COUNCIL AGENDA

 

Ordinary Council Meeting

25 November 2015

 

FRANCIS GREENWAY CENTRE 170 GEORGE STREET LIVERPOOL


 

 

 

 

 

 

 

 

 

 

 

 

You are hereby notified that an Ordinary Council Meeting of Liverpool City Council will be held at the Francis Greenway Centre, 170 George Street, Liverpool on Wednesday, 25 November 2015 commencing at 6.00pm. Doors to the Francis Greenway Centre will open at 5.45pm.

 

Liverpool City Council Meetings are taped for the purposes of minute taking and record keeping.  If you have any enquiries please contact Council and Executive Services on 9821 9237.

 

 

 

 


Carl Wulff

CHIEF EXECUTIVE OFFICER

 

 


 

 

 


Order of Business

 

                                                                                                              PAGE     TAB

Opening

Prayer

Apologies 

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 28 October 2015............................................................... 9

ExtraordinaryCouncil Meeting held on 10 November 2015................................................... 96

Declarations of Interest

Public Forum

Mayoral Report

MAYOR 01     Trapping of India Myna Birds........................................................................ 103......... 1

Notices of Motion Of Rescission

NIL

Notices of Motion

NOM 01          Almalfi Park Detention Basin........................................................................ 105......... 2

NOM 02          Bigge Park Plaques-commemoration of the dropping of bombs in Japan August 1945 107                                                                                                                           3

Motions of Urgency

NIL

Independent Hearing and Assessment Panel Report

IHAP 01          DA-125/2015 - Subdivision of one lot into two Torrens title Lots at 151 Epsom Road, Chipping Norton............................................................................................ 109......... 4

Development Application Determination Report

NIL

Chief Executive Officer Report

CEO 01          Corporate Sponsorships............................................................................... 115......... 5

Business Improvement Report

DBI 01            Response to NOM 5 - Ordinary Council Meeting 30 September 2015 ...... 119......... 6

Chief Financial Officer

CFO 01           Review of the Code of Meeting Practice – Work Health and Safety.......... 134......... 7

CFO 02           Code of Conduct Complaints Report........................................................... 137......... 8

CFO 03           Minor Amendment to Civic Expenses and Facilities Policy......................... 143......... 9

CFO 04           Council Meeting Dates - January to December 2016.................................. 164....... 10

CFO 05           Final Report on Progress of Policy Review (Red Tape Reduction) Project 167....... 11

CFO 06           56th Floodplain Management Association Conference................................ 174....... 12

CFO 07           Annual Financial Reports 2014/15................................................................ 178....... 13

CFO 08           Investment Report October 2015................................................................. 180....... 14

City Presentation Report

NIL

Community and Culture Report

DCC 01          2015 Interfaith functions............................................................................... 191....... 15

DCC 02          Draft Homelessness Policy and Homelessness Strategy and Action Plan 2015-2017 post-exhibition report............................................................................................. 193....... 16

DCC 03          2015-16 Operational Plan and Budget - proposed new fees and charges – Childcare 205                                                                                                                         17

DCC 04          Liverpool Sporting Donations........................................................................ 209....... 18

DCC 05          Grants and Donations................................................................................... 212....... 19

DCC 06          Community Safety and Crime Prevention Advisory Committee................. 217....... 20

Economy and Engagement Report

NIL

Infrastructure and Environment Report

DIEN 01          Review of Tree Management Policy............................................................ 233....... 21

Planning and Growth Report

DPG 01          DA-304/2015 - Three lot Torrens title subdivision at 11 Bullrush Cr, Voyager Point 241 22

DPG 02          Draft Liverpool LEP 2008 Amendment 38 Proposed Reclassification and Rezoning of Parks Post Exhibiton Report  ....................................................................... 250....... 23

DPG 03          DA-608/2014 - Torrens title subdivision to create eight lots and associated earthworks and roadworks, including the extension of Lightning Ridge Road at Lot 32 Lightning Ridge Road,............................................................................................................. 268....... 24

DPG 04          Compliance Levy.......................................................................................... 276....... 25

Property and Commercial Development Report

DPC 01           Proposed easement for padmount substation over Lot 100 DP 1204810, Kurrajong Road, Carnes Hill..................................................................................................... 278....... 26

Committee Reports

CTTE 01         Minutes of the Budget and Finance Committee held on 4 November 2015 281....... 27

CTTE 02         Minutes of the Heritage Advisory Committee meeting held on 12 October 2015    287 28

CTTE 03         Minutes of Building Our New City Committee meeting held 5 November 2015..... 296 29

CTTE 04         Minutes of the combined Economic Development and Events Committee and Badgerys Creek Airport Taskforce meeting  held 4 November 2015.......................... 302....... 30

CTTE 05         Planning and Development Committee Meeting Minutes of 4 November 2015..... 313 31

CTTE 06         Minutes of the No Intermodal Committee Meeting held on 3 November 2015 319    32

Correspondence Reports

NIL

Questions with Notice

QWN 01         Question with Notice - Clr Hadchiti............................................................... 323....... 33  

Questions Taken on Notice

Presentations by Councillors

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

 

CONF 01   ST2364 - Community Shuttle Bus Service

Reason:     Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

 

CONF 02   ST2510 - Sale of 31 Shepherd Street, Liverpool

Reason:     Item CONF 02 is confidential pursuant to the provisions of s10(A)(2)(c) (d i) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

 

CONF 03   Proposed easement for underground electricity cables over Lot 13 DP 838683, 880 Elizabeth Drive, Cecil Hills, known as 'Ward Park'

Reason:     Item CONF 03 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

 

CONF 04   Tender ST2500 – Croatia Avenue, Edmondson Park Realignment and Upgrade

Reason:     Item CONF 04 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

 

CONF 05   Key Sites Master Planning Steering Committee Minutes from Meeting held 3 November 2015

Reason:     Item CONF 05 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 06   ST2481 Building and Grounds Cleaning Services

Reason:     Item CONF 06 is confidential pursuant to the provisions of s10(A)(2)(d i) (d ii) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it; AND commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the Council.

 

CONF 07   Acquisition of Lot 19 DP 1201166, Skipton Lane, Prestons for drainage purposes

Reason:     Item CONF 07 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 08   Tender RCL2487 - Supply, Delivery and Construction of Concrete Pathways and Ancillary Works

Reason:     Item CONF 08 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

 

CONF 09   ST2440 - Transformation Process for Delivering Services to the Community

Reason:     Item CONF 09 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.  

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MINUTES OF THE Ordinary Meeting

HELD ON 28 October 2015

 

 

PRESENT:

Mayor Ned Mannoun

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Harle

Councillor Karnib

Councillor Mamone

Councillor Ristevski

Councillor Shelton

Councillor Stanley

Councillor Waller

Mr Carl Wulff. Chief Executive Officer

Mr Gary Grantham, Chief Financial Officer / Director Corporate Services

Ms Toni Averay, Director Planning and Growth

Ms Kiersten Fishburn, Director Community and Culture

Mr Gino Belsito, Director City Presentation

Mr Michael Cullen, Director Economy and Engagement

Mr Raj Autar, Director Infrastructure and Environment

Ms Carole Todd, Director Business Improvement

Mr John Morgan, Director Property and Commercial Development

 

 

 

The meeting commenced at 6.04

 

 

OPENING                               6.04pm

PRAYER                                The prayer of the Council was read by Pastor John Hemans from Open Heaven Church.

6.07pm                                    Clr Stanley arrived at the meeting.

APOLOGIES                          Nil


 

CONDOLENCE – read by Mayor Ned Mannoun

 

Michael Weir

It is with deep sadness that we mark the passing of one of our most-loved staff – Michael Weir. Michael was the Coordinator of Facility Maintenance and had been with Council since 2011.

Michael was a man who was always willing to help, who took his job seriously and performed it with passion. He was well-liked and respected by his team and external sub-contractors. Michael ensured that Council’s buildings and community halls were improved and well maintained.

He was commended for his work by some of our sporting groups, including the Western Suburbs District Rugby League Football Club for the revamp of their sheds at Durrant Oval at Warwick Farm.

Michael led his team to completely refurbish the building around 18 months ago. His work was commended by the club which hosts many games throughout the year. His work changed the sheds from an eyesore to a place where the club was proud to host games. The work Michael and his team supports hundreds of players in a positive way. It is a true reflection of the impact that the work of Council staff can have on the lives of those in our community. 

Michael was also a deeply caring family man. With five daughters, Michael was heavily involved in their activities, including swimming, physie and netball. This year he coached the netball team and took them to a grand final which they won this year for the first time! His achievement was recognised with a certificate from the club.

Michael passed away suddenly on October 8. He is survived by his wife Vanessa and his daughters Lucy (deceased), Bethany, Olivia and twins Charlotte and Madeleine. The Liverpool Council staff and Councillors are united in extending their deepest sympathies to Michael’s family at this time.

 

 

Motion:                                  Moved: Clr Hadchiti             Seconded:  Clr Waller

 

That Council express its deepest sympathy to Mr Michael Weir’s family on his recent passing and a letter of condolence be sent to his family.

 

On being put to the meeting the motion was declared CARRIED.


 

CONDOLENCE – read by Clr Waller

Tony Morrisey

 

Tony Morrissey was born on the 9th October 1936 and passed away on the 24th September 2015 at the Hammond Nursing Home. Tony had been very active in the local community having moved to the Green Valley in the 60s where he and his wife Nancey raised four children, Glen, Craig, Grant and Dayna. Tony was extremely involved in the local Catholic Church often being involved in home visiting of parishioners who were unable to receive communion. Tony was also very involved in swimming and the Wendon Centre. I always found Tony to be appreciative and honest in his dealings with people, dedicated to his family and passionate about his swimming club. Generally I found him very community minded. He had travelled a road of hard knocks in his younger years but always his wife was by his side. It is sad to have lost Tony and it’s even sadder for his family.

 

CONDOLENCE – read by Clr Waller

 

Kate Nichols

 

Kate Nichols was an Aboriginal woman who I worked with in the 90s and who was active also in the community until her health prevented her to do so. Kate also was a long term resident of Green Valley.

 

 

Motion:                                  Moved: Clr Waller                Seconded: Clr Karnib

 

That Council:

 

  1. Express its deepest sympathy to Mr Tony Morrisey’s family on his recent passing and a letter of condolence be sent to his family.

 

  1. Express its deepest sympathy to Ms Kate Nichols’s family on her recent passing and a letter of condolence be sent to her family.

 

On being put to the meeting the motion was declared CARRIED.


 

Confirmation of Minutes

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Ristevski

 

That the minutes of the Ordinary Meeting held on 30 September 2015 and reconvened on 6 October 2015 be confirmed as a true and accurate record of the meeting subject to the following changes:

 

  1. CFO 04 - Appointment of Councillors to Committees and Affiliated Bodies, on pages 51-54 of the minutes:

 

·         Audit and Risk Committee

 

The Deputy Mayor, Clr Hadchiti to be added to the list of Committee representatives in accordance with the Committee's Charter.

 

·         Economic Development and Events Committee

 

Mayor Mannoun to be added to the list of Committee representatives in accordance with the Committee's Charter.

 

The Committee's Charter be amended to remove the Deputy Mayor and amend the membership on the Committee to the Mayor and five Councillors.

 

·         Youth Council

 

The Committee's Charter be amended so that two Councillors are members of the Committee.

 

·         Westpool

 

Council to note: At the previous council meeting, Council resolved that Clr Ristevski be its representative on Westpool. Council has since been advised that the Westpool elected representatives are appointed for the term of council. Council staff are currently clarifying what the process is if the existing Westpool elected representative resigns.

 

  1. NOM 05 - Customer Service, on pages 27-28 of the minutes:

 

The following additional point to be added to point 5 of the resolution as follows:

 

“Survey staff morale”

 

Point 5 of NOM 05 from the previous meeting is to therefore read as follows:

 

“In relation to the smell of raw sewerage which is currently in the Customer Service area:

 

·      Staff to be moved to a safe place to work that is not impacted by the smell.

 

·      Work to fix the source of the smell be arranged immediately.

 

·      Any carpets that have been impacted be replaced as a matter of urgency.

 

·      A report be prepared on how this matter was handled and why it has been allowed to drag on for six days.

 

·      Survey staff morale.”

 

On being put to the meeting the motion was declared CARRIED.

 

Declarations of Interest

Nil

Public Forum

 

Presentation – Items not on the Agenda

 

  1. Mrs Judith Arkley addressed Council on the following matter:

 

Privatisation of The HUB Community Health Centre, Miller

 

Representation – Items on the agenda

 

1.    Mr Adam Farhan addressed Council on the following item:

 

Item MAYOR 04: The Mandaean Community of Liverpool

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Mamone

 

That a two minute extension of time be given to Mr Adam Farhan.

 

On being put to the meeting the motion was declared CARRIED.

 

2.    Ms Yassman Yahya addressed Council on the following item:

 

Item MAYOR 04: The Mandaean Community of Liverpool

 

 

 

Motion:                                  Moved: Mayor Mannoun     Seconded: Clr Hadchiti

 

That a two minute extension of time be given to Ms Yassman Yahya.

 

On being put to the meeting the motion was declared CARRIED.

 

3.    Mr David Milovanovic addressed Council on the following item:

 

Item NOM 01: Interfaith Functions 2015

 

Motion:                                  Moved: Mayor Mannoun     Seconded: Clr Hadchiti

 

That a two minute extension of time be given to Mr David Milovanovic.

 

On being put to the meeting the motion was declared CARRIED.

 

4.    Mr Gilbert de Chalain from HUB Planning addressed Council on the following item:

 

Item IHAP 01: DA-1162/2014 - Construction of a food and drink premises with 24 hour operation on proposed Lot 1 created in DA-1106/2014 at 501 Cowpasture Road, Len Waters Estate

 

  1. Mr Gino Marra addressed Council on the following matter:

 

Item Mayoral Minute 07: Ernie Smith Reserve

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadchiti

 

That a two minute extension of time be given to Mr Gino Marra.

 

On being put to the meeting the motion was declared CARRIED.

 

Clr Mamone left the Chambers at 6.46pm.

Clr Mamone returned to the Chambers at 6.50pm.

Clr Balloot left the Chambers at 6.50pm.

 

  1. Mr Neil Williams addressed Council on the following matter:

 

Item Mayoral Minute 07: Ernie Smith Reserve

 

Motion:                                  Moved: Mayor Mannoun     Seconded: Clr Hadchiti

 

That a two minute extension of time be given to Mr Neil WIlliams.

 

On being put to the meeting the motion was declared CARRIED.

 

  1. Pastor John Keane addressed Council on the following matter:

 

Item Mayoral Minute 08: Carols By Candlelight in Bigge Park

 

Mayor Mannoun left the Chambers at 6.53pm and the Deputy Mayor, Clr Hadchiti took the Chair.

Mayor Mannoun returned to the Chambers at 6.55pm.

Clr Balloot returned to the Chambers at 6.55pm.

 

8.    Ms Signe Westerberg addressed Council on the following item:

 

Item DPG 02: Update on proposed Northumberland and George Streets conversion to two-way traffic flow


15

Mayoral Report

ITEM NO:      MAYOR 01

FILE NO:        278643.2015

SUBJECT:     Christmas in Liverpool      

 

With the Christmas period fast approaching, Council will be planning Christmas decorations, such as banners and Christmas trees, which will be placed throughout the Liverpool community.

 

Christmas celebrations are a strong tradition in Australia and celebrated by most of the Australian community. It’s a time for many families to get together and celebrate their religious faith or to celebrate the festive season and holidays.

 

Indeed Liverpool has a strong tradition of celebrating the spirt of Christmas. Liverpool is a rich multicultural community with people from many cultures and faiths and Liverpool has a proud history of embracing the celebrations of significant and differing religious faiths.

 

While recognising the debates surrounding the political correctness of the Christmas season, it is important to also recognise that this is the season of goodwill where we celebrate our families and enjoy our all Australian celebrations.

 

In the traditions of the Christmas season, Council should use the words “Merry Christmas” on all Council Christmas material that will be displayed in the community such as Christmas banners and flags and any other material containing text that will be displayed throughout the community.

 

RECOMMENDATION

 

That Council:

 

1.   Uses the words “Merry Christmas” on all Council Christmas material for display throughout the community, which includes banners, flags and any other material that displays text.

 

2.   Recognises, embraces and respects all religions and cultures within our diverse community.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


17

ITEM NO:      MAYOR 02

FILE NO:        278722.2015

SUBJECT:     Prime Minister’s Prizes for Science

 

On Wednesday 21 October 2015, Dr Ken Silburn a science teacher in the Faculty of Science at Casula High School was a recipient of the Prime Minister’s Prizes for Science for excellence in teaching.

 

Dr Silburn started teaching at Casula High School in 2000 and reportedly, at that time, only eight year 11 students were enrolled in science subjects for the Higher School Certificate. Fast forward to today, there are now more than 80 year 11 students taking at least one science subject.

 

Within the science faculty at Casula High School, Dr Silburn teaches Forensic Science where he integrates technology in the classroom, such as mobile phones and tablets. For one of the units in his curriculum, Dr Silburn set up an artificial crime scene and students were required to examine the scene, take photos using their phones and other methods commonly used crime scene investigators and were asked as part of the assessment to go away and solve the mystery using the evidence they had gathered.

 

It is an outstanding achievement for Dr Stilburn to receive such a prize and recognition. It is also a testament to Casula High School and to the local community that great results are coming out of their science faculty. Dr Stilburn has engineered away to really get school kids within the local community to engage in academia but is also in an interesting practical level.

 

As well as teaching science, Dr Stilburn also helps run iSTEM, a science outreach program. The program is designed to invigorate science, technology, engineering and mathematics and ranges from robotic workshops, Mars lab, tours of the nuclear reactor at Lucas Heights and international trips to Space Camp in Huntsville, Alabama.

 

RECOMMENDATION

 

That Council:

 

1.   Congratulate and acknowledge Dr Ken Stilburn for being a recipient of a prize from the Prime Minister’s Prizes for Science.

 

2.   Acknowledge the fantastic work Dr Stilburn has achieved with Casula High School.

 

3.   Congratulate Casula High School on the success of Dr Stilburn as a teacher on their staff.

 

 

 

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


19

ITEM NO:      MAYOR 03

FILE NO:        279429.2015

SUBJECT:     Moorebank Voluntary Acquisition Scheme

 

The Moorebank Voluntary Acquisition Scheme (MVAS) involves the progressive acquisition of properties located within the Moorebank floodway area of the Georges River. The properties that are the subject of this scheme are located along Newbridge Road east of Davy Robinson, along Rickard Road and Arthur Street.

 

On 24 April 2013, Council resolved to temporarily suspend the allocation of funds towards this scheme, given the financial constraints it placed on Council. As part of that resolution, Council also resolved to write to the Federal and State Governments detailing the burden this scheme placed on Council.  It is disappointing that additional funding has not been made available to assist Council in managing these issues.

 

Council also sought legal advice on public safety and risk issues associated with the Moorebank flood way.  After reviewing legal advice provided to Council last week, I consider it necessary for public safety reasons that the Moorebank Voluntary Acquisition Scheme be reinstated. Additionally, compliance procedures regarding unauthorised building works need to be reactivated.

 

RECOMMENDATION

 

That Council:

 

1.   Reinstate the Moorebank Voluntary Acquisition Scheme and commit to purchasing a minimum of one property per year on a voluntary or compulsory basis within Council’s fiscal constraints;

 

2.   Write to the State and Federal Government outlining the financial burden on Council and seeking additional funds to assist with acquisition costs;

 

3.   Write to residents / owners affected by the Moorebank Voluntary Acquisition Scheme and provide current information with regard to flood constraints, flood evacuation procedures and potential risks associated with living within a flood way;

 

4.   Recommence compliance action against unauthorised building or structural works on properties within the Moorebank Voluntary Acquisition Scheme area;  and

 

5.   Initiate a dialogue with emergency services regarding emergency procedures and related strategies to assist residents within the Moorebank Voluntary Acquisition Scheme area.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun

 

That Council:

 

1.   Reinstate the Moorebank Voluntary Acquisition Scheme and commit to purchasing a minimum of one property per year on a voluntary or compulsory basis within Council’s fiscal constraints;

 

2.   Write to the State and Federal Government outlining the financial burden on Council and seeking additional funds to assist with acquisition costs;

 

3.   Write to residents / owners affected by the Moorebank Voluntary Acquisition Scheme and provide current information with regard to flood constraints, flood evacuation procedures and potential risks associated with living within a flood way;

 

4.   Recommence compliance action against unauthorised building or structural works on properties within the Moorebank Voluntary Acquisition Scheme area;  and

 

5.   Initiate a dialogue with emergency services regarding emergency procedures and related strategies to assist residents within the Moorebank Voluntary Acquisition Scheme area.

 

  1. Not deal with CONF 01 as the matter was covered in this motion.

 

On being put to the meeting the motion was declared CARRIED.


21

ITEM NO:      MAYOR 04

FILE NO:        279512.2015

SUBJECT:     The Mandaean Community of Liverpool

 

Here in Liverpool we take pride in our melting pot of different cultures and communities where so many people from across the world come to live with us in this beautiful area. Today I would like to recognise the Mandaean community in Liverpool represented by the Sabaean Mandaean Association in Australia who have been well-established in Sydney’s west for many years now acting as a charitable organisation established in 1986.

 

Mandaean culture and religion traces back over 2000 years following the teachings of John the Baptist. Living on the banks of the Tigris and Euphrates rivers the Mandaean people hold a reverence to the flowing of their fresh water and fertile lands of region. These waters would play a sacred role in their ritual baptisms and prayers spoken in the Mandaean dialect, dating back to the language of Jesus and Ancient Aramaic. These religious practices and prayers in Ancient Mandaean continue today, an unceasing tradition for those 2000 years, here in Sydney’s Great South West.

 

The Mandaean community have come to our country seeking refuge and a better life away from the hardships that war and conflict have brought upon them in their homeland of southern Iraq. The Mandaean religion is renowned for its pacifist nature and rejection of violence, and for a people who are proud of their negotiating and entrepreneurial prowess.

 

Liverpool has one of the largest Mandaean populations in the country with over five and a half thousand people living here practicing their beliefs and we are much the better for their presence. Famous for their skills in jewellery making and business acumen the Mandaean community of Liverpool is one of the key economic forces attributing to our prosperity.

 

The Mandaean religion is made up of four pillar stones, one of which being charity which we see exercised out of their church in the old fire station on Terminus Street. However another key pillar is the ritual of baptism in fresh running waters. Since their establishment, such ceremonies have been conducted in the Nepean however a place closer to where the community lives is required.

 

As a council that supports the multiculturalism of Australia, fostering people’s right to practice their cultural beliefs while assimilating into our country, Liverpool should encourage the Mandaean people to have a baptismal area along the Georges River. Having met and personally known many people of the Mandaean community here in Liverpool I can testify to the beauty of their culture and religion and acknowledge that we should be continually working for the development and encouragement of all that they represent in hard working, peaceful individuals.

 

 

 

 

RECOMMENDATION

 

That Council:

 

1.   Commits to helping the Mandaean community establish a place to perform baptism rituals in Liverpool on the banks of the Georges River.

 

2.   Congratulates the Sabaean Mandaean Association in Australia for the charitable works in the community.

 

3.   Acknowledges the long standing traditions and practices of Mandaean culture and religion tracing back over 2000 years.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun

 

That Council:

 

1.   Commits to helping the Mandaean community establish a place to perform baptism rituals in Liverpool on the banks of the Georges River.

 

2.   Congratulates the Sabaean Mandaean Association in Australia for the charitable works in the community.

 

3.   Acknowledges the long standing traditions and practices of Mandaean culture and religion tracing back over 2000 years.

 

  1. Include a transcript of the speeches made by Mr Adam Farhan and Ms Yassman Yahya during the Public Forum section of this meeting in these minutes. The transcript begins on the next page (page 15 of these minutes).

 

On being put to the meeting the motion was declared CARRIED.

 


 

Transcript of speeches made by Mr Adam Farhan and Ms Yassman Yahya

Adam Farhan

I would like to acknowledge the Mayor, Liverpool Councillors, Executives, all dignitaries and officials.  Thank you for allowing us to speak today.  I am here requesting a place of baptism for the Mandaeans on Georges River.  The Mandaeans are a religion, a language and a culture.  The Mandaeans are also known as the followers of John the Baptist.  The Mandaeans language is called Mandaic.  It is a dialect of Aramaic spoken in the times of Jesus Christ.  The Mandaeans are pacifists.  We are totally forbidden to carry weapons.  The Wozniak academic scholars date the Mandaean language to be 3000 years old.  Something so old and so precious is surely worth saving.

 The Mandaeans are originally from the River Jordan and ran for their lives when the Roman persecution became very heavy.  Since then the Mandaeans have been forever running for their lives.  Ever since the Mandaeans were exiled from the River Jordan by the Roman Empire along with all other religions of the time, they settled in Southern Iraq and Southern Iran where they made up 30% of the population then.  Now we are reduced to only 60,000 Mandaeans worldwide.  One of the 4 major pillar of Mandaean religion is the ritual of baptism.  It is a ritual involved in every sacrament that is practised by the Mandaeans.  Its importance is nothing short of paramount.  Without  baptism Mandaeans will cease to exist. The region where Mandaeans lived in Southern Iraq and Iran have been subjected to many conquests.  It’s a miracle for Mandaeans to have survived until now despite all odds and despite all histories in the past two millennia will have written off, the Mandaeans are still here today.  However, times have changed.  All of today’s leading scholars and Mandaeans studies worldwide are projecting that the Mandaeans will be extinct if we do nothing to help them.  If we do nothing, if we do not provide facilities for them to practice their religion  - no baptism no Mandaeans.  Like the past for the first time Mandaeans have run for their lives yet again and have settled in many different countries like Holland, Sweden, UK, US, to name  a few.  And the threat of extinction this time is very different and very real, I am afraid.  Our baptism only take place on Sundays and in winter, only the very brave few baptise.  The Mandaeans have called Liverpool home since 1986 and the Mandaeans have done very well in Liverpool as it is one of the most multicultural suburbs in Australia.

In conclusion, we are very successful in Australia, have assimilated very well, have a high rate of academic achievers and equally have a high rate of business ownership in Liverpool.  We have 200 volunteers or more in our association and participated in many activities in Australia.  We are pacifists, we love life, we love success, we are success orientated.  We worship this land that gave us the privilege of a place to call home.  There is one vital main ingredient missing – a place of baptism.  It is the central nervous system of the Mandaean community.  It is the grandest finer quality, it is absolutely everything.

Therefore, I ask Liverpool Council, I ask of the Mayor of Liverpool, all Councillors, Executives and all officials to find for the Mandaeans a location on Georges River to perform their baptism.  This is a must if we are to survive.  But most important of all I ask you as human beings – please do not let the Mandaean religion and culture become extinct.

Yassmen Yahya

I would like to acknowledge the Mayor of Liverpool, Councillors, Executives, officials and members of public.  I am here before you requesting a place of baptism on Georges River for our community ie. the Mandaean Community in Liverpool.  As a President of the Sabaean and Mandaean Association in Australia, I get asked on a daily basis why we do not have a place of baptism on Georges River.  The Mandaean community is one of the major economical contributors to Liverpool.  According to Laurie Ferguson MP, the amount of businesses that Mandaeans own in Liverpool is an economic force in the suburb.  The Mayor of Liverpool often uses the Mandaean community as a reference to the great multicultures that makes up the great suburb of Liverpool.  Paul Lynch MP acknowledged the great contribution that our community is making to Liverpool. Craig Kelly MP, Melanie Gibbons MP, Chris Hayes MP, Chris Bowen MP and many more, all politicians from both sides of politics highly commended our community for its very successful assimilation into Australian society.  The new generation of Mandaean youth in Liverpool have one of the highest degree holders per capita, compared with other communities.  Our community also has one of the highest rates of business ownership per capita.  Our community believes in success.  Our religions teach us love and peace for all fellow human beings.  Mandaeans are incredible negotiators but not fighters.  Our faith teach us to believe in dialogues, not violence.  We believe in amazing creation of the great living God and therefore, it is a sin to harm that amazing creation.  A sin that you cannot repent to harm another human being.  In our association, we hold a great deal of activities for the young and old.  We have an elderly committee, sports and youth committee and a children’s committee with a great deal of kids parties and kids carnivals through the year.  We have recreation committee, we have a very active women committee.  But all of that and all of our community history will mean nothing if we cannot perform our baptism.  It is the major pillar of Mandaean religion.

I walk you through Liverpool as much as I can to meet with many Mandaean businesses.  Almost all the jewellery shops on the streets of Liverpool are Mandaean.  Many mixed businesses are Mandaean.   A great deal of doctors and almost all of them ask the same question – when are we going to have a place of baptism on Georges River.   We have had an extremely tough time through in our history, but we are also one of the most resilient people you will ever meet.  We always try our best to be role models to our families and society and try to uphold extremely high standards.  We believe in self betterment all the time on many levels.  That’s the make-up of Mandaean community.  But it may all mean nothing one day if we do not have a place to perform our baptism on Georges River.  This issue is now more important than ever.  With the recent announcements of the additional 12000 visas for refugees from Syria and Iraq, we are expecting a number of Mandaeans who will arrive and resettle in Liverpool on these visas. Our community has arrived, our community has been on the front of this.  We have lent our hands when it was requested and we are preparing ourselves for the new intake to assist them in every way.  The one thing we cannot do is to provide them a place of baptism.  The very place they have been denied in the country they are hosted in.  Baptism in itself is the core of our religion.  If there is no place to perform baptism then it will cease.  Our survival resits in your hand.

 

 

Clr Hadchiti left the Chambers at 7.11pm.

Clr Hadchiti returned to the Chambers at 7.12pm.

 

ITEM NO:      MAYOR 05

FILE NO:        279527.2015

SUBJECT:     Animal Amenities

 

Many of Liverpool’s residents are pet owners and enjoy walking and exercising their dogs and the health benefits are clear.

 

Council should encourage this healthy pastime and ensure that our ratepayers enjoy amenities for their pets in areas where the animals do not require restraint.

 

Off-Leash park amenities have other benefits including social meetings and friendships that arise from dog walking groups, to the broader health benefits.

 

Such parks, properly located and with appropriate animal amenities available, such as drinking taps, helps create a better and happier community atmosphere for residents and their pets.

 

Hence Council should investigate creation of more dog friendly community spaces.

 

RECOMMENDATION

 

That Council:

 

1.   Prepares a report outlining areas that are potentially suitable for off leash dog parks which would have sufficient demand.

 

2.   Outlines the costs of creating and maintaining off-leash parks with amenities for people walking their dogs including the provision of animal drinking taps and animal waste disposal bags.

 

3.   Acknowledges the success of the off leash animal park at Prestons.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


33

ITEM NO:      MAYOR 06

FILE NO:        279561.2015

SUBJECT:     Pleasure Point

 

Pleasure Point currently lacks proper sidewalk and water flow infrastructure, and in some parts this infrastructure is completely non-existent. Many residents have complained about this issue and it is overdue that council looks into this.

 

Pleasure Point was established in 1987 and backs on to the beautiful George’s River. This area will help Liverpool accommodate the population growth that is expected over the next 10 to 20 years and provide excellent real-estate opportunity. Since its establishment it has never had the same level of infrastructure upgrades as other suburbs have benefited from.

 

These areas have been long overdue for the proper infrastructure and amenities that are required. To standardise Pleasure Point with the rest of the LGA we must investigate where gutters and sidewalks are required and create a plan of implementation for the area to be funded from the 2016/17 budget.

 

RECOMMENDATION

 

That Council:

 

1.   Council investigate upgrading sidewalks  and gutters in Pleasure Point.

 

2.   Subject to the outcome of this report, list these works for consideration when determining the 2016/17 capitol works budget.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun

 

That:

 

1.   Council investigate upgrading sidewalks and gutters in Pleasure Point.

 

  1. Council, subject to the outcome of this report, list these works for consideration when determining the 2016/17 capitol works budget.

 

  1. Council also consider other areas that have a lack of footpaths.

 

  1. Councillors be provided with information on why Pleasure Point has not had this infrastructure to date.

 

On being put to the meeting the motion was declared CARRIED.

 


 

ITEM NO:       MAYOR 07

FILE NO:        279561.2015

SUBJECT:     Ernie Smith Reserve

 

The Ernie Smith Reserve is a highly utilised sporting complex used primarily for soccer. Specifically, it is highly utilised by teams that fall under the Southern Districts Soccer Football Association (SDSFA). The SDSFA boasts individual player membership of around 11,000 people from the various member clubs at the varying grade levels, from kids to adults. It is also the case that 60 per cent of the Socceroos have come from the SDSFA group.

 

It is important that the children of our community have the opportunity to participate in team sports as it not only assists with their development both emotionally and physically but also the importance of being within a team environment. It is therefore important that the infrastructure is in place within the community to be able to facilitate sporting activities which ultimately benefits a wide section of the community. As well as ensuring the infrastructure is in place, it is also important that existing infrastructure is examined for potential upgrades to meet the needs of the growing interest in team sport and to remain modern.

 

Council should partner with the SDSFA to develop a plan for an upgrade to the Ernie Smith Reserve, and work towards a masterplan. As part of working towards a masterplan, different funding models should be constructed. In constructing varying funding models, Council should also approach the State and Federal Governments for potential support.

 

On the basis that a satisfactory plan is put forward, Council should seek to commence a design and construct tender in line with the 2016/17 budget.

 

RECOMMENDATION

 

That Council:

 

  1. Work with the Southern Districts Soccer Football Association towards a masterplan consisting of funding models for an upgrade of the Ernie Smith Reserve.

 

  1. Investigate funding support options from the State and Federal Governments.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun

 

That Council:

 

  1. Work with the Southern Districts Soccer Football Association towards a masterplan consisting of funding models for an upgrade of the Ernie Smith Reserve.

 

  1. Investigate funding support options from the State and Federal Governments.

 

3.    Congratulate Southern Districts Soccer Football Association for their work in promoting soccer in Australia.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

ITEM NO:       MAYOR 08

FILE NO:        279561.2015

SUBJECT:     Carols By Candlelight in Bigge Park

 

As Christmas fast approaches we look forward to the annual celebrations of the holiday period and the singing of carols. Carols by Candlelight in Liverpool is a beautiful time for the community to join together in song and Christmas festivities.

 

I would like to particularly acknowledge, organiser of this year’s carols Pastor John Keane who has served our community for over a decade now. Pastor Keane is well known around council for often conducting the prayer to begin proceedings at council meetings.

 

His work for the community cannot be understated and I would like to thank you for the great work you have done for the broader Liverpool community.

 

To help ensure this event, which has been running for 11 years now, continues to live up to community expectations council can increase its sponsorship of the event to the amount of $2,200. With this we can ensure that a fun and entertaining family night is enjoyed by people of all ages.

 

This annual event for our area demonstrates the broader unity of our population who come to enjoy a good time with the family. Carols by Candlelight will be occurring in the evening of Saturday 28th November and I would encourage as many people as possible to attend and join us in Christmas song.

 

RECOMMENDATION

 

That Council:

 

  1. Acknowledges Pastor John Keane and all involved with the Carols by Candlelight celebrations for their hard work.

 

  1. Increases council sponsorship of the Carols by Candlelight event by $2,200.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun

 

That Council:

 

  1. Acknowledges Pastor John Keane and all involved with the Carols by Candlelight celebrations for their hard work.

 

  1. Increases council sponsorship of the Carols by Candlelight event by $2,200.

 

 

  1. Waive the bond fee for the use of Bigge Park for the Carols by Candlelight celebrations.

 

On being put to the meeting the motion was declared CARRIED.

 


 

Motion of Urgency

 

Motion:                                  Moved: Clr Ristevski           Seconded: Clr Stanley 

 

That Council deal with an Environmental Planning Authority matter as a matter of urgency.

 

Mayor Mannoun ruled that the Motion of Urgency not be accepted.

 

 

Motion of Dissent

 

Motion:                                  Moved: Clr Ristevski           Seconded:  Clr Stanley

 

Clr Ristevski moved a motion of dissent against the Mayor’s ruling.

 

On being put to the meeting the motion was declared CARRIED.

 

Division called on Dissent Motion

 

Vote for:                                Clr Harle

Clr Karnib

Clr Mamone

Clr Ristevski

Clr Shelton

Clr Stanley

Clr Waller

 

Vote against:                         Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

 

 

Mayor Mannoun called for a recess of Council at 7.28 pm

 

Mayor Mannoun reopened the meeting at 7.42pm.

 

Motion:                                  Moved: Clr Waller                Seconded: Clr Hadchiti

 

That Council move into Closed Session at the end of the meeting to deal with the urgency motion.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 

 

 

 

 

 

Clr Stanley left the Chambers at 7.48pm.

Clr Stanley returned to the Chambers at 7.51pm.

Notices of Motion

 

ITEM NO:      NOM 01

FILE NO:        246397.2015

SUBJECT:     Interfaith Functions 2015

 

NOTICE OF MOTION

 

That Council provide details of attendees who attended on each occasion Council held an Interfaith dinner or luncheon.

 

The report should include the following information:

 

·    Number of people who attended each function.

·    The amount spent on each function.

·    How many attendees for each function were from outside our LGA.

·    Who organised and was in charge of invitations for each function.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Balloot               Seconded: Clr Hadchiti

 

That Council:

 

  1. Provide details of attendees who attended on each occasion Council held an Interfaith dinner or luncheon.

 

The report should include the following information:

 

·    Number of people who attended each function.

·    The amount spent on each function.

·    How many attendees for each function were from outside our LGA.

·    Who organised and was in charge of invitations for each function.

 

2.    Cancel all Interfaith Functions in the future.

 

On being put to the meeting the motion was declared CARRIED.

 

Mayor Mannoun read a list of Council events where pork was served and asked that this information be included in the minutes. Details are provided below:

 

·         Bellbird Cafe Corporate Catering Menu 2014

·         Cafe Menu - Autumn 2014

·         CasulaPH20150131-206-9314 Ben Williams Photography

·         Catering Menu and Packages 2014

·         Christmas Proms Menu

·         Collated Canape Menus

·         CUSP Launch -  5 July 2013

·         Enraptured Launch - 6 December 2013

·         Generator & Exhibition Launch 1 December 2012

·         Generator Launch - July - Dec 2012

·         Governor General Visit Lunch Menu 13 February 2013

·         Like Launch 20 July 2012

·         Nahrain Launch - 7 February 2014

·         Subject to Ruin Launch - 23 May  2014

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Motion to Bring Item Forward

 

Motion:                                  Moved: Mayor Mannoun     Seconded: Clr Balloot

 

That CFO 04 be brought forward and dealt with now and that the auditor make a presentation.

 

On being put to the meeting the motion was declared CARRIED.

 

ITEM NO:      CFO 04

FILE NO:        267802.2015

SUBJECT:     Annual Financial Reports 2014/15

 

RECOMMENDATION

 

That Council:

 

1.   Receives and endorses the 2014/15 audited financial reports;

 

2.   Authorises the Mayor, Deputy Mayor, Chief Executive Officer and the Responsible Accounting Officer (CFO) to sign the prescribed statement that will form part of the financial reports;

 

3.   Authorises the CEO to issue a public notice containing a summary of financial results and put the financial reports on exhibition for 7 days to seek public submissions ; and

 

4.   Note that the financial reports and a summary of public submissions received will be presented to Council at its next meeting for consideration and adoption.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


35

ITEM NO:      NOM 02

FILE NO:        271953.2015

SUBJECT:     Fiscal Restraint

 

NOTICE OF MOTION

 

That:

 

1.   A restructure occur in the Mayoral and Chief Executive Officer’s area that sees all positions except a personal assistant for both the Mayor and CEO removed from the structure.

 

2.   The funding for these positions be diverted to fund the legal challenge against the Moorebank Recyclers. It is no fair that the entire ratepayers fund this as this is the case currently. We Councillors should ensure there is enough money in the budget to fight this properly and not half heartedly.

 

3.   Any future positions created in the executive area be brought to Council for briefing and determination as the relevant industrial instrument sets out.

 

COUNCIL DECISION

 

Mayor Mannoun ruled that the motion was out of order and as such was not voted on.

 

Attachments

1     Memo to Mayor and Councillors - CEO Comments for NOM 02


37

ITEM NO:      NOM 03

FILE NO:        272060.2015

SUBJECT:     Council Policy and Media Announcements

 

NOTICE OF MOTION

 

Noting Council's Media representation policy:

 

"Official Council Spokespersons

 

 4.4  The Mayor is Council’s official spokesperson and is responsible for providing media comment and media statements about Council policies and other matters of public interest."

 

That a report be provided for the November 2015 Council meeting addressing the following:

 

1a) When did Council agree that its policy was to build a Stadium worth $600 million?

 

1b) Have Councillors been provided with such plans or proposals for the stadium at this cost? If so, when and how were these plans discussed?

 

1c) When was an agreement made that such a policy would be funded by developer contributions?

 

1d) What consultation has been sought and what reaction has there been to this statement from Developers and ratepayers?

 

1e) What risks are there to continued development in Liverpool if further costs are added to developer's levies for such a venture? Is such a levy possible under current legislation?

 

1f)  Why were Councillors not informed in advance of the Media Coverage of the announcement of a seemingly major outlay of ratepayers' money on this development?

 

2.   And answer the questions posed in the background of this notice of motion namely:

                  

a)   Stadium Policy that is to be funded via developer contributions to the sum of $400,000,000. If we break down these costs to the $10,000 developer contribution for each unit as reported in the media, this equates to an astounding figure of 40,000 units. The following questions need to be asked:

 

i.    How long will it take to build 40,000 units in Liverpool? 20 years?

ii.    What if 40,000 units don’t get built? How will this project be funded? Will it become a white elephant?

iii.   Who will fund the cost overruns? Will we have to sell Council assets to fund this? Have we done a complete cost analysis? Projects of this size, nine times out of ten go over budget. We already have a $40,000,000+ debt.

         

b)   World on a Plate Food Truck – Council spent $42,000 on feeding Martin Place executives outside of our LGA for free when we have a homeless issue in our LGA. Question:

 

i.    How did we measure if this was a success or a complete waste? What benchmarks have we applied?

ii.     What benchmarks have we applied?

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Ristevski           Seconded:

 

Noting Council's Media representation policy:

 

"Official Council Spokespersons

 

 4.4  The Mayor is Council’s official spokesperson and is responsible for providing media comment and media statements about Council policies and other matters of public interest."

 

That a report be provided for the November 2015 Council meeting addressing the following:

 

1a) When did Council agree that its policy was to build a Stadium worth $600 million?

 

1b) Have Councillors been provided with such plans or proposals for the stadium at this cost? If so, when and how were these plans discussed?

 

1c) When was an agreement made that such a policy would be funded by developer contributions?

 

1d) What consultation has been sought and what reaction has there been to this statement from Developers and ratepayers?

 

1e) What risks are there to continued development in Liverpool if further costs are added to developer's levies for such a venture? Is such a levy possible under current legislation?

 

1f)  Why were Councillors not informed in advance of the Media Coverage of the announcement of a seemingly major outlay of ratepayers' money on this development?

 

2.   And answer the questions posed in the background of this notice of motion namely:

                  

a)   Stadium Policy that is to be funded via developer contributions to the sum of $400,000,000. If we break down these costs to the $10,000 developer contribution for each unit as reported in the media, this equates to an astounding figure of 40,000 units. The following questions need to be asked:

 

i.    How long will it take to build 40,000 units in Liverpool? 20 years?

ii.    What if 40,000 units don’t get built? How will this project be funded? Will it become a white elephant?

iii.   Who will fund the cost overruns? Will we have to sell Council assets to fund this? Have we done a complete cost analysis? Projects of this size, nine times out of ten go over budget. We already have a $40,000,000+ debt.

         

b)   World on a Plate Food Truck – Council spent $42,000 on feeding Martin Place executives outside of our LGA for free when we have a homeless issue in our LGA. Question:

 

i.    How did we measure if this was a success or a complete waste? What benchmarks have we applied?

ii.      What benchmarks have we applied?

 

3.    Call for a report on all delegations of the Mayor to be tabled at the next Council meeting.

 

  1. No more media comments to be made by the Mayor and/or Councillors until the stadium policy is approved by Councillors at the next Council meeting

 

5.    All Councillors to be invited to All media opportunities involving Council.

 

6.    All Council advertising of events to change from:

 

“Mayor Ned Mannoun & Councillors” invite you to

 

To

 

“Liverpool City Councillors” invite you to

 

The motion lapsed as there was no Seconder.

Attachments

1     Memo to Mayor and Councillors - CEO Comments for NOM 03


39

ITEM NO:      NOM 04

FILE NO:        272150.2015

SUBJECT:     Welcoming the Wanderers W-League Team to Liverpool

 

NOTICE OF MOTION

 

That Council:

 

1.   Host a welcome reception for the Wanderers W- League team.

 

2.   As well as the Wanderers W-League team, invite representatives from Southern Districts Soccer Football Association (SDSFA), female players from local clubs, and selected female students from local schools interested in soccer.

 

3.   Hold the event in the afternoon or early evening so that Councillors, players, local female club players, and local school children can attend.

 

4.   Delegate Councillor Ristevski to invite all attendees

 

5.   Allocates up to $5,000 to host this event.

 

COUNCIL DECISION

 

Motion:          Moved: Clr Ristevski                Seconded: Clr Stanley

 

That Council:

 

1.   Host a welcome reception for the Wanderers W- League team.

 

2.   As well as the Wanderers W-League team, invite representatives from Southern Districts Soccer Football Association (SDSFA), female players from local clubs, and selected female students from local schools interested in soccer.

 

3.   Hold the event in the afternoon or early evening so that Councillors, players, local female club players, and local school children can attend.

 

4.   Delegate Clr Ristevski to invite all attendees in consultation with all Councillors.

 

5.   Allocates up to $5,000 to host this event.

 

 

 

 

 

 

Amendment:                         Moved: Clr Hadid                 Seconded: Clr Balloot

 

That Council:

 

1.   Host a welcome reception for the Wanderers W- League team.

 

2.   As well as the Wanderers W-League team, invite representatives from Southern Districts Soccer Football Association (SDSFA), female players from local clubs, and selected female students from local schools interested in soccer.

 

3.   Hold the event in the afternoon or early evening so that Councillors, players, local female club players, and local school children can attend.

 

4.   Delegate to the CEO to invite all attendees in consultation with all Councillors and Council staff to manage invitations.

 

5.   Allocates up to $5,000 to host this event.

 

On being put to the meeting the Amendment (moved by Clr Hadid) was declared CARRIED.

 

The Amendment then became the motion and on being put to the meeting was declared CARRIED.

 

Clr Hadchiti asked that he be recorded as voting for the motion.

 

Attachments

1     Memo to Mayor and Councillors - CEO Comments for NOM 04


41

ITEM NO:      NOM 05

FILE NO:        272162.2015

SUBJECT:     Law & Order

 

NOTICE OF MOTION

 

That Council:

 

1.   Implement a concierge service throughout the Mall to maintain social acceptable behaviour.

 

2.   Establish a taskforce of Councillors to work with the Police in maintaining a permanent beat in the Mall at all times.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That Council:

 

  1. Provide a report to create a City Manager position and examine establishing a concierge, security, cleaning and cleaning staff and investigate ways to activate the mall.

 

2.    Review existing Committees with a view to work with police in relation to mall security.

 

Foreshadowed motion:       Moved: Clr Ristevski           Seconded: Clr Stanley

 

That Council:

 

1.   Implement a concierge service throughout the Mall to maintain social acceptable behaviour, by calling for a report on the costings, to be tabled at the next Council meeting.

 

2.   Establish a taskforce of Councillors to work with the Police in maintaining a permanent beat in the Mall at all times.

 

On being put to the meeting the motion (moved by Clr Hadchiti) was declared LOST.

 

The Foreshadowed motion  (moved by Clr Ristevski) then became the motion and on being put to the meeting was declared LOST.

Attachments

1     Memo to Mayor and Councillors - CEO Comments for NOM 05

 

 

 

 

 

 

 

 

Mayor Mannoun called for a recess of Council at 9.02pm.     

 

Mayor Mannoun reopened the meeting at 9.20pm with all Councillors present except Clr Ristevski and Clr Mamone, who had not yet returned to the meeting following the recess.

Independent Hearing and Assessment Panel Report

 

ITEM NO:      IHAP 01

FILE NO:        256163.2015

SUBJECT:     DA-1162/2014 - Construction of a food and drink premises with 24 hour operation on proposed Lot 1 created in DA-1106/2014 at 501 Cowpasture Road, Len Waters Estate

 

RECOMMENDATION

 

That Council approves Development Application DA-1162/2014 subject to the recommended conditions of consent attached to the Council officer’s IHAP report (See Attachment 2).

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Harle                  Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:                                 Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadchiti

                                                Clr Hadid

                                                Clr Harle

                                                Clr Karnib

                                                Clr Shelton

 

Vote against:                         Clr Stanley

                                                Clr Waller

 

Note: Clr Mamone and Clr Ristevski were not in the Chamber when the item was voted on.


43

ITEM NO:      IHAP 02

FILE NO:        257221.2015

SUBJECT:     DA-997/2014 - Subdivision of proposed Lot 207 (approved under Development Consent No.508/2013) into two Torrens title lots at 291 Green Valley Road, Green Valley

 

RECOMMENDATION

 

That Council approves development application DA-997/2014 subject to conditions of consent contained within the Council officer’s IHAP report (see Attachment 2).

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

Note: Clr Mamone and Clr Ristevski were not in the Chamber when the item was voted on.

 


45

ITEM NO:      IHAP 03

FILE NO:        257339.2015

SUBJECT:     DA-439/2015 - Demolition of existing structures and construction of a seven (7) double storey multi dwelling housing development at 283-285 Newbridge Road, Chipping Norton

 

RECOMMENDATION

 

That Council approves Development Application No. DA-439/2015, subject to the revised recommended conditions of consent (See Attachment No. 4).

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:                                 Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadchiti

                                                Clr Hadid

                                                Clr Harle

                                                Clr Karnib

                                                Clr Shelton

 

Vote against:                         Clr Stanley

                                                Clr Waller

 

Note: Clr Mamone and Clr Ristevski were not in the Chamber when the item was voted on.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clr Ristevski returned to the Chambers at 9.22pm.

Clr Mamone returned to the Chambers at 9.23pm.

 

ITEM NO:      IHAP 04

FILE NO:        257537.2015

SUBJECT:     DA-998/2014 - Subdivision of proposed Lot 9 and Lot 10 (as approved under Development Consent No. DA-507/2013) into four Torrens title lots at 315 Green Valley Road, Green Valley

 

RECOMMENDATION

 

That Council:

 

1.       Approves Development Application DA-998/2014 subject to the conditions of consent contained within the Council officer’s IHAP report (see Attachment 2) and the following additional conditions:

 

·    A right of way shall be created over each of the access ways of Lot 301 and Lot 302 to benefit Lot 303.

 

·    Vehicular access to Lot 303 shall be restricted by a covenant on title to the access ways of Lot 301 and Lot 302. Direct access from Rocco Place is prohibited.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 


45

ITEM NO:      IHAP 05

FILE NO:        258625.2015

SUBJECT:     DA-1183/2014 - Construction of 24 detached dwellings and community title subdivision on proposed development Lots 7 and 8 within proposed Lot 22 in the Plan of Subdivision of Lots 31 and 32 in DP 1181985 within the former New Brighton Golf Course at Lot 31 Brickmakers Drive, Moorebank

 

RECOMMENDATION

 

That Council approves Development Application DA-1183/2014 subject to the recommended conditions of consent attached to the Council officer’s IHAP report (Attachment 2).

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 


47

ITEM NO:      IHAP 06

FILE NO:        258860.2015

SUBJECT:     DA-850/2014 - Construction of a Rural Fire Service Station at Corner Lot 1 Twenty Seventh Avenue, West Hoxton

 

RECOMMENDATION

 

That Council approves Development Application DA-850/2014 subject to the recommended conditions of consent (Attachment 1).

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That Council:

 

  1. Approves Development Application DA-850/2014 subject to the recommended conditions of consent (Attachment 1).

 

  1. Also investigate the possibility of having the SES building on that site.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 


47

Chief Executive Officer Report

ITEM NO:      CEO 01

FILE NO:        269705.2015

SUBJECT:     Corporate Sponsorships

 

RECOMMENDATION

 

That Council:

 

Endorses the Financial Contributions Panel’s recommendations for the provision of $1,200 (GST exclusive) under the Corporate Sponsorship Program as summarised in the table below. If the recommended amount of $1,200 is endorsed, the remaining balance will be $24,550.

 

Applicant name

Amount

Hinchinbrook Public School

$1,200 ex gst

 

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Stanley              Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


49

Business Improvement Report

Chief Financial Officer

ITEM NO:      CFO 01

FILE NO:        254788.2015

SUBJECT:     Tabling of the Annual Pecuniary Interest Returns for Councillors and Designated Persons

 

RECOMMENDATION

 

That Council notes that the annual pecuniary interest returns of all Councillors and all designated persons, holding office or occupying positions within Council, as at 30 June 2015, are tabled before this meeting of Council in accordance with section 450A of the Local Government Act 1993.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


49

ITEM NO:      CFO 02

FILE NO:        265379.2015

SUBJECT:     Investment Report September 2015

 

RECOMMENDATION

 

That Council receives and notes this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


51

ITEM NO:      CFO 03

FILE NO:        266061.2015

SUBJECT:     Timing of Committee Meetings

 

RECOMMENDATION

 

That Council:

 

Adopt the changes to the Committee meeting times to the following Committees as outlined in the report:

 

·    Aboriginal Consultative

·    Budget and Finance

·    Civic Advisory

·    Heritage Advisory

·    Multicultural Advisory

·    Street Naming

·    Planning and Development

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Ristevski

 

That this item be deferred.

 

On being put to the meeting the motion was declared CARRIED.

 

Attachments

1     Memo to Mayor and Councillors - CFO 03 Timing of Committee Meetings - Budget implications


53

ITEM NO:      CFO 05

FILE NO:        270004.2015

SUBJECT:     Councillor Transparency

 

RECOMMENDATION

 

That Council:

 

1.    Receive and note the information.

 

2.    Advertise the attendance at Councillor Briefing Sessions, Council meetings and Committee meetings once a month in the local Liverpool newspapers and maintain the register on Council’s website as outlined in this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Stanley

 

That Council receive and note the information.

 

Foreshadowed motion:       Moved: Clr Hadchiti             Seconded: Clr Balloot

 

That the recommendation be adopted.

 

Foreshadowed motion:       Moved: Clr Ristevski           Seconded:  Clr Mamone

 

That Council:

 

1.    Receive and note the information.

 

2.    Advertise the attendance at Councillor Briefing Sessions, Council meetings and Committee meetings once a month in the local Liverpool newspapers and maintain the register on Council’s website as outlined in this report.

 

3.      Make publicly available the Trim enquiries made by Councillors on behalf of constituents since September 2012.

 

Foreshadowed motion:       Moved: Clr Mamone            Seconded: Clr Ristevski

 

That Council:

 

1.      Receive and note the report.

 

2.      Include attendance to Councillor Briefing Sessions in the Annual Report. 

 

 

 

 

On being put to the meeting the motion (moved by Clr Shelton) was declared LOST.

 

The Foreshadowed motion (moved by Clr Hadchiti) then became the motion and on being put to the meeting was declared LOST.

 

The Foreshadowed motion (moved by Clr Ristevski) then became the motion and on being put to the meeting was declared LOST.

 

The Foreshadowed motion (moved by Clr Mamone) then became the motion and on being put to the meeting was declared LOST.

 

A Division was called for the vote on the motion moved by Councillors Hadchiti and Balloot with the following result:

 

Vote for:                                 Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

 

Vote against:                         Clr Harle

Clr Karnib

Clr Mamone

Clr Ristevski

Clr Shelton

Clr Stanley

Clr Waller

 


53

Community and Culture Report

ITEM NO:      DCC 01

FILE NO:        262806.2015

SUBJECT:     Domestic Violence in Liverpool LGA

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes this report.

 

2.   Approve $7,500 excluding GST from the 2015/16 budget to become a member of the White Ribbon Workplace Accredited Program provided White Ribbon Australia.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Mamone

 

That Council:

 

1.   Receives and notes this report.

 

2.   Approve $7,500 excluding GST from the 2015/16 budget to become a member of the White Ribbon Workplace Accredited Program provided White Ribbon Australia

 

  1. Contribute $10,000 to WSROC for its project, in partnership with Western Sydney University – Centre for Western Sydney, for its project: Crime and Criminal Justice Platform Research.

 

Foreshadowed motion:       Moved: Clr Stanley              Seconded: Clr Shelton

 

That Council:

 

1.   Receives and notes this report.

 

2.   Approve $7,500 excluding GST from the 2015/16 budget to become a member of the White Ribbon Workplace Accredited Program provided White Ribbon Australia

 

  1. Defer the contribution of $10,000 to WSROC for its project, in partnership with Western Sydney University – Centre for Western Sydney, for its project: Crime and Criminal Justice Platform Research until further information is provided to Councillors to better make that decision.

 

On being put to the meeting the motion (moved by Clr Hadchiti) was declared CARRIED and the Foreshadowed motion (moved by Clr Stanley) lapsed.

 

Clr Hadchiti asked that he be recorded as voting for the adopted motion.


55

ITEM NO:      DCC 02

FILE NO:        266179.2015

SUBJECT:     Grants and Donations

 

RECOMMENDATION

 

That Council:

 

1.   Endorses the Financial Contribution Panel's recommendations for the provision of $3957.50 (GST exclusive) under the Community Donations Program as summarised in the table below:

         

          Community Grants Program

Applicant Name

Project Name

Amount

Miller Art and Fact Inc

2168 Outdoor Movie Night Under the Stars

$3957.50

 

2.   Endorses the Financial Contribution Panel's recommendations for the provision of $100 (GST exclusive) under the School Donations Program as summarised in the table below:

         

          School Donations Program

Applicant Name

Suburb

Amount

Lurnea High School

Lurnea

$100

         

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


57

ITEM NO:      DCC 03

FILE NO:        266589.2015

SUBJECT:     Planning for Toilets in Council Reserves

 

RECOMMENDATION

 

That Council:

 

1.   Notes the contents of this report.

 

2.   Acknowledges that public toilets are an important functional consideration of any public space.

 

3.   Commits to consider the installation of public toilets as part of any planning and design works for all future or current regional or district level parks.

 

4.   Considers the comfort of park users and acknowledges the general importance of public toilets in creating public spaces that meet the needs of parents with young children, older residents, persons with a disability, as well as the general public.

 

5.   Acknowledges that careful siting, co-location with other facilities and design treatments (including automation) can reduce anti-social behaviour around these facilities to a minimum.

 

6.   Within the next five years install public toilets in the following Macleod Park, Grand Flaneur Beach, Bigge Park, Phillip Park, Liverpool Bicentenary Park and Gough Park.

 

7.   Investigates the removal of older style and problematic public toilets across Liverpool and reports back to Council early next year regarding the outcomes of this research.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Mamone

 

That Council:

 

1.   Notes the contents of this report.

 

2.   Acknowledges that public toilets are an important functional consideration of any public space.

 

3.   Commits to consider the installation of public toilets as part of any planning and design works for all future or current regional or district level parks.

 

4.   Considers the comfort of park users and acknowledges the general importance of public toilets in creating public spaces that meet the needs of parents with young children, older residents, persons with a disability, as well as the general public.

 

5.   Acknowledges that careful siting, co-location with other facilities and design treatments (including automation) can reduce anti-social behaviour around these facilities to a minimum.

 

6.   Investigates the removal of older style and problematic public toilets across Liverpool and reports back to Council early next year regarding the outcomes of this research.

 

  1. Identify Bigge Park and Chipping Norton Lakes as locations for toilet facilities to be installed.

 

Foreshadowed motion:       Moved: Clr Stanley              Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion (moved by Clr Hadchiti) was declared CARRIED and the Foreshadowed motion (moved by Clr Stanley) lapsed.

 


57

Economy and Engagement Report

ITEM NO:      DEE 01

FILE NO:        263838.2015

SUBJECT:     Pump House (Coffee Shop), Bigge Park

 

RECOMMENDATION

 

That Council note the report

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


59

ITEM NO:      DEE 02

FILE NO:        264991.2015

SUBJECT:     Small Business Workshops

 

RECOMMENDATION

 

That Council:

 

1.    Note the report outlining existing small business programs delivered in Liverpool.

 

2.    Endorse continuation of the partnership-based approach for delivery of services to small business in Liverpool.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Balloot               Seconded: Clr Hadchiti

 

That Council:

 

1.    Note the report outlining existing small business programs delivered in Liverpool.

 

2.    Endorse continuation of the partnership-based approach for delivery of services to small business in Liverpool.

 

3.      Investigate establishing a Smart Work hub in the City Centre and report back to Council.

 

On being put to the meeting the motion was declared CARRIED.

 


59

ITEM NO:      DEE 03

FILE NO:        265311.2015

SUBJECT:     Review of Outgoing Corporate Sponsorship Policy

 

RECOMMENDATION

 

That Council endorse the draft Corporate Sponsorship (Outgoing) Policy to be placed on public exhibition and receives a further report following public exhibition.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


61

Planning and Growth Report

ITEM NO:      DPG 01

FILE NO:        166027.2015

SUBJECT:     Outdoor Signage and Outdoor Product Displays

 

RECOMMENDATION

 

That Council;

 

1.    Notes the advice provided in this report.

 

2.    Determines that outdoor goods and signage not be permitted on public footpaths or Council land.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Balloot

 

That Council:

 

1.    Notes the advice provided in this report.

 

2.    Allow A frame and products to be displayed subject to Council licensing similar but not to the extent to the Outdoor Dining Policy with minimum standard requirement.

 

Foreshadowed motion:       Moved: Clr Waller                Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion (moved by Clr Hadid) was declared CARRIED and the Foreshadowed motion (moved by Clr Waller) lapsed.

 

Division called:

 

Vote for:                                Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Mamone

          Clr Ristevski

 

Vote against:                         Clr Karnib

Clr Shelton

Clr Stanley

                                                Clr Waller

 

Clr Balloot and Clr Hadid left the Chambers at 10.28pm.

Clr Balloot returned to the Chambers at 10.29pm.

Clr Hadid returned to the Chambers at 10.33pm.

Clr Mamone left the Chambers at 10.34pm.

Clr Mamone returned to the Chambers at 10.37pm.

 

ITEM NO:      DPG 02

FILE NO:        194236.2015

SUBJECT:     Update on proposed Northumberland and George Streets conversion to two-way traffic flow

 

RECOMMENDATION

 

That Council:

 

1.   Notes the information contained in this report.

2.   Approves implementation of the proposed traffic flow changes along George and Northumberland Streets to two-way.

3.   Defers the Dewsbury Serviceway Extension to George Street for the project to be considered in the 2016/17 Budget.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Clr Karnib, Clr Stanley and Clr Waller asked that their names be recorded as voting against the motion.

 


63

ITEM NO:      DPG 03

FILE NO:        241823.2015

SUBJECT:     Draft Liverpool Local Environmental Plan 2008 (Amendment 55) - Permit additional uses (service station and take away food and drink premises) at 1-5 Yato Road, Prestons

 

RECOMMENDATION

 

That Council adopts draft Liverpool Local Environmental Plan 2008 (Amendment 55) and forwards the plan to the NSW Department of Planning and Environment requesting notification (gazettal) of the amendment.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:                                Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadchiti

                                                Clr Hadid

                                                Clr Harle

                                                Clr Karnib

                                                Clr Mamone

                                                Clr Ristevski

                                                Clr Shelton

                                                Clr Stanley

 

Vote against:                         Clr Waller

 


63

ITEM NO:      DPG 04

FILE NO:        249754.2015

SUBJECT:     Draft Liverpool Local Environmental Plan 2008 (Amendment 46) - Macleod Park Master Plan

 

RECOMMENDATION

 

That Council:

 

1.    Writes to the Minister of Planning pursuant to clause 58(4) of the EP&A Act 1979, to request that the matter not proceed.

 

2.    Writes to those who provided written submissions or attended the public hearing advising of Council’s decision.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded:Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 


65

ITEM NO:      DPG 05

FILE NO:        258902.2015

SUBJECT:     Animal Management Policy

 

RECOMMENDATION

 

That Council;

 

1.    Notes the advice contained in this report.

 

2.     Notes that the Animal Management Policy is currently being reviewed and a report will be presented to the November meeting.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Mamone            Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


65

ITEM NO:      DPG 06

FILE NO:        265991.2015

SUBJECT:     Outcome of Public Exhibition - Proposed New 3D Imaging Fees

 

RECOMMENDATION

 

That Council adopts the following 3D CAD model fees and charges, as part of the Statement of Revenue Policy (Fees and Charges) 2015-2016:

 

·    Less than $1m development value - $ 2,200.00.

·    Greater than $1m and less than 3m development value – $3,300.00.

·    Greater than $3m development value - $6,600.00.

·    New modelling fee if a design is amended and a new 3D image is submitting for modelling. If the changes are minor, an hourly rate can be charged. If the changes are substantial, a new modelling fee may apply.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


67

ITEM NO:      DPG 07

FILE NO:        268218.2015

SUBJECT:     Air Quality Monitoring

 

RECOMMENDATION

 

That Council notes the information provided in the report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Mamone            Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


67

Property and Commercial Development Report

ITEM NO:      DPC 01

FILE NO:        262396.2015

SUBJECT:     Classification of Lot 1104 DP 2475, 75 Fifth Avenue, Austral, Lot 10 DP 1043935, 305 Cowpasture Road, Carnes Hill and Lot 2 and 3 DP 1208552, 350-354 Macquarie Street, Liverpool, as 'Operational' land

 

RECOMMENDATION

 

That Council classifies Lot 1104 DP 2475, 75 Fifth Avenue, Austral, Lot 10 DP 1043935, 305 Cowpasture Road, Carnes Hill and Lot 2 and 3 DP 1208552, 350-354 Macquarie Street, Liverpool, as 'Operational' land, in accordance with the Local Government Act 1993.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun               Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


69

Committee Reports

ITEM NO:      CTTE 01

FILE NO:        224425.2015

SUBJECT:     Minutes of the Budget and Finance Committee held on 7 October 2015

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Budget and Finance Committee Meeting held on 7 October 2015.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


69

ITEM NO:      CTTE 02

FILE NO:        114953.2015

SUBJECT:     Minutes Aboriginal Consultative Committee Meeting  held on the 2 September 2015

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the Minutes of the Aboriginal Consultative Committee Meeting held on 2 September 2015.

 

2.   The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


71

ITEM NO:      CTTE 03

FILE NO:        184469.2015

SUBJECT:     Minutes of the Street Naming Committee meeting held on 27 August 2015

 

RECOMMENDATION

 

That Council:

 

1.    Notes the Minutes and recommendations of the Street Naming Committee Meeting held on 27 August 2015.

 

2.    Notes the proposed changes to the Street Naming Committee process.

 

3.    Notes that the proposed changes to the Street Naming Committee process will be addressed in the draft Naming Convention Policy and will be presented to Council in a future report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


71

ITEM NO:      CTTE 04

FILE NO:        228883.2015

SUBJECT:     Meeting Notes of the Liverpool Youth Council Meeting held on Tuesday 1 September, 2015 and Minutes of the Liverpool Youth Council Meeting held on Tuesday 6 October, 2015

 

RECOMMENDATION

 

That Council receives and notes the Meeting Notes of the Liverpool Youth Council Meeting held on 1 September, 2015 and the Minutes of the Liverpool Youth Council held on Tuesday 6 October, 2015.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


73

ITEM NO:      CTTE 05

FILE NO:        253684.2015

SUBJECT:     Minutes of the Local Traffic Committee Meeting held on 23 September 2015

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes the Minutes of the Local Traffic Committee Meeting held on 23 September 2015.

 

2.    Adopts the Local Traffic Committee recommendations as noted in the report below.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


73

ITEM NO:      CTTE 06

FILE NO:        263158.2015

SUBJECT:     Minutes of Economic Development and Events Committee meeting held 5 October 2015

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Economic Development and Events Committee Meeting held on 5 October 2015.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


75

ITEM NO:      CTTE 07

FILE NO:        266045.2015

SUBJECT:     Draft Minutes of Planning and Development Committee Meeting held on 7 October 2015

 

RECOMMENDATION

 

That Council  receives and adopts the Minutes of the Planning and Development Committee Meeting held on 7 October 2015.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


75

ITEM NO:      CTTE 08

FILE NO:        266617.2015

SUBJECT:     Minutes of Committee for Liverpool Meeting held 29 September 2015

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the Minutes of the Committee for Liverpool Meeting held on 29 September 2015.

 

2.   Formally approves the addition of Phil Hamdorf, Senior Regional Coordinator, Department of Premier and Cabinet to the membership of the Committee for Liverpool.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


77

Questions with Notice

ITEM NO:      QWN 01

FILE NO:        250212.2015

SUBJECT:     Question with Notice - Clr Stanley

 

Files lost in August 2010 Fire

 

Some time ago a report was furnished of Council regarding files etc lost in the Council Building Fire. Recently I have been made aware of another item that is not able to be found subsequent to the fire.

 

1.   Can officers provide a follow up report to Council regarding issues of missing files, and a copy of the original report, please.

The response to the Questions With Notice were reported to Council in August 2013 and are attached (in the Council Agenda).

 

Council’s first Document Management System (DMS) ‘Genesis’ was introduced in 1990. It was quite unsophisticated in today’s terms. Prior to that, Council mainly relied on hard copy files some of which some are on microfilm although the quality in some cases is extremely poor. From 2003 a more robust Document Management System (DMS) – TRIM was introduced, however in the early years, there would have been limited ability to scan large documents and therefore it is highly likely that large plans would have been kept in hard copy only.

 

The information given prior to this report regarding the number and nature of files destroyed in the fire is shown in Table One below. Having undertaken additional analysis, these figures appear to be incorrect. Whilst an audit was undertaken after the fire, seemingly it was performed in an unstructured manner over several months on and off site, it is understood the findings were not recorded in a formal report.

 

The current method of research into missing files is under investigation; and a further report will be provided to Council in the next 2 months regarding the accuracy of the estimate of missing files.

 

Table One

 

File Type

Number

Planning

591

Building

654

Development Application

1926

Construction Certificates

4425

Subdivisions

19

Engineering

20

Administration

35

Fire

263

Various

972

Total

8905

 

2.   Is a list/report etc being kept as it emerges that files or DA’s are not able to be found?

Yes, if it is brought to Council’s attention that a file is missing and cannot be traced or electronically recovered or partially recovered, a notation is made in a central repository in the TRIM system, however in some cases the reason why the classification of being destroyed in the fire has been made is somewhat unreliable.  

 

3.   How is a determination made when items are unable to be located that it is because of the fire? As the fire was 5 years ago could there be other explanations why files are missing?

The determination should be made on the basis of an investigation using a relevant reference point e.g. address of property, LOT number (assuming it is a property file such as a DA). In most cases the documentation will be saved in the DMS, which identifies its location, either stored electronically, on microfilm or in hard copy at the offsite storage facility. The DMS should be interrogated to its full extent and then Council’s archives should be examined to determine the true location of the file.  

 

In terms of other explanations, obviously human error cannot be discounted, hard copy files do go missing, they can get left in drawers or packed in between other files by mistake. 

 

4.   Is it possible and if so what would be the cost for a comprehensive audit to determine what is missing? Was this done at any time since the fire in 2010?

Until recently, estimates of the number of Council’s hard copy files that were lost in the fire in 2010 indicated that 8905 paper files. Similarly, it was understood somewhere in the region of 750 files were completely destroyed.

 

There are currently c19,000 boxes of files in offsite storage, 435 rolls on microfilm containing various records from historic building files to financial records, 15 boxes of microfilm/microfiche and 1,675,957 records in TRIM. It is virtually impossible to audit that level of recorded information or supervise in excess 890 TRIM records edited or saved each day. 

 

The Director Business Improvement is now undertaking a further investigation regarding the loss of files due to the fire. At this point it is highly questionable as to whether over 9500 hard copy files were actually being stored at the Hoxton Park Council Buildings during the period when the fire occurred. At this stage preliminary results indicate that there is some doubt regarding files that have been labelled ‘lost in the fire’.

 

 

 

5.   Has this issue been discussed at the Audit and Risk Committee to determine whether Council has / should have concerns regarding risk to its business? If so, what was the outcome?

It appears no formal external audit was undertaken after the fire. It is understood that whilst this matter was discussed by senior management at the time, no formal report was submitted.

 

6.   How often are audits done on the completeness of details of Council’s files and reports?

In general, audits are not undertaken, Council’s Records Management policy states that It is the responsibility of all council officers to save their records to TRIM. 

 

Broadly estimated council employees save or edit some 890 TRIM records each day. It is virtually impossible to audit that level of recorded information or supervise that amount of activity each day. 

 

Council Records and Archives section has barcode and Radio-Frequency Identification (RFID), which are electronic devices which are commonly used in supermarkets and retail outlets.   Files are barcoded and initially ‘signed out’ by a staff member and allocated electronically to that staff member’s location.

 

The Records and Archives Team undertake audits of files as they move throughout the building. The RFID system has static scanners in several sections and files as are moved past these scanners the location is recorded on the tracking system.

 

Occasionally files still go missing, due to human error or being filed in the wrong place; but using this technology staff can audit each floor using scanners and usually can locate the file.

 

7.   What actions are in place to ensure that all files are captured on the computer network?

All staff receive training on how to use the TRIM system. Council staff must acquaint themselves with record keeping requirements that affect the performance of their duties, including the making of records to support the conduct of Council’s business, registering records, and knowing how and where records are kept within Council.

 

Council staff must ensure that records in any format, including electronic documents and electronic messages, are captured into the Councils record keeping systems.

 

A more robust procedure will be developed during the next 2 months to ensure all records are captured and all requests for information are thoroughly investigated.


81

ITEM NO:      QWN 02

FILE NO:        250217.2015

SUBJECT:     Question with Notice - Clr Stanley

 

Please address the following:

 

1.    Have Council Officers had discussions, pre-DA meetings or any other correspondence with the DeAngelis Group or any other parties with the purpose of formulating a new DA for the site 467 HUME HIGHWAY CASULA NSW 2170 also known as Fontainebleau Motel.

 

a)   if so, please provide details the nature, content and purpose of these discussions

b)   are  Council officers aware of when any application maybe expected to be lodged

c)   if an application is lodged for this site can Councillors be advised immediately by email.

 

The owner requested a meeting with Council officers in June and indicated that he is intending to lodge a new application for the proposed Casula Hotel shortly.  He advised he was intending to request a pre-DA meeting; however, this has not been scheduled. During the meeting, officers advised that Council had adopted the Social Impact Policy on 17 June 2015 and that accordingly any new application would be required to be supported by a social impact assessment.  The application has not yet been lodged and this is a matter for the owner.

 

Councillors receive a weekly email with a list of all development applications lodged in the previous week with a link to the applications in the ePlanning portal.  However, given the interest in this application, Councillors can also be advised by the Manager Development Assessment if a new application is lodged.

 

2.    Are Council officers aware of discussion owners may have had with local schools regarding a VPA for the site. Does this negotiation have any weight and have officers been involved in such negotiations?

 

A Voluntary Planning Agreement (VPA) under Section 93F of the Environmental Planning and Assessment Act 1979 is an agreement or arrangement between one or more planning authorities and a developer under which the developer dedicates land free of cost, pays a monetary contribution or provides alternative material public benefit for a public purpose.  A VPA can be negotiated when a developer seeks a change to an environmental planning instrument or proposes to make a development application. 

 

 

 

As noted above, the owner has indicated he is intending to lodge a new application for the proposed Casula Hotel shortly.  Council officers have not entered into any negotiations regarding a VPA.

 

3.    Are Council officers aware of any organisations in addition to Casula Public School, that have been approached by representatives of the De Angelis Hotel group to consider/sign a VPA with them?

 

Council officers are not aware of any approaches by the owner except through recent media coverage.  As noted above, a VPA is entered into between a planning authority and a developer.

 

4.    Is Council aware of anyone who has refused to enter into such VPA agreements?

 

Council officers are not aware of any approaches by the owner except through recent media coverage.  As noted above, a VPA is entered into between a planning authority and a developer.

 

5.    When or have Council officers engaged in any discussions with Police concerning a possible new DA for the hotel? Are there minutes or similar available from any meetings of this type.

 

Council officers have not had any discussions with the police regarding a possible new DA.

 

6.    What are the implications of VPAs on the Council and IHAP planning assessment and approval process?

 

As noted above, a VPA is an agreement or arrangement between one or more planning authorities and a developer under which the developer dedicates land free of cost, pays a monetary contribution or provides alternative material public benefit for a public purpose.  A VPA can be negotiated when a developer seeks a change to an environmental planning instrument or proposes to make a development application. 

 

A proposed VPA would be reported to Council for endorsement before public exhibition for a period of not less than 28 days.  A VPA cannot impose an obligation on a planning authority to grant development consent. A proposed VPA is not required to be reported to Council’s IHAP; however, a future development application would be reported to IHAP if triggered in accordance with Council’s IHAP Charter by receiving more than 5 unresolved objections.

 

 

 

7.    Could Council officers determine what legal avenues there are  to oppose on negative social impact grounds under the NSW Liquor and Gambling laws, the move of 30 poker machines from the New Commercial Hotel in Liverpool to a proposed hotel in Casula –within the same LGA, should this be part of any proposal put to Council in the future.

 

Council is not the determining authority for gaming licences. The State office of the Independent Liquor and Gaming Authority (ILGA) determines the applications. A local impact assessment (LIA) is required where a hotel or registered club proposes to increase its gaming machine threshold (GMT) in order to operate more gaming machines. All new applications are listed on the LIA public register and with any new applications, the local authority is notified. Council then has the opportunity to provide a submission in response to their Local Impact Assessment.

 

The only Hotels that are currently listed on the register are:

 

·    Liverpool Catholic Club

·    Liverpool Hotel

·    The Corner Hotel

 

http://www.ilga.nsw.gov.au/gaming/hotel-gaming/local-impact-assessment/lia-public-register

 

8.    Are officers aware if and when an application is expected for the site?

 

Council Officers are unaware of when the application will be lodged.


83

ITEM NO:      QWN 03

FILE NO:        250221.2015

SUBJECT:     Question with Notice - Clr Stanley

 

Please address the following:

 

1.   Can I be advised the costs in relation to industrial matters including legal fees for the following financial years:

 

·    2012-2013

·    2013-2014

·    2014-2015

 

Please note that Council is a member of Local Government NSW, who conduct the bulk of Council’s Industrial Relations legal work.  Council also has an internal legal team who, subject to expertise and capacity, can undertake some of this work.

 

More complex matters, or matters that require special expertise, are briefed out.

 

Council briefed out four industrial matters between 2008/09 and 2014/15.  Two of these matters were briefed out in 2014/15.  One was briefed out in 2013/14, and another in 2011/12.

 

The matters briefed out in 2014/15 were both in relation to the defence of legal proceedings brought by the United Services Union against Council.  One of these matters related to the defence of an application for a special Award condition for certain child care workers, who sought a permanent 4 day working week.  This type of application is very unusual in the Local Government sector and required specific legal expertise to defend.  Council was successful in defending the proceedings, but the defence required significant preparation and several days of court hearing time.  The cost of defending this matter was $102,043.44 and this one matter represents over 80% of the total external legal fees expended by Council on industrial matters since 2008.

 

Legal costs awards in the Industrial Relations Commission are rare.

 

2.   How does this compare to costs for the previous Council term 2008-2012, by financial year.

 

Please find below a breakdown of the legal costs relating to external management of industrial matters since 2008/09.  Council’s annual reports contain details of all legal matters involving Council, and the costs relating to their management, from year to year.  The archived reports are available on Council’s website.

 

2014/15: $121,058

2013/14: $4,256

2012/13: $1,408

2011/12: Nil

2010/11: Nil

2009/10: Nil

2008/09: Nil


83

ITEM NO:      QWN 04

FILE NO:        254993.2015

SUBJECT:     Question with Notice - Clr Stanley

 

Please address the following:

 

There has been significant work done around the CBD of Liverpool which has occasioned the digging up of pavement and laying cables (I am assuming this is the NBN delivery).

 

The pavement has not been reinstated and for the most part has been filled in with bitumen. This is very unsightly and does not give a good look for Liverpool considering the amount money we are spending to improve things in the Mall. It is also a significant risk for those in the community who find uneven footpaths a concern.

 

1.   Does Council have an audit of all the areas in the CBD (except the Mall) which required reinstatement?

 

Yes Council officers inspect all footpath openings and following the completion of the work, Council will arrange full restoration of the area on charge to the applicant.

 

2.   Will these areas be reinstated properly using concrete and to match the surrounding area or the way they were before the works were done?

 

Yes all restorations will be completed to the same or better standard than the original area.

 

3.   When will this occur?

 

Once the work is completed and Council receives the restoration order, repairs to the area will be completed as soon as possible.

 

4.   What has been done to follow this up to date?

 

All footpath openings are monitored and repairs are carried out as soon as possible.

   


85

ITEM NO:      DBI 01

FILE NO:        272542.2015

SUBJECT:     Response to NOM 5 - Ordinary Council Meeting 30 September 2015

 

RECOMMENDATION

 

That Council:

 

1.   Should not proceed with the trial opening of the Customer Service Centre on Saturdays for the following reasons;

 

a)   The survey indicates that less than half the respondents actually use the Customer Service centre facility at all, preferring to do Council business online;

 

b)   The results of the staff survey indicates only 35% of staff support working on a Saturday;

 

c)   As the new Customer Service Centre does not open for business until 28 October 2015. It would be impossible to implement trial opening hours until such time as the services are embedded, and that is unlikely until after the Christmas holiday period;

 

d)   The cost of offering a Saturday service would be in excess of $520,000 per annum and is unlikely to generate sufficient activity to justify the spend;

 

e)   Council is making significant investment in making services more accessible to internet users, e.g. eplanning portal.

 

2.   Notes the contents of this report regarding;

 

a)   Customer Services staffing levels and organisation chart;

 

b)   No Council vacancies have been filled by Propel staff;

 

c)   The provision of IT equipment in the new Customer Services Centre;

 

d)   No further issues regarding drainage problems

 

e)   The cost of the Ground Floor renovations; and

 

3.   No provision for Public toilets was made in the Ground Floor renovations.

 

COUNCIL DECISION

 

Motion:                                  Moved:  Clr Ristevski          Seconded: Clr Mamone

 

That the item be deferred.

 

On being put to the meeting the motion was declared CARRIED.

 


85

ITEM NO:      CFO 06

FILE NO:        274892.2015

SUBJECT:     Fit For the Future

 

RECOMMENDATION

 

That Council:

 

1.       Notes the report;

 

2.       Authorises the Mayor and Chief Executive Officer to commence discussions with neighbouring Councils and prepare a report to Council; and

 

3.       Approve an Extraordinary Meeting for 11 November 2015 to approve Council’s response to IPART’s “Assessment of Council Fit For the Future Proposals” final report“.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun               Seconded: Clr Hadchiti

 

That Council:

 

1.       Notes the report;

 

2.       Authorises the Mayor and Chief Executive Officer to commence discussions with neighbouring Councils and prepare a report to Council; and

 

3.       Approve an Extraordinary Meeting for 6.00pm on 10 November 2015 to approve Council’s response to IPART’s “Assessment of Council Fit For the Future Proposals” final report.

 

On being put to the meeting the motion was declared CARRIED.

 


87

ITEM NO:      CONF 01

FILE NO:        272185.2015

SUBJECT:     Moorebank Voluntary Acquisition Scheme

 

NOTICE OF MOTION

 

That Council:

 

1.   Forthwith reaffirms its commitment to the Moorebank Voluntary Acquisition Scheme, and takes all steps reasonably necessary to give effect to this decision.

 

2.   Forthwith carries out inspections of the remaining fifty-nine properties that are yet to be acquired with a view toward identifying any non-complying development that may have been carried out thereon and taking steps to regularise as much including initiating prosecutions where appropriate. This would include the use of ss. 121B and 123 of the EP and A Act to require all unauthorised works to be removed from MVAS land.

 

3.   Forward a copy of the thirty-seven page legal advice dated 19 June 2015 from Mr CJ Leggatt SC to the Office of Local Government together with a copy of this motion under a covering letter which refers the Director General of Local Government to his powers of investigation under s.430 of the Local Government Act, 1993 including with reference to the sequence of events from early 2013 to the present.       

 

4.   Makes representations to the relevant state and federal ministers detailing the history and the implications of advice given to Council seeking restoration of funding for the acquisition for the properties left in the MVAS area.    

 

COUNCIL DECISION

 

Motion:                                  Moved:                                   Seconded:

 

This motion was not considered as the matter was dealt with earlier at the meeting when dealing with Mayoral Minute 03 on page 11 of these minutes.

 


87

ITEM NO:      CONF 02

FILE NO:        261963.2015

SUBJECT:     Tender WT1390 – Design and Supply of Multi and Single Function Poles

 

RECOMMENDATION

 

That Council:

 

1.       Accepts the proposal from Fyntrim Pty Ltd to introduce a ratchet clause to Tender WT1390 Design and Supply of Multi and Single Function Poles, such that the price of poles and accessories does not fall below the original 2011 tender price.

 

2.       Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun     Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:                                Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadchiti

                                                Clr Hadid

                                                Clr Harle

                                                Clr Mamone

                                                Clr Ristevski

                                                Clr Shelton

                                                Clr Stanley

 

Vote against:                         Clr Karnib

                                                Clr Waller


89

ITEM NO:      CONF 03

FILE NO:        265530.2015

SUBJECT:     Key Sites Master Planning Steering Committee Minutes from Meeting held 6 October 2015

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the Minutes of the Key Sites Master Planning Steering Committee Meeting held on 6 October 2015;

 

2.   Adopts the recommendation put forward in this report; and

 

3.   Keeps confidential the minutes supplied in this report containing information pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as it contains information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


89

ITEM NO:      CONF 04

FILE NO:        207296.2015

SUBJECT:     Tender for the Liverpool Engagement Strategy

 

RECOMMENDATION

That Council:

1.       Accept the Tender from Taylor Street Consultancy Pty Ltd for Tender ST2482 – Liverpool Engagement Strategy for an initial 12 month contract term at the GST inclusive price of $216,000.00, with the option of extending the contract for an additional twelve month period. 

2.       Makes public its decision regarding tender ST2482 – Liverpool Engagement Strategy.

3.       Notes that the Director, Economic Development will finalise all details and sign the Letter of Acceptance following publication of draft Minutes on Council website for the tender, giving it contractual effect, in accordance with delegated authority.

4.       Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:                                Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadchiti

                                                Clr Hadid

                                                Clr Harle

                                                Clr Karnib

                                                Clr Mamone

                                                Clr Ristevski

                                                Clr Waller

 

Vote against:                         Clr Shelton

                                                Clr Stanley

 


91

ITEM NO:      CONF 05

FILE NO:        269483.2015

SUBJECT:     Acquisition of Lot 1 DP 153264, 37 Scott Street, Liverpool, for road purposes

 

RECOMMENDATION

 

That Council:

 

1.   Proceeds with the compulsory acquisition of Lot 1 DP 153264, 37 Scott Street, Liverpool, for road purposes, if negotiations are unsuccessful;

 

2.   Proceeds with making the necessary application to the Minister for Local Government and the Governor in accordance with Section 187(2) of the Local Government Act 1993 to obtain approval to give an acquisition notice for Lot 1 DP 153264 to the owner of 37 Scott Street, Liverpool and commence compulsory acquisition under the Land Acquisition (Just Terms Compensation) Act 1991;

 

3.   Notes that it is Council’s preference to acquire Lot 1 DP 153264 by agreement rather than a compulsory process and authorizes the Director Property & Commercial Development to enter into negotiations with the owner to acquire Lot 1 DP 153264, 37 Scott Street, Liverpool;

 

4.   Notes that a further report will be submitted to Council if an acquisition price has been agreed to by negotiation;

 

5.   Upon settlement of the acquisition, classifies Lot 1 DP 153264, 37 Scott Street, Liverpool as ‘Operational' land;

 

6.   Keeps confidential the attachment supplied under separate cover containing details of the proposed acquisition pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; and

 

7.   Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

ITEM NO:      CONF 06

FILE NO:        275563.2015

SUBJECT:     Proposal to amend Liverpool City Centre LEP Review to retain a smaller commercial core

 

RECOMMENDATION

 

That Council:

 

1.       Amends the planning proposal for Draft Liverpool Local Environmental Plan 2008 (Amendment 52) – the Liverpool City Centre LEP Review – by retaining approximately 121,000sqm of land as being zoned B3 – Commercial Core as depicted in Figure 1 of this report.

 

2.       Delegates to the Chief Executive Officer the authority to amend the planning proposal and submit the revised planning proposal to the Department of Planning and Environment pursuant to Section 58 of the Environmental Planning and Assessment Act.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Mamone            Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

Closed Session

 

Council moved into Closed Session at 10.46pm to discuss the Motion of Urgency relating to the Environmental Planning Authority matter in accordance with S10A(2)(e) and S10B(1)(b) of the Local Government Act 1993:

 

·         S10A(2)(e) information that would, if disclosed, prejudice the maintenance of law; and

 

·         S10B(1)(b) because Council was satisfied that the discussion of the matter in an open meeting would, on balance be contrary to the public interest.

 

The press and public left the Chambers.

 

 

Clr Waller left the Chambers at 11.05pm.

Clr Waller returned to the Chambers at 11.07pm.

 

 

Motion                                   Moved: Clr Ristevski           Seconded: Clr Shelton

 

That:

 

  1. Councillors be advised as a matter of urgency the full details of the EPA’s investigation.

 

  1. Councillors be advised as a matter of urgency any site where contaminated fill may have been used.

 

  1. Councillors be advised as a matter of urgency when staff and ratepayers were advised of the potential contamination.

 

  1. Councillors be advised as a matter of urgency have staff that have been exposed to asbestos been identified and notified and what programs have been put in place to monitor and test ratepayers and staff.

 

  1. Councillors be advised as a matter of urgency when Workcover were advised of this issue.

 

  1. The CEO be advised of the likely, or potential, cost of any fines or remediation works that may be needed.

 

  1. Councillors be advised forthwith as to when a program will be put in place to advise ratepayers, staff and potentially affected land owners as to when a program will be put in place to advise possible risk levels.

 

  1. A process be developed so that Councillors are kept informed of sensitive issues.

 

 

 

 

Foreshadowed motion:       Moved: Clr Hadchiti             Seconded: Clr Balloot

 

That:

 

  1. Council receive the verbal report delivered by the CEO and the Audit report referred to in the CEO’s verbal update be circulated to Councillors under confidential cover.

 

2.    A process be developed so that Councillors are kept informed of sensitive issues.

 

On being put to the meeting the motion (moved by Clr Ristevski) was declared LOST.

 

The Foreshadowed motion (moved by Clr Hadchiti) then became the motion and on being put to the meeting was declared CARRIED.

 

Council moved back into open session at 11.31pm.

 

 

 


 

THE MEETING CLOSED AT 11.32pm.

 

 

<Signature>

Name: Ned Mannoun

Title:     Mayor

Date:     25 November 2015

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on  28 October 2015. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

 

 


96

 

 

 

 

 

 

MINUTES OF THE Extraordinary Meeting

HELD ON 10 November 2015

 

 

PRESENT:

Mayor Ned Mannoun

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Harle

Councillor Karnib

Councillor Mamone

Councillor Ristevski

Councillor Shelton

Councillor Stanley

Councillor Waller

Mr Carl Wulff Chief Executive Officer

Mr Gary Grantham, Chief Financial Officer / Director Corporate Services

Ms Kiersten Fishburn, Director Community and Culture

Mr Gino Belsito, Director City Presentation

Mr Michael Cullen, Director Economy and Engagement

Mr Raj Autar, Director Infrastructure and Environment

Mr John Morgan, Director Property and Commercial Development

 

 

.

OPENING                               6.03pm

PRAYER                                The prayer of the Council was read by Pastor Paul Mosiejczuk from Liverpool Baptist Church.

APOLOGIES                          Nil

CONDOLENCES                   Nil

Declarations of Interest

Nil

 

 

PUBLIC FORUM

 

Representation - items on the Agenda      

 

1.    Mr Raffaele Catanzariti addressed the Council on the following item:

 

Item: CFO 01 – Fit for the Future Response


101

Notices of Motion Of Rescission

ITEM NO:      NOMR 01

FILE NO:        292733.2015

SUBJECT:     Notice of Motion of Rescission - Environmental Planning Authority matter discussed at Council meeting 28 October 2015

 

NOTICE OF MOTION OF RESCISSION

 

That Council rescinds the resolution relating to the Environmental Planning Authority matter discussed at the Council Meeting of 28 October 2015.

 

A copy of the resolution proposed to be rescinded is shown below:

 

That:

 

1.   Council receive the verbal report delivered by the CEO and the Audit report referred to in the CEO’s verbal update be circulated to Councillors under confidential cover.

 

2.   A process be developed so that Councillors are kept informed of sensitive issues.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Stanley              Seconded: Clr Shelton

 

That the above resolution from the 28 October 2015 Council meeting be rescinded.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

Motion:                                  Moved: Clr Stanley              Seconded: Clr Shelton

 

That:

 

1.    Council organise for medical testing for any staff who feel they may have been effected by matters that are currently under investigation by the EPA.

2.    Council support staff for ongoing testing and other medical or personal needs that may arise during or after this investigation.

3.    Council engage external and internal audit and industry consultants to determine Council's exposure, liability and plans to address the situation currently under investigation by the EPA and discussed previously under confidential urgency report at the Ordinary Council meeting of 28th October 2015.

 

4.    Councillors be provided with ongoing reports, the first of which at the December 2015 meeting to update the position. Councillors should however be immediately updated should matters of importance arise.

 

5.    A process immediately be developed and implemented to advise ALL Councillors of sensitive and important issues affecting Liverpool.

 

On being put to the meeting the motion was declared CARRIED.

 

 


 

Chief Financial Officer

ITEM NO:      CFO 01

FILE NO:        294385.2015

SUBJECT:     Fit For the Future Response

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the six Fit For The Future options currently being assessed and

 

2.   Authorise the CEO to submit by 18 November 2015 via the Premier and Cabinet portal, Council’s Fit For The Future (FFTF) response as per Option 4 within the report of “No Amalgamation + Joint Operation (JO) with Fairfield + Boundary Change”.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Hadchiti             Seconded: Clr Stanley 

 

That Council move into Committee of the Whole in accordance with Clause 45 of Council’s Code of Meeting Practice to discuss the motion.

 

On being put to the meeting the motion was declared CARRIED.

 

Motion:                                  Moved: Clr Waller                Seconded: Clr Hadchiti

 

That Council move out of Committee of the Whole.

 

On being put to the meeting the motion was declared CARRIED.

 

Motion:                                  Moved: Clr Waller                 Seconded: Clr Karnib  

 

1.    That Council receive and note the options presented this evening.

 

2.    That this Council continue ongoing discussions with neighbouring Councils about the possibility of coordinated services.

 

3.    Council not amalgamate with any Council.

 

4.    Council views the IPART process as being flawed.

 

5.    50 staff be released on full pay for half a day to attend the rally outlined this evening, with the composition of the staff to be divided amongst various departments of Council. Staff must not wear Council uniforms and transportation is to be at their own cost.

 

6.    That a draft of the response be circulated to Councillors before submitting it to the government.

 

 

Amendment:                         Moved: Clr Hadchiti             Seconded: Clr Stanley 

 

1.    That Council receive and note the options presented this evening.

 

2.    That this Council continue ongoing discussions with neighbouring Councils about the possibility of coordinated services.

 

3.    Council not amalgamate with any Council.

 

4.    Council views the IPART process as being flawed.

 

5.    That a draft of the response be circulated to Councillors before submitting it to the government.

 

On being put to the meeting the Amendment (moved by Clr Hadchiti) was declared LOST.

 

The motion (moved by Clr Waller) was then voted on and on being put to the meeting was declared CARRIED.

  


 

The meeting closed at 6.55pm

 

 

<Signature>

Name: Ned Mannoun

Title:     Mayor

Date:     25 November 2015

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on  10 November 2015. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting

 

 


103

Ordinary Meeting 25 November 2015

Mayoral Report

 

MAYOR 01

Trapping of India Myna Birds

 

Strategic Direction

Natural Sustainable City

Lead the community to develop and implement environmentally sustainable practices

Key Policy

Environment Restoration Plan

File Ref

303073.2015

 

 

REPORT

 

Indian Myna birds are considered one of Australia’s most recognised and destructive pests. Like many species afflicting this country, Indian Mynas were introduced to remove agricultural pests such as grasshoppers from farming areas. The population of Indian Mynas has grown out of control and has been left unrestricted, causing destruction to our fauna.

 

This extremely aggressive bird chases out native birds and small tree dwelling marsupials. In 2000 the International Union for the Conservation of Nature declared the bird among 100 of the world’s most invasive species. Mynas have pushed many other bird species to the brink of extinction.

 

To combat their growing population a broad community initiative has been initiated by Wollongong and Campbelltown councils involving trapping and euthanizing, the pests. Models undertaken in surrounding local government areas need to be researched with a view to emulating them here. Successful programs include local residents working with council to tackle the problem.

 

 

RECOMMENDATION

 

That Council:

 

1.   Prepares a report detailing the Indian Myna control programs operated in neighbouring councils.

 

2.   Evaluates the programs for effectiveness and feasibility for the Liverpool LGA.

 

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.

Raise community awareness and support action in relation to environmental issues.

Social and Cultural

There are no social and cultural considerations.

Civic Leadership and Governance

Act as an environmental leader in the community.

 

 

ATTACHMENTS

 

Nil   


105

Ordinary Meeting 25 November 2015

Notices of Motion

 

NOM 01

Almalfi Park Detention Basin

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Strategic Maintenance Plan

File Ref

302826.2015

Author

Peter Ristevski - Councillor

 

 

Background

 

Residents have expressed serious concerns about their lack of privacy due to the levee embankment built along the back of their properties.

 

There have also been numerous incidents with motor cross bikes riding dangerously along the embankment.

 

After numerous meetings and correspondence with Council, unfortunately a satisfactory solution has not been found.

 

The residents are seeking the actions outlined in the motion below.

 

 

NOTICE OF MOTION

 

That Council:

 

1.   Removal of the embankment immediately and restore it to its previous state.

 

2.   Deepen the basin to mitigate any flood concerns.

 

3.   Immediate testing of the soil by an independent body of the levee for any asbestos contamination.

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

There are no social and cultural considerations.

Civic Leadership and Governance

Act as an environmental leader in the community.

Foster neighbourhood pride and a sense of responsibility.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

 

 

ATTACHMENTS

 

Nil


107

Ordinary Meeting 25 November 2015

Notices of Motion

 

NOM 02

Bigge Park Plaques-commemoration of the dropping of bombs in Japan August 1945

 

Strategic Direction

Proud Engaged City

Protect and preserve Liverpool’s heritage, including its rural landscape and cultural history

Key Policy

Heritage Strategy

File Ref

302837.2015

Author

Anne Stanley - Councillor

 

 

Background

 

I have been contacted by the former Mayor Liverpool Mr Casey Conway regarding the fate of Memorial Plaques laid by himself and then Mayor Hon. Craig Knowles in Bigge Park to commemorate the dropping of the atomic bombs on Hiroshima and Nagasaki in 1945. These were laid between 1984-1987 and were located adjacent to the old bowling club in the park. Apparently Mr Conway has tried on numerous occasions via email to determine the fate of these plaques and whether they will be retained in the current plans for the Park.  Further I am told Magnolia trees were planted to accompany the plaques as they represent "a call to peace".

 

NOTICE OF MOTION

 

That Council:

 

1.   Determine the location of the plaques in Bigge Park as a matter of urgency and whether they will be moved in the upgrade works about to commence.

 

2.   Move the plaques to an appropriate location and reinstate the magnolia tree planting.

 

3.   Advise Councillors and Mr Conway of the outcome of the investigation, where the new location will be and when the move of the items is likely to happen by no later than February 2016 Council Meeting.

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

Preserve and maintain heritage, both landscape and cultural as urban development takes place.

Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

 

 

ATTACHMENTS

 

Nil   


109

Ordinary Meeting 25 November 2015

Independent Hearing and Assessment Panel Report

 

IHAP 01

DA-125/2015 - Subdivision of one lot into two Torrens title Lots at 151 Epsom Road, Chipping Norton

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

297107.2015

Report By

Emma Butcher - Development Assessment Planner

Approved By

Toni Averay - Director Planning & Growth

 

Property

151 Epsom Road, Chipping Norton NSW 2170

Owner

Mr V H Doan and Mrs T S Nguyen

Applicant

Mr V H Doan

 

 

Executive Summary

 

Council has received and considered a development application DA-125/2015, proposing a two lot Torrens title subdivision at 151 Epsom Road, Chipping Norton. The proposal is identified as Nominated Integrated Development pursuant to the Water Management Act 2000 and is Integrated Development pursuant to s100B of the Rural Fires Act 1997.This application was lodged on 20 February 2015.

 

This application was referred to the 26 October 2015 meeting of the Independent Hearing and Assessment Panel (IHAP) as the development seeks to vary Clause 7.13 of the Liverpool Local Environmental Plan (LLEP) 2008 which requires a 5 metre minimum lot width for battle-axe lots. The proposed lot width at its narrowest point is 4.38 metres, representing a variation of 12.4%.

 

The IHAP recommendation was to approve the development application subject to conditions of consent as contained within the Council Officer’s IHAP report (See Attachment 1).

 

 

 

 

 

RECOMMENDATION

 

That Council approves DA-125/2015 subject to the recommended conditions of consent contained within the Council officer’s IHAP report (Attachment 1).

 

 

Background

 

Council has received and considered a development application DA-125/2015 proposing a two lot Torrens title subdivision at 151 Epsom Road, Chipping Norton. The application is identified as Nominated Integrated Development pursuant to the Water Management Act 2000 and is Integrated Development pursuant to the Rural Fires Act 197.

 

Pursuant to the requirements of the endorsed Independent Hearing and Assessment Panel (IHAP) Charter and Procedure, the proposal was referred to the IHAP for consideration as the proposed development includes a request to vary a development standard in excess of 10%; pursuant to Clause 4.6 of the LLEP 2008.

 

The application is accompanied by a written request to vary Clause 7.13 of the LLEP 2008 which prescribes the minimum lot width for subdivision in Zones R1, R2, R3 and R4. A minimum lot width of 5m applies to the site. The proposed subdivision includes a battle-axe block, proposed lot 2, which provides for a minimum lot width of 4.38m.  

 

The Site

 

The site is identified as 151 Epsom Road, Chipping Norton, with legal description of Lot 5 in DP 17316. The subject site is a rectangular shaped allotment with an area of 1423m2.

 

The subject site currently contains a double storey dwelling. Directly to the west of the site is the Georges River.

 

An aerial map of the site is provided in Figure 1 below.

 

The subject site is located in an established residential area within Chipping Norton which is characterised by low density residential development.

Subject Site

Subject Site Figure 1: Aerial image of the subject site.

 

The subject site is located in an established residential area within Chipping Norton which is characterised by low density residential development.

 

Figure 2: The site and surrounding locality.

 

 

 

 

 

 

 

 

 

 

 

 

details of the proposal

 

The proposed development consists of:

 

·    Subdivision into two (2) lots as follows;

 

Lot 1 – 523.6m2 with a minimum lot width of 15.62m

Lot 2 – 768.8m2 with a minimum lot width of 4.38m

 

The application is accompanied by a written request, pursuant to Clause 4.6 of the LLEP 2008, to vary Clause 7.13 of the LLEP 2008, which prescribes the minimum lot width in Zones R1, R2, R3 and R4. 

 

An extract of the proposed subdivision plan is provided in Figure 3 below. 

 

Figure 3: Proposed Lot layout for subject site.

 

the issues

 

The key issue identified with respect to the proposal relates to the variation to the minimum lot width required by Clause 7.13 of the LLEP.

 

Proposed Lot 2 fails to comply with Clause 7.13, which states that if a lot resulting from a

subdivision of land to which this clause applies is a battle-axe lot:

 

(a)  the lot must have an average width of more than 10 metres and a minimum width of at least 5 metres, and

 

(b)  the access handle must not be included when calculating the size of the lot for the purposes of clause 4.1 (3).

 

Proposed Lot 2 proposes a minimum lot width of 4.38m, representing a variation of 12.4%.

 

Consequently, the applicant has submitted a written request seeking a variation to the minimum lot width control as prescribed by Clause 7.13(4) LLEP.

 

The objectives of Clause 4.6 of the LLEP are as follows:

 

(a)     “to provide an appropriate degree of flexibility in applying certain development         standards to particular development,

 

(b)     to achieve better outcomes for and from development by allowing flexibility in         particular circumstances.”

 

Clause 4.6 (3) prescribes:

 

          Development consent must not be granted for development that contravenes a      development standard unless the consent authority has considered a written request     from the applicant that seeks to justify the contravention of the development standard       by demonstrating:

 

          (a)     that compliance with the development standard is unreasonable or unnecessary             in the circumstances of the case, and

 

          (b)     that there are sufficient environmental planning grounds to justify contravening                 the development standard.”

The applicant has provided justification for the departure to the development standard as follows:

 

·    Strict compliance with this particular development standard is unreasonable and unnecessary because the non-compliance (minor) is only in the area of the driveway for Lot 2 due to the side setback of the existing house. Once past the access way/ driveway, the lot will have an average width of 15.6m.

 

The following comments are offered in response to the variation sought to Clause 7.13(3):

 

·    The objective of Clause 7.13 is to “ensure that lot dimensions are able to accommodate residential development that is suitable for its purpose and is consistent with relevant development controls”. Excluding the access handle, proposed Lot 2 has an average width of greater than 15m and will be capable of accommodating residential development that complies with the relevant development controls.  

 

·    The variation is minor in nature (12.4%) and has been proposed to ensure the existing dwelling maintains a 900m side setback to the boundary of proposed Lot 2 in accordance with the Building Code of Australia.

 

·    It would be unreasonable to request alterations to or demolition of the existing dwelling in this instance.

 

Having regard to the above, it is considered that strict compliance with Clause 7.13 is unreasonable and unnecessary in this instance.

 

Independent Hearing and assessment panel

 

At their meeting on 26 October 2015, IHAP made the following recommendation:

 

The Panel has inspected the site and read the council offer’s report. The panel agrees with the council officer’s recommendation, including the proposed conditions. It is recommended that council approved DA-125/2015 subject to the conditions recommended by council officers.

 

Conclusion

 

The application has been assessed against the relevant considerations prescribed by Section 79C of the Environmental Planning and Assessment Act 1979 and is worthy of support. On this basis, the application is recommended for approval, subject to conditions.

 

CONSIDERATIONS

 

Economic and Financial

Enhance the environmental performance of buildings and homes.

Environmental and Sustainability

Enhance the environmental performance of buildings and homes.


Social and Cultural

Regulate for a mix of housing types that responds to different population groups such as young families and older people.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.         IHAP ReportView (Under separate cover)

2.         IHAP Recommendation for DA-125/2015 Council Report Attachment View (Under separate cover)    


115

Ordinary Meeting 25 November 2015

Chief Executive Officer Report

 

CEO 01

Corporate Sponsorships

 

Strategic Direction

Proud Engaged City

Strengthen and celebrate Liverpool’s unique community identity

Key Policy

Communications Plan

File Ref

297142.2015

Report By

Jennifer Havilah - Strategic Communications & Research Manager

Approved By

Carl Wulff - Chief Executive Officer

 

 

Executive Summary

 

Council provides financial assistance to the community through the Corporate Sponsorship program.

 

The Financial Contributions Panel (FCP) recently considered applications from local residents and community groups for Corporate Sponsorship.

 

This report presents the funding recommendations made by the FCP for Council's consideration.

 

RECOMMENDATION

 

That Council endorses the Financial Contributions Panel’s recommendations for the provision of $12,500 (GST exclusive) under the Corporate Sponsorship Program as summarised in the table below. If the recommended amount of $12,500 is endorsed, the remaining balance will be $7,050.

 

Applicant name

Amount

NSW Barefoot Water Ski Club

$7,500 ex gst

Matilda News Pty Ltd

$5,000 ex gst

 

REPORT

 

This report contains the most recent recommendations by the FCP for Corporate Sponsorship.

 

Corporate Sponsorship

Council delivers a Corporate Sponsorship Program for local organisations seeking financial support to deliver events that benefit Liverpool. One application for corporate sponsorship was received by Council. The application met the program criteria and is recommended for funding. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received and the FCP recommendation are shown in the table below.

                  

APPLICANT

PROJECT NAME & DESCRIPTION

AMOUNT REQUES-TED

 

AMOUNT RECOMM-ENDED

NSW Barefoot Water Ski Club

2016 Australian National Barefoot Championships

This event is the annual Australian barefoot championships where the best skiers from each State and Territory compete for National titles. Entrant categories include competitors from age 5 to 65, both able bodied and disabled. The competition will also attract international skiers. The NSW Barefoot Water Ski Club previously held an Australia vs. New Zealand Barefoot Water-ski Tournament held in Liverpool in January 2015.

 

Funds are being requested towards tournament equipment, amenities hire, screen hire, catering equipment, marketing, event infrastructure and trophies.

 

Benefits include: Branding on all promotional material and at the event. Recognition in media releases. Opportunity for Councillors to attend the event.

 

The event has the potential to showcase a key natural asset of Liverpool – the Georges River, both nationally and internationally and has the potential to provide an opportunity for Liverpool to host future National or World Championships events. The numbers of participants is low (150 per day over 6 days), however the event provides the opportunity to profile Liverpool in a positive light both nationally and internationally. The competitors, their families, coaches and officials will be staying in Liverpool during the competition.

 

Aligns with program criteria of healthy active city.  Recommended for funding in line with previous support of $7,500 in November 2014.

 

$10,000 - $15,000 ex GST

$7,500 ex gst

Matilda News Pty Ltd

Tribute Concert - Fundraising Army of the Republic of Vietnam (ARVN) Invalid Veterans

Tribute concert held over 2 days featuring 20 popular Vietnamese Australian artists and 10 popular Vietnamese American artists, plus stalls, games and rides.  The expected attendee numbers are 15,000. New event.

 

Funds are being requested for waste management, lighting, temporary fencing, traffic control and security services.

 

Benefits include: Branding on event signage and promotional material. Recognition in media releases.

 

The event aligns with the aims of socially inclusive community and contributes to Liverpool’s position as a vibrant regional centre.  While the event is in support of the ARVN, it is open to the general public (entry fee required). Funds raised go to the ARVN. The event will be held at the Whitlam Leisure Centre and use local suppliers and services.  Aligns with program criteria. Recommended for funding.

$10,000 ex GST

$5,000 ex GST

 

CONSIDERATIONS

 

Economic and Financial

 

The 2015/16 Corporate Sponsorship Program has a budget of $125,000, with a remaining balance of $19,550. If the recommended amount of $12,500 is endorsed, the remaining balance will be $7,050.

 

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

Nil  


123

Ordinary Meeting 25 November 2015

Business Improvement Report

 

DBI 01

Response to NOM 5 - Ordinary Council Meeting 30 September 2015

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Long-Term Financial Plan

File Ref

297157.2015

Report By

Carole Todd - Director Business Improvement

Approved By

Carole Todd - Director Business Improvement

 

 

Executive Summary

 

This report is in response to Resolution NOM 05 attached as Appendix 1, which was considered at the Ordinary Council Meeting held on Wednesday, 30 September reconvened 6th October 2015.

 

Customer Services Saturday Opening

The community surveys found that whilst 66% of respondents supported the proposal to trial Saturday opening hours, an overwhelming majority expressed that their preferred method of dealing with Council was online via the website, by e-mail, or telephone.

 

Similarly, 46% of respondents do not visit the Customer Service Centre at all; and of the remaining 54% the majority visited only one or two times a year, followed by less than once a year. Slightly more of those surveyed face to face preferred in-person transactions to online, however a large proportion of the visitors surveyed were using the JP Service or picking up keys to a community centre or park, which all require a face to face encounter.

 

Staff Survey

A total of 165 responses to the staff survey were received. The survey found that only 35% of staff supported the proposal to trial Saturday opening hours.

 

Planning

Council has implemented the eplanning portal to assist members of the community to access on line information relating to planning and development assessment matters. The portal provides 24/7 online tools including mapping, planning enquiry, zoning information and application tracking functions.  Additionally, electronic lodgement is currently being piloted for Fast Track applications for new houses. This will be rolled out to the general public in October 2015. 

 

Liverpool Services Alliance

Since the decision to proceed with the Strategic Services Partnership (now known as the Liverpool Services Alliance) on 1st April 2015, the number of staff that have left and the reasons for leaving are in the main body of the report in Table One on page 5. The Organisational Chart can be found in Appendix 2.

 

There have been no Council vacancies filled by any Propel employees, three recent vacancies advertised in the administration area have been filled internally by Council staff.

 

Cost of Customer Services Centre

The ground floor of 33 Moore Street remained abandoned and unoccupied from when Council purchased the building after the fire in 2010. With the slight exception of the area that was allocated to the Rangers, no work was carried out in regard to maintenance or upgrade of the space. The likely commercial rental revenue lost due to ground floor not being utilised and left abandoned in 2010, is estimated at approximately $300,000 p.a or $1.5m during the past five years. 

 

When put into context; whilst the cost of renovations for the new ground floor area as at October 2015 is $2.24m. It is estimated that the increased valuation of the now renovated 33 Moore Street, is in the region of $4.4m, which represents significant value for money.

 

Customer Services Equipment

New PC’s for Customer Services have been purchased. There is a new ticketing system (Qmatic) which replaces the existing model from some 10 years ago and Council will be trialling a Concierge service which requires the purchase of two IPads in order to ‘triage’ customers in the main reception area and direct them to the relevant service. The ‘Qmatic’ system also comes with screens which enable customer feedback to be given as each customer is served, together with statistical information regarding wait times at the counter and types of enquiry. These statistics will help enable us to tailor our services to the needs of our customers and provide better reporting.

 

Drainage Issues in the Customer Service Area

The report  by Stephenson Environment Management, Australia is attached as Appendix 3, it provides a detailed explanation of the drainage issues. Customer Services staff have now relocated to the new Customer Services Centre, there are no further issues regarding this matter.

 

Public Toilets

There was no provision for Public toilets in the current Customer Services area on Level 2, Moore Street and none were proposed in the new area. Public Toilets are available in the Library, the Railway Station and elsewhere in Liverpool. If there are emergencies or mobility requirements, Customer Service will have a key for existing facility in the foyer at 33 Moore Street.

 

 

RECOMMENDATION

 

That Council:

 

1.   Should not proceed with the trial opening of the Customer Service Centre on Saturdays for the following reasons;

 

a)   The survey indicates that less than half the respondents actually use the Customer Service centre facility at all, preferring to do Council business online;

 

b)   The results of the staff survey indicates only 35% of staff support working on a Saturday;

 

c)   As the new Customer Service Centre does not open for business until 28 October 2015. It would be impossible to implement trial opening hours until such time as the services are embedded, and that is unlikely until after the Christmas holiday period;

 

d)   The cost of offering a Saturday service would be in excess of $520,000 per annum and is unlikely to generate sufficient activity to justify the spend;

 

e)   Council is making significant investment in making services more accessible to internet users, e.g. eplanning portal.

 

2.   Notes the contents of this report regarding;

 

a)   Customer Services staffing levels and organisation chart;

 

b)   No Council vacancies have been filled by Propel staff;

 

c)   The provision of IT equipment in the new Customer Services Centre;

 

d)   No further issues regarding drainage problems

 

e)   The cost of the Ground Floor renovations; and

 

3.   No provision for Public toilets was made in the Ground Floor renovations.

 

REPORT

 

Background Saturday Working

Customer Service was provided 6 days a week at the library when the council offices were in Hoxton Park Rd to give people a city centre option. With the move to Moore St, provision of Customer Services at the Library became redundant with two services within 250 metres of each other.

Technology

Speed and convenience seem to be higher priorities than they were in the past. The advances in technology have been the main drivers of how we work and what we consider important in having our needs met. To keep up with technology, the trend is changing customer contact centres, where the dealings with the customer are not just face to face or over the phone but also via the Internet and other computer-driven technology. Council is investing in these technologies such as eplanning & to increase the amount of interest usage for other Council services.

Cost of providing Saturday Service

The cost of providing the Customer Service Centre on a Saturday; with one planner on duty would be in the region of $520,000 per annum. That cost would not include the likelihood of having to recruit extra staff to work during the week, to allow for staff working overtime on Saturday to have a second rest day during the week.

Unions were the first to demand that hours be capped, but research shows that both industrial workers and knowledge workers suffer after the 40 hour limit is reached. While industrial workers become physically fatigued at 40 hours per week, knowledge workers become mentally fatigued at the same point. Some research even shows that knowledge workers require even more breaks and time off than industrial workers.

Studies show that, over time, working long hours can increase your risk of depression, heart attack, and heart disease. Introducing a six day week would be at odds with Council’s workplace strategy and is likely to seriously affect staff’s work life balance.

Planning Officer

As part of the implementation of the new customer service contact centre, duty planner support services are also being reviewed to improve efficiency and customer service.  This will include the use of appointments to ensure duty planner availability at an appointed time to assist customers with specific relevant planning related matters.

Council planning officers are under considerable pressure to manage a heavy workload associated with high numbers of development applications of increasing complexity as Liverpool continues to face significant growth above the NSW average.  Requiring planners to work on Saturdays could potentially be a WHS issue.  Additionally, it could adversely affect morale and attraction and retention because other Councils don’t require planners to work on Saturdays.  There is strong competition between Councils for experienced planning officers and this could add to the challenges already faced in recruitment of experienced planning officers.

Survey

In order to determine if there was broad community and staff support for Saturday opening hours, approximately 300 people, including community members and staff participated in the consultation. Three surveys were carried out as below;

·    An online survey to staff

·    A face to face survey with visitors to Council’s Customer Service Centre

·    An online survey on Liverpool Listens, Council’s community engagement portal.

 

The most preferred method of dealing with Council is:

 

·    E-mail (29%)

·    Online (27%)

·    In-person (21%)

·    Telephone (17%)

 

Customers were canvassed for their suggestions for improvement they indicated;

 

·    Improving the delivery of customer services and the call centre in general;

·    Having more transactions available online to eliminate the need for people to come into Council; and

·    Speeding up decision making.

 

Customer Service staff

No Council vacancies have been filled by Propel staff. The number of permanent full time equivalent Customer Service Officers employed in the Customer Services area prior to 1 April 2015 was 22.7. The current number of full time equivalent Customer Service Officers is 22.2.

 

Whilst some staff have left, those vacancies have been replaced by Customer Services Officers transferred from the Library. Customer Services currently has one FTE on secondment a vacancy of 0.5 in this service area in comparison to 1 April 2015.

 

Table One

 

Service Area

Perm/Temporary Contract

Reason for Leaving

Customer Services Officer

Short Term Temporary Contract Maternity Cover

Position taken in another LGA in keeping with studies undertaken. Maternity cover no longer required

Customer Services Officer

Short Term Temporary Contract Maternity Cover

Maternity cover no longer required

Customer Services Officer

Permanent Position

Did not return from Maternity leave due to carer responsibilities

Customer Services Officer

Permanent Position

Moved to LGA closer to home – No recruitment due to duties now undertaken by Customer Services staff member transferred from Library

Customer Services Officer

Permanent Position

Moved to QLD – No recruitment due to duties now undertaken by Customer Services staff member transferred from Library

P & G Admin

Permanent Position

Retired

 

IT Equipment

 

PC’s have never been supplied for the Customer Services counter which is an impediment to good customer service. Officers cannot bring up plans or other GIS maps to discuss with customers at the counter or look up Customer Requests. There are no software systems or telephones currently under consideration for Customer Services.

 

Public Toilets

Under the Building Code of Australia Council is not required to provide public toilets. The existing Council facilities do not provide toilets; however there is a public toilet available for emergencies/mobility issues.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Promote community harmony and address discrimination.

Support access and services for people with a disability.

Deliver high quality services for children and their families.


Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

 

 

ATTACHMENTS

 

1.         Resolution NOM 05 - 30 September 2015 reconvened 6 October 2015.View

2.         Customer Services Org Chart Oct 2015View

3.         Report Stephenson Environmental Management View  


125

DBI 01

Response to NOM 5 - Ordinary Council Meeting 30 September 2015

Attachment 1

Resolution NOM 05 - 30 September 2015 reconvened 6 October 2015.

 


 


127

DBI 01

Response to NOM 5 - Ordinary Council Meeting 30 September 2015

Attachment 2

Customer Services Org Chart Oct 2015

 


127

DBI 01

Response to NOM 5 - Ordinary Council Meeting 30 September 2015

Attachment 3

Report Stephenson Environmental Management

 


 


 


 


 


 

 


133

Ordinary Meeting 25 November 2015

Chief Financial Officer

 

CFO 01

Review of the Code of Meeting Practice – Work Health and Safety

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Council Governance

File Ref

295916.2015

Report By

Martin Bryce - Work Health and Safety Coordinator

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

The Council meeting held on 26 May 2015, Council resolved to obtain a report in six (6) months’ time from the Chief Executive Office relating to Councils work health and safety obligations in regards to Councils meetings which finish late at night.

 

 

RECOMMENDATION

 

That Council

 

1.   Receive and note this report.

 

2.   Amend the Code of Meeting Practice to include a work health and safety requirements pertaining to Council staff attendance at Council meetings.

 

3.   Proceed with the proposed amendment to the clause 5(2) of the Code of Meeting Practice presented in this report.

 

 

REPORT

 

At the Council meeting held on the 26 May 21 Council adopted the following amendment to clause 5(2) of Code of Meeting Practice.

 

“Meetings will commence at 6.00 pm and conclude by 11pm without an extension”

 

The Council then resolved to review in six (6) months the possible adverse effects later meetings have on the Mayor, Councillors and Council staff in terms of Councils work health and safety obligations.

 

Under Section 19 of the Work Health and Safety Act 2011, the Liverpool City Council as a Person Conducting a Business or Undertaking (PCBU) has a duty to ensure, so far as is reasonably practicable, workers and other persons are not exposed to health and safety risks arising from the business or undertaking. This includes ensuring, so far as is reasonably practicable:

 

1.   provision and maintenance of a work environment without risks to health and safety

2.   provision and maintenance of safe systems of work, and

3.   monitoring the health of workers and the conditions at the workplace for the purpose of preventing illness or injury of workers arising from the conduct of the business or undertaking

 

The duty on the PCBU is not removed by a person’s willingness to work extra hours or to come to work when fatigued. The PCBU should adopt risk management strategies to manage the risks of fatigue in these circumstances.

 

The Local Government State Award 2014 (Award) Clause 18 Ordinary Hours at (viii) states the “ordinary hours of work shall not exceed twelve (12) hours in any one day exclusive of unpaid meal breaks”.

Further the Award Clause 19 Overtime at (b) states that “if an employee is instructed to resume work without receiving the ten (10) consecutive hours off duty, the employee shall be paid at double ordinary rates until released from duty and then shall be entitled to a ten hour break without loss of pay.”

 

While the provisions of the Award to not apply to the Chief Executive Officer and other Senior staff,  Council has a duty has a duty to ensure, so far as is reasonably practicable, workers and other persons are not exposed to health and safety risks arising from the business or undertaking.

 

The Roads and Maritime Services (RMS) reports that fatigue related crashes can happen on any trip no matter how long or short or what time of day it is.  Below are some facts and figures that the RMS has published on driver fatigue.

 

·    Fatigue is one of the big three (3) killers on NSW roads.

·    Fatigue-related crashes are twice as likely to be fatal - drivers who are asleep can't brake.

·    In 2012 more people in NSW died in fatigue-related crashes than drink driving crashes.

·    Being awake for about 17 hours has a similar effect on performance has blood alcohol content (BAC) of 0.05.

 

In view of Council’s obligations under the provisions of the Work Health and Safety Act 2011 and the Local Government State Award 2014 the following proposed amendment to Clause 5(2) of the Code of Meeting Practice is adopted by Council without need for exhibit.

 

Note: Staff required to attend Council meetings will be instructed by their immediate Supervisor to commence work on the day of the scheduled Council meeting at a time that will ensure that their ordinary hours at work shall not exceed twelve (12) hours in any one day exclusive of unpaid meal breaks.  The affected staff should not resume duty without receiving ten (10) consecutive hours off duty.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


139

Ordinary Meeting 25 November 2015

Chief Financial Officer

 

CFO 02

Code of Conduct Complaints Report

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Workforce Management Plan

File Ref

297651.2015

Report By

David Maguire - Governance Coordinator

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

Council adopted its current Code of Conduct and Code of Conduct Procedures on 29 July 2015. Under Part 12 of the Procedures, the Complaints Coordinator must report on a range of Code complaints statistics to Council and the Office of Local Government (the OLG) within the three months of the end of September each year. The OLG publishes details of complaints statistics provided by all councils in NSW in an annual report. 

 

Five Code of Conduct complaints were received by Council during the 12 months prior to 30 September 2015, of which one complaint is still awaiting assessment by a conduct reviewer.

 

It is recommended that Council receives and notes this report and the attached Code of Conduct Complaints Statistics Report prepared for the OLG.

 

 

RECOMMENDATION

 

That Council receive and note this report and the attached Complaints Statistics Report, prepared for submission to the Office of Local Government.

 

 

REPORT

 

Council adopted its current Code and Procedures, based on the Model Code and Procedures, on 29 July 2015. Clause 12 of the Procedures states:

 

12.1 The Complaints Coordinator must arrange for the following statistics to be reported to Council within three months of the end of September of each year.

 

a)   The total number of Code of Conduct complaints made about Councillors and the CEO under the code of conduct in the year to September;

b)   The number of Code of Conduct complaints referred to a conduct reviewer;

c)   The number of Code of Conduct complaints finalised by a conduct reviewer at the preliminary assessment stage and the outcome of those complaints;

d)   The number of Code of Conduct complaints investigated by a conduct reviewer;

e)   The number of Code of Conduct complaints investigated by a conduct review committee;

f)    Without identifying particular matters the outcome of Code of Conduct complaints investigated by a conduct reviewer or conduct review committee under these Procedures;

g)   The number of matters reviewed by the OLG and, without identifying particular matters, the outcome of the reviews; and

h)   The total cost of dealing with Code of Conduct complaints made about Councillors and the CEO in the year to September, including staff costs. 

 

12.2 The Council is to provide the OLG with a report containing the statistics referred to in clause 12.1 within 3 months of the end of September of each year.

 

Council received five Code of Conduct complaints against Councillors during the past 12 months. Three complaints were referred by the Complaints Coordinator (Council’s Governance Coordinator) to conduct reviewers who determined, at the preliminary investigation stage, that no further action should be taken in regard to these complaints. One complaint was resolved by the Acting CEO through alternative means under clause 5.18 of the Procedures. One complaint is still being assessed by a conduct reviewer.

 

The total cost to Council in dealing with the five complaints during the reporting period was $9,130. The attached Code of Conduct Complaints Statistics Report, prepared for the OLG, sets out these details. It should be noted that, apart from this report to Council and the complaints statistics report for the OLG, part 13 of the Procedures requires that information about Code of Conduct complaints and their investigation and management is not to be publicly disclosed.

 

It is recommended that Council receive and note this report and the attached Complaints Statistics Report prepared for submission to the OLG.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

 

 

 

ATTACHMENTS

 

1.         Code of Conduct Complaints Statistics 2015 View  


139

CFO 02

Code of Conduct Complaints Report

Attachment 1

Code of Conduct Complaints Statistics 2015

 


 


 


143

Ordinary Meeting 25 November 2015

Chief Financial Officer

 

CFO 03

Minor Amendment to Civic Expenses and Facilities Policy

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Long-Term Financial Plan

File Ref

297679.2015

Report By

David Maguire - Governance Coordinator

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

A minor amendment is required to the Civic Expenses and Facilities Policy to remove a reference to the Senior Advisor to the Mayor, a position which was deleted from Council’s organisational structure as a result of amendments to the structure approved by Council at its meeting on 17 June 2015.

 

RECOMMENDATION

 

That Council:

 

1.   Note this report;

 

2.   Amend the clause 4.4.2 d) of the Civic Expenses and Facilities Policy by deleting the words “and a senior advisor”.

 

REPORT

 

Amendments to the structure of Council were approved by Council at its meeting on 17 June 2015 (CONF 12). As a result of this restructure, the CEO has authorised the removal of the position of Senior Advisor from the staffing required for the Strategic Communications and Research unit of Council. In accordance with this restructure, clause 4.4.2 d) of the Civic Expenses and Facilities Policy requires amendment.

 

A small amendment has also been made to the form in Appendix A of the policy.

 

The amendments to the policy are considered to be minor in nature and so, in accordance with section 253(3) of the Local Government Act 1993, the proposed amendments do not require public exhibition.

 

It is recommended that this report be noted and that clause 4.4.2 d) of the policy be amended to delete the words “and a senior advisor”.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.         Draft Civic Expenses and Faciltities Policy for Council Meeting on 25 November 2015 View  


163

CFO 03

Minor Amendment to Civic Expenses and Facilities Policy

Attachment 1

Draft Civic Expenses and Faciltities Policy for Council Meeting on 25 November 2015

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


163

Ordinary Meeting 25 November 2015

Chief Financial Officer

 

CFO 04

Council Meeting Dates - January to December 2016

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

NA

File Ref

297724.2015

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

The purpose of this report is to confirm the Council meeting schedule for 2016. It is proposed that Council meetings for the 2016 calendar year continue to be held monthly commencing at 6.00pm and be scheduled for the last Wednesday of each month, with exception where required.

 

It is recommended that Council adopt the proposed meeting dates for 2016 as contained in this report.

 

 

RECOMMENDATION

 

That Council:

 

1.   Confirms the Council meeting time as 6.00pm and Council meeting dates for the 2016 calendar year as follows:

 

·    3 February 2016

·    24 February 2016

·    30 March 2016

·    27 April 2016

·    25 May 2016

·    29 June 2016

·    27 July 2016

·    31 August 2016

·    28 September 2016

·    26 October 2016

·    30 November 2016

·    21 December 2016

 

2.   Places appropriate notices in the local newspapers advising the community of the dates and commencing times of Council meetings for the 2016 calendar year. 

 

REPORT

 

Section 365 of the Local Government Act 1993 stipulates that councils must meet at least 10 times per year. Section 366 of the Act makes provision for additional meetings to be called if necessary. 

 

To assist in meeting statutory requirements and provide reporting consistency, it is proposed that the Council meetings for the 2016 calendar year remain on a monthly cycle, commencing at 6.00pm.  The meetings are proposed to fall on the last Wednesday of each month with the exception of January and December. A meeting early in February 2016 is recommended to be held to deal with business accumulated during the January break. The December meeting is recommended to be held on the third Wednesday in the month.

 

Additional meetings can be called at any time if necessary, subject to appropriate notice provisions. These could cater for extraordinary matters that arise from time to time or to prevent agenda items becoming too voluminous.

 

It is therefore recommended that Council adopts the meeting dates for the 2016 calendar year as outlined in Table 1.

 

Table 1 – Proposed Council meeting dates 2016

 

Meeting date

Comments

3 February 2016

First meeting after January break to deal with accumulated business.

24 February 2016

Last Wednesday of the month.

30 March 2016

Last Wednesday of the month.

27 April 2016

Last Wednesday of the month.

25 May 2016

Last Wednesday of the month.

29 June 2016

Last Wednesday of the month.

27 July 2016

Last Wednesday of the month.

31 August 2016

Last Wednesday of the month.

28 September 2016

Last Wednesday of the month.

26 October 2016

Last Wednesday of the month.

30 November 2016

Last Wednesday of the month.

21 December 2016

Third Wednesday of the month.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Facilitate the development of community leaders.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


169

Ordinary Meeting 25 November 2015

Chief Financial Officer

 

CFO 05

Final Report on Progress of Policy Review (Red Tape Reduction) Project

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Workforce Management Plan

File Ref

297766.2015

Report By

David Maguire - Governance Coordinator

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

On 29 October 2014, Council resolved to review Council policies to reduce red tape.

 

Following an initial review of Council-adopted policies at its meeting on 16 December 2014, Council resolved that Council policies be reviewed within 12 months in accordance with a timetable attached to that Council report.

 

The attachment to this report provides Council with a final report regarding the progress of the Red Tape Reduction Project.

 

RECOMMENDATION

 

That Council receive and note this report.

 

REPORT

 

On 29 October 2014, Council passed a resolution directing Council staff to commence a review of Council policies in order to reduce red tape and deliver greater efficiency.

 

An update about this process was provided to Council at its meeting on 29 July 2015.

 

Following an initial review of Council-adopted policies at its meeting on 16 December 2014, Council resolved that Council adopted-policies should be reviewed within the next 12 months in accordance with a timetable attached to that Council report. (For the sake of this report, the word “policy’ also refers to codes and charters.)

 

Council directors and managers who are “policy owners” have been contacted regularly during the past 12 months by the Governance Coordinator to ensure, where possible, that the timetable for the review of polices, as determined by Council, has been met.

 

The attachment to this report sets out the current position in relation to progress of the review of Council-adopted policies. It is anticipated that the majority of outstanding policies should be reviewed by Council by the end of this year.

 

Since 29 October 2014, 51 policies have been reviewed by Council, 11 new policies have been adopted by Council and 10 policies have been revoked by Council. 17 policies still require review. (There are currently 68 Council policies comprising 48 Council-adopted policies and 20 Council charters, excluding new policies for consideration at this Council meeting.) This compares to 67 Council-adopted policies in place as at 29 October 2014. However, it is anticipated, that when outstanding compliance and development engineering policies have been reviewed by Council, there may be a slight reduction in the total number of Council-adopted policies.

 

As well as the review of Council-adopted policies, most Council internal (operational) policies and procedures have been or are being reviewed by Council business unit “policy owners”. There are currently 51 Council operational policies and 25 Council procedures (excluding WHS and Children’s Services procedures), which are listed in Council’s Policy and Procedure Register. As of the date of this report, 16 internal policies and 11 procedures have been revoked by the CEO, under his delegated authority, since 29 October 2014. It is anticipated that, once the review of employee-related operational policies is completed, there will be a further reduction of at least ten operational policies and procedures.

 

It should be noted that substantial progress has been made in ensuring that Council-adopted and operational policies and procedures are reviewed for legislative compliance, simple and comprehensible language and correct formatting, in accordance with the Policy and Procedure Guide, prior to their submission to Council or the CEO for their adoption.

 

This review of Council policies cannot demonstrate that there has been a significant reduction in the number of Council policies. Nevertheless, the review has resulted in the updating and improvement in the quality of a significant number of Council policies that had not been reviewed for more than two years and the revocation of a significant number or outdated policies. All departments and business units are now aware of the requirement that their policies must be reviewed at least every two years in accordance with the Policy and Procedure Guide. This requirement will be monitored by the Manager Governance and Legal Services and the Governance Coordinator.

 

It is recommended that this report be received and noted by Council.

 

 

 

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.         Council-Adopted Policies for Review (Red Tape Policy Review Project) in 2015  View  


169

CFO 05

Final Report on Progress of Policy Review (Red Tape Reduction) Project

Attachment 1

Council-Adopted Policies for Review (Red Tape Policy Review Project) in 2015

 


 


 


 


173

Ordinary Meeting 25 November 2015

Chief Financial Officer

 

CFO 06

56th Floodplain Management Association Conference

 

Strategic Direction

Leading Proactive Council

Lead partnerships and collaboration with community, business and governments

Key Policy

Floodplain Risk Management Plan

File Ref

297801.2015

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

The purpose of this report is to advise Council of the 56th Annual NSW Floodplain Management Association (FMA) Conference to be held in Nowra, NSW from 17-20 May 2016, and to nominate Council’s delegates to attend the Conference.

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes the program information of the Floodplain Management Association of NSW 56th Annual Conference – 17 May 2016 to 20 May 2016.

 

2.    Nominate its delegates to attend the 2016 Floodplain Management Association Conference in Nowra from 17 May 2016 to 20 May 2016.

 

REPORT

 

The Floodplain Management Association (FMA) was established to promote sound and responsible floodplain management and to make representations on behalf of Local Government at State and Federal levels. The FMA is accepted by government agencies as representing the interests of floodplain communities and those authorities responsible for managing the floodplains to reduce future flood losses.

 

The theme for this year’s conference is “Innovation and Role in Flood Risk Management”, which will focus on best practice and innovation and the different stakeholder ‘roles’ in floodplain management. The conference commences on 18 May 2016 with a pre-conference workshop to be held on 17 May 2015 for interested delegates.

 

The Conference will attract over 250 practitioners involved in floodplain risk management. Attendees will include Commonwealth, State and Local Government representatives, research organisations and education providers, as well as consultants, engineers, land-use planners and community volunteer organisations.

 

Liverpool City Council, as a member of the Floodplain Management Association, is entitled to have two voting delegates.

 

CONSIDERATIONS

 

Economic and Financial

The estimated cost per representative for attending the Conference is as follows:

Accommodation: Approximately $185.00 per night x 4 nights = $740.00 per delegate.

Registration: $925.00 per delegate.

Environmental and Sustainability

Manage air, water, noise and chemical pollution.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Act as an environmental leader in the community.

Provide information about Council’s services, roles and decision making processes.

Actively advocate for federal and state government support, funding and services.

 

 

ATTACHMENTS

 

1.         Conference Registration Form View  


175

CFO 06

56th Floodplain Management Association Conference

Attachment 1

Conference Registration Form

 


 


177

Ordinary Meeting 25 November 2015

Chief Financial Officer

 

CFO 07

Annual Financial Reports 2014/15

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

298239.2015

Report By

Vishwa Nadan - Manager Financial Services

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

The Council at its meeting on 28 October 2015 authorised the issue of 2014/15 audited financial statements. Subsequent to this, the Council’s auditor issued an unqualified audit certificate.

 

The financial statements together with the audit certificate were lodged with the Office of Local Government (in accordance with Section 417 of the Local Government Act 1993), and is currently on public exhibition.

 

RECOMMENDATION

 

That Council receives and adopts this report.

 

REPORT

 

The Council at its meeting on 28 October 2015 authorised the issue of 2014/15 audited financial statements.

 

The financial statements together with the audit certificate were lodged with the Office of Local Government in accordance with Section 417 of the Local Government Act 1993.

 

The audited financial statements are currently on public exhibition. Section 420 of the Act permits members of the public to make submissions. At the time of writing this report, no submissions were received, however, Council is required to accept submissions within 7 days after this meeting.

 

The Act further requires Council to refer all submissions to its Auditor and take action as may be appropriate which includes notice to the Office of Local Government to amend the financial statements.

 

Submissions received, if any, will be assessed and Council will be appropriately advised on the matter.

 

CONSIDERATIONS

 

Economic and Financial

The audited financial results for the year ended 30 June 2015 are contained and presented within the report.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.         Liverpool City Council - Financial Statements 2014/15 View (Under separate cover)  


179

Ordinary Meeting 25 November 2015

Chief Financial Officer

 

CFO 08

Investment Report October 2015

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

299308.2015

Report By

Christian  Hope - Senior Financial Accountant

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

This report details the Council’s Investment portfolio.

 

At 31October 2015, Council held investments with a market value of $166.9 million. The portfolio yield for twelve months ended was 3.56 per cent exceeding the benchmark of 2.43 per cent by 113 basis points for the same period.

 

Council’s investments and reporting obligations fully comply with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005.

 

RECOMMENDATION

 

That Council receives and notes this report.

 

 

REPORT

 

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

 

Council’s Portfolio

 

At 31 October 2015, Council held investments with a market value of $166.9 million. Council’s investment register detailing all its investments is provided as an attachment to this report.

 

 

             

In summary, Council’s portfolio consisted of investments in:

 

 

 

As at the end of October 2015, the ratio of market value compared to face value of various debt securities is shown in the table below.

 

Asset Class

Oct-15

Jun-15

Senior Debts (FRN’s & *TCD’s)

100.27 %

 100.49%

MBS (Reverse Mortgage Backed Securities)

  65.93 %

  66.01%

* A TCD stands for Transferrable Certificate of Deposit; it is a security issued with the same characteristics as a   Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

 

Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

 

During the month of October Council purchased $2 million floating rate notes (FRN) detailed as follows:

 

Issuer

Credit Rating

Coupon Interest

Rate

Face Value

Westpac Banking Corporation

S&P AA-

BBSW+110 basis points

$2,000,000

 

 

 

 

 

 

Portfolio Maturity Profile

 

The table below shows the percentage of funds invested at different durations to maturity.

 

Term To maturity

Total

% Holdings

Term To maturity     Policy Limit

Cash & Cash at Call

18,108,701

10.85%

100%

Term Deposit < 1 Year

48,000,000

28.77%

100%

Tradeable Securities

42,814,426

25.66%

100%

Term Deposits 1 to < 3 Years

35,000,000

20.98%

60%

Term Deposits 3 to < 5 Years

21,000,000

12.59%

25%

Grandfathered Securities

1,931,998

1.16%

N/A

Grand Total

166,855,125

100.00%

 

 

Market Value by Issuer and Institution Policy limit as per Investment Policy

 

Security
Rating

Issuer

Amount

% Holdings

Institution Policy Limit

Fitch A

Emerald Reverse Mortgage Trust

275,425

0.17%

25%

Fitch BBB+

Heritage Bank Ltd

3,020,190

1.81%

15%

Moodys P-1

Rabobank Australia Ltd

9,000,000

5.39%

35%

S&P A

Credit Suisse Sydney

2,008,120

1.20%

25%

 

Emerald Reverse Mortgage Trust

526,490

0.32%

25%

 

Macquarie Bank

3,002,430

1.80%

25%

S&P A-

Bank of Queensland Ltd

2,001,380

1.20%

25%

 

Bendigo & Adelaide Bank Ltd

10,034,560

6.01%

25%

S&P A+

Suncorp-Metway Ltd

2,004,380

1.20%

25%

S&P A1

AMP Bank Ltd

5,714,659

3.42%

35%

S&P A1+

Commonwealth Bank of Australia Ltd

12,394,043

7.43%

45%

 

National Australia Bank Ltd

37,000,000

22.17%

45%

S&P A2

Bank of Queensland Ltd

27,000,000

16.18%

25%

 

MyState Bank Ltd

2,000,000

1.20%

25%

 

P&N Bank Ltd

11,000,000

6.59%

25%

 

Police Bank Ltd

2,000,000

1.20%

25%

S&P AA-

ANZ Banking Group Ltd

697,256

0.42%

35%

 

National Australia Bank Ltd

1,000,000

0.60%

35%

 

Westpac Banking Corporation Ltd

6,002,540

3.60%

35%

S&P AAA

Emerald Reverse Mortgage Trust

1,130,082

0.68%

45%

S&P BBB

SGE Mutual Ltd trading as G&C Mutual Bank

1,000,000

0.60%

15%

S&P BBB+

Credit Union Australia Ltd

4,020,520

2.41%

15%

 

Members Equity Bank Ltd

1,007,370

0.60%

15%

 

Newcastle Permanent Building Society Ltd

10,000,700

5.99%

15%

 

Police Bank Ltd

1,004,420

0.60%

15%

 

Teachers Mutual Bank Ltd

2,010,560

1.20%

15%

Unrated UR

Bananacoast Community Credit Union Ltd

4,000,000

2.40%

5%

 

Bank of Sydney Ltd

4,000,000

2.40%

5%

 

Rabobank Australia Ltd

2,000,000

1.20%

5%

Grand Total

 

166,855,125

100.00%

 

Overall Portfolio Credit Framework compliance to Investment Policy

 

Credit Rating /Quality

Amount

% Holdings

Portfolio Credit Limit

Moody’s P-1 (high grade)

9,000,000

5.39%

100%

S&P A1+ (high grade)

49,394,043

29.60%

100%

S&P AA- (high grade)

7,699,796

4.61%

100%

S&P AAA (high grade)

1,130,082

0.68%

100%

Fitch A ( upper medium grade)

275,425

0.17%

60%

S&P A (upper medium grade)

5,537,040

3.32%

60%

S&P A- (upper medium grade)

12,035,940

7.21%

60%

S&P A+ (upper medium grade)

2,004,380

1.20%

60%

S&P A1 (upper medium grade)

5,714,659

3.42%

60%

S&P A2 (upper  medium grade)

42,000,000

25.17%

60%

Fitch BBB+ (lower medium grade)

3,020,190

1.81%

50%

S&P BBB (lower medium grade)

1,000,000

0.60%

15%

S&P BBB+ (lower medium grade)

18,043,570

10.81%

15%

Unrated UR (not rated by rating agencies)

10,000,000

5.99%

25%

Grand Total

166,855,125

100.00%

 

 

Portfolio Performance against Bank Bill Swap Rate (BBSW)

 

Council’s investment portfolio yield for the 12 months ended 31 October 2015 was 3.56 per cent which exceeded benchmark of 2.43 per cent by 113 basis points for the same period. Council continues to achieve a solid outcome despite ongoing margin contraction and significantly lower deposit yields on offer. Council’s ongoing outperformance has been boosted by a handful of longer term investments yielding above 4% and maturing out to 2019. Return on investments is expected to slowly decrease as old investments in Council’s portfolio mature and replaced with investments yielding lower returns.

 

Comparative yields for the previous months are charted below:

 

 

 

 

Investment Portfolio at a Glance

Portfolio Performance vs. 90 day Bank Bill index over the 12 month period.

MCWB01114_0000[1]

The portfolio yield for 12 month ended is 113 basis points above the benchmark for the same period (3.56% against 2.43%).

Annual Income vs. Budget

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Council’s investment year to date interest income was slightly below budget as at 31 October 2015 mainly due to low return on cash and cash at call accounts; however it is expected to improve and exceed year to date budget during the course of this financial year.

 

Investment Policy Compliance

Legislative Requirements

 

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Fully Compliant.

Portfolio Credit Rating Limit

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Fully Compliant.

 

Institutional Exposure Limits

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Fully Compliant.

Term to Maturity Limits

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Fully Compliant

 

 

Economic Outlook – Reserve Bank of Australia

At its November 2015 meeting, the Board of the Reserve Bank of Australia (RBA) decided to leave the cash rate unchanged at 2.0 per cent. A statement released on 3 November 2015 by Glenn Stevens, Governor of the RBA commenting on the central bank decision is attached to this report. The cash rate is at historically low level and adversely impacting returns on investment. Returns on Term Deposits have significantly dropped since the last twelve months. The average market returns on term deposits are:

·    Longer term deposits (> 3years maturity) - 3.1% to 3.4% p.a

·    Medium term (2 to 3 years to maturity) - 2.9 % to 3.10% p.a.

·    Short term deposits rate (less than one year to maturity) – ranges from 2.4% to 2.8% per annum.

·    Cash & Cash At Call accounts range from1.7% to 2.5%

·    31 Days’ Notice Account 2.7%

 

Certificate of Responsible Accounting Officer

 

The Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

CONSIDERATIONS

 

Economic and Financial

Council’s investment year to date interest income was slightly below budget as at 31 October 2015 mainly due to low return on cash and cash at call accounts; however it is expected to improve and exceed year to date budget during the course of this financial year.

Environmental and Sustainability

There are no environmental and sustainability