COUNCIL AGENDA

 

Ordinary Council Meeting

12 October 2016

 

FRANCIS GREENWAY CENTRE

170 GEORGE STREET LIVERPOOL 


 

 

 

 

 

 

 

 

 

 

 

 

You are hereby notified that an Ordinary Council Meeting of Liverpool City Council will be held at the Francis Greenway Centre, 170 George Street, Liverpool on Wednesday, 12 October 2016 commencing at 6.00pm. Doors to the Francis Greenway Centre will open at 5.50pm.

 

Liverpool City Council Meetings are taped for the purposes of minute taking and record keeping.  If you have any enquiries please contact Council and Executive Services on 9821 9237.

 

 

 

 


Michael Cullen

ACTING CHIEF EXECUTIVE OFFICER

 

 

L


 

 

 


Order of Business

 

                                                                                                              PAGE     TAB

Opening

Acknowledgement of Country

Prayer

Apologies 

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 31 August 2016................................................................. 7

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Notices of Motion

NOM 01          No "Ice" Room................................................................................................ 51......... 1

NOM 02          Opportunities to support local businesses and social enterprise.................... 53......... 2

NOM 03          The Greater Sydney Commission Awards .................................................... 55......... 3

Motions of Urgency

NIL

Independent Hearing and Assessment Panel Report

IHAP 01          DA-1025/2015 - Construction of food and drink premises and retail premises, including car parking, landscaping and signage on Proposed Lot 2 in the subdivision of Lot 29 in DP1044841 at 501 Cowpasture Road, Len Waters Estate............................ 57......... 4

Development Application Determination Report

NIL

Chief Executive Officer Report

CEO 01          Corporate Sponsorships................................................................................. 68......... 5

CEO 02          Potential Introduction of Ombudsman Model to Liverpool City Council........ 80......... 6

Business Improvement Report

DBI 01            Further Report on Feasibility of Implementing Matters Identified in Submissions on the Delivery Program and Operational Plan 2016-17.......................................... 87......... 7

Chief Financial Officer

CFO 01           Election of Deputy Mayor............................................................................... 97......... 8

CFO 02           Appointment of Councillors to Committees and Affiliated Bodies................ 100......... 9

CFO 03           Office of Local Government Councillor Workshops.................................... 113....... 10

CFO 04           Terms of Reference - Liverpool Services Alliance Review Committee...... 117....... 11

CFO 05           Review of the Civic Expenses and Facilities Policy after Public Exhibition 127....... 12

CFO 06           Tabling of the Annual Pecuniary Interest Returns for Councillors and Designated Persons                                                                                                                       149....... 13

CFO 07           Investment Report August 2016................................................................... 151....... 14

CFO 08           Annual Financial Reports 2015/16 (to be provided in Addendum Booklet)

City Presentation Report

DCP 01           Tree Management Policy - amended to incorporate the reporting procedures for clean-up after storm damage...................................................................................... 159....... 15

Community and Culture Report

DCC 01          Grants and Donations .................................................................................. 176....... 16

Economic Development Report

DEE 01           City Centre Activation Program.................................................................... 186....... 17

Infrastructure and Environment Report

NIL

Planning and Growth Report

DPG 01          Car parking rates for industrial development post-exhibition report............. 194....... 18

DPG 02          Offer to enter into a Voluntary Planning Agreement - DA-582/2016 at 420 Macquarie Street, Liverpool............................................................................................ 196....... 19

Property and Commercial Development Report

NIL

Committee Reports

CTTE 01         Casula Powerhouse Arts Centre Board Minutes from Meeting 18 August 2016      203 20

CTTE 02         Minutes of Liverpool Access Committee Meeting held on 11 August 2016. 207....... 21

CTTE 03         Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee held on Thursday 1 September, 2016.......................................................... 214....... 22

CTTE 04         Minutes of the Environment Advisory Committee Meeting held on 8 August 2016 221 23

Questions with Notice

QWN 01         Question with Notice - Clr Harle................................................................... 228....... 24  

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

 

CONF 01   Memorandum of Understanding - Commonwealth/RMS - Badgery's Creek Road Network

Reason:     Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(c) (d i) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

 

CONF 02   Report on Legal Advice - Audit of Prosperity Audit Services

Reason:     Item CONF 02 is confidential pursuant to the provisions of s10(A)(2)(c) (d i) (d iii) (g) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it; AND commercial information of a confidential nature that would, if disclosed reveal a trade secret; AND advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

CONF 03   ST2553 – Provision of Fire Testing Services and Associated Consultancy Services

Reason:     Item CONF 03 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

 

CONF 04   Organisational Restructure of Council Operations

Reason:     Item CONF 04 is confidential pursuant to the provisions of s10(A)(2)(a) of the Local Government Act because it contains personal matters concerning particular individuals (other than councillors).

 

CONF 05   ST2555 – Streetscape Weed Control

Reason:     Item CONF 05 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

 

CONF 06   Liverpool Civic Place - Project Update (1st Quarter 2016-17)

Reason:     Item CONF 06 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 07   Recruitment of Chief Executive Officer

Reason:     Item CONF 07 is confidential pursuant to the provisions of s10(A)(2)(a) of the Local Government Act because it contains personal matters concerning particular individuals (other than councillors).

 

CONF 08   ST2528 - Provision of Security Services

Reason:     Item CONF 08 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. 

 

CONF 09   Liverpool City Council Pound Facility (to be provided in Confidential Addendum Booklet)

Reason:     Item CONF 09 is confidential pursuant to the provisions of s10(A)(2)(d i) (d ii) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it; AND commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the Council.

Close

 


 

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MINUTES OF THE Ordinary Meeting

HELD ON 31 August 2016

 

 

PRESENT:

Mayor Ned Mannoun

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Harle

Councillor Karnib

Councillor Mamone

Councillor Ristevski

Councillor Shelton

Councillor Waller

Mr Michael Cullen, Acting Chief Executive Officer

Mr Gary Grantham, Chief Financial Officer / Director Corporate Services

Ms Toni Averay, Director Planning and Growth

Dr Eddie Jackson, Acting Director Community and Culture

Ms Julie Scott, Acting Director Economic Development

Mr Raj Autar, Director Infrastructure and Environment

Ms Hiba Soueid, Acting Director Business Improvement

Mr John Morgan, Director Property and Commercial Development

 

 

 

The meeting commenced at 6.06pm.

 

 

OPENING                               6.06pm

PRAYER                                The prayer of the Council will be read by Pastor Steve Riethmuller from Cartwright Gospel Chapel.

APOLOGIES                          Nil


 

CONDOLENCES                  

 

 

Mr Edward Banks – read by Clr Waller

 

Edward Banks, ‘Ted’ was born on the 6th of April 1934 and passed away on the 30.7.16 after a lengthy illness. Ted and his wife Judith are well known in the Liverpool area. Ted was born in Liverpool and spent all his years up until recent times at the family farm in Austral. When Ted was moved to a nursing home Judith visited every day. Ted worked the farm all his life but he also contributed to fundraising for many charitable events over the years and he created the Provost club of Liverpool. Liverpool Council acknowledged his charitable works. Ted was described as intelligent, caring and inventive by his daughter Heather, a man who was soft in manner but cared very much for his family and the community.

 

Ted is survived by his wife Judith, his children David, Heather and Keith and his grandchildren Krystal, Stacey, Nicole, Sara, Rebecca, Lachlan and Aidan.

 

May he rest in peace.

 

Motion:                                   Moved: Mayor Mannoun     Seconded: Clr Waller

 

That condolences be sent to Mr Banks family.

 

On being put to the meeting the motion was declared CARRIED.


 

Confirmation of Minutes

 

Motion:                         Moved: Clr Hadchiti             Seconded: Clr Balloot

 

That the minutes of the Ordinary Meeting held on 27 July 2016 be confirmed as a true
record of that meeting.

 

On being put to the meeting the motion was declared CARRIED.

Declarations of Interest

 

Clr Hadchiti declared a non-pecuniary, less than significant interest in the following items:

 

Item CONF 03:     Order of Liverpool Awards

 

Reason:                He is related to one of the nominees for an award.

 

Clr Hadchiti left the Chambers for the duration of the item.

 

Clr Harle declared a non-pecuniary, less than significant interest in the following items:

 

Item CONF 03:     Order of Liverpool Awards

 

Reason:                He is related to one of the nominees for an award.

 

Clr Harle left the Chambers for the duration of the item.

Public Forum

Presentation – items not on agenda                     

 

1.    Ms Sidrah Asad Mahboob addressed Council on the following matter:

 

“2016 Speaking for the Planet Event”

 

Ms Mahboob was unable to attend last month's Council meeting and has attended tonight's meeting to deliver her winning speech from the 2016 Speaking for the Planet Event.

 

Speaking for the Planet is a public speaking and drama competition that recognises and celebrates World Environment Day. The competition invites local high school students to participate by preparing speeches and performances related to the World Environment Day theme “Go Wild for Life”.

 

Motion:    Moved: Mayor Mannoun            Seconded: Clr Hadid

 

That a three minute extension of time be given to Ms Mahboob.

 

On being put to the meeting the motion was declared CARRIED.

 

Representation – items on agenda

 

1.    Mr David Ryan from Liverpool Hospital addressed Council on the following item:

 

DPG 02: Liverpool Hospital HLS and Flight Path

 

2.    Mr Guy Smith from Goodman Property addressed Council on the following item:

 

DPG 01: Draft Georges River Master Plan

 

3.    Mr Vele Trpevski, The Macedonian Ambassador to Australia was granted permission to address Council on the following item:

 

NOM 03: Devastating Floods In Macedonia

 

Note: Mr Trpevski was unable to attend tonight’s Council meeting due to illness and had requested Clr Ristevski read a letter on his behalf. The letter was read prior to dealing with the item.


13

Mayoral Minute

 

ITEM NO:       MAYOR 01

FILE NO:        236781.2016

SUBJECT:     Liverpool’s Olympians

 

The Olympics is one of the greatest challenges of an athlete’s life, competing against the best in the world. Recognition at this level comes with great difficulty and it is such an achievement to simply participate in these games.

 

Liverpool produced 6 remarkable champions who travelled to Rio and represented Australia this year. 4 of our athletes, Carmen and Caroline Marton, Hayder Shkara and Safwan Khalil, all competed in their respective weight divisions in judo this year, doing Australia proud against a tough line up of fighters from around the world.

 

Special mention must of course go to Chloe and Max Esposito who competed in the highly complex modern pentathlon. Across the 5 disciplines of fencing, show jumping, swimming, shooting and running Chloe became our golden Olympic champion. Chloe’s gold was the 150th ever won by Australia and meant that Liverpool officially made up 1/8th of Australia’s total gold for Rio. Chloe’s brother Max finished 6 seconds off bringing home his own medal in the men’s modern pentathlon.

 

All of these champions deserve the acknowledgement of Council and the entire country. 6 young individuals from Liverpool representing our nation among the best in the world demonstrates our city’s ability to produce world class sporting champions. I would like to encourage all children in Liverpool to aim for high aspirations like Olympic gold or Australian Test Cricket Captain. Time and again we have proven that we are capable of fostering and supporting these talents to produce world class athletes who can achieve their dreams.

 

RECOMMENDATION:

 

That Council:

 

  1. Acknowledges and congratulates all the Olympians and their families from Liverpool who represented Australia in the Rio Olympics.

 

  1. Sends Chloe Esposito a copy of this minute congratulating her on winning gold at the Rio Olympics and also congratulate the other local Olympians.

 

  1. Includes Chloe in the Liverpool Sporting hall of fame at Liverpool Library.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun

 

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.


 

ITEM NO:       MAYOR 02

FILE NO:        236786.2016

SUBJECT:     Thank You Liverpool Council Staff

 

Through the hard work of this council over the past four years we have seen some of the greatest achievements in our city’s history. The efforts of council staff have produced some of the finest designs and events that this city can truly be proud of.

 

Over this term of council we have seen the conclusion of many major projects such as the extension of Kurrajong Road and the opening of the Michael Clarke Recreation Centre which have been many years in the making.

 

We have also started many more projects which we are starting to come to fruition. The revitalised city centre is now a more colourful space with street art and murals across many of our once blank walls and Macquarie Mall can now live up to its potential as a booming night space for culture and entertainment.

 

These are all projects that our staff have taken under their wing and can be immensely proud of. Without the effort invested in this city by council staff none of these projects would ever get off the ground.

 

The extra work that staff have put in across the board over this period has been truly remarkable. Our frontline maintenance teams have consistently worked above and beyond to help repair Liverpool following multiple destructive storms and floods and I would like to acknowledge there assistance in setting up our major events. Many of our back room and customer service staff have also put in extra hours at train stations early in the morning gaining support for the extension of the South West Metro and out on weekends to assist with events and mobile offices. It has been a great honour to work with such dedicated staff who are committed to the betterment of our great city.

 

Our trusted and valued staff have worked with over the past four years and produced impressive results. It is with their assistance that we have attracted two major universities to Liverpool developing the city into a major regional education hub. As I depart as Mayor I look forward to seeing other projects developed by our staff such as the Miller Masterplan and the development of Moorebank and Liverpool City into a prosperous residential and business sector that will grow us as the capital of the Great South West.

 

RECOMMENDATION:

 

That Council:

 

  1. Receive and note this minute.

 

  1. Congratulate all staff in all areas for their dedication and commitment to their work for the people of Liverpool.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun              

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Clr Hadchiti asked that his thanks to Council staff also be noted.

 


MOTION TO BRING ITEM FORWARD

 

Motion                                   Moved: Clr Ristevski           Seconded: Clr Shelton

That item CONF 06 Forensic Audit of Liverpool Services Alliance be brought forward and dealt with after the Notices of Motion.

 

On being put to the meeting the motion was declared CARRIED.

 

Notices of Motion

 

ITEM NO:      NOM 01

FILE NO:        226607.2016

SUBJECT:     Development Applications Lodged During This Council By This Mayor

 

NOTICE OF MOTION

 

That Council Receive and note the attached memo from the CEO.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Ristevski  Seconded: Clr Waller

 

That:

 

  1. Council Receive and note the memo from the CEO.

 

  1. That the DAs lodged by this Mayor during this Council term be assessed by an external consultant for its bona fides with a report to come back to Council within three months. This is in line with the new policy that was adopted in May 2016.

 

On being put to the meeting the motion was declared CARRIED.

 

Mayor Mannoun and Clr Hadchiti asked that they be noted as voting for the motion.

 


17

 

ITEM NO:      NOM 02

FILE NO:        226656.2016

SUBJECT:     Congratulation To Our Frontline Service Staff

 

NOTICE OF MOTION

 

That Council:

 

1.   Acknowledge the hard work and effort that our frontline service staff have put in during this Council term.

 

2.   Engage with the USU on a quarterly basis on ways to improve staff morale.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Ristevski           Seconded: Clr Waller

 

That Council:

 

1.   Acknowledge the hard work and effort that our frontline service staff have put in during this Council term.

 

  1. Engage (consulting, regular meetings) with the USU on a quarterly basis on ways to improve staff morale.

 

  1. Prepare a media strategy that acknowledges the hard work of our staff during this term of Council.

 

On being put to the meeting the motion was declared CARRIED.

 


19

Clr Karnib left the Chambers at 7.02pm.

 

Clr Karnib returned to the Chambers at 7.06pm.

 

 

ITEM NO:      NOM 03

FILE NO:        226674.2016

SUBJECT:     Devastating Floods In Macedonia

 

NOTICE OF MOTION

 

That Council:

 

1.   Write to the Ambassador for Macedonia and express their support and condolence to the people of Macedonia for the devastation and lives lost in the recent floods.

 

2.   Offer financial support in the amount of $5000 via the Macedonian Embassy in Australia. 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Mamone            Seconded: Clr Ristevski

 

That Council:

 

1.   Write to the Ambassadors for Macedonia and Italy and express their support and condolence for the floods in Macedonia and the earthquake in Italy.

 

  1. Offer financial support in the amount of $5000 via the Macedonian Embassy in Australia and $10,000 via the Italian embassy in Australia.

 

  1. Make adjustments to the budget accordingly.

 

Amendment:                         Moved: Clr Hadchiti             Seconded: Mayor Mannoun

 

That Council:

 

1.   Write to the Ambassadors for Macedonia and Italy and express their support and condolence for the floods in Macedonia and the earthquake in Italy.

 

  1. Offer financial support in the amount of $5000 via the Macedonian Embassy in Australia and $10,000 via the Italian Embassy in Australia.

 

  1. That the $15,000 contribution come from Councillor allowances. 

 

 

 

Amendment:                         Moved: Clr Hadid                 Seconded: Clr Balloot

 

That Council:

 

1.   Write to the Ambassadors for Macedonia and Italy and express their support and condolence for the floods in Macedonia and the earthquake in Italy.

 

  1. That the offer of financial support in the amount of $5000 via the Macedonian Embassy in Australia and $10,000 via the Italian embassy in Australia be deferred and decided by the new Council.

 

On being put to the meeting the Amendment (moved by Clr Hadchiti) was declared LOST.

 

Division called:

 

Vote for:                                Mayor Mannoun

                                                Clr Hadchiti

                                                Clr Ristevski

 

Vote against:                         Clr Balloot

                                                Clr Hadid

                                                Clr Harle

                                                Clr Mamone

                                                Clr Shelton

                                                Clr Waller

 

Note: Clr Karnib was not in the Chamber when the Amendment (moved by Clr Hadchiti) was voted on.

 

The Amendment (moved by Clr Hadid) was then voted on and on being put to the meeting was declared LOST.

 

Division called:

 

Vote for:                                Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadid

                                                Clr Shelton  

 

Vote against:                         Clr Harle

                                                Clr Karnib

                                                Clr Mamone

                                                Clr Ristevski

                                                Clr Waller

 

The motion (moved by Clr Mamone) was then voted on and on being put to the meeting was declared CARRIED

 

Division called:

 

Vote for:                                Mayor Mannoun

                                                Clr Hadchiti

                                                Clr Harle

                                                Clr Karnib

                                                Clr Mamone

                                                Clr Ristevski

                                                Clr Waller

 

Vote against:                         Clr Balloot

                                                Clr Hadid

                                                Clr Shelton

 


21

 

ITEM NO:      NOM 04

FILE NO:        226765.2016

SUBJECT:     Moorebank Cricket Club

 

NOTICE OF MOTION

 

That Council:

 

1.   Work in partnership with Cricket NSW to source funding for cricket building improvements at Hammondville Park.

 

2.   Support and continue to work towards the realisation of the amenities building expansion project at Hammondville Park.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Mamone            Seconded: Clr Hadchiti

 

That Council:

 

1.   Work in partnership with Cricket NSW and the Moorebank Cricket Club to source funding for cricket building improvements at Hammondville Park.

 

  1. Support and continue to work towards the realisation of the amenities building expansion project at Hammondville Park.

 

On being put to the meeting the motion was declared CARRIED.

 

 


23

Clr Waller left the Chambers at 7.59pm.

 

Clr Waller returned to the Chambers at 8.01pm.

 

Clr Mamone left the Chambers at 8.04pm.

 

Clr Mamone returned to the Chambers at 8.06pm.

 

Clr Karnib left the Chambers at 8.06pm. 

 

ITEM NO:      CONF 06

FILE NO:        227025.2016

SUBJECT:     Forensic Audit of Liverpool Services Alliance

 

RECOMMENDATION

 

That Council note and receive report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Ristevski           Seconded: Clr Waller

 

That Council:

 

1.    Seek the written consent of Prosperity Audit Services to provide a copy of ‘Liverpool City Council Investigation Report Undertakings with respect to Propel August 2016’ (“The Report”) to ICAC.

 

2.    Terminate the Liverpool Services and Resourcing Agreement, Liverpool Alliance Agreement, and Deed of Guarantee and Indemnity (and all other collateral arrangements).

 

3.    Seek the written consent of Prosperity Audit Services to provide a copy of the report to the independent external legal counsel referred to in two (2) above.

 

Mayor Mannoun ruled that point 2 of the motion was out of order as Council is currently in Caretaker mode.

 

MOTION TO MOVE INTO CLOSED SESSION

 

Motion:                                  Moved: Clr Ristevski           Seconded: Clr Hadchiti

 

That Council move into Closed Session to discuss the item.

 

On being put to the meeting the motion was declared CARRIED.

 

Council went into Closed Session at 7.17pm.

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Waller

 

That Council:

 

1.    Recommends the Acting CEO forthwith implement recommendations 4.2.1 and 4.3.3 of the Prosperity Audit Services in addition to those which management has already indicated it will implement.

 

2.    Directs the Acting CEO to otherwise provide to Councillors well prior to the next Council meeting a detailed accounting as to the progress generally in acting on the recommendations of Prosperity Audit Services.

 

3.    Directs the Acting CEO to prepare and distribute for comment a draft charter for an advisory committee of Council of which all Councillors shall be members to be termed the Liverpool Service Alliance Review Committee the functions of which shall be to oversee Council’s actions resulting from or otherwise relating to the matters referred to in the reports and responses contained in business item CONF 06.

 

4.    Provides copies of this motion and all reports referred to in business item CONF 06 to any newly elected Councillor not present today as soon as the results of the Liverpool Local Government Election scheduled for 10 September 2016 have been declared.

 

5.    Seek independent external legal advice on Council’s ability to terminate the Liverpool Services and Resourcing Agreement and related subsidiary agreements, Liverpool Alliance Agreement, and Deed of Guarantee and Indemnity (and all other collateral arrangements) without incurring a monetary liability for the cancellation.

 

6.    Seek the written consent of Prosperity Audit Services to provide a copy of their report to the independent external legal counsel referred to in five (5) above.

 

On being put to the meeting the motion was declared CARRIED.

 

During this item Mayor Mannoun asked that it be noted that Clr Ristevski called him a liar.

 

Council went into recess at 8.08pm.

 

Mayor Mannoun reopened the meeting at 8.29pm. Open Session resumed at 8.29pm.

 

Mayor Mannoun read out the above resolution which was dealt with in Closed Session

 

Note: CONF 06 was subject to a Rescission Motion later at the meeting. As such, the above resolution was rescinded and a new resolution moved and carried. See pages 43 and 44 of these minutes for details.

 


 

 

Chief Executive Officer Report

 

ITEM NO:      CEO 01

FILE NO:        216379.2016

SUBJECT:     Audit and Risk Committee

 

RECOMMENDATION

 

That Council;

 

1.   Hold an Audit and Risk Committee on Tuesday 4 October 2016 and have Council’s Financial Statements for 2015/16 submitted to that meeting.

 

2.   Permit the existing Councillor representatives (Councillors Hadchiti and Shelton) to be able to attend the Committee meeting as Council’s representatives, assuming they are elected at the 10 September 2016 Council elections. 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


25

 

ITEM NO:      CEO 02

FILE NO:        221377.2016

SUBJECT:     Corporate Sponsorships

 

RECOMMENDATION

 

That Council endorses the Financial Contributions Panel’s recommendations for the provision of $12,500 (GST exclusive) under the Corporate Sponsorship Program as summarised in the table below. The final amount of Corporate Sponsorship monies available for 2016/17 are still being compiled. This latest allocation will absorb almost all of the remaining surplus. 

 

Applicant name

Amount

Liverpool  Christians community Celebrations

$5,000 ex gst

Southern Districts Soccer Football Association Inc

$3,000 ex gst

Angel Babies T.M

$500 ex gst

Western Sydney University

$2,000 ex gst

Fiji First

$2,000 ex gst

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Karnib

 

Defer CEO 02 until the first Council meeting after the election.

 

Foreshadowed motion:       Moved: Mayor Mannoun     Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion (moved by Clr Hadid) was declared LOST. The Foreshadowed motion (moved by Mayor Mannoun) then became the motion and on being put to the meeting the motion was declared CARRIED.

 

 


25

 

Business Improvement Report

 

ITEM NO:      DBI 01

FILE NO:        201556.2016

SUBJECT:     Growing Liverpool 2023 End of Term Report on Achievements

 

RECOMMENDATION

 

That Council receives and notes the Growing Liverpool 2023 End of Term Report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


27

 

ITEM NO:      DBI 02

FILE NO:        211421.2016

SUBJECT:     Growing Liverpool 2023 - Six-monthly Progress Report

 

RECOMMENDATION

 

That Council receives and notes the six-monthly Progress Report which outlines the progress of all Principal Activities/Key Services contained in the 4-year Delivery Program including 2015-16 Operational Plan.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


27

 

Chief Financial Officer

 

ITEM NO:      CFO 01

FILE NO:        210531.2016

SUBJECT:     Investment Report July 2016

 

RECOMMENDATION

 

That Council receives and notes this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


29

 

Community and Culture Report

 

ITEM NO:      DCC 01

FILE NO:        214514.2016

SUBJECT:     Liverpool Sporting Donations

 

RECOMMENDATION

 

That Council endorse the Liverpool Sports Committee’s recommendations for the provision of $2,400 under the Sporting Donations Program as summarised in the table below:

 

Applicant Details

Amount

Declan Grohala

$200

Natalie Vukovic

$200

Peter Bastow

$500

Jade Errington

$200

Ellesse Carini

$200

Blake Jackson

$500

Norsiha Berry

$100

Brandon Ma

$200

Georgia McNamara

$100

Taylah Watson

$100

Isobelle Padilla

$100

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Mamone            Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


31

 

Infrastructure and Environment Report

 

ITEM NO:      DIEN 01

FILE NO:        215723.2016

SUBJECT:     Sustainable Environment Grants

 

RECOMMENDATION

 

That Council:

 

1.   Approves the following grants to be awarded under the Sustainable Environment Grants Program at a total value of $59,328.

 

Applicant Name

Project Name

Amount

Outer Liverpool Community Services Inc.

Action & Connection Community Garden

$2,000

Bringelly Public School

Environmental Outdoor Learning Space

$4,896

Dalmeny Public School

Dalmeny Reduce, Recycle and Reuse

$3,500

Cartwright Public School

Environmental Club - The Den

$3,435

Rossmore Public School

Indigenous Story Garden

$5,000

Liverpool Public School

Sustainable Kitchen and Garden Refugee Project

$5,000

William Carey Christian School (Primary Department)

Our Veggie Patches

$4,695

St Therese Catholic Primary School

School Vegetable Garden

$4,891

Miller Public School

Rejuvenated Indigenous Garden

$4,311

Anzac Village Preschool Association Incorporated

Sustainable practice

$5,000

Cecil Hills Public School

Environmental Science

$2,780

St Christopher's Catholic Primary School

Classroom Veggie Patch

$5,000

Hoxton Park Public School

Native bush tucker garden

$4,300

Liverpool Action Group

Plan to Restore Environmental Assets

$4,520

 

2.   Authorises the Director Infrastructure and Environment to notify all applicants of the outcome of their application.

 

COUNCIL DECISION

 

Motion:                                            Moved: Clr Harle         Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


31

 

Planning and Growth Report

 

ITEM NO:      DPG 01

FILE NO:        185938.2016

SUBJECT:     Draft Georges River Master Plan

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes this report.

 

2.   Authorises the A/CEO to place the Georges River Master Plan on public exhibition and to undertake community consultation. 

 

3.   Notes that a further report will be prepared for Council following exhibition and consultation.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Mamone            Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


33

 

ITEM NO:      DPG 02

FILE NO:        196533.2016

SUBJECT:     Liverpool Hospital HLS and Flight Path

 

RECOMMENDATION

 

That Council:

 

1.   Endorses in principle an amendment to the Liverpool Local Environmental Plan 2008 as detailed in this report.

 

2.   Delegates to the Acting CEO the authority to finalise a Planning Proposal to amend the LLEP and submit to the Department of Planning and Environment for Gateway approval.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Mamone            Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


33

 

ITEM NO:      DPG 03

FILE NO:        210704.2016

SUBJECT:     Liverpool City Centre DCP

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes the revised draft DCP Part 4 - Development in Liverpool City Centre.

 

2.   Authorises the Acting CEO to place on exhibition the amended DCP Parts 1 and 4.

 

3.   Notes that a further report will be prepared for Council following exhibition.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Harle         Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:                                Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadchiti

                                                Clr Hadid

                                                Clr Harle

                                                Clr Mamone

                                                Clr Ristevski 

 

Vote against:                         Clr Karnib

                                                Clr Shelton

                                                Clr Waller

 


35

 

ITEM NO:      DPG 04

FILE NO:        212027.2016

SUBJECT:     Planning Proposal for 146 Newbridge Road, Moorebank (Additional Permitted Uses and Part Rezoning for Marina Site)

 

RECOMMENDATION

 

That Council:

 

1.  Receives and supports the planning proposal in principle for 146 Newbridge Road,          Moorebank to enable the following:

a.   Residential uses within land zoned RE2 Private Recreation, and

b.   A zone boundary adjustment to R3 Medium Density Residential from RE2 Private Recreation for a portion of the land.

 

2.  Modifies the proposal to restrict the type of residential dwellings   permitted with      consent.

 

3.  Delegates to the A/CEO to forward the updated proposal to the Department of       Planning and Environment seeking Gateway determination.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Harle                  Seconded: Clr Mamone

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:                                Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadchiti

                                                Clr Hadid

                                                Clr Harle

                                                Clr Mamone

                                                Clr Ristevski

                                               

Vote Against:                        Clr Karnib

                                                Clr Shelton

                                                Clr Waller

 


35

 

ITEM NO:      DPG 05

FILE NO:        224442.2016

SUBJECT:     Consolidated House and Ancillary Development

 

RECOMMENDATION

 

That Council:

 

1.   Endorses in-principle an amendment to the Liverpool Development Control Plan 2008 as detailed in this report.

 

2.   Delegates to the Acting CEO the authority to publicly exhibit the DCP and finalise the DCP amendment.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 


37

 

Committee Reports

 

ITEM NO:      CTTE 01

FILE NO:        179277.2016

SUBJECT:     Minutes of Building Our New City Committee meeting held 3 August 2016

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Building our New City Committee Meeting held on 3 August 2016.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                  Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


37

 

ITEM NO:      CTTE 02

FILE NO:        206027.2016

SUBJECT:     Minutes of the Local Traffic Committee Meeting held on 20 July 2016

 

RECOMMENDATION

 

That Council:

 

1.    Receives and adopts the Minutes of the Local Traffic Committee Meeting held on 20 July 2016.

 

2.    Adopts the Local Traffic Committee recommendations as noted in this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                  Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


39

 

ITEM NO:      CTTE 03

FILE NO:        210815.2016

SUBJECT:     Minutes of Economic Development and Events Committee meeting held 3 August 2016

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Economic Development and Events Committee Meeting held on 3 August 2016.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                  Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


39

 

ITEM NO:      CTTE 04

FILE NO:        212520.2016

SUBJECT:     Minutes of Aboriginal Consultative Committee meeting held on 4 August 2016

 

RECOMMENDATION

 

That Council receives and adopts the Minutes of the Aboriginal Consultative Committee Meeting held on 4 August 2016.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                  Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


41

 

ITEM NO:      CTTE 05

FILE NO:        215512.2016

SUBJECT:     Minutes of the Budget and Finance Committee Meeting held 12 July 2016 and 3 August 2016

 

RECOMMENDATION

 

That Council receives and adopts the Minutes of the Budget and Finance Committee Meeting held on 12 July 2016 and 3 August 2016.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                  Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


41

 

ITEM NO:      CTTE 06

FILE NO:        217191.2016

SUBJECT:     Minutes of Liverpool Access Committee Meeting held on 21 July 2016

 

RECOMMENDATION

 

That Council receives and notes the minutes of the Liverpool Access Committee Meeting held on Thursday, 21 July 2016.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                  Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


43

 

ITEM NO:      CTTE 07

FILE NO:        221427.2016

SUBJECT:     Planning and Development Committee Meeting Minutes of 3 August 2016

 

RECOMMENDATION

 

That Council:

 

1.    Receives and adopts the Minutes of the Planning and Development Committee Meeting held on 3 August 2016.

 

2.    Adopts the Committee recommendation regarding the proposed changes to the IHAP Charter.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                  Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


43

 

ITEM NO:      CTTE 08

FILE NO:        222992.2016

SUBJECT:     Minutes of the Civic Advisory Committee Meeting held 16 August 2016

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Civic Advisory Committee Meeting held on 16 August 2016.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                  Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


45

 

Questions with Notice

 

ITEM NO:      QWN 01

FILE NO:        223976.2016

SUBJECT:     Question with Notice - Clr Shelton

 

Please address the following:

 

  1. The current position with respect to the redirection of traffic flows in George and Northumberland Streets in the CBD,

The proposed two way traffic flow along George and Northumberland Streets required detailed traffic assessment of seven affected traffic signals by the Road and Maritime Services (RMS). The RMS has now completed its traffic assessment and has provided comments on the traffic signals design drawings.

 

Required changes to the traffic signal drawings are being made by Council’s traffic signals consultant. It is expected the drawings will be approved in September 2016.  This will be followed by approval of electrical and telecommunications modifications, which will take approximately 4-6 weeks.

 

  1. the nature and extent of works carried out to date, including dates at which each stage was completed,   

Works carried out to date include civil works consisting of adjustments to kerb ramps, kerb alignments and treatment of the road surface at the intersections of the Serviceways off George Street (George and Hanwell). This generally occurred in February 2016.

 

  1. when it is anticipated this project will be finalised, and

Subject to the approval of the RMS and in order to minimise traffic impact during the Christmas trading period, it is planned to recommence site works in February 2017 with completion anticipated in May 2017.

 

  1. whether it is assessed there are any pedestrian or vehicular safety concerns at present.

Pedestrian and vehicular movements and the associated safety at the intersections of the Serviceways off George Street have been assessed. Pedestrian safety has been improved by constructing kerb ramps to Australian Standards and providing them at grade thresholds. Some initial issues occurred with vehicle movements, however drivers appear to now generally work with the improvements. Water filled barriers were installed for several weeks to assist motorists and no complaints have been received so far. While the need for additional signage was investigated, the existing measures were found to be satisfactory and no further signage is considered necessary until full completion of the works.


45

Council In Closed Session

 

ITEM NO:      CONF 01

FILE NO:        196994.2016

SUBJECT:     ST2555 – Streetscape Weed Control

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Ristevski           Seconded: Clr Waller

 

That the item be deferred.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 


47

ITEM NO:      CONF 02

FILE NO:        206037.2016

SUBJECT:     Legal Affairs Report

 

RECOMMENDATION

 

That Council receives and notes the report concerning the Legal Affairs of Council.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadid

 

That:

 

1.    The recommendation be adopted.

 

2.    Future reports include costs incurred to date.

 

On being put to the meeting the motion was declared CARRIED.

 

 

 


47

Clr Hadchiti and Clr Harle left the Chambers at 8.46pm

 

ITEM NO:      CONF 03

FILE NO:        222696.2016

SUBJECT:     Order of Liverpool Awards

 

RECOMMENDATION

 

That Council adopts the award recipients as recommended by the Civic Advisory Committee as set out in this report.

   

COUNCIL DECISION

 

Motion:                                  Moved: Clr Mamone             Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


Clr Hadchiti and Clr Harle returned to the Chambers at 8.47pm.

 

ITEM NO:      CONF 04

FILE NO:        222985.2016

SUBJECT:     Proposed Financial Assistance to Cafe Proprietors in Macquarie Mall Liverpool

 

RECOMMENDATION

 

That Council:

 

1.    Proceeds with offering Financial Assistance to affected Macquarie Street Mall Outdoor dining retailers with a total budget not exceeding $100,000, in accordance with the publicly exhibited sum advertised by Council between 13 July 2016 and 10 August 2016.

 

2.    Delegates authority to the CEO to assess applications for Financial Assistance under this program on merit, based on the following criteria:

 

a.   Loss of revenue

b.   Business hardship

c.   Impact of works

d.   Other

 

3.    Report awards under this program to Council at the Ordinary Meeting scheduled for November 2016.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Mannoun     Seconded: Clr Ristevski

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


49

ITEM NO:      CONF 05

FILE NO:        217246.2016

SUBJECT:     ST2528 - Provision of Security Services

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Ristevski          Seconded: Clr Mamone

 

That portions A and B of the contract be split to utilise savings and the report be brought back to the next Council meeting.

 

Foreshadowed motion:       Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the item be deferred until the end of the caretaker period.

 

On being put to the meeting the motion (moved by Clr Ristevski) was declared LOST.

 

Vote for:                                Clr Harle

                                                Clr Mamone

                                                Clr Ristevski

 

Vote against:                         Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadchiti

                                                Clr Hadid

                                                Clr Karnib

                                                Clr Shelton

                                                Clr Waller

 

 

The Foreshadowed motion (moved by Clr Hadchiti) then became the motion and on being put to the meeting the motion was declared CARRIED.

 

Vote for:                                Mayor Mannoun

                                                Clr Balloot

                                                Clr Hadchiti

                                                Clr Hadid

                                                Clr Karnib

                                                Clr Mamone

                                                Clr Shelton

                                                Clr Waller

 

Vote against:                         Clr Harle

                                                Clr Ristevski


RESCISSION MOTION

 

During the meeting a rescission motion for item CONF 06 Forensic Audit of Liverpool Services Alliance, which was dealt with earlier in this meeting (see pages 14 and 15 of these minutes) was received by Clrs Karnib, Shelton and Waller.

 

Motion                              Moved: Clr Waller                Seconded: Clr Shelton

 

That item CONF 06 Forensic Audit of Liverpool Services Alliance, which was dealt with earlier in this meeting (see pages 14 and 15 of these minutes) be rescinded.

 

On being put to the meeting the Rescission Motion was declared CARRIED.

 

CONF 06 was then dealt with in Closed Session as shown below.

 

MOTION TO MOVE INTO CLOSED SESSION

 

Motion                              Moved: Clr Waller                Seconded: Clr Hadchiti

 

That Council move into Closed Session to discuss item CONF 06 Forensic Audit of Liverpool Services Alliance.

 

On being put to the meeting the motion was declared CARRIED.

 

Council moved into Closed Session at 9.14pm. 

 

 

ITEM NO:

CONF 06

FILE NO:

227025.2016

SUBJECT:

Forensic Audit of Liverpool Services Alliance

 

RECOMMENDATION

 

That Council note and receive report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Waller

 

  1. Refers all reports and responses contained in business item CONF 06 to relevant government agencies (as agreed during this meeting and confirmed by memo from the Acting Chief Executive Officer), subject only to obtaining the prior consent of the authors of such reports where the Acting Chief Executive Officer determines it necessary to do so.

 

2.    Recommends the Acting Chief Executive Officer forthwith implement recommendations 4.2.1 and 4.3.3 of the Prosperity Audit Services in addition to those which management has already indicated it will implement.

 

3.    Directs the Acting Chief Executive Officer to otherwise provide to Councillors well prior to the next Council meeting a detailed accounting as to the progress generally in acting on the recommendations of Prosperity Audit Services.

 

4.    Directs the Acting Chief Executive Officer to prepare and distribute for comment a draft charter for an advisory committee of Council of which all Councillors shall be members to be termed the Liverpool Service Alliance Review Committee the functions of which shall be to oversee Council’s actions resulting from or otherwise relating to the matters referred to in the reports and responses contained in business item CONF 06.

 

5.    Provides copies of this motion and all reports referred to in business item CONF 06 to any newly elected Councillor not present today as soon as the results of the Liverpool Local Government Election scheduled for 10 September 2016 have been declared.

 

  1. Expresses its concern regarding issues raised in the report.

 

7.    Seek independent external legal advice on Council’s ability to terminate the Liverpool Services and Resourcing Agreement and related subsidiary agreements, Liverpool Alliance Agreement, and Deed of Guarantee and Indemnity (and all other collateral arrangements) without incurring a monetary liability for the cancellation.

 

8.    Seek the written consent of Prosperity Audit Services to provide a copy of their report to the independent external legal counsel referred to in seven (7) above.

 

On being put to the meeting the motion was declared CARRIED.

 

Council moved back into open session at 9.44pm.

 

Mayor Mannoun read out the above resolution which was dealt with in Closed Session.

 

 


 

THE MEETING CLOSED AT 9.47pm.

 

 

<Signature>

Name:

Title:     Mayor Wendy Waller

Date:     12 October 2016

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on  31 August 2016. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

 

 

 

 


53

Ordinary Meeting 12 October 2016

Notices of Motion

 

NOM 01

No "Ice" Room

 

Strategic Direction

Liveable Safe City

Improve the community’s sense of safety in Liverpool

Key Policy

Community Safety and Crime Prevention Strategy

File Ref

263252.2016

Author

Tony Hadchiti - Councillor

 

 

Background

 

At the ordinary council meeting held on 27 July 2016, council resolved in part that it 'Issues a statement making it clear that Council will never support a program that encourages the use of illicit drugs in our LGA'.

 

This was in response to calls from Mr Matt Noffs to establish Australia's first “ice” smoking room here in Liverpool.

 

A forum was hosted by now Cllr Rhodes where Mr Noffs made it clear that if our community was against this idea he would walk away.

 

Since then many news articles have appeared where Mr Noffs seems adamant to continue with the push for this room.

 

Our community is steadfast in its opposition toan “ice” smoking room in Liverpool and it's important that Mr Noffs hear that message loud and clear.

 

We understand that there is a drug problem and our focus should be on rehabilitation not inhalation.

 

Following last month’s election there are only three current Councillors, Hadchiti, Hadid & Balloot, that are on council record in opposition of an “ice” smoking room. 

 

It's important for each Councillor to make their position known, here in the council chamber on the official record and not through media statements.

 

Not today, not tomorrow, not next week or next month. NEVER. NO ICE ROOM.

 

 

 

NOTICE OF MOTION

 

That Council:

 

1.    Reaffirms its position that it will never support a program that encourages the use of illicit drugs in our LGA.

 

2.    Writes to Mr Matt Noffs making it clear that an “ice” room is not welcome here

 

3.    Support programs that encourage users to get off these deadly drugs (rehabilitation centres)

 

4.    Writes to each State & Federal member that represent our LGA requesting their support to ensure no “ice’ room is established in Liverpool noting that Melanie Gibbons MP has already made her position of no support clear. 

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

Raise awareness in the community about the available services and facilities.

Support policies and plans that prevent crime.

Support community organisations, groups and volunteers to deliver coordinated services to the community.

Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

 

 

ATTACHMENTS

 

Nil


55

Ordinary Meeting 12 October 2016

Notices of Motion

 

NOM 02

Opportunities to support local businesses and social enterprise

 

Strategic Direction

Vibrant Prosperous City

Position Liverpool as the destination of choice to attract business and investment in South Western Sydney

Key Policy

Economic Development Strategy

File Ref

263277.2016

Author

Charishma Kaliyanda - Councillor

 

 

Background

 

Digital disruption and the economic change caused by technological progress is expected to significantly alter the nature of the employment market. Jobs and skills are at risk of automation or offshoring over the next 20 years and Council has a role to play to ensure that local workers and businesses are equipped with the right tools and infrastructure to be supported in this transition.

 

Currently, there are areas within Liverpool LGA that have do not have access to adequate internet speeds due to the Federal Coalition Government's short-sighted preference for a Fibre-to-the-Node (FTTN) network. Super-fast broadband is a key driver of innovation in many different industries in the digital economy (Rod Tucker, University of Melbourne).

 

To assist with the aims of improving jobs for local Liverpool residents, Council should look how it could provide infrastructure to support people who have the ideas and motivation to put together a small business or social enterprise but are unable to access the required infrastructure. These facilities could take the form of small work hub or hot desking facilities and provide equipment such as 3D printers, cutters, soldering and welding equipment and sewing machines to support residents in areas of the Liverpool LGA where there is sub-standard internet access and minimal access to the kinds facilities that will build the new businesses of the 21st century.

 

NOTICE OF MOTION

 

That Council be provided with a report that addresses the following:

 

1.   Options and opportunities for these types of Hubs in Liverpool using existing library space, Council facilities and other suitable locations throughout the LGA.

 

 

 

2.   Options particularly in areas outside the CBD, and include Rural areas and suburbs east of the Georges River as well those areas like West Hoxton, Edmondson Park and Middleton Grange which currently suffer from inferior internet services.

 

3.   Consideration of priorities to certain people or businesses should there be a high demand.

 

4.   Costs to Council of such facilities and explore opportunities for grants from Federal or State Government

 

5.   Report should be provided to Council at its December meeting.

 

 

CONSIDERATIONS

 

Economic and Financial

Facilitate economic development.

Further develop Liverpool to accommodate a variety of employment opportunities.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

There are no social and cultural considerations.

Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Facilitate the development of community leaders.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

 

 

ATTACHMENTS

 

Nil


57

Ordinary Meeting 12 October 2016

Notices of Motion

 

NOM 03

The Greater Sydney Commission Awards

 

Strategic Direction

Liveable Safe City

Create clean and attractive public places for people to engage and connect

Key Policy

Urban Development Plans

File Ref

264126.2016

Author

Karress Rhodes - Councillor

 

 

Background

 

The purpose of this NOM is to make Council aware of the The Greater Sydney Commission Awards inviting local authorities and others to showcase projects in its inaugural Greater Sydney Awards?


The awards are to promote bold city making and promote the value of planning. The Awards close on the 4 November and the winners will be announced in February, 2017.

 

The positive media attention would help to promote Liverpool.

 

NOTICE OF MOTION

 

That Council consider submitting an entry for the The Greater Sydney Commission Awards for any of the projects below:

 

·    Liverpool’s new mall due to be completed in December;

·    the plans for Bigge Park; or

·    any other suitable project

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.

Social and Cultural

There are no social and cultural considerations.

Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil   


59

Ordinary Meeting 12 October 2016

Independent Hearing and Assessment Panel Report

 

IHAP 01

DA-1025/2015 - Construction of food and drink premises and retail premises, including car parking, landscaping and signage on Proposed Lot 2 in the subdivision of Lot 29 in DP1044841 at 501 Cowpasture Road, Len Waters Estate.

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

247228.2016

Report By

Marcus Jennejohn - Senior Development Planner

Approved By

Toni Averay - Director Planning & Growth

 

 

Executive Summary

 

Council has received and considered a development application DA-1025/2015, proposing the construction of five retail premises and one food and drink premises with a drive through facility and associated site works, signage, landscaping and car parking on Proposed Lot 2 in the subdivision of Lot 29 in DP 1044841 at 501 Cowpasture Road, Len Waters Estate. The application was lodged on 21 October 2015.

 

This application was referred to the 29 August 2016 meeting of the Independent Hearing and Assessment Panel (IHAP) as the development seeks to vary the minimum building street frontage development standard (Clause 7.15(2)) of the Liverpool Local Environmental Plan 2008 (LLEP) which requires a 90 metre minimum frontage for new buildings on land with frontage to a classified road in the B6 Enterprise Corridor Zone.

 

Proposed Lot 2 (approved under DA-1106/2014) has an approved frontage to Cowpasture Road of 45 metres and therefore fails to comply with the requirements of Clause 7.15(2) of LLEP. The extent of the variation is 50%.

 

The IHAP recommendation was to approve the development application as a deferred commencement requiring the creation of a Right-of-Carriageway over Proposed Lot 5 in favour of the subject site with an additional condition confirming that the vehicular access across the boundary with proposed Lot 3 closest to Cowpasture Road be closed by means of extending the landscape bed along the boundary.

 

RECOMMENDATION

 

It is recommended that Council approve development application DA-1025/2015 as a deferred commencement consent subject to the amended recommended conditions of consent contained in Attachment 4.

 

Background

 

Council has received and considered a development application DA-1025/2015, proposing the construction of five retail premises and one food and drink premises with a drive through facility and associated site works, signage, landscaping and car parking on Proposed Lot 2 in the subdivision of Lot 29 in DP 1044841 at 501 Cowpasture Road, Len Waters Estate.

 

Pursuant to the requirements of the endorsed Independent Hearing and Assessment Panel (IHAP) Charter and Procedure, the proposal was referred to the IHAP for consideration as the proposed development includes a request to vary a development standard in excess of 10%, pursuant to Clause 4.6 of the LLEP 2008.

 

The application is accompanied by a written request to vary Clause 7.15(2) of the LLEP 2008 which prescribes the minimum building street frontage of 90 metres in the B6 Enterprise Corridor Zone. The proposal includes buildings on Proposed Lot 2 which has a frontage to Cowpasture Road of 45 metres or a 50% variation.

 

The Site

 

The subject site is legally described as Lot 29 DP 1044841 and is located at 501 Cowpasture Road, Len Waters Estate. The site is irregular in shape, with a western frontage of approximately 422.89m to Cowpasture Road and a total site area of approximately 5.312 hectares. The site (Proposed Lot 2) is orientated in an east-west direction with vehicular access available via Cowpasture Road.

 

Proposed Lot 2 is situated within the B6 Enterprise Corridor Zone under LLEP 2008.

 

The site (existing Lot 29) is identified in the following Figure 1.

Subject site
(Lot 29)

 Figure 1 – Site and locality map

 

Proposed Lot 2 Subject Site

Figure 2 – Location of Proposed Lot 2 (Approved Plan under DA-1106/2014)

 

The subject site (Proposed Lot 2) is currently vacant, so are Proposed Lots 3, 4 & 5.  Proposed Lot 3 was recently approved by Council for a service station with an associated convenience store and fast food restaurant with a drive through facility.  Proposed Lot 4 was also recently approved by Council for two commercial buildings, to be used as food and drink premises with associated site works, signage, landscaping and car parking.  There is a Class 1 Appeal before the NSW Land and Environment Court in respect to Proposed Lot 5 for a mixed-use development consisting of a supermarket, specialty shops and a 5-storey residential flat building. Council has instructed its solicitors to defend the Proceedings.  Proposed Lot 1 is already under construction for a McDonalds’ fast food restaurant.

 

details of the proposal

 

The application seeks approval for the following:

·    The construction of six (6) premises being:

1 takeaway food & drink premises; and

5 retail premises;

·    Signage structure for each premises but fit out subject to separate applications;

·    A pylon signage for the development;

·    40 car parking spaces;

·    Landscaping works;

·    Loading bays;

·    Outdoor seating; and

·    Waste storage areas.

 

The proposal provides the following floor areas:

·    Total site 2642m2

·    Tenancy 1: 83.00m²

·    Tenancy 2: 77.05m²

·    Tenancy 3: 77.05m²

·    Tenancy 4: 76.00m²

·    Tenancy 5: 100.00m²

·    Tenancy 6: 86.00m²

 

The application is accompanied by a written request, pursuant to Clause 4.6 of the LLEP 2008, to vary Clause 7.15(2) of the LLEP 2008, which prescribes the minimum building street frontage in Zone B6. 

 

An extract of the proposed plan is provided in Figure 3 below. 

 

 Figure 3 – Proposed Tenancies

 

the issues

 

The key issue identified with the proposal relates to a variation proposed to the minimum building street frontage development standard under Clause 7.15 of the LLEP 2008.

 

The building street frontage of Proposed Lot 2 does not comply with the minimum building street frontage required under Clause 7.15 of the LLEP 2008. In accordance with Clause 7.15 the minimum building frontage requirement in the B6 Zone is 90m for a new building with frontage to a classified road. The subject site (Lot 2) has a building street frontage of 45m and therefore does not meet the requirement of Clause 7.15, representing a variation of 50%.

 

Consequently, the applicant has submitted a written request seeking a variation to the minimum lot width control as prescribed by Clause 7.15(2) LLEP.

 

The objectives of Clause 4.6 of the LLEP are as follows:

 

(a)     “to provide an appropriate degree of flexibility in applying certain development         standards to particular development,

 

(b)     to achieve better outcomes for and from development by allowing flexibility in         particular circumstances.”

 

 

Clause 4.6 (3) prescribes:

 

          Development consent must not be granted for development that contravenes a      development standard unless the consent authority has considered a written request     from the applicant that seeks to justify the contravention of the development standard       by demonstrating:

 

          (a)     that compliance with the development standard is unreasonable or unnecessary             in the circumstances of the case, and

 

          (b)     that there are sufficient environmental planning grounds to justify contravening                 the development standard.”

The applicant has provided justification for the departure to the development standard as follows:

 

Clause 7.15 requires that the development as proposed only be permitted where the development site has building street frontage of ninety (90) meters or more. This proposal involves the development of a future Lot that will have a frontage of 45.44 metres to Cowpasture Road, hence not meeting the requirement of ninety (90) metres. However, the total development site (Future Lots 1-5) has frontage of 217 metres and only two (2) access points to the total site by way of signalised intersection and slip lane to only service the adjoining, recently approved, service station. Access off Cowpasture Road is limited thereby satisfying the objectives of the standard as detailed below.

 

Furthermore, it must be noted that the Council has recently consented to the subdivision of the original development site to create four (4) lots fronting Cowpasture Road with frontages less than 90 metres and recently approved development over future Lot 1 with a frontage of 35.7 metres, future Lot 3 with a frontage of 49.50 metres and future Lot 4 with a frontage of 68.15 metres.

 

The applicant has also provided responses in accordance with the Department of Planning and Environment guidelines. The pertinent responses are as follows:

 

1.   What is the name of the environmental planning instrument that applies to the land?

 

Liverpool Local Environmental Plan 2008

 

2.   What is the zoning of the land?

 

B6 Enterprise Corridor

 

3.   What are the objectives of the zone?

 

It is considered that the proposed development satisfies all the objectives of the zone. That is, the proposal will promote and support further business along the main road (Cowpasture Road.

Furthermore, this proposal has been designed to comply with Council’s other relevant development standards and controls including floor space controls. Such compliance ensures that the scale of retail is restricted, to ensure the continued viability of existing and proposed centres. There is no doubt that this current proposal meets all of the B6 zone objectives.

 

4.   What is the development standard being varied?

 

Minimum Building Street Frontage

 

5.   Under what clause is the development standard listed in the environmental planning instrument?

 

Part 7, Additional Local Provisions, Clause 7.15 Minimum Street Frontage in Zone B6

 

6.   What are the objectives of the development standard?

 

7.15 Minimum building street frontage in Zone B6

(1) The objectives of this clause for the control of building frontage to streets are as follows:

(a) to ensure that acceptable vehicular access arrangements to a classified road are capable of being achieved,

(b) to ensure that vehicular access is reasonably spaced and separated along roads and lanes,

(c) to ensure suitable business exposure in a visually uncomplicated and ordered environment.

 

7.   What is the numeric value of the development standard in the environmental planning instrument?

 

For a site that fronts a Classified Road, the Minimum Building Street Frontage is 90 metres

 

8.   What is proposed numeric value of the development standard in your development application?

 

45.44m

 

9.   What is the percentage variation (between your proposal and the environmental planning instrument)?

 

Frontage proposed is approximately 50% of the standard.

 

10. How is strict compliance with the development standard unreasonable or unnecessary in this particular case?

 

This proposal involves the development of future Lot 2 with frontage of 45.44 metres to Cowpasture Road, hence not meeting the requirement of ninety (90) metres. However, the total development site (Lots 1-5) has frontage of 217 metres and limited access to the site is permitted by way of signalised intersection and internal road way to service proposed Lot 2 (the subject site). The only other access off Cowpasture Road is direct access to Lot 3 by way of slip lane.

 

Furthermore, when the existing Lot 29 Cowpasture Road is subdivided as approved by Council, all lots fronting Cowpasture Road will not meet the 90 metre frontage requirement, but will readily meet the objectives of the control. That is, sufficiently wide street frontage is maintained and access to the site is limited. Council has issued consent to the subdivision of the site.

 

It is worth noting that the proposed subdivision and final lot frontages including future Lot 2 – the subject to this application:

·    was previously supported by Council by the issuing of subdivision consent;

·    limits vehicular access points, supported by the Roads and Maritime Services; and,

·    ensures suitable business exposure in an ordered total site layout.

 

The recently supported rezoning clearly indicated possible land uses and subdivision pattern – all supported by Council and Roads and Maritime Services.

 

11. How would strict compliance hinder the attainment of the objects specified in Section 5(a)(i) and (ii) of the Act.

 

The relevant objects are:

(a) to encourage:

(i) the proper management, development and conservation of natural and artificial resources,

including agricultural land, natural areas, forests, minerals, water, cities, towns and villages for the purpose of promoting the social and economic welfare of the community and a better environment, and,

(ii) the promotion and co-ordination of the orderly and economic use and development of land,

 

It is argued that strict compliance would not facilitate the proper development of land zoned for the purposes proposed. The proposed development, though not meeting a development standard, does not adversely impact on the natural or built environment.

 

Furthermore, the development of the land is influenced by the intersection alignment and location of slip lane to service the adjoining site. The alignment as required by the Council and RMS necessitates the creation of a development lot that does not meet the development standard.

 

12. Is the development standard a performance based control? Give details.

 

No. The development standard is a numerical control.

 

13. Would strict compliance with the standard, in your particular case, be unreasonable or unnecessary? Why?

 

It would be unreasonable to insist on strict compliance because the street frontage is dictated by intersection alignment and positioning of slip lane access to the adjoining site. Furthermore, the Council has recently supported a subdivision of the site to enable the creation of lots facing

Cowpasture Road that do not meet the development standard and approved the development of future Lot 1 with frontage of only 35.70 metres, future Lot 3 with a frontage of 49.50 metres and future Lot 4 with a frontage of 68.15 metres. It is unreasonable to now seek to impose a restriction on the landowner.

 

It would be unnecessary to insist on strict compliance because the objectives of standard can readily be achieved in this case as the proportions of the entire site are such that the access to the site can be limited and wide, uncluttered street presentation remains possible - meeting the objectives of the control. This proposal does not alter the approved subdivision and access arrangements.

 

14. Are there sufficient environmental planning grounds to justify contravening the development standard? Give details.

 

There are sufficient environmental planning grounds to justify a variation of development standard. In particular, as detailed above, a contravention in development standard in this case does not undermine the objectives or reason for the standard.

 

Finally, it is argued that there are sufficient environmental planning grounds to justify contravening the development standard as the RMS and Council have consented to the site configuration and access arrangements via several development application determinations and recent rezoning.

 

Council comments

The following comments are provided in response to the variation sought to Clause 7.15:

1)   It would be unreasonable to impose Clause 7.15 requirements of LLEP 2008, as the subject Lot 2 is existing and has been identified as a suitable site for future development, as the parent property has been rezoned to B6 – Enterprise Corridor to accommodate business type development on the subject land.

2)   The proposed development has demonstrated compliance with all other relevant LLEP 2008 development standards (i.e. FSR and Height).

3)   The proposed development is of an appropriate bulk and scale and has been designed appropriately.

4)   The proposed development is consistent with the intended and desired future character of the B6 Enterprise Corridor Zone.

5)   The development has been designed to achieve safe and efficient vehicular access and egress from the site.

 

The proposed development has demonstrated compliance with FSR and height controls and is considered to be of an appropriate bulk and scale for the locality. The proposed food and drink premises and retail premises are considered to be a suitable form of development having regards to the B6 zoning and are considered a form of development that is consistent with the intended and desired future character of the area.  Additionally, the reduced frontage does not cause any traffic safety issues and the proposed traffic and parking are supported by Council’s Traffic Engineering Section and the RMS.

 

Consequently it is considered that strict compliance with Clause 7.15 Minimum Building Street Frontage in Zone B6 is unreasonable and unnecessary in this instance.

Independent Hearing and assessment panel

 

At their meeting on 29 August 2016, IHAP made the following recommendation:

 

The Panel recommended that DA-1025/2015 for the construction of food and drink premises and retail premises, including car parking, landscaping and signage on Proposed Lot 2 in the subdivision of Lot 29 in DP 1044841 be approved as a deferred commencement consent requiring the creation of a Right-of-Carriageway over Proposed Lot 5 in favour of the subject site.

 

The following additional condition is recommended by the Panel to address vehicular access:

 

•     Vehicular access across the boundary with Proposed Lot 3 closest to Cowpasture Road shall be closed by means of extending the landscape bed along the boundary.  Amended plans showing the extended landscape bed along the boundary shall be submitted to and approved by Liverpool City Council prior to the issue of a Construction Certificate.

 

Amended recommended conditions of consent are attached as Attached 4.

 

Conclusion

 

The application has been assessed against the relevant considerations prescribed by Section 79C of the Environmental Planning and Assessment Act 1979 and is considered worthy of support. On this basis, the application is recommended for approval as a deferred commencement consent subject to recommended conditions of consent.

 

CONSIDERATIONS

 

Economic and Financial

Further develop a commercial centre that accommodates a variety of employment opportunities.

Environmental and Sustainability

Enhance the environmental performance of buildings and homes.


Social and Cultural

There are no social and cultural considerations


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

 

 

ATTACHMENTS

 

1.         Applicant and Landowner DetailsView (Under separate cover)

2.         Council Officer's IHAP ReportView (Under separate cover)

3.         IHAP RecommendationsView (Under separate cover)

4.         Amended Recommended Conditions of ConsentView (Under separate cover)    


69

Ordinary Meeting 12 October 2016

Chief Executive Officer Report

 

CEO 01

Corporate Sponsorships

 

Strategic Direction

Proud Engaged City

Strengthen and celebrate Liverpool’s unique community identity

Key Policy

Communications Plan

File Ref

249149.2016

Report By

Ray Chesterton - Manager Strategic Communications & Research

Approved By

Michael Cullen - Acting Chief Executive Officer

 

 

Executive Summary

 

Council provides financial assistance to the community through the Corporate Sponsorship program.

 

The Financial Contributions Panel (FCP) recently considered applications from local residents and community groups for Corporate Sponsorship.

 

This report presents the funding recommendations made by the FCP for Council's consideration.

 

RECOMMENDATION

 

That Council endorses the Financial Contributions Panel’s recommendations for the provision of $8,000 (GST exclusive) under the Corporate Sponsorship Program as summarised in the table below. The final amount of Corporate Sponsorship monies available for 2016/17 are still being compiled. This latest allocation will absorb almost all of the remaining surplus. 

 

Applicant name

Amount

Ingham Institute

$2,500 ex gst

Shree Sanatan Dharm Pratinidhi Sabha of Australia Incorporated

$5,000 ex gst

NSW Professional Track League

$500 ex gst

 

 

REPORT

 

This report contains the most recent recommendations by the FCP for Corporate Sponsorship.

 

 

Corporate Sponsorship

Council delivers a Corporate Sponsorship Program for local organisations seeking financial support to deliver events that benefit Liverpool. Four applications for corporate sponsorship was received by Council. The application met the program criteria and is recommended for funding. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received and the FCP recommendation are shown in the table below.

                  

APPLICANT

PROJECT NAME & DESCRIPTION

AMOUNT REQUES-TED

AMOUNT RECOMM-ENDED

Ingham Institute

Ingham Institute Awards Night –  Liverpool Catholic Club, 18 Oct 2016

Awards nights to acknowledge the achievements of globally recognised researchers based in Liverpool. Not for profit, ticket cost $95 per ticket. Anticipated attendances 400 people.

 

Benefits

Branding on all promotional material and at the event. Speaking opportunity.

 

This event has a medium alignment with the program criteria as it uses a local facility and recognises local researchers. However the ticket price is high if the general public wish to attend - $95 per ticket. Recommended for funding at the $2500 level.

$15,000 ex GST

$ 2,500 ex GST

Shree Sanatan Dharm Pratinidhi Sabha of Australia Incorporated

Deepawali Mela, Northumberland Street Carpark, 22-23 October 2016

Diwali is known as the festival of lights and is a Hindu based community festival.  Not for profit activity. Free event.

 

Benefits

Logo inclusion on event signage, opportunity to display council signage at the event, logo inclusion on advertising and recognition in media releases. Opportunity to present a speech at the event.

 

Strong Alignment with program criteria. The event will activate the CBD on the weekend bringing attendances in excess of 20,000 people.  Recommended for funding at the $5000 level.

$20,000 ex GST

$5,000 ex GST

NSW Professional Track League

Liverpool City Gift,  Dwyer Oval, Warwick Farm, 18 December 2016

Liverpool City Gift is a professional athletics race similar to that of the Stawell Gift. Events will range from 70m-1600m and cater for Youth (u12), Junior (12-19), Women, Masters and Open. All races are handicapped. Prize money will be offered to all finalists/place getters as is the tradition of Gift running. The organiser is looking to broadcast the event.

Expected attendees 1000-5000, ticketed entry for spectators, proceeds to Liverpool City Little Athletics Club.

 

Benefits

Logo inclusion on event signage, opportunity to display council signage at the event, logo inclusion on advertising and recognition in media releases. Attendance opportunity, opportunity to present a speech at the event.

 

The event have a strong alignment with the program criteria as it promotes a healthy active city, brings media attention and visitors to Liverpool, uses local facilities and supports a local sporting club.  Recommended for funding at the $500 level.

$5,000 ex GST

$500 ex GST

Sydney Markets Foundation Inc 

Summer Fruit Festival - Tumbalong Park Darling Harbour, 27-30 October 2016

A celebration of healthy eating and active living, the event seeks to raise the profile of fruit and vegetables and educate about healthy eating. Includes cooking demonstrations, free samples, activities and fine dining. The event also includes a fundraising component for Liverpool Hospital, Save our Sons and Sydney Markets Foundation. Free entry, expected attendees 5000+

 

Benefits

Recognition in media releases, attendance opportunity, opportunity to present a speech at the event.

 

The activities have a low alignment with the program criteria as the event is not held in Liverpool and does not bring people to the area or use local facilities. Not recommended for funding.

$5,000 ex GST

$-

 

CONSIDERATIONS

 

Economic and Financial

 

The final amount of Corporate Sponsorship monies available for 2016/17 are still being compiled. This latest allocation will absorb almost all of the remaining surplus. 

 

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.         Corporate Sponsorship (Outgoing) Policy


73

CEO 01

Corporate Sponsorships

Attachment 1

Corporate Sponsorship (Outgoing) Policy

 


 


 


 


 


 


 


 


81

Ordinary Meeting 12 October 2016

Chief Executive Officer Report

 

CEO 02

Potential Introduction of Ombudsman Model to Liverpool City Council

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Workforce Management Plan

File Ref

261833.2016

Report By

Michael Cullen - Acting Chief Executive Officer

Approved By

Michael Cullen - Acting Chief Executive Officer

 

 

Executive Summary

 

Council’s Audit and Risk Committee requested that a paper be prepared to consider whether an internal Ombudsman may be an appropriate model for Liverpool Council.  A preliminary paper is intended to be provided to the Committee at its meeting on October 11, 2016.

 

Council is aware of 5 Councils in NSW who have used the Ombudsman model over recent times.  A copy of the Burwood Council Internal Ombudsman policy is provided as a reference point.

 

RECOMMENDATION

 

That Council analyse the costs and benefit of an Ombudsman model for Liverpool Council and request a report to Council on the findings of this analysis.

 

REPORT

 

Council’s Internal Audit Unit has identified that 5 Councils in NSW used an ombudsman model over the 2006-2014 period.

 

Burwood, Wollongong and Warringah Councils are currently using an ombudsman model.  Sutherland and Hurstville Councils abolished their ombudsman model arrangements during 2014/15.  Only Burwood has an ombudsman that reports independently to Council, with the other 2 Council’s arrangements reporting through to Council’s operations.

 

A copy of the Burwood Council Internal Ombudsman Policy is provided as background information.

 

Establishment of an ombudsman model at Liverpool Council would require alterations to Council operations.  The Internal Audit Unit currently reports to the Chief Executive Officer, some governance and current complaints processes would need to be modified to be included within the ombudsman function, necessitating some organisational structure changes.

 

An assessment of the type of ombudsman model suitable to Liverpool Council’s circumstances, including resources needed, costs likely to be incurred and analysis of benefits is suggested.  The structure for such a function and the support resources that would be required to be transferred from other parts of Council to ensure an integrated function will also need to be assessed.

 

To be successful an ombudsman model will ideally have:

 

a.   A well-developed policy that establishes a clear mandate for the role

 

b.   A suitable level of independence as well as alignment with the Public Interest Disclosure process.

 

c.   A charter for the role that provides clarity around functions and interaction with other parts of Council.

 

d.   Ongoing support and commitment for the framework from the Councillors, Chief Executive Officer and Executive Management Team.

 

CONSIDERATIONS

 

Economic and Financial

An assessment of resources and the budget required for an ombudsman role will need to be undertaken as part of the report back to Council.

Environmental and Sustainability

There are no environmental and sustainability considerations, except in as far as an Ombudsman might deal with complaints or issued raised about these matters.


Social and Cultural

There are no social and cultural considerations, except in as far as an Ombudsman might deal with complaints or issued raised about these matters.


Civic Leadership and Governance

 An ombudsman model will impact the Council leadership and governance frameworks.

 

 

ATTACHMENTS

 

1.         Burwood Council Example Policy


83

CEO 02

Potential Introduction of Ombudsman Model to Liverpool City Council

Attachment 1

Burwood Council Example Policy

 


 


 


 


 

 


93

Ordinary Meeting 12 October 2016

Business Improvement Report

 

DBI 01

Further Report on Feasibility of Implementing Matters Identified in Submissions on the Delivery Program and Operational Plan 2016-17

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

181573.2016

Report By

Claudia Wood - Corporate Planner

Approved By

Hiba Soueid - Acting Director Business Improvement

 

 

Executive Summary

 

Council, at its meeting on 29 June 2016, resolved to adopt the Delivery Program and Operational Plan 2016-17. In addition, it was moved:

 

“That a further report be provided to Council as to the feasibility (to the extent as much is not already covered in the comments on submitters presently contained in the business papers) of implementing:

i. The maintenance items identified by a submitter with respect to Ida Kennedy

Reserve, Green Valley;

ii. Addressing the drainage issues in the vicinity of Hoxton Park Road, as identified by a submitter;

iii. The improvements sought with respect to Edenbrook Reserve as identified by a submitter;

iv. The amendments sought by Bike Liverpool; and

v. The landscaping issues raised by a submitter with respect to the Georges Fair area, and identifying ways in which the participation of women and girls in sport might be enhanced as described by a submitter.”

 

This report outlines the matters involved and provides feasibility of implementing the matters identified by the submitters.

 

RECOMMENDATION

 

That Council receives and notes the report.

 

 

 

 

 

REPORT

 

Background

 

At its extraordinary meeting on 23 May 2016, Council resolved to place the Delivery Program and Operational Plan 2016-17 on public exhibition for a period of 28 days. During public exhibition, a number of submissions were received which were presented to Council at its meeting on 29 June 2016. Council resolved to adopt the 4-year Delivery Program and Operational Plan 2016-17, in addition asking for a further report on the feasibility of implementing the following matters identified by the community members in their submissions:

 

1.    Maintenance items with respect to Ida Kennedy Reserve, Green Valley

2.    Addressing the drainage issues in the vicinity of Hoxton Park Road

3.    Improvements sought with respect to Edenbrook Reserve

4.    Amendments sought by Bike Liverpool

5.    Landscaping issues with respect to Georges Fair area

6.    Identifying ways in which the participation of women and girls in sport might be enhanced

 

Below are the staff responses as to the feasibility/follow-up of each of the above issues:

 

Maintenance items with respect to Ida Kennedy Reserve, Green Valley

 

The concrete pad for shelter has been installed according to Australian standards. Due to the topography of the land which is hilly, there may be minor ponding during periods of heavy rain, however all concrete works have crossfall which allows water to disperse.

 

Council standards require concrete to be constructed with other level surrounds so as not to create trip hazards between both surfaces.

 

Council is currently developing its Recreation Strategy which will identify public toilet needs across the Local Government Area (LGA) and policy development to support future funding. Ida Kennedy Reserve is classified as a local level park and as such would not be a priority for a toilet block as there are three public toilet facilities adjacent to the park.

 

Council recently completed landscaping upgrades to Ida Kennedy Reserve and new seating was included in the design of these works. During the broad community consultation with the local population there was no request for extra seating.

 

Addressing the drainage issues in the vicinity of Hoxton Park Road

 

In June 2016, due to heavy rainfall, the local stormwater drainage systems at various locations within the Liverpool Local Government Area exceeded their drainage capacities and caused flooding. The flooding that resulted in the closure of Hoxton Park Road at Joadja Road was due to overtopping of the Hinchinbrook Creek which the Roads and Maritime Services (RMS) are responsible for its maintenance. Council has informed the Roads and Maritime Services (RMS) accordingly. Council’s role in this matter is of advocacy on behalf of its residents.

 

 

 

 

Improvements sought with respect to Edenbrook Reserve

 

There is no such reserve within the Liverpool Local Government Area. Council’s staff have responded to the alleged comments posted on the Facebook post with the objective to gather more information regarding the “eyesore” described in the Edenbrook post comment, however no further information was provided.

 

Amendments sought by Bike Liverpool

 

Several of the amendments sought by Bike Liverpool have been addressed and updated in the Delivery Program and Operational Plan 2016-17 and documents will be updated for Council staff.

 

In regards to Council’s methods for measuring community satisfaction rates, Council has allocated $20,000 in the budget to undertake a community satisfaction survey in 2016-17. A key component of the survey is to determine community satisfaction with access to cycleways and footpaths, road maintenance and access to public transport.

 

The survey is benchmarked with NSW Councils and was last conducted in December 2013, providing a baseline for Council to measure against.

 

In regards to the disrepair of popular bike paths in Liverpool, a masterplan for Chipping Norton Lakes will be developed in the second half of 2016-17 and will review shared paths with respect to condition and functionality.

 

Council and the RMS are funding an updated Bike Plan as part of the 2015-16 Program. A draft plan is anticipated to be presented to Council in October 2016. Work is in progress to update the Liverpool Bike Plan. Council has recently engaged consultants to review and finalise the Bike Plan.  Council is expecting to hold a stakeholder meeting in the coming months, and will invite Bike Liverpool and any other interested local bicycle user groups. Council encourages these groups to attend and comment on the draft Bike Plan once it has been prepared.

 

Landscaping issues with respect to the Georges Fair area

 

Council received a submission during the public exhibition period regarding the landscaping at Georges Fair, Moorebank. It was requested that Council set aside funds for landscaping in this area and that flowering plants were used.

 

Upon investigation, Council has already been addressing this issue, currently gathering quotes for a maintenance program that will take place over the next few years due to the large area and budgetary allowance. Council has started this program in August 2016 with gardens on major roads in the area being attended to. As native grasses die, they will be replaced by Gazania Tomentosa, a flowering ground cover. 

 

 

 

 

Identifying ways in which the participation of women and girls in sport might be enhanced

 

The issue of equality within sport has been the focus of the final submission. The submitter suggests that women should have improved access, participation rates and equity in sport, especially in the use of Council run sport and recreation facilities.

 

The submitter suggests that Council assist in providing equitable access to a range of community services and facilities by providing strategies for increased female participation in recreational activities.

 

To fully assess the feasibility of this submission, it is recommended that Council undertakes a separate study regarding the participation rates and attitudes of women in sport in the Liverpool local government area. Only when this study is completed with Council facilities, local sporting teams and local activities can Council understand the current state and the costs associated with promoting this issue.

 

Council would need to undertake an audit of participation rates in sports partaken in the local government area. Once the results of this have been found, Council can then assess the approach, if needed, to take to encourage women in sport.

 

A consultant will need to be engaged to take on the tasks of auditing the participation rates from all leisure centres and the 100+ sports clubs that take place in the Liverpool local government area. The consultant would also need to analyse these figures and create a strategy based on their findings. The consultant costs are estimated as being $80,000 to $100,000, while the cost of then implementing the strategy would vary based on the outcome of the findings.

 

Council would need to work closely with many sporting associations around the local government area to promote female participation through training and promotional sessions, advertising and specific coaching, which would cost a minimum of $60,000.

 

CONSIDERATIONS

 

Economic and Financial

Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways.

Enhance the environmental performance of buildings and homes.

Environmental and Sustainability

Manage the environmental health of waterways.

Enhance the environmental performance of buildings and homes.


Social and Cultural

Support access and services for people with a disability.

Deliver high quality services for children and their families.


Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

 

ATTACHMENTS

 

1.         Endorsement of the Delivery Program 2013-17 and Operational Plan 2016-17 including 2016-17 Budget


93

DBI 01

Further Report on Feasibility of Implementing Matters Identified in Submissions on the Delivery Program and Operational Plan 2016-17

Attachment 1

Endorsement of the Delivery Program 2013-17 and Operational Plan 2016-17 including 2016-17 Budget

 


 


 


 


 

 


99

Ordinary Meeting 12 October 2016

Chief Financial Officer

 

CFO 01

Election of Deputy Mayor

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Workforce Management Plan

File Ref

241324.2016

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

Section 231 of the Local Government Act 1993, allows Councillors to elect a person from among their numbers to be the Deputy Mayor. The report recommends that Council proceeds with the election of the Deputy Mayor to be conducted by the Returning Officer.

 

RECOMMENDATION

 

That Council proceeds with the election of the Deputy Mayor to be conducted by the Returning Officer for the October 2016 – September 2017 period.

 

REPORT

 

Section 231 of the Local Government Act 1993, allows Councillors to elect a person from among their numbers to be the Deputy Mayor. Clause 73 of Council’s Code of Meeting Practice states that the election will occur annually in September. As there wasn’t a Council Meeting in September 2016 due to the recent Council elections, the election of the Deputy Mayor is to occur at this meeting.

 

Section 231(2) of the Local Government Act 1993 states that “the person may be elected for the Mayoral term or a shorter period”. Traditionally, terms are for one year.

 

Schedule 7 Clause 394 of the Local Government (General) Regulation 2005 provides that nominations for the Deputy Mayor must be in writing signed by at least two Councillors, one of whom may be the nominee. The nominee must consent in writing to the nomination. Nominations may be delivered or sent to the Returning Officer prior to or during the meeting.

The nomination form is attached.

 

The Acting Chief Executive Officer is the Returning Officer for the election of Deputy Mayor.

 

Schedule 7 Clause 394 of the Local Government (General) Regulation 2005 also provides that if more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by preferential ballot, by ordinary ballot or by open voting.

 

Traditionally, the election has proceeded by way of open voting.

 

Accordingly, this report recommends that Council proceeds with the election of the Deputy Mayor for the October 2016 – September 2017 period, to be conducted by the Returning Officer.

 

CONSIDERATIONS

 

Economic and Financial

Provision has been made for costs associated with the Deputy Mayor in the 2016/17 budget.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.         Nomination form - Election of Deputy Mayor


101

CFO 01

Election of Deputy Mayor

Attachment 1

Nomination form - Election of Deputy Mayor

 


101

Ordinary Meeting 12 October 2016

Chief Financial Officer

 

CFO 02

Appointment of Councillors to committees and Affiliated Bodies

 

Strategic Direction

Leading Proactive Council

Lead partnerships and collaboration with community, business and governments

Key Policy

Long-Term Financial Plan

File Ref

241360.2016

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

The purpose of this report is twofold:

 

i.          To recommend changes to Council’s current Committees, and

ii.          For Council to appoint Councillor representatives to Committees and affiliated bodies.

 

Clause 73 of Council’s Code of Meeting Practice states that at a meeting in September each year, Council shall, by resolution, elect persons to all positions, including Chairpersons, delegates to all community committees and affiliated bodies. The method of election for all positions shall be determined by Council.

 

The Executive Management Team (EMT) has reviewed the list of current Committees and affiliated bodies and has recommended some changes as outlined in the report. The report also recommends that Council appoints Councillors as representatives for the period to September 2017.

 

RECOMMENDATION

 

That Council:

 

1.   Notes the information relating to Council Committees and makes the following changes:

i.      Removes the following Committees:

·   Budget and Finance Committee

·   Building Our New City

·   Economic Development and Events Committee

·   Master Planning Steering Committee (to sit with the Planning and Development Committee instead)

·   No Intermodal Committee

·   Street Naming Committee

·   Warwick Farm Racing Precinct Steering Committee

 

ii.     Changes the meeting frequency of the following Committees:

·   Aboriginal Consultative Committee (from monthly to quarterly)

·   Casula Powerhouse Arts Centre Board (from bi-monthly to quarterly)

·   Liverpool Access Committee (from monthly to quarterly)

·   Liverpool Sports Committee (from bi-monthly to quarterly)

 

2.   Notes the report on this Council Agenda relating to the establishment of the Liverpool Service Alliance Review Committee as an advisory committee of the Council (all Councillors will be members of this Committee which will meet quarterly). 

 

3.   Notes that a further report is to be submitted to Council following the conclusion of the community consultation process regarding the possible establishment of a Floodplain Management Committee.

 

4.   Appoints Councillors as representatives to the following Committees for the period to September 2017:

 

a.   Aboriginal Consultative Committee

b.   Audit and Risk Committee

c.   Badgerys Creek Taskforce

d.   Casula Powerhouse Arts Centre Board

e.   Civic Advisory Committee

f.    Environment Advisory Committee

g.   Heritage Advisory Committee

h.   Liverpool Access Committee

i.    Liverpool Sports Committee

j.    Multicultural Advisory Committee

k.   Planning and Development Committee

l.    Youth Council

 

5.   Appoints Councillors as representatives to the following community committees and affiliated bodies and notifies of their representatives for the period to September 2017:

 

a.   Floodplain Management Association

b.   Georges River Combined Councils Committee

c.   Joint Regional Planning Panel

d.   Liverpool Migrant Resource Centre

e.   Liverpool Traffic Committee

f.    Macarthur Bushfire Management Committee

g.   Macarthur Zone Bushfire Liaison Committee

h.   Macarthur/Liverpool Community Relations Commission Regional Advisory Council

i.    NSW Metropolitan Public Libraries Association

j.    The South West Sydney Academy of Sport

k.   Westpool

l.    Western Sydney Regional Organisation of Councils.

 

 

REPORT

 

Appointment of Councillors to Council Committees

 

Council is required to nominate its Councillor representatives for the committees it establishes. Those nominated to be representatives for the committees must be endorsed by a resolution of Council. Clause 73 of Council’s Code of Meeting Practice states that Council shall, by resolution, elect persons to all committees annually in September.

 

As Council elections were held in September, the report to nominate representatives to Committees is submitted to the first meeting of the new Council.

 

The purpose of nomination and appointment of Council representatives to these committees is twofold. The first is to enable Councillors to have input into the recommendations that committees make regarding the provision of services, and the second is that Council must endorse nominees for insurance purposes.

 

The Executive Management Team (EMT) met recently to review the current list of Committees. As a result, a number of changes are being recommended as some of these Committees have completed their purpose or are no longer relevant. Some changes are also being proposed for the meeting frequency of some Committees.

 

The following information provides an outline of current committees established by Council including the recommended changes as a result of the review by the Executive Management Team. 

 

It should also be noted that at the 24 September 2014 Council meeting, Council resolved that “for internal Council Committees, all Councillors are entitled to attend, speak and participate in Committee deliberations”.

 

Aboriginal Consultative Committee

Purpose

The Aboriginal Consultative Committee has been established primarily to provide an open line of communication between Council and the Aboriginal community

 Meeting Information

Monthly

Representatives

Two Councillors

Recommendation following EMT review

Meeting frequency to be changed to quarterly.

 

Audit and Risk Committee

Purpose

This committee has primary responsibility for financial and other reporting for internal controls, for compliance with laws, for ethical behaviour and for management which rests with the Executive Management of the Council.

Meeting Information

Quarterly

Representatives

Deputy Mayor and one Councillor

Recommendation following EMT review

No changes recommended 

 

Badgerys Creek Airport Taskforce

Purpose

Badgerys Creek Airport Taskforce has been established to identify and advocate for the infrastructure, land-use planning, business attraction and investment needed to gain the best outcomes for the Liverpool community.  The taskforce will lead and advocate Council’s position with Federal and NSW government and key private sector and community stakeholders.

Meeting Information

Meets as required                  

Representatives

Mayor or delegate, the Deputy Mayor, and five Councillors (with a sixth alternate)

Recommendation following EMT review

No changes recommended

 

Budget and Finance Committee

Purpose

This Committee has been established primarily for coordinating strategic financial planning of Council and the development of the long term financial plan and operational budgets to support the delivery of infrastructure and services to the community.

Meeting Information

Monthly

Representatives

Mayor, and

seven Councillors

Recommendation following EMT review

Committee to be removed. Information is reported to Council meeting.

 

 

 

Building our New City

Purpose

This Committee has been established to support the delivery of the City Centre Strategy

Meeting Information

Monthly

Representatives

Mayor or delegate, Deputy Mayor or delegate, and up to six Councillors

Recommendation following EMT review

Committee to be removed. Major projects associated with the City Centre Strategy to Bigge Park and Macquarie Mall are nearing completion. Management of the City Development fund can be subsumed by Planning and Development Committee and strategic directions can be managed at Council strategic workshops

 

Casula Powerhouse Arts Centre Board

Purpose

This Board has been established primarily to assist in the production and promotion of cultural programs including literature, music, performing arts, visual arts, craft, design, film, video, community arts, Aboriginal arts and collections of moveable cultural heritage programs.

 

Meeting Information

Bi-monthly

Representatives

Two Councillors

Recommendation following EMT review

Committee to remain. Meeting frequency to be changed to quarterly

 

Civic Advisory Committee

Purpose

This Committee has been established:

a) To highlight the wonderful work that is being done by members of the Liverpool Local Government area;

b) To promote mechanisms that serve to acknowledge the contributions of members of the Liverpool Local Government Area to the City of Liverpool and to humanity as a whole.

Meeting Information

Every 3 months or as required

Representatives

Mayor and all Councillors

Recommendation following EMT review

No changes recommended

 

Community and Safety Prevention Committee

Purpose

To make relevant advice and recommendations to Council staff which relate to community safety and crime prevention matters in the Liverpool Local Government Area (LGA) including the Liverpool City Centre. The crime and safety issues include the improvement of perceptions of safety, drug and alcohol issues, injury prevention implementation of recommendations through safety audits and hotspots improvement through delivery of various projects/programs.

Meeting Information

Quarterly

Representatives

Mayor and all Councillors

Recommendation following EMT review

No changes recommended

 

Economic Development and Events Committee

Purpose

The Economic Development Committee has been established primarily to provide relevant advice and recommendations to Council staff which relate to the local economic development of the Liverpool LGA, specifically in regards to the Liverpool City Centre, including commercial investment, safety, transport, recreation, tourism and events.

Meeting Information

Monthly

Representatives

Mayor, Deputy Mayor, and

six Councillors

Recommendation following EMT review

Committee to be removed. Establishment of a regular business stakeholder forum to replace this committee, to update key stakeholders (including those previous external members of the Committee) on business trends and opportunities in Liverpool.

 

Environment Advisory Committee

Purpose

This committee has been established primarily to consider and provide input to Council’s environment programs by making recommendation to Council.

Meeting Information

Quarterly

Representatives

Two Councillors

Recommendation following EMT review

No changes recommended

 

Heritage Advisory Committee 

Purpose

This committee has been established primarily to support the conservation and promotion of heritage within the Liverpool Local Government Area by providing relevant community based advice and assistance.

Meeting Information

Bi-monthly

Representatives

Two Councillors

Recommendation following EMT review

No changes recommended

 

Liverpool Access Committee

Purpose

This committee has been established primarily to provide advice to Council which will effectively improve and alleviate access difficulties experienced by people with disabilities in Liverpool.

Meeting Information

Monthly

Representatives

Mayor or delegate

Recommendation following EMT review

Meeting frequency to be changed to quarterly.

 

Liverpool Sports Committee

Purpose

The committee has been established to:

a)   Provide a forum for representing the views of sporting organisation members, clubs and associations to Council relating to sporting matters.

b)   Assist with the promotion, coordination and growth of sporting codes within the Liverpool LGA.

Meeting Information

Bi-monthly with the exception of January

Representatives

Mayor or delegate

Recommendation following EMT review

Meeting frequency to be changed to quarterly.

 

Master Planning Steering Committee

Purpose

The purpose of the committee is to review Master Plan sites across the LGA.  It was agreed that the objectives of the Committee would be:

a)   Identify sites that Council own

b)   Identify best outcome for residents

c)   Prioritise sites for future development

d)   Identify State Government sites across LGA

Meeting Information

Monthly

Representatives

Mayor and Five Councillors

Recommendation following EMT review

To be removed and to be subsumed by the Planning and Development Committee.

 

Multicultural Advisory Committee

Purpose

The Multicultural Advisory Committee has been established primarily to provide an open line of communication between Council and culturally and linguistically diverse communities.  The Multicultural Advisory committee will have up to five sub-groups with a view to undertake an annual formal consultation with each sub-group.

Meeting Information

The committee will meet quarterly at a minimum.  Sub-groups (up to five) will meet annually.

Representatives

Three Councillors

Recommendation following EMT review

No changes recommended. A Charter for this committee to be established and to be reported to Council.

 

No Intermodal Committee

Purpose

The No Intermodal Committee has been established primarily to assist residents in their fight against the Intermodal and to oppose the proposed Intermodals and advocate for their placement in more appropriate locations for the benefit of all Sydney, rather than areas that are close to residential homes and already significantly affected by traffic congestion.

Meeting Information

Monthly

Representatives

Mayor or delegate, and

Two Councillors

Recommendation following EMT review

Committee to be removed. Concept approvals are now in place with operational consent for stage 1 imminent. Council officers are continuing to work with stakeholders and State agencies to advocate for optimum mitigation conditions to address the range of impacts. The formality of a Committee is no longer required. Stakeholder meetings can be conducted if and as required to ensure Council continues to play an important role.

 

Planning and Development Committee

Purpose

The Committee has been established :

a) To guide the strategic direction of the city;

b) To make recommendations to Council regarding the determination of development applications.

Meeting Information

Monthly

Representatives

Mayor and all Councillors

Recommendation following EMT review

No changes recommended.

 

Street Naming Committee

Purpose

The Street Naming Committee has been established primarily to provide suitable names for Council assets, including streets, parks facilities and other geographical features within the Liverpool Local Government Area.

Meeting Information

Bi-monthly

Representatives

Mayor or delegate

Recommendation following EMT review

Committee to be removed. Geographical Names Board has primary responsibility for street naming decisions with recommendations guided by Council policy.

 

Warwick Farm Racing Precinct Steering Committee

Purpose

The Warwick Farm Racing Precinct Steering Committee has been established to:

a)   Look at all aspects of the impact of imposing trading hour restrictions on the racing community and industrial area.

b)   Determine appropriate and economical means of minimising impacts on the majority of stakeholders.

c)   Formulate a means of reducing land use conflicts within a particular achievable timeframe including consideration of the possible construction of suitable access road to the industrial area.

Meeting Information

Quarterly

Representatives

Deputy Mayor, and

One Councillor

Recommendation following EMT review

Committee to be removed. The major goals of this committee have been achieved and a by-pass road solution is being progressed. Stakeholder meetings can be held as required rather than retaining a formal committee. 

 

Youth Council

Purpose

The Liverpool Youth Council has been established primarily to provide advice to Council about issues relating to young people, to act as a consultative mechanism for young people and to promote the interests of young people in Liverpool.

Meeting Information

Monthly

Representatives

Mayor or delegate, and

Two Councillors

Recommendation following EMT review

No changes recommended.

 

In addition to the Committees listed above, at the Council meeting on 27 July 2016 it was resolved that Council investigate the public interest and feasibility of forming a Floodplain Management Committee and provide a further report to Council on the outcome of the investigation. A further report will be provided following the conclusion of the community consultation process. Council staff are in the process of commencing the Expression of Interest process for this and a report is expected to be submitted to the December 2016 Council meeting. 

 

 

 

 

Appointment of Councillors to Community Committees and Affiliated Bodies

 

In accordance with Clause 73 of Council’s Code of Meeting Practice, Council nominates its Councillor representatives for various community committees and affiliated bodies in September each year. Those nominated to be representatives must be endorsed by a resolution of Council. As Council elections were held in September, the report to nominate representatives to the community Committees and affiliated bodies is submitted to the first meeting of the new Council. 

 

The following information provides an outline of bodies currently affiliated with Council.

 

Floodplain Management Association

Purpose

The Floodplain Management Association supports actions which aim to reduce the impact of flooding and flood liability o individual owners and occupiers, and reduce private and public losses from flooding by representing the interests of members, promoting public awareness of flood issues, supporting flood education programs and improving knowledge and skills of floodplain management practitioners.

Meeting Information

Quarterly

Representatives

One Councillor

 

Georges River Combined Councils Committee  (GRCCC)

Purpose

The primary role of the Georges River Combined Councils Committee (GRCCC) is to develop programs and partnerships, and to lobby government organisations and other stakeholders in order to protect, conserve and enhance the Georges River.

Meeting Information

Bi-monthly

Representatives

Two Councillors

 

Joint Regional Planning Panel (JRPP)

Purpose

The primary function of the JRPP is to determine regionally significant development applications. 

Meeting Information

An average of two monthly meetings.

Representatives

Two council appointed members, one of whom is required to have expertise in one or more of the following areas: planning, architecture, heritage, environment, urban design, land economics, traffic and transport, law, engineering or tourism.  Expertise may be demonstrated by formal qualifications or relevant skills, knowledge and practical experience.

Recommendation following EMT review

The Department of Planning, Panels Secretariat advised on  22 September 2016 as follows:

The revised code of conduct clarifies that Councillors who have deliberated or voted on a matter (including a planning proposal, voluntary planning agreement or to make a submission to the panel on a DA for regional development) in their role at Council and that matter, or a related matter subsequently comes before the panel, are to stand aside from their place on the panel, and allow Council’s nominated alternative member to take their place, to avoid any perceptions of bias and pre-judgement.

It is important that Council manages its members to the panel to ensure that Council is still able to be represented should one or two of its nominated members be conflicted on a matter, or be otherwise unable to attend a scheduled meeting of the panel.

Accordingly, it is recommended Council nominate two officer representatives and two alternates, to avoid future potential conflicts of interest related to Councillor representatives. The officer representatives to be identified by the CEO.

 

Liverpool Migrant Resource Centre (MRC)

Purpose

The Liverpool MRC provides a range of services and support for people from culturally and linguistically diverse backgrounds, and undertakes community development and advocacy.

Meeting Information

Bi-monthly

Representatives

Two Councillors

 

Liverpool Traffic Committee

Purpose

To provide advice on regulatory traffic facilities, line marking or signage to Council

Meeting Information

Bi-monthly

Representatives

Mayor or delegate

 

Macarthur Bushfire Management Committee

Purpose

The Bushfire Management Committee is responsible for planning for and advising in relation to bush fire prevention and coordinating fire fighting.

Meeting Information

Quarterly

Representatives

One Councillor

 

Macarthur Zone Bushfire Liaison Committee

Purpose

The role of the Macarthur Zone Bushfire Liaison Committee is to discuss and manage service level agreements for Rural Fire Services for the purpose of protecting rural land across the Local Government Area.

Meeting Information

Quarterly

Representatives

One Councillor

 

 

 

Macarthur/Liverpool Community Relations Commission Regional Advisory Council

Purpose

The Regional Advisory Council is set up to assist the Community Relations Commission to promote community harmony, participation and access to services in order that the contribution of cultural diversity in NSW is celebrated and recognised as an important social and economic resource.

Meeting Information

Quarterly

Representatives

One Councillor

 

NSW Metropolitan Public Libraries Association (NSW MPLA)

Purpose

The NSW MPLA is the peak body that represents the interests and development of public libraries in metropolitan areas and is aimed at “positioning, sustaining and developing public libraries in the greater Sydney region for the social, cultural and economic benefit of their communities”. 

Meeting Information

Quarterly at various locations

Representatives

Two representatives, one of whom shall be an elected Councillor and the other generally being a Library Manager.

 

The South West Sydney Academy of Sport (SWSAS)

Purpose

The SWSAS provides talented athlete identification and development programs which assist athletes to successfully realise their sporting potential.

Meeting Information

Bi-monthly

Representatives

One Councillor

 

Westpool

Purpose

Westpool is a Co-operative Local Government Self Insurance Scheme established to help stabilise insurance premium costs and achieve significant cost savings and long term benefits for member Councils through effective risk management.

Meeting Information

Quarterly plus an annual strategic planning forum.

Representatives

Mayor or delegate.

 

NOTE:

Representation to Westpool at the Board level is the Mayor or their nominee and the GM/CEO or their nominee.

There will be a half day briefing given to new Westpool Board representatives at the Twin Creeks Golf Club at St Marys on Wednesday 2 November 2016 from 9am.

Representatives are also required to undertake (if they have not already done so) Company Director Training which is 3 full days to be held on 1-3 February 2017. The Company Director Training is mandatory for the Board representative unless they have already undertaken that training and can provide evidence of completion of a similar course.  

The Westpool appointment is required to be for the full term of the Council to ensure continuity.

 

Western Sydney Regional Organisation of Councils (WSROC)

Purpose

WSROC is run by a board that represents members councils in Sydney, and supports business improvement, research and partnerships

Meeting Information

Bi-Monthly

Representatives

Two Councillors

 

CONSIDERATIONS

 

Economic and Financial

Provision has been made in the 2016/2017 budget for costs associated with the committees.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


113

Ordinary Meeting 12 October 2016

Chief Financial Officer

 

CFO 03

Office of Local Government Councillor Workshops

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Long-Term Financial Plan

File Ref

256961.2016

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

To advise the new Council of the Hit the Ground Running Councillor workshops which are   being conducted by the Office of Local Government in collaboration with Local Government NSW. 

 

RECOMMENDATION

 

That the Councillor Support Officer coordinate the registration of Councillors interested in attending one of the Councillor Workshops.

 

REPORT

 

A Circular from the Office of Local Government is attached to this report relating to Hit the Ground Running Councillor workshops which are being organised by the Office of Local Government in collaboration with Local Government NSW.

 

The various workshop dates and locations are mentioned in the Circular.

 

It is a one-day workshop (9.30am–3.30pm) designed to provide essential information to support Councillors in serving their community and fulfilling their responsibilities. All Councillors are strongly encouraged to attend.

 

The 2016 program includes information on how local government reform affects each Council, particularly following recent amendments to the Local Government Act 1993. The material will also include crucial information for all Councillors on the Model Code of Conduct, Integrated Planning and Reporting framework and the support available to Councillors during their term in relation to learning and professional development.

 

CEO’s/General Managers have been asked to coordinate the registration of Councillors via the online registration system. The Councillor Support Officer will be contacting Councillors and those interested in attending will be asked to select their preferred workshop date and location from the list provided in the attached Circular.

 

CONSIDERATIONS

 

Economic and Financial

There is no cost in attending the workshop.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.         Office of Local Government - Circular to Councils


115

CFO 03

Office of Local Government Councillor Workshops

Attachment 1

Office of Local Government - Circular to Councils

 


 


117

Ordinary Meeting 12 October 2016

Chief Financial Officer

 

CFO 04

Terms of Reference - Liverpool Services Alliance Review Committee

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Workforce Management Plan

File Ref

257413.2016

Report By

Chris White - Manager Governance & Legal

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

At the Ordinary Meeting of Council on 31 August 2016, Council resolved to “…[direct] the Acting Chief Executive Officer to prepare and distribute for comment a draft charter for an advisory committee of Council of which all Councillors shall be members to be termed the Liverpool Service Alliance Review Committee the functions of which shall be to oversee Council’s actions resulting from or otherwise relating to the matters referred to in the reports and responses contained in business item CONF 06.”.

 

This report presents draft Terms of Reference for the proposed committee, for review by the Council.

 

 

RECOMMENDATION

 

That Council:

 

1.    Establish the Liverpool Services Alliance Review Committee as an advisory committee of the Council.

 

2.    Adopt the Terms of Reference for the Liverpool Services Alliance Review Committee in the form attached to the report of staff.

 

 

REPORT

 

At the Ordinary Meeting of Council on 31 August 2016, Council resolved as follows:

 

That Council:

 

1.   Refers all reports and responses contained in business item CONF 06 to relevant government agencies (as agreed during this meeting and confirmed by memo from the Acting Chief Executive Officer), subject only to obtaining the prior consent of the authors of such reports where the Acting Chief Executive Officer determines it necessary to do so.

 

2.   Recommends the Acting Chief Executive Officer forthwith implement recommendations 4.2.1 and 4.3.3 of the Prosperity Audit Services in addition to those which management has already indicated it will implement.

 

3.   Directs the Acting Chief Executive Officer to otherwise provide to Councillors well prior to the next Council meeting a detailed accounting as to the progress generally in acting on the recommendations of Prosperity Audit Services.

 

4.   Directs the Acting Chief Executive Officer to prepare and distribute for comment a draft charter for an advisory committee of Council of which all Councillors shall be members to be termed the Liverpool Service Alliance Review Committee the functions of which shall be to oversee Council’s actions resulting from or otherwise relating to the matters referred to in the reports and responses contained in business item CONF 06.

 

5.   Provides copies of this motion and all reports referred to in business item CONF 06 to any newly elected Councillor not present today as soon as the results of the Liverpool Local Government Election scheduled for 10 September 2016 have been declared.

 

6.   Expresses its concern regarding issues raised in the report.

 

7.   Seek independent external legal advice on Council’s ability to terminate the Liverpool Services and Resourcing Agreement and related subsidiary agreements, Liverpool Alliance Agreement, and Deed of Guarantee and Indemnity (and all other collateral arrangements) without incurring a monetary liability for the cancellation.

 

8.   Seek the written consent of Prosperity Audit Services to provide a copy of their report to the independent external legal counsel referred to in seven (7) above.

 

This report addresses Item 4 of the above resolution.

 

Staff have prepared draft proposed Terms of Reference for the proposed Liverpool Services Alliance Review Committee.  These are included as Attachment 1 to this report.

 

It is noted that, as a committee of all councilors, the committee shall sit as a “Committee of the Whole” pursuant to Council’s Code of Meeting Practice (Code).  This requires the committee to comply with Council’s formal meeting practices as set out in the Code.

 

CONSIDERATIONS

 

Economic and Financial

Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre).

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support access and services for people with a disability.


Civic Leadership and Governance

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.         Draft Terms of Reference - Liverpool Services Alliance Review Committee


127

CFO 04

Terms of Reference - Liverpool Services Alliance Review Committee

Attachment 1

Draft Terms of Reference - Liverpool Services Alliance Review Committee

 


 


 


 


 


 


 


127

Ordinary Meeting 12 October 2016

Chief Financial Officer

 

CFO 05

Review of the Civic Expenses and Facilities Policy after Public Exhibition

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Good Governance

File Ref

259610.2016

Report By

David Maguire - Governance Coordinator

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

Section 252(1) of the Local Government Act 1993 (the Act) requires that Council adopt or amend a policy annually for the payment of expenses and provision of facilities to the Mayor

and Councillors. The Mayor and Councillors are entitled to be paid fees, to receive reimbursements for expenses and to be provided with facilities in accordance with such a policy. Council’s current policy is known as the Civic Expenses and Facilities Policy.

 

On 25 May 2016, Council adopted the attached policy, subject to public exhibition, as required under section 253(1) of the Act. Apart from the changes to the fees payable to the Mayor and Councillors (contained in the table to clause 4.1.2), the other proposed changes to the previous policy, approved by Council, are:

 

a)   The deletion of clause 4.4(o) from the policy and the insertion of a similar clause 4.18, providing for mobile offices for both the Mayor and Councillors;

b)   Provision for reimbursement for non-attendance at conferences (clause 4.8.7);

c)   Payment of overseas flights for travel by Councillors (clause 4.10.4).

 

In accordance with section 253(1) of the Act, the attached policy was publicly exhibited. No public submissions were received.

 

Further minor changes to clause 4.6.2 regarding the provision of IT hardware are recommended.

 

This policy was submitted to the Council meeting on 27 July 2016 but Council resolved to defer adoption of the policy until after the recent Council elections. The policy and this report are now resubmitted to Council for consideration.

 

It is recommended that Council note this report, adopt the policy attached to this report, and provide a copy of the policy and the related public notice to the Chief Executive of the Office of Local Government within 28 days of the date of this Council resolution.

 

 

RECOMMENDATION

 

That Council:

 

1.    Receive and note this report;

 

2.    Adopt the Civic Expenses and Facilities Policy, as attached to this report; and

 

3.    Provide a copy of the policy and the related public notice to the Chief Executive of the Office of Local Government within 28 days of the date of this Council resolution.

 

REPORT

 

Section 252(1) of the Act requires that Council adopt or amend a policy annually for the payment of expenses and provision of facilities to the Mayor and Councillors.

 

The Local Government Remuneration Tribunal (the LGRT), an independent tribunal, makes an annual determination of fees paid to mayors and councillors throughout NSW, based on the size of particular councils. This year’s determination was handed down on 29 March 2016, recommending an increase in fees of 2.5% for the 2016/2017 financial year. The fee range determined for the category in which Liverpool is placed (Metropolitan Centre), has the following minimum and maximum range as determined by the LGRT:

 

Councillor

Mayor*

Minimum Annual Fee

Maximum

Annual Fee

Minimum

Annual Fee

Maximum Annual Fee

$12,830

$23,950

$27,260

$63,640

* NOTE: This fee must be paid in addition to the fee paid to the

              Mayor and Councillors as per section 249(2) of the Act.

 

Clause 4.1.3 of Council’s current policy states:

 

As a policy objective, the annual fee paid for Councillors and the Mayor will be equivalent to the maximum fee as recommended by the Tribunal. This objective recognises that Liverpool is a rapidly growing Council, requiring enormous effort in managing this growth while simultaneously ensuring that the existing population is supported and well served.

 

It is recommended that the fees payable to the Mayor and Councillors be consistent with the maximum for the Metropolitan Centre category, determined by the LGRT on 29 March 2016 and set out in clause 4.1.2 of the attached policy. The new fees will be payable monthly in arrears from 1 July 2016.

 

Apart from the changes to the fees payable to the Mayor and Councillors, the other proposed changes to the previous policy, approved by Council, are:

 

a)   The deletion of clause 4.4(o) from the policy and the insertion of a similar clause 4.18, providing for mobile offices for both the Mayor and Councillors;

b)   Provision for reimbursement for non-attendance at conferences (clause 4.8.7);

c)   Payment of overseas flights for travel by Councillors (clause 4.10.4).

 

In accordance with section 253(1) of the Act, the policy, containing the above amendments, was publicly exhibited. No public submissions were received.

 

In addition to the changes referred to above, minor amendments are recommended to clause 4.6.2 of the policy to allow the provision of a laptop for Councillors only if iPad Pro or Microsoft Surface is not provisioned. Hence, clause 4.6.2 of the policy has been amended and its sub-clauses re-ordered accordingly, as shown in red type font. There is no requirement to publicly exhibit these minor amendments.

 

This policy was submitted to the Council meeting on 27 July 2016 but Council resolved to defer adoption of the policy until after the recent Council elections as per Resolution CFO 03. The policy and this report are now resubmitted to Council for consideration without further amendment.

 

In accordance with section 253(4) of the Act, a copy of the policy must be forwarded to the Chief Executive of the Office of Local Government within 28 days of its adoption.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

 

ATTACHMENTS

 

1.         Draft Civic Expenses and Facilities Policy as exhibited with minor amendments


143

CFO 05

Review of the Civic Expenses and Facilities Policy after Public Exhibition

Attachment 1

Draft Civic Expenses and Facilities Policy as exhibited with minor amendments

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


149

Ordinary Meeting 12 October 2016

Chief Financial Officer

 

CFO 06

Tabling of the Annual Pecuniary Interest Returns for Councillors and Designated Persons

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Good Governance

File Ref

259842.2016

Report By

David Maguire - Governance Coordinator

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

Section 450A of the Local Government Act 1993 (the Act) requires that the completed annual pecuniary interest returns of Councillors and designated persons holding office and occupying positions, as at 30 June 2016, be tabled before Council.

 

This report recommends that Council notes that the annual pecuniary interest returns of Councillors and designated persons, as at 30 June 2016, are now tabled before Council.

 

RECOMMENDATION

 

That Council note that the annual pecuniary interest returns of Councillors and designated persons, holding office or occupying positions within Council, as at 30 June 2016, are tabled before this meeting of Council in accordance with section 450A of the Local Government Act 1993.

 

REPORT

 

Section 449(3) of the Act provides that a Councillor or a designated person, holding that position as at 30 June in any year, must complete and lodge with the CEO within three months after that date, a return in the form prescribed by the regulations.

  

Designated persons are defined under section 441 of the Act as: 

 

·    The CEO

·    Senior staff members of Council

·    Members of Council staff who hold positions which have been identified by the CEO as designated persons because the exercise of the regulatory or contractual functions of their role could give rise to a conflict between the person’s duty as a member of Council staff and the person’s private interest

·    Persons (other than members of the senior staff of Council) who are members of a committee of Council identified by the Council as a committee whose members are designated persons because the functions of the committee involve the exercise of the Council’s functions under the Act or any other Act (including the Environmental Planning and Assessment Act 1979) that, in their exercise, could give rise to a conflict between the member’s duty as a member of the committee and the member’s private interest. (All members of Council's Independent Hearing and Assessment Panel are designated persons.). 

 

It is noted that, in accordance with section 449(3) of the Act, all re-elected Councillors and most designated persons duly completed and lodged their annual pecuniary interest disclosures returns with Council by the due date of 30 September 2016. Three retiring Councillors did not submit their annual pecuniary interest returns to Council. Several members of Council staff did not comply with the statutory requirement, a matter that is being followed up with individual staff members by Council’s Executive Management Team.

 

Section 450A of the Act requires that all annual pecuniary interest disclosures returns that have to be lodged with the CEO must be tabled at the first meeting of the Council after the date on which they are required to be lodged, that is, at this meeting of Council.

 

Newly-elected Councillors should note that section 449(1) of the Act requires that all newly- elected Councillors must complete and lodge with the CEO a return in the prescribed form within three months after becoming a Councillor, that is, by 10 December 2016.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

.

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

Nil


151

Ordinary Meeting 12 October 2016

Chief Financial Officer

 

CFO 07

Investment Report August 2016

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

262768.2016

Report By

Vishwa Nadan - Manager Financial Services

Approved By

Gary Grantham - Chief Financial Officer / Director Corporate Services

 

 

Executive Summary

 

This report details Council’s Investment portfolio.

 

At 31st August 2016, Council held investments with a market value of $176.9 million. The portfolio yield for twelve months ended was 3.20 per cent exceeding the benchmark of 2.22 per cent by 98 basis points for the same period.

 

For two months ended to August 2016, returns on investment was $185k higher than budget and is projected to come on budget at year end.

 

Council’s investments and reporting obligations fully comply with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation.

 

RECOMMENDATION

 

That Council receives and notes this report.

 

 

REPORT

 

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

 

Council’s Portfolio

 

At 31st August 2016, Council held investments with a market value of $176.9 million. Council’s investment register detailing all its investments is provided as an attachment to this report.

 

 

In summary, Council’s portfolio consisted of investments in:

 

 

 

As at end of August 2016, the ratio of market value compared to face value of various debt securities is shown in the table below.

 

 

* A TCD stands for Transferrable Certificate of Deposit; it is a security issued with the same characteristics as a   Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

 

Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

 

Portfolio Maturity Profile

 

The table below shows the percentage of funds invested at different durations to maturity.

 

Market Value by Issuer and Institution Policy limit as per Investment Policy

 

 

 

 

 

 

Overall Portfolio Credit Framework compliance to Investment Policy

 

 

 

 

Portfolio Performance against Bank Bill Swap Rate (BBSW)

 

The 90 day BBSW is often referred to as the reference rate for market interest rates and, in particular, is used to benchmark yield on fixed Income securities.

 

Council’s investment portfolio yield as at 31st August 2016 was 3.20 per cent which exceeded the benchmark of 2.22 per cent by 98 basis points for the same period. Council continues to achieve a solid outcome despite ongoing margin contraction and significantly lower deposit yields on offer. Council’s ongoing out performance has been boosted by a handful of longer term investments yielding above 4% and maturing out to 2019. Return on investments is expected to slowly decrease as old investments in Council’s portfolio mature and replaced with investments yielding lower returns.

 

Comparative yields for the previous months are charted below:

 

 

 

 

 

 

 

Performance of Portfolio Returns against Budget

 

Council’s investment income for two months to August 2016 exceeded budget by $185k and is currently projected to perform to budget at year end.

 

 

 

Investment Portfolio at a Glance

 

Portfolio Performance vs. 90 day Bank Bill index over the 12 month period.

MCWB01114_0000[1]

The portfolio yield for 12 month ended is 98 basis points above the benchmark for the same period (3.20% against 2.22%).

Annual Income vs. Budget

MCWB01114_0000[1]

Council’s investment interest income exceeded budget by $185k as at 31st August 2016

 

Investment Policy Compliance

Legislative Requirements

 

MCWB01114_0000[1]

Fully Compliant.

Portfolio Credit Rating Limit

MCWB01114_0000[1]

Fully Compliant.

 

Institutional Exposure Limits

MCWB01114_0000[1]

Fully Compliant.

Term to Maturity Limits

MCWB01114_0000[1]

Fully Compliant

 

 

 

 

Economic Outlook – Reserve Bank of Australia

At its meeting on 6 September 2016 the Reserve Bank Board decided not to vary the cash rate. The current 1.5% cash rate is at a historically low level and impacts returns on investment. Returns on Term Deposits and Floating Rate Notes have significantly dropped since the last twelve months. The average market returns on term deposits are:

·    Longer term deposits (> 3years maturity) – 2.85% to 3.0% p.a

·    Medium term (2 to 3 years to maturity) - 2.7% to 2.85% p.a.

·    Short term deposits rate (less than one year to maturity) – ranges from 2.3% to 2.7% per annum.

·    Cash & Cash At Call accounts range from 1.5% to 2.25%

·    31 Days’ Notice Account 2.45%

 

Certificate of Responsible Accounting Officer

 

The Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

.

 

CONSIDERATIONS

 

Economic and Financial

Council’s investment income exceeded budget by $185k as at 31st August 2016

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.         Investment Portfolio Details as at 31 August 2016View  


157

CFO 07

Investment Report August 2016

Attachment 1

Investment Portfolio Details as at 31 August 2016

 


 

 


159

Ordinary Meeting 12 October 2016

City Presentation Report

 

DCP 01

Tree Management Policy - amended to incorporate the reporting procedures for clean-up after storm damage

 

Strategic Direction

Natural Sustainable City

Reduce adverse environment impacts for present and future generations

Key Policy

Integrated Environmental Sustainability Action Plan

File Ref

262603.2016

Report By

Jeya Jeyananthan – Coordinator Maintenance Planning

Approved By

Tony Reed – Acting Director City Presentation

 

 

0Background

 

Council, at its meeting held on 14 March 2016, Councillor Anne Stanley moved a Notice of Motion to draft a policy for dealing with damaged trees after a storm event in particular to negotiate with our service provider to find a quick and efficient way to provide information to the resident.

 

This report recommends that Council adopts the amended Tree Management Policy.

 

NOTICE OF MOTION

 

That Council adopts the Tree Management Policy.

 

 

Report

 

Council’s Tree Management Policy (Policy) was updated and submitted for Council consideration at its meeting of 12 October 2016. The Policy was updated to:

 

·     The management of storm damaged trees when such an event occurs.

 

It was decided that instead of creating a new policy for the management of storm damaged trees that the existing Tree Management Policy be amended to include a section for the management of storm damaged trees when such an event occurs.

 

Accordingly a section – Tree damaged as a consequence to storm has been included in Attachment B of the Tree Management Policy that deals with the reporting procedure for residents when required.

 

CONSIDERATIONS

 

Economic and Financial

Effective management and clearing of storm damaged trees.

Environmental and Sustainability

Maintain areas immediately after storm water and make the area safe for the public.

Provide necessary information to the community when clearing of storm damaged tree required.

Social and Cultural

Maintain public area safe and clean.

Civic Leadership and Governance

Act as an environmental leader in the community.

 

 

 

ATTACHMENTS

 

1.         Tree Management Policy


161

DCP 01

Tree Management Policy - amended to incorporate the reporting procedures for clean-up after storm damage

Attachment 1

Tree Management Policy

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


181

Ordinary Meeting 12 October 2016

Community and Culture Report

 

DCC 01

Grants and Donations

 

Strategic Direction

Healthy Inclusive  City

Foster social inclusion, strengthen the local community and increase opportunities for people who may experience barriers

Key Policy

Donations Policy

File Ref

226445.2016

Report By

Daniel Collins - Grants and Donations Project Officer

Approved By

Eddie Jackson - Acting Director Community & Culture

 

 

Executive Summary

 

Council is committed to building strong and resilient communities in Liverpool and to maximising social wellbeing for all residents. One way of achieving these goals is to provide financial assistance in the form of grants and donations to individuals and groups to develop leadership skills, increase participation in community life, and address social disadvantage.

 

Council provides seven mechanisms for the allocation of grants and donations. These are a combination of annual programs, for which applications are accepted once or twice per year and open programs which can be applied for at any time of the year. These programs are:

 

(a)  Community Grants

(b)  Quick Response Grants (General, Youth, and School)

(c)  Sporting Grants

(d)  Sporting Donations

(e)  Matching Grants

(f)   Community Facilities Fee Reductions

(g)  Disaster Relief Donations

 

This report presents the funding recommendations for the applications received through the Quick Response Grants and Community Grants Programs for July to September 2016 for Council's consideration.

 

RECOMMENDATION

 

That Council endorses the following recommendations:

 

1.    For the provision of $300 (GST exclusive) under Quick Response Grants (Youth)

 

Applicant Name

Project Name

Amount

Sandra Yazbeck

Turning Pointe Dance Co

$200

Sanaa Rana

Take A Stand

$100

2.    For the provision of $19756.82 (GST exclusive) under Community Grants

 

Applicant Name

Project Name

Amount

Wheels "Towards Independence" Inc

Harmony In Design

$5,000

The Shepherd Centre - For Deaf Children

'Ready Set Go'

$5,000

The City of Liverpool and District Historical Society

Conservation Workshop

$770

Taste Cultural Food Tours Inc

Liverpool Tastes Great

$4,060

Salvation Army FYRST

Youthlink Drug and Alcohol Awareness Program

$4,926.82

 

REPORT

 

Quick Response Grants Program

 

The Quick Response Grants Program supports a range of small-scale initiatives for local residents and organisations. It aims to provide more intensive support and build the capacity of less established groups to familiarise themselves with grants programs and Council processes. Applicants are eligible to receive one grant per year.

 

Four applications were received for the Quick Response Grants program this quarter. Two applications met the program criteria. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received is shown in the table below.

 

Applicant Details

Project Description

Amount Requested

Amount Recommended

Sandra Yazbeck

Selected to perform ballet and contemporary dance at Dreamworld on the Gold Coast in Queensland on 11 April 2017.

$200

$200

Sanaa Rana

Seeking funds towards purchasing a camera to produce videos for the community to view on YouTube which will aim to create public awareness of social injustice topics such as gender inequality, women's rights and education.

$300

$100

 

Under the criteria for Quick Response Youth Grants, an event taking place within NSW is eligible for a maximum of $100

Salvation Army - FYRST

The Team challenge course will provide a variety of activities that give young people the opportunity to learn and practice new skills, have greater social interaction and build up their confidence.

$1,000

$0

 

Application does not meet eligibility criteria. Organisation must be 100% volunteer run. Recommended to apply for Community Grants Program.

Sujneet Kaur Johal

The Young Diplomats Tour is a four-week educational experience on the evolution of diplomacy, hosted in Europe.

$1,060

$0

 

Application does not meet eligibility criteria. Applicant is not a resident of Liverpool LGA.

 

Community Grants Program

 

The Community Grants Program provides financial assistance to community groups, organisations and services for projects that foster partnerships and collaboration, build capacity, promote social inclusion and increase community participation. The program assists in developing pilot or trialling innovative services or programs that addresses the needs of residents, workers and visitors.

 

Ten applications for Community Grants were received this round. Five applications met the program criteria and are therefore recommended for funding. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the requests received are shown in the table below.

 

Applicant Details

Project Description

Amount Requested

Amount Recommended

Wheels Towards Independence Inc

A collaboration of mosaic artworks and mural artworks by the parents/carers of children at Les Powell School working in harmony to provide stimulation for the students and to bring together a group of socially isolated, culturally and linguistically diverse members of the school and local community to enhance the environment of Les Powell School.

$5,000

$5,000

The Shepherd Centre - For Deaf Children

'Ready Set Go' – a school readiness program for children in the Liverpool community who are deaf/hearing impaired. Comprised of a children’s group and parallel parents' group, the aim is to successfully transition the children into mainstream schooling by working in partnership with the families and schools.

$5,000

$5,000

The City of Liverpool and District Historical Society

The members of the society (plus council library or museum staff who wish to attend) will receive training on conservation and preservation techniques.

$770

$770

Taste Cultural Food Tours Inc

Taste Cultural Food Tours Inc. will develop three locally focused tour activities, aimed at local pride and affordability for local residents. Activities will be based on the Taste Tour model and operations, which have proven successful in attitude changes with outsiders.

 

$5,000

$4,060

Salvation Army FYRST- Follow on Youth Recovery Support Team

FYRST will implement a program of drug and alcohol education with resources to support learning to wide audiences across Liverpool. Presentations to schools, services and agencies incorporating drug and alcohol awareness and services available to young people to support their drug/alcohol use.

$4,926.82

$4926.82

Bellfield College

Provide students with a nutritious breakfast in a socially inclusive environment.

$4,000

$0

 

Application does not meet eligibility criteria as the organisation is primarily government funded.

Inspire Community Services

The 5K Fun Run will inspire the local Liverpool community to get fit and raise funds for the new youth training cafe and programs at the Inspire Community Youth Centre.

$4,855

$0

 

Application does not meet eligibility criteria. Applicant has not engaged with Council regarding impact of this event on the Community and not undertaken a risk assessment.

Inspire Community Services

Aims to teach seniors how to use basic computing, internet, word processing and some desktop publishing skills in a class room setting

$5,000

$0

 

Application does not meet eligibility criteria. This is a duplication of existing services offered within the Liverpool LGA.

Sydney Kurdish Youth Society

Provide language education of native Kurdish languages to the Kurdish community.

$5,000

$0

 

Application does not meet eligibility criteria. Applicant has not provided evidence that this program is supported by the Liverpool LGA community, program is not planned to operate within the LGA, and has not been able to justify spending of the requested grant amount effectively nor sustainability of the program after funding.

 

 

Life Education NSW

Towing costs of the Mobile Learning Centre between the 28 schools visited in the Liverpool LGA each year.

$2,800

$0

 

Application does not meet eligibility criteria. Grants are not to be used for operational expenses. Recommended to apply for Sponsorship Program.

 

 

 

CONSIDERATIONS

 

Economic and Financial

A budget allocation of $100,000 was adopted by Council in its 2016/2017 Operational Plan as part of Council’s Grants and Donations Programs. There is currently $100,000 remaining in the budget. If the recommended amount of $20056.82 is endorsed the remaining balance will be $79943.18.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.         Quick Response Grants CriteriaView

2.         Community Grants Criteria


181

DCC 01

Grants and Donations

Attachment 1

Quick Response Grants Criteria

 


 


 


187

DCC 01

Grants and Donations

Attachment 2

Community Grants Criteria

 


 

 


189

Ordinary Meeting 12 October 2016

Economic Development Report

 

DEE 01

City Centre Activation Program

 

Strategic Direction

Vibrant Prosperous City

Activate the city centre and develop vibrant places that attract people to Liverpool

Key Policy

City Centre Strategy

File Ref

245267.2016

Report By

John F Morgan - Director Property & Commercial Development

Approved By

John F Morgan - Director Property & Commercial Development

 

 

Executive Summary

 

Through Council’s Building Our New City Program two precincts were prioritised for public domain improvements, Macquarie Mall and Bigge Park.

 

Total funds of up to $10m were allocated for these two projects over 2015/16 and 2016/17.  A $10m loan supported by a Local Infrastructure Renewal Scheme interest rate subsidy allowed this work to be undertaken in these two financial years, with interest payments over 10 years supported from Council’s City Development Fund (CDF) (rising from $850,000 in 2016/17 to $1.15m in 2024/25).

 

The CDF raises funds of approximately $1.5m per annum from commercial property owners in the CDF area.  Funds from the CDF can be applied to a range of infrastructure, activation and promotion talks related to the city centre (copy of CDF policy attached).

 

Both the Macquarie Mall and Bigge Park assets were identified as key precincts that needed substantial upgrading to encourage the development of a well-integrated and thriving city centre.  These public domain improvements were seen as critical to attracting private investment as well as allowing residents, workers and visitors to make maximum use of the city, both during the day and throughout the evening and on weekends.

 

To manage its major assets professionally a place based strategy represents an important investment in ensuring these assets are used optimally.  The model proposed includes a Place Manager (City Centre) position for key areas which will manage a recurrent annual city centre activation program. Similar models are used in place in Parramatta, Wollongong and Fairfield Councils.

 

 

 

 

 

RECOMMENDATION

 

That Council:

 

1.    Note the report; and

 

2.    Approve recurrent funding of $200,000 p.a. from the City Development Fund for a Place Manager (City Centre) position and program budget.

 

REPORT

 

Through Council’s Building Our New City Program, Macquarie Mall and Bigge Park were prioritised for public domain improvement.

 

The total expenditure on these two projects over the financial years 2015/16 and 2016/17 is supported by a $10m loan with the interest rate subsidised by the NSW Government through its L-I-R-S program.  Loan repayments are made through the CDF which raises approximately $1.5m per annum from commercial property owners in the Liverpool City Centre.

 

The refurbishment of both Macquarie Mall and Bigge Park and the planned development of Civic Place, represent flagship projects for Council reflecting community aspirations that were identified as key priorities in Council’s Growing 2023 Plan.

 

International research (OECDS, 2015) indicates that where infrastructure projects are not developed in conjunction with local stakeholders or aligned to the strategic priorities of different sectors of the economy and community, the full potential of the development fails to be realised.  Done well, however, such processes can lead to local communities being empowered, willing to participate in organisations and projects, connected with Council and working towards shared goals.  This potential has been recognised by the University of Wollongong and Western Sydney University both bringing facilities to Liverpool by 2017.

 

In effect, developing and maintaining key infrastructure acts as the catalyst for building a sense of place, linked to a strong sense of local ownership and influence.  A professional place management approach is also fundamental to holding accountable those involved in the complex relationships related to planning, delivering and managing major projects.

 

At its meeting on 26 August 2015, Council approved funding for a dedicated resource to “Place Manage” the Carnes Hill Community Recreation Centre, a $40m council infrastructure asset that was built to reflect the needs of the local community.  In approving the Place Manager position as a pilot program, Council was able to learn what worked best in the role, a singular point of contact/management of a complex deliver program including the official launch of the precinct and ongoing programming of facilities management, events and community activities and precinct planning for future stages.

 

This model has been widely recognised by both internal and external stakeholders as crucial to the success of the precinct service delivery and an initial evaluation of the role has shown that having a central control point resulted in improved project governance particularly in relation to immediacy of issues resolution, strong community engagement including consistent messaging and branding and place-based activation including precincts events, facilities bookings/use and community partnerships.

 

The proposed model for the Liverpool City Centre would be a similar Place Manager role with a recurrent activation program fund that would allow for:

 

·    Co-ordination of business and community events and activities to showcase the assets

·    Co-ordination of council-wide regulatory requirements including permits and licences

·    Liaison with business and community representatives on issues impacting service delivery

·    Facilities management including bookings and maintenance issues

 

The role is likely to change in nature after the first two years as the assets mature and their use evolves.

 

Given the new role and the activation program services the city centre, funding can be sourced from the City Development Fund (CDF).  The CDF is a special rate on all commercial use properties within the identified City Development boundary to be spent only on projects within that boundary which improve all or any of the following aspects of the CBD; image, role, urban design, safety, recreation, public art, heritage, economic development and general amenity.

 

It is recommended that recurrent annual funding of $200,000 be approved by Council to create a dedicated Place Manager position and activation program to commence 1 February, 2017.

 

CONSIDERATIONS

 

Economic and Financial

A place manager and activation programs will ensure public domain improvements are fully utilised.

$200,000 per annum will be required to ensure a position and implementation program.

Environmental and Sustainability

Sustainability and environmental needs have been factored in to construction of the assets.


Social and Cultural

Macquarie Mall and Bigge Park are important assets in promoting Liverpool’s diversity and heritage.


Civic Leadership and Governance

The model of place management for major assets represents best practice in ensuring full utilisation of facilities and a focus on responding to evolving community needs.

 

 

ATTACHMENTS

 

1.         City Development Fund Policy Adopted by Council 26 August 2015 PDF Version


189

DEE 01

City Centre Activation Program

Attachment 1

City Development Fund Policy Adopted by Council 26 August 2015 PDF Version

 


 


 


 


 

 


197

Ordinary Meeting 12 October 2016

Planning and Growth Report

 

DPG 01

Car parking rates for industrial development post-exhibition report

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

241758.2016

Report By

Charlotte Dare - Trainee Town Planner

Approved By

Toni Averay - Director Planning & Growth

 

 

Executive Summary

 

Council resolved at its meeting of 27 April 2016 to amend the Liverpool Development Control Plan 2008 relating to the car parking requirements for “Industry” and “Warehouses” in Table 13: Car Parking, Servicing and Loading Provision as follows:

 

Warehouse developments of GFA >1000sqm: 1 space per 250 sqm in GFA

 

The amendment was publicly exhibited for a period of 30 days and no submissions were received. Accordingly it is recommended that Council adopts the proposed amendments in Liverpool Development Control Plan 2008 (Draft Amendment No. 23).

 

RECOMMENDATION

 

That Council adopts the Liverpool Development Control Plan Draft 2008 (Draft Amendment No. 23) and forward a copy of the Development Control Plan to the Department of Planning and Environment for notification.

 

REPORT

 

Background

 

Council at its meeting of 27 April 2016 considered a report on car parking rates for industrial development.  The report arose from the assessment of a development application for large warehouse development with a floor area exceeding 50,000m². 

 

Review of car parking requirements

 

Subsequently a review of the minimum car parking requirements of nearby councils and the RMS Guidelines for warehouse developments was undertaken.  It was found that Council’s requirements for warehouses were consistent with those of nearby councils, except for Campbelltown and Camden Councils.  Council’s requirements were inconsistent with the current RMS guidelines.

 

It was concluded that a reduced car parking requirement for large warehouse developments was reasonable as it reflected the lower employment density resulting from greater automation in large warehouses.  Accordingly, an amendment to Liverpool DCP 2008 was prepared that proposed to reduce the car parking requirements for warehouse buildings exceeding 1000m² to one space for every 250m2

 

Public Exhibition

 

The draft amendment was exhibited in accordance with the Environmental Planning and Assessment Regulation 2000 as follows:

 

·    Publicly exhibited from the 29 June 2016 to 29 July 2016 (30 days);

·    Public notice the local newspaper and on Council’s website; and

·    Poster displayed at Council’s Customer Service Centre.

 

No submissions were received.

 

Conclusion

 

The proposed amendment is considered reasonable.

 

CONSIDERATIONS

 

Economic and Financial

A more flexible approach to parking demand may assist the viability of new industrial development in the City.

Environmental and Sustainability

Reduction of parking demand will facilitate compact industrial development which will reduce the adverse impacts caused by urban sprawl.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

Nil


201

Ordinary Meeting 12 October 2016

Planning and Growth Report

 

DPG 02

Offer to enter into a Voluntary Planning Agreement - DA-582/2016 at 420 Macquarie Street, Liverpool

 

Strategic Direction

Vibrant Prosperous City

Activate the city centre and develop vibrant places that attract people to Liverpool

Key Policy

City Centre Strategy

File Ref

254161.2016

Report By

David Smith - Coordinator Development Assessment

Approved By

Toni Averay - Director Planning & Growth

 

 

Executive Summary

 

Council has received a Development Application DA-582/2016 for the construction of new residential floor space and alterations to the existing buildings approved under DA-578/2014 at 420 Macquarie Street, Liverpool. This application was lodged with Council on 28 June 2016 and was notified in accordance with Council’s Notification Policy between 7 July 2016 and 23 July 2016. No submissions were received. The application is currently under assessment by Council.

 

DA-578/2014 was approved by the Sydney West Joint Regional Planning Panel on 23 January 2015 for the construction of a mixed use development consisting of three buildings. Construction of buildings A and B commenced in February 2016 whilst site preparation works are underway for building C.

 

DA-582/2016 is lodged in accordance with the current Liverpool Local Environmental Plan 2008 (LLEP), however the application has provided an assessment against Amendment 52 to the LLEP 2008 as required by Section 79C(1)(a)(ii) of the Environmental Planning and Assessment Act 1979, being the provisions of any draft Environmental Planning Instrument.

 

If Council accepts the offer to enter in a planning agreement, the agreement will be prepared by Council and publicly exhibited for a period of 28 days. If following public exhibition there are no changes to the proposed planning agreement necessary, the planning agreement will be confirmed and the development application DA-582/2016 will then be reported to the Independent Hearing and Assessment Panel as required by the Independent Hearing and Assessment Panel Charter and following their recommendations, will be determined by Council.

 

As part of the assessment of DA-582/2016, the application considers primarily its consistency with the current planning controls applying to the site, but also addresses the proposed controls under Amendment 52 to the LLEP 2008. This is a requirement under the Environmental Planning and Assessment Act 1979 for the consent authority to have regard to any draft environmental planning instruments. 

 

Amendment 52 to the LLEP 2008 applies to land within the Liverpool City Centre and seeks to rezone land from B3 Commercial Core to B4 Mixed Use and to amend the height of buildings and floor space ratio development standards for identified land with the City Centre. The site is identified under Amendment 52 of LLEP 2008 for additional height and floor space provisions as the site is classed as an “Opportunity Site” under proposed Clause 7.5B of the LLEP 2008. The site area is 6,158m2. 

 

The development application is accompanied by an offer to enter into a planning agreement for the provision of a “public benefit”. The main item of offer contained within the agreement is for a monetary contribution to be paid to Council towards restoration works at Collingwood House, which is a heritage listed item under the LLEP 2008.

 

 

RECOMMENDATION

 

That Council:

 

1.    Accepts in principle the proposed offer to enter into a planning agreement for a monetary contribution for restoration works to Collingwood House as a public benefit and directs the CEO to prepare a planning agreement and explanatory note and to publicly exhibit the documents for a period of 28 days.

 

2.    Delegates authority to the CEO, subject to consideration of any changes following public exhibition, to execute the planning agreement in the form that is publicly exhibited or with minor alterations.

 

3.    Notes that if changes other than minor changes arise from the public exhibition process these will be reported back to Council.

 

4.    Notes that this delegation is within the powers that can be dedicated under Section 377 of the Local Government Act 1993.

 

5.    Notes that any planning agreement will be subject to approval of development application DA-582/2016.

 

6.    Notes that in accepting the proposed offer to enter into a planning agreement, Council retains full discretion to determine development application DA-582/2016 on its merits in accordance with the requirements of the Environmental Planning and Assessment Act 1979.

 

 

REPORT

 

A planning agreement can be made under Section 93F of the Environmental Planning & Assessment Act 1979 (the Act) and is a voluntary agreement between Council and the developer, under which the developer is required to dedicate land free of cost, pay a monetary contribution or provide other material public benefit, or any combination of these, to be used towards a public purpose. In this instance, the proposed planning agreement provides for an “other material public benefit”.

 

The Act specifies that a public purpose includes the provision of public amenities or public services, the provision of affordable housing, the provision of transport or other infrastructure relating to the land, the funding of recurrent expenditure relating to any of these, the monitoring of the planning impacts of a development and the conservation or enhancement of the natural environment. In this instance the proposed planning agreement provides for “… public amenities”

 

An offer has been made by the land owners to enter into a planning agreement in connection with DA-582/2016 that is currently under assessment by Council.  This application proposes additional height and floor space compared with the development approved under DA-578/2014. This application is required to be assessed under the current LLEP 2008 development standards as Amendment 52 to the LLEP 2008 has not been gazetted as yet. However, it is important to note that Amendment 52 has received Gateway approval from the Department of Planning and Environment and has been publicly exhibited. Therefore, the application must consider any draft Environment Planning Agreements applying to the site. Amendment 52 to the LLEP 2008 is therefore a relevant draft Environmental Planning Instrument in accordance with Section 79C(1)(a)(ii) of the Environmental Planning and Assessment Act 1979 and should be afforded significant weight in the assessment of the current development application.

 

Amendment 52 to the LLEP 2008 provides for development of “opportunity sites” in the Liverpool City Centre that can accommodate mixed use and commercial tower development. These sites are required to be master planned and are anticipated to allow for buildings with significant floor space ratios and heights. Whilst DA-582/2016 is not accompanied by a masterplan in the manner anticipated by Amendment 52, the development has been planned in a holistic manner under DA-578/2014 and the current DA-582/2016 and is consistent with what would be expected of a masterplan if the application was lodged once Amendment 52 was gazetted.

 

An extract from Amendment 52 states:

 

The maximum floor space of a building on a lot in “Area 8” identified on the Floor Space Ratio Map may exceed 3.0:1 if the lot size exceeds 1500 square metres and:

 

(a) The site has multiple street or laneway/serviceway frontages

(b) The site can accommodate tower floorspace of up to 700 square metres gross floor area for residential uses or 1000 square metres gross floor area for commercial uses

(c) The site can accommodate tall buildings without significant impact on the adjacent public domain, heritage items or neighbouring sites, and

(d) The applicant agrees to provide a public benefit, to the satisfaction of Council, which may include the following:

(e) The proposal includes additional public car parking located in key locations in Liverpool City Centre to be dedicated to Council at no cost;

(f) The proposal will, extend lanes and/or provide through-site links; or

(g) Any other public benefit as defined by Council policy.

 

This development meets the above criteria as the site has four street frontages, provides for significant tower floor space, can accommodate tall buildings and the applicant is proposing to enter into a planning agreement with Council to provide a public benefit in the form of a monetary payment for upgrade works to Collingwood House. 

 

During the assessment of DA-582/2016, Council officers consider that the proposal is consistent with the development standards proposed under Amendment 52 to the LLEP 2008.

 

It is noted that DA-582/2016 is required to be considered by Council’s Independent Hearing and Assessment Panel and determined by Council, rather than under delegated authority, as the application proposes variations to some of the current LLEP 2008 development standards, namely height and floor space ratio.

 

While a draft copy of the voluntary planning agreement has not yet been completed, in summary, the terms of the agreement as outlined in the formal offer from the developer specify:

 

A total monetary contribution of $230,000 payable to Council for restoration works to Collingwood House as a public benefit arising from the development.

 

Collingwood House is located at 13 Birkdale Crescent, Liverpool and is one of the few remaining dwellings from the Colonial period and is highly significant in the history of Liverpool. The Collingwood precinct has been a place of importance to Aboriginal and non-indigenous people of Liverpool and parts of the precinct are registered as a declared Aboriginal Place on the register of Aboriginal Places.

 

Conclusion

 

An offer to enter into a Planning Agreement in connection with Development Application DA-582/2016 for restoration works at Collingwood House has been received.

 

It is considered that the proposed planning agreement has both planning and public benefit. It is recommended that the terms of the offer as outlined above, be endorsed in principle by Council and exhibited in accordance with the regulations and that Council delegates to the CEO, subject to consideration of any changes following public exhibition, to execute the planning agreement in the form that is publicly exhibited or with minor alterations. It is important to note that any planning agreement will be subject to the approval of the associated development application DA-582/2016 currently under assessment.

 

CONSIDERATIONS

 

Economic and Financial

Further develop a commercial centre that accommodates a variety of employment opportunities.

Enhance the environmental performance of buildings and homes.

Facilitate economic development.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Provide cultural centres and activities for the enjoyment of the arts.

Preserve and maintain heritage, both landscape and cultural as urban development takes place.

Regulate for a mix of housing types that responds to different population groups such as young families and older people.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.         Landowners Details View

2.         Planning Agreement Offer


201

DPG 02

Offer to enter into a Voluntary Planning Agreement - DA-582/2016 at 420 Macquarie Street, Liverpool

Attachment 1

Landowners Details

 


203

DPG 02

Offer to enter into a Voluntary Planning Agreement - DA-582/2016 at 420 Macquarie Street, Liverpool

Attachment 2

Planning Agreement Offer

 

 


203

Ordinary Meeting 12 October 2016

Committee Reports

 

CTTE 01

Casula Powerhouse Arts Centre Board Minutes from Meeting 18 August 2016

 

Strategic Direction

Vibrant Prosperous City

Activate the city centre and develop vibrant places that attract people to Liverpool

Key Policy

Economic Development Strategy

File Ref

253120.2016

Report By

Koby Hollingworth - Administrator Coordinator

Approved By

Eddie Jackson - Acting Director Community & Culture

 

 

Executive Summary

 

This report is tabled in order to present the Minutes of the Casula Powerhouse Arts Centre Board Meeting held on 18 August 2016.

 

RECOMMENDATION

 

That Council receives and adopts the Minutes of the Casula Powerhouse Arts Centre Meeting held on 18 August 2016.

 

REPORT

 

1.       The Minutes of the Casula Powerhouse Arts Centre held on 18 August 2016 are attached for the information of Council.

 

2.       The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.         Casula Powerhouse Arts Centre Board Meeting Minutes 18 August 2016View  


205

CTTE 01

Casula Powerhouse Arts Centre Board Minutes from Meeting 18 August 2016

Attachment 1

Casula Powerhouse Arts Centre Board Meeting Minutes 18 August 2016

 


 


207

Ordinary Meeting 12 October 2016

Committee Reports

 

CTTE 02

Minutes of Liverpool Access Committee Meeting held on 11 August 2016

 

Strategic Direction

Proud Engaged City

Engage and consult with the community to enhance opportunities for communication and involvement

Key Policy

Community Engagement Policy

File Ref

253532.2016

Report By

Kathryn Sloan - Community Development Worker (Aged and Disability)

Approved By

Eddie Jackson - Acting Director Community & Culture

 

 

Executive Summary

 

This report is tabled in order to present the Minutes of the Liverpool Access Committee Meeting held on Thursday, 11 August 2016.

 

RECOMMENDATION

 

That Council receives and notes the minutes of the Liverpool Access Committee Meeting held on Thursday, 11 August 2016.

 

REPORT

 

1.       The Minutes of the Liverpool Access Committee held on 11 August 2016 are attached for the information of Council.

 

2.       The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.

 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support access and services for people with a disability.


Civic Leadership and Governance

Facilitate the development of community leaders.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

 

 

ATTACHMENTS

 

1.         Liverpool Access Committee Minutes 11 August - final


209

CTTE 02

Minutes of Liverpool Access Committee Meeting held on 11 August 2016

Attachment 1

Liverpool Access Committee Minutes 11 August - final

 


 


 


 


 


217

Ordinary Meeting 12 October 2016

Committee Reports

 

CTTE 03

Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee held on Thursday 1 September, 2016

 

Strategic Direction

Liveable Safe City

Improve the community’s sense of safety in Liverpool

Key Policy