Agenda of Ordinary Meeting - 12 October 2016

Order of Business

PAGE TAB

Opening

Acknowledgement of Country

Prayer

Apologies

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 31 August 2016................................................................. 7

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Notices of Motion

NOM 01 No "Ice" Room................................................................................................ 51......... 1

NOM 02 Opportunities to support local businesses and social enterprise.................... 53......... 2

NOM 03 The Greater Sydney Commission Awards .................................................... 55......... 3

Motions of Urgency

NIL

Independent Hearing and Assessment Panel Report

IHAP 01 DA-1025/2015 - Construction of food and drink premises and retail premises, including car parking, landscaping and signage on Proposed Lot 2 in the subdivision of Lot 29 in DP1044841 at 501 Cowpasture Road, Len Waters Estate............................ 57......... 4

Development Application Determination Report

NIL

Chief Executive Officer Report

CEO 01 Corporate Sponsorships................................................................................. 68......... 5

CEO 02 Potential Introduction of Ombudsman Model to Liverpool City Council........ 80......... 6

Business Improvement Report

DBI 01 Further Report on Feasibility of Implementing Matters Identified in Submissions on the Delivery Program and Operational Plan 2016-17.......................................... 87......... 7

Chief Financial Officer

CFO 01 Election of Deputy Mayor............................................................................... 97......... 8

CFO 02 Appointment of Councillors to Committees and Affiliated Bodies................ 100......... 9

CFO 03 Office of Local Government Councillor Workshops.................................... 113....... 10

CFO 04 Terms of Reference - Liverpool Services Alliance Review Committee...... 117....... 11

CFO 05 Review of the Civic Expenses and Facilities Policy after Public Exhibition 127....... 12

CFO 06 Tabling of the Annual Pecuniary Interest Returns for Councillors and Designated Persons 149....... 13

CFO 07 Investment Report August 2016................................................................... 151....... 14

CFO 08 Annual Financial Reports 2015/16 (to be provided in Addendum Booklet)

City Presentation Report

DCP 01 Tree Management Policy - amended to incorporate the reporting procedures for clean-up after storm damage...................................................................................... 159....... 15

Community and Culture Report

DCC 01 Grants and Donations .................................................................................. 176....... 16

Economic Development Report

DEE 01 City Centre Activation Program.................................................................... 186....... 17

Infrastructure and Environment Report

NIL

Planning and Growth Report

DPG 01 Car parking rates for industrial development post-exhibition report............. 194....... 18

DPG 02 Offer to enter into a Voluntary Planning Agreement - DA-582/2016 at 420 Macquarie Street, Liverpool............................................................................................ 196....... 19

Property and Commercial Development Report

NIL

Committee Reports

CTTE 01 Casula Powerhouse Arts Centre Board Minutes from Meeting 18 August 2016 203 20

CTTE 02 Minutes of Liverpool Access Committee Meeting held on 11 August 2016. 207....... 21

CTTE 03 Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee held on Thursday 1 September, 2016.......................................................... 214....... 22

CTTE 04 Minutes of the Environment Advisory Committee Meeting held on 8 August 2016 221 23

Questions with Notice

QWN 01 Question with Notice - Clr Harle................................................................... 228....... 24

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

CONF 01 Memorandum of Understanding - Commonwealth/RMS - Badgery's Creek Road Network

Reason: Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(c) (d i) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 02 Report on Legal Advice - Audit of Prosperity Audit Services

Reason: Item CONF 02 is confidential pursuant to the provisions of s10(A)(2)(c) (d i) (d iii) (g) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it; AND commercial information of a confidential nature that would, if disclosed reveal a trade secret; AND advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

CONF 03 ST2553 – Provision of Fire Testing Services and Associated Consultancy Services

Reason: Item CONF 03 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 04 Organisational Restructure of Council Operations

Reason: Item CONF 04 is confidential pursuant to the provisions of s10(A)(2)(a) of the Local Government Act because it contains personal matters concerning particular individuals (other than councillors).

CONF 05 ST2555 – Streetscape Weed Control

Reason: Item CONF 05 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 06 Liverpool Civic Place - Project Update (1st Quarter 2016-17)

Reason: Item CONF 06 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

CONF 07 Recruitment of Chief Executive Officer

Reason: Item CONF 07 is confidential pursuant to the provisions of s10(A)(2)(a) of the Local Government Act because it contains personal matters concerning particular individuals (other than councillors).

CONF 08 ST2528 - Provision of Security Services

Reason: Item CONF 08 is confidential pursuant to the provisions of s10(A)(2)(d i) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CONF 09 Liverpool City Council Pound Facility (to be provided in Confidential Addendum Booklet)

Reason: Item CONF 09 is confidential pursuant to the provisions of s10(A)(2)(d i) (d ii) of the Local Government Act because it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it; AND commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the Council.

Close

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MINUTES OF THE Ordinary Meeting

HELD ON 31 August 2016

PRESENT:

Mayor Ned Mannoun

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Harle

Councillor Karnib

Councillor Mamone

Councillor Ristevski

Councillor Shelton

Councillor Waller

Mr Michael Cullen, Acting Chief Executive Officer

Mr Gary Grantham, Chief Financial Officer / Director Corporate Services

Ms Toni Averay, Director Planning and Growth

Dr Eddie Jackson, Acting Director Community and Culture

Ms Julie Scott, Acting Director Economic Development

Mr Raj Autar, Director Infrastructure and Environment

Ms Hiba Soueid, Acting Director Business Improvement

Mr John Morgan, Director Property and Commercial Development

The meeting commenced at 6.06pm.

OPENING 6.06pm

PRAYER The prayer of the Council will be read by Pastor Steve Riethmuller from Cartwright Gospel Chapel.

APOLOGIES Nil

CONDOLENCES

Mr Edward Banks – read by Clr Waller

Edward Banks, ‘Ted’ was born on the 6th of April 1934 and passed away on the 30.7.16 after a lengthy illness. Ted and his wife Judith are well known in the Liverpool area. Ted was born in Liverpool and spent all his years up until recent times at the family farm in Austral. When Ted was moved to a nursing home Judith visited every day. Ted worked the farm all his life but he also contributed to fundraising for many charitable events over the years and he created the Provost club of Liverpool. Liverpool Council acknowledged his charitable works. Ted was described as intelligent, caring and inventive by his daughter Heather, a man who was soft in manner but cared very much for his family and the community.

Ted is survived by his wife Judith, his children David, Heather and Keith and his grandchildren Krystal, Stacey, Nicole, Sara, Rebecca, Lachlan and Aidan.

May he rest in peace.

Motion: Moved: Mayor Mannoun Seconded: Clr Waller

That condolences be sent to Mr Banks family.

On being put to the meeting the motion was declared CARRIED.

Confirmation of Minutes

Motion: Moved: Clr Hadchiti Seconded: Clr Balloot

That the minutes of the Ordinary Meeting held on 27 July 2016 be confirmed as a true
record of that meeting.

On being put to the meeting the motion was declared CARRIED.

Declarations of Interest

Clr Hadchiti declared a non-pecuniary, less than significant interest in the following items:

Item CONF 03: Order of Liverpool Awards

Reason: He is related to one of the nominees for an award.

Clr Hadchiti left the Chambers for the duration of the item.

Clr Harle declared a non-pecuniary, less than significant interest in the following items:

Item CONF 03: Order of Liverpool Awards

Reason: He is related to one of the nominees for an award.

Clr Harle left the Chambers for the duration of the item.

Public Forum

Presentation – items not on agenda

1. Ms Sidrah Asad Mahboob addressed Council on the following matter:

“2016 Speaking for the Planet Event”

Ms Mahboob was unable to attend last month's Council meeting and has attended tonight's meeting to deliver her winning speech from the 2016 Speaking for the Planet Event.

Speaking for the Planet is a public speaking and drama competition that recognises and celebrates World Environment Day. The competition invites local high school students to participate by preparing speeches and performances related to the World Environment Day theme “Go Wild for Life”.

Motion: Moved: Mayor Mannoun Seconded: Clr Hadid

That a three minute extension of time be given to Ms Mahboob.

On being put to the meeting the motion was declared CARRIED.

Representation – items on agenda

1. Mr David Ryan from Liverpool Hospital addressed Council on the following item:

DPG 02: Liverpool Hospital HLS and Flight Path

2. Mr Guy Smith from Goodman Property addressed Council on the following item:

DPG 01: Draft Georges River Master Plan

3. Mr Vele Trpevski, The Macedonian Ambassador to Australia was granted permission to address Council on the following item:

NOM 03: Devastating Floods In Macedonia

Note: Mr Trpevski was unable to attend tonight’s Council meeting due to illness and had requested Clr Ristevski read a letter on his behalf. The letter was read prior to dealing with the item.

Ordinary Meeting 12 October 2016

Independent Hearing and Assessment Panel Report

IHAP 01

DA-1025/2015 - Construction of food and drink premises and retail premises, including car parking, landscaping and signage on Proposed Lot 2 in the subdivision of Lot 29 in DP1044841 at 501 Cowpasture Road, Len Waters Estate.

Strategic Direction	Liveable Safe City Deliver an efficient planning system which embraces sustainable urban renewal and development
Key Policy	Urban Development Plans
File Ref	247228.2016
Report By	Marcus Jennejohn - Senior Development Planner
Approved By	Toni Averay - Director Planning & Growth

Executive Summary

Council has received and considered a development application DA-1025/2015, proposing the construction of five retail premises and one food and drink premises with a drive through facility and associated site works, signage, landscaping and car parking on Proposed Lot 2 in the subdivision of Lot 29 in DP 1044841 at 501 Cowpasture Road, Len Waters Estate. The application was lodged on 21 October 2015.

This application was referred to the 29 August 2016 meeting of the Independent Hearing and Assessment Panel (IHAP) as the development seeks to vary the minimum building street frontage development standard (Clause 7.15(2)) of the Liverpool Local Environmental Plan 2008 (LLEP) which requires a 90 metre minimum frontage for new buildings on land with frontage to a classified road in the B6 Enterprise Corridor Zone.

Proposed Lot 2 (approved under DA-1106/2014) has an approved frontage to Cowpasture Road of 45 metres and therefore fails to comply with the requirements of Clause 7.15(2) of LLEP. The extent of the variation is 50%.

The IHAP recommendation was to approve the development application as a deferred commencement requiring the creation of a Right-of-Carriageway over Proposed Lot 5 in favour of the subject site with an additional condition confirming that the vehicular access across the boundary with proposed Lot 3 closest to Cowpasture Road be closed by means of extending the landscape bed along the boundary.

RECOMMENDATION

It is recommended that Council approve development application DA-1025/2015 as a deferred commencement consent subject to the amended recommended conditions of consent contained in Attachment 4.

Background

Pursuant to the requirements of the endorsed Independent Hearing and Assessment Panel (IHAP) Charter and Procedure, the proposal was referred to the IHAP for consideration as the proposed development includes a request to vary a development standard in excess of 10%, pursuant to Clause 4.6 of the LLEP 2008.

The application is accompanied by a written request to vary Clause 7.15(2) of the LLEP 2008 which prescribes the minimum building street frontage of 90 metres in the B6 Enterprise Corridor Zone. The proposal includes buildings on Proposed Lot 2 which has a frontage to Cowpasture Road of 45 metres or a 50% variation.

The Site

The subject site is legally described as Lot 29 DP 1044841 and is located at 501 Cowpasture Road, Len Waters Estate. The site is irregular in shape, with a western frontage of approximately 422.89m to Cowpasture Road and a total site area of approximately 5.312 hectares. The site (Proposed Lot 2) is orientated in an east-west direction with vehicular access available via Cowpasture Road.

Proposed Lot 2 is situated within the B6 Enterprise Corridor Zone under LLEP 2008.

The site (existing Lot 29) is identified in the following Figure 1.

Subject site
(Lot 29)

Figure 1 – Site and locality map

Figure 2 – Location of Proposed Lot 2 (Approved Plan under DA-1106/2014)

The subject site (Proposed Lot 2) is currently vacant, so are Proposed Lots 3, 4 & 5. Proposed Lot 3 was recently approved by Council for a service station with an associated convenience store and fast food restaurant with a drive through facility. Proposed Lot 4 was also recently approved by Council for two commercial buildings, to be used as food and drink premises with associated site works, signage, landscaping and car parking. There is a Class 1 Appeal before the NSW Land and Environment Court in respect to Proposed Lot 5 for a mixed-use development consisting of a supermarket, specialty shops and a 5-storey residential flat building. Council has instructed its solicitors to defend the Proceedings. Proposed Lot 1 is already under construction for a McDonalds’ fast food restaurant.

details of the proposal

The application seeks approval for the following:

· The construction of six (6) premises being:

o 1 takeaway food & drink premises; and

o 5 retail premises;

· Signage structure for each premises but fit out subject to separate applications;

· A pylon signage for the development;

· 40 car parking spaces;

· Landscaping works;

· Loading bays;

· Outdoor seating; and

· Waste storage areas.

The proposal provides the following floor areas:

· Total site 2642m²

· Tenancy 1: 83.00m²

· Tenancy 2: 77.05m²

· Tenancy 3: 77.05m²

· Tenancy 4: 76.00m²

· Tenancy 5: 100.00m²

· Tenancy 6: 86.00m²

The application is accompanied by a written request, pursuant to Clause 4.6 of the LLEP 2008, to vary Clause 7.15(2) of the LLEP 2008, which prescribes the minimum building street frontage in Zone B6.

An extract of the proposed plan is provided in Figure 3 below.

Figure 3 – Proposed Tenancies

the issues

The key issue identified with the proposal relates to a variation proposed to the minimum building street frontage development standard under Clause 7.15 of the LLEP 2008.

The building street frontage of Proposed Lot 2 does not comply with the minimum building street frontage required under Clause 7.15 of the LLEP 2008. In accordance with Clause 7.15 the minimum building frontage requirement in the B6 Zone is 90m for a new building with frontage to a classified road. The subject site (Lot 2) has a building street frontage of 45m and therefore does not meet the requirement of Clause 7.15, representing a variation of 50%.

Consequently, the applicant has submitted a written request seeking a variation to the minimum lot width control as prescribed by Clause 7.15(2) LLEP.

The objectives of Clause 4.6 of the LLEP are as follows:

(a) “to provide an appropriate degree of flexibility in applying certain development standards to particular development,

(b) to achieve better outcomes for and from development by allowing flexibility in particular circumstances.”

Clause 4.6 (3) prescribes:

Development consent must not be granted for development that contravenes a development standard unless the consent authority has considered a written request from the applicant that seeks to justify the contravention of the development standard by demonstrating:

(a) that compliance with the development standard is unreasonable or unnecessary in the circumstances of the case, and

(b) that there are sufficient environmental planning grounds to justify contravening the development standard.”

The applicant has provided justification for the departure to the development standard as follows:

Clause 7.15 requires that the development as proposed only be permitted where the development site has building street frontage of ninety (90) meters or more. This proposal involves the development of a future Lot that will have a frontage of 45.44 metres to Cowpasture Road, hence not meeting the requirement of ninety (90) metres. However, the total development site (Future Lots 1-5) has frontage of 217 metres and only two (2) access points to the total site by way of signalised intersection and slip lane to only service the adjoining, recently approved, service station. Access off Cowpasture Road is limited thereby satisfying the objectives of the standard as detailed below.

Furthermore, it must be noted that the Council has recently consented to the subdivision of the original development site to create four (4) lots fronting Cowpasture Road with frontages less than 90 metres and recently approved development over future Lot 1 with a frontage of 35.7 metres, future Lot 3 with a frontage of 49.50 metres and future Lot 4 with a frontage of 68.15 metres.

The applicant has also provided responses in accordance with the Department of Planning and Environment guidelines. The pertinent responses are as follows:

1. What is the name of the environmental planning instrument that applies to the land?

Liverpool Local Environmental Plan 2008

2. What is the zoning of the land?

B6 Enterprise Corridor

3. What are the objectives of the zone?

It is considered that the proposed development satisfies all the objectives of the zone. That is, the proposal will promote and support further business along the main road (Cowpasture Road.

Furthermore, this proposal has been designed to comply with Council’s other relevant development standards and controls including floor space controls. Such compliance ensures that the scale of retail is restricted, to ensure the continued viability of existing and proposed centres. There is no doubt that this current proposal meets all of the B6 zone objectives.

4. What is the development standard being varied?

Minimum Building Street Frontage

5. Under what clause is the development standard listed in the environmental planning instrument?

Part 7, Additional Local Provisions, Clause 7.15 Minimum Street Frontage in Zone B6

6. What are the objectives of the development standard?

7.15 Minimum building street frontage in Zone B6

(1) The objectives of this clause for the control of building frontage to streets are as follows:

(a) to ensure that acceptable vehicular access arrangements to a classified road are capable of being achieved,

(b) to ensure that vehicular access is reasonably spaced and separated along roads and lanes,

(c) to ensure suitable business exposure in a visually uncomplicated and ordered environment.

7. What is the numeric value of the development standard in the environmental planning instrument?

For a site that fronts a Classified Road, the Minimum Building Street Frontage is 90 metres

8. What is proposed numeric value of the development standard in your development application?

45.44m

9. What is the percentage variation (between your proposal and the environmental planning instrument)?

Frontage proposed is approximately 50% of the standard.

10. How is strict compliance with the development standard unreasonable or unnecessary in this particular case?

This proposal involves the development of future Lot 2 with frontage of 45.44 metres to Cowpasture Road, hence not meeting the requirement of ninety (90) metres. However, the total development site (Lots 1-5) has frontage of 217 metres and limited access to the site is permitted by way of signalised intersection and internal road way to service proposed Lot 2 (the subject site). The only other access off Cowpasture Road is direct access to Lot 3 by way of slip lane.

Furthermore, when the existing Lot 29 Cowpasture Road is subdivided as approved by Council, all lots fronting Cowpasture Road will not meet the 90 metre frontage requirement, but will readily meet the objectives of the control. That is, sufficiently wide street frontage is maintained and access to the site is limited. Council has issued consent to the subdivision of the site.

It is worth noting that the proposed subdivision and final lot frontages including future Lot 2 – the subject to this application:

· was previously supported by Council by the issuing of subdivision consent;

· limits vehicular access points, supported by the Roads and Maritime Services; and,

· ensures suitable business exposure in an ordered total site layout.

The recently supported rezoning clearly indicated possible land uses and subdivision pattern – all supported by Council and Roads and Maritime Services.

11. How would strict compliance hinder the attainment of the objects specified in Section 5(a)(i) and (ii) of the Act.

The relevant objects are:

(a) to encourage:

(i) the proper management, development and conservation of natural and artificial resources,

including agricultural land, natural areas, forests, minerals, water, cities, towns and villages for the purpose of promoting the social and economic welfare of the community and a better environment, and,

(ii) the promotion and co-ordination of the orderly and economic use and development of land,

It is argued that strict compliance would not facilitate the proper development of land zoned for the purposes proposed. The proposed development, though not meeting a development standard, does not adversely impact on the natural or built environment.

Furthermore, the development of the land is influenced by the intersection alignment and location of slip lane to service the adjoining site. The alignment as required by the Council and RMS necessitates the creation of a development lot that does not meet the development standard.

12. Is the development standard a performance based control? Give details.

No. The development standard is a numerical control.

13. Would strict compliance with the standard, in your particular case, be unreasonable or unnecessary? Why?

It would be unreasonable to insist on strict compliance because the street frontage is dictated by intersection alignment and positioning of slip lane access to the adjoining site. Furthermore, the Council has recently supported a subdivision of the site to enable the creation of lots facing

Cowpasture Road that do not meet the development standard and approved the development of future Lot 1 with frontage of only 35.70 metres, future Lot 3 with a frontage of 49.50 metres and future Lot 4 with a frontage of 68.15 metres. It is unreasonable to now seek to impose a restriction on the landowner.

It would be unnecessary to insist on strict compliance because the objectives of standard can readily be achieved in this case as the proportions of the entire site are such that the access to the site can be limited and wide, uncluttered street presentation remains possible - meeting the objectives of the control. This proposal does not alter the approved subdivision and access arrangements.

14. Are there sufficient environmental planning grounds to justify contravening the development standard? Give details.

There are sufficient environmental planning grounds to justify a variation of development standard. In particular, as detailed above, a contravention in development standard in this case does not undermine the objectives or reason for the standard.

Finally, it is argued that there are sufficient environmental planning grounds to justify contravening the development standard as the RMS and Council have consented to the site configuration and access arrangements via several development application determinations and recent rezoning.

Council comments

The following comments are provided in response to the variation sought to Clause 7.15:

1) It would be unreasonable to impose Clause 7.15 requirements of LLEP 2008, as the subject Lot 2 is existing and has been identified as a suitable site for future development, as the parent property has been rezoned to B6 – Enterprise Corridor to accommodate business type development on the subject land.

2) The proposed development has demonstrated compliance with all other relevant LLEP 2008 development standards (i.e. FSR and Height).

3) The proposed development is of an appropriate bulk and scale and has been designed appropriately.

4) The proposed development is consistent with the intended and desired future character of the B6 Enterprise Corridor Zone.

5) The development has been designed to achieve safe and efficient vehicular access and egress from the site.

The proposed development has demonstrated compliance with FSR and height controls and is considered to be of an appropriate bulk and scale for the locality. The proposed food and drink premises and retail premises are considered to be a suitable form of development having regards to the B6 zoning and are considered a form of development that is consistent with the intended and desired future character of the area. Additionally, the reduced frontage does not cause any traffic safety issues and the proposed traffic and parking are supported by Council’s Traffic Engineering Section and the RMS.

Consequently it is considered that strict compliance with Clause 7.15 Minimum Building Street Frontage in Zone B6 is unreasonable and unnecessary in this instance.

Independent Hearing and assessment panel

At their meeting on 29 August 2016, IHAP made the following recommendation:

The Panel recommended that DA-1025/2015 for the construction of food and drink premises and retail premises, including car parking, landscaping and signage on Proposed Lot 2 in the subdivision of Lot 29 in DP 1044841 be approved as a deferred commencement consent requiring the creation of a Right-of-Carriageway over Proposed Lot 5 in favour of the subject site.

The following additional condition is recommended by the Panel to address vehicular access:

• Vehicular access across the boundary with Proposed Lot 3 closest to Cowpasture Road shall be closed by means of extending the landscape bed along the boundary. Amended plans showing the extended landscape bed along the boundary shall be submitted to and approved by Liverpool City Council prior to the issue of a Construction Certificate.

Amended recommended conditions of consent are attached as Attached 4.

Conclusion

The application has been assessed against the relevant considerations prescribed by Section 79C of the Environmental Planning and Assessment Act 1979 and is considered worthy of support. On this basis, the application is recommended for approval as a deferred commencement consent subject to recommended conditions of consent.

CONSIDERATIONS

Economic and Financial	Further develop a commercial centre that accommodates a variety of employment opportunities.
Environmental and Sustainability	Enhance the environmental performance of buildings and homes.
Social and Cultural	There are no social and cultural considerations
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Applicant and Landowner Details View (Under separate cover)

2. Council Officer's IHAP Report View (Under separate cover)

3. IHAP Recommendations View (Under separate cover)

4. Amended Recommended Conditions of Consent View (Under separate cover)

Ordinary Meeting 12 October 2016

Chief Executive Officer Report

CEO 01

Corporate Sponsorships

Strategic Direction	Proud Engaged City Strengthen and celebrate Liverpool’s unique community identity
Key Policy	Communications Plan
File Ref	249149.2016
Report By	Ray Chesterton - Manager Strategic Communications & Research
Approved By	Michael Cullen - Acting Chief Executive Officer

Executive Summary

Council provides financial assistance to the community through the Corporate Sponsorship program.

The Financial Contributions Panel (FCP) recently considered applications from local residents and community groups for Corporate Sponsorship.

This report presents the funding recommendations made by the FCP for Council's consideration.

RECOMMENDATION

That Council endorses the Financial Contributions Panel’s recommendations for the provision of $8,000 (GST exclusive) under the Corporate Sponsorship Program as summarised in the table below. The final amount of Corporate Sponsorship monies available for 2016/17 are still being compiled. This latest allocation will absorb almost all of the remaining surplus.

Applicant name	Amount
Ingham Institute	$2,500 ex gst
Shree Sanatan Dharm Pratinidhi Sabha of Australia Incorporated	$5,000 ex gst
NSW Professional Track League	$500 ex gst

REPORT

This report contains the most recent recommendations by the FCP for Corporate Sponsorship.

Corporate Sponsorship

Council delivers a Corporate Sponsorship Program for local organisations seeking financial support to deliver events that benefit Liverpool. Four applications for corporate sponsorship was received by Council. The application met the program criteria and is recommended for funding. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received and the FCP recommendation are shown in the table below.

APPLICANT	PROJECT NAME & DESCRIPTION	AMOUNT REQUES-TED	AMOUNT RECOMM-ENDED
Ingham Institute	Ingham Institute Awards Night – Liverpool Catholic Club, 18 Oct 2016 Awards nights to acknowledge the achievements of globally recognised researchers based in Liverpool. Not for profit, ticket cost $95 per ticket. Anticipated attendances 400 people. Benefits Branding on all promotional material and at the event. Speaking opportunity. This event has a medium alignment with the program criteria as it uses a local facility and recognises local researchers. However the ticket price is high if the general public wish to attend - $95 per ticket. Recommended for funding at the $2500 level.	$15,000 ex GST	$ 2,500 ex GST
Shree Sanatan Dharm Pratinidhi Sabha of Australia Incorporated	Deepawali Mela, Northumberland Street Carpark, 22-23 October 2016 Diwali is known as the festival of lights and is a Hindu based community festival. Not for profit activity. Free event. Benefits Logo inclusion on event signage, opportunity to display council signage at the event, logo inclusion on advertising and recognition in media releases. Opportunity to present a speech at the event. Strong Alignment with program criteria. The event will activate the CBD on the weekend bringing attendances in excess of 20,000 people. Recommended for funding at the $5000 level.	$20,000 ex GST	$5,000 ex GST
NSW Professional Track League	Liverpool City Gift, Dwyer Oval, Warwick Farm, 18 December 2016 Liverpool City Gift is a professional athletics race similar to that of the Stawell Gift. Events will range from 70m-1600m and cater for Youth (u12), Junior (12-19), Women, Masters and Open. All races are handicapped. Prize money will be offered to all finalists/place getters as is the tradition of Gift running. The organiser is looking to broadcast the event. Expected attendees 1000-5000, ticketed entry for spectators, proceeds to Liverpool City Little Athletics Club. Benefits Logo inclusion on event signage, opportunity to display council signage at the event, logo inclusion on advertising and recognition in media releases. Attendance opportunity, opportunity to present a speech at the event. The event have a strong alignment with the program criteria as it promotes a healthy active city, brings media attention and visitors to Liverpool, uses local facilities and supports a local sporting club. Recommended for funding at the $500 level.	$5,000 ex GST	$500 ex GST
Sydney Markets Foundation Inc	Summer Fruit Festival - Tumbalong Park Darling Harbour, 27-30 October 2016 A celebration of healthy eating and active living, the event seeks to raise the profile of fruit and vegetables and educate about healthy eating. Includes cooking demonstrations, free samples, activities and fine dining. The event also includes a fundraising component for Liverpool Hospital, Save our Sons and Sydney Markets Foundation. Free entry, expected attendees 5000+ Benefits Recognition in media releases, attendance opportunity, opportunity to present a speech at the event. The activities have a low alignment with the program criteria as the event is not held in Liverpool and does not bring people to the area or use local facilities. Not recommended for funding.	$5,000 ex GST	$-

CONSIDERATIONS

Economic and Financial	The final amount of Corporate Sponsorship monies available for 2016/17 are still being compiled. This latest allocation will absorb almost all of the remaining surplus.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Corporate Sponsorship (Outgoing) Policy

Ordinary Meeting 12 October 2016

Business Improvement Report

DBI 01

Further Report on Feasibility of Implementing Matters Identified in Submissions on the Delivery Program and Operational Plan 2016-17

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	181573.2016
Report By	Claudia Wood - Corporate Planner
Approved By	Hiba Soueid - Acting Director Business Improvement

Executive Summary

Council, at its meeting on 29 June 2016, resolved to adopt the Delivery Program and Operational Plan 2016-17. In addition, it was moved:

“That a further report be provided to Council as to the feasibility (to the extent as much is not already covered in the comments on submitters presently contained in the business papers) of implementing:

i. The maintenance items identified by a submitter with respect to Ida Kennedy

Reserve, Green Valley;

ii. Addressing the drainage issues in the vicinity of Hoxton Park Road, as identified by a submitter;

iii. The improvements sought with respect to Edenbrook Reserve as identified by a submitter;

iv. The amendments sought by Bike Liverpool; and

v. The landscaping issues raised by a submitter with respect to the Georges Fair area, and identifying ways in which the participation of women and girls in sport might be enhanced as described by a submitter.”

This report outlines the matters involved and provides feasibility of implementing the matters identified by the submitters.

RECOMMENDATION

That Council receives and notes the report.

REPORT

Background

At its extraordinary meeting on 23 May 2016, Council resolved to place the Delivery Program and Operational Plan 2016-17 on public exhibition for a period of 28 days. During public exhibition, a number of submissions were received which were presented to Council at its meeting on 29 June 2016. Council resolved to adopt the 4-year Delivery Program and Operational Plan 2016-17, in addition asking for a further report on the feasibility of implementing the following matters identified by the community members in their submissions:

1. Maintenance items with respect to Ida Kennedy Reserve, Green Valley

2. Addressing the drainage issues in the vicinity of Hoxton Park Road

3. Improvements sought with respect to Edenbrook Reserve

4. Amendments sought by Bike Liverpool

5. Landscaping issues with respect to Georges Fair area

6. Identifying ways in which the participation of women and girls in sport might be enhanced

Below are the staff responses as to the feasibility/follow-up of each of the above issues:

Maintenance items with respect to Ida Kennedy Reserve, Green Valley

The concrete pad for shelter has been installed according to Australian standards. Due to the topography of the land which is hilly, there may be minor ponding during periods of heavy rain, however all concrete works have crossfall which allows water to disperse.

Council standards require concrete to be constructed with other level surrounds so as not to create trip hazards between both surfaces.

Council is currently developing its Recreation Strategy which will identify public toilet needs across the Local Government Area (LGA) and policy development to support future funding. Ida Kennedy Reserve is classified as a local level park and as such would not be a priority for a toilet block as there are three public toilet facilities adjacent to the park.

Council recently completed landscaping upgrades to Ida Kennedy Reserve and new seating was included in the design of these works. During the broad community consultation with the local population there was no request for extra seating.

Addressing the drainage issues in the vicinity of Hoxton Park Road

In June 2016, due to heavy rainfall, the local stormwater drainage systems at various locations within the Liverpool Local Government Area exceeded their drainage capacities and caused flooding. The flooding that resulted in the closure of Hoxton Park Road at Joadja Road was due to overtopping of the Hinchinbrook Creek which the Roads and Maritime Services (RMS) are responsible for its maintenance. Council has informed the Roads and Maritime Services (RMS) accordingly. Council’s role in this matter is of advocacy on behalf of its residents.

Improvements sought with respect to Edenbrook Reserve

There is no such reserve within the Liverpool Local Government Area. Council’s staff have responded to the alleged comments posted on the Facebook post with the objective to gather more information regarding the “eyesore” described in the Edenbrook post comment, however no further information was provided.

Amendments sought by Bike Liverpool

Several of the amendments sought by Bike Liverpool have been addressed and updated in the Delivery Program and Operational Plan 2016-17 and documents will be updated for Council staff.

In regards to Council’s methods for measuring community satisfaction rates, Council has allocated $20,000 in the budget to undertake a community satisfaction survey in 2016-17. A key component of the survey is to determine community satisfaction with access to cycleways and footpaths, road maintenance and access to public transport.

The survey is benchmarked with NSW Councils and was last conducted in December 2013, providing a baseline for Council to measure against.

In regards to the disrepair of popular bike paths in Liverpool, a masterplan for Chipping Norton Lakes will be developed in the second half of 2016-17 and will review shared paths with respect to condition and functionality.

Council and the RMS are funding an updated Bike Plan as part of the 2015-16 Program. A draft plan is anticipated to be presented to Council in October 2016. Work is in progress to update the Liverpool Bike Plan. Council has recently engaged consultants to review and finalise the Bike Plan. Council is expecting to hold a stakeholder meeting in the coming months, and will invite Bike Liverpool and any other interested local bicycle user groups. Council encourages these groups to attend and comment on the draft Bike Plan once it has been prepared.

Landscaping issues with respect to the Georges Fair area

Council received a submission during the public exhibition period regarding the landscaping at Georges Fair, Moorebank. It was requested that Council set aside funds for landscaping in this area and that flowering plants were used.

Upon investigation, Council has already been addressing this issue, currently gathering quotes for a maintenance program that will take place over the next few years due to the large area and budgetary allowance. Council has started this program in August 2016 with gardens on major roads in the area being attended to. As native grasses die, they will be replaced by Gazania Tomentosa, a flowering ground cover.

Identifying ways in which the participation of women and girls in sport might be enhanced

The issue of equality within sport has been the focus of the final submission. The submitter suggests that women should have improved access, participation rates and equity in sport, especially in the use of Council run sport and recreation facilities.

The submitter suggests that Council assist in providing equitable access to a range of community services and facilities by providing strategies for increased female participation in recreational activities.

To fully assess the feasibility of this submission, it is recommended that Council undertakes a separate study regarding the participation rates and attitudes of women in sport in the Liverpool local government area. Only when this study is completed with Council facilities, local sporting teams and local activities can Council understand the current state and the costs associated with promoting this issue.

Council would need to undertake an audit of participation rates in sports partaken in the local government area. Once the results of this have been found, Council can then assess the approach, if needed, to take to encourage women in sport.

A consultant will need to be engaged to take on the tasks of auditing the participation rates from all leisure centres and the 100+ sports clubs that take place in the Liverpool local government area. The consultant would also need to analyse these figures and create a strategy based on their findings. The consultant costs are estimated as being $80,000 to $100,000, while the cost of then implementing the strategy would vary based on the outcome of the findings.

Council would need to work closely with many sporting associations around the local government area to promote female participation through training and promotional sessions, advertising and specific coaching, which would cost a minimum of $60,000.

CONSIDERATIONS

Economic and Financial	Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways. Enhance the environmental performance of buildings and homes.
Environmental and Sustainability	Manage the environmental health of waterways. Enhance the environmental performance of buildings and homes.
Social and Cultural	Support access and services for people with a disability. Deliver high quality services for children and their families.
Civic Leadership and Governance	Undertake communication practices with the community and stakeholders across a range of media. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services.

ATTACHMENTS

1. Endorsement of the Delivery Program 2013-17 and Operational Plan 2016-17 including 2016-17 Budget

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CFO 02

Appointment of Councillors to committees and Affiliated Bodies

Strategic Direction	Leading Proactive Council Lead partnerships and collaboration with community, business and governments
Key Policy	Long-Term Financial Plan
File Ref	241360.2016
Report By	George Georgakis - Manager Council and Executive Services
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

The purpose of this report is twofold:

i. To recommend changes to Council’s current Committees, and

ii. For Council to appoint Councillor representatives to Committees and affiliated bodies.

Clause 73 of Council’s Code of Meeting Practice states that at a meeting in September each year, Council shall, by resolution, elect persons to all positions, including Chairpersons, delegates to all community committees and affiliated bodies. The method of election for all positions shall be determined by Council.

The Executive Management Team (EMT) has reviewed the list of current Committees and affiliated bodies and has recommended some changes as outlined in the report. The report also recommends that Council appoints Councillors as representatives for the period to September 2017.

RECOMMENDATION

That Council:

1. Notes the information relating to Council Committees and makes the following changes:

i. Removes the following Committees:

· Budget and Finance Committee

· Building Our New City

· Economic Development and Events Committee

· Master Planning Steering Committee (to sit with the Planning and Development Committee instead)

· No Intermodal Committee

· Street Naming Committee

· Warwick Farm Racing Precinct Steering Committee

ii. Changes the meeting frequency of the following Committees:

· Aboriginal Consultative Committee (from monthly to quarterly)

· Casula Powerhouse Arts Centre Board (from bi-monthly to quarterly)

· Liverpool Access Committee (from monthly to quarterly)

· Liverpool Sports Committee (from bi-monthly to quarterly)

2. Notes the report on this Council Agenda relating to the establishment of the Liverpool Service Alliance Review Committee as an advisory committee of the Council (all Councillors will be members of this Committee which will meet quarterly).

3. Notes that a further report is to be submitted to Council following the conclusion of the community consultation process regarding the possible establishment of a Floodplain Management Committee.

4. Appoints Councillors as representatives to the following Committees for the period to September 2017:

a. Aboriginal Consultative Committee

b. Audit and Risk Committee

c. Badgerys Creek Taskforce

d. Casula Powerhouse Arts Centre Board

e. Civic Advisory Committee

f. Environment Advisory Committee

g. Heritage Advisory Committee

h. Liverpool Access Committee

i. Liverpool Sports Committee

j. Multicultural Advisory Committee

k. Planning and Development Committee

l. Youth Council

5. Appoints Councillors as representatives to the following community committees and affiliated bodies and notifies of their representatives for the period to September 2017:

a. Floodplain Management Association

b. Georges River Combined Councils Committee

c. Joint Regional Planning Panel

d. Liverpool Migrant Resource Centre

e. Liverpool Traffic Committee

f. Macarthur Bushfire Management Committee

g. Macarthur Zone Bushfire Liaison Committee

h. Macarthur/Liverpool Community Relations Commission Regional Advisory Council

i. NSW Metropolitan Public Libraries Association

j. The South West Sydney Academy of Sport

k. Westpool

l. Western Sydney Regional Organisation of Councils.

REPORT

Appointment of Councillors to Council Committees

Council is required to nominate its Councillor representatives for the committees it establishes. Those nominated to be representatives for the committees must be endorsed by a resolution of Council. Clause 73 of Council’s Code of Meeting Practice states that Council shall, by resolution, elect persons to all committees annually in September.

As Council elections were held in September, the report to nominate representatives to Committees is submitted to the first meeting of the new Council.

The purpose of nomination and appointment of Council representatives to these committees is twofold. The first is to enable Councillors to have input into the recommendations that committees make regarding the provision of services, and the second is that Council must endorse nominees for insurance purposes.

The Executive Management Team (EMT) met recently to review the current list of Committees. As a result, a number of changes are being recommended as some of these Committees have completed their purpose or are no longer relevant. Some changes are also being proposed for the meeting frequency of some Committees.

The following information provides an outline of current committees established by Council including the recommended changes as a result of the review by the Executive Management Team.

It should also be noted that at the 24 September 2014 Council meeting, Council resolved that “for internal Council Committees, all Councillors are entitled to attend, speak and participate in Committee deliberations”.

Aboriginal Consultative Committee
Purpose	The Aboriginal Consultative Committee has been established primarily to provide an open line of communication between Council and the Aboriginal community
Meeting Information	Monthly
Representatives	Two Councillors
Recommendation following EMT review	Meeting frequency to be changed to quarterly.

Audit and Risk Committee
Purpose	This committee has primary responsibility for financial and other reporting for internal controls, for compliance with laws, for ethical behaviour and for management which rests with the Executive Management of the Council.
Meeting Information	Quarterly
Representatives	Deputy Mayor and one Councillor
Recommendation following EMT review	No changes recommended

Badgerys Creek Airport Taskforce
Purpose	Badgerys Creek Airport Taskforce has been established to identify and advocate for the infrastructure, land-use planning, business attraction and investment needed to gain the best outcomes for the Liverpool community. The taskforce will lead and advocate Council’s position with Federal and NSW government and key private sector and community stakeholders.
Meeting Information	Meets as required
Representatives	Mayor or delegate, the Deputy Mayor, and five Councillors (with a sixth alternate)
Recommendation following EMT review	No changes recommended

Budget and Finance Committee
Purpose	This Committee has been established primarily for coordinating strategic financial planning of Council and the development of the long term financial plan and operational budgets to support the delivery of infrastructure and services to the community.
Meeting Information	Monthly
Representatives	Mayor, and seven Councillors
Recommendation following EMT review	Committee to be removed. Information is reported to Council meeting.

Building our New City
Purpose	This Committee has been established to support the delivery of the City Centre Strategy
Meeting Information	Monthly
Representatives	Mayor or delegate, Deputy Mayor or delegate, and up to six Councillors
Recommendation following EMT review	Committee to be removed. Major projects associated with the City Centre Strategy to Bigge Park and Macquarie Mall are nearing completion. Management of the City Development fund can be subsumed by Planning and Development Committee and strategic directions can be managed at Council strategic workshops

Casula Powerhouse Arts Centre Board
Purpose	This Board has been established primarily to assist in the production and promotion of cultural programs including literature, music, performing arts, visual arts, craft, design, film, video, community arts, Aboriginal arts and collections of moveable cultural heritage programs.
Meeting Information	Bi-monthly
Representatives	Two Councillors
Recommendation following EMT review	Committee to remain. Meeting frequency to be changed to quarterly

Civic Advisory Committee
Purpose	This Committee has been established: a) To highlight the wonderful work that is being done by members of the Liverpool Local Government area; b) To promote mechanisms that serve to acknowledge the contributions of members of the Liverpool Local Government Area to the City of Liverpool and to humanity as a whole.
Meeting Information	Every 3 months or as required
Representatives	Mayor and all Councillors
Recommendation following EMT review	No changes recommended

Community and Safety Prevention Committee
Purpose	To make relevant advice and recommendations to Council staff which relate to community safety and crime prevention matters in the Liverpool Local Government Area (LGA) including the Liverpool City Centre. The crime and safety issues include the improvement of perceptions of safety, drug and alcohol issues, injury prevention implementation of recommendations through safety audits and hotspots improvement through delivery of various projects/programs.
Meeting Information	Quarterly
Representatives	Mayor and all Councillors
Recommendation following EMT review	No changes recommended

Economic Development and Events Committee
Purpose	The Economic Development Committee has been established primarily to provide relevant advice and recommendations to Council staff which relate to the local economic development of the Liverpool LGA, specifically in regards to the Liverpool City Centre, including commercial investment, safety, transport, recreation, tourism and events.
Meeting Information	Monthly
Representatives	Mayor, Deputy Mayor, and six Councillors
Recommendation following EMT review	Committee to be removed. Establishment of a regular business stakeholder forum to replace this committee, to update key stakeholders (including those previous external members of the Committee) on business trends and opportunities in Liverpool.

Environment Advisory Committee
Purpose	This committee has been established primarily to consider and provide input to Council’s environment programs by making recommendation to Council.
Meeting Information	Quarterly
Representatives	Two Councillors
Recommendation following EMT review	No changes recommended

Heritage Advisory Committee
Purpose	This committee has been established primarily to support the conservation and promotion of heritage within the Liverpool Local Government Area by providing relevant community based advice and assistance.
Meeting Information	Bi-monthly
Representatives	Two Councillors
Recommendation following EMT review	No changes recommended

Liverpool Access Committee
Purpose	This committee has been established primarily to provide advice to Council which will effectively improve and alleviate access difficulties experienced by people with disabilities in Liverpool.
Meeting Information	Monthly
Representatives	Mayor or delegate
Recommendation following EMT review	Meeting frequency to be changed to quarterly.

Liverpool Sports Committee
Purpose	The committee has been established to: a) Provide a forum for representing the views of sporting organisation members, clubs and associations to Council relating to sporting matters. b) Assist with the promotion, coordination and growth of sporting codes within the Liverpool LGA.
Meeting Information	Bi-monthly with the exception of January
Representatives	Mayor or delegate
Recommendation following EMT review	Meeting frequency to be changed to quarterly.

Master Planning Steering Committee
Purpose	The purpose of the committee is to review Master Plan sites across the LGA. It was agreed that the objectives of the Committee would be: a) Identify sites that Council own b) Identify best outcome for residents c) Prioritise sites for future development d) Identify State Government sites across LGA
Meeting Information	Monthly
Representatives	Mayor and Five Councillors
Recommendation following EMT review	To be removed and to be subsumed by the Planning and Development Committee.

Multicultural Advisory Committee
Purpose	The Multicultural Advisory Committee has been established primarily to provide an open line of communication between Council and culturally and linguistically diverse communities. The Multicultural Advisory committee will have up to five sub-groups with a view to undertake an annual formal consultation with each sub-group.
Meeting Information	The committee will meet quarterly at a minimum. Sub-groups (up to five) will meet annually.
Representatives	Three Councillors
Recommendation following EMT review	No changes recommended. A Charter for this committee to be established and to be reported to Council.

No Intermodal Committee
Purpose	The No Intermodal Committee has been established primarily to assist residents in their fight against the Intermodal and to oppose the proposed Intermodals and advocate for their placement in more appropriate locations for the benefit of all Sydney, rather than areas that are close to residential homes and already significantly affected by traffic congestion.
Meeting Information	Monthly
Representatives	Mayor or delegate, and Two Councillors
Recommendation following EMT review	Committee to be removed. Concept approvals are now in place with operational consent for stage 1 imminent. Council officers are continuing to work with stakeholders and State agencies to advocate for optimum mitigation conditions to address the range of impacts. The formality of a Committee is no longer required. Stakeholder meetings can be conducted if and as required to ensure Council continues to play an important role.

Planning and Development Committee
Purpose	The Committee has been established : a) To guide the strategic direction of the city; b) To make recommendations to Council regarding the determination of development applications.
Meeting Information	Monthly
Representatives	Mayor and all Councillors
Recommendation following EMT review	No changes recommended.

Street Naming Committee
Purpose	The Street Naming Committee has been established primarily to provide suitable names for Council assets, including streets, parks facilities and other geographical features within the Liverpool Local Government Area.
Meeting Information	Bi-monthly
Representatives	Mayor or delegate
Recommendation following EMT review	Committee to be removed. Geographical Names Board has primary responsibility for street naming decisions with recommendations guided by Council policy.

Warwick Farm Racing Precinct Steering Committee
Purpose	The Warwick Farm Racing Precinct Steering Committee has been established to: a) Look at all aspects of the impact of imposing trading hour restrictions on the racing community and industrial area. b) Determine appropriate and economical means of minimising impacts on the majority of stakeholders. c) Formulate a means of reducing land use conflicts within a particular achievable timeframe including consideration of the possible construction of suitable access road to the industrial area.
Meeting Information	Quarterly
Representatives	Deputy Mayor, and One Councillor
Recommendation following EMT review	Committee to be removed. The major goals of this committee have been achieved and a by-pass road solution is being progressed. Stakeholder meetings can be held as required rather than retaining a formal committee.

Youth Council
Purpose	The Liverpool Youth Council has been established primarily to provide advice to Council about issues relating to young people, to act as a consultative mechanism for young people and to promote the interests of young people in Liverpool.
Meeting Information	Monthly
Representatives	Mayor or delegate, and Two Councillors
Recommendation following EMT review	No changes recommended.

In addition to the Committees listed above, at the Council meeting on 27 July 2016 it was resolved that Council investigate the public interest and feasibility of forming a Floodplain Management Committee and provide a further report to Council on the outcome of the investigation. A further report will be provided following the conclusion of the community consultation process. Council staff are in the process of commencing the Expression of Interest process for this and a report is expected to be submitted to the December 2016 Council meeting.

Appointment of Councillors to Community Committees and Affiliated Bodies

In accordance with Clause 73 of Council’s Code of Meeting Practice, Council nominates its Councillor representatives for various community committees and affiliated bodies in September each year. Those nominated to be representatives must be endorsed by a resolution of Council. As Council elections were held in September, the report to nominate representatives to the community Committees and affiliated bodies is submitted to the first meeting of the new Council.

The following information provides an outline of bodies currently affiliated with Council.

Floodplain Management Association
Purpose	The Floodplain Management Association supports actions which aim to reduce the impact of flooding and flood liability o individual owners and occupiers, and reduce private and public losses from flooding by representing the interests of members, promoting public awareness of flood issues, supporting flood education programs and improving knowledge and skills of floodplain management practitioners.
Meeting Information	Quarterly
Representatives	One Councillor

Georges River Combined Councils Committee (GRCCC)
Purpose	The primary role of the Georges River Combined Councils Committee (GRCCC) is to develop programs and partnerships, and to lobby government organisations and other stakeholders in order to protect, conserve and enhance the Georges River.
Meeting Information	Bi-monthly
Representatives	Two Councillors

Joint Regional Planning Panel (JRPP)
Purpose	The primary function of the JRPP is to determine regionally significant development applications.
Meeting Information	An average of two monthly meetings.
Representatives	Two council appointed members, one of whom is required to have expertise in one or more of the following areas: planning, architecture, heritage, environment, urban design, land economics, traffic and transport, law, engineering or tourism. Expertise may be demonstrated by formal qualifications or relevant skills, knowledge and practical experience.
Recommendation following EMT review	The Department of Planning, Panels Secretariat advised on 22 September 2016 as follows: The revised code of conduct clarifies that Councillors who have deliberated or voted on a matter (including a planning proposal, voluntary planning agreement or to make a submission to the panel on a DA for regional development) in their role at Council and that matter, or a related matter subsequently comes before the panel, are to stand aside from their place on the panel, and allow Council’s nominated alternative member to take their place, to avoid any perceptions of bias and pre-judgement. It is important that Council manages its members to the panel to ensure that Council is still able to be represented should one or two of its nominated members be conflicted on a matter, or be otherwise unable to attend a scheduled meeting of the panel. Accordingly, it is recommended Council nominate two officer representatives and two alternates, to avoid future potential conflicts of interest related to Councillor representatives. The officer representatives to be identified by the CEO.

Liverpool Migrant Resource Centre (MRC)
Purpose	The Liverpool MRC provides a range of services and support for people from culturally and linguistically diverse backgrounds, and undertakes community development and advocacy.
Meeting Information	Bi-monthly
Representatives	Two Councillors

Liverpool Traffic Committee
Purpose	To provide advice on regulatory traffic facilities, line marking or signage to Council
Meeting Information	Bi-monthly
Representatives	Mayor or delegate

Macarthur Bushfire Management Committee
Purpose	The Bushfire Management Committee is responsible for planning for and advising in relation to bush fire prevention and coordinating fire fighting.
Meeting Information	Quarterly
Representatives	One Councillor

Macarthur Zone Bushfire Liaison Committee
Purpose	The role of the Macarthur Zone Bushfire Liaison Committee is to discuss and manage service level agreements for Rural Fire Services for the purpose of protecting rural land across the Local Government Area.
Meeting Information	Quarterly
Representatives	One Councillor

Macarthur/Liverpool Community Relations Commission Regional Advisory Council
Purpose	The Regional Advisory Council is set up to assist the Community Relations Commission to promote community harmony, participation and access to services in order that the contribution of cultural diversity in NSW is celebrated and recognised as an important social and economic resource.
Meeting Information	Quarterly
Representatives	One Councillor

NSW Metropolitan Public Libraries Association (NSW MPLA)
Purpose	The NSW MPLA is the peak body that represents the interests and development of public libraries in metropolitan areas and is aimed at “positioning, sustaining and developing public libraries in the greater Sydney region for the social, cultural and economic benefit of their communities”.
Meeting Information	Quarterly at various locations
Representatives	Two representatives, one of whom shall be an elected Councillor and the other generally being a Library Manager.

The South West Sydney Academy of Sport (SWSAS)
Purpose	The SWSAS provides talented athlete identification and development programs which assist athletes to successfully realise their sporting potential.
Meeting Information	Bi-monthly
Representatives	One Councillor

Westpool
Purpose	Westpool is a Co-operative Local Government Self Insurance Scheme established to help stabilise insurance premium costs and achieve significant cost savings and long term benefits for member Councils through effective risk management.
Meeting Information	Quarterly plus an annual strategic planning forum.
Representatives	Mayor or delegate. NOTE: Representation to Westpool at the Board level is the Mayor or their nominee and the GM/CEO or their nominee. There will be a half day briefing given to new Westpool Board representatives at the Twin Creeks Golf Club at St Marys on Wednesday 2 November 2016 from 9am. Representatives are also required to undertake (if they have not already done so) Company Director Training which is 3 full days to be held on 1-3 February 2017. The Company Director Training is mandatory for the Board representative unless they have already undertaken that training and can provide evidence of completion of a similar course. The Westpool appointment is required to be for the full term of the Council to ensure continuity.

Western Sydney Regional Organisation of Councils (WSROC)
Purpose	WSROC is run by a board that represents members councils in Sydney, and supports business improvement, research and partnerships
Meeting Information	Bi-Monthly
Representatives	Two Councillors

CONSIDERATIONS

Economic and Financial	Provision has been made in the 2016/2017 budget for costs associated with the committees.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

Nil

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CFO 04

Terms of Reference - Liverpool Services Alliance Review Committee

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Workforce Management Plan
File Ref	257413.2016
Report By	Chris White - Manager Governance & Legal
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

At the Ordinary Meeting of Council on 31 August 2016, Council resolved to “…[direct] the Acting Chief Executive Officer to prepare and distribute for comment a draft charter for an advisory committee of Council of which all Councillors shall be members to be termed the Liverpool Service Alliance Review Committee the functions of which shall be to oversee Council’s actions resulting from or otherwise relating to the matters referred to in the reports and responses contained in business item CONF 06.”.

This report presents draft Terms of Reference for the proposed committee, for review by the Council.

RECOMMENDATION

That Council:

1. Establish the Liverpool Services Alliance Review Committee as an advisory committee of the Council.

2. Adopt the Terms of Reference for the Liverpool Services Alliance Review Committee in the form attached to the report of staff.

REPORT

At the Ordinary Meeting of Council on 31 August 2016, Council resolved as follows:

That Council:

1. Refers all reports and responses contained in business item CONF 06 to relevant government agencies (as agreed during this meeting and confirmed by memo from the Acting Chief Executive Officer), subject only to obtaining the prior consent of the authors of such reports where the Acting Chief Executive Officer determines it necessary to do so.

2. Recommends the Acting Chief Executive Officer forthwith implement recommendations 4.2.1 and 4.3.3 of the Prosperity Audit Services in addition to those which management has already indicated it will implement.

3. Directs the Acting Chief Executive Officer to otherwise provide to Councillors well prior to the next Council meeting a detailed accounting as to the progress generally in acting on the recommendations of Prosperity Audit Services.

4. Directs the Acting Chief Executive Officer to prepare and distribute for comment a draft charter for an advisory committee of Council of which all Councillors shall be members to be termed the Liverpool Service Alliance Review Committee the functions of which shall be to oversee Council’s actions resulting from or otherwise relating to the matters referred to in the reports and responses contained in business item CONF 06.

5. Provides copies of this motion and all reports referred to in business item CONF 06 to any newly elected Councillor not present today as soon as the results of the Liverpool Local Government Election scheduled for 10 September 2016 have been declared.

6. Expresses its concern regarding issues raised in the report.

7. Seek independent external legal advice on Council’s ability to terminate the Liverpool Services and Resourcing Agreement and related subsidiary agreements, Liverpool Alliance Agreement, and Deed of Guarantee and Indemnity (and all other collateral arrangements) without incurring a monetary liability for the cancellation.

8. Seek the written consent of Prosperity Audit Services to provide a copy of their report to the independent external legal counsel referred to in seven (7) above.

This report addresses Item 4 of the above resolution.

Staff have prepared draft proposed Terms of Reference for the proposed Liverpool Services Alliance Review Committee. These are included as Attachment 1 to this report.

It is noted that, as a committee of all councilors, the committee shall sit as a “Committee of the Whole” pursuant to Council’s Code of Meeting Practice (Code). This requires the committee to comply with Council’s formal meeting practices as set out in the Code.

CONSIDERATIONS

Economic and Financial	Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre).
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support access and services for people with a disability.
Civic Leadership and Governance	Deliver services that are customer focused. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. Draft Terms of Reference - Liverpool Services Alliance Review Committee

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CFO 05

Review of the Civic Expenses and Facilities Policy after Public Exhibition

Strategic Direction	Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation
Key Policy	Good Governance
File Ref	259610.2016
Report By	David Maguire - Governance Coordinator
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

Section 252(1) of the Local Government Act 1993 (the Act) requires that Council adopt or amend a policy annually for the payment of expenses and provision of facilities to the Mayor

and Councillors. The Mayor and Councillors are entitled to be paid fees, to receive reimbursements for expenses and to be provided with facilities in accordance with such a policy. Council’s current policy is known as the Civic Expenses and Facilities Policy.

On 25 May 2016, Council adopted the attached policy, subject to public exhibition, as required under section 253(1) of the Act. Apart from the changes to the fees payable to the Mayor and Councillors (contained in the table to clause 4.1.2), the other proposed changes to the previous policy, approved by Council, are:

a) The deletion of clause 4.4(o) from the policy and the insertion of a similar clause 4.18, providing for mobile offices for both the Mayor and Councillors;

b) Provision for reimbursement for non-attendance at conferences (clause 4.8.7);

c) Payment of overseas flights for travel by Councillors (clause 4.10.4).

In accordance with section 253(1) of the Act, the attached policy was publicly exhibited. No public submissions were received.

Further minor changes to clause 4.6.2 regarding the provision of IT hardware are recommended.

This policy was submitted to the Council meeting on 27 July 2016 but Council resolved to defer adoption of the policy until after the recent Council elections. The policy and this report are now resubmitted to Council for consideration.

It is recommended that Council note this report, adopt the policy attached to this report, and provide a copy of the policy and the related public notice to the Chief Executive of the Office of Local Government within 28 days of the date of this Council resolution.

RECOMMENDATION

That Council:

1. Receive and note this report;

2. Adopt the Civic Expenses and Facilities Policy, as attached to this report; and

3. Provide a copy of the policy and the related public notice to the Chief Executive of the Office of Local Government within 28 days of the date of this Council resolution.

REPORT

Section 252(1) of the Act requires that Council adopt or amend a policy annually for the payment of expenses and provision of facilities to the Mayor and Councillors.

The Local Government Remuneration Tribunal (the LGRT), an independent tribunal, makes an annual determination of fees paid to mayors and councillors throughout NSW, based on the size of particular councils. This year’s determination was handed down on 29 March 2016, recommending an increase in fees of 2.5% for the 2016/2017 financial year. The fee range determined for the category in which Liverpool is placed (Metropolitan Centre), has the following minimum and maximum range as determined by the LGRT:

Councillor		Mayor*
Minimum Annual Fee	Maximum Annual Fee	Minimum Annual Fee	Maximum Annual Fee
$12,830	$23,950	$27,260	$63,640
* NOTE: This fee must be paid in addition to the fee paid to the Mayor and Councillors as per section 249(2) of the Act.

Clause 4.1.3 of Council’s current policy states:

As a policy objective, the annual fee paid for Councillors and the Mayor will be equivalent to the maximum fee as recommended by the Tribunal. This objective recognises that Liverpool is a rapidly growing Council, requiring enormous effort in managing this growth while simultaneously ensuring that the existing population is supported and well served.

It is recommended that the fees payable to the Mayor and Councillors be consistent with the maximum for the Metropolitan Centre category, determined by the LGRT on 29 March 2016 and set out in clause 4.1.2 of the attached policy. The new fees will be payable monthly in arrears from 1 July 2016.

Apart from the changes to the fees payable to the Mayor and Councillors, the other proposed changes to the previous policy, approved by Council, are:

a) The deletion of clause 4.4(o) from the policy and the insertion of a similar clause 4.18, providing for mobile offices for both the Mayor and Councillors;

b) Provision for reimbursement for non-attendance at conferences (clause 4.8.7);

c) Payment of overseas flights for travel by Councillors (clause 4.10.4).

In accordance with section 253(1) of the Act, the policy, containing the above amendments, was publicly exhibited. No public submissions were received.

In addition to the changes referred to above, minor amendments are recommended to clause 4.6.2 of the policy to allow the provision of a laptop for Councillors only if iPad Pro or Microsoft Surface is not provisioned. Hence, clause 4.6.2 of the policy has been amended and its sub-clauses re-ordered accordingly, as shown in red type font. There is no requirement to publicly exhibit these minor amendments.

This policy was submitted to the Council meeting on 27 July 2016 but Council resolved to defer adoption of the policy until after the recent Council elections as per Resolution CFO 03. The policy and this report are now resubmitted to Council for consideration without further amendment.

In accordance with section 253(4) of the Act, a copy of the policy must be forwarded to the Chief Executive of the Office of Local Government within 28 days of its adoption.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. Draft Civic Expenses and Facilities Policy as exhibited with minor amendments

151

Ordinary Meeting 12 October 2016

Chief Financial Officer

CFO 07

Investment Report August 2016

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	262768.2016
Report By	Vishwa Nadan - Manager Financial Services
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

This report details Council’s Investment portfolio.

At 31^st August 2016, Council held investments with a market value of $176.9 million. The portfolio yield for twelve months ended was 3.20 per cent exceeding the benchmark of 2.22 per cent by 98 basis points for the same period.

For two months ended to August 2016, returns on investment was $185k higher than budget and is projected to come on budget at year end.

Council’s investments and reporting obligations fully comply with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation.

RECOMMENDATION

That Council receives and notes this report.

REPORT

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council’s Portfolio

At 31^st August 2016, Council held investments with a market value of $176.9 million. Council’s investment register detailing all its investments is provided as an attachment to this report.

In summary, Council’s portfolio consisted of investments in:

As at end of August 2016, the ratio of market value compared to face value of various debt securities is shown in the table below.

* A TCD stands for Transferrable Certificate of Deposit; it is a security issued with the same characteristics as a Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

Portfolio Maturity Profile

The table below shows the percentage of funds invested at different durations to maturity.

Market Value by Issuer and Institution Policy limit as per Investment Policy

Overall Portfolio Credit Framework compliance to Investment Policy

Portfolio Performance against Bank Bill Swap Rate (BBSW)

The 90 day BBSW is often referred to as the reference rate for market interest rates and, in particular, is used to benchmark yield on fixed Income securities.

Council’s investment portfolio yield as at 31^st August 2016 was 3.20 per cent which exceeded the benchmark of 2.22 per cent by 98 basis points for the same period. Council continues to achieve a solid outcome despite ongoing margin contraction and significantly lower deposit yields on offer. Council’s ongoing out performance has been boosted by a handful of longer term investments yielding above 4% and maturing out to 2019. Return on investments is expected to slowly decrease as old investments in Council’s portfolio mature and replaced with investments yielding lower returns.

Comparative yields for the previous months are charted below:

Performance of Portfolio Returns against Budget

Council’s investment income for two months to August 2016 exceeded budget by $185k and is currently projected to perform to budget at year end.

Investment Portfolio at a Glance

Portfolio Performance vs. 90 day Bank Bill index over the 12 month period.		The portfolio yield for 12 month ended is 98 basis points above the benchmark for the same period (3.20% against 2.22%).
Annual Income vs. Budget		Council’s investment interest income exceeded budget by $185k as at 31^st August 2016

Investment Policy Compliance

Legislative Requirements		Fully Compliant.
Portfolio Credit Rating Limit		Fully Compliant.
Institutional Exposure Limits		Fully Compliant.
Term to Maturity Limits		Fully Compliant

Economic Outlook – Reserve Bank of Australia

At its meeting on 6 September 2016 the Reserve Bank Board decided not to vary the cash rate. The current 1.5% cash rate is at a historically low level and impacts returns on investment. Returns on Term Deposits and Floating Rate Notes have significantly dropped since the last twelve months. The average market returns on term deposits are:

· Longer term deposits (> 3years maturity) – 2.85% to 3.0% p.a

· Medium term (2 to 3 years to maturity) - 2.7% to 2.85% p.a.

· Short term deposits rate (less than one year to maturity) – ranges from 2.3% to 2.7% per annum.

· Cash & Cash At Call accounts range from 1.5% to 2.25%

· 31 Days’ Notice Account 2.45%

Certificate of Responsible Accounting Officer

The Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

CONSIDERATIONS

Economic and Financial	Council’s investment income exceeded budget by $185k as at 31^st August 2016
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Investment Portfolio Details as at 31 August 2016 View

181

Ordinary Meeting 12 October 2016

Community and Culture Report

DCC 01

Grants and Donations

Strategic Direction	Healthy Inclusive City Foster social inclusion, strengthen the local community and increase opportunities for people who may experience barriers
Key Policy	Donations Policy
File Ref	226445.2016
Report By	Daniel Collins - Grants and Donations Project Officer
Approved By	Eddie Jackson - Acting Director Community & Culture

Executive Summary

Council is committed to building strong and resilient communities in Liverpool and to maximising social wellbeing for all residents. One way of achieving these goals is to provide financial assistance in the form of grants and donations to individuals and groups to develop leadership skills, increase participation in community life, and address social disadvantage.

Council provides seven mechanisms for the allocation of grants and donations. These are a combination of annual programs, for which applications are accepted once or twice per year and open programs which can be applied for at any time of the year. These programs are:

(a) Community Grants

(b) Quick Response Grants (General, Youth, and School)

(d) Sporting Donations

(e) Matching Grants

(f) Community Facilities Fee Reductions

(g) Disaster Relief Donations

This report presents the funding recommendations for the applications received through the Quick Response Grants and Community Grants Programs for July to September 2016 for Council's consideration.

RECOMMENDATION

That Council endorses the following recommendations:

1. For the provision of $300 (GST exclusive) under Quick Response Grants (Youth)

Applicant Name	Project Name	Amount
Sandra Yazbeck	Turning Pointe Dance Co	$200
Sanaa Rana	Take A Stand	$100

2. For the provision of $19756.82 (GST exclusive) under Community Grants

Applicant Name	Project Name	Amount
Wheels "Towards Independence" Inc	Harmony In Design	$5,000
The Shepherd Centre - For Deaf Children	'Ready Set Go'	$5,000
The City of Liverpool and District Historical Society	Conservation Workshop	$770
Taste Cultural Food Tours Inc	Liverpool Tastes Great	$4,060
Salvation Army FYRST	Youthlink Drug and Alcohol Awareness Program	$4,926.82

REPORT

Quick Response Grants Program

The Quick Response Grants Program supports a range of small-scale initiatives for local residents and organisations. It aims to provide more intensive support and build the capacity of less established groups to familiarise themselves with grants programs and Council processes. Applicants are eligible to receive one grant per year.

Four applications were received for the Quick Response Grants program this quarter. Two applications met the program criteria. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received is shown in the table below.

Applicant Details	Project Description	Amount Requested	Amount Recommended
Sandra Yazbeck	Selected to perform ballet and contemporary dance at Dreamworld on the Gold Coast in Queensland on 11 April 2017.	$200	$200
Sanaa Rana	Seeking funds towards purchasing a camera to produce videos for the community to view on YouTube which will aim to create public awareness of social injustice topics such as gender inequality, women's rights and education.	$300	$100 Under the criteria for Quick Response Youth Grants, an event taking place within NSW is eligible for a maximum of $100
Salvation Army - FYRST	The Team challenge course will provide a variety of activities that give young people the opportunity to learn and practice new skills, have greater social interaction and build up their confidence.	$1,000	$0 Application does not meet eligibility criteria. Organisation must be 100% volunteer run. Recommended to apply for Community Grants Program.
Sujneet Kaur Johal	The Young Diplomats Tour is a four-week educational experience on the evolution of diplomacy, hosted in Europe.	$1,060	$0 Application does not meet eligibility criteria. Applicant is not a resident of Liverpool LGA.

Community Grants Program

The Community Grants Program provides financial assistance to community groups, organisations and services for projects that foster partnerships and collaboration, build capacity, promote social inclusion and increase community participation. The program assists in developing pilot or trialling innovative services or programs that addresses the needs of residents, workers and visitors.

Ten applications for Community Grants were received this round. Five applications met the program criteria and are therefore recommended for funding. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the requests received are shown in the table below.

Applicant Details	Project Description	Amount Requested	Amount Recommended
Wheels Towards Independence Inc	A collaboration of mosaic artworks and mural artworks by the parents/carers of children at Les Powell School working in harmony to provide stimulation for the students and to bring together a group of socially isolated, culturally and linguistically diverse members of the school and local community to enhance the environment of Les Powell School.	$5,000	$5,000
The Shepherd Centre - For Deaf Children	'Ready Set Go' – a school readiness program for children in the Liverpool community who are deaf/hearing impaired. Comprised of a children’s group and parallel parents' group, the aim is to successfully transition the children into mainstream schooling by working in partnership with the families and schools.	$5,000	$5,000
The City of Liverpool and District Historical Society	The members of the society (plus council library or museum staff who wish to attend) will receive training on conservation and preservation techniques.	$770	$770
Taste Cultural Food Tours Inc	Taste Cultural Food Tours Inc. will develop three locally focused tour activities, aimed at local pride and affordability for local residents. Activities will be based on the Taste Tour model and operations, which have proven successful in attitude changes with outsiders.	$5,000	$4,060
Salvation Army FYRST- Follow on Youth Recovery Support Team	FYRST will implement a program of drug and alcohol education with resources to support learning to wide audiences across Liverpool. Presentations to schools, services and agencies incorporating drug and alcohol awareness and services available to young people to support their drug/alcohol use.	$4,926.82	$4926.82
Bellfield College	Provide students with a nutritious breakfast in a socially inclusive environment.	$4,000	$0 Application does not meet eligibility criteria as the organisation is primarily government funded.
Inspire Community Services	The 5K Fun Run will inspire the local Liverpool community to get fit and raise funds for the new youth training cafe and programs at the Inspire Community Youth Centre.	$4,855	$0 Application does not meet eligibility criteria. Applicant has not engaged with Council regarding impact of this event on the Community and not undertaken a risk assessment.
Inspire Community Services	Aims to teach seniors how to use basic computing, internet, word processing and some desktop publishing skills in a class room setting	$5,000	$0 Application does not meet eligibility criteria. This is a duplication of existing services offered within the Liverpool LGA.
Sydney Kurdish Youth Society	Provide language education of native Kurdish languages to the Kurdish community.	$5,000	$0 Application does not meet eligibility criteria. Applicant has not provided evidence that this program is supported by the Liverpool LGA community, program is not planned to operate within the LGA, and has not been able to justify spending of the requested grant amount effectively nor sustainability of the program after funding.
Life Education NSW	Towing costs of the Mobile Learning Centre between the 28 schools visited in the Liverpool LGA each year.	$2,800	$0 Application does not meet eligibility criteria. Grants are not to be used for operational expenses. Recommended to apply for Sponsorship Program.

CONSIDERATIONS

Economic and Financial	A budget allocation of $100,000 was adopted by Council in its 2016/2017 Operational Plan as part of Council’s Grants and Donations Programs. There is currently $100,000 remaining in the budget. If the recommended amount of $20056.82 is endorsed the remaining balance will be $79943.18.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Quick Response Grants Criteria View

2. Community Grants Criteria

189

Ordinary Meeting 12 October 2016

Economic Development Report

DEE 01

City Centre Activation Program

Strategic Direction	Vibrant Prosperous City Activate the city centre and develop vibrant places that attract people to Liverpool
Key Policy	City Centre Strategy
File Ref	245267.2016
Report By	John F Morgan - Director Property & Commercial Development
Approved By	John F Morgan - Director Property & Commercial Development

Executive Summary

Through Council’s Building Our New City Program two precincts were prioritised for public domain improvements, Macquarie Mall and Bigge Park.

Total funds of up to $10m were allocated for these two projects over 2015/16 and 2016/17. A $10m loan supported by a Local Infrastructure Renewal Scheme interest rate subsidy allowed this work to be undertaken in these two financial years, with interest payments over 10 years supported from Council’s City Development Fund (CDF) (rising from $850,000 in 2016/17 to $1.15m in 2024/25).

The CDF raises funds of approximately $1.5m per annum from commercial property owners in the CDF area. Funds from the CDF can be applied to a range of infrastructure, activation and promotion talks related to the city centre (copy of CDF policy attached).

Both the Macquarie Mall and Bigge Park assets were identified as key precincts that needed substantial upgrading to encourage the development of a well-integrated and thriving city centre. These public domain improvements were seen as critical to attracting private investment as well as allowing residents, workers and visitors to make maximum use of the city, both during the day and throughout the evening and on weekends.

To manage its major assets professionally a place based strategy represents an important investment in ensuring these assets are used optimally. The model proposed includes a Place Manager (City Centre) position for key areas which will manage a recurrent annual city centre activation program. Similar models are used in place in Parramatta, Wollongong and Fairfield Councils.

RECOMMENDATION

That Council:

1. Note the report; and

2. Approve recurrent funding of $200,000 p.a. from the City Development Fund for a Place Manager (City Centre) position and program budget.

REPORT

Through Council’s Building Our New City Program, Macquarie Mall and Bigge Park were prioritised for public domain improvement.

The total expenditure on these two projects over the financial years 2015/16 and 2016/17 is supported by a $10m loan with the interest rate subsidised by the NSW Government through its L-I-R-S program. Loan repayments are made through the CDF which raises approximately $1.5m per annum from commercial property owners in the Liverpool City Centre.

The refurbishment of both Macquarie Mall and Bigge Park and the planned development of Civic Place, represent flagship projects for Council reflecting community aspirations that were identified as key priorities in Council’s Growing 2023 Plan.

International research (OECDS, 2015) indicates that where infrastructure projects are not developed in conjunction with local stakeholders or aligned to the strategic priorities of different sectors of the economy and community, the full potential of the development fails to be realised. Done well, however, such processes can lead to local communities being empowered, willing to participate in organisations and projects, connected with Council and working towards shared goals. This potential has been recognised by the University of Wollongong and Western Sydney University both bringing facilities to Liverpool by 2017.

In effect, developing and maintaining key infrastructure acts as the catalyst for building a sense of place, linked to a strong sense of local ownership and influence. A professional place management approach is also fundamental to holding accountable those involved in the complex relationships related to planning, delivering and managing major projects.

At its meeting on 26 August 2015, Council approved funding for a dedicated resource to “Place Manage” the Carnes Hill Community Recreation Centre, a $40m council infrastructure asset that was built to reflect the needs of the local community. In approving the Place Manager position as a pilot program, Council was able to learn what worked best in the role, a singular point of contact/management of a complex deliver program including the official launch of the precinct and ongoing programming of facilities management, events and community activities and precinct planning for future stages.

This model has been widely recognised by both internal and external stakeholders as crucial to the success of the precinct service delivery and an initial evaluation of the role has shown that having a central control point resulted in improved project governance particularly in relation to immediacy of issues resolution, strong community engagement including consistent messaging and branding and place-based activation including precincts events, facilities bookings/use and community partnerships.

The proposed model for the Liverpool City Centre would be a similar Place Manager role with a recurrent activation program fund that would allow for:

· Co-ordination of business and community events and activities to showcase the assets

· Co-ordination of council-wide regulatory requirements including permits and licences

· Liaison with business and community representatives on issues impacting service delivery

· Facilities management including bookings and maintenance issues

The role is likely to change in nature after the first two years as the assets mature and their use evolves.

Given the new role and the activation program services the city centre, funding can be sourced from the City Development Fund (CDF). The CDF is a special rate on all commercial use properties within the identified City Development boundary to be spent only on projects within that boundary which improve all or any of the following aspects of the CBD; image, role, urban design, safety, recreation, public art, heritage, economic development and general amenity.

It is recommended that recurrent annual funding of $200,000 be approved by Council to create a dedicated Place Manager position and activation program to commence 1 February, 2017.

CONSIDERATIONS

Economic and Financial	A place manager and activation programs will ensure public domain improvements are fully utilised. $200,000 per annum will be required to ensure a position and implementation program.
Environmental and Sustainability	Sustainability and environmental needs have been factored in to construction of the assets.
Social and Cultural	Macquarie Mall and Bigge Park are important assets in promoting Liverpool’s diversity and heritage.
Civic Leadership and Governance	The model of place management for major assets represents best practice in ensuring full utilisation of facilities and a focus on responding to evolving community needs.

ATTACHMENTS

1. City Development Fund Policy Adopted by Council 26 August 2015 PDF Version

201

Ordinary Meeting 12 October 2016

Planning and Growth Report

DPG 02

Offer to enter into a Voluntary Planning Agreement - DA-582/2016 at 420 Macquarie Street, Liverpool

Strategic Direction	Vibrant Prosperous City Activate the city centre and develop vibrant places that attract people to Liverpool
Key Policy	City Centre Strategy
File Ref	254161.2016
Report By	David Smith - Coordinator Development Assessment
Approved By	Toni Averay - Director Planning & Growth

Executive Summary

Council has received a Development Application DA-582/2016 for the construction of new residential floor space and alterations to the existing buildings approved under DA-578/2014 at 420 Macquarie Street, Liverpool. This application was lodged with Council on 28 June 2016 and was notified in accordance with Council’s Notification Policy between 7 July 2016 and 23 July 2016. No submissions were received. The application is currently under assessment by Council.

DA-578/2014 was approved by the Sydney West Joint Regional Planning Panel on 23 January 2015 for the construction of a mixed use development consisting of three buildings. Construction of buildings A and B commenced in February 2016 whilst site preparation works are underway for building C.

DA-582/2016 is lodged in accordance with the current Liverpool Local Environmental Plan 2008 (LLEP), however the application has provided an assessment against Amendment 52 to the LLEP 2008 as required by Section 79C(1)(a)(ii) of the Environmental Planning and Assessment Act 1979, being the provisions of any draft Environmental Planning Instrument.

If Council accepts the offer to enter in a planning agreement, the agreement will be prepared by Council and publicly exhibited for a period of 28 days. If following public exhibition there are no changes to the proposed planning agreement necessary, the planning agreement will be confirmed and the development application DA-582/2016 will then be reported to the Independent Hearing and Assessment Panel as required by the Independent Hearing and Assessment Panel Charter and following their recommendations, will be determined by Council.

As part of the assessment of DA-582/2016, the application considers primarily its consistency with the current planning controls applying to the site, but also addresses the proposed controls under Amendment 52 to the LLEP 2008. This is a requirement under the Environmental Planning and Assessment Act 1979 for the consent authority to have regard to any draft environmental planning instruments.

Amendment 52 to the LLEP 2008 applies to land within the Liverpool City Centre and seeks to rezone land from B3 Commercial Core to B4 Mixed Use and to amend the height of buildings and floor space ratio development standards for identified land with the City Centre. The site is identified under Amendment 52 of LLEP 2008 for additional height and floor space provisions as the site is classed as an “Opportunity Site” under proposed Clause 7.5B of the LLEP 2008. The site area is 6,158m2.

The development application is accompanied by an offer to enter into a planning agreement for the provision of a “public benefit”. The main item of offer contained within the agreement is for a monetary contribution to be paid to Council towards restoration works at Collingwood House, which is a heritage listed item under the LLEP 2008.

RECOMMENDATION

That Council:

1. Accepts in principle the proposed offer to enter into a planning agreement for a monetary contribution for restoration works to Collingwood House as a public benefit and directs the CEO to prepare a planning agreement and explanatory note and to publicly exhibit the documents for a period of 28 days.

2. Delegates authority to the CEO, subject to consideration of any changes following public exhibition, to execute the planning agreement in the form that is publicly exhibited or with minor alterations.

3. Notes that if changes other than minor changes arise from the public exhibition process these will be reported back to Council.

4. Notes that this delegation is within the powers that can be dedicated under Section 377 of the Local Government Act 1993.

5. Notes that any planning agreement will be subject to approval of development application DA-582/2016.

6. Notes that in accepting the proposed offer to enter into a planning agreement, Council retains full discretion to determine development application DA-582/2016 on its merits in accordance with the requirements of the Environmental Planning and Assessment Act 1979.

REPORT

A planning agreement can be made under Section 93F of the Environmental Planning & Assessment Act 1979 (the Act) and is a voluntary agreement between Council and the developer, under which the developer is required to dedicate land free of cost, pay a monetary contribution or provide other material public benefit, or any combination of these, to be used towards a public purpose. In this instance, the proposed planning agreement provides for an “other material public benefit”.

The Act specifies that a public purpose includes the provision of public amenities or public services, the provision of affordable housing, the provision of transport or other infrastructure relating to the land, the funding of recurrent expenditure relating to any of these, the monitoring of the planning impacts of a development and the conservation or enhancement of the natural environment. In this instance the proposed planning agreement provides for “… public amenities”

An offer has been made by the land owners to enter into a planning agreement in connection with DA-582/2016 that is currently under assessment by Council. This application proposes additional height and floor space compared with the development approved under DA-578/2014. This application is required to be assessed under the current LLEP 2008 development standards as Amendment 52 to the LLEP 2008 has not been gazetted as yet. However, it is important to note that Amendment 52 has received Gateway approval from the Department of Planning and Environment and has been publicly exhibited. Therefore, the application must consider any draft Environment Planning Agreements applying to the site. Amendment 52 to the LLEP 2008 is therefore a relevant draft Environmental Planning Instrument in accordance with Section 79C(1)(a)(ii) of the Environmental Planning and Assessment Act 1979 and should be afforded significant weight in the assessment of the current development application.

Amendment 52 to the LLEP 2008 provides for development of “opportunity sites” in the Liverpool City Centre that can accommodate mixed use and commercial tower development. These sites are required to be master planned and are anticipated to allow for buildings with significant floor space ratios and heights. Whilst DA-582/2016 is not accompanied by a masterplan in the manner anticipated by Amendment 52, the development has been planned in a holistic manner under DA-578/2014 and the current DA-582/2016 and is consistent with what would be expected of a masterplan if the application was lodged once Amendment 52 was gazetted.

An extract from Amendment 52 states:

The maximum floor space of a building on a lot in “Area 8” identified on the Floor Space Ratio Map may exceed 3.0:1 if the lot size exceeds 1500 square metres and:

(a) The site has multiple street or laneway/serviceway frontages

(b) The site can accommodate tower floorspace of up to 700 square metres gross floor area for residential uses or 1000 square metres gross floor area for commercial uses

(c) The site can accommodate tall buildings without significant impact on the adjacent public domain, heritage items or neighbouring sites, and

(d) The applicant agrees to provide a public benefit, to the satisfaction of Council, which may include the following:

(e) The proposal includes additional public car parking located in key locations in Liverpool City Centre to be dedicated to Council at no cost;

(f) The proposal will, extend lanes and/or provide through-site links; or

(g) Any other public benefit as defined by Council policy.

This development meets the above criteria as the site has four street frontages, provides for significant tower floor space, can accommodate tall buildings and the applicant is proposing to enter into a planning agreement with Council to provide a public benefit in the form of a monetary payment for upgrade works to Collingwood House.

During the assessment of DA-582/2016, Council officers consider that the proposal is consistent with the development standards proposed under Amendment 52 to the LLEP 2008.

It is noted that DA-582/2016 is required to be considered by Council’s Independent Hearing and Assessment Panel and determined by Council, rather than under delegated authority, as the application proposes variations to some of the current LLEP 2008 development standards, namely height and floor space ratio.

While a draft copy of the voluntary planning agreement has not yet been completed, in summary, the terms of the agreement as outlined in the formal offer from the developer specify:

A total monetary contribution of $230,000 payable to Council for restoration works to Collingwood House as a public benefit arising from the development.

Collingwood House is located at 13 Birkdale Crescent, Liverpool and is one of the few remaining dwellings from the Colonial period and is highly significant in the history of Liverpool. The Collingwood precinct has been a place of importance to Aboriginal and non-indigenous people of Liverpool and parts of the precinct are registered as a declared Aboriginal Place on the register of Aboriginal Places.

Conclusion

An offer to enter into a Planning Agreement in connection with Development Application DA-582/2016 for restoration works at Collingwood House has been received.

It is considered that the proposed planning agreement has both planning and public benefit. It is recommended that the terms of the offer as outlined above, be endorsed in principle by Council and exhibited in accordance with the regulations and that Council delegates to the CEO, subject to consideration of any changes following public exhibition, to execute the planning agreement in the form that is publicly exhibited or with minor alterations. It is important to note that any planning agreement will be subject to the approval of the associated development application DA-582/2016 currently under assessment.

CONSIDERATIONS

Economic and Financial	Further develop a commercial centre that accommodates a variety of employment opportunities. Enhance the environmental performance of buildings and homes. Facilitate economic development.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Provide cultural centres and activities for the enjoyment of the arts. Preserve and maintain heritage, both landscape and cultural as urban development takes place. Regulate for a mix of housing types that responds to different population groups such as young families and older people.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Landowners Details View

2. Planning Agreement Offer

ITEM NO:	CONF 06
FILE NO:	227025.2016
SUBJECT:	Forensic Audit of Liverpool Services Alliance
RECOMMENDATION That Council note and receive report.
COUNCIL DECISION Motion: Moved: Clr Shelton Seconded: Clr Waller Refers all reports and responses contained in business item CONF 06 to relevant government agencies (as agreed during this meeting and confirmed by memo from the Acting Chief Executive Officer), subject only to obtaining the prior consent of the authors of such reports where the Acting Chief Executive Officer determines it necessary to do so. 2. Recommends the Acting Chief Executive Officer forthwith implement recommendations 4.2.1 and 4.3.3 of the Prosperity Audit Services in addition to those which management has already indicated it will implement. 3. Directs the Acting Chief Executive Officer to otherwise provide to Councillors well prior to the next Council meeting a detailed accounting as to the progress generally in acting on the recommendations of Prosperity Audit Services. 4. Directs the Acting Chief Executive Officer to prepare and distribute for comment a draft charter for an advisory committee of Council of which all Councillors shall be members to be termed the Liverpool Service Alliance Review Committee the functions of which shall be to oversee Council’s actions resulting from or otherwise relating to the matters referred to in the reports and responses contained in business item CONF 06. 5. Provides copies of this motion and all reports referred to in business item CONF 06 to any newly elected Councillor not present today as soon as the results of the Liverpool Local Government Election scheduled for 10 September 2016 have been declared. Expresses its concern regarding issues raised in the report. 7. Seek independent external legal advice on Council’s ability to terminate the Liverpool Services and Resourcing Agreement and related subsidiary agreements, Liverpool Alliance Agreement, and Deed of Guarantee and Indemnity (and all other collateral arrangements) without incurring a monetary liability for the cancellation. 8. Seek the written consent of Prosperity Audit Services to provide a copy of their report to the independent external legal counsel referred to in seven (7) above. On being put to the meeting the motion was declared CARRIED. Council moved back into open session at 9.44pm. Mayor Mannoun read out the above resolution which was dealt with in Closed Session.

Strategic Direction	Liveable Safe City Improve the community’s sense of safety in Liverpool
Key Policy	Community Safety and Crime Prevention Strategy
File Ref	263252.2016
Author	Tony Hadchiti - Councillor

Strategic Direction	Vibrant Prosperous City Position Liverpool as the destination of choice to attract business and investment in South Western Sydney
Key Policy	Economic Development Strategy
File Ref	263277.2016
Author	Charishma Kaliyanda - Councillor

Economic and Financial	Facilitate economic development. Further develop Liverpool to accommodate a variety of employment opportunities.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Undertake communication practices with the community and stakeholders across a range of media. Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services.

Strategic Direction	Liveable Safe City Create clean and attractive public places for people to engage and connect
Key Policy	Urban Development Plans
File Ref	264126.2016
Author	Karress Rhodes - Councillor

73
CEO 01	Corporate Sponsorships
Attachment 1	Corporate Sponsorship (Outgoing) Policy

Economic and Financial	An assessment of resources and the budget required for an ombudsman role will need to be undertaken as part of the report back to Council.
Environmental and Sustainability	There are no environmental and sustainability considerations, except in as far as an Ombudsman might deal with complaints or issued raised about these matters.
Social and Cultural	There are no social and cultural considerations, except in as far as an Ombudsman might deal with complaints or issued raised about these matters.
Civic Leadership and Governance	An ombudsman model will impact the Council leadership and governance frameworks.

83
CEO 02	Potential Introduction of Ombudsman Model to Liverpool City Council
Attachment 1	Burwood Council Example Policy

Economic and Financial	Provision has been made for costs associated with the Deputy Mayor in the 2016/17 budget.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

101
CFO 01	Election of Deputy Mayor
Attachment 1	Nomination form - Election of Deputy Mayor

Economic and Financial	There is no cost in attending the workshop.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

115
CFO 03	Office of Local Government Councillor Workshops
Attachment 1	Office of Local Government - Circular to Councils

Strategic Direction	Natural Sustainable City Reduce adverse environment impacts for present and future generations
Key Policy	Integrated Environmental Sustainability Action Plan
File Ref	262603.2016
Report By	Jeya Jeyananthan – Coordinator Maintenance Planning
Approved By	Tony Reed – Acting Director City Presentation

Economic and Financial	Effective management and clearing of storm damaged trees.
Environmental and Sustainability	Maintain areas immediately after storm water and make the area safe for the public. Provide necessary information to the community when clearing of storm damaged tree required.
Social and Cultural	Maintain public area safe and clean.
Civic Leadership and Governance	Act as an environmental leader in the community.

161
DCP 01	Tree Management Policy - amended to incorporate the reporting procedures for clean-up after storm damage
Attachment 1	Tree Management Policy

187
DCC 01	Grants and Donations
Attachment 2	Community Grants Criteria

Economic and Financial	A more flexible approach to parking demand may assist the viability of new industrial development in the City.
Environmental and Sustainability	Reduction of parking demand will facilitate compact industrial development which will reduce the adverse impacts caused by urban sprawl.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

205
CTTE 01	Casula Powerhouse Arts Centre Board Minutes from Meeting 18 August 2016
Attachment 1	Casula Powerhouse Arts Centre Board Meeting Minutes 18 August 2016

Strategic Direction	Proud Engaged City Engage and consult with the community to enhance opportunities for communication and involvement
Key Policy	Community Engagement Policy
File Ref	253532.2016
Report By	Kathryn Sloan - Community Development Worker (Aged and Disability)
Approved By	Eddie Jackson - Acting Director Community & Culture

209
CTTE 02	Minutes of Liverpool Access Committee Meeting held on 11 August 2016
Attachment 1	Liverpool Access Committee Minutes 11 August - final

221
CTTE 03	Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee held on Thursday 1 September, 2016
Attachment 1	Minutes of the Community Safety and Crime Prevention Advisory Committee meeting held on 1 September 2016

Strategic Direction	Natural Sustainable City Lead the community to develop and implement environmentally sustainable practices
Key Policy	Environment Restoration Plan
File Ref	252107.2016
Report By	Madhu Pudasaini - Manager Technical Support
Approved By	Raj Autar - Director Infrastructure and Environment

229
CTTE 04	Minutes of the Environment Advisory Committee Meeting held on 8 August 2016
Attachment 1	EAC Minutes of meeting held on 8 August 2016