.
3. Need for additional bus shelters
There are currently over 905 bus stops located across the LGA, with over 40% generally meeting the criteria for provision of bus shelters due to its location and use. Further, the rapid expansion of the new release areas within Liverpool will continue to result in an increased demand for public transport facilities including bus shelters.
In response to this demand for bus shelters, Council has developed a city wide priority program for the progressive installation of bus shelters, which aims to provide over 40 shelters in the short to medium term. The need for bus shelters is identified in consultation with the community and bus operators. The ranking of priority for the provision of bus shelters is generally based on the following factors:
a) Proposed location of shelter - bus stops adjoining high pedestrian/patron generating facilities will be ranked higher .e.g. schools, shopping centres, aged care facilities and community facilities; and
b) Bus stop attributes - estimated patronage at bus stops, frequency of bus services and functions of bus stop .i.e. inbound or outbound influence the demand for bus shelters.
However, due to competing priorities and constrained budgets, only limited funding is able to be directed towards the bus shelter program. Council has provided an average of five bus shelters annually for the last five years with majority of the new shelters located within the new release area of the LGA and funded from S94 contributions.
4. Options for supply of additional bus shelters
The following options are available to Council with respect to the supply, installation and maintenance of bus shelters:
Option 1 - Council to supply, install and maintain bus shelters; and
Option 2 - Council to outsource supply, installation and maintenance of bus shelters
a) Option 1 - Council to Supply, Install and Maintain
This option involves Council organising the design, fabrication and installation of shelters to meet demand or alternatively purchasing prefabricated off-the-shelf shelters. The aim would be to select styles and materials that are low maintenance and vandal resistant but functional and fit for purpose. To achieve this objective shelters would need to meet the following broad criteria:
§ Steel framing with highly transparent panelled mesh enclosures to facilitate natural surveillance of the surrounds as well as to provide adequate sightlines to approaching buses;
§ Modular in construction to facilitate easy assembly and replacement of individual sections in the event of major damages; and
§ Compliance with access and disability requirements as specified in AS1428 (Design for access and mobility) and requirements of the Disability Discrimination Act with respect to access, manoeuvring and seating within the shelter.
While this option is similar to the current method of supply of shelters, the recommended public tender process will enable a long-term and potentially a more cost effective supply arrangement to be established for Liverpool.
b) Option 2 - Outsource - Supply, Install and Maintain
This option involves granting limited and controlled advertising rights to bus shelter suppliers as a way to offset the cost of supply, installation and maintenance of these structures. This method of procurement may enable Council to finance the provision of bus shelters in low traffic streets not normally viable for advertising, should revenue sharing or provision of non-advertising shelters be achieved as part of tender offers.
As stated previously, Council has identified and prioritised 40 sites for the provision of bus shelters with S94 Contributions currently being the primary source of funding for new bus shelters. However, of the 40 sites identified within the LGA, over 25 sites are located on state arterials and primary collector roads. These sites offer increased exposure from a marketing perspective and could potentially be premium advertising sites. In view of this and with an available market for the supply of shelters in return for advertising rights, it is considered that Council may be in a position to enter into a contract for provision of advertising shelters.
Whilst the potential economic benefits under this option are considerable, it needs to be noted that an existing exclusivity agreement with Adshel imposes significant dimensional restrictions to any advertising of commercial nature on street furniture.
In September 2004, due to difficulties experienced by Adshel in accessing electrical supply to its bus shelter sites, Council and Adshel entered into a Deed of Settlement and Release in relation to the original Contract and entered in to a new Agreement. The new Agreement allowed Adshel to operate the 54 bus shelters that were installed under the original contract until February 2020.
One of the terms of the new Agreement relates to restrictions on the size of advertising that can be placed on any street furniture in the Council area during the term of the new Agreement. This restriction prohibits Council from allowing any advertising of commercial nature, of a size 1.8 X 1.2 metres plus or minus 20%, to be affixed or displayed on any street furniture.
This restriction essentially makes the advertising either too small for appropriate exposure or too large to be affixed to a standard bus shelter side panel. Previous attempts by Council to enter into contracts with other suppliers around this restriction have proved unsuccessful.
Notwithstanding the restrictions imposed under the existing agreement with Adshel, it is considered that allowing organisations in this business sector to contest in a public tender process may present innovative ways of overcoming the current dimensional constraints on the size of advertising panels.
5. Other strategies to meet shelter demand
The estimated cost to supply and install a new bus shelter ranges between $20,000 and $25,000, depending on the extent of site works required to provide fully accessible bus stops. The supply cost of bus shelter is approximately $18,000. The investigation into options has also considered the following strategies to better meet the current demand for bus shelters:
a) Exploring cost effective design solutions - as stated above, the design and fabrication of bus shelters must comply with relevant standards as well as meet community expectations. The current price is based on a recent competitive tender process undertaken around the above design criteria and the investigation found that any significant cost savings are unlikely to be achieved by altering designs.
b) Exploring available grant funding - bus shelters are funded from general and S94 funds only and currently there are no grants available for bus shelters.
c) Increasing budget to reducing the backlog - as part of formulating the annual capital works program, consideration can be given to increasing the current budget to accelerate the bus shelter program. It is further considered that Council’s long term financial liabilities can be significantly reduced if bus shelters are provided by the private sector in return for controlled advertising rights.
d) Increase number of shelters for the 2014-15 program year by altering designs - as Council has already engaged a contractor for the supply, delivery and installation of eight bus shelters for the two program years 2013-14 (5) and 2014-15 (3), there is no scope to alter the designs. It is to be noted that five of the shelters have already been installed with the remaining three planned to be installed by October 2014.
6. Conclusion
Currently, majority of the new shelters are being provided in new release areas utilising primarily S94 funds. In order to meet current and predicted demand for new bus shelters across the City, the provision of shelters by firms specialising in advertising on street furniture merits further investigation, notwithstanding the commercial restrictions.
In order to do this, it will be necessary to commence a tender process. It is considered that any tender process seek invitations for a range of options comprising advertising, non-advertising or a combination of both types of bus shelters to ensure a more sustainable and economical method of delivering bus shelters for the community of Liverpool.
CONSIDERATIONS
|
Economic and Financial |
Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways. Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues. |
|
Environmental and Sustainability |
Promote an integrated and user friendly public transport service. Support the delivery of a range of transport options. |
Social and Cultural |
Provision of fully accessible and standard compliant bus stops. |
Civic Leadership and Governance |
Deliver services that are customer focused. |
207
Ordinary Meeting 24 September 2014
Planning and Growth Report
|
DPG 01 |
Review of arterial road corridors and B6 Enterprise Corridor Zone in the Liverpool Local Environmental Plan 2008 |
|
Strategic Direction |
Liveable Safe City Deliver an efficient planning system which embraces sustainable urban renewal and development |
|
Key Policy |
Urban Development Plans |
|
File Ref |
148269.2014 |
|
Report By |
Megan Munari - Senior Strategic Planner |
|
Approved By |
Toni Averay - Director Planning & Growth |
Executive Summary
In accordance with council’s resolutions, Council officers have reviewed the zoning of land in the Liverpool LEP 2008 along arterial roads, particularly the B6 Enterprise Corridor zone, as well as residential zones along main roads.
The report makes some recommendations about improvements to the zonings to establish clearer planning requirements including the benefits of removing residential uses and lot width restrictions from the B6 Enterprise Corridor zone. The report also provides justification for some minor rezonings along the Hume Highway and Hoxton Park Road.
Finally, the report provides a summary of the Residential Lands Strategy in relation to the residential zone applied along Nuwarra Road and Flowerdale Road.
|
That Council:
1. Prepares a Planning Proposal to:
a) delete residential uses from being permissible with consent in the B6 Enterprise Corridor,
b) delete Clause 7.15 from the Liverpool LEP 2008,
c) rezone land on the Hume Highway, Casula from B6 Enterprise Corridor to R2 Low Density Residential and R3 Medium Density Residential, and
d) rezone land on Hoxton Park Road, Hinchinbrook and Miller from B1 Neighbourhood Centre to SP2 – Infrastructure; and
2. Forwards the Planning Proposal to NSW Planning and Environment for a Gateway determination. |
REPORT
Background
In accordance with Council’s resolutions, Council officers have reviewed the zones applied to land adjacent to arterial roads and to industrial areas throughout the Liverpool Local Government Area. A preliminary report was provided to Council in March 2014 which recommended that Council receive further reports regarding the locations that have been identified in this report as having potential for changed zonings and controls.
Council resolved at its meeting of 26 March 2014 that Council:
1. Receives a further report for the July meeting regarding residential land uses and lot width restrictions applicable to land zoned B6 Enterprise Corridor zone;
2. Receives a further report for the July meeting regarding rezoning the Roads and Maritime Services land on the corner of the T-Way and Hoxton Park Road to SP2 Infrastructure;
3. Receives a further report for the July meeting regarding the intersection design of the corner of Bernera Road and Kurrajong Road, Prestons to identify any land surplus to Council needs;
4. Receives a further report for the July meeting regarding rezoning land on the Hume Highway, Casula between Crossroads and Myall Road;
5. Receives a further report for the July meeting regarding rezoning land at Orange Grove Road, Warwick Farm to B6 Enterprise Corridor;
6. Receives a further report for the July meeting regarding land on the Hume Highway at Liverpool and Casula and changes to restrictions on land in the B6 Enterprise Corridor zone;
7. Receives a further report for the July meeting regarding the potential to rezone residential land fronting Heathcote Road, Moorebank;
8. Receives a further report for the July meeting regarding rezoning the land in Prestons zoned IN1 General Industrial to IN2 Light Industrial; and
9. Receives a further report for the July meeting regarding a comprehensive review of the industrial zones in the Liverpool LEP 2008.
This report has been prepared to respond to items 1 to 7 in the above resolution accented in bold. The remaining points (8 and 9) are the subject of separate a report to Council.
Resolution 1: B6 Enterprise Corridor Zone, residential land uses and lot width restrictions
The B6 Enterprise Corridor zone is generally intended to be applied to land where commercial or industrial development is to be encouraged along main roads such as those identified by the metropolitan, regional and subregional strategies. NSW Planning and Environment (P&E) advise that retail activity needs to be limited to ensure that Enterprise Corridors do not detract from the activity centre hierarchy that has been identified or planned.
In the Liverpool LEP 2008 the B6 Enterprise Corridor zone is applied along the Hume Highway, Newbridge Road, Cumberland Highway, Camden Valley Way, Hoxton Park Road and the M7 intersections.
The inclusion of residential land uses (dwellings, multi dwelling housing etc) as permissible in the B6 Enterprise Corridor zone is not mandatory in this zone and NSW P&E stipulate that if any residential uses are included they can only be part of a mixed use development.
Figure 1: B6 zoned land within the Liverpool LEP 2008
Residential Development in the B6 Enterprise Corridor Zone
The LEP currently allows multi-dwelling housing and shop top housing as permissible in the B6 Enterprise Corridor Zone. There are also additional restrictions relating to residential development in the B6 Enterprise Corridor through Clause 7.22. Clause 7.22 states that “development consent must not be granted to development for the purposes of a dwelling unless the dwelling is at least 50 metres from any boundary of the land that adjoins a classified road.” There are two areas where this control is reduced to an 8 metre setback on Elizabeth Drive in Liverpool and the Hume Highway in Liverpool.
The purpose of the 50 metre depth control was to protect future residents from road noise and to ensure that business uses in the B6 Enterprise Corridor zone are benefiting exposure to passing trade.
The review of arterial roads where B6 Enterprise Corridor zoned land is applied revealed that very few properties met the required depth of more than 50 metres and therefore will not be able to provide any residential development.
Including residential land uses in the B6 Enterprise Corridor zone dilutes the purpose of the zone which is mainly providing for small to medium enterprise business opportunities. Serviced apartments and hotel and motel accommodation are considered appropriate in the B6 Enterprise Corridor zone as they provide support for business development.
Furthermore, having residential uses permissible in the B6 Enterprise Corridor is not appropriate in areas where the B6 zone is adjacent to IN1 General Industrial and IN3 Heavy Industrial, due to conflict between residents and heavy industries.
It is recommended that the uses of multi-dwelling housing and shop top housing be prohibited in the B6 Enterprise Corridor Zone, noting that serviced apartments and hotel and motel accommodation are still permissible.
Minimum Frontage for Development in a B6 Enterprise Corridor Zone
Clause 7.15 of the Liverpool LEP 2008 stipulates that development consent must not be granted to the erection of a new building or to an addition to an existing building on land in Zone B6 Enterprise Corridor unless any frontage of the site to a classified road is at least 90 metres, or if it is a corner site (i.e. can have access from a side street), 30 metres.
The intention of this clause is to restrict direct vehicle access from classified roads into development sites to ensure the safe and efficient flow of traffic on these roads. However, many of the sites zoned B6 Enterprise Corridor in the Liverpool area do not meet this 90 metre lot width requirement and would not be able to develop if they were forced to comply with this control.
To enable more development opportunities in the B6 Enterprise Corridor zone, it is proposed to delete Clause 7.15 from the Liverpool LEP 2008, noting that any development application on a site fronting a classified requires a referral to Roads and Maritime Services, so the safe and efficient movement of vehicles can be assessed on a merits basis.
Resolution 2: RMS land on the corner of the T-Way and Hoxton Park Road to SP2 Infrastructure;
The land is currently zoned B1 Neighbourhood Centre and remains undeveloped. It is opposite Miller TAFE. Recently the site has been the site administration office for the Hoxton Park Road upgrade. The site is owned by RMS and is located adjacent to the T-way. The site is partially identified as high risk flood.
Figure 2 – Zone map showing corner of Hoxton Park Road and the T-way
The site had been earmarked for development as a T-Way commuter car park. Council has been advised that due to the high flood risk on the site development of a car park is not feasible.
Given the high risk flood, the current zone of B1 Neighbourhood Centre is also not appropriate.
It is recommended to rezone this land on Hoxton Park Road, Hinchinbrook and Miller from B1 Neighbourhood Centre to SP2 – Infrastructure to prevent inappropriate future development.
Resolution 3: Council land at corner of Bernera Road and Kurrajong Road, Prestons to identify any land surplus to Council needs;
The site directly south west of the intersection of Bernera Road and Kurrajoing Road Prestons.
Figure 3: Zone map showing land at the corner of Bernera Road and Kurrajong Road, Prestons
Councils Traffic and Transport Team have advised that the intersection may require a left turn slip lane, a median island and future provision for bus priority lanes.
The land parcel has an unformed drainage channel along the residential properties, which may require an easement.
Any future development would also need to identify driveway locations to maintain road safety and traffic efficiency through the intersection.
Council’s design group would need to prepare a plan of the land to be preserved for traffic purposes. Only then could rezoning options for the remainder of the land may be considered.
It is recommended that Council investigate an appropriate zoning after the land required for future intersection upgrade as indicated above has been identified.
Resolution 4: Receives a further report for the July meeting regarding rezoning land on the Hume Highway, Casula between Crossroads and Pine Road;
The site is banded by the Hume Highway in the south and Pine Road in the north. The land is developed with two strata tilted residential subdivision, of 18 lots and 16 lots. The housing stock is graded as good quality. The site is not accessed via the Hume Highway but instead through Pine Road.
The site is highly unlikely to redevelop to meet the objectives of the B6 Enterprise Corridor zone. Strata subdivisions often lock land into the existing use of the site, as it requires all of the landowners to consent to sell at the same time for a developer to purchase the site.
It is proposed to rezone the site to R3 Medium Density Residential to be consistent with the existing residential zone to the north. The rezoning of this site will ensure continued provision of housing diversity in Liverpool.
Figure 4: Zone map showing land proposed to be rezoned from B6 Enterprise Corridor to R3 Medium Density Residential.
Resolution 5: Rezoning land at Orange Grove Road, Warwick Farm to B6 Enterprise Corridor;
The business and industrial zoned land fronting Orange Grove Road from the Hume Highway to Cabramatta Creek consists of a number of large land holdings as well as smaller strata subdivided industrial units.
Figure 5: Zone map showing Orange Grove site in Warwick Farm
The existing B6 Enterprise Corridor zone area is located on the eastern side of Orange Grove Road in front of the Liverpool Mega Centre (a B5 Business Development Zone). It is characterised by food & drink premises and large retail premises.
Council officers considered rezoning more of the site fronting Orange Grove Road to B6 Enterprise Corridor. While there is some merit in rezoning part of this land to B6 Enterprise Corridor to capitalise on passing trade, there are more development opportunities in this precinct than the frontage to Orange Grove Road. Therefore, it is considered short sighted to consider only a small part of the precinct in isolation.
This precinct requires a masterplan in partnership with the key landowners to guide the future development in the context of the approved outlet retailing development and the Liverpool Retail Hierarchy. The precinct is in a unique location close to the Liverpool City Centre and with high visibility from an arterial road. It has the potential to develop in a variety of ways. It is recommended that this site not be rezoned until such time as a masterplan is prepared for the broader Orange Grove precinct.
Resolution 6: Land on the Hume Highway at Liverpool and Casula and changes to restrictions on land in the B6 Enterprise Corridor zone;
The land on the corner of the Hume Highway and Old Glenfield Road, identified in Figure 2 below is recommended to be rezoned to R2 Low Density Residential.
This land is located on the boundry of the Liverpool LGA and the Campbelltown LGA. Across Old Glenfied Road in Campbelltown is residential development (Panerama estate). The area is accessed from new residential streets as well as Old Glenfield Road.
This site will develop in a more efficient way and integrate better with the surrounding area under the R2 Low Density Residential zone. Most of the site does not front a main road and the portion that does from the highway is complicated by the intersection of the Hume Highway, Campbelltown Road and Old Glenfield Road. Due to these conditions the land on this site will struggle to achieve the objectives of the B6 Enterprise Corridor zone.
Given that the site is unlikely to achieve the objectives of the B6 Enterprise Corridor zone, it is recommended that the site be rezoned to R2 Low Density Residential zone to facilitate complementary development to that in the local area.
Figure 6: Zone map showing land proposed to be rezoned from B6 Enterprise Corridor to R2 Low Density Residential
Resolution 7: Rezone residential land fronting Heathcote Road, Moorebank;
Many of the residential zoned properties that front Heathcote Road are not used for residential purposes but are being used for a range of light industrial uses these sites are also subject to land acquisition by Roads and Maritime Services. This means that at some point in the future the RMS will acquire at least parts of these properties for the widening of Heathcote Road. The area proposed for road widening contains a number of structures that will need to be demolished prior to construction of the road widening. It is unlikely that the businesses operating there now will be able to continue following the road widening taking place.
Figure 7: Map and aerial photo showing Land Reservation Acquisition in yellow over existing structures.
It is recommended that an appropriate zone for these sites be investigated following the acquisition of the land by RMS for road widening purposes.
Additional enquiries – Nuwarra Road and Flowerdale Road.
In addition to the resolutions discussed above a request has also been made for additional information on the land zonings in the vicinity of the Nuwarra Road, Moorebank and Flowerdale Road, Liverpool.
The zones applied along both Nuwarra Road and Flowerdale Road provide for low, medium and high density in accordance with the Liverpool Residential Development Strategy 2008 and the policy direction given in the metropolitan strategy at the time.
There is substantial planning justification for “upzoning” land with superior access to services in lieu of land that is further from services, particularly transport. Adopting this strategy meets a number of key objectives from the metropolitan plan, state planning policies the community strategic plan.
It is important that Council continues to focus high density development on areas with good access to services and amenities to ensure the growing and future populations have access to the goods, services and transport that they need. Ad hoc higher density residential development outside of identified areas is not supported as it undermines the delivery of Council services, investment from other government agencies and creates uncertainty in the housing and developer market.
Residential Zones on Nuwarra Road
As part of the Liverpool Residential Development Strategy 2008 and the development of the Standard Instrument Local Environmental Plan, now known as the Liverpool LEP 2008, a development vision for Moorebank was created involving high density development close to the Moorebank shops and medium density development within a wider radius.
Nuwarra Road runs through the middle of the Moorebank investigation area on the boundary between the high and medium density areas. Nuwarra Road is approximately 2.2 kilmoetres long and runs from Alfred Road to Heathcote Road. Nuwarra Road is not an identified corridor.
The zones applied along Nuwarra Road are representative of the areas proximity to the Moorebank Shopping Village and related services. Rather than applying a consistent zone along the length of the road, the approach was to allow for higher density development closer to services and transport. This is consistent with Councils approach to residential development near other centres.
No change is proposed to zoning in this locality.
Figure 8: Zone map depicting Nuwarra Road with a black line.
Residential Zones on Flowerdale Road
Flowerdale Road falls within the Liverpool West and Liverpool North West investigation areas in the Liverpool Residential Development Strategy 2008. The approach to the zoning in this area was to concentrate high density development near the Liverpool to Parramatta T-Way and Hoxton Park Road.
The south of Flowerdale Road is zoned medium density residential and the north part is either medium or low density residential. The parts in the north opposite the cemetery and backing on to Camramatta Creek have less access to services and transport. As such the areas with limited access to public transport and further from shopping destinations have lower density residential zones. No change is proposed to zoning in this locality.
Figure 9: Zone map depicting Flowerdale Road with a black line.
CONCLUSION
This review of zonings proposes a number of changes to zoning in different parts of the LGA. Generally the changes seek to best reflect the opportunities and constraints of the various sites.
It is recommended that council pursue rezoning of some sites to provide optimal development outcomes, and that other sites retain their existing zonings in the interim period.
CONSIDERATIONS
|
Economic and Financial |
Facilitate economic development.
|
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
There are no social and cultural considerations. |
Civic Leadership and Governance |
There are no civic leadership and governance considerations. |
220
Ordinary Meeting 24 September 2014
Planning and Growth Report
|
DPG 02 |
Approval for Works-In-Kind Tender for DA-1837/2013 |
|
Strategic Direction |
Liveable Safe City Deliver an efficient planning system which embraces sustainable urban renewal and development |
|
Key Policy |
Urban Development Plans |
|
File Ref |
186920.2014 |
|
Report By |
Charlie Caraballo - Coordinator Land Development |
|
Approved By |
Toni Averay - Director Planning & Growth |
Executive Summary
Council has received a works-in-kind (WIK) application from the developers of Lot 41 DP2359 Kookaburra Road Prestons (DA-1837/2013) seeking approval for carrying out WIK listed in Liverpool Contributions Plan 2009. In order to carry out the subdivision works the developers of DA-1837/2013 is required to construct road and drainage pipes in partnership with the Council.
In accordance with Council's Works-In-Kind policy 2012, the developer has carried out a competitive tender process and has nominated a preferred contractor with the lowest tender received. Council officers have reviewed the tender documentation and are satisfied with the proposed delivery arrangement. The tender price for the WIK is much higher than the value of works indicated on Liverpool Contributions Plan 2009. It is considered that proposal would deliver value for money to the Council and at the same time allow the development to proceed.
This report recommends that the Council approves the lowest tender with the provison that the WIK credit be capped at the amounts indicated in Liverpool Council Contributions Plan 2009.
|
That Council: 1. Accept the WIK Tender proposal by the developer subject to capping the WIK credit to the amounts indicated on the Liverpool Contributions Plan 2009.
2. Notes that the Director will finalise and sign a WIK agreement in accordance with the delegated authority.
3. Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it. |
DETAILED REPORT
Development approval for DA-1837/2013 was granted by Council. In carrying out the development works, a number of work items will require a WIK arrangement. These WIK items are listed in the Liverpool Contributions Plan 2009.
Below is a list of works items Council is prepared to offset and credit the developers.
DA-1837/2013
1. Works component for item no. ‘D’ (road works) $355,818.00
2. Drainage pipe component for section ‘B3-B4’ (Drainage pipe works) $20,927.00
3. Land under road item ‘D’ (land component) $740,000.00
Total $1,116,745.00
Following an initial consultation process, the developer submitted an application for carrying out WIK. The developer was advised to employ a competitive tender process in accordance with Council's WIK policy.
Three tenders were received for DA-1837/2013.
(Note: The list of service providers has not been disclosed for privacy reasons)
After a tender evaluation process by the developer, TRN Group has been considered for road works and drainage pipes works. TRN Group emerged as the lowest tenderer and the preferred tenderer for DA-1837/2013.
Council officers have reviewed the tender documentation and are satisfied with the proposed WIK delivery arrangements.
Noting that the lowest tender, with adjustments for qualified items, potential variations and provisional sums, could be much higher than the value of works provided in the contributions plan. It is recommended that the WIK proposal by the developer be accepted subject to capping of WIK credit to amounts provided in the Liverpool Contributions Plan 2009.
FINANCIAL IMPLICATIONS
The current value of s94 contributions for the development relating to DA-1837/2013 is $376,557. The value of WIK, after adjustments for the CPI and the Land Value Index (LVI) at the time of settlement would be off-set against the CPI and the land value index adjusted contributions due.
The proposal will have no financial implications to the Council.
CONSIDERATIONS
|
Economic and Financial |
Enhance the environmental performance of buildings and homes. Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues. Facilitate economic development. |
|
Environmental and Sustainability |
Enhance the environmental performance of buildings and homes. Support the delivery of a range of transport options. |
Social and Cultural |
There are no social and cultural considerations. |
Civic Leadership and Governance |
Act as an environmental leader in the community. Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. Deliver services that are customer focused. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. |
|
1.View |
LOCALITY SKETCH: DA 1837/20132 |
|
223 |
|
|
DPG 02 |
Approval for Works-In-Kind Tender for DA-1837/2013 |
|
Attachment 1 |
LOCALITY SKETCH: DA 1837/20132 |
Ordinary Meeting 24 September 2014
Planning and Growth Report
|
DPG 03 |
Proposed Installation Of Parking Ticket Machines - Speed Street Car Parks |
|
Strategic Direction |
Accessible Connected City Provide safe and easy travel with a high quality road and traffic management network |
|
Key Policy |
Traffic and Transport Plan |
|
File Ref |
206999.2014 |
|
Report By |
Alex Helderman - Parking Services Coordinator |
|
Approved By |
Toni Averay - Director Planning & Growth |
Executive Summary
Council has constructed two car parks along the eastern side of Speed Street at its intersection with Bigge Street. The car park on the southern side, Lot 1 is owned RailCorp and as part of a land swap Council will be leasing the land for continual use as car park for 10 years. The Car Park on the northern side of Bigge Street is owned by Council. A locality sketch is shown in Figure 1.
The car parks are in poor condition, and Council has received complaints for resurfacing and improved lighting for public safety. An assessment of the required resurfacing on the southern car park has been carried out and it has been agreed with RailCorp for the resurfacing at an estimated cost of $150,000 to be carried out. The resurfacing is to be funded from Council’s Property Development Fund (within the next 12 months). The required resurfacing of the northern car park is estimated at approximately $140,000. However funding has not yet been allocated.
Parking in the two car parks are time restricted to three-hours (3P) and managing this restriction is resource intensive as it requires two visits from two officers each time the restriction is enforced. To partly off-set the cost of resurfacing the northern car park, improve lighting and reduce the cost to enforce the car park time restrictions, it is recommended that installation ticketed parking machines in the two car parks with associated parking fees, and an amended time restrictions, be approved.
|
That Council:
1. Approves the installation of four (4) ticketed parking machines in the Speed Street car park.
2. Approves parking fees of $1.50 per hour, or part thereof, for up to four hours, and $7 per day for all-day parking in the Speed Street car park.
3. Amends the current parking restrictions to four hour (4P) and all-day (10P), Monday to Friday, 8am-6pm.
4. Allocates funding for resurfacing of the northern Speed Street Car Park from Parking reserve funds. |
REPORT
Council has constructed two car parks along the eastern side of Speed Street at its intersection with Bigge Street. The car park on the southern side, Lot 1 is owned RailCorp and as part of a land swap, Council will be leasing the land for continual use as car park for 10 years, a nominal fee. The Car Park on the northern side of Bigge Street is owned by Council. A locality sketch is shown in Figure 1.
The two car parks have a total of 78 car parking spaces vehicles. The car parks are close to Liverpool Railway Station, making them ideal for commuter parking as well as visitor parking to existing and proposed nearby developments.
Figure 1 – Locality of the Two Speed Street Car Park
North (Lot 3)
South (Lot 1)
The existing parking within the Car Parks are time restricted to three-hours (3P) between 8.30am and 5.30pm, Monday to Saturday. These restrictions are from the Council’s other Car Parks within the City Centre where parking restrictions apply between 8am and 6pm, Monday to Friday.
Ensure compliance with the current parking time restrictions is resource intensive as officers, who work in pairs for safety, need to visit the Car Parks twice (a day), first to mark-up all vehicles parked within the Car Parks and secondly, following the expiration of the time limit, enforce the restriction.
Council has received complaints about the conditions of the Car Parks, with requests for resurfacing and improved lighting for public safety. An assessment of the required resurfacing on the southern car park has been carried out and it has been agreed with RailCorp for the resurfacing at an estimated cost of $150,000 to be carried out. The resurfacing is to be funded from Council’s Property Development Fund (within the next 12 months).
Required resurfacing of the northern car park is estimated at approximately $140,000. Funding has not yet been allocated and the work is not programmed. To ensure fund the required works, Council may consider the introduction of ticketed parking in the Speed Street Car Parks.
This will also bring these Car Parks in-line with Council’s Bathurst Street and a portion of Northumberland Street Car Parks where ticketed parking applies. Council has fourteen (14) new ticket machines in storage, which can be installed.
The two Speed Street Car Parks are identified in the Liverpool CBD Parking Strategy, with as recommendation to introduce 2P (two-hour) parking restrictions. As these car parks are predominately used by commuters, it is recommended that the time restricted be amended to permit all day parking.
Council’s Northumberland Street and Bathurst Street Car Parks provide ticketed parking at $1.50 per hour for up to 4 hours and $7 all-day parking. The introduction of ticketed parking at the Speed Street Car Parks would bring it in line with Council’s other Car Parks.
With these car park management and funding approaches, the southern and northern Speed Street car parks are to be funded from Council’s Property Development and Car Parking reserve funds respectively.
CONSIDERATIONS
|
Economic and Financial |
Provide efficient parking for the City Centre. |
|
Environmental and Sustainability |
Promote an integrated and user friendly public transport service.\ |
Social and Cultural |
There are no social and cultural considerations. |
Civic Leadership and Governance |
Deliver services that are customer focused. |
228
Ordinary Meeting 24 September 2014
Planning and Growth Report
|
DPG 04 |
Proposed Amendment 38 Liverpool Local Environmental Plan 2008 Phase 3 Land Reclassifications and Rezonings |
|
Strategic Direction |
Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations |
|
Key Policy |
Property Strategy |
|
File Ref |
207586.2014 |
|
Report By |
Tanya O'Brien - Manager Strategic Planning |
|
Approved By |
Toni Averay - Director Planning & Growth |
Executive Summary
It is proposed to make an amendment to the Liverpool Local Environmental Plan 2008 (LLEP 2008) to reclassify and rezone underutilised land within the Liverpool local government area. A report from the Council meeting of 25 September 2013 outlined 14 parcels of land proposed to be reclassified and/or rezoned for future sale. Council resolved to reclassify and/or rezone all 14 lots.
This report recommends the reconsideration of five of these parcels of land from phase 3 land reclassifications before proceeding with the reclassification and rezoning process. Due to the nature of reclassifying land and removing local parks it is important that all matters are considered before Council requests a Gateway Determination from NSW Planning and Infrastructure.
At its meeting on 27 August 2014 Council resolved to defer this matter for discussion at Councillor Briefing. The matter was discussed at Councillor briefing on the 18th September 2014.
This report outlines the location of each park, the proposed change to the park as part of proposed draft amendment 38 to LLEP 2008 and the distance to surrounding parks in the area. Any parks resolved to be reclassified and/or rezoned will be included in draft amendment 38 to LLEP 2008 which will be sent to the Department of Planning and Environment seeking Gateway Determination to proceed with state agency and community consultation.
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That Council:
1. Proceed with the reclassification and rezoning of the following parcels of land: · 124A Wonga Road, Lurnea (McCarthy Park) · Part of 15 Qantas Boulevard, Middleton Grange (Part of Stante Reserve) · 8 Ferrington Crescent, Liverpool (Ferrington Park) · 20A Frazer Avenue, Lurnea (Baker Park) · 84A St Andrews Boulevard, Casula (St Andrews Park) · 26 Wendlebury Road, Chipping Norton (Wendlebury Park) · 2A Deerwood Avenue, Liverpool (Hazel Bradshaw Park) · 22 Box Road, Casula (Mimosa Park) · 72A Grevillea Crescent, Prestons (Acacia Park)
2. Not proceed with the reclassification and rezoning of the following parcels of land: · 9 Gunsynd Avenue, Casula (Part of Thawaral Park) · 10 Anjudy Close, Casula (Part of Thawaral Park) · 230 Newbridge Road, Moorebank (Part of Regan Park) · 99-101 Rose Street, Liverpool (Part of Pearce Park) · 12A Brain Avenue, Lurnea (Hannan Park)
3. Send a copy of the Planning Proposal to NSW Planning and Infrastructure to seek a Gateway Determination to proceed with Draft Amendment 38 to Liverpool Local Environmental Plan 2008 which includes the reclassification and rezoning of the parcels of land identified in Recommendation 1.
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REPORT
The proposed amendment no. 38 to the Liverpool Local Environmental Plan 2008 (LLEP 2008) to reclassify and rezone underutilized land within the Liverpool local government area was initiated in a Council report on 25 September 2013 (attachment 2). In September 2013 the Council considered 14 parcels of land to be reclassified and/or rezoned for future sale. Due to the nature of reclassifying land and removing local parks it is important that all matters are considered before Council requests a Gateway Determination from the Department of Planning and Environment.
It is recognised that the proposed reclassifications contributes to the financial sustainability of Council and allows the funding of asset renewal projects, embellishment of existing parks and further property investments. A review of the proposed properties has been undertaken in consultation with Council’s community planners, open space planner and property team.
It is important that community access to a park is not made difficult due to the reclassification and sale of a park. The suitable distance that a resident should be able to walk to a park is 500 metres which is approximately a 5 minute walk at an average pace. Attachment 1 to this report shows the location of all fourteen parcels of land and the location of surrounding parks in the local community.
This report proposes that five of the fourteen lots are resolved to no longer be reclassified and/or rezoned as the parks are no longer seen as appropriate to reclassify due to emerging information.
The five parcels of land that are proposed to be removed from phase 3 land reclassifications and rezonings include:
· 9 Gunsynd Avenue, Casula (Part of Thawaral Park)
· 10 Anjudy Close, Casula (Part of Thawaral Park)
· 230 Newbridge Road, Moorebank (Part of Regan Park)
· 99-101 Rose Street, Liverpool (Part of Pearce Park)
· 12A Brain Avenue, Lurnea (Hannan Park)
The following properties are recommended to be reclassified/rezoned:
· 124A Wonga Road, Lurnea (McCarthy Park)
· Part of 15 Qantas Boulevard, Middleton Grange (Part of Stante Reserve)
· 8 Ferrington Crescent, Liverpool (Ferrington Park)
· 20A Frazer Avenue, Lurnea (Baker Park)
· 84A St Andrews Boulevard, Casula (St Andrews Park)
· 26 Wendlebury Road, Chipping Norton (Wendlebury Park)
· 2A Deerwood Avenue, Liverpool (Hazel Bradshaw Park)
· 22 Box Road, Casula (Mimosa Park)
· 72A Grevillea Crescent, Prestons (Acacia Park)
Parcels proposed to be removed from Phase 3 land reclassifications and rezonings
Part of ‘Thawaral Park’ 9 Gunsynd Avenue (Lot 151 DP 717423) and 10 Anjudy Avenue, Casula (Part Lot 1227 DP 788408)
Parts of Thawaral Park in Casula were selected to be reclassified and rezoned. The assessment found that the remaining park would have limited access, only from three cul-de-sacs (Leilani Place, Baguette Close and laneway access from Toparoa Close). This would create an unsafe park that would not meet crime prevention through environmental design (CPTED) principles for safety. This park is considered a local park rather than a pocket park and contains seating therefore potential for regular use is greater. Daruk Park is 290 metres and Jardine Park is 380 metres from Thawaral Park which provides an appropriate level of park access.
It is not considered appropriate to reclassify and rezone parts of Tharrawal Park as it will be creating a park with poor crime prevention design due to lack of visual surveillance and reduced entry/exits which is an outcome to be avoided where possible.
It is recommended that the part sale of Thawaral Park is removed from phase 3 land reclassifications. Any future consideration of the removal of any portion of this park should not take place without a Strategic Review of Open Space or a Social Impact Assessment.
Figure 1 Thawaral Park Casula (red areas = portions previously proposed to be sold)
Part of ‘Regan Park’ 230 Newbridge Road, Moorebank (Lot 56 DP 567062)
Regan Park is located on Newbridge Road in Moorebank and is also accessed from Lucas Avenue. It has been proposed to reclassify the area of park outlined red from community land to operational land and rezone it from R3 Medium Density Residential to B6 Enterprise Corridor. The previous resolution was to sell the north eastern portion and maintain a 6 metre wide length of park would be maintained for access from Lucas Avenue through to Newbridge Road, with the southern area of the park being completely maintained. There are concerns with the park already being a small size and the surrounding area experiencing a lack of parks within a close vicinity that are not located on the opposite side of major roads. Major roads create a barrier for pedestrian usage in particular for children.
There are two parks located on the opposite side of Nuwarra Road which are within a walking distance however Nuwarra Road itself can create a barrier for the usage of these parks. There are also several small pocket parks to the north on the opposite side of Newbridge Road which is a major road that creates a barrier for pedestrians. Another park within walking vicinity that is not cut off by major roads has been reclassified to operational land and sold as part of phase 2 reclassifications in Amendment 27 to LLEP 2008.
It is noted that this parcel of land is part of phase 3 reclassifications as a result of a request to revisit the reclassification and rezoning of part of Regan Park for the use of extra parking for Food Lovers which adjoins the park and is located at 228 Newbridge Road.
The proposal to reclassify and rezone part of Regan Park and provide embellishment works to the remaining park was part of Amendment 16 LLEP 2008 and did not proceed due to community objection when this same proposal was put forth in 2010-11.
This park is an important area of open space for the surrounding medium density residential area. It is recommended that Regan Park is removed from phase 3 land reclassifications as surrounding parks within a safe walkable distance have now been reclassified from community to operational with intention for sale or non-park uses. Any future consideration of the removal of any portion of this park should not take place without a Strategic Review of Open Space or a Social Impact Assessment.
Figure 2 Regan Park Moorebank (red area = portion previously proposed to be sold)
Part of ‘Pearce Park’ 99-101 Rose Street, Liverpool (fronting Hoxton Park Road – Part Lot 6 DP 10500036)
A small portion of Pearce Park fronting Hoxton Park Road (outlined in red) is proposed to be rezoned from RE1 Public Recreation to B2 Local Centre. The portion of land is small and adjoins existing B2 Local Centre zoned land. As the land is already classified as operational land only a rezoning is proposed for this site.
The rezoning is not seen as appropriate as the area proposed to be rezoned has undergone environmental restoration works. The environmental restoration works were part of the Paciullo Park Riparian Restoration Project which took place from October 2011 to March 2013 costing council $74,480. It is recommended that this portion of Pearce Park is removed from phase 3 land reclassifications.
Figure 3 Pearce Park Liverpool (red area = portion previously proposed to be sold)
‘Hannan Park’ 12A Brain Avenue, Lurnea (Lot 145-146 DP 213510)
Hannan Park is located on Brain Avenue in Casula with alternate access off of Ida Avenue. It is proposed to reclassify the park from community land to operational land and rezone it from RE1 Public Recreation to R2 Low Density Residential. Hannan Park is located near Trewatha Park which is 260 metres from Hannan Park in a south west direction and McCarthy Park is 275 metres from Hannan Park in a north west direction. The closest park in an easterly direction is Amalfi Memorial Park which is a large park located 400 metres from Hannan Park. Hannan Park has had embellishment works completed in the form of landscaping and tree planting since it was selected as underutilised surplus land. Hannan Park was elected to be reclassified prior to embellishment works that have taken place.
McCarthy Park to the north west of Hannan Park is also proposed to be reclassified and rezoned as part of Phase 3 land reclassifications. Upon discussions since the 25 September 2013 resolution it is believed that one of these parks should be retained. It is proposed that Hannan Park is retained as it is not located in a close proximity to other parks as McCarthy Park is, the park is a good size and shape and has had embellishment works completed.
Figure 4 Hannan Park Lurnea
Parcels proposed to remain within Phase 3 land reclassifications and rezonings
The review of the Phase 3 properties found that there was sufficient alternate open space in the remaining areas and concluded that the remaining nine properties are surplus to community needs. This report recommends to proceed to rezone and reclassify these properties.
‘McCarthy Park’ 124A Wonga Road Lurnea (Lot 106 DP 515081)
McCarthy Park is located on Wonga Road in Lurnea and has additional access from Jan Avenue. A bus stop is located in front of the park on Wonga Road therefore the park is seen as a link for pedestrians who may wish to travel from Wonga Road to Jan or Quist Avenues. The distance it would take to walk to Jan Avenue without cutting through McCarthy Park has been considered and is approximately a 400 – 500 metre walk dependent on which direction you take. This distance is considered an acceptable distance to walk to public transportation. Ultimately McCarthy Park lacks any embellishment works and is seen as underutilized. The park is also in close proximity to other parks such as Kotlash Park which is only 80 metres from McCarthy Park and Phillip Park which is 200 metres from McCarthy Park.
Hannan Park to the south east of McCarthy Park is also proposed to be reclassified and rezoned as part of Phase 3 land reclassifications. Upon discussions since the 25 September 2013 resolution it viewed that at least one of these parks should be retained. As Hannan Park has had embellishment works made to the park to make it more useable and is more secluded in comparison to McCarthy Park it is recommended that McCarthy Park is disposed of and Hannan Park is retained and removed from the phase 3 land reclassifications.
Figure 5 McCarthy Park Lurnea
Part of ‘Stante Reserve’ 15 Qantas Boulevard, Middleton Grange (Part Lot 2 DP 1141036)
It is proposed to rezone land on Qantas Boulevard in Middleton Grange. This land is already classified as operational therefore a reclassification is not required. The detention basin has been constructed and the land outlined in red is excess to Council’s drainage needs and is therefore proposed to be rezoned from SP2 Drainage to R1 General Residential. Stante Reserve is a large reserve therefore the rezoning is not creating a shortfall of open space in the area.
Figure 6 Stante Reserve Middleton Grange (red areas = portions proposed to be sold)
‘Ferrington Park’ 8 Ferrington Crescent, Liverpool (Lot 3 DP 227788)
Ferrington Park is located on Ferrington Crescent in Liverpool. The land is proposed to be reclassified from Community land to Operational land and sold as a residential lot. The parcel of land is a small pocket park that is located at the end of a cul-de-sac. Due to its location and small size 556.4m2 it is not an ideal park.
The local community has appropriate access to open space including a large park and sport fields located at Ireland Park to the north west which is 300 metres from Ferrington Crescent. There are also small parks in the area with Beswick Park 215 metres away, Hanna Family Park 150 metres away and Alamein Park 450 metres away to the north east.
Figure 7 Ferrington Park Liverpool
‘Baker Park’ 20A Frazer Avenue, Lurnea (Lot Lot 45 DP 220478)
Baker Park is located on Frazer Avenue in Lurnea and has additional access from McAndrew Close and laneway access from Hanna Avenue. The existing park is an awkward shape and presents problems from a CPTED standard.
Munro Park is 110 metres to the west of Baker Park, Amalfi Memorial Park is a large park located 160 metres north of Baker Park and Meere Park is located 550 metres south west of Baker Park. Both Munro Park and Meere Park are accessible to residents to the south of Baker Park providing adequate accessibility to open space.
Due to the undesirable layout of the park and the close proximity to other parks Baker Park is a suitable surplus park to propose for reclassification. Proposed future subdivision and sale as residential lots will fit in with the surrounding residential uses of the area.
Figure 8 Baker Park Lurnea
‘St Andrews Park’ 84A St Andrews Boulevard, Casula (Lot 515 DP 242589)
St Andrews Park is located on St Andrews Boulevard with the Glenfield rail line located to the rear of the lot. The surrounding area has access to nearby parks which contain play equipment. McGrath Park is located to the north and is 200 metres from St Andrews Park and Jamieson Park is 290 metres away and is a local sized park. Due to the park only having one access point, being a smaller size and surrounded by embellished parks within close vicinity it is seen as an appropriate proposal to reclassify St Andrews Park from community land to operational land.
Figure 9 St Andrews Park Casula (red area = portion proposed to be sold)
‘Wendlebury Park’ 26 Wendlebury Road, Chipping Norton (Lot 18 DP 18 DP 261574)
Wendlebury Park is a small pocket park that adjoins an industrial business park on the corner of Wendlebury Road and Alfred Road in Chipping Norton. Although the park is located adjacent to residential development, the park has little benefit to the community as there are larger parks such as Molly Mooore Park within 110 metres and Langhoff Park 280 metres away. No embellishment works exist at Wendlebury Park therefore it would be suitable to reclassify the land from community to operational so it can be used for IN2 Light Industrial uses.
Adequate park facilities are available in the area therefore it is recommended that this park is reclassified from Community land to Operational land.
Figure 10 Wendlebury Park Chipping Norton
‘Hazel Bradshaw Park’ 2A Deerwood Avenue, Liverpool (Lot 183 DP 241158)
Hazel Bradshaw Park is located on the corner of Deerwood Avenue and Congressional Drive. The park is proposed to be reclassified from community land to operational land and rezoned from RE1 Public Recreation to R2 Low Density Residential for future subdivision and sale as residential lots. The park is located 245 metres from Discovery Park which is a larger park in the area that is well serviced.
As the area will be able to be serviced by Discovery Park into the future, it is seen as appropriate to reclassify and rezone Hazel Bradshaw Park.
Figure 11 Hazel Bradshaw Park Liverpool
‘Mimosa Park’ 22 Box Road, Casula (Lot 1103 DP 1051233)
Mimosa Park is located on Box Road in Casula. The Park is a small 565 square metre pocket park that in appearance looks like a vacant block of land that has not been developed. Access to the park is not satisfactory as Box Road is disconnected in front of the park and is only accessible by pedestrians. It is proposed to reclassify this lot and sell it as a residential block with driveway access from the formed section of Box Road. Other park facilities are available in the area with Peter Miller Park within 180 metres of Mimosa Park. Peter Miller Park is embellished with sports grounds and play equipment.
This reclassification is suitable as a residential dwelling is appropriate development for this residentially zoned neighbourhood. The current park is underutilized and is misleading that it is a public park.
Residents to the rear of the lot have not been supportive of the proposal in the past as they were worried about loss of privacy due to the levels of the land. As the adjoining lot to the north of Mimosa Park is now developed a concern of privacy loss should not be a satisfactory reason to not develop this land for a dwelling house. Setback and privacy controls are set out in the Liverpool Development Control Plan 2008 and will ensure that any future development is designed to minimize privacy loss.
Figure 12 Mimosa Park Casula
‘Acacia Park’ 72A Grevillea Crescent, Prestons (Lot 25 DP 244956 and Lot 118 DP 244942)
Acacia Park is located on Grevillea Crescent in Prestons with alternate access from Acacia Avenue. It is proposed to reclassify the land from community to operational land and rezone it from RE1 Public Recreation to R2 Low Density Residential. There are three alternate parks within the area surrounding Acacia Park. Henry Kitchen Park is 410 metres away to the west and to the east there is Jarrah Avenue Reserve which is 500 metres from Acacia Park. Alternatively there is access to Peter Miller Park which is a large reserve with play equipment and sporting fields located on the opposite side of the M5 Motorway. The park is a 600metre walk with access via a footbridge over the M5.
Due to the parks irregular shape it is thought that CPTED issues may be prevalent at Acacia Park. Therefore this park is proposed for reclassification and rezoning for possible residential use.
Figure 13 Acacia Park Prestons
Conclusion
This report outlines all 14 parcels of land that were resolved to be reclassified and / or rezoned on 25 September 2013. The location of each park, the proposed changes to the park and the distance to surrounding parks in the area is outlined in the report to ensure sufficient information is provided. The results of an open space review have recommended that five parcels of land be retained as open space parkland. It is recommended that Council continue with reclassifying and rezoning the remaining nine parcels. Any parks resolved to be reclassified and/or rezoned will be included in Draft Amendment 38 to LLEP 2008 which will be sent to the Department of Planning and Environment seeking Gateway Determination to proceed with state agency and community consultation.
CONSIDERATIONS
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Economic and Financial |
Facilitate economic development.
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Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
Raise awareness in the community about the available services and facilities. |
Civic Leadership and Governance |
Undertake communication practices with the community and stakeholders across a range of media. |
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1.View |
Park Maps Draft Amendment 38 LLEP 2008 |
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2.View |
Resolution and Council Report 25 September 2014 Phase 3 Land Reclassifications (Under separate cover) |
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259 |
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DPG 04 |
Proposed Amendment 38 Liverpool Local Environmental Plan 2008 Phase 3 Land Reclassifications and Rezonings |
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Attachment 1 |
Park Maps Draft Amendment 38 LLEP 2008 |
Ordinary Meeting 24 September 2014
Planning and Growth Report
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DPG 05 |
Removal of Restriction on a Planning Delegation to the CEO |
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Strategic Direction |
Vibrant Prosperous City Position Liverpool as the destination of choice to attract business and investment in South Western Sydney |
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Key Policy |
Economic Development Strategy |
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File Ref |
211302.2014 |
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Report By |
Toni Averay - Director Planning & Growth |
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Approved By |
Toni Averay - Director Planning & Growth |
Executive Summary
Council approved the current delegations to the CEO at the Council meeting of 2nd December 2013. The current Planning and Development delegations require that any modification to a consent originally approved by Council must also be decided by Council, regardless of how minor the proposed changes might be. This is inefficient and adds unnecessary delays to the decision making timeframe for applications for minor changes. Accordingly it is proposed that the current delegations be amended to provide for the CEO to determine minor modifications on behalf of Council.
It should be noted, however, that Council is unable to delegate the review of a determination of a development application under section 82A of the Environmental Planning and Assessment Act (EPAA) where the original application was determined by the Council. Therefore, this provision needs to be inserted into the delegations exceptions.
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That Council amend the exceptions provisions in the Planning and Development Delegations to the Chief Executive Officer as follows:
a. Delete the current Section 3.6.1: The approval of an application seeking the modification of a consent of an application previously approved by the elected Council; and b. Insert a new Section 3.6.1: Determination of section 82a applications for review of development applications, where the original application was determined by the Council.
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REPORT
Section 96 of the Environmental Planning and Assessment Act provides for a consent authority to modify a development consent granted by it if it is satisfied that the development to which the consent as modified relates is substantially the same development as the development for which the consent was originally granted. The Act also specifies the considerations the consent authority must apply to the assessment of modification applications, consistent with the requirements for the assessment of any development application.
Modification applications can usually be assessed quickly given they involve minor changes, but the requirement to bring these proposals to Council for decision can add at least a month to the process. This can cause applicants unnecessary delays and add additional costs to projects that have already been approved. Accordingly, delegated authority would improve application turnaround and reduce delays and holding cost for applicants.
Section 377 of the Local Government Act specifies restrictions on council delegations. Sub-section 1 specifically prevents councils from delegating the review of a development application decision if the application was determined by Council. This provision enables an applicant for example to request a review of a determination by Council to refuse an application. Following is an extract from the Act:
377 General power of the council to delegate
1) A council may, by resolution, delegate to the general manager or any other person or body (not including another employee of the council) any of the functions of the council, other than the following:
(o) the review of a determination made by the council, and not by a delegate of the council, of an application for approval or an application that may be reviewed under section 82A of the Environmental Planning and Assessment Act 1979, ….
Accordingly, this provision should be included in the exceptions to the Chief Executive Officer’s delegations.
CONSIDERATIONS
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Economic and Financial |
Facilitate economic development. Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre). |
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Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
Regulate for a mix of housing types that responds to different population groups such as young families and older people. |
Civic Leadership and Governance |
Deliver services that are customer focused. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. |
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1.View |
Delegation to the Chief Executive Officer - Amended Track Changes |
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265 |
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DPG 05 |
Removal of Restriction on a Planning Delegation to the CEO |
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Attachment 1 |
Delegation to the Chief Executive Officer - Amended Track Changes |
265
Ordinary Meeting 24 September 2014
Committee Reports
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CTTE 01 |
Minutes of the Aboriginal Consultative
Committee |
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Strategic Direction |
Proud Engaged City Engage and consult with the community to enhance opportunities for communication and involvement |
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Key Policy |
Community Engagement Policy |
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File Ref |
047881.2014 |
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Report By |
Norma Burrows - Community Development Worker (ATSI) |
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Approved By |
Kiersten Fishburn – Director Community and Culture |
Executive Summary
That Council receives and notes the Minutes of the Aboriginal Consultative Committee Meeting held on 6 August 2014.
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1. The Minutes of the Aboriginal Consultative Committee Meeting held on 6 August 2014 are attached for the information of Council.
2. The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council. |
report
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As requested by Committee members, tabulated below is a list of ATSI events and programs and the respective budget allocation. Event/Program |
Council Contribution ($) |
Potential External Grants ($) |
Total ATSI Budget ($) |
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NAIDOC Week
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5,000 |
5,000 |
10,000 |
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Sorry Day
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2,000 |
800 |
2,800 |
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Memories in the Mall
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2,000 |
700 |
2,700 |
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Healthwise Employment Project |
0 |
500 |
500 |
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NSW Local Government Aboriginal Network Conference |
4,500 |
0 |
4,500
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Committee Resources
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1,000 |
0 |
1,000 |
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TOTAL |
11,500 |
$10,000 |
21,500 |
CONSIDERATIONS
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Economic and Financial |
There are no economic and financial considerations. |
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Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
Preserve and maintain heritage, both landscape and cultural as urban development takes place. Promote community harmony and address discrimination. |
Civic Leadership and Governance |
Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. |
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1.View |
Minutes of the Aboriginal Consultative Committee 6 August 2014 |
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267 |
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CTTE 01 |
Minutes of the Aboriginal Consultative Committee Meeting held on 6 August 2014 |
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Attachment 1 |
Minutes of the Aboriginal Consultative Committee 6 August 2014 |
Meeting: Aboriginal Consultative Committee
Venue: Hinchinbrook Library / South West Child, Adolescent and
Family Services (CAFS), 179-183 Wilson Road
Green Valley, 2168
Date: 6 August 2014
Time: 6.00pm to 8.00pm
1. Acknowledgement to Country
Uncle Stephen Williams welcomed all members to the meeting and acknowledged the traditional owners of the land and their ancestors, past and present.
Uncle Stephen also mentioned the importance of showing respect to all and to encourage others not to talk about one another in a disrespectful manner.
2. ATTENDANCE / APOLOGIES
Members:
Aunty Norma Shelley Aboriginal Community Member
Uncle Stephen Williams Aboriginal Community Member
Gladys Nimmett Aboriginal Community Member
Sandra Kitching Aboriginal Community Member
Gail Smith Aboriginal Community Member
Tanya Castle Aboriginal Community Member
Lily Arthur Stolen Generation Representative
Councillor Waller Liverpool City Council
Councillor Shelton Liverpool City Council
Councillor Hadchiti Liverpool City Council
Norma Burrows Liverpool City Council
Guest Speakers: Svettana Kotevska Program Manager, Georges
River Combined Councils’
Committee
John Beattie Manager, Aboriginal Cultural Heritage, ECO Logical Aus.
Apologies: Les Jenkins South Western Sydney Local Health
District
Uncle Ivan Simon Gandangara Local Aboriginal Land Council
Jamie Thomas Aboriginal Community Member
Maggie Neal Aboriginal Community Member
Lyn Dixon Aboriginal Community Member
Terry Mason Aboriginal Community Member
Zala Ibaceta Local Resident
Stephen Dobell-Brown Local Resident
3. Guest Speakers: Georges River Combined Councils’ Committee
Presenters from the Georges River Combined Councils’ Committee (GRCCC); John Beattie, Manager of Aboriginal Cultural Heritage for Eco Logical and Svettana Kotevska, Program Manager provided an overview of the Building Indigenous Knowledge and Skills to Restore Urban Waterways project. The aim of this project is to provide Indigenous Australian’s with an opportunity to engage in bush regeneration activities within the Georges River Catchment and by doing so, attain formal qualifications in conservation land management.
The project is financially supported through the Australian Biodiversity Program Fund of $1.78 million over three years.
In consultation with Council and key stakeholders, the GRCCC identified Riverside Park, Chipping Norton as the priority site for bush regeneration in Liverpool City.
A copy of the presentation by the GRCCC is at attachment 1.
4. CONFIRMATION OF THE PREVIOUS MINUTES
Minutes of the meeting held on 4 June 2014 were confirmed as a true record of the meeting. Accepted by Lily Arthur and seconded by Gladys Nimmett.
It was noted that there was no Aboriginal Consultative Committee meeting held in July due to NAIDOC Week Celebrations.
5. BUSINESS ARISING FROM THE PREVIOUS MINUTES
The business arising from the previous minutes will be addressed by the Councillors.
6. REPORTS BACK FROM COMMITTEES
6.1 Street Naming Committee
The Street Naming Committee meeting was held on 5 August 2014. The following items were discussed:
· Edmondson Park Precinct: in accordance with the proposal to retain existing street names within the new development, the Committee agreed to keep Eyre Avenue, Oxley Road, Wentworth Road and Costello Road. The Stevens Road proposal is currently on public exhibition.
· Austral Leppington North Precinct: consideration was given to an Aboriginal theme for the street names and subdivision of the existing suburb of Austral. Further information to be provided to the next meeting on the suggested theme of Aboriginal names.
· Memorial Requests: Concerns were raised with regard to the number of memorial requests submitted to Council and the current assessment process. The Committee agreed that the development of a policy will assist with managing these requests.
· Proposal to rename a section of Moorebank to “Nuwarra”: The origin of the word is unclear and as such, the Committee suggested that more information be provided prior to presenting to Council for endorsement.
· Park located at Vogue Avenue, Moorebank: consideration was given to naming the park “Bob Evans” who was a late member of the Free Mason Lodge in Liverpool, an ex-serviceman, recipient of the Order of Liverpool in 1986 and a very worthy resident of Liverpool.
Action: Community Development Worker (ATSI) to follow up and report back to the September Committee meeting.
6.2 Heritage Advisory Committee
The Heritage Advisory Committee delegate Aunty Norma Shelly had not attended any Committee meetings as the dates and times of these meetings have been changed and they clash with other commitments.
A copy of the Heritage Advisory Committee briefing minutes were tabled at the meeting.
The Community Development Worker (ATSI) informed the Committee of an upcoming event during History Week to commemorate the centenary of World War 1. The event will be held on Saturday 13 September, 2014 on the grounds of Liverpool’s Regional Museum and within the Discovery Park.
Action: Community Development Worker (ATSI) to provide a copy of the Heritage Advisory Committee minutes at all future meetings.
6.3 Stolen Generations Committee
Committee Member, Lily Arthur provided an update on Stolen Generations issues. The Stolen Generation Alliance (SGA) head office is located in Victoria. The SGA has a number of other national offices, however the NSW branch is not yet decided.
Aunties/Sisters; Valerie Linow and Aunty Rita Wenberg and National Stolen Generation Alliance co-chair Lily Arthur presented on stolen generations to the staff and local community members at Fairfield Hospital. This was followed by a presentation of an Aboriginal painting to the Chief Executive Officer of Fairfield Hospital which will be displayed in the hospital foyer to showcase local Aboriginal art.
The SGA recently opened a free Food Bank at Fairfield which is open to the public with no surcharge.
The Origins Supported People Separated by Adoption (Origins SPSA) will be assisting with a research paper focused on the effects of fostered adoption. Further details of this research will be provided to the Committee at a later date.
Action: Community Development Worker (ATSI) to attach a copy of the current Origins SPSA Newsletter.
During discussion on the above item, Councillor Waller left the meeting.
6.4 Councillor’s report
Councillor Geoff Shelton informed the members that the Little Village Community Preschool located above the car park at Miller Shopping Centre was approved in December 2013 and has the capacity to cater for up to 56 children.
Committee members discussed the recent announcement by the Commonwealth Government in relation to the ‘Going Home Staying Home’ reforms. It was noted that Liverpool Youth Accommodation Assistance Company which provides medium to long- term supported accommodation services for young people aged 16 to 25 years who are homeless or at risk of homelessness received funding to continue service delivery.
Committee members discussed the development application (DA) for Mill Road, Liverpool – a multi-story mixed use development. Councillor Hadchiti informed members of the strict guidelines in relation to the approval of DA’s.
Committee members were advised of the Mayoral Charity Ball held on 23 August 2014. All funds raised will be donated to the Young Adults Disabled Association and the Cancer Council.
Council Hadchiti requested a list of events, programs and a budget breakdown for the ATSI portfolio.
Action: A list of events, programs and a budget breakdown for the ATSI portfolio is at attachment 2.
6.5 2168 Project
The 2168 Management Committee advised that the Market Day held in July 2014 was a success with 22 stalls occupied. The 2168 Management Committee representative advised that due to limited public liability of a maximum of 5 stall holders, they cannot participate in Council’s Market Day.
7. GENERAL BUSINESS
7.1 Health - New Elders Group
Committee Member Gail Smith informed the Committee of a new Aboriginal Elders Group located in Fairfield. For more information contact South Western Sydney Local Health District South West Area Health.
Action: Community Development Worker (ATSI) to provide further details on the Aboriginal Elders Group in Fairfield at the September Committee meeting.
7.2 Use of the Collingwood Precinct for the World War 1 Centenary celebrations History Week 2014
Members were informed of the proposed World War 1 (WW1) Centenary celebrations which include a demonstration by members from the Australian Light Horse Association Ltd and a reenactment from the 18th battalion group will be carrying out a blank firing exercise for the audience; these planned activities should not have an adverse impact on the significance of the Precinct.
7.3 Upcoming events;
· History Week 2014 – WW1 Centenary Celebration on Sunday 13 September 2014
· Tickets are now on sale for the Kari Aboriginal Resources Incorporated Ball on 18 October 2014 at Campbelltown Catholic Club.
· Big Koori Super Day Out on 6 September 2014 at the National Centre of Indigenous Excellence Redfern.
8. NEXT MEETING
Date: 3 September 2014
Venue: PCYC, Miller
There being no further business, the meeting closed at 8.00pm.
Attachment 1
Attachment 2
6.4 Councillor’s report
|
Event/Program |
Council Contribution ($) |
Potential External Grants ($) |
Total ATSI Budget ($) |
|
NAIDOC Week
|
5,000 |
5,000 |
10,000 |
|
Sorry Day
|
2,000 |
800 |
2,800 |
|
Memories in the Mall
|
2,000 |
700 |
2,700 |
|
Healthwise Employment Project |
0 |
500 |
500 |
|
NSW Local Government Aboriginal Network Conference |
4,500 |
0 |
4,500
|
|
Committee Resources
|
1,000 |
0 |
1,000 |
|
TOTAL |
11,500 |
$10,000 |
21,500 |
Ordinary Meeting 24 September 2014
Committee Reports
|
CTTE 02 |
Environment Advisory Committee Meeting Minutes of 11 August 2014 |
|
Strategic Direction |
Natural Sustainable City Lead the community to develop and implement environmentally sustainable practices |
|
Key Policy |
Environment Restoration Plan |
|
File Ref |
194602.2014 |
|
Report By |
Kevin Smith - Manager Infrastructure Delivery |
|
Approved By |
Raj Autar – Director Infrastructure and Envioronment |
Executive Summary
This report is tabled in order to present the Minutes of the Environment Advisory Committee (EAC) Meeting held on 11 August 2014 (see ‘Attachment 1’).
At this meeting, five reports were considered by the Committee, none of which require endorsement by Council.
This report recommends that Council notes the minutes of the EAC Meeting.
|
That Council receives and notes the Minutes of the Environment Advisory Committee Meeting held on 11 August 2014. |
REPORT
The EAC is a Committee of Council constituted under Section 355 of the Local Government Act 1993. The purpose of the EAC is to:
· Consider key environmental issues facing Liverpool and make recommendations to Council;
· Provide input to Council with respect to the development of environmental programs for Liverpool;
· Work in partnership with Council in terms of various environmental initiatives;
· Provide input to the implementation of Council’s Environment Restoration Plan (ERP); and
· Provide input to the development of future programs as part of the ongoing implementation of the ERP.
On 11 August 2014, the EAC considered the following five reports:
Report No. 05/14 (see ‘Attachment 2’) – Environment Restoration Plan (ERP) Update January to June 2014
The purpose of this report was to provide the EAC with an update on the program from January 2014 to June 2014. The key activities completed in relation to delivery of the ERP during this time included:
· Major works commenced for 6 Environmental Restoration projects;
· Primary works were completed on two Environmental Restoration Projects;
· Contract quotation being completed for four projects;
· Contracts being developed for tem Environmental restoration projects;
· Bush Regeneration Team maintaining 85 sites across Liverpool;
· EAC meetings held in February and May 2014;
· Two editions of the Sustaining Liverpool Newsletter developed and distributed;
· Two environmental activity flyers developed and distributed; and
· Two submissions provided for Green Army Projects – Awaiting response.
Report No. 06/14 (see ‘Attachment 3’) – Environment Volunteer Program (EVP) Update January to June 2014
The purpose of this report was to provide the EAC with an update on the delivery of the EVP program from January 2014 to June 2014. The key activities completed in relation to the delivery of the EVP during this time included:
· 10 Environment Groups and One Water Quality monitoring Group undertaking monthly activities;
· Monthly Community Tree Planting Activities completed from March to June including Bradshaw Park- Miller, Meere Park - Lurnea, Craik Park –Austral, Kelso Park Moorebank;
· Monthly Sustainability Blitz Workshops held from March to June including Plant Propagation, Chook Care, Organic Garden Problem Solver, Natural Green Cleaning;
· 43 Schools registered for Environment Citizen of the Year; and
· 545 Volunteer Hours completed with a value of $16,350.
Report No. 07/14 (see ‘Attachment 4’) – Environment Restoration Plan (ERP) Indicator Report 2013/2014
The ERP indicators were developed to assist in evaluating the progress and direction of the program’s activities. The indicators were developed and adopted by Council to enable reporting into the State of the Environment (SoE) Report and the ERP Reporting Framework. The indicators monitor the on-ground works provided by Council’s Bush Regeneration Team, contracted bush regeneration services and environmental volunteers.
This report outlined the results of the 2013/2014 ERP program and included a comparative analysis with the results of the 2012/2013 program.
Report No. 08/14 (see ‘Attachment 5’) – Community Nursery and Environmental Centre (CN&EEC) Update
This report provided the EAC with an update on the status of the CN&EEC.
Report No. 09/14 (see ‘Attachment 6’) – Stormwater Management Initiative, Amalfi Park Detention Basin
This report provided the EAC with information regarding one of the many projects that Council is undertaking that provide positive environmental outcomes. While the Amalfi Park project’s primary objective is stormwater retention to ameliorate downstream flooding, it has been designed to provide significant improvement to stormwater quality as well.
CONSIDERATIONS
|
Economic and Financial |
There are no Economical and Financial considerations. |
|
Environmental and Sustainability |
Manage the environmental health of waterways. Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses. Raise community awareness and support action in relation to environmental issues. |
Social and Cultural |
Support community organisations, groups and volunteers to deliver coordinated services to the community. |
Civic Leadership and Governance |
Act as an environmental leader in the community. Encourage the community to engage in Council initiatives and actions. |
|
1.View |
EAC Minutes of meeting held on 11 August 2014 |
|
2.View |
EAC Report No. 05/14 |
|
3.View |
EAC Report No. 06/14 |
|
4.View |
EAC Report No. 07/14 |
|
5.View |
EAC Report No. 08/14 |
|
6.View |
EAC Report No. 09/14 |
|
279 |
|
|
CTTE 02 |
Environment Advisory Committee Meeting Minutes of 11 August 2014 |
|
Attachment 1 |
EAC Minutes of meeting held on 11 August 2014 |
|
CTTE 02 |
Environment Advisory Committee Meeting Minutes of 11 August 2014 |
|
Attachment 2 |
EAC Report No. 05/14 |
|
CTTE 02 |
Environment Advisory Committee Meeting Minutes of 11 August 2014 |
|
Attachment 3 |
EAC Report No. 06/14 |
|
CTTE 02 |
Environment Advisory Committee Meeting Minutes of 11 August 2014 |
|
Attachment 4 |
EAC Report No. 07/14 |
|
CTTE 02 |
Environment Advisory Committee Meeting Minutes of 11 August 2014 |
|
Attachment 5 |
EAC Report No. 08/14 |
|
CTTE 02 |
Environment Advisory Committee Meeting Minutes of 11 August 2014 |
|
Attachment 6 |
EAC Report No. 09/14 |
Ordinary Meeting 24 September 2014
Committee Reports
|
CTTE 03 |
Minutes of the Liverpool Access Committee 14 August 2014 |
|
Strategic Direction |
Proud Engaged City Engage and consult with the community to enhance opportunities for communication and involvement |
|
Key Policy |
Community Engagement Policy |
|
File Ref |
202184.2014 |
|
Report By |
Sarah Rees - Coordinator Community Development |
|
Approved By |
Kiersten Fishburn – Director Community and Culture |
Executive Summary
This report is tabled in order to present the Minutes of the Liverpool Access Committee Meeting held on 14 August 2014.
|
That Council receives and notes the Minutes of the Liverpool Access Committee Meeting held on 14 August 2014. |
REPORT
1. The Minutes of the Liverpool Access Committee held on 14 August 2014 are attached for the information of Council.
2. The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.
CONSIDERATIONS
|
Economic and Financial |
There are no economic and financial considerations. |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
Raise awareness in the community about the available services and facilities. Support access and services for people with a disability. |
Civic Leadership and Governance |
Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. |
|
1.View |
Minutes Liverpool Access Committee 14 August 2014 |
|
309 |
|
|
CTTE 03 |
Minutes of the Liverpool Access Committee 14 August 2014 |
|
Attachment 1 |
Minutes Liverpool Access Committee 14 August 2014 |
Ordinary Meeting 24 September 2014
Committee Reports
|
CTTE 04 |
Minutes of Economic Development Committee and Events Committee meeting held 3 September 2014 |
|
Strategic Direction |
Vibrant Prosperous City Position Liverpool as the destination of choice to attract business and investment in South Western Sydney |
|
Key Policy |
Economic Development Strategy |
|
File Ref |
202619.2014 |
|
Report By |
Natasha Lay - Economic Development Assistant |
|
Approved By |
Michael Cullen – Director Economy and Engagement |
Executive Summary
This report is tabled in order to present the Minutes of the Economic Development and Events Committee meeting held on 3 September 2014
|
That Council:
1. Receives and notes the Minutes of the Economic Development and Events Committee Meeting held on 3 September 2014.
2. Notes that there are no actions arising from the report that will have financial implications for Council
|
REPORT
The Minutes of the Economic Development and Events Committee meeting held on 3 September 2014 are attached for the information of Council.
CONSIDERATIONS
|
Economic and Financial |
The activities of the Committee support Council’s efforts to facilitate economic development. |
|
Environmental and Sustainability |
Environmental and sustainability considerations will be factored into economic development activities. |
Social and Cultural |
Economic development will boost demand for cultural and arts activities. |
Civic Leadership and Governance |
The Committee provides guidance for Council’s economic development projects and initiatives. |
|
1.View |
MINUTES Economic Development Committee meeting 3 September 2014 FINAL |
|
311 |
|
|
CTTE 04 |
Minutes of Economic Development Committee and Events Committee meeting held 3 September 2014 |
|
Attachment 1 |
MINUTES Economic Development Committee meeting 3 September 2014 FINAL |
Ordinary Meeting 24 September 2014
Committee Reports
|
CTTE 05 |
Minutes of Badgerys Creek Airport Taskforce meeting held 3 September 2014 |
|
Strategic Direction |
Vibrant Prosperous City Position Liverpool as the destination of choice to attract business and investment in South Western Sydney |
|
Key Policy |
Economic Development Strategy |
|
File Ref |
202621.2014 |
|
Report By |
Nicole Voorhout - Business Support Officer - Economy and Engagement |
|
Approved By |
Michael Cullen – Director Economy and Engagement |
Executive Summary
This report is tabled in order to present the Minutes of the Badgerys Creek Airport Taskforce Meeting held on 3 September 2014.
|
That Council:
1. Receives and notes the Minutes of the Badgerys Creek Airport Taskforce Meeting held on 3 September 2014.
2. Notes that there are no actions arising from the report that have financial implications for Council. |
REPORT
The Minutes of the Badgerys Creek Airport Taskforce held on 3 September 2014 are attached for the information of Council.
CONSIDERATIONS
|
Economic and Financial |
The activities of the Taskforce will support Council’s efforts to advocate to the Commonwealth and NSW Governments for the necessary infrastructure and planning investments to support the Airport and its ability to generate new economic development opportunities for the Liverpool local government area |
|
Environmental and Sustainability |
Environmental and sustainability factors will be important aspects that need to be considered in development of the Airport at Badgerys Creek. |
Social and Cultural |
The availability of supporting social and cultural facilities will be important considerations in development of the Airport site at Badgerys Creek. |
Civic Leadership and Governance |
The Taskforce will assist Council in its advocacy efforts to influence the Commonwealth and NSW Governments decision concerning development of the Airport and its connecting infrastructure. |
|
1.View |
MINUTES Badgerys Creek Airport Taskforce 3 September 2014 FINAL |
|
321 |
|
|
CTTE 05 |
Minutes of Badgerys Creek Airport Taskforce meeting held 3 September 2014 |
|
Attachment 1 |
MINUTES Badgerys Creek Airport Taskforce 3 September 2014 FINAL |
Ordinary Meeting 24 September 2014
Committee Reports
|
CTTE 06 |
Minutes of Building Our New City Committee meeting held 3 September 2014 |
|
Strategic Direction |
Vibrant Prosperous City Position Liverpool as the destination of choice to attract business and investment in South Western Sydney |
|
Key Policy |
Economic Development Strategy |
|
File Ref |
202623.2014 |
|
Report By |
Nicole Voorhout - Business Support Officer - Economy and Engagement |
|
Approved By |
Michael Cullen – Director Economy & Engagement |
Executive Summary
This report is tabled in order to present the Minutes of the Building Our New City Committee Meeting held on 3 September 2014.
|
That Council:
1. Receives and notes the Minutes of the Building our New City Committee Meeting held on 3 September 2014.
2. Approves $1m being allocated from the Town Improvement Fund toward the cost of detailed design, necessary approvals, contract and tender documentation, and any other required investigations and studies to progress Building Our New City plans for Macquarie Mall, Bigge Park and Gateways to implementation stage. Use of the funds is to be determined by the Chief Executive Officer under delegation.
3. Notes that linkages to the Georges River and the Eat Street precinct will be progressed following further discussions with other parties with interests related to these precincts.
4. Notes that the priority elements of projects to be progressed are: Macquarie Mall: · De-cluttering and improved sight lines ,including removal of existing fountain · Re-design of street to include one way traffic at night · Maintain chess play areas and add additional areas where practical · Maintain/improve children's play area · New paving · Catenary style lights · New street furniture , umbrellas and storage facilities · Improve outdoor dining shade areas for businesses · Outdoor TV screen · Paving structure with pedestrian crossing at Elizabeth Street Bigge Park · Circular contemplation walk · Improved pathways across the park to link destinations · Remove Music Shell · Reconfigure trees to provide improved sight lines to Francis Greenway Building · Conduits for services along pathways (lighting, sound system, etc) · Improved lighting in park · Improvements to footpaths bordering Bigge park · Pop up café and longer term potential re-use of the Pump House building · Children's play area in north eastern corner · New street furniture and shade structures Gateways · Gateway landscaping program · Clean up and lighting program for Newbridge Road bridge · New branding placement
5. Extend the current agreement with the US Studies Centre for the services of Professor Blakely for 2014/15.
6. Allocate funds of $65,000 from the Town Improvement Fund to meet the costs of Professor Blakely's services in 2014/15.
|
REPORT
1. The Minutes of the Building Our New City Committee meeting held on 3 September 2014 are attached for the information of Council.
2. The Minutes identify a number of actions for Council staff, some of which have financial implications for Council.
CONSIDERATIONS
|
Economic and Financial |
The activities of the Committee support Council’s efforts to further develop a commercial centre that accommodates a variety of employment opportunities. Funding of $1m has been sought from the Town Improvement Fund toward the cost of detailed design, necessary approvals, contract and tender documentation, and any other required investigations and studies to progress Building Our New City plans for Macquarie Mall, Bigge Park and Gateways to implementation stage. Use of the funds is to be determined by the Chief Executive Officer under delegation. Funding of $65,000 has been sought from the Town Improvement Fund to meet the costs of extending the current agreement with the US Studies Centre for Professor Blakely's services in 2014/15. |
|
Environmental and Sustainability |
Environmental and sustainability considerations will be factored into urban design for key City Centre precincts. |
Social and Cultural |
Revitalisation of the City Centre will embrace a range of arts and space activation opportunities. |
Civic Leadership and Governance |
The Committee provides guidance for Council’s Building Our New City Projects. |
|
1.View |
MINUTES Building Our New City Committee 3 September 2014 FINAL |
|
325 |
|
|
CTTE 06 |
Minutes of Building Our New City Committee meeting held 3 September 2014 |
|
Attachment 1 |
MINUTES Building Our New City Committee 3 September 2014 FINAL |
Ordinary Meeting 24 September 2014
Committee Reports
|
CTTE 07 |
Key Sites Master Planning Steering Committee Minutes from meeting held 2 September 2014 |
|
Strategic Direction |
Vibrant Prosperous City Activate the city centre and develop vibrant places that attract people to Liverpool |
|
Key Policy |
City Centre Strategy |
|
File Ref |
202895.2014 |
|
Report By |
Tersia Wilson - Business Support Officer |
|
Approved By |
Matthew Walker – Acting Chief Financial Officer |
Executive Summary
This report is tabled in order to present the Minutes of the Key Site Master Planning Steering Committee Meeting held on 2 September 2014.
|
That Council:
1. Receives and notes the Minutes of the Key Site Master Planning Steering Committee Meeting held on 2 September 2014;
2. Adopts the recommendation put forward in the confidential report provided under separate cover; and
3. Keeps confidential the minutes supplied under separate cover containing information pursuant to the provisions of s10A(2)(c) of the Local Government Act 1993 as it contains information that would if disclosed confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.
|
REPORT
1. The Minutes of the Key Site Master Planning Steering Committee held on 2 September 2014 are attached for the information of Council.
2. The Minutes identify a number of actions that are required to be undertaken by Council staff.
CONSIDERATIONS
|
Economic and Financial |
Further develop a commercial centre that accommodates a variety of employment opportunities. Provide efficient parking for the City Centre. Enhance the environmental performance of buildings and homes. Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues. Facilitate economic development. Facilitate the development of new tourism based on local attractions, culture and creative industries. Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre). |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
There are no social and cultural considerations. |
Civic Leadership and Governance |
Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services. |
334
Ordinary Meeting 24 September 2014
Committee Reports
|
CTTE 08 |
No Intermodal Committee Meeting Minutes 2 September 2014 |
|
Strategic Direction |
Proud Engaged City Engage and consult with the community to enhance opportunities for communication and involvement |
|
Key Policy |
Community Engagement Policy |
|
File Ref |
209832.2014 |
|
Report By |
Megan Munari - Senior Strategic Planner |
|
Approved By |
Toni Averay – Director Planning and Growth |
Executive Summary
This report is tabled in order to present the Minutes of the No Intermodal Committee Meeting held on 2 September 2014.
|
That Council receives and notes the Minutes of the No Intermodal Committee Meeting held on 2 September 2014. |
REPORT
1. The Minutes of the No Intermodal Committee Meeting held on 2 September 2014 are attached for the information of Council.
2. The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.
CONSIDERATIONS
|
Economic and Financial |
An additional allocation of $95,000 is sought from Council’s Intermodal Reserve to continue the work opposing the intermodal proposals. |
|
Environmental and Sustainability |
Raise community awareness and support action in relation to environmental issues. The media campaign will raise awareness about the potential impacts of the intermodal proposals. The additional budget allocation is sought in order to continue work relating to the intermodal proposals.
|
Social and Cultural |
The media campaign will raise awareness about the potential impacts of the intermodal proposals. The additional budget allocation of $95,000 is sought to continue work relating to the intermodal proposals.
|
Civic Leadership and Governance |
Actively advocate for federal and state government support, funding and services. |
|
1.View |
Draft No Intermodal Committee Meeting Minutes 2 September 2014.DOCX |
|
337 |
|
|
CTTE 08 |
No Intermodal Committee Meeting Minutes 2 September 2014 |
|
Attachment 1 |
Draft No Intermodal Committee Meeting Minutes 2 September 2014.DOCX |
Ordinary Meeting 24 September 2014
Committee Reports
|
CTTE 09 |
Warwick Farm Racing Precinct Steering Committee Meeting Minutes |
|
Strategic Direction |
Proud Engaged City Engage and consult with the community to enhance opportunities for communication and involvement |
|
Key Policy |
Community Engagement Policy |
|
File Ref |
209866.2014 |
|
Report By |
Megan Munari - Senior Strategic Planner |
|
Approved By |
Toni Averay – Director Planning and Growth |
Executive Summary
This report is tabled in order to present the Minutes of the Warwick Farm Racing Precinct Steering Committee Meeting held on 2 September 2014.
|
That Council receives and notes the Minutes of the Warwick Farm Racing Precinct Meeting held on 2 September 2014.
|
REPORT
1. The Minutes of the Warwick Farm Racing Precinct Meeting held on 2 September 2014 are attached for the information of Council.
2. The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.
CONSIDERATIONS
|
Economic and Financial |
An additional allocation of $95,000 is sought from Council’s Intermodal Reserve to continue the work opposing the intermodal proposals. |
|
Environmental and Sustainability |
Raise community awareness and support action in relation to environmental issues. The media campaign will raise awareness about the potential impacts of the intermodal proposals. The additional budget allocation is sought in order to continue work relating to the intermodal proposals.
|
Social and Cultural |
The media campaign will raise awareness about the potential impacts of the intermodal proposals. The additional budget allocation of $95,000 is sought to continue work relating to the intermodal proposals.
|
Civic Leadership and Governance |
Actively advocate for federal and state government support, funding and services. |
|
1.View |
Draft Minutes Warwick Farm Racing Precinct Steering Committee 2 September 2014 |
|
343 |
|
|
CTTE 09 |
Warwick Farm Racing Precinct Steering Committee Meeting Minutes |
|
Attachment 1 |
Draft Minutes Warwick Farm Racing Precinct Steering Committee 2 September 2014 |
343
Ordinary Meeting 24 September 2014
Correspondence Reports
|
CORR 01 |
Incoming and Outgoing Correspondence Report |
|
Strategic Direction |
Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations |
|
Key Policy |
NA |
|
File Ref |
076541.2014 |
|
Report By |
George Georgakis - Manager Council and Executive Services |
|
Approved By |
Matthew Walker - Acting Chief Financial Officer |
Executive Summary
The purpose of this report is to table all incoming and outgoing correspondence generated as a result of a council resolution, and petitions received by Council.
At the Extraordinary meeting of Council on 28 April, 2010 Council resolved to:
Establish a new standing agenda item in all council meeting agendas called “Correspondence”. All incoming and outgoing correspondence, in whatever form, including emails, fax messages, letters, submission, resulting from a council resolution must be tabled in chambers and be put on the agenda at the next scheduled Council meeting.
At the Extraordinary meeting of 25 February, 2014 Council resolved that:
“Petitions received by Council be attached to the Correspondence item on the Council Business Papers and provided under separate cover.”
Accordingly correspondence and the list of petitions received between 15 August 2014 and 12 September 2014 are included in this report.
|
That Council receives and notes the report.
|
REPORT
|
incoming correspondence |
||||
|
No |
Date |
From |
To |
Details |
|
Nil |
||||
OUtgoing correspondence |
||||
|
No |
Date |
From |
To |
Details |
|
Nil |
||||
Petitions |
||
|
No |
Issue |
Number of Signatories |
|
1 |
I oppose the Federal Government’s compulsory acquisition of land parcels on the Georges River corridor for the Moorebank Terminal. I call on the Federal Government to ensure a fair go for South West Sydney. |
135 |
CONSIDERATIONS
|
Economic and Financial |
There are no economic and financial considerations. |
|
Environmental and Sustainability |
There are no environmental and sustainability considerations. |
Social and Cultural |
There are no social or cultural considerations. |
Civic Leadership and Governance |
Provides information to Councillors to assist in decision making processes. |
345
Ordinary Meeting 24 September 2014
Questions with Notice
|
QWN 01 |
Question with Notice - Clr Hadchiti |
|
Strategic Direction |
Liveable Safe City Deliver an efficient planning system which embraces sustainable urban renewal and development |
|
Key Policy |
Urban Development Plans |
|
File Ref |
190298.2014 |
QUESTION WITH NOTICE
Council currently has a Design Review Panel in place which assesses designs on particular applications and makes a recommendation to the assessing officers.
1. How long have the current members been on this panel?
Council report of 21 November 2011:
“The Selection of Panel members
The current DRP members have been providing advice to Council for approximately four years. As such a review of the panel and its membership is due.”
Approximately since 2007. No information regarding an EOI can be found.
2. How many applications have been though the panel over the last 6 months?
Seven (7) Pre DA matters and nine (9) DA matters.
3. Generally how much time is added to the assessment of a DA because of this process?
Approximately 2-3 weeks.
4. Are detailed notes kept and circulated to all parties involved in this process?
Yes, on the DA file in Council’s document management system and emailed to the applicant.
5. Do Council Officers generally make submissions to the DRP if they don’t agree with the DRP recommendations?
The Council officer may discuss this during the meeting, however no submissions are made or have been made. The DRP is an advisory body only.
The DRP will:
(a) Encourage quality development in the growth of Liverpool as a Regional City through promotion of best practice in urban design.
(b) Connect with the development industry so they recognise the value of the advice provided by the Panel and are encouraged to respond accordingly.
(c) Provide pragmatic design advice that encourages development while ensuring outcomes contribute to a regional City of design excellence.
(d) Encourage proponents to engage with the Panel during the pre-lodgement stage of development to ensure maximum benefits to all stakeholders from the process.
Council’s Commercial Properties
Can a list please be provided of any vacant council owned commercial properties and the strategy used to find a suitable tenant?
There are 3 Council Investment properties that have vacancies:
1. 33 Moore St – 2 ground floor shops – being held vacant pending possible relocation of Customer Services from level 2.
2. 52 Scott St – Ground floor retail potential 1 – 3 shops – being held vacant pending decision on whether Council will redevelop this property.
3. Northumberland St Arcade – 3 retail shops being held vacant due to pending redevelopment of the adjoining property which will require closure of the arcade during redevelopment.
There is one property that is owned by the NSW Government where Council has Care and Control that is vacant. The Old Court House is currently vacant and required a substantial amount of repair work to make it habitable. This property is Heritage Listed and we are in the process of completing requirements of the Heritage Branch for the work to be approved. This process is likely to take another ¾ months for approval then we will need to call for quotes.”
The same comment applies to each except 52 Scott St. At the last Key Sites Master Planning Steering Committee we were given instructions that the shops can be leased subject to redevelopment clauses in the leases. The managing agent will be instructed to place For Lease Signs in the window of the premises.
347
Ordinary Meeting 24 September 2014
Questions with Notice
|
QWN 02 |
Question with Notice - Clr Shelton |
|
Strategic Direction |
Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations |
|
Key Policy |
Councillor Access to Information and Interaction with Staff Policy |
|
File Ref |
190408.2014 |
QUESTION WITH NOTICE
The following, on the topic of customer service, is quoted word for word from the final comments of the former Acting CEO, Mr Rob NOBLE, made during the June 2014 Council Meeting, being the last council meeting in which he was in attendance prior to his departure:
“Mr Mayor, the reason that I've made those suggestions to adjust those number of days for response is when I was here after only a very short time, I had a look at the statistics of the performance of the organisation in responding to Councillor action requests and it was roughly 50%. 50% achievement of responding to Mayoral requests within 2 days and Councillor requests within 5...I'm just suggesting to you and I've had conversations with several of the Councillors about the existing customer service arrangements and I believe that by putting a higher standard of response time to Councillor and Mayoral requests, then what that's going to do is ultimately and probably already has create and created a two tier customer service system - which is all great for a client who approaches the Mayor or Councillor and gets snappy action maybe at the moment 50% of the time and so that will encourage that person or anyone they speak to do exactly the same thing and so instead of going through what I believe is the most efficient overall system for the bulk of our community of going through the customer services system and having an action request which goes immediately to the relevant officer, we still will end up with a gradually increasingly number of Mayoral and Councillor requests that get dealt with pretty quickly but what's happening then is that every time you have one of those, you are basically screwing the other 95% of your customer by putting them further down the line...further down the pecking order...”
1. Please outline the actions, executive or otherwise, taken or proposed to be taken to address the concerns of the former Acting CEO, Mr Rob NOBLE.
The amount of customer requests versus the amount of Councillor Requests has been reviewed. The data at this point indicates that approximately 1% of requests received by the organisation come via Councillor’s, therefore 99% of our customer requests are by direct public contact in various forms. Whilst the previous Acting CEO raised this as a potential issue, the data at this point in time suggests that there is not a significant concern or problem that needs addressing by the changing of the current methodologies. However, with any of our interface with our customers Council will continue to monitor trends and issues and if at some point in the future the issue highlighted by the previous Acting CEO becomes a concern then this issue will be reported back to Council with suggested adjustments if required to the processes currently being used.
2. To what extent do any existing motions of Council impede reform and improvement of customer service functions
There are no current motions passed by Council that have been identified or obvious as creating any impediment to review, reform or improvement to our customer service functions. Similarly, if any motions past, present or future are identified that cause problems in efficient customer service those issues will be reported back to Council at that time with a suggested improvement for Council’s consideration.
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