Agenda of Ordinary Meeting - 1 February 2017

Order of Business

PAGE TAB

Opening

Acknowledgement of Country and Prayer

Apologies

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 14 December 2016........................................................... 8

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Motions of Urgency

NIL

Independent Hearing and Assessment Panel Report

IHAP 01 DA-268/2016 - Subdivision of one lot into two Torrens title lots and the construction of a two storey dwelling on the proposed battle-axe lot at 6 Torrens Court, Wattle Grove 44 1

Development Application Determination Report

NIL

Planning and Growth Report

DPG 01 Warren Serviceway Car Park Proposed Change to Fees and Charges....... 54......... 2

DPG 02 2016-17 Operational Plan and Budget - Adoption of Master Plan Development Application Fees - Post Exhibition .................................................................................... 57......... 3

Chief Executive Officer Report

CEO 01 Amendments to Strategic Panel Charter........................................................ 60......... 4

Community and Culture Report

DCC 01 Liverpool Sporting Donations.......................................................................... 70......... 5

DCC 02 Grants and Donations .................................................................................... 76......... 6

Business Improvement Report

DBI 01 Six-Monthly Progress Report......................................................................... 82......... 7

Chief Financial Officer

CFO 01 Further Review of the Civic Expenses and Facilities Policy.......................... 85......... 8

CFO 02 Further Phase 1 amendments to the Local Government Act are now in force 106 9

CFO 03 Floodplain Management Association Conference........................................ 109....... 10

CFO 04 Investment Report December 2016............................................................. 113....... 11

City Presentation Report

NIL

Economic Development Report

NIL

Infrastructure and Environment Report

NIL

Property and Commercial Development Report

NIL

Committee Reports

CTTE 01 Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee held on Thursday 1 December, 2016........................................................... 121....... 12

CTTE 02 Minutes of the Liverpool Youth Council Committee Meeting held 21 December, 2016. 136 13

CTTE 03 Minutes of Liverpool Access Committee Meeting held on 8 December 2016 143 14

CTTE 04 Planning and Development Committee Meeting Minutes of 7 December 2016..... 150 15

CTTE 05 Minutes of the Liverpool Sports Committee meeting held 1 December 2016 156 16

CTTE 06 Minutes of the Environment Advisory Committee Meeting held on 12 December 2016 168....... 17

Questions with Notice

QWN 01 Question with Notice - Clr Harle and Clr Rhodes ........................................ 176....... 18

Presentations by Councillors

NIL

Notices of Motion

NOM 01 Housing Affordability .................................................................................... 178....... 19

NOM 02 Improve the safety conditions at the intersection of Jedda Road and Lyn Parade Prestons 183....... 20

NOM 03 Availability of School Sporting and Recreational Facilities .......................... 185....... 21

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

CONF 01 Acquisition of Lot 244 DP 1209408, being part 45-55 Rynan Avenue, Edmondson Park, for drainage purposes

Reason: Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

CONF 02 Former Council Administration Centre, 1 Hoxton Park Road, Liverpool

Reason: Item CONF 02 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

CONF 03 Acquisition of an easement over part Lot 101 DP 1143458, 306 Macquarie Street, Liverpool

Reason: Item CONF 03 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Close

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MINUTES OF THE Ordinary Meeting

HELD ON 14 December 2016

PRESENT:

Mayor Wendy Waller

Councillor Ayyad

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Hagarty

Councillor Harle

Councillor Kaliyanda

Councillor Karnib

Councillor Rhodes

Councillor Shelton

Mr Kiersten Fishburn, Acting Chief Executive Officer

Mr Gary Grantham, Chief Financial Officer / Director Corporate Services

Ms Toni Averay, Director Planning and Growth

Dr Eddie Jackson, Acting Director Community and Culture

Mr Wayne Carter, Director City Presentation

Mr Raj Autar, Director Infrastructure and Environment

The meeting commenced at 6.01pm.

OPENING 6.01pm

ACKNOWLEDGEMENT The prayer of the Council was read by Pastor Paul

OF COUNTRY AND Mosiejczuk from Liverpool Baptist Church.

PRAYER

APOLOGIES Nil

CONDOLENCES Nil

Confirmation of Minutes

Motion: Moved: Clr Shelton Seconded: Clr Hadid

That the minutes of the Ordinary Meeting held on 23 November 2016 be confirmed as a true
record of that meeting subject to the following change:

Item IHAP 01 from the Council meeting from the 23^rd November 2016 be amended so that Clr Ayyad is shown to have voted against the Motion.

On being put to the meeting the motion was declared CARRIED.

Declarations of Interest

Clr Hagarty declared a declared a non-pecuniary, less than significant interest in the following Item :

NOM 03: Children’s Parliament

Reason: Clr Hagarty’s daughter has been selected to be a representative of the Children’s Parliament

Clr Hagarty left the Chambers for the duration of the item.

Clr Hadchiti declared a pecuniary interest in the following item:

CONF 05: Tender ST2575 – Austral and Leppington North – Design of Water Management Infrastructure

Reason: Clr Hadchiti owns land in the Leppington North Precinct. This land is in the Camden Council area. The Camden site may receive a benefit.

Clr Hadchiti left the Chambers for the duration of the item.

Public Forum

Presentation – Items not on agenda

Ms Kate Woods addressed Council on the following matter:

DA 1038/216 – 24 Madang Street Holsworthy - a ten unit boarding house and demolition of existing dwelling.

Motion: Moved: Clr Harle Seconded: Clr Hadid

That a three minute extension of time be given to Ms Woods.

On being put to the meeting the motion was declared CARRIED

Mr Paul Mogan addressed Council on the following matter:

DA 1038/216 – 24 Madang Street Holsworthy - a ten unit boarding house and demolition of existing dwelling.

Motion: Moved: Clr Shelton Seconded: Clr Hadchiti

That a three minute extension of time be given to Mr Mogan.

On being put to the meeting the motion was declared CARRIED.

Mr Gavin Symes addressed Council on the following matter:

DA 1038/216 – 24 Madang Street Holsworthy - a ten unit boarding house and demolition of existing dwelling.

Ms Judith Carter addressed Council on the following matter:

Liverpool Animal Shelter

Representation – items on agenda

Nil

Mayoral Minute

ITEM NO: MAYOR 01

FILE NO: 334756.2016

SUBJECT: Selection of Chief Executive Officer

On 12 October, Council resolved to appoint Local Government Management Solutions (LGMS) to assist scoping, advertising and assessing applications for the position of Chief Executive Officer.

LGMS advertised the position in the Sydney Morning Herald from Friday, 21 October 2016, and applications closed on Monday, 14 November 2016.

The Recruitment Working Group interviewed seven candidates on Monday 5 and Tuesday 6 December 2016.

The Working Group selected three candidates to make a presentation to Council in Closed Session at the Ordinary Meeting on 14 December 2016. It is proposed that the candidate presentations be conducted after the Notices of Motion in the Agenda. It is further proposed that, following these presentations, a vote be taken to determine the successful candidate.

It is proposed that Christian Morris, Senior Consultant, Local Government Management Solutions, who sat on the Working Group, be in attendance at the Ordinary Meeting to facilitate the candidate presentations.

Recommendation:

1. That the Mayoral Minute to the Ordinary Council Meeting on 14 December 2016 in Closed Council in relation to the recruitment and appointment of a Chief Executive Officer for Liverpool City Council be received and noted.

2. That the three candidates selected by the Recruitment Working Group on 6 December 2016 present separately to Council in Closed Session, with 10 minutes allowed at the end of each presentation for Councillor questions to the candidates.

3. At the conclusion of the candidate presentations, Councillors vote by secret ballot for the candidate of their choice and the candidate who receives the highest number of votes be named as the successful candidate.

4. That the Mayor act as returning officer for the secret ballot, and Christian Morris of Local Government Management Solutions act as scrutineer of ballots.

5. In the case of a tie in votes for candidates, the Mayor will cast the deciding vote.

6. That the successful candidate be offered the position of Chief Executive Officer of Liverpool City Council and the Mayor be authorised, with advice from the Recruitment Consultant to finalise negotiations based on the following:

a) A four (4) year performance-based Contract.

b) A total remuneration package to be kept confidential.

c) The contract of employment being in accordance with the standard contract required by the Office of Local Government.

d) Adoption of the Council Policies in Schedule A of the contract relating to entitlements provided to the Chief Executive Officer.

e) Commencement of the contract on a date to be negotiated, and in any event, as soon as practicable.

7. That no public announcement of the name of the successful candidate be made until the Mayor has obtained a written acceptance of the offer from the preferred candidate.

8. That the Employment Contract between the appointee and the Council be executed under the Common Seal of the Council.

9. That Council nominates the Mayor, Deputy Mayor and two other Councillors as members of the Chief Executive Officer’s Performance Review Panel in accordance with the Guidelines for the Appointment and Oversight of General Managers issued by the Office of Local Government.

10. That the Chief Executive Officer be invited to nominate a Councillor of their choice as a representative on the Performance Review Panel.

11. That the Council delegates to the Performance Review Panel the performance management process including the signing, within three months of commencement of the Chief Executive Officer’s Performance Agreement from date of commencement, in accordance with the contract of employment.

12. That the Council appoints an independent facilitator for a period of six months for professional services up to the value of $10,000, to assist in the performance management and review process and to provide advice and support to the Mayor and Chief Executive Officer.

13. That the Council seeks two quotations for the subsequent role as an independent facilitator to assist in the performance management and review process and to provide advice and support during the year for the Mayor and Chief Executive Officer, and delegates the appointment of the ongoing independent facilitator to the Performance Review Panel.

14. That the Council undertakes a performance review against the agreed criteria following the completion of the first six months in the role and every six months thereafter.

COUNCIL DECISION

Motion: Moved: Mayor Waller

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Chief Executive Officer Report

ITEM NO: CEO 01

FILE NO: 311402.2016

SUBJECT: Corporate Sponsorships

RECOMMENDATION

That Council endorses the Financial Contributions Panel’s recommendations for the provision of $1,000 (GST exclusive) under the Corporate Sponsorship Program as summarised in the table below.

Applicant name	Amount
NSW Police Force - Green Valley Local Area Command	$1,000 ex gst

COUNCIL DECISION

Motion: Moved: Clr Rhodes Seconded: Clr Harle

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

Clr Hadchiti returned to the meeting at 7.43pm

Notices of Motion

ITEM NO: NOM 01

FILE NO: 326131.2016

SUBJECT: Open and Green Spaces Strategy

NOTICE OF MOTION

That a report be prepared for Council by no later than June 2017 detailing current strategies and recommended future strategies for open and green space planning and usage within the Liverpool LGA. The report should address the following:

1. Current Council LEP and DCP provisions, and open and green space planning.

2. Potential for VPAs to deliver shared use of open space and recreational facilities to support open and green space planning.

3. Key priorities for green spaces and recreational facilities within the Liverpool LGA.

4. Heat island considerations for the Liverpool LGA and at risk locations.

5. Actions required to increase tree canopy coverage in at risk areas; and to protect and enhance the urban canopy. Strategies to enhance participation and use of open and green space.

6. Considerations for making the most of open and green space through effective management.

7. Strategies to incorporate a mix of green and open space types and experiences.

8. Budget implications and potential funding sources.

COUNCIL DECISION

Motion: Moved: Clr Kaliyanda Seconded: Clr Rhodes

That Council investigate the feasibility of the following and a report be prepared for Council by no later than June 2017 detailing current strategies and recommended future strategies for open, green space and sustainable city planning within the Liverpool LGA. The report should address the following:

1. Current Council LEP and DCP to include provisions, to address the need to maintain and increase open, green space and a sustainable city plan.

2. Investigate the feasibility of the potential for VPA’s and other means to deliver positive outcomes for a sustainable city that includes but not exclusive to shared use of open space, recreational facilities, maximising traffic flow through CBD, maximisation of underground parking, installation of roof top gardens and delivery of vertical urban gardens.

3. Provide a map of all current green space areas within the Liverpool LGA that also identifies all opportunity sites to increase green space and tree canopies in order to maintain and increase green space and recreational facilities within the Liverpool LGA.

4. Provide a heat map of commercial and high-density areas within the Liverpool LGA.

5. Possible strategies to enhance participation and use of open green space that includes variations of types and experiences.

6. Provide a strategic plan for the Liverpool CBD to address building height variation to minimise shadowing and wind tunnels that might be created by future possible developments.

7. Investigate and report budget implications and potential funding, grants and partnership sources with but not restricted to organisations such as WSROC.

8. Green and sustainable city to be included as an item on the agenda of the Environment Committee to discuss possible new ways of making Liverpool LGA more green and sustainable.

9. Council representation at The Green Cities Conference 6-8 March 2017

Foreshadowed motion: Moved: Clr Hadchiti Seconded: Clr Balloot

That the recommendation be adopted.

On being put to the meeting the motion (moved by Clrs Kaliyanda and Rhodes) was CARRIED.

Clr Hadchiti requested that his name be recorded as having voted against the motion.

The Foreshadowed Motion (moved by Clrs Hadchitti and Balloot) lapsed.

ITEM NO: CONF 10

FILE NO: 311982.2016

SUBJECT: Floodplain Management Committee Review

RECOMMENDATION

That Council:

1. Extends the Environmental Advisory Committee’s advisory role to include water and floodplain management related matters;

2. Adopts the revised Draft EAC Charter; and

3. Authorises the Director Infrastructure & Environment to invite the following applicants to become additional members of the Environmental Advisory Committee as community representatives, subject to nominees agreeing to abide by Council’s Code of Conduct:

· Mr. Matthew Rodgers;

· Mr. Gary Lucas; and

· Ms. Rosalyn Faddy.

COUNCIL DECISION

Motion: Moved: Clr Shelton Seconded: Clr Karnib

That the recommendation be adopted.

On being put to the meeting the motion was declared CARRIED.

MOTION TO MOVE INTO CLOSED SESSION

Motion Moved: Mayor Waller Seconded: Clr Hagarty

That Council move into Closed Session to deal with the Mayoral Minute relating to the selection of the Chief Executive Officer pursuant to the provisions of s10A(2)(a) of the Local Government Act because it contains personnel matters concerning particular individuals (other than Councillors).

On being put to the meeting the motion was declared CARRIED.

A 5 minute recess was called by the Mayor at 8.09pm following which Council moved into Closed Session at 8.14pm.

Council moved back into Open Session at 10:00pm

Mayoral Minute

ITEM NO: MAYOR 01

FILE NO: 334756.2016

SUBJECT: Selection of Chief Executive Officer

Motion: Moved: Mayor Waller Seconded: Clr Hadchiti

That a person has been agreed upon in regards to the CEO position and an offer will be made.

The CEO’s Performance Review Panel shall consist of the Mayor, Deputy Mayor, Councillor Rhodes, Councillor Hadchiti and a further Councillor to be selected by the new CEO.

On being put to the meeting the motion was declared CARRIED.

All those involved in the recruitment process were thanked by the Mayor for their participation.

THE MEETING CLOSED AT 10.01pm.

Name: Wendy Waller

Title: Mayor

Date: 1 February 2017

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on 14 December 2016. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

Ordinary Meeting 1 February 2017

Independent Hearing and Assessment Panel Report

IHAP 01

DA-268/2016 - Subdivision of one lot into two Torrens title lots and the construction of a two storey dwelling on the proposed battle-axe lot at 6 Torrens Court, Wattle Grove

Strategic Direction	Liveable Safe City Deliver an efficient planning system which embraces sustainable urban renewal and development
Key Policy	Urban Development Plans
File Ref	008619.2017
Report By	Kweku Aikins - Development Assessment Planner
Approved By	Toni Averay - Director Planning & Growth

Property

6 Torrens Court, Wattle Grove

Lot 5011 DP 836144

Owner

Mr J and Mrs S Bryant

Applicant

Residential Logistics Pty Ltd

Executive Summary

Council has received and considered a development application DA-268/2016, proposing the subdivision of one lot into two (2) Torrens title lots in the form of a battle-axe lot and the construction of a two storey dwelling on the proposed battle-axe lot at 6 Torrens Court, Wattle Grove (Lots 5011 DP 836144). The application was lodged on 24 March 2016.

This application was referred to the 28 November 2016 meeting of the Independent Hearing and Assessment Panel (IHAP) as the development seeks to vary Clause 7.13 of the Liverpool Local Environmental Plan (LLEP) 2008 which requires a minimum access handle width of 5m. The proposed battle-axe lot will have an access handle width of 4m, representing a variation of 20% to the development standard.

The IHAP recommendation was to approve the development application subject to the resolution of several matters relating to the functionality of the access handle, removal of restrictions on land title, accessibility and landscaping.

RECOMMENDATION

That Council approves Development Application DA-268/2016 subject to the amended recommended conditions of consent (Attachment 4).

Background

Council has received and considered a development application DA-268/2016 proposing the subdivision of one lot into two (2) Torrens title lots in the form of a battle-axe lot and the construction of a two storey dwelling on the proposed battle-axe lot at 6 Torrens Court, Wattle Grove (Lots 5011 DP 836144).

Pursuant to the requirements of the endorsed Independent Hearing and Assessment Panel (IHAP) Charter and Procedure, the proposal was referred to the IHAP for consideration as the proposed development includes a request to vary a development standard in excess of 10% pursuant to Clause 4.6 of the LLEP 2008.

The application is accompanied by a written request to vary Clause 7.13 of the LLEP 2008 which requires a minimum access handle width of 5m. The proposed battle-axe lot will have an access handle width of 4m, representing a variation of 20% to the development standard.

The Site

The site is identified as 6 Torrens Court, Wattle Grove with a legal description of Lot 5011 in DP 836144. The subject site has an area of 897.7m2 and exhibits a fall of approximately 1m from the southwest to northeast. It is located on the western boundary of Torrens Court and contains a single storey dwelling that was constructed prior to 2002. Torrens Court has a cul-de-sac which abuts a brushwood fence that borders the length of a drainage reserve.

An aerial map of the site is provided in Figure 1 below.

Figure 1: Aerial Photograph

The subject site is located in an established residential area in Wattle Grove characterised by detached dwellings. The local area is zoned R2 Low Density Residential and notable aspects of the surroundings include: Orara Park located 528m to the northwest, John Edmondson VC Park located 270m to the northeast and Anzac Creek located 300m to the northwest of the site (Figure 2).

A locality map is provided in Figure 2 below.

Figure 2: Locality Map

details of the proposal

The application seeks consent for the subdivision of one lot into two (2) Torrens title lots in the form of a battle-axe lot and the construction of a two storey dwelling on the proposed battle-axe lot.

Specific details of the proposal are as follows:

· A two (2) lot Torrens title subdivision resulting in a battle-axe lot, with the following lot sizes:

o Proposed Lot 1 = 304.1m²(excluding handle)

o Proposed Lot 2 = 484.3m²

· Construction of a two storey detached dwelling on proposed Lot 1 located to the rear.

An extract of the proposed subdivison plan is provided in Figure 3 below.

Figure 3: Subdivision Plan

the issues

Variation to Clause 7.13 – Minimum lot width in zones R1, R2, R3 and R4

The key issue identified with respect to the application relates to the Clause 4.6 variation to the minimum lot width development standard under Clause 7.13 of the LLEP 2008. The extent of the variation proposed equates to 20%.

Clause 7.13(4) of the LLEP 2008 states;

If a lot resulting from a subdivision of land to which this clause applies is a battle-axe lot:

(a) the lot must contain a rectangular building envelope of at least 200 square metres that does not encroach on any setback required for the lot, and

(b) the access handle must be at least 5 metres wide,

(c) the access handle may be shared with not more than one other lot and, if so shared, must provide separate access at least 2.5 metres wide for each lot,

(d) the access handle must not be included when calculating the size of the lot for the purposes of clause 4.1 (3).

The proposed battle-axe lot will have an access handle width of 4m and therefore fails to comply with the requirements of Clause 7.13(4). The extent of the variation is 20%.

Consequently, pursuant to Clause 4.6 of the LLEP 2008 the applicant has submitted a written request seeking a variation to the minimum access handle width, as prescribed by Clause 7.13(4) LLEP 2008.

The objectives of Clause 4.6 are as follows:

(a) “to provide an appropriate degree of flexibility in applying certain development standards to particular development,

(b) to achieve better outcomes for and from development by allowing flexibility in particular circumstances.”

Clause 4.6(3) prescribes:

“Development consent must not be granted for development that contravenes a development standard unless the consent authority has considered a written request from the applicant that seeks to justify the contravention of the development standard by demonstrating:

(a) that compliance with the development standard is unreasonable or unnecessary in the circumstances of the case, and

(b) that there are sufficient environmental planning grounds to justify contravening the development standard.”

The applicant has provided justification for the departure to the development standard which is summarised as follows:

· The skilful design of the “dwelling house” development (submitted at the same time as the subdivision component) utilises the shape of the allotment and provides for a turning bay which enables vehicles to enter and leave the site in a forward direction.

· The width of the access handle does not prevent the provision of a concrete driveway and landscaping opportunities.

· Given the specific site circumstances (i.e., the site is in effect a corner site with three road frontage albeit access is denied from Anzac Road and Delfin Drive), there is no adjoining development adjacent to the driveway and there is a landscaped reserve along Anzac Road, as such, a 4.004m wide access handle is considered to be adequate in achieving the purpose behind the control.

· The existing building pattern and character of Torrens Court will not be compromised by the proposed subdivision, which in effect provides an access handle to an underutilised portion of the site so that it can be utilised.

· The proposed development will be in the public interest because it is consistent with the objectives of the R2 Low Density Residential zone (i.e., the objectives of the zone encourage “Low” density residential development), which is better achieved with a subdivision and dwelling house development, than the current single dwelling house occupying a very large site almost twice the size of most lots in the locality

· A permissible form of development is being provided on an allotment of land that can accommodate an additional allotment and dwelling with all associated residential amenities (notwithstanding the numeric noncompliance with the minimum lot width requirement associated with the access handle);

· Consideration has been given to the existing amenity and character of the area and it is considered that the proposed development is sympathetic and harmonious with adjoining development and will complement the existing character of the locality.

· The proposed development will enhance the amenity of the residential area by the provision of new housing stock and landscaping; and

· The development will add to the range of housing in the zone through the provision of an average sized dwelling.

The following comments are offered in response to the variation sought:

1. The proposed layout is considered to provide for functional and safe access through the proposed access handle with carriage way width compliant with the Australian Standards for internal driveways (3m). Half a metre of landscaping is provided on each side of the access handle to complement and build on the suburban streetscape.

2. The proposal demonstrates that suitable residential development can be achieved on the proposed lot, whilst still maintaining the existing dwelling which is served by a double garage and separate driveway access to that of the proposed battle-axe lot.

3. With suitable landscaping it is considered that an inviting point of entry from the proposed access can be achieved. An appropriate landscape plan will further ensure that the vegetation and plantings commensurate with a low density residential neighbourhood is achieved.

4. The proposed development will provide for an additional residential allotment in line with the planned lot sizes of the locality, which supports the utilisation of the entire site and enhances the amenity of the neighbourhood.

5. A 4m access way is not considered to restrict the access to the proposed rear allotment. Service vehicles such as removalist vans could access the proposed lot.

6. Ultimately, strict compliance would only result in the extension to the width of the access way by one (1) metre which is not considered to improve the amenity of any neighbouring properties, and the provision of a 4m access way is not considered to be a constraint to the utility or amenity of the battle-axe allotment.

7. The proposed battle-axe subdivision supports the achievement of the zoning of the area and is fully compliant with the development standards for lot sizes, floor space ratio and maximum building height. These development standards essentially seek to establish and maintain an amenity appropriate to the zone.

8. The proposed development has demonstrated that the proposed lots are capable of accommodating appropriate residential development in respect to building requirements as detailed by Parts 3.2 and 3.3 of the LDCP 2008, vehicular and pedestrian access as reviewed by Councils land development engineer, and available services such as electricity, water and telecommunications.

9. The proposal will result in an additional housing allotment that complies with the minimum lot width development standards. This supports the achievement of the planned density of the area.

10. The subject site complies with the envisioned density for the area and as such supports the achievement of the objectives of the Low Density Residential zone.

Having regards to the above, a two (2) lot subdivision with the ability of retaining the existing dwelling and construction of a new dwelling on a proposed rear lot is possible. The proposed lot dimensions for the resulting allotments have been demonstrated as being able to accommodate suitable residential development that is generally consistent with the relevant development controls. The proposal meets the objectives of the low density residential zone as it will provide for the housing needs of the community, provide for a variety of housing types and ensure that a high level of residential amenity is achieved and maintained. Consequently it is considered that strict compliance with Clause 7.13 Minimum lot width in zones R1, R2, R3 and R4 is unreasonable and unnecessary in this instance.

Independent Hearing and assessment panel

At their meeting on 28 November 2016, IHAP made the following recommendation:

The Panel recommends that subject to the resolution of several matters relating to the functionality of the access handle, removal of restrictions on title, accessibility and landscaping, that DA-268/2016 be approved subject to the amended recommended conditions attached to this report.

IHAP recommendation	Agreed/Not Agreed	Council Officer’s comment
The applicant is to provide swept paths showing how vehicles enter and exit the proposed garage in a manner that complies with Australian Standards 2890.1 (2004) and allows vehicles to enter and leave the site in a forward direction. If the current design does not comply with those requirements, then amended plans are to be provided that do comply	Agreed	At the request of Council the applicant provided a swept path analysis which was reviewed and considered satisfactory. The swept path analysis has demonstrated that the development complies with AS 2890.1 (2004) and vehicles able to leave and enter in forward direction.
The applicant is to provide advice from a suitably qualified geotechnical engineer demonstrating that the site adjacent to the northern boundary is sufficiently stable to accommodate the proposed driveway and vehicles traversing the driveway	Not Agreed	The above matter was discussed with Council’s land development engineers and it was determined the need for a geotechnical report was onerous in this instance and not considered necessary.
Council’s traffic engineer to consider potential safety issues arising from the proximity of the proposed driveway to the steep embankment adjoining the drainage reserve, and whether any safety barrier is required in this location	Agreed	Due to the immediate downslope from the northern boundary to the adjoining reserve it was considered pertinent in this instance to impose a condition requiring a suitably designed traffic barrier at a minimum height of 750mm be constructed along the entire length of the proposed access handle
Council officers should investigate the history of the restriction on title relating to further subdivision to ensure that the restriction is not exempt from clause 1.9A (1) under subclauses (2)(a) and (3)	Agreed	Council investigated the matter further and it was found that the original proprietor of the land being the executor of the 88B instrument has provided correspondence to the applicant releasing the restriction as to user firstly and secondly referred to in the relevant 88B instrument. Having regard to the above it is now considered the utilisation of Clause 1.9A is not relevant to this application. Notwithstanding the above, Council finds it appropriate to formalise the process of removing the relevant covenants from the 88B instrument. Therefore, a condition of consent has been imposed stipulating that prior to the issue of a Construction Certificate evidence needs to be provided to Council showing the relevant covenants being removed from the 88B instrument
The applicant is to prepare amended plans showing: (a) relocation of the A/C unit to the western elevation of the proposed dwelling; and (b) alteration of the hard stand areas on proposed lot 2 to ensure that 25% of the lot will be landscaped in accordance with part 3.2, section 4 of the DCP including an unencumbered area of 4 x 6 metres.	Agreed	Council requested the applicant to provide amended plans showing the relocation of the A/C unit and the provision of landscaping for the remaining dwelling. The amended plans have been reviewed by Council officers and are considered to be satisfactory

Conclusion

The application has been assessed against the relevant considerations prescribed by Section 79C of the Environmental Planning and Assessment Act 1979 and is worthy of support. On this basis, the application is recommended for approval, subject to the amended recommended conditions of consent.

CONSIDERATIONS

Economic and Financial	Enhance the environmental performance of buildings and homes.
Environmental and Sustainability	Enhance the environmental performance of buildings and homes.
Social and Cultural	Regulate for a mix of housing types that responds to different population groups such as young families and older people.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Applicant and Landowners Details View (Under separate cover)

2. Council Officers IHAP Report View (Under separate cover)

3. IHAP recommendation View (Under separate cover)

4. Amended Recommended Conditions of Consent View (Under separate cover)

Ordinary Meeting 1 February 2017

Planning and Growth Report

DPG 01

Warren Serviceway Car Park Proposed Change to Fees and Charges

Strategic Direction	Accessible Connected City Provide safe and easy travel with a high quality road and traffic management network
Key Policy	Traffic and Transport Plan
File Ref	004089.2017
Report By	Alex Helderman - Parking Services Coordinator
Approved By	Toni Averay - Director Planning & Growth

Executive Summary

At its meeting on 23 November 2016 Council resolved to amend the 2016/2017 Warren Serviceway Car Park fees. Following Council’s resolution, in accordance with the Local Government Act the required 28 days community consultation was carried out from 7 December 2016 to 4 January 2017.

At the end of the consultation period there were no objections. Council will display the revised rates at the appropriate locations and charge these fees accordingly.

RECOMMENDATION

That Council approve the revised Warren Serviceway Car Park fees as follows:

*Casual Parking*	Proposed Fees 2016/2017
*Up to 1 hr*	$2.00
*>1hr - 2hrs*	$4.00
*>2hrs - 3hrs*	$6.00
*>3hrs - 4hrs*	$8.00
*>4hrs - 5hrs*	$10.00
*5 hrs +*	$14.00
*Maximum day rate*	$14.00

REPORT

At its meeting on 29 June 2016, Council adopted its current fees and charges. This included a CPI increase for parking at Warren Serviceway Car Park. The CPI increase resulted in the parking fee for one, two, three and four hours increasing by $0.10, $1.20, $0.30 and $0.40 respectively to $2.10, $4.20, $6.30 and $8.40.

This resulted in an increased demand for silver coin change. The car park’s two pay station coin boxes have limited holding capacity, therefore motorists do not always receive the correct change.

In view of the above, at its meeting on 23 November 2016, Council resolved to amend the fees to the following:-

*Casual Parking*	Proposed Fees 2016/2017
*Up to 1 hr*	$2.00
*>1hr - 2hrs*	$4.00
*>2hrs - 3hrs*	$6.00
*>3hrs - 4hrs*	$8.00
*>4hrs - 5hrs*	$10.00
*5 hrs +*	$14.00
*Maximum day rate*	$14.00

In accordance with Sections 610F and 705 of the Local Government Act 1993, the proposed amendment to Council’s Revenue Pricing Policy (Fees and Charges) 2016-2017 was placed on public exhibition for a period of 28 days between 7 December 2016 - 4 January 2017 for community consultation.

Upon completion of the community consultation, there were no objections. Council will display the revised rates at the appropriate locations and charge these fees accordingly.

CONSIDERATIONS

Economic and Financial	Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways.
Environmental and Sustainability	Promote an integrated and user friendly public transport service. Support the delivery of a range of transport options.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Encourage the community to engage in Council initiatives and actions. The recommendation are required in accordance with the Local Government Act 1993.

ATTACHMENTS

Nil

Ordinary Meeting 1 February 2017

Planning and Growth Report

DPG 02

2016-17 Operational Plan and Budget - Adoption of Master Plan Development Application Fees - Post Exhibition

Strategic Direction	Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation
Key Policy	Long-Term Financial Plan
File Ref	004899.2017
Report By	David Smith - Acting Manager Development Assessment
Approved By	Toni Averay - Director Planning & Growth

Executive Summary

Council at its meeting of 23 November 2016 resolved to:

1. Approve the Master Plan Development Application fee of $12,000 excluding GST to be placed on public exhibition.

2. Approve the modification to a Master Plan Development Application fee of 50% of the Master Plan DA fee excluding GST to be placed on public exhibition.

The Local Government Act requires all proposed fees and charges to be placed on public exhibition for a period of 28 days before adoption by Council. The above fees were placed on public exhibition between 7 December 2016 and 4 January 2017. No submissions were received.

This report recommends a change to the Revenue Pricing Policy (Fees and Charges) 2016-17, comprising the addition of a new fee for Master Plan Development Applications which will be lodged with Council resulting from Amendment 52 to the Liverpool Local Environmental Plan 2008. This report also recommends a new fee for modifications to Master Plan Development Applications of 50% of the Master Plan Development Application Fee.

Master Plan Development Applications are required to be lodged with Council resulting from Amendment 52 to the Liverpool Local Environmental Plan 2008. This amendment to the LLEP 2008 applies to land within the Liverpool City Centre and seeks to rezone land from B3 Commercial Core to B4 Mixed Use and to amend the height of buildings and floor space ratio development standards for identified land with the City Centre. The Amendment also allows development of “opportunity sites” in the Liverpool City Centre for which a Master Plan is required to be prepared and approved by Council to determine the development potential of a site.

RECOMMENDATION

That Council:

1. Approves the Master Plan Development Application fee of $12,000 excluding GST

2. Approves the modification to a Master Plan Development Application fee of 50% of the Master Plan DA fee excluding GST.

3. Directs the CEO to amend the 2016-17 Revenue Pricing Policy (Fees and Charges) accordingly.

REPORT

Amendment 52 to the LLEP 2008 provides for development of “opportunity sites” in the Liverpool City Centre that can accommodate mixed use and commercial tower development.

These sites are required to be master planned to determine the allowable development potential of a site.

The relevant extract from Amendment 52 states:

7.5B Opportunity Sites

(1) The objective of this clause is to provide for opportunity sites in Liverpool City Centre that can accommodate mixed use and commercial tower development….

(4) Development Applications submitted pursuant to this clause must be submitted in association with an approved master plan for the site (emphasis added).

A summary of the proposed fee is outlined below:

Master Plan Development Application Fee

It is proposed to levy a flat fee for Master Plan Development Applications of $12,000 excluding GST.

The compliance levy will not apply.

Modification to a Master Plan Development Application Fee

It is proposed to levy a flat fee for modifications to Master Plan Development Applications of 50% of the Master Plan DA fee excluding GST. The compliance levy will not apply.

Benchmarking

Other Councils have noted that a flat fee was the most appropriate basis for a Master Plan application given the work involved in the assessment is largely consistent regardless of the Capital Investment Value (CIV) of the future development.

Parramatta City Council levies a fee of $12,970 excluding GST and The Hills Shire Council levies a fee of $10,000.

Public Exhibition of Proposed Fee

CONSIDERATIONS

Economic and Financial	Enhance the environmental performance of buildings and homes. Facilitate economic development.
Environmental and Sustainability	Enhance the environmental performance of buildings and homes.
Social and Cultural	Regulate for a mix of housing types that responds to different population groups such as young families and older people.
Civic Leadership and Governance	Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes.

ATTACHMENTS

Nil

Ordinary Meeting 1 February 2017

Community and Culture Report

DCC 01

Liverpool Sporting Donations

Strategic Direction	Healthy Inclusive City Improve health and wellbeing and encourage a happy, active community
Key Policy	Recreation Strategy
File Ref	328163.2016
Report By	Mark Westley - Sports Development Officer
Approved By	Eddie Jackson - Acting Director Community & Culture

Executive Summary

Council provides financial assistance to residents selected in representative teams at a regional, state and national level through the Liverpool Sporting Donations Program.

Applications are reviewed by the Liverpool Sports Committee then presented to Council for approval. This report presents the funding recommendations made by the Liverpool Sports Committee for Council's consideration.

RECOMMENDATION

That Council endorse the Liverpool Sports Committee’s recommendations for the provision of $2,600 under the Sporting Donations Program as summarised in the table below:

Applicant Details	Sports Committee Recommendation for funding
Mereana Peyroux	$200
Essence Crothers To’o	$200
Rhiannan Dotti	$500
Breanna Evans	$200
Phillip Millikin	$100
Joshua Felimon Ramos Ward	$100
Djuro Stojanovic	$100
Elijah Alia Mohammed	$100
Terrence Fernandez	$100
Isobel Biondi	$500
Dejahn Karora	$200
Zachary Roberts	$100
Tegan Lamond	$200

REPORT

Council's Sporting Donations Program is available to individuals and sporting teams who live in the Liverpool LGA. Applications are accepted on an ongoing basis and are reviewed by the Liverpool Sports Committee.

Thirteen applications for sporting donations have been received by Council since August 2016. All applications met the program criteria and were recommended for funding by the Liverpool Sports Committee at the meeting held 1 December 2016. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the requests received and the recommendations are shown in the table below.

Applicant Details	Eligibility	Representation	Recommendation
Mereana Peyroux	Local Resident – Miller Representing Indoor Sports NSW, U17 Ladies at the 2016 INFA Junior Nationals held in Dandenong, Victoria from the 26^th November – 3^rd December 2016	State	$200
Essence Crothers To’o	Local Resident – Prestons Representing NSWPASSA Netball U12s at the PSSA National Netball Championships held in Parkville, Victoria from the 27^th August – 2^nd September 2016	State	$200
Rhiannan Dotti	Local Resident – Wattle Grove Representing Indigenous Australia at the Australian Indigenous Oztag Women’s U21s held in Auckland, New Zealand from the 2^nd December – 4^th December 2016	National	$500
Breanna Evans	Local Resident – Hinchinbrook Representing NSW CIS Softball team at the Under 17s Women’s Australian Softball Championships held in Blacktown, New South Wales from the 2^nd January – 8^th January 2017	State	$200
Phillip Millikin	Local Resident – Prestons Representing Isshin Ryu Australia at the NAS National Tournament held in Albert Park Lake in Victoria from the 26^th November – 27^th November 2016	Regional	$100
Joshua Felimon Ramos Ward	Local Resident – Heckenberg Representing Martial Arts Spirit at the 2016 Oceania Championships Fiji held in Suva, Fiji from the 26^th November – 28^th November 2016	Regional	$100
Djuro Stojanovic	Local Resident – Bonnyrigg Representing Martial Arts Spirit at the 2016 Oceania Championships Fiji held in Suva, Fiji from the 26^th November – 28^th November 2016	Regional	$100
Elijah Alia Mohammed	Local Resident – Middleton Grange Representing Martial Arts Spirit at the 2016 Oceania Championships Fiji held in Suva, Fiji from the 26^th November – 28^th November 2016	Regional	$100
Terrence Fernandez	Local Resident – West Hoxton The coach for 3 x individuals representing Martial Arts Spirit at the 2016 Oceania Championships Fiji held in Suva, Fiji from the 26^th November – 28^th November 2016	Regional	$100
Isobel Biondi	Local Resident – West Hoxton Representing Australian Indoor Netball Team at the Tri-Series held in Johannesburg South Africa July 2017	National	$500
Dejahn Karora	Local Resident – Prestons Representing Little Athletics NSW at the Trans-Tasman Athletics Challenge held in Campbelltown NSW from the 13^th – 15^th January 2017	State	$200
Zachary Roberts	Local Resident – Hoxton Park Representing NSW Metro Team to compete at the 2017 Australian Regional Championships held in Brisbane from the 15^th – 21^st January 2017	Regional	$100
Tegan Lamond	Local Resident – Holsworthy Representing NSW Hockey U21 Women Indoor State Team at the Australian National Indoor Championships held in Wollongong from the 10^th – 13^th January 2017	State	$200

CONSIDERATIONS

Economic and Financial	A budget allocation of $15,000 for the Sporting Donations Program was adopted by Council in its 2016/2017 Operational Plan. If the recommended amount of $2,600 is endorsed the remaining balance will be $9,300. The recommendations within this report for sporting donations will be funded from the Sporting Donations Program.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Liverpool Sporting Donations Criteria

Ordinary Meeting 1 February 2017

Community and Culture Report

DCC 02

Grants and Donations

Strategic Direction	Healthy Inclusive City Foster social inclusion, strengthen the local community and increase opportunities for people who may experience barriers
Key Policy	Donations Policy
File Ref	012393.2017
Report By	Daniel Collins - Community Development Worker (Funding and Support)
Approved By	Eddie Jackson - Acting Director Community & Culture

Executive Summary

Council is committed to building strong and resilient communities in Liverpool and to maximising social wellbeing for all residents. One way of achieving these goals is to provide financial assistance in the form of grants and donations to individuals and groups to develop leadership skills, increase participation in community life, and address social disadvantage.

Council provides six mechanisms for the allocation of grants and donations. These are a combination of annual programs, for which applications are accepted once or twice per year, and open programs which can be applied for at any time of the year. These programs are:

(a) Community Grants

(b) Quick Response Grants (General, Youth, and School)

(d) Sporting Donations

(e) Matching Grants

(f) Community Facilities Fee Reductions

This report presents the funding recommendations for the application received through the Quick Response Grants during December 2016 for Council's consideration.

RECOMMENDATION

That Council endorses the following recommendations for the provision of $1,000 (GST exclusive) under Quick Response Grants (General):

Applicant Name	Project Name	Amount
Headspace Liverpool	Prism LGBTIQA Education, Support and Information group	$1,000

REPORT

Quick Response Grants Program

The Quick Response Grants Program supports a range of small-scale initiatives for local residents and organisations. It aims to provide more intensive support and build the capacity of less established groups to familiarise themselves with grants programs and Council processes. Applicants are eligible to receive one grant per year.

One application was received for the Quick Response Grants program this quarter and it met the program criteria. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the request received is shown in the table below.

Applicant Details

Project Description

Amount Requested

Amount Recommended

Headspace Liverpool

Establish a support and education group for young people between 16-25 years who identify as Lesbian, Gay, Bisexual, Transsexual and Intersex. Headspace Liverpool will partner with a number of organisations in Liverpool including The Junction Works, South West Sydney Local Area Health, Core Community Services, STARTTS, Liverpool and Green Valley Police.

Facilitated by trained social workers, participants will receive a mixture of life skills and personal development workshops including mental and sexual health.

$1,000

CONSIDERATIONS

Economic and Financial	A budget allocation of $100,000 was adopted by Council in its 2016/2017 Operational Plan as part of Council’s Grants and Donations Programs. There is currently $79,843.18 remaining in the budget. If the recommended amount of $1,000 is endorsed the remaining balance will be $78,843.18.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Quick Response Grants Criteria

Ordinary Meeting 1 February 2017

Business Improvement Report

DBI 01

Six-Monthly Progress Report

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	006323.2017
Report By	Claudia Wood - Corporate Planner
Approved By	Kiersten Fishburn - Chief Executive Officer

Executive Summary

The six-monthly Progress Report provides an overview of Council’s performance and Principal Activities/Key Services for the July to December 2016 period against the 4-year Delivery Program including 2016-17 Operational Plan and Budget. The report demonstrates operational achievements and provides updates, information and statistics for all areas of Council operations during the period. It is Council’s first Progress Report for the 2016-2017 Operational Plan and has been prepared in line with the Office of Local Government Integrated Planning and Reporting Guidelines.

RECOMMENDATION

That Council notes and receives the Six-Monthly Report which outlines the progress of the Principal Activities/Key Services detailed in the Delivery Program and 2016-17 Operational Plan.

REPORT

On 26 June 2013, Council adopted the Growing Liverpool 2023 Community Strategic Plan.

Growing Liverpool 2023 outlines the community’s vision and priorities for Liverpool. The Plan was developed after extensive engagement with the community and contains seven key directions for the future of Liverpool. These directions guide Council’s operations and services for the next ten years.

Council’s 4-year Delivery Program including 2016-17 Operational Plan and Budget outline Council’s commitment to the community. It details the Principal Activities/Key Services that Council will deliver towards achieving the community vision that has been outlined in Growing Liverpool 2023. Each Principal Activity includes several actions for the 2016-17 year which make up Council’s annual Operational Plan.

Upon adoption in June 2016, Council determined to deliver 32 Principal Activities/Key Services as part of its 4-year Delivery Program, with 242 key deliverables for the 2016-17 year and 26 Strategic Projects. The Delivery Program also included 199 key performance indicators (KPIs).

Section 404(5) of the Local Government Act (1993) requires the Chief Executive Officer (CEO) to ensure that a Progress Report is provided to Council at least every six months. It should include information and updates on the Principal Activities/Key Services that have been detailed in the 4-year Delivery Program. This allows Council and the public to monitor progress. The attached Progress Report contains information on the delivery of all Principal Activities, Strategic Projects, actions and KPIs for the July to December 2016 period.

By the end of December 2016, 90% of actions in the Delivery Program and 2016-17 Operational Plan were on track or completed. Eight actions were completed during the six months. Highlights include the Liverpool Seniors Concert, the Invest Liverpool event and the Christmas Tree Lighting in Macquarie mall. Eleven actions have been delayed. These are listed in the table below with an update on their status.

Delayed Principal Activities

Delivery Program Reference	Action	Update
3.2.4	Provide on-going support to the Liverpool Men's Shed	On-hold due to Council resolution to remove funds allocated to this action.
3.2.5	Complete consultations for the Miller Skate Park	On-hold pending endorsement of draft Recreation Strategy which is anticipated in third quarter.
6.1.1	Undertake Fair Valuation of building assets by a registered Valuer	Deferred to 2017/2018 Financial Year to align with OLG requirement for the revaluation. This budget will be utilised for developing AMP for Council’s three Aquatic Centres.
7.2.5	Develop a business planning framework	Project deferred to be considered in alignment with reporting software.
7.5.1	Complete and implement TechOne Contracts Management system and integrate with Infrastructure and Environment project initiatives	Contracts register operational, but integration has been delayed by uncertainty over the possible alternative system being considered by Infrastructure and Environment.
7.7.2	Implement WiFi for all major Council sites	Project postponed due to resourcing issues.
7.7.3	Implement Modern Telephony	Project put on hold until 2017.
7.7.4	Rebuild Council website	Project in design and documentation phase.
7.7.5	IT Helpdesk upgrade and self service	Project postponed until 2017.
7.9.4	Complete the Southern Liverpool Central Business District Master Plan	The South CBD Master Plan was commenced but is currently on hold.
7.10.1	Progressive roll out across Council of a 2 day competency based Safety Leadership Development Program, for Managers and Coordinators	Currently being reviewed.

Strategic Projects

Three Strategic Projects have been completed in the July – December period. The Wattle Grove Early Education Centre Refurbishment, the Arts and Dementia Program and the National Arts and Refugee Forum have all been delivered. The remaining fifteen Strategic Projects are all underway.

Key Performance Indicators

Of the 199 Key Performance Indicators, 55% are on track or above target with the remaining 45% needing further attention to meet the established target. It is important to note that several KPIs are affected by seasonal influences and temporary resourcing issues.

The details of progress on all Principal Activities/Key Services, actions and KPIs are included in the full report in Attachment 1.

CONSIDERATIONS

Economic and Financial	Facilitate economic development.
Environmental and Sustainability	Raise community awareness and support action in relation to environmental issues.
Social and Cultural	Raise awareness in the community about the available services and facilities.
Civic Leadership and Governance	Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. Six-Monthly Progress Report to Council View (Under separate cover)

Ordinary Meeting 1 February 2017

Chief Financial Officer

CFO 01

Further Review of the Civic Expenses and Facilities Policy

Strategic Direction	Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation
Key Policy	Good Governance
File Ref	004741.2017
Report By	David Maguire - Governance Coordinator
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

At its meeting on 23 November 2016, Council adopted its Civic Expenses and Facilities Policy subject to the receipt of public submissions on a proposed amendment to clause 4.9.2 of the Policy, which required public exhibition in accordance with section 252 of the Local Government Act 1993 (the Act).

One submission against the proposed amendment was received. The submission was considered, however given that the proposed amendment aligns with the provisions of the current State Government Policy on travel for senior staff and ministers, management recommended the proposed amendment remains unchanged.

Therefore, it is recommended that Council adopt the Civic Expenses and Facilities Policy, as publicly exhibited and attached to this report.

RECOMMENDATION

That Council adopt the Civic Expenses and Facilities Policy, as publicly exhibited and attached to this report.

REPORT

At its meeting on 23 November 2016, Council adopted its Civic Expenses and Facilities Policy subject to the receipt of public submissions on the following proposed amendment to clause 4.9.2 of the Policy, which required public exhibition in accordance with section 252 of the Act:

To remove the sentence:

“Where appropriate, travel will be provided by air (economy class).”

And to substitute the following sentence:

“Subject to the approvals required for travel, as set out in clause 4.10 of this policy,

economy class travel should be used for all travel within Australia and overseas by the Mayor and Councillors. However, official travel by the Mayor to Western Australia, the Northern Territory or overseas is permissible by premium economy or business class air travel.”

One submission was received, opposing the proposed amendment on the basis of cost to ratepayers. The submission was considered, however given that the proposed amendment aligns with the provisions of the current NSW Government Travel and Transport Policy, previously tabled at Council, with the policy allowing premium economy or business class travel for Government ministers and senior departmental staff to the Northern Territory, Western Australia and overseas destinations, when the individual concerned is travelling on official business. The Mayor has an equivalent position to that of a Government minister or senior departmental staff member, as “leader of the Council and leader of the local community” under section 220 of the Act.

Therefore, it is recommended that the exhibited amendment to the Policy adopted.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations, apart from fees and reimbursements of expenses for the Mayor and Councillors, provided for in Council’s current budget.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

1. Draft Civic Expenses and Facilities Policy, as publicly exhibited

105

Ordinary Meeting 1 February 2017

Chief Financial Officer

CFO 02

Further Phase 1 amendments to the Local Government Act are now in force

Strategic Direction	Leading Proactive Council Position Council as an industry leader, delivering best practice and innovation
Key Policy	Good Governance
File Ref	004987.2017
Report By	David Maguire - Governance Coordinator
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

This report provides details of further Phase 1 amendments to the Local Government Act 1993 (the Act), which are now in force.

RECOMMENDATION

That Council receive and note this report.

REPORT

The NSW Parliament passed the Local Government Amendment (Governance and Planning) Act in 2016, making substantial changes to the Local Government Act 1993 (the Act). Further Phase 1 amendments have recently been proclaimed.

Phase 1 amendments focus on improving council governance and strategic planning. Phase 2 amendments will come into force later this year. This report provides details of further Phase 1 amendments now in force.

Phase 1 amendments now in force include those relating to the possible appointment of financial controllers and advisers to councils by the Minister of Local Government. These particular amendments to Part 6 (Performance) of the Act now:

· give the Minister power to appoint a financial controller in association with a performance improvement order and set out the functions and powers of a financial adviser.

· clarify the process of appointing a temporary adviser.

· provide for regulation-making powers to prescribe criteria for the Minister to consider when determining whether to appoint a financial controller and/or a temporary adviser.

Accordingly, the Local Government (General) Regulation 2005 now requires that the Minister must consider whether the appointment of a financial controller will (in their opinion):

· contribute to improving the financial operations of a council or contribute to mitigating a financial risk facing a council.

· assist a council to comply with (or implement actions under) a performance improvement order as a separate criterion.

The recent Phase 1 amendments to the Act also included an amendment to the prescribed role of Councillors under section 232 (“to make all reasonable efforts to acquire and maintain the skills necessary to perform the role of a councillor”), allowing regulations to be made for the induction and ongoing professional development of Mayors and Councillors. The Office of Local Government (the OLG) is now preparing regulations for the induction and ongoing professional development of Mayors and Councillors, which will provide that:

· Councils are to develop an induction program for newly elected and returning councillors and a specialised supplementary program for the Mayor to assist them in the performance of their functions to be delivered within six months of their election.

· Each year, councils are to develop an ongoing professional development program for the Mayor and each Councillor.

· Councils are to determine the content of the induction and ongoing professional development programs in consultation with the Mayor and each Councillor and with the governing body as a whole.

· In determining the content of induction and ongoing professional development programs, councils are to have regard to the specific needs of the Mayor, each individual Councillor and the governing body as a whole.

· Councillors and Mayors must participate in the induction and ongoing professional development training offered to them.

· Councils are to annually report details of the content of the induction and ongoing professional development training offered to the Mayor and each Councillor and whether or not they participated in it to a council meeting and publish these details in the council’s annual report and on its website unless exempted by the Chief Executive of the OLG.

· The Chief Executive of the OLG may, on an application by a council, exempt the council from the requirement to publish details of training provided to an individual councillor where he or she is satisfied that there are exceptional circumstances.

The OLG will prepare Guidelines setting out the State Government’s expectations and provide assistance to councils in developing these programs.

The recent amendments to the Act also provide for a model code of meeting practice (the model code) to be prescribed by regulation. The OLG has commenced work on the model code. The model code will contain both mandatory and non-mandatory provisions. Once the model code is finalised, and prescribed by regulation, councils will be required to adopt a code of meeting practice that includes its mandatory provisions. Councils’ codes of meeting practice must not contain provisions that are inconsistent with the mandatory provisions of the model code.

It is anticipated that the mandatory provisions of the model code will include the meeting rules currently prescribed under the Local Government (General) Regulation 2005.

Councils’ adopted codes of meeting practice may also incorporate the non-mandatory provisions of the new code and any other provisions. It is anticipated that the non-mandatory provisions of the new code will contain improved practice meeting rules.

Council and members of the public will be provided with further reports on the new model code and on the Phase 2 changes to the Act, as soon as possible after Council receives notification from the OLG.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Provide information about Council’s services, roles and decision making processes. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

ATTACHMENTS

Nil

109

Ordinary Meeting 1 February 2017

Chief Financial Officer

CFO 03

Floodplain Management Association Conference

Strategic Direction	Leading Proactive Council Lead partnerships and collaboration with community, business and governments
Key Policy	Floodplain Risk Management Plan
File Ref	007096.2017
Report By	George Georgakis - Manager Council and Executive Services
Approved By	Gary Grantham - Chief Financial Officer / Director Corporate Services

Executive Summary

The purpose of this report is to advise Council of the Floodplain Management Association Conference to be held in Newcastle, NSW from 16 May 2017 to 19 May 2017.

RECOMMENDATION

That Council:

1. Receives and notes the program information of the Floodplain Management Association Conference 16 – 19 May 2017.

2. Nominate its delegates to attend the 2017 Floodplain Management Association Conference in Newcastle from 16 May 2017 to 19 May 2017.

REPORT

The Floodplain Management Association (FMA) was established to promote sound and responsible floodplain management and to make representations on behalf of Local Government at State and Federal levels. The FMA is accepted by government agencies as representing the interests of floodplain communities and those authorities responsible for managing the floodplains to reduce future flood losses.

The FMA Conference has been held annually for over 50 years and is the most respected flood risk management event held in Australia. This will be the 3^rd Floodplain Management Australia National Conference and it is being held in Newcastle, NSW.

The theme for this year’s conference is “Preparing for the Next Great Flood”, which looks at applying lessons from past floods and overcoming the challenges to helping our communities avoid future disasters.

The conference will attract over 350 practitioners involved in floodplain risk management. Attendees will include Commonwealth, State and Local Government representatives, research organisations and education providers, as well as consultants, engineers, land-use planners, emergency responders and community volunteer organisations.

The conference commences on 17 May 2017 with a pre-conference workshop to be held on 16 May 2017 for interested delegates.

Liverpool City Council, as a member of the Floodplain Management Association, is entitled to have two voting delegates.

CONSIDERATIONS

Economic and Financial	The estimated cost per representative for attending the Conference is as follows: Accommodation: Approximately $220 per night per delegate x 4 nights = $880 per delegate. Registration: $925 per delegate.
Environmental and Sustainability	Manage air, water, noise and chemical pollution.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Act as an environmental leader in the community. Provide information about Council’s services, roles and decision making processes. Actively advocate for federal and state government support, funding and services.

ATTACHMENTS

1. Conference Registration Form

117

Ordinary Meeting 1 February 2017

Chief Financial Officer

CFO 04

Investment Report December 2016

Strategic Direction	Leading Proactive Council Provide business excellence and financial sustainability to deliver services that meet community expectations
Key Policy	Long-Term Financial Plan
File Ref	008726.2017
Report By	Christian Hope - Senior Financial Accountant
Approved By	Chris White - Manager Governance & Legal

Executive Summary

This report details Council’s Investment portfolio.

At 31^st December 2016, Council held investments with a market value of $183.43million. The portfolio yield for twelve months ended was 2.90 per cent exceeding the benchmark of 2.07 per cent by 83 basis points for the same period.

For six months ended December 2016, returns on investment was $583k higher than budget.

Council’s investments and reporting obligations fully comply with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation

RECOMMENDATION

That Council receives and notes this report.

REPORT

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council’s Portfolio

At 31st December 2016, Council held investments with a market value of $183.43million. Council’s investment register detailing all its investments is provided as an attachment to this report.

In summary, Council’s portfolio consisted of investments in:

As at end of December 2016, the ratio of market value compared to face value of various debt securities is shown in the table below.

* A TCD stands for Transferrable Certificate of Deposit; it is a security issued with the same characteristics as a Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

Portfolio Maturity Profile

The table below shows the percentage of funds invested at different durations to maturity.

Market Value by Issuer and Institution Policy limit as per Investment Policy

Overall Portfolio Credit Framework compliance to Investment Policy

Portfolio Performance against Bank Bill Swap Rate (BBSW)

The 90 day BBSW is often referred to as the reference rate for market interest rates and, in particular, is used to benchmark yield on fixed Income securities.

Council’s investment portfolio yield as at 31st December 2016 was 2.90 per cent which exceeded the benchmark of 2.07 per cent by 83 basis points for the same period. Council continues to achieve a solid outcome despite ongoing margin contraction and significantly lower deposit yields on offer. Return on investments is expected to slowly decrease as old investments in Council’s portfolio mature and replaced with investments yielding lower returns.

Comparative yields for the previous months are charted below:

Performance of Portfolio Returns against Budget

Council’s investment income year to date to December 2016 exceeded budget by $583k mainly due to higher actual monthly average portfolio holdings as compared to budgeted monthly average portfolio holdings for the year.

Investment Portfolio at a Glance

Portfolio Performance vs. 90 day Bank Bill index over the 12 month period.		The portfolio yield for six months to the end of December 2016 is 83 basis points above the benchmark for the same period (2.90% against 2.07%).
Annual Income vs. Budget		Council’s investment interest income exceeded budget by $583k as at 31st December 2016

Investment Policy Compliance

Legislative Requirements		Fully Compliant.
Portfolio Credit Rating Limit		Fully Compliant.
Institutional Exposure Limits		Fully Compliant.
Term to Maturity Limits		Fully Compliant

Economic Outlook – Reserve Bank of Australia

At its meeting on 1 December 2016 the Reserve Bank Board decided not to vary the cash rate. The current 1.5% cash rate is at a historically low level and impacts returns on investment. Returns on Term Deposits and Floating Rate Notes have significantly dropped since the last twelve months. The average market returns on term deposits are:

· Longer term deposits (> 3years maturity) – 2.60% to 2.75% p.a

· Medium term (2 to 3 years to maturity) - 2.5% to 2.60% p.a.

· Short term deposits rate (less than one year to maturity) – ranges from 2.3% to 2.5% per annum.

· Cash & Cash At Call accounts range from 1.5% to 2.25%

· 31 Days’ Notice Account 2.35%

Certificate of Responsible Accounting Officer

The Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

CONSIDERATIONS

Economic and Financial	Council’s investment interest income exceeded budget by $583k as at 31st December 2016.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

ATTACHMENTS

1. Investment Portfolio December 2016 View

179

Ordinary Meeting 1 February 2017

Notices of Motion

NOM 01

Housing Affordability

Strategic Direction	Liveable Safe City Facilitate diverse and more affordable housing options
Key Policy	Urban Development Plans
File Ref	007749.2017
Author	Gus Balloot - Councillor

NOTICE OF MOTION

That as Liverpool is growing and demand is increasing for affordable housing Council should investigate ways to cut red tape and reduce the time to earmark and prioritise lands for new housing developments in an effort to counter the crisis of housing affordability hitting Sydney currently.

CHIEF EXECUTIVE OFFICER’S COMMENT

The following advice is provided for the information of Councillors regarding current Council strategies associated with the delivery of new housing.

1. New Housing Capacity Considerations Liverpool City Council

The following general considerations are noted regarding new housing supply in the Liverpool LGA.

· About 1,500 additional dwellings currently being added in Liverpool annually (release areas, established area redevelopment and apartments around Liverpool City Centre;

· About 2,300 dwelling capacity for apartments around Liverpool City Centre (not counting future rezonings);

· About 7000 dwelling capacity for apartments in Liverpool City Centre (when Amendment 52 is gazetted);

· About 23-30,000 dwelling capacity in existing Release Areas zoned for residential development (depending on the density that will be achieved);

· Increased number of small lots being created in response to increasing land prices;

· Development contributions in newer release areas are capped at $30,000 per dwelling;

· The control of planning in the Western Sydney Priority Growth Area is with the State Government (the structure planning for this area is currently being reviewed by the State Government, in response to the airport, in conjunction with Penrith and Liverpool Councils);

· For Council to earmark and prioritise lands it will need to substantial funding for the planning of these areas from its own resources or possibly ask DPE for funding from the SIC;

· To seriously facilitate development, the most fundamental infrastructure is water and sewer (out of Council’s control) – this might be the subject of a City Deal.

2. Subdivision Certificate Process

It is important to ensure timely release of subdivision certificates. Council officers have implemented new and streamlined processes which have reduced the turnaround times. Following is a summary of these initiatives:

The implementation of a TRIM workflow that has been tailored for processing incoming Subdivision Certificates (SC’s) was created with the objective to:

· Replace the existing manual process with an efficient electronic version

· Introduce a 14 day turn around deadline

· Improve the departments communication

· Customer satisfaction

· Quality assurance

· Replace the manual SC ledger with an electronic version

· Record relevant data and linen plans in TRIM

· Update and introduce electronic check lists

TRIM workflows have been designed to ensure that incoming correspondence is reviewed, passed on to relevant departments with clear instructions for input/action, delivered within a timely manner and filed in TRIM accordingly.

This streamlined process provides quality assurance and customer satisfaction. It also enables Council to track an audit history of the workflow via TRIM to determine if it has been delivered within the allocated time frame of 14 business days.

This has proven to be an effective and productive process. The Development Engineering Department is exceeding the turnaround time frame and in the last two months has been able to complete SC’s within 9 business days.

3. Major Infrastructure Delivery New Release Areas– Bernera Road Extension

It is essential that key infrastructure is funded and delivered in a timely manner in new release areas to facilitate new housing. One important project is the extension of Bernera Road (formerly Croatia Avenue) Edmondson Park. The extension of Bernera Road will:

· unlock land for housing development that align with the Council DCP and attract developers, ensuring that the housing development within the precinct is not delayed (3,500 dwellings);

· develop new infrastructure for public (buses) and active transport modes;

· address existing intersection performance (Camden Valley Road/Croatia Avenue), road safety and local access issues;

· improve essential transport linkages (public transport) with significant areas of undeveloped land in Edmondson Park and provide regionally significant access to the Edmondson Park Railway Station;

· allow service authorities to construct new carrier mains to increase capacity and meet future development demand;

· provide certainty for developers, which in turn will facilitate consolidation of fragmented land and development;

· provide certainty for Liverpool City Council to approve development applications;

· ensure that the benefit of significant government investment into the South West Rail Line and South West Priority Land Release Area is maximised.

· create walkable neighbourhoods, with good access to public transport;

· ensure vehicular, pedestrian and cycle ways link efficiently within and between all land uses;

· accommodate access for all people throughout Edmondson Park;

· maximise opportunities for local employment and business in appropriate locations;

· create a compact, vibrant and successful town and village centres;

· protect and enhance riparian corridors, significant trees and vegetation; and

· ensure the timely delivery of critical infrastructure and efficient use of land and existing infrastructure.

The project is funded from;

· S94 contributions,

· S80(a) Developer payments, and

· HAF-3 (Housing Acceleration Fund) funding

NSW Government through Planning NSW have indicated that of the total cost of $28M, they will fund Council under the HAF-3 program $16M.

The estimated completion is set for late 2018”

Council officers are now in the process of applying for HAF-4 funds to improve Fifteenth Ave and Edmondson Ave.

4. 149 Certificates

It is important for 149 certificates to be both accurate and issued in a timely manner to enable new home buyers and builders to progress their projects. A dedicated 149 project officer was appointed in June 2016 to undertake a full review of land property information to ensure accuracy and to implement new processes to ensure timely release of certificates and to develop on automated online system. The project has been extremely successful and is close to completion. The following outcomes are noted:

· Faster: the average turnaround time has been shorten from 21.3 days in Apr 2016 to 1.3 days in Dec 2016.

· Easier: new template and data extracting logic made it easier to use for both council staff and clients.

· More accurate: no significant errors found in generated s149 certificates since Dec 2016. More accountable: accountability of data quality is established and all related data updates can be tracked.

Work is continuing on developing the automated functionality. It is anticipated this will be launched prior to June 2017.

5. Fast Track & Liverpool ePlanning

Liverpool Council won the 2016 NSW Planning Institute of Australia (PIA) award for Planning Excellence in the Improving Planning Processes and Practices category for our eDA project.

The award recognises the achievements of Liverpool Council in translating good planning policy into improved processes and practices in the workplace and on the ground. The judging panel noted that Liverpool’s Fast Track project provides 98% faster assessment, faster lodgements and faster correspondence, with 100% customer satisfaction, which is a significant planning process improvement.

The panel said that a Council which develops an e-portal resulting in 250 residential development applications being determined on average in 4 days is providing a benchmark to all councils across NSW!

Liverpool ePlanning has delivered improvements in development assessment processes and reduced turnaround times, particularly through our Fast Track program. This initiative shows Liverpool ePlanning leading NSW in reducing red tape and facilitating faster approvals for houses including dwellings in the new release areas.

The current Fast Track process only applies to new houses in new release areas. Council officers have finalised the amendments to the DCP Part 8 which will enable the expansion of Fast Track to all houses in the Liverpool LGA including those in established area, as well as for other minor applications including carports, patios, awnings, sheds and swimming pools. The expanded process is being piloted with current Fast Track users and will be rolled out for all users in March 2017. This will yet another significant step forward for improvements in turnaround times for housing and other applications, supporting the demand for new and affordable housing.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Preserve and maintain heritage, both landscape and cultural as urban development takes place. Regulate for a mix of housing types that responds to different population groups such as young families and older people.
Civic Leadership and Governance	Act as an environmental leader in the community.

ATTACHMENTS

Nil

183

Ordinary Meeting 1 February 2017

Notices of Motion

NOM 02

Improve the safety conditions at the intersection of Jedda Road and Lyn Parade Prestons

Strategic Direction	Accessible Connected City Provide safe and easy travel with a high quality road and traffic management network
Key Policy	Road Safety Plan
File Ref	008122.2017
Author	Gus Balloot - Councillor

Background

I propose that Council undertake a feasibility study to determine how to improve the safety conditions at the intersection of Jedda Rd and Lyn Pde in Prestons.

I have had a few incidents reported to me from constituents about having some major safety concerns about near misses and overall safety at both driving and crossing the road at this intersection. A lot of heavy vehicles cross this intersection increasing the danger posed for all vehicles using this intersection.

NOTICE OF MOTION

That Council undertake a feasibility study to determine how to improve the safety conditions at the intersection of Jedda Rd and Lyn Pde in Prestons.

CHIEF EXECUTIVE OFFICER’S COMMENT

Council has completed a review of the crash history at this intersection and identified the need for an appropriate intersection treatment.

The Jedda Road and Lyn Parade intersection is a four-way intersection with a priority control for traffic movements out of Lyn Parade.

Jedda Road and Lyn Parade are within the Prestons industrial area and carry heavy vehicles, both roads have sign posted speed limit of 60km/h.

The crash history over the last five years indicates the need for improvements to reduce right turn crashes at the intersection. Council has applied and received funding for the installation of a roundabout under Federal Blackspot Program.

Design of the roundabout is being carried out and will be presented at the next scheduled Local Traffic Committee meeting on 25 January 2017 for Local Traffic Committee support.

It is expected that the roundabout will be supported for installation this financial year.

CONSIDERATIONS

Economic and Financial	Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	Deliver services that are customer focused.

ATTACHMENTS

Nil

185

Ordinary Meeting 1 February 2017

Notices of Motion

NOM 03

Availability of School Sporting and Recreational Facilities

Strategic Direction	Leading Proactive Council Lead partnerships and collaboration with community, business and governments
Key Policy	Property Strategy
File Ref	015647.2017
Author	Geoff Shelton - Councillor

Background

While Council invests significant resources into the provision of community assets in the form of sporting and recreational facilities including playing fields, the State Government also provides playing fields within schools, for sporting and recreational purposes, through the education budget which facilities are often unused on weekends (and other times).

There are approximately seventy schools in the Liverpool Local Government Area within the public and subsidised private education sectors, and in many instances it is reported the availability of school playing fields and other similar facilities for wider community use depends on the individual policies and discretions of school principals.

Given the wider issues associated with the perceived dwindling stock of sporting and recreational facilities in a Local Government Area characterised by rapid increases in population which increases are unlikely to abate, and are more likely to accelerate, it would be useful background planning information to enquire in general terms of the schools within the Liverpool Local Government Area as to their policies and views, if any, on making available from time to time school sporting and recreational facilities for use by the wider community.

NOTICE OF MOTION

That Council writes in general terms to each school within the Liverpool Local Government Area with a view toward enquiring in broad terms as to the following:

1. The extent to which the sporting and recreational facilities of the school have been availed of for wider community use in the recent past;

2. Whether the school has a policy on the use of such facilities by the wider community, and if so what its terms might be;

3. Where applicable, whether such policy is individual to the relevant school or has been obtained from or imposed by another body; and

4. Any other related matter on which the school cares to comment.

CONSIDERATIONS

Economic and Financial	There are no economic and financial considerations.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community. Deliver high quality services for children and their families.
Civic Leadership and Governance	Foster neighbourhood pride and a sense of responsibility. Encourage the community to engage in Council initiatives and actions. Deliver services that are customer focused.

ATTACHMENTS

Nil

127
CTTE 01	Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee held on Thursday 1 December, 2016
Attachment 1	Minutes of the Community Safety and Crime Prevention Advisory Committee meeting held on 1 December 2016

129
CTTE 01	Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee held on Thursday 1 December, 2016
Attachment 2	Presentation from NSW Council for Pacific Communities

141
CTTE 02	Minutes of the Liverpool Youth Council Committee Meeting held 21 December, 2016.
Attachment 1	Minutes Liverpool Youth Council 21 December 2016_1

145
CTTE 03	Minutes of Liverpool Access Committee Meeting held on 8 December 2016
Attachment 1	Liverpool Access Committee Minutes Decemeber 2016 - DRAFT

155
CTTE 04	Planning and Development Committee Meeting Minutes of 7 December 2016
Attachment 1	Minutes of Planning and Development Committee Meeting 7 December 2016

61
CEO 01	Amendments to Strategic Panel Charter
Attachment 1	Draft Strategic Panel Charter for Council Meeting 1 February 2017

Strategic Direction	Liveable Safe City Improve the community’s sense of safety in Liverpool
Key Policy	Community Safety and Crime Prevention Strategy
File Ref	318653.2016
Report By	Kamrun Rahman - Community Development Worker (Community Safety)
Approved By	Eddie Jackson - Acting Director Community & Culture

Strategic Direction	Proud Engaged City Engage and consult with the community to enhance opportunities for communication and involvement
Key Policy	Community Engagement Policy
File Ref	004921.2017
Report By	Derek Tweed - Community Development Worker (Youth)
Approved By	Eddie Jackson - Acting Director Community & Culture

Economic and Financial	$6000 cost for update of Liverpool Mobility Map
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	Raise awareness in the community about the available services and facilities. Support access and services for people with a disability.
Civic Leadership and Governance	Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes.

Economic and Financial	There are some financial implications which can be funded from existing budgets.
Environmental and Sustainability	There are no environmental and sustainability considerations.
Social and Cultural	There are no social and cultural considerations.
Civic Leadership and Governance	There are no civic leadership and governance considerations.

167
CTTE 05	Minutes of the Liverpool Sports Committee meeting held 1 December 2016
Attachment 1	Liverpool Sports Committee Minutes of Meeting Held Thursday 1 December 2016

Strategic Direction	Natural Sustainable City Lead the community to develop and implement environmentally sustainable practices
Key Policy	Environment Restoration Plan
File Ref	009133.2017
Report By	Madhu Pudasaini - Manager Technical Support
Approved By	Raj Autar - Director Infrastructure and Environment

175
CTTE 06	Minutes of the Environment Advisory Committee Meeting held on 12 December 2016
Attachment 1	EAC Minutes of Meeting held on 12 December 2016