Liverpool City Council

Business Paper

 

 

 

 

Council Agenda

 

 

 

 

 

 

 

 

Ordinary Council Meeting

24 September 2014

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Francis Greenway Centre

170 George Street

Liverpool


Description: LCC_bw_logo 

 

 

 

 

 

 

 

 

 

 

 

 


You are hereby notified that an Ordinary Council Meeting of Liverpool City Council will be held at the Francis Greenway Centre, 170 George Street, Liverpool on Wednesday, 24 September 2014 commencing at 6.00pm. Doors to the Francis Greenway Centre will open at 5.45pm.

 

Liverpool City Council Meetings are taped for the purposes of minute taking and record keeping.  If you have any enquiries please contact Council and Executive Services on 9821 9237.

 

Text Box:
 

 

 


Carl Wulff

CHIEF EXECUTIVE OFFICER

 

 


 

 

 


Order of Business

 

                                                                                                              PAGE     TAB

Opening

Prayer

Apologies 

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 27 August 2014................................................................. 5

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Notices of Motion

NOM 01          Lighting Pedestrian Crossing.......................................................................... 71......... 1

NOM 02          Wattle Grove Lake.......................................................................................... 73......... 2

NOM 03          John Edmondson VC Statue.......................................................................... 75......... 3

Motions of Urgency

NIL

Independent Hearing and Assessment Panel Report

NIL

Development Application Determination Report

DAD 01           Modification to Development Consent No. DA787/2005 pursuant to Section 96(2) of the Environmental Planning and Assessment Act 1979. DA787/2005 was approved by Council for the construction of a residential flat building containing a total of 36 residential units.  The modification seeks to convert the western part of Basement Level 1 to provide one (1) additional residential unit comprising 3 bedrooms.............................. 78......... 4

Chief Executive Officer Report

CEO 01          Local Government Chief Officers' Group...................................................... 87......... 5

Chief Financial Officer

CFO 01           Councillor Access to Information and Interaction with Staff Policy............... 91......... 6

CFO 02           Review of Code of Meeting Practice - Webcasting..................................... 103......... 7

CFO 03           Web Streaming of Council Meetings............................................................ 105......... 8

CFO 04           Legal Affairs Report...................................................................................... 109......... 9

CFO 05           Oakvale Capital Limited  - Legal Claim........................................................ 111....... 10

CFO 06           Investment Report August 2014................................................................... 113....... 11

CFO 07           Referral of Council's 2013/2014 Financial Reports to Audit......................... 124....... 12

CFO 08           Election of Deputy Mayor............................................................................. 133....... 13

CFO 09           Appointment of Councillors to Committees and Affiliated Bodies................ 136....... 14

CFO 10           Resident Hardship Issue - Sirius Road, Voyager Point................................ 147....... 15

CFO 11           Proposed disposal of Lot 346 DP 878072, Lot 346 Binnaway Avenue, Hoxton Park 149                                                                                                                         16

CFO 12           Australia Day Award Recipients Policy Amendment................................... 153....... 17

City Presentation Report

DCP 01           Joint Tender T37-14, Receipt and Processing of Household Clean Up Material     160 18

Community and Culture  Report

DCC 01          Financial Contributions Panel Charter.......................................................... 184....... 19

DCC 02          Donations, Grants and Sponsorships........................................................... 194....... 20

Economy and Engagement Report

NIL

Infrastructure and Environment Report

DIE 01            Bus Shelters in Liverpool LGA - Options for the provision of new bus shelters 202   21

Planning and Growth Report

DPG 01          Review of arterial road corridors and B6 Enterprise Corridor Zone in the Liverpool Local Environmental Plan 2008.............................................................................. 207....... 22

DPG 02          Approval for Works-In-Kind Tender for DA-1837/2013................................ 221....... 23

DPG 03          Proposed Installation Of Parking Ticket Machines - Speed Street Car Parks 225     24

DPG 04          Proposed Amendment 38 Liverpool Local Environmental Plan 2008 Phase 3 Land Reclassifications and Rezonings.................................................................. 229....... 25

DPG 05          Removal of Restriction on a Planning Delegation to the CEO..................... 260....... 26

Committee Reports

CTTE 01         Minutes of the Aboriginal Consultative Committee
Meeting held on 6 August 2014 ................................................................... 266....... 27

CTTE 02         Environment Advisory Committee Meeting Minutes of 11 August 2014..... 277....... 28

CTTE 03         Minutes of the Liverpool Access Committee 14 August 2014..................... 305....... 29

CTTE 04         Minutes of Economic Development Committee and Events Committee meeting held 3 September 2014........................................................................................... 310....... 30

CTTE 05         Minutes of Badgerys Creek Airport Taskforce meeting held 3 September 2014     317 31

CTTE 06         Minutes of Building Our New City Committee meeting held 3 September 2014      323 32

CTTE 07         Key Sites Master Planning Steering Committee Minutes from meeting held 2 September 2014.............................................................................................................. 333....... 33

CTTE 08         No Intermodal Committee Meeting Minutes 2 September 2014.................. 335....... 34

CTTE 09         Warwick Farm Racing Precinct Steering Committee Meeting Minutes...... 339....... 35

Correspondence Reports

CORR 01       Incoming and Outgoing Correspondence Report......................................... 344....... 36

Questions with Notice

QWN 01         Question with Notice - Clr Hadchiti............................................................... 346....... 37

QWN 02         Question with Notice - Clr Shelton................................................................ 348....... 38  

Questions Taken on Notice

Presentations by Councillors

Council in Closed Session

CEO 02           Recruitment of Executive staff in accordance with councils adopted management structure

Reason:          Item CEO 02 is confidential pursuant to the provisions of s10(A)(2)(a)  of the Local Government Act because it contains personnel matters concerning particular individuals (other than councillors).

Close

 


 

 

 

 

 

 

MINUTES OF THE Ordinary Meeting

HELD ON 27 August 2014

 

 

PRESENT:

Mayor Ned Mannoun

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Harle

Councillor Ristevski

Councillor Shelton

Councillor Stanley

Mr Carl Wulff Chief Executive Officer

Mr Matthew Walker, Acting Chief Financial Officer

Ms Toni Averay, Director Planning and Growth

Ms Kiersten Fishburn, Director Community and Culture

Mr Gino Belsito, Director City Presentation

Mr Michael Cullen, Director Economy and Engagement

 

 

 

The meeting commenced at 6.03pm.

 

 

OPENING                              6.03pm

PRAYER                               The prayer of the Council was read by Reverend Phil Hanbury from the South Western Community Baptist Church.

APOLOGIES                         Clr Karnib, Clr Mamone and Clr Waller

Motion:                                  Moved: Clr Hadid     Seconded:Clr Shelton

On being put to the meeting the motion was declared CARRIED.

 


 

CONDOLENCES  -  Mr Emanuel Tsardoulias

The following information was read by Clr Stanley on behalf of Clr Waller.

It is with great sadness that we remember here this evening the life of  Emanuel Tsardoulias. Emanuel passed away on Saturday the 16th of August after a long but valiant struggle with cancer. Emanuel was 38. Emanuel worked at Liverpool Council within the Economic Development Unit in the 90s. Emanuel and the team in which he worked strove for the acknowledgement of Liverpool as a regional centre. Emanuel remained passionate about Liverpool, and its future up to his untimely death. When Emanuel passed away he was a councillor on Marrickville Council. Emanuel had been Dep. Mayor of Marrickville from 2012 to 2013. A post he held with great pride and compassion. Emanuel has been described as larger than life, an everlasting optimist and anyone that knew Emanuel would say this was so. Emanuel was also passionate about his community and was dedicated to the improvements in the quality of life of residents. When Emanuel was first diagnosed with cancer he lost the sight in one eye, he faced this loss and the battle with cancer with great humility and great determination, he saw this this as not a setback but something he would overcome. He was remarkably positive about his future and was thankful for his life. He married and recently became a father to twin boys Stephen and Dimitri. This role he relished saying that this was the best thing he had ever done, he doted on his new role, his children and his partner.

Sadly his battle with cancer came to an end on Saturday leaving behind his wife Zoi, and his cherished twin boys.

A bright and glowing light within our community and that of Marrickville has gone out. His funeral was held at the Greek Orthodox Parish of St Nicholas Church Marrickville on Friday the 22nd of August.

Motion:                                   Moved: Clr Stanley    Seconded:Clr Hadchiti

 

That Council express its deepest condolences for the recent passing of Mr Emanuel Tsardoulias and a letter of condolence be sent to his family.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Confirmation of Minutes

Motion:                                   Moved: Clr Hadid       Seconded:Clr Balloot

 

That the minutes of the Ordinary Meeting held on 30 July 2014 be confirmed as a true record of that meeting.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Declarations of Interest

 

Clr Stanley declared a pecuniary interest for the following Item:

 

Item DPG 01           Proposed Amendment 38 Liverpool Local Environmental Plan 2008 Phase 3 Land Reclassifications and Rezonings

Reason:                   Clr Stanley owns property in the area of one of the proposed parcels of land for sale.

 

Clr Stanley left the Chambers for the duration of this Item.

 

 

Clr Stanley declared a non-pecuniary, significant interest in the following Item:

 

Mayoral Minute:     Sponsorship Team Gong Ballistic

Reason:                   Someone significant in Clr Stanley’s life was seriously affected with multiple sclerosis.

 

Clr Stanley left the Chambers for the duration of this Item.

 

 

Clr Harle declared a non-pecuniary, significant interest in the following Item:

 

Item DCC 01:          Request for fee waiver - Liverpool Action Group

Reason:                   Clr Harle is a member of the Liverpool Action Group.

 

Clr Harle left the Chambers for the duration of this Item.

 

 

Clr Hadchiti declared a non-pecuniary, less than significant interest in the following Item:

 

Mayoral Minute:     Sponsorship Team Gong Ballistic

Reason:                   A friend of Clr Hadchiti has multiple sclerosis.

 

Clr Hadchiti left the Chambers for the duration of this Item.

 

 

Mayor Ned Mannoun declared a non-pecuniary, less than significant interest in the following Item:

 

Item CFO 06:           Tender WT2307 - Construction of eight townhouses at 39 Heckenberg Avenue, Sadlier

Reason:                   One of the tenderers is the builder of Mayor Mannoun’s home. Mayor Mannoun will leave the room during this item.

 

Mayor Mannoun left the Chambers for the duration of this item.

 

 

Public Forum

 

 

(Presentation – Items not on agenda)                   

 

Nil

 

 

(Representation – Items on agenda)

 

1.    Mr Ozden Mustafa addressed Council on the following item:

 

Item DAD 01 - DA-1198/2013 - Partial demolition and alterations and additions to the existing dwelling; use of the dwelling as a child care centre; and installation of signage at 4 Bungarra Crescent Chipping Norton.

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Shelton

 

That a two minute extension of time be given to Mr Ozden Mustafa.

 

On being put to the meeting the motion was declared CARRIED.

 

 

2.    Ms Briona Jocic addressed Council on the following Item:

 

Item DPG 04 - Draft LLEP 2008 Amendment No 32 (Housekeeping) Post Exhibition Report.

 

 


 

MAYORAL MINUTE

 

Subject: Mayoral Charity Ball 2014

 

Last Saturday 23 August 2014, Council hosted the very successful Mayoral Charity Ball. The Mayoral Ball made a welcome return after many years absence and was attended by nearly 400 guests. By most measures the Mayoral Ball was a great success and I am very pleased to say that whilst we are tallying final costs and revenues, the event exceeded our ambitious target of raising $50,000 to be shared evenly between two great and worthy causes; the Cancer Wellness centre and Youth Adult Disability Association.

 

When Councillor Peter Ristevski proposed the Mayoral Ball to the Council I was aware of the huge undertaking a successful Mayoral Ball could be. I was also aware of the yearning in the community of Liverpool for a social event that could be a highlight on the Liverpool calendar and allow our city to celebrate our growing successes and the heroes within our community.

 

I would like to thank the Council staff that worked together to make the event such a success, particularly Alyson Infanti and Alexie Bull amongst a great team effort. I would also like to thank Councillor Peter Ristevski for suggesting the reinstatement of an annual ball and for his role in organising sponsorship and the entertainment. On behalf of Council, I wish to also thank all those who attended, particularly the sponsors of the Ball.

 

The success of the 2014 Mayoral Charity Ball demonstrates the desire within the community for such an important marquee event and strong support not only for the worthy charities but for the ongoing work of this Council. I therefore propose to establish the Mayoral Charity Ball as an annual event to be held in or around August each year.

 

RECOMMENDATION

 

That Council:

 

1.    Acknowledge the success of the 2014 Mayoral Charity Ball which has successfully raised over $50,000 toward two local causes.

 

2.    Presents the proceeds of the ball to the Cancer Wellness Centre and Youth Adult Disability Association at a suitable occasion.

 

3.    Acknowledges all who contributed to the success of the Ball including Council staff, sponsors, the entertainers Altiyan Childs, Ballina Gee and the High Rollers Big Band, as well as the MC Joel Caine.

 

4.    Thank the sponsors; Abacas Group, TAFE South Western Sydney Institute, Masters. PWC, Casula Mall, Peter Warren Automotive, Chan & Naylor, the Liverpool Catholic Club and Direct Freight Express.

 

5.    Initiate an annual Mayoral Charity Ball to be held in August of each year and delegate to the CEO to make appropriate organisational arrangements and resourcing to ensure its ongoing success and viability as a highlight of the Liverpool calendar and a showcase of our community’s worthy causes and talent.

 

Motion:                                  Moved: Mayor Mannoun

 

On being put to the meeting the motion was declared CARRIED.


11

Clr Hadchiti and Clr Stanley left the Chambers at 6.23pm.

MAYORAL MINUTE

 

Subject: Sponsorship Team Gong Ballistic

 

The MS Gong Ride has, over its 32 year history become a Sydney cycling tradition. More importantly, the event has raised over $30 million to support people with Multiple Sclerosis since 1980.

Multiple sclerosis (MS) is by all accounts an utterly debilitating disease affecting the central nervous system that can interfere with the transmission of nerve impulses throughout the brain, spinal cord and optic nerves.

There are many in our local community living with this terrible disease, one of whom is Steven Ruhs. Steven’s sister Tina is organising a Liverpool based team called Gong Ballistic. Council has been approached to sponsor this team.

I understand that last year they were the 3rd highest team in terms of sponsorship money raised. Only SBS-BA Cycling and the Westpac Group both of which are much larger teams in comparison were able to raise more money.

 

RECOMMENDATION:

 

That Council:

 

1.    Acknowledges the important work of MS Australia and the assistance the organisation provides in the community. 

 

2.    Congratulates all participants in the MS Gong Ride 2014.

 

3.    Approves gold level $2000.00 sponsorship of the Team Gong Ballistic in the MS Gong Ride, 2 November 2014.

 

4.    Supports the sponsorship with appropriate media and communications activity.


Motion:                                  Moved: Mayor Mannoun

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

Clr Hadchiti and Clr Stanley returned to the Chambers at 6.25pm.

 

Independent Hearing and Assessment Panel Report

ITEM NO:       IHAP 01

FILE NO:        151635.2014

SUBJECT:     DA-589/2013 Construction of a six storey residential flat building comprising 17 residential units, and two levels of basement car park; demolition of existing structures and tree removal at 83 Campbell Street, Liverpool

 

RECOMMENDATION

 

That Council approve Development Application No. DA-589/2013 subject to the revised recommended conditions attached to the report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:                                Mayor Mannoun

                                               Clr Balloot

                                               Clr Hadchiti

                                               Clr Shelton

                                               Clr Hadid

                                                         Clr Harle

                                               Clr Ristevski

 

Vote against:                        Clr Stanley

 


13

ITEM NO:       IHAP 02

FILE NO:        175913.2014

SUBJECT:     DA-851/2013 - Construction of a boarding house at 16 Collinsville Place, Miller

 

RECOMMENDATION

 

That Council approves the application DA-851/2013, subject to the recommended conditions attached to the IHAP report and the following amendments to the Draft Determination Notice considered by IHAP:

 

Amend Draft Condition 5 to read as follows:

 

Rear Windows

 

5.  The windows on the rear elevation shall be reconfigured to increase the area of the window and reduce the sill height to 900mm. Amended plans shall be submitted to the satisfaction of Council’s Service Manager, Development Assessment.

 

To insert two additional conditions as follows:

 

Privacy

 

The windows on the western elevation adjacent to the stairwell must be obscure glazed on the bottom four rows. Details are to be submitted to the PCA with the Construction Certificate application.

 

The outdoor covered seating area shall be screened by a 1.5 metre high screen to the full width of the southern elevation. Details are to be submitted to the PCA with the Construction Certificate application.   

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded:  Clr Harle

 

1.    That Council refuse the DA 851/2013 for the following reasons:

 

a.    The proposal is inconsistent with Schedule 1 of the Environmental Planning & Assessment Regulation 2000, as an agreement in writing from the adjoining owners granting consent for the creation of an easement for disposal of downstream drainage onto their property has not been provided with the application.

 

 

 

b.    The application contains inadequate information to determine whether the proposed development is consistent with Section 79C(1)(b)(c) of the Environmental Planning and Assessment Act 1979, as a  geotechnical report prepared by a qualified and practising geotechnical engineer has not been submitted.

 

c.    The proposal is inconsistent with Clause 30(1)(h) of the State Environmental Planning Policy (Affordable Rental Housing) 2009, as two (2) motorcycle parking spaces are required to be provided for the proposed development and this has not been provided on the application.

 

d.    The proposed development is not in the public interest.

 

2.    Council recommend to the applicant to consider a multi unit dwelling on the site as opposed to a boarding house, noting the potential non compliances.

 

Foreshadowed Motion:       Moved:Clr Stanley               Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion (by Clr Hadid) was declared CARRIED and the

foreshadowed motion lapsed.

 

Vote for:                                Mayor Mannoun

                                               Clr Balloot

                                               Clr Hadchiti

                                               Clr Hadid

                                               Clr Harle

                                               Clr Ristevski

 

Vote against:                        Clr Shelton

                                               Clr Stanley

 


15

ITEM NO:       IHAP 03

FILE NO:        178250.2014

SUBJECT:     DA-65/2014 Construction of eight attached 2-storey dwellings; and re-subdivision of land to create eight Torrens title lots at Hugh Terrace and Windsock Avenue, Middleton Grange

 

RECOMMENDATION

 

That Council:

 

1.       Approve the application DA-65/2014, subject to the recommended conditions attached to the IHAP Report, and the following amendments to the Draft Determination Notice as recommended by IHAP:

 

Add Draft Conditions 20a and 47a to read as follows:

 

B.   PRIOR TO ISSUE OF A CONSTRUCTION CERTIFICATE

 

Amended Landscape Concept Plan – Street Trees

 

20a.     An amended landscape concept plan is to be submitted to the satisfaction of Council which includes incorporation of twelve (1) street trees, to be planted at appropriate intervals.  The species is to be selected in consultation with Council’s landscape architect.  Details are to be shown on the construction certificate plans.

 

D.   DURING CONSTRUCTION

 

47a.     Twelve (12) street trees are to be planted at appropriate intervals, in accordance with the amended landscape concept plan.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun     Seconded:  Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


 

Clr Stanley left the Chambers at 6.47pm.

 

Development Application Determination Report

ITEM NO:       DAD 01

FILE NO:        184877.2014

SUBJECT:     DA-1198/2013 - Partial demolition and alterations and additions to the existing dwelling; use of the dwelling as a child care centre; and installation of signage at 4 Bungarra Crescent Chipping Norton

 

RECOMMENDATION

 

That Council:

 

Approve the application DA-1198/2013, subject to the recommended conditions attached to the IHAP Report and the following amendments to the Draft Determination Notice considered by IHAP:

 

Amend Draft Condition 1 to read as follows:

 

1.      Development the subject of this determination notice must be carried out strictly in accordance with Development Application No. DA-1198/2013 lodged on 24 October 2013 and accompanying plans and reports listed below and stamped DA-1198/2013, except where modified by the undermentioned conditions and amendments contained within this condition:

 

Description

Issue

Job No

Sheet

Date

Prepared By

DA01 - Cover Page, Site Analysis & Site/Roof Plan

B

13011

1 of 5

28 March 2014

De Angelis Taylor + Associates

DA02 - Ground Floor Plan & Sections

B

13011

2 of 5

28 March 2014

De Angelis Taylor + Associates

DA03 -Elevations & Street Elevation

B

13011

3 of 5

28 March 2014

De Angelis Taylor + Associates

DA04 - Demolition Plan & Earthworks Plan

B

13011

4 of 5

28 March 2014

De Angelis Taylor + Associates

L-01 - Landscape Plan

B

3442b

 

24 March 2014

Ray Fuggle Associates

Exterior Finishes Schedule

C

13011

-

n.d.

De Angelis Taylor + Associates

Childcare Centre Noise Assessment

-

20130747.1

-

26 August 2013

Acoustic Logic

 

          The following design amendments are required:

·    A minimum of 50% of the rear yard marked on the approved landscape plan as “turf, artificial turf or wetpour rubber”, is to be comprised of permeable landscaping. This shall be situated in such a manner as to ensure the viability of the trees to be retained.

·    The two Pyrus Calleryana provided within the front setback shall be planted with a pot size of 200L.

·    Horizontal sunhoods shall be located above the front windows to the rooms marked as Foyer, Admin and Staff Room. There are to be two continuous sunhoods: one over the windows between the Foyer and the Admin room, and one over all three windows to the Staff Room. The sunhoods are to project one metre from the front wall.

·    The proposed front wall sign shall be located below the first sunhood described above.

 

Amend Draft Condition 129 to read as follows:

 

129.    The applicant is to prepare and implement an Operational Traffic Management Plan (OTMP). The OTMP shall incorporate the following:

 

·    Strategies for information advising parents and care givers of preferred route to the child care centre and the time for pick-up and drop-off, having regard to the Assessment of Traffic and Parking Implications prepared by Traffic Impact Services Pty Ltd and dated October 2013, and having regard for the peak periods of vehicle movement for nearby schools.

·    Strategies for minimising potential queuing when parents drop off and pick up children.

 

The OTMP shall be implemented on an ongoing basis.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Harle                  Seconded:  Clr Hadid

 

That Council:

 

A.    Approve the application DA-1198/2013, subject to the recommended conditions attached to the IHAP Report and the following amendments to the Draft Determination Notice considered by IHAP:

 

Amend Draft Condition 1 to read as follows:

 

1.      Development the subject of this determination notice must be carried out strictly in accordance with Development Application No. DA-1198/2013 lodged on 24 October 2013 and accompanying plans and reports listed below and stamped DA-1198/2013, except where modified by the undermentioned conditions and amendments contained within this condition:

 

Description

Issue

Job No

Sheet

Date

Prepared By

DA01 - Cover Page, Site Analysis & Site/Roof Plan

B

13011

1 of 5

28 March 2014

De Angelis Taylor + Associates

DA02 - Ground Floor Plan & Sections

B

13011

2 of 5

28 March 2014

De Angelis Taylor + Associates

DA03 -Elevations & Street Elevation

B

13011

3 of 5

28 March 2014

De Angelis Taylor + Associates

DA04 - Demolition Plan & Earthworks Plan

B

13011

4 of 5

28 March 2014

De Angelis Taylor + Associates

L-01 - Landscape Plan

B

3442b

 

24 March 2014

Ray Fuggle Associates

Exterior Finishes Schedule

C

13011

-

n.d.

De Angelis Taylor + Associates

Childcare Centre Noise Assessment

-

20130747.1

-

26 August 2013

Acoustic Logic

 

 

          The following design amendments are required:

·    A minimum of 50% of the rear yard marked on the approved landscape plan as “turf, artificial turf or wetpour rubber”, is to be comprised of permeable landscaping. This shall be situated in such a manner as to ensure the viability of the trees to be retained.

·    The two Pyrus Calleryana provided within the front setback shall be planted with a pot size of 200L.

·    Horizontal sunhoods shall be located above the front windows to the rooms marked as Foyer, Admin and Staff Room. There are to be two continuous sunhoods: one over the windows between the Foyer and the Admin room, and one over all three windows to the Staff Room. The sunhoods are to project one metre from the front wall.

·    The proposed front wall sign shall be located below the first sunhood described above.

 

Amend Draft Condition 129 to read as follows:

 

129.    The applicant is to prepare and implement an Operational Traffic Management Plan (OTMP). The OTMP shall incorporate the following:

 

·    Strategies for information advising parents and care givers of preferred route to the child care centre and the time for pick-up and drop-off, having regard to the Assessment of Traffic and Parking Implications prepared by Traffic Impact Services Pty Ltd and dated October 2013, and having regard for the peak periods of vehicle movement for nearby schools.

·    Strategies for minimising potential queuing when parents drop off and pick up children.

 

The OTMP shall be implemented on an ongoing basis.

 

B.    That Council receives a report at the December Council meeting which:

 

1.    Provides details of child care centres approved in residential areas.

 

2.    Discusses any complaints received regarding childcare centres over the past two years.

 

3.    Recommends options to amend planning controls for child care centres to protect residential amenity which could consider the following:

 

·         Minimum lot size

·         Minimum lot frontage

·         Increased onsite parking

·         Location on roads with a pavement width of 7.2m or wider to improve parking and passing traffic

·         Location adjacent to reserves or open space to minimise the number of neighbours impacted

·         Improved acoustic requirements for buildings and fencing

·         Incorporate the Dept DOCs recommendations of where child care centres are recommended.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 


 

Clr Stanley returned to the Chambers at 6.58pm.

 

Chief Financial Officer

ITEM NO:       CFO 01

FILE NO:        182314.2014

SUBJECT:     Planning Proposal Fees and Public Exhibition of Fees and Charges Amendments

 

RECOMMENDATION

 

That Council:

 

1.       Notes the Information contained in this report.

 

2.       Endorses the proposal to increase the fee for Major Planning Proposals from $30,000 to $30,000 plus cost recovery.

 

3.       Approves the new Major Planning Proposal Fee and amendments to the Development Application fees to be placed on public exhibition for 28 days and that a further report to Council be provided with any submissions made.

 

 

COUNCIL DECISION

 

Motion:                                  Moved:  Clr Hadchiti            Seconded: Clr Shelton

 

1.       Notes the Information contained in this report.

 

2.       Endorses the proposal to increase the fee for Major Planning Proposals from $30,000 to $35,000 plus cost recovery.

 

3.       Approves the new Major Planning Proposal Fee and amendments to the Development Application fees to be placed on public exhibition for 28 days and that a further report to Council be provided with any submissions made.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


21

ITEM NO:       CFO 02

FILE NO:        182955.2014

SUBJECT:     Performance Report June

 

RECOMMENDATION

 

That Council receives and notes the June 2014 Performance Report which outlines the progress of all principal activities contained in the 4-year Delivery Program and Operational Plan.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


17

ITEM NO:       CFO 03

FILE NO:        183781.2014

SUBJECT:     Budget Review - June 2014

 

RECOMMENDATIONS

 

That Council:

 

1.       Receives and notes the report;

 

2.       Votes to carry forward $17.476 million for incomplete works into 2014/15, comprising:

·    Reserves (External/ Internally Restricted)       $4,922,441

·    Grant funds                                                      $2,549,444

·    S94 Developer Contributions                           $7,466,329

·    General Funds                                                  $2,537,964

 

3.       Approves allocation of funds to recommended initiatives to commit the balance of $4.870 million surplus.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun     Seconded: Clr Ristevski

 

That the recommendation be adopted.

 

Foreshadowed Motion:       Moved: Clr Shelton              Seconded: Clr Stanley

 

That Council:

 

1.       Receives and notes the report;

 

2.       Votes to carry forward $17.476 million for incomplete works into 2014/15, comprising:

·    Reserves (External/ Internally Restricted)       $4,922,441

·    Grant funds                                                      $2,549,444

·    S94 Developer Contributions                           $7,466,329

·    General Funds                                                  $2,537,964

 

3.       Approves allocation of funds to recommended initiatives to commit the balance of $4.870 million surplus with the exception of the last two items on page 108 of the Council Agenda as listed below:

·         $100 000 additional funds for the Night Markets.

·         $250 000 additional funds required to fund the implementation of the Liverpool Branding project.

 

On being put to the meeting the motion (by Mayor Mannoun) was declared CARRIED and the foreshadowed motion lapsed.


23

ITEM NO:       CFO 04

FILE NO:        181713.2014

SUBJECT:     Investment Report July 2014

 

RECOMMENDATION

 

That Council That Council receives and notes this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


19

ITEM NO:       CFO 05

FILE NO:        161922.2014

SUBJECT:     Classification of Lot 1 DP 1196393, Lot 1 Bigge Street, Liverpool as 'Operational' land

 

RECOMMENDATION

 

That Council classifies Lot 1 DP 1196393, Lot 1 Bigge Street, Liverpool as 'Operational' land in accordance with the Local Government Act 1993.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


25

Mayor Mannoun left the Chambers at 7.15pm and Deputy Mayor Hadid took the Chair.

 

ITEM NO:       CFO 06

FILE NO:        174875.2014

SUBJECT:     Tender WT2307 - Construction of eight townhouses at 39 Heckenberg Avenue, Sadlier

RECOMMENDATION

That Council: 

1.   Declines to accept any of the tenders for Tender WT2307 – Construction of eight townhouses at 39 Heckenberg Avenue, Sadlier and cancels the proposal for the contract;

2.   Makes public its decision regarding Tender WT2307 – Construction of eight townhouses at 39 Heckenberg Avenue, Sadlier;

3.   Agrees to sell Lot 493, 494 and 552 DP 217650, 39 Heckenberg Avenue, Sadlier, as an approved development site by placing the property on the open market for sale by way of public auction through a local real estate agent;

4.   Agrees to set the reserve price for the public auction as outlined in the confidential attachment;

5.   Authorizes the Chief Executive Officer or his nominee to negotiate the sale of Lot 493, 494 and 552 DP 217650, 39 Heckenberg Avenue, Sadlier, if not sold under the hammer, for a sale price of not less than five percent below the reserve price, on the day of auction, and execute the contract for sale to facilitate the exchange of contracts on the day of the auction;

6.   Agrees that if the property is not sold at auction it is immediately placed on the open market for sale by private treaty;

 

7.   Transfers the net proceeds from the sale to the Property Development Reserve; and

8.   Keeps confidential the details supplied in this report containing information on the submissions received and proposed sale, pursuant to the provisions of Section 10A(2)(d)(i) and 10A(2)(c)  of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it and/or confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

COUNCIL DECISION

 

Motion:                         Moved: Clr Shelton              Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


21

ITEM NO:       CFO 07

FILE NO:        184662.2014

SUBJECT:     Proposed Acquisition of Part Lot 201 DP 1194243, Kurrajong Road, Carnes Hill for Open Space and Drainage

 

RECOMMENDATION

 

That Council:

 

1.       Accepts the dedication of Lots 201 and 203 DP 1194243 at no cost;

 

2.       Approves the acquisition of part of Lot 201 DP 1194243, Kurrajong Road, Carnes Hill designated Open Space and Drainage in the Liverpool Local Environment Plan 2008 for the purchase price outlined in the confidential attachment;

 

3.       Upon dedication of Lots 201 and 203 DP 1194243 and the acquisition of part Lot 201 classifies the land as ‘Community Land’;

 

4.       Notes the square metre area for acquisition is approximate and subject to final survey. Approves the acquisition on a dollar rate per square metre as outlined in the confidential attachment;

 

5.       Keeps confidential the report supplied under separate cover containing the acquisition price pursuant to the provisions of Section 10A (2) (c) of the local Government Act 1993 as this information would if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; and

 

6.       Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision.

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Harle                  Seconded: Clr Stanley

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


27

ITEM NO:       CFO 08

FILE NO:        184885.2014

SUBJECT:     General Power of Attorney

 

RECOMMENDATION

 

That Council:

 

1.  Appoints the persons for the time being holding the position of Chief Executive Officer, Chief Financial Officer and Public Officer, to be its attorneys, severally to exercise, subject to any conditions and limitations specified below, the authority conferred on them by section 43 of the Powers of Attorney Act 2003, to do on the Council’s behalf, anything it may lawfully authorise its attorney to do. The power of attorney is limited to the execution of documents, dealings and instruments relating to the following matters:

 

·    The creation (whether by acquisition or other means), disposal or extinguishment of an interest in land;

·    The creation, disposal or extinguishment of a right, obligation or interest other than in land; and

·    Contracts for works services and supply of goods.

 

2.  Revokes the previous power of attorney granted by Council, being Registered Book 4660 Number 962.

 

3.  Authorises the seal of Council to be affixed to the power of attorney and to the revocation of the previous power of attorney.

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley              Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


23

ITEM NO:       CFO 09

FILE NO:        188200.2014

SUBJECT:     Councillor Briefing Session Terms of Reference

 

RECOMMENDATION

 

That:

 

1.   Council hold Councillor Briefing Sessions regardless of the number of Councillors attending.

 

2.   The only senior staff required at the sessions will be those that are presenting on a topic.

 

3.   The Councillor Briefing Session Terms of Reference be reformatted and retitled as per the attached Councillor Briefing Guidelines to ensure consistency with other policy documents of Council.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley              Seconded: Clr Shelton

 

That the recommendation be adopted.

 

Amendment:                         Moved: Clr Harle                  Seconded: Clr Hadchiti

 

That:

 

1.   Council hold Councillor Briefing Sessions where a minimum of 3 Councillors are attending.

 

2.   The only senior staff required at the sessions will be those that are presenting on a topic.

 

3.   The Councillor Briefing Session Terms of Reference be reformatted and retitled as per the attached Councillor Briefing Guidelines to ensure consistency with other policy documents of Council.

 

On being put to the meeting the amendment (by Clr Harle) was declared CARRIED.

 

Mayor Mannoun returned to the Chambers at 7.21pm and took the Chair.


29

City Presentation Report

ITEM NO:       DCP 01

FILE NO:        175067.2014

SUBJECT:     Regional Waste Avoidance and Resource Recovery Strategy

 

RECOMMENDATION

 

That Council:

 

1.   Receive the information contained in the report on the Regional Waste Strategy.

 

2.   Endorse the Regional Waste Avoidance and Resource Recovery Strategy.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


31

Clr Harle left the Chambers at 7.22pm

 

Community and Culture  Report

ITEM NO:       DCC 01

FILE NO:        179790.2014

SUBJECT:     Request for fee waiver - Liverpool Action Group

 

RECOMMENDATION

 

That Council:

 

1.       Approve a three-year license from 1 September 2014 for Liverpool Action Group Inc. to use the City Library Gold Room for monthly meetings.

 

2.       Approve the waiver of normal rental fees for the period of this license.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley              Seconded: Clr Shelton

 

That:

 

1.    Council refuse a three-year license from 1 September 2014 for Liverpool Action Group Inc. to use the City Library Gold Room for monthly meetings.

 

2.    A report be prepared to outline why the previous fees have been waived for this group.

 

Foreshadowed motion:       Moved: Mayor Mannoun     Seconded: Clr Ristevski

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared LOST. The foreshadowed motion (by Mayor Mannoun) then became the motion and on being put to the meeting was declared CARRIED.

 

Division Called:

 

Vote for:                                Mayor Mannoun

                                               Clr Balloot

                                               Clr Hadchiti

                                               Clr Hadid

                                               Clr Ristevski

 

Vote Against:                        Clr Shelton

                                               Clr Stanley

 

Clr Harle returned to the Chambers at 7.24 pm.

ITEM NO:       DCC 02

FILE NO:        188290.2014

SUBJECT:     Donations, Grants and Sponsorship

 

RECOMMENDATION

 

That Council:

 

1.   Endorses the Financial Contribution Panel's recommendations for the provision of $2,100 under the Sporting Donations Program as summarised in the table below

 

Applicant Name

Amount

Luke Mills

$200

Rory Southwell

$500

South West Metro Waratahs

$500

Pending additional information confirming 75% of the team are local residents

Thomas Carroll

$200

Antonio Labbozzetta

$200

Select Dance School

$500

 

 

2.   Endorses the Financial Contribution Panel's recommendations for the provision of $4,950 under the Community Donations Program (including one Community Grants application) as summarised in the table below

 

Applicant Name

Project Name

Amount

Dictionary of Sydney

Accessing Liverpool Oral Histories for Georges River Project

$4,950

 

 

3.   Endorses the Financial Contributions Panel's recommendations for the provision of up to $32,200 in 2014/15 under the Corporate Sponsorship Program as summarised in the table below:

 

Applicant name

Amount

Ingham Institute for Applied Medical Research

$5,000

Sanatan Satsang Sabha of NSW Inc

up to $7,200

International Centre for Indian Cinema

$10,000

Liverpool Domestic Violence Liaison Committee

$3,000

Wattle Grove Public School

$500

Friends of India Australia Inc (FOIA)

$3,500

Desi Media Group

$3,000

 

 

COUNCIL DECISION

 

Motion:                         Moved: Mayor Mannoun               Seconded: Clr Hadchiti

 

1.   Endorses the Financial Contribution Panel's recommendations for the provision of $2,100 under the Sporting Donations Program as summarised in the table below

 

Applicant Name

Amount

Luke Mills

$200

Rory Southwell

$500

South West Metro Waratahs

$500

Pending additional information confirming 75% of the team are local residents

Thomas Carroll

$200

Antonio Labbozzetta

$200

Select Dance School

$500

 

 

2.   Endorses the Financial Contribution Panel's recommendations for the provision of $4,950 under the Community Donations Program (including one Community Grants application) as summarised in the table below

 

Applicant Name

Project Name

Amount

Dictionary of Sydney

Accessing Liverpool Oral Histories for Georges River Project

$4,950

 

 

3.   Endorses the Financial Contributions Panel's recommendations for the provision of up to $51,500 in 2014/15 under the Corporate Sponsorship Program as summarised in the table below:

 

Applicant name

Amount

Ingham Institute for Applied Medical Research

$5,000

Sanatan Satsang Sabha of NSW Inc

$10,000

International Centre for Indian Cinema

$20,000

Liverpool Domestic Violence Liaison Committee

$5,000

Wattle Grove Public School

$500

Friends of India Australia Inc (FOIA)

$8,000

Desi Media Group

$3,000

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


31

Clr Balloot left the Chambers at 7.29pm.

 

Clr Stanley left the Chambers at 7.30pm.

 

Clr Balloot returned to the Chambers at 7.31pm.

 

Planning and Growth Report

 

ITEM NO:       DPG 01

FILE NO:        087242.2014

SUBJECT:     Proposed Am 38 Liverpool Local Environmental Plan 2008 Phase 3 Land Reclassifications and Rezonings

 

RECOMMENDATION

 

That Council:

 

1.       Proceed with the reclassification and rezoning of the following parcels of land:

·    124A Wonga Road, Lurnea (McCarthy Park)

·    Part of 15 Qantas Boulevard, Middleton Grange (Part of Lascondor Park)

·    8 Ferrington Crescent, Liverpool (Ferrington Park)

·    20A Frazer Avenue, Lurnea (Baker Park)

·    84A St Andrews Boulevard, Casula (St Andrews Park)

·    26 Wendlebury Road, Chipping Norton (Wendlebury Park)

·    2A Deerwood Avenue, Liverpool (Hazel Bradshaw Park)

·    22 Box Road, Casula (Mimosa Park)

·    72A Grevillea Crescent, Prestons (Acacia Park)

 

2.       Not proceed with the reclassification and rezoning of the following parcels of land:

·    9 Gunsynd Avenue, Casula (Part of Thawaral Park)

·    10 Anjudy Close, Casula (Part of Thawaral Park)

·    230 Newbridge Road, Moorebank (Part of Regan Park)

·    99-101 Rose Street, Liverpool (Part of Pearce Park)

·    12A Brain Avenue, Lurnea (Hannan Park)

 

3.       Send a copy of the Planning Proposal to NSW Planning and Infrastructure to seek a Gateway Determination to proceed with Draft Amendment 38 to Liverpool Local Environmental Plan 2008 which includes the reclassification and rezoning of the parcels of land identified in Recommendation 1.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Balloot

 

That Council defer the matter for discussion at a Councillor Briefing and then for a report to the November Council meeting.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


35

Clr Stanley returned to the Chambers at 7.38pm.

ITEM NO:       DPG 02

FILE NO:        156587.2014

SUBJECT:     Liverpool LEP Amendment No. 50- 900 Cowpasture Rd, Cecil Hills (Sydney Water Site)

 

RECOMMENDATION

 

That Council:

 

1.       Endorses the Planning Proposal (Amendment No. 50) to forward to NSW Planning and Environment seeking Gateway Determination.

 

2.       Subject to Gateway approval, proceeds with public authority consultation and public exhibition in accordance with the determination.

 

3.       Notes that the outcomes of public authority consultation and public exhibition will be reported to Council in the future.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Harle

 

That this matter be deferred for officers to provide Councillors with a street layout and further information in relation to lot sizes.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:                                Mayor Mannoun 

                                               Clr Balloot

                                               Clr Hadchiti 

                                               Clr Hadid

                                               Clr Harle

                                               Clr Ristevski

 

Vote Against:                        Clr Shelton

                                               Clr Stanley

 

On being put to the meeting the motion was declared CARRIED.


33

ITEM NO:       DPG 03

FILE NO:        089159.2014

SUBJECT:     LLEP Draft Amendment No 49 - Removal of Flood Prone Area Mapping from LLEP

 

RECOMMENDATION

 

That Council:

 

1.       Forwards a planning proposal to NSW Planning and Environment seeking a Gateway Determination to amend Clause 7.8 and remove the LEP Flood Prone Land Area Mapping.

 

2.       Proceeds with public authority consultation and public exhibition in accordance with the determination, subject to Gateway approval.

 

3.       Notes that the outcomes of public authority consultation and public exhibition will be reported to Council in the future.

 

4.       Proceeds with the minor amendment to the DCP which will identify flooding risk provisions applying to land at or below the flood planning area (as opposed to being identified as per the Flood Prone Land Maps within the LLEP 2008). 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley              Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


37

ITEM NO:       DPG 04

FILE NO:        132481.2014

SUBJECT:     Draft LLEP 2008 Amendment No 32 (Housekeeping) Post Exhibition Report

 

RECOMMENDATION

 

That Council:

 

1.       Adopt Draft Liverpool Local Environmental Plan 2008 (Amendment No 32) and forward a copy of the attached planning proposal and supporting documentation to the Department of Planning and Environment for finalisation.

 

2.       Writes to the people who lodged submissions advising of Council’s decision.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun               Seconded: Clr Hadchiti

 

That Council:

 

1.    Adopt Draft Liverpool Local Environmental Plan 2008 (Amendment No 32) and forward a copy of the attached planning proposal and supporting documentation to the Department of Planning and Environment for finalisation.

 

2.    Writes to the people who lodged submissions advising of Council’s decision.

 

3.    Defer Lot 101, 85 Lee and Clarke Road, Kemps Creek for further consultation.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 


35

ITEM NO:       DPG 05

FILE NO:        140055.2014

SUBJECT:     Public Exhibition Outcomes - Draft Liverpool Development Control Plan 2008 (Amendment 15)

 

RECOMMENDATION

 

That Council adopts Draft Liverpool Development Control Plan 2008 (Amendment 15) in accordance with section 21 of the Environmental Planning and Assessment Regulation 2000 to come into effect upon the publication of a public notice in the local newspaper.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun               Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 


39

Committee Reports

ITEM NO:       CTTE 01

FILE NO:        047878.2014

SUBJECT:     Minutes of the Aboriginal Consultative Committee Meeting held on 4 June 2014

 

RECOMMENDATION

 

 

1.    The Minutes of the Aboriginal Consultative Committee Meeting held on 4 June 2014 are attached for the information of Council.

 

2.    The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


37

ITEM NO:       CTTE 02

FILE NO:        140010.2014

SUBJECT:     Liverpool Youth Council Meeting Notes June 2014

 

RECOMMENDATION

 

That Council:

 

1.       Receives and notes the Meeting Notes of the Liverpool Youth Council Meeting held on Tuesday 3 June 2014.

 

2.       Notes that this meeting was the final meeting of the Liverpool Youth Council 2012- 2014 term and that a quorum was not present.       

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


41

ITEM NO:       CTTE 03

FILE NO:        149367.2014

SUBJECT:     Heritage Advisory Committee Minutes 3 June 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Heritage Advisory Committee Meeting held on 3 June 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


39

ITEM NO:       CTTE 04

FILE NO:        155095.2014

SUBJECT:     Minutes of Economic Development Committee and Events Committee meeting held 6 August 2014

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the Minutes of the Economic Development and Events Committee Meeting held on 6 August 2014.

 

2.    Support allocation of an additional $110,000 at Council’s budget quarterly review to effectively deliver Council’s 2014/15 events schedule.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That Council:

 

1.   Receives and notes the Minutes of the Economic Development and Events Committee Meeting held on 6 August 2014 subject to the following correction:

 

·         The minutes be corrected to show that Clr Shelton attended the meeting.

 

2.    Support allocation of an additional $110,000 at Council’s budget quarterly review to effectively deliver Council’s 2014/15 events schedule.

 

On being put to the meeting the motion was declared CARRIED.


43

ITEM NO:       CTTE 05

FILE NO:        150511.2014

SUBJECT:     Minutes of the Liverpool Access Committee 12 June 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Liverpool Access Committee Meeting held on 12 April 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


41

ITEM NO:       CTTE 06

FILE NO:        154214.2014

SUBJECT:     No Intermodal Committee Meeting Minutes of 1 July 2014

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the Minutes of the No Intermodal Committee Meeting held on 1 July 2014.

 

2.   Notes the advice in this report regarding the media awareness campaign.

 

3.   Allocates $95,000 from the Intermodal Reserve to the Intermodal Fighting Fund to continue work relating to the intermodal proposals.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


45

ITEM NO:       CTTE 07

FILE NO:        154785.2014

SUBJECT:     Minutes of the Budget and Finance Committee 2 July 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Budget and Finance Committee Meeting held on 2 July 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


43

ITEM NO:       CTTE 08

FILE NO:        154820.2014

SUBJECT:     Key Sites Master Planning Steering Committee Minutes from meeting held 1 July 2014

 

RECOMMENDATION

 

That Council:

 

1.       Receives and notes the Minutes of the Key Site Master Planning Steering Committee Meeting held on 1 July 2014;

 

2.       Adopts the recommendation put forward in the confidential report provided under separate cover; and

 

3.       Keeps confidential the minutes supplied under separate cover containing information pursuant to the provisions of s10A(2)(c) of the Local Government Act 1993 as it contains information that would if disclosed confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


47

ITEM NO:       CTTE 09

FILE NO:        155097.2014

SUBJECT:     Minutes of Building Our New City Committee meeting held 2 July 2014

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the Minutes of the Building our New City Committee Meeting held on 2 July 2014.

 

2.   Approves the following amendments to the Building Our New City Committee Charter as follows:

 

·        Amend the wording of 8.1.1 from ‘The Mayor’ to ‘The Mayor or delegate’.

 

·        Amend the wording of 8.1.2 from ‘The Deputy Mayor and one Councillor, as elected by Council’ to “The Deputy Mayor or delegate, and one Councillor or delegate, as elected by Council”.

 

3.   Approves the removal of section 5. (vi) from the Economic Development Committee charter, which reads “Manage all Town Improvement Fund (TIF), all boundaries, expenditure recommendations and strategies and other elements as per and instead of the TIF Management steering group.”

 

4.   Approves the addition of the following function to section 5 as item 5.3 to the Building Our New City Committee Charter: “Manage all Town Improvement Fund (TIF), all boundaries, expenditure recommendations and strategies and other elements as per and instead of the TIF Management steering group.”

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


45

ITEM NO:       CTTE 10

FILE NO:        167594.2014

SUBJECT:     Minutes of the Liverpool Access Committee 10 July 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Liverpool Access Committee Meeting held on 10 July 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


49

ITEM NO:       CTTE 11

FILE NO:        155308.2014

SUBJECT:     Minutes of Tourism and Events Committee meeting held 2 July 2014

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the Minutes of the Tourism and Events Committee Meeting held on 2 July 2014.

 

2.   Approves the new Charter for the merged Economic Development and Events Committee with the amendment that the clause relating to the Town Improvement Fund be removed and be added to the Building Our New City Charter.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


47

ITEM NO:       CTTE 12

FILE NO:        155312.2014

SUBJECT:     Minutes of Economic Development Committee meeting held 2 July 2014

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the Minutes of the Economic Development Committee Meeting held on 2 July 2014.

 

2.   Approves the new Charter for the combined Economic Development and Events Committee with the amendment that the clause relating to the Town Improvement Fund be removed and be added to the Building Our New City Committee Charter.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


51

ITEM NO:       CTTE 13

FILE NO:        169800.2014

SUBJECT:     Casula Powerhouse Arts Centre Board Minutes from Meeting 17 July 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Casula Powerhouse Arts Centre Board meeting held on 17 July 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


53

ITEM NO:       CTTE 14

FILE NO:        172874.2014

SUBJECT:     Local Traffic Committee Minutes of Meeting held on 16 July 2014

 

RECOMMENDATION

 

That Council:

 

1.       Receives and notes the Minutes of the Local Traffic Committee Meeting held on 16 July 2014.

 

2.       Adopts the following recommendations of the Local Traffic Committee meeting:

 

          Item 1    Munday Street, Manning Street and Warwick Street, Warwick Farm - Proposed Regulatory Sign Posting

 

i.    Supports the amended sign posting scheme but the proposed pedestrian refuge is to be deleted. 

ii.    The applicant be advised of the outcome accordingly.

 

          Item 2    Kendall Drive, Casula – Traffic Management

 

i.    Supports the appended traffic scheme.

ii.    The traffic scheme be included in Council’s Minor Traffic Facilities Works Programme for implementation.

iii.   All stakeholders be advised of the outcome.

                                  

          Item 3    Westlink M7 Motorway Cities Marathon

 

i.    The event be supported and endorsed as an ongoing annual event subject to:

·    The event be classified as a Class 3 event.

·    A Road Occupancy application is to be submitted to Transport for NSW Traffic Management Centre (TMC) by the event organiser.

·    A Special Event Template is to be submitted with a Traffic Management Plan (TMP) including a Traffic Control Plan (TCP) to Council, Police and the TMC for consideration.

·    The applicant is to meet conditions specified by Council, Police, RMS and the TMC.

·    The event organiser is to submit a Schedule 1 Form (application to hold a Public Assembly) to Liverpool Police.

 

          Item 4    Main Street, Carnes Hill (Holy Spirit School) – Proposed Marked Pedestrian Crossing

 

i.    Supports the proposed permanent marked pedestrian crossing (incorporating an existing children’s crossing) in Main Street, Carnes Hill.

 

ii.    Supports installation of the required line marking.

iii.   The Principal of Holy Spirit School is advised accordingly.

 

          Item 5    Elizabeth Hills – Proposed Bus Route and Bus Stops

 

i.    Supports the following proposed bus routes in Elizabeth Hills: 

a.    Turn left from Feodore Drive into Newgate Boulevard

b.    Left  from Newgate Boulevard into Rosebank Avenue

c.    Turn left from Rosebank Avenue into Gowanlea Avenue

d.    Turn left from Gowanlea Avenue into Regentville Drive

e.    Turn left from Regentville Drive into Aviation Drive towards Valley Plaza.  

ii.    Request the bus company to undertake further investigation and liaise with the affected residents of the proposed bus stop along Newgate Boulevard and Council for an appropriate bus stop location to be identified.

iii.   The bus stops to include appropriate facilities in accordance with DDA requirements.

iv.  All stakeholders be advised of the outcome.        

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


51

ITEM NO:       CTTE 15

FILE NO:        177999.2014

SUBJECT:     Street Naming Committee Meeting 5 August 2014

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes the Minutes of the Street Naming Committee Meeting held on 5 August 2014.

 

2.    Advertises and if no objections are received Gazettes the names Eyre Avenue, Oxley Road and Wentworth Avenue for use in Edmondson Park.

 

3.    Advertise and if no objections are received Gazettes the name Range Road in Cecil Park.

 

4.    Writes to residents in Moorebank east of Nuwarra Road to consult with them about a possible suburb name change.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


55

ITEM NO:       CTTE 16

FILE NO:        180560.2014

SUBJECT:     Liverpool Sports Committee Minutes of Meeting 29 May 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Liverpool City Sports Committee meeting held on 29 May 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


53

ITEM NO:       CTTE 17

FILE NO:        181744.2014

SUBJECT:     Minutes of Badgerys Creek Airport Taskforce meeting held 6 August 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Badgerys Creek Airport Taskforce Meeting held on 6 August 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


57

ITEM NO:       CTTE 18

FILE NO:        182405.2014

SUBJECT:     No Intermodal Committee Meeting Minutes 5 August 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the No Intermodal Committee Meeting held on 5 August 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


55

ITEM NO:       CTTE 19

FILE NO:        186307.2014

SUBJECT:     Minutes of the Budget and Finance Committee 6 August 2014

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Budget and Finance Committee Meeting held on 6 August 2014.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


59

Correspondence Reports

ITEM NO:       CORR 01

FILE NO:        076538.2014

SUBJECT:     Incoming and Outgoing Correspondence Report

 

RECOMMENDATION

 

That Council receives and notes the report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded:Clr Stanley

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


57

ITEM NO:       CORR 02

FILE NO:        076535.2014

SUBJECT:     Incoming and Outgoing Correspondence Report

 

RECOMMENDATION

 

That Council receives and notes the report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded:Clr Stanley

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


61

Questions with Notice

ITEM NO:       QWN 01

FILE NO:        173510.2014

SUBJECT:     Question with Notice - Clr Harle

 

As part of DA-1454/2013 Hume Hwy Hotel Casula, the proponents have indicated their intention if the DA is approved by this Council, to remove the Commercial hotel’s liquor license and poker machine allocation to their new development in Casula.

 

1.   Would the Council’s CEO urgently obtain from the owners of the Commercial hotel their intentions of its future use in regard to preserving the building of heritage importance that has been identified by Council in the following report;

 

http://www.liverpool.nsw.gov.au/__data/assets/pdf_file/0014/3155/The-Heritage-Strategy-for-the-City-of-Liverpool-2011-2014.pdf (see p12)

 

A meeting was attended by Council officers and the owners of the Commercial Hotel on 19 June 2013.  This meeting discussed adaptively reusing the Commercial Hotel as part of a development in the vicinity. There was no specific discussion on the adaptive reuse of the Commercial Hotel However, because heritage listing of the building would have to be retained. 

 

Any proposed development on a heritage listed site requires a stringent assessment to ensure the fabric of the historic item(s) is maintained, to allow the item to benefit the wider community. Any development must address the heritage aspects of the property, and should not detract from the historic fabric of the item.

 

Any DA will need to include a Heritage Impact Statement. A Heritage Impact Statement should contain a Statement of Cultural Significance, a physical inspection of the site and graphical evidence, noting any planned changes, and a review of applicable legislation. Any work should also be submitted with a Statement of Heritage Impact (SOHI).

 

2.   Would the CEO advise Councillors of the steps required to urgently seek the listing of Commercial hotel as being of State heritage significance given it is apparently  one of the last virtually intact examples of a 19th century hotels in the larger area. See http://www.weekendnotes.com/the-lost-pubs-of-liverpool-new-south-wales/ .

 

The listing on the State Heritage Register is an onerous process, and only places considered to be of significance to the state are included on this register.  Whilst the State Heritage Inventory (local listing information) for the Commercial Hotel notes the place to be of ‘state’ significance there is currently no historical information to suggest that the Commercial Hotel would attain the level of significance required to be included on the State Heritage Register.  The listing process usually takes about 6 months, depending on the workload of the Heritage Division, although it can take considerably longer.   

 

 

 

 

The process for listing on the State Heritage Register is as follows:

 

1.   Complete the State Heritage Register Nomination Form.  This will include:

a.   detailed research into the history of the hotel;

b.   physical analysis to understand the integrity of the hotel;

c.   comparative analysis to understand the rarity of the hotel state-wide;

d.   Assessment of significance and preparation of a concise Statement of Significance;

e.   Definition of the curtilage of the hotel; and

f.    Determining the thematic context of the hotel.

 

2.   Submit the completed nomination form to the Heritage Division (1 signed hard copy and 1 electronic copy of all documentation including form, photographs, maps, plans, etc). The nomination should be sent to:

 

The Director

Heritage Division

NSW Office of Environment and Heritage

Locked Bag 5020              

Parramatta NSW 2124

 

Soft copies can be emailed to: heritage@heritage.nsw.gov.au

 

Copies of the guidelines and nomination form for the preparation of State Heritage Register nominations can be provided if required.

 

3.   Would the CEO also ask the owners (and possibly future owners - if known) of the Commercial hotel, what effective fire protection measures they have in place to ensure the substantial heritage significance of this building to the people of NSW and Western Sydney LGA can be retained and assured.

 

In regards to Fire Safety measures, there is no specific legislation for the protection of Heritage Significant buildings. The protection measures must be based on the current and future use of the building in question.

 

The measures currently in place for this property include;

 

·    Emergency lighting

·    Exit signs

·    Lightweight construction fire rating of walls

·    Portable Fire Extinguishers

·    Fire doors

·    Fire Hose Reels System

·    Smoke Detectors and Heat Detectors

 

This is deemed appropriate in terms of the Building Code of Australia.

 

4.   Since the Carbon Tax has been abolished/repealed, can Council detail the effects on Councils’ 2014-15 budget and the overall savings.

The repealing of legislation that gave effect to Carbon Price Mechanism (CPM) became effective from 1st July 2014.

 

On implementation, the CPM impacted both directly and indirectly on the following four major groups of Councils income and expenditure.

 

i.    Rates Income: The Independent Pricing & Regulatory Tribunal (IPART) included in the 2012/13 rate peg a component for a carbon price advance of 0.4%. The rate pegs for 2013/14 and 2014/15 included negative adjustments of 0.1% and 0.3% respectively. The Council envisages that there will be no forward year budget impacts from abolition of CPM. However, is dependent on the position IPART takes when setting rate peg for 2015/16.

ii.    Electricity Costs – The Council has budgeted $4.586 million in 2014/15 for electricity charges. This is inclusive of estimated $1.7 million for electricity infrastructure (poles & wires) costs which does not have any carbon tax component. The Council estimates about $335k reduction in electricity charges resulting from abolition of carbon tax. However, increase in electricity usage due to installation of additional street lights in the LGA and security lighting in CBD area is expected to surpass this potential budget savings.

iii.    Materials & Contracts – The Council anticipates suppliers to adjust their prices for carbon tax, however, has no control over their pricing structure and strategy. As the carbon tax component pass through charge was not visible on supplier invoices, it’s difficult at this stage to quantify Council’s budget savings from any reduction in prices for construction materials. In 2011, IPART estimated the impact of carbon tax for road, footpath, kerbing, drainage and building materials at 0.45%.The Council in 2014/15 budgeted $50.646 million for general materials cost. Using the IPART percentage and subject to suppliers passing their cost savings, the Council estimates a budget savings of $503k.

iv.   Waste Management – Statistics on domestic waste collection show that 46,747 tonnes of waste was collected in 2013/14 and sent to landfill. The Councils contractor, on average, passed through a carbon tax charge of $9.50 per tonne. Based on this, the Council estimates $444k of cost savings in 2014/15. ACCC expects Councils to pass this cost savings to the ratepayers. Council will review its DWM Reserve and funding needs for its future domestic waste management plans and make appropriate adjustments when setting 2015/16 DWM fees.

 

These areas will be closely monitored and any savings realized will be recognised in quarterly reviews.

 

 


65

ITEM NO:       QWN 02

FILE NO:        173514.2014

SUBJECT:     Question with Notice - Clr Shelton

 

With respect to 'Liverpool Listens' please provide the following:

 

1.   Current number of enrolments and if available:

 

3764 people have visited the Liverpool Listens site since its launch in May this year. Of these, 3682 have then looked at a specific project.

Further analytics can be provided about how people have interacted with the site. However the detail on location, age or gender difference can only be provided for the people who have registered.

 

There are currently 127 people registered on Liverpool Listens as at 4/8/14.

 

a)   breakdown between North and South Wards

 

North Ward

57

South Ward

58

Out of LGA

5

(Please note that not everyone responded to this question)

 

b)   breakdown between females and males;

 

Females

73

Males

54

 

c)   breakdown according to age bracket.

 

16-24 years

6

25-35 years

27

36-45 years

39

46-55 years

26

56-65 years

18

65+ years

10

 

126

 

 

 

 

 

 

 

 

 

 

 

2.   Breakdown according to areas of interest as nominated by respondents.

 

Area of Interest

Count

% of responses

New infrastructure (parks, playgrounds, community facilities, major roads and drainage projects)

104

17%

Council plans or policies (e.g. Growing Liverpool 2023, Delivery Program and Operational Plan and Budget, Liverpool Local Environment Plan, Community Engagement Policy)

89

14%

Proposed community projects or initiatives

99

16%

Council activities and events (e.g. Night Markets, Australia Day, New Year's Eve events)

90

15%

Community groups (e.g. Families, children, young people and diverse communities)

74

12%

General community issues (e.g. affordable housing, parking and waste management services)

78

13%

Council services (e.g. libraries, museum, children's services, Casula Powerhouse Arts Centre and maintenance)

82

13%

 

616

100%

 

(Please note that multiple responses were allowed for this question)

 

 


67

ITEM NO:       QWN 03

FILE NO:        156738.2014

SUBJECT:     Question with Notice - Clr Stanley

 

Please address the following:

 

1.   Have staff had an opportunity to look at the ramifications of changes and funding cuts in the Federal Budget?

 

Yes, please see details below in point 2.

 

2.   Can I be advised what the budget will mean for:

 

a)   The Pensioner rate subsidies?

 

At this stage, details regarding percentage decrease in pensioner rate subsidies are not known. Assuming a reduction of 15% (effectively putting subsidy at 40%), the financial impact on Council is estimated at $282k.

 

b)   Road upgrades and works for the next budget.

 

The decision by the Australian government to continue the Roads to Recovery Program means that Council can continue to deliver its road pavement renewal, replacement and resurfacing program, which has over the years seen a significant improvement to council’s road network.

 

However, the flatlining of the Federal Assistance Grants announced in the Federal Budget means that annual funding is being significantly eroded in real terms and is discussed in detail below.

 

c)   Any other known changes that may affect ratepayers or Liverpool plans or projects.

 

The 2014/15 budget assumed a 3% indexation to actual $9m Financial Assistance Grants received in 2013/14. The Grants Commission NSW has not released any information re 2014/15 FAG to-date, however, indications are that there will be negative adjustments. In a worst case scenario, the general purpose component of FAG may reduce by 5%, whilst the local roads component may increase by 1.5% - resulting in net $353,986 decrease in grant to Council, calculated as follows:

 

 

 

Likely

Impact

Financial

Impact

General purpose

$7,673,126

-5%

($383,656)

Local roads component

$1,978,004

+1.5%

    $29,670

Totals

$9,651,130

 

($353,986)

          

On this basis, the 2014/15 budget impact will be $643,520.

 

Both Federal and State Governments are facing budget pressures and are reviewing all their programs. Program cuts may have flow-on effect on grant funding to the Council. At this stage, no information is available.

 

 


65

ITEM NO:       QWN 04

FILE NO:        190290.2014

SUBJECT:     Question with Notice - Clr Hadchiti

 

Council currently has a Design Review Panel in place which assesses designs on particular applications and makes a recommendation to the assessing officers.

 

1.   Has long have the current members been on this panel?

 

2.   How many applications have been though the panel over the last 6 months?

 

3.   Generally how much time is added to the assessment of a DA because of this process?

 

4.   Are detailed notes kept and circulated to all parties involved in this process?

 

5.   Do Council Officers generally make submissions to the DRP if they don’t agree with the DRP recommendations?

 

Council’s Commercial Properties

 

Can a list please be provided of any vacant council owned commercial properties and the strategy used to find a suitable tenant?

 

 

A response to these questions will be provided in the September Business papers.

 

 


69

ITEM NO:       QWN 05

FILE NO:        190382.2014

SUBJECT:     Question with Notice - Clr Shelton

 

The following, on the topic of customer service, is quoted word for word from the final comments of the former Acting CEO, Mr Rob NOBLE, made during the June 2014 Council Meeting, being the last council meeting in which he was in attendance prior to his departure:

 

“Mr Mayor, the reason that I've made those suggestions to adjust those number of days for response is when I was here after only a very short time, I had a look at the statistics of the performance of the organisation in responding to Councillor action requests and it was roughly 50%. 50% achievement of responding to Mayoral requests within 2 days and Councillor requests within 5...I'm just suggesting to you and I've had conversations with several of the Councillors about the existing customer service arrangements and I believe that by putting a higher standard of response time to Councillor and Mayoral requests, then what that's going to do is ultimately and probably already has create and created a two tier customer service system - which is all great for a client who approaches the Mayor or Councillor and gets snappy action maybe at the moment 50% of the time and so that will encourage that person or anyone they speak to do exactly the same thing and so instead of going through what I believe is the most efficient overall system for the bulk of our community of going through the customer services system and having an action request which goes immediately to the relevant officer, we still will end up with a gradually increasingly number of Mayoral and Councillor requests that get dealt with pretty quickly but what's happening then is that every time you have one of those, you are basically s...wing the other 95% of your customers by putting them further down the line...further down the pecking order...”

 

1.   Please outline the actions, executive or otherwise, taken or proposed to be taken to address the concerns of the former Acting CEO, Mr Rob NOBLE. 

 

2.   To what extent do any existing motions of Council impede reform and improvement of customer service functions

 

A response to these questions will be provided in the September Business Papers.   

Presentations by Councillors

Clr Balloot provided a verbal report on his recent trip to China from 20 – 26 June 2014 to attend the APEC SMETC trade mission in Yiwu and Beijing representing Liverpool City Council. Clr Balloot’s intention was to build strong relations with communities in China and the possibility of Sister City programs. Clr Balloot paid for his trip to China.

 


 

THE MEETING CLOSED AT 8.06pm.

 

 

<Signature>

Name: Ned Mannoun

Title:     Mayor

Date:     29 October 2014

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on  24 September 2014. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

 

 


71

Ordinary Meeting 24 September 2014

Notices of Motion

 

NOM 01

Lighting Pedestrian Crossing

 

Strategic Direction

Accessible Connected City

Provide safe and easy travel with a high quality road and traffic management network

Key Policy

Road Safety Plan

File Ref

212915.2014

Author

Anne Stanley - Councillor

 

 

Background

 

I refer to the Pedestrian Crossing in Napier Ave Lurnea. The lighting in the vicinity of the pedestrian crossing is poor, with street light positioned some way away from the crossing and behind trees, casting shadows which make using the crossing dangerous at night especially in adverse weather conditions. Whilst it is recognised that this crossing was primarily installed for the use of school student during daylight hours, it is however also used by residents at other times and their safety should also be addressed. Visibility can also be difficult during heavy rain and fog.

 

NOTICE OF MOTION

 

That Council:

 

1.   Fund the assessment and installation of street lighting at the pedestrian crossing to an appropriate standard out of the Councillor Reserve as soon as possible.

 

2.   Contact the relevant Local Area Command to assist with the enforcement of road rules in this area.

 

CHIEF EXECUTIVE OFFICER’S COMMENT

 

The pedestrian crossing was installed in 2008 close to the Napier Avenue/Shortland Avenue intersection, primarily for the safety of and use by Lurnea High School students.  The crossing provides a continuation of a pedestrian path through a laneway that leads directly from the school onto Napier Avenue.

 

The crossing has appropriate regulatory signs.  In addition, a pedestrian fence has also been installed along Napier Avenue directly outside the school gate to direct pedestrians to the crossing and to prevent pedestrians from crossing across the road at Shortland Avenue.

 

As the crossing is used predominantly by students during daylight hours, overhead flood lighting required in accordance with Australian Standards at pedestrian crossings which are used at all times, was not provided when the crossing was installed.

 

Your concern regarding the poor street lighting in the vicinity of the pedestrian crossing and the impact of the nearby trees is noted.  With increasing use of the crossing at other times, Endeavour Energy has been requested to provide a scheme for the required overhead flooding lighting. It is estimated that cost for the design and installation of flood lighting will cost approximately $50,000. This funding has not been allocated in the current budget.

 

Should funding be allocated, the overhead lighting will be installed by the end of the 2014, subject to timely approval from Endeavour’s Energy.

 

As an interim arrangement to maintain pedestrian safety at the crossing, the nearby tree will be trimmed as soon as possible and additional advisory signs will be installed on both approaches to the crossing by the end of September 2014.

 

Council has also received concerns regarding traffic speed along Napier Avenue. In response, Council will carry out speed surveys along the road and provide the results to the Liverpool Local Area Command, with a request for additional surveillance and enforcement.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

Support access and services for people with a disability.

Deliver high quality services for children and their families.

Civic Leadership and Governance

Deliver services that are customer focused.

 

 

ATTACHMENTS

 

Nil


73

Ordinary Meeting 24 September 2014

Notices of Motion

 

NOM 02

Wattle Grove Lake

 

Strategic Direction

Healthy Inclusive  City

Improve health and wellbeing and encourage a happy, active community

Key Policy

Recreation Strategy

File Ref

215418.2014

Author

Tony Hadchiti - Councillor

 

 

Background

 

Wattle Grove Lake was opened on the 12th of April 1992.

 

Whilst it still is a wonderful place there has been some deterioration which requires attention before the problem get worse.

 

Recently I visited the site with the relevant Director Gino and the Deputy Mayor.

 

Whilst some works can be carried out within routine maintenance other works such as preventing soil run off into the lake requires extra funding. 

 

 

NOTICE OF MOTION

 

That Council:

 

1.   Allocate $20,000 from Council Reserves to maintenance works, which are not classed as routine maintenance, at Wattle Grove Lake.

 

2.   Report back to a briefing session progress updates and if any extra funds are required.

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

Manage the environmental health of waterways.

Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.

Social and Cultural

Deliver high quality services for children and their families.

Civic Leadership and Governance

Act as an environmental leader in the community.

 

 

ATTACHMENTS

 

Nil


75

Ordinary Meeting 24 September 2014

Notices of Motion

 

NOM 03

John Edmondson VC Statue

 

Strategic Direction

Proud Engaged City

Strengthen and celebrate Liverpool’s unique community identity

Key Policy

Heritage Strategy

File Ref

215465.2014

Author

Tony Hadchiti - Councillor

 

 

Background

 

John Edmondson V.C. is a Liverpool hero and is the most remembered V.C.winner from a humble beginning.

 

He was born in Wagga Wagga on the 8th of October 1914 and at 18 months old he came with his parents to live on a 600 acre property, 'Forest Home', between Cabramatta Creek & Carnes Hill on Bringelly Road.

 

John was an only child, taught by his mother at home until 8 years old, he then attended Austral Primary School & Hurlstone Agricultural High School, where he attained his intermediate Certificate and did well at sport.

 

John studied Wool Classing on leaving school and worked on the family farm.

 

He was a 'crack' rifle shot in the Liverpool-Cabra Vale Rifle Club, winning the National Rifle Club Championship in 1931-1932.

 

John was very involved in the Liverpool community and was a member of the Masonic Lodge.

 

In 1939, John joined the C.M.F. and in 1940 he was drafted to the 2/17th Battalion and embarked to the Middle East on the Queen Mary troop ship, unfortunately never to returm home. 

 

In 1984, the Year 10 students of Hurlstone Agricultural High School wrote a biography of John Hurst Edmondson V.C with the introductory statement reading:

 

'John Hurst Edmondson V.C. was one of many unfortunate young men who died in the Second World War, but what distinguished him from the seemingly endless list of casualties was his courage and determination in the face of death.

 

On the night of April 13-14, 1941 while confronting the savage onslaught of the enemy, he saved the life of his officer and helped ensure the success of his platoon's operation.  For his gallant actions he earned the first Australian Victoria Cross awarded in the Second World War, and his citation read; His actions throughout the operations were outstanding for resolution, leadership and conspicuous bravery.'

 

In about 1970 Liverpool named our current suburb Edmondson Park in honour of the fallen hero.

 

Over recent years the suburb has been transforming from a rural area into a vibrant residential & retail precinct complete with a rail way station.

 

It would be a fitting tribute to ensure that John Edmondson V.C. is not only remembered our past generation but also by the new generation calling Edmondson Park home by erected a bronze statue and citation plaque in the Edmondson Park Town Centre or if possible and suited in the forecourt of the new train station.

 

This will require the co-operation of the developer or the State Government but given the history & courage of John Edmondson V.C. it would be surprising if no co-operation was given.

 

This truly will commemorate all those who lost their lives at war to give us the freedom that we enjoy today.

 

 

NOTICE OF MOTION

 

That Council:

 

1.   Request from the developer of Edmondson Park that they make available a prominent position for the erection of bronze statue and citation plaque within the town centre and a financial contribution towards the statue.

 

2.   If 1 is not forthcoming, request permission from the State Government to erect the statue within the rail station forecourt.

 

3.   Seek funding from the Federal Governments 'Saluting their Service ' commemorative grants scheme and any grant funding from the State or Federal Government or local associations/clubs.

 

4.   Contribute $20,000 initially from the Council Reserve towards the statue.

 

5.   Report back to a briefing session in due course on any progress.

 

 

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

 There are no environmental and sustainability considerations.

Social and Cultural

Preserve and maintain heritage, both landscape and cultural as urban development takes place.

Civic Leadership and Governance

Foster neighbourhood pride and a sense of responsibility.

Encourage the community to engage in Council initiatives and actions.

 

 

ATTACHMENTS

 

Nil    


78

Ordinary Meeting 24 September 2014

Development Application Determination Report

 

DAD 01

Modification to Development Consent No. DA787/2005 pursuant to Section 96(2) of the Environmental Planning and Assessment Act 1979. DA787/2005 was approved by Council for the construction of a residential flat building containing a total of 36 residential units.  The modification seeks to convert the western part of Basement Level 1 to provide one (1) additional residential unit comprising 3 bedrooms

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

201137.2014

Report By

Tyson Moller - Development Assessment Planner – Statutory Planning

Approved By

Toni Averay - Director Planning & Growth

 

Property

51 Lachlan Street, Warwick Farm (Cnr Lot 100, DP 1102856)

Owner

Conceal Pty Ltd

Applicant

Mosca Pserras Architects Pty Ltd

 

 

Executive Summary

 

Council has received a modification application pursuant to Section 96 of the Environmental Planning and Assessment Act (EP&A) 1979 which seeks consent for the construction of a three bedroom apartment within a basement level car park  of a residential flat building originally approved under Development Application No. DA-787/2005.  The proposal would also include minor landscaping alterations.  The location of the proposed dwelling would result in the removal of five (5) car parking spaces.

 

Pursuant to Section 96 of the EP&A 1979, it has been determined that the proposed modification would result in substantially the same development as originally approved.  The subject application was advertised for fourteen days from 18  June 2014 to 3 July 2014.  No submissions were received.  Amended plans were not placed on public exhibition, as the proposed amendments were considered to be minor.

 

The application has been assessed against the relevant considerations prescribed by Section 79C of the EP&A 1979.  This assessment has concluded that the application is acceptable and is not expected to result in any significant or adverse impacts upon local residential amenity.  Accordingly, it is recommended that the consent be modified as detailed in this report.

 

 

RECOMMENDATION

 

That Council approves Section 96 Modification Application No. DA-787/2005/C for the conversion of the western part of Basement Level 1 to provide one additional residential unit comprising of 3 bedrooms, subject to recommended and modified conditions of consent contained within Attachment 4 of this report.

 

REPORT

 

The Site

The subject site is identified as 51 Lachlan Street, Warwick Farm (Cnr Lot 100, DP 1102856).   The site is zoned as an R4 High Density Residential zone and contains a residential flat building that was approved by Council under Development Application No. DA-787/2005 (and has been subject to two subsequent Section 96 modification applications).  The site also contains landscaped areas and three levels of basement parking that were also approved under DA-787/2005.  All site boundaries adjoin R4 High Density residential zones, however there are a number of other zones (including an SP2 Infrastructure zone, an RE1 Public Recreation zone and a B4 Mixed Use zone) that are in close proximity to the site.

Line Callout 2: Liverpool Pioneer Memorial ParkLine Callout 2: Lachlan StreetLine Callout 2: Subject SiteLine Callout 2: Macquarie StreetLine Callout 2: Hume Highway

Figure 1: Aerial photograph of the subject site

 

The site has frontage to Macquarie and Lachlan Streets, and vehicular access to the site is from Lachlan Street.  Except for a park (Liverpool Pioneer Memorial Park) opposite Macquarie Street to the west of the subject site, surrounding development consists predominantly of residential flat buildings.

 

Background

The existing residential flat building was approved by Council on 21 October 2005 under Development Application No. DA-787/2005.  Pursuant to Section 96 of the Environmental Planning and Assessment Act 1979, two modification applications were approved as follows:

 

·        Section 96 Modification Application No. DA-7787/2005/A was approved on 7 April 2006; Council records for this application were destroyed by fire, therefore specific details of this modification are not known; and

 

·        Section 96 Modification Application No. DA-7787/2005/B was approved on 8 November 2012, and included the deletion of the attic level and one lift core, reconfiguration of the Level 8 floor plan and amendments to consent conditions.

As part of the assessment process, the application has been subject to a number of small amendments to ensure that the proposal satisfied the relevant provisions of applicable Environmental Planning Instruments.  As the plans did not propose significant alterations to the existing Residential Flat building, the subject application was not referred to Council's Design Review Panel (DRP).

 

 

 

 

The Proposal

The proposed development seeks consent for the construction of a three bedroom dwelling within the western side of Level 1B of the existing basement car park.  Five (5) car parking spaces would be removed to make space for the proposed development.  To facilitate the construction of the dwelling, other key elements of the proposal are as follows:

·    Construction of a 25m2 courtyard to the north of the proposed dwelling;

·    Replacement of existing ventilation louvers with glazed windows, French doors and associated privacy screening; and

·    Minor landscaping alterations

Except for these elements, the subject application does not propose to alter any other elements of the existing residential flat building.

 

Statutory Considerations

The development application has been assessed against all relevant heads of consideration as required by Section 79C of the EP&A 1979.  The following planning instruments were considered in the planning assessment of the subject application:

 

·    State Environmental Planning Policy No. 65 – Design Quality of Residential Flat Development;

·    Liverpool Local Environment Plan 2008;

·    Liverpool Development Control Plan 2008;

Part 1: General Controls for All Development

Part 4: Development in Liverpool City Centre

Key issues identified as part of the development assessment process against the relevant provisions of SEPP 65, LLEP 2008 and LDCP 2008 are outlined below.

 

State Environmental Planning Policy No. 65 – Design Quality of Residential Flat Development

As the subject application proposes alterations and additions to a residential flat building, the proposal has been evaluated against the provisions of the SEPP.  Compliance tables assessing the proposal against the SEPP and design code are attached to this report (under separate cover).  It is considered that the proposed development proposes amendments which demonstrate consistency with the principles and is acceptable. Further, the proposal has been assessed against the accompanying design code and is considered to be acceptable.

 

Liverpool Local Environmental Plan (LLEP) 2008

The subject site is zoned R4 High Density Residential Development pursuant to LLEP 2008.  The proposed development is most appropriately defined as alterations and additions to “residential accommodation”, and more specifically alterations and additions to a “residential flat building”.  The proposed development is permissible in the R4 zone. An extract of the zoning map is provided in Figure 5 below.

Figure 2: Extract of LLEP 2008 Zoning Map.

 

Assessment of the subject  application has concluded that the development satisfies the relevant objectives of the R4 High Density residential zone, in that the development provides housing within a high density environment that has good access to transport, services and facilities..

 

An assessment of the development application has also identified that the proposal is compliant with the principle development standards pertaining to the proposal as prescribed by LLEP 2008 as follows:

 

4.3 Height of Buildings

As the subject application proposes development within the basement of the existing residential flat building, the building height will remain unchanged and provisions relating to building height are not applicable.

 

4.4 Floor Space Ratio

The existing residential flat building was approved with a gross floor area of 3584m2, which was later reduced to 3486m2 under modification application no. DA-787/2005/B.  The proposed dwelling has a floor area of 111.8m2, therefore the subject application would increase the gross floor area of the site to 3597.7m2.  On a site area of 1418m2, if the proposed dwelling were included as part of the site’s gross floor area, the proposal would result in a Floor Space Ratio (FSR) of 2.53:1, which exceeds the permissible FSR of 2.0:1 under LLEP 2008.  As this application is for modifications under Section 96 of the EP&A 1979, a variation pursuant to Clause 4.6 is not required for the proposed FSR variation.

 

It should be noted that the residential flat building was originally assessed under different planning provisions including LLEP 1997; on this basis the originally approved FSR was considerably higher than the current FSR requirements under LLEP 2008.  Section 96 modification application no. DA-787/2005/B later approved the removal of the top floor of the residential flat building, which reduced the overall FSR of the building.  While the subject application would increase the existing FSR, not withstanding the previous modifications that removed floor space elsewhere within the building, the overall proposed FSR would be consistent with the original approval.  In this regard, the proposed modification would result in substantially the same development as what was originally approved pursuant to Section 96 of the EP&A 1979, therefore the proposed FSR is considered to be satisfactory.

 

 

As the subject application proposes alterations and additions to a residential flat building that:

·    Is in close proximity to heritage items identified by Schedule 5 of LLEP 2008; and

·    Is within the Liverpool City Centre,

a number of provisions within Parts 5 and 7 of LLEP 2008 are applicable to the proposal and are discussed as follows:

LLEP 2008 – Part 5: Miscellaneous Provisions

The subject site is in close vicinity to two items that are identified by Schedule 5 (Environmental Heritage) of LLEP 2008 as being of Local Environmental Heritage, that are as follows:

·    Item 89: Plan of Town of Liverpool; and

·    Item 90: Liverpool Memorial Pioneer’s Park

 

The proposal is for alterations to a Residential Flat Building that are to be mostly contained within that structure.  The proposed works are considered to be relatively minor, and it is not anticipated that the exterior of the building would be significantly altered.  While a Statement of Heritage Impact would normally be required, due the aforementioned reasons it is not considered that such an assessment is required in this instance.  The subject application has also been referred to Council’s Heritage officer who raised no objections to the proposal.  As a result of the above considerations, it is not anticipated that the proposed development would have significant and/or detrimental impacts on the adjoining heritage items.

 

LLEP 2008 – Part 7, Division 1: Liverpool City Centre Provisions

The subject site is located within the Liverpool City Centre, however most provisions of Division 1 (Liverpool City Centre Provisions) are not considered to be applicable to the subject application for the following reasons:

 

·    The proposal is for alterations to part of the basement car park in order to create an additional apartment within an existing Residential Flat Building.  The proposal is not for a new building, and the majority of the works will be internal; and external changes will be limited to doors, windows and associated privacy screening on the ground floor.  Therefore, issues such as height, bulk, solar access and building separation are not relevant to the subject application; and

·    The design and presentation of the original Residential Flat Building was assessed under previous planning provisions.  As external changes will be limited to a number of doors, windows and associated privacy screening on the ground floor, it is anticipated that changes to the external presentation of the existing building would be minimal. 

 

For these reasons, the provisions of Division 1 of LLEP 2008 have not been applied to the assessment of the subject application.

The application was assessed against Clause 7.5 (Design Excellence in Liverpool City Centre) of LLEP 2008.  As the proposal is for a dwelling within an existing basement level car park and alterations to the building façade would be minimal, most elements of this clause would not be applicable.  Notwithstanding, relevant elements of the clause have been assessed as follows:

 

Consideration

Comment

Compliance

Whether the form and external appearance of the proposed development will improve the quality and amenity of the public domain,

The proposal would replace existing ventilation louvers with glazed windows and French door., It is considered that the proposal would improve visual amenity within the immediate vicinity.

 

Yes

Any relevant requirements of applicable development control plans.

The proposal satisfies the relevant development controls and provisions of Liverpool Development Control Plan 2008; refer to attachment no. 3 containing the DCP assessment.

 

Yes

How the proposed development addresses the following matters:

i.   The suitability of the site for development

 

 

ii.  Heritage issues and streetscape constraints

 

 

 

iii. The achievement of the principles of ecologically sustainable development

 

 

The subject site is considered to be suitable for the proposed development; refer to LEP and DCP assessments.

The proposal satisfies provisions relating to heritage matters; refer to heritage considerations above and comments from Council’s Heritage Officer.

The proposed dwelling has been designed in accordance with SEPP (Building Sustainability Index: BASIX) 2004; refer to the DCP assessment (attached under separate cover) of provisions relating to water and energy conservation.

 

 

 

Yes

 

 

 

Yes

 

 

 

 

Yes

Table 1: Relevant considerations of Clause 7.5 of LLEP 2008.

 

LLEP 2008 – Part 7, Division 2: Other Provisions

While there are provisions within Division 2 of LLEP 2008 that relate to Residential Flat Buildings, these are not considered to be applicable to the subject application.  The controls within Division 2 that apply to this type of development relate mostly to lot width and building frontage.  As the subject application is for relatively minor (and mostly internal) modifications to an existing Residential flat Building, Division 2 provisions would therefore not be applicable to the subject application.

 

As a result of the above considerations, the subject application is considered to satisfy the relevant provisions of LLEP 2008.

 

Liverpool Development Control Plan (LDCP) 2008

The application has been assessed against all the relevant controls of the LDCP 2008, including the general controls contained within Part 1.  A compliance table assessing the proposal against the relevant provisions of LDCP 2008 are attached to this report (attachment no. 3 under separate cover).

 

As a result of this assessment, the proposal is considered to be consistent with the relevant development controls detailed within LDCP 2008.

 

Conclusion

Following a detailed assessment of the proposal against the relevant considerations prescribed by Section 79C of the EP&A 1979, it is considered that the modification application is satisfactory, subject to conditions of consent, and is supported.

 

The proposal satisfies the objectives of the R4 zone and is in keeping with the desired future character of the locality.  The assessment of this development application has identified that the development is of high architectural quality and is responsive to constraints of the site and adjoining development, and is not anticipated to have any significant or adverse impacts on the local natural and built environments.  The proposal also satisfies the principle development standards of LLEP 2008 and the applicable development controls of LDCP 2008.

 

On this basis, it is recommended that the development application be approved subject to the modified conditions of consent.

 

 

 

CONSIDERATIONS

 

Economic and Financial

Provide efficient parking for the City Centre.

Enhance the environmental performance of buildings and homes.

Facilitate economic development.

Environmental and Sustainability

Minimise household and commercial waste.

Enhance the environmental performance of buildings and homes.

 


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.View

Applicant and Land Owner details (Under separate cover)

2.View

Architectural plans for DA-787/2005/C (Under separate cover)

3.View

SEPP 65 Assessment of DA-787/2005/C (Under separate cover)

4.View

LDCP 2008 Assessment of DA-787/2005/C (Under separate cover)

5.View

Amended conditions of consent for DA-787/2005/C (Under separate cover)

   


86

Ordinary Meeting 24 September 2014

Chief Executive Officer Report

 

CEO 01

Local Government Chief Officers' Group

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Long-Term Financial Plan

File Ref

207389.2014

Report By

Deborah Cuthbertson - Executive Assistant to the CEO

Approved By

Carl Wulff - Chief Executive Officer

 

 

Executive Summary

The Chief Executive Officer is a current member of the Local Government Chief Officers’ Group.  This report is provided to seek support and endorsement for the Chief Executive Officer to participate in the groups meetings to retain membership as well as providing networking and development opportunities for the Chief Executive Officer.

RECOMMENDATION

 

That Council:

 

1.       That Council endorse the Chief Executive Officer, Mr Carl Wulff attendance at Local Government Chief Officers’ Group meetings.

 

2.       That Council approve all accommodation and travel costs associated with the Local Government Chief Officers’ Group meetings

 

3.       That costs incurred for attendance at the Local Government Chief Executive Officer’s Group be allocated to the Learning and Development budget.

 

REPORT

The Local Government Chief Officers’ Group (LGCOG) was established in 1981 and comprises of member Council’s across Australia and New Zealand. The LGCOG establishment was based on the common interest in unitary management which could not be serviced by existing professional organisations.

The objective of the group is to act as a forum for the exchange of experience and information between Chief Executive Officers to benefit their councils in particular and local government in general.  To utilise the experience and knowledge of Chief Officers at various government and organisational levels and facilitate professional development and training of Chief Officers.

Membership of the Group is limited to 70 and members need to hold the position of permanent head of staff and have a demonstrated commitment to corporate management as well as have a corporate structure. 

The group meets 3 times a year in different locations (normally in different states).
Members offer their councils as hosts, involving the provision of meeting facilities and a Mayoral luncheon. All other costs are born by participants via a registration fee or account for actual meals and meetings are held in the last week of the month (if convenient) on a Thursday and Friday and are exclusive to members.


CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

 

 

ATTACHMENTS

 

1.View

Local Government Chief Officer Group - Meeting Dates

  


89

CEO 01

Local Government Chief Officers' Group

Attachment 1

Local Government Chief Officer Group - Meeting Dates

 


 

 


90

Ordinary Meeting 24 September 2014

Chief Financial Officer

 

CFO 01

Councillor Access to Information and Interaction with Staff Policy

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Information Technology Strategy

File Ref

182564.2014

Report By

David Maguire - Governance Officer

George Georgakis - Manager Council and Executive Services

Approved By

Matthew Walker - Acting Chief Financial Officer

 

 

Executive Summary

 

The Councillor Access to Information and Interaction with Staff Policy was submitted to Council at the June 2014 Council meeting and Council resolved in part that the CEO review the current Councillor Request system and report back to Council.

 

 

RECOMMENDATION

 

That Council adopts the revised Councillor Access to Information and Interaction with Staff Policy.

 

 

REPORT

 

At the June 2014 Council meeting a report was submitted to Council proposing changes to the Councillor Access to Information and Interaction with Staff Policy. The changes related to providing Council with access to additional officers and making amendments to the timeframe for Councillor Requests to be responded to.

 

At that meeting Council resolved:

 

“That Council adopts the revised Councillor Access to Information and Interaction with Staff Policy subject to the following changes:

 

1.   The response times referred to in the Policy for Mayoral, Deputy Mayor and Councillor Requests be changed to two ordinary days.

 

2.   A definition of the word “response” be included in the Policy.

 

3.   The Chief Executive Officer to review the current system and report back to Council.

 

4.   Point 4.8.3 of the Policy which deals with inappropriate interactions and currently reads:

 

“The following interactions are inappropriate:

 

4.8.3 The Mayor or Councillors approaching staff outside the Council building or outside hours of work to discuss Council business.”

 

To be deleted from the policy.”

 

As per point 2 of the June resolution it is proposed that a definition of the word “response” be included in the policy to state:

 

“Response refers to an answer to a request or a proposed course of action, which includes a timeframe (not an acknowledgement).”

 

In addition, it is proposed that the current system be altered so that the Mayor and Councillors are able to make their requests either:

 

·    To the Councillor Request email as per the current process; or

 

·    Send the request directly to the relevant Director or Manager who is then responsible for coordinating a response in accordance with the response definition. When the response is sent to the Councillor, the staff member will copy the Councillor Support Officer to ensure the request and response are captured into Council’s record keeping system (Trim) and the Councillor Request reporting data.

 

It should be noted that since the change in Councillor Request response times from 5 days to 2 days (as a result of the June resolution) there has been a 50% drop in Councillor Requests being completed within the required timeframe.

 

 

As per point 4 above, at its June 2014 meeting, Council resolved to remove the former clause 4.8.3 from this Policy which deals with inappropriate interactions and stated:

 

“The following interactions are inappropriate:

 

4.8.3 The Mayor or Councillors approaching staff outside the Council building or outside hours of work to discuss Council business.”

 

In removing the former clause 4.8.3 from this Policy, Council has inadvertently removed a clause from this Policy which is mandatory in Council’s Code of Conduct. It is recommended that the clause be reinstated in the Policy with the following proviso added:

 

“This clause does not apply to those members of Council staff whose position descriptions require them to interact with the Mayor and Councillors”. 

 

In relation to legal advice, there is a distinction between Councillors having a right to read relevant legal advice and a right to have a copy. Further, Council must ensure that its legal advice remains privileged and confidential. Clause 4.6.7 as shown below, has been inserted into this Policy in relation to Access to Legal Advice by the Mayor and Councillors. The matter of access to legal advice is further elaborated in Council’s Legal Services Policy adopted on 23 December 2013:

 

     “In relation to access to legal advice, the Mayor and Councillors may have access to

      such advice, but must not retain copies of such advice and avoid any potential

      conflicts of interest in relation to legal advice received by Council in accordance with

      the provisions of Council’s Legal Services Policy”.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.View

Councillor Access to Information and Interaction with Staff Policy (Draft)

  


93

CFO 01

Councillor Access to Information and Interaction with Staff Policy

Attachment 1

Councillor Access to Information and Interaction with Staff Policy (Draft)

 


 


 


 


 


 


 


 


 


102

Ordinary Meeting 24 September 2014

Chief Financial Officer

 

CFO 02

Review of Code of Meeting Practice - Webcasting

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Information Technology Strategy

File Ref

183175.2014

Report By

David Maguire - Governance Officer

Approved By

Matthew Walker - Acting Chief Financial Officer

 

 

Executive Summary

 

Council resolved at its meeting on 20 June 2014 to request that Council staff prepare a report to Council on the feasibility of introducing full web broadcasting of Council meetings.

 

Council will receive a separate technical report on this subject from its IT staff.  However, the introduction of webcasting of Council meetings will require amendments to the Code of Meeting Practice (the Code). Necessary amendments to the Code have been drafted, requiring public exhibition of the Code under section 363 of the Local Government Act 1993 (the Act).

 

It is recommended that Council receives and notes this report and places the proposed amendments to the Code on public exhibition

 

RECOMMENDATION

 

That Council:

 

1.   Receives and  notes this report;

 

2.   Gives public notice of the revised Code;

 

3.   Places the revised Code on exhibition for a period of 28 days;

 

4.   Receives submissions for a period of not less than 42 days after the date on which the revised Code is placed on public exhibition;

 

5.   Be provided with a further report following the receipt and review of any public submissions to the Code.

 

REPORT

 

Council resolved at its meeting on 20 June 2014 to request that Council staff prepare a report to Council on the feasibility of introducing full web broadcasting of Council meetings and their availability as a podcast, as practised by a number of NSW councils.

 

Council will receive a separate technical report on this subject from its IT staff. However, the introduction of webcasting of Council meetings will require amendments to the Code. Necessary amendments to the Code have been drafted, requiring exhibition of the Code under section 363 of the Act. The amendments include the notification of webcasting to speakers at the Public Forum of Council (clause 28.3.9 and the last paragraph of the Request to Address a Council Meeting Form) and a new clause 77 (“Webcasting”). The proposed amendments are based on similar provisions contained in the Codes of Newcastle City and Wollongong City councils.

 

Under section 363 of the Act, the proposed amendments to the Code will require public exhibition for 28 days, with 42 days allowed for the receipt of submissions. Therefore, irrespective of meeting technical requirements, webcasting of Council meetings could not be introduced earlier than the November meeting of Council because of the period required under the Act for the exhibition of amendments and receipt of submissions to the Code. The proposed amendments to the Code could be adopted at the October meeting of Council.

 

It is recommended that Council receives and notes this report and adopts the recommendations attached to it.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

ATTACHMENTS

 

1.View

Draft Code of Meeting Practice (Under separate cover)

  


104

Ordinary Meeting 24 September 2014

Chief Financial Officer

 

CFO 03

Web Streaming of Council Meetings

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Information Technology Strategy

File Ref

183491.2014

Report By

Boris Rudoy - Manager Information Management

Approved By

Matthew Walker - Acting Chief Financial Officer

 

 

   Executive Summary

 

A review undertaken by Council’s Manager Information Management has determined that Liverpool City Council can implement web streaming of Council meetings. Part of this review included a site visit to Wollongong City Council to discuss their experience in the implementation of web streaming of Council meetings. There are no major risks relating to the technical implementation of a web streaming system. Legislative, social, governance aspects are outside of the scope this report and recommendation. If Council resolves to implement web streaming of Council meetings selection criteria will focus on ease of use, contemporary technology, ongoing support and reliability of system implemented.

 

RECOMMENDATION

 

That Council:

 

1.       Receive and note report and endorse the implementation of web streaming of Council meetings.

 

2.       That Council delegates the selection process to Council’s Manager Information Management and Manager Council and Executive Services.

 

3.       Council’s current audio equipment and high quality screens be re-used.

 

3.       That Council be updated on implementation process and planned go live date once         solution provider has been selected.

 

 

 

 

 

REPORT

 

Council’s Manager Information Management and Lead Operations Coordinator visited Wollongong City Council on 31st of July 2014 to meet the IT/Governance Section to discuss the Wollongong City Council experience in the implementation and operating of web streaming of Council meetings. To gather more information and understanding of the possible technical aspects of the implementation better, Councils Manager Information Management also held discussions with the provider of web streaming solution for Wollongong City Council.

 

Below are some of the main features required, forecasted costs and implementation timeframe:

 

·    Live streaming will be via the provider’s website. This means that Liverpool City Council’s own internet capacity is not affected.

 

·    The provider to offer a managed service solution, which includes not only streaming through their website, but also training, support, post streaming editing service, web agenda, archiving, etc.

 

·    Cameras are controlled by a Touch Screen monitor - very easy to use, reducing the need for an IT specialist’s presence. The solution implemented at Wollongong City Council is managed by governance officers who run the meeting administration.

 

·    A three cameras solution as implemented at Wollongong City Council (approximated upfront cost is $16,000) which also includes training of appropriate Council staff.  Recurring costs cost per month is estimated to be around $1,400.

 

·    The solution does allow zoom in and out, movement of cameras, document sharing. The use of these capabilities increases the complexity of operating the system during meeting and would require additional Council staff to attend the meetings. It should be noted that solution implemented at Wollongong has cameras in fixed positions which results in a more simplified operation of the meeting process.

 

·    Agenda / items listing with the current agenda item being viewable on the screen as the meeting takes place and is updated as the meeting progresses.

 

·    Meeting Commences (Banner display). Opening screen banner, stating date and starting time of meeting this is used before most meetings.

 

·    Closed Sessions (Banner display). Closed session is initiated by pressing the stop button – very easy and safe to administer. During close sessions a banner will come up on the screen indicating that the media stream is temporally closed.

 

·    Out of Sessions (Banner display). A standard out of session banner will be displayed on the media streaming link while the council meetings are out of session.

 

·    Archival Service is part of the solution with all Council meetings being archived within 48 hours or two business days of the meeting. The Archived vision can be viewed at any time and will be stored for 4 years or as requested. Each session would have an individual link, also Included in this archive service is functionality for the service provider to edit/delete no vision sections (Closed sessions, Out of Sessions etc).The archived data storage infrastructure will reside within Australia. Each media file/link will contain a standard header and trailer introducing and closing the council meetings together with chapter points to make search and review functions easy to use.

 

·    This solution will allow streaming into mobile devices including, laptops, tablets and smartphones.

 

·    Streaming will occur with a 60 second delay.

 

·    Once solution provided is selected the implementation process is expected to take approximately eight to ten weeks.

    

Wollongong City Council advised during the site visit that they were satisfied with the implementation and ongoing service of their selected provider. Further research and discussions were also held with the following Victorian Council who has implemented web streaming of Council meetings.

 

·    Kingston City Council - Implemented process just over a year ago.

·    Bayside City Council – Recently determined tender with similar requirements.

 

CONSIDERATIONS

 

Economic and Financial

The cost of implementation will be covered by existing budget allocation for review and upgrade of Council Chambers audio system.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Social and cultural aspects are outside of this report and recommendation. Only technical feasibility is in scope of this document.


Civic Leadership and Governance

Civic Leadership and Governance aspects are outside of this report and recommendation. Only technical feasibility is in scope of this report.  Implementation of web streaming will increase accessibility for participation of interested community members in Council’s decision making process. 

 

 

ATTACHMENTS

 

Nil


107

Ordinary Meeting 24 September 2014

Chief Financial Officer

 

CFO 04

Legal Affairs Report

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Long-Term Financial Plan

File Ref

198192.2014

Report By

Chris White - Manager Governance & Legal

Approved By

Matthew Walker - Acting Chief Financial Officer

 

 

Executive Summary

 

This report seeks to refer the staff report on legal affairs into Closed Council, pursuant to s.10A(2)(c), s.10A(2)(d)(ii), and s.10A(2)(g) of the Local Government Act 1993.

 

 

RECOMMENDATION

 

That Council consider the report of staff concerning Legal Affairs in Closed Council pursuant to section 10A(2)(c), 10A(2)(d)(ii), and 10A(2)(g) of the Local Government Act 1993.

 

REPORT

 

Staff have prepared a report for Council providing an update on all significant legal affairs concerning Council.

 

This report contains information concerning litigation, and information that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.  It also contains various information that may confer a commercial advantage on persons with whom Council proposes to conduct business, and information that, if disclosed, may confer a commercial advantage on a competitor of Council.  As such, it is recommended that this report be considered in Closed Council pursuant to s.10A(2)(c), s.10A(2)(d)(ii), and s.10A(2)(g) of the Local Government Act 1993.

 

 

 

 

 

 

 

CONSIDERATIONS

 

Economic and Financial

Enhance the environmental performance of buildings and homes.

Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.

Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre).

Environmental and Sustainability

Manage the environmental health of waterways.

Manage air, water, noise and chemical pollution.

Enhance the environmental performance of buildings and homes.

Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.

Raise community awareness and support action in relation to environmental issues.


Social and Cultural

Support policies and plans that prevent crime.

Preserve and maintain heritage, both landscape and cultural as urban development takes place.

Regulate for a mix of housing types that responds to different population groups such as young families and older people.


Civic Leadership and Governance

Foster neighbourhood pride and a sense of responsibility.

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


109

Ordinary Meeting 24 September 2014

Chief Financial Officer

 

CFO 05

Oakvale Capital Limited  - Legal Claim

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Long-Term Financial Plan

File Ref

202064.2014

Report By

Chris White - Manager Governance & Legal

Approved By

Matthew Walker - Acting Chief Financial Officer

 

 

Executive Summary

 

This report seeks to refer the staff report concerning a legal claim against Oakvale Capital Limited into Closed Council, pursuant to s.10A(2)(c), s.10A(2)(d)(ii), and s.10A(2)(g) of the Local Government Act 1993.

 

RECOMMENDATION

 

That Council consider the report of staff concerning a legal claim against Oakvale Capital Limited in Closed Council pursuant to section 10A(2)(c), 10A(2)(d)(ii), and 10A(2)(g) of the Local Government Act 1993.

 

 

 

REPORT

 

Staff have prepared a report for Council providing information on a legal claim against Oakvale Capital Limited.

 

This report contains information concerning litigation, and information that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.  It also contains various information that may confer a commercial advantage on persons with whom Council proposes to conduct business, and information that, if disclosed, may confer a commercial advantage on a competitor of Council.  As such, it is recommended that this report be considered in Closed Council pursuant to s.10A(2)(c), s.10A(2)(d)(ii), and s.10A(2)(g) of the Local Government Act 1993.

 

 

 

 

CONSIDERATIONS

 

Economic and Financial

Enhance the environmental performance of buildings and homes.

Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.

Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre).

Environmental and Sustainability

Manage the environmental health of waterways.

Manage air, water, noise and chemical pollution.

Enhance the environmental performance of buildings and homes.

Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.

Raise community awareness and support action in relation to environmental issues.


Social and Cultural

Support policies and plans that prevent crime.

Preserve and maintain heritage, both landscape and cultural as urban development takes place.

Regulate for a mix of housing types that responds to different population groups such as young families and older people.


Civic Leadership and Governance

Foster neighbourhood pride and a sense of responsibility.

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


111

Ordinary Meeting 24 September 2014

Chief Financial Officer

 

CFO 06

Investment Report August 2014

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

204355.2014

Report By

Christian  Hope - Senior Financial Accountant

Approved By

Matthew Walker - Acting Chief Financial Officer

 

 

Executive Summary

 

This report details the balance of investments held at 31 August 2014 in a form compliant with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council's Investment Policy at the time of entering into each transaction.

 

Council held investments with a market value of $161.4 million as at 31 August 2014. The portfolio yielded a return of 4 per cent being 137 basis points above the benchmark of 2.63 per cent for the month of August 2014.

 

RECOMMENDATION

 

That Council receives and notes this report.

 

REPORT

 

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council's portfolio of $161.4 million consisted of $18.1 million invested in various debt securities (bonds) with maturity dates ranging from one year to thirteen years; $127 million in short to medium term deposits; and $ 16.3 million in Cash at Call bank accounts. Council yielded a return of 4 per cent being 137 basis points above the benchmark of 2.63 per cent for the month of August.


As at the end of August 2014 the ratio of market value compared to face value of various debt securities is shown in the table below.

 

Asset Class

Aug-14

Jun-14

Senior Debts (FRN's)

101.42%

 101.48%

Senior Bonds (NCD & Corporate Bonds)

104.15%

 104.56%

MBS (Reverse Mortgage Backed Securities)

  59.64%

  60.14%

Total

  95.06%

  94.05%

 

Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council continue to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order.

 

§     At its September 2014 meeting, the Board of the Reserve Bank of Australia (RBA) decided to leave the cash rate unchanged at 2.5 per cent. A statement released on 2 September 2014 by Glenn Stevens, Governor of the RBA commenting on the RBA decision is attached to this report.The return on term deposits over medium term (2 to 3 years to maturity) is currently at 3.65 per cent to 3.8 per cent per annum. Short term deposits rate (less than one year to maturity) is ranging from 3 per cent for 30 days to 3.65 per cent for one year.

 

Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

 

Portfolios break down (at "Market Value")

 

The chart below shows the proportion of Council's investment portfolio by category of investment type at market value.

 

 

 

 

Movement in Investment Holding

 

Council held investments with a market value of $161.4 million as at 31 August 2014 compared to $139.9 million as at 31 July 2014.  A summary of major types of receipts and payments for the period is attached to this report.

 

Portfolio Maturity Profile

 

The chart below shows the market value of funds invested at different durations to maturity.

 

 

 

 

Investment Portfolio at a Glance

 

Portfolio Performance vs. 90 day annualised Bank Bill Index for the month

        MCWB01114_0000[1]

The portfolio yield for August is above the annualised benchmark for the month (4% against 2.63%).

Portfolio Performance vs. 90 day Bank Bill index over the 12 month period.

        MCWB01114_0000[1]

The portfolio yield for the past 12 month period is above the benchmark for the same period (4.16% against 2.64%).

Annual Income vs. Budget

        MCWB01114_0000[1]

Council’s investment income on

General Fund was $20k above budget.

 

 

 

 

 

Investment Policy Compliance

 

Legislative Requirements

 

        MCWB01114_0000[1]

Fully Compliant.

Portfolio Credit Rating Limit

        MCWB01114_0000[1]

Fully Compliant.

Institutional Exposure Limits

        MCWB01114_0000[1]

Fully Compliant.

Term to Maturity Limits

       X

Exceeded term to maturity limit on

existing Mortgage Back Securities

purchased in 2006 and in 2007

The maturity dates have been

extended by the issuer of the

securities to reflect the revised

actuarial expected weighted average life (WAL) of when they are most likely to be fully paid.

 

Certificate of Responsible Accounting Officer

 

The acting Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

 

CONSIDERATIONS

 

Economic and Financial

For the month of August 2014, Council investment income on General Fund was $20k above budget. This variance is attributed to higher investment balance for the period.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no environmental and sustainability considerations.


Civic Leadership and Governance

There are no environmental and sustainability considerations.

 

ATTACHMENTS

 

1.View

Statement by Glen Stevens Governor RBA - September 2014

2.View

Movement in Investment Holding August 2014

3.View

Portfolio Investment Details August 2014

4.View

Performance Graphs Actual to Budget August 2014

  


115

CFO 06

Investment Report August 2014

Attachment 1

Statement by Glen Stevens Governor RBA - September 2014

 


119

CFO 06

Investment Report August 2014

Attachment 2

Movement in Investment Holding August 2014

 


 


121

CFO 06

Investment Report August 2014

Attachment 3

Portfolio Investment Details August 2014

 


 


 


121

CFO 06

Investment Report August 2014

Attachment 4

Performance Graphs Actual to Budget August 2014

 


122

Ordinary Meeting 24 September 2014

Chief Financial Officer

 

CFO 07

Referral of Council's 2013/2014 Financial Reports to Audit

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

205880.2014

Report By

Christian  Hope - Senior Financial Accountant

Approved By

Matthew Walker - Acting Chief Financial Officer

 

 

Executive Summary

 

Section 413(1) of the Local Government Act1993 requires that “a council must prepare financial reports for each year, and must refer them for audit as soon as practicable”. The annual financial reports for 2013/2014 financial year have been completed and are ready for audit.

 

RECOMMENDATION

 

That Council refers the draft financial reports for audit by completing the attached statements.

 

REPORT

 

Section 413(1) of the Local Government Act (the Act) 1993 requires that “a council must prepare financial reports for each year, and must refer them for audit as soon as practicable”.

 

Section 413(2) of the Act requires that a Council’s financial reports must include:

 

·    A general purpose financial report

·    Any other matter prescribed by the regulation

·    A statement in the approved form by the council as to its opinion of the general purpose financial report

 

 

 

Clause 215(1) of the Local Government (General) Regulation 2005 determines the format of Council’s declaration. It requires that the statements must:

 

(a)  Be made by resolution of Council.

 

(b)  Be signed by:

 

(1)  The Mayor.

(2)  At least one other member of Council.

(3)  The responsible accounting officer.

(4)  The Chief Executive Officer (if not the responsible officer).

Clause 215(2) of the regulation also requires the Council’s statement must:

 

(a)  State whether or not the Council’s annual financial reports have been drawn up in accordance with:

 

(1)  The local Government Act 1993 (as amended) and the regulations made thereunder.

(2)  The local Government Code of Accounting Practice and Reporting.

(3)  The Australian Accounting Standards issued by the Australian Standards Board.

 

(b)  State whether or not those reports presents fairly the Council’s financial position and operating result for the year.

 

(c)  State whether or not those reports are in accordance with Council’s accounting and other records.

 

(d)  State whether or not the signatories know anything that would make those reports false or misleading in anyway.

Council financial reports have been prepared in accordance with the requirements detailed in clause 215(2) (a) to (c) above and present fairly Council’s financial position. At its October meeting the Internal Audit Committee will be reviewing the 2013/2014 financial reports as part of its audit charter.

 

The report recommends that Council refer the draft financial reports to audit by completing the attached statements. Council’s external auditor, Price Waterhouse Coopers, will be available to provide a presentation of Council’s financial position following the audit.

 

CONSIDERATIONS

 

Economic and Financial

The costs of auditing Council’s Financial Statements are budgeted annually.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.View

General Purpose Income Statement and Balance Sheet 2013-2014

2.View

Special Purpose Income Statement and Balance Sheet 2013-2014

3.View

Statement by Councillors and Management - General Purpose Financial Statements

4.View

Statement by Councillors and Management - Special Purpose Financial Satements

  


125

CFO 07

Referral of Council's 2013/2014 Financial Reports to Audit

Attachment 1

General Purpose Income Statement and Balance Sheet 2013-2014

 


129

CFO 07

Referral of Council's 2013/2014 Financial Reports to Audit

Attachment 2

Special Purpose Income Statement and Balance Sheet 2013-2014

 

 

 


131

CFO 07

Referral of Council's 2013/2014 Financial Reports to Audit

Attachment 3

Statement by Councillors and Management - General Purpose Financial Statements

 


131

CFO 07

Referral of Council's 2013/2014 Financial Reports to Audit

Attachment 4

Statement by Councillors and Management - Special Purpose Financial Satements

 


134

Ordinary Meeting 24 September 2014

Chief Financial Officer

 

CFO 08

Election of Deputy Mayor

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Workforce Management Plan

File Ref

204683.2014

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Matthew Walker - Acting Chief Financial Officer

 

 

Executive Summary

 

Section 231 of the Local Government Act 1993, allows Councillors to elect a person from among their numbers to be the Deputy Mayor. The report recommends that Council proceeds with the election of the Deputy Mayor to be conducted by the Returning Officer.

 

RECOMMENDATION

 

That Council proceeds with the election of the Deputy Mayor to be conducted by the Returning Officer.

 

REPORT

 

Section 231 of the Local Government Act 1993, allows Councillors to elect a person from among their numbers to be the Deputy Mayor. Clause 73 of Council’s Code of Meeting Practice states that the election will occur annually in September. The person may be elected for the Council term or for a shorter term. Currently, Clause 73 of the Council’s Code of Meeting Practice specifies the term of the Deputy Mayor’s office as 12 months.

 

Schedule 7 Clause 394 of the Local Government (General) Regulation 2005 provides that nominations for the Deputy Mayor musty be in writing signed by at least two Councillors, one of whom may be the nominee. The nominee must consent in writing to the nomination. Nominations may be delivered or sent to the Returning Officer prior to or during the meeting. The nomination form is attached.

 

The Chief Executive Officer is the Returning Officer for the election of Deputy Mayor.

 

Schedule 7 Clause 394 of the Local Government (General) Regulation 2005 also provides that if more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

 

Accordingly, this report recommends that Council proceeds with the election of the Deputy Mayor to be conducted by the Returning Officer.

 

CONSIDERATIONS

 

Economic and Financial

Provision has been made for costs associated with the Deputy Mayor in the 2014/2015 budget.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.View

Nomination Form - Election of Deputy Mayor

  


135

CFO 08

Election of Deputy Mayor

Attachment 1

Nomination Form - Election of Deputy Mayor

 


137

Ordinary Meeting 24 September 2014

Chief Financial Officer

 

CFO 09

Appointment of Councillors to Committees and Affiliated Bodies

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Long-Term Financial Plan

File Ref

204729.2014

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Matthew Walker - Acting Chief Financial Officer

 

 

Executive Summary

 

The purpose of this report is for Council to consider appointment of Councillors as representatives to Committees and affiliated bodies.

 

Clause 73 of Council’s Code of Meeting Practice states that at a meeting in September each year, Council shall, by resolution, elect persons to all positions, including to all community committees and affiliated bodies. The method of election for all positions shall be determined by Council.

 

This report outlines the Committees and affiliated bodies which Council has endorsed and recommends that Council appoints Councillors as representatives for the period to September 2015.

 

 

RECOMMENDATION

 

That Council:

 

1.   Appoints Councillors as representatives to the following Committees for the period to September 2015:

 

a.   Aboriginal Consultative Committee

b.   Badgerys Creek Taskforce

c.   Budget and Finance Committee

d.   Building our New City

e.   Casula Powerhouse Arts Centre Board

f.    Economic Development and Events

g.   Environment Advisory Committee

h.   Ethics and Audit Committee

i.    Floodplain Management Committee

j.    Heritage Advisory Committee

k.   Liverpool Access Committee

l.    Liverpool Sports Committee

m.  Master Plan Steering Committee

n.   Multicultural Advisory Committee

o.   No Intermodal Committee

p.   Order of Liverpool Awards Committee

q.   Street Naming Committee

r.    Warwick Farm Racing Precinct Steering Committee

s.   Youth Council

 

2.   Appoints Councillors as representatives to the following community committees and affiliated bodies and notifies of their representatives for the period to September 2015:

 

a.   Westpool

b.   Western Sydney Regional Organisation of Councils

c.   Liverpool Migrant Resource Centre

d.   Macarthur/Liverpool Community Relations Commission Regional Advisory Council

e.   Georges River Combined Councils Committee

f.    The South West Sydney Academy of Sport

g.   Joint Regional Planning Panel

h.   Liverpool Traffic Committee

i.    Macarthur Bushfire Management Committee

j.    Macarthur Zone Bushfire Liaison Committee

k.   NSW Metropolitan Public Libraries Association

l.    Floodplain Management Association

 

REPORT

 

Appointment to Councillors to Council Committees

 

Council is required to nominate its Councillor representatives for the committees it establishes. Those nominated to be representatives for the committees must be endorsed by a resolution of Council. Clause 73 of Council’s Code of Meeting Practice states that Council shall, by resolution, elect persons to all committees annually in September.

 

The purpose of nomination and appointment of Council representatives to these committees is twofold. The first is to enable Councillors to have input into the recommendations that committees make regarding the provision of services, and the second is that Council must endorse nominees for insurance purposes.

 

The following information provides an outline of committees established by Council.

 

In addition, Councillors should also note and consider the following Notice of Motion from Clr Shelton which was considered at the 30 July 2014 Council meeting:

 

“That the charters of all committees of Council be amended such that all Councillors are members of each committee”.

 

At the July 2014 Council meeting, Council resolved to defer consideration of the matter to the September 2014 Council meeting where committee positions are elected.

 

Aboriginal Consultative Committee

Purpose

The Aboriginal Consultative Committee has been established primarily to provide an open line of communication between Council and the Aboriginal community

Meeting Information

Monthly

Representatives

Two Councillors

 

 

Badgerys Creek Airport Taskforce

Purpose

Badgerys Creek Airport Taskforce has been established to identify and advocate for the infrastructure, land-use planning, business attraction and investment needed to gain the best outcomes for the Liverpool community.  The taskforce will lead and advocate Council’s position with Federal and NSW government and key private sector and community stakeholders.

Meeting Information

Monthly

Representatives

Mayor or delegate

Three Councillors

 

 

Budget and Finance Committee

Purpose

This Committee has been established primarily for coordinating strategic financial planning of Council and the development of the long term financial plan and operational budgets to support the delivery of infrastructure and services to the community.

Meeting Information

Monthly

Representatives

Mayor or delegate,  Deputy Mayor or delegate

Four Councillors

 

 

Building our New City

Purpose

This Committee has been established to support the delivery of the City Centre Strategy

Meeting Information

Monthly

Representatives

Mayor, Deputy Mayor

One Councillor

 

 

Casula Powerhouse Arts Centre Board

Purpose

This Board has been established primarily to assist in the production and promotion of cultural programs including literature, music, performing arts, visual arts, craft, design, film, video, community arts, Aboriginal arts and collections of moveable cultural heritage programs.

 

Meeting Information

Bi-monthly

Representatives

One Councillor

 

 

Economic Development and Events Committee

Purpose

The Economic Development Committee has been established primarily to provide relevant advice and recommendations to Council staff which relate to the local economic development of the Liverpool local government area, specifically in regards to the Liverpool City Centre, including commercial investment, safety, transport, recreation, tourism and events.

Meeting Information

Monthly

Representatives

Mayor or Delegate,  Deputy Mayor,

Three Councillors

 

 

Environment Advisory Committee

Purpose

This committee has been established primarily to consider and provide input to Council’s environment programs by making recommendation to Council.

Meeting Information

Quarterly

Representatives

Mayor or delegate

One Councillor

 

 

Ethics and Audit Committee

Purpose

This committee has primary responsibility for financial and other reporting for internal controls, for compliance with laws, for ethical behaviour and for management which rests with the Executive Management of the Council.

Meeting Information

Quarterly

Representatives

Deputy Mayor and one Councillor

 

 

Floodplain Management Committee

Purpose

The Floodplain Management Committee is a key link between the local community and the Council and acts as both a focus and forum for the discussion of technical, social, economic, environmental and cultural issues in relation to flooding.  The purpose of the committee is to assist Council in the development and implementation of floodplain management plans in line with the NSW Government’s Flood Prone Land Policy within the Liverpool Local Government Area.

Meeting Information

Annually

Representatives

Mayor or delegate

One Councillor

 

 

Heritage Advisory Committee 

Purpose

This committee has been established primarily to support the conservation and promotion of heritage within the Liverpool Local Government Area by providing relevant community based advice and assistance.

Meeting Information

Bi-monthly

Representatives

Mayor or delegate



Liverpool Access Committee

Purpose

This committee has been established primarily to provide advice to Council which will effectively improve and alleviate access difficulties experienced by people with disabilities in Liverpool.

Meeting Information

Monthly

Representatives

Mayor or delegate

 

 

Liverpool Sports Committee

Purpose

The committee has been established to:

a)   Provide a forum for representing the views of sporting organisation members, clubs and associations to Council relating to sporting matters.

b)   Assist with the promotion, coordination and growth of sporting codes within the Liverpool LGA.

Meeting Information

Bi-monthly with the exception of January

Representatives

Mayor or delegate

One Councillor

 

 

 

 

Master Planning Steering Committee

Purpose

The purpose of the committee is to review Master Plan sites across the LGA.  It was agreed that the objectives of the Committee would be:

a)   Identify sites that Council own

b)   Identify best outcome for residents

c)   Prioritise sites for future development

d)   Identify State Government sites across LGA

Meeting Information

Monthly

Representatives

Mayor, Deputy Mayor

One Councillor

CEO

 

 

 

Multicultural Advisory Committee

Purpose

The Multicultural Advisory Committee has been established primarily to provide an open line of communication between Council and culturally and linguistically diverse communities.  The Multicultural Advisory committee will have up to five sub-groups with a view to undertake an annual formal consultation with each sub-group.

Meeting Information

The committee will meet quarterly at a minimum.  Sub-groups (up to five) will meet annually.

Representatives

Mayor or delegate

One Councillor

 

 

 

No Intermodal Committee

Purpose

The No Intermodal Committee has been established primarily to assist residents in their fight against the Intermodal and to oppose the proposed Intermodals and advocate for their placement in more appropriate locations for the benefit of all Sydney, rather than areas that are close to residential homes and already significantly affected by traffic congestion.

Meeting Information

Monthly

Representatives

Mayor or delegate

Two Councillors

 

 

 

Order of Liverpool Awards Committee

Purpose

To recognise the achievement of excelling in and/or contributions to all forms of human endeavour which have enhanced the quality of life in the city of Liverpool.

Meeting Information

Annually

Representatives

Mayor or delegate

Deputy Mayor or delegate

One Councillor

 

Street Naming Committee

Purpose

The Street Naming Committee has been established primarily to provide suitable names for Council assets, including streets, parks facilities and other geographical features within the Liverpool Local Government Area.

Meeting Information

Bi-monthly

Representatives

Mayor or delegate

One Councillor

 

Warwick Farm Racing Precinct Steering Committee

Purpose

The Warwick Farm Racing Precinct Steering Committee has been established to:

a)   Look at all aspects of the impact of imposing trading hour restrictions on the racing community and industrial area.

b)   Determine appropriate and economical means of minimising impacts on the majority of stakeholders.

c)   Formulate a means of reducing land use conflicts within a particular achievable timeframe including consideration of the possible construction of suitable access road to the industrial area.

Meeting Information

Bi monthly

Representatives

Mayor or delegate

One Councillor

 

Youth Council

Purpose

The Liverpool Youth Council has been established primarily to provide advice to Council about issues relating to young people, to act as a consultative mechanism for young people and to promote the interests of young people in Liverpool.

Meeting Information

Monthly

Representatives

Mayor or delegate

 

 

 

Appointment of Councillors to Community Committees and Affiliated Bodies

 

In accordance with Clause 73 of Council’s Code of Meeting Practice, Council nominates its Councillor representatives for various community committees and affiliated bodies in September each year. Those nominated to be representatives must be endorsed by a resolution of Council.

 

The following information provides an outline of bodies currently affiliated with Council.

 

Westpool

Purpose

Westpool is a Co-operative Local Government Self Insurance Scheme established to help stabilise insurance premium costs and achieve significant cost savings and long term benefits for member Councils through effective risk management.

Meeting Information

Bi-monthly

Representatives

Mayor or delegate

 

 

Western Sydney Regional Organisation of Councils (WSROC)

Purpose

WSROC is run by a board that represents members councils in Sydney, and supports business improvement, research and partnerships

Meeting Information

Bi-Monthly

Representatives

Two Councillors

 

 

Liverpool Migrant Resource Centre (MRC)

Purpose

The Liverpool MRC provides a range of services and support for people from culturally and linguistically diverse backgrounds, and undertakes community development and advocacy.

Meeting Information

Bi-monthly

Representatives

One Councillor

 

 

Macarthur/Liverpool Community Relations Commission Regional Advisory Council

Purpose

The Regional Advisory Council is set up to assist the Community Relations Commission to promote community harmony, participation and access to services in order that the contribution of cultural diversity in NSW is celebrated and recognised as an important social and economic resource.

Meeting Information

Quarterly

Representatives

One Councillor

 

 

 

Georges River Combined Councils Committee  (GRCCC)

Purpose

The primary role of the Georges River Combined Councils Committee (GRCCC) is to develop programs and partnerships, and to lobby government organisations and other stakeholders in order to protect, conserve and enhance the Georges River.

Meeting Information

Bi-monthly

Representatives

One Councillor

 

 

The South West Sydney Academy of Sport (SWSAS)

Purpose

The SWSAS provides talented athlete identification and development programs which assist athletes to successfully realise their sporting potential.

Meeting Information

Bi-monthly

Representatives

One Councillor

 

 

Joint Regional Planning Panel (JRPP)

Purpose

The primary function of the JRPP is to determine regionally significant development applications. 

Meeting Information

An average of two monthly meetings.

Representatives

Two council appointed members, one of whom is required to have expertise in one or more of the following areas: planning, architecture, heritage, environment, urban design, land economics, traffic and transport, law, engineering or tourism.  Expertise may be demonstrated by formal qualifications or relevant skills, knowledge and practical experience.

 

 

Traffic Committee

Purpose

To provide advice on regulatory traffic facilities, line marking or signage to Council

Meeting Information

Bi-monthly

Representatives

Mayor or delegate

 

 

Macarthur Bushfire Management Committee

Purpose

The Bushfire Management Committee is responsible for planning for and advising in relation to bush fire prevention and coordinating fire fighting.

Meeting Information

Quarterly

Representatives

One Councillor

 

 

 

Macarthur Zone Bushfire Liaison Committee

Purpose

The role of the Macarthur Zone Bushfire Liaison Committee is to discuss and manage service level agreements for Rural Fire Services for the purpose of protecting rural land across the Local Government Area.

Meeting Information

Quarterly

Representatives

One Councillor

 

 

NSW Metropolitan Public Libraries Association (NSW MPLA)

Purpose

The NSW MPLA is the peak body that represents the interests and development of public libraries in metropolitan areas and is aimed at “positioning, sustaining and developing public libraries in the greater Sydney region for the social, cultural and economic benefit of their communities”. 

Meeting Information

Quarterly at various locations

Representatives

Two representatives, one of whom shall be an elected Councillor and the other generally being a Library Manager.

 

 

Floodplain Management Association

Purpose

The Floodplain Management Association supports actions which aim to reduce the impact of flooding and flood liability o individual owners and occupiers, and reduce private and public losses from flooding by representing the interests of members, promoting public awareness of flood issues, supporting flood education programs and improving knowledge and skills of floodplain management practitioners.

Meeting Information

Quarterly

Representatives

One Councillor

 

CONSIDERATIONS

 

Economic and Financial

Provision has been made in the 2014/2015 budget for costs associated with the committees.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


147

Ordinary Meeting 24 September 2014

Chief Financial Officer

 

CFO 10

Resident Hardship Issue - Sirius Road, Voyager Point

 

Strategic Direction

Natural Sustainable City

Enhance and protect natural corridors, waterways and bushland

Key Policy

Environment Restoration Plan

File Ref

204921.2014

Report By

Chris White - Manager Governance & Legal

Approved By

Matthew Walker - Acting Chief Financial Officer

 

 

Executive Summary

 

This report deals with issues that directly relate to the personal hardship of a resident or ratepayer.  It also includes legal advice that would be privileged from production in legal proceedings on the ground of legal professional privilege.  As such, it is recommended that the report be dealt with in Closed Council pursuant to section 10A(2)(b) and section 10A(2)(g) of the Local Government Act 1993 (“the Act”).

 

RECOMMENDATION

 

That Council consider the report of staff concerning the personal hardship of a resident or ratepayer in Closed Council pursuant to s.10A(2)(b) and s.10A(2)(g) of the Local Government Act 1993.

 

REPORT

 

This report includes information pertaining to practical and legal access for a property on Sirius Road, Voyager Point.  The question of access is creating hardship for the owner of that property, who has approached Council on numerous occasions in an attempt to negotiate access across an adjoining Council park.

 

This report deals with the ongoing efforts of staff to broker a solution to the issue, and includes a discussion of the Plan of Management that offers a legal interpretation of Council’s options in the matter.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

Manage the environmental health of waterways.

Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.


Social and Cultural

Support policies and plans that prevent crime.

Preserve and maintain heritage, both landscape and cultural as urban development takes place.


Civic Leadership and Governance

Act as an environmental leader in the community.

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


149

Ordinary Meeting 24 September 2014

Chief Financial Officer

 

CFO 11

Proposed disposal of Lot 346 DP 878072, Lot 346 Binnaway Avenue, Hoxton Park

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Property Strategy

File Ref

208741.2014

Report By

Andy Kabok - Senior Property Officer

Approved By

Matthew Walker - Acting Chief Financial Officer

 

 

Executive Summary

 

On 27 June 2011, Council resolved to “accept the transfer of Lot 346 in Deposited Plan 878072, known as Lot 346 Binnaway Avenue, Hoxton Park”. On 19 December 2011, Council resolved to “classify Lot 346 in Deposited Plan 878072, known as Lot 346 Binnaway Avenue off Bellingen Way, Hoxton Park as Operational land”.

 

The purpose of the ‘Operational’ land classification was to potentially sell the land to an adjoining owner.

 

Negotiations have now been completed with the adjoining owner to purchase Lot 346 DP 878072 and a purchase price has been agreed to subject to the approval of Council. Details of the proposed purchase are considered to be confidential for commercial reasons and are contained in the confidential attachment in accordance with Section 10A(2)(c) of the Local Government Act 1993.

 

This report recommends that Council agrees to the sale of Lot 346 DP 878072, Lot 346 Binnaway Avenue, Hoxton Park, on the terms outlined in the confidential attachment.

 

 

RECOMMENDATION

 

That Council:

 

1.   Approves the sale of Lot 346 DP 878072, Lot 346 Binnaway Avenue, Hoxton Park, to the adjoining owner for the price and terms outlined in the confidential attachment;

2.   Keeps confidential the attachment supplied under separate cover containing the purchase price, pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business;

3.   Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision; and

4.   Transfers the net proceeds from the sale to the Property Development Reserve.

 

REPORT

 

On 27 June 2011, Council resolved to “accept the transfer of Lot 346 in Deposited Plan 878072, known as Lot 346 Binnaway Avenue, Hoxton Park”. The land was transferred to Council by Bellevale Homes Pty Limited as it was surplus to their requirements.

 

On 19 December 2011, Council resolved to “classify Lot 346 in Deposited Plan 878072, known as Lot 346 Binnaway Avenue off Bellingen Way, Hoxton Park as Operational land”. The purpose of the ‘Operational’ land classification was to potentially sell the land to an adjoining owner.

 

Lot 346 DP 878072 is an irregular shaped, landlocked parcel of land located between a residential parcel and a public reserve. The land comprises of an area of 85.1 square metres and is zoned ‘R2 Low Density Residential’ under the Liverpool Local Environmental Plan 2008.

 

Negotiations have now been completed with the adjoining owner to purchase Lot 346 DP 878072 and a purchase price has been agreed to subject to the approval of Council. Details of the proposed purchase are considered to be confidential for commercial reasons and are contained in the confidential attachment in accordance with Section 10A(2)(c) of the Local Government Act 1993.

 

This report recommends that Council agrees to the sale of Lot 346 DP 878072, Lot 346 Binnaway Avenue, Hoxton Park, on the terms outlined in the confidential attachment.

 

CONSIDERATIONS

 

Economic and Financial

The sale has not been included in this years’ budget. It is recommended that the net proceeds of the sale be transferred into the Property Development Reserve.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.View

Location Map

  


151

CFO 11

Proposed disposal of Lot 346 DP 878072, Lot 346 Binnaway Avenue, Hoxton Park

Attachment 1

Location Map

 


153

Ordinary Meeting 24 September 2014

Chief Financial Officer

 

CFO 12

Australia Day Award Recipients Policy Amendment

 

Strategic Direction

Proud Engaged City

Deliver a range of stimulating and vibrant cultural events, programs and festivals

Key Policy

Community Engagement Policy

File Ref

209735.2014

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Matthew Walker - Acting Chief Financial Officer

 

 

Executive Summary

 

The Australia Day Awards are presented annually to local citizens and groups who have made outstanding contributions to the community. The Awards are provided by the National Australia Day Council and are administered by local Councils throughout Australia on their behalf.

 

This report updates the Policy in accordance with a resolution of Council from the December 2013 Council meeting.

 

 

RECOMMENDATION

 

That Council adopt the proposed Australia Day Award Recipients Policy attached to this report.

 

REPORT

 

The Australia Day Awards recognise outstanding contributions by local citizens and groups of Liverpool to their community. The Australia Day Awards are presented in the following categories:

 

Citizen of the Year

Young Citizen of the Year

Fraser Environment Award

Sports Award

Macquarie Award

Health Research Award

Senior Citizen Award

At the Council Meeting in December 2013, Council resolved to include a new award called “Senior Citizens Award”. As such, a Senior Citizens Award has been included in the Australia Day Awards Recipients Policy and Nomination Form and Guidelines.

 

Council at its meeting in December 2013 also resolved to:

 

“Review the Australia Day Awards Recipients policy to include the timeline for awards, scoring of recipients, movement between awards and other operational improvements”.

 

These details have been incorporated into the attached Australia Day Awards Recipients Policy by incorporating much of the information relating to Scoring of Recipients and Movement between Awards in the Order of Liverpool Policy into the Australia Day Awards Recipients Policy

 

Nominations for the Awards will be invited and a further report will be submitted to the December 2013 Council meeting with a recommendation for Award recipients.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Support community organisations, groups and volunteers to deliver coordinated services to the community.

There are no social and cultural considerations.


Civic Leadership and Governance

Foster neighbourhood pride and a sense of responsibility.

Facilitate the development of community leaders.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

 

ATTACHMENTS

 

1.View

Australia Day Awards Recipients Policy

  


155

CFO 12

Australia Day Award Recipients Policy Amendment

Attachment 1

Australia Day Awards Recipients Policy

 


 


 


 


 

 


160

Ordinary Meeting 24 September 2014

City Presentation Report

 

DCP 01

Joint Tender T37-14, Receipt and Processing of Household Clean Up Material

 

Strategic Direction

Natural Sustainable City

Lead the community to develop and implement environmentally sustainable practices

Key Policy

Domestic Waste Management Policy

File Ref

198304.2014

Endorsed By

Rebecca Scarpin - Waste Management Coordinator

Approved By

Gino Belsito - Director City Presentation

 

 

Recommended By

Rebecca Scarpin

Bill Stanley

Gino Belsito

 

 

Executive Summary

 

It is Council’s intention to enter into a contract with a suitably experienced and competent contractor for the provision of receipt and processing of household clean up material for a period of three (3) years, with the option to extend the contract by two (2) further periods each of up to one (1) year in duration.

 

RECOMMENDATION

That Council:

1.   Declines to accept any of the tenders received for Tender T37-14, Receipt and Processing of Household Clean Up Material.

2.   Proceed with trialing the bulka bag initiative for cost savings and increased resource recovery of the household clean up material.

 

BACKGROUND

 

The waste collected from the Household Clean Up service is currently taken to the SITA facility at Kemps Creek by in house staff at a casual rate.

 

In October 2013, Bankstown Council invited Fairfield and Parramatta Councils to jointly tender for the processing of the clean up waste stream, to explore potential regional efficiencies. Liverpool Council expressed interest to also be part of this regional tender. Interest was expressed due to the NSW State Government’s targets to increase recovery rates. Council’s general stream from household clean-up is currently 100% disposed to landfill with no resource recovery. It was agreed at the time, to go to the market for a contractor to process this waste with a strong focus on resource recovery. At this time the bulka bag project initiative had not commenced. It is intended that this initiative will achieve a high standard of resource recovery, generate local employment and have local community benefits.

 

The Group of Councils (‘Councils’) appointed Hyder Consulting to prepare the Tender Specifications, Marsdens Law Group to prepare the Contract and Prevention Partners NSW to act as the Probity Advisor. Bankstown Council acted as the lead Council for this process.

 

On 5 February 2014 the Councils applied to the Australian Competition and Consumer Commission (ACCC) seeking authorisation to conduct the joint tender. On 29 May 2014 final authorisation was granted by the ACCC to the Councils to fully conduct and award the tender.

 

Final contracts would be between each individual Council and their recommended tender.

 

TENDER RECEIVED/INVITED

 

An open public tender was advertised on the NSW eTendering Website and in the Sydney Morning Herald with a closing date of 3 June 2014. By the closing date three (3) tenders were received from the following entities (in alphabetical order):-

 

Tenderer

1.   Dial-a-Dump

2.   SITA Australia

3.   Veolia Environmental Services

 

EVALUATION PROCESS

 

The following Tender Evaluation Committee (TEC) was formed to determine the tender evaluation criteria, weightings and assess the tenders received for the proposed contract:

 

Name

Position

Council

Rebecca Scarpin

Waste Management Coordinator

Liverpool

Daniela Santucci

Manager, Resource Recovery

Bankstown

Anthony Collins

Manager, Sustainability and Waste

Parramatta

Ross Smith

Manager, Waste Services

Fairfield

The evaluation consisted of an assessment of each tender in relation to their:

·    Conformance to the Conditions of Tender and Contract;

·    Conformance to the Specification;

·    Responses to the non-price criteria;

·    Pricing; and

·    Financial Capacity to undertake the works.

 

The Tender Evaluation Committee met prior to the close of tenders and agreed on the following weightings of the published evaluation criteria:

 

Assessment Criteria

Weightings

Mandatory Components

Environment Management

Pass/Fail

Facility, Plant and Equipment

Pass/Fail

Management Systems

Pass/Fail

Quality Assurance

Pass/Fail

Tender Conformity and Compliance

Pass/Fail

Work Health and Safety

Pass/Fail

Reference Checks

Pass/Fail

Insurances

Pass/Fail

Financials

Pass/Fail

Schedule of Rates

40%

Resource Recovery & Innovation

25%

Proposed approach to performing the Service

20%

Previous experience and confidence in capability to perform the service

15%

Total Weighting

100%

 

SUMMARY OF THE EVALUTION

 

CONFORMANCE


All tenders were reviewed to assess their conformance to the Conditions of Tender and Conditions of Contract. No tenders were identified/addressed as non-conforming and all three tenders received progressed to the next stage of evaluation.

 

PRICE ASSESSMENT

 

Tenderers were required to provide a price per tonne including three elements;

i.          The Gate Rate

ii.          The Levy

iii.         The Carbon Price

The Carbon Price element in the price structure has been removed from this report; because on the 17th July 2014 the Carbon tax was abolished.

 

The levy rate is set by the State Government and applied to facilities that store, dispose, transfer or process waste. The levy rates are as follows;

 

Year

Levy

2014-15

$120.90

2015-16

$130.90 + CPI

2016-17

2015-16 rate + CPI

 

Pricing for more than one location for two of the tenders, SITA and Veolia, were provided however when reviewed the distance to travel to some of the nominated facilities was not considered financially viable. As a result the closest facilities to the LGA from each of the three tenderers were used to carry out the assessment.

 

The following lump sum prices that include the gate rate and levy provided by the three tenders for the 2014-15 year are outlined below.

 

Tenderer

Price (GST Inclusive)

Recovery Rate

Dial-a-Dump – Eastern Creek

$178.10

50%

SITA Australia- Wetherill Park site

$255.36

20%

Veolia Environmental Services-Horsley Park

$155.03

0%

 

The only rate offered that was competitive against our current rate, is that provided by Veolia by a very insignificant amount. There resource recovery rate guarantee of 0%, is the same as the current situation offering Council no improvement to the current situation or meeting the original intent of going to tender.

 

While dial-a-Dump offered a slightly higher rate to that of the current casual rate, their high resource recovery rate of 50% was very attractive and met the original intent of the tender.

 

NON PRICE CRITERIA

 

Resource Recovery & Innovation

 

As outlined above, Veolia offered a 0% recovery rate at the Horsley Park facility, without details on the process.

SITA offered a 20% resource recovery rate for the Wetherill Park facility. This process is predominantly manual with use of front end loader for bulkier items. Items removed include, plastics, cardboard, metals, garden waste and mattresses.

 

Dial-a-Dump offered a 50% resource recovery rate from their Genesis Facility at Eastern Creek. The tenderer provided a detailed outline of the process, which includes a pre-sort and mechanically separation to remove all recyclable items. This includes ferrous and non-ferrous metals, garden waste, mattresses, cardboard, polystyrene, plastics and timber. The machinery at the facility is designed to process construction & demolition (C&D) and commercial & industrial (C&I) waste, making this facility the most advanced and equipped in providing Council a high recovery rate.

Further innovation was provided by all tenderers. SITA provided information on further research and trials on the clean up stream to further increase the recovery rates, combined with community education tours, industry seminars and a waste application. Veolia provided information on the company innovation, not related to the tendered facilities.

 

Dial-a-Dump focused their innovation on the tendered facility, which is driven from the company’s target towards zero waste. This facility which is the largest integrated recycling and landfill facility in the southern hemisphere can process up to 2,000 tonnes of C&D and C&I waste per day, achieving an 87% recovery rate. Dial-a-Dump has also submitted a development application for an ‘Energy from Waste’ plant for this facility, which they are anticipating will achieve a 99% facility recovery rate.

 

To provide Council with confidence that the tendered recovery rates will be achieved for the duration of the contract, financial penalties can be applied for not achieving tendered recovery rates.

 

Proposed approach to performing the Service

 

This category looked at three components (i) Nominated Turnaround Time (ii) Operations and Equipment and (iii) Tendered Facility and Alternative Facility Details.

 

The turn-around time, is the amount of time it will take for a collection vehicle to enter the site, empty the vehicle load, and leave the site. Based on the mean times provided, Veolia offered the shortest time at 9 minutes, followed by SITA at 12 minutes and Dial-a-Dump at 15 minutes. All times are deemed acceptable under Councils collection contract.

 

All tenderers could demonstrate that their tendered facilities were equipped to accept household clean up material with the provision of detailed site plans, plant and equipment inventory and the ability to accommodate changes in feedstock.

 

All provided a contingency plan, however the SITA tender was the strongest due to their expansive facility network.

 

Experience, Past and Performance

 

This category looked at three components: (i) management, staff and technical resources; (ii) subcontractors; and (iii) previous experience.

 

All tenderers provided details on management, staff and technical resources. Whilst SITA and Veolia provided more detail on the skill set of their staff, all tenderers were able to demonstrate that their staff are highly experienced in the waste and resource recovery sector.

 

SITA and Veolia use long term contractors, whilst Dial-a-Dump doesn’t use contractors at all.

 

All tenderers were able to demonstrate their previous experience in this sector. SITA and Veolia were able to demonstrate two and three (respectively) relevant Clean Up disposal contracts for the council clean up service, whilst Dial-a-Dump could only provide one, recent experience, with Holroyd Council.

 

The reference check with Holroyd Council, confirmed that they are the first Council to use the new facility for the clean up stream and that they are satisfied with the service, processing and recovery results.

The mandatory components were satisfactory for all three tenders receiving passes in all areas. This included WHS, reference checks and financials.

 

FINANCIAL IMPLICATIONS

 

There are no financial implications as given Liverpool’s situation; the recommendation is that Council decline to accept any of the tenders for Tender T37-14, Receipt and Processing of Household Clean Up Material. Costs associated with continuing the processing of clean up material under a casual arrangement is funded in the existing budget as are costs for the bulka bag trial.

 

CONCLUSION

 

Discussions were had about the ramifications of proceeding with each Tenderer and it was established a preference to not proceed with any tenderer. This was based on the timing of the bulka bag initiative that Council is undergoing a trial of. At the time when Council expressed interest to join this regional tender, the bulka bag initiative had not commenced. Under this tender we provide prospective tenders of tonnage history and given the bulka bag initiative working with social enterprise to recover uncompacted material, these tonnes will no longer be guaranteed to the tenderers.

 

It is anticipated that the bulka bag initiative will achieve high resource recovery rates of Councils clean up material, equivalent or above that provided by Dial a Dump, who offered the highest recovery rate of the three tenders of 50%. This initiative also proposes to achieve significant cost savings to providing the collection service to residents and end processing costs.

 

Council will continue with the current arrangement and will go out to tender in future for the household clean up material following the outcomes of the bulka bag trial.

 

CONSIDERATIONS

Economic and Financial

Further develop an initiative that accommodates a variety of employment opportunities.

Enhance the environmental performance of buildings and homes.

Facilitate economic development.