Agenda of Ordinary Meeting - 3 February 2016

Opening

Prayer

Apologies

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 16 December 2015........................................................... 8

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NOMR 01 Rescission of DBI 02 – Independent Building Cleaning Services from the Council meeting 16 December 2015......................................................................................... 68......... 1

Notices of Motion

NOM 01 Collimore Truck Parking Area – Investigate Options..................................... 69......... 2

NOM 02 Contaminated fill at Serbian Cultural Club...................................................... 71......... 3

Motions of Urgency

NIL

Independent Hearing and Assessment Panel Report

NIL

Development Application Determination Report

NIL

Chief Executive Officer Report

CEO 01 Corporate Sponsorships................................................................................. 73......... 4

Business Improvement Report

DBI 01 Sale of land for unpaid rates – Lots 97-119 SP 79253, 10-16 Castlereagh St, Liverpool 77......... 5

Chief Financial Officer

CFO 01 Use of Delegation Over Christmas / New Year period.................................. 86......... 6

CFO 02 Proposed changes to Australia Day Awards - Civic Awards Policy.............. 88......... 7

CFO 03 Investment Report December 2015............................................................... 90......... 8

CFO 04 Council Resolution ......................................................................................... 97......... 9

City Presentation Report

NIL

Community and Culture Report

DCC 01 Draft Graffiti Management Strategy 2016-2018.......................................... 101....... 10

DCC 02 Night Markets 2016....................................................................................... 104....... 11

DCC 03 Liverpool Sporting Donations........................................................................ 108....... 12

DCC 04 Outcome of public exhibition of fees and charges for Council's Early Education and Care Centres.......................................................................................................... 112....... 13

DCC 05 Toda Exchange Program............................................................................. 115....... 14

DCC 06 Multicultural Advisory Committee................................................................. 118....... 15

Economy and Engagement Report

NIL

Infrastructure and Environment Report

NIL

Planning and Growth Report

NIL

Property and Commercial Development Report

NIL

Committee Reports

CTTE 01 Minutes of the Economic Development and Events Committee meeting held 2 December 2015............................................................................................ 122....... 16

CTTE 02 Minutes of the Budget and Finance Committee held on 2 December 2015 175....... 17

CTTE 03 Minutes of the Heritage Advisory Committee meeting held on 7 December 2015 180 18

CTTE 04 Minutes of the Liverpool Youth Council Meeting held 8 December, 2015... 189....... 19

CTTE 05 Liverpool Sports Committee minutes of meeting 26 November 2015......... 196....... 20

CTTE 06 Minutes of the Warwick Farm Steering Committee meeting held on 1 December 2015 206....... 21

CTTE 07 Minutes of Building Our New City Committee meeting held 2 December 2015..... 212 22

Questions with Notice

NIL

Presentations by Councillors

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

CONF 01 ST2511 - Sale of Speed Street Car Park

Reason: Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(c) (d i) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 02 Acquisition of part of sixteen properties at Edmondson Park for the realignment of Croatia Avenue

Reason: Item CONF 02 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

CONF 03 Proposed disposal of Lot 8 DP 246745, 150 Heathcote Road, Hammondville

Reason: Item CONF 03 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

CONF 04 Tender WT2503 - External and Internal Buildings Works for the Soldiers' Memorial School of Arts at 306 Macquarie Street, Liverpool

Reason: Item CONF 04 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 05 Question with Notice - Clr Stanley

Reason: Item CONF 05 is confidential pursuant to the provisions of s10(A)(2)(d ii) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the Council.

CONF 06 Tender RCL 2519 - Removal and disposal of special waste – asbestos waste

Reason: Item CONF 06 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Close

THIS PAGE IS BLANK

MINUTES OF THE Ordinary Meeting

HELD ON 16 December 2015

PRESENT:

Mayor Ned Mannoun

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Harle

Councillor Mamone

Councillor Shelton

Councillor Waller

Mr Carl Wulff, Chief Executive Officer

Mr Gary Grantham, Chief Financial Officer / Director Corporate Services

Ms Toni Averay, Director Planning and Growth

Ms Kiersten Fishburn, Director Community and Culture

Mr Gino Belsito, Director City Presentation

Mr Michael Cullen, Director Economy and Engagement

Mr Raj Autar, Director Infrastructure and Environment

Ms Carole Todd, Director Business Improvement

Mr John Morgan, Director Property and Commercial Development

The meeting commenced at 6.11pm

OPENING 6.11pm

PRAYER The prayer of the Council was read by Pastor Paul Mosiejczuk from Liverpool Baptist Church.

APOLOGIES Clr Karnib, Clr Ristevski and Clr Stanley

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

On being put to the meeting the motion was declared CARRIED.

Confirmation of Minutes

Motion: Moved: Clr Shelton Seconded: Clr Mamone

That the minutes of the Ordinary Meeting held on 25 November 2015 be confirmed as a true
record of that meeting.

On being put to the meeting the motion was declared CARRIED.

Declarations of Interest

Clr Waller declared a non-pecuniary, less than significant interest in the following item:

Item NOM 02: Protecting Services in Liverpool

Reason: Clr Waller works in the not for profit sector and the services she provides could be affected.

Clr Waller left the Chambers for the duration of the item.

Clr Shelton declared a non-pecuniary, less than significant interest in the following item:

Item NOM 05: Friends of Collingwood

Reason: Clr Shelton is affiliated with the organisation in question and knows a number of office holders.

Clr Shelton left the Chambers for the duration of the item.

Clr Harle declared a non-pecuniary, less than significant interest in the following item:

Item CONF 08: Minutes of the Civic Advisory Committee – 2016 Australia Day Awards

Reason: Clr Harle’s granddaughter was one of the nominees considered for an award. Clr Harle left the meeting when the nominations were discussed at the Civic Advisory Committee meeting and did not take any part in the discussions or recommendation relating to the nominations. He also did not score the nominations.

Clr Harle declared his interest at this Council meeting after the item was dealt with and did not leave the Chambers for the duration of the item. It is noted that the item was carried unanimously.

Public Forum

Presentation – Items not on agenda

Nil

Representation – Items on agenda

1. Mr David Hoy from Urbis addressed Council on the following item:

DPG 06 - Application to amend LLEP 2008 to permit 'shops' up to a maximum GFA of 21,000sqm at 10 Orange Grove Road, Warwick Farm (Orange Grove MegaCenta)

2. Ms Kim Shmuel from JBA Urban addressed Council on the following item:

DPG 06 - Application to amend LLEP 2008 to permit 'shops' up to a maximum GFA of 21,000sqm at 10 Orange Grove Road, Warwick Farm (Orange Grove MegaCenta)

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

That a two minute extension of time be granted to Ms Kim Schmuel.

On being put to the meeting the motion was declared CARRIED.

3. Mr Peter Leyshon from Leyshon Consulting addressed Council on the following item:

DPG 06 - Application to amend LLEP 2008 to permit 'shops' up to a maximum GFA of 21,000sqm at 10 Orange Grove Road, Warwick Farm (Orange Grove MegaCenta)

Motion: Moved: Clr Shelton Seconded: Clr Mamone

That a two minute extension of time be granted to Mr Peter Leyshon.

On being put to the meeting the motion was declared CARRIED.

4. Mr Ian Williams from Kmart addressed Council on the following item:

DPG 06 - Application to amend LLEP 2008 to permit 'shops' up to a maximum GFA of 21,000sqm at 10 Orange Grove Road, Warwick Farm (Orange Grove MegaCenta)

Mayoral Minute

SUBJECT: NSW ALGWA Conference

The NSW Australian Local Government Women’s Association Conference will be held between the 10^th and 12^th of March 2016, in Gunnedah NSW.

Given the next meeting of council will be in early February 2016, there needs to be a decision on delegates now so accommodation may be arranged. Gunnedah is a rural setting and accommodation may be at a premium.

Delegates to the conference need to nominate before the end of December.

RECOMMENDATION

That Council:

Ensures nominations from delegates to the 2016 NSW ALGWA conference are received before the end of December 2015.

Provides transport and accommodation for delegates attending the conference in Gunnedah.

COUNCIL DECISION

Motion: Moved: Mayor Mannoun

That:

1. Any Councillors or female staff that wish to attend the 2016 NSW ALGWA Conference are to notify the CEO’s Office before the end of December 2015.

2. Council provides transport and accommodation for delegates attending the conference in Gunnedah.

3. Council pay for the registrations of all delegates.

On being put to the meeting the motion was declared CARRIED.

Notices of Motion Of Rescission

ITEM NO: NOMR 01

FILE NO: 324135.2015

SUBJECT: Rescission of DPG 01 - DA-304/2015 - Three lot Torrens title subdivision at 11 Bullrush Cr, Voyager Point from the Council meeting 25 November 2015

NOTICE OF MOTION OF RESCISSION FROM MAYOR MANNOUN AND COUNCILLORS HADCHITI AND HADID

That Council rescinds the resolution relating to DPG 01 and DA-304/2015 - Three lot Torrens title subdivision at 11 Bullrush Cr, Voyager Point from the Council Meeting 25 November 2015, as shown below:

“That Council refuse the Development Application DA-304/2015 for the reasons detailed by the IHAP proposal as shown below:

1. The 4.6 variation request to Clause 7.12 of LLEP 2008 is not well founded.

2. The subdivision size and layout is not consistent with the context of the subdivision in the Voyager Point estate.”

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

That the above resolution from the 25 November 2015 Council meeting be rescinded.

On being put to the meeting the motion was declared CARRIED.

Clr Shelton and Clr Waller asked that they be recorded as voting against the motion.

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

That Council invite the applicant of DA-304/2015 to hold further discussions with the CEO to amend the proposal to a two lot Torrens title subdivision, and delegate the final determination of the application to the CEO following the discussions with the applicant.

On being put to the meeting the motion was declared CARRIED.

Vote for: Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Mamone

Vote against: Clr Shelton

Clr Waller

Notices of Motion

ITEM NO: NOM 01

FILE NO: 318687.2015

SUBJECT: Resurfacing of Freeman Street Warwick Farm

NOTICE OF MOTION

That:

1. Freeman Street, Warwick Farm be resurfaced as a priority in the 2016 to 2017 budget.

2. Monies can be found in the sale of property at Shepherd St Liverpool failing a budget allocation within the current budget projections being possible.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

That Council:

1. Note the CEO Comments to the Notice of Motion (as shown below).

Notes its previous policy position that the sale of assets will not be put into maintenance projects.

Foreshadowed motion: Moved: Clr Waller Seconded: Clr Shelton

That Freeman Street, Warwick Farm be resurfaced as a priority in the 2016 to 2017 budget.

On being put to the meeting the motion (moved by Clr Hadchiti) was declared CARRIED and the Foreshadowed motion (moved by Clr Waller) lapsed.

Mayor Mannoun and Clr Hadchiti asked that they be recorded as voting for the motion (moved by Clr Hadchiti).

CEO’S COMMENT TO NOTICE OF MOTION

The need for pavement improvements along Freeman Street has already been identified by Council and has been included in the current year’s capital works program. At this stage, the pavement reconstruction and resurfacing works along the full length of Freeman Street are anticipated to be completed by May 2016.

Further, Nicholls Street in Warwick Farm, between Lawrence Hargrave Road and Station Street, has also been included in the current works program for reconstruction and resurfacing. This work will be undertaken concurrently with Freeman Street reconstruction works.

Clr Waller left the Chambers at 6.42pm.

ITEM NO: NOM 02

FILE NO: 322716.2015

SUBJECT: Protecting Services in Liverpool

NOTICE OF MOTION

That Council:

1. Work closely with existing service providers funded by FACS to maintain the network of service delivery available today that will ensure services remain in Liverpool for Liverpool residents.

2. Lobby the NSW Government on behalf of service providers.

3. Lobby other levels of government for further services which will be required to service the expected growth of residents in the LGA.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Shelton

That Council:

1. Work closely with existing service providers funded by FACS to maintain the network of service delivery available today that will ensure services remain in Liverpool for Liverpool residents.

2. Lobby the NSW Government on behalf of service providers.

Lobby other levels of government for further services which will be required to service the expected growth of residents in the LGA.

Note the CEO’S Comments to the Notice of Motion (as shown below).

On being put to the meeting the motion was declared CARRIED.

CEO’S COMMENT TO NOTICE OF MOTION

Council is committed to building a strong community services sector in Liverpool that can lead social change. We know a robust and interconnected sector has the power to improve the services that are provided to our local community.

The Community Development and Planning Team have been involved in a number of consultations around the NSW Family and Community Services (FACS) Targeted Earlier Intervention Program (TEIP) Sector Consultation Paper including the Western Sydney Community Forum (WSCF) South Western Sydney District Community Sector Roundtable and the FACS South Western District Consultations. Council also partnered in a collaborative response in partnership with sector peak agencies and local governments across Western Sydney. A submission was also made by Council.

Currently there are a number of mechanisms that Council is involved in that have been discussing the TEIP reforms. These include the Liverpool Migrant and Refugee Interagency, Family and Children’s Services Interagency, Liverpool Youth Workers Network and FACS Local Government Engagement Meetings.

While it is acknowledged that the government policy direction of late has tended towards funding larger NGOs through a competitive tendering process, all dialogue with FACS staff has indicated that each district will be working closely with local stakeholders to develop localised plans.

The Community Development and Planning Team will be attending the upcoming WSCF Inaugural Sector Leadership Meeting on the 8 December 2015. All community organisations are encouraged to participate in the leadership group. The purpose of the meeting is to provide an ongoing opportunity to further discuss the TEIP Reform and agree on possible steps for action on both a regional and a district level.

The Community Development and Planning Team is keeping a watching brief on the TEIP reforms and will provide updates to Council of any significant developments.

ITEM NO: NOM 07

FILE NO: 324053.2015

SUBJECT: Provision of Embellishments to Parks

NOTICE OF MOTION

That Council:

1. Compiles a strategy including the scheduling of community meetings to carry into effect the discussions referred to in the motion DPG 02 of November 2015.

2. Presents a report to Council within four months as to options for the type of embellishments and enhancements which could be suitable for each of the parks mentioned in the previous item.

3. Funds the foregoing, including the commissioning of embellishments and enhancements, from general revenue, and failing that if necessary from the sale proceeds of the property known as 31 Shepherd Street, LIVERPOOL which sale proceeds, subject to the terms of CONF 02 of 25 November 2015, are to be hypothecated pending the implementation of this motion.

COUNCIL DECISION

Motion: Moved: Clr Mamone Seconded: Clr Hadchiti

That Council:

1. Notes the resolution of DPG 02 from the November 2015 Council meeting.

2. Continues the policy of reinvesting money from the sale of assets into other assets.

3. Consider funds from the 2016/2017 budget for embellishment.

Foreshadowed motion: Moved: Clr Shelton Seconded: Clr Waller

That the recommendation be adopted.

On being put to the meeting the motion (moved by Clr Mamone) was declared CARRIED and the Foreshadowed motion (moved by Clr Shelton) lapsed.

Clr Hadchiti asked that he be recorded as voting for the motion (moved by Clr Mamone).

Clr Harle, Clr Shelton and Clr Waller asked that they be recorded as voting against the motion (moved by Clr Mamone).

Attachments

1 Memo to Mayor and Councillors - CEO Comments to NOM 07

Independent Hearing and Assessment Panel Report

ITEM NO: IHAP 01

FILE NO: 302245.2015

SUBJECT: DA-237/2015 - Demolition of the existing buildings and construction of an eight (8) storey mixed use development comprising of ground floor commercial space, 58 residential units with associated car parking at 402 Macquarie Street and 190 Terminus Street, Liverpool

RECOMMENDATION

That Council approves DA-237/2015 subject to the recommended conditions of consent attached to the Council officers IHAP report (Attachment 2) with the addition of Condition 32A (unexpected asbestos finds protocol), Condition 101A (amendments to landscaping plan), and Conditions 107A and 121 (restrictions on hanging washing on balconies).

New recommended Condition 32A to read:

Prior to works commencing, an Unexpected Asbestos Finds Protocol shall be developed and submitted to the Principal Certifying Authority for approval. This protocol is to provide guidance in accordance with relevant EPA and Work Cover guidelines should isolated asbestos containing materials be found during excavation, earthworks or demolition

New recommended condition 101A to read:

Prior to the issue of any occupation certificate, the PCA must be satisfied that an additional six small shrubs (compared to that shown on the approved landscape plan in Condition 1(b) (such as magnolia little gem) that will attain a height of a minimum of four metres, are planted in the rear planter area.

New recommended condition 107A to read:

Prior to the issue of any Occupation Certificate, the following restriction as to user must be registered on the title of the property:

“The hanging of washing, including any clothing, towels, bedding or other article of a similar type on any balcony is not to be visible from any street.”

The restriction as to user may not be extinguished or altered except with the consent of Liverpool City Council.

New recommended condition 121 to read:

The hanging of washing, including any clothing, towels, bedding or other article of a similar type on any balcony is not to be visible from any street.

COUNCIL DECISION

Motion: Moved: Mayor Mannoun Seconded: Clr Hadchiti

That Council approves DA-237/2015 subject to the recommended conditions of consent attached to the Council officers IHAP report (Attachment 2) with the addition of Condition 32A (unexpected asbestos finds protocol), Condition 101A (amendments to landscaping plan), Conditions 107A and 121 (restrictions on hanging washing on balconies) and changes to conditions 13 and 32 as shown below:

New recommended Condition 32A to read:

New recommended condition 101A to read:

New recommended condition 107A to read:

Prior to the issue of any Occupation Certificate, the following restriction as to user must be registered on the title of the property:

“The hanging of washing, including any clothing, towels, bedding or other article of a similar type on any balcony is not to be visible from any street.”

The restriction as to user may not be extinguished or altered except with the consent of Liverpool City Council.

New recommended condition 121 to read:

The hanging of washing, including any clothing, towels, bedding or other article of a similar type on any balcony is not to be visible from any street.

Condition 13 to be amended to reads as follows:

Periphery Type/ Core Type paving shall be installed along the entire Terminus and Carey Street frontages, as part of this development. Footpath paving and Landscaping works shall be strictly in accordance with the Revision of the Liverpool CBD Streetscape and Paving Guidelines 2005 – implementation Note 12:2015.

Detailed plans are required to be submitted to and approved by Council showing the proposed tree locations, species and planting sizes, paving location and layout, including references to the relevant details and specifications as contained in the abovementioned document.

Street tree planting size, quantity and quality throughout the Liverpool CBD, is to be approved by Council’s Manager Development Assessment prior to the issue of any CC.

A Section 138 Roads Act Approval for all works within Council’s road reserve will be required.

Condition 32 to be amended to read as follows:

An amended colour schedule demonstrating neutral colours on all facades and a more visually interesting treatment of the party wall on the north-eastern elevation is to be provided to the satisfaction of Council’s Manager Development Assessment, prior to the issue of any CC.

On being put to the meeting the motion was declared CARRIED.

Vote for: Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Mamone

Clr Shelton

Vote against: Clr Waller

MOTION TO BRING ITEMS FORWARD

Motion: Moved: Mayor Mannoun Seconded: Clr Hadchiti

That items DPG 04, DPG 05, DPG 06, DBI 02, DPG 08, CONF 04, CONF 13 and CONF 15 be brought forward and dealt with now.

On being put to the meeting the motion was declared CARRIED.

ITEM NO: DPG 05

FILE NO: 304855.2015

SUBJECT: Amendment 51 to LLEP 2008 - Proposal to rezone 148 George Street, 26-28 Elizabeth Street and 133 Bigge Street from B3 Commercial Core to B4 Mixed Use

RECOMMENDATION

That Council:

1. Approve the making of Draft Liverpool Local Environmental Plan (LLEP) 2008 (Amendment 51).

2. Request that the Secretary of the Department of Planning and Environment make Draft LLEP 2008 (Amendment 51) pursuant to Section 59 of the Environmental Planning and Assessment Act.

3. Note that any subsequent development application for the redevelopment of the subject site shall be assessed against the requirements of Clause 5.10 and Clause 7.5 of LLEP 2008 to assess the impacts of any proposed development on Bigge Park.

4. Note that a Heritage Impact Statement (HIS) must be lodged with any subsequent development application for the redevelopment of the subject site. The HIS should assess the significance of buildings on site; as well as address the Conservation Criteria outlined in Section 7.1 Heritage Items and Conservation Areas in Part 4, of the Liverpool DCP 2008, together with the policies of the Bigge Park Conservation Management Plan (CMP). The HIS should include detailed mitigation measures to offset the impacts the development may have on the site’s heritage values. An archival photographic recording of the remnant timber cottage located on 26-28 Elizabeth Street (including a history of the house) should be lodged with any subsequent development application that entails the demolition of the building.

5. Note that a development application for the subject site involving the disturbance or excavation of land that is likely to contain archaeological remains, will require appropriate approval from the Heritage Council pursuant to the Heritage Act 1977.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

That the recommendation be adopted.

Vote for: Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Mamone

Vote against: Clr Shelton

Clr Waller

ITEM NO: DPG 06

FILE NO: 304869.2015

SUBJECT: Application to amend LLEP 2008 to permit 'shops' up to a maximum GFA of 21,000sqm at 10 Orange Grove Road, Warwick Farm (Orange Grove MegaCenta)

RECOMMENDATION

That Council:

1. Supports the Planning Proposal to amend Schedule 1 of LLEP2008 to permit ‘shops’ as an additional use up to a maximum GFA of 21,000m² on 5 Orange Grove Road, Warwick Farm (Lot 101 DP104316 and part of Lot 23 DP1190437)

2. Receives and agrees to the Voluntary Planning Agreement from the applicant to facilitate the road upgrade at the intersection of Viscount Place and Orange Grove Road prior to submission of the Planning Proposal for Gateway.

3. Forwards the Planning Proposal to Department of Planning and Environment seeking Gateway pursuant to s.56 of the Environmental Planning and Assessment Act 1979.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Mayor Mannoun

That Council:

Supports the Planning Proposal to amend Schedule 1 of LLEP2008 to permit ‘shops’ as an additional use up to a maximum GFA of 21,000m² on 5 Orange Grove Road, Warwick Farm (Lot 101 DP104316 and part of Lot 23 DP1190437)

Forwards the Planning Proposal to Department of Planning and Environment seeking Gateway pursuant to s.56 of the Environmental Planning and Assessment Act 1979.

Delegates to the CEO to negotiate with the applicant regarding the proposed VPA subject to traffic modelling and improved pedestrian connectivity, with a separate report to be presented to Council for consideration.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

ITEM NO: DBI 02

FILE NO: 326360.2015

SUBJECT: Independent Review - Internal Building Cleaning Services

RECOMMENDATION

That Council:

1. Undertakes a competitive process to test the market and seek expressions of interest concerning the provision of Building Cleaning Services to achieve the level of savings and efficiencies outlined in this report.

2. Following completion of the tender process, receives a report which outlines the options available, in order to make a definite decision as to how the service will be delivered in the future.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

That Council:

1. In consultation with the relevant Facilities Manager/s prepare a detailed scope of works whether daily, weekly or monthly that will be used as a basis for tender process.

2. Undertakes a competitive process to test the market and seek tenders for the provision of Building Cleaning Services to achieve the level of savings and efficiencies outlined in this report.

3. Provide the necessary resources for the Internal Building Cleaning Services (IBCS) to submit to the tender for the provisions of building cleaning services.

4. Following completion of the tender process, receives a report which outlines the options available, in order to make a definite decision as to how the service will be delivered in the future.

Note that no support will be given to forced redundancies for these positions.

On being put to the meeting the motion was declared CARRIED.

Clr Shelton and Clr Waller asked that they be recorded as voting against the motion.

ITEM NO: DPG 08

FILE NO: 326354.2015

SUBJECT: Planning Proposal for Middleton Grange Town Centre

RECOMMENDATION

That Council:

1. Endorses in principle, the Planning Proposal to rezone land at 60-80 Southern Cross Avenue and 45-65 Hall Circuit, Middleton Grange.

2. Supports increasing the reservation of land designated exclusively for a public purpose to 3,000m² to reflect the intensification of uses and increased density within the Middleton Grange Town Centre as a result of this Planning Proposal.

3. Delegates to the CEO the authority to approve the final Planning Proposal to administer this rezoning, for submission to the Department of Planning and Environment for Gateway.

COUNCIL DECISION

Motion: Moved: Mayor Mannoun Seconded: Clr Mamone

That Council:

1. Endorses in principle, the Planning Proposal to rezone land at 60-80 Southern Cross Avenue and 45-65 Hall Circuit, Middleton Grange.

2. Delegates to the CEO to negotiate with the proponent regarding increased open space to support the increased residential density, including the completion of a comprehensive Social Impact Assessment.

3. Delegates to the CEO the authority to approve the final Planning Proposal to administer this rezoning, for submission to the Department of Planning and Environment for Gateway.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

ITEM NO: CONF 04

FILE NO: 313968.2015

SUBJECT: Tender WT2494 - George Street and Northumberland Street Traffic Flow Changes

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

That Council:

1. Accepts the Tender from Traffic Lights NSW Pty Ltd for Tender WT2494 – George and Northumberland Streets Traffic Flow Changes and associated electrical works at the GST exclusive price of $934,560 for both traffic signal and electrical portions.

2. Makes public its decision regarding Tender WT2494 – George and Northumberland Streets Traffic Flow Changes.

3. Notes that the Director Infrastructure & Environment will finalise all details and sign the Letter of Acceptance following publication of draft Minutes on Council website for the tender, giving it contractual effect, in accordance with delegated authority.

4. Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

On being put to the meeting the motion was declared CARRIED.

Vote for: Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Mamone

Clr Shelton

Vote against: Clr Waller

ITEM NO: CONF 13

FILE NO: 323840.2015

SUBJECT: WT2447 Liverpool Civic Place Project

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Balloot

That Council:

1. Decline to accept any tenders.

2. Pursuant to cl.178(3)(e) of the Local Government (General) Regulation 2005, delegate authority to the Chief Executive Officer to enter into direct negotiations with shortlisted tenderers Coronation Property Pty Ltd and St Hillier’s Property Pty Ltd and any other suitable parties with a view to settling an in-principle agreement with a successful party in relation to the subject matter of the Request for Tender, for the following reasons:

a. The offers received do not, in Council’s view, satisfactorily address Council’s desired outcomes for the proposed Liverpool Civic Place Project as detailed in the Request for Tender document and are therefore not in a form capable of acceptance;

b. The offers received from the shortlisted tenderers are, however, considered to be practical and reasonable proposals which include many elements of the Council’s desired outcomes and are capable of being revised to meet most, if not all Council’s desired outcomes. Entering into negotiations with the selected tenderers is expected to permit additional flexibility in order to finalise the specific details of the design, construction, financial and contractual terms so as to permit one of the existing proposals to be adjusted to Council’s needs.

c. It is considered that a revised tender process would not result in a better outcome, as the existing shortlisted offers have been selected for negotiations after completing a comprehensive and competitive EOI and tender process.

3. Direct the Chief Executive Officer to provide a report to Council setting out the outcome of the negotiations with the shortlisted parties, and if applicable, the terms of the in-principle agreement for WT2447 Liverpool Civic Place Tender for consideration and approval by Council.

On being put to the meeting the motion was declared CARRIED.

Vote for: Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Mamone

Clr Shelton

Vote against: Clr Waller

ITEM NO: CONF 15

FILE NO: 327603.2015

SUBJECT: Macquarie Street Mall Revitalisation - Risk Management Initiative

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Mamone

That Council:

1. Delegate authority to the Chief Executive Officer to engage with the lead contractor engaged in the construction of the Macquarie Street Mall revitalisation project, with a view to ensuring compliance with the established construction program.

2. Delegate authority to the Chief Executive Officer to exercise any and all of Council’s rights under the contract with the lead contractor engaged in the construction of the Macquarie Street Mall revitalisation project, up to and including termination of the contract, if in his discretion it becomes necessary to do so.

3. Delegate authority to the Chief Executive Officer to assume day-to-day control and management of the construction portion of the Macquarie Street Mall revitalisation, at his discretion, in the event it becomes necessary to do so.

4. In the event the Chief Executive Officer assumes control of the construction, and in accordance with the emergency provisions of s.55(3)(k) of the Local Government Act, dispense with the need for a tender process for any required purchases of goods and/or services associated with delivering the construction of the Macquarie Street Mall revitalisation project as programed, for the following reasons:

a) The Macquarie Street Mall has already been heavily excavated by the lead contractor, presenting a critical risk to the health and safety of the community if not controlled and managed through to the completion of the project.

b) The open excavation has the capacity to fill with water and suffer damage in a significant storm or rain event, which could add to project costs and significantly delay project timelines.

c) The Macquarie Street Mall services a large portion of the Liverpool population, as well as a vibrant retail and commercial community, all of whom will benefit from the completion of the revitalisation works as soon as possible.

On being put to the meeting the motion was declared CARRIED.

Vote for: Mayor Mannoun

Clr Balloot

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Mamone

Vote against: Clr Shelton

Clr Waller

Mayor Mannoun called for a recess of Council at 7.18pm.

Mayor Mannoun reopened the meeting at 7.38pm. Clr Balloot did not return to the meeting after the recess.

ITEM NO: IHAP 02

FILE NO: 312916.2015

SUBJECT: DA-1014/2014 - Subdivision of proposed Residue Lot 53 (approved under Development Consent No. DA-961/2013) into four Torrens title residential lots including; earthworks, road and drainage construction at 320 Jardine Drive, Edmondson Park

RECOMMENDATION

That Council approves development application DA-1014/2014 subject to conditions of consent contained within the Council Officer’s IHAP report (see Attachment 2).

COUNCIL DECISION

Motion: Moved: Clr Shelton Seconded: Clr Harle

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

Clr Hadid returned to the Chambers at 7.41pm.

Chief Financial Officer

ITEM NO: CFO 01

FILE NO: 306165.2015

SUBJECT: Delegation of Authority by Council for the Christmas / New Year Recess

RECOMMENDATION

That Council:

1. Subject to the restrictions set out in section 377 of the Local Government Act 1993, grant delegated authority to the Mayor and the Chief Executive Officer to determine matters reserved for the elected Council from 17 December 2015 until the first scheduled ordinary meeting of Council on 3 February 2016;

2. Receive a report from the Chief Executive Officer about matters determined under this delegation at its meeting on 3 February 2016.

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Mamone

That Council:

2. Receive a report from the Chief Executive Officer about matters determined under this delegation at its meeting on 3 February 2016.

3. Apply this delegation automatically during the Christmas/New Year recess in future.

4. Keep Councillors abreast of any emergency situations that may arise.

On being put to the meeting the motion was declared CARRIED.

Planning and Growth Report

ITEM NO: DPG 01

FILE NO: 306174.2015

SUBJECT: Proposed changes to Council committees

RECOMMENDATION

That Council:

1. Receives and notes this report.

2. Adopts the proposed changes to the processes of the No Intermodal Committee and amends the Committee charter to bring these changes into effect.

3. Adopts the proposed changes to the processes of the Heritage Advisory Committee and amends the Committee charter to bring these changes into effect.

4. Endorses the proposal to disband the Street Naming Committee and refers to the proposed draft Naming Convention Policy for a standardised process on making decisions on naming requests.

5. Endorses the draft Naming Convention Policy to be placed on public exhibition and requests a further report following the exhibition period.

6. Revokes the charter of the Street Naming Committee.

7. Writes to the members of the Street Naming Committee to acknowledge their contribution.

COUNCIL DECISION

Motion: Moved: Clr Hadid Seconded:Mayor Mannoun

That Council:

Receives and notes this report.

Amend the charter of the Street Naming Committee to hold all meetings electronically unless otherwise required.

Adopts the proposed changes to the processes of the No Intermodal Committee and amends the Committee charter to bring these changes into effect.

Adopts the following changes to the Heritage Committee:

a) Keeps the name as is;

b) Amend the frequency of meetings to quarterly, subject to confirmation two weeks prior to each meeting of agenda items requiring Committee discussion;

c) Modify the membership of the Group to remove the Manager Strategic Planning; and

d) Amend the Charter to bring these changes into effect.

On being put to the meeting the motion was declared CARRIED.

ITEM NO: CONF 07

FILE NO: 315821.2015

SUBJECT: Proposed easements over Lot 101 DP 1143458, 306 Macquarie Street, Liverpool

COUNCIL DECISION

Motion: Moved: Clr Mamone Seconded: Clr Hadid

That Council:

1. Grants the following easements over Lot 101 DP 1143458, 306 Macquarie Street, Liverpool, as outlined in the confidential attachment:

1. Easement for support and shelter;

2. Easement for services variable width;

3. Right of access variable width;

4. Easement for light and air;

5. Right of carriageway 6 & 6.8 wide and variable;

6. Easement for overhang 3 wide;

7. Easement to drain water variable width;

8. Easement for padmount substation 2.75 wide;

9. Restriction on the use of land;

10. Easement for services 1 wide;

11. Easement for services 2 wide;

12. Easement for services 2 wide;

13. Easement for services 1 wide;

14. Easement for services 1 wide;

15. Easement to drain sewage over existing line of pipes;

16. Right of access 1.2 wide and variable;

17. Easement to drain water 1 wide.

2. Keeps confidential the attachment supplied under separate cover containing the compensation amount pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business;

3. Authorises the relevant documentation necessary for the formalization of the easement to be signed under Power of Attorney by Council's delegated officer.

On being put to the meeting the motion was declared CARRIED.

Councillors voted unanimously for this motion.

ITEM NO: CONF 10

FILE NO: 320992.2015

SUBJECT: ST2481 Building and Grounds Cleaning Services

COUNCIL DECISION

Motion: Moved: Clr Hadchiti Seconded: Clr Hadid

That Council:

1. Accept the Tender from Solo Services Group (both A and B portions) as the primary contractor for Tender ST2481 – Building and Grounds Cleaning Services for an initial 3 year period contract term with the option of extending for a further 2 x 1 year periods in accordance with their offered schedule of rates.

2. Accepts the following Tenders as secondary contractors for the following portions:

a. Portion A – CMC Property Services

b. Portion B - Advanced National Services

3. Makes public its decision regarding tender ST2481 Building and Grounds Cleaning Services.

4. Notes that the Director will finalise all details and sign the Letter of Acceptance following publication of draft Minutes on Council website for the tender, giving it contractual effect, in accordance with delegated authority.

5. Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

On being put to the meeting the motion was declared CARRIED.

Vote for: Mayor Mannoun

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Mamone

Clr Shelton

Vote against: Clr Waller

ITEM NO: CONF 12

FILE NO: 322812.2015

SUBJECT: Tender WT2496 - School of Arts External Works, Liverpool

COUNCIL DECISION

Motion: Moved: Clr Hadid Seconded: Clr Harle

That Council:

1. In accordance with Section 178(3)(e) of the Local Government (General) Regulation 2005, enters into negotiations, with reputable contractors with the view to entering into a contract for delivery of soft and hard landscaping to the forecourt of the School of Arts.

2. In accordance with Section 178(4) of the Local Government (General) Regulation 2005, note the following for entering into negotiations and not calling fresh tenders:

a) The public tender process has been unable to elicit a satisfactory outcome and it is considered that inviting fresh tenders for the same proposal is unlikely to result in a different outcome;

b) No significant benefit will be achieved by inviting fresh tenders in view of the time and cost involved in such a process with consequent delays and cost implications to the project; and

c) Council’s own enquiries suggest that other feasible options exist, which would enable council to secure a suitable contractor for the timely delivery of the project.

3. Notes that Council authorises the Chief Executive Officer to negotiate, and subject to a satisfactory outcome of the negotiation process, sign the Letter of Acceptance giving it contractual effect, in accordance with delegated authority.

On being put to the meeting the motion was declared CARRIED.

Vote for: Mayor Mannoun

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Mamone

Clr Shelton

Vote against: Clr Waller

NOMR 01

Rescission of DBI 02 – Independent Building Cleaning Services from the Council meeting 16 December 2015

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

012637.2016

NOTICE OF MOTION OF RESCISSION

That Council rescinds the resolution relating to DBI 02 from the Council Meeting 16 December 2015, as shown below:

“That Council:

1. In consultation with the relevant Facilities Manager/s prepare a detailed scope of works whether daily, weekly or monthly that will be used as a basis for tender process.

2. Undertakes a competitive process to test the market and seek tenders for the provision of Building Cleaning Services to achieve the level of savings and efficiencies outlined in this report.

3. Provide the necessary resources for the Internal Building Cleaning Services (IBCS) to submit to the tender for the provisions of building cleaning services.

4. Following completion of the tender process, receives a report which outlines the options available, in order to make a definite decision as to how the service will be delivered in the future.

5. Note that no support will be given to forced redundancies for these positions.”

Signed:

Clr Sabrina Mamone

Clr Peter Ristevski

Clr Wendy Waller

NOM 01

Collimore Truck Parking Area – Investigate Options

Strategic Direction	Accessible Connected City Provide safe and easy travel with a high quality road and traffic management network
Key Policy	Traffic and Transport Plan
File Ref	017396.2016
Author	Peter Harle - Councillor

Background

· Collimore Park has a dedicated truck parking area for approximately 12 trucks. The area is primarily intended for truck drivers that need to park their trucks while on an overnight stay in nearby residential areas.

· Currently the area is monopolised by several Truck Driving Schools as their operating base and parking area. The practice has occurred for more than 18 months; it was raised in March 2014 but remains unresolved.

· The current practice considerably reduces the available space for its intended purpose and has resulted in several ongoing complaints.

· At present several “out of service” trucks are parked there and have been for many months. As a consequence the available space is considerably reduced for legitimate users.

· The “out of service” trucks prevent necessary maintenance of the area including grass cutting and accumulated rubbish removal, both factors lead to significant safety risks.

NOTICE OF MOTION

That Council investigates truck parking options at the dedicated truck parking area of Collimore Park. A report to be brought to Council for its April meeting addressing the following:

a. Short term “free parking” for less than three consecutive days/nights, e.g. Interstate trucks and drivers using the area during weekdays and/or weekends.

b. A 24/7 Paid Parking System via Parking Meters.

c. Shared limited paid parking spaces via a negotiated contract/tender process.

d. Combinations of the above.

e. Other possibilities.

f. Council to investigate placing CCTV in the area to assist with enforcing parking restrictions.

CONSIDERATIONS

Economic and Financial	Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways. Provide efficient parking for the City Centre. Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Foster neighbourhood pride and a sense of responsibility. Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused.

ATTACHMENTS

Nil

NOM 02

Contaminated fill at Serbian Cultural Club

Strategic Direction	Liveable Safe City Create clean and attractive public places for people to engage and connect
Key Policy	Strategic Maintenance Plan
File Ref	018184.2016
Author	Peter Ristevski - Councillor

Background

In light of the ABC News story on Wednesday 20 January 2016 investigating the possibility that asbestos contaminated soil/fill has been found around the land of the Serbian Cultural Club at Middleton Grange, Council needs to show leadership and be proactive in this very serious issue rather than just putting out spot fires.

I am concerned that the Serbian Club and Community have not been made aware of this investigation. I am alarmed that ratepayers and Club workers may have been exposed to a deadly contaminant.

NOTICE OF MOTION

That:

1. The Serbian Club be advised as a matter of urgency the full details of the asbestos issue surrounding their Club.

2. Council as a matter of urgency conduct soil tests on the land owned by Council surrounding the Club as well as the Club's vacant land adjoining the Council land where asbestos has been found and contaminated.

3. Councillors be advised as a matter of urgency if the Serbian Club staff were advised of the contamination.

4. Councillors be advised as a matter of urgency what programs have been put into place to test and monitor ratepayers and the Serbian Club staff.

5. That Councillors be advised as a matter of urgency has Workcover been advised of this issue

6. The CEO advise of the likely, or potential, cost of remediation works that may be needed.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	Manage air, water, noise and chemical pollution. Raise community awareness and support action in relation to environmental issues.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Act as an environmental leader in the community. Undertake communication practices with the community and stakeholders across a range of media. Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

Nil

CEO 01

Corporate Sponsorships

Strategic Direction	Proud Engaged City Strengthen and celebrate Liverpool’s unique community identity
Key Policy	Communications Plan
File Ref	320455.2015
Report By	Jennifer Havilah - Strategic Communications & Research Manager
Approved By	Carl Wulff - Chief Executive Officer

Executive Summary

Council provides financial assistance to the community through the Corporate Sponsorship program.

The Financial Contributions Panel (FCP) recently considered applications from local residents and community groups for Corporate Sponsorship.

This report presents the funding recommendations made by the FCP for Council's consideration.

RECOMMENDATION

That Council endorses the Financial Contributions Panel’s recommendations for the provision of $6,000 (GST exclusive) under the Corporate Sponsorship Program as summarised in the table below. If the recommended amount of $6,000 is endorsed, the remaining balance will be $NIL.

Applicant name	Amount
Iraqi Australian University Graduates Forum	$3,000 ex gst
YMCA Leisure Centre	$3,000 ex gst

REPORT

This report contains the most recent recommendations by the FCP for Corporate Sponsorship.

Corporate Sponsorship

Council delivers a Corporate Sponsorship Program for local organisations seeking financial support to deliver events that benefit Liverpool. One application for corporate sponsorship was received by Council. The application met the program criteria and is recommended for funding. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received and the FCP recommendation are shown in the table below.

APPLICANT	PROJECT NAME & DESCRIPTION	AMOUNT REQUES-TED	AMOUNT RECOMM-ENDED
Iraqi Australian University Graduates Forum	Iraqi Cultural Festival 2016 – Song of Peace, Casula Powerhouse Arts Centre Festival to bring together all Iraqi cultures and religious groups in Liverpool to showcase Iraqi music, short films, dance, visual arts and poetry. It aims to create harmony and social cohesion between various Iraqi groups and share the Iraqi culture with the wider Liverpool community. Free entry, open to the public. Anticipated attendances 250. Funds are being requested to contribute to equipment hire, performers and promotion. Benefits: Speaking opportunity, logo inclusion on event signage and promotional material, opportunity to display signage at the event. Sponsor recognition with media releases. Alignment with program criteria: The event does not activate the city centre, but is open to the general public and uses a local venue. The event aligns with the aims of socially inclusive community. Moderate alignment with program criteria. Recommended for funding at the $3,000 level. Note – this project is also receiving venue hire at CPAC as part of a partnership to deliver the project and grow this particular audience.	$5,000 ex GST	$3,000 ex gst
YMCA Leisure Centre	YMCA Swimathon, Whitlam Leisure Centre Not for profit fundraising event for children with a disability. Annual event with free entry. Anticipated attendance 300-500 people. Funds are being requested for equipment purchase and swimming lessons. Benefits: Logo inclusion on all promotional material. Speaking opportunity at the event. Alignment with program criteria: Whilst the activity is not occurring in the city centre it does align with Council’s healthy active city direction. Recommended for funding at the $3,000 level in line with amount provided last year and the anticipated attendance numbers of 300-500 people.	$12,500 ex GST	$3,000 ex GST
Western Sydney Leadership Dialogue	Out There Summit, Western Sydney University, Parramatta Event designed to develop new ideas in Western Sydney, setting the debate for investment, growth and social inclusion in Western Sydney, and celebrate the talent and diversity of the region. The expected attendee numbers are 300-500 stakeholders from government, media, community, local government and industry. Ticket cost $339 - $450.50. Funds are being requested for event logistics, theming and promotional material. Benefits: Branding on advertising, speaking opportunity, 5 invitations to the summit. Alignment with program criteria: While the summit will cover important issues such as investment and growth, the event is not held in the Liverpool LGA, and while it is open to the community, the ticket cost is high. Not recommended for funding.	$15,000 ex GST	$-Nil

CONSIDERATIONS

Economic and Financial	The 2015/16 Corporate Sponsorship Program has a budget of $125,000, with a remaining balance of $NIL. If the recommended amount of $6,000 is endorsed, the remaining balance will be $NIL.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

Nil

DBI 01

Sale of land for unpaid rates – Lots 97-119 SP 79253, 10-16 Castlereagh St, Liverpool

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	322971.2015
Report By	David Grasso - Rates Coordinator
Approved By	Carole Todd - Director Business Improvement

Executive Summary

In accordance with Section 713 of the Local Government Act 1993, Council may sell any land on which a rate or charge has remained unpaid for more than 5 years from the date on which it became payable.

The purpose of this report is to seek Council endorsement to proceed with the sale of 23 underground car spaces located at 10-16 Castlereagh St, Liverpool.

RECOMMENDATION

That Council:

1. That Council proceed to sell by public auction the land detailed in this report in accordance with the provisions of Division 5, sections 713-726 of the Local Government Act 1993, namely Lots 97-119 inclusive in SP 79253.

2. Proceed to give notice of the date and time of the proposed auction being a date of not more than six (6) months and no less than three (3) months from when notice in the Government Gazette is given.

3. That the proposed sales not proceed if the outstanding rates and charges are paid in full or a suitable arrangement is made prior to the auction.

REPORT

The purpose of this report is to seek Council endorsement to proceed with the sale of 23 underground car spaces located at 10-16 Castlereagh St, Liverpool. The property location consists of 96 residential units and their associated car spaces, plus an additional 23 car spaces. The additional car spaces that are the subject of this report all have their own title and are not attached to any of the residential units in the complex.

The properties are legally known as Lots 97, 98, 99, 100, 101, 102, 103, 104, 105, 106, 107, 108,109, 110, 111, 112, 113, 114, 115, 116, 117, 118 & 119 in SP 79253. In total, the subject lots have outstanding rates and charges of $97,721.34 as at 31 December 2015.

Council’s Rates department has been unable to locate the registered owner of the car spaces Wei TONG or any other potential interested parties for more than 6 years. The Strata Manager has also been unable to locate the owner and is owed similar years of unpaid levies. The car spaces, whilst secured underground are currently being utilised by other owners in the complex once they have gained access via the electronic gate.

Under the provisions of the Act, if Council approves this recommendation, the sales must be by way of public auction. Council is required to fix a convenient time and place for the auction that must not be more than six (6) months and not less than three (3) months from the date an advertisement for the sale appears in the Government Gazette and at least one newspaper.

It is proposed that the lots would be sold individually and subject to independent valuations and the relevant reserve price for each lot. All expenses in relation to the sale will be paid for from the proceeds of the sales firstly, any outstanding rates and charges owed to Council secondly and any other rating authority or debt in respect of the land thirdly.

In the interim the rates department will continue to attempt to locate the owner up to when the lots are sold at public auction. It should be noted that the sale would not proceed in the event that the owner is located and the outstanding rates and charges are paid in full prior to the auction or a satisfactory arrangement is made with Council to pay the debts.

As required, the Certificate under section 713 of the Local Government Act 1993 detailing all the outstanding rates and charges, together with the relevant Strata Plan showing the location of the car spaces is attached to this report.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. Location map of 10-16 Castlereagh St, Liverpool View

2. Certificate under section 713 of the Local Government Act 1993 View

3. SP 79253 View

CFO 01

Use of Delegation Over Christmas / New Year period

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	003636.2016
Report By	George Georgakis - Manager Council and Executive Services
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

Council at its meeting on 16 December 2015, resolved to grant the Mayor and Chief Executive Officer the authority to determine matters reserved for Council from 17 December 2015 until the first scheduled Ordinary Meeting on 3 February 2016.

This report notes that the Mayor and Chief Executive Officer did not exercise delegated authority during the recess period. In accordance with a separate resolution from the 16 December 2015 Council meeting relating to the Minutes of the Civic Advisory Committee (Australia Day Awards), the Chief Executive Officer consulted with Councillors in exercising his delegation in determining the winners of the Sports Award and Small Business Award.

RECOMMENDATION

That Council:

1. Receives this report and notes that the Mayor and Chief Executive Officer did not exercise delegated authority during the period 17 December 2015 and 3 February 2016.

2. Notes that the Chief Executive Officer exercised his delegation in relation to appointing a winner of the Australia Day Sports Award and Small Business Award.

REPORT

Councils customarily delegate authority to their Mayor and Chief Executive Officer to make decisions for the organisation during periods in which Council meetings are impractical or impossible. Accordingly, Council resolved at its meeting on 16 December 2015 to grant delegated authority to the Mayor and Chief Executive Officer to determine matters reserved for the elected Council from 17 December 2015 until the first scheduled Ordinary Meeting on 3 February 2016, subject to the limitations under Section 377 of the Local Government Act 1993.

This delegation is to be applied automatically during the Christmas/New Year recess in future.

It was also resolved that Councillors be kept abreast of any emergency situations that may arise and that a list of matters determined under delegated authority be reported at the first meeting of Council in 2016.

This report notes that the Mayor and Chief Executive Officer did not exercise delegated authority during the recess period.

At the 16 December 2015 Council meeting, in relation to a report on the Minutes of the Civic Advisory Committee (Australia Day Awards) Council resolved that:

“Council reopen nominations to categories where no nominations were received (ie. Sports Award and Small Business Award) and delegate to the CEO to award a winner in consultation with Councillors”.

As a result of that resolution, nominations for those two categories were reopened and the Chief Executive Officer exercised his delegation to determine the following winners:

- Small Business Category: Minuteman Press Liverpool

- Sports Category: South West Academy of Sport

Councillors were consulted prior to the above decision being made.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Ensures continued seamless operation of Council.

ATTACHMENTS

Nil

CFO 02

Proposed changes to Australia Day Awards - Civic Awards Policy

Strategic Direction	Proud Engaged City Strengthen and celebrate Liverpool’s unique community identity
Key Policy	Community Engagement Policy
File Ref	004519.2016
Report By	George Georgakis - Manager Council and Executive Services
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

The Civic Advisory Committee at its meeting on 24 November 2015 recommended some changes to the Civic Awards Policy relating to the Australia Day Awards. The Committee’s minutes were adopted by Council at the 16 December 2015 Council meeting and the Civic Awards Policy has now been updated and is submitted to Council for its adoption.

RECOMMENDATION

That Council adopt the Civic Awards Policy attached to the report.

REPORT

At its meeting on 16 December 2014, Council resolved to establish a Civic Advisory Committee to replace the Order of Liverpool Awards Committee and the Australia Day Awards Recipients Committee. A Civic Awards Policy was subsequently adopted at the 29 April 2015 Council meeting which incorporated the contents of the previous Australia Day Awards Recipients Policy and the Order of Liverpool Awards Policy.

The Civic Advisory Committee at its meeting on 24 November 2015 recommended the following changes to the Civic Awards Policy relating to the Australia Day Awards which were adopted by Council at the 16 December 2015 Council meeting:

- Clause 4.4 of the Civic Awards Policy relating to the Eligibility Criteria for Australia Day Award be amended to read:

“Nominations must include the name and contact number of one independent referee that can provide supporting evidence for the nomination”.

- A new Clause 4.5 has been added to the Civic Awards Policy which states:

“You are not permitted to nominate a person for more than one category in the same year”.

- The new Clause 4.6 has the following sentence added under the information relating to the Citizen on the Year:

“Note: The Citizen of the Year will be invited to attend major receptions as a guest of Council”.

- Clause 5 of the Civic Awards Policy relating to the Timeline for Australia Day Awards be amended so that nominations open in July (rather than September) and close in September (rather than November). The following sentence has also been included in that section:

“If no nominations are received for a particular category, this Policy allows for an opportunity to further canvas nominations”.

The Civic Awards Policy has been updated to include the above changes and is attached to this report. It is recommended that the updated Policy be adopted by Council.

CONSIDERATIONS

Economic and Financial	Facilitate the development of new tourism based on local attractions, culture and creative industries.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities.
Civic Leadership and Governance	Foster neighbourhood pride and a sense of responsibility. Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. Civic Awards Policy 2016 View (Under separate cover)

CFO 03

Investment Report December 2015

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	005876.2016
Report By	Christian Hope - Senior Financial Accountant
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

This report details the Council’s Investment portfolio.

At 31 December 2015, Council held investments with a market value of $173 million. The portfolio yield for twelve months ended was 3.45 per cent exceeding the benchmark of 2.33 per cent by 112 basis points for the same period.

Council’s investments and reporting obligations fully comply with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005.

RECOMMENDATION

That Council receives and notes this report.

REPORT

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council’s Portfolio

At 31 December 2015, Council held investments with a market value of $173 million. Council’s investment register detailing all its investments is provided as an attachment to this report.

In summary, Council’s portfolio consisted of investments in:

As at the end of December 2015, the ratio of market value compared to face value of various debt securities is shown in the table below.

Asset Class	Dec-15	Jun-15
Senior Debts (FRN’s & *TCD’s)	100.12 %	100.49%
MBS (Reverse Mortgage Backed Securities)	65.93 %	66.01%

* A TCD stands for Transferrable Certificate of Deposit; it is a security issued with the same characteristics as a Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

Portfolio Maturity Profile

The table below shows the percentage of funds invested at different durations to maturity.


Term To maturity	Total	% Holdings	Term To maturity Policy Limit
Cash & Cash at Call	19,412,307	11.22%	100%
Term Deposit < 1 Year	47,000,000	27.15%	100%
Tradeable Securities	52,763,146	30.48%	100%
Term Deposits 1 to < 3 Years	48,000,000	27.73%	60%
Term Deposits 3 to < 5 Years	4,000,000	2.31%	25%
Grandfathered Securities	1,912,916	1.11%	N/A
Grand Total	173,088,370	100.00%

Market Value by Issuer and Institution Policy limit as per Investment Policy

Overall Portfolio Credit Framework compliance to Investment Policy

Portfolio Performance against Bank Bill Swap Rate (BBSW)

The 90 day BBSW is often referred to as the reference rate for market interest rates and, in particular, is used to benchmark yield on fixed Income securities.

Council’s investment portfolio yield for the 12 months ended 31 December 2015 was 3.45 per cent which exceeded benchmark of 2.33 per cent by 112 basis points for the same period. Council continues to achieve a solid outcome despite ongoing margin contraction and significantly lower deposit yields on offer. Council’s ongoing outperformance has been boosted by a handful of longer term investments yielding above 4% and maturing out to 2019. Return on investments is expected to slowly decrease as old investments in Council’s portfolio mature and replaced with investments yielding lower returns.

Comparative yields for the previous months are charted below:

Investment Portfolio at a Glance

Portfolio Performance vs. 90 day Bank Bill index over the 12 month period.		The portfolio yield for 12 month ended is 112 basis points above the benchmark for the same period (3.45% against 2.33%).
Annual Income vs. Budget		Council’s investment year to date interest income was above budget as at 31 December 2015 by $23k.

Investment Policy Compliance

Legislative Requirements		Fully Compliant.
Portfolio Credit Rating Limit		Fully Compliant.
Institutional Exposure Limits		Fully Compliant.
Term to Maturity Limits		Fully Compliant

Economic Outlook – Reserve Bank of Australia

The Reserve Bank Board meets eleven times each year, on the first Tuesday of each month, except in January. The cash rate remains at historically low level of 2.0 per cent and it is adversely impacting returns on investment. Returns on Term Deposits and Floating Rate Notes have significantly dropped since the last twelve months. The average market returns on term deposits are:

· Longer term deposits (> 3years maturity) - 3.0% to 3.4% p.a

· Medium term (2 to 3 years to maturity) - 2.9 % to 3.0 % p.a.

· Short term deposits rate (less than one year to maturity) – ranges from 2.3% to 2.9% per annum.

· Cash & Cash At Call accounts range from1.7% to 2.5%

· 31 Days’ Notice Account 2.7%

Certificate of Responsible Accounting Officer

The Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

CONSIDERATIONS

Economic and Financial	Council’s investment year to date interest income was above budget as at 31 December 2015 by $23k.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Investment Details December 2015 View

2. Performance Graph Actual to Budget December 2015 View

CFO 04

Council Resolution

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Workforce Management Plan
File Ref	005968.2016
Report By	Gary Grantham - Chief Financial Officer / Director Corporate Services
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

Prior to Council making the decision to accept the tender from Propel Partnerships, as part of the consultation process, the Chief Executive gave an undertaking to all staff affected by the changes, that there would be no forced redundancies or forced redeployments as a result of any new future arrangements. This was an added protection for those staff within the Alliance that is not afforded to any other staff within Council and is outside the provision of the State Award.

At the meeting on 24th March 2015 Council also resolved to prohibit voluntary redundancies to staff within the Alliance for the life of the tender contract.

The unintended consequences of this resolution are twofold:

1. Council cannot accede to requests by staff within the Alliance for voluntary redundancies;

2. There is conjecture that notwithstanding the wording of the resolution, Council cannot accede to requests by staff within the Alliance for redeployment options.

The unintended consequences could be inconsistent with more beneficial provisions of the Local Government (State) Award 2014.

RECOMMENDATION

That Council:

1. Amends the resolution to allow the option for redeployment opportunities and voluntary redundancy in accordance with the Award.

2. Does not permit any forced redundancies for the life of the contract.

3. Be the direct employer for any person employed to fill any vacant position that needs to be filled and that these employees have the same conditions as other Council staff.

REPORT

24th March 2015 Original Resolution was:

“That Council:

1. Accept the Tender from Queensland Partnership Group (LG Shared Services) Pty Ltd trading as Propel Partnerships (ABN 45 560 909 108) for ST2416 – Strategic Services Delivery Partnership for a period of 10 years, with the option of extending for a further 5 years.

2. Directs the Chief Executive Officer to undertake consultation with staff in accordance with Clause 39 of the (308) LOCAL GOVERNMENT (STATE) AWARD 2014 for a period of 28 days, to end on 21 April 2015 before any formal contract is signed.

3. Delegates authority to sign the Letter of Acceptance to the Chief Executive Officer in accordance with the above.

4. Delegates to the Chief Executive Officer all further powers necessary to give effect to this resolution.

5. Delegates to the Chief Executive Officer all further powers necessary to give effect to the Alliance Framework Contract to develop a shared services hub enabling any future Trade Services opportunities.

6. Notes the undertaking given by the Chief Executive Officer to staff who will be working within the Liverpool Services Alliance framework, regarding no forced redundancies or forced redeployment and no diminution in pay and terms and conditions of service.

7. Keeps confidential the specific details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

8. Not permit any forced or voluntary redundancies for the life of the contract.

9. Transcribe the questions and answers from the recording of the meeting and include the transcript in the minutes.

10. Be the direct employer for any person employed to fill any vacant position that needs to be filled and that these employees have the same conditions as other Council staff.

11. Engage an independent auditor to investigate the tender process and report back to the Mayor.”

Background

Prior to Council making the decision to accept the tender from Propel Partnerships, as part of the consultation process, the Chief Executive gave an undertaking to all staff affected by the changes, that there would be no forced redundancies or forced redeployment as a result of any new future arrangements. This was an added protection for those staff within the Alliance that is not afforded to any other staff within Council and is outside the provision of the State Award.

At the meeting on 24th March 2015 Council also resolved to prohibit voluntary redundancies to staff within the Alliance for the life of the tender contract.

The unintended consequences of this resolution are twofold:

1. Council cannot accede to requests by staff within the Alliance for voluntary redundancies;

2. There is conjecture that notwithstanding the wording of the resolution, Council cannot accede to requests by staff within the Alliance for redeployment options.

The Chief Executive has sought independent external legal advice and is of the opinion that this element of the resolution compromises the initial intent of the Chief Executive’s undertaking to ensure no forced redundancies; and could lead to an interpretation that render the resolution being inconsistent with potentially more beneficial provisions of the Local Government (State) Award 2014.

Council has an obligation to take all reasonable steps to ensure that the operation of the resolution does not intentionally or unintentionally preclude staff within the Alliance from options that are otherwise available under the Award. Therefore, the protection of no forced redundancy should be maintained and reemphasised, however in order not to disadvantage or prejudice staff within the Alliance; it is proposed to allow the option of redeployment or voluntary redundancies in accordance with the provisions of the Award.

CONSIDERATIONS

Economic and Financial	Possible Voluntary redundancy repayments.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Deliver services that are customer focused.

ATTACHMENTS

Nil

DCC 01

Draft Graffiti Management Strategy 2016-2018

Strategic Direction	Liveable Safe City Create clean and attractive public places for people to engage and connect
Key Policy	Community Safety and Crime Prevention Strategy
File Ref	007576.2016
Report By	Rebekah Elliott - A/ Coordinator Community Development
Approved By	Eddie Jackson - Manager Community Development and Planning

Executive Summary

The draft Graffiti Management Strategy and Action Plan 2016-2018 outlines Council’s ongoing commitment to addressing the problem of graffiti in Liverpool. The Strategy and Action Plan outlines a proactive, coordinated and collaborative approach to tackling graffiti in the Liverpool Local Government Area (LGA).The Strategy sets out a two year plan of action that Council, stakeholders and communities will deliver together to achieve a comprehensive approach to graffiti.

The draft Strategy and Action Plan was developed in consultation with internal and external stakeholders following an extensive review of the Graffiti Management Strategy 2012-2015 and research on best practice principles.

The draft Graffiti Management Strategy and Action Plan 2016-2018 are attached to this report. Subject to public submissions and Council’s endorsement, the strategies will be delivered across Liverpool over the next two years.

RECOMMENDATION

That Council:

1. Places the draft Graffiti Management Strategy and Action Plan 2016-2018 on public exhibition for a period of 28 days inviting public submissions.

2. Receives a further report on the Graffiti Management Strategy and Action Plan 2015-2018 following public exhibition.

REPORT

Graffiti is an ongoing challenge that impacts most communities. It is a complex and expensive problem for government and law enforcement agencies. No single agency working alone can prevent graffiti from occurring or can deal with its consequences.

The Graffiti Management Strategy and Action Plan 2016-2018, was developed following a comprehensive review of the Graffiti Management Strategy 2012-2015, research on best practice principles and consultation with internal and external strategies. It aims to build on the outcomes of previous strategies to continue the ongoing work of tackling the problem of graffiti in Liverpool. The Graffiti Management Strategy outlines Council's graffiti removal process, reporting policy, and an action plan outlining the activities Council will undertake to address graffiti.

Council’s Graffiti Management Strategy continues to encourage partnership approaches and will continue the framework used in the initial strategy, which groups the action plan 2016-2018 under five strategic areas:

1. Community Education and Engagement

2. Removal

3. Prevention

4. Art Redirection

5. Partnerships

The draft Graffiti Management Strategy and Action Plan 2016-2018 are recommended for public exhibition. Exhibition will take place using various methods including placement of copies of the Strategy and Action Plan in our libraries and customer service centre, advertising in our local papers, providing information regarding the exhibition through our community networks and on Council’s website.

At the end of the exhibition period, a further report will be brought to Council outlining the content of any submissions received and their effect on the draft Graffiti Management Strategy and Action Plan 2016-2018. At that time, a final Policy, Strategy and Action Plan will be submitted to Council for adoption.

CONSIDERATIONS

Economic and Financial	The costs associated with delivering the actions within the action plan are included in Council’s budget for 2015-2016. Further funding will be sourced through grants or through Council’s budget processes for following years.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Provide cultural centres and activities for the enjoyment of the arts. Support policies and plans that prevent crime.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Final Draft Graffiti Management Strategy 2016-2018 View (Under separate cover)

DCC 02

Night Markets 2016

Strategic Direction	Vibrant Prosperous City Activate the city centre and develop vibrant places that attract people to Liverpool
Key Policy	City Centre Strategy
File Ref	006137.2016
Report By	Saskia Vromans - Night Market Co-Ordinator
Approved By	Kiersten Fishburn - Director Community & Culture

Executive Summary

Council resolved on 18^th of December 2013, to hold the Liverpool Night Markets as a 12 month trial in Macquarie Street, Liverpool on the first Saturday of the month from May 2014. The Liverpool Night Market was launched as an all-weather open-air market on Saturday 3 May to an estimated crowd of 2, 500 visitors. At the meeting of 16 December 2014, Council committed to a further 12-month continuance of the night market program for the financial year 2015/16.

Overall, the Night Market project has proved to be successful, drawing in over 42,000 visitors from May 2014 to December 2015.It has also attracted significant media attention and succeeded in the aim of providing night-time and weekend activity in the CBD.

Leading into 2016, council staff have undertaken a review of the night markets model taking into account the upgrades to Macquarie Mall and issues experienced around event site capacity and weather. Following this review, a new model is proposed which will move the Liverpool Night Market from Macquarie Street, Liverpool into the grounds of St Luke’s Anglican Church Liverpool to be held on a quarterly basis from March 2016.

RECOMMENDATION

That Council endorses the changes to the night markets model to now be a quarterly event, beginning March 2016, to be held in the grounds of St Luke’s Church.

REPORT

The Night Markets were first held on Saturday May 3, 2014 on Macquarie Street, Liverpool. They were established as part of a broader strategy to encourage economic development in the CBD through night-time and weekend activity, and to provide a recreational and social experience in the heart of the city. Since that time, 17 Night Markets have been held.

Overall, the Night Markets have been successful in generating activity in the evening in the city centre, creating opportunities for social enterprise and new businesses, and in providing a new Liverpool experience for the community.

Approximately 42,000 visitors have attended the Liverpool Night Market from May 2014 to December 2015. Over time, word of mouth and the event brand has developed strongly, seeing consistent new and repeat visitation, loyal stallholder retention and new business development. A strong social media following has emerged on the dedicated Liverpool Night Market Facebook page reaching a follower base of 6,253 by January 2016. Local media interest has held over this time with editorial interest extending beyond the local to include metro coverage. Visitor appeal has reached beyond the Liverpool LGA including Blue Mountains, Western Sydney, Southern Highlands, Illawarra, Sydney Metro and Interstate.

However, the Night Markets have experienced a number of challenges that has limited its full potential. The event site on Macquarie Street has been met with mixed response from local businesses, some of whom have reported continued issues with the event road closure impacting negatively on Saturday trade. Wet weather has plagued the Night Market from the end of 2014 into 2015, seeing 2 cancelled events and a significant reduction in visitor attendance from April 2015 to June 2015. Both the November 2014 and November 2015 events were cancelled due to wet weather.

The size of the Macquarie Street event site also limited the scope of the markets to grow its stall numbers, entertainment and overall visitor experience. Consistent visitor feedback throughout 2014 to 2015 called for more stalls, activities and entertainment. An increasing issue of competing events in Liverpool on the first Saturday of the month have also been seen to have an impact on night market visitor attendance. The challenge of maintaining visitor interest and business viability for stall holders and local businesses through a monthly market model is questionable in a climate of economic downturn and local event saturation.

With these considerations in mind, staff have reviewed the current model for the Night Markets and have proposed and worked on a number of improvements:

Change of location

Due to the limitations of the Macquarie Street event site, an alternative site was sought. The ideal location was found in the grounds of St Luke’s Church. The new location is considered to be ideal as the site is located in the city centre and hence enables the continuation of the night market strategic objectives aligned with Building Our New City. In addition, lo0cating the night markets in the grounds of St Luke’s Church:

· provides an ideal location to showcase and connect with the Macquarie Mall upgrade;

· allows existing retail activity to remain open to take advantage of visitors attracted to the night markets;

· takes advantage of the fact that the site is contained and offers the ability to strengthen access and security, vary the market layout and increase the size and scale of the event;

· opens up the opportunity for the community to experience and visit a local heritage site; and

· removes the need for a road closure and thereby reduces the impact of the market set-up and pack-down on the community.

Change to a quarterly event model

Through undertaking a review of the Liverpool Event Calendar, seasonal weather patterns and need to increase the size and scale of each night market event it is recommended that the Night Market move to a quarterly model. This will thereby increase the event budget allocation per night market and create a sense of Major Event celebration in the heart of Liverpool. It will enable the ability to grow the size and scale of the event. It will also help to reduce the issue of brand recovery following the experience of wet weather and event cancellations.

The dates proposed for the 2016 Night Markets are:

· Saturday 5 March

· Saturday 4 June

· Saturday 8 October

· Saturday 10 December

These dates open up the opportunity to connect, strengthen and link in with community initiatives and events. They also support the development of greater Liverpool City Activation initiatives and perhaps open up the opportunity to connect with Sydney flagship events such as Vivid and the Sydney Morning Herald Good Food Month.

CONSIDERATIONS

Economic and Financial	Facilitate economic development. Facilitate the development of new tourism based on local attractions, culture and creative industries.
Environmental and Sustainability	Raise community awareness and support action in relation to environmental issues.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community. Deliver high quality services for children and their families.
Civic Leadership and Governance	Undertake communication practices with the community and stakeholders across a range of media. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes.

ATTACHMENTS

Nil

DCC 03

Liverpool Sporting Donations

Strategic Direction	Healthy Inclusive City Foster social inclusion, strengthen the local community and increase opportunities for people who may experience barriers
Key Policy	Recreation Strategy
File Ref	008217.2016
Report By	Mark Westley - Sports Development Officer
Approved By	Kiersten Fishburn - Director Community & Culture

Executive Summary

Council provides financial assistance to residents selected to representative teams at a regional, state and national level through the Liverpool Sporting Donations Program.

Applications are reviewed by the Liverpool Sports Committee then presented to Council for approval. This report presents the funding recommendations made by the Liverpool Sports Committee for Council's consideration.

RECOMMENDATION

That Council endorse the Financial Contribution Panel's recommendations for the provision of $700 (GST exclusive) under the Sporting Donations Program as summarised in the table below:

Applicant Details	Amount
Hugh Matthews	$100
James Matthews	$100
Tegan Lamond	$200
Thomas Searle	$100
Blake Jackson	$200

REPORT

Council's Sporting Donations Program is available to individuals and sporting teams who live in the Liverpool LGA. Applications are accepted on an ongoing basis and are reviewed by the Liverpool Sports Committee.

Five applications for sporting donations have been received by Council since October 2015. All five applications met the program criteria and were recommended for funding by the Liverpool Sports Committee. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received and the recommendations are shown in the table below.

Applicant Details	Eligibility	Representation	Recommendation
Hugh Matthews	Local resident – West Hoxton	Representing Isshin-Ryu Karte at the National All Style Championships held in Gold Coast.	$100
James Matthews	Local resident – West Hoxton	Representing Isshin-Ryu Karte at the National All Style Championships held in Gold Coast.	$100
Tegan Lamond	Local resident - Holsworthy	Representing NSW U/21’s Hockey Team at the National Championships held in Unanderra NSW.	$200
Thomas Searle	Local resident – Voyager Point	Representing Liverpool City Little Athletics at the Trans-Tasman Championships held in Auckland NZ.	$100
Blake Jackson	Local resident – Hoxton Park	Representing NSW U/17’s Softball Team at the National Championships held in Perth.	$200

CONSIDERATIONS

Economic and Financial	A budget allocation of $15,000 for the Sporting Donations Program was adopted by Council in its 2015/2016 Operational Plan. If the recommended amount of $700 is endorsed the remaining balance will be $10,600. The recommendations within this report for sporting donations will be funded from the Sporting Donations Program.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Liverpool Sporting Donations Program Criteria

DCC 04

Outcome of public exhibition of fees and charges for Council's Early Education and Care Centres

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	009812.2016
Report By	Tina Sangiuliano - Coordinator Early Childhood Programs
Approved By	Kiersten Fishburn - Director Community & Culture

Executive Summary

At the 16 December Council meeting, Council resolved to place on public exhibition changes to the Statement of Revenue Pricing Policy (Fees and Charges) 2015-16.

These were an additional $2.00 fee increase for 2-3 year old placements in Council’s Early Childhood Education and Care Centres to align with the current fee for 0-2 year old placements. A Category D hire charge has also been created for the use of the Hinchinbrook Early Education and Care Centre meeting room.

The exhibition period has now ended with no submissions being received. Therefore it is recommended that the following new fees and charges be adopted:

Fees for all Early Education and Care Centres (Hinchinbrook, Wattle Grove, Holsworthy, Prestons, Cecil Hills and Warwick Farm)

0-3 years (up to 36 months) - $82.00

Meeting room at Hinchinbrook Early Education and Care Centre:

Category D - $9 per hour

RECOMMENDATION

That Council:

1. Approve the new fees and charges for all Early Education and Care Centres.

2. Approve the creation of a Category D hire charge for the use of the Hinchinbrook Early Education and Care Centre meeting room.

3. Amend the Statement of Revenue Pricing Policy (Fees and Charges) 2015-16 to bring these changes into effect.

REPORT

This report recommends the adoption of changes to the Statement of Revenue Pricing Policy (Fees and Charges) 2015-16. These are an additional $2.00 fee increase for 2-3 year old placements in Council’s Early Childhood Education and Care Centres to align with the current fee for 0-2 year old placements. A Category D hire charge has also been created for the use of the Hinchinbrook Early Education and Care Centre meeting room.

Background

Council advertised its fees and charges for childcare services in the 2015/16 budget with a 3 tier structure. At the time of advertisement it was not yet confirmed whether the changes to the 2-3 year old educator to child ratio would become a legislative change.

In August 2015 we were formally advised that the increased and improved educator to child ratio is due to start 1 January 2016 in all states and territories (except Tasmania and Western Australia, where they are already in place).

The changes bring national consistency to this important area of the National Quality Framework (NQF). Improved educator to child ratio is a key factor in delivering a quality education and care, allowing staff to give more individual attention to each child. The new ratio was agreed by all states and territories as part of the NQF. Although the NQF started in 2012, the 1 January 2016 deadline for the introduction of these ratios was set to give services time to prepare for the change. The implementation of these improved ratios is a significant achievement for the sector and an important milestone in the drive for national consistency. It does however, increase costs of service delivery in the 2-3 year old range. The fee increase allows Council to cover the costs of delivering high quality education and care services to the community.

Currently Hinchinbrook Early Education and Care Centre has an additional room with a capacity of approximately 20 people. There has been interest from our community sector partners (non-government organisations) to hire this space for workshops and parent training forums. A Category D hire charge of $9 per hour is proposed to be added to the fees and charges at Hinchinbrook Early Education and Care Centre. This fee is consistent with the fees and charges of Council’s other community facilities.

Proposed new fees

Additional $2.00 fee increase for 0-3 year old placements

It is proposed to introduce a two tier structure for fees in children’s services (currently three tiers). An increase is only proposed for the 0-3 year old fee which is currently $80 to increase to $82 (effective start of February 2016). This is in line with the increased educator ratios that came into effect on 1 January 2016 for services delivered in NSW.

New ratios apply for:

· Children older than 24 months and younger than 36 months at centre-based services in NSW, Queensland and South Australia

There is no change proposed for the 3-5 year old fee.

Meeting Room at Hinchinbrook Early Education and Care Centre

It is proposed for a Category D hire charge of $9 per hour to be added to the fees and charges at Hinchinbrook Early Education and Care Centre. This fee is consistent with the fees and charges of Council’s other community facilities.

Public exhibition process

Information on the proposed fees and charges was placed on Council’s website, inviting submissions and comment, from the 2 December 2015 to 4 January 2016.

Council did not receive any submissions on the proposed amendments. It is therefore recommended that Council approves the proposed fees and charges.

CONSIDERATIONS

Economic and Financial	The financial implications for each of the fees and charges have been outlined in the body of this report.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Deliver high quality services for children and their families.
Civic Leadership and Governance	Ensure fees and charges are equitable.

ATTACHMENTS

Nil

DCC 05

Toda Exchange Program

Strategic Direction	Healthy Inclusive City Plan, support and deliver high quality and accessible services, program and facilities
Key Policy	Multicultural Action Plan
File Ref	011956.2016
Report By	Alyson Infanti - Civic Officer
Approved By	Kiersten Fishburn - Director Community & Culture

Executive Summary

On 25 February 2015, Council passed the following resolution relating to the Toda School Exchange Program:

That Council:

1. Consider allocating $50,000.00 in the 2015/2016 Council Budget to the Toda School exchange Program.

2. Write to Toda City and the Toda International Friendship Association thanking them for their continued friendship and informing them of Council’s resolution to renew funding for the Toda Student Exchange Program subject to the budget approval process.

3. Pending the outcome of the budget approval process, write to the principals of high schools in the Local Government Area to inform them of Council’s resolution.

4. Staff look at all ramifications of safety before sending Liverpool students to Toda City.

Consultation with high schools in the Liverpool Local Government Area and further research on the proposal, including a review of safety ramifications, has highlighted some areas of serious concern regarding the Toda Exchange Program and this report addresses these matters for further consideration.

RECOMMENDATION

That Council:

1. Discontinue the Student Exchange to Toda in view of the ramifications of Working With Children checks as well as lack of tangible economic benefits;

2. Continue to host students visiting from Toda for two days per year as has been done in the past; and

3. Write to schools and to Toda to inform them of the decision by Council.

REPORT

As per the resolution made at the Council meeting 25 February 2015, a copy of which is provided in the executive summary above, high schools in the Liverpool LGA were contacted and notified of Council’s decision to reinstate the Toda Exchange program. The schools expressed concern that the program would take valuable teaching time and resources away from existing students and made clear that they wanted minimal involvement in the program. If the program were to proceed, the schools would not be able to assist Council with the administrative arrangements and the expectation was that Council would drive and deliver all aspects of the program.

In addition to a lack of support from the schools, the Department of Education have advised they are not in a position to authorise home stays (home stays have formed a core component of previous exchange programs). Australian laws have become stricter over the last five years and Council would be responsible for conducting and managing all Working With Children checks and any other checks and inspections required. It is a serious concern that the oversight of the children’s welfare for the duration of the program would be Council’s responsibility. Council would also be exposed to liability in this area.

As Liverpool continues to attract international investment, it is important that Council ensures both social and economic benefits are achieved when considering a program with an international focus. Over the time the Toda Exchange program has been running there have been no economic benefits to the student exchange. The social benefits achieved are for a comparatively small portion of the community and considering the sum budgeted for the exchange program, there is a concern that it may be perceived as an inefficient use of Council resources. Additionally, the amount of $50,000 that was approved in the 2015/2016 budget for the Toda Exchange program would not be sufficient to cover expenses and the cost of running the program. This is particularly the case with the lack of interest in providing support shown by schools.

For the last five years, Council has hosted a two-day visit from students from Toda providing hospitality and tours. While it is recommended that Council discontinues the practice of sending Liverpool students to Toda, there is no reason not to continue to host Toda students when they visit here. Council officers will also continue to explore opportunities to develop and enhance the relationship with Toda in ways that are mutually beneficial.

CONSIDERATIONS

Economic and Financial	The Toda Exchange program would cost Council in excess of $50,000.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	The Toda Exchange program would provide high school students in Liverpool the opportunity to learn about Japanese culture.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

Nil

DCC 06

Multicultural Advisory Committee

Strategic Direction	Healthy Inclusive City Celebrate and respect Liverpool’s rich cultural and social diversity and embrace the opportunities it provides
Key Policy	Multicultural Action Plan
File Ref	014542.2016
Report By	Eddie Jackson - Manager Community Development and Planning
Approved By	Kiersten Fishburn - Director Community & Culture

Executive Summary

Liverpool City Council first resolved to establish a Multicultural Advisory Committee (MAC), in November 2012. A formal Charter for the Committee was not adopted at that time, though many of the activities were subsequently subsumed under the Multicultural Plan and Action Plan 2010 – 2014.

More recently, members of the MAC, having hosted a set of three community dinners (February to March 2015), have requested that a report be brought to Council in regard to the proposed hosting of a further set of nine community dinners.

This report provides information on the organisational and financial resources required to host a program of multicultural dinners. In summary, nine dinners (and staffing required to realize these activities) would cost up to $50,000. Council is asked to consider therefore whether to formulate and adopt a Charter for the Multicultural Advisory Committee and whether to approve funding for a series of community dinners, to be scheduled over a six-month period during 2016, up to a maximum of $50,000.

RECOMMENDATION

That Council receives and notes the information in this report.

REPORT

Liverpool City Council first resolved to establish a Multicultural Advisory Committee (MAC), in November 2012, to provide an open line of communication between Council and local ethnic communities, harness community skills and leadership and promote accessible services for the wider community. However, the actual operationalisation of the Committee proved to be somewhat problematic. For example, consensus could not be reached as to the optimal structural and consultative arrangements; the appointment of an expert panel; or whether it should meet as a Committee or as an open forum.

As a result, a draft Charter was not adopted, though many of the activities envisaged by the proposed Committee were later subsumed under the umbrella of the Multicultural Plan and Action Plan 2010 – 2014. Those activities include, for example, an annual forum that promotes open dialogue, community participation and leadership development.

More recently, in early 2015, a series of three community dinners were hosted by the Mayor and Councillors in the Mayor’s Office involving a cross-section of participants drawn from the Serbian, Macedonian and Bosnian communities respectively.

Following further meetings with staff in October and November 2015, several political representatives requested that a report be brought to Council outlining costs associated with a targeted program of community dinners and the staffing resources required to plan, organise and manage such events.

It is anticipated that a series of dinners would initially involve participants drawn from the following cultural groups:

Italian Philippino Pacific Islander

Arabic Assyrian Iraqi

Indian Vietnamese Mandaean

Future participation of other cultural groups should then be considered on the basis of the experience of the first round of dinner events.

Operational costs

Following analysis of the three community dinners hosted in 2015, the following summary points may be made:

· For each dinner, costs for catering ranged between $1,900 and $2,000. That was for a three-course menu, including beverages. Cost varied depending on how many people attended, with beverages charged on consumption. All cutlery, crockery, and tablecloths were provided by the supplier of the catering.

· The total number of attendees for these dinners was capped at a maximum of 30 due to the seating capacity in the Mayor’s Office. If they were to be held in another venue within Council, or at an external venue, then this may not apply. The number of attendees varied between 22 and 30.

· If an external venue should be considered, other items to be considered in regards to expenses would include equipment hire (for example, if the dinners were held in a room with no presentation facilities), any additional table dressings such as flowers, or costs for chair hire - usually at around $350 depending on suppliers.

Critically though, such events are resource intensive from a staff time perspective. Previous experience indicates that staff typically encounter significant delays in finalising invitation lists; invitees are added to or changed with insufficient notice; and late additions can expand numbers beyond venue capacity.

Should it be resolved to proceed with the organization of such events, it is recommended that:

· An agreed system be established whereby Councillors provide nominations for invitation 6 weeks prior to the date of the dinner, including full name, position, organisation, contact details and listed in priority order with explanation of the significance of their role in the community.

· The CEO, or delegate, approves the final invitation list.

· Invitations are sent out by Council staff and RSVPs set 2-3 weeks prior to the date.

· Menu selected (by CEO, or delegate) and catering arranged through a local supplier no later than 2 weeks prior to the date.

· To keep costs at a minimum that the total number is capped at 30.

Given the absence of spare capacity within existing staffing resources, it is recommended that an additional, part-time member of staff be recruited to organize such events. The costs for a basic level position on a two-day per week basis (assuming a rolling program held every two to three weeks) would be in the region of $28,000 for 6 months.

Taken overall, the hosting of up nine dinners, each involving 30 participants, over a six-month period would cost in the region of $50,000. There is no budget allocation for this program. Should it be adopted, it would appear imperative, therefore, that an appropriate evaluation framework be developed to highlight the outcomes derived from the program and to demonstrate value for money.

CONSIDERATIONS

Economic and Financial	Implementation of the program of nine dinners would cost up to $50,000. There has been no budget allocation made for this.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community. Promote community harmony and address discrimination.
Civic Leadership and Governance	Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes.

ATTACHMENTS

Nil

CTTE 01

Minutes of the Economic Development and Events Committee meeting held 2 December 2015

Strategic Direction	Vibrant Prosperous City Position Liverpool as the destination of choice to attract business and investment in South Western Sydney
Key Policy	Economic Development Strategy
File Ref	322527.2015
Report By	Tracey Lee - Economic Development Assistant
Approved By	Michael Cullen - Director Economic Development

Executive Summary

This report is tabled in order to present the Minutes of the Economic Development and Events Committee meeting held on 2 December 2015.

RECOMMENDATION

That Council receives and notes the Minutes of the Economic Development and Events Committee meeting held on 2 December 2015.

REPORT

The Minutes of the Economic Development and Events Committee meeting held on 2 December are attached for the information of Council.

CONSIDERATIONS

Economic and Financial	The activities of the Committee support Council’s efforts to facilitate economic development.
Environmental and Sustainability	Environmental and sustainability considerations will be factored into economic development activities.
Social and Cultural	Economic development will boost demand for cultural and arts activities.
Civic Leadership and Governance	The Committee provides guidance for Council’s economic development projects and initiatives.

ATTACHMENTS

1. PRESENTATION - ACI Research Employment Construction in Liverpool View

2. PRESENTATION - LEP changes View

3. MINUTES Economic Development and Events Committee 2 December 2015 View

CTTE 02

Minutes of the Budget and Finance Committee held on 2 December 2015

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	328913.2015
Report By	Rita Busuttil - Personal Assistant - Chief Financial Officer
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

This report is tabled in order to present the Minutes of the Budget and Finance Committee Meeting held on 2 December 2015.

RECOMMENDATION

That Council receives and adopts the Minutes of the Budget and Finance Committee Meeting held on 2 December 2015.

REPORT

The Minutes of the Budget and Finance Committee meeting held on 2 December 2015 are attached for the information of Council.

The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Minutes of Budget and Finance Committee Meeting held on 2 December 2015 View

CTTE 03

Minutes of the Heritage Advisory Committee meeting held on 7 December 2015

Strategic Direction	Proud Engaged City Protect and preserve Liverpool’s heritage, including its rural landscape and cultural history
Key Policy	Heritage Strategy
File Ref	341508.2015
Report By	Anna London - Heritage Officer
Approved By	Nada Mardini - Acting Director Planning & Growth

Executive Summary

This report is tabled in order to present the Minutes of the Heritage Advisory Committee Meeting held on 7 December 2015.

RECOMMENDATION

That Council receives and notes the Minutes of the Heritage Advisory Committee Meeting held on 7 December 2015.

REPORT

The Minutes of the Heritage Advisory Committee held on 7 December 2015 are attached for the information of Council.

The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Preserve and maintain heritage, both landscape and cultural as urban development takes place.
Civic Leadership and Governance	Encourage the community to engage in Council initiatives and actions.

ATTACHMENTS

1. Minutes of meeting

CTTE 04

Minutes of the Liverpool Youth Council Meeting held 8 December, 2015

Strategic Direction	Proud Engaged City Engage and consult with the community to enhance opportunities for communication and involvement
Key Policy	Community Engagement Policy
File Ref	006853.2016
Report By	Derek Tweed - Community Development Worker (Youth)
Approved By	Kiersten Fishburn - Director Community & Culture

Executive Summary

This report is tabled in order to present the Minutes of the Liverpool Youth Council Meeting held on 8 December, 2015.

RECOMMENDATION

That Council receives and adopts the Minutes of the Liverpool Youth Council Meeting held on 8 December, 2015.

REPORT

The Minutes of the Liverpool Youth Council held on 8 December, 2015 are attached for the information of Council.

The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions.

ATTACHMENTS

1. Minutes of the Liverpool Youth Council Meeting December 2015 View

CTTE 05

Liverpool Sports Committee minutes of meeting 26 November 2015

Strategic Direction	Healthy Inclusive City Plan, support and deliver high quality and accessible services, program and facilities
Key Policy	Recreation Strategy
File Ref	008133.2016
Report By	Mark Westley - Sports Development Officer
Approved By	Kiersten Fishburn - Director Community & Culture

Executive Summary

This report is tabled in order to present the Minutes of the Liverpool Sports Committee meeting held on 26 November 2015.

RECOMMENDATION

That Council receives and adopts the Minutes of the Liverpool Sports Committee meeting held on 26 November 2015.

REPORT

The Minutes of the Liverpool Sports Committee held on 26 November 2015 are attached for the information of Council.

The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council outside of already budgeted programs.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Sports Committee Meeting Minutes 26 November 2015 PDF

CTTE 06

Minutes of the Warwick Farm Steering Committee meeting held on 1 December 2015

Strategic Direction	Proud Engaged City Engage and consult with the community to enhance opportunities for communication and involvement
Key Policy	Community Engagement Policy
File Ref	011439.2016
Report By	Murray Wilson - Senior Strategic Planner
Approved By	Nada Mardini - Acting Director Planning & Growth

Executive Summary

This report is tabled in order to present the Minutes of the Warwick Farm Steering Committee Meeting held on 1 December 2015.

RECOMMENDATION

That Council receives and notes the Minutes of the Warwick Farm Steering Committee Meeting held on 1 December 2015.

REPORT

1. The Minutes of the Warwick Farm Steering Committee Meeting held on 1 December 2015 are attached for the information of Council.

2. The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Minutes for Warwick Farm Steering Committee Meeting 1 December 2015 View

CTTE 07

Minutes of Building Our New City Committee meeting held 2 December 2015

Strategic Direction	Vibrant Prosperous City Position Liverpool as the destination of choice to attract business and investment in South Western Sydney
Key Policy	Economic Development Strategy
File Ref	013697.2016
Report By	Nicole Voorhout - Personal Assistant to the Director Economic Development
Approved By	Michael Cullen - Director Economic Development

Executive Summary

This report is tabled in order to present the Minutes of the Building Our New City Committee Meeting held on 2 December 2015.

RECOMMENDATION

That Council receives and notes the Minutes of the Building our New City Committee Meeting held on 2 December 2015.

REPORT

The Minutes of the Building Our New City Committee meeting held on 2 December 2015 are attached for the information of Council.

CONSIDERATIONS

Economic and Financial	The activities of the Committee support Council’s efforts to further develop a commercial centre that accommodates a variety of employment opportunities.
Environmental and Sustainability	Environmental and sustainability considerations will be factored into urban design for key City Centre precincts.
Social and Cultural	Revitalisation of the City Centre will embrace a range of arts and space activation opportunities.
Civic Leadership and Governance	The Committee provides guidance for Council’s Building Our New City Projects.

ATTACHMENTS

1. MINUTES Building Our New City Committee 2 December 2015 FINAL