Agenda of Ordinary Meeting - 25 February 2015

Order of Business

PAGE TAB

Opening

Prayer

Apologies

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 04 February 2015.............................................................. 6

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Notices of Motion

NOM 01 Northumberland Serviceway.......................................................................... 40......... 1

NOM 02 Phase Three Land Reclassifications and Rezonings..................................... 42......... 2

NOM 03 Matching Sports Grants ................................................................................. 46......... 3

NOM 04 Inaugural Mayoral and Councillor Ball............................................................ 49......... 4

Motions of Urgency

NIL

Independent Hearing and Assessment Panel Report

NIL

Development Application Determination Report

NIL

Chief Executive Officer Report

NIL

Business Improvement Report

NIL

Chief Financial Officer

CFO 01 Revised Investment Policy............................................................................. 51......... 5

CFO 02 Adoption of Civic Advisory Committee Charter and Amendments to Australia Day Awards Recipients Policy and Order of Liverpool Awards Policy................. 72......... 6

CFO 03 Adoption of Fraud and Corruption Prevention Policy..................................... 96......... 7

CFO 04 December Community Performance Reort................................................. 124......... 8

CFO 05 Investment Report January 2015................................................................. 128......... 9

CFO 06 2016 Local Government Elections............................................................... 140....... 10

CFO 07 December 2014 Budget Review.................................................................. 158....... 11

CFO 08 Council Reserves.......................................................................................... 189....... 12

City Presentation Report

NIL

Community and Culture Report

DCC 01 Donations, Grants and Sponsorships........................................................... 192....... 13

DCC 02 Liverpool Listens Evaluation Report............................................................. 196....... 14

Economy and Engagement Report

NIL

Infrastructure and Environment Report

NIL

Planning and Growth Report

DPG 01 East Leppington Contributions Plan.............................................................. 218....... 15

DPG 02 Draft Liverpool Local Environmental Plan 2008 (Amendment No. 46) - Macleod Park Master Plan Post-Exhibition Report.............................................................. 225....... 16

DPG 03 Draft Liverpool Local Environmental Plan 2008 (Amendment No.41) Post-Exhibition Report........................................................................................................... 233....... 17

Property and Commercial Development Report

DPC 01 Proposed reclassification of Lot 154 DP 867979 and Lot 3046 DP 869842, Bernera Road, Prestons to 'Operational' land....................................................................... 237....... 18

Committee Reports

CTTE 01 Local Traffic Committee Minutes of Meeting held on 21 January 2015...... 240....... 19

CTTE 02 Minutes of the Budget and Finance Committee held on 5 February 2015.. 243....... 20

CTTE 03 Minutes of Economic Development and Events Committee meeting held 5 February 2015.............................................................................................................. 248....... 21

CTTE 04 Minutes of Badgerys Creek Airport Taskforce meeting held 5 February 2015 257 22

CTTE 05 Minutes of Building Our New City Committee meeting held 5 February 2015 262 23

CTTE 06 Meeting Notes of the Liverpool Youth Council meeting held on 3 February, 2015 269 24

Questions with Notice

QWN 01 Question with Notice - Clr Stanley................................................................ 275....... 25

QWN 02 Question with Notice - Clr Stanley................................................................ 277....... 26

QWN 03 Question with Notice - Clr Stanley................................................................ 298....... 27

QWN 04 Question with Notice - Clr Hadchiti............................................................... 299....... 28

QWN 05 Question with Notice - Mayor Mannoun....................................................... 300....... 29

Questions Taken on Notice

Presentations by Councillors

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

CONF 01 Development Options of part Lot 3 DP 855930, 290 Braidwood Drive, Prestons

Reason: Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

CONF 02 Key Sites Master Planning Steering Committee Minutes from Meeting held 3 February 2015

Reason: Item CONF 02 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

CONF 03 Ethics and Audit Committee meetings held on 11 February 2015

Reason: Item CONF 03 is confidential pursuant to the provisions of s10(A)(2)(d iii) (f) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed reveal a trade secret; AND matters affecting the security of the Council, Councillors, Council staff or Council property.

CONF 04 RCL2046 Tree Maintenance Services

Reason: Item CONF 04 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 05 ST2093 - Tender for the provision of Legal Services to Liverpool City Council

Reason: Item CONF 05 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 06 ST2417 Implementation & Rollout of the New Liverpool City Brand

Reason: Item CONF 06 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 07 Committee for Liverpool

Reason: Item CONF 07 is confidential pursuant to the provisions of s10(A)(2)(a) of the Local Government Act because it contains personal matters concerning particular individuals (other than councillors).

CONF 08 Design and Construction of the Carnes Hill Precinct

Reason: Item CONF 08 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Close

MINUTES OF THE Ordinary Meeting

HELD ON 4 February 2015

PRESENT:

Mayor Ned Mannoun

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Harle

Councillor Karnib

Councillor Ristevski

Councillor Shelton

Councillor Stanley

Mr Carl Wulff, Chief Executive Officer

Mr Gary Grantham, Chief Financial Officer / Director Corporate Services

Ms Lina Kakish, Acting Director Planning and Growth

Mr Gino Belsito, Director City Presentation

Mr Michael Cullen, Director Economy and Engagement

Mr Raj Autar, Director Infrastructure and Environment

Mr Eddie Jackson, Manager Community Development and Planning

Ms Carole Todd, Director Business Improvement

Mr John Morgan, Director Property and Commercial Development

The meeting commenced at 6.01pm.

OPENING 6.01pm.

PRAYER The prayer of the Council was read by Pastor John Keane from West Hoxton Community Church.

APOLOGIES Councillors Mamone and Waller

Motion: Moved: Clr Hadchiti Seconded: Clr Stanley

On being put to the meeting the motion was declared CARRIED.

CONDOLENCES

Graham Larcombe

It is with great sadness that we remember Graham Larcombe. Graham passed away on January 25 after a long struggle with cancer. Graham was 62.

Graham worked at Liverpool Council in the 1990s and 2000s within the Economic Development and Major project teams. Graham was a strong and passionate believer in Liverpool’s potential as a regional centre and as a hub for technology and jobs.

Graham went on in his career to craft strong credentials in economic development and urban development doing work both domestically and internationally. As a Director of Strategic Economics, Graham’s most recent involvement in Liverpool was to develop in partnership with SGS Economics an important piece of work detailing existing and future opportunities for the Liverpool Health and Education Precinct. This work has been important for Council in pursuing new economic development prospects for Liverpool arising from the location of health, medical and education facilities in the heart of the city centre.

In his time here at Liverpool Council Graham was respected as a mentor and leader to the staff of Council and as someone who was always prepared to make available his knowledge and expertise to staff and stakeholders.

Our sympathies go to Graham’s daughter Sophia, step daughter Lauren, niece Jacqueline and sister Louise.

Graham’s funeral service will be held at the chapel, Parsons Funeral Home, 278 Princes Highway Bulli on Friday February 6 at 2pm.

Motion: Moved: Mayor Mannoun Seconded: Clr Hadid

That Council express its deepest sympathy for the recent passing of Mr Graham Larcombe and a letter of condolence be sent to his family

On being put to the meeting the motion was declared CARRIED.

Confirmation of Minutes

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

That the minutes of the Ordinary Meeting held on 16 December 2014 be confirmed as a true
record of that meeting, subject to the resolution on page 15 relating to NOM 03 being corrected as it is repeated.

Declarations of Interest

Nil

Public Forum

(Presentation – items not on agenda) Nil

(Representation – items on agenda) Nil

Mayoral Minute

SUBJECT: Excellence in the Environment Award

125 tonnes of waste material has been dropped off at Liverpool’s Community Recycling Centre since it opened in July last year. Considering that this waste would have otherwise been land-fill, Liverpool City Council should be proud of its renewed commitment to sustainable waste disposal and the protection of our environment.

The benefits of this centre, a first for Sydney, have not gone unnoticed. We were recently honoured with a high commendation in the Local Government NSW Excellence in the Environment Awards - Resource Recovery division.

Such an honour is an endorsement of Liverpool’s sustainability agenda and the collaborative approach taken by Council, the NSW State Government and residents to local sustainable service delivery.

The NSW Government supported the initiative by way of a $250,000 grant from the Environment Protection Authority (EPA) as part of the Waste Less, Recycle More waste initiative, but it is our local residents who deserve the highest praise for their patronage of the centre.

RECOMMENDATION:

That Council:

1. Notes that the Liverpool Community Recycling centre was ‘Highly Commended’ in the LGNSW Excellence in the Environment Awards in the ‘Resource Recovery’ division.

2. Congratulates the residents of Liverpool for getting involved with and embracing this opportunity to contribute to our sustainability.

3. Thanks Council staff for their hard work in the creation of this centre.

4. Thanks the NSW Government including the NSW Minister for the Environment and Heritage the Hon. Rob Stokes MP, and the Member for Menai Ms Melanie Gibbons MP for their contribution to the creation of this centre.

Motion: Moved: Mayor Mannoun

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Mayoral Minute

SUBJECT: Relationship with Penrith City Council

Last year, Council resolved to write to Penrith City Council to request an apology in relation to Clr Marcus Cornish's inappropriate and offensive statements about Liverpool and our community’s diversity which we celebrate and cherish.

Liverpool City Council prides itself on our City’s diversity. We are glad to be home to so many people from so many backgrounds who give our city its richness and variety. We are a tolerant city, we are a welcoming city, who celebrate our history and past, and who know that we are stronger for the good we see in one another. We refuse to have others try to tear us apart.

I would like to thank Mayor Ross Fowler OAM on his concern about the statements made by Clr Cornish. The Mayor relayed that Clr Cornish himself has refused to apologise in person for his comments. To their great credit Penrith Council through their Mayor have categorically refuted those views and expressed their solidarity and cohesion with the Liverpool. I want to thank him on our behalf for this.

We at Liverpool City Council value deeply the role that Penrith plays with us in promoting our region and advocating for the people of Western Sydney. This region and its diverse and dynamic people is so much of the future of our nation.

Liverpool City Council appreciates the kind words of the Mayor of Penrith, and is glad that Penrith stands with Liverpool in rejecting the outrageous statements made by Clr Cornish.

RECOMMENDATION:

That Council:

1. Acknowledge the letter from Mayor of Penrith Council outlining their concerns about the statements made by Councillor Cornish.

2. Welcome the positive attitude of Penrith Council towards Liverpool, and their expression of solidarity and cohesion with our communities.

3. Write to the Mayor of Penrith thanking him for his letter, and expressing our gratitude for the collaborative approach that he and most other councillors have promoted.

Motion: Moved: Mayor Mannoun

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Mayoral Minute

SUBJECT: Former Court House, Bigge Street

For 150 years, the Former Court House operated as Liverpool’s Court, and in the early Colony was an important building in the development of our judicial system.

An interesting building with a complicated past, it was commenced in the 1820’s, and was added to and modified over time. It is actually one of the earliest surviving convict barracks, perhaps only predated by Hyde Park Barracks itself in NSW.

It faces Bigge Street with its impressive gates, across from Bigge Park and the railway station, and with a remarkably intact furnished court inside. It is a building that is crying out to be open, visited, and enjoyed. This is one of our key assets when it comes to activating our city and celebrating our past.

At the end of last year, the Courthouse drew an estimate 10,000 people over 4 nights with a pop-up activation. This shows its potential as an entertainment hub that draws people into our City.

I understand that the matter of its state heritage listing has been discussed for decades within Council and the community. It was also listed on the Register of the National Estate, and is listed on the National Trust of Australia (NSW) Register of Heritage Places. There is a strong case for state heritage listing, due to its historic significance to whole of New South Wales. In its assessment against the State Heritage Register, it notes that:

The site, as a working courthouse for over 150 years, demonstrates the history of the judicial service in the Colony and Liverpool area.

I understand that our property and heritage staffs are doing great work to this end, and I want personally to commend them. I hope we see it celebrated and enjoyed.

RECOMMENDATION:

That Council:

1. Write to the state government to inform them that we will be commencing a process of seeking state heritage listing for the Former Court House, Liverpool.

2. Write to our local and federal Members and the National Trust seeking support.

3. Prepare a nomination form for listing it on the State Heritage Register.

4. Seek State Government assistance with any necessary repairs and upgrades, such as for disabled access, to assist with the building's activation.

Motion: Moved: Mayor Mannoun

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Development Application Determination Report

ITEM NO: DAD 01

FILE NO: 003389.2015

SUBJECT: DA-4/2014 - 4 Mayberry Crescent Liverpool - Demolition of the existing dwelling; tree removal and construction of a four storey residential flat building containing 9 units and basement parking

RECOMMENDATION

That Council:

Approves Development Application DA-4/2014, subject to the recommended conditions attached to the Council officer’s IHAP Report, with Condition 2 amended to read as follows:

Development must be carried out generally in accordance with the Development Application and accompanying plans listed below and stamped DA-4/2014 except where modified by the undermentioned conditions or hand marked in red by Council:

*Description*	*Drawing/Project/Report Number*	*Issue*	*Date*	*Prepared by*
Demolition Work Method Statement	-	-	n.d.	Multi Civil Pty Ltd
Site Plan	2013.028_DA_02	E	30 October 2014	Plann Studio
Basement 1 Floor Plan	2013.028_DA_03	E	30 October 2014	Plann Studio
Site Ground Floor Plan	2013.028_DA_04	E	30 October 2014	Plann Studio
Level 1 Plan	2013.028_DA_05	E	3 December 2014	Plann Studio
Level 2 Plan	2013.028_DA_06	E	3 December 2014	Plann Studio
Level 3 Plan	2013.028_DA_07	E	3 December 2014	Plann Studio
Roof Plan	2013.028_DA_08	E	3 December 2014	Plann Studio
Elevations	2013.028_DA_09	F	3 December 2014	Plann Studio
Elevations	2013.028_DA_10	F	3 December 2014	Plann Studio
Sections	2013.028_DA_11	E	30 October 2014	Plann Studio
Schedule of Finishes	2013.028_DA_16	E	30 October 2014	Plann Studio
Driveway/OSD Tank Details	2013.028_DA_18	A	30 October 2014	Plann Studio
Basement Stormwater	13-053-H01	D	24 October 2014	Abacus Engineering Pty Ltd
Basement Stormwater	13-053-H02	G	24 October 2014	Abacus Engineering Pty Ltd
Basement Stormwater	13-053-H03	D	24 October 2014	Abacus Engineering Pty Ltd
Landscape Plan	3494a L-01	A	18 December 2013	Ray Fuggle Associates
BASIX Certificate	522288M	-	20 September 2013	Gradwell Consulting
Arboricultural Impact Assessment	-	-	29 May 2013	Horticultural Management Services

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Balloot

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Vote for: Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Karnib

Clr Ristevski

Clr Shelton

Vote against: Clr Stanley

ITEM NO: CONF 01

FILE NO: 007068.2015

SUBJECT: Proposed acquisition of part Lot 103 DP 1105443, Lot 103 Kurrajong Road, Carnes Hill for road widening purposes

RECOMMENDATION

That Council:

1. Approves the acquisition of part Lot 103 DP 1105443, Lot 103 Kurrajong Road, Carnes Hill, containing an area of approximately 20.96 square metres for the price and terms outlined in the confidential attachment;

2. Upon settlement of the acquisition, dedicates the portion of Lot 103 DP 1105443, Lot 103 Kurrajong Road, Carnes Hill, being acquired as public road;

3. Keeps confidential the attachment supplied under separate cover containing the acquisition price pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; and

4. Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision.

COUNCIL DECISION

Motion: Moved: Clr Hadid Seconded: Clr Shelton

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

ITEM NO: CONF 02

FILE NO: 297087.2014

SUBJECT: ST2416 Strategic Service Delivery Partnership

The CEO advised that he had declared a conflict of interest on the register to the probity auditor regarding this item and has excluded himself from the evaluation of the tender process on the basis that in a previous role he had a 7 year relationship with a company that has tendered and the report has come to Council from the Director Business Improvement.

RECOMMENDATION

That Council:

1. In principle, accept the Tender from Queensland Partnership Group (LG Shared Services) Pty Ltd trading as Propel Partnerships (ABN 45 560 909 108) for ST2416 – Strategic Services Delivery Partnership in two stages.

2. Agree to commence Stage One to undertake due diligence and determine a baseline regarding the long term financial and human resources required to establish the agreement, including forecasting of future costs, efficiencies and savings.

3. Receives a further Stage Two Report on or before 29th April 2015, regarding the outcome of Stage One evaluation, due diligence and baseline, with suitable recommendations as to whether to progress with any future partnership arrangements.

4. Notes that the Director, Business Improvement will finalise all details and sign the Letter of Acceptance in accordance with the above following publication of draft Minutes on Council website for the tender, giving it contractual effect, in accordance with delegated authority.

5. Keeps confidential the specific details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

COUNCIL DECISION

Motion: Moved: Mayor Mannoun Seconded: Clr Harle

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Vote for: Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Karnib

Clr Ristevski

Clr Stanley

Vote against: Clr Shelton

THE MEETING CLOSED AT <TIME>

Name: Ned Mannoun

Title: Mayor

Date: 25 February 2015

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on 4 February 2015. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

Ordinary Meeting 25 February 2015

Notices of Motion

NOM 01

Northumberland Serviceway

Strategic Direction	Liveable Safe City Create clean and attractive public places for people to engage and connect
Key Policy	Urban Development Plans
File Ref	023453.2015
Author	Anne Stanley - Councillor

Background

For many years the Northumberland Service Lane and the use by shop owners for storage of pallets, rubbish food stuffs and stock has caused issues for drivers and pedestrians. The use of service way by forklifts obstructs traffic and may cause a hazard for pedestrians especially children. The non-removal of rubbish may pose a health risk and may attract rats and other vermin.

NOTICE OF MOTION

That Council:

1. Reviews Northumberland Service way, Liverpool

2. Takes steps to ensure that all garbage bins are properly stowed within premises as required by relevant DA.

3. Takes steps to ensure that business do not store goods or garbage or trolleys on the roadway obstructing traffic.

4. Addresses the use of the service way as an extension of business premises. Especially the use of forklifts to move goods holding up traffic.

5. Direct business to remove all accumulated rubbish.

6. Reports back to Council at its May meeting.

CHIEF EXECUTIVE OFFICER’S COMMENT

· Council officers are currently reviewing the use of the Northumberland Service Lane.

· The Fruit shop at the corner of Northumberland St and Northumberland Service Lane has expanded since its approval on 31/5/1985. Over the years there has been unauthorised work carried out to change the internal layout. This has resulted in the removal of the loading dock and an expansion into the adjoining property ( 17 memorial Ave).There is currently no physical space to enable the unloading of goods within the boundaries of the property. The Lane way is also being used for the storage of pallets, goods and waste bins. Council officers have met with owner of the business and advised him of Council’s concerns. A letter has been sent to the operator requesting removal of all goods from the lane way. However unloading of the trucks will still be carried out on the lane way as there is no internal space.

· Letters have also been sent to all shop owners backing onto the Northumberland service lane , requesting removal of the bins from the lane way. However some of the shops have no internal space to relocate the bins and consideration will need to be given to allowing the bins to remain on the lane way provided the area is kept clean and the bins are emptied regularly.

· The unauthorised work is currently being investigated and consideration will be given to the issuing of a notice to remove the unauthorised work and reinstate the building to its original approval.

· Council officers will follow up the matter with the occupiers of the properties to ensure compliance.

CONSIDERATIONS

Economic and Financial	Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Foster neighbourhood pride and a sense of responsibility.

ATTACHMENTS

Nil

Ordinary Meeting 25 February 2015

Notices of Motion

NOM 02

Phase Three Land Reclassifications and Rezonings

Strategic Direction	Liveable Safe City Deliver an efficient planning system which embraces sustainable urban renewal and development
Key Policy	Urban Development Plans
File Ref	036263.2015
Author	Geoff Shelton - Councillor

Background

1. In its ordinary general meeting of 24 September 2014 a proposal was put to council as follows:

· Proceed with the reclassification and rezoning of the following parcels of land:

· 124A Wonga Road, Lurnea (McCarthy Park)

· Part of 15 Qantas Boulevard, Middleton Grange (Part of Stante Reserve)

· 8 Ferrington Crescent, Liverpool (Ferrington Park)

· 20A Frazer Avenue, Lurnea (Baker Park)

· 84A St Andrews Boulevard, Casula (St Andrews Park)

· 26 Wendlebury Road, Chipping Norton (Wendlebury Park)

· 2A Deerwood Avenue, Liverpool (Hazel Bradshaw Park)

· 22 Box Road, Casula (Mimosa Park)

· 72A Grevillea Crescent, Prestons (Acacia Park)

2. Not proceed with the reclassification and rezoning of the following parcels of land:

· 9 Gunsynd Avenue, Casula (Part of Thawaral Park)

· 10 Anjudy Close, Casula (Part of Thawaral Park)

· 230 Newbridge Road, Moorebank (Part of Regan Park)

· 99-101 Rose Street, Liverpool (Part of Pearce Park)

· 12A Brain Avenue, Lurnea (Hannan Park)

3. Send a copy of the Planning Proposal to NSW Planning…etc.

In fact, the motion that was adopted was that council proceed with the reclassifications and rezonings of all fourteen parcels of land, thirteen of which are identified as park land and one as reserve land. Some of these parcels are described as pocket parks and others are sections of larger parks.

In each case they are an asset of the community and the property of the community. Most of these parcels have been in the hands of the community for decades.

Within the last few weeks in various electoral results the Australian people have emphatically reaffirmed their opposition to the sale of public assets for one-off, short term budgetary gain.

Further, Council has sought to promote healthy life styles, provides grants to worthy local sporting organisations, has a partnered with 'Live Life Get Active', and should not at the same time be selling off fourteen parks (or parts of parks). The rapidly growing density of urban development in the Liverpool LGA, particularly the affected areas, further suggests today's residents and the residents of tomorro will question the disposal of community park land.

Given as mentioned the very clear indication of opinion in recent electoral results that public assets not be sold off for short term budgetary gain and the expectation elected representatives will reflect community views in this regard, the following motion is proposed.

NOTICE OF MOTION

That Council forthwith discontinue its attempts to reclassify and rezone the following properties:

· 124A Wonga Road, Lurnea (McCarthy Park)

· Part of 15 Qantas Boulevard, Middleton Grange (Part of Stante Reserve)

· 8 Ferrington Crescent, Liverpool (Ferrington Park)

· 20A Frazer Avenue, Lurnea (Baker Park)

· 84A St Andrews Boulevard, Casula (St Andrews Park)

· 26 Wendlebury Road, Chipping Norton (Wendlebury Park)

· 2A Deerwood Avenue, Liverpool (Hazel Bradshaw Park)

· 22 Box Road, Casula (Mimosa Park)

· 72A Grevillea Crescent, Prestons (Acacia Park)

· 9 Gunsynd Avenue, Casula (Part of Thawaral Park)

· 10 Anjudy Close, Casula (Part of Thawaral Park)

· 230 Newbridge Road, Moorebank (Part of Regan Park)

· 99-101 Rose Street, Liverpool (Part of Pearce Park)

· 12A Brain Avenue, Lurnea (Hannan Park)

Chief executive officer comment

In the Ordinary General Meeting of 24 September 2014 (Item number: DPG 04, regarding ‘Proposed Amendment 38 Liverpool Local Environmental Plan 2008 Phase 3 Land Reclassifications and Rezonings’), it was recommended that council proceed with the reclassification and rezoning of the following parcels of land:

· 124A Wonga Road, Lurnea (McCarthy Park)

· Part of 15 Qantas Boulevard, Middleton Grange (Part of Stante Reserve)

· 8 Ferrington Crescent, Liverpool (Ferrington Park)

· 20A Frazer Avenue, Lurnea (Baker Park)

· 84A St Andrews Boulevard, Casula (St Andrews Park)

· 26 Wendlebury Road, Chipping Norton (Wendlebury Park)

· 2A Deerwood Avenue, Liverpool (Hazel Bradshaw Park)

· 22 Box Road, Casula (Mimosa Park)

· 72A Grevillea Crescent, Prestons (Acacia Park)

This recommendation was based on a range of considerations, summarised as follows:

McCarthy Park: It provides access to bus stop but lacks embellishments and is close to other parks.

Stante Reserve: The land is excess to Council’s drainage needs and enough open space will be retained.

Ferrington Park: It is a small pocket park at the end of a cul-de-sac, and there are other parks close by.

Baker Park: It is an awkward shape, is in close proximity to other parks & creates safety issues.

St Andrews Park: There are other parks with play equipment nearby.

Wendlebury Park: It is a small corner lot , has no embellishments and there other parks nearby.

Hazel Bradshaw Park: It is close to other parks

Mimosa Park: It is small, with no embellishments, poor access and there other parks nearby.

Acacia Park: It is close to other parks, irregular in shape and has safety issues

It was also recommended that council not proceed with the reclassification and rezoning of the following parcels of land:

· 9 Gunsynd Avenue, Casula (Part of Thawaral Park)

· 10 Anjudy Close, Casula (Part of Thawaral Park)

· 230 Newbridge Road, Moorebank (Part of Regan Park)

· 99-101 Rose Street, Liverpool (Part of Pearce Park)

· 12A Brain Avenue, Lurnea (Hannan Park)

This recommendation was based on a range of considerations, summarised as follows:

Tharrawal Park: It will be unsafe due to lack of visual surveillance and reduced entry/exits.

Regan Park: There are no nearby parks and past proposals did not proceed due to community objections.

Pearce Park: Environmental restoration works were undertaken on the site costing council $74,480.

Hannan Park: It is not close to other parks, is a good size and has had embellishment works completed.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.
Social and Cultural	Preserve and maintain heritage, both landscape and cultural as urban development takes place. Deliver high quality services for children and their families.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

Nil

Ordinary Meeting 25 February 2015

Notices of Motion

NOM 03

Matching Sports Grants

Strategic Direction	Healthy Inclusive City Improve health and wellbeing and encourage a happy, active community
Key Policy	Recreation Strategy
File Ref	036401.2015
Author	Tony Hadchiti - Councillor

Background

Matching grants programs have been used extensively as a community development tool at councils across the Sydney metropolitan area and around the world. They have been proven to be an excellent mechanism for community engagement, skills development, capacity building, and shared funding arrangements for the delivery of projects.

They are usually designed to support projects that involve genuine community participation. By ‘matching’ what the community contributes to the project, this form of funding program ensures that the community and Council work together to accurately identify community needs and the most appropriate kind of support to provide, on a case by case basis.

A specific funding program involving shared project delivery would allow community sporting organisations to take ownership of improvements to the local area’s recreational amenity. This would be an incentive local community sporting organisations to raise money, seek support, and encourage volunteering of in-kind donations. It would lead to an improvement in our area’s local sporting facilities, which are often used by more than just the clubs seeking support.

With significant population growth, we need to make sure that our sporting clubs are able to cater for the growing demand for quality facilities. Such programs have been successful in many other LGA’s in Sydney, such as Sydney, Parramatta, and Holroyd.

Liverpool’s LGA is home to more than 100 sporting clubs all of whom work predominantly on the good-will and donated time of parents and community members for the good of the related sport and their local community. The willingness of our sporting clubs and their members to give of their time to our community is a valuable part of our social fabric. For example, last year the Bonnyrigg Sports Club launched a large campaign to fund the support of a local Casula family who lost their mother to a tragic incidence of domestic violence. This willingness to invest in our community’s future and provide opportunities to our residents is something we as a Council should seek to recognise and encourage.

NOTICE OF MOTION

That Council:

1. Allocate $50,000.00 in the 2015/16 budget to a Matching Grants program for local sporting organisations to commence in July 2015.

2. Direct the CEO to develop draft guidelines, application forms, assessment criteria and a charter for an assessment panel which includes Councillor representation.

CHIEF EXECUTIVE OFFICER COMMENT

Matching grants programs are unique in that they not only enhance community capacity building but more importantly promotes community participation and involvement. They are a mechanism for building social capital - the links, shared values and understandings in society that enable individuals and groups to trust each other and so work together. They also, significantly, empower community or individuals to take up leadership and ownership in addressing community needs through the projects developed, with an underlying objective to be self-sustaining and self-funding in the long run.

The sporting community in Liverpool has an excellent history of working in partnership with Council to fundraise and develop projects, fields, facilities and equipment. The Matching Grants Program would be an extension of the current Sporting Donations program, encouraging closer working relationships and community ownership of project development. Guidelines, applications forms, assessment criteria and a charter will be developed for introduction in 2015/16.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community. Deliver high quality services for children and their families.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

Nil

Ordinary Meeting 25 February 2015

Notices of Motion

NOM 04

Inaugural Mayoral and Councillor Ball

Strategic Direction	Leading Proactive Council Lead partnerships and collaboration with community, business and governments
Key Policy	NA
File Ref	036478.2015
Author	Peter Ristevski - Deputy Mayor

Background

The inaugural Mayoral & Councillor Ball raised over $50,000 last year for two great charities, Liverpool Hospital Cancer Wellness Centre and YADA. On the back of its success two new local charities are to be the recipients of this years Ball in August.

This year to help in their vital work that they do in our LGA, Share Care which is provides flexible Quality of Life services to families who have a child or young person with a disability within our community and Liverpool Women's Health Centre which is a community based service run by women for women in helping to tackle local issues such as domestic violence.

NOTICE OF MOTION

That:

1. Council hold the 2015 annual Mayor and Councillor Ball at the Liverpool Catholic Club on 29 August 2015

2. The proceeds of the Ball from ticket sales, raffles, auctions and sponsorship to go to Share Care and Liverpool Women's Health Centre. Council will be the facilitator of ticket sales.

3. A Ball organising committee be established and consist of the Mayor, Deputy Mayor and Councillor Sabrina Mamone.

4. Council fund the advertising of the Ball in the Liverpool City Champion, Liverpool Leader, Council website and the Council newsletter that gets sent out with the rates.

Chief executive officer comment

An operational group consisting of staff from the CEO’s office, Economy and Engagement and Council and Executive Services was formed in October 2014 and has been working through the logistics of the 2015 Mayoral Charity Ball.

The Liverpool Catholic Club has been secured for Saturday 22 August 2015 (Note, the function room is not available on 29 August 2015).

We’re currently in the process of liaising with potential sponsors. On the agenda for the 25 February 2015 Council meeting is a report on the Charter for the Civic Advisory Committee whose functions include:

· Providing advice to the Mayor and Council on civic functions

· Recommend a calendar of civic events to the Mayor including Mayoral Balls and other fundraising initiatives

· Proactively promote Council’s civic awards and functions to the wider community

It would therefore be appropriate to continue with the operational staff group which has been formed and for the group to provide updates to the Civic Advisory Committee which will include the Mayor and interested Councillors.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community. Support access and services for people with a disability. Deliver high quality services for children and their families.
Civic Leadership and Governance	Undertake communication practices with the community and stakeholders across a range of media. Encourage the community to engage in Council initiatives and actions.

ATTACHMENTS

Nil

Ordinary Meeting 25 February 2015

Chief Financial Officer

CFO 01

Revised Investment Policy

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	279909.2014
Report By	Christian Hope - Senior Financial Accountant
Approved By	Gary Grantham - Chief Financial Officer

Executive Summary

The Investment Policy is a governing document that guides Council’s investment process. As a minimum it must comply with the Local Government Act 1993, the Local Government (General) Regulation 2005 and the Ministerial Investment Order 2011.

The current investment policy dated September 2011 is due for a review; this report highlights the proposed changes to the policy and is attached for Council’s consideration.

RECOMMENDATION

That Council’s adopts the revised Investment Policy.

REPORT

The current investment policy dated September 2011 was reviewed by Council’s Investment Adviser CPG Research & Advisory Pty Ltd in consultation with Council’s finance staff. The attached revised Investment Policy is shown for Council’s consideration. The major changes are:

· Definitions

- Definition section moved to Appendix E

· Purpose Section

- Revised investment framework

· Objectives

- Revised investment objectives

· Policy Requirement – Risk Management

- Remove Safe Custody Arrangement as all investments are to be held in Council’s name.

- Changes to the percentage portfolio holdings for individual Institutions (item 3B) as follows: AA rated category up from 30% to 35%; A rated category up from 20% to 25%; BBB category up from 10% to 15%; Unrated down from 10% to 5%.

- Remove the Overall Portfolio Term to Maturity Profile for > 3 years < 5 years and replace with > 3 years allowing Council to invest in longer term investments with higher returns.

- Changes to additional investment guidelines/criteria to meet Council’s

objective; these are considerations for preservation of capital and various other financial risks such as Credit Risk, Liquidity Risk and Rollover Risk (re-investment risk).

- Insert a list of criteria to consider in deciding to exit “Grand Fathered”

Investments.

- Direct Investments; allowing the use of third party suppliers and dealers to seek Investment quotations where advantageous to Council.

- Combine the Delegations of Authority and Amendments section under one heading Delegation of Authority; changes to the CEO’s authority to enable approval of minor variations to the policy subject to subsequent reporting to Council.

CONSIDERATIONS

Economic and Financial	The Investment Policy is the principal instrument providing the guiding principles for making investment decisions.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Revised Investment Policy

Ordinary Meeting 25 February 2015

Chief Financial Officer

CFO 02

Adoption of Civic Advisory Committee Charter and Amendments to Australia Day Awards Recipients Policy and Order of Liverpool Awards Policy

Strategic Direction	Proud Engaged City Strengthen and celebrate Liverpool’s unique community identity
Key Policy	Community Engagement Policy
File Ref	003802.2015
Report By	George Georgakis - Manager Council and Executive Services David Maguire - Governance Officer
Approved By	Gary Grantham - Chief Financial Officer

Executive Summary

At its meeting on 16 December 2014, Council resolved to establish a Civic Advisory Committee to replace the Order of Liverpool Awards Committee and the Australia Day Awards Recipients Committee. Council also resolved that a draft charter for the new Committee be prepared by Council staff and to invite expressions of interest for the new Committee with the aim of having the first Committee meeting in March 2015.

The Council resolution and the draft charter for the Committee have required that subsequent amendments be made to the Australia Day Awards Recipients Policy and to the Order of Liverpool Awards Policy. The two policies have been amended so as to correlate with the work of the new Committee, as reflected in the new charter.

It is recommended that Council note this report; adopt the Civic Advisory Committee Charter and amended Australia Day Award Recipients Policy and the amended Order of Liverpool Awards Policy, as attached to this report; and note that expressions of interest for community members are being invited with a view to holding the first Committee meeting in March 2015.

RECOMMENDATION

That Council:

1. Note this report.

2. Adopt the Civic Advisory Committee Charter and amended Australia Day Awards Recipients Policy and the amended Order of Liverpool Awards Policy, as attached to this report.

3. Notes that expressions of interest for community members are being invited with a view to holding the first Committee meeting in March 2015.

REPORT

At its meeting on 16 December 2014, Council resolved:

That Council:

1 Endorse the establishment of the Civic Advisory Committee which will replace the Order of Liverpool Awards Committee and the Australia Day Awards Recipients Committee.

2 Staff prepare a draft Charter for the Committee for review and adoption by Council in February 2015.

3 Invite expressions of interest for community members in the new year with the first Committee meeting to be held in March 2015.

A draft charter for the new Committee is attached to this report. The Council resolution of 16 December 2014 and the draft charter have required that subsequent amendments be made to the Australia Day Awards Recipients Policy and the Order of Liverpool Awards Policy for the sake of clarity and consistency with the work of the new Committee. The amended policies are attached to this report with the suggested changes marked.

Expressions of interest for community representatives are now being invited with a view to holding the first Committee meeting in March 2015. As per the draft Charter, there will be five community representatives, consisting of two general community representatives and one representative from the three major service clubs (Lions Club, Quota and Rotary International).

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness on the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership and Governance	Undertake communication practices with the community and stakeholders across a range of media. Foster neighbourhood pride and a sense of responsibility. Facilitate the development of community leaders Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. Draft Civic Advisory Committee Charter View

2. Draft Order of Liverpool Awards Policy View

3. Draft Australia Day Award Recipients Policy

Ordinary Meeting 25 February 2015

Chief Financial Officer

CFO 03

Adoption of Fraud and Corruption Prevention Policy

Strategic Direction	Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation
Key Policy	Long-Term Financial Plan
File Ref	004352.2015
Report By	David Maguire - Governance Officer
Approved By	Gary Grantham - Chief Financial Officer

Executive Summary

Council adopted its current Fraud and Corruption Prevention Policy and Fraud and Corruption Prevention Plan on 17 March 2008. The Policy and the Plan are both overdue for review.

In accordance with Council’s Red Tape Reduction Project, and in the context of the recent adoption by Council of its Enterprise Risk Management Policy, the current Policy and Plan have been reviewed, completely re-drafted and the new contents have been consolidated into one document.

It is recommended that Council note this report; revoke its current Policy and Plan; and adopt the Fraud and Prevention Policy, as attached to this report.

RECOMMENDATION

That Council:

1. Note this report.

2. Revoke Council’s current Fraud and Corruption Prevention Policy and Fraud and Corruption Prevention Plan.

3. Adopt the Fraud and Prevention Policy, as attached to this report.

REPORT

Council adopted its current Fraud and Corruption Prevention Policy and Fraud and Corruption Prevention Plan on 17 March 2008. The review of the Policy and Plan was delayed by Council’s organizational restructure and by the need for Council staff to consider how any revised Policy and Plan could correlate with Council’s risk management policy and strategy, its Code of Conduct and Code of Conduct Procedures and its suite of ethical governance policies.

In accordance with Council’s Red Tape Reduction Project, and in the context of the recent adoption by Council of its Enterprise Risk Management Policy, a thorough review of the Policy and Plan has recently been undertaken by staff of Council’s Governance and Legal Services unit and its Internal Audit unit and by Council’s Ethics and Audit Committee. As a result, the Policy and Plan have been completely re-drafted and the new contents have been consolidated into one document, namely, the Fraud and Corruption Prevention Policy.

It is recommended that Council note this report; revoke its current Policy and Plan; and adopt the Fraud and Prevention Policy, as attached to this report.

CONSIDERATIONS

Economic and Financial	Facilitate economic development.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. Draft Fraud and Corruption Prevention Policy View

2. Fraud and Corruption Prevention Policy - Adopted 17 March 2008 View

3. Fraud and Corruption Prevention Plan - Adopted by Council 17 March 2008 View

126

Ordinary Meeting 25 February 2015

Chief Financial Officer

CFO 04

December Community Performance Reort

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	006974.2015
Report By	Miles Carter - Project Officer - Strategy and Performance
Approved By	Gary Grantham - Chief Financial Officer

Executive Summary

The quarterly Community Performance Report provides an overview of Council’s quarterly performance for the October to December period against the 4-year Delivery Program and Operational Plan and Budget 2014-15. It demonstrates operational achievements and provides information and statistics for key areas of Council’s operations during the quarter.

Council has committed to delivering 137 ongoing activities, 75 short term actions and 16 strategic projects for the 2014-15 year. By the end of the December quarter, 92% of short term actions in the Delivery Program and Operational Plan were on track for completion or completed. Of the 8% of actions experiencing delays, 5% required attention and 3% were on hold.

Explanations for all delayed or on hold actions have been provided in the report.

RECOMMENDATION

That Council receives and notes the December Community Performance Report which outlines the progress of all principal activities contained in the 4-year Delivery Program and Operational Plan 14/15.

REPORT

On 26 June 2013, Council adopted the Growing Liverpool 2023 Community Strategic Plan.

Growing Liverpool 2023 outlines the community’s vision and priorities for the Liverpool area and contains 7 directions and corresponding strategies for Liverpool. It was developed following an extensive community consultation and engagement process. The Plan sets the direction for Council's operations and services for the next ten years.

Section 404(5) of the Local Government Act (1993) requires the Chief Executive Officer to ensure that regular progress reports are provided to the Council at least every six months with respect to the principal activities detailed in its four year Delivery Program. This is an important mechanism that enables Council and the public to monitor progress. To comply with the requirement to provide regular progress reports at least every six months, Council receives quarterly performance reports.

The 4-year Delivery Program and Operational Plan 2014-15 is Council’s commitment to the community. It details the principal activities that Council will deliver towards achieving the community vision and directions outlined in Growing Liverpool 2023. Each principal activity has several actions for the 2014-15 year, these actions make up Council’s annual Operational Plan.

This report provides details of a comprehensive review of the October to December quarter, which was undertaken to determine Council's progress against the principal activities outlined in the Delivery Program.

December 2014 Performance Report

Council determined to deliver 27 principal activities as part of its 4-year Delivery Program, with 212 specific actions for the 2014-15 year. Of this 137 were ongoing activities and 75 were short term actions.

The December 2014 Community Performance Report contains details on the progress of all the principal activities and is attached under separate cover. It showcases highlights during this period, provides a progress update for all of Council’s strategic projects and includes statistics on several areas of Council’s operations.

By the end of the December quarter, 92% of short term actions in the Delivery Program and Operational Plan were on track for completion or completed. Of the 8% of actions experiencing delays, 5% required attention and 3% were on hold. Explanations for all delayed or on hold actions have been provided in the report.

It is recommended that Council receives and notes the December 2014 Community Performance Report.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities.
Civic Leadership and Governance	Ensures Council operates effectively and demonstrates accountability and transparency in its business operations.

ATTACHMENTS

1. Liverpoool City Council October to December Community Performance Report (to be provided prior to the February Council meeting).View

129

Ordinary Meeting 25 February 2015

Chief Financial Officer

CFO 05

Investment Report January 2015

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	025967.2015
Report By	Christian Hope - Senior Financial Accountant
Approved By	Gary Grantham - Chief Financial Officer

Executive Summary

This report details the Council’s Investment portfolio.

At 31^st January 2015, Council held investments with a market value of $160.04 million. The portfolio yield for twelve months ended was 3.96 per cent exceeding the benchmark of 2.73 per cent by 123 basis points for the same period.

Council’s investments and reporting obligations fully comply with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Council's Investment Policy

RECOMMENDATION

That Council receives and notes this report.

REPORT

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council’s Portfolio

At 31^st January, Council held investments with a market value of $160.04 million. Council’s investment register detailing all its investments is provided as an attachment to this report.

In summary, Council’s portfolio consisted of investments in:

· Term deposits $123 million

· Cash at Call & in Bank $14.78 million

· Debt securities, Bonds & FRN’s $22.26 million

As at the end of January 2015, the ratio of market value compared to face value of various debt securities is shown in the table below.

Asset Class	Jan-15	Jun-14
Senior Debts (FRN's)	101.12 %	101.48%
Senior Bonds (NCD & Corporate Bonds)	109.33 %	104.56%
MBS (Reverse Mortgage Backed Securities)	64.25 %	60.14%
Total	96.62%	94.05%

Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

The following tables breaks down Council’s investment by issuer and provides an analysis on their credit ratings.

Market Value of Investment by Issuer

Market Value of Investment by Credit Rating category

Portfolio Maturity Profile

The chart below shows the market value of funds invested at different durations to maturity.

Portfolio Performance

Council’s investment portfolio yield for the 12 months ended 31^st January 2015 was 3.96 per cent which exceeded benchmark of 2.73 per cent by 123 basis points for the same period. Return on investments is expected to gradually decrease as old investments in Council’s portfolio mature and replaced with investments yielding lower returns. Comparative yields for the previous months are charted below:

Investment Portfolio at a Glance

Portfolio Performance vs. 90 day Bank Bill index over the 12 month period.		The portfolio yield for 12 month ended is 123 basis points above the benchmark for the same period (3.96% against 2.73%).
Annual Income vs. Budget		Council’s investment income on $440k above year to date budget ($174k General Fund & $266k for Externally Restricted Assets) due to higher than anticipated average investment holdings for the year.

Investment Policy Compliance

Legislative Requirements		Fully Compliant.
Portfolio Credit Rating Limit		Fully Compliant.
Institutional Exposure Limits	X	Non-compliance for two institutions, National Australia Bank (NAB), and Emerald Reverse Mortgages. The actual investment holding for NAB is slightly over the policy limit of 30% for AA rated banks (actual for the month of January being 30.02%). Council’s policy will be amended to increase individual institution holdings for AA rated banks from 30% to 35%.
Term to Maturity Limits	X	Exceeded term to maturity limit on existing Mortgage Back Securities purchased in 2006 and in 2007. The maturity dates have been extended by the issuer of the securities to reflect the revised actuarial expected weighted average life (WAL) of when they are most likely to be fully paid. These dates are as follows: · Class A $1.6 million 22 August 2022 · Class C $0.5 million 21 July 2027 · Class C $1.0 million 23 August 2027 Council’s policy will be amended to remove current restriction to invest in securities with a maturity date greater than five years.

Economic Outlook – Reserve Bank of Australia

At its February 2015 meeting, the Board of the Reserve Bank of Australia (RBA) decided to leave the cash rate unchanged at 2.5 per cent. A statement released on 3 February 2015 by Glenn Stevens, Governor of the RBA commenting on the central bank decision is attached to this report.

Returns on Term Deposits has significantly dropped in anticipation of future RBA rate cuts. The return on term deposits over medium term (2 to 3 years to maturity) is currently at 3.5 per cent to 3.8 per cent per annum. Short term deposits rate (less than one year to maturity) is ranging from 3 per cent for 30 days to 3.5 per cent for one year.

Certificate of Responsible Accounting Officer

The Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

CONSIDERATIONS

Economic and Financial	As at the end of January Council’s investment income was $440k above year to date budget.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Media Release Reserve Bank of Australia February 2015 View

2. Investment Detail Report View

3. Performance Graphs - Actual return against Bank Bill Index View

4. Performance Graphs - Actual to Budget

141

Ordinary Meeting 25 February 2015

Chief Financial Officer

CFO 06

2016 Local Government Elections

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	027984.2015
Report By	George Georgakis - Manager Council and Executive Services
Approved By	Gary Grantham - Chief Financial Officer

Executive Summary

All NSW Councils are required to make a decision by 10 March 2015 on the conduct of the 2016 Council elections. Council may elect to administer their own elections or appoint the NSW Electoral Commissioner to conduct all elections. The report explores the options available to Council and recommends that an election arrangement be entered by contracting the Electoral Commissioner to administer the Council and Mayoral election.

RECOMMENDATION

That Council:

1. Pursuant to s.296(2) and (3) of the Local Government Act 1993 (NSW) (“the Act”) that an election arrangement be entered into by contract for the NSW Electoral Commissioner to administer all elections of the Council.

2. Pursuant to s.296(2) and (3) of the Act, as applied and modified by s.18, that a Council poll arrangement be entered into by contract for the NSW Electoral Commissioner to administer all Council polls of the Council.

3. Pursuant to s.296(2) and (3) of the Act, as applied and modified by s.18, that a constitutional referendum arrangement be entered into by contract for the NSW Electoral Commissioner to administer all constitutional referenda of the Council.

4. Grants delegation to the CEO or his delegate to execute the contract for the 2016 Liverpool City Council elections to the estimated value of $832,919 and where possible negotiate on commercial terms how the election will be administered and final monetary value of the contract; and

5. Requests the CEO to notify the Office of Local Government and the NSW Electoral Commissioner of Council’s resolution.

REPORT

The report covers the requirements pursuant to s.296 of the Local Government Act 1993 (“the Act”), whereby Council elections (and, by operation of s18 of the Act, constitutional referendums and polls) are to be administered by the General Manager/Chief Executive Officer of Council. Alternatively, s.296 of the Act provides that Council can enter into an arrangement with the NSW Electoral Commissioner to administer elections of Council.

The report explores the following alternatives:

i. To conduct the election by tendering out to a private company (such as the Australian Election Company).

Council would be required to commence a tender process to outsource the administration of the election to a private contractor.

Other than the NSW Electoral Commission, the Australian Election Company is the only other company able to administer elections. The Australian Election Company advised that their estimated cost to administer the 2016 elections would by $796,286, although have advised that;

“The existing legislation, in providing that Councils must determine 18 months out from the next scheduled election, whether or not they will choose to manage their own election, imposed considerable practical difficulties for any prospective provider attempting to accurately provide firm election costs and pricing to Councils for an event that it still just under two years hence.”

The indicative costs could therefore increase.

As a result of amendments to the Local Government Act 1993 to allow Councils to conduct their own elections, 14 Councils successfully conducted their own elections in 2012. Of these 14 Councils, 13 engaged the services of a private contractor, the Australian Election Company (who was the only suitable alternative). The services provided by the Australian Election Company varied between Councils depending on the contract negotiated. One Council, Gunnedah, conducted its election wholly in-house. Not all Councils that initially resolved to conduct their elections were able to do so successfully. Narrabri Shire Council initially resolved to conduct its own election but subsequently experienced difficulties in making the necessary arrangements to conduct the election, including finding a suitably qualified Returning Officer. This required the Regulation to be amended to allow the NSW Electoral Commission to conduct Narrabri’s election.

ii. Enter into a contract with the NSW Electoral Commission (NSWEC) to administer the 2016 election of Councillors and Mayor.

The cost of Liverpool City Council’s 2012 election administered by the NSW Electoral Commission was $671,205. The NSW Electoral Commission has advised that their estimated cost to administer the 2016 elections would be $832,919. This is 4.5% higher (or $36,633) than estimated costs of the Australian Election Company.

Despite the slight cost difference the report highlights the reasons for recommending that the NSWEC be engaged to conduct the 2016 election, as outlined below:

· The NSWEC conducted the 2012 Local Government elections in 136 NSW Councils (92% of the total number of NSW Councils).

· S.55(3) of the Act provides that a Council need not invite tenders before entering into a contract with the Electoral Commissioner. This option reduces the cost of going through a tender process which is in itself a costly exercise.

· The Electoral Commissioner is sufficiently independent to maintain high levels of integrity with the election process and is fully accountable for any issues that arise throughout the administration of the election and any subsequent challenges.

· Following the 2012 elections, a key provision under s.296(2) is now operative. This section provides that a Council can now enter into an arrangement with the Electoral Commission, by contract or otherwise, for the Electoral Commission to administer elections of the Council. If such an arrangement is entered into, the Electoral Commission is to administer elections of the Council in accordance with the arrangement. This provision essentially enables Council to enter into an arrangement with the NSWEC and allows Council to negotiate the level of service required by, and fees to be paid to, the NSWEC. This provision is now in effect and provides Council greater control over election costs.

· This option is considered the lowest risk to Council as the NSWEC is responsible to the NSW Premier for the conduct of any commissioned election, ensuring that all statutory, insurance and follow-up obligations are met by the NSWEC and not the Council. If the elections were to be administered by the Council, under s.296A of the Act, the GM/CEO becomes the Election Manager and is therefore accountable and responsible for the entire election. For the 2012 election the NSWEC provided no advice or support to those Councils who elected to conduct Council administered elections and there is nothing to suggest that this approach will change the future elections.

· The NSWEC is a proven election provider operating at an arm’s length from the Council. A commercial provider (such as the Australian Election Company) may be seen as independent but potentially would not be perceived as reliable as the NSWEC. The Australian Election Company (located in Queensland) by comparison, has limited experience in conducting NSW Council elections.

· Despite the 4.5% difference in “indicative” cost provided by the Australian Election Company, the other main concerns with a Council administered election will be managing the significant risks associated with attracting the necessary skills and experience from a relatively unknown market to set up and manage an election process that is governed by strict legislative requirements. Further, this has to be achieved without any external assistance or advice from the NSWEC.

For the reasons detailed in this report, it is recommended that Council resolve that an election arrangement be entered into by contract for the NSWEC to administer Liverpool City Council’s 2016 election.

The NSWEC will safeguard Council by ensuring an independent and impartial election is conducted in accordance with the legislation and accept all responsibility. Furthermore, the ability to negotiate the level of service required by, and fees to be paid to the NSWEC under s.296(2) provides Council with greater control over cost. Council staff will negotiate with the representatives of the NSW Electoral Commission to reduce the estimate as much as possible.

Those Councils who resolve to have the NSW Electoral Commission administer their elections must also enter into a contract for the provision of election management services by 10 June 2015. The Crown Solicitors’ Office has prepared the standard contract for these arrangements which is attached to this report. The schedules in each standard contract that detail service levels will require completion by the NSW Electoral Commission in consultation with Council. The contract can be terminated after the 2016 election in writing by either party.

CONSIDERATIONS

Economic and Financial	The quotes from the two providers are comparable, with only a 4.5% difference.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. Contract for Administration of all Elections, council Polls and Constitutional Referenda

159

Ordinary Meeting 25 February 2015

Chief Financial Officer

CFO 07

December 2014 Budget Review

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	032723.2015
Report By	Vishwa Nadan - Manager Financial Management
Approved By	Gary Grantham - Chief Financial Officer

Executive Summary

On 20 June 2014 Council adopted a balanced funded budget for the 2014/2015 financial year. In terms of the net operating result before grants and contributions provided for capital purposes, the Council budgeted for a deficit of $8.393m. Whilst the Council can afford this budget from funding perspective, it will impact the Net Operating Result before grants and contribution provided for capital purposes which is a critical “Fit For the Future” performance measure.

The Council has since approved budget variations through resolutions, endorsed carryovers from 2013/14 and September 14 budget review, resulting in an additional $6.286m operating deficit and an overall $19.347m decrease in capital expenditure program.

The review of Council's budget as at 31 December 2014 has resulted in a $0.5m improvement in the budget operating deficit and a further $1.459m reduction in capital expenditure program.

The Net Operating Result before grants and contribution provided for capital purposes at 30 June 2015 is currently forecast at $3.409m deficit. This is a significant improvement on the current approved budget.

RECOMMENDATION

That Council:

1. Receives and notes the report;

2. Approves the identified budget variations in accordance with this report.

REPORT

Legislative Requirements

Clause 203(1) of the Local Government (General) Regulation 2005 requires the Responsible Accounting Officer to provide a quarterly budget review not later than two months after each quarter's end. This report provides an overview of the results on the financial review for the quarter ended 31 December 2014.

Budget Commentary

In June 2014 Council adopted a budget with balanced funding result for the 2014/15 financial year, summarized in the table below. In terms of the net operating result before grants and contributions provided for capital purposes, the Council budgeted for a deficit of $8.393m. Whilst the Council can afford this budget from funding perspective, it will impact the Net Operating Result before grants and contribution provided for capital purposes, which is a critical “Fit For the Future” performance measure. The Council has since approved budget variations through resolutions, endorsed carryovers from 2013/14 and September 14 budget review, resulting in an additional $6.286m operating deficit and an overall $19.347m decrease in capital expenditure program. See table below.

The review of Council's budget as at 31 December 2014 has resulted in a $0.5m improvement in the budget operating deficit and a further $1.459m reduction in capital expenditure program. As part of the Budget Review, managers have conducted a review of their programs with a view to providing a revised forecast for the financial year ended 30 June 2015. Managers take into consideration events that have occurred to date and/or information that has become available since the adoption of the original budget and the impact of which provides the basis for any revised forecasts.

From funding perspective, the budget variations approved by Council to 30 September 2014 resulted in a deficit of $71k. December 15 Quarter budget review has resulted in a further funding deficit of $46k.

The budgeted results are subject to delivery of planned programs. Based on actual performance to-date, Council’s year end Net Operating Result before grants & contributions position is currently forecast at $3.409m deficit. This is a significant improvement on the current approved budget.

Details of the proposed budget changes are provided in the attachments.

Attachment 1 – Variation to general fund works: Highlights in detail the general fund movements for the quarter resulting in a net funding deficit of $46k.

Key favorable variations include:

· $330k – Additional interest revenue

· $77k – Recovery of legal costs from Moorebank Recyclers

Key unfavorable variations include:

· $294k – Creation of a contingency fund in CEO’s office to pay minor budget requests from service groups

· $190k – Unplanned asbestos removal works at Depot Workshop and stores

· $46k – Replacement of Ticket Machine at Warren Service Way Carpark

Attachment 2 – Variations to grant and contributions funded works: Highlights movements in works and/or operations that are funded via grants or contributions. Any variation to expenditure is offset by an increase or decrease in funding from these sources resulting in a nil impact on unrestricted general funds.

Attachment 3 – Variations to S94 works: Highlights all budget movements in S94 funded works. Variations in S94 works do not impact on general funds as all works are funded from S94 developer contributions. Any surplus funds on budgeted works remain restricted for future works in accordance with legislative requirements.

Attachment 4 – Variations to Reserves: Highlights movements in works and/or operations that are funded from reserves (internal and/or external). Any variation to expenditure is offset by an increase or decrease in funding from the respective reserve resulting in a nil impact on unrestricted general funds.

Attachments 5 & 6 – Grants Status Report: Has two components, first listing all annual grant submissions and second, listing all grants that have been applied for during the quarter detailing the project title, amount sought, funding body and status of the application. Council officers are continually seeking alternate sources of funding as opportunities arise.

Attachments 7 - 11 - Quarter 2 Budget Review Summary (QBRS): This report presents a summary of Council's budgeted financial position at the end of each quarter. It has five components:

1. A consolidated Operating Income and Expenses Statement showing the revised budgeted income and expenditure for the year against the original estimate of annual income and expenditure as shown in Council's Operational Plan.

2. Capital Budget Statement: This report breaks the capital expenditure into new and renewal assets and respective reserve funding.

3. Cash and Investments Statement providing a reconciliation of restricted and unrestricted funds to the level of Cash and Investments held as at 31 December 2014

4. Key Performance Indicators

5. Contracts and Other Expenses Statement.

As the Responsible Accounting Officer, it is the Chief Financial Officer’s opinion that the short term financial position of Council is considered satisfactory.

This Report recommends that Council receives and notes the report and votes the budget variations in accordance with this report.

CONSIDERATIONS

Economic and Financial	Following the completion of the December quarter budget review, the funding result is a deficit of $117k inclusive of Council resolutions made in the past six months. Based on actual performance to-date, Council’s year ending Net Operating Result before grants & contributions position is estimated at $3.409m deficit.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Deliver services that are customer focused. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. Variations to General Fund View

2. Variations to Grants & Contributions funded works View

3. Variations to S94 funded works View

4. Variations to works funded by Reserves View

5. Grants Status Report - Applications View

6. Grants Status Report - Received View

7. Quarter 2 - Budget Review Summary View

8. Cash & Investment Report View

9. Key Performance Indicators View

10. Consultancy & Legal Expenses Budget View

11. Contracts & Other Expenses Statement

190

Ordinary Meeting 25 February 2015

Chief Financial Officer

CFO 08

Council Reserves

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	033938.2015
Report By	Vishwa Nadan - Manager Financial Management
Approved By	Gary Grantham - Chief Financial Officer

Executive Summary

Council currently maintains external and internal funding reserves. While external reserves have legislative requirements, internal reserves are discretionary by nature and maintained as the Council sees fit for its purposes.

Whilst the purpose of maintaining such internal reserves has merit, it also propagates cash accounting culture which encourages spending decisions by the Management and Council that may conflict with Council’s operating results and performance indicators. With increased focus on “Fit For the Future” and accrual accounting, this practice is not prudent from a financial management perspective.

A review of Council’s current 28 internal reserves was performed and appropriate recommendations are made for consideration.

RECOMMENDATION

That Council:

1. Receives and notes the report;

2. Approves the recommended changes to Council Reserves structure.

REPORT

Councils maintain funding reserves for a number of reasons, including:

· Legislative requirement to account and report on funds that are collected as a result of levying special rates or received from external sources for specific purposes (referred to as “external reserves’)

· Industry practice to maintain reasonable cash to fund employee entitlements and unexpected insurance claims etc;

· Setting aside cash to fund costs that may be cyclical.

The latter two are referred to as “internal reserves”.

There is no legislative requirement or a specific industry guideline on the number or types of internal reserves that Council should maintain.

Currently Council has 28 internal reserves for various purposes.

Whilst the purpose of maintaining such reserves has merit, it also propagates cash accounting culture which encourages spending decisions by the Management and Council irrespective of their impacts on Council’s operating results and performance indicators. With increased focus on “Fit For the Future” and accrual accounting, this practice is not prudent from a financial management perspective.

A review of all of Council’s internal reserves was performed. The objective was to reduce the number of internal reserves by consolidation and/or closure of those deemed not necessary. Attachment 1 to this report provides detailed recommendations.

The current structure for external reserves remains unchanged.

CONSIDERATIONS

Economic and Financial	Lead to more informed financial decisions
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. Proposed Council Reserves

193

Ordinary Meeting 25 February 2015

Community and Culture Report

DCC 01

Donations, Grants and Sponsorships

Strategic Direction	Healthy Inclusive City Foster social inclusion, strengthen the local community and increase opportunities for people who may experience barriers
Key Policy	Donations Policy
File Ref	003963.2015
Report By	Phin Tang - Community Development Worker (Funding and Support)
Approved By	Kiersten Fishburn - Director Community & Culture

Executive Summary

Council provides financial assistance to the community under three categories; Community Donations (including Community Grants, Small Grants, Men’s Shed One-off Grants, School and Youth Donations), Sporting Donations and Corporate Sponsorship.

The Financial Contributions Panel (FCP) met recently to consider applications from local residents for the Sporting Donations Program and local community organisations for the Community Grants and Corporate Sponsorship.

This report presents the funding recommendations made by the FCP for Council's consideration.

RECOMMENDATION

That Council endorses the Financial Contributions Panel's recommendations for the provision of $6,000 under the Corporate Sponsorship Program as summarised in the table below:

Applicant name	Amount
Shree Sanatan Dharm Pratinindhi Sabha of Australia Inc.	$3,000
YMCA Leisure Centre	$3,000

REPORT

The Donations program has three categories:

· Community Donations (including Community Grants, Small Grants, Men’s Shed One-off Grants School and Youth Donations);

· Sporting Donations; and

· Corporate Sponsorship.

Applications for Sporting Donations, Community Grants and Corporate Sponsorship are accepted on an ongoing basis. Applications are then reviewed by the Financial Contributions Panel (FCP) comprising of the Mayor, Deputy Mayor, Chief Executive Officer and delegated staff.

This report contains the most recent recommendations by the FCP for Sporting Donations, Community Donations and Corporate Sponsorship.

Corporate Sponsorship

Council delivers a Corporate Sponsorship Program for local organisations seeking financial support to deliver events that benefit Liverpool. One application for corporate sponsorship was received by Council. One application met the program criteria and is recommended for funding. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received and the FCP recommendation are shown in the table below.

Applicant Details

Project Name and Description

Amount Requested

FCP

Recommend-ation

Shree Sanatan Dharm Pratinindhi Sabha of Australia Inc.

Event name

Holi Mela – Northumberland St Car Park, 28 Feb, 2015

Festival of colours which includes entertainment and stalls. Some interstate performers will be staying in some Liverpool hotels. New event. Not for profit, free entry. The first time it will be held in Liverpool by this organising group. Projected attendances of 10,000 people.

Benefits include:

Logo inclusion on all promotional material. Speaking opportunity at the event.

Strong alignment with program criteria as it activates the City Centre on weekends. However, given the short notice of the sponsorship request it should be noted that there is limited promotional opportunities available for Council.

Recommended for funding at the $3,000 level in line with other first time events of this nature.

$3,000

ex GST

$3,000 ex GST

YMCA Leisure Centre

YMCA Swimathon 1 March 2015

Not for profit fundraising event for children with a disability. Annual event with free entry. Anticipated attendance 3-500 people.

Benefits

Logo inclusion on all promotional material. Speaking opportunity at the event.

Alignment with program criteria. Whilst the activity is not occurring in the city centre it does align with Council’s healthy active city direction. However, given the short notice of the sponsorship request it should be noted that there are limited promotional opportunities available for Council.

Recommended for funding at the $3,000 level in line with amount provided last year and the anticipated attendance numbers of 3-500 people.

$8,000 ex GST

$3,000 ex GST

CONSIDERATIONS

Economic and Financial	The original 2014/15 corporate sponsorship budget of $80,000 has been fully committed and subsequent requests were funded through the Council reserve. At the December 2014 quarterly review an additional amount of $50,000 was allocated. A supplementary budgetary allocation of $51,432 for the Corporate Sponsorship Program was adopted by Council in its December 2014 Quarterly Review. If the recommended amount of $3,000 is endorsed the remaining balance will be $45,432.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

Nil

197

Ordinary Meeting 25 February 2015

Community and Culture Report

DCC 02

Liverpool Listens Evaluation Report

Strategic Direction	Proud Engaged City Engage and consult with the community to enhance opportunities for communication and involvement
Key Policy	Community Engagement Policy
File Ref	015575.2015
Report By	Dany Ya - Social Planner
Approved By	Kiersten Fishburn - Director Community & Culture

Executive Summary

At the 25 September 2013 Council meeting, Council resolved to proceed with a trial of an online community panel called Liverpool Listens and to receive a report at the end of the trial that evaluated its effectiveness.

This report summarises the evaluation of Liverpool Listens. It details the number of registered users, the consultation projects and number of people informed and engaged through Liverpool Listens over the course of the trial period.

This report recommends that Council continues to operate Liverpool Listens as an online community engagement platform and commits resources to continue its operation for a further three years.

RECOMMENDATION

That Council:

1. Receives and notes this report

2. Approves $80,000 (excluding GST) to continue the subscription to Engagement HQ supplied by Bang the Table for a further three years and allocates funds from the Special Projects Reserve to cover this cost

3. Receives a further evaluation report on the effectiveness of Liverpool Listens in February 2016

REPORT

At the 25 September 2013 Council meeting, Council approved the trial of an online community panel called Liverpool Listens. The key aspects of the model proposed for operation of the community panel were as follows:

· Membership will be free and invited via self-nomination - eligibility will be based on any community member who lives, works or studies in Liverpool

· The membership database will capture key demographic data from each member which allows for tracking representation from sub-sections of the community and also to target engagement opportunities to specific groups when appropriate

· Bang The Table will be engaged to provide a webpage that provides all information about opportunities to engage with Council as a community panel member. This webpage will be directly accessible from Council's website and branded accordingly

· The target will be to engage 1% of the total population of Liverpool as active participants of the panel. This equates to approximately 1,900 members

· The mayor’s office will review and provide final approval of all consultation projects to be published on Liverpool Listens

· The panel's operation will be reviewed annually and a report will be provided to Council at this time

This report provides a summary of the annual review of Liverpool Listens. A more detailed report can be found at Attachment A.

Participation overview (as of February 2015)

Since Liverpool Listens was launched there have been 12,800 visits to the site and 25,935 page views, 11,788 aware visitors, 4,559 informed visitors and 500 engaged visitors. Definitions for each of these measures can be found in the detailed evaluation report found at Attachment A.

As of February 2015 there were 669 registered participants. Registrations have been continuous with an average of 45 registrations recorded per month. The peak registration period was October 2014 when 106 registrations were recorded. Patterns of membership rates show that the more engaging or high-profile the consultation project, the more it increases the participation rates of Liverpool Listens.

Highlights

The following points are highlights from Liverpool Listens since it commenced operation:

· 12,800 visits to the site

· 25,935 page views across the site

· Registered participants are demographically and geographically diverse

· Over a quarter of participants are younger than 35 years, which is a larger proportion than recorded through traditional face-to-face methods of engagement

· Participants reside in 31 different suburbs within the LGA

· Wide variety of consultations undertaken on Liverpool Listens which highlights the diversity of roles and responsibilities of Council and where the community can participate

· High proportion of registered members in the 35-46 age range – a group that is not easily engaged through other methods due to being relatively time-poor

· Only one instance of moderators having to remove a comment, despite nine months of operation and 24/7 moderation

Participant demographic information

Upon registration, the following information is collected from each participant:

· Email

· Screen name

· Suburb

· Gender

· Age

· How they heard about Liverpool Listens

· Consultation topics they were interested in

Users are able to participate on Liverpool Listens without registering and the only required information when registering is a valid email address and a screen name. All other questions on the registration form are optional. The demographic information presented below is limited to the participants who responded to each respective question.

Gender

Out of the 255 people that responded to this question, 55% were female and 44% were male.

Gender of Liverpool Listens members

Age

Out of 270 people that responded to this question, the largest age group was the 36-45 year age group with 27% of respondents, followed by the 46-55 year age group which equates to 22% of registered members who responded to the question.

Age range of registered Liverpool Listens members

Suburb

Out of the 260 people that responded to this question, 230 or 88.5% lived within the Liverpool Local Government Area (LGA) and 11.5% lived in other LGAs. Some participants come from as far as Robertson in Wingecarribee Shire Council and Cammeray in North Sydney Council areas.

Awareness of Liverpool Listens

Liverpool Listens was promoted using a variety of methods including Council’s website, promotional material, posters in shopping centres, e-groups, resident newsletters, radio, banners and rates notices.

Out of the 242 respondents to this question, the largest proportion of respondents said they found out about Liverpool Listens through the council website. Others said they saw posters at shopping centres or other promotional material such as posters and postcards.

Topics of Interest

The following table shows a high degree of interest across the board for the different topic areas that are likely to be consulted on.

1. Topic of interest	2. Number
3. New infrastructure	4. 117
5. Council plans or policies	6. 108
7. Proposed community projects or initiatives	8. 96
9. Council activities and events	10. 97
11. Community groups	12. 85
13. General community issues	14. 88
15. Council services	16. 93

Consultation projects

Teams across Council have been presented with information about Liverpool Listens and encouraged to use it as a community engagement method. Teams included Community Planning and Development, Building and Open Space Construction, Strategic Planning, Library, Recreation, and Community Facilities teams.

Council staff have embraced Liverpool Listens and have used it to consult with the community on 13 projects across different directorates in Council. Projects were varied and ranged from large scale projects such as Building our New City, corporate projects and consultations about council services and programs. These consultations included:

· Building our New City

· Moorebank Intermodal

· Major events visitors survey

· Liverpool Night Markets

· Harris Creek Reserve Key Suburb Park Upgrade

The following table summarises some of the key projects that were placed on Liverpool Listens, the resulting level of community engagement and the outcomes achieved by undertaking the online consultation.

Consultation Project	Tool used	Aware		Informed	Engaged	Unique visits	Page views
Building our New City	Discussion forum 35 comments	2,265		899	39	2,382	3,671
Building our New City	The main project page provides information about the overarching project and the five precincts. Each precinct has its own page with concept design plans that could be viewed and commented on individually. 35 comments received.
Moorebank Intermodal – Is it a fair go for Liverpool and the South West?	Discussion forum 79 comments	1,757		1,130	44	1,871	3,947
	The Moorebank Intermodal proposal could potentially have significant impact on the whole community if it proceeds. The project page provided information about the proposal, Council’s position and sought the community’s views on the proposal. This consultation was driven by a radio campaign on two commercial radio stations as well as newspaper ads. The forum produced 79 comments in a dialogue.
Major events visitor surveys	Survey 351 responses		1,189	525	351	1,304	2,149
Major events visitor surveys	Visitor surveys were created for each major event Council delivered to seek feedback about the event and how it could be improved. Community feedback was received from the Night Markets, Starry Sari Night, Spring Expo, New Year’s Eve and Australia Day events. 351 responses received.
Liverpool Night Markets	Survey 212 visitors 13 stallholders 19 businesses		624	322	244	666	1,052
Liverpool Night Markets	Visitors, stall holders and businesses were surveyed to obtain feedback that was incorporated into the six month evaluation of the night markets. 244 responses.
Harris Creek Reserve Park Upgrade	Survey 20 responses		320	249	20	348	1,316
Harris Creek Reserve Park Upgrade	The Harris Creek Reserve Park Upgrade consultation was a joint initiative between Community Planning and Open Space Construction teams. It was the first online consultation of a park upgrade. Concept plans were provided and a community survey was designed to elicit greater feedback about what people enjoyed about their park and the type of improvements they wanted to see. 20 responses.

Future consultation projects

There are a number of proposed consultation projects that will be placed on Liverpool Listens following final drafting and approval. These consultations provide further opportunities for the community to input into council programs and services and will assist with decision making processes, allowing projects to be driven by community needs. These projects include:

· Renaming part of the suburb of Moorebank (live in February)

· Amendment 38 to the Liverpool LEP – reclassification of various parcels of land

· Public Art in Liverpool

· Miller Town Centre Draft Master Plan

· Multicultural library book selections

Feedback from the community and Council staff

Feedback from the community and Council staff has been consistently positive. Community members have told us that it is an efficient and convenient way to provide feedback to Council on specific topics. This is evident through the feedback and comments received on the Moorebank Intermodal project page. Council staff report that it is an effective resource for community engagement. Staff cited the ease of navigating the site and the simplicity of creating surveys or forum topics as highlights of Liverpool Listens.

Suggested improvements include increased promotion to raise awareness of Liverpool Listens, particularly to engage Liverpool’s diverse community members as well as consideration for people who do not have access to email and still want to provide feedback online. It was suggested that translated information be placed on the site to assist in understanding of relevant topics.

Conclusion

Liverpool Listens has drawn a larger pool of community members than any other single method of engagement with participants also being more demographically and geographically representative of the Liverpool LGA. Based on the above data and responses to each consultation project undertaken to date, the operation of Liverpool Listens has been very successful. As it continues to operate, it is anticipated that the target of 1% population membership (or 1,900 registered members) will be achieved.

Benefits to Council of continuing Liverpool Listens

Based on this review and the current trends in community engagement and consultation across government and other sectors, the following is a summary of the benefits of continuing with the Liverpool Listens community engagement webpage:

· Council can continue to build the Liverpool Listens brand as the central reference point for community engagement activities

· Current and on-going engagement projects such as the Moorebank Intermodal and Building Our New City can continue to be consulted on

· Planned future consultation projects such as the renaming of part of Moorebank and proposed LEP amendments relating to the disposal of community land can proceed as planned

· Budget Allocator will be automatically included in our subscription package to Engagement HQ – this allows Council to conduct participatory budgeting that asks the community how funds should be allocated at a macro or micro level (e.g. for Council’s draft budget, or for smaller projects such as park or playground upgrades)

· Membership base can continue to grow

· In-line with best practice community engagement methods

CONSIDERATIONS

Economic and Financial	$80,000 (excluding GST) for a three year subscription to the website platform and costs associated with on-going marketing and promotion of Liverpool Listens.
Environmental and Sustainability	Reduces impact from printing paper surveys.
Social and Cultural	Supports best practice in community engagement by using a broad-reaching and innovative method of engagement. Increases opportunity to engage with a larger pool of community members including young people because of its convenience and accessibility. Encourages engagement by the "silent majority" (those residents who don’t typically volunteer their opinion) as there are multiple ways for residents to express their opinion (i.e. complete a survey or simply ‘like’ a comment or idea). Raises awareness in the community about council plans and projects.
Civic Leadership and Governance	Undertake communication practices with the community and stakeholders across a range of media. Foster neighbourhood pride and a sense of responsibility. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused.

ATTACHMENTS

1. Liverpool Listens Detailed Report - February 2015 View

218

Ordinary Meeting 25 February 2015

Planning and Growth Report

DPG 01

East Leppington Contributions Plan

Strategic Direction	Liveable Safe City Deliver an efficient planning system which embraces sustainable urban renewal and development
Key Policy	Urban Development Plans
File Ref	017403.2015
Report By	Barry Millwood - Executive Planner
Approved By	Toni Averay - Director Planning & Growth

Executive Summary

The State Government rezoned the East Leppington Precinct in August 2014 to permit urban development. A draft contributions plan has now been prepared and recommended for exhibition. The plan is based on the Indicative Layout Plan that is the “masterplan” for the precinct.

Funding for community facilities and any major recreation facilities to serve the area (not permitted in a new contributions plan by the State Government) remains unclear.

Up-front loan funding of Council infrastructure to facilitate initial development is being assessed by the State Government.

RECOMMENDATION

That Council exhibits the draft Liverpool Contributions Plan 2015 (East Leppington Precinct).

REPORT

Background

Release of East Leppington Precinct

The East Leppington Precinct were released for detailed master planning by the then Minister for Planning on 11 November 2011. The East Leppington Precinct has capacity for about 1,150 dwellings.

The location of the precincts in relation to the South West Growth Centre is shown in Figure 1.

Figure 1

Figure 2 shows the South West Growth Centre Structure Plan.

The portion of the East Leppington Precinct that is within Campbelltown and Camden Local Government Areas (LGA) was rezoned 15 March 2013. The portion within these councils was in single ownership with fewer matters to resolve. By contrast the portion within Liverpool has 32 land holdings.

The NSW Government has controlled the planning of the East Leppington Precinct with input from the councils.

Summary of important dates

July 2012	Planning documents for the precincts were exhibited by the Department of Planning and Infrastructure.
7 August to 4 September 2013	Revised planning documents for the precincts were exhibited by the Department of Planning and Infrastructure.
8 August 2014	The East Leppington precinct was rezoned by the NSW Government under State Environmental Planning Policy (Sydney’s Growth Centres) 2006. (SEPP) The rezoning was based on a revised ILP.
24 November 2014	Electronic information based on the revised ILP received from the Department of Planning and Environment.

Indicative Layout Plan

The Indicative Layout Plan (ILP) is the “masterplan” upon which the zoning, the development control plan and the contributions plan will be based. It shows the eventual street layout and intended uses in relation to each other and the surrounding area.

As the area has a very fragmented land ownership, the ILP contains a detailed street layout in order to facilitate development and provide fairness and certainty between land holdings. This reflected in the draft contributions plan whereby each development will contribute to infrastructure in the area which will inevitably fall unevenly across land holdings. The contributions plan will provide funding for land acquisition identified in the zoning.

Figure 3 shows the Final Indicative Layout Plan (ILP) for the East Leppington Precinct.

Figure 3

Description of Contributions Plan

Scope of Contributions Plan

The draft CP will not be an addition to Liverpool Contributions Plan 2009, but rather it will be a separate document with its own catchment area being the East Leppington Precinct. Its format is similar to Council’s existing contributions plans.

It will levy contributions from residential, non-residential, commercial and industrial developments for the following:

· Local parks (Land and embellishment) (levied on residential development only).

· Local roads (Land and construction).

· Local drainage (Land and construction of swales and basins).

· Local community facilities (Land only) (levied on residential development only).

· Administration costs.

The value of land acquisition and works is approximately $40.7M.

Limitations on scope of Contributions Plan

Council is bound by a Ministerial Direction which limits the range of facilities that it may include in the CP. Facilities which are excluded include:

· Local community facilities.

· Major community facilities (including libraries).

· Major recreation facilities.

The funding for these facilities remains unresolved.

Overview of the contributions plan

The draft plan will be generally consistent with the Austral Leppington North Contributions Plan in terms of unit costs and formulae. A separate infrastructure map will be produced consistent with this plan.

The draft has been modified marginally since the initial drafts were prepared by consultants to incorporate the following:

· Increased lot yields resulting from the final ILP.

· Allowance for the existing development in determining the additional development for which contributions would be levied.

· Updated for today’s costs and land values.

· Consistency with the Austral Leppington North Contributions Plan.

Special Infrastructure Contribution

This is a separate contribution that will be levied on development by the State Government for part funding of higher level infrastructure such as:

· Roads.

· Buses.

· Site acquisition for schools and TAFE.

· Site acquisition for ambulance, fire, police and justice services.

Contribution rates

Based on the ILP the cost of infrastructure and land acquisition to be funded by contributions is about $40.7M. This equates to a contribution rate of about $$39,000 per conventional lot. This is only slightly above the current rate under the draft Austral Leppington North Contributions Plan.

Next Steps

Exhibition

It is proposed that the draft plan be exhibited for 28 days in accordance with the Environmental Planning and Assessment Regulation 2000.

Council Contributions Review

A review of Council’s section 94 scheme has been commissioned and is currently underway. A report is to be provided to Council mid 2015. Given that the East Leppington precinct has already been rezoned by the State Government there is a need to have the contributions plan in place as soon as possible.

The findings of the review are not expected before the second half of 2015. Deferment of exhibition of the draft contributions plan until the findings of the review can be implemented may involve a considerable delay and expose Council to a financial risk if the contributions plan is not in place. It is considered that any changes as a result of the review can subsequently be incorporated in the contributions plan.

Accordingly it is recommended to proceed with the exhibition of the draft contributions plan.

Contributions Cap

The contributions plan will be subject to a Ministerial Direction imposing a cap of $30,000. This will result in a shortfall of $9,000 per conventional lot. It is this amount that Council will seek for Gap Funding.

Gap Funding

The NSW Government in 2013 established the Local Infrastructure Growth Scheme, which funds the gap between the maximum levy amount that councils can charge developers and what it actually costs councils to deliver the infrastructure. To be eligible for funding, Council must have a development contributions plan reviewed and approved by the Independent Pricing and Regulatory Tribunal (IPART). The IPART review must conclude that the council cannot fund essential infrastructure works and stay within the developer levy cap ($20,000 per dwelling in existing areas and $30,000 in new release areas).

Council will need to make a submission to IPART in order to be eligible for the gap funding. It must be emphasized that the long term future of the scheme remains uncertain pending any new planning legislation.

The shortfall due to the Contributions Cap of $30,000 will be about $10.3M. It is this amount that Council will seek for Gap Funding.

Implementation

The existing land subdivision pattern in the East Leppington precincts consists largely of small parcels of land. There are numerous dwelling houses and intensive agriculture. This is likely to result in:

· No large single developer.

· Protracted inter-allotment negotiations for subdivisions.

· Slow start to development taking place (without intervention by Council and the NSW Government).

There is a need to be able to fund infrastructure to facilitate the commencement of development in the precinct. Council has already made a submission to the Department of Planning and Environment for the provision of up front funding for Council infrastructure in East Leppington.

Such up-front was previously done for Edmondson Park involving a drainage basin adjacent to Jardine Drive to facilitate development in the immediate area. It should be noted that Sydney Water is also proposing up-front water and waste water infrastructure in the precinct.

CONSIDERATIONS

Economic and Financial	Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways. Enhance the environmental performance of buildings and homes. Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues. Facilitate economic development.
Environmental and Sustainability	Manage the environmental health of waterways. Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses. Promote an integrated and user friendly public transport service. Support the delivery of a range of transport options.
Social and Cultural	Preserve and maintain heritage, both landscape and cultural as urban development takes place.
Civic Leadership and Governance	Actively advocate for federal and state government support, funding and services.

ATTACHMENTS

1. CP East Leppington Contributions Plan draft View (Under separate cover)

225

Ordinary Meeting 25 February 2015

Planning and Growth Report

DPG 02

Draft Liverpool Local Environmental Plan 2008 (Amendment No. 46) - Macleod Park Master Plan Post-Exhibition Report

Strategic Direction	Liveable Safe City Create clean and attractive public places for people to engage and connect
Key Policy	Strategic Maintenance Plan
File Ref	020897.2015
Report By	Taylar Vernon - Strategic Planner
Approved By	Toni Averay - Director Planning & Growth

Executive Summary

Draft Amendment No.46 to the Liverpool Local Environmental Plan (LLEP) 2008 proposes to rezone and reclassify part of Lot 3 DP 855930, Macleod Park, Prestons, in order to contribute to the funding required to deliver the Macleod Park master plan. This report outlines the community consultation process which was undertaken and the issues which were raised during the public exhibition and the public hearing.

The planning proposal was publically exhibited for a period of 28 days between 2 July 2014 and 30 July 2014 and a public hearing was held on the 19 August 2014.

The proposed rezoning and reclassification of a small area of the park will facilitate funding for the stage 2 works which will include the provision of additional shared paths, bush regeneration activities and improvements to the existing water body to further enhance the natural environment within the park.

It is recommended that Council forward the attached planning proposal to the Department of Planning for finalisation and contact those who provided written submissions and attended the public hearing to advise them of Council’s decision.

RECOMMENDATION

That Council:

1. Adopts Draft Liverpool Local Environmental Plan 2008 (Amendment No. 46) and forwards a copy of the attached planning proposal and supporting documentation to the Department of Planning for finalisation.

2. Notifies to those who provided written submissions and attended the public hearing advising of Council’s decision.

REPORT

Background

At its meeting dated 26 March 2014 Council considered a report which outlined the proposed amendment and made the following resolutions;

That Council:

1. Forwards a planning proposal to Planning and Infrastructure seeking a Gateway determination to rezone and reclassify a portion of Lot 3 DP 855930, being 290 Braidwood Drive, Prestons.

2. Proceeds with public authority consultation and public exhibition in accordance with the determination, subject to Gateway approval.

3. Receives a future report discussing development options for the portion of the park proposed to be rezoned and reclassified.

4. Notes that the outcomes of public authority consultation and public exhibition will be reported to Council in the future.

This report outlines the community consultation process which was undertaken and the issues which were raised during the public exhibition and the public hearing.

Figure 1: LLEP 2008 Zoning Extract Figure 2: Aerial Photograph of Subject Site

Strategy to Fund the Macleod Park Master Plan

The Section 94 Contribution Plan identifies $1,400,000 in the 2013-2014 financial year for the embellishment of Macleod Park. Further funds are proposed to be attained through sale of a portion of the park. The area proposed for future sale is approximately 3,800sqm of the 99,000sqm parkland or 3.8% of the area. This requires a planning proposal be forwarded to Planning and Infrastructure for the rezoning and reclassification of the subject site.

Planning Proposal

In order to rezone part of Lot 3 DP 855930 (Macleod Park), Braidwood Drive, Prestons, from RE1 Public Recreation to R2 Low Density Residential a number of amendments must be made to the associated LLEP 2008 maps including;

*Planning Provision*	*LEP Map No.*	*Change*
Zoning	LZN_008	R2 Low Density Residential
Floor Space Ratio	FSR_008	0.6:1 Floor Space Ratio
Height of Building	HOB_008	8.5m Height of Building
Minimum Lot Size	LSZ_008	300sqm Minimum Lot Size
Land Reclassification	RPL_008	subject site must be bounded by red line identified as Operational Land (Land Reclassification- Part Lots)

Additionally, the site must be added to Schedule 4 Classification and Reclassification of Public Land – Part 2 Reclassification, to denote the change in classification and intent of part of Lot 3 DP 855930 from Community Land to Operational Land.

Community Consultation

In accordance with the above resolution and the Gateway determination dated 20 June 2014, the proposed LLEP 2008 amendment was publically exhibited for a period of 28 days between 2 July 2014 and 30 July 2014. Two written submissions were received during the exhibition period.

The hearing was held to discuss the reclassification of part of Lot 3 DP 855930, Macleod Park, Prestons, on 19 August 2014 from 6:00pm to 7:15pm at the Hilda M Davis Community Centre (185 Bigge Street, Liverpool). The hearing also discussed the proposed reclassification of another site which does not relate to this planning proposal. The public hearing was attended by eight community members, of which six made verbal submissions that related to Macleod Park.

A summary of the matters raised in the verbal and written submissions is provided in the attached submissions table. Several residents stated that the intent to reclassify and sell part of the park was not clearly expressed during the exhibition of the master plan. The final master plan which was publically exhibited (see Figure 3) clearly identifies the part of the park to which this report and planning proposal relate as ‘potential land subdivision and sale’. It is therefore felt that Council has been clear in its intent and given the community multiple opportunities to comment on the proposal, both during the master planning of the park and also during the public exhibition of the planning proposal.

Figure 3: Macleod Park Master Plan

Conclusion

The finalisation of the Macleod Park Master Plan in January 2014 followed months of extensive community consultation and collaboration. Council is committed to delivering the planned improvement works and the reclassification and sale of part of Macleod Park will contribute to the funding required to deliver these works.

CONSIDERATIONS

Economic and Financial	Funds raised by the sale of part of Macleod Park will be utilized in the planned improvement works
Environmental and Sustainability	Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.
Social and Cultural	Preserve and maintain heritage, both landscape and cultural as urban development takes place. Deliver high quality facilities for children and their families.
Civic Leadership and Governance	Act as an environmental leader in the community. Undertake communication practices with the community and stakeholders across a range of media. Foster neighbourhood pride and a sense of responsibility.

ATTACHMENTS

1. Planning Proposal LLEP 2008 Amendment 46 - Post Exhibition View (Under separate cover)

2. Submissions Table

233

Ordinary Meeting 25 February 2015

Planning and Growth Report

DPG 03

Draft Liverpool Local Environmental Plan 2008 (Amendment No.41) Post-Exhibition Report

Strategic Direction	Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation
Key Policy	Property Strategy
File Ref	022133.2015
Report By	Taylar Vernon - Strategic Planner
Approved By	Toni Averay - Director Planning & Growth

Executive Summary

Draft Liverpool local Environmental Plan (LLEP) 2008 (Amendment No. 41) proposes a number of minor changes to the existing instrument. In order to limit the number of amendments to Council's principal planning instrument, it is an accepted practice to group a number of proposed changes together. The amendment considers the following Council initiated changes;

· Rezoning and Reclassification of Part of Pasquale Minnici Park (Lot 104 DP 876128)

· Rezoning of 38 Newbridge Road, Chipping Norton (Lot 66 DP 1050611)

· Remove Clause 7.5(4)(a)

The proposed amendment has been publically exhibited in accordance with the relevant legislation and regulations and no objections were received.

It is recommended that Council adopt the attached planning proposal and forward a copy to the Department of Planning for finalisation.

RECOMMENDATION

That Council:

1. Adopts Draft Liverpool Local Environmental Plan 2008 (Draft Amendment No. 41) and forward a copy of the attached planning proposal and supporting documentation to the Department of Planning for finalisation.

2. Notifies to those who attended the public hearing to advise them of Council’s decision.

REPORT

Background

Draft Liverpool local Environmental Plan (LLEP) 2008 (Amendment No. 41) proposes a number of minor changes to the existing instrument. At times it is necessary for Council to conduct a general amendment to its Local Environmental Plan to ensure that the instrument and maps remain current.

In order to limit the number of amendments to Council's principal planning instrument, it is an accepted practice to group a number of proposed changes together. The amendment considers Council initiated changes.

At its meeting dated 26 March 2014, Council resolved to endorse the attached planning proposal, proceed to public exhibition and public authority consultation and noted that the outcomes of the consultation would be reported back to Council. A brief summary of the proposed amendments is provided below;

Rezoning and Reclassification of Part of Pasquale Minnici Park (Lot 104 DP 876128)

A near level, triangular piece of land having an area of approximately 100sqm is proposed to be reclassified from ‘community land’ to ‘operational land’ and rezoned from RE1 Public Recreation to R2 Low Density Residential to facilitate its sale to the adjoining land owner.

Figure 1: Aerial Photograph of subject site.

Rezoning of 38 Newbridge Road, Chipping Norton (Lot 66 DP 1050611)

The Moorebank Voluntary Acquisition Scheme commenced in the early 1980’s and since then over half of the houses have been acquired and removed. The subject site was recently acquired by Council and is proposed to be rezoned RE1 Public Recreation in line with the objectives of the Scheme.

Figure 2: LLEP 2008 Zoning Extract and Aerial Photograph of Subject Site

Remove Clause 7.5(4)(a)

In 2011 the NSW Government repealed Part 3A of the Environmental Planning and Assessment Act 1979. The LLEP 2008 still makes reference to the repealed Part3A system within Clause 7.5(4)(a). It is therefore proposed to remove this sub-clause.

Public Authority Consultation

In accordance with the gateway determination, the Office of Environment and Heritage were provided with a copy of the planning proposal and given 21 to days to comment.

No objections were received.

Public Exhibition

In accordance with the Gateway determination, the proposed amendment to the LLEP 2008 was publically exhibited for a period of 28 days from 2 July 2014 to 30 July 2014. There were no submissions received during this time.

Public Hearing

As community land is proposed to be reclassified to operational land, a public hearing was also required to be held in accordance to section 68 of the EP&A Act 1979 (s.29), LEP Practice Note: PN09C03 ‘Classification and reclassification of public land through a local environmental plan’ and the requirements of the Local Government Act 1993. The hearing was held on 19 August 2014 from 6:00pm to 7:15pm at the Hilda M Davis Community Centre (185 Bigge Street, Liverpool). The hearing also discussed the proposed reclassification and rezoning of another site, which is the subject of another planning proposal. There were a total of eight attendees, of which one made a verbal submission in relation to 4 Marulan Way, Prestons (Lot 104 DP 876128).

The verbal submissions made related to the construction of a fence along the property boundary and the length of the time that would be taken to complete the reclassification and rezoning process. No objections were raised.

Conclusions

Draft LLEP 2008 (Amendment No. 41) proposes a number of minor changes to the existing instrument. At times it is necessary for Council to conduct a general amendment to its Local Environmental Plan to ensure that the instrument and maps remain current.

Council has publically exhibited and consulted the appropriate agencies regarding the draft amendment and no objections have been raised.

It is recommended that Council forward the attached planning proposal and supporting documentation to the Department of Planning for finalisation and advise the attendees of the public hearing of Council’s decision..

CONSIDERATIONS

Economic and Financial	As Pasquale Minnici Park was purchased by Council through Section 94 funds, the sale of part of Lot 104 DP 876128 will be attributed to the relevant Section 94 fund.
Environmental and Sustainability	Manage the environmental health of waterways.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Undertake communication practices with the community and stakeholders across a range of media.

ATTACHMENTS

1. Planning Proposal - Draft LLEP 2008 Amendment No. 41 - Post Exhibition View (Under separate cover)

237

Ordinary Meeting 25 February 2015

Property and Commercial Development Report

DPC 01

Proposed reclassification of Lot 154 DP 867979 and Lot 3046 DP 869842, Bernera Road, Prestons to 'Operational' land

Strategic Direction	Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation
Key Policy	Property Strategy
File Ref	023974.2015
Report By	Andy Kabok - Senior Property Officer
Approved By	John F Morgan - Director Property & Commercial Development

Executive Summary

Lot 1500 DP 1168645 and Lot 2 DP 1168646 are classified as ‘Operational’ land and are zoned ‘B1 Neighbourhood Centre’ under the Liverpool Local Environmental Plan 2008. Lot 154 DP 867979 and Lot 3046 DP 869842 are classified as ‘Community’ land, comprise of a two metre narrow strip of land, and adjoin Lot 1500 DP 1168645 and Lot 2 DP 1168646 to the west.

All four lots are considered to be surplus to Council’s needs. In order to have the ability to divest and/or develop these lots ‘in one line’, Lot 154 DP 867979 and Lot 3046 DP 869842 are required to be reclassified to ‘Operational’ land.

This report recommends that Council agrees to commence the process of reclassification via an amendment to the Liverpool Local Environmental Plan 2008 of Lot 154 DP 867979 and Lot 3046 DP 869842, Bernera Road, Prestons.

RECOMMENDATION

That Council:

1. Agrees to commence the process of reclassification of Lot 154 DP 867979 and Lot 3046 DP 869842, Bernera Road, Prestons, through an amendment to the Liverpool Local Environmental Plan 2008; and

2. Receives a further report following the public exhibition process with a recommendation as to proceeding with the reclassifications.

REPORT

All four lots are considered to be surplus to Council’s needs. Under the Local Government Act 1993, Lot 154 DP 867979 and Lot 3046 DP 869842 are classified as ‘Community’ land. As such, Council has no power to sell the land, and is limited to the uses that it can put the land to via a redevelopment. In order to be able to divest and/or develop these lots ‘in one’ line, Lot 154 DP 867979 and Lot 3046 DP 869842 are required to be reclassified to ‘Operational’ land.

An internal consultation process was undertaken to determine if there were any objections to the proposed reclassification. No objections were raised by any department. Any use of the land would however require a deceleration lane to be created on the corner of Bernera and Kurrajong Road to provide for future traffic demands.

As part of the process of reclassification via an amendment to the Liverpool Local Environmental Plan 2008, residents in the immediate vicinity of the properties will be written to directly and advised of Council's proposal. A public exhibition will take place to advise the local community and invite feedback on the properties that are proposed to be reclassified. The exhibition will include:

· Advertisements in local newspapers;

· Advertisement on Council's website; and

· Exhibitions in various libraries throughout the Local Government Area;

Section 29(2) of the Local Government Act 1993 states that:

"A council must, before making any resolution under section 32, arrange a public hearing in respect of any proposal to reclassify land as operational land by such a resolution".

Therefore a public hearing conducted by an independent facilitator will also be undertaken.

At the conclusion of the public exhibition process a further report will be provided to Council summarizing the submissions received, if any, and based on these submissions, recommending whether or not to proceed with the reclassification.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

Nil

240

Ordinary Meeting 25 February 2015

Committee Reports

CTTE 01

Local Traffic Committee Minutes of Meeting held on 21 January 2015

Strategic Direction	Accessible Connected City Provide safe and easy travel with a high quality road and traffic management network
Key Policy	Traffic and Transport Plan
File Ref	018857.2015
Report By	Charles Wiafe - Manager Traffic and Transport
Approved By	Toni Averay – Director Planning and Growth

Executive Summary

This report is tabled in order to present the Minutes of the Local Traffic Committee Meeting held on 21 January 2015.

RECOMMENDATION

That Council:

1. Receives and notes the Minutes of the Local Traffic Committee Meeting held on 21 January 2015.

2. Adopts the following recommendations of the Local Traffic Committee meeting:

Item 1 Bigge Street and Speed Street, Liverpool – Proposed Minor Interim Intersection Treatment

i. Approves the proposed interim minor intersection treatment.

Item 2 Flowerdale Road, Liverpool – Proposed Pedestrian Refuge

i. Approves a pedestrian refuge on Flowerdale Road south of Moore Street.

ii. Appropriate community consultation is to be carried out prior to installation.

Item 3 Liverpool City Centre – Proposed Changes to Car Parking Restrictions at Various Locations

i. Approves parking restrictions in the Liverpool City Centre as shown in the minutes for the following locations:

· Location 1 – Macquarie Street south of Castlereagh Street

· Location 2 – Macquarie Street north of Terminus Street

· Location 3 – Macquarie Street south of Pirie Street

· Location 4 – Norfolk Service Way opposite Norfolk Lane

· Location 5 – Scott Street between Macquarie Street and George Street.

Item 4 Wilson Road, Green Valley – Proposed Line Marking Scheme and Pedestrian Refuge

i. Approves the Wilson Road reconstruction sign posting and line marking scheme and two pedestrian refuges.

Item 5 Elizabeth Street and Bigge Street, Liverpool – Proposed Line Marking Scheme for Shared Path

i. Approves signs and line marking scheme for the proposed shared paths.

REPORT

At its meeting held on 21 January 2015, the Local Traffic Committee considered the following five agenda items:

Item 1 Bigge Street and Speed Street, Liverpool – Proposed Minor Interim Intersection Treatment

The proposed interim intersection treatment involves civil works including kerb readjustments and the installation of larger Stop signs to highlight priority movements at the intersection. The Committee noted that the interim works would accommodate the proposed traffic signals at the intersection.

The interim works is funded under the Federal Black Spot Program for this financial year and Council may lose the funding if the interim works are not completed this financial year. Approval of the traffic signals is being sought from the Roads and Maritime Services for the early construction of the traffic signals.

The Chairperson requested that additional funding be investigated for the early construction of the traffic signals at the intersection. Funding for the traffic signals is being sought in Council’s next financial year’s budget. Council staff have also requested RMS to fund the traffic signals, and are awaiting a response.

Item 2 Flowerdale Road, Liverpool – Proposed Pedestrian Refuge

Item 3 Liverpool City Centre – Proposed Changes to Car Parking Restrictions at Various Locations

Item 4 Wilson Road, Green Valley – Proposed Line Marking Scheme and Pedestrian Refuge

Item 5 Elizabeth Street and Bigge Street, Liverpool – Proposed Line Marking Scheme for Shared Path.

In addition to the agenda items the Committee also discussed the following Technical Discussion item, and General Business items.

Item TD1 Fourth Avenue, Austral – Development Application for Increase in Student Numbers

Details of the discussions, Committee’s comments and General Business items are provided in the minutes.

Budget Impact of matters arising from Minutes

Item	Description	Funding Arrangement
1	Bigge Street and Speed Street, Liverpool – Proposed Minor Interim Intersection Treatment	Federal Black Spot funding (for 2014/15).
2	Flowerdale Road, Liverpool – Proposed Pedestrian Refuge	Funded from Council’s Minor Traffic Facilities Program.
3	Liverpool City Centre – Proposed Changes to Car Parking Restrictions at Various Locations	Funded under the RMS grant for Minor Traffic Facilities.
4	Wilson Road, Green Valley – Proposed Line Marking Scheme and Pedestrian Refuge	Funded under Council’s Major Infrastructure Construction Program.
5	Elizabeth Street and Bigge Street, Liverpool – Proposed Line Marking Scheme for Shared Path	Funded under an RMS grant for City Centre Bicycle Facilities Program.

CONSIDERATIONS

Economic and Financial	Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.
Environmental and Sustainability	Promote an integrated and user friendly public transport service. Support the delivery of a range of transport options.
Social and Cultural	Improved traffic and pedestrian safety.
Civic Leadership and Governance	The recommendation provides opportunity to advocate for the local community. The recommendation is required in accordance with the Local Government Act 1993.

ATTACHMENTS

1. Local Traffic Committee Minutes - 21 January 2015 View (Under separate cover)

245
CTTE 02	Minutes of the Budget and Finance Committee held on 5 February 2015
Attachment 1	Budget and Finance Committee Meeting Minutes from 5 February 2015

BUDGET AND FINANCE COMMITTEE MEETING

Meeting No.05/14-15

5 February 2015 – Level 5, Blue Gun Room File Ref: 2013/0743

Present:

Ned Mannoun Mayor (Chairperson)

Carl Wulff Chief Executive Officer (CEO)

Peter Ristevski Deputy Mayor

Peter Harle Councillor

Ali Karnib Councillor

Geoff Shelton Councillor

In Attendance:

Gary Grantham Director – Corporate Services (CFO)

Raj Autar Director – Infrastructure & Environment

Vishwa Nadan Manager – Financial Management

Tersia Wilson Minute Secretary

Meeting opened at 3.15pm

Apologies:

Gus Balloot Councillor

Mazhar Hadid Councillor

Resolution No. 13/14-15

1. Declarations of Interest

Resolved: There were no Declarations of Interest declared

Action: Noted

Resolution No. 14/14-15

2. Confirmation of the previous minutes

Resolved: The confirmation of the previous meeting minutes for the meeting held 3 December 2014 were passed by resolution at Council meeting dated 16 December 2014.

Action: Noted

STANDING ITEMS

Resolution No. 15/14-15

3. Performance Report

The Chief Financial Officer advised the reserves should be consolidated and reconciled to the budget. Council will need to forecast what they would like to allocate budget to during the year and budget for it with a contingency component.

Management are focusing on improving Fit for the Future ratios of operational performance and asset renewal.

Action: Council reserves to be consolidated and reconciled to the budget, cash is to be allocated to easy capex works, committee financial paper work to be provided with a comments section and printed on A3.

Resolution No. 16/14-15

3. Reserve Summary

Chief Financial Officer went through the Reserve Summary with the committee.

Action: Noted

Clr Ristevski left the meeting at 3.45pm

Resolution No. 17/14-15

4. Infrastructure Works Update

Director – Infrastructure and Environment gave a snapshot report on the Capital Works Program.

Action: Noted

Clr Ristevski returned to the meeting at 3.55pm

Domenic Kelly entered the meeting at 4.15pm

Clr Balloot entered the meeting at 4.45pm

GENERAL BUSINESS

Resolution No. 18/14-15

5. Chief Financial Officer went through the Fit for the Future timeline and spoke in brief about the new rates modelling program.

Action: 1. Mayor requested a Fit for the Future Briefing session be organised in March for all Councillors prior to the report going to the March meeting;

2. Demonstration of how the rates modelling program works at the next committee meeting;

3. Rates categories to be provided at the next committee meeting; and

4. Investigate the possibility of a pamphlet accompanying the rates notice with how Council rates are spent.

Meeting closed 5.00pm

85
CFO 02	Adoption of Civic Advisory Committee Charter and Amendments to Australia Day Awards Recipients Policy and Order of Liverpool Awards Policy
Attachment 2	Draft Order of Liverpool Awards Policy

93
CFO 02	Adoption of Civic Advisory Committee Charter and Amendments to Australia Day Awards Recipients Policy and Order of Liverpool Awards Policy
Attachment 3	Draft Australia Day Award Recipients Policy

139
CFO 05	Investment Report January 2015
Attachment 4	Performance Graphs - Actual to Budget

177
CFO 07	December 2014 Budget Review
Attachment 5	Grants Status Report - Applications

179
CFO 07	December 2014 Budget Review
Attachment 6	Grants Status Report - Received

183
CFO 07	December 2014 Budget Review
Attachment 7	Quarter 2 - Budget Review Summary

185
CFO 07	December 2014 Budget Review
Attachment 8	Cash & Investment Report

185
CFO 07	December 2014 Budget Review
Attachment 9	Key Performance Indicators

187
CFO 07	December 2014 Budget Review
Attachment 10	Consultancy & Legal Expenses Budget

189
CFO 07	December 2014 Budget Review
Attachment 11	Contracts & Other Expenses Statement

Strategic Direction	Vibrant Prosperous City Position Liverpool as the destination of choice to attract business and investment in South Western Sydney
Key Policy	Economic Development Strategy
File Ref	028157.2015
Report By	Nicole Voorhout - Personal Assistant to the Director Economy and Engagement
Approved By	Michael Cullen – Director Economy and Engagement

Economic and Financial	The activities of the Committee support Council’s efforts to facilitate economic development.
Environmental and Sustainability	Environmental and sustainability considerations will be factored into economic development activities.
Social and Cultural	Economic development will boost demand for cultural and arts activities.
Civic Leadership and Governance	The Committee provides guidance for Council’s economic development projects and initiatives.

255
CTTE 03	Minutes of Economic Development and Events Committee meeting held 5 February 2015
Attachment 1	MINUTES Economic Development and Events Committee meeting 5 February 2015 FINAL

Economic and Financial	The activities of the Taskforce will support Council’s efforts to advocate to the Commonwealth and NSW Governments for the necessary infrastructure and planning investments to support the Airport and its ability to generate new economic development opportunities for the Liverpool local government area
Environmental and Sustainability	Environmental and sustainability factors will be important aspects that need to be considered in development of the Airport at Badgerys Creek.
Social and Cultural	The availability of supporting social and cultural facilities will be important considerations in development of the Airport site at Badgerys Creek.
Civic Leadership and Governance	The Taskforce will assist Council in its advocacy efforts to influence the Commonwealth and NSW Governments decision concerning development of the Airport and its connecting infrastructure.

259
CTTE 04	Minutes of Badgerys Creek Airport Taskforce meeting held 5 February 2015
Attachment 1	MINUTES Badgerys Creek Airport Taskforce 5 February 2015 FINAL

267
CTTE 05	Minutes of Building Our New City Committee meeting held 5 February 2015
Attachment 1	MINUTES Building Our New City Committee 5 Febuary 2015 FINAL

271
CTTE 06	Meeting Notes of the Liverpool Youth Council meeting held on 3 February, 2015
Attachment 1	MEETING NOTES 3 February 2015 Liverpool Youth Council

297
QWN 02	Question with Notice - Clr Stanley
Attachment 1	The Heritage Strategy for the City of Liverpool 2011-2014