COUNCIL AGENDA

 

Ordinary Council Meeting

26 April 2017

 

FRANCIS GREENWAY CENTRE

170 GEORGE STREET LIVERPOOL


 

 

 

 

 

 

 

 

 

 

 

 

You are hereby notified that an Ordinary Council Meeting of Liverpool City Council will be held at the Francis Greenway Centre, 170 George Street, Liverpool on Wednesday, 26 April 2017 commencing at 6.00pm. Doors to the Francis Greenway Centre will open at 5.50pm.

 

Liverpool City Council Meetings are taped for the purposes of minute taking and record keeping.  If you have any enquiries please contact Council and Executive Services on 9821 9237.

 

 

 

 


Kiersten Fishburn

CHIEF EXECUTIVE OFFICER

 

 

 


 

 

 


Order of Business

 

                                                                                                              PAGE     TAB

Opening

Acknowledgement of Country and Prayer

Apologies 

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 29 March 2017.................................................................. 8

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Independent Hearing and Assessment Panel Report

NIL

Development Application Determination Report

NIL

Planning and Growth Report

DPG 01          On-Site Sewerage Management Systems..................................................... 54......... 1

DPG 02          Planning Proposal - Reclassification and Rezoning of Community Lands ... 65......... 2

DPG 03          Amendment 67 - Liverpool Hospital Helicopter Flight Path ........................... 78......... 3

DPG 04          Renaming Part of the Suburb of Moorebank ................................................ 97......... 4

DPG 05          Intermodal Committee - Expressions of Interests........................................ 102......... 5

Chief Executive Officer Report

CEO 01          Endorsement of Liverpool Community Strategic Plan - Our Home, Liverpool 2027 124                                                                                                                           6

CEO 02          Proposed Payment of Fees for Members of the Audit, Risk and Improvement Committee                                                                                                                       129......... 7

CEO 03          Strategic Panel Minutes 10 April 2017.......................................................... 144......... 8

CEO 04          Draft Delivery Program 2017-2021 and Operational Plan 2017-2018 and Budget (including Statement of Revenue Policy)..................................................... 150......... 9

Community and Culture Report

DCC 01          Amendments to Grants and Donations Policy............................................. 256....... 10

DCC 02          Grants, Donations, and Corporate Sponsorship........................................... 259....... 11

DCC 03          Liverpool Listens Evaluation 1 January 2016 to 31 December 2016........... 287....... 12

DCC 04          Disability Inclusion Action Plan 2017 - 2021................................................. 291....... 13

DCC 05          Liverpool Sports Committee Review of Sporting Delegates........................ 317....... 14

DCC 06          Appointment of Councillors to committees and affiliated bodies................. 331....... 15

Business Improvement Report

NIL

Chief Financial Officer

CFO 01           Investment Report March 2017.................................................................... 334....... 16

CFO 02           Minutes of Budget Review Panel 23 March 2017........................................ 343....... 17

City Presentation Report

NIL

Economic Development Report

DEE 01           Badgerys Creek Airport Taskforce............................................................... 349....... 18

Infrastructure and Environment Report

NIL

Property and Commercial Development Report

NIL

Committee Reports

CTTE 01         Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee held on Thursday 2 March 2017................................................................... 352....... 19

CTTE 02         Minutes of the Local Traffic Committee Meeting held on 15 March 2017... 359....... 20

Questions with Notice

NIL

Presentations by Councillors

 

Notices of Motion

NOM 01          Fire and Emergency Services Levy Bill....................................................... 365....... 21

NOM 02          Collingwood House ...................................................................................... 367....... 22  

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

 

CONF 01   Liverpool Heritage Advisory Committee - Expressions of Interest

Reason:     Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(a) of the Local Government Act because it contains personal matters concerning particular individuals (other than councillors).

 

CONF 02   Acquisition of Part Lot 1 DP 547931, Illaroo Road, Prestons for drainage purposes

Reason:     Item CONF 02 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 03   Easement for Access over Lot 3 DP 703565, Lot 82 DP 790072 and Lot 1 DP 1196393, Speed Street, Liverpool

Reason:     Item CONF 03 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.  

Close

 


 

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MINUTES OF THE Ordinary Meeting

HELD ON 29 March 2017

 

 

PRESENT:

Mayor Wendy Waller

Councillor Ayyad

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Hagarty

Councillor Harle

Councillor Kaliyanda

Councillor Karnib

Councillor Rhodes

Councillor Shelton

Ms Kiersten Fishburn, Chief Executive Officer

Mr Chris White, Acting Director Corporate Services

Mr Stephen Joannidis, Acting Director Planning and Growth

Dr Eddie Jackson, Acting Director Community and Culture

Mr Wayne Carter, Director City Presentation

Ms Julie Scott, Acting Director Economic Development

Mr Raj Autar, Director Infrastructure and Environment

Mr John Morgan, Director Property and Commercial Development

 

 

 

The meeting commenced at 6.00pm

 

 

OPENING                                                           6.00pm

 

ACKNOWLEDGEMENT OF COUNTRY,       The prayer of the Council was read by

PRAYER OF COUNCIL AND                           Reverend Bruce Hammonds from 

AFFIRMATION TO BE READ BY                             Liverpool Presbyterian Church.

 APOLOGIES                                                     Nil

CONDOLENCES                                               Nil

Confirmation of Minutes

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

  1. That the minutes of the Ordinary Meeting held on 22 February 2017 be confirmed as a true record of that meeting.

 

  1. That the CEO provide advice to Councillors on whether the reports relating to CONF 06 and CONF 07 of the 22 February 2017 Agenda can be made public.

 

On being put to the meeting the motion was declared CARRIED. 

 

Declarations of Interest

Clr Rhodes declared a non-pecuniary, less than significant interest in the following item: 

 

NOM 04     Growing the Tourism Economy in Liverpool

Reason:     Clr Rhodes is a Committee Member of the not for profit Sydney Southwest Tourism Taskforce.

Clr Rhodes will remain in the Chambers for the duration of this item because:

­   As a new Councillor she recently attended the Manning Valley Tourism Conference and has information relevant to Council from that Conference on the topic of Tourism.

 

­   She stated that her association with the Taskforce and as a Councillor is not in conflict.  The proposed motion and her participation on all levels fall within the Council Terms of reference of engagement to create a socially just, inclusive and sustainable community by:

 

1.      Council facilitating avenues so the community have a genuine say in Council’s decision making.

 

2.      Strengthening the relationships between the community and Council, services and other institutions and bonds within the community.

 

3.      Providing more opportunities for partnerships with the community and self-led community projects.

 

Clr Hagarty declared a non-pecuniary, less than significant interest in the following item:  

 

CONF 01   University of Wollongong Equity Scholarship Program

Reason:     Clr Hagarty is employed by a competing university, being Western Sydney                      University

Clr Hagarty will leave the Chambers for the duration of this item. 

 

Public Forum

Presentation – items not on agenda                     

Nil

Representation – items on agenda

 

1.    Mr Rodger Anderson addressed the Council on the following matter:

 

DPG 02 – Review of Council Policies - the use of amplified sound systems in public recreation areas.

 

Motion:                      Moved: Clr Hadid                 Seconded: Clr Shelton

 

That a three minute extension of time be given to the speaker.

 

On being put to the meeting the motion was declared CARRIED.

 

 

2.    Mr Gerard McSpadden from Abacus Property (Applicant) addressed the Council on the following matter:

 

DPG 04Draft LLEP 2008 Amendment No. 56

 

 

3.    Mr Ian Cady from Urbis (on behalf of Applicant) addressed the Council on the following matter:

            DPG 04 – Draft LLEP 2008 Amendment No. 56

 

 

Clr Hadchiti left the Chambers at 6.23pm.

Clr Hadchiti returned to the Chambers at 6.25pm. 

Clr Hadid left the Chambers at 6.25pm.

Clr Hadid returned to the Chambers at 6.27pm. 

 

 

4.    Mr Ian Bailey addressed the Council on the following matter:

 

NOM 02 – The Value of Trees

 

 

 

 

 

 

5.    Mr Harry Hunt OAM addressed the Council on the following matter:

 

NOM 04 – Growing the Tourism Economy in Liverpool.

 

Motion:                      Moved: Clr Shelton              Seconded: Clr Hagarty

 

That a three minute extension of time be given to the speaker.

 

On being put to the meeting the motion was declared CARRIED.

 

 

6.    Mr Erik Rakowski addressed the Council on the following matter:

 

CONF 08 - Moorebank Intermodal

         

Motion:                      Moved: Clr Rhodes              Seconded: Clr Kaliyanda

 

That a three minute extension of time be given to the speaker.

 

On being put to the meeting the motion was declared CARRIED.

 

 

7.    Ms Jennifer French addressed the Council on the following matter:

 

CONF 08 - Moorebank Intermodal

 

Motion:                      Moved: Clr Hagarty             Seconded: Clr Hadchiti

 

That a three minute extension of time be given to the speaker.

 

On being put to the meeting the motion was declared CARRIED.

 

 

8.    Mr Michael Byrne addressed the Council on the following matter:

 

CONF 08 - Moorebank Intermodal

 

Motion:                      Moved: Clr Hagarty             Seconded: Clr Harle

 

That a three minute extension of time be given to the speaker.

 

On being put to the meeting the motion was declared CARRIED.


13

 

Independent Hearing and Assessment Panel Report

 

ITEM NO:       IHAP 01

FILE NO:        047910.2017

SUBJECT:     DA-787/2016 - Subdivision of One Lot into Two Torrens Title Lots at 75 Seventh Avenue, Austral

 

RECOMMENDATION

 

That Council approves Development Application DA-787/2016 subject to the amended recommended conditions of consent (Attachment 3).

 

COUNCIL DECISION

 

 

Motion:                                  Moved: Clr Harle                   Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


13

 

ITEM TO BE BROUGHT FORWARD

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That CONF 08 be brought forward and dealt with now.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Clrs Hadchiti and Hadid requested that the matter be dealt with in Open Session.

 

 

The Mayor ruled that the matter be dealt with in confidential session because the report contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege.

 

 

The Mayor called for a recess at 6.49pm to allow the gallery to leave the Chambers so that CONF 08 can be dealt with in Closed Session.

 

Council moved into Closed Session at 6.56pm with all Councillors present except Clr Balloot.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clr Balloot returned to the Chambers 6.57pm

Clr Balloot left the Chambers at 7.48pm

Clr Balloot returned to the Chambers at 7.51pm

Clr Balloot  left the Chambers at 8.11pm

Clr Balloot returned to the Chambers at 8.22pm

Clr Hagarty left the Chambers at 8.38pm

Clr Hagarty returned to the Chambers at 8.39pm

Clr Balloot  left the Chambers at 8.40 pm

Clr Balloot returned to the Chambers at 8.42pm

ITEM NO:       CONF 08

FILE NO:        070061.2017

SUBJECT:     Legal Advice Concerning Intermodal

 

RECOMMENDATION

 

That Council consider the legal advice provided in relation to the proposed Moorebank Intermodal facility, and determine what, if any, action should be taken under the circumstances.

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That Council:

 

1.    Direct the CEO to progress planning appeals against planning consents SSD 5066 and SSD 6766, concerning the Moorebank Intermodal.

 

2.    Direct the CEO to make a suitable budget allocation for the 2017-18 and 2018-19 financial years in order to fund this action.

 

3.    Council aggressively pursue this.

 

4.    That an update be brought to each and every Council meeting on the progress of this case.

 

Foreshadowed motion:       Moved: Clr Hagarty              Seconded: Clr Kaliyanda

 

That Council:

 

1.    Direct the CEO to not progress planning appeals against planning consents SSD 5066 and SSD 6766, concerning the Moorebank Intermodal.

 

2.    Direct the CEO to make a suitable budget allocation for the 2017-18 and 2018-19 financial years in order to fund subsequent dedicated staff and action to ensure the safety of the residents. 

 

3.    Council aggressively pursue this.

 

4.    Council dedicate $50,000 to the RAID group to ensure their legal action is assisted. 

 

On being put to the meeting the motion (moved by Clr Hadchiti) was declared LOST.

 

Division called (for the Motion moved by Clr Hadchiti):

 

Vote for:             Clr Ayyad

                             Clr Balloot

                             Clr Hadchiti

                             Clr Hadid

                             Clr Harle

 

Vote against:      Mayor Waller

                             Clr Hagarty

                             Clr Kaliyanda

                             Clr Karnib

                             Clr Rhodes

                             Clr Shelton

 

The Foreshadowed Motion (moved by Clr Hagarty) then became the motion and on being put to the meeting the motion was declared CARRIED.

 

Division called (for the Motion moved by Clr Hagarty)

 

Vote for:             Mayor Waller      

                             Clr Hagarty

                             Clr Kaliyanda

                             Clr Karnib

                             Clr Rhodes

                             Clr Shelton

 

Vote against:      Clr Ayyad

                             Clr Balloot

                             Clr Hadchiti

                             Clr Hadid

                             Clr Harle

 

The Mayor called an adjournment of the meeting at 8.48pm.

 

The Mayor resumed the meeting at 8.53pm in Open Session and read out the resolution which was carried during Closed Session which was:

 

That Council:

 

1.    Direct the CEO to not progress planning appeals against planning consents SSD 5066 and SSD 6766, concerning the Moorebank Intermodal.

 

2.    Direct the CEO to make a suitable budget allocation for the 2017-18 and 2018-19 financial years in order to fund subsequent dedicated staff and action to ensure the safety of the residents. 

 

3.    Council aggressively pursue this.

 

4.    Council dedicate $50,000 to the RAID group to ensure their legal action is assisted. 

 

Clr Hadchiti asked that the lost motion relating to CONF 08 also be displayed on     the screen for the gallery to view.

 

The Mayor ruled that the lost motion would appear in the Council minutes but would not be displayed now, as she is only required to read out the resolution which was carried.

 

MOTION OF DISSENT

 

Motion:                                  Moved: Clr Hadchiti                       Seconded: Clr Hadid

 

That there be a Motion of Dissent against the Mayor’s ruling to not show the lost motion on the screen at this meeting.

 

On being put to the meeting the Motion of Dissent was declared LOST.

 

Division called for the Dissent Motion:

 

Vote for:             Clr Hadchiti

                             Clr Hadid

                             Clr Balloot

 

Vote against:      Mayor Waller

                             Clr Ayyad                     

                             Clr Hagarty

                             Clr Harle

                             Clr Kaliyanda

                             Clr Karnib

                             Clr Rhodes

                             Clr Shelton

                            

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clr Hadid left the Chambers at 9.03pm.

 

Planning and Growth Report

 

ITEM NO:       DPG 01

FILE NO:        037485.2017

SUBJECT:     Land Dedication and Works in Kind Policy

 

RECOMMENDATION

 

That Council adopts the Revised Land Dedication and Works in Kind Policy attached to this report.

 

COUNCIL DECISION

 

 

Motion:                                  Moved: Clr Shelton               Seconded: Clr Kaliyanda

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

Note: Clr Hadid was not in the Chambers when this item was voted on.


19

Clr Hadid returned to the Chambers at 9.04pm.

 

ITEM NO:       DPG 02

FILE NO:        046276.2017

SUBJECT:     Review of Council Policies

 

RECOMMENDATION

 

That Council revokes the following policies:-

·    The Use of Public Address (PA) Systems on Council Owned Properties; and

·    Signage on Council Land.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Harle                  Seconded: Clr Hadchiti

 

That the existing Policies be retained, reviewed and strengthened, and a report be brought back to Council in June about the status of that action.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


19

Clr Ayyad retired from the Meeting at 9.10pm

 

ITEM NO:       DPG 03

FILE NO:        052180.2017

SUBJECT:     Liverpool Development Control Plan - Amendment 25

 

RECOMMENDATION

 

That Council:

 

1.   Considers the contents of this report and approves the proposed changes to the exhibited Draft Liverpool Development Control Plan, Part 1 – General Controls for all Development and Part 4 Liverpool City Centre (Amendment No. 25) as outlined in Attachments 1 and 2.

 

2.   Authorises the Chief Executive Officer to finalise Amendment No. 25 including any further minor technical changes which may be required including those recommended by the Liverpool Design Excellence Panel.

 

3.   Adopts Draft Liverpool Development Control Plan - Part 4 Liverpool City Centre as a policy of Council to be used in the assessment of development applications lodged pursuant to Planning Proposal – Amendment 52.

 

4.   Authorises the Chief Executive Officer - upon notification that Planning Proposal Amendment No. 52 has been approved by the Minister for Planning – to bring into effect Draft Liverpool Development Control Plan, Part 1 – General Controls for all Development and Part 4 Liverpool City Centre (Amendment No. 25) in accordance with the Environmental Planning and Assessment Act 1979 and Regulation.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadchiti

 

That Council:

 

1.   Considers the contents of this report and approves the proposed changes to the exhibited Draft Liverpool Development Control Plan, Part 1 – General Controls for all Development and Part 4 Liverpool City Centre (Amendment No. 25) as outlined in Attachments 1 and 2.

2.   Authorises the Chief Executive Officer to finalise Amendment No. 25 including any further minor technical changes which may be required including those recommended by the Liverpool Design Excellence Panel.

3.   Adopts Draft Liverpool Development Control Plan - Part 4 Liverpool City Centre as a policy of Council to be used in the assessment of development applications lodged pursuant to Planning Proposal – Amendment 52.

4.   Authorises the Chief Executive Officer - upon notification that Planning Proposal Amendment No. 52 has been approved by the Minister for Planning – to bring into effect Draft Liverpool Development Control Plan, Part 1 – General Controls for all Development and Part 4 Liverpool City Centre (Amendment No. 25) in accordance with the Environmental Planning and Assessment Act 1979 and Regulation.

5.      Councillors are briefed in the near future as to the views of the Greater Sydney Commission on proposed Amendment 52 to the LEP.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.


21

 

ITEM NO:       DPG 04

FILE NO:        053882.2017

SUBJECT:     Draft LLEP 2008 Amendment No. 56

 

RECOMMENDATION

 

That Council:

 

1.   Adopts Draft Liverpool Local Environmental Plan 2008 (Draft Amendment 56).

2.   Forwards a copy of the attached draft amendment and supporting documentation to the Department of Planning and Environment for finalisation.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Harle                  Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:             Mayor Waller

                             Clr Balloot           

                             Clr Hadid            

                             Clr Hagarty

                             Clr Harle

                             Clr Kaliyanda

                             Clr Karnib

                             Clr Rhodes

                             Clr Shelton          

 

Vote against:      Clr Hadchiti

 

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.


23

 

ITEM NO:       DPG 05

FILE NO:        054699.2017

SUBJECT:     Withdrawal of Draft LLEP 2008 (Amendment 50) - 900 Cowpasture Road, Cecil Hills.

 

RECOMMENDATION

 

That Council:

 

1.       Notes the request by the proponent, Sydney Water Corporation, to withdraw the planning proposal for land located at 900 Cowpasture Road, Cecil Hills.

2.       Writes to the Minister pursuant to Section 58(4) of the Environmental Planning and Assessment Act 1979 requesting that the matter not proceed.

 

COUNCIL DECISION

 

Motion:                                            Moved: Clr Shelton              Seconded: Clr Hadchiti 

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion. 

 

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.


23

 

ITEM NO:       DPG 06

FILE NO:        054984.2017

SUBJECT:     Withdrawal of Planning Proposal for land at 124-144 Newbridge Road, Moorebank (Flower Power site)

 

RECOMMENDATION

 

That Council note the request by the applicant, Flower Power P/L, to withdraw the planning proposal for land at 124-144 Newbridge Road, Moorebank (Lot 2 DP 602988).

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Kaliyanda                    Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.


 


25

 

ITEM NO:       DPG 07

FILE NO:        055170.2017

SUBJECT:     Proposed changes to Naming Function and Introduction of Naming Convention Policy

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes this report.

 

2.   Adopts the Naming Convention Policy to take effect immediately.

 

3.   Rescinds the Street Naming Committee Charter.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.


25

 

ITEM NO:       DPG 08

FILE NO:        056921.2017

SUBJECT:     Draft LLEP 2008 Amendment No. 63 - Middleton Grange Town Centre

 

RECOMMENDATION

 

That Council note the information provided in this report and the options presented for the Middleton Grange planning proposal, and determine which option is most appropriate for adoption.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti              Seconded: Clr Hadid

 

That Council defer this item until a full report can be presented to Council for determination.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.


27

 

ITEM NO:       DPG 09

FILE NO:        061336.2017

SUBJECT:     Planning and Development Committee Meeting

 

RECOMMENDATION

 

That Council dissolves the Planning and Development Committee and revokes the charter.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Karnib  

 

That Council subsumes the Planning and Development Committee and revokes the charter.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.

 


27

 

ITEM NO:       DPG 10

FILE NO:        061397.2017

SUBJECT:     Pre-Planning Proposal Meeting Fees

 

RECOMMENDATION

That Council:

 

1.       Support the introduction of a new pre-planning proposal fee in the 2017/18 budget as follows:

·    Minor planning proposals (Proposals with a CIV<$1.5m)

Ø First meeting - $760

Ø Second and subsequent meetings - $250

·    Major planning proposals (Proposals with a CIV >$1.5m)

Ø First meeting - $1,500

Ø Second and subsequent meetings - $450

 

COUNCIL DECISION

 

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


29

 

Community and Culture Report

 

ITEM NO:       DCC 01

FILE NO:        057601.2017

SUBJECT:     Draft Reconciliation Action Plan 2016-2020 Post Exhibition

 

RECOMMENDATION

 

That Council:

 

1.    Adopts the draft Reconciliation Action Plan 2016–2020; and

 

2.    Approves minor changes to the draft Reconciliation Action Plan 2016–2020 in accordance with further review of the documentation by Council staff.

 

COUNCIL DECISION

 

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.


29

 

Chief Financial Officer

 

ITEM NO:       CFO 01

FILE NO:        056912.2017

SUBJECT:     Investment Report February 2017

 

RECOMMENDATION

 

That Council receives and notes this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Shelton 

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


31

 

ITEM NO:       CFO 02

FILE NO:        057932.2017

SUBJECT:     2017 National General Assembly of Local Government

 

RECOMMENDATION

 

That Council:

 

1.   Nominates delegates to attend the 2017 National General Assembly of Local Government to be held in Canberra from Sunday 18 June – Wednesday 21 June 2017.

 

2.   Resolves to raise the following motions, concerning the theme of “Building Tomorrow’s Communities”, for debate at the National General Assembly:

(a)

(b)

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

  1. That Councillors interested in attending the 2017 National General Assembly of Local Government contact the Councillors Support Officer so that arrangements can be made.

 

  1. Resolutions relating to affordable housing and infrastructure delivery be written and submitted on behalf of the Councillors and the Mayor be granted authority to finalise the motions.

 

On being put to the meeting the motion was declared CARRIED.


31

 

ITEM NO:       CFO 03

FILE NO:        058330.2017

SUBJECT:     2017 Australian Local Government Women's Association NSW Branch Conference

 

RECOMMENDATION

 

That Council nominates delegates to attend the Australian Local Government Women’s NSW Conference to be held at Penrith from 4 to 6 May 2017.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Kaliyanda 

 

That Councillors interested in attending the 2017 Australian Local Government Women’s Association NSW Branch Conference to contact the Councillors Support Officer for arrangements to be made and the CEO to nominate two staff (in addition to the CEO) to attend. 

 

On being put to the meeting the motion was declared CARRIED.


33

 

City Presentation Report

 

ITEM NO:       DCP 01

FILE NO:        057683.2017

SUBJECT:     Sustainable Strategies for Domestic Waste Disposal

 

RECOMMENDATION

 

That Council:

 

1.   Exercise the provision to extend Contract ST948 – Waste Acceptance, treatment and Disposal under Clause 4.2 of the contract for a further 5 years (through to 2024); and

 

2.   Authorise the CEO to seek interest from neighbouring Councils in participating in a regional waste disposal contract.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton               Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


33

 

Committee Reports

 

ITEM NO:       CTTE 01

FILE NO:        031165.2017

SUBJECT:     Aboriginal Consultative Committee - Minutes of meeting held 2 February 2017  

 

RECOMMENDATION

 

That Council receives and adopts the minutes of the Aboriginal Consultative Committee Meeting held on 2 February 2017.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


35

 

ITEM NO:       CTTE 02

FILE NO:        043983.2017

SUBJECT:     Liverpool Youth Council - Minutes of meeting held 8 February 2017

 

RECOMMENDATION

That Council:

 

1.       Receives and adopts the minutes of the Liverpool Youth Council meeting held on Wednesday 8 February 2017.

 

2.       Endorses the appointment of Ms Cheryl Anthony as the new member of the Liverpool     Youth Council for the remainder of the 2016–2018 Liverpool Youth Council term.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Rhodes 

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


35

 

ITEM NO:       CTTE 03

FILE NO:        049405.2017

SUBJECT:     Minutes of the Heritage Advisory Committee meeting held on 14 February 2017

 

RECOMMENDATION

 

That Council:

 

1.       Receives and adopts the Minutes of the Heritage Advisory Committee Meeting held on 14 February 2017.

 

2.       Writes to all previous members of the committee thanking them for their involvement with the committee over the last two years.

 

3.       Writes to Vicki Andrews thanking her for her continual commitment and involvement in the Heritage Advisory Committee and her dedication to the promotion and protection of Liverpool’s history.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Rhodes 

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


37

 

ITEM NO:       CTTE 04

FILE NO:        057991.2017

SUBJECT:     Liverpool Sports Committee - Minutes of meeting 23 February 2017

 

RECOMMENDATION

 

That Council:

 

1.   Receives and adopts the minutes of the Liverpool Sports Committee meeting held on 23 February 2017

 

2.   Endorse the Liverpool Sports Committee’s recommendations for the provision of $1,000 under the Sporting Donations Program, as per Item 3 in the minutes.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Rhodes 

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


37

 

ITEM NO:       CTTE 05

FILE NO:        061447.2017

SUBJECT:     Audit and Risk Committee Minutes 24 October 2016

 

RECOMMENDATION

 

That Council:

 

1.       Receives and adopts the Minutes of the Audit and Risk Committee Meeting held on 24 October 2016.

 

2.       Approves the change of name of the Audit and Risk Committee to the Audit, Risk and    Improvement Committee and any minor changes required by this name change to the        Internal Audit Charter and the Audit and Risk Committee Charter.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Rhodes 

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


39

 

ITEM NO:       CTTE 06

FILE NO:        061590.2017

SUBJECT:     Minutes of the Civic Advisory Committee Meeting held 15 March 2017

 

RECOMMENDATION

 

That Council receives and adopts the Minutes of the Civic Advisory Committee meeting held on 15 March 2017.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Harle

 

That Council:

 

  1. Receives and adopts the Minutes of the Civic Advisory Committee meeting held on 15 March 2017 subject to the following change to page 2 of the minutes, so that the corrected motion on that page reads;

 

“For the avoidance of doubt, the Committee construes that the recommendation of the Committee meeting on 1 March 2017 which did not achieve a quorum as incorporating the following;

 

­   The recommendation to endorse the assessment panel’s recommendation and support Liverpool Hospital to be the beneficiary of the funds raised from the 2017 Charity Ball, and

 

­   Endorse the deletion of Clause 6.5.4 d) of the Civic Events and Ceremonial Functions Policy which currently states that nominations;

 

Must not have received funds from Council either through Council’s grants, donations or corporate sponsorship programs or from the Liverpool City Council Charity Ball within the last 12 months”.

 

  1. Investigate and report back to Council by the June 2017 meeting on the cost of a substantial statue equivalent to that of Macquarie to be erected in honour of Thomas Moore and report to the Civic Advisory Committee in June 2017.

 

On being put to the meeting the motion was declared CARRIED.


39

 

ITEM NO:       CTTE 07

FILE NO:        064088.2017

SUBJECT:     Minutes of the Environment Advisory Committee Meeting held on 28 February 2017

 

RECOMMENDATION

 

That Council receives and adopts the Minutes of the Environment Advisory Committee Meeting held on 28 February 2017.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Rhodes 

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


41

 

Questions with Notice

 

ITEM NO:       QWN 01

FILE NO:        064741.2017

SUBJECT:     Question with Notice - Clr Harle

 

Background

When a development application (DA) is assessed that may have a significant effect on neighbouring properties, Councils’ planning policy included notifying surrounding property owners.

Please address the following:

 

1.    To what extent, if any, are neighbouring property owners currently notified in:

·           suburban areas; and

·           rural areas?

 

2.    What criteria are used to determine which property owners surrounding a DA are notified?

 

3.    What are the minimum State planning requirements for the above and does Council exceed those?

Response

Council’s Notification Policy for Development Applications is contained within Part 1 of the Liverpool Development Control Plan, Chapter 18.

 

Notification or advertising of development applications to adjoining neighbours or the wider community is undertaken in accordance with the Notification Policy and is dependent on the type of development application, and where it is located.

For instance, a new dwelling in a residential zone is not notified to adjoining neighbours in accordance with the Policy. However, a child care centre in a residential zone is notified to properties within 75m of the site.

 

State Government legislation requires the Council to have a notification policy contained within their DCP. There are no minimum requirements for notification. It is up to the Council to determine the appropriate notification requirements for development applications in their area. The only exception to this is development classified as Designed Development or Nominated Integrated Development under the Environmental Planning & Assessment Act. These application require public exhibition of the proposal for 30 days.

 

It is important that complying low risk applications eg housing are not unnecessarily delayed by notification and to ensure that comprehensive community consultation and engagement is undertaken at LEP stage.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Harle                  Seconded: Clr Rhodes

 

That Council:

 

Investigate and report back to Council on the possible updating of the Council’s current Notifications of DA’s Policies based on distances, and consider possibly changing the policy to be measured in the number of people contacted, to ensure in all circumstances the number of residents that have been notified about an impending development, is in accordance with Council’s consultation obligations and the IHAP Objection criteria, noting that the IHAP criteria was recently changed from a minimum of 3 to a minimum of 5 people.

 

On being put to the meeting the motion was declared CARRIED.

 

 


43

 

Notices of Motion

 

ITEM NO:       NOM 01

FILE NO:        066662.2017

SUBJECT:     Childcare Services - Liverpool CBD

 

NOTICE OF MOTION

 

That Council:

 

1.   Investigate options for the delivery of a city based service in the Liverpool CBD, which would be primarily for Council staff in the first instance and then the general public as required.

 

2.   Identify potential sites

 

3.   Present a report to Council on a proposal for the adoption of a city based service to include capital costing for establishment of service, operational costs on the delivery of service, and future return on investment.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


43

 

ITEM NO:       NOM 02

FILE NO:        069124.2017

SUBJECT:     The Value of Trees

 

NOTICE OF MOTION

That Council investigate the Tree Pricing Policies adopted at Bankstown, Campbelltown, Sutherland and other Councils and report back to Council so that a similar policy might be considered for Liverpool.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


45

 

ITEM NO:       NOM 03

FILE NO:        069223.2017

SUBJECT:     CCTV Cameras

 

NOTICE OF MOTION

 

That Council provide a briefing opportunity for Councillors that includes the NSW Police and Independent technical internet service provision advice on;

a)   the current cost and means of delivery of footage captured on Council owned CCTV cameras and delivery to Council Monitor, retrieval and storage of footage;

 

b)   the cost of moving the Monitor from Moore Street Council premises to Police Station;

 

c)   The cost of moving the monitor to the Civic Centre when Council moves from Moore Street;

 

d)   The opportunity to engage a new MoU base on a cost sharing with the NSW Police.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Rhodes              Seconded: Clr Harle 

 

That Council provide a briefing opportunity for Councillors that includes the NSW Police and Independent technical experts advice on;

a)   the current cost and means of delivery of footage captured on Council owned CCTV cameras and delivery to Council Monitor, retrieval and storage of footage;

 

b)   the cost of moving the Monitor from Moore Street Council premises to Police Station;

 

c)   The cost of moving the monitor to the Civic Centre when Council moves from Moore Street;

 

d)   The opportunity to engage a new MoU base on a cost sharing with the NSW Police.

 

On being put to the meeting the motion was declared CARRIED.

 

Clr Shelton asked that his name be recorded as having voted against this motion.

 


45

 

ITEM NO:       NOM 04

FILE NO:        069255.2017

SUBJECT:     Growing the Tourism Economy in Liverpool

 

NOTICE OF MOTION

 

That Council endorse at “no cost to Council”, the “not-for-profit” South West Sydney Tourism Taskforce Inc. NSW (SWSTT), to assist in;

 

a)    the Collaborative lobbying for official recognition of the “South West Sydney Area,” as defined by the Greater Sydney Commission, South West District, as a Distinct Region that is open to the Regional Grants Program;

 

b)    the collaborative efforts to secure the opportunity to obtain Regional Grants through the NSW Regional Grants Program to advance the tourism economy in our LGA;

 

c)    the identification and collaboration of any low-cost needs in tourism, (pending grants) that could advance tourism in Liverpool.

 

COUNCIL DECISION

 

   

Motion:                                  Moved: Clr Harle                  Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

Foreshadowed Motion:       Moved: Clr Hadchiti             Seconded: Clr Shelton 

 

That the matter be deferred to a Councillors Briefing Session for Council to get a full briefing on the organisation.

 

The motion (moved by Clr Harle) was declared LOST.

 

 

NOTE: At this stage of the meeting, Clr Hadchiti raised a point of order in relation to a remark made by Clr Rhodes.

 

In accordance with Clause 42.2.1 of Council’s Code of Meeting Practice, the Mayor asked Clr Rhodes to apologise to Clr Hadchiti for her act of disorder.  Clr Rhodes then apologised for her remark.

 

 

The Foreshadowed motion (moved by Clr Hadchiti) which then became the motion, was then voted on, and on being put to the meeting was declared CARRIED.

 

 

Clr Hagarty left the Chambers at 9.57 pm.

Confidential Items

ITEM NO:       CONF 01

FILE NO:        043583.2017

SUBJECT:     University of Wollongong Equity Scholarship Program

 

RECOMMENDATION

 

That Council:

 

1.   Approve funds of $10,000 to be included in this financial year’s quarterly budget review;

 

2.   Includes $10,000 p.a. in the projected budgets for the 2017/18 and 2018/19 financial years;

 

3.   That the funds further be distributed as Equity Scholarships through the University of Wollongong as 5 x $2,000 grants each year.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadchiti

 

That Council:

 

1.   Approve funds of $10,000 to be included in this financial year’s quarterly budget review;

 

2.   Includes $10,000 p.a. in the projected budgets for the 2017/18 and 2018/19 financial years;

 

3.   That the funds further be distributed as Equity Scholarships through the University of Wollongong as 5 x $2,000 grants each year.

 

4.    Investigates similar opportunities in relation to Western Sydney University.

 

On being put to the meeting the motion was declared CARRIED.


47

Clr Hagarty returned to the Chambers at 9.59pm.

ITEM NO:       CONF 02

FILE NO:        056538.2017

SUBJECT:     Tender ST2607 - Road Network Condition Survey 2016/2017

 

RECOMMENDATION

That Council:

1.       Declines to accept the tender received for ST2607 – Road Network Condition Survey 2016/2017.

2.       In accordance with Section 178(3)(b) of the Local Government General Regulation invites fresh open tenders.

3.       Makes public its decision regarding Tender ST2607 – Road Network Condition Survey 2016/2017.

4.       Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A (2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.


49

ITEM NO:       CONF 03

FILE NO:        057641.2017

SUBJECT:     Tender WT2606 - Supply and Install Sandstone Retaining Wall - Bigge Park, Liverpool

 

RECOMMENDATION

 

That Council:

 

1.    Accepts the Tender from HBS Group Pty Ltd for Tender WT2606 – Supply and Install Sandstone Retaining Wall - Bigge Park for an initial twelve week contract term at the GST exclusive price of $1,315,507.

 

2.    Makes public its decision regarding Tender WT2606 – Supply and Install Sandstone Retaining Wall - Bigge Park.

 

3.    Notes that the Director, Infrastructure and Environment will finalise all details and sign the Letter of Acceptance following publication of the draft minutes on Council’s website for the tender, giving it contractual effect, in accordance with delegated authority.

 

4.    Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadid

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.


49

ITEM NO:       CONF 04

FILE NO:        058128.2017

SUBJECT:     Tender WT2506 - Car Park Safety Crash Barriers

 

RECOMMENDATION

 

That Council:

 

1.   Notes that no tenders were received for Tender WT2506 - Car Park Safety Barriers.

 

2.   In accordance with Section 178(3)(e) of the Local Government (General) Regulation 2005, enters into negotiations with Buildcorp Group Pty Ltd for the provision of a car park crash barrier system under Contract WT2546 - Warren Serviceway and Northumberland Street Car Park Structural Repairs and Safety Barrier Improvements.

 

3.   In accordance with Section 178(4) of the Local Government (General) Regulation 2005, notes the following for not calling fresh tenders:

 

a.    The public tender process has been unable to elicit a satisfactory outcome and it is considered that inviting fresh tenders for the same proposal is unlikely to result in a different outcome; and

 

b.    No significant benefit will be achieved by inviting fresh tenders in view of the time and cost involved in such a process with consequent delays and cost implications to the project.

 

c.    Contract WT2546 includes unit rates for car park crash barriers that can be utilised for the expanded scope of works.

 

4.   Authorises the Director Infrastructure and Environment to extend Contract WT2546 to include the additional crash barriers.

 

COUNCIL DECISION

 

Motion:                                  Moved:  Clr Shelton             Seconded:  Clr Hadid

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.


51

ITEM NO:       CONF 05

FILE NO:        057989.2017

SUBJECT:     Proposed Financial Assistance to Cafe Proprietors in Macquarie Mall Liverpool

 

RECOMMENDATION

 

That Council:

 

1.   Proceeds with offering Financial Assistance to the following Macquarie Mall outdoor dining retailers to the combined total of $19,239:

 

Retailer Trading Name

 

Mr Seafood

Bona Fides Cafe

Casanova Café

La Maison Café

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Hadid                 Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


51

ITEM NO:       CONF 06

FILE NO:        062594.2017

SUBJECT:     Per and Polyfluoroalkyl Substances (PFAS) Assessment - 245 Devonshire Road, Kemps Creek

 

RECOMMENDATION

 

That Council notes the information contained in this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.


53

ITEM NO:       CONF 07

FILE NO:        065610.2017

SUBJECT:     Legal Affairs Report

 

RECOMMENDATION

 

That Council receives and notes the report concerning the Legal Affairs of Council.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Karnib                Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


53

 

THE MEETING CLOSED AT 10.00pm

 

 

<Signature>

Name: Wendy Waller

Title:     Mayor

Date:     26 April 2017

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on  29 March 2017. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

 

      


59

Ordinary Meeting 26 April 2017

Planning and Growth Report

 

DPG 01

On-Site Sewerage Management Systems

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Local Government Act 1993

File Ref

079868.2017

Report By

Nada Mardini - Manager Community Standards

Approved By

Stephen Joannidis - Acting Director Planning and Growth

 

 

Executive Summary

 

Following a Notice of Motion, Council resolved to investigate the cost of implementing a “pump out assistance scheme” for properties currently on “Pump-out Systems” based on neighbouring Councils models, and to also lobby the State Government for financial assistance to those properties currently on a “pump out system” awaiting connecting to sewer systems promised decades ago.

 

Council records indicate that there are seventy-four (74) premises registered with “pump-out systems” within the Liverpool LGA.  Seventy-one (71) of these properties are residential in nature, the remaining three (3) are commercial/ retail. Due to the unknown water usage rates of the commercial/ retail properties, this report is based on seventy-one (71) residential properties. There is a possibility that more pump-out systems exist and that should the scheme be implemented, these numbers would likely increase. Council has also written to the State Government seeking financial assistance and is awaiting a reply.

 

The financial model based on the Penrith City Council’s subsidy scheme indicates that the cumulative cost for Council to subside 71 residential properties is highly variable and would range from $337,026 - $506,642 (ex GST) per annum. It is anticipated that the cost of this proposed scheme will increase over time due to annual price increases and that the cost of the overall scheme may be even higher if average household waste water volumes are found to be greater than expected.

 

 

RECOMMENDATION

 

That Council notes the report and not proceed with a “pump-out assistance scheme” due to high on-going annual costs that would be incurred by Council.

 

REPORT

 

Following a Notice of Motion Council resolved on Wednesday 22 February 2017 to;-

 

i.       Include the cost of implementing a “pump-out assistance scheme” for properties

currently on “Pump out Systems” and based on neighbouring Councils;

ii.       Council to lobby the State Government for financial assistance to those properties currently on a “pump-out system” awaiting connecting to sewer systems promised decades ago;

 

Pump out assistance scheme

 

In response to Council’s motion, Council surveyed neighbouring Council’s known to have On-site Sewage management systems within their Local Government Area (Camden, Campbelltown, Fairfield, Penrith, Wingecarribee and Wollondilly Councils) to ascertain whether they currently have a financial assistance scheme or similar schemes for properties currently on “Pump out Systems”. Out of the six neighbouring Council’s surveyed, Penrith City Council was found to be the only Council who currently has such a scheme. Subsequently Council approached Penrith City Council to obtain further information.

 

Penrith City Council Subsidy Scheme

 

Penrith City Council officers have advised that the scheme is available to proprieties within the suburbs of Luddenham and Wallacia. The scheme is currently utilised by 38 proprieties. Some of these properties are located in sewered areas whilst others are not.

 

Penrith City Council utilises an external contractor (Remondis) to service pump-out systems on a regular basis throughout the year. Penrith City Council charges an annual flat charge to property owners through their rates and subsidises the remainder of the cost. The annual charge is dependent on the frequency of the pump outs, the availability of sewer to the property and whether the property is residential or commercial in nature. Any additional fees incurred, such as additional pump-outs are required to be paid by the property owner directly to Remondis.  Although the total costs were not provided, Penrith City Council staff have advised that the scheme operates at a significant operating cost borne by Council.  Please refer below to Penrith City Council 2016/17 Fees and Charges.

 

 

Background and Methodology

 

There are approximately seventy four (74) properties registered with Council that have “Pump-out Systems”. Seventy-one (71) of these properties are residential in nature, the remaining three (3) are commercial/ retail. Council believes that approximately twenty one (21) of these properties are in close proximity to connect to Sydney Water sewage system (sewered areas) whilst the remaining fifty three (53) are not in close proximity to connect to Sydney Water sewage system (unsewered areas). There is a possibility that more pump-out systems exist with the Liverpool Local Government area and that should the assistance scheme be implemented, owners of properties which contain previously unidentified pump-out systems would likely seek financial assistance.

 

Council contacted Remondis to ascertain the potential costs involved in operating a pump-out collection scheme similar to Penrith City Council.

 

Remondis advised that a typical household on a weekly pump out collection generates approximately 2500L of waste water per week and that a typical household on a fortnightly collection service generates between 4000L to 5000L of waste water. Council believes that the volumes provided by Remondis are very conservative. Notwithstanding Remondis claim, Council acknowledges that pump-out intervals and waste water volumes can vary considerably from household to household due to various factors including the number of occupants within the household, household water usage rates and the size of the holding tank.

 

Remondis provided the following (approximate) pricing structure to Council;

 

1.   Weekly collection service:  4.1 cents per litre (ex GST ex disposal)

2.   Fortnightly collection service: 3.5 cents per litre (ex GST, ex disposal)

Waste disposal fee: 2 – 3 cents per litre (ex GST) depending which facility is used (waste disposal fees are required to be added under both collection services).

 

The table below provides an indicative cost of providing a subsidised pump-out scheme per household based on Penrith City Council’s 2016/2017 fees and charges and Remondis pricing structure as offered to Council. 

 

Please note that the weekly pump-out charge is based on the worst case scenario of 7.1 cents (ex GST) per litre, while the fortnightly pump-out charge is based on the worst case scenario of 6.5 cents (ex GST) per litre. Please refer to annexure 1 in this report for a detailed scenario based financial analysis.

 

 

Weekly Pump-out of 2500L

Fortnightly Pump-out of 5000L

Type of Area

Household Annual Contribution

Council Annual Contribution Per Household

Household Annual Contribution

Council Annual Contribution Per Household

Unsewered Areas

$1,388*

$7,842

$694*

$7,756

Sewered Areas

$3,895*

$5,335

$3,895**

$4,555

Note: All prices are exclusive of GST

 

* Contribution by householder is based on Penrith City Council’s annual residential effluent charges for 2016/2017 financial year.

** Fee structure not offered by Penrith City Council.

 

Financial analysis

 

As mentioned within this report Council is aware that seventy four (74) pump-out systems exist within the Liverpool LGA.  This number may be greater as more pump-out systems may exist.

 

The financial analysis is based on seventy one (71) residential properties due to the large variation in determining retail/ commercial property usage rates. The remaining three (3) properties were retail/ commercial in nature being a Service Station/ workshop that also sells hot food, a combined primary and secondary School and a shopping complex. Council believes that one (1) of the three (3) retail/ commercial properties are located in a sewered area, and that the remaining two (2) retail/ commercial premises are located in an unsewered area.

 

Based on the Penrith City Council model, if the twenty (20) residential properties located in sewered areas participated in the weekly pump-out scheme, Council’s subsidy per residential property would range between $4,035.00 - $5,335.00 (ex GST) per household per annum (scenario B & D) which equates to the cumulative cost of $80,700 - $106,700 (ex GST) per annum incurred by Council.

 

If the remaining fifty-one (51) residential properties located in the unsewered areas participated in the weekly pump-out scheme, Council’s subsidy for these properties would range between $6,542.00 - $7,842.00 (ex GST) per household per annum (scenario A & C) which equates to the cumulative cost of $333,642 - $399,942 (ex GST) per annum incurred by Council, or

 

If the remaining fifty-one (51) residential properties located in the unsewered areas participated in the fortnightly pump-out scheme, Council’s subsidy for these properties would range between $5,026.00 - $7,756.00 (ex GST) per household per annum (scenario E & K) which equates to the cumulative cost of $256,326 - $395,556 (ex GST) per annum.

 

The cumulative cost for Council to subsidise seventy one (71) residential properties would range from $337,026 - $506,642 (ex GST) per annum. It is anticipated that the cost of this proposed scheme will increase over time due to annual price increases and that the cost of the overall scheme may be even higher if average household waste water volumes are found to be greater than expected.

 

 

CONSIDERATIONS

 

Economic and Financial

Enhance the environmental performance of buildings and homes.

 

Environmental and Sustainability

Minimise household and commercial waste.

Manage the environmental health of waterways.

Manage air, water, noise and chemical pollution.

Enhance the environmental performance of buildings and homes.

Raise community awareness and support action in relation to environmental issues.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Act as an environmental leader in the community.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

 

 

 

ATTACHMENTS

 

1.         OSMS Financial AnalysisView

2.         Request for Financial Assistance to Property Owners with Pump-out On-Site Sewage Management Systems


59

DPG 01

On-Site Sewerage Management Systems

Attachment 1

OSMS Financial Analysis

 

PDF Creator


 

PDF Creator


 

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63

DPG 01

On-Site Sewerage Management Systems

Attachment 2

Request for Financial Assistance to Property Owners with Pump-out On-Site Sewage Management Systems

 

PDF Creator


77

Ordinary Meeting 26 April 2017

Planning and Growth Report

 

DPG 02

Planning Proposal - Reclassification and Rezoning of Community Lands.

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

081986.2017

Report By

Peter Pham - Strategic Planning

Approved By

Stephen Joannidis - Acting Director Planning and Growth

 

 

Executive Summary

 

This report is to inform Council about the Planning Proposal to reclassify and rezone certain community lands. The proposal is the result of five Council resolutions (dated 17 December 2014, 25 February 2015, 26 August 2015, 30 September 2015 and 27 July 2016) which endorsed recommendations to commence the process of reclassification and rezoning of the properties identified below. The intent of the Planning Proposal is to provide Council with the flexibility to either respond to future development opportunities within the Liverpool City Centre, or enable the sale of underutilised Council land.

 

The Planning Proposal seeks to amend the Liverpool Local Environmental Plan (LLEP) 2008 to reclassify the following lands from ‘Community’ to ‘Operational’, pursuant to Section 30 of the Local Government Act (LG Act) 1993:

 

·    6 Moore Street, Liverpool (Lot 102 DP 1151429);

·    185 Bigge Street, Liverpool (Lot 11 DP 849783 and Lot 11 DP 1084075);

·    Bernera Road, Prestons (Lot 154 DP 867979 and Lot 3046 DP 869842); and

·    24 Atkinson Street, Liverpool (Part Lot 78 DP 27242).

 

The Planning Proposal also seeks to amend the LLEP 2008 to reclassify and rezone the following lands:

 

·    Owl Place, Green Valley (Lot 4 DP 1007383) – Reclassify from ‘Community’ to ‘Operational’ land and rezone from RE1 Public Recreation to B1 Neighbourhood Centre; and

·    Forcett Close, West Hoxton (Part Lot 1001 DP 1006332) – Reclassify from ‘Community’ to ‘Operational’ land and rezone from RE1 Public Recreation to R2 Low Density Residential.

 

The attached draft Planning Proposal outlines Council’s intent and provides justification for the reclassification and rezoning. It is recommended that Council endorses the Planning Proposal and forward the relevant documentation to the Department of Planning and Environment (DP&E) seeking Gateway Determination.

 

RECOMMENDATION

 

That Council:

 

1.   Notes and endorses the Planning Proposal for the reclassification and rezoning of certain community lands.

 

2.   Forwards the Planning Proposal to the Department of Planning and Environment seeking Gateway Determination.

 

Report

 

Background

The Planning Proposal relates to six parcels of land located within the Liverpool LGA. The location and background information of the sites are provided below.

Site 1 - 6 Moore Street, Liverpool (Lot 102 DP 1151429)

The Planning Proposal seeks to reclassify 6 Moore Street, Liverpool (Lot 102 DP 1151429) from ‘Community’ to ‘Operational’.

On 17 December 2014, Council resolved to commence the process of reclassification of Lot 102 DP 1151429 through an amendment to the LLEP 2008. Following the public exhibition process, an additional report would be provided to Council for consideration. 

Site 2 – 185 Bigge Street, Liverpool (Lot 11 DP 849783 and Lot 11 DP 1084075)

The Planning Proposal seeks to reclassify 185 Bigge Street, Liverpool (Lot 11 DP 849783 and Lot 11 DP 1084075) from ‘Community’ to ‘Operational’.

It should be noted that no works are proposed on this land.

On 17 December 2014, Council resolved to commence the process of reclassification of Lot 11 DP 849783 and Lot 11 DP 1084075 through an amendment to the LLEP 2008. Following the public exhibition process, an additional report would be provided to Council for consideration. 

Site 3 – Bernera Road, Prestons (Lot 154 DP 867979 and Lot 3046 DP 869842)

The Planning Proposal seeks to reclassify Bernera Road, Prestons (Lot 154 DP 867979 and Lot 3046 DP 869842) from ‘Community’ to ‘Operational’.

On 25 February 2015, Liverpool City Council resolved to commence the process of reclassification of Lot 154 DP 867979 and Lot 3046 DP 869842 through an amendment to LLEP 2008. Following the public exhibition process, an additional report would be provided to Council for consideration.

Site 4 – Site 4 – 24 Atkinson Street, Liverpool (Part Lot 78 DP 27242)

The Planning Proposal seeks to reclassify 24 Atkinson Street, Liverpool (Part Lot 78 DP 2724) from ‘Community’ to ‘Operational’.

The property owner of adjoining land at 26 Atkinson Street approached Council to purchase part of the Council owned land at Lot 78 DP 27242, 24 Atkinson Street. Council has appointed a valuer to determine the market value of part Lot 72 DP 27242.

The site is surplus to Council’s needs as it is currently unutilised and provides no benefit to the community.

On 27 July 2016, Council resolved to the following:

1.   Approves the reclassification and disposal of part Lot 78 DP 27242, 24 Atkinson Street, Liverpool, for the price and terms outlined in the confidential attachment;

2.   Keeps confidential the attachment supplied under separate cover containing the purchase price pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business;

3.   Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision; and

4.   Transfers the net proceeds from the sale into the General Property Reserve.

Site 5 – Owl Place, Green Valley (Lot 4 DP 1007383)

The Planning Proposal seeks to reclassify Owl Place, Green Valley (Lot 4 DP 1007383) from ‘Community’ to ‘Operational’; rezone from RE1 Public Recreation to B1 Neighbourhood; provide a maximum FSR of 1.2:1 and a maximum height of buildings of 15m. The recommended FSR and height of buildings are consistent with the adjoining B1 zone.

The adjoining owners, Green Valley Village Shopping Centre, have approached Council, to purchase the subject site. Council appointed a valuer to determine the current market value of Lot 4 DP 1007383. An offer was made and accepted by the Green Valley Village Shopping Centre. However, the sale transaction will be subject to the successful outcome of the reclassification and rezoning process. Council provided that the sale of Lot 4 DP 1007383 would be subject to the following:

·    Pedestrian access must be maintained through Lot 4 DP 1007383 to provide access from Owl Place to Green Valley Road; and

·    Vehicular traffic would be prohibited to and from the site via Owl Place.

On 26 August 2015, Council resolved to the following:

1.    Approves the reclassification, rezoning and disposal of Lot 4 DP 1007383, Owl Place, Green Valley, for the price and terms outlined in the confidential attachment;

2.   Keeps confidential the attachment supplied under separate cover containing the purchase price pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business;

3.   Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision; and

4.   Transfers the net proceeds from the sale back into the relevant Section 94 Contribution Plan.

Site 6 – Forcett Close, West Hoxton (Part Lot 1001 DP 1006332)

The Planning Proposal seeks to reclassify Forcett Close, West Hoxton (Part Lot 1001 DP 1006332) from ‘Community’ to ‘Operational’; rezone from RE1 Public Recreation to R2 Low Density Residential; provide a maximum FSR of 0.6:1 and a maximum height of buildings of 8.5m. The recommended FSR and height of buildings are consistent with the adjoining R2 zone.

According to Council investigation, part of the improvements of 22 Forcett Close encroached onto the subject site. A survey has confirmed that various retaining walls, landscaping and concreting encroached onto Council land.

The owner of 22 Forcett Close was given the option of either removing the encroachments at their expense or purchasing part of Lot 1001 DP 1006332. The owner of 22 Forcett Close resolved to purchase the subject site from Council.

An agreement has been reached with the adjoining property owner of 22 Forcett Close to purchase part of Lot 1001 DP 1006332. Council has appointed a valuer to determine the current market value of Part Lot 1001 DP 1006332.

On 30 September 2015, Liverpool City Council resolved to the following:

1.   Approves the reclassification, rezoning and disposal of part Lot 1001 DP 1006332, Forcett Close, West Hoxton, for the price and terms outlined in the confidential attachment;

2.   Keeps confidential the attachment supplied under separate cover containing the purchase price pursuant to the provisions of Section 10A(2)(c) of the Local Government Act 1993 as this information would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business;

3.   Authorises its delegated officer to execute any document, under Power of Attorney necessary to give effect to this decision; and

4.   Transfers the net proceeds from the sale back into the relevant Section 94 Contribution Plan.

Site Identification

Site 1 - 6 Moore Street, Liverpool (Lot 102 DP 1151429)

The site has a site area of approximately 537m2. The land is currently zoned B3 Commercial Core with a maximum FSR of 2.5:1; height of buildings of 45m and minimum allotment size of 1,000m2. The site is identified as Acid Sulfate Soil Class 5 land and located within the Bigge Park Heritage Conservation Area.

 

Lot 102 DP 1151429 is an irregular shaped lot and located opposite Bigge Park, approximately 420m from Liverpool Train Station. The site was previously used as a car park and is currently unoccupied. The site adjoins a commuter car park at Liverpool Train Station and is located adjacent to TAFE NSW South Western Sydney Institute - Liverpool College.

Figure 1: 6 Moore Street, Liverpool

 

Site 2 – 185 Bigge Street, Liverpool (Lot 11 DP 849783 and Lot 11 DP 1084075)

The site has a total site area of 855m2. The land is currently zoned B3 Commercial Core with a maximum FSR of 2.5:1; height of buildings of 45m and minimum allotment size of 1,000m2. The site is identified as Acid Sulfate Soil Class 5 land and located within the Bigge Park Heritage Conservation Area.

The site is a corner lot with a primary frontage to Bigge Street and a secondary frontage to Warren Service Way. The site is located opposite Bigge Park and approximately 330m from Liverpool Train Station. The property is rectangular in shape and is developed with a single storey brick and metal building. The building is currently occupied by Hilda M. Davis Senior Citizens Centre.

Figure 2: 185 Bigge Street, Liverpool

Site 3 – Bernera Road, Prestons (Lot 154 DP 867979 and Lot 3046 DP 869842)

The site has a site area of approximately 336m2. The land is currently zoned B1 Neighbourhood Centre with a maximum FSR of 1:1; height of buildings of 12m and minimum allotment size of 1,000m2.

The site is a two metres wide, narrow strip of land with an approximate area of 336m2 and dimensions: 2m x 164m. The site adjoins residential developments located at Brogo Place, Berrara Close and Dalton Place and vacant B1 zoned land located at the corner of Bernera Road and Kurrajong Road. The useability of Lot 154 DP 867979 and Lot 3046 DP 869842 are severely restricted by the area and dimensions of the site.

Figure 3: Bernera Road, Prestons

Site 4 – Site 4 – 24 Atkinson Street, Liverpool (Part Lot 78 DP 27242)

Lot 78 has a total site area of 3,452m2 but the Planning Proposal is only applicable to a small portion of the site on the western boundary. Part Lot 78 has a site area of approximately 270m2.

The land is currently zoned R3 Medium Density Residential with a maximum FSR of 0.5:1 and height of buildings of 8.5m. The site is identified as Acid Sulfate Soil Class 5 land.

Part Lot 78 DP 27242 is a triangular shaped lot with a site area of 270m2 and adjoins 26 Atkinson Street to the north;  6-10 McGowen Crescent to the west and railway corridor to the east. The subject site has no direct frontage to Atkinson Street or McGowen Crescent.

 

Figure 4: 24 Atkinson Street, Liverpool

Site 5 – Owl Place, Green Valley (Lot 4 DP 1007383)

The site has a site area of approximately 407m2. The land is currently zoned RE1 Public Recreation and no development standards (i.e. FSR and height of buildings) are applicable.

Lot 4 DP 1007383 is an irregular shaped lot and adjoins the Green Valley Village Shopping Centre to the north and east and residential dwellings to the west. The site is also known as Aldred Park which provides a pedestrian link from Owl Place to Green Valley Road.

As observed from the site inspection, there is minimal amenity at Aldred Park as it is located adjacent to the carpark at Green Valley Village Shopping Centre. No facilities and public furniture are provided. Aldred Park is primarily used as a thoroughfare to and from Green Valley Village Shopping Centre.

The subject site is located within proximity to other public recreation lands, such as Winnall Reserve (400m) and Mihajlovic Reserve (700m), which are used as recreational areas by residents.

Figure 5: Owl Place, Green Valley

Site 6 – Forcett Close, West Hoxton (Part Lot 1001 DP 1006332)

The total site area for Lot 1001 is 7,696m2 but the Planning Proposal is only applicable to a small portion of the site on the western boundary. Part Lot 1001 DP 1006332 is an irregular shaped lot with a site area of 215m2.

The land is currently zoned RE1 Public Recreation and no development standards (i.e. FSR and height of buildings) are applicable.

The site adjoins 22 Forcett Close to the west and electricity tower and easement to the east. The site has a fall of approximately 5m from the top of the site (adjoining the rear boundary of 22 Forcett Close) to Forcett Close. The site is unutilised by Council and provides no public benefit to the community. However, it is noted that part of the improvements of 22 Forcett Close encroached onto the subject site. A survey has confirmed that various retaining walls, landscaping and concreting encroached onto Council land.

Figure 6: Forcett Close, West Hoxton

Objective

For Bernera Road (Lot 154 DP 867979 and Lot 3046 DP 869842), 24 Atkinson Street (Part Lot 78 DP 27242), Owl Place (Lot 4 DP 1007383) and Forcett Close (Part Lot 1001 DP 1006332), the intent of the planning proposal is to enable the sale of underutilised Council land, so it may integrate with adjoining property and facilitate future development opportunities.

For 6 Moore Street (Lot 102 DP 1151429) and 185 Bigge Street (Lot 11 DP 849783 and Lot 11 DP 1084075), the intent of the planning proposal is to provide Council with the flexibility to respond to future development opportunity within the Liverpool City Centre and contribute towards the Liverpool Central Business District (CBD) revitalisation program as part of Council’s land rationalisation strategy. The subject properties will remain in Council ownership. No development has been proposed and 185 Bigge Street will continue to be utilised as a senior citizens centre.

Community and Operational Land

The Planning Proposal seeks to reclassify all six properties from ‘Community’ to ‘Operational’ in accordance with Division 1 of Chapter 6 of the Local Government Act 1993. ‘Community land’ is “land Council makes available for use by the general public” (Department of Planning & Environment, 2016) such as parks, reserves or sport grounds. Generally, community land is subject to the following restrictions:

·    Cannot be sold, exchanged or otherwise disposed of by a Council;

·    Can be leased but subject to restrictions on the grant of leases and licences and also on the way community land can be used,

·    A plan of management must be adopted by Council and details the specific uses and management of the land.

‘Operational land’ is land which “facilitates the function of Council and may not be open to the general public, for example, a works depot or Council garage” (Department of Planning & Environment, 2016)

Reclassification

A planning proposal is required to reclassify the subject properties from ‘community’ to ‘operational’ as it involves the removal of public reserve status applying to land including any interests affecting all or part of the public land.

The Planning Proposal must be prepared in accordance with the Environment Planning & Assessment Act (EP&A) 1979, Practice Note 16-001 issued by the Department of Planning & Environment and the public land management requirements of the LG Act 1993.   

Also the Planning Proposal will be subject to the requirements of the Gateway Determination such as further studies, public consultation, public hearing, agency consultation and timeframe.

In accordance with Section 29 of the LG Act 1993 and Section 57 of the EP&A Act 1979, Council must hold a public hearing to enable the community an opportunity “to expand on written submissions and discuss issues with an independent person in a public forum” (Department of Planning & Environment, 2016).

A public hearing must be conducted after the public consultation and at least 21 days public notice is to be given before the hearing. The public hearing must not be presided over by a Councillor or employee of the Council or a person who has been a Councillor or employee of the Council at any time during the 5 years before the date of his or her appointment.

The person who presides over the public hearing must prepare a report outlining the results of the hearing. Council must make a copy of the report available for inspection by the public within 4 days after it has received the report.

Rezoning

The Planning Proposal also seeks to rezone Forcett Close from RE1 Public Recreation to R2 Low Density Residential and Owl Place from RE1 Public Recreation to B1 Neighbourhood Centre and the introduction of development standards for the two sites.

A rezoning is required as the RE1 zone is highly restrictive and only permits the following uses with development consent:

Boat sheds; Building identification signs; Business identification signs; Camping grounds; Caravan parks; Charter and tourism boating facilities; Child care centres; Community facilities; Entertainment facilities; Environmental facilities; Flood mitigation works; Information and education facilities; Kiosks; Marinas; Mooring pens; Places of public worship; Recreation areas; Recreation facilities (indoor); Recreation facilities (major); Recreation facilities (outdoor); Respite day care centres; Roads; Water recreation structures.

The proposed R2 Low Density Residential and B1 Neighbourhood Centre will enable a consistent land uses with the adjoining land at 22 Forcett Close and Green Valley Village Shopping Centre.

It should be noted that the proposed development standards are consistent with the adjoining zone.

Authorisation of Delegation

As the LEP requires the Governor’s approval, Council delegation cannot be issued by the Department. Hence, Council must request the Department to make the LEP.

In accordance with S377 of the LG Act 1993, a decision to reclassify public land cannot be sub-delegated by Council to the General Manager or any other person or body. 

Net Proceeds

The reclassification of the properties will enable Council to sell or dispose of the land.

Section 32 of LG Act 1993 states:

“The net proceeds of the sale of any land dedicated in accordance with a condition imposed under Section 94 of the EP&A Act 1979 must be dealt with under that section as if those net proceeds were a monetary contribution paid instead of the dedication”.

Therefore, the net proceeds of the future sale of 6 Moore Street, Bernera Road, Owl Place and Forcett Close must be returned to the relevant Section 94 fund as the land was dedicated in accordance with a condition imposed under Section 94 of the EP&A Act 1979.

In accordance with Council resolution dated 17 December 2014 and 27 July 2016, the net proceeds from the future sale of 185 Bigge Street and 24 Atkinson Street would be transferred to the General Property Reserve.

It should be noted that no works are proposed on 185 Bigge Street. Should Council seek to explore the redevelopment of the site, it must all ensure relevant stakeholders are engaged and that the senior centre can be relocated to an appropriate location.

Conclusion

It is recommended that Council endorse the attached draft Planning Proposal which seeks the following:

·    Reclassify land at 6 Moore Street, Liverpool (Lot 102 DP 1151429); 185 Bigge Street, Liverpool (Lot 11 DP 849783 and Lot 11 DP 1084075); Bernera Road, Prestons (Lot 154 DP 867979 and Lot 3046 DP 869842); and 24 Atkinson Street, Liverpool (Part Lot 78 DP 27242) from ‘Community’ to ‘Operational’; and

 

·    Amend the LLEP 2008 to reclassify and rezone Owl Place, Green Valley (Lot 4 DP 1007383) – Reclassify from ‘Community’ to ‘Operational’ land and rezone from RE1 Public Recreation to B1 Neighbourhood Centre; and Forcett Close, West Hoxton (Part Lot 1001 DP 1006332) – Reclassify from ‘Community’ to ‘Operational’ land and rezone from RE1 Public Recreation to R2 Low Density Residential.

The Planning Proposal would enable the sale of underutilised Council land to be integrated with adjoining property to facilitate potential development.  It also provides Council with the flexibility to respond to future development opportunity within the Liverpool City Centre which would contribute towards the Liverpool Central Business District (CBD) revitalisation program as part of Council’s land rationalisation strategy.

Next Steps

Subject to endorsement by Council, a copy of the Planning Proposal will be forwarded to the Department of Planning & Environment for Gateway Determination.

Should a Gateway Determination be issued, Council officers will proceed with the Planning Proposal in accordance with the requirements of the Gateway Determination, including undertaking public agency consultation, public exhibition and community consultation, and public hearing. The outcomes of the consultation process and the public hearing will be reported to Council at a future meeting.

 

CONSIDERATIONS

 

Economic and Financial

Facilitate economic development.

Environmental and Sustainability

Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.


Social and Cultural

Preserve and maintain heritage, both landscape and cultural as urban development takes place.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

ATTACHMENTS

 

1.         Planning Proposal April 2017View (Under separate cover)  


77

Ordinary Meeting 26 April 2017

Planning and Growth Report

 

DPG 03

Amendment 67 - Liverpool Hospital Helicopter Flight Path

 

Strategic Direction

Vibrant Prosperous City

Position Liverpool as the destination of choice to attract business and investment in South Western Sydney

Key Policy

City Centre Strategy

File Ref

089784.2017

Report By

Amy van den Nieuwenhof - Strategic Planner

Approved By

Stephen Joannidis - Acting Director Planning and Growth

 

 

Executive Summary

 

At its Ordinary Meeting on 31 August 2016, Council considered preparing a Planning Proposal to address development in the Liverpool City Centre with regard to the ‘Helicopter Flight Path’ for Liverpool Hospital. In that meeting, Council resolved to:

 

1.   Endorse in principle an amendment to the Liverpool Local Environmental Plan (LLEP) 2008 as detailed in the report; and

 

2.   Delegate to the Acting CEO the authority to finalise a Planning Proposal to amend the LLEP and submit to the Department of Planning and Environment for Gateway approval.

 

On 11 November 2016, the Planning Proposal was submitted to the Department of Planning and Environment (DPE) seeking Gateway Determination. On 21 November 2016, Council received Gateway Determination which required a list of conditions to be addressed by Council (refer to Attachment 1). 

 

The Planning Proposal - Draft LLEP 2008 (Amendment 67), Liverpool Hospital Helicopter Flight Path - introduces ‘Draft Clause 7.17A’ and corresponding ‘Key Sites’ Maps to preserve a clear flight path, free from obstruction, and to ensure a safe and effective helicopter ambulance service for the Liverpool Hospital.

 

This report is to inform Council about the post-Gateway public exhibition and community consultation undertaken for Draft LLEP 2008 (Amendment 67). This reports recommends Council forward the updated Planning Proposal and supporting documentation to the DPE for finalisation.

 

 

 

RECOMMENDATION

 

That Council:

 

1.       Notes the Gateway Determination for Draft LLEP 2008 (Amendment 67) and the results of the public exhibition and community consultation.

 

2.       Forwards the updated Planning Proposal and supporting documentation to the Department of Planning and Environment for finalisation.

 

REPORT

 

Background

 

Liverpool Hospital admits over 3000 trauma patients annually. The NSW Ambulance Service has protocols which bypass other hospitals in the Sydney South West Health District to transport patients directly to Liverpool when the specific ‘serious injury’ criteria is met. Many of these patients are transferred by helicopter.

 

An effective and safe helicopter ambulance service relies heavily on both the optimal location of the Hospital’s helicopter landing site (HLS) within a hospital site, and a clear helicopter flight path (HFP) free from obstruction. Despite this, NSW has no protective legislation in place to safeguard HFPs to hospitals, with the responsibility falling to local councils to prepare and enforce relevant planning controls. In place of legislation, the Civil Aviation Safety Authority and the NSW Ministry of Health have both released helicopter operating guidelines, however these guidelines hold no legal weight.

 

In the process of preparing LLEP 2008 Amendments 51 and 52, concerns were raised regarding the possible impact of increased height and density of development in Liverpool City Centre on the HFP. This triggered a review of protective measures and legislative controls that could be implemented by Council to ensure the ongoing viability of the HFP for Liverpool Hospital. 

 

Council undertook the Planning Proposal to introduce a new clause into the LLEP 2008. The draft clause requires development applications in certain locations in the Liverpool City Centre to be referred to key authorities for consideration and comment. The aim of the referral process is to identify intrusions into the HFP, or bring to light any further issues that the development may present to the HFP.

 

Following lodgement of the Planning Proposal to DPE, and the subsequent Gateway Determination, Council undertook community consultation and publically exhibition of Draft Amendment 67. The details this are outlined below.

 

 

 

 

Community Consultation and Public Exhibition

 

The conditions in the Gateway Determination required Council to undertake community consultation and public exhibition in accordance with Sections 56(2)(c) and 57 of the Environmental Planning and Assessment Act, 1979.  Council received no independent submissions as a result of the community consultation.

 

Consultation with the public authorities was also undertaken in accordance with Section 56(2)(d) of the Environmental Planning and Assessment Act, 1979 and/or to comply with the requirements of relevant S117 Ministerial Directions. A summary of the submissions received is detailed below, along with Officer comments for each submission.

 

Public Authority

Summary of Submission

Officer Comments

CASA

Supports proposal.

Recommends reference to ‘construction cranes’ rather than ‘temporary structures’.

Notes that there have been some cases where cranes were erected without a Development Application, and suggests that the provision ensure that all cranes are considered.

In consultation with Statutory Planning (DA) Section, the wording of the planning proposal has been modified to include both ‘temporary structures’ and ‘construction cranes’.

 

Bankstown Airport

Notes the proposal, and outlines that the Liverpool Hospital HFP overlaps the Bankstown Airport airspace. 

No action required.

NSW Ambulance

Supports planned amendments to allow for a more comprehensive engagement of stakeholders.

Prepared to review any development applications if required.

No action required.

Department of Infrastructure and Regional Development

Supports planning proposal.

Notes that the proposal makes no reference to wind-shear arising from developments, and suggests that the planning proposal review wind-shear guidelines contained in the National Airports Safeguarding Framework (NASF).

It is acknowledged that wind-shear off taller buildings is a safety concern for helicopters. It is Council’s position that consideration of wind-shear impacts is beyond the scope of Council’s assessment capacities.

Council considers that it is the role of the nominated referral authorities to assess and comment on any notable wind-shear effects resulting from a development application. 

 

Council, as the determining authority, will then assess the application with consideration to any comments made regarding wind-shear effects.

 

Fairfield Council

Supports the proposal.

No action required.

NSW Health

Supports proposal. 

No action required. 

 

Conclusion

 

Following the receipt of the Gateway Determination, Council has addressed all the requirements of the Gateway, including community consultation and public exhibition for the Draft Amendment 67.  Through the consultation process, minor modifications to the Planning Proposal were suggested by public authorities. Council has responded to each of these submissions and made the appropriate modification to the Planning Proposal (outlined in the Submissions Table above).

 

This report therefore recommends the modified Planning Proposal (Attachment 2) be forwarded to the DPE for finalisation.

 

CONSIDERATIONS

 

Economic and Financial

Further develop a commercial centre that accommodates a variety of employment opportunities.

Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways.

Encourage and promote businesses to develop in the hospital, health and medical precinct (of the City Centre).

Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre).

Environmental and Sustainability

Support the delivery of a range of transport options.

 


Social and Cultural

Support access and services for people with a disability.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.         Gateway DeterminationView

2.         Revised Planning Proposal for Amendment 67View  


81

DPG 03

Amendment 67 - Liverpool Hospital Helicopter Flight Path

Attachment 1

Gateway Determination

 

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95

DPG 03

Amendment 67 - Liverpool Hospital Helicopter Flight Path

Attachment 2

Revised Planning Proposal for Amendment 67

 

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95

Ordinary Meeting 26 April 2017

Planning and Growth Report

 

DPG 04

Renaming Part of the Suburb of Moorebank

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

091262.2017

Report By

Peter Pham - Strategic Planning

Approved By

Stephen Joannidis - Acting Director Planning and Growth

 

 

Executive Summary

 

In June 2014, the Street Naming Committee meeting resolved to rename part of Moorebank, east of Nuwarra Road, south of Newbridge Road and north of the M5 Motorway. The purpose of this exercise was to fulfil the requests of certain residents of Moorebank, as well as create a suburb boundary that differentiated the new Georges Fair Estate development from the established area.

This report will inform Council of the public consultation process, modifications to the original proposal and the advice received from the Geographical Names Board (GNB) of New South Wales. The report recommends that the renaming of Moorebank east of Nuwarra Road does not proceed as it does not satisfy the intent of the community’s request.

 

RECOMMENDATION

 

That Council:

 

1.   Receives and notes this report about the renaming of Moorebank, east of Nuwarra Road.

 

2.   Not proceed with the renaming of Moorebank, east of Nuwarra Road as it does not satisfy the intent of the community’s request.

 

3.   Writes to the residents in Moorebank, east of Nuwarra Road, advising of Council’s decision to not proceed.

 


 

REPORT

 

History of Events

A motion was made at the June 2014 Street Naming Committee meeting to rename part of Moorebank, east of Nuwarra Road, south of Newbridge Road and north of the M5 Motorway (Figure 1). The purpose of this exercise was to fulfil the requests of the residents in Georges Fair Estate, to create a suburb boundary that differentiated the new developments from the established area.

 

Figure 1: Area of Moorebank to be renamed outlined in red.

At its 5 August 2014 meeting, Council resolved:

4.   Writes to residents in Moorebank east of Nuwarra Road to consult with them about a possible suburb name change.

 

The community consultation took place over 6 weeks from Wednesday 4 February to Wednesday 18 March 2015. Residents were advised that a further Public Exhibition process would be conducted if it was agreed to proceed with a name change.

566 responses were received, with 431 (76%) supporting the proposal and 135 (24%) against. The three names suggested were Nuwarra, Nuwarra Waters and Georges Waters. Although the consultation provided an overwhelming support for the name change, a number of concerns were raised against the proposal. The issues raised by the community included:

·    Moorebank is a well-established suburb which includes the new development;

·    Residents will be burdened with a costly and time consuming exercise to notify service providers, businesses, friends and relatives of the change of address for the new suburb;

·    The potential to cause confusion and disruption associated with the renaming of the suburb, in the delivery of services for residents, businesses and the wider community for years to come;

·    Nuwarra Public School and Nuwarra Road will fall outside the proposed suburb; and

·    No tangible benefits to renaming the suburb;

 

Analysis of the responses reflected that the supporters of the proposal were generally residents in the new release areas and opposition was from residents of the established areas. As a result, on 7 April 2015, Council proposed a new suburb boundary and forwarded the request to the Geographical Names Board (GNB) of NSW. The proposed suburb boundary reflected the separation of the new release area and the long existing streets and properties (refer to Figure 2).

Figure 2: Area of Moorebank proposed to be renamed

On 28 July 2015, the GNB provided advice, that they did not support Council’s request for the renaming of this portion of the suburb for a number of reasons, including:

·    Some properties on Nuwarra Road would have a different suburb name to their neighbours on either side; and

·    The proposed suburb boundary passes between lots in some areas rather than dividing features such as major road centrelines, rivers and waterways.

 

At its 27 August 2015 meeting, Council’s Street Naming Committee resolved as follows:

 

1.   Agreed to a revised new suburb boundary bounded by Brickmakers Drive to the west and the Georges River to the east; and

2.   Resolved to write to the GNB to request advice on the revised new suburb boundary.

 

On 13 November 2015, Council wrote to the GNB to request advice on the new revised boundary. The proposed suburb boundary is located along major roads and the Georges River, consistent with the GNB’s advice, however, it excludes the land known as the Georges Fair Estate (figure 3). On 20 April 2016, the GNB advised that the proposed suburb boundary was an acceptable size for a new locality.

Figure 3: Proposed suburb boundary - Moorebank East excluding Georges Fair Estate (highlighted in purple)

 

Discussion

The purpose of this exercise was to fulfil the requests of certain residents of Moorebank (Georges Fair Estate), as well as create a suburb boundary that differentiate the new built form to that of the old built form of the area.

It is important to note that it was Council’s intention to rename the land known as the Georges Fair Estate. While the revised proposed boundary is acceptable in size, the proposal excludes this land. As such, the revised boundary does not fulfil the intended outcome of this exercise.

There are a number of concerns Council needs to consider if proceeding with the renaming of this portion of the land. A suburb name change will involve residents having to notify a large number of service providers and personal contacts. It is noted that often with name changes, residents will experience issues for a period of time until the changeover of suburb names has occurred and is well established. This can potentially pose a risk to public safety and major service delivery and providers such as Australia Post, NSW Police, NSW Ambulance, NSW Rural Fire Services and State Emergency Services (SES). Furthermore, named places or objects identified within the area, such as Nuwarra Public School and Nuwarra Road, will fall outside this suburb.

Therefore it is recommended that the renaming of Moorebank, east of Nuwarra Road does not proceed as it does not satisfy with the intent of the community and Council’s request.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

 

 

ATTACHMENTS

 

Nil


103

Ordinary Meeting 26 April 2017

Planning and Growth Report

 

DPG 05

Intermodal Committee - Expressions of Interests

 

Strategic Direction

Proud Engaged City

Engage and consult with the community to enhance opportunities for communication and involvement

Key Policy

Community Engagement Policy

File Ref

092335.2017

Report By

Ash Chand - Executive Planner

Approved By

Stephen Joannidis - Acting Director Planning and Growth

 

 

Executive Summary

 

This report is to inform Council about the reinstated Intermodal Committee and the selection of community representatives to the Committee.

 

RECOMMENDATION

 

That Council:

1.   Receives and notes the appointments to the Intermodal Committee; and

2.   Endorses the revised Intermodal Committee Charter as tabled.

 

 

REPORT

 

During the Council meeting of 1 February 2017 (Item No: DCC 03), Council made the following decision:

5.       Immediately reinstate the Intermodal Committee using the previous Charter and immediately call for community Expressions of Interest.

 

Public Notices were issued for Expressions of Interest with the closing date of 1 March 2017.

During the meeting of 22 February 2017 (Item No: CTTE 01) Council made the following decision:

3.       That the Mayor and Chair of the Intermodal Committee be delegated to appoint community representatives from the Expressions of Interests received.

 

Mayor Waller and Councillor Hadchiti assessed the expressions of interest. A total of nine (9) expressions of interest were received and the following were nominated for appointment to the Committee:

 

Kirstie Williams

Jennifer French

Richard Azar

John Anderson

Fiona Macnaught

Bernie Williams – Alternate

Darren Foxe - Alternate

 

Mayor Waller and Councillor Hadchiti also suggested revisions to the Committee Charter.  Further revisions to the Charter were made by Council’s General Counsel, Manager Strategic Planning and Executive Planner.

 

This report recommends Council endorse the selection of the Committee members and also the revised Intermodal Committee Charter as tabled.

 

CONSIDERATIONS

 

Economic and Financial

Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways.

Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.

Facilitate economic development.

Environmental and Sustainability

Manage the environmental health of waterways.

Manage air, water, noise and chemical pollution.

Enhance the environmental performance of buildings and homes.

Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.

Raise community awareness and support action in relation to environmental issues.

Promote an integrated and user friendly public transport service.

Support the delivery of a range of transport options.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support community organisations, groups and volunteers to deliver coordinated services to the community.

Support access and services for people with a disability.


Civic Leadership and Governance

Act as an environmental leader in the community.

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

 

 

ATTACHMENTS

 

1.         Intermodal Committee Draft Charter - Draft Review for Council meeting 26 April 2017 - with track changesView

2.         Intermodal Committee Draft Charter Draft Review for Council meeting 26 April 2017 - no track changes


103

DPG 05

Intermodal Committee - Expressions of Interests

Attachment 1

Intermodal Committee Draft Charter - Draft Review for Council meeting 26 April 2017 - with track changes

 

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113

DPG 05

Intermodal Committee - Expressions of Interests

Attachment 2

Intermodal Committee Draft Charter Draft Review for Council meeting 26 April 2017 - no track changes

 

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127

Ordinary Meeting 26 April 2017

Chief Executive Officer Report

 

CEO 01

Endorsement of Liverpool Community Strategic Plan - Our Home, Liverpool 2027

 

Strategic Direction

Leading Proactive Council

Lead partnerships and collaboration with community, business and governments

Key Policy

Long-Term Financial Plan

File Ref

089907.2017

Report By

Emily Tinson - Acting Manager Corporate Strategy and Performance

Approved By

Raj Autar - Acting Chief Executive Officer 

 

 

Executive Summary

 

Under the Local Government Act 1993, each local government area must have a Community Strategic Plan which is developed and endorsed by Council. The plan must cover a minimum timeframe of 10 years.

 

Through consultation with the community a draft Community Strategic Plan – Our Home, Liverpool 2027 was developed to capture the community’s priorities and Council’s strategies for achieving those priorities. The plan was exhibited from March 1-29 and is now recommended for adoption with the changes outlined in this report.

 

 

RECOMMENDATION

 

That Council adopts the Community Strategic Plan Our Home - Liverpool 2027.

 

 

REPORT

 

Background

 

At its meeting on February 22, Council resolved that the draft Community Strategic Plan Our Home - Liverpool 2027 would be placed on public exhibition for a period of 28 days. The draft plan was publicly exhibited from March 1-29, 2017.

 

Under the Local Government Act 1993, each local government area must have a Community Strategic Plan which is developed and endorsed by Council. The plan must cover a minimum timeframe of 10 years.

The Community Strategic Plan

 

The Community Strategic Plan identifies the community’s main priorities and aspirations for the future and Council’s strategies for achieving those priorities. It is the overarching plan which sets that directions not only for Council, but for all stakeholders, including government, business, the not-for-profit sector and residents.

 

The plan must address social, economic, environmental and leadership issues (known as the quadruple bottom line) in an integrated manner. This approach ensures that the plan is balanced and takes a holistic view.  It must also be based on the social justice principles of equity, access, participation and rights.

 

The Community Strategic Plan – Our Home, Liverpool 2027 – was developed through consultation with the community since July 2016. More than 1500 community members had their say on the future of Liverpool through an online survey, social media, at events, Council committees, and rural and urban forums.

 

The plan builds on the previous Community Strategic Plan – Growing Liverpool 2023. The new plan delivers a shared vision for Liverpool based upon the aspirations of the community. It identifies the community’s priorities and categorises them in a balanced way using the quadruple bottom line (social, economic, environmental and leadership) as the basis for the directions which are: Creating Connection, Strengthening and Protecting our Environment, Generating Opportunity, and Leading through Collaboration.

 

Each direction outlines community goals, and strategies for Council and the community to achieve the goals. Progress the community is making towards the goals is determined by the measures listed under each goal. 

 

The plan also identifies a community vision for Liverpool and identifies challenges which the community and stakeholders will face over the next decade.

 

Public exhibition and consultation on the draft Community Strategic Plan

The draft Community Strategic Plan was placed on public exhibition throughout March 2017. The following activities were undertaken to seek community feedback on the draft:

·    Two community workshops

·    Presentations made by the Corporate Strategy and Performance Team at the six District Forums

·    A direct mail-out to Council’s partners and stakeholders

·    Information on Council’s website

·    Boosted post on Council’s Facebook page

·    Hard copies of plans at Council’s Customer service Centre and each library

·    Advertising in the Liverpool Leader and Liverpool Champion

·    Public notices on Council’s website and Liverpool Leader

·    A project on Liverpool Listens including the document available for download and a survey

 

Results of the consultation

Community focus groups

Two community focus groups were held to seek feedback from the community on the directions, strategies and vision of the Community Strategic Plan.

 

A total of 23 people attended the workshops, held on March 15 and 16. Residents were asked to review the draft directions and strategies, and work on ideas for a community vision.

 

Most people were positive about the four directions and respective strategies in the plan. The discussion endorsed the results of the earlier consultation used to create the plan, highlighting concerns around the scale of developments, support for multiculturalism and the preservation of existing natural spaces.

 

A number of ideas stood out when discussing the vision including: sharing of resources, heritage, rich in nature and community. The original vision in the plan has been adjusted accordingly. See the summary of changes in this report.

 

Submissions

Two formal submissions were received within the exhibition period and 81 comments were received through Facebook. Twenty submissions were received through Liverpool Listens.

One of the formal submissions focused on services in Middleton Grange and the other raised a variety of issues ranging from Badgerys Creek Airport to acknowledgement of heritage.

 

Many of submissions/comments related to current local concerns, rather than aspirational ideas about the future of Liverpool. It is suggested more work needs to be done around enabling residents to understand the purpose and broad direction of the Community Strategic Plan in future. 

 

The submissions and Council’s responses are summarised in Attachment 1.

 

A number of changes to the document have been proposed as a result of this feedback. They are detailed below.

 

Source

Change

Written submission

Added in Rosebank Cottage and Pioneers Memorial Park as references to heritage on p12

 

Written submission and focus group

Changed goal in Direction 1 from Celebrate and promote diversity to Celebrate diversity, promote inclusion and recognise heritage.

Focus groups

A new vision has been created through the work of the focus groups:

Liverpool

Rich in nature

Rich in opportunity

Creating community; our place to share and grow

 

In addition, several editorial changes have been made. Most are minor in nature, but the recently endorsed Reconciliation Action Plan has been included as one of the strategies that supports the Community Strategic Plan (p18).

 

Thank you to the Liverpool community for their participation and feedback in the creation of the Community Strategic Plan.

 

As a result of the overall community endorsement of the Community Strategic Plan it is recommended that Council adopts Our Home - Liverpool 2027 with the changes outlined above.

 

CONSIDERATIONS

 

The new Community Strategic Plan takes a holistic approach to the goals and aspirations of the community. It directly addresses the quadruple bottom line: social, economic, environment and leadership.

 

Economic and Financial

The new Community Strategic Plan’s Direction 3 - Generating Opportunity – underlines the need for Council to support economic growth, including employment and investment options. It includes the measurement of Council’s financial sustainability through reporting on its Fit for the Future financial obligations.

Environmental and Sustainability

The new Community Strategic Plan’s Direction 2 – Strengthening and Protecting Our Environment – is about planning high-quality, sustainable urban environments to create a great place to live, work and play.


Social and Cultural

The new Community Strategic Plan’s Direction 1 – Creating Connection – emphasises the importance of connections within Liverpool to create a harmonious community.


Civic Leadership and Governance

The new Community Strategic Plan’s Direction 4 – Leading through Collaboration – highlights the importance of a Council proactively leading the community, while continually engaging the community to ensure an aligned vision.

 

 

ATTACHMENTS

 

1.         Summary of submissions received and Council response to Community Strategic Plan - Our Home Liverpool 2027View (Under separate cover)

2.         Community Strategic Plan - Our Home Liverpool 2027View (Under separate cover)  


131

Ordinary Meeting 26 April 2017

Chief Executive Officer Report

 

CEO 02

Proposed Payment of Fees for Members of the Audit, Risk and Improvement Committee

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Good Governance

File Ref

090236.2017

Report By

David Maguire - Acting Head of Audit and Risk 

Approved By

Raj Autar - Acting Chief Executive Officer 

 

 

Executive Summary

 

The current Audit, Risk and Improvement Committee Charter provides that the Committee has three independent members (as well the Deputy Mayor and a Councillor). An independent member must be the chairperson. Currently, there are two independent members of the Committee.

 

Council’s current practice has been to seek to recruit independent members from senior staff in nearby councils on a “pro bono” basis. However, it is becoming increasingly difficult to find competent and experienced persons in senior management roles in nearby councils who have the time and are willing to offer their services for free to our Council as Committee members. Further, Council is not obtaining the benefit of the services of competent and experienced persons in the private sector for the work of this important Committee.

 

Instead of reliance on nearby councils to provide membership of their audit and risk committees, several Sydney metropolitan councils are now seeking expressions of interest for membership of these committees and they are paying a fee to independent members, based on number of meetings attended (and the obvious work required by independent members before and after meetings).

 

Given the continued growth of the Liverpool LGA, the complexity and nature of current and future development within the LGA, budget issues facing Council now and into the future, and the added responsibilities of the Audit, Risk and Improvement Committee in terms of governance, it’s considered that an appropriate level of fees should be paid by Council to independent members of the Committee, commencing in the 2017/2018 financial year.

 

It is also recommended that the Committee Charter be amended to include new objectives for the Committee, as set out in the Part 4A amendments, relating to audit, risk and improvement committees (yet to be proclaimed), to the Local Government Act 1993 and to provide for the recruitment of new Committee members.

 

It is further recommended that, in accordance with the Internal Audit Charter, an external assessment process be undertaken for the Internal Audit unit during the next financial year.

 

RECOMMENDATION

 

That Council:

 

1.       Approves the scale of payment of fees to the chairperson and independent members of the Audit, Risk and Improvement Committee, as set out in this report.

2.       Refers the budget for payment of fees for the chairperson and independent members     of the Audit, Risk and Improvement Committee to Council’s September quarterly   budget review.

3.       Adopts the amended Audit, Risk and Improvement Committee Charter, attached to this report.

4.       Approves the process for expressions of interest to fill any current vacancy in the Audit, Risk and Improvement Committee, as set out in the amended Charter.

5.       Approves the process for external assessment of Council’s internal audit functions, as     set out in this report.

6.       Refers the budget for external assessment of Council’s internal audit functions to   Council’s September quarterly budget review.

 

REPORT

 

The current Audit, Risk and Improvement Committee Charter provides that the Committee has three independent members (as well the Deputy Mayor and a Councillor). An independent member must be the chairperson. Currently, there are two independent members of the Audit, Risk and Improvement Committee. A further vacancy may occur in the near future.

 

The current practice of Council seeking to recruit independent members of the Committee from senior staff in nearby councils on a “pro bono” basis is becoming more difficult because competent and experienced directors and senior managers in these councils do not seem to have the time or inclination to offer their services for free to our Council as Committee members. Further, the recruitment of Committee members from other councils is precluding Council from the benefit of obtaining the services of competent, experienced and interested persons engaged in the private sector.

 

Instead of reliance on nearby councils to provide membership of their audit and risk committees, several Sydney metropolitan councils are now seeking expressions of interest for membership of these committees and they are paying a fee to independent members, and chairpersons based on number of meetings attended (and the obvious work required by chairpersons and independent members before and after audit and risk committee meetings).

 

Given the continued growth of the Liverpool LGA, the complexity and nature of current and future development within the LGA, budget issues facing Council now and into the future, and the added responsibilities of the Audit, Risk and Improvement Committee in terms of governance, it is considered that an appropriate level of fees be paid by Council to the chairperson and independent members of the Committee, starting in the next financial year so that Council can obtain the services of well-qualified and highly experienced persons, especially from the business sector, as future members of the Committee.

The scale of fees paid by several councils to their independent audit and risk committee chairpersons and independent members is set out in the table below:

 

Comparison of Audit and Risk Committee Fees for Various Councils April 2017

Council

Quarterly Payments

 

Chairperson $

Member $

Blacktown City Council

625

550

Camden Council

1,000

1,000

Campbelltown City Council

1,200

1,000

City of Parramatta Council

2,500

2,000

City of Sydney

5,000

4,625

Sutherland Shire Council

1,200

1,000

 

It is recommended that Council approve a fee of $1,500 per meeting for the chairperson of the Committee and $1,200 per meeting for independent members. This recommended scale of fee payment is slightly above the fees paid by Campbelltown and Sutherland councils but is well below the scale of fees paid by Parramatta City Council.

 

The above recommendation would require consequential amendments to the Committee Charter. It is noted that the objectives of the Charter should also be more closely aligned the Part 4A amendments, relating to audit, risk and improvement committees (yet to be proclaimed), to the Local Government Act 1993. The proposed amendments are indicated in red font in the attached draft Charter. The proposed clause 7.2.2 of the Charter also allows for the selection of future independent members of the Committee to be made from a pre-qualified panel. (Currently, NSW councils do not have access to the pre-qualified panel of audit and risk committee members and chairpersons approved by ProcurePoint NSW but it is possible that councils will have access to this panel in the near future.)

 

Clause 16 of the Internal Audit Charter states that Internal Audit shall be subject to an independent quality review at least every five years. This review should be in line with the Standards of Professional Practice in Internal Audit and be commissioned by and reported to the Audit, Risk and Improvement Committee. The last external review of Internal Audit was conducted by the Division of Local Government in 2011. Therefore, such a review is overdue. Neither the Office of Local Government nor the Audit Office of NSW currently conduct reviews of internal audit functions of NSW councils.

 

While the commissioning of an external review of Internal Audit is the responsibility of the Audit, Risk and Improvement Committee, the process and budget for such a review require Council approval. It is recommended that the Committee be authorised by Council to engage in an expression of interest process for this purpose.

 

Council’s current budget does not currently provide for the recommendations set out above. It is therefore recommended that the budgets for payment of Committee fees and an external assessment of Internal Audit be considered in the adjusted budget 2017/2018.

 

CONSIDERATIONS

 

Economic and Financial

There are financial considerations to be considered as part of the September 2017 Quarterly Budget Review.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.         Draft Audit, Risk and Improvement Committee Charter April 2017View  


143

CEO 02

Proposed Payment of Fees for Members of the Audit, Risk and Improvement Committee

Attachment 1

Draft Audit, Risk and Improvement Committee Charter April 2017

 

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141

Ordinary Meeting 26 April 2017

Chief Executive Officer Report

 

CEO 03

Strategic Panel Minutes 10 April 2017

 

Strategic Direction

Leading Proactive Council

Lead partnerships and collaboration with community, business and governments

Key Policy

Long-Term Financial Plan

File Ref

091575.2017

Report By

Emily Tinson - Acting Manager Corporate Strategy and Performance

Approved By

Raj Autar - Acting Chief Executive Officer 

 

 

Executive Summary

This report tables the minutes of the Strategic Panel held on 10 April 2017.

 

RECOMMENDATION

That Council receives the minutes of the Strategic Panel held on 10 April 2017.

 

REPORT

The Strategic Panel met on 10 April 2017 and considered four agenda items. The minutes are attached for the information of Council.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

ATTACHMENTS

 

1.         Strategic Panel Meeting Minutes - April 10 2017View  


149

CEO 03

Strategic Panel Minutes 10 April 2017

Attachment 1

Strategic Panel Meeting Minutes - April 10 2017

 

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147

Ordinary Meeting 26 April 2017

Chief Executive Officer Report

 

CEO 04

Draft Delivery Program 2017-2021 and Operational Plan 2017-2018 and Budget (including Statement of Revenue Policy)

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Long-Term Financial Plan

File Ref

092326.2017

Report By

Emily Tinson - Acting Manager Corporate Strategy and Performance

Approved By

Raj Autar - Acting Chief Executive Officer 

 

 

Executive Summary

 

This report proposes placing the draft Delivery Program 2017-2021 and draft Operational Plan 2017-2018 on public exhibition for submissions and comments.

 

Under the Local Government Act 1993 each local government area must endorse a four-year Delivery Program by June 30 in the year following a Council election. The one-year Operational Plan is the annual sub-plan for the Delivery Program and must be adopted before the beginning of the financial year. Each plan must be placed on exhibition for 28 days.

 

The 2017-2021 Delivery Program and 2017-2018 Operational Plan are incorporated into one document. The plans also incorporate actions from the Disability Inclusion Action Plan. This report also includes the Statement of Revenue Policy (fees and charges).

 

RECOMMENDATION

 

That Council:

 

1.   Places the draft 4-year Delivery Program, Operational Plan 2017-2018 and Budget (including Revenue Pricing Policy) on exhibition for 28 days.

 

2.   Receives a further report at the June Council meeting after a review of public submissions.

 

 

REPORT

 

Under the Local Government Act 1993 each local government area must endorse a 10-year Community Strategic Plan and four-year Delivery Program by June 30 in the year following a Council election. The one-year Operational Plan is the annual sub-plan for the Delivery Program and must be adopted before the beginning of the financial year. Each plan must be placed on exhibition for 28 days.

 

The Community Strategic Plan (CSP) – Our Home Liverpool 2027 – is the highest level plan for the community. It identifies the main priorities and aspirations for the future of the local government area. Created in consultation with the Liverpool community, the CSP sets four key directions that address the quadruple bottom line (social, economic, environment and civic leadership).

 

The Delivery Program 2017-2021 translates the directions of the CSP into strategies that will guide Council for the next four years, and is a statement of commitment to the community for each newly elected term of office.

 

The Operational Plan is reviewed annually and details the actions that Council will undertake within the financial year.

 

The 2017-2021 Delivery Program and 2017-2018 Operational Plan are incorporated into one document, along with the Budget.

 

The Statement of Revenue Policy outlines all of Council’s proposed fees and charges for the next year.

 

Draft Delivery Program and Operational Plan

 

The draft Delivery Program 2017-2021 outlines the actions Council will undertake to deliver the goals identified in the Community Strategic Plan. It addresses Council’s operations and allocates responsibility areas for each action.

 

The draft Operational Plan 2017-2018 outlines the specific actions which Council will deliver during that year. The two plans have been integrated into one document.

 

Actions for the Disability Inclusion Action Plan are incorporated into the Delivery Program and Operational Plan across many service areas.

 

This report includes the following:

·    2017-2021 actions and budget

·    2017-2018 actions

·    2017-2018 proposed capital works program

·    2017-2018 Revenue Pricing Policy (proposed fees and charges)

 

Consultation during the exhibition period

 

The draft Delivery Program and Operational Plan and budget will be placed on public exhibition for feedback using the following consultation mechanisms:

·    Printed copies at all of Council’s libraries and Customer Service Centre;

·    Public notices will be placed in the local newspaper;

·    The document will be available for download and feedback through Liverpool Listens; and

·    Information will be posted on Council’s Facebook page.

Council will consider all submissions and comments at its June Council meeting.

 

CONSIDERATIONS

 

Delivery Program and Operational Plan actions are grouped under the directions identified by the community in the new Community Strategic Plan – Our Home, Liverpool 2027. This ensures the actions Council undertakes are linked to the goals which the community has articulated in the Community Strategic Plan (CSP). The CSP outlines four directions, based on a quadruple bottom line approach to ensure a holistic view to addressing community concerns. The directions are: Creating Connection (Social); Strengthening and Protecting Our Environment (Environment); Generating Opportunity (Economic); and, Leading through Collaboration (Civic leadership).

 

Economic and Financial

Delivery Program and Operational Plan actions which address the economic aspect of the Community Strategic Plan are categorised within the Direction - Generating Opportunity. This direction underlines the need for Council to support economic growth, including employment and investment options.

Environmental and Sustainability

Delivery Program and Operational Plan actions which address the environmental aspect of the Community Strategic Plan are categorised within the Direction – Strengthening and Protecting our Environment. This direction is about planning high-quality, sustainable urban environments to create a great place to live, work and play.


Social and Cultural

Delivery Program and Operational Plan actions which address the social aspect of the Community Strategic Plan are categorised within the Direction – Creating Connection. This direction emphasises the importance of connections within Liverpool to create a harmonious community. 


Civic Leadership and Governance

Delivery Program and Operational Plan actions which address the civic leadership aspect of the Community Strategic Plan are categorised within the Direction – Leading through Collaboration. This direction highlights the importance of a Council proactively leading the community, while continually engaging the community to ensure an aligned vision.

 

 

ATTACHMENTS

 

1.         Draft Revenue Pricing Policy 2017-2018View (Under separate cover)

2.         Draft Delivery Program 2017-2021 and Operational Plan 2017-2018View  


151

CEO 04

Draft Delivery Program 2017-2021 and Operational Plan 2017-2018 and Budget (including Statement of Revenue Policy)

Attachment 2

Draft Delivery Program 2017-2021 and Operational Plan 2017-2018

 

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253

Ordinary Meeting 26 April 2017

Community and Culture Report

 

DCC 01

Amendments to Grants and Donations Policy

 

Strategic Direction

Healthy Inclusive  City

Foster social inclusion, strengthen the local community and increase opportunities for people who may experience barriers

Key Policy

Donations Policy

File Ref

028861.2017

Report By

Daniel Collins - Community Development Worker (Funding and Support) 

Approved By

Eddie Jackson - Acting Director Community & Culture

 

 

Executive Summary

 

Council is committed to building strong and resilient communities in Liverpool and to maximising social wellbeing for all residents. One way of achieving this is to provide financial assistance in the form of grants and donations to individuals and groups to develop leadership skills, increase participation in community life and address identified local needs. The Grants and Donations Policy provides the framework for delivering Council’s Grants and Donations Program to the community.

                              

The draft policy has been reviewed with reference to best practice principles of grant making and grants administration as outlined by the Australian Institute of Grants Management and NSW Government. The Policy describes the key elements and proposed improvements to Council’s Grants and Donations Program to develop a more effective, coordinated and transparent suite of grants and donations programs that deliver positive outcomes for individuals and communities of Liverpool.

 

The draft policy is presented to Council with this report for adoption.

 

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes this report.

 

2.    Adopts the amendments to the Grants and Donations Policy.

 

3.    Approves the delegation of awarding grants and donations of less than $1,000 to the Chief Executive Officer, or delegate.

 

REPORT

 

The current Grants and Donations Policy was recently reviewed, prompted by changes in legislation in August 2016 (Section 8 of the Local Government Act 1993), internal program delivery processes and changes in the structure of grant programs. The policy describes the key elements and proposed improvements to Council’s Grants and Donations Program to develop a more effective, coordinated and transparent suite of grants and donations programs that deliver positive outcomes for individuals and communities of Liverpool.

 

Key units across Council have been consulted including Governance, Community Development and Planning, Community Facilities, Sports Development and Infrastructure and Environment.

 

Council staff have evaluated the feedback received and some minor changes were made to the Grants and Donations Policy as a result. 

 

Grant programs

 

§ Kick-Starter Grants Program

Creation of a Kick-Starter Grant of up to $500, designed to allow individual residents or unincorporated community groups within the Local Government Area to apply directly to Council for the purpose of establishing a social enterprise or small scale community initiative which addresses Council’s community priorities. This will be open for applications all year round.

§ Matching Grants Program

Update the eligibility criteria to include:

Organisations are only eligible to receive funding through this program once each financial year.

§ Community Facility Fee Reductions

Updated to reflect the internal changes in delegation level for fee reduction approvals, the increase in maximum available amount reduced, the timeframe of application decisions and program exclusions.

 

Internal Governance

 

§ Amendments to the Local Government Act were passed through parliament on 30 August 2016 which saw the former section 8 of the Local Government Act 1993 repealed by the Local Government Amendment (Governance and Planning) Act 2016. The reference to this section of the Act is no longer relevant to the Grants and Donations Policy.

§ Section 9.11 has been added to the policy to allow the Chief Executive Officer (CEO) authority to approve minor changes in the policy to reflect changes in legislation, expiry of, or changes to grant programs, and changes in Council structure.

§ Recommended that delegation of approving grants and donations of less than $1,000 be given to the CEO, or delegate. A CEO delegation form will need to be completed for this to take effect. The Governance team will assist with this process.

 

In addition to the above changes, a number of content formatting revisions have been applied throughout the document to enable it to be more easily read by the audience.

 

The draft policy is presented to Council with this report for adoption.

 

CONSIDERATIONS

 

Economic and Financial

All the suggested program changes will be absorbed into the existing Grants and Donations budget.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership and Governance

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

 

 

ATTACHMENTS

 

1.         Draft Grants and Donations Policy - April 2017View (Under separate cover)  


267

Ordinary Meeting 26 April 2017

Community and Culture Report

 

DCC 02

Grants, Donations, and Corporate Sponsorship

 

Strategic Direction

Healthy Inclusive  City

Foster social inclusion, strengthen the local community and increase opportunities for people who may experience barriers

Key Policy

Donations Policy

File Ref

031003.2017

Report By

Daniel Collins - Community Development Worker (Funding and Support) 

Approved By

Eddie Jackson - Acting Director Community & Culture

 

 

Executive Summary

 

Council is committed to building strong and resilient communities in Liverpool and to maximising social well being for all residents. One way of achieving these goals is to provide financial assistance in the form of grants and sponsorships to individuals and groups to develop leadership skills, increase participation in community life and address identified social issues.

 

This report presents the funding recommendations for the Quick Response Program, Community Grants Program, Matching Grants Program and Corporate Sponsorship Program for Council’s Consideration.

 

 

RECOMMENDATION

 

That Council endorses the following recommendations:

 

1.   The provision of $650 (GST exclusive) under Quick Response Grants (General):

 

Applicant Name

Project Name

Amount

Outer Liverpool Community Services Inc

National Family Day

$650

 

2.   The provision of $ 53,967 (GST exclusive) under Community Grants:

Applicant Name

Project Name

Amount

City of Liverpool Meals on Wheels Inc.

Christmas hamper Project for Meals on Wheels

$5,000

The Junction Works Ltd (Youth)

TJW Youth Clicks Breakfast Club

$5,000

Bonnie Support Services Ltd

Milk Crate Theatre

$5,000

Applicant Name

Project Name

Amount

Miracle Babies Foundation

Nurture Group Graduate Playgroup for NICU & Special Care Families

$5,000

The Shepherd Centre

“Hear We Go” – Educative Group Program for children who are deaf or hearing impaired from Liverpool

$5,000

Liverpool Women’s Health Centre

Art Therapy Wellness Group

$5,000

Liverpool Migrant Resource Centre

Paint Liverpool REaD – CD and promotional materials.

$5,000

Police Citizens Youth Clubs NSW Ltd

Box with a Cop

$5,000

Diabetes NSW & ACT

DiaBuddies Day

$5,000

KARI

Brighter Futures Camping Materials

$4,797

Liverpool Warriors

Project 2017

$2,600

Samoa Victim Support Group Inc.

SVSG Sydney Friends of Hope Pacific youth Self Awareness Project

$1,370

City of Liverpool & District Historical Society Inc.

Flyer and Brochure Printing

$200

 

3.   The provision of $154,669 (GST exclusive) under Matching Grants:

 

Applicant Name

Project Name

Amount

Child Abuse Prevention Service (CAPS (Sydney) Inc.

The Safe Children, Safe Families Program for Parents, Carers, Early Educators, and Children

$15,000

Ferrington Collaborative

Ferrington Community Park

$15,000

Liverpool Women’s Health Centre Inc.

Emergency Weekend Pack

$15,000

Diversity Arts Australia

Diverse Futures Liverpool

$15,000

Life Education NSW

Increasing the Engagement of Disadvantaged Children in Preventative Health Education

$15,000

Police Citizens Youth Club NSW

Fit for Life

$14,100

CNA Italian Australian Services and Welfare Centre Inc.

"Senior Life, Better Life" Day Care

$13,800

Creating Chances

CC's F3 – "Friday Nights, Football, Fair Play"

$13,450

The Shepherd Centre

Solar Installation and painting works at The Shepherd Centre, Casula

$13,321

City of Liverpool Meals on Wheels Inc.

Upgrade Office/Kitchen

$12,098

Applicant Name

Project Name

Amount

Liverpool City Robins Sports Club Inc.

50 Year Birthday Celebration

$ 9,900

Chipping Norton Football Club

Installation of new goal posts and picnic seating at the South Park Precinct.

$ 3,000

 

 

4.   The provision of $9,000 (GST exclusive) under Corporate Sponsorship (Outgoing):

 

Applicant Name

Project Name

Amount

Police Citizens Youth Club

Time 4 Kids

$5,000

Wattle Grove Public School P&C Association

Wattle Grove Public School Fair

$3,000

Precedent Productions

Liverpool City Local Business Awards

$1,000

 

REPORT

 

The Grants and Donations program has eight categories:

 

a)    Community Grants

b)    Quick Response Grants

c)    Sporting Grants

d)    Sporting Donations

e)    Community Matching Grants

f)     Sustainable Environment Grants

g)    Community Facilities Fee Reductions

h)    Disaster Relief Donations

 

Applications for Quick Response Grants are accepted on a quarterly basis, Community Grants and Matching Grants are accepted twice per financial year, and Corporate Sponsorship was on an ongoing basis. Applications are then reviewed by an internal working group, comprising of Council staff members responsible for the management of each respective grants program or independent assessors as required.

 

This report presents the funding recommendations for the Quick Response Program, Community Grants Program, Matching Grants Program and Corporate Sponsorship Program for Council’s Consideration.

 

Quick Response Grants

 

Four applications were received for the Quick Response Grants program this quarter. One application met the program criteria. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the requests received are shown in the table below.

 

Applicant Details

Project Description

Amount Requested

Amount Recommended

Outer Liverpool Community Services Inc.

Engage the local community to increase their awareness of available social inclusion programs

$ 650

$650

Friends of Fiji Inc

The Navtarang Business Awards Presentation Ceremony

$2,000

Not approved – application did not meet the required funding criteria

Sujneet Kaur JOHAL

Seeking funding to participate in a four week educational experience in Europe

$1,060

Not approved – applicant is not a resident of the Liverpool LGA

Residents Against Intermodal Development Moorebank Inc.

Increase awareness of legal action & progress of the Moorebank Intermodal Container Freight Terminal

$1,000

Not approved – application is not eligible under section 6.3c of the Grants and Donations Policy

 

Community Grants

 

Seventeen applications were received for the Community Grants program this round. Thirteen applications met the program criteria. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the requests received are shown in the table below.

 

Applicant Details

Project Description

Amount Requested

Amount Recommended

Liverpool Warriors

Assist the newly established soccer club to actively engage the children in the Lurnea area to participate in sport

$5,000

$2,600

Infrastructure portion of this project is not eligible for funding under Community Grants

City of Liverpool Meals on Wheels Inc.

Create and deliver 119 food hampers to isolated seniors

$5,000

$5,000

The Junction Works Ltd (Youth)

Supply high school students with a healthy breakfast, education and mentoring on foods that can be replicated in their home

 

 

$5,000

$5,000

 

Bonnie Support Services Ltd

A new outreach program for women facing homelessness in the LGA

$5,000

$5,000

Miracle Babies Foundation

Establish a support program for parents/carers of children who have been in NICU or Special Care Nurseries in the Hoxton Park region

$5,000

$5,000

The Shepherd Centre

Establish the "Hear We Go" Educative Group Program for children who are deaf or hearing impaired from Liverpool. Allows increased participation and social inclusion for families and children with hearing loss in mainstream activities

$5,000

$5,000

Liverpool Women’s Health Centre

Six week social support and networking program on female wellbeing

$5,000

$5,000

Liverpool Migrant Resource Centre

Purchase of bi-lingual story books, and translated CDs. Will promote the importance of literacy skills to families, children and educators

$5,000

$5,000

Police Citizens Youth Clubs NSW Ltd

Purchase of boxing equipment to support a multicultural initiative program, Police will engage with refugee students to develop relationships and fundamental life skills through a boxing program

$5,000

$5,000

Diabetes NSW & ACT

Run twelve events for children and their families with Type 1 diabetes, to increase social confidence and diabetes management skills

$5,000

$5,000

KARI

Purchase equipment to facilitate a camp focused on supporting Aboriginal families to build strong connections with their children

$4,797

$4,797

Samoa Victim Support Group Inc.

Establish a new youth program, the elders mentor, encourage unity and respect for each other and strengthen community cohesion

$1,370

$1,370

City of Liverpool & District Historical Society Inc.

Raise community awareness with promotional information of the Historical Society to increase engagement of the community

$200

$200

Friends of India Australia Inc.

Cultural Indian event

$5,000

Not approved – Applicant has not sought approval to use Council property/roads. Will be encouraged to apply for Corporate Sponsorship in new financial year to support this event

Probus Club of

Liverpool Inc.

Purchase of software and computer equipment for storage of data

$4,214

Not approved – Application ineligible under section 6.2f of the Grants and Donations Policy – grant funding cannot be used for general operational expenditure

Cecil Hills High School

A road safety program for high school students on the verge of becoming independent drivers

$4,000

Not approved – Application ineligible as schools are not able to apply for this program. Applicant has been advised to establish a P&C to enable eligible grant applications in the future

Advantaged Care at Preston

Fun family day event to celebrate the newly opened aged care facility in Prestons

$1,000

Not approved –

Application ineligible under section 6.2f  general fundraising activities

 

 

Matching Grants

 

Thirteen applications were received for the Matching Grants program this round. Twelve applications met the program criteria. The program criteria can be found as an attachment to this report for the reference of Councillors. A summary of the requests received are shown in the table below.

 

Applicant Details

Project Description

Amount Requested

Amount Recommended

Child Abuse Prevention Service (CAPS (Sydney) Inc.

Engage children, parents and carers in a three stage educational program to prevent and reduce child abuse in Liverpool

$15,000

$15,000

Ferrington Collaborative

First stage of a community focused project to create natural landscaping in the park providing all residents with functional green space for public gathering

$15,000

$15,000

Applicant will be working in partnership with Council’s Coordinator Community Planning and the Liverpool Men’s Shed

Liverpool Women’s Health Centre Inc.

“Emergency Packs” to be provided to victims of domestic and family violence on weekends when no support services are available

$15,000

$15,000

Diversity
Arts Australia

Workshops engaging local artists, increasing the opportunities for local residents to participate in art based programs

$15,000

$15,000

Life Education NSW

Engage primary schools in the disadvantaged areas of LGA with an in-house life education program

$15,000

$15,000

Police Citizens Youth Club NSW

Deliver a program to promote healthy eating and living to high school students

$14,100

$14,100

CNA Italian Australian Services and Welfare Centre Inc.

Engage the senior community with an out-of-home daily respite program - increasing social inclusion for isolated seniors

$13,800

$13,800

Creating Chances

Program to engage young people in the 2168 area in an opportunity for social development through sporting activities

$13,450

$13,450

 

The Shepherd Centre

Installation of solar panels, reducing power costs for long term Centre sustainability

$13,321

$13,321

City of Liverpool Meals on Wheels Inc.

Purchase of a replacement gas stove and other equipment to ensure meals are cooked and clearly labeled in accordance with NSW Food Safety Regulations

$12,098

$12,098

Liverpool City Robins Sports Club Inc.

An event to celebrate the club’s 50th which will provide a platform to engage the local community and increase participation in recreational activities

$9,900

 

$9,900

Chipping Norton Football Club

Installation of new goal posts and picnic seating at the South Park Precinct

$3,000

$3,000 – project has been approved by City Presentation and Sports Development Officer

Sydney Madinah Inc.

Infrastructure work to convert the building into multipurpose spaces to deliver programs

$14,740

Deferred – Further information being sought from applicant regarding approval for infrastructure works

 

Corporate Sponsorship (Outgoing)

 

Three applications were received for the Corporate Sponsorship Program and all applications met the program criteria. The Corporate Sponsorship Policy is currently being reviewed and is expected to be presented to Council for endorsement in May 2017. These below applications were assessed in accordance with the existing Policy. The program criteria can be found as an attachment for the reference of Councillors. A summary of the requests received are shown in the table below.

 

Applicant Details

Project Description

Amount Requested

Amount Recommended

Police Citizens Youth Club

Support for the annual fundraiser to raise funds to run programs for at risk youth in Liverpool LGA

$5,000

$5,000

Wattle Grove Public School P&C Association

Support for the annual fundraiser on behalf of the school

$3,000

$3,000

Precedent Productions

Support for the local business awards program

$3,000

$1,000

 

CONSIDERATIONS

 

Economic and Financial

Grants and Donations Program

A budget allocation of $300,000 was adopted by Council in its 2016/2017 Operational Plan as part of Council’s Grants and Donations Program. There is currently $228,579.18 remaining in the budget. If the recommended amount of $208,636 is endorsed the remaining balance will be $19,943.18.

 

Corporate Sponsorship

There is currently no budget adopted by Council in its 2016/2017 Operational Plan. If the recommended amount of $9,000 is endorsed, Community and Culture will allocate $9,000 from the remaining Grants and Donations Program budget to cover the recommended amount. There is currently $19,943.18 remaining in the budget. If the recommended amount of $9,000 is endorsed the remaining balance will be $10,943.18.

 

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

ATTACHMENTS

 

1.         Factsheet - Grants, Donations, and SponsorshipView

2.         Quick Response Grants CriteriaView

3.         Community Grants CriteriaView

4.         Matching Grants CriteriaView

5.         Corporate Sponsorship (Outgoing) Policy


265

DCC 02

Grants, Donations, and Corporate Sponsorship

Attachment 1

Factsheet - Grants, Donations, and Sponsorship

 

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267

DCC 02

Grants, Donations, and Corporate Sponsorship

Attachment 2

Quick Response Grants Criteria

 

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275

DCC 02

Grants, Donations, and Corporate Sponsorship

Attachment 3

Community Grants Criteria

 

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DCC 02

Grants, Donations, and Corporate Sponsorship

Attachment 4

Matching Grants Criteria

 

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275

DCC 02

Grants, Donations, and Corporate Sponsorship

Attachment 5

Corporate Sponsorship (Outgoing) Policy

 

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283

Ordinary Meeting 26 April 2017

Community and Culture Report

 

DCC 03

Liverpool Listens Evaluation 1 January 2016 to 31 December 2016

 

Strategic Direction

Proud Engaged City

Engage and consult with the community to enhance opportunities for communication and involvement

Key Policy

Community Engagement Policy

File Ref

067581.2017

Report By

Rochelle Baughan - Community Planning Policy Officer

Approved By

Eddie Jackson - Acting Director Community & Culture

 

 

Executive Summary

 

This report provides an overview of the use of Liverpool Listens during 2016. It details the number of registered users, the consultation projects and number of people informed and engaged through Liverpool Listens during this period.

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes this report; and

 

2.    Receives a further report within 12 months with a full evaluation of Council’s online engagement and future options.

 

REPORT

 

At the February 2015 meeting Council resolved to allocate $80,000 over three years to host an on-line community engagement platform, Liverpool Listens delivered by Bang the Table. At the March 2016 meeting, Council resolved to receive a further report in 12 months on the progress of Liverpool Listens.

 

This report provides an overview of the use of Liverpool Listens during 2016. It details the number of registered users, the consultation projects and number of people informed and engaged through Liverpool Listens during this period.

 

Online engagement forms part of a suite of broader community engagement methods that Council undertakes, including the District Forums. To date, Liverpool Listens has been an effective online platform for the community to access information, comment and contribute ideas.  Staff have also improved their knowledge of how it can assist them to undertake engagement, and are becoming more creative in their use of the site to inform and consult with residents. To this end, staff have indicated that they are pleased with the way in which data is collated and reported on, saving staff valuable time.

 

Highlights 2016

 

·    72 new registered participants, totalling 1,167 registered participants

·    15,312 visits to the site

·    8,868 informed participants, who watched videos, read projects news or downloaded documentation

·    666 people engaged directly through surveys (74% of all contributions), discussion forums, newsfeeds and quick polls.

 

Top projects

 

The following five projects had the highest number of responses to the engagement tools (surveys, discussion forums etc):

 

PROJECT

ENGAGED

Your Event, Your Say feedback

-     Spring Expo

-     Christmas tree lighting 2016

 

381 responses

212 responses

Sydney Metro Extension

167 responses

Are we hearing you? Community Engagement Survey

151 responses

 

Naming of Carnes Hill Recreation Centre

121 responses

Moorebank Recyclers

111 responses

 

The following projects had the highest number of views of information and documentation from participants:

 

PROJECT

INFORMED

Proposed reclassification/rezoning of land

1,216 participants

Exhibition of Miller Town Centre Masterplan

944 participants

Making Middleton Grange

536 participants

 


 

A snapshot of how Council Directorates have utilised Liverpool Listens can be found in the table below.

Business Improvement

·    Annual Report 2014-15 Highlights 

·    View the proposed Capital Works across Liverpool for 2016/17

·    Sydney Metro Extension

·    Speak your mind about Liverpool’s future

·    Liverpool Invites your Big Idea

·    Tell us what you think

·    Snap Liverpool and Win

Community & Culture

 

·    Exhibition of the Draft Graffiti Management Strategy 2016-2018

·    Liverpool Listens – Are we hearing you?

·    Lurnea Placemaking Project

·    Naming of Carnes Hill Recreation Centre

·    Your chance to Vote! UNSW Landscape Design Competition 

·    Annual Sports Club Survey

·    Seniors Festival

·    Carnes Hill Community and Recreation Precinct feedback

·    2168 Emotional Wellbeing Survey

·    Your Event Your Say

 

Infrastructure and Environment

·    Pleasure Point Wharf Renewal Works – Public Exhibition of draft concept plan

·    Hazel Bradshaw Park upgrade

·    Miller key suburb park upgrade

·    Tharawal local park upgrade

 

Planning and Growth

 

·    Moorebank Intermodal

·    Liverpool Development Control Plan 2008 (Amendment 25) City Centre Controls

·    Georges River Masterplan

 

Property Services

·    Civic Place consultation

 

The agreement with Bang the Table as per original Council resolution expires in February 2018. A full evaluation of Liverpool Listens will be undertaken prior to this date to determine its overall effectiveness.  A report will be brought to Council within 12 months and will provide future recommendations and options for Council’s online engagement initiatives. This will align with the end of the three year service agreement as resolved by Council.

 

Online engagement is becoming increasingly important to inform, communicate with and gather responses from community members as technology becomes an essential part of people’s busy lives. Staff continue to evaluate the efficiency of the chosen online engagement platform and keep up to date with best practices which can be integrated into Council’s existing website and are complimentary to face-to-face engagement methods. 

 

CONSIDERATIONS

 

Economic and Financial

Annual program cost as budgeted is $28,875.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Inform and provide opportunities for the community to participate in Council decisions regarding policies and planned works.


Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Encourage the community to engage in Council initiatives and actions.

 

ATTACHMENTS

 

Nil


287

Ordinary Meeting 26 April 2017

Community and Culture Report

 

DCC 04

Disability Inclusion Action Plan 2017 - 2021

 

Strategic Direction

Healthy Inclusive  City

Plan, support and deliver high quality and accessible services, program and facilities

Key Policy

Disability Strategy

File Ref

091021.2017

Report By

Kathryn Sloan - Community Development Worker (Aged and Disability)

Approved By

Eddie Jackson - Acting Director Community & Culture

 

 

Executive Summary

 

All Councils in New South Wales are required by the NSW Disability Inclusion Act 2014 to prepare a Disability Inclusion Action Plan (DIAP) by 1 July 2017. The draft DIAP 2017-2021 outlines Council’s ongoing commitment to supporting equity and inclusion for people with disability in Liverpool. The DIAP sets out a four year plan of action that Council will deliver to achieve accessible and equitable programs for people with disability.

 

The draft Action Plan was developed following months of extensive research and consultations involving a review of Council’s policies, programs and plans, semi-structured interviews with key disability stakeholders, and consultation with internal stakeholders. The implementation of Council’s DIAP will need to involve a whole of Council approach to ensure that the requirements of the NSW Disability Inclusion Act 2014 are achieved.

 

The draft Disability Inclusion Action Plan 2017-2021 is attached to this report. Subject to public submissions and Council’s endorsement, the actions will be delivered across Liverpool over the next four years.

 

RECOMMENDATION

 

That Council:

 

1.       Places the draft Disability Inclusion Action Plan 2017-2021 on public exhibition for a period of 28 days inviting public submissions.

 

2.       Receives a further report on the Disability Inclusion Action Plan 2017-2021,   following the public exhibition period, incorporating public feedback.

 

REPORT

 

All Councils in New South Wales are required by the NSW Disability Inclusion Act 2014 to prepare a Disability Inclusion Action Plan (DIAP) by 1 July 2017. The draft DIAP 2017-2021 outlines Council’s ongoing commitment to supporting equity and inclusion for people with disability in Liverpool. The DIAP sets out a four year plan of action that Council will deliver to achieve accessible and equitable programs for people with disability.

 

The draft Action Plan was developed following months of extensive research and consultations involving a review of Council’s policies, programs and plans, semi-structured interviews with key disability stakeholders, and consultation with internal stakeholders. The implementation of Council’s DIAP will need to involve a whole of Council approach to ensure that the requirements of the NSW Disability Inclusion Act 2014 are achieved.

 

The Australian Bureau of Statistics (ABS) figures indicate that the Liverpool Local Government Area (LGA) has a higher incidence of disability than the Sydney and NSW average, and a growing proportion of older people. It is important to acknowledge that disability can take many forms and include many different types of physical and mental impairment including reduced functional ability due to age. Council recognises the range of important social, economic and cultural reasons as well as the legislative requirements for creating an effective strategy of inclusion. It has in place a number of existing strategies, plans and policies to support equity and inclusion for people with disability in the LGA.

 

All LGAs are required by the NSW Disability Inclusion Act 2014 to prepare a DIAP by 1 July 2017. The implementation of Council’s draft DIAP will need to involve a whole of Council approach to ensure that the requirements of the Act are achieved.

 

The draft DIAP 2017-2021 identifies four key focus areas, in accordance with the Act that have been identified as being of primary importance to people with disability towards creating an inclusive community. The four key focus areas are:

 

·      Developing positive community attitudes and behaviours

·      Creating liveable communities

·      Supporting access to meaningful employment

·      Improving access to services through better systems and processes.

 

At the end of the exhibition period, a further report will be brought to Council outlining the content of any submissions received and their effect on the draft Disability Inclusion Action Plan 2017-2021. At that time, a final Action Plan will be submitted to Council for adoption.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Promote community harmony and address discrimination.

Support access and services for people with a disability.


Civic Leadership and Governance

Foster neighbourhood pride and a sense of responsibility.

Deliver services that are customer focused.

 

 

 

ATTACHMENTS

 

1.         Draft Disability Inclusion Action Plan


315

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Disability Inclusion Action Plan 2017 - 2021

Attachment 1

Draft Disability Inclusion Action Plan

 

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DCC 05

Liverpool Sports Committee Review of Sporting Delegates

 

Strategic Direction

Healthy Inclusive  City

Improve health and wellbeing and encourage a happy, active community

Key Policy

Recreation Strategy

File Ref

091399.2017

Report By

Mark Westley - Sports Development Officer

Approved By

Eddie Jackson - Acting Director Community & Culture

 

 

Executive Summary

 

Council’s Sports Committee charter requires the annual review of sports delegates for the Liverpool Sports Committee.

 

Council’s Recreation Services Unit has conducted a Sports Committee delegate nomination process and the nominated sporting delegates are now presented to Council for consideration.

 

RECOMMENDATION

 

That Council:

 

1.       Endorses the following sporting delegates

 

Sport

Nominated Delegate

Archery

Alistair Dobson

Baseball

Fiona Heath

Dog Training

Monica Anastasi

Football (Soccer)

Ron Hughes

Hockey

John Scott

Netball

Kath Whitely

Remote Control Car Racing

Adrian Rumiz

Softball

Tony Jackson

Tennis

Daniel DiLucca

Delegate representing all sports with less than 100 participants

Brian Martin

 

 

2.       Endorses continued negotiation with the following sports to encourage the nomination of a Sports Committee delegate:

 

Sport

Basketball

Australian Football (AFL)

Athletics

Cricket

Rugby League

Swimming

Tag Football

 

3.       Endorses continued negotiation with the Camden Valley Basketball Association and the Liverpool Basketball Association to identify a single delegate to represent basketball.

 

REPORT

 

The Liverpool Sports Committee was established by Council to provide a forum for representing the views of sporting organisation members, clubs and associations to Council relating to sporting matters; and to assist with the promotion, coordination and growth of sporting codes within the Liverpool LGA.

 

The functions of the Committee are to:

 

a)   Act as a focus of communication between Council and codes in the LGA;

 

b)   Assist local sporting clubs in the application process for grants;

 

c)   Make recommendations to Council regarding capital works projects for sporting grounds and facilities;

 

d)   Make recommendations to Council regarding the maintenance and standard of maintenance of sporting grounds and facilities;

 

e)   Assist with positive promotion of sport in the LGA;

 

f)    Inform Council about changes to rules and regulation changes by governing sporting bodies that may impact upon the sporting assets owned by Council;

      and

 

g)   Make recommendations to Council regarding the sporting donations program.

 

 

 

 

Council’s Sports Committee charter requires the annual review of sports delegates for the Liverpool Sports Committee.

 

Council’s Recreation Services Unit has conducted a delegate nomination process whereby sporting organisations who utilise Council facilities were given the opportunity to nominate a delegate to represent all clubs within their sporting code on the Sports Committee.

 

The Sports Committee Charter identifies that Committee members representing a code must be financial members of, and be nominated by, a club affiliated to a registered governing body of the code which they are representing. Their nomination may occur at an association or district meeting or at a special meeting organised by the Code. If a problem arises in electing a delegate from a Code, a Code may request the Committee to select a delegate from those persons nominated on behalf of the Code.

 

A Code having more than 100 players within the Liverpool Local Government Area is entitled to nominate one delegate to the Committee.

 

The following table shows the delegates nominated through the review process.

Sport

Membership Status

Nominated Delegate

Nominating Organisation

Basketball

Over 100 participants

Bong Mendoza

Camden Valley Basketball Association

Basketball

Over 100 participants

Scott Frater

Liverpool Basketball Association

Australian Football (AFL)

Over 100 participants

No delegate identified

 

Archery

Over 100 participants

Alistair Dobson

Liverpool City Archers

Athletics

Over 100 participants

No delegate identified

 

Baseball

Over 100 participants

Fiona Heath

Nominated by the 3 Baseball Clubs of Liverpool

Cricket

Over 100 participants

No delegate identified

 

Dog Training

Over 100 participants

Monica Anastasi

Werriwa Dog Training Club

Football (Soccer)

Over 100 participants

Ron Hughes

Southern Districts Soccer Football Association

Hockey

Over 100 participants

John Scott

Moorebank Liverpool District Hockey Club

Netball

Over 100 participants

Kath Whitely

Liverpool Netball Association

Remote Control Car Racing

Over 100 participants

Adrian Rumiz

NSW Remote Control Racing Car Club

Rugby League

Over 100 participants

No delegate identified

 

Softball

Over 100 participants

Tony Jackson

Southern Districts Softball Association

Swimming

Over 100 participants

No delegate identified

 

Tag Football

Over 100 participants

No delegate identified

 

Tennis

Over 100 participants

Daniel DiLucca

Tennis First Academy

Delegate

Sports under 100 participants

Brian Martin

NSW Barefoot Waterskiing Club

 

The next meeting of the Liverpool Sports Committee is scheduled for Thursday 25 May 2017. To ensure the continuity of the Committee Meetings it is recommended that the sports where one nomination has been received be approved by Council and that Council’s Recreation Unit continue working with the remaining sports to identify a delegate.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.         Liverpool City Council Sports Committe Charter Adopted by Council 29 July 2015 PDF Version


317

DCC 05

Liverpool Sports Committee Review of Sporting Delegates

Attachment 1

Liverpool City Council Sports Committe Charter Adopted by Council 29 July 2015 PDF Version

 

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327

Ordinary Meeting 26 April 2017

Community and Culture Report

 

DCC 06

Appointment of Councillors to committees and affiliated bodies

 

Strategic Direction

Leading Proactive Council

Lead partnerships and collaboration with community, business and governments

Key Policy

Long-Term Financial Plan

File Ref

097690.2017

Report By

Eddie Jackson - Acting Director Community & Culture

Approved By

Eddie Jackson - Acting Director Community & Culture

 

 

Executive Summary

 

Liverpool City Council first resolved to establish a Multicultural Advisory Committee (MAC) in November 2012. However, a formal Charter for the Committee was not adopted, though related programs and projects were introduced under the framework of the Multicultural.  Plans that have operated since 2010.

 

At its meeting held on 12 October 2016, Council resolved to appoint Councillors to a number of Committees, including the Multicultural Advisory Committee.  However, given the absence of a Charter for the Committee, the motion in regard to the MAC is ineffective.

 

Council must now consider if the Multicultural Advisory Committee should be re-established, with a Charter to be formulated and adopted; or whether Council should continue to build on existing networks and forums as the means by which open lines of communication between Council and local ethnic communities are maintained.

 

 

RECOMMENDATION

 

That Council considers the following options relating to the operation, or otherwise, of the Multicultural Advisory Committee:

 

1.   The MAC be re-established in similar form to other Council Committees, with a Charter to be formulated and adopted;

2.   Rather than re-establish a MAC, that Council continues to build on established networks and forums as the means by which Council maintains an open line of communication between Council and local ethnic communities, harnesses community skills and leadership and promotes accessible services for the wider

community.

 

REPORT

 

Liverpool City Council first resolved to establish a Multicultural Advisory Committee (MAC) in November 2012, to provide an open line of communication between Council and local ethnic communities, harness community skills and leadership and promote accessible services for the wider community.  However, the actual operationalisation of the MAC proved to be somewhat problematic.  For example, consensus could not be reached as to the optimal structural and consultative arrangements; the appointment of an expert panel; or whether it should meet as a Committee or open forum.

 

As a result, a draft Charter was not adopted, though many of the activities envisaged by the proposed Committee were later subsumed under the framework of the Multicultural Plan 2010 - 2014.  Those activities include, for example, an annual forum that promotes open dialogue, community participation and leadership development.

 

More recently, in 2015, a series of three community dinners were hosted by the then Mayor and Councillors in the Mayor’s office.  Following further consideration of the outcomes from the dinners, Council decided in February 2016, ‘That Council…notes that no charter has ever been adopted for this Committee and takes no further steps in this regard.”

 

Given the misapprehension about the status of the MAC at the October 2016 meeting of Council, the appointment of Councillors, in the absence of a Committee Charter, is ineffective.  It is necessary, therefore, for Council to consider options relating to the operation, or otherwise, of the Committee.  Two options appear practical.

1.   The MAC be re-established in similar form to other Council Committees, with a Charter to be formulated and adopted;

2.   Rather than re-establish a MAC, that Council continues to build on established networks and forums as the means by which Council maintains an open line of communication between Council and local ethnic communities, harnesses community skills and leadership and promotes accessible services for the wider community.

It should be noted that the Councillors nominated in October 2016 as representatives to the MAC were Councillors Balloot, Hagarty and Karnib.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support community organisations, groups and volunteers to deliver coordinated services to the community.

Promote community harmony and address discrimination.

Deliver high quality services for children and their families.

 


Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

Facilitate the development of community leaders.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

 

 

 

ATTACHMENTS

 

Nil   


339

Ordinary Meeting 26 April 2017

Chief Financial Officer

 

CFO 01

Investment Report March 2017

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

087813.2017

Report By

Christian  Hope - Senior Financial Accountant

Approved By

Vishwa Nadan - Manager Financial Services

 

 

Executive Summary

 

This report details Council’s Investment portfolio.

 

At 31st  March 2017, Council held investments with a market value of $180 million.

 

The portfolio yield to the end of March 2017 is 116 basis points above the AusBond Bank Bill index and 124 basis points above the BBSW benchmark for the same period.

 

 

AusBond Bank Bill Index

BBSW

Benchmark

1.94%

1.86%

Portfolio yield

3.1%

3.1%

Performance above benchmarks

1.16%

1.24%

 

Return on investment year to date was $922k higher than budget.

 

Council’s investments and reporting obligations fully comply with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation

 

RECOMMENDATION

 

That Council receives and notes this report.

 


 

REPORT

 

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

 

Council’s Portfolio

 

At 31st March 2017, Council held investments with a market value of $180 million. Council’s investment register detailing all its investments is provided as an attachment to this report.

 

In summary, Council’s portfolio consisted of investments in:

 

 

 

As at end of March 2017, the ratio of market value compared to face value of various debt securities is shown in the table below.

Asset Class

Mar-17

Jun-16

Senior Debts(FRN's & TCD's

100.96%

100.00%

MBS( Reverse Mortgage Backed Securities)

61.19%

65.00%

T- Corp Unit Trust

98.63%

98.57%

* A TCD stands for Transferrable Certificate of Deposit; it is a security issued with the same characteristics as a   Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

 

Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

 

Portfolio Maturity Profile

 

The table below shows the percentage of funds invested at different durations to maturity.

 

Market Value by Issuer and Institution Policy limit as per Investment Policy

 

 

Overall Portfolio Credit Framework compliance to Investment Policy

 

 

Portfolio Performance against relevant market benchmarks

The AusBond Bank Bill Index (ABBI) and Bank Bill Swap Rates (BBSW) are two key benchmarks used in Australia to measure return on investment on cash and fixed interest securities. The ABBI represents average daily yield of a parcel of bank bills and the BBSW represents daily lending rates between the banks. There is also a notable correlation between changes in the cash rate and impact on both these benchmarks. For reporting and benchmarking purposes, Council is using annualised average ABBI and a 90-day average BBSW.

 

The portfolio yield to 28 March 2017 exceeded the AusBond Bank Bill index by 116 basis points (3.1% against 1.94%).

 

The portfolio yield to 28 March 2017 exceeded the Bank Bill Swap Rate by 124 basis points (3.1% against 1.86%).

 

Council continues to achieve a solid outcome despite ongoing margin contraction and significantly lower deposit yields on offer. Return on investments is expected to slowly decrease as old investments in Council’s portfolio mature and are replaced with investments yielding lower returns.

 

Comparative yields for the previous months are charted below:

 

Performance of Portfolio Returns against Budget

 

Council’s investment income year to date to March 2017 exceeded budget by $922k mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings for the year.

 

Investment Portfolio at a Glance

 

 

 

Portfolio Performance

 

 

MCWB01114_0000[1]

 

 

MCWB01114_0000[1]

 

 

The portfolio yield to 31 March 2017 exceeded the AusBond Bank Bill index by 116 basis points (3.1% against 1.94%)

 

The portfolio yield to 31 March 2017 exceeded the Bank Bill Swap Rate by 124 basis points (3.1% against 1.86%)

Annual Income vs. Budget

MCWB01114_0000[1]

Council’s investment interest income exceeded budget by $922k as at 31 March 2017 mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings for the year

 

 

 

 

 

 

Investment Policy Compliance

Legislative Requirements

 

MCWB01114_0000[1]

Fully Compliant.

Portfolio Credit Rating Limit

MCWB01114_0000[1]

Fully Compliant.

 

Institutional Exposure Limits

MCWB01114_0000[1]

Fully Compliant.

Term to Maturity Limits

MCWB01114_0000[1]

Fully Compliant

 

Economic Outlook – Reserve Bank of Australia

The Reserve Bank has left the official cash rate on hold at 1.5 per cent in its 5th of April 2017 meeting. The current 1.5 per cent cash rate is at a historically low level and impacts returns on investment. Returns on Term Deposits and Floating Rate Notes have significantly dropped since the last twelve months. The average market returns on term deposits are:

·    Longer term deposits (> 3years maturity) – 3% to 3.5% p.a.

·    Medium term (2 to 3 years to maturity) – 2.5% to 3% p.a.

·    Short term deposits rate (less than one year to maturity) – ranges from 2.3% to 2.5% per annum.

·    Cash & Cash At Call accounts range from 1.5% to 2.15%

·    31 Days’ Notice Account 2.3%

 

Certificate of Responsible Accounting Officer

 

The Chief Financial Officer, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

 

CONSIDERATIONS

Economic and Financial

Council’s investment interest income exceeded budget by $922k as at 31 March 2017 mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings for the year

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.         Investment Portfolio March 2017View  


341

CFO 01

Investment Report March 2017

Attachment 1

Investment Portfolio March 2017

 

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343

Ordinary Meeting 26 April 2017

Chief Financial Officer

 

CFO 02

Minutes of Budget Review Panel 23 March 2017

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

090008.2017

Report By

George Georgakis - Manager Council and Executive Services

Approved By

Chris White - Acting Director Corporate Services 

 

 

Executive Summary

 

The report tables the Minutes of the Budget Review Panel meeting held on 23 March 2017.

 

RECOMMENDATION

 

That Council adopts the minutes of the Budget Review Panel meeting held on 23 March 2017.

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