Description: C:\Users\stivalak\Desktop\Business Paper Backgrounds\Council business papers3.jpgLiverpool City Council

Business Paper

 

 

 

 

Council Agenda

 

 

 

 

 

 

 

 

Ordinary Council Meeting

26 May 2015

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Francis Greenway Centre

170 George Street

Liverpool


Description: Description: LCC_bw_logo 

 

 

 

 

 

 

 

 

 

 

 

 


You are hereby notified that an Ordinary Council Meeting of Liverpool City Council will be held at the Francis Greenway Centre, 170 George Street, Liverpool on Tuesday, 26 May 2015 commencing at 6.00pm. Doors to the Francis Greenway Centre will open at 5.45pm.

 

Liverpool City Council Meetings are taped for the purposes of minute taking and record keeping.  If you have any enquiries please contact Council and Executive Services on 9821 9237.

 

Text Box:
 

 

 


Carl Wulff

CHIEF EXECUTIVE OFFICER

 

 


 

 

 


Order of Business

 

                                                                                                              PAGE     TAB

Opening

Prayer

Apologies 

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 29 April 2015..................................................................... 7

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Notices of Motion

NOM 01          Commencement time for June Council Meeting........................................... 66......... 1

NOM 02          ALGWA (NSW) Annual Conference.............................................................. 68......... 2

NOM 03          Recommendation for Approval by the Department of Planning - Moorebank Recyclers                                                                                                                         70......... 3

Motions of Urgency

NIL

Independent Hearing and Assessment Panel Report

NIL

Development Application Determination Report

NIL

Chief Executive Officer Report

NIL

Business Improvement Report

NIL

Chief Financial Officer

CFO 01           Investment Report April 2015......................................................................... 74......... 4

CFO 02           March Community Performance Report....................................................... 92......... 5

CFO 03           March 2015 Budget Review......................................................................... 159......... 6

CFO 04           Annual Review of Civic Expenses and Facilities Policy.............................. 187......... 7

CFO 05           Review of the Code of Meeting Practice..................................................... 208......... 8

CFO 06           Endorsement of the Delivery Program 2013-17 and Operational Plan 2015-16 including Revenue Policy (to be provided in Addendum Booklet)

City Presentation Report

NIL

Community and Culture Report

DCC 01          Donations, Grants and Sponsorships........................................................... 210......... 9

DCC 02          Liverpool City Council Sporting Grants Program 2014/2015....................... 218....... 10

DCC 03          Toilet facilities at Wattle Grove Lake............................................................ 222....... 11

DCC 04          Combatting Childhood Obesity with Sport.................................................... 226....... 12

Economy and Engagement Report

DEE 01           Flag and Banner Program............................................................................ 233....... 13

DEE 02           Media Representation Policy........................................................................ 276....... 14

DEE 03           Corporate Sponsorship (Incoming) Policy.................................................... 283....... 15

DEE 04           Review of Town Improvement Fund Policy................................................. 298....... 16

Infrastructure and Environment Report

NIL

Planning and Growth Report

DPG 01          Draft LLEP 2008 (Amendment No. 49) - Removal of Flood Prone Land Area mapping from LLEP 2008 & Draft LDCP 2008 (Amendment No. 20)........................ 322....... 17

DPG 02          East Leppington Contributions Plan.............................................................. 328....... 18

DPG 03          Austral Leppington North Contributions Plan................................................ 333....... 19

DPG 04          Actions Taken and Progress in Northumberland Serviceway..................... 336....... 20

DPG 05          Draft Liverpool Local Environmental Plan 2008 (Amendment No. 46) - Rezoning and Reclassification of Macleod Park, Prestons................................................. 338....... 21

DPG 06          Liverpool City Centre Traffic Study - Update on Design Investigations and Implementation of Three Projects................................................................ 346....... 22

Property and Commercial Development Report

DPC 01           Classification of Lot 300 DP1205231, Moondarra Drive, West Hoxton as 'Operational' Land.............................................................................................................. 357....... 23

DPC 02           Proposed road closure of part Speed Street car park, previously known as Lot 82 DP 790072.......................................................................................................... 360....... 24

Committee Reports

CTTE 01         Minutes of the Warwick Farm Steering Committee held on 3 March 2015. 363....... 25

CTTE 02         Liverpool Sports Committee minutes of meeting 26 March 2015................ 369....... 26

CTTE 03         Minutes of the Liverpool Access Committee 9 April 2015........................... 381....... 27

CTTE 04         Minutes of the Budget and Finance Committee held on 6 May 2015.......... 400....... 28

CTTE 05         Minutes of Building Our New City Committee meeting held 6 May 2015... 405....... 29

CTTE 06         Minutes of Economic Development and Events Committee meeting held 6 May 2015 411                                                                                                                         30

CTTE 07         Liverpool Youth Council Meeting Minutes 7 April 2015 and Meeting Notes 5 May 2015                                                                                                                       420....... 31

CTTE 08         Minutes of Badgerys Creek Airport Taskforce meeting held 6 May 2015... 442....... 32

CTTE 09         Minutes of Aboriginal Consultative Committee Meetings held on the 1 April 2015 and 6 May 2015 ..................................................................................................... 447....... 33

Questions with Notice

QWN 01         Question with Notice - Clr Stanley................................................................ 465....... 34  

Questions Taken on Notice

Presentations by Councillors

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

 

CONF 01   Key Sites Master Planning Steering Committee Minutes from Meeting held 5 May 2015

Reason:     Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 02   Proposed disposal of Lot 1 DP 1200837 and Lot 850 DP 803527, Robin Street, Hinchinbrook

Reason:     Item CONF 02 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 03   RCL2439 Provision of Trade Services - Electrical, Carpentry, Plumbing, Air Conditioning

Reason:     Item CONF 03 is confidential pursuant to the provisions of s10(A)(2)(d ii) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the Council.

 

 

 

 

 

 

 
CONF 04   Bernera Road Widening - Approval Of Delay Costs With Contractor

Reason:     Item CONF 04 is confidential pursuant to the provisions of s10(A)(2)(c) (g) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

CONF 05   Tender for DA-610/2012, DA-740/2012,DA-1055/2013

Reason:     Item CONF 05 is confidential pursuant to the provisions of s10(A)(2)(c) (d i) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

 

CONF 06   Financial Dispute With Former Staff Member

Reason:     Item CONF 06 is confidential pursuant to the provisions of s10(A)(2)(a) of the Local Government Act because it contains personal matters concerning particular individuals (other than councillors).  

 

 

CONF 07   WT2464 Whitlam Leisure Centre A/C Renewal Project (report to be provided in Addendum Confidential Booklet)

Reason:     Item CONF 07 is confidential pursuant to the provisions of s10(A)(2)(d ii) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the Council.

Close

 


 

 

 

 

 

 

MINUTES OF THE Ordinary Meeting

HELD ON 29 April 2015

 

 

PRESENT:

Mayor Ned Mannoun

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Harle

Councillor Karnib

Councillor Mamone

Councillor Ristevski

Councillor Shelton

Councillor Stanley

Councillor Waller

Mr Carl Wulff Chief Executive Officer

Mr Gary Grantham, Chief Financial Officer

Ms Toni Averay, Director Planning and Growth

Ms Kiersten Fishburn, Director Community and Culture

Mr Gino Belsito, Director City Presentation

Mr Michael Cullen, Director Economy and Engagement

Mr Raj Autar, Director Infrastructure and Environment

Mr John Morgan, Director Property and Commercial Development

 

 

 

The meeting commenced at 6.04pm.

 

 

OPENING                              6.04pm

PRAYER                               The prayer of the Council was read by Pastor Henry Jacotine from Inspire Church.

APOLOGIES                         Nil


 

CONDOLENCES                  

 

SUBJECT: Executions of Andrew Chan and Myuran Sukumaran

 

Andrew Chan and Myuran Sukumaran were executed in Indonesia at 3 am AEST this morning.

 

Mr Chan and Mr Sukumaran were arrested in 2005 in Bali and were both subsequently sentenced to death. The pair languished in the Bali prisons system for ten years before the execution was carried out.

 

Mr Chan and Mr Sukumaran were due to have applications, filed on their behalf, heard in Indonesia’s Constitutional Court on 12 May 2015, but despite that process still on foot the executions were nevertheless carried out.

 

Two lives were taken unnecessarily by the Indonesian Government and by a barbaric method, despite evidence that the pair had reached a level of rehabilitation.

 

Condolences and well wishes should be extended to the families and loved ones of Andrew Chan and Myuran Sukumaran.

 

RECOMMENDATION:

 

That Council:

 

  1. Express condolences and well wishes to the family and loved ones of Andrew Chan.

 

  1. Express condolences and well wishes to the family and loved ones of Myuran Sukumaran.

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


 

CONDOLENCE

 

SUBJECT: The Hon. John Malcolm Fraser AC, CH, CGL

 

The Hon. John Malcolm Fraser AC, CH, CGL sadly passed away on 20 March 2015. Mr Fraser was the 22nd Prime Minister of Australia from 1975 to 1983.

 

Mr Fraser was born on 21 May 1930 in Toorak, Victoria and born into a family with a history of involvement in politics and the pastoral industry. Mr Fraser was educated at Oxford University where he majored in Philosophy, Politics and Economics and graduated in 1952.

 

On 10 December 1955, Mr Fraser won the seat of Wannon in a House of Representatives comprising of 57 seats at the time. On 11 November 1975, Mr Fraser was sworn in as caretaker Prime Minister and a month later after electoral success officially became the 22nd Prime Minister of Australia.

 

Prime Minister Fraser was known as an influence in Australian relations overseas both within the Commonwealth and with the countries of East and Southeast Asia. An adamant opponent of the apartheid regime, Prime Minister Fraser was a strong supporter for reform in South Africa.

 

The Fraser government revitalised Australia’s immigration program. The immigration program focused on resettlement and multiculturalism with the Institute of Multiculturalism Affairs being set up in 1978.

 

Mr Fraser resigned from parliament on 31 March 1983 and, within two years, had become a key figure in Australia’s international and diplomatic relations.

 

After politics Mr Fraser continued his service to the community. In 1987 Mr Fraser formed CARE Australia as part of the international CARE network on humanitarian aid organisations.

 

In 2000, Mr Fraser was awarded Australia’s Human Rights Medal for his contribution to the advancement of human rights in Australia and internationally. The Award was also in recognition of his Government’s legislative record in indigenous land rights, as well as his personal commitment for all of his public and private life to anti-racism and minority rights.

 

Mr Fraser is survived by his wife Tamara “Tamie” Fraser, AO and his four children Mark, Angela, Hugh and Phoebe.

 

 

 

 

 

 

 

RECOMMENDATION:

 

That Council:

 

  1. Records its deep regret at the passing of the Honourable John Malcolm Fraser, AC, CH, CGL on 20 March 2015.

 

  1. Expresses its condolences and well wishes to Mrs Tamara Margaret Fraser, AO.

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

Confirmation of Minutes

 

Motion:                                  Moved: Clr Mamone            Seconded: Clr Balloot

         

That the minutes of the Extraordinary Meeting held on 24 March 2015 and the Extraordinary Meeting held on 1 April 2015 be confirmed as a true record of that meeting.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Declarations of Interest

 

Clr Hadchiti declared a pecuniary interest in the following items:

 

Item CONF 02:        Key Sites Master Planning Steering Committee Minutes from meeting held 7 April 2015.

 

and

 

Item CONF 07:        Compulsory acquisition of part Lot 1 DP 1201516, 352-362 Macquarie Street, Liverpool for road purposes

 

Reason:                   Clr Hadchiti has a business relationship with the owner referred to in CONF 07 and also in the minutes in CONF 02.

 

Clr Hadchiti left the Chambers for the duration of these two items.

   

 

Clr Waller declared a non pecuniary, less than significant interest in the following item: 

 

Item  DCC 01:         Donations, Grants and Sponsorships

 

Reason:                   Clr Waller is a member of the board of Meals on Wheels which is a not for profit community organisation.

 

Clr Waller did not leave the Chambers for the duration of this item. 

 

 

Public Forum

(Presentation – Items not on agenda)

 

Nil

(Representation – Items on agenda)

 

Nil


 

Mayoral Minute

 

Subject: Moorebank Georges River Precinct Master Plan

 

Moorebank is a unique precinct within Liverpool. Set along the Georges River and Lake Moore, Moorebank possess prime waterfront potential. Its strategic location is enhanced by virtue of its closeness to Liverpool’s business hub and Liverpool Station, a key piece of public transport infrastructure, and also its connectivity to the South-Western Region and Greater Western Sydney through major road connections which include the M5 Motorway, Hume Highway, Newbridge Road, and Heathcote Road.

The redevelopment of the Moorebank Georges River precinct provides an opportunity to transform an old and degraded industrial area into a revitalised mixed use urban waterfront precinct in close proximity to Liverpool CBD. Council should investigate the Moorebank Georges River precinct for its urban renewal potential. The redevelopment of this precinct will benefit from a high level of public transport accessibility provided by its proximity to Liverpool Station, and with upgrades to local bus routes, potential realignment of local roads and improvements for active transport options, including pedestrian and cycle routes.

This area also provides a unique opportunity for Liverpool to help meet Sydney’s future housing needs and make a major contribution to providing for the additional 1.6 million people who will live in Sydney over the next 20 years.  The area has the potential to be developed as a premium mixed use riverside lifestyle precinct with quality housing and local employment opportunities.  Redevelopment will deliver substantial environmental, recreational and community benefits to support the achievement of Liverpool’s potential as the third regional city.

A number of major landowners in this area are currently progressing individual planning proposals and have been in discussion with Council officers about the technical requirements associated with their proposals.  It is clear that this important strategic area requires a comprehensive and integrated approach to land use planning and infrastructure demands.

It is proposed the investigation of the Moorebank Georges River Precinct will examine:

  • The precinct’s potential to support higher levels of density, incorporating a mix of housing and employment options,
  • The unique characteristics of the precinct, including heritage, waterfront access, public open spaces, and walkability to support redevelopment,
  • The urban design principles to support building typologies, public domain improvements, and built form outcomes to support sustainable precinct redevelopment,
  • The level of connectivity of the precinct to the regional road network, and the potential infrastructure upgrades required to support precinct redevelopment,
  • The level connectivity of the precinct to the regional public transport network, including bus and rail, and the potential infrastructure upgrades required to support precinct redevelopment, and
  • Potential key sites which are feasible to facilitate for redevelopment of the precinct in line with the aforementioned.

It is appropriate that landowners contribute to the cost of this investigation.

Attached to this Mayoral Minute are a map of the proposed precinct area and an aerial image.

Description: C:\Users\stewartma\Desktop\Moorebank Precinct LZN Map.png

Moorebank Precinct LZN Map

Description: C:\Users\stewartma\Desktop\Moorebank Precinct Aerial.png

Moorebank Precinct Aerial Photo

 

RECOMMENDATION:

 

That Council:

 

  1. Investigate the Moorebank Georges River area as an urban renewal precinct.
  2. Develop a Master Plan for the Moorebank Georges River mixed use precinct to provide opportunities for housing and employment, with access to transport and infrastructure.
  3. Explore options with current landowners and associated developers to fund the costs of this investigation.

 

  1. The study also include land on the west side of the Georges River.

 

Motion:                                  Moved: Mayor Mannoun

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Mayor Mannoun asked that he be recorded as voting for the Mayoral Minute.

 


 

Mayoral Minute

 

Subject: 'Luke Stono's Never Give Up' Charity Bike Ride

 

On 22 April 2015, Luke Stono departed Nowra Private Hospital on an organised fund raising bike ride to Liverpool Hospital, known as the ‘Luke Stono’s Never Give Up Charity Bike Ride’.  Mr Stono is expected to arrive at Liverpool Hospital on 1 May 2015. Mr Stono is riding a special recumbent push bike on the 180km ride. Mr Stono has committed to donating the money raised to the Liverpool Hospital Brain Gym.

 

On 20 June 2012, Mr Stono suffered a serious brain injury whilst training at a motocross compound in Lockhart NSW in a tragic motorbike accident. He was rushed to Wagga Base Hospital and later airlifted to Canberra Hospital where he was assessed and found to have suffered a severe brain injury. He was in a coma. Mr Stono’s parents were informed that he had only a 20 per cent chance of surviving and only a 4 per cent chance of minimal recovery if he did survive. Mr Stono eventually showed signs of waking from his coma and was eventually transferred to the Liverpool Hospital Brain Injury Unit and spent 9 months there in rehabilitation.

 

Mr Stono displayed a “never give up” attitude throughout his recovery to date and has moved from only a 20 per cent chance of survival to a man who put plans in place to ride his bike for 180km. Mr Stono attributes a great deal of his recovery to the staff in the Liverpool Brain Injury Unit for their care and has stated that he wouldn’t be where he is today without their help, however he has indicated that the Unit is need of equipment upgrades. Mr Stono hopes that the money raised throughout his bicycle journey will help towards those much needed upgrades.

 

Mr Stono is expected to arrive at Liverpool Hospital on Friday 1 May 2015 at 11am.  I will be in attendance to greet Mr Stono.  I propose that Council donate $5,000 to Mr Stono’s cause which in turn will benefit the Liverpool Hospital Brain Gym.

 

RECOMMENDATION

 

That Council:

 

  1. Extend well wishes to Luke Stono on the completion of his bike ride from Nowra to Liverpool Hospital.

 

  1. Commend Luke Stono for his hard work efforts to raise money for the Liverpool Hospital Brain Gym.

 

  1. Donate $5,000 to the Luke Stono’s Never Give Up Charity Bike Ride.

 

 

 

 

 

Motion:                                  Moved: Mayor Mannoun

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

Mayoral Minute

 

Subject: Opening of Ingham House on 27 April 2015

 

On 27 April 2015, I was honoured to officially open Ingham House at 18 Pioneer Dr, Carnes Hill, which was the result of a four year project between Anowah Community Living Inc, Ingham Australia and Fowler Homes.

 

Ingham House will be operated by Anowah Community Living Inc and provides services for people with disabilities. Current residents of Anowah are aged from their mid 20’s to over 60 years of age. All of the residents have an intellectual disability and some with physical or sensory impairments. The aim of the services is to provide an increase in each person’s independence and quality of life.

 

The Ingham family donated the land located on 18 Pioneer Dr and Fowler Homes constructed the premises for use by Anowah in order to provide the important services to those members of our community who are in need.

 

Moving forward, Anowah now needs to raise necessary funds to provide a high standard of training, accommodation and service options for their residents, which includes the provision of housing, furniture, equipment, aids and training programs. As part of the fundraising efforts, Anowah will be hosting its Annual Fund Raising dinner on Friday 22 May 2015.

 

RECOMMENDATION:

 

That Council:

 

  1. Provide a donation of $2,500 towards Anowah Community Living Inc’s Annual Fundraising dinner on Friday 22 May 2015.

 

  1. Congratulate Ingham Australia, Fowler Homes and Anowah Community Living Inc on the completion of the four year project towards the completion of Ingham House.

 

  1. Recognise the important work that Anowah Community Living Inc undertakes to help disadvantaged members of the community.

 

Motion:                                  Moved: Mayor Mannoun

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

Mayoral Minute

 

Subject: Trip to Gallipoli ("The Journey to the Quilt") - June Young OAM, JP and Ken              Young OAM

 

Local residents within the Liverpool Municipality, Mrs June Young OAM, JP and Mr Ken Young OAM, left Australia last week to embark on a journey to Gallipoli in remembrance of those soldiers who lost their lives during World War One.

 

Their official farewell happened in Albany, Western Australia, where they set sail to the site of the sinking of HMAS Sydney for a Memorial Service before retracing the journey through Cocos Island, Colombo, Suez Canal, Egypt, Greece, Turkey, Gallipoli, Crete and Italy.

 

Throughout their journey, Mr and Mrs Young will be carrying a handmade quilt, made by members of the RSL Women’s Auxiliaries from all over NSW in remembrance of those who died in the First World War. Each square contained on the quilt has its own personal story. The quilt is one of seven quilts made by women of the Auxiliaries and the first was raffled last year and made $37,200 for RSL Defence Care (the welfare and benevolent arm of the RSL movement). Upon Mr and Mrs Young’s return to Australia, their quilt will hang at the Cenotaph in Hyde Park, Sydney.

 

Mrs Young will be writing a daily journal of the Quilt’s journey, conducting interviews with veterans on the ship, entertainers and historians. Mrs Young will also be photographing the quilt at many historical sites along the journey.

 

RECOMMENDATION:

 

That Council:

 

  1. Wishes Mr and Mrs Young a continued safe passage on their “Journey to the Quilt” journey as they remember those who served in Gallipoli, World War Two, Borneo, Vietnam and on peacekeeping missions.

 

  1. Commend the Women’s Auxiliaries for their great work in the Quilt project which has raised significant money for the RSL Defence Care. 

 

  1. Meet with Mr and Mrs Young upon their return to discuss an opportunity to display the photos of their journey in public for interested members of the community to view.

 

Motion:                                  Moved: Mayor Mannoun

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

 

Mayoral Minute

 

Subject: Local Government Awards

 

On 23 April 2015, Liverpool Council won two award categories at the Local Government Awards evening held at the Westin Hotel in Martin Place Sydney.

 

In the first category, Liverpool won the ‘Excellence in Environmental Leadership and Sustainability’ category for the Council’s work in establishing a leading edge Community Recycling Centre. The Community Recycling Centre development programme was led by Gino Belsito, Director of City Presentation and his team.

 

In the second category, Liverpool won the ‘Excellence in Local and Economic Contribution’ category for the Council’s work on the ‘Building our New City’ initiative. The ‘Building our New City’ initiative will trigger business investment opportunities and jobs growth for Liverpool.  This initiative is being led by Michael Cullen, Director of Economic and Engagement and his team.

 

The success of winning the two award categories are a result of dedication and hard work and a great result for Liverpool to have some of the Council’s innovative and leading projects recognised by the Local Government sector.

 

RECOMMENDATION:

 

That Council:

 

  1. Congratulate Gino Belsito, Director of City Presentation and his team for winning the ‘Excellence in Environmental Leadership’ award category at the Local Government Awards evening in recognition of the Community Recycling Centre.

 

  1. Congratulate Michael Cullen, Director of Economic and Engagement and his team for winning the ‘Excellence in Local and Economic Contribution’ award category at the Local Government Awards evening in recognition of the ‘Building our New City’ initiative.

 

  1. Commend the City Presentation and the Economic and Engagement teams for their hard work and dedication.

 

Motion:                                  Moved: Mayor Mannoun

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

Mayoral Minute

 

Subject: Relay for Life: Cancer Council

 

The Cancer Council of Australia facilitates the Relay for Life event organised by local volunteer committees on behalf of the Cancer Council.

 

Relay for Life gives local communities a chance to recognise and celebrate those who have overcome cancer or are undergoing treatment, as well as carers of people who suffer from cancer.

 

Relay for Life first started in Australia back in 1999 when the Victorian community of Murrumbeena raised over $75,000 for the Cancer Council. Sixteen years later, Relays are now held in every State and Territory, with more than 134,000 participants raising over $24 million each year. Every dollar raised from participation in Relay for Life goes towards the Cancer Council’s research, prevention and support programs.

 

The Liverpool community will be participating in the Relay for Life event commencing on Saturday 23 May 2015 concluding on Sunday 24 May 2015. In the planned Liverpool relay to date, 16 teams comprising of 74 participants have registered with a total of $6,217.39 raised so far with a goal of raising $55,000 in total.

 

Teams participate in a relay-style walk or run, with a challenge of staying on track overnight. Each event is unique and participants can stay for the entirety of the event which includes camping overnight and enjoy the fun activities.

 

I plan on registering as a participant in the Liverpool Relay for Life event and would implore my fellow Councillors, Council employees and their families and members of the Liverpool community to also register and participate for such an important and worthy cause.

 

I also move that the Council donate $2,500 towards the Liverpool Relay for Life event.

 

RECOMMENDATION:

 

That Council:

 

  1. Call for all Councillors, Council employees and their family and members of the Liverpool Community register and participate in the local Liverpool Relay for Life event held on 23 & 24 May 2015

 

  1. Donate $2,500 to the local Liverpool Relay for Life event.

 

Motion:                                  Moved: Mayor Mannoun

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


21

Notices of Motion

ITEM NO:      NOM 01

FILE NO:        088921.2015

SUBJECT:     Responses to Councillors

 

NOTICE OF MOTION

 

That Council requests that the CEO institutes a process that takes reasonable steps to provide Councillors with an update when previous response time frames or scope of works is changed.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley              Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


23

ITEM NO:      NOM 02

FILE NO:        088932.2015

SUBJECT:     War Memorial and Children's Fountain Heritage pieces in the Mall

 

NOTICE OF MOTION

 

That Council:

 

1.   Commits the necessary funds to move the War Memorial to a suitable site at Casula Power House.

 

2.   Engages with the artist to ensure that the necessary measurements are made to reinstate the significance of the statue. (That the column becomes whole at 11am on 11th November).

 

3.   Complete the installation not more than three months after the Memorials' removal from the Mall.

 

4.   Begin community consultation to seek input where and how to relocate the Iconic Children's Fountain. Consider parks or other community facilities where the fountain as a whole or pieces could be located so that the Liverpool Community can still enjoy this heritage item.

 

5.   The funds for the relocation should be allocated from the budget for the upgrade to the Mall.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley              Seconded: Clr Waller

 

That the recommendation be adopted.

 

Amendment:                         Moved: Clr Hadchiti             Seconded: Clr Mamone

 

That Council:

 

1.   Commits the necessary funds to move the War Memorial to a suitable site.

 

2.   Engages with the artist to ensure that the necessary measurements are made to reinstate the significance of the statue. (That the column becomes whole at 11am on 11th November).

 

3.   Complete the installation not more than three months after the Memorials' removal from the Mall.

 

 

  1. The funds for the relocation should be allocated from the budget for the upgrade to the Mall.

 

On being put to the meeting the amendment (moved by Clr Hadchiti) was declared CARRIED.

 

Division called:

 

Vote for:                                Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Mamone

Clr Ristevski

 

Vote against:                         Clr Karnib

Clr Shelton

Clr Stanley

Clr Waller

 


ITEM NO:      NOM 03

FILE NO:        088960.2015

SUBJECT:     Slow Down Speed Stickers

 

NOTICE OF MOTION

 

That Council:

 

1.   Investigates the possibility of providing stickers for garbage bins advocating road safety and speed limit observance

 

2.   Provide a report to the July meeting of Council with proposed options and costs.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley              Seconded: Clr Karnib

 

That the recommendation be adopted.

 

Foreshadowed motion:       Moved: Clr Hadid                 Seconded: Clr Balloot

 

That this matter be deferred to the Traffic Committee for consideration.

 

On being put to the meeting the motion (moved by Clr Stanley) was declared LOST.

 

The foreshadowed motion (moved by Clr Hadid) then became the motion and on being put to the meeting the motion was declared CARRIED.

 


25

ITEM NO:      NOM 04

FILE NO:        089000.2015

SUBJECT:     Clean up Liverpool

 

NOTICE OF MOTION

 

That Council:

 

1.   Instigates an education campaign to address the dumping around Liverpool to be distributed

 

a)   Yearly rate notices

b)   Real Estate Agents for their rental clients

c)   New residents

 

2.   Peruse all avenues to discourage dumping.

 

3.   Report back to Council in September 2015 regarding campaigns to improve dumping in Liverpool.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley              Seconded: Clr Shelton

 

That the recommendation be adopted.

 

Forechadowed Motion:       Moved: Clr Mamone            Seconded:Clr Hadchiti

 

That Council receive and note the CEO’s comment to the Notice of Motion.

 

On being put to the meeting the motion (moved by Clr Stanley) was declared LOST.

 

The foreshadowed motion (moved by Clr Mamone) then became the motion and on being put to the meeting the motion was declared CARRIED.

 


ITEM NO:      NOM 05

FILE NO:        089008.2015

SUBJECT:     Report on Outdoor Signage and Outdoor Product Displays 

 

NOTICE OF MOTION

 

That Council:

 

1.   Prepare a report on the use of outdoor signage and outdoor product displays by small businesses.

 

2.   Consider developing policy which aims at informing businesses of their obligations for displaying outdoor signage and use of outdoor product displays.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Ristevski

 

That Council:

 

1.   Prepare a report on the use of outdoor signage and outdoor product displays by small businesses.

 

2.   Develop a policy in conjunction with business owners that permits the use of outdoor signage, including advertising community events.

 

On being put to the meeting the motion was declared CARRIED.

 


27

ITEM NO:      NOM 06

FILE NO:        089034.2015

SUBJECT:     Sustainable Schools Grants

 

NOTICE OF MOTION

 

That Council:

 

1.   Consider allocating $50,000.00 in the 2015/16 budget to a Sustainable Schools Grants program for all local schools to commence in July 2015.

 

2.   Direct the CEO to develop draft guidelines, application forms, assessment criteria and a charter for an assessment panel which includes Councillor representation.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Ristevski           Seconded: Clr Hadchiti

 

That Council:

 

1.   Consider allocating $75,000.00 in the 2015/16 budget to a Sustainable Schools Grants program for all local schools to commence in July 2015 to be funded from the Environmental Levy.

 

2.   Direct the CEO to develop draft guidelines, application forms, assessment criteria and a charter for an assessment panel which includes Councillor representation.

 

On being put to the meeting the motion was declared CARRIED.

 

Division called:

 

Vote for:                                Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Mamone

Clr Ristevski

 

Vote against:                         Clr Karnib

Clr Shelton

Clr Stanley

                                                Clr Waller

 


Independent Hearing and Assessment Panel Report

ITEM NO:      IHAP 01

FILE NO:        072640.2015

SUBJECT:     DA-364/2014 - Torrens title subdivision of Lot 32 DP 866117 into 16 lots, associated road and footpath construction, landscaping and tree removal

 

RECOMMENDATION

 

That Council approves Development Application DA-364/2014, subject to the amended recommended conditions of consent attached.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:                                Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadchiti

                                                Clr Hadid

                                                Clr Harle

                                                Clr Karnib

                                                Clr Mamone

                                                Clr Ristevski

                                                Clr Shelton

                                                Clr Waller

                            

Vote against:                         Clr Stanley

 


29

ITEM NO:      IHAP 02

FILE NO:        072862.2015

SUBJECT:     DA-48/2014 - Construction and operation of a motel development with associated at-grade and basement car parking and signage

 

RECOMMENDATION

 

That Council that Council approves Development Application DA-48/2014 subject to the recommended amended conditions of consent attached.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Vote for:                                Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadchiti

                                                Clr Hadid

                                                Clr Harle

                                                Clr Mamone

                                                Clr Ristevski

                                                Clr Shelton

                                                Clr Stanley

 

Vote against:                         Clr Karnib

                                                Clr Waller

 

 


ITEM NO:      IHAP 03

FILE NO:        077503.2015

SUBJECT:     DA-85/2011/B - Modification pursuant to s96(2) of Environmental Planning and Assessment Act 1979 to increase the hours of operation of an existing service station from 6am to 12am midnight (7 days a week) to 24 hours  (7 days a week)

 

RECOMMENDATION

 

That Council approve the modification application DA-85/2011/B for a trial period of 12 months as outlined in the recommended conditions of consent attached.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Harle                  Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:                                Mayor Mannoun

                                                Clr Balloot                              

                                                Clr Hadchiti

                                                Clr Harle                                

                                                Clr Karnib

                                                Clr Mamone

                                                Clr Ristevski

                                                Clr Shelton

                                                Clr Waller

 

Vote against:                         Clr Hadid

                                                Clr Stanley

 

 


31

Chief Financial Officer

ITEM NO:      CFO 01

FILE NO:        078830.2015

SUBJECT:     Investment Report March 2015

 

RECOMMENDATION

 

That Council receives and notes this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


ITEM NO:      CFO 02

FILE NO:        083139.2015

SUBJECT:     Civic Awards Policy

 

RECOMMENDATION

 

That Council Adopt the Civic Awards Policy attached to the report which incorporates the contents of the Australia Day Awards, the Order of Liverpool Awards and the Civic and Ceremonial Functions and Representation and includes the Civic Advisory Committee Charter (as Annexure A).

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun     Seconded: Clr Hadchiti

 

That Council adopts the Civic Awards Poliy attached to the report (which incorporates the contents of the Australia Day Awards, the Order of Liverpool Awards and the Civic and Ceremonial Functions and Representation and includes the Civic Advisory Committee Charter as Annexure A) with the following amendments:

 

  1. That Council maintain its annual Christmas tree lighting ceremony.

 

  1. That all sister city relationships maintained to be recognised.

 

  1. That two Mayoral Seniors Concerts be held every year.

 

  1. Amend clause 22.6 of the Policy so that the title reads “Ministerial and other official government delegations and other community stakeholders” and have that reflected as part of the text in that clause.

 

On being put to the meeting the motion was declared CARRIED.

 

 


33

ITEM NO:      CFO 03

FILE NO:        086684.2015

SUBJECT:     2015-16 Operational Plan and Budget -  Proposed new fees and charges

 

RECOMMENDATION

 

That Council:

 

Approves the following fees to be placed on Public Exhibition:

 

Item

Proposed Fee

Minor planning proposals (simple proposals)

 

First meeting - $600

Second and subsequent meetings - $250

 

Major planning proposals (proposals involving complex issues)

 

First meeting - $1,100

Second and subsequent meetings - $450

 

Heavy Vehicles Local Roads Permit

$70.00 per vehicle

 

Whitlam Leisure Centre - PrYme Membership (Over 50’s)”

$10.00 per week for holders of a Seniors or DVA card

 

Receives a further report following the exhibition process which outlines any submissions made/public feedback.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun     Seconded: Clr Hadid

 

That Council:

 

  1. Approves the following fees to be placed on Public Exhibition:

 

Item

Proposed Fee

Minor planning proposals (simple proposals)

 

First meeting - $600

Second and subsequent meetings - $250

 

Major planning proposals (proposals involving complex issues)

 

First meeting - $1,100

Second and subsequent meetings - $450

 

Heavy Vehicles Local Roads Permit

$70.00 per vehicle

 

Whitlam Leisure Centre - PrYme Membership (Over 50’s)”

$10.00 per week for holders of a Seniors or DVA card

 

  1. Receives a further report following the exhibition process which outlines any submissions made/public feedback.

 

  1. Investigate and report back to Council a new fee and charge relating to the intention of lodging a planning proposal.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 


35

Community and Culture Report

ITEM NO:      DCC 01

FILE NO:        003970.2015

SUBJECT:     Donations, Grants and Sponsorships

 

RECOMMENDATION

 

That Council:

 

1.   Endorses the Financial Contribution Panel's recommendations for the provision of $5,200 under the Sporting Donations Program as summarised in the table below:

 

Applicant Name

Amount

LeTeine Tikeri

$200

Thea Hayday-King

$200

Darcy Claveria

$500

Tianna Elaya

$300

Alex Brook

$200

Ellesse Carini

$500

Jordan Richardson

$500

Tessa Wong-King

$200

Ash Eastwood

$200

Maverick Maiava

$500

PCYC Liverpool

$1,000

Jonas Dowson

$200

Ali Azhar

$500

Ryan Watson

$500

 

 

2.   Endorses the Financial Contribution Panel's recommendations for the provision of $10,250 under the Community Donations Program as summarised in the table below:

 

Applicant Name

Project Name

Amount

The Junction Works Ltd.                                                                 

SPARKS Experience: Youth Engagement

$5,000

Inspire Community Services Inc.              

Engaging Schools and Community Forum

$1,500

City of Liverpool Meals On Wheels Inc. 

Christmas Hamper Project for Meals On Wheels clients

$3,750

 

 

 

3.   Endorses the Financial Contributions Panel's recommendations for the provision of $31,900 under the Corporate Sponsorship Program as summarised in the table below. If the recommended amount of $31,900 is endorsed, supplementary funds of $14,336 will need to be allocated from the Council Reserve.

Applicant name

Amount

Vedic Festival Inc

$5,000

Shree Sanatan Dharm Pratinidhi Sabha of Australia

$11,400

Liverpool Domestic Violence Committee – South West Sydney Legal Centre

$5,000

Lau Samoa Council

$5,000

Precedent Productions

$2,500

Pakistani Multicultural Services of Australia

$3,000

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Ristevski

 

That Council:

 

1.   Endorses the Financial Contribution Panel's recommendations for the provision of $6,200 under the Sporting Donations Program as summarised in the table below:

 

Applicant Name

Amount

LeTeine Tikeri

$200

Thea Hayday-King

$200

Darcy Claveria

$500

Tianna Elaya

$300

Alex Brook

$200

Ellesse Carini

$500

Jordan Richardson

$500

Tessa Wong-King

$200

Ash Eastwood

$200

Maverick Maiava

$500

PCYC Liverpool

$1,000

Jonas Dowson

$200

Ali Azhar

$500

Ryan Watson

$500

The Australian Sanatan Sports at the Sanatanian Soccer Championship

$1,000

 

 

 

 

 

2.   Endorses the Financial Contribution Panel's recommendations for the provision of $10,250 under the Community Donations Program as summarised in the table below:

 

Applicant Name

Project Name

Amount

The Junction Works Ltd.                                                                 

SPARKS Experience: Youth Engagement

$5,000

Inspire Community Services Inc.              

Engaging Schools and Community Forum

$1,500

City of Liverpool Meals On Wheels Inc. 

Christmas Hamper Project for Meals On Wheels clients

$3,750

 

 

3.   Endorses the Financial Contributions Panel's recommendations for the provision of $36,900 under the Corporate Sponsorship Program as summarised in the table below. If the recommended amount of $36,900 is endorsed, supplementary funds of $20,336 will need to be allocated from the Council Reserve.

 

Applicant name

Amount

Vedic Festival Inc

$5,000

Shree Sanatan Dharm Pratinidhi Sabha of Australia

$11,400

Liverpool Domestic Violence Committee – South West Sydney Legal Centre

$5,000

Lau Samoa Council

$5,000

Precedent Productions

$2,500

Pakistani Multicultural Services of Australia

$3,000                 

Sanatan Satsang Sabha of NSW

$5,000

 

On being put to the meeting the motion was declared CARRIED.

 


ITEM NO:      DCC 02

FILE NO:        082408.2015

SUBJECT:     Re-Establishment of Alcohol Free Zones

 

RECOMMENDATION

 

That Council approves the re-establishment of Alcohol-Free Zones for a period of four years at the locations indicated in the attachment to this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


39

ITEM NO:      DCC 03

FILE NO:        087031.2015

SUBJECT:     Draft Multicultural Strategy and Action Plan 2015-2017

 

RECOMMENDATION

 

That Council:

 

1.   Places the draft Multicultural Strategy and Actions 2015-2017 on public exhibition for a period of 28 days inviting public submissions.

 

 

2.   Receives a further report on the Multicultural Strategy and Actions 2015-2017 following the public exhibition period and providing a final Strategy for adoption.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun     Seconded: Clr Hadid

 

That Council:

 

  1. Places the draft Multicultural Strategy and Actions 2015-2017 on public exhibition for a period of 28 days inviting public submissions.

 

  1. Receives a further report on the Multicultural Strategy and Actions 2015-2017 following the public exhibition period and providing a final Strategy for adoption.

 

  1. That the the former Yougoslav Republic of Macedonia referred to on page 8 of the Draft Multicultural Strategy and Action Plan 2015-2017 (which is page 172 of the Counil Agenda) be amended to read “The Republic of Macedonia”.

 

On being put to the meeting the motion was declared CARRIED.

 

 


Planning and Growth Report

ITEM NO:      DPG 01

FILE NO:        052991.2015

SUBJECT:     Planning and Development Committee

 

RECOMMENDATION

 

That Council:

 

1.       Establishes a new Planning and Development Committee as a Committee of the whole to meet monthly.

2.       Endorses the proposed Planning and Development Committee Charter attached to this report.

3.       Rearrange the monthly Wednesday Committee meeting timetable to include this new Committee.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That Council:

 

1.         Establishes a new Planning and Development Committee as a Committee of the whole to meet monthly.

 

2.         Endorses the proposed Planning and Development Committee Charter attached to this report.

 

3.         Rearrange the monthly Wednesday Committee meeting timetable to include this new Committee.

 

4.         Allow for any DA lodged to be called to Council for determination subject to the request of three Councillors at any time.

 

On being put to the meeting the motion was declared CARRIED.

 

 


41

Mayor Mannoun called a recess of Council at 7.33pm.

 

Mayor Mannoun reopened the meeting at 7.53pm.

ITEM NO:      DPG 02

FILE NO:        073207.2015

SUBJECT:     Bigge Park Draft Conservation Management Plan

 

RECOMMENDATION

 

That Council:

 

  1. Places the Draft Conservation Management Plan for Bigge Park, Liverpool on public exhibition for a period of 28 days.

 

  1. Notes that the outcomes of the public exhibition will be reported to Council in the future.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 


ITEM NO:      DPG 03

FILE NO:        082868.2015

SUBJECT:     Intersections of Fifteenth Avenue with Twenty Seventh and Twenty Eight Avenue – Update on Interim Road Safety Improvements

 

RECOMMENDATION

 

That Council notes the information contained in this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Waller                Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


43

ITEM NO:      DPG 04

FILE NO:        088913.2015

SUBJECT:     Liverpool City Centre LEP Review

 

RECOMMENDATION

 

That Council:

 

1.   Endorses in principle the proposal to rezone all existing land zoned B3 Commercial Core in the city centre to B4 Mixed Use.

 

2.   Endorses in principle the proposal to revise the development standards as detailed in this report.

 

3.   Delegates to the CEO the authority to approve the final Planning Proposal for submission to the Department of Planning and Environment for Gateway Review..

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Harle                  Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 


Property and Commercial Development Report

ITEM NO:      DPC 01

FILE NO:        082173.2015

SUBJECT:     Proposed road closure and rezoning of part Copeland Street, Liverpool

 

RECOMMENDATION

 

That Council:

 

  1. Agrees to the road closure of part Copeland Street, Liverpool as outlined within this report;

 

  1. Agrees to commence the process to rezone part Copeland Street, Liverpool, proposed to be closed to ‘R4 High Density Residential’ through an amendment to the Liverpool Local Environmental Plan 2008;

 

  1. Notes that a further report will be submitted to Council prior to any agreement being entered into to sell any portion of part Copeland Street, Liverpool proposed to be closed; and

 

  1. Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


45

Committee Reports

ITEM NO:      CTTE 01

FILE NO:        293524.2014

SUBJECT:     Minutes of the extraordinary Budget and Finance Committee held on 5 March 2015

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the extraordinary Budget and Finance Committee Meeting held on 5 March 2015.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


ITEM NO:      CTTE 02

FILE NO:        078479.2015

SUBJECT:     Minutes of the Budget and Finance Committee held on 1 April 2015

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Budget and Finance Committee Meeting held on 1 April 2015.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


47

ITEM NO:      CTTE 03

FILE NO:        079975.2015

SUBJECT:     Local Traffic Committee Minutes of Meeting held on 18 March 2015

 

RECOMMENDATION

 

That Council:

 

  1. Receives and notes the minutes of the Local Traffic Committee meeting of 18 March 2015.

 

  1. Adopts the Local Traffic Committee recommendations as noted in the report below.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


ITEM NO:      CTTE 04

FILE NO:        081948.2015

SUBJECT:     Minutes of the Street Naming Committee meeting held on 7 April 2015

 

RECOMMENDATION

 

That Council:

 

  1. Receives and adopts the Minutes and recommendations of the Street Naming Committee Meeting held on 7 April 2015.

 

  1. Adopts the proposal to delegate the determination of all street names to the Mayor and the Street Naming Committee Meeting.

 

  1. Notes consultation results and recommendations regarding the proposed renaming of part of the Moorebank area.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


49

ITEM NO:      CTTE 05

FILE NO:        082612.2015

SUBJECT:     Minutes of Building Our New City Committee meeting held 1 April 2015

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Building our New City Committee Meeting held on 1 April 2015.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley              Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


ITEM NO:      CTTE 06

FILE NO:        082623.2015

SUBJECT:     Minutes of Economic Development and Events Committee meeting held 1 April 2015

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Economic Development and Events Committee Meeting held on 1 April 2015.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


51

ITEM NO:      CTTE 07

FILE NO:        081275.2015

SUBJECT:     Minutes of the Civic Advisory Committee meeting held 31 March 2015

 

RECOMMENDATION

 

That Council receives and notes the minutes of the Civic Advisory Committee Meeting held on 31 March 2015.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


ITEM NO:      CTTE 08

FILE NO:        081049.2015

SUBJECT:     Minutes of Committee for Liverpool Meeting held 11 March 2015

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Committee for Liverpool Meeting held on 11 March 2015.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


53

ITEM NO:      CTTE 09

FILE NO:        086911.2015

SUBJECT:     Minutes of Heritage Advisory Committee meeting held on 13 April 2015

 

RECOMMENDATION

 

  1. Receives and adopts the Minutes and recommendations of the Heritage Advisory Committee Meeting held on 13 April 2015.

 

  1. Adopts the revised Heritage Advisory Committee Charter.

 

  1. Nominates a second Councillor as a member of the Heritage Advisory Committee.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Harle

 

That Council:

 

  1. Receives and adopts the Minutes and recommendations of the Heritage Advisory Committee Meeting held on 13 April 2015.

 

  1. Adopts the revised Heritage Advisory Committee Charter.

 

  1. Nominates Clr Harle as a member of the Heritage Advisory Committee.

 

On being put to the meeting the motion was declared CARRIED.

 


ITEM NO:      CTTE 10

FILE NO:        086932.2015

SUBJECT:     Minutes for the No Intermodal Committee meeting held on 7 April 2015

 

RECOMMENDATION

 

That Council receives and adopts the Minutes of the No Intermodal Committee Meeting held on 7 April 2015.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Waller

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


55

Questions with Notice

ITEM NO:      QWN 01

FILE NO:        085588.2015

SUBJECT:     Question with Notice - Clr Stanley

 

Please address the following:

 

  1. I note that Newcastle City Council are supporting an initiative for affordable housing. Can I be advised what strategies Liverpool Council has in place to encourage affordable housing in:

 

a)    CBD of Liverpool

b)    Edmondson Park

c)    other suburbs

 

  1. What plans are in place to address the addition infrastructure needs of residents in suburbs with the increasing instances of higher density developments taking the place of single dwellings. Suburbs are already seeing increased competition for on street parking. How will additional traffic and parking be accommodated? Has Council investigated and made projections of requirements for the future?

 

  1. Lyn Parade extension was approved last year by Council, can I please be provided with an update and expected completion date for these works? Will be completed by the 12 months deadline in the original recommendation adopted by Council?

 

A response to these questions will be provided in the May business papers.

 

 

   



 


57

ITEM NO:      CONF 01

FILE NO:        080751.2015

SUBJECT:     Tender WT2421 - Supply, Delivery and Installation of Bus Shelters

 

RECOMMENDATION

 

That Council:

 

1.    Declines to accept any of the tenders submitted for WT2421 - Supply, Delivery and Installation of Bus Shelters.

 

2.    In accordance with Section 178(3) (e) of the Local Government (General) Regulation 2005, enters into negotiations with Adshel under the terms of the existing contract for the supply of additional bus shelters to Liverpool.

 

3.    In accordance with Section 178(4) of the Local Government (General) Regulation 2005, notes that the reasons for entering into negotiations and not calling fresh tenders are:

a)    The major  firms specialising in street furniture advertising are of the view that there is a lack of alignment between proposed bus shelter sites and their respective business models and hence, it is considered that inviting fresh tenders for the same proposal is unlikely to result in a favourable outcome;

b)    No significant benefit will be achieved by inviting fresh tenders in view of the time and cost involved in such a process; and

c)    The current contract between Adshel and Council relating to the operation and management of their bus shelters provides for the supply of additional advertising and non-advertising bus shelters to Liverpool. Following conclusion of the tender process, Adshel has expressed an interest in exploring options with Council to supply additional bus shelters in return for advertising rights on other items of street furniture.

 

4.    Note that Council authorises the Chief Executive Officer to negotiate with Adshel and subject to a satisfactory outcome of the negotiation process, amend the current contract to incorporate new supply arrangements.

 

5.    Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

 

 

 

 

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Waller                Seconded: Clr Stanley

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:                                Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadchiti

                                                Clr Hadid

                                                Clr Harle

                                                Clr Karnib

                                                Clr Mamone

                                                Clr Shelton

                                                Clr Stanley

                                                Clr Waller

                                               

 

Vote against:                         Clr Ristevski

 


Clr Hadchiti left the Chambers at 8.08pm.

ITEM NO:      CONF 02

FILE NO:        082048.2015

SUBJECT:     Key Sites Master Planning Steering Committee Minutes from Meeting held 7 April 2015

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the Minutes of the Key Sites Master Planning Steering Committee Meeting held on 7 April 2015;

 

2.   Adopts the recommendation put forward in this report; and

 

3.   Keeps confidential the minutes supplied in this report containing information pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as it contains information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun     Seconded: Clr Hadid

 

That the recommendation be adopted.

 

on being put to the meeting the motion was declared CARRIED.

 


59

ITEM NO:      CONF 03

FILE NO:        082372.2015

SUBJECT:     Tender ST2437 - Design, Supply and Delivery of GPT units for various locations

 

RECOMMENDATION

 

That Council: 

 

1.       Accepts the Tender from Holcim (Australia) Pty Ltd for ST2437 – Design, supply and delivery of three GPT units for various locations for lump sum contract price of specified in the confidential report.

 

2.       Makes public its decision regarding Tender ST2437 - Design, supply and delivery of three GPT units for various locations.

 

3.       Notes that the Director Infrastructure & Environment will finalise all details and sign the Letter of Acceptance following publication of draft minutes on Council’s website for the tender, giving it contractual effect, in accordance with delegated authority.

 

4.       Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Stanley

 

1.    Accepts the Tender from Holcim (Australia) Pty Ltd for ST2437 – Design, supply and delivery of three GPT units for various locations for lump sum contract price of specified in the confidential report.

 

2.    Makes public its decision regarding Tender ST2437 - Design, supply and delivery of three GPT units for various locations.

 

3.    Notes that the Director Infrastructure & Environment will finalise all details and sign the Letter of Acceptance following publication of draft minutes on Council’s website for the tender, giving it contractual effect, in accordance with delegated authority.

 

  1. Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

  1. Council officers are to prepare a report outlining existing strategies and programs in place to manage the quality of water reaching our creeks and river systems. The report is to include strategies to improve the capture of gross pollutants such as drink containers, bottle tops and similar plastic items ending up in our waterways.

 

  1. The report is to be presented to Council not later than the August 2015 Council meeting.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 


61

ITEM NO:      CONF 04

FILE NO:        082737.2015

SUBJECT:     Compulsory acquisition of Lot 13 and 14 DP 1200373, Camden Valley Way, Leppington, Lot 11 DP 1199760 Campbelltown Road, Edmondson Park and Lot 11 DP 1199577, Cowpasture Road, Leppington by Transport for NSW

 

RECOMMENDATION

 

That Council:

 

  1. Notes that Transport for NSW is compulsory acquiring Lot 13 and 14 DP 1200373, Camden Valley Way, Leppington, Lot 11 DP 1199760, Campbelltown Road, Edmondson Park and Lot 11 DP 1199577, Cowpasture Road, Leppington;

 

  1. Notes that the Valuer General will determine the amount of compensation applicable to Council;

 

  1. Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision; and

 

  1. Transfers the compensation amount into the General Property Reserve.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley              Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 


ITEM NO:      CONF 05

FILE NO:        079735.2015

SUBJECT:     Panel Representation - Independent Hearing and Assessment Panel

 

RECOMMENDATION

 

That Council:

 

  1. Appoints the applicants as identified in the confidential report as Panel Representatives on Council’s IHAP for a period of two years.

 

  1. Seeks expressions of interest from suitable community representatives to become members of the Liverpool IHAP.

 

  1. Receives a further report to assess the expressions of interest received and endorse the community representatives.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Balloot               Seconded: Clr Stanley

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


63

ITEM NO:      CONF 06

FILE NO:        089052.2015

SUBJECT:     Tender WT2435 - Whitlam Leisure Centre Air Conditioning Renewal

 

RECOMMENDATION

 

That Council:

 

  1. Declines to accept any of the tenders submitted for Tender WT2435 - Whitlam Leisure Centre Air Conditioning Renewal.

 

  1. In accordance with Section 178(3) (b) of the Local Government (General) Regulation 2005, invites fresh tenders based on the same details.

 

  1. Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of ta confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 


 

Clr Hadchiti left the Chambers at 8.12pm.

ITEM NO:      CONF 07

FILE NO:        091668.2015

SUBJECT:     Compulsory acquisition of part Lot 1 DP 1201516, 352-362 Macquarie Street, Liverpool for road purposes

 

RECOMMENDATION

 

That Council:

 

1.   Approves the acquisition of part Lot 1 DP 1201516, marked as ‘Portion A’ in the confidential attachment, with an approximate land area of 735 square metres and approves the acquisition of a stratum over the part of Lot 1 DP 1201516, marked as ‘Portion B’ in the confidential attachment, with an approximate area of 1,000 square metres being unlimited in depth but limited in height to 20 metres above the proposed road;

 

2.   In the event the current agreement does not proceed, notes that Council will commence with the compulsory acquisition of part Lot 1 DP 1201516, 352-362 Macquarie Street, Liverpool as resolved by Council at the Extraordinary Council Meeting held on Tuesday, 25 March 2015;

 

3.   Keeps confidential the attachment supplied under separate cover containing details of the acquisition pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; and

 

4.   Upon settlement of the acquisition, classifies the portions of Lot 1 DP 1201516, 352-362 Macquarie Street, Liverpool, proposed to be acquired as ‘Operational’ land.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Waller                Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Clr Hadchiti returned to the Chambers at 8.13pm.

 

 


 

 

 

THE MEETING CLOSED AT 8.13pm.

 

 

<Signature>

Name: Ned Mannoun

Title:     Mayor

Date:     26 May 2015

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on  29 April 2015. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

 


66

Ordinary Meeting 26 May 2015

Notices of Motion

 

NOM 01

Commencement time for June Council Meeting

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Council Governance

File Ref

118519.2015

Author

Peter Ristevski - Councillor

 

 

 

NOTICE OF MOTION

 

That Council:

 

1.   Alter the commencement time of the Ordinary Meeting scheduled for Tuesday 17 June 2015 to commence at 5.00pm rather the 6.00pm. 

 

2.   Advertise the change of time of the 17 June 2015 Council meeting in the local papers and on Council's website and social media.

 

CHIEF EXECUTIVE OFFICER’S COMMENT

 

If Council adopts the change of the commencement time of the June Council meeting, the change of time will be advertised in the local papers and on Council's website and social media.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

There are no social and cultural considerations.

Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


68

Ordinary Meeting 26 May 2015

Notices of Motion

 

NOM 02

ALGWA (NSW) Annual Conference

 

Strategic Direction

Leading Proactive Council

Lead partnerships and collaboration with community, business and governments

Key Policy

Workforce Management Plan

File Ref

119040.2015

Author

Anne Stanley - Councillor

 

 

Background

 

The 2015 Annual Conference of the Australian Local Government Women's Association was held in Wollongong on 1st and 2nd May. Councillor, Mammone, Waller and Stanley attended this informative and well organised event. There were many thought provoking speakers on both day. At this conference the ALGWA AGM is also held. After being elected to the Executive committee for the last two years, Councillor Waller was elected as Vice President City unopposed. The purpose of this motion is to congratulate Councillor Waller and seek Council's support of her position as required.

 

NOTICE OF MOTION

 

That Council:

 

1.   Congratulate Councillor Waller on her election as Vice President City at the recent ALGWA (NSW) Annual conference.

 

2.   Renew Councillors membership of ALGWA ( NSW) at $250.00 for the current year.

 

3.   Provide support to Councillor Waller in her role with ALGWA (NSW).

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

There are no social and cultural considerations.

Civic Leadership and Governance

Facilitate the development of community leaders.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


70

Ordinary Meeting 26 May 2015

Notices of Motion

 

NOM 03

Recommendation for Approval by the Department of Planning - Moorebank Recyclers

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

119815.2015

Author

Anne Stanley - Councillor

 

 

Background

 

In 2005 an application was made under the previous provisions of the Part 3(A) planning act. Moorebank Recyclers seeks approval to operate a recycling plant on the bank of George's River, not far from significant residential areas. Residential developments of Georges Fair, Moorebank, and Chipping Norton are potentially directly affected by this development along with many other suburbs both in Liverpool and neighbouring Councils. Further developments such as the Marina and other future developments will potentially be adversely effected. Also the Georges River is a significant environmental asset to Liverpool and a development such as this may affect the use of the river for many years to come.

 

The Department of Planning has made recommendations for approvals to the Planning Assessment Commission (PAC) with conditions. This motion seeks to confirm Council's opposition to this approval noting that Council is not the determining authority and that we again make representations to the PAC detailing the reasons for our opposition on behalf of Liverpool residents.

 

All Councillors have been lobbied over many years by residents for assistance in opposing this development and it now seems reasonable that we again confirm Council's opposition to the proposal.

 

NOTICE OF MOTION

 

That Council:

 

1.   Opposes the recommendation of the Department of Planning to the PAC for approval with conditions of the proposed Moorebank Recyclers plant.

 

2.   Officers prepare a submission to the PAC noting this motion and residents opposition to this development and reasons for concerns regarding this development.

3.   Writes to all residents of Georges Fair, Moorebank and Chipping Norton advising them of the public meeting to be held 1st June 2015 as per the advice from the Department of Planning.

 

4.   Nominates an appropriate Council representative to make representations to the PAC on residents' behalf, noting this motion and overwhelming support from residents.

 

5.   Makes representations to all Members of Parliament detailing Council's concern regarding the recommendation of the Department of Planning and seeking their support to Council's opposition.

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

Manage the environmental health of waterways.

Manage air, water, noise and chemical pollution.

Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.

Raise community awareness and support action in relation to environmental issues.

Social and Cultural

Preserve and maintain heritage, both landscape and cultural as urban development takes place.

Deliver high quality services for children and their families.

Civic Leadership and Governance

Act as an environmental leader in the community.

Undertake communication practices with the community and stakeholders across a range of media.

Encourage the community to engage in Council initiatives and actions.

Deliver services that are customer focused.

Actively advocate for federal and state government support, funding and services.

 

 

ATTACHMENTS

 

Nil       


72

Ordinary Meeting 26 May 2015

Chief Financial Officer

 

CFO 01

Investment Report April 2015

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

103129.2015

Report By

Christian  Hope - Senior Financial Accountant

Approved By

Gary Grantham - Chief Financial Officer

 

 

Executive Summary

 

This report details the Council’s Investment portfolio.

 

At 30th April 2015, Council held investments with a market value of $155 million. The portfolio yield for twelve months ended was 3.93 per cent exceeding the benchmark of 2.67 per cent by 126 basis points for the same period.

 

Council’s investments and reporting obligations fully comply with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005. A minor non-compliance to Council's Investment Policy was identified and a recommendation to address this is included in a separate report to the Council.

 

 

RECOMMENDATION

 

That Council receives and notes this report.

 

 

REPORT

 

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

 

Council’s Portfolio

At 30 April 2015, Council held investments with a market value of $155 million. Council’s investment register detailing all its investments is provided as an attachment to this report.

 

 

 

 

 

In summary, Council’s portfolio consisted of investments in:

 

 

 

As at the end of April 2015, the ratio of market value compared to face value of various debt securities is shown in the table below.

 

Asset Class

APR-15

Jun-14

Senior Debts (FRN’s & *TCD’s)

100.61 %

 101.48%

MBS (Reverse Mortgage Backed Securities)

  65.27 %

  60.14%

Total

  97.16%

  91.64%

 

* A TCD stands for Transferrable Certificate of Deposit; it is a security issued with the same characteristics as a   Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

 

Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

 

The following tables breaks down Council’s investment by issuer and provides an analysis on their credit ratings.

 

 

 

 

 

Market Value of Investment by Issuer

 Issuer

Market Value

% Total Value

Credit Rating

Institutional Policy Limit

Bank of China/Sydney

1,006,780

0.65%

A

25.00%

Emerald Reverse Mortgage Trust

801,755

0.52%

A

25.00%

Bank of Queensland Ltd FRN

2,018,080

1.30%

A-

25.00%

Bendigo & Adelaide Bank Ltd

3,033,970

1.96%

A-

25.00%

Suncorp-Metway Ltd

2,017,240

1.30%

A+

25.00%

AMP Bank Ltd

9,931,874

6.41%

A-1

35.00%

Rabobank Australia Ltd

9,000,000

5.81%

A-1

35.00%

Commonwealth Bank of Australia Ltd

2,168,782

1.40%

A1+

45.00%

 

National Australia Bank Ltd

29,000,000

18.71%

A1+

45.00%

Bank of Queensland Ltd

30,000,000

19.36%

A-2

25.00%

Members Equity Bank Ltd

5,000,000

3.23%

A-2

25.00%

MyState Bank Ltd

2,000,000

1.29%

A-2

25.00%

P&N Bank Ltd

11,000,000

7.10%

A-2

25.00%

Police Bank Ltd

2,000,000

1.29%

A-2

25.00%

ANZ Banking Group Ltd

703,031

0.45%

AA-

35.00%

National Australia Bank Ltd

10,000,000

6.45%

AA-

35.00%

St George Bank Limited

2,000,000

1.29%

AA-

35.00%

Westpac Banking Corporation Ltd

6,000,000

3.87%

AA-

35.00%

Emerald Reverse Mortgage Trust

1,193,223

0.77%

AAA

45.00%

Credit Union Australia Ltd

4,020,300

2.59%

BBB

15.00%

Members Equity Bank Ltd  FRN

1,010,600

0.65%

BBB

15.00%

Newcastle Permanent Building Society Ltd

10,044,980

6.48%

BBB

15.00%

Police Bank Ltd  FRN

1,006,220

0.65%

BBB

15.00%

Teachers Mutual Bank Ltd

2,011,300

1.30%

BBB

15.00%

Bananacoast Community Credit Union Ltd

4,000,000

2.58%

Unrated

5.00%

Bank of Sydney Ltd

3,000,000

1.94%

Unrated

5.00%

SGE Mutual Ltd trading as G&C Mutual Bank

1,000,000

0.65%

Unrated

5.00%

Portfolio Total

154,968,135

100.00%

 

 

 

Market Value of Investment by Credit Rating Category

Short Term Security Rating Group

Market Value

% Value

Policy Limit

A1+

31,168,782

20.11%

100%

A1

18,931,874

12.22%

100%

A2

50,000,000

32.26%

60%

N/R

8,000,000

5.16%

25%

Portfolio Total - Short Term Rating Group

108,100,656

69.75%

 

Long Term Security Rating Group

Market Value

% Value

Policy Limit

AAA

1,193,223

0.77%

100%

AA+ to AA-

18,703,031

12.07%

100%

A+ to A-

8,877,825

5.73%

60%

BBB+ to BBB-

18,093,400

11.68%

50%

Portfolio Total - Long Term Rating Group

46,867,479

30.25%

 

Total Investment Portfolio

154,968,135

100.00%

 

 

 

Portfolio Maturity Profile

 

The chart below shows the percentage of funds invested at different durations to maturity.

 

Portfolio Performance

 

Council’s investment portfolio yield for the 12 months ended 30 April 2015 was 3.93 per cent which exceeded benchmark of 2.67 per cent by 126 basis points for the same period. This is a solid outcome given ongoing margin contraction and significantly lower deposit yields on offer. Council’s ongoing outperformance has been boosted by a handful of longer term investments yielding above 4% and maturing out to 2019. Return on investments is expected to slowly decrease as old investments in Council’s portfolio mature and replaced with investments yielding lower returns. Comparative yields for the previous months are charted below:

 

 

 

 

 

During the month, Council purchased $5.7 million securities in Floating Rate Notes and Floating Transferable Certificate of Deposits (TCD) as follows:

 

Issuer

Security Type/ margin above BBSW

Credit Rating

Term

Amount

Newcastle Permanent

FRN paying 135 basis points above BBSW

BBB+

5 years

$4m

Bank of China

TCD paying 125 basis points above BBSW

A

3 years

$1m

ANZ Bank

TCD paying 85 basis points above BBSW

AA

5 years

$0.7m

 

All purchases for the month comply with Council’s Investment policy. Bank of China is a foreign subsidiary “A” rated bank listed as an Authorised Deposit Institution by the banking regulator APRA. Foreign banks subsidiaries are incorporated in Australia must hold capital locally and are subject to the same prudential standards and supervision as Australian-owned banks.

 

Investment Portfolio at a Glance

Portfolio Performance vs. 90 day Bank Bill index over the 12 month period.

Description: MCWB01114_0000[1]

The portfolio yield for 12 month ended is 126 basis points above the benchmark for the same period (3.93% against 2.67%).

Annual Income vs. Budget

Description: MCWB01114_0000[1]

Council’s investment interest income is $128k above the revised year to date budget. This result is made up of $51k for the General Fund and $77k for the Externally Restricted Funds and excludes $134k realised capital gains for the year.

 

Investment Policy Compliance

Legislative Requirements

 

Description: MCWB01114_0000[1]

Fully Compliant.

Portfolio Credit Rating Limit

Description: MCWB01114_0000[1]

Fully Compliant.

 

Institutional Exposure Limits

Description: MCWB01114_0000[1]

Fully Compliant.

Term to Maturity Limits

X

At 28%, maturity profile > 3 years exceeds 25% policy limit (see commentary below)

 

The term to maturity limit for investments greater than 3 years was 3% above the investment policy (excluding grandfathered investments) mainly due to investment portfolio shrinkage in April ($11.3m less than the previous period).

 

The objective for establishing a term to maturity limit is to ensure adequate liquidity in Council’s investment portfolio. A strict application of this policy includes liquid assets such as Floating Rate Notes and Senior Bonds that can be traded in an active market with the proceeds of sale received within three days. It has been identified that inclusion of liquid assets such as these and applying the term of maturity limit of 25% actually restricts Council to optimise its investment return. Current market deals on offer has significantly lower deposit yields for short-term deposits and comparatively better yield for longer term liquid investments.

 

In its recently updated investment policy Council did not change the maximum term to maturity limits for medium-longer term investments (greater than 3 years). Council has sought and received advice from its investment adviser CGP Research & Advisory on this issue (see attached CPG report) and will be recommending an amendment to the investment policy in a separate report at this month Council meeting to exclude liquid assets (Cash, FRN’s and TCD’s) from the Term to Maturity Limit.

 

Economic Outlook – Reserve Bank of Australia

At its May 2015 meeting, the Board of the Reserve Bank of Australia (RBA) decided to lower the cash rate by 25 basis points to 2.0 per cent, effective 6 May 2015. A statement released on 5 May 2015 by Glenn Stevens, Governor of the RBA commenting on the central bank decision is attached to this report. The cash rate is at historically low level and adversely impacting returns on investment. Returns on Term Deposits have significantly dropped since the last twelve months. The average market returns on term deposits are:

·    Longer term deposits (> 3years maturity) - 3.1% to 3.3% p.a

·    Medium term (2 to 3 years to maturity) - 2.9% to 3.1% p.a.

·    Short term deposits rate (less than one year to maturity) – ranges from 2.25% for 30 days to 2.9% p.a.

Certificate of Responsible Accounting Officer

 

The Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

 

CONSIDERATIONS

Economic and Financial

Council’s investment interest income is $128k above the revised year to date budget. This result is made up of $51k for General Fund and $77k for the Externally Restricted Funds and excludes $134k realised capital gains for the year.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

ATTACHMENTS

 

1.         Media Release Reserve Bank of Australia May 2015View

2.         Investment Detail Report April 2015View

3.         Performance Graphs Actual to Budget Ytd April 2015View

4.         CPG Report


79

CFO 01

Investment Report April 2015

Attachment 1

Media Release Reserve Bank of Australia May 2015

 


79

CFO 01

Investment Report April 2015

Attachment 2

Investment Detail Report April 2015

 


 


 


83

CFO 01

Investment Report April 2015

Attachment 3

Performance Graphs Actual to Budget Ytd April 2015

 


83

CFO 01

Investment Report April 2015

Attachment 4

CPG Report

 


 


 


 


 


 


89

Ordinary Meeting 26 May 2015

Chief Financial Officer

 

CFO 02

March Community Performance Report

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Long-Term Financial Plan

File Ref

104240.2015

Report By

Miles Carter - Project Officer - Strategy and Performance

Approved By

Gary Grantham - Chief Financial Officer

 

 

Executive Summary

 

The quarterly Community Performance Report provides an overview of Council’s quarterly performance for the January to March period against the 4-year Delivery Program and Operational Plan and Budget 2014-15. It demonstrates operational achievements and provides information and statistics for key areas of Council’s operations during the quarter.

 

Council has committed to delivering 137 ongoing activities, 75 short term actions and 16 strategic projects for the 2014-15 year. By the end of the March quarter, 96% of short term actions in the Delivery Program and Operational Plan were on track for completion or completed. Of the 4% of actions experiencing delays, 2% required attention and 2% were on hold.

 

Explanations for all delayed or on hold actions have been provided in the report.

 

RECOMMENDATION

 

That Council receives and notes the March Community Performance Report which outlines the progress of all principal activities contained in the 4-year Delivery Program and Operational Plan 14/15.

 

REPORT

 

On 26 June 2013, Council adopted the Growing Liverpool 2023 Community Strategic Plan.

Growing Liverpool 2023 outlines the community’s vision and priorities for the Liverpool area and contains 7 directions and corresponding strategies for Liverpool. It was developed following an extensive community consultation and engagement process. The Plan sets the direction for Council's operations and services for the next ten years.

 

Section 404(5) of the Local Government Act (1993) requires the Chief Executive Officer to ensure that regular progress reports are provided to the Council at least every six months with respect to the principal activities detailed in its four year Delivery Program. This is an important mechanism that enables Council and the public to monitor progress. To comply with the requirement to provide regular progress reports at least every six months, Council receives quarterly performance reports.

 

The 4-year Delivery Program and Operational Plan 2014-15 is Council’s commitment to the community. It details the principal activities that Council will deliver towards achieving the community vision and directions outlined in Growing Liverpool 2023. Each principal activity has several actions for the 2014-15 year, these actions make up Council’s annual Operational Plan.

 

This report provides details of a comprehensive review of the January to March quarter, which was undertaken to determine Council's progress against the principal activities outlined in the Delivery Program.

 

 

March 2015 Performance Report

 

Council determined to deliver 27 principal activities as part of its 4-year Delivery Program, with 212 specific actions for the 2014-15 year. Of this 137 were ongoing activities and 75 were short term actions.

 

The March 2015 Community Performance Report contains details on the progress of all the principal activities. It is attached under separate cover. It showcases highlights during this period, provides a progress update for all of Council’s strategic projects and includes statistics on several areas of Council’s operations.

 

By the end of the March quarter, 96% of short term actions in the Delivery Program and Operational Plan were on track for completion or completed. Of the 4% of actions experiencing delays, 2% required attention and 2% were on hold. Explanations for all delayed or on hold actions have been provided in the report.

 

It is recommended that Council receives and notes the March 2015 Community Performance Report.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.


Civic Leadership and Governance

Ensures Council operates effectively and demonstrates accountability and transparency in its business operations.

 

 

 

ATTACHMENTS

 

1.         March Quarterly Performance Report View  


153

CFO 02

March Community Performance Report

Attachment 1

March Quarterly Performance Report

 


 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


155

Ordinary Meeting 26 May 2015

Chief Financial Officer

 

CFO 03

March 2015 Budget Review

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

116361.2015

Report By

Vishwa Nadan - Manager Financial Management

Approved By

Gary Grantham - Chief Financial Officer

 

 

Executive Summary

 

On 20 June 2014 Council adopted a balanced funded budget for the 2014/2015 financial year.  In terms of the net operating result before grants and contributions provided for capital purposes, the Council budgeted for a deficit of $8.393m.  Whilst the Council can afford this budget from a funding perspective, it will impact the Net Operating Result before grants and contribution provided for capital purposes which is a critical “Fit For the Future” performance measure.

 

The Council has since approved budget variations by resolutions, endorsed carryovers from 2013/14 and through September and December 2014 budget reviews process, resulting in an additional $5.847m operating deficit and an overall $9.985m decrease in capital expenditure program.

 

The review of Council's budget at 31 March 2015 has resulted in a $0.224m reduction in the budget operating deficit and a further $8.466m reduction in capital expenditure program.

 

The Net Operating Result before grants and contribution provided for capital purposes at 30 June 2015 is currently forecasted at $0.491m surplus. This is a significant improvement on the current approved budget.

 

 

RECOMMENDATION

 

That Council:

 

1.  Receives and notes the report;

 

2.  Approves the identified budget variations in accordance with this report.

 

 

 

REPORT

 

Legislative Requirements

Clause 203(1) of the Local Government (General) Regulation 2005 requires the Responsible Accounting Officer to provide a quarterly budget review not later than two months after each quarter's end. This report provides an overview of the results on the financial review for the quarter ended 31 March 2015.

 

Budget Commentary

In June 2014 Council adopted a budget with balanced funding result for the 2014/15 financial year, summarized in the table below. In terms of the net operating result before grants and contributions provided for capital purposes, the Council budgeted for a deficit of $8.393m. Whilst the Council can afford this budget from funding perspective, it will impact the Net Operating Result before grants and contribution provided for capital purposes, which is a critical “Fit For the Future” performance measure. The Council has since approved budget variations by resolutions, endorsed carryovers from 2013/14 and through September and December budget reviews, resulting in an additional $5.847m operating deficit and an overall $9.985m decrease in capital expenditure program. See table below.

 

 

The review of Council's budget at 31 March 2015 has resulted in a $0.224m reduction in the budget operating deficit and a further $8.466m reduction in capital expenditure program.  As part of the Budget Review, managers have conducted a review of their programs with a view to providing a revised forecast for the financial year ended 30 June 2015.  Managers take into consideration events that have occurred to date and/or information that has become available since the adoption of the original budget and the impact of which provides the basis for any revised forecasts.

 

From funding perspective, the budget variations approved by Council to 31 December 2014 including resolutions resulted in a surplus of $662k.  The third Quarter (March 15) budget review has nil impact in funding.

 

The budgeted results are subject to delivery of planned programs.  Based on actual performance to-date, Council’s year end Net Operating Result before grants & contributions position is currently forecast at $0.491m surplus. This is a significant improvement on the current approved budget.

 

Details of the proposed budget changes are provided in the attachments.

 

Attachment 1Variation to general fund works: Highlights in detail the general fund movements for the quarter. Key movements include:

·    $96k – Budget savings from various floodplain and drainage projects to be delivered in FY 15/16 due to delayed grant approvals.

·    $700k – Additional contractor’s budget required to undertake waste reclassification and removal as per EPA notice.

·    $200k – Supplementary budget towards pavement maintenance to improve motorist safety and preserve pavement and wearing surface.

·    $100k – Additional consultancy costs to carryout environmental audit of Council's waste management practices.

The $1.6m from Road Pavement Works Program (expenditure capitalised and funded from capital works program) that was kept as contingency in CEO’s Office will be used to fund these additional budget requests.

 

Attachment 2 – Variations to grant and contributions funded works: Highlights movements in works and/or operations that are funded via grants or contributions. Any variation to expenditure is offset by an increase or decrease in funding from these sources resulting in a nil impact on unrestricted general funds.

 

Attachment 3 – Variations to S94 works: Highlights all budget movements in S94 funded works. Variations in S94 works do not impact on general funds as all works are funded from

S94 developer contributions. Any surplus funds on budgeted works remain restricted for future works in accordance with legislative requirements.

 

Attachment 4 – Variations to Reserves: Highlights movements in works and/or operations

that are funded from reserves (internal and/or external). Any variation to expenditure is

offset by an increase or decrease in funding from the respective reserve resulting in a nil

impact on unrestricted general funds.

 

Attachments 5 & 6 – Grants Status Report: Has two components, first listing all annual grant submissions and second, listing all grants that have been applied for during the quarter detailing the project title, amount sought, funding body and status of the application. Council officers are continually seeking alternate sources of funding as opportunities arise.

 

Attachments 7 - 11 - Quarter 3 Budget Review Summary (QBRS): This report presents a summary of Council's budgeted financial position at the end of each quarter. It has five components:

 

1.   A consolidated Operating Income and Expenses Statement showing the revised budgeted income and expenditure for the year against the original estimate of annual income and expenditure as show in Council’s Operational Plan.

2.   Capital Budget Statement:  This report breaks the capital expenditure into new and renewal assets and respective reserve funding.

3.   Cash and Investments Statement providing a reconciliation of restricted and unrestricted funds to the level of Cash and Investments held as at 31 March 2015

4.   Key Performance Indicators

5.   Contracts and Other Expenses Statement.

 

As the Responsible Accounting Officer, it is the Chief Financial Officer’s opinion that the short term financial position of Council is considered satisfactory.

 

This Report recommends that Council receives and notes the report and votes the budget variations in accordance with this report.

 

CONSIDERATIONS

 

Economic and Financial

Based on actual performance to-date, Council’s year ending Net Operating Result before grants and contributions position is estimated at $491k surplus.

From funding perspective, the budget changes following quarterly reviews and Council resolutions to March 2015 has resulted in a surplus of $662k. 

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

 

Deliver services that are customer focused.

 

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

 

ATTACHMENTS

 

1.         Variations to General Fund worksView

2.         Variation to Grant & Contributions funded worksView

3.         Variations to S94 funded worksView

4.         Variation to works funded by ReservesView

5.         Grants Status Report - ApplicationsView

6.         Grant Status Report - ReceivedView

7.         Quarter 3 - Budget Review SummaryView

8.         Cash and Investment ReportView

9.         Key Performance IndicatorsView

10.       Consultancy & Legal Expenses Budget ReportView

11.       Contracts & Other Expenses Statement


159

CFO 03

March 2015 Budget Review

Attachment 1

Variations to General Fund works

 


 


161

CFO 03

March 2015 Budget Review

Attachment 2

Variation to Grant & Contributions funded works

 


163

CFO 03

March 2015 Budget Review

Attachment 3

Variations to S94 funded works

 


 


 


165

CFO 03

March 2015 Budget Review

Attachment 4

Variation to works funded by Reserves

 


 


 


169

CFO 03

March 2015 Budget Review

Attachment 5

Grants Status Report - Applications

 


 


 


171

CFO 03

March 2015 Budget Review

Attachment 6

Grant Status Report - Received

 


 


 


 


175

CFO 03

March 2015 Budget Review

Attachment 7

Quarter 3 - Budget Review Summary

 


 


177

CFO 03

March 2015 Budget Review

Attachment 8

Cash and Investment Report

 


179

CFO 03

March 2015 Budget Review

Attachment 9

Key Performance Indicators

 


 


181

CFO 03

March 2015 Budget Review

Attachment 10

Consultancy & Legal Expenses Budget Report

 


 


183

CFO 03

March 2015 Budget Review

Attachment 11

Contracts & Other Expenses Statement

 


183

Ordinary Meeting 26 May 2015

Chief Financial Officer

 

CFO 04

Annual Review of Civic Expenses and Facilities Policy

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Council Governance

File Ref

116809.2015

Report By

David Maguire - Governance Coordinator

Approved By

Gary Grantham - Chief Financial Officer

 

 

Executive Summary

 

Section 252 of the Local Government Act 1993 (the Act) requires that Council adopt or amend a policy annually for the payment of expenses and provision of facilities to the Mayor and Councillors. The Mayor and Councillors can only receive reimbursement for expenses and be provided with facilities in accordance with this policy. The current Civic Expenses and Facilities Policy was adopted by Council on 25 June 2014.

 

Apart from minor amendments, including a change to the way in which a Council vehicle is provided to the Mayor, the only other change to the current policy is the inclusion of a proposed clause 4.17, which provides for voluntary contributions from the fees payable to the Mayor and Councillors to complying superannuation funds, a procedure allowable in accordance with the Australian Taxation Office Interpretative Decision 2007/205.

 

If Council decides to amend the Civic Expenses and Facilities Policy to include the proposed clause 4.17, then the draft policy will have to be placed on public exhibition in accordance with section 253(1) of the Act.

 

It is recommended that Council receive and note this report, provide public notice of 28 days for the making of public submissions of Council's intention to amend the policy ,as attached to this report, and be provided with a further report at its meeting on 29 July 2015, following the receipt and review of any public submissions.

 

RECOMMENDATION

That Council:

1.    Receive and note this report:

2.    Provide public notice of 28 days for the making of public submissions of Council's intention to amend the Civic Expenses and Facilities Policy ,as attached to this report; and

 

3.      Be provided with a further report at its meeting on 29 July 2015, following the receipt and review of any public submissions.

 

REPORT

Section 252 of the Local Government Act 1993 (the Act) requires that Council adopt or amend a policy annually for the payment of expenses and provision of facilities to the Mayor and Councillors. The Mayor and Councillors are only entitled to receive reimbursement for expenses and to be provided with facilities in accordance with this policy.

 

The LGRT, an independent tribunal, makes an annual determination of fees paid to mayors and councillors throughout NSW, based on the size of particular councils. This year’s determination was issued on 13 April 2015. The LGRT recommended an increase in fees of 2.5% for the 2015/16 financial year. The fee range determined for the category in which Liverpool is placed (Metropolitan Centre), has the following minimum and maximum range, as determined by the Tribunal on 13 April 2015:

 

 

Councillor

Mayor

Minimum

Maximum

Minimum

Maximum

$12,520

$23,270

$26,600

$62,090

 

The above fee range is payable for the 2015-2016 financial year.

 

Clause 4.1.3 of Council’s current Civic Expenses and Facilities Policy states:

 

“As a policy objective, the annual fee paid for Councillors and the Mayor will be equivalent to the maximum fee as recommended by the Tribunal. This objective recognises that Liverpool is a rapidly growing Council, requiring enormous effort in managing this growth while simultaneously ensuring that the existing population is supported and well served.”

 

Given the above policy objective, it is recommended that the fees payable to the Mayor and Councillors should be consistent with the maximum amount for the Metropolitan Centre category, as determined by the LGRT on 13 April 2015. The fees for the Mayor and Councillors of our Council are set out in clause 4.1.2 of the attached policy and are in accordance with the recent LGRT determination.

 

Apart from minor amendments, reflecting organisational and formatting changes (highlighted in red type) and the way in which a Council vehicle is provided to the Mayor ( by leasing rather than capital outlay), the only other change to the policy is the inclusion of a proposed clause 4.17, relating to a provision for the voluntary contributions from the fees payable to the Mayor and Councillors to complying superannuation funds, a procedure which is allowable in accordance with the Australian Taxation Office Interpretative Decision 2007/205 (Income Tax: Assessability of superannuation contributions made in favour of local government councillors). This decision clearly provides that a council can enter into an arrangement with its councillors under which its councillors can agree to forego part of their remuneration in exchange for the local government council making contributions to a complying superannuation fund. The effect of the arrangement is that the amounts paid by a council to the complying fund are assessable to the fund as “superannuation benefits for someone else”, as set out in section 295-160 of the Income Tax Assessment Act (Cth) 1997.

 

If Council seeks to adopt clause 4.17 in the attached draft policy, then section 253(1) of the Act requires that Council must give public notice of 28 days of its intention to adopt or amend the current Civic Expenses and Facilities Policy to allow for public submissions. Under section 253(4) of the Act, within 28 days after adopting its policy, or making an amendment to its policy, Council must forward to the Chief Executive Officer of the OLG:

 

a)     A copy of the policy or amendment together with details of all submissions received;

b)     A statement setting out for each submission, Council's response to each submission and the reasons for Council's response; and

c)     A copy of the public notice.

 

It is recommended that, in accordance with section 253 of the Act, Council provide public notice of 28 days for the making of public submissions of Council's intention to amend the Civic Expenses and Facilities Policy, as attached to this report.

 

A further report, following the receipt and review of any public submissions, will be presented at Council's meeting on 29 July 2015.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.         Draft Civic Expenses and Facilities Policy 2015View  


203

CFO 04

Annual Review of Civic Expenses and Facilities Policy

Attachment 1

Draft Civic Expenses and Facilities Policy 2015

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


204

Ordinary Meeting 26 May 2015

Chief Financial Officer

 

CFO 05

Review of the Code of Meeting Practice

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Council Governance

File Ref

116938.2015

Report By

David Maguire - Governance Coordinator

Approved By

Gary Grantham - Chief Financial Officer

 

 

Executive Summary

 

Council resolved at its meeting on 1 April 2015 to place on public exhibition, as required under sections 361 and 363 of the Local Government Act 1993 (the Act), the Code of Meeting Practice (the Code), containing proposed amendments to clause 5(2) of the Code. 

 

No submissions were received.

 

It is recommended that Council receive and note this report; obtain a further report from the Chief Executive Officer relating to Council’s work health and safety obligations in regard to Council meetings which finish late at night; and proceed with the proposed amendment to the Code, as exhibited.

 

 

RECOMMENDATION

 

That Council:

1.    Receive and note this report;

2.    Obtain a further report in six months from the Chief Executive Officer relating to Council’s work health and safety obligations in regard to Council meetings which finish late at night.

3.    Proceed with the proposed amendments to the Code of Meeting Practice, as exhibited.

 

REPORT

 

At its meeting on 1 April 2015, Council resolved to place on public exhibition the following amendments to the Code:

 

a)   By deleting the following sentence at the end of clause 5(2):

 

“Meetings will commence at 6.00 pm and conclude by 9.30 pm without the possibility of further extension beyond 10.00 pm."

 

b)   and replacing the above sentence with the following sentence:

 

“Meetings will commence at 6.00 pm and conclude by 11.00 pm without an extension."

 

The Code was exhibited for 28 days, with 42 days allowed for the receipt of submissions under sections 361 and 363 of the Act. No submissions were received.

 

If Council proceeds to adopt the proposed amendments to clause 5 of the Code, it is recommended that Council review in six months the proposed change to Council meeting times in regard to any possible adverse effects later meetings may have on the Mayor, Councillors and Council staff in terms of Council’s work health and safety obligations. 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.         Draft Code of Meeting Practice for Public Exhibition April 2015View (Under separate cover)    


206

Ordinary Meeting 26 May 2015

Community and Culture Report

 

DCC 01

Donations, Grants and Sponsorships

 

Strategic Direction

Healthy Inclusive  City

Foster social inclusion, strengthen the local community and increase opportunities for people who may experience barriers

Key Policy

Donations Policy

File Ref

003971.2015

Report By

Sarah Rees - Coordinator Community Development

Approved By

Kiersten Fishburn - Director Community & Culture

 

 

Executive Summary

 

Council provides financial assistance to the community under three categories: Community Donations (including Community Grants, Small Grants, School and Youth Donations), Sporting Donations and Corporate Sponsorship.

 

The Financial Contributions Panel (FCP) recently considered a number of applications from local community organisations for the Community Grants and Corporate Sponsorship.

 

This report presents the funding recommendations made by the FCP for Council's consideration.

 

recommendation

 

That Council:

 

1.   Endorses the Financial Contribution Panel's recommendations for the provision of $7,100 under the Community Donations Program as summarised in the table below:

 

Applicant Name

Project Name

Amount

Urban Theatre Projects

FAITH

$5,000

Greek Orthodox Community of NSW

Senior Art Class

$2,100

 

2.   Endorses the Financial Contributions Panel's recommendations for the provision of $12,609 under the Corporate Sponsorship Program as summarised in the table below. If the recommended amount of $12,609 is endorsed, funds will need to be allocated from the Council Reserve.

Applicant name

Amount

Share Care Inc.

$5,000

NSW Organ and Tissue Donation Service

$7,609

 

REPORT

 

The Donations program has three categories:

 

·    Community Donations (including Community Grants, Small Grants, School and Youth Donations);

 

·    Sporting Donations; and

 

·    Corporate Sponsorship.

 

Applications for Sporting Donations, Community Grants and Corporate Sponsorship are accepted on an ongoing basis. Applications are then reviewed by the Financial Contributions Panel (FCP) comprised of the Mayor, Deputy Mayor, Chief Executive Officer and delegated staff.

 

This report contains the most recent recommendations by the FCP for Community Donations and Corporate Sponsorship. The Sports Committee meets bi-monthly to assess Sporting Donation applications. As there was no meeting in April 2015, no recommendations are presented within this report.

 

Community Grants

Council's Community Grants Program is available to community groups who provide programs or services to the residents of Liverpool. Two applications for Community Grants were received by Council. Two applications met the program criteria and are recommended for funding. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the requests are outlined in the table below.

 

Applicant Details

Event Name and Description

Amount Requested

FCP Recommendation

Urban Theatre Projects

Project name: FAITH

 

FAITH is a project in collaboration with 100 religious leaders and young people to create seven 27 minute visual episodes that will be presented simultaneously in 7 suburbs in Western Sydney over 30 days in September 2015. The episodes will be projected in public places with high pedestrian traffic. The purpose of the project is to raise awareness and address social issues relevant to the region.

 

Community Benefits:

·    Increased awareness and understanding of different faiths; and

·    Enhanced social cohesion and community harmony.

 

$5,000

$5,000

Greek Orthodox Community of NSW

Project name: Senior Art Class

 

A culturally and linguistically tailored program that provides an understanding of key emotional, social and physical wellbeing issues impacting the Greek community through art classes.

 

Community Benefits:

·    Reduced isolation of Greek seniors who are unable to access mainstream services because of language and cultural barriers; and

·    Fosters community participation through activities that are linguistically and culturally appropriate to Greek seniors.

 

 

 

Corporate Sponsorship

Council delivers a Corporate Sponsorship Program for local organisations seeking financial support to deliver events that benefit Liverpool. Two applications for Corporate Sponsorship were received by Council. Two applications met the program criteria and are recommended for funding. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received and the FCP recommendation are shown in the table below.

 

Applicant Details

Project Name and Description

Amount Requested

FCP

Recommend-ation

Share Care Inc

Share Care Twilight Charity Ball – Campbelltown, 30 October 2015

 

Annual fundraising ball for the Liverpool based organisation that provide services for children and young adults with a disability and their families. Tickets are $120 each or $1,000 for a table of ten.  Not for profit activity.  Anticipated attendances 500-600 people.

 

Benefits:

Logo inclusion on all promotional material.  Speaking opportunity at the event. 10 tickets.  Opportunity to distribute publications or merchandise at the event.  Opportunity to draw lucky door prize on the night.

Whilst the event will not be held in Liverpool the organisation is based in Liverpool and services the Liverpool community.

Aligns with program criteria. 

Recommended for funding in line with previous support.

 

$5,000 ex GST

$5,000

NSW Organ and Tissue Donation Service

DonateLife Week–Displaying banners in the city centre 2-9 August 2015

 

DonateLife week are seeking to raise awareness of the importance of organ and tissue donation and is specifically targeting CALD communities. They are seeking financial support to cover the printing and installation costs of banners in the city centre during their National Awareness Week. Not for profit activity.

 

Support request includes:

-        $2,128 for installation of banners in the mall (banners have already been printed for this location); and

-        $5,552.60 for printing and installation costs of banners for additional city centre zones 2,3,4 and 5. 

 

Benefits:

Acknowledgement on new banners produced and acknowledgement in media associated with the campaign.

 

Organ and tissue donation is an important issue and the NSW Organ and Tissue service are aiming to increase rates of donation and awareness amongst CALD communities which correlates with the Liverpool population. The banners will activate the city centre and raise awareness of an important health issue.  Aligns with program criteria. Recommended for funding.

$7,609 ex GST

$7,609

 

 

 

 

 

 

 

CONSIDERATIONS

 

Economic and Financial

A budget allocation of $80,000 for the Community Grants Program was adopted by Council in its 2014/2015 Operational Plan as part of the Community Donations Program. If the recommended amount of

$7,100 is endorsed the remaining balance will be $25,994.50. The recommendations within this report for Community Grants will be funded from the Community Donations Program.

 

The 2014/15 Corporate Sponsorship Program has a budget of $80,000 and these funds have now been fully committed. If the recommended amount of $12,609 is endorsed, the funds would need to be provided from the Council Reserve.

 

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

ATTACHMENTS

 

1.         Criteria for Community Grants ProgramView

2.         Criteria for Corporate Sponsorship


211

DCC 01

Donations, Grants and Sponsorships

Attachment 1

Criteria for Community Grants Program

 


213

DCC 01

Donations, Grants and Sponsorships

Attachment 2

Criteria for Corporate Sponsorship

 


 


214

Ordinary Meeting 26 May 2015

Community and Culture Report

 

DCC 02

Liverpool City Council Sporting Grants Program 2014/2015

 

Strategic Direction

Healthy Inclusive  City

Improve health and wellbeing and encourage a happy, active community

Key Policy

Recreation Strategy

File Ref

099266.2015

Report By

Mark Westley - Sports Development Officer

Approved By

Kiersten Fishburn - Director Community & Culture

 

 

Executive Summary

 

At its meeting held on 15 February 2010, Council approved funding which established the Liverpool City Council Sporting Grants Program to provide sporting grants to the sporting clubs of Liverpool.

 

The total amount of available grant funds for the 2014/2015 financial year is $30,000 with $5,000 of this total targeted at applications that support sports participation by people with a disability.

 

This report recommends the allocation of sporting grants as per the recommendations of the Liverpool Sports Committee grants assessment panel.

 

 

RECOMMENDATION

 

That Council:

 

1.    Adopts the following recommendations for the allocation of the $25,000 sporting grants funding, as determined by the Liverpool Sports Committee grants assessment panel:

 

Club

Project Description

Recommended Grant Amount

NSW Remote Control Racing Car Club

Construction of a Covered Training Area

$4,500

Moorebank Rugby League Club

Purchase of Sporting Equipment

$2,000

Kemps Creek United Soccer Club

Safety Fencing Construction

$5,000

Casula Lakers Baseball Club

Purchase of Sporting Equipment, Coaching, Umpire and First Aid Training

(consisting of 3 separate grants)

$3,625

Liverpool Olympic Sports and Social Club

Purchase of Line Marking Equipment and Sporting Equipment

$3,200

Liverpool City Archers

Purchase of Sporting Equipment

$3,500

Moorebank Baseball Softball Club

Purchase of Sporting Equipment

$3,175

Total

$25,000

 

2.    Adopts the following recommendation for the allocation of $5,000 due to the lack of applications under the criteria allocated for sports for people with a disability:

Club

Project Description

Recommended Grant Amount

Liverpool City Robins Football Club

Mower Purchase

$5,000

 

REPORT

 

A total of $30,000 has been allocated within Council’s 2014/2015 budget for distribution to sporting clubs through the Liverpool City Council Sporting Grants program, with $5,000 of this total allocated to applications supporting people with a disability.  The maximum grant is limited to $5,000 per applicant.

 

Applications are assessed against the following criteria:

 

a)   Clubs must be located in Liverpool City Council Local Government Area and provide activities for Liverpool residents.

b)   Grants must be spent within 12 months of receiving funds.

c)   Proof of costs must be provided.

d)   Applications must be received before the closing date.

e)   Applications must be signed by Club Office bearers.

f)    Clubs must not have received funding under the previous year’s grants program.

g)   Projects must meet Council’s construction and safety standards.

h)   Projects must address one of the following six categories:

 

-     Sports Development - (eg. Coaching clinics, sports camps, training and development)

-     Ground Development - (eg. Minor capital improvements)

-     Maintenance Equipment - (eg. Line marking and ground maintenance equipment)

-     Sporting Equipment - (Kits, bags, balls etc., first aid and safety equipment. *Note* Equipment must remain the property of the club to be eligible)

-     Education - (First aid training, coaching education programs, safe play)

-     Club diversity - (Introduction of additional sports, expansion of club to include
greater community involvement)

Council received 17 applications from 11 sporting organisations requesting a total of $56,417 in grants assistance.  Applications were assessed by a panel of representatives from the Liverpool Sports Committee who have recommended the following allocation of grants:

Club

Project Description

Proposed Grant Amount

NSW Remote Control Racing Car Club

Construction of a Covered Training Area

$4,500

Moorebank Rugby League Club

Purchase of Sporting Equipment

$2,000

Kemps Creek United Soccer Club

Safety Fencing Construction

$5,000

Casula Lakers Baseball Club

Purchase of Sporting Equipment, Coaching, Umpire and First Aid Training

$3,625

Liverpool Olympic Sports and Social Club

Purchase of Line Marking Equipment and Sporting Equipment

$3,200

Liverpool City Archers

Purchase of Sporting Equipment

$3,500

Moorebank Baseball Softball Club

Purchase of Sporting Equipment

$3,175

Liverpool City Robins Football Club

Mower Purchase

$5,000

Total

$30,000

 

The applications that were not recommended for funding by the assessment panel are as follows:

 

Club

Project Description

Requested Grant Amount

 

 

Panel Assessment

NSW Remote Control Racing Car Club

Toilet Block Construction

$5,000

The Assessment panel recommended not funding this application.  The proof of costs indicated the project would cost over $16,000, there was no guarantee the project would be able to proceed given this cost was over $6,000 more than indicated in their application. In addition the viability of their project proposal needs further investigation. This applicant also received a grant for a different project.

Moorebank Cricket Club

Cricket Pitch Construction

Not Identified

The Assessment panel recommended not funding this application due to the lack of supporting documentation for costs.

Casula Lakers Baseball Club

Purchase of Line Marking Machine

$1,669

The Assessment panel recommended not funding this application as the applicant had received funding for other projects.

Casula Lakers Baseball Club

Come & Try Event

$1,000

The Assessment panel recommended not funding this application as the applicant had received funding for other projects.

All Saints Liverpool JRLFC

Purchase of Sporting Equipment

$5,000

The Assessment panel recommended not funding this application due to the lack of supporting documentation for costs.

Moorebank Rugby League Club

Development of Coaching Material

$2,050

The Assessment panel recommended not funding this application as they felt that coaching materials already exist and the project was considered a lower worthiness compared to others. This applicant received a grant for a different project.

Hinchinbrook Sports Club

Coaching Academy Participation

$5,000

The Assessment panel recommended not funding this application.  This application proposed hiring a private football academy to train 80 children over a 10 week period.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Support community organisations, groups and volunteers to deliver coordinated services to the community.

 


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

ATTACHMENTS

 

Nil


218

Ordinary Meeting 26 May 2015

Community and Culture Report

 

DCC 03

Toilet facilities at Wattle Grove Lake

 

Strategic Direction

Healthy Inclusive  City

Plan, support and deliver high quality and accessible services, program and facilities

Key Policy

Recreation Strategy

File Ref

102356.2015

Report By

James Flinn - Community Planning Policy Officer (Recreation) 

Approved By

Kiersten Fishburn - Director Community & Culture

 

 

Executive Summary

 

At the 16 December 2014 Council Meeting, a Notice of Motion (NOM 3) was moved to investigate the installation of toilet facilities at Wattle Grove Lake. 

 

Lakeside Park, Wattle Grove is a district level park which has recently been upgraded.  Lakeside offers almost entirely ‘optional’ and ‘social’ recreational activities such as walking, meeting friends or spending time with family, playing, picnicing, people watching, feeding wildlife, sitting, sunbathing and getting fit.

 

Provision of public toilets creates an environment whereby visitors are encouraged to stay longer, activating the park and improving recreation outcomes for all residents visiting the park.

 

This report recommends that a single fully automated toilet should be installed at Lakeside Park. This is consistent with the forthcoming Recreation Strategy which will recommend investigation of public toilets in district level parks.

 

RECOMMENDATION

 

That Council:

 

1.    Installs a single fully automated toilet in Lakeside Park;

 

2.    Allocates up to $188,000 in the 2015/16 Capital Works budget to deliver; and

 

3.    Considers a further report to Council identifying other district level parks where fully automated toilets could be installed.

 

 

REPORT

 

At the 16 December 2014 Council Meeting, a Notice of Motion (NOM 3) was moved to investigate the installation of toilet facilities at Wattle Grove Lake. 

 

Park activation theory and Lakeside Park

People are attracted to public spaces that are well connected, have high amenity and have people already using them. The overall success of a park, however, is the amount of time people spend in any one place. 

 

Activities in parks can be divided into three broad categories:

 

·    Necessary – more or less compulsory eg. walking through park to go to school/work;

·    Optional – where time, weather, and place make it possible; and

·    Social – all activities that depend on the presence of others eg. where people go to meet.

 

Lakeside Park offers unstructured recreation opportunity that is almost entirely ‘optional’ and ‘social’. Common activities include walking, meeting friends, spending time with family, playing, picnicing, watching, feeding wildlife, sitting, sunbathing and getting fit. Other potential uses include markets. 

 

To support these unstructured activities, Council has invested heavily in Lakeside Park building pathways, grassed areas, seats, children’s play areas (with artificial shading), landscaping, signage, lighting, and bins. Despite this improved amenity and significant investment, people are largely limited to an hour of usage time due to the absence of toilets. Provision of toilets in the park has the potential to extend utilisation of the park, increasing activation of the park and improving recreation outcomes for all patrons of the park. 

 

Siting of facilities

Best practice recommends that toilets be situated in well utilised and highly visible locations that are adjacent to existing social infrastructure.  Equally importantly is consideration of the interface with sewerage, water, and electricity connection points required for necessary servicing.

 

Investigations revealed that due to the design of the lake and surrounding parkland, the siting of toilets is restricted to the higher areas close to Delfin Avenue and will likely require additional landscaping and importation of soil to provide the necessary height required to meet sewer connection requirements.

 

Development options

There are three development options to consider when installing public toilets in Lakeside Park:

 

·          Traditional ‘brick and mortar’ – separate male and female block model with individual cubicles, troughs, and shared areas for basins etc;

·          Pre-fabricated and automated toilets – individual use only, sliding doors, concealed services, remote locking and monitoring, self-cleansing technology; and

·          Internalisation of toilets in larger facility eg. café/restaurant.

 

Unless a greater structure eg. café/restaurant is considered, only automated toilets are recommended in Lakeside Park.  Automated toilets have a broad range of benefits over the traditional brick and mortar approach including:

 

·          Comparable installation cost for basic models and lower ongoing maintenance costs;

·          Quicker installation as 85% of product is pre-fabricated offsite;

·          After a certain amount of uses the unit will automatically close itself for public use and run through a wash cycle reducing maintenance cost;

·          The cavity slider doors ensure that the toilet units are much safer and the doors easier to use than conventional swing doors;

·          Restricts loitering and anti-social behaviour by internal configuration of toilet and basin in cubicle;

·          Remote locking negates the need for Council staff to open and lock facility each day;

·          Concealed services and use of stainless steel fittings reduce vandalism;

·          Recessed sensor operated basin limits water use and improves sanitation;

·          Are able to be relocated; and

·          Customisable finishes with potential ‘skins’ that can include Council’s branding or public art initiatives. 

 

Other Similar Councils

Research undertaken revealed that both Campbelltown and Fairfield Councils are replacing their older style bricks and mortar toilet blocks in key locations with modern fully automated toilets due to the reasons above. Campbelltown Council has budgeted over $750,000 in 2015/16 to replace older style toilet blocks with new fully automated toilets in key locations.

 

Description: http://www.exeloo.com/tmp/gallery/resized/1458_Mawson_Park_1458_Mawson_Park_Final_Photos_6-0006-0006.jpg

Photo: Three fully-automated toilets located in Mawson Park, Campbelltown.

 

Costs and availability of funds

The purchase costs (including GST) for fully automated toilets are:

 

·        Single - $128,000

·        Double  - $184,000

 

Due to the services connection costs and engineering requirements, a budget of up to $60,000 for installation and servicing costs is also required. 

 

In total, a budget of up to $188,000 is required to install a single fully automated toilet.

 

CONSIDERATIONS

 

Economic and Financial

Approximately $188,000 is required to provide a single toilet in Lakeside Park. 

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Provide places of high amenity and distinction.

Provide social infrastructure that meets the needs of the community


Civic Leadership and Governance

Deliver services that are customer focused.

 

ATTACHMENTS

 

Nil


222

Ordinary Meeting 26 May 2015

Community and Culture Report

 

DCC 04

Combatting Childhood Obesity with Sport

 

Strategic Direction

Healthy Inclusive  City

Improve health and wellbeing and encourage a happy, active community

Key Policy

Recreation Strategy

File Ref

108567.2015

Report By

Mark Egan - Coordinator Community  Planning

Approved By

Kiersten Fishburn - Director Community & Culture

 

 

Executive Summary

 

A Notice of Motion in relation to combatting childhood obesity using sport was presented to Council’s December 2014 meeting. Council resolved to undertake research into this matter and return with a report that detailed the most appropriate means of encouraging and supporting children’s participation in formal ‘Saturday’ team sport. This report summarises the findings of available research into team-based sports participation and provides a broad overview of two approaches that could be used to increase participation in Liverpool to help address childhood obesity.

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes this report.

 

2.    Allocates $50,000 in the 2015-16 budget to administer a subsidy program to commence in September 2015 for the summer sports season.

 

 

REPORT

 

At its December 2014 meeting Council resolved to:

 

1.   Undertake an investigation of the most appropriate means of encouraging and supporting children’s participation in formal ‘Saturday’ team sport across the Liverpool Local Government Area including research on subsidising the cost of children’s registration to a relevant sporting organisation.

2.   Provide a report to Council with information on the above, together with the financial cost to Council.

Recreation Strategy

Work has commenced to develop a new Recreation Strategy for Liverpool City Council. This process involves intensive work to analyse Council’s current status (existing open space and assets, current delivery model, current level of demand and how effectively we deliver outcomes, current spend and cost recovery), detailed policy and literature reviews focused around best practice in recreation planning, operation and maintenance, a review of Council’s internal processes, and the development of specific action plans based around the key needs of our local government area.

 

Council has utilised Liverpool Listens to undertake community engagement to inform the Recreation Strategy during March-April 2015 and has also undertaken desktop research on this issue as outlined in the resolution. Consultation via Liverpool Listens is still under way and no results are available at this stage. The current consultation is targeting sporting clubs. Desktop research on the issue of participation in organised sport has been undertaken.

 

Current subsidy programs

Council’s direct sporting subsidies via the Sporting Donation Program provide small amounts of funding to individual players to achieve excellence at the sporting representative level. Indirectly, it should be noted that Council heavily subsidies the actual cost of providing sports fields for use by clubs. While the Recreation Strategy will provide a more accurate analysis of the breakdown, it is estimated that Council only recoups around 15 percent of its costs through hire charges.

 

Benefits of organised sport

There are a range of benefits to be gained from participating in organised sport. Beyond the obvious physical health benefits there are mental health benefits, development of teamwork and negotiation skills, self-discipline, learning the etiquette of a social system, decision-making skills and confidence building.

 

It is important to note that organised sport is one means among many of addressing childhood obesity. Unstructured recreational opportunities are just as important, if not more so, in providing an effective means of increasing the health and wellbeing of our community. Current research indicates that:

 

1.   Participation trends show a shift away from organised team sports and towards more unstructured recreational pursuits (Clearinghouse for Sport);

2.   Only participating in team sports on a Saturday is not adequate in keeping children healthy (Active Kids Australia Report); and

3.   Girls in particular are far less motivated by competitive sports then boys are (VicHealth Report).

 

Participation in Liverpool

According to research conducted in 2013, about 15,000 people across all age groups play organised sport in Liverpool. The most popular sport is soccer, followed by cricket and netball. However, men and women participate very differently. Netball is the most popular sport for women with 100 percent of participants being female. Comparatively, only 10 percent of soccer players are female. Available national data indicates that around two thirds of the participants in organised sport are likely to be under the age of 18 years; therefore around 10,000 young people participate in organised sport in Liverpool. Given that Liverpool’s estimated residential population figures indicate that there are 36,486 children aged 5-17 years, this means around 30 percent of Liverpool’s young people are involved in organised sport.

 

Research findings

The Australian Sports Commission (ASC) undertook research into the factors that influence participation of young people in sport. With children under 18 years of age, participation is influenced primarily by parents. The key barriers to participation identified in the research can be summarised as follows:

 

·      Time: perception (or reality) that parents did not have the time to commit their support to their children’s participation.

·      Cost: a barrier identified particularly by lower income families.

·      Cultural background: trends show that Australian-born children, and children with both parents born in Australia, are statistically more likely to participate in sport. Aboriginal and Torres Strait Islanders and CALD background children have much lower participation rates.

·      Parental attitudes: The most important indicator of a child’s sports participation is parental attitude towards the benefits of recreation. In relation to cultural background, the tacit conclusion is that parents from countries that are not as sports-centric as Australia are likely to pass these attitudes onto their children.

 

In the local context, Council must be mindful of Liverpool’s population demographics:

 

·      40 percent born overseas;

·      50 percent speak a language other than English at home;

·      Liverpool is in the top five locations for numbers of humanitarian visa settlements in Australia;

·      Lower average income levels than the Sydney average; and

·      SEIFA shows high levels of disadvantage in 2168 postcode area and Warwick Farm.

 

In summary, Liverpool City has pockets of significant socio-economic disadvantage as well as a significant proportion of people who are culturally and linguistically diverse. Both these factors create barriers to participation in organised sport.

 

Preliminary discussions with the Liverpool Migrant Resource Centre (LMRC) have confirmed the above research findings. It was noted by the LMRC that cost is the greatest barrier to participation in organised sport for young people they work with and it was also confirmed that the vast majority of boys they work with are interested in playing soccer. The CEO of the LMRC has also indicated that they would be willing to partner with Council to assist with a program that aimed to increase the health and wellbeing of young people.

 

Proposed approaches

There are two primary mechanisms suggested for increasing participation in organised sport:

 

1.   A subsidy program that is based on a referral mechanism through non-government organisations working with CALD, ATSI or disadvantaged young people.

2.   A bridging sports program that engages young people in a team sport, together with other nutrition and health-related activities, and that culminates in an offer of subsidy to a mainstream sports club.

 

Preliminary details of what each of these approaches would involve is provided below:

 

Subsidy program

Most other councils offer sports grants that are similar to those currently offered by Council; i.e. grants for young people who are representing their community at regional, state or national level. An existing council-operated grants program that targets entry-level participation in organised sport has not been identified. A program similar in nature is currently being delivered by the Community Relations Commission: it makes grants of up to $500 available to refugees to help cover costs of participating in organised sport, including registration. However, the grants are available only to Clubs or established teams who must apply on behalf of individual players. Anecdotal information suggests that some sporting codes and clubs are better informed of this opportunity than others, meaning that many young people may be completely unaware of such an opportunity. The grant is also only available to newly arrived young people.

 

Nevertheless, there is a good argument for a subsidy approach to increasing participation. A general sports registration fee subsidy program would be available equally to boys and girls, and could be made available for a wide variety of organised sport. The program would need to involve information about what sports clubs were available and when seasons commenced for each sport.

 

If Council was to initiate such a program we would need to be diligent in setting appropriate parameters around such a scheme to ensure that it reached the anticipated target group and was adequately funded. Council would need to undertake the following:

 

·    Develop eligibility criteria for parents to apply on behalf of their children (5-17 years);

·    Engage key NGOs to promote the program to community members who are not currently well-engaged by Council or existing sports clubs;

·    Develop a referral mechanism whereby applications are made via an NGO who has the capacity to identify those community members who are most at need. In the case of CALD young people, the LMRC would be the referral agency; in the case of ATSI young people, Kari could be the referral agency, etc;

·    Develop an application form and an information portal on Council’s website;

·    Design information sessions to be jointly delivered by Council and NGO representatives to outline the benefits of sport to parents and explain how to get their children involved in organised sport through the subsidy program;

·    Allocate an amount of funding to this subsidy program: the recommended starting budget is $50,000. This allows Council to subsidise anywhere between 200-600 children, based on the assumption that club registration fees range from $100-300 per player with parents making a nominal 15% contribution to the total cost; and

·    Create an evaluation process to track the success of the subsidy program.

 

Sports programs

Council could fund a project that engaged young people in sport with a view to transitioning them to mainstream team sport. Such a program would be best delivered through partnership with a grass roots organisation such as Sports Without Borders (operating in Victoria), Football United (NSW-based but unable to elicit a response from at this stage) or another similar organisation or NGO.

 

This approach may be more appealing to newly-arrived young people who have never participated in organised sport before, and for whom the prospect of participating in mainstream sport may seem daunting. It may also appeal to parents from CALD backgrounds. At the completion of the program, the participants could then be linked with mainstream sports teams via a subsidy.

 

Depending on the partner organisations that are willing to collaborate, a pilot program could be designed to deliver a number of benefits in similar style to midnight basketball but with some key differences:

 

·    Entry-level free program where young people sign up to participate in a tournament spanning a school term;

·    Soccer would be the ideal sport to base such a program around given trend data;

·    Run after school on a weekly basis at a Council-owned soccer field or school grounds;

·    Incorporating a nutrition component which would add to the objective of reducing childhood obesity and has been identified as a key issue in CALD communities;

·    Funding requirement to resource the planning, administration and delivery of this program (coaches, referees, sports equipment, field/venue hire, processing, etc.); and

·    Early stage advice provided by one potential project partner estimated a cost of approximately $15,000 for a pilot program as outlined above.

 

Below is a table that compares the advantages and disadvantages of the two proposed approaches. Both require significant resources and require further work to plan and deliver.

 

 

 

 

 

 

 

 

 

Approach

Advantages

Disadvantages

Funding subsidy program

 

·   Benefit is easily measurable – e.g. $X = Y# of young people registered in sporting teams

·   Could lead to increased participation in a range of sports

·   Would appeal to both boys and girls

·   Direct impact – funding leads immediately to desired outcome of increased participation in sports

·   Potential to benefit around 200 young people (based on $50,000 allocation)

·  Unknown cost – depends on demand which is unknown

·   Potentially resource intensive: $50,000

·   Administratively intensive – assessment of applications and forwarding payments

·  Relies on NGOs to effectively communicate program with target communities

·  Without co-commitment from parents, may lead to non-use/abuse of subsidy

·  Hard to guarantee a long-term outcome, i.e. once subsidy is used, how will low-income parents continue their children’s involvement in sport?

·  Without referral mechanism, subsidies may not increase participation rates

Sports program – pilot for one school term

 

 

·   Direct benefit provided to young people who participate in the program

·   Administratively efficient

·   Engages partners in addressing participation rates

·   A visible sports program is better avenue to promote the issue of sports participation to the public: e.g. media coverage, resident newsletter

·  Dependent on effectiveness of partner organisation

·  Limited to a single team sport - limited focus and impact

·  Limited reach – will benefit 20-40 young people

·  Difficult to guarantee that the program will lead to young people joining mainstream weekend sports teams

·  More difficult to measure results

 

Recommendation

Based on the above assessment, it is considered more beneficial to operate a funding subsidy that will coincide with the registration period for the next sports season (summer, with registration commencing in September). If approved, detail of the subsidy program would be reported back to Council prior to the commencement of the program.

 

CONSIDERATIONS

 

Economic and Financial

The recommendation requires a budget allocation of $50,000.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Deliver high quality services for children and their families.

Help to increase the health and wellbeing of Liverpool residents.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

Nil  


229

Ordinary Meeting 26 May 2015

Economy and Engagement Report

 

DEE 01

Flag and Banner Program

 

Strategic Direction

Vibrant Prosperous City

Activate the city centre and develop vibrant places that attract people to Liverpool

Key Policy

Marketing and Promotion Strategy

File Ref

081822.2015

Report By

Anthea Hall - Manager Marketing and Communications

Approved By

Michael Cullen - Director Economy and Engagement

 

 

Executive Summary

 

Council has not previously had a structured flag and banner policy.  A policy has now been developed to provide a more strategic approach for use of flags and banners by Council which are an important component of promoting the city and both Council and external events being held in Liverpool. 

 

The establishment of Council’s Banner policy and program now provides extensive opportunities for both Council and external hirers to promote significant events at key locations across the Liverpool local area.

 

The policy was place on the Councillor intranet for comment.  No comments have been received.

 

RECOMMENDATION

 

That Council note and endorse the Flag and Banner Policy.

 

REPORT

 

As part of Council’s on-going commitment to creating an active and vibrant city Council has installed a large number of flag and banner poles at strategic locations across both the city centre and at key gateways into Liverpool. These poles now provide both Council and potentially external hirers with the opportunity to promote significant events across the city, stimulate local economic activity, create a sense of place for visitors and residents and visually enhance Liverpool’s streetscape.

 

A detailed banner program information pack and policy have been created to guide the on-going management of the program.  Detailed maps have been developed which outline the locations and specifications for all of the banner poles across the 5 CBD zones and 5 gateway zones.  In total there are now 108 banner poles within the 5 CBD zones and 42 poles across the 5 gateway zones.  Booking procedures, printing information and cost estimates are also included within the information pack to provide potential external hirers with an indication of likely production costs and the process for booking the banners.

 

Organising the banners into zones provides Council with maximum flexibility as different zones can now be used to promote specific events in specific locations for e.g. Macquarie Mall and Macquarie St may promote one activity whilst the gateways and Newbridge Rd may promote another.

 

CONSIDERATIONS

 

Economic and Financial

Facilitate economic development.

Create an active and vibrant city

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.


Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

Encourage the community to engage in Council initiatives and actions.

 

 

ATTACHMENTS

 

1.         Draft Flag and Banner Policy March 2015View

2.         Flag and Banner Information PackView

3.         Flag and Banner Application Form


231

DEE 01

Flag and Banner Program

Attachment 1

Draft Flag and Banner Policy March 2015

 


 


 


 


 


 


 


 


 


253

DEE 01

Flag and Banner Program

Attachment 2

Flag and Banner Information Pack

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


265

DEE 01

Flag and Banner Program

Attachment 3

Flag and Banner Application Form

 


 


 


 


 


 


 


272

Ordinary Meeting 26 May 2015

Economy and Engagement Report

 

DEE 02

Media Representation Policy

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Media Representation Policy

File Ref

084964.2015

Report By

Anthea Hall - Manager Marketing and Communications

Approved By

Michael Cullen - Director Economy and Engagement

 

 

Executive Summary

 

Council’s media representation policy has been reviewed in line with the Red Tape policy review project.  The policy provides guidance on dealing with and managing media related activity.

 

Amendments proposed are minor and reflect changes in title or improved clarity around actions where a breach of policy arises.

 

 

RECOMMENDATION

 

That Council note and endorse the attached media representation policy.

 

 

REPORT

 

As part of Council’s Red Tape policy review project Council’s media representation policy has been reviewed and updated.  The media policy has three key areas of focus:

 

1)   It identifies which Council representatives are authorised to interact with the media.

 

2)   It provides guidance to Council officials in dealing with the media on behalf of Liverpool City Council

 

3)   It aims to ensure that the media receives factually correct and timely information about matters relating to Council.

 


 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Promote community harmony and address discrimination.

There are no social and cultural considerations.


Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.         DRAFT Media Representation Policy


279

DEE 02

Media Representation Policy

Attachment 1

DRAFT Media Representation Policy

 


 


 


 


 


279

Ordinary Meeting 26 May 2015

Economy and Engagement Report

 

DEE 03

Corporate Sponsorship (Incoming) Policy

 

Strategic Direction

Vibrant Prosperous City

Activate the city centre and develop vibrant places that attract people to Liverpool

Key Policy

Economic Development Strategy

File Ref

271932.2014

Report By

Julie Scott - Manager Economic Development

Approved By

Michael Cullen - Director Economy and Engagement

 

 

Executive Summary

 

Council’s current Corporate Sponsorship (Incoming) Policy was adopted in December 2003 and was appropriate at the time given the lower level of activities run by Council suitable for sponsorship.  The 2003 policy is inadequate for current operational requirements given the growth in activities (particularly events) run by Council for which external sponsorship could potentially be attracted.

 

The new corporate sponsorship policy aims to establish a single, coordinated and transparent approach to the way in which Council seeks, obtains and manages sponsorships from organisations and the business sector. The policy aims to streamline the process for sponsorship in line with Council’s objectives to reduce red tape.

 

The proposed sponsorship approach has also been compared with those operated by a number of other Councils. Advice on any sponsorships entered in to under delegation will be advised to the Mayor and Councillors in a timely fashion.

 

The policy was placed on the Councillor intranet for comment.  No comments were received.

 

RECOMMENDATION

 

That Council approves the proposed new Corporate Sponsorship (Incoming) Policy.

 

REPORT

 

Council is responsible for delivering activities, programs and services under a wide range of legislation. Council also produces activities and events which contribute to the vibrant cultural life of the City of Liverpool that are normally free to the public. By seeking and receiving sponsorships, Council can provide additional resources with which to extend the reach or impact of specific activities or programs.

 

Through sponsorships, Council can enhance or extend current activities or programs, or develop new ones. This is in accordance with the following Directions in Council’s Community Strategic Plan, Growing Liverpool 2023:

·    Direction 1: Vibrant Prosperous City

·    Direction 3: Healthy, Inclusive City

·    Direction 4: Proud Engaged City

·    Direction 7: Healthy Proactive City.

 

To ensure consistency and probity, the policy was reviewed with Council’s Governance Unit, and the process of reviewing the existing policy included consultation with a number of internal departments within Council that may be affected by changes to the policy. A best practice analysis was also undertaken with a comparative analysis with Camden Council, the City of Sydney, Wollongong Council and Leichardt Council. The policy is in line with the attached guidelines provided by the Independent Commission Against Corruption (ICAC).

 

This policy will apply to all incoming sponsorships received by Council and will be managed by Council’s Director, Economy and Engagement, and will be monitored by Council’s Governance unit.

 

A draft version of the policy was placed on the Councillor Intranet for comment on March 23, 2015.

 

CONSIDERATIONS

 

Economic and Financial

An effective corporate sponsorship (incoming) policy will allow Council to enhance the reach and impact of its projects and services.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Corporate sponsorship considerations will take into account Council’s social and cultural inclusion objectives.


Civic Leadership and Governance

The corporate sponsorship (incoming) policy puts in place a strong governance framework to appropriately seek, assess and manage sponsorship proposals.

 

 

ATTACHMENTS

 

1.         DRAFT Corporate Sponsorship Incoming Policy April 2015View

2.         ICAC guidelines - Sponsorship in the Public SectorView (Under separate cover)

3.         Incoming Corporate Sponsorship Policy 2003View  


281

DEE 03

Corporate Sponsorship (Incoming) Policy

Attachment 1

DRAFT Corporate Sponsorship Incoming Policy April 2015

 


 


 


 


 


 


 


 


 


293

DEE 03

Corporate Sponsorship (Incoming) Policy

Attachment 3

Incoming Corporate Sponsorship Policy 2003

 


 


 


 


294

Ordinary Meeting 26 May 2015

Economy and Engagement Report

 

DEE 04

Review of Town Improvement Fund Policy

 

Strategic Direction

Vibrant Prosperous City

Activate the city centre and develop vibrant places that attract people to Liverpool

Key Policy

City Centre Strategy

File Ref

116238.2015

Report By

Michael Cullen - Director Economy and Engagement

Approved By

Michael Cullen - Director Economy and Engagement

 

 

Executive Summary

 

Council’s Town Improvement Fund Policy adopted in September 2010 is due for review.

The Town Improvement Fund (TIF) is a special rate levied on all commercial use properties within Liverpool’s specified Town Improvement District boundaries (see attached map).  Revenue raised is to be spent on projects which meet a range of Council objectives related to improved amenity, urban design and economic development for the Liverpool city centre.

 

Section 495 of the local Government Act 1993 provides the instrument through which Council can levy this special rate.

 

Following review of the TIF policy a number of changes are proposed with respect to the name, management and review cycle for the fund.

 

The draft policy was placed on the Councillor intranet for comment. No comments have been received.

 

 

RECOMMENDATION

 

That Council:

 

1.    Changes the name of the Town Improvement Fund to the City Development Fund.

 

2.    Approves the revised Charter for the Building Our New City Committee and notes the Committee has responsibility for management, all boundaries, expenditure recommendations and strategies and other elements of the City Development Fund.

 

3.    Agree that a regular review of the City Development Fund be undertaken every 2 years with respect to its scope, boundaries and rate.

 

4.       Notes that current Building Our New City priority improvement projects approved by Council will be funded via the City Development Fund and loan arrangements secured against revenue raised through the City Development Fund.

 

5.       Exhibits the draft City Development Fund policy for public comment for 28 days.

 

6.       Notes the attached program of works identified in the draft 2015/16 budget to be funded from the City Development Fund.

 

7.       Notes that the annual City Development Fund work program will be managed through overall Council budget management process.

 

 

REPORT

 

Context

A Town Improvement Fund (TIF) special rate has been in place in Liverpool in addition to the general rate since the 1950s.  The TIF rate is levied on rateable land property values within the Town Improvement District (map included in the policy attachments) covering the Liverpool City Centre.

 

Section 495 of the Local Government Act 1993 is the enabling legislation that allows the TIF to be levied, and states:

 

(1)  A council may make a special rate for or towards meeting the cost of any works, services, facilities or activities provided or undertaken, or proposed to be provided or undertaken, by the council within the whole or any part of the council’s area , other than domestic waste management services

 

(2)  The special rate is to be levied on such rateable land in the council’s areas, in the council’s opinion:

(a)  benefits or will benefit from the works, services, facilities or activities, or

(b)  contributes or will contribute to the need for the works, services, facilities,  or activities, or

(c)  has or will have access to the works, services , facilities or activities

Current Position

The use of the Town Improvement Fund for city works was suspended by Council in December 2012 while plans for revitalisation of the city were being formulated. Individual projects such as engagement of urban design expertise, implementation planning for priority precincts within the city centre, operation of the Shop Front Façade Program and activation programs have been approved on a case by case basis by Council on the recommendations of the Building Our New City Committee.

 

With the construction implementation phase of the Building Our New City program now being reached it is timely for the Town Improvement Fund policy to be reviewed to ensure alignment with Council directions and priorities for the city centre.  Matters that need to be taken into account are:

 

1.   The appropriate name for the Fund 

Council has undertaken extensive consultation with business and the community under the “Building Our New City” banner and residents and businesses are more likely to recognise the improvements to the city centre and the source of funds for those improvements with a name related to “city development”.  “City Development” also represents a more plain english and contemporary description than “town improvement”.

More importantly Liverpool as a regional city needs the name of its special rate to reflect its “city” status.

 

2.   Management oversight

The Building Our New City Committee Charter assigns responsibility for management of the Town Improvement Fund to the Building Our New City Committee.  The current TIF policy needs to be updated to reflect those arrangements. The need for an internal operational TIF Management Steering Committee was superseded by the creation of the Building Our New City Committee in 2014.

 

Budget oversight of the use of TIF funds is also better integrated into overall Council budget management systems to ensure consistency and alignment of processes.

 

3.   Regular cycle of review of Fund boundaries and rates

There is no routine process in place to examine whether the boundaries for the Fund reflect an up to date assessment of the growth and spread of commercial property in and in close proximity to the current Liverpool city centre.  There is also no routine process to assess the level of the special rate applied and the linkages to the needs of the city centre or benefits to relevant ratepayers with respect to works, services, facilities or activities undertaken by Council.

 

These issues have been taken in to account and reflected in the attached draft revised City Development Fund Policy.

 

No changes to the boundary or level of special rate for the City Development Fund are proposed currently. The use of the City Development Fund to support a loan to fast track priority civic improvements in the city centre has previously been approved by Council. Council will also have the benefit of a NSW Government Local infrastructure Support Fund interest rate subsidy that will lower the cost of the loan significantly.

 

There is also value in the draft City Development policy being exhibited for public comment for a period of 28 days in order to allow feedback on the process for levying and spending City Development Fund revenues.

 

The NSW Government Rates Manual (2007) requires Council “to define with some precision the work, service, facility or activity in question which will benefit the area where a special rate is levied”.  A program of works and activities for the City Development area has previously been determined and is reflected in Council’s draft budget (see attached).

 

The proposed City development policy was placed on the Councillor intranet on April 30. No comments were received.

 

 

 

 

 

 

 

 

CONSIDERATIONS

 

Economic and Financial

The City Development Fund will play a significant role in facilitating economic development in the city centre through strategic civic improvements

The Town Improvement Fund currently raises approximately $1.6 m per annum in revenue for Council.

Environmental and Sustainability

Improvements to the city centre are also aimed at improving both environmental and economic sustainability within the Liverpool city centre.


Social and Cultural

Improvements to the city centre will be sensitive to the cultural and social inclusion needs of Liverpool


Civic Leadership and Governance

The Building Our New City program is a key Council leadership initiative in attracting new public and private sector investment to Liverpool and will be supported by revenue raised from the City Development Fund.

 

 

ATTACHMENTS

 

1.         POLICY Proposed City Development Fund 2015 (previously Town Improvement Fund)View

2.         City Development Fund 2015_16 ProgramView

3.         DRAFT CHARTER Building our New City Committee revision April 2015View

4.         Town Improvement Fund Policy adopted 20 September 2010View  


303

DEE 04

Review of Town Improvement Fund Policy

Attachment 1

POLICY Proposed City Development Fund 2015 (previously Town Improvement Fund)

 


 


 


 


 


303

DEE 04

Review of Town Improvement Fund Policy

Attachment 2

City Development Fund 2015_16 Program

 


313

DEE 04

Review of Town Improvement Fund Policy

Attachment 3

DRAFT CHARTER Building our New City Committee revision April 2015