COUNCIL AGENDA

 

Ordinary Council Meeting

28 June 2017

 

FRANCIS GREENWAY CENTRE

170 GEORGE STREET LIVERPOOL


 

 

 

 

 

 

 

 

 

 

 

 

You are hereby notified that an Ordinary Council Meeting of Liverpool City Council will be held at the Francis Greenway Centre, 170 George Street, Liverpool on Wednesday, 28 June 2017 commencing at 6.00pm. Doors to the Francis Greenway Centre will open at 5.50pm.

 

Liverpool City Council Meetings are taped for the purposes of minute taking and record keeping.  If you have any enquiries please contact Council and Executive Services on 9821 9237.

 

 

 

 


Kiersten Fishburn

CHIEF EXECUTIVE OFFICER

 

 

 


 

 

 


Order of Business

 

                                                                                                              PAGE     TAB

Opening

Acknowledgement of Country and Prayer

Apologies 

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 31 May 2017..................................................................... 7

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Independent Hearing and Assessment Panel Report

IHAP 01          DA-1038/2016 - Construction of a 10 unit boarding house and demolition of existing dwelling at 24 Madang Street, Holsworthy..................................................... 48......... 1

Development Application Determination Report

NIL

Planning and Growth Report

DPG 01          Liverpool Potential Items Heritage Study....................................................... 57......... 2

DPG 02          Draft Liverpool Local Environmental Plan 2008 (Amendment 65) - Shepherd Street Planning Proposal .......................................................................................... 63......... 3

DPG 03          Street and Park Naming Proposals................................................................ 80......... 4

Chief Executive Officer Report

CEO 01          Draft Delivery Program 2017-2021 and Operational Plan 2017-2018 and Budget (including Statement of Revenue).................................................................. 86......... 5

CEO 02          Strategic Panel Minutes 6 June 2017 ............................................................ 94......... 6

CEO 03          Amendments to Audit, Risk and Improvement Committee Charter............ 179......... 7

CEO 04          Review of the Enterprise Risk Management Policy .................................... 192......... 8

City Community and Culture Report

DCC 01          Draft Disability Inclusion Action Plan 2017 - 2021 Post Exhibition Report... 194......... 9

DCC 02          Grants, Donations, and Corporate Sponsorship........................................... 229....... 10

DCC 03          Draft Cultural Policy...................................................................................... 238....... 11

City Corporate Report

CFO 01           Investment Report May 2017....................................................................... 249....... 12

CFO 02           Minutes of Budget Review Panel 25 May 2017........................................... 258....... 13

City Presentation Report

DCP 01           Big Bag Project Trial..................................................................................... 264....... 14

Economic Development Report

DEE 01           Smart Hub Feasibility Report........................................................................ 275....... 15

City Infrastructure and Environment Report

NIL

Committee Reports

CTTE 01         Liverpool Youth Council Minutes of meeting held 10 May 2017 and Meeting Notes of meetings held on 12 April 2017 and 8 March 2017.................................. 282....... 16

CTTE 02         Minutes of the Audit, Risk and Improvement Committee 19 May 2017...... 297....... 17

CTTE 03         Minutes of the Local Traffic Committee Meeting held on 17 May 2017...... 305....... 18

CTTE 04         Minutes of the Environment Advisory Committee Meeting held on 23 May 2017   310 19

CTTE 05         Minutes of the Civic Advisory Committee Meeting held 13 June 2017....... 314....... 20

Questions with Notice

QWN 01         Question with Notice - Clr Harle .................................................................. 326....... 21  

Presentations by Councillors

 

Notices of Motion

NOM 01          Small Business in Liverpool ......................................................................... 328....... 22  

Council in Closed Session

The following item is listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

 

CONF 01   Legal Affairs Report

Reason:     Item CONF 01 is confidential pursuant to the provisions of s10A(2)(g) of the Local Government Act because it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.  

Close

 


 

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MINUTES OF THE Ordinary Meeting

HELD ON 31 May 2017

 

 

PRESENT:

Mayor Wendy Waller

Councillor Ayyad

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Hagarty

Councillor Harle

Councillor Kaliyanda

Councillor Karnib

Councillor Rhodes

Councillor Shelton

Ms Kiersten Fishburn, Chief Executive Officer

Mr Chris White, Director City Corporate Services

Ms Lina Kakish, Acting Director Planning and Growth

Dr Eddie Jackson, Director City Community and Culture

Mr Wayne Carter, Director City Presentation

Ms Julie Scott, Acting Director Economic Development

Mr Raj Autar, Director Infrastructure and Environment

Mr John Morgan, Director Property and Commercial Development

 

 

 

The meeting commenced at 6.00pm

 

 

OPENING                                                                    6.00pm

                                                        

ACKNOWLEDEGEMENT OF COUNTRY,              The Prayer of the Council was read

PRAYER OF COUNCIL AND                                    by Pastor Claudio Alosi from Living

AFFIRMATION TO BE READ BY                                      Grace Christian Church.

APOLOGIES                                                               Nil

 

 

 

CONDOLENCES

 

Andy Watts (read by Mayor Waller)

 

Andy Watts, aged 79, passed away on the 20 May 2017.

 

As a local resident to Liverpool, Andy was renowned for his strong advocacy for disability access and inclusion across our city. With a background as an electrician, Andy focussed on redressing poor planning decisions on existing infrastructure and leading community consultation on new developments to ensure disability access was considered a priority.

 

To his family, friends, and the community Andy was known as a humble man with a big heart and a positive attitude. He was courteous and professional, and as a foundation member of the Liverpool Access Committee he was a good influence on members throughout the years.

 

He encouraged a progressive mindset and we believe this city is a better place to live as a result of his many years of hard work.

 

May he rest in peace.

 

RECOMMENDATION

 

Motion:                                  Moved: Mayor Waller                    Seconded:  Clr Hadchiti 

 

That Council writes to the family of Andy Watts expressing our condolences for their loss.

 

On being put to the meeting the motion was declared CARRIED.

 


 

 

Kevin Walter Perry (read by Mayor Waller)

 

Kevin Walter Perry JP, late of Busby and aged 79, passed away on the 20 May 2017.

 

As a past President of the City of Liverpool Lions Club, member of Green Valley Lions, a Liverpool Leo Advisor and District Liverpool Leo Chair, Kevin contributed to fundraising for many charitable events over the years. 

 

After years of servicing the Liverpool community as a Justice of the Peace, Kevin started the JP Desk at the Liverpool Courthouse and was a longstanding member of the Liverpool Justices Association and held the position of Desk Coordinator.

 

Kevin worked at all of the JP Desks in the local community and mentored all new Justices of the Peace.

 

Liverpool Council acknowledged his charitable and volunteer work in the community and in 2013 Kevin was awarded an Order of Liverpool Award.

 

Kevin was described as a quiet achiever, who always worked hard for Liverpool and to support the local community.

 

Kevin is survived by his wife Lorraine, his children Leone, Darren, Rachel and their families.

 

May he rest in peace.

 

RECOMMENDATION

 

Motion:                                  Moved: Mayor Waller                    Seconded: Clr Harle 

 

That Council writes to the family of Kevin Walter Perry expressing our condolences for their loss.

On being put to the meeting the motion was declared CARRIED


 

Rex John Harris BEM (read by Mayor Waller)

 

Rex John Harris BEM, “Captain Harris”, was born on 14 December 1936 and passed away on the 17 May 2017.

 

Rex was a man who helped the youth of South West Sydney from the late 60's through to the 90's. 

Rex was
involved in the Church Army, many Anglican youth groups across Sydney and the Green Valley Choir.

As a choir master, church youth group leader and scripture teacher, Rex was known to many kids in the Valley, and was a positive influence on hundreds of lives in the greater 
Green Valley area.

A man who was a true Christian in every sense of the word.

As an appropriate recognition of Rex’s service to the community, he was awarded a BEM (British Empire Medal) in 1982 for “For service to youth, the aged and the community.”

Rex was also instrumental in establishing the Anglican Church’s camping programmes at Port Hacking and has authored a book about those years and that endeavour.

Rex was on staff at Macarthur Anglican College for 17 years. He taught Biblical Studies and was involved in a wide array of Christian Ministry initiatives within the School.

Rex is survived by his wife Norma and his two daughters, Glenda and Kerrie.

May he rest in peace.

 

RECOMMENDATION

 

Motion:                                  Moved: Mayor Waller                    Seconded: Clr Karnib 

 

That Council writes to the family of Rex John Harris BEM expressing our condolences for their loss.

 

On being put to the meeting the motion was declared CARRIED.

 

One minutes silence was then observed for Andy Watts, Kevin Walter Perry JP and Rex John Harris BEM.  

Confirmation of Minutes

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

  1. That the minutes of the Ordinary Meeting held on 26 April 2017 be confirmed as a true record of that meeting.
  1. That a transcript of item DPG 01 (from the 26 April 2017 Council meeting) be included as part of the minutes. 

 

On being put to the meeting the motion was declared CARRIED.

 

NOTE: The transcript from DPG 01 from the 26 April 2017 Council meeting (referred to in point 2 above) appears below;

 

Mayor Waller:    The next item on the agenda is the Planning and Growth Report.

The recommendation is on page 54.

 

Clr Hadchiti:       Move that way Mayor.

 

Clr Shelton:        Second that, thank you Madam Mayor.

 

Mayor Waller:     Thank you, any discussion?

                             I’ll put it, those in favour, those against, declare it carried.

 

Declarations of Interest

Clr Hadchiti declared a non-pecuniary, less than significant interest in the following item:

Item DCC 05       Liverpool City Council Sporting Grants Program 2016/2017

Reason               His son plays for a team that is recommended to receive a grant.

Clr Hadchiti will leave the Chambers for the duration of the item.

 

Public Forum

Presentation – items not on agenda                     

1.       Mr Ian Bailey addressed Council on the following item:

          Disposal of hard waste in Liverpool.


 

2.       Ms Kate Woods addressed Council on the following item:

Affordable Housing Policy.

 

Representation – items on agenda

1.       Ms Fiona Macnaught addressed Council on the following item:

CONF 02   Report on Legal Proceedings – Moorebank Recyclers Appeal.

 

2.       Mr Frank Mosca from Mosca Pserras Architects addressed Council on the following item:

IHAP 01     DA-582/2016 - Alterations and additions to a mixed use development at 420-446 Macquarie Street, Liverpool.


 

 

Mayoral Report

 

ITEM NO:       MAYOR 01

FILE NO:        132315.2017

SUBJECT:     Photographic History of Mayors and Councillors

 

background

 

Liverpool City Council has a history which spans 145 years this year.

 

Currently, Liverpool has had 69 Mayors with 50 persons occupying this role. With the exception of myself all Mayors have been male. I am the 69th and 67th Mayor.

 

Since gaining city status we have featured the Mayoral photographic portraits in our foyer or as we do now outside the chamber. This pictorial history is important for our city’s history.

 

It is important to also display a photographic history of our councillors, where photographs are available. Subsequently, we need to display a group photo of elected councillors since we gained city status in a prominent place for public consumption. This should be also accommodated.

 

RECOMMENDATION

 

That Council:

 

1.   Display photos of all Mayors from the time Liverpool became a city in a suitable place in the new Civic Place, and until the Civic Place is made available display such photos outside the current council chambers.

 

2.   Display available group photos of the elected councillors from when Liverpool became a city within their term in an appropriate place now and into the future.

 

COUNCIL DECISION

 

Motion:                                  Moved: Mayor Waller 

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 

Urgency Motion:          

Clr Ayyad requested that a motion dealing with allocating funds for CCTV cameras be dealt with now as a matter of urgency.

 

The Mayor ruled that the motion can be dealt with at this meeting during item CFO 04 – Budget Review March 2017.

 

BRING ITEM FORWARD

 

                                                Moved:  Clr Hagarty                      Seconded: Clr Hadchiti  

 

That CONF 02 be brought forward and dealt with now.

 

On being put to the meeting the motion was declared CARRIED.

 

Mayor Waller advised the gallery that Council would move into Closed Session to discuss CONF 02 as the item contains confidential information pursuant to the provisions of S10A(2)(g) of the Local Government Act because it contains advice concerning litigation or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege.

 

Mayor Waller called a 5 minute recess at 6.20pm to allow members of the public to leave the gallery.

 

Council moved into Closed Session at 6.25pm

CONFIDENTIAL ITEM

ITEM NO:       CONF 02

FILE NO:        127429.2017

SUBJECT:     Report on Legal Proceedings - Moorebank Recyclers Appeal

 

RECOMMENDATION

 

That Council receive and note the report of staff concerning the outcomes of the Moorebank Recyclers litigation.

 

COUNCIL DECISION

 

Motion:                                  Moved:      Clr Hadchiti                 Seconded: Clr Hadid

 

That Council lodge an appeal in the Appeals Court based on the legal advice received from Mr Chris Shaw.

 

On being put to the meeting the motion was declared CARRIED.

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Karnib

 

That Council move back into Open Session.

 

On being put to the meeting the motion was declared CARRIED.  

 

Council moved back into Open Session at 6.58pm.

 

Mayor Waller then read out the Motion which was passed in Closed Session relating to CONF 02.


15

Independent Hearing and Assessment Panel Report

ITEM NO:       IHAP 01

FILE NO:        107961.2017

SUBJECT:     DA-582/2016 - Alterations and additions to a mixed use development at 420-446 Macquarie Street, Liverpool

 

RECOMMENDATION

 

That Council approves Development Application DA-582/2016 subject to the amended recommended conditions of consent contained in Attachment 4.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Harle                  Seconded: Clr Rhodes 

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Vote for:             Clr Ayyad

                             Clr Balloot

                             Clr Hadchiti

                             Clr Hadid 

                             Clr Harle

                             Clr Rhodes

 

Vote against:      Mayor Waller

                             Clr Hagarty

                             Clr Kaliyanda

                             Clr Karnib

                             Clr Shelton 

                       


17

 

Planning and Growth Report

 

ITEM NO:       DPG 01

FILE NO:        055619.2017

SUBJECT:     Cooling the Streets

 

RECOMMENDATION

 

That Council:

 

1.       Notes Council’s ongoing participation in WSROC’s ‘Turn Down the Heat’ project.

 

2.       Requests the CEO to undertake a comprehensive study of the potential strategies to address the impacts of extreme heat in the Liverpool LGA, including the Urban Heat Island Effect and to submit a policy to Council after the completion of the ‘Turn Down the Heat’ framework.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Kaliyanda          Seconded: Clr Hadchiti

 

That Council:

 

1.      Notes Council’s ongoing participation in WSROC’s ‘Turn Down the Heat’ project.

 

2.      Requests the CEO to undertake a comprehensive study of the potential strategies to address the impacts of extreme heat in the Liverpool LGA, including the Urban Heat Island Effect and to submit a policy to Council after the completion of the ‘Turn Down the Heat’ framework.

 

3.      Consider the Tree Pricing Policy that went through Council and consider how to integrate these strategies when masterplanning or considering upgrades of areas of the LGA.  

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


17

 

ITEM NO:       DPG 02

FILE NO:        110455.2017

SUBJECT:     Notification of Development Applications

 

RECOMMENDATION

 

That Council receives and notes this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


19

 

Community and Culture Report

 

ITEM NO:       DCC 01

FILE NO:        206409.2016

SUBJECT:     The Mandaean Community of Liverpool - Baptismal Area on the Georges River

 

RECOMMENDATION

 

That Council:

 

1.       Defer a decision until risks to the public, identified in this report, are addressed; the real time monitoring of water for indicator organisms is in place; and until such time sufficient evidence is available to confirm the adequacy of water quality in the Georges River for primary contact recreational activities;

2.       Install signage along the river to highlight potential dangers of primary contact recreational activities;

3.       Report back the findings of this report to the Mandaean community and the outcome of Council’s decision;

4.       Ensures the Mandaean community is made fully aware of the potential dangers of primary contact recreation in the Georges River; and

5.       Advocate to Federal and State Governments for a collaborative approach to improving water quality in the Georges River at Liverpool in order to allow primary contact recreational activities in the long-term.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Rhodes                       Seconded: Clr Harle

 

1.       Site 3 Haigh Park be the most suitable site and that a further report be brought to Council within six months addressing the risks to the public, identified in this report; the real time monitoring of water for indicator organisms is in place; and until such time sufficient evidence is available to confirm the adequacy of water quality in the Georges River for primary contact recreational activities;

2.       Install signage along the river to highlight potential dangers of primary contact recreational activities;

3.       Report back the findings of this report to the Mandaean community and the outcome of Council’s decision;

4.       Ensures the Mandaean community is made fully aware of the potential dangers of primary contact recreation in the Georges River; and

5.       Advocate to Federal and State Governments for a collaborative approach to improving water quality in the Georges River at Liverpool in order to allow primary contact recreational activities in the long-term.

 

On being put to the meeting the motion was declared CARRIED.


21

 

ITEM NO:       DCC 02

FILE NO:        025812.2017

SUBJECT:     Draft Community Facilities Strategy

 

RECOMMENDATION

 

That Council:

1.       Places the draft Community Facilities Strategy on public exhibition for at least 28 days seeking general community feedback;

 

2.       Utilises the District Forums (June quarter) as a mechanism to provide feedback on the Draft Strategy; and 

 

3.       Brings forth a report in August noting feedback received and any changes made to the document in line with community feedback.

 

COUNCIL DECISION

 

Motion:                                   Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That Council:

1.       Places the draft Community Facilities Strategy on public exhibition for at least 28 days seeking general community feedback;

 

2.       Utilises the District Forums (June quarter) as a mechanism to provide feedback on the Draft Strategy; 

 

3.       Brings forth a report in August noting feedback received and any changes made to the document in line with community feedback;and

 

4.       Commend staff for their work in developing the Draft Strategy.

 

On being put to the meeting the motion was declared CARRIED.


21

 

ITEM NO:       DCC 03

FILE NO:        098214.2017

SUBJECT:     Amendments to Corporate Sponsorship (Outgoing) Policy

 

RECOMMENDATION

 

That Council adopts the amendments to the Corporate Sponsorship (Outgoing) Policy.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Kaliyanda                    Seconded: Clr Hagarty

 

That Council adopts the amendments to the Corporate Sponsorship (Outgoing) Policy subject to changing the cap on the amount that applicants are able to request and receive to $10,000.

 

On being put to the meeting the motion was declared CARRIED.


23

 

ITEM NO:       DCC 04

FILE NO:        111210.2017

SUBJECT:     Grants, Donations, and Corporate Sponsorship

 

RECOMMENDATION

 

That Council endorses the provision of $27,820 (GST exclusive) under Sustainable Environment Grants:

 

Applicant Name

Project Name

Amount

Busby West Public School

Sustainable Schools

$5,000

Liverpool Women’s Health Centre

Where Women Grow

$5,000

Wheels “Towards Independence” Inc.

Water Sustainability Program

$5,000

Australian Foundation for Disability

Sustainable Recycling for Lurnea Community Participation Day Program

$5,000

St Therese Primary School

Aboriginal/Indigenous Nature Garden

$5,000

All Saints Catholic Primary School

Veggie for You

$2,000

Outer Liverpool Community Services Inc.

The Thirsty and Hungry Community Garden

$820

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Kaliyanda          Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


25

Clr Hadchiti left the Chambers at 7.25pm.

 

ITEM NO:       DCC 05

FILE NO:        123017.2017

SUBJECT:     Liverpool City Council Sporting Grants Program 2016/2017

 

RECOMMENDATION

 

That Council approves the following recommendations for the allocation of the $30,000 sporting grants funding, as determined by the Liverpool Sports Committee grants assessment panel:

 

Club

Project Description

Proposed Grant Amount

Austral City Bears Rugby League Club

Electrical and PA System upgrades and purchase of line marking equipment

$3,282

All Saints Junior Rugby League Football Club

Maintenance equipment, sporting equipment and coach education courses

$4,647

Fairfield Liverpool Cricket Club

Sporting equipment and player development clinics

$5,000

Greater West Junior Oztag

Purchase of sporting equipment

$1,444

Moorebank Baseball Softball Club

Construction of a shelter for the batting cage zone

$5,000

Moorebank Rugby League Club

Purchase sporting equipment

$2,000

Prestons Robins Little Athletics Centre

Purchase of line marking equipment

$2,253

PCYC Liverpool - Miller

Electrical and PA system upgrades and purchase of line marking equipment

$3,522

Special Needs Ability Program Providers

Purchase of sporting equipment

$2,852

Total

$30,000


 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Karnib

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


25

Clr Hadchiti returned to the Chambers at 7.26pm

 

ITEM NO:       DCC 06

FILE NO:        127545.2017

SUBJECT:     Family and Domestic Violence Workplace Support Policy

 

RECOMMENDATION

 

That Council:

 

1.   Endorses the Family and Domestic Violence Workplace Support Policy; and

 

2.   Approves a budget allocation of $5,000 for the 2017/18 budget and an annual budget thereafter of $5,000 plus CPI increases for Family and Domestic Violence leave.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 


27

 

Chief Financial Officer

 

ITEM NO:       CFO 01

FILE NO:        117219.2017

SUBJECT:     Local Government NSW Annual Conference

 

RECOMMENDATION

 

That:

 

1.       Any Councillors who wish to attend the 2017 Local Government NSW Annual Conference notify the Councillor Support Officer.

 

2.       A further report be submitted to a future meeting of Council dealing with:

 

a)      any motions Council may wish to submit to the Conference;

b)      a confirmation of Council’s voting delegates, and

c)      a review of the Conference Program. 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


27

 

ITEM NO:       CFO 02

FILE NO:        120163.2017

SUBJECT:     Investment Report April 2017

 

RECOMMENDATION

 

That Council receives and notes this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


29

 

ITEM NO:       CFO 03

FILE NO:        127280.2017

SUBJECT:     Mayoral Directions pursuant to Section 226(d) of the Local Government Act 1993

 

RECOMMENDATION

 

That Council receive and note and endorse the Mayoral Directions dated 12 May 2017 attached to the report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.


31

 

ITEM NO:       CFO 04

FILE NO:        133801.2017

SUBJECT:     Budget Review - March 2017

 

RECOMMENDATION

 

That Council approves the identified budget variations in accordance with this report.

 

COUNCIL DECISION

 

NOTE:  Motions were voted on separately on this item as shown below.

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Ayyad

 

The identified budget variations not be adopted and that the $3.5million (Contract Administration Expense identified on page 153 of the Council Agenda) be reported to the Office of the Local Government.

 

On being put to the meeting the motion was declared LOST.

 

Division called:

 

Vote for:             Clr Ayyad

                             Clr Balloot

                             Clr Hadchiti

                             Clr Hadid

 

Vote against:      Mayor Waller

                 Clr Hagarty                  

                 Clr Harle

                 Clr Kaliyanda

                 Clr Karnib

                 Clr Shelton

                 Clr Rhodes

 

Motion:                                  Moved: Clr Ayyad                          Seconded: Clr Hadchiti

 

  1. Direct the CEO to allocate necessary funds immediately that ensures all CCTV cameras are operational now and into the future.

 

  1. Council investigate any other revenue raising ideas with regards to wireless network.

 

On being put to the meeting the motion was declared CARRIED.

 

Division called:

 

Vote for:             Mayor Waller

                             Clr Ayyad

                             Clr Balloot

                             Clr Hadchiti

                             Clr Hadid

                             Clr Harle 

                             Clr Rhodes

 

Vote against:      Clr Hagarty

                             Clr Kaliyanda

                             Clr Karnib

                             Clr Shelton

                            

Motion:          Moved: Clr Shelton                   Seconded: Clr Hagarty

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Division called:

 

Vote for:                       Mayor Waller

                                      Clr Hagarty

                                      Clr Harle    

                                      Clr Kaliyanda

                                      Clr Karnib

                                      Clr Rhodes

                                      Clr Shelton

 

Vote against:               Clr Ayyad

                                      Clr Balloot

                                      Clr Hadchiti

                                      Clr Hadid

 

 


31

 

Property and Commercial Development Report

ITEM NO:       DPC 01

FILE NO:        125896.2017

SUBJECT:     Closing of a Temporary Public Road between Mullumbimby Avenue and Pacific Palms Circuit at Hoxton Park and Transfer to the Original Subdivider.

 

RECOMMENDATION

 

That Council:

 

1.       Close the temporary public road identified as Lots 40 & 50 in Deposited Plan 1074539, located between Mullumbimby Avenue and Pacific Palms Circuit in Hoxton Park.

 

2.       Transfer Lots 40 & 50 in Deposited Plan 1074539 to the Original Subdivider, being AV Jennings Properties Limited.

 

3.       Authorises its Delegated Officer to execute any documentation, under Power of Attorney, necessary to give effect to this decision.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Balloot 

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


33

 

Committee Reports

 

ITEM NO:       CTTE 01

FILE NO:        101895.2017

SUBJECT:     Minutes of Liverpool Access Committee Meeting held on 9 March 2017

 

RECOMMENDATION

 

That Council receives and notes the minutes of the Liverpool Access Committee Meeting held on Thursday 9 March 2017.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Kaliyanda          Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

 


35

PRESENTATIONS BY COUNCILLORS

 

Clr Hadchiti reported back to Council on his attendance on behalf of the Mayor, to open the NSW Radio Controlled Racing Car Championships held on 5 May 2017 at Helles Park Moorebank.


 

 

Notices of Motion

 

ITEM NO:       NOM 01

FILE NO:        112563.2017

SUBJECT:     Electronic Voting and Recording Systems

 

Background

 

At General Council Meetings, it is often difficult for the Chairperson to accurately determine the order and timing of Councillor voting by means of a show of hands or a verbal response.

Councils Code of Meeting Practice and Code of Conduct states that Councillors should have mutual respect, however the current system does not promote that principle as well as it could by ensuring accurate procedures and results are recorded.

The current system of Movers and Seconders of Motions and subsequent recording of votes is subjective and does not necessarily reflect the actual and timely responses by Councillors at Council Meetings.

For the above stated reasons, an Electronic Voting Systems was implemented in the 2008-12 term of Council. At the previous Council Administration Centre at 1 Hoxton Park Road.  The Electronic voting and recording system addressed the main problems that may contribute to doubt and transparency on some aspects of Council Meetings.

 

NOTICE OF MOTION (submitted by Clr Harle)

 

Therefore, I move that Council;

1.   Prepares a report on the implementation of an electronic voting and recording system based on one that operated at the Hoxton Park Administration Centre in the 2008-12 term of Council and

 

2.   Council further investigates similar systems used in other Councils and State and Federal Parliament.

 

COUNCIL DECISION

 

Motion:                                  Moved:  Clr Hadchiti            Seconded: Clr Ayyad 

 

That Council note the comments of the CEO (as shown at the end of this item).

 

Foreshadowed Motion        Moved: Clr Harle                  Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the Motion (moved by Clr Hadchiti) was declared CARRIED and the Foreshadowed motion (moved by Clr Harle) lapsed.

 

 

CHIEF EXECUTIVE OFFICER’S COMMENT

 

As part of an external review of the microphone system installed in the Council Chamber, staff have already commissioned a review of possible electronic voting options for Council.  This review is currently underway, and it is expected that recommendations will be available from the consultant by the end of June, 2017.

 

Staff are happy to report the outcomes of that process to a future meeting of Council for debate.

 

It is noted that at present, there is no specific budget set aside for either new microphones or electronic voting systems.  Any progress on these initiatives would need to be funded through a future quarterly budget review process.

 


37

 

ITEM NO:       NOM 02

FILE NO:        136393.2017

SUBJECT:     Energy Efficiency and Renewables

 

Background

 

Upon election, all Councillors undertook a commitment to fulfil our duties in the best interests of the Liverpool community. This includes listening and acting upon the voice of our youth. In addition, Council has a responsibility to leave a clean, liveable and safe Liverpool for future generations. One way it can do this is through renewable energy.

 

Recently, I was approached by the Youth Council to enquire into Council's commitment to solar and other renewable technologies. 

Members of the Youth Council and I agree that renewable energy and solar in particular, is an effective means of reducing both carbon emissions and Council's energy costs. A reduction in carbon emissions combats the effects of climate change, while a reduction in energy costs means Council has more funds available to improve community services.

In 2012 Council showed its commitment to energy efficiency and renewables by publishing an Energy Management Plan (EMP). The EMP outlined a series of actions to reduce energy use across major Council assets, including through the use of solar technology where appropriate. It is important this term of Council renew that commitment to energy efficiency by protecting and promoting the use of solar and other renewable technologies in Liverpool.

 

NOTICE OF MOTION (submitted by Clr Hagarty)

 

That Council show its commitment to energy efficiency, solar and other renewable technologies by:

1.   Seeking all available avenues of funding, including State and Federal governments, to reduce energy use across existing and future Council's assets through the use solar and other renewable energy sources;

 

2.   Ensuring all future development consider the impact on existing renewable energy production by ensuring any shadowing assessments take into account the impact on neighbouring building's solar panels; and

 

3.   Providing regular updates to Councillors on the 2012 Energy Management Plan (EMP) by incorporating progress into existing reporting, for example within the Quarterly Capital Works Summary.

 


 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Kaliyanda

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED

 


39

 

ITEM NO:       NOM 03

FILE NO:        137262.2017

SUBJECT:     Contaminated Site Remediation Policy

 

Background

 

Where land within the Liverpool LGA is considered to be in need of remediation from contaminants various state and local government instruments are enlivened including Council’s policy headed:

 

Asbestos Policy (with general advice and information) for residents and the public within the Local Government Area, 2017

 

and state government:

 

State Environment Planning Policy 55

 

the former of which indicates, in a footnote, that SEPP 55 is itself subject to an ‘ongoing major review’.

 

Under these instruments, and related provisions, regulatory and enforcement responsibilities for contaminated lands are divided primarily between Councils and the state government’s Environmental Protection Agency.

 

With these matters in mind, guidance may on occasion be required as to the most suitable and acceptable method of remediation to be adopted, where as is often the case, there is more than one possible approach to the question of remediation, and that guidance, on some views, is not to be found as clearly as it might be in the aforementioned instruments.

 

Differing approaches to remediation might vary on account of longevity, cost, effectiveness, risk, time to implement and so on.  

 

NOTICE OF MOTION (submitted by Clr Shelton)

That Council:

 

1.       Provides a briefing session to Councillors as to whether there is utility in Council producing a contaminated site remediation policy or document to similar effect either as a stand-alone policy or as an adjunct to the Asbestos Policy (noting asbestos in its various forms is not necessarily the only contaminant which may be an issue) which briefing may, if thought useful, include consideration of a draft of such a policy;

 

2.       Also at the same time updates Councillors on the present relation in this area between Council and SEPP 55 and the EPA given particularly the latter instrument is said to be evolving; and

 

3.       Updates Councillors on any other matter thought to be related to the foregoing.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Shelton

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

   


41

 

ITEM NO:       DEE 01

FILE NO:        142997.2017

SUBJECT:     Badgerys Creek Airport Taskforce

 

RECOMMENDATION

 

That Council:

 

  1. Dissolves the charter for the Badgerys Creek Airport Taskforce.

 

2.   Note that matters pertaining to the construction and operation of the new airport will be reported back to Council from the CEO via the District Forums and Council’s Strategic Panel.

 

3.   Write to the members of the Taskforce thanking them for their contribution and advising them of the new communication process via the District Forums and Council’s Strategic Panel for regular updates on the Western Sydney Airport. 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hagarty

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


41

Clr Harle left the Chambers at 7.57pm.

ITEM NO:       CTTE 02

FILE NO:        141758.2017

SUBJECT:     Minutes of the Intermodal Committee Meeting held on 15 May 2017

 

RECOMMENDATION

 

That Council:

 

1.       Notes the Minutes of the Intermodal Committee Meeting held on 15 May 2017.

 

2.       Delegates authority to the Chief Executive Officer to consider the content of the    Minutes, and report back to Council on any relevant issues arising.

 

COUNCIL DECISION

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That Council:

 

  1. Notes the Minutes of the Intermodal Committee Meeting held on 15 May 2017.

 

2.    Correct the Mover and Seconder in the minutes to show that Jennifer French was the Mover for all the motions and John Anderson was the Seconder for all the motions.

 

3.    Actions motion 2, motion 3 (desktop review), motion 4 and motion 6 of the recommendations in the Committee Minutes.

 

4.    Report back to Council of the costs of motion 1 and motion 5.

 

Foreshadowed Motion:       Moved: Clr Shelton              Seconded: Clr Hagarty 

 

That Council:

 

1.    Notes the Minutes of the Intermodal Committee Meeting held on 15 May 2017.

 

  1. Delegates authority to the Chief Executive Officer to consider the contents of the Minutes, and report back to Council on any relevant issues arising except with respect to motion 2 and motion 3 (by way of desktop review) of which the CEO is to proceed immediately.

 

On being put to the meeting the Motion (moved by Clr Hadchiti) was declared CARRIED.

 

The Foreshadowed Motion (moved by Clr Shelton) therefore lapsed.

Note: Clr Harle was not in the Chambers when this item was being voted on.

 


43

Clr Harle returned to the Chambers at 8.00pm

CONFIDENTIAL ITEMS

ITEM NO:       CONF 01

FILE NO:        106797.2017

SUBJECT:     Ticket Parking Machine Upgrade

 

RECOMMENDATION

 

That Council:

1.       Exempts the ticket parking machines upgrade from open tender under the Local Government Act 1993, Sect. 55 (3) (i),

2.       Delegates authority to the CEO to finalise a contract with Reino International to carry out the required upgrade to the ticket parking machines.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadid                 Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

 


43

ITEM NO:       CONF 03

FILE NO:        126473.2017

SUBJECT:     Tender ST2601 Receipt and Processing of Household Cleanup Material

 

RECOMMENDATION

That Council:

1.         Accept the Tender from Benedict Recycling Pty Ltd for tender ST2601 – Receipt and Processing of Household Cleanup Materials for an initial three (3) year contract term with the option of extending 2 x 12 months at the GST inclusive schedule of rates of $302.50 for 25% of waste received and sent to landfill and $209.00 for 75% of waste received and recovered.

2.       Makes public its decision regarding tender ST2601 – Receipt and Processing of Household Cleanup Materials.

3.       Notes that the Chief Executive Officer will finalise all details and sign the Letter of Acceptance following publication of draft Minutes on Council website for the tender, giving it contractual effect, in accordance with delegated authority.

4.       Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

5.       Extend the existing engagement of Suez Recycling and Recovery Pty Ltd (Suez) to provide receipt and processing of household cleanup material until 30 June 2017 pursuant to 55(3)(i) of the Local Government Act 1993, for the following reasons:

 

    1. Suez are the existing supplier of this service to Council;

b.    The extension is required to ensure the ongoing provision of household cleanup services to the residents of the Liverpool LGA;

c.    The service has now been market tested, and a new contract for the service will commence effective 1 July 2017.

COUNCIL DECISION

Motion:                                  Moved:      Clr Harle             Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


45

ITEM NO:       CONF 04

FILE NO:        141509.2017

SUBJECT:     Tender Exemption Report - Infor Pathway

 

RECOMMENDATION

 

That Council:

 

1)    Extend the engagement of Infor Global Solutions (ANZ) Pty Ltd to provide the annual software license renewal for the Infor Pathway for a period of three (3) years pursuant to 55(3)(i) of the Local Government Act 1993, for the following reasons:

 

a)    Pathway is an integral software package that allows Council to meet customer service objectives across all service delivery areas.

 

b)    Council has successfully used Pathway since late 2001.

 

c)    Infor Global Solutions (ANZ) Pty Ltd is the sole supplier of the Pathway software and license renewal.

 

d)    To migrate to another system at this timeframe would be both cost prohibitive and difficult to achieve for various technical challenges (refer to background for further information).

 

COUNCIL DECISION

 

Motion:                                  Moved:      Clr Hadid            Seconded: Clr Balloot

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion. 

 

 


46

ITEM NO:       CONF 05

FILE NO:        142146.2017

SUBJECT:     ST2627 - Veterinary Services for Liverpool Animal Shelter

 

RECOMMENDATION

 

That Council:

 

1.       Resolves to decline all tenders for ST2627– Veterinary Services for Liverpool Animal Shelter pursuant to Section 178 (3) (a) of the Local Government Act and cancel the proposal for the contract.

 

2.       Makes public its decision regarding tender ST2627– Veterinary Services for Liverpool Animal Shelter.

 

3.       Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A (2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

 

Motion:                                  Moved:      Clr Shelton                  Seconded: Clr Hagarty

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.


 

 

THE MEETING CLOSED AT 8.11pm

 

 

<Signature>

Name: Wendy Waller

Title:     Mayor

Date:     28 June 2017

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on  31 May 2017. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

 

   


55

Ordinary Meeting 28 June 2017

Independent Hearing and Assessment Panel Report

 

IHAP 01

DA-1038/2016 - Construction of a 10 unit boarding house and demolition of existing dwelling at 24 Madang Street, Holsworthy

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

153741.2017

Report By

Boris  Santana - Development Assessment Planner

Approved By

Lina Kakish - Acting Director Planning and Growth

 

Property

24 Madang Street, Holsworthy

Owner

Mr R J Steel

Applicant

Mr R J Steel

 

Executive Summary

Council has received and considered a development application DA-1038/2016, proposing the demolition of existing structures and the construction of a ten unit boarding house at 24 Madang Street, Holsworthy. This application was lodged on 4 November 2016.

 

Due to the application receiving more than five unresolved objections and pursuant to the requirements of the endorsed Independent Hearing and Assessment Panel (IHAP) Charter and Procedure, the proposal was referred to the 29 May 2017 meeting of the Independent Hearing and Assessment Panel (IHAP).

 

The IHAP recommended Council refuse the development application for the reasons contained within the Council Officer’s IHAP report (See Attachment 1).

 

RECOMMENDATION

That Council refuse Development Application DA-1038/2016 for the following reasons:

1.   The proposed development is considered to be inconsistent with the objectives of the R3 Medium Density zone in so far as it is not a high quality residential development, and the proposed built form is unlikely to preserve and maintain the residential amenity of adjoining residences, pursuant to the provisions of Section 79C(1)(a)(i) of the Environmental Planning and Assessment Act 1979.

 

2.   The proposed development is inconsistent with the provisions of Clause 30A of Division 3 of Part 2 of State Environmental Planning Policy (Affordable Rental Housing) 2009 in that the design of the proposed development is not compatible with the character of the local area and will have an adverse impact on the physical amenity of the neighbourhood, pursuant to the provisions of Section 79C(1)(a)(i) of the Environmental Planning and Assessment Act 1979.

 

3.   The proposed development does not achieve satisfactory compliance with the relevant controls as stipulated in Liverpool Development Control Plan (DCP) 2008 Chapter 3.6 –regarding sections, 3 Site Planning, Section 9 Landscaping and Fencing and Section 10 Amenity and Environmental Impact, pursuant to the provisions of Section 79C(1)(a)(iii) of the Environmental Planning and Assessment Act 1979.

 

4.   The proposed development is inconsistent with the relevant provisions of Clause 46 of the Public Health Regulation 2012 in that a majority of bedrooms for boarding rooms that occupy two lodgers do not provide a floor area of at least 11 square metres, pursuant to the provisions of Section 79C(1)(a)(iv) of the Environmental Planning and Assessment Act 1979.

 

5.   The design of the proposed development will not provide an acceptable level of amenity to the future occupants of the boarding house and is likely to result in an adverse impact on the acoustic and visual privacy of the residents of the dwellings to the east and south of the land, pursuant to the provisions of Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979.

 

Background

 

Council has received and considered a development application DA-1038/2016 proposing the demolition of existing structures and the construction of a ten unit boarding house at 24 Madang Street, Holsworthy.

 

The proposal was advertised between 7 December 2016 and 27 January 2017. A total of 53 written objections, a written petition signed by 243 individuals as well as an online petition with 549 objections to the proposed development were received by Council. The key issues raised in the submissions relate to inappropriateness of a boarding house in the locality, traffic and on-street parking congestion, management of the boarding house, loss in property value of surrounding residences, amenity impacts to surrounding residences, social impacts and inconsistency with the existing residential character of the street.

 

The Site

 

The site is identified as 24 Madang Street Holsworthy with a legal description of Lot 410 DP 234857.

 

The site is located in a residential block bounded by Madang Street, Markham Street, Lae Road and Satelberg Street, Holsworthy. The block contains a mixture of one and two storey detached dwelling houses of fibro, weatherboard and brick veneer or brick construction with open space located at the front and rear of each property.

 

The immediate adjoining property to the east is a residential property containing a single storey brick dwelling house facing Madang Street. To the south, the site is adjoined by a single storey brick dwelling facing Markham Street. To the north, on the opposite side of Madang Street, are single storey detached dwelling houses. To the west, on the opposite side of Markham Street, is a double storey dwelling house.

 

Although the local area within the visual catchment of the site is predominately characterised by single storey and double storey detached houses, the locality is within a medium density residential zoned area. The site is located approximately 1 km west from Holsworthy Train Station, 700m south-east from Wattle Grove Plaza, and 4.4 km south-east of the Liverpool CBD.

 

An aerial map of the site is provided in Figure 1 and Figure 2 below.

Figure 1: Site Map (Source: GeoCortex)

 

Holsworthy High SchoolWattle Grove Public SchoolWattle Grove PlazaMoorebank Sports ClubHolsworthy Train StationSubject Site

Figure 2: Locality Map (Source: GeoCortex)

 

details of the proposal

 

The proposed development consists of:

 

·    Demolition of the existing single storey dwelling and associated outbuildings and construction of a two storey boarding house development.

 

·    The proposed new structure is a single storey rectilinear building. It is approximately 21m in length, ranges between 11 to 13m in width and is setback 2.2m – 6.5m from the side boundary and 4.5m – 6.4m from the rear boundary.

 

·    The proposed boarding house provides for 10 self-contained boarding rooms with private kitchen and bathroom facilities. One self-contained room is located on the ground floor, two self-contained rooms are located on the first floor, and seven self-contained rooms will have private access at ground level facing the side boundaries and private stairway to individual sleeping quarters on the first floor.

 

·    Each boarding room, with the exception of a boarding room on the first floor, is designed to cater for 2 lodgers per room. The boarding house is designed to accommodate a maximum of 19 lodgers at the site. As the boarding house accommodates less than 20 lodgers a boarding room will not be provided for a boarding house manager.

 

·    Two car parking spaces are proposed within the double garage with vehicular access from Markham Street via a 4m driveway. A driveway is also located at the rear of the site and provides one car parking space and two motorbike spaces. Parking for bicycles is also located along the southern property boundary near Markham Street.

 

·    A communal open space area (55m2) is provided in the rear yard of the site. A common lounge room is proposed on the ground floor adjacent to the main front entry door and facing the Madang Street frontage.

 

·    The building has been designed to have an appearance of a large two storey dwelling with a double garage, and an entry point facing Markham Street. The entry point of the building provides access to two boarding rooms on the first floor and the communal lounge room. Access to all other boarding rooms is achieved via an external pathway with individual entrances to each unit.

 

·    A waste bin storage area is proposed adjacent to the drying area at the rear of the site. The bin bay is located away from rooms and 8m from the nearest opening in the adjoining property to the east of the subject site. The bin bay is enclosed by a 1.8m high screen.

 

·    A Plan of Management has been submitted with the development application providing details of the house rules, management and maintenance of the boarding house, waste management and collection, emergency contact and procedures as well as conflict resolution.

 

·      The building is to be constructed of brick with hipped pitched roofs of colorbond metal construction.

 

An extract of the proposed site plan, elevations and perspective are provided in Figures 3, 4, and 5 below.

 

Figure 3: Site Plan

 

Figure 4: North and South Elevations

 

Figure 5: Perspective drawing

 

the issues

 

State Environmental Planning Policy (Affordable Rental Housing) 2009 (SEPP ARH) requires the consent authority to take into consideration whether the proposal is compatible with the character of the local area.

 

At present, the immediate adjoining residential properties enjoy an open space buffer from the subject site in that nearly all the allotments are comprised of single detached housing located towards the front of the site with sizable private open space at the rear. There is a consistent pattern with respect to the positions of dwellings and their private open spaces. As a result, it is considered that adjoining residents are provided with a reasonable level of residential amenity, particularly in terms of visual and acoustic privacy, given that the dwelling at the subject site is not directly facing the adjoining properties.

 

The proposed development will replace the existing dwelling with a building comprising ten boarding rooms, of which a majority of rooms have private access at ground level via entry doors that face the side boundaries. Consequently, the proposed configuration is likely to negatively impact on the amenity of the adjoining residents, by way of loss of visual and acoustic privacy. Council officers and IHAP considers that the proposed development does not satisfy the character test in the Affordable Housing SEPP and has an unacceptable impact on the adjoining properties under Section 79C of the EP&A Act.

 

Moreover, it is noted that the locality is zoned R3 – Medium Density Residential, and in considering the proposed development, a high level of residential amenity is to be achieved. In this regard, to ensure that the development results in a building form that achieves a high level of residential amenity for future occupants as well as surrounding residences, the application has been assessed against the relevant controls of the Liverpool Development Control Plan (LDCP) 2008. The development is found to be unsatisfactory with a number of objectives and development controls in the LDCP 2008, particularly Sections 3 Site Planning, Section 9 Landscaping and Fencing and Section 10 Amenity and Environmental Impact.

 

In its present form, the internal organisation of the building is considered to be unsatisfactory. The communal living room is too isolated from a majority of boarding rooms to be a meaningful and functional space that would add to the residential amenity of the boarding house. Additionally, a well-conceived boarding house should provide a common area that is well connected to a usable, functional outdoor open space area. Again, the proposed communal living room is isolated from the rear open space. It is considered that the boarding house has been designed to maximise the number of rooms as opposed to providing a high quality environment for the occupants of the building. 

 

The provisions of the Public Health Act 2010 and Public Health Regulation 2012, as prescribed in Section 6 of the Boarding Houses Act 2012, apply to the development of the site for the purpose of a boarding premises. The proposed development is therefore required to be designed in accordance with all relevant provisions of both the Act and Regulations. In this case, assessment of the application has revealed that the boarding house does not comply with Clause 46 Sleeping accommodation of the Regulations. Based on the sizing shown on the submitted plans, a majority of double bedrooms appear to be approximately 10m2 which does not meet the minimum standards in the Regulation.

 

IHAP noted that the number of onsite car parking spaces complies with the Affordable Housing SEPP, and that in those circumstances the number of car parking spaces cannot be used as a reason for refusal. However, the panel is concerned that the SEPP is not particularly well designed to a boarding house in this location and of this design. The site is located in an area that is not particularly well serviced by public transport and, unlike other boarding houses designed for very low income earners, future tenants are likely to own their own vehicles. Moreover, the panel is also concerned about the ability of an external manager to properly manage the premises particularly given that the common room and common areas are accessible directly from the street, without the supervision of tenants that would normally occur in a more conventional boarding house.

 

Independent Hearing and assessment panel

 

At their meeting on 29 May 2017, IHAP made the following recommendation:

 

IHAP recommendation

Agreed/Not Agreed

Council Officer’s comment

The panel recommends DA-1038/2016 be refused for the reasons described in the Council officers report.

Agreed

The panel recommendation is noted.

 

Consultation

 

The proposal was advertised between 7 December 2016 and 27 January 2017 in accordance with LDCP 2008. A total of 53 written objections, a written petition signed by 243 individuals as well as an online petition with 549 objections to the proposed development have been submitted to Council.

 

A summary and assessment of the issues raised in the submissions, is detailed in the Council Officer’s IHAP Report (Attachment 1). The issues raised in the submissions are considered to contain varying degrees of relevance and have been considered in the assessment of the application. Given that the submissions received are unable to be resolved, the application was referred to the Independent Hearing Assessment Panel (IHAP) for consideration. The panel received representations from nine (9) local residents, the owner/applicant and the owner’s planning consultant.

 

Conclusion

 

The application has been assessed against the relevant considerations prescribed by Section 79C of the Environmental Planning and Assessment Act 1979. The proposed development is permissible within the R3 Medium Density Residential Zone under LLEP 2008. Notwithstanding this, there are a number of design concerns with the proposal. The proposed development is for a building form that does not achieve a high level of residential amenity for future occupants of the boarding house. Additionally when applying the required character test under the SEPP, the development is likely to compromise the amenity of surrounding residential properties, by way of loss of visual and acoustic privacy.

 

Accordingly, and taking into consideration the submissions received from local residents, it is recommended that the application be refused.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

1.         Council Officer's IHAP ReportView (Under separate cover)

2.         IHAP Recommendation View (Under separate cover)    


57

Ordinary Meeting 28 June 2017

Planning and Growth Report

 

DPG 01

Liverpool Potential Items Heritage Study

 

Strategic Direction

Proud Engaged City

Protect and preserve Liverpool’s heritage, including its rural landscape and cultural history

Key Policy

Heritage Strategy

File Ref

098188.2017

Report By

Thomas Wheeler - Heritage Officer 

Approved By

Lina Kakish - Acting Director Planning and Growth

 

 

 Executive Summary

 

At the Ordinary Meeting of 27 July 2016, Council resolved to adopt the Draft Heritage Study: Potential Heritage Items, and its recommendations. A recommendation of the study was to undertake a comprehensive assessment of fifteen identified potential heritage items to determine whether they are suitable to be listed under Schedule 5 of the Liverpool Local Environmental Plan 2008.

 

Council further resolved to undertake an assessment of significance of the Skipton Lane Cistern, Prestons and the farm buildings at 1432 The Northern Road, Bringelly, (both included in the above fifteen items) with the intention of seeking Interim Heritage Orders (IHO).

 

This report and attached heritage study has been prepared in response to the resolutions of Council and it is recommended that Council proceed with the listing of thirteen (13) of the originally identified potential heritage items. 

 

RECOMMENDATION

 

That Council:

1.       Endorses the recommendations of the Liverpool Potential Items Heritage Study (attached);

2.       Resolves to prepare a Planning Proposal to amend Schedule 5 of Liverpool Local Environmental Plan 2008; and

3.       Resolves to undertake a review of existing items in Schedule 5 of Liverpool Local Environmental Plan 2008.

 

REPORT

Background

In 2015, a study was undertaken of potential heritage items, which considered thirty-five (35) places and seven (7) movable objects. Based on the findings of the study, fifteen of the places and seven (7) moveable objects were recommended to Council for formal assessment of heritage significance, with the view of possibly listing the places as local heritage items under Schedule 5 of the Liverpool Local Environmental Plan 2008.

The report was original tabled at the Ordinary Meeting of 27 April 2016 where it was resolved to defer the matter, for it to be considered by Council’s Heritage Advisory Committee on 6 June 2016.

The Liverpool Heritage Advisory Committee considered the draft study on 6 June 2016 and moved the following motion:

That Council adopts the Draft Heritage Study: Potential Heritage Items, and its recommendations as outlined in the Council Report (Item No DPG 01, 25 May 2016), subject to the amendment that the movable items be deferred to an Extraordinary Heritage Advisory Meeting to allow descriptions and draft statements of significance.

Council adopted this resolution at its Ordinary Meeting of 27 July 2016.

This report has been prepared in accordance with the resolutions of Council and proposes to list thirteen (13) of the fifteen (15) identified heritage items and not to proceed with the issuing of the Interim Heritage Orders (IHO).

Scope and Purpose

The scope of this study was limited to the fifteen (15) identified places as recommended by the Heritage Study dated April 2016 and the resolution of Council. The movable items have been removed from the study for separate consideration and consultation with the Liverpool Heritage Advisory Committee.

The purpose of this study was to review the places nominated as potential heritage items and to make recommendations as to whether Council should proceed with listing the items under Schedule 5 of Liverpool Local Environmental Plan 2008.

Potential Heritage Items

The list of potential heritage items includes the following fifteen (15) places:

·    113 Atkinson Street, Liverpool;

·    12 Bringelly Road, Horningsea;

·    955 Fifteenth Avenue, Kemps Creek;

·    John Edmondson Memorial Clock, 166-170 George Street, Liverpool;

·    136 Hill Road, Lurnea;

·    10 Hoxton Park, Liverpool;

·    Three Lights, Hume Highway, Liverpool;

·    26 Kennedy Street, Liverpool;

·    16 Longstaff Avenue, Chipping Norton;

·    12 Moorebank Avenue, Moorebank;

·    1432 The Northern Road, Bringelly;

·    Rosedale Park, 16 Stroud Avenue, Warwick Farm;

·    59-61 Scott Street, Liverpool;

·    Cistern, 30 Skipton Lane, Prestons; and

·    44 South Pacific Avenue, Mount Pritchard.

Methodology

Historical research has been undertaken on each potential heritage item. This has included, where possible, searches in the Liverpool City Heritage Library Collection and online sources such as Trove, the State Library of NSW, University of Sydney, NSW Lands and Property Information and the Australian Dictionary of Biography.

Each site was reviewed based on current photographs and aerial images, as well as any available maps for the area.

Heritage Inventories were prepared based on the NSW State Heritage Inventory Template and assessments of significance were undertaken in accordance with the NSW Heritage Division guidelines Assessing Significance.

Findings

Items proposed to be included:

Of the fifteen (15) potential heritage items, the following thirteen (13) are recommended for listing:

·    113 Atkinson Street, Liverpool;

·    955 Fifteenth Avenue, Kemps Creek;

·    John Edmondson Memorial Clock, 166-170 George Street, Liverpool;

·    136 Hill Road, Lurnea;

·    10 Hoxton Park, Liverpool;

·    26 Kennedy Street, Liverpool;

·    16 Longstaff Avenue, Chipping Norton;

·    12 Moorebank Avenue, Moorebank;

·    1432 The Northern Road, Bringelly;

·    Rosedale Park, 16 Stroud Avenue, Warwick Farm;

·    59-61 Scott Street, Liverpool;

·    Cistern, 30 Skipton Lane, Prestons; and

·    44 South Pacific Avenue, Mount Pritchard.

Items not proposed to be included:

·    Three Lights, Hume Highway, Liverpool

This item is not recommended for listing and is proposed to be removed from the potential heritage items list as the research into the item has not identified any substantial historical information which can identify the origins and age of the light posts. It is acknowledged that they are cast iron, featuring sculpted roses on the base of the lights, however without any accurate or credible historical information it is difficult to adequately assess the heritage significance of the item and to make a recommendation for its inclusion on the heritage register.

·    12 Bringelly Road, Horningsea

This item is located in the Western Sydney Parklands and not subject to Liverpool Local Environmental Plan 2008.  Accordingly it cannot be included in Schedule 5 of the LEP.  Nevertheless, Council officers will write to NSW Department of Planning and Environment requesting that Western Sydney Parklands Trust undertake an assessment of the item for inclusion on the heritage list under State Environmental Planning Policy (Western Sydney Parklands) 2009.

Interim Heritage Orders (IHO)

Under the Heritage Act 1977 (the Act), councils have the authority to issue Interim Heritage Orders to protect items of potential local heritage significance if they are considered to be at threat of demolition or unsympathetic alteration. The IHO protects the identified place for up to 12 months with the intention of enabling Council to undertake a further assessment of the place to determine its heritage significance and to proceed to list the item on the local heritage register.

The Potential Heritage Items Study, attached to this report, has identified that the cistern at 30 Skipton Lane and the cottage at 1432 The Northern Road are of high local significance. Both items are significant for their aesthetic characteristics and their association to the growth and development of Liverpool. Both are included in the list of thirteen (13) items recommended to be listed under Schedule 5 of Liverpool Local Environmental Plan 2008.

There is currently no evidence available to Council, either through the submission of a development application or through visits to the sites, to indicate that the items are under an immediate threat of demolition or unsympathetic alteration. Further, as the assessment of significance has already been completed and it is the recommendation of this report for Council to resolve to amend Liverpool Local Environmental Plan 2008 to include the subject items, the issuing of an IHO under the Act is not appropriate.

The unnecessary or inappropriate use of the Interim Heritage Order provisions of the Act, runs the risk of Council’s delegated authority under the Act being revoked by the Minister for Heritage.  This would mean that Council would be unable to issue future IHOs on risk sites.

Implications of Heritage Listing

Items listed under Schedule 5 of the Liverpool Local Environmental Plan 2008 are subject to the provisions of the LLEP 2008 and the legislative requirements of the Environmental Planning and Assessment Act 1979. Works to heritage items, which would normally be exempt under another plan, would not be exempt and require development consent. Furthermore, any development proposal for the subject site and properties in the vicinity need to consider the impacts of the proposal on the heritage significance of the item.

A review of Council’s records indicate that there are no current development applications that would be impacted by the proposed heritage listing, but future development applications would be considered under provision 5.10 of the Liverpool Local Environmental Plan 2008.

Heritage listing does not prevent the use and in some cases the development of a subject site, but requires the developer or property owner to carefully consider the item and the potential impacts of a proposal on the item. Development may still be possible, if it is undertaken in a way that is sensitive and responsive to the item and its setting.

Council also has the ability under LLEP2008 to provide exemptions for minor works and maintenance, where it is satisfied that the works are going to have a minimal impact. An online portal is currently being developed to enable the submission of applications for minor works exemptions through Council’s ePlanning system. This will improve home owner access to this mechanism and enable minor works to be undertaken.

 

Review of Liverpool Local Environmental Plan 2008

The study of 15 potential heritage items has identified the need to undertake a review of the existing Schedule 5 of the Liverpool Local Environmental Plan 2008. The review is not to remove items from the list, but to correct the item names, and provide greater detail in the Statements of Significance and underlying data within Council’s Heritage Inventory.

A number of the item names within Schedule 5 are vague and lack sufficient detail. The naming of an item as “cottage”, while being a clear descriptor, challenges whether the internal fabric and the surrounding landscape of the item is also included. Current standard practice under the Standard LEP template is to ensure that the descriptor is sufficiently detailed to clearly outline what is listed. A descriptor of “cottage” would therefore change to “Victorian cottage, front fence and landscaping”, this provides a clear understanding of what is significant and what is included in the listing.

To amend the descriptors within Schedule 5 of the Liverpool Local Environmental Plan 2008, a planning proposal would be required to be prepared. This can be undertaken in conjunction with the proposed planning proposal to include the additional 13 items, reducing duplication and the time in implementing the changes.

In relation to the Heritage Inventory, the data within the Inventory is critical to understanding the significance of the item but also the key elements within an item. A number of the existing inventories are incomplete, or lack sufficient detail to enable a clear understanding as to what is significant.

An initial review of the inventory has identified “MM Cables and Pirelli Power Cables (item 76” as an example, whereby there are a number of buildings within the complex which might be of significance, however the inventory lacks the detail to clearly identify the significance across the site and focuses primarily on the Administration Building which is only one component.

A review and update of the inventories, using available historical data, will ensure a comprehensive set of information which will assist property owners and developers, as well as Council Officers in the assessment of development proposals.

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Preserve and maintain heritage, both landscape and cultural as urban development takes place.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.         Heritage Study - Potential Heritage Items Recommended for ListingView (Under separate cover)  


63

Ordinary Meeting 28 June 2017

Planning and Growth Report

 

DPG 02

Draft Liverpool Local Environmental Plan 2008 (Amendment 65) - Shepherd Street Planning Proposal

 

Strategic Direction

Liveable Safe City

Deliver an efficient planning system which embraces sustainable urban renewal and development

Key Policy

Urban Development Plans

File Ref

113847.2017

Report By

Ash Chand - Executive Planner

Approved By

Lina Kakish - Acting Director Planning and Growth

 

Property

20-33 Shepherd Street, Liverpool

Owner

Shepherd Street Developments Pty Limited

Coronation Pty Limited

Shepherd Property Nominee Pty Limited

Applicant

Mecone

 

 

Executive Summary

At its Ordinary Meeting on 29 June 2016, Council resolved to support an application to amend the Liverpool Local Environmental Plan (LLEP) 2008 for land located at 20, 26, 28, 31, 32 and 33 Shepherd Street, Liverpool, and to submit the proposal to the Department of Planning and Environment for Gateway Determination.

Draft LLEP 2008 (Amendment 65) seeks to increase the principal development standards of building height (HOB) and floor the space ratio (FSR) across the subject site, from the current 24m HOB and 1.5:1 FSR, to a maximum of 77m HOB and a maximum of 3.7:1 FSR. The R4 High Density Residential zoning for the site remains unchanged. The main objective of the planning proposal is to intensify the existing land use by increasing HOB and FSR to facilitate the development of approximately 1,200 residential units across the subject properties. It is noted the current LEP development standards enable the delivery of approximately 600-800 residential units.

This report details the conditions of the Gateway Determination and the results of the public exhibition and community consultation for draft Amendment 65. This report also updates Council on the details of a draft planning agreement (VPA) submitted by the proponent as an offer of public benefits in conjunction with the draft amendment. The VPA proposes improvements to local infrastructure and mitigation measures to offset the potential impacts as a result of the proposed development and increased density.

Whilst the increased density on the subject site from the amendment to the LEP is likely to have impacts within the local area and its surroundings, the specific components of the public benefits package offered by the proponent as they relate to upgrading public infrastructure, including works proposed to revitalise and activate sections of the Georges River adjacent to the subject site which are in Council ownership, will contribute to the overall improvement of those portions of the Georges River, Council officers believe this will yield a net benefit to the local community.

The approach is also in line with Council objectives to revitalise and activate the sections of Georges River which are in proximity to the Liverpool CBD, to provide greater amenity to the local community.

This report, therefore, recommends Council support the making of draft Amendment 65 (Attachment 1) and forward the updated planning proposal and supporting documentation to the Department of Planning and Environment (DPE) for finalisation, subject to Council resolving to endorse and place on public exhibition the draft VPA (Attachment 2).

This report also recommends that the CEO, or her delegate, be granted delegation to finalise and execute the VPA following its public exhibition, subject to no submissions with respect to the Planning Agreement being received, prior to the gazettal of Amendment 65.

RECOMMENDATION

That Council:

1.       Note the Gateway Determination for draft Liverpool Local Environmental Plan 2008 (Amendment 65) and the results of the public exhibition and community consultation.

2.       Subject to Item 3 and Item 4, forwards the updated Planning Proposal and supporting documentation to the Department of Planning and Environment for finalisation.

3.       Endorse and places on public exhibition the draft Planning Agreement offered by the proponent in conjunction with the Planning Proposal.

4.       Delegate authority to the CEO, or to her delegate, to execute the Planning Agreement following its public exhibition, if no submissions are received with respect to the Planning Agreement.

 


 

Report

Site Context and Background

Draft Amendment 65, otherwise known as the Shepherd Street Planning Proposal, encompasses 20, 26, 28, 31, 32 and 33 Shepherd Street, Liverpool. The subject site (depicted in Figure 1) is approximately 3.1 hectares in total area. It is located on the eastern edge of Shepherd Street, south of the intersection with Atkinson Street and is bounded by the western bank of the Georges River. To its immediate south is Mill Park and the road which leads to the Casula Powerhouse.

The subject site is of an irregular configuration, located on the narrowing peninsula as it moves south along the river. In walking distance, it is approximately 1.2km south of the Liverpool Train Station and the Liverpool City Centre and 1.8km north of the Casula Powerhouse.

Figure 1: Planning Proposal Site 20, 26, 28, 31, 32 and 33 Shepherd Street, Liverpool

Currently, under LLEP 2008, the subject site is zoned R4 High Density Residential. Draft Amendment 65 retains the R4 zoning and instead seeks to permit greater HOB and FSR across the site to facilitate increased density. The changes proposed to LLEP 2008 in relation the subject properties are outlined in the following table.

Property

Existing HOB

Proposed HOB

Existing FSR

Proposed FSR

20 Shepherd Street

24m

29m, 76m

1.5:1

3.3:1

26 Shepherd Street

24m

45m

1.5:1

3.7:1

28 Shepherd Street

24m

20m, 58m, 68m

1.5:1

3.6:1

32 Shepherd Street

24m

56m

1.5:1

3.6:1

33 Shepherd Street

24m

65m

1.5:1

3.5:1

31 Shepherd Street

24m

77m

1.5:1

3.5:1

 

The concept design of the proposed development, in terms of height and massing of the proposed development that may result from draft Amendment 65 across the subject properties, and within the Shepherd Street preicint as a whole, is illustrated in Figure 2 below.

Figure 2:  Concept Massing of Development Proposal

The proposed changes to LLEP 2008 Map with regard to the principal development standard of HOB is shown below in Figure 3.

Figure 3:  Existing and Proposed Height of Building Maps

The proposed changes to LLEP 2008 Map with regard to the principal development standard of FSR is shown below in Figure 4.

Figure 4: Existing and Proposed Floor Space Ratio Maps

As noted above, the subject site includes 20 Shepherd Street, which is also a local heritage item, listed under Schedule 5 of LLEP 2008. This property, also known as the “Paper Mill,” was a granted development consent in October 2015 (DA-1010/2014) for two residential flat buildings, 9 and 15 storeys, with a total 247 units. The subject site also includes 28 Shepherd Street, which was granted a development consent in January 2017 (DA-612/2015) for two residential flat buildings, 6 and 7 storeys, with a total of 140 units.

With the making of LLEP 2008, the Shepherd Street precinct, south of Atkinson Street, which encompasses the subject site, was zoned from IN1 General Industrial to R4 High Density Residential. The dominant character of the site, as well as the properties on the western side of Shepherd Street, remain largely industrial, notwithstanding the development consent for residential has been granted for 20 Shepherd Street and 28 Shepherd Street. Both these properties are under the same ownership interest, made up of Shepherd Street Developments and Coronation Property respectively.

Planning Proposal

In September 2015, the proponent (Coronation Property) lodged the Planning Proposal with Council. The initial application was for selected properties which included 20, 28, 31 and 33 Shepherd Street, Liverpool. These properties were either already held by the proponent or were in their commercial interest, as in the case of 31 Shepherd Street which is currently owned by Council.

In response to concerns raised by Council officers in the proponent’s disjointed treatment of isolated properties, significant offsetting on adjacent and adjoining properties and the lack of consent from adjoining landowners, the proponent modified their proposal in March 2016 to also include 26 and 32 Shepherd Street (owned by Shepherd Street Nominee).

At that time, Council officers also emphasised the absence of a comprehensive approach in addressing the constraints presented by the Shepherd Street precinct, in terms of the potential impacts of the proposed development on immediate, and surrounding areas and on the larger catchment, in terms of its capacity to support the increased residential densities and the resultant demand for additional infrastructure that may be required to support the proposed densities.

Council officers assessing the application held some concerns about the scale and scope of the proposed development, as reflected by proponent’s urban design report. The key issues identified at that time were with regard to the potential visual impacts and juxtaposition of the mass of development proposed to its surrounding and its disproportionate character in relation the immediate area and proximity to the Liverpool CBD.

The assessment found the subject site did not possess a strong correlation between density and connectivity. Generally, higher densities are best supported in locations that either function as, contribute towards, or form a part of an activity node or hub. The development potential of a site is based on its capacity to either deliver mixed and higher uses within the site itself, or alternatively its proximity to existing mixed and higher uses, including access to public transport, employment, services, recreational and community facilities, schools, amenities, etc. The redevelopment of a site for higher density should also yield multiple and diverse housing options. This is a straightforward, evidence-based approach to land-use planning and place-making.

As the Shepherd Street precinct is approximately 1.2km from Liverpool CBD and found to be lacking permeability and connectivity to the broader catchment, increasing densities as proposed on the subject site would likely lead to the increased traffic generation within the catchment as well as social impacts due to the inadequate public infrastructure and community facilities in proximity to support the proposed development.

The Planning Proposal was subsequently modified by the proponent to reflect some of the concerns raised by Council officers and, through revised studies to assess urban design, transport and mobility, and social impacts it was also proposed by the proponent that an offer of a public benefits would be provided with the intent to mitigate the potential impacts and to provide improvements to existing community assets and to create new assets, subject to Council agreement.

The offer of public benefits through a VPA to support the Shepherd Street Planning Proposal provides opportunities for Council to activate and revitalise a portion of the Georges River, to create new and improved local assets for the community. Furthermore, the offer provides contributions towards the improvement of local and regional road infrastructure and opportunities to provide public and active transport infrastructure which will contribute towards improving the connectivity and permeability of the site to its surroundings, and address concerns raised in the assessment.

On this basis, and on the condition that the proponent revise the planning proposal to provide additional information in support of the proposed development specifically with regard to assessments of urban design, transport and mobility, and social impacts, Council resolved to support the application by Coronation Property and submit the planning proposal to DPE seeking Gateway Determination.

At its Ordinary Meeting on 29 June 2016, it was resolved (Attachment 3):

That Council:

1.   Endorses in principle the modified planning proposal for 20-33 Shepherd Street, Liverpool for increased density on the existing R4 site;

2.   Delegates to the A/CEO the authority to finalise the planning proposal and submit to DPE for Gateway Approval, subject to submission of the following:

a.   An urban design analysis;

b.   A transport and mobility study; and

c.   A comprehensive social impact assessment.

3.   Notes that the A/CEO will finalise negotiations regarding the proposed voluntary planning agreement and public benefit offer and any other relevant conditions as required to support the proposal, with a report to be presented to a future Council meeting.

In relation to Item 2 of the resolution, those analyses were completed and the planning proposal for Shepherd Street was updated to reflect the studies, which in turn was forwarded to DPE seeking Gateway Determination.

It is noted here that Council commissioned independent peer reviews of both the transport and mobility study, which was undertaken by GTA Consultants on behalf of Council, and the social impact study, which was undertaken by Judith Stubbs and Associates on behalf of Council. Both the peer reviews were completed during the post-Gateway period and informed the key considerations for the VPA and the public benefits package.

As these reports are of substantial volume, the executive summaries of the analyses are attached for the reference of Council and public (Attachment 4). The full reports are publically available on council’s website (e-planning portal), and may also be provided to councillors directly via the Councillor Request system.

Gateway Determination

A Gateway Determination for the Planning Proposal was issued by DPE on 9 September 2016 (Attachment 5). The Determination required that draft Amendment 65 address a number of conditions. The following sections highlight Gateway conditions, the issues raised and provides a discussion of the actions undertaken by Council to meet those conditions.

Acid Sulfate Soils Study and Contaminated Land Assessment

Condition 1 of the Gateway determination required an acid sulfate soils assessment and contaminated land assessment be prepared prior to the public exhibition of the planning proposal. This was to satisfy the requirements of Section 117 Directions 4.1 Acid Sulfate Soils and State Environmental Planning Policy No. 55 – Remediation of Land.

Environmental Investigations Australia, on behalf of the proponent, prepared a statement of environmental effects for acid sulfate soils and potential contamination for the subject site. This was received by Council on 29 September 2016 and forwarded to DPE for review. The assessment of acid sulfate soils noted that the risk posed was considered to be low. The results of the laboratory analysis indicated that the tested soils to depths of up to 5m below fill were unlikely to be affected by actual acid soil sulfate or potential acid sulfate soils.

In terms of contamination, the assessment concluded that the properties were suitable for redevelopment process, providing optimal opportunity for the removal of both primary and secondary sources of contamination, mainly through the excavation process and remediation works.

On 12 October 2016, Council received correspondence that the assessment satisfactorily addressed Condition 1 of the Determination Notice (Attachment 6).

Inconsistency with Section 117 Directions

The Secretary’s delegate noted in the Determination notice that the proposal was inconsistent with the following Section 117 Directions, however found these to be of minor significance:

 

·    2.1 Environment Protection Zones

·    3.5 Development Near Licensed Aerodromes

·    4.3 Flood Prone Land

 

Community Consultation

The Gateway Determination required Council to undertake community consultation in accordance with section 56(2)(c) and 57 of the Environmental Planning and Assessment (Act) 1979.

Draft Amendment 65 was placed on public exhibition from 26 October 2016 to the close of business 25 November 2016, with placement of notifications in the local paper, the Liverpool Leader, notification on Council’s website, and placement of exhibition materials in Council’s Administration Centre at 33 Moore Street.

As a result of the public exhibition, Council received one submission from the community. The main points of the submission (Attachment 7), and the Officer’s response is summarised below.

Public Submission Themes

Officer Response

Car Parking Impacts:

Consideration to be given to car parking for tenants, visitors or industrial estate tenants

 

Car parking provisions under the Liverpool DCP 2008 ensures that any future development will provide sufficient car parking for residents and visitors.

Access to Education:

Where will the children go to school?

 

The Department of Education and Communities did not raise any objection to the planning proposal.

Flooding:

The area has continually been inundated by flooding

 

Council has developed the Floodplain Risk Management Study and Plan (FRMP) for the Georges River in accordance with the Guideline of the NSW Floodplain Development Manual (FDM) 2005.  Flood modelling was undertaken for full range of the floods up to the probable maximum flood (PMF) and flood risk maps were prepared as part of development of FRMP.

The site is located on the low risk flood zone and the corresponding flood planning level (FPL) for residential development is 1%AEP flood + 0.5m freeboard, which is 10.4m AHD.

It should be noted that the adopted FPL for the site is consistent with the State Government’s Flood Policy and Planning Circular dated 31 January 2007 on Section 117 direction & EPA Regulation on Flood Prone Land.

Consequently, the one submission received from the member of the public is not considered significant enough to preclude any change to the draft amendment.

Public Authority Consultation

Public authority consultation was undertaken in accordance with section 56(2)(d) of the Act 1979, and as required under Condition 4 and 5 of the Determination Notice.

Council provided the public authorities with a copy of the draft amendment, and the authorities were given a minimum of 28 days to comments with extensions where required, and late comments were accepted. The draft amendment was forwarded to the relevant public authorities on 26 October 2016 with comments due by close of business on 9 December 2016.

The main points of each of the submissions (refer to Attachment 8), and the Officer’s response is summarised below.

Public Authority

Public Authority Comments

Council Officer Comments

DPI Fisheries

DPI recommended the public pathway along Georges River be constructed above and outside the top of the river bank.

Concerns were raised regarding stability of the bank in relation to floodwaters and the erosion and slumping of banks if the riparian corridor is cleared for the boardwalk.

It was pointed out that Appendix 6 of planning proposal is inaccurate in its consideration of the bank stability issues and land degradation issues as required under the Greater Metropolitan Regional Environment Plan No.2 – Georges River.

As part of the VPA negotiations, the public pathway along the Georges River will be assessed at the application stage by Council under Part 5 of the Act. Appropriate assessment of the subject site and the larger Georges River precinct will be undertaken to determine the bank stability having regard to both flood events and storm water discharge, and with consideration to the rehabilitated vegetated riparian zone (VRZ).

DPI Water

DPI Water raised concerns regarding Vegetated Riparian Zones and the proposed encroachment by the development into the inner 50% of the riparian zone and the requirements for providing offsets. 

DPI Water requested a scaled plan demonstrating an agreed approach to the precinct development in terms of offsets of development within the Vegetated Riparian Zones.

The proposed development of the precinct should be able to demonstrate consistency with the DPI Water Guidelines for Controlled Activities on Waterfront Land (2012).

The proponent has submitted a scaled precinct plan which highlights the proposed development footprint, highest bank, the 40m VRZ plus inner and outer VRZs, and areas of offsets and encroachments for the entire precinct.

DPI Water agreed at the meeting held at the Minister’s office on 3 November 2016 that currently built upon land in the Inner Vegetated Riparian Zone (VRZ) can be used as part of offsetting for development incursions into the Outer 50% VRZ. The proponents scaled precinct plan is considered consistent.

Office Environment & Heritage

Do not object to the draft amendment. However, the authority noted the following items locally listed with Schedule 5 - Environmental Heritage of the draft Liverpool LEP 2008.

 

The matter was addressed in the DA for 20 Shepherd Street. However, in view of increasing the development standards, Council will give further consideration to future DAs with regard to potential adverse impacts due to the development of property within the subject site.

Endeavour Energy

Endeavour Energy has no objections to the planning proposal.

No action required. Future DAs on the subject site will be referred to Endeavour Energy.

Telstra

Noted. Mobile sites will not be adversely affected by the planning proposal.

Noted. No action required.

Sydney Water

No comment on the proposal as it is not located near any of their assets or infrastructure.

Noted. No action required.

Bankstown Airport

Bankstown Airport Limited noted the building height is expected to extend close to the OLS surface pertaining to Bankstown Airport and as such an aviation assessment may be required when the final drawings are available.

Noted. No action required. Future DAs on the subject site will be referred to Bankstown Airport Limited for an aviation assessment.

 

Consultation for Regional Infrastructure Contributions 

Condition 5 of the Determination Notice required Council to consult the public authorities specifically with regard to regional infrastructure contributions as a result of increasing the development standards to facilitate 1,200 dwellings. It is noted the current LEP development standards enable the delivery of approximately 600-800 residential units.

A summary of each submission is detailed in the table below, as well as considerations for Council arising from the respective submissions by the public authorities.

State Agency

Public Authority Comments

Council Officer Response

Transport NSW

TfNSW and RMS provided a joint submission requesting the deferral of the planning proposal until such time that the cumulative transport study associated with the Liverpool City Centre LEP (Amendment 52) was gazetted, along with the developer contribution being commensurate with an identified contribution scheme/levy that may be generated for the City Centre planning proposal.

It was also advised that the traffic generation rate should be based on the rate for high density residential development in Metropolitan Sub-Regional Centres referenced in Section 3.3.3 of the Guide to Traffic Generating Development. The Guide specifies a rate of 0.29 trips per hour in the AM and PM peaks for high density residential developments not well serviced by public transport and this rate should be applied to Shepherd Street precinct. 

At a meeting in February 2017, it was agreed that in the absence of a funding mechanism being established for the City Centre Planning Proposal (Amendment 52) (i.e. residential population uplift) the public authorities would consider a monetary contribution in a form of a VPA towards regional road and transport infrastructure.

On 1 May 2017, it was agreed by RMS and TfNSW that a monetary contribution in the order of $10,000 per dwelling (per agreed uplift as a consequence of the LEP amendment) go towards regional road and transport infrastructure, removing the previous objection to this amendment, proceeding to gazettal ahead of Draft LEP Amendment No.52.

An updated traffic report prepared by GTA Consultants was submitted to Council in April 2017. The outcomes of this report will contribute to a revised strategy to manage traffic in the area and, together with conditioned works, the funding proposed through the VPA will be applied to this purpose.

Roads & Maritime Services

Department Education & Communities

Do not consider regional infrastructure contributions or a VPA is appropriate in the circumstances with regard to school facilities.

Noted. No action required.

Ministry of Health

Commented on the proposed overshadowing of the Georges River, setback of the buildings from the river.

 

 

 

 

Noted. No action required. Council at the pre-Gateway Council Meeting resolved to support the application as proposed (including the bulk and heights as depicted in the concept plan).

 

Commented that Council should take into consideration the Liverpool Hospital Helicopter Landing Site and Flight Path.

Noted. No action required. Council is in the process of implementing provision to protect the Helicopter Flight Path within the Liverpool CBD (draft Amendment 67).

Office of Environment & Heritage

Provided comments relating to further flood studies which consider the risks to people and property from the Georges River and any potential overland flooding.

The public authority did not specify requirements for regional infrastructure contributions.

The site is not affected by floodway of the Georges River and the proposed development does not involve filling of flood storage area.  Therefore there would be no adverse impact on flood behaviour or flow redistribution.

Council has developed the Floodplain Risk Management Study and Plan (FRMP) for the Georges River in accordance with the Guideline of the NSW Floodplain Development Manual (FDM) 2005.  Flood modelling was undertaken for full range of the floods up to the probable maximum flood (PMF) and flood risk maps were prepared as part of development of FRMP.

The site is located on the low risk flood zone and the corresponding flood planning level (FPL) for residential development is 1%AEP flood + 0.5m freeboard, which is 10.4m AHD.

It should be noted that adopted FPL for the site is consistent with the State Government’s Flood Policy and Planning Circular dated 31 January 2007 on Section 117 direction & EPA Regulation on Flood Prone Land.

State Emergency Services

Do not object to the draft amendment. Comments related to the flood prone nature of the precinct.

Noted. No action required.

Fire & Rescue NSW

Acknowledged request. No comments on the draft amendment.

Noted. No action required.

NSW Police

Do not object to the draft amendment. However commented with regards to the future design of the residential development, consideration of the location of mailboxes and access to underground car parking.

Noted. These design matters will be considered at the development application stage.

Sydney Water

Provided comments relating to the need for upgrades to the reticulation network and wastewater system.

Noted. These matters will be considered at the development application stage.

 

Summary of Key Issues

From the submission received as a result of the public exhibition and community consultation, and with reference to the aforementioned sections of this report, Council officers conclude that the comments received from the community and the public authorities do not require any further modifications to the Planning Proposal. These above matters are technical in nature and do not represent in-principle objections to draft Amendment 65.

Consequently, it is recommended that Council support the finalisation of Amendment 65, subject to endorsement of the draft VPA, offered by the proponent in conjunction with the LEP amendment. The following section of this report will summarise the contents of the VPA in terms of public benefits for Council’s consideration.

Draft Planning Agreement

The Planning Proposal was accompanied by a ‘letter of offer’ to enter into a VPA upon lodgement in September 2015, which was amended prior to being reported to Council on 29 June 2016. 

Council at that meeting resolved inter alia, that it:

Notes that the A/CEO will finalise negotiations regarding the proposed voluntary planning agreement and public benefit offer and any other relevant conditions as required to support the proposal, with a report to be presented to a future Council meeting.

There have been subsequent negotiations between Council and the applicant for the Planning Proposal regarding various aspects of the VPA, which are now largely finalised for consideration by Council, though some further negotiation and amendment of the structure and form of the final VPA may still be required (subject to legal advice). The VPA has been drafted in accordance with Council’s Planning Agreements Policy.

Planning agreements generally involve an agreement between a developer and the planning authority, in this case, Council, whereby the developer, when undertaking a development, agrees to provide a public purpose such as:

·    Land dedicated for a community benefit;

·    Works associated with the delivery of infrastructure or a community benefit;

·    Monetary contributions to Council for the provision of land and works (usually not on the site of the development); and

·    Payment towards temporary recurrent costs of public facilities.

It should be noted that the letter of offer covers only some of the properties identified in the draft VPA.  The draft VPA cannot be finalised until all of the owners of land identified in the VPA have signed it. 

The VPA will operate in the following manner:

·    It will be a legal document whereby the owners of land identified in it will agree to provide works or pay a monetary contribution in conjunction with the development of their properties; 

·    The signatories to it will be the owners of land identified in the PA and Council;

·    It will be tied to specific land parcels in Shepherd Street and, under the EP&A Act 1979, will apply to the existing and future land owners;

·    It will have a list of works to be provided and a list of monetary contributions to be paid (listed below);

·    As it is expected there will be a number of developments, there will be a number of stages in the provision of works and the payment of monetary contributions;

·    It will specify thresholds which will require a land owner to have undertaken works or provide monetary contributions before an occupation certificate is issued for a development;

·    It will contain securities in the form of payment of bonds to ensure that works are adequately funded if the land owners are unable to deliver works for whatever reason;

·    It will contain various clauses to cover dispute matters etc.

Whilst the substance of the proposed VPA works and contributions are agreed between the parties in principle, please note that at the time of drafting this report, technical elements of the Draft VPA and schedules (Attachment 2) were still undergoing legal review.  Furthermore, quantity-surveyed values for some works and contributions remained under review and were expected to change.  As such, staff expect to be in a position to provide Council and the public with a revised draft VPA for review as an addendum, prior to the Council meeting on 28 June 2017.

Overview of Contributions

Infrastructure funding from the development of sites subject to the PA will be received in the following ways:

·    S94A contribution in accordance with the Liverpool Contributions Plan 2007 (Liverpool City Centre);

·    Infrastructure costs directly related to a development such as footpaths, street tree planting, local road works (S80A of the EP&A Act);

·    Works or monetary contributions in the VPA to minimise the impact of development; and

·    Works or monetary contributions in the VPA to provide a public benefit.

The following is the scope of works in the draft VPA. 

Item

Reason for item

Provision of a free shuttle bus service linking the Shepherd Street development to the Liverpool City Centre for a period of 5 years, providing  an adequate level of service at suitable intervals in both the AM and the PM peak periods 

Assist with minimising traffic generation from the additional developments

Provision of bike share pods at Shepherd Street, Liverpool Railway Station and Casula Railway Station

Assist with minimising traffic generation from the additional developments

Line marking of car parking spaces in Shepherd Street for 3 to 4 cars used in car sharing arrangements, located near new retail area within the Paper Mill

Assist with minimising traffic generation from the additional developments

Re-opening of the Woodbrook Road Railway underpass for pedestrians and cyclists

Partial public benefit (est. 50% of contribution value)to provide access to the Georges River Parklands from areas in Casula

Monetary contribution towards local traffic infrastructure

Assist with provision of local road works to accommodate traffic generated by the additional development

Monetary contribution towards regional traffic infrastructure

Assist with provision of regional transport works to accommodate traffic generated by the additional development, to satisfy the requirements of RMS / TfNSW.

Provision of a pedestrian and cycle river walk along the riparian zone between the developments and the Georges River, including stabilisation of the existing river bank which is currently unstable

Partial public benefit (est. 50% of contribution value) to provide access to the Georges River foreshore for residents of the developments and for the public

Construction of an upgrade to the existing path way along the riparian zone north of the Development through Lighthorse Park to Newbridge Road

Partial public benefit (est. 50% of contribution value) to improve access to Lighthorse Park  access for residents of the developments and for the public

Rehabilitation of the riparian zone along the river adjacent to the Development and north to Lighthorse Park, including replanting where relevant

Partial public benefit (est. 50% of contribution value) to improve the Georges River foreshore to Lighthorse Park for residents of the developments and for the public

Monetary contribution for public open space within the City Centre and public domain works to be determined by Council

Partial public benefit (est. 50% of contribution value) to improve for residents of the developments and for the public

 

The value of the works to be provided through in the VPA is estimated at $38,058,330.  It should be noted that the cost of works includes a substantial contingency for the cost of the stabilisation of the riverbank (referred to above) due to the uncertainties in relation to its eventual cost.

Exhibition

If Council supports the recommendations of this report, the draft VPA will be publicly exhibited for a minimum of 28 days with delegation to the CEO, or her delegate, to execute the VPA if no submissions are received in relation to it. 

If any submissions are received as a result of the public exhibition, these will then be reported back to Council for its consideration.

At this point it is proposed that the draft Amendment 65 can then be submitted to the NSW Department of Planning and Environment for finalisation and gazettal.  The Planning Agreement could be conditioned to enable it to come into force when the LEP is gazetted.

Conclusion

It is the recommendation of this report that Council resolve to support the making of draft Amendment 65 (Shepherd Street Planning Proposal) and submit the proposal to the DPE for finalisation, subject to endorsement and public exhibition of the VPA offered by Coronation Property in support of the draft amendment.

It is also the recommendation of this report to delegate authority to the CEO, or to her delegate, to execute the VPA.

CONSIDERATIONS

Economic and Financial

Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.

Environmental and Sustainability

Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.


Social and Cultural

Preserve and maintain heritage, both landscape and cultural as urban development takes place.

Regulate for a mix of housing types that responds to different population groups such as young families and older people.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

 

ATTACHMENTS

 

1.         Attachment 1 - Planning Proposal without AppendicesView (Under separate cover)

2.         Attachment 2 - Draft VPA  (at 19 June 2017)View (Under separate cover)

3.         Attachment 3 - June 2016 Council Resolution and Report View (Under separate cover)

4.         Attachment 4 - Executive SummariesView (Under separate cover)

5.         Attachment 5 - Gateway Determination - Amendment 65View (Under separate cover)

6.         Attachment 6 - Letter from DP&E View (Under separate cover)

7.         Attachment 7 - Community ConsultationView (Under separate cover)

8.         Attachment 8 - Public Agency SubmissionsView (Under separate cover)  


79

Ordinary Meeting 28 June 2017

Planning and Growth Report

 

DPG 03

Street and Park Naming Proposals

 

Strategic Direction

Proud Engaged City

Strengthen and celebrate Liverpool’s unique community identity

Key Policy

Community Engagement Policy

File Ref

155137.2017

Report By

Peter Pham - Strategic Planning

Approved By

Lina Kakish - Acting Director Planning and Growth

 

 

Executive Summary

 

The purpose of this report is to update Council on the current naming requests. All street and park names have been assessed using the Naming Convention Policy and in consultation with the Geographical Names Board (GNB) of NSW.  Accordingly, the proposals are recommended for Council approval and gazettal.

 

RECOMMENDATION

 

That Council:

1.   Adopts the recommendation to support the street and park names noted in this report; and

 

2.   Delegates to the Chief Executive Officer to begin the process of gazettal being:

a)   Public notification for 28 days in the local newspaper; and

b)   State referral agencies to be notified using the GNB’s Online Road Naming System to seek endorsement.

 

REPORT

 

Street and park naming proposals were received for the month of May. All street and park names have been assessed using the naming guidelines and in consultation with the Geographical Names Board (GNB) of NSW. The names have been checked for duplication using the GNB’s Online Road Naming System.

The following items in collaboration with the GNB, are recommended for Council approval and gazettal:


 

Item 1: 35-37 Gurners Avenue, Austral (DA-1164/2015)

Council received an application located at 35-37 Gurners Avenue, Austral known as Kingfisher Estate. Given the name of the estate, the proponent has proposed street names after birds in Western Sydney (Attachment 1). These names are:

·    Crown Street

·    Swamphen Street

·    Scrubwren Street

·    Thornbill Street

·    Gerygone Street

·    Lapwing Street

Item 2: 290 Kurrajong Road, Prestons (DA- 987/2015)

Some parts of Prestons are named after small towns (e.g. San Marino Drive, Venezia Street, Calabria Street etc.) in Italy. The proponent has proposed Melito Court, which is a small town north of Naples (Attachment 2). Therefore, the proposal is consistent with the theme of the area.

Next Steps

All street names will be:

·    Placed on public notification for 28 days in the local newspaper; and

·    The GNB and other relevant state agencies (Australia Post, NSW Ambulance, Fire and Rescue NSW, NSW Rural Fire Service, NSW State Emergency Service, NSW Volunteer Rescue Association, Roads and Maritime Services and NSW Police Force) will be notified using the GNB’s Online Road Naming System to seek endorsement.

Please note that if there are any objections from the relevant state agencies, a report to Council will be prepared for the next available meeting outlining the reason for objection.

Park Naming

Item 3: Judy Pack Park – 110 Edinburgh Circuit, Cecil Hills (Lot 1000 DP830610)

Judy Pack was a dedicated historian for Liverpool and helped to preserve and display much of our history to the public. Her assistance in the Liverpool and District Historical Society provided invaluable assistance to the preservation of the history she cared so deeply about. As the Vice President of the Liverpool U3A (School For Seniors, A University of the Third Age), Judy assisted in bringing history to the senior citizens of Liverpool and ensuring that a continued tradition of our past is available to people of all ages.

Council officers liaised with Judy’s grandson on finding an appropriate location for a park to be named after her.

Figure 1: Proposed Judy Pack Park – 110 Edinburgh Circuit, Cecil Hills.

Item 4: John Edmondson Memorial Park – Lot 942 Wakeling and Jardine Drives, Edmondson Park.

Council has received an application for land, located at Wakeling and Jardine Drives, which is soon to be dedicated as a park to be called John Edmondson Memorial Park.

The suburb of Edmondson Park is the rural district where John Edmondson was raised. John Edmondson was known for his heroic actions at the Battle of Tobruk in North Africa in 1941.  He was posthumously awarded the Victoria Cross which was presented to his mother by the Governor General.

 

Figure 2: Proposed John Edmondson Memorial Park – Lot 942 Wakeling Drive, Edmondson Park.

The park names process will be undertaken by the GNB on behalf of Council. 


 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Preserve and maintain heritage, both landscape and cultural as urban development takes place.


Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

 

 

ATTACHMENTS

 

1.         Item 1 - Kingfisher EstateView

2.         Item 2 - Melito Court


83

DPG 03

Street and Park Naming Proposals

Attachment 1

Item 1 - Kingfisher Estate

 

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85

DPG 03

Street and Park Naming Proposals

Attachment 2

Item 2 - Melito Court

 

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85

Ordinary Meeting 28 June 2017

Chief Executive Officer Report

 

CEO 01

Draft Delivery Program 2017-2021 and Operational Plan 2017-2018 and Budget (including Statement of Revenue)

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Local Government Act 1993

File Ref

137110.2017

Report By

Emily Tinson - Acting Manager Corporate Strategy and Performance

Approved By

Kiersten Fishburn - Chief Executive Officer

 

 

Executive Summary

 

At the Council meeting on 26 April 2017, Council resolved that the draft Delivery Program 2017-2021 and draft Operational Plan 2017-2018, and Statement of Revenue Policy (fees and charges) be placed on public exhibition, with a further report to be provided to Council following public exhibition.   

 

Under the Local Government Act 1993 each local government area must endorse a four-year Delivery Program by June 30 in the year following a Council election. The one-year Operational Plan is the annual sub-plan for the Delivery Program and must be adopted before the beginning of the financial year. Each plan must be placed on exhibition for 28 days. The 2017-2021 Delivery Program and 2017-2018 Operational Plan are incorporated into one document. This report also includes the Statement of Revenue Policy (fees and charges).

 

Public exhibition was undertaken between Monday 1 May, 2017 and Monday 29 May 2017 with one submission received within the period and one submission received on 4 June, 2017.

 

The draft Delivery Program 2017-2021 and draft Operational Plan 2017-2018 is recommended for adoption with the changes outlined in this report.

 

The Statement of Revenue Policy (fees and charges) is recommended for adoption, with additional amendments approved, subject to exhibition for 28 days.

 

 

RECOMMENDATION

 

That Council:

 

1.   Adopt the Delivery Program 2017-2021 and Operational Plan 2017-2018

 

2.   Adopt the Statement of Revenue Policy (fees and charges), and approve additional amendments to fees and charges subject to exhibition for 28 days.

 

3.   In the event there are no submissions received concerning the proposed additional amendments to the fees and charges following the 28 day exhibition period, incorporate those changes into Council’s Statement of Revenue Policy (fees and charges);

 

4.   In the event submissions are received concerning the proposed additional amendments to the fees and charges, bring a report to the August meeting of Council detailing the submissions and including recommendations on how to proceed.

 

REPORT

 

At its meeting on 26 April 2017, Council resolved to place the draft Delivery Program 2017-2021 and draft Operational Plan 2017-2018, and Statement of Revenue Policy (fees and charges) on public exhibition for a period of 28 days. The draft plans were publicly exhibited from May 1 to May 29, 2017.

 

Under the Local Government Act 1993 each local government area must endorse a 10-year Community Strategic Plan and four-year Delivery Program by June 30 in the year following a Council election. The one-year Operational Plan is the annual sub-plan for the Delivery Program and must be adopted before the beginning of the financial year. Each plan must be placed on exhibition for 28 days.

 

The Community Strategic Plan (CSP) – Our Home Liverpool 2027 – is the highest level plan for the community. It identifies the main priorities and aspirations for the future of the local government area. Created in consultation with the Liverpool community, the CSP sets four key directions that address the quadruple bottom line (social, economic, environment and civic leadership). Council’s CSP was adopted on 26 April, 2017.

 

The Delivery Program 2017-2021 translates the directions of the CSP into strategies that will guide Council for the next four years, and is a statement of commitment to the community for each newly elected term of office.

 

The Operational Plan is reviewed annually and details the actions that Council will undertake within the financial year.

 

The Delivery Program 2017-2021 and Operational Plan 2017-2018 are incorporated into one document, along with the Budget. The document also includes Council’s proposed capital works program.

 

The Statement of Revenue Policy outlines all of Council’s proposed fees and charges for the 2017-2018 year.

 

Public exhibition and consultation on the draft Delivery Program 2017-2021 and draft Operational Plan 2017-2018, and Statement of Revenue Policy (fees and charges)

 

The drafts were placed on public exhibition throughout May 2017. The following activities were undertaken to seek community feedback on the drafts:

 

·    Printed copies at all of Council’s libraries and Customer Service Centre

·    Public notices in the Liverpool Leader

·    Advertising in the Liverpool Leader

·    A project on Liverpool Listens including the documents available for download and feedback

·    Information on Council’s Facebook page

·    A public information session held on Thursday May 18 at Carnes Hill Community Centre. Five residents attended.

 

Results of the consultation – Delivery Program and Operational Plan

 

Public submissions

 

Two submissions were received. One was received one week past deadline, but has also been considered. The responses to the submissions are summarised in the Attachment. The following change has been proposed as a result of this feedback.

 

Source

Document

Change

Submission

DPOP

Pge 85. Table redeveloped to reflect request in submission to clarify expenditure funding sources and decrease duplication.

 

 

Staff submissions

 

Staff also reviewed the documents during the exhibition process and have proposed amendments which are detailed in the next three tables.

·  The first table outlines changes to the Delivery Program and Operational Plan.

·  The second table outlines changes to the Operating Budget.

·  The third table outlines changes to the Capital Budget.

Delivery Program and Operational Plan

 

Page/code

Reason

Change

p34/S.1.1

 

Changes as result of council resolution DCP 1, March 29, 2017

Additions to the Delivery Program Measures

·    Meetings held with neighbouring councils on joint tender project for future disposal of waste

·    Project Timeline and Team developed for future disposal of waste

·    Procurement Process commenced (future disposal of waste)

 

p.31/C.5.2

 

Changes as a result of consultation

Add Revitalisation of Ferrington Reserve Pocket Park – June

Add Lighthorse Park Feasibility Study - June

Add Create Recreation Sports and Open Space Strategy – October

Add Adopt Community Facilities Strategy - October

 

P64/L.3.1

 

Changes as a result of consultation

Replace Review Council’s community engagement process with Develop Community Engagement Policy – December

Add Update Social Impact Policy - June

 

 

Operating Budget

 

Directorate

Description

Change

CEO

Annual fees for the Chairperson and two other independent members of the Audit, Risk and Improvement Committee per Council Resolution 26 April 2017

+$21,000

CEO

External review of Internal Audit function per Resolution – Council Resolution 26 April 2017

+$20,000

City Corporate

Increase in Mayoral fees – NSW LG Remuneration Tribunal determination on allowances applicable to Metropolitan Large councils.

+$18,781

City Corporate

Increase in Councillors fees - NSW LG Remuneration Tribunal determination on allowances applicable to Metropolitan Large councils.

+$49,434

City Corporate

Maintenance costs to include additional cameras to CCTV surveillance network – Council Resolution 31 May 2017

+$40,000

City Corporate

Additional legal costs relating to Moorebank Recyclers Court Case Appeal – Council Resolution 31 May 2017

+$80,000

 

TOTAL

$229,215

 


 

Capital Budget

 

Directorate

Description

Change

City Economy & Growth

Ticket Parking Machine upgrade at Warren Service Way as per Council resolution CONF 01 Council meeting 31 May 2017

+$300,000

City Corporate

Cost of licences, recording space and configuration of additional cameras to CCTV surveillance network – Council Resolution 31 May 2017

+$25,200

 

TOTAL

$325,200

 

Results of consultation – Statement of Revenue Policy (fees and charges)

 

Staff have proposed the following amendments to the Statement of Revenue (Fees & Charges).

 

Fee Details

Exhibited Fees

Proposed Fees

Comments

S603 Certificates

$75

$80

OLG Circular 18th May 2017

Interest on overdue rates

8%

7.5%

OLG Circular 18th May 2017

Children’s Services:  Returned cheque, Direct Debit or unpaid Credit Card Fees – All Other payments

Varies

Not Applicable

Fee deleted as Council will cease to charge this fee in FY 2017/2018.

Fees for Casula Pre-school (per day)

Pre-school fee for 8:30 am – 4:30 pm

 

 

Standard non-equity rate

4 and 5 year old rate

Equity rate

 

$45

 

Nil

 

 

$47

$32.90

$15

 

 

 

Replaced by a new pricing structure below

 

Proposed new pricing structure in line with the NSW government’s new Preschool Funding model aimed at ensuring affordability for families with young children.  Eligibility criteria applies for each proposed fee.

Global Section 68 Temporary Structures and Mechanical Devices

 

Mobile Food Vehicle – Permit Approval Fee

 

Nil

 

 

$340

$231.60

 

 

$720

New fees under Events

 

The proposed increase is consistent with current external demands to assess and monitor mobile businesses in Liverpool based on a cost recovery basis.

Naming fee for geographical features including streets, parks, suburbs, Council owned buildings, reserves and waterways within the Liverpool LGA.

 

Application Fee – Base Fee (up to 10 names)

Additional fee per name (in excess of 10 names)

Newspaper and Gazettal Fee

Re-advertising

 

 

 

 

 

 

Nil

 

Nil

 

Nil

Nil

 

 

 

 

 

 

$140

 

$10

 

$430

$150

Proposed fees are intended to cover the costs of Council resources, consultation with Geographical Names Board of NSW, public exhibition and gazettal charges.  When benchmarked with other comparable Councils, these fees are significantly less than what is currently charged by other Councils.

Warren Serviceway Car Park Fees

 

0 – 1 hour

1 – 2 hours

2 – 3 hours

3 – 4 hours

4 – 5 hours

5 hours and over

Maximum daily

 

 

$2

$4

$6

$8

$10

$14

$14

 

 

$3

$5

$7

$10

$12

$15

$15

Car parking fees at Warren Serviceway have not been increased for the last four years.  Proposed fees have been benchmarked with other Councils and they are comparable if not lower than current fees.

Road Occupancy

 

Temporary Half Road Closure per week – outside the Liverpool City centre

 

Temporary Full Road Closure per week – outside the Liverpool City centre

 

 

$178.50

 

 

 

Nil

 

 

$125

 

 

 

$250

The fees are structured to ensure that contractors do not close roads over an extensive period of time.  The fees are approximately half the fees charged for road occupancy in the city centre.

 

Resident Parking Permits

 

Resident Parking Permit – First Permit

 

Resident Parking Permit – Second Permit if applicable

 

Permit for Pensioner of Student, Concession Cardholders per year

 

Replacement of Permit

 

 

$20

 

 

$40

 

 

Free

 

 

$20

 

 

$10

 

 

$25

Council has approved and will be implementing resident parking schemes along local streets outside the CBD following representations from residents.  The fees have been structured to recoup the costs of the scheme and are comparable to the fees charged by Parramatta Council.

Rental, installation and removal of banners from Council poles (minimum 4 weeks)

 

Community Not-for-Profit Organisations

 

Other Institutions

 

 

 

 

 

Nil

 

Nil

 

 

 

 

 

$50

 

$120

Flags and Banners Policy approved by CEO

 

In addition, several minor editorial changes have been made.

 

Thank you to the Liverpool community and Liverpool City Council staff for their participation and feedback in the creation of the Delivery Program and Operational Plan.

 

As a result of the overall community endorsement of the Delivery Program and Operational Plan it is recommended that Council adopts Delivery Program and Operational Plan.

 

It is recommended that the Statement of Revenue Policy is adopted, and amendments to fees and charges are approved, subject to exhibition for 28 days.

 

CONSIDERATIONS

 

The new Community Strategic Plan (adopted in April 2017) and Delivery Program and Operational Plan take a holistic approach to the goals and aspirations of the community. They directly address quadruple bottom line: social, economic, environment and leadership. The directions of the Community Strategic Plan filter into the actions of the Delivery Program and Operational Plan.

 

Economic and Financial

The new Community Strategic Plan’s Direction 3 - Generating Opportunity – underlines the need for Council to support economic growth, including employment and investment options. It includes the measurement of Council’s financial sustainability through reporting on its Fit for the Future financial obligations.

Environmental and Sustainability

The new Community Strategic Plan’s Direction 2 – Strengthening and Protecting Our Environment – is about planning high-quality, sustainable urban environments to create a great place to live, work and play.


Social and Cultural

The new Community Strategic Plan’s Direction 1 – Creating Connection – emphasises the importance of connections within Liverpool to create a harmonious community.


Civic Leadership and Governance

The new Community Strategic Plan’s Direction 4 – Leading through Collaboration – highlights the importance of a Council proactively leading the community, while continually engaging the community to ensure an aligned vision.

 

 

ATTACHMENTS

 

1.         Response to Delivery Program and Operational Plan Submissions View (Under separate cover)

2.         Delivery Program 2017-2021 & Operational Plan 2017-2018View (Under separate cover)

3.         FY 1718 Fees and Charges Version 2View (Under separate cover)  


93

Ordinary Meeting 28 June 2017

Chief Executive Officer Report

 

CEO 02

Strategic Panel Minutes 6 June 2017

 

Strategic Direction

Leading Proactive Council

Lead partnerships and collaboration with community, business and governments

Key Policy

Long-Term Financial Plan

File Ref

138519.2017

Report By

Claudia Novek - Corporate Planner

Approved By

Kiersten Fishburn - Chief Executive Officer

 

 

Executive Summary

 

This report tables the minutes of the Strategic Panel held on 6 June 2017.

 

RECOMMENDATION

 

That Council receives the minutes of the Strategic Panel held on 6 June 2017.

 

REPORT

 

The Strategic Panel met on 6 June 2017 and considered four agenda items. The minutes are attached for the information of Council.

CONSIDERATIONS

 

Economic and Financial

Enhancing Liverpool’s economic profile to encourage investment and tourism.

Revitalising the City Centre through initiatives, projects and events.

Deliberating on major developments that will impact the Liverpool local government area.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Improving Liverpool’s social profile to achieve a community renewal of the City Centre.

Reviewing community recommendations to create a collaborative approach to Council’s strategic direction.


Civic Leadership and Governance

Achieving an integrated and coordinated approach to deliver strategic initiatives.

Making informed decisions as a Council.

Working in partnership with organisations to achieve the best result for the community.

Advocating for federal and state government support, funding and services.

 

ATTACHMENTS

 

1.         Strategic Panel Meeting Minutes - June View

2.         June Strategic Panel PowerPoint View  


95

CEO 02

Strategic Panel Minutes 6 June 2017

Attachment 1

Strategic Panel Meeting Minutes - June

 

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177

CEO 02

Strategic Panel Minutes 6 June 2017

Attachment 2

June Strategic Panel PowerPoint

 

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179

Ordinary Meeting 28 June 2017

Chief Executive Officer Report

 

CEO 03

Amendments to Audit, Risk and Improvement Committee Charter

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Good Governance

File Ref

154869.2017

Report By

David Maguire - Acting Head of Audit and Risk 

Approved By

Kiersten Fishburn - Chief Executive Officer

 

 

Executive Summary

 

This report recommends minor changes to the clauses 7.1 (Councillor representation) and 9.1 (quorum) for the Audit, Risk and Improvement Committee Charter.

 

RECOMMENDATION

 

That Council adopt the Draft Audit, Risk and Improvement Committee Charter attached to this report.

 

REPORT

 

At its meeting held on 19 May 2017, the Audit, Risk and Improvement Committee (ARIC) approved changes to the quorum provisions of the ARIC Charter to enable a Councillor attending an ARIC meeting as an observer to stand in for a Councillor member unable to attend the ARIC meeting. It is considered, however, that this proposal could pose a problem if a Councillor member of the ARIC was absent and two or more Councillor observers were then present at the meeting: how would the replacement Councillor then be chosen?

 

It is considered that a preferable and easier option would be to reduce the ARIC quorum to one Councillor member and one independent member as per the proposed amendment to clause 9.1 of the attached Draft Charter.

 

It is also recommended that a minor amendment be made to clause 7.1 of the Charter to clarify (but not alter) Councillor representation.

 

For the information of Council, an expression of interest process is currently underway to obtain two new independent ARIC members. It is anticipated that a report with recommendations for new ARIC members will be submitted to the July Council meeting.

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.         Draft Audit, Risk and Improvement Committee Charter June 2017 PDF Version


191

CEO 03

Amendments to Audit, Risk and Improvement Committee Charter

Attachment 1

Draft Audit, Risk and Improvement Committee Charter June 2017 PDF Version

 

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191

Ordinary Meeting 28 June 2017

Chief Executive Officer Report

 

CEO 04

Review of the Enterprise Risk Management Policy

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Long-Term Financial Plan

File Ref

156005.2017

Report By

David Maguire - Acting Head of Audit and Risk 

Approved By

Kiersten Fishburn - Chief Executive Officer

 

 

Executive Summary

 

Council’s current Enterprise Risk Management Policy (ERM Policy) and its Enterprise Risk Management Strategy (ERM Strategy) were both due for review recently. A review of both the ERM Policy and the ERM Strategy has recently been completed. During the course of these two reviews, it was concluded that the provisions of the ERM Strategy, to some extent, duplicated those of the ERM Policy. As a result, it was recommended to include most of the differing provisions of the ERM Strategy into the one document, a new Draft ERM Policy, which was endorsed with a minor amendment by the Audit, Risk and Improvement Committee (ARIC) at its meeting on 19 May 2017. The Draft ERM Policy is now, therefore, submitted to Council for adoption.

 

RECOMMENDATION

 

That Council:

 

1.   Adopt the Draft Enterprise Risk Management Policy attached to this report; and

 

2.   Revoke the Enterprise Risk Management Strategy attached to this report.

 

REPORT

 

Council’s ERM Policy and ERM Policy are overdue for review. As a result of reviews undertaken by the Acting Head of Audit and Risk, it was concluded that the provisions of the ERM Strategy, to some extent, duplicated those of the ERM Policy and that the ERM Policy and the ERM Strategy could be included within one document, a new Draft ERM Policy, which was submitted for endorsement to the ARIC meeting on 19 May 2017.

 

One major change to the current ERM Policy is that responsibility for administration of the ERM Policy has been moved from Council’s Risk Coordinator to the Head of Audit and Risk, and to Internal Audit unit generally, reflecting the fact that Internal Audit is responsible for maintaining, reviewing and updating Council’s Risk Register, after consultation with the CEO and risk owners (Council directors and managers).

 

During the consideration of the Draft ERM Policy at the ARIC meeting on 19 May 2017, a representative of the Audit Office of NSW suggested that Council should have a separate risk appetite statement. The Acting Head of Audit and Risk has recently obtained a copy of the Audit Office of NSW Risk Appetite Statement (attached to this report), the provisions of which are quite similar to the provisions of clauses 4.3 and 4.4 of the Draft ERM Policy. Given this fact, at this time it is not considered expedient or necessary to issue a separate Council risk appetite statement, given the provisions of clauses 4.3 and 4.4 of the Draft ERM Policy and the fact that the ARIC, at its last meeting, resolved that “any future changes to Council’s risk appetite to the ARIC for consideration prior to implementing any changes”.

 

Further, it is probably not useful to make further changes to the risk appetite provisions within the Draft ERM Policy, at least until after the external assessment of Council’s Internal Audit unit is completed, possibly by August 2017.

 

It is, therefore, recommended that, in the meantime, Council adopt the Draft ERM Policy attached to this report and revoke the current ERM Strategy which would be superfluous when the Draft ERM Policy is adopted by Council.

 

CONSIDERATIONS

 

Economic and Financial

Economic and financial considerations are accounted for in Council’s Risk Register and Council’s budgetary process.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

ATTACHMENTS

 

1.         Draft Enterprise Risk Management ViewPolicy (Under separate cover)

2.         Audit Office of NSW Risk Appetite ViewStatement (Under separate cover)

3.         Enterprise Risk Management Strategy  View (Under separate cover)   


193

Ordinary Meeting 28 June 2017

City Community and Culture Report

 

DCC 01

Draft Disability Inclusion Action Plan 2017 - 2021 Post Exhibition Report

 

Strategic Direction

Healthy Inclusive  City

Plan, support and deliver high quality and accessible services, program and facilities

Key Policy

Disability Strategy

File Ref

108067.2017

Report By

Galavizh Ahmadi Nia - Acting Manager Community Development and Planning

Approved By

Eddie Jackson - Director City Community & Culture

 

 

Executive Summary

 

At the Council meeting on 26 April 2017, Council resolved that the draft Disability Inclusion Action Plan (DIAP) 2017-2021 be placed on public exhibition, with a further report to be provided to Council following public exhibition.   

 

The draft DIAP outlines Council’s ongoing commitment to supporting equity and inclusion for people with disability in Liverpool. The DIAP sets out a four year plan of action that Council will deliver to achieve accessible and equitable programs for people with disability. The implementation of Council’s DIAP will require a whole of Council approach to ensure that the requirements of the NSW Disability Inclusion Act 2014 are achieved.

 

Public exhibition was undertaken between Thursday 27 April 2017 and Wednesday 24 May 2017 with no submissions received.

 

The Draft Disability Inclusion Action Plan 2017-2021 is presented to Council with this report for adoption.

 

 

RECOMMENDATION

 

That Council:

1.   Adopt the draft Disability Inclusion Action Plan 2017-2021; and

2.   Approve minor changes to the draft Disability Inclusion Action Plan 2017-2017 in accordance with further review of the documentation by Council staff.

 

 

REPORT

 

All Councils in New South Wales are required by the NSW Disability Inclusion Act 2014 to prepare a Disability Inclusion Action Plan (DIAP) by 1 July 2017.

 

The draft DIAP outlines Council’s ongoing commitment to supporting equity and inclusion for people with disability in Liverpool. The DIAP sets out a four year plan of action that Council will deliver to achieve accessible and equitable programs for people with disability. The implementation of Council’s DIAP will require a whole of Council approach to ensure that the requirements of the NSW Disability Inclusion Act 2014 are achieved.

 

At the Council meeting on 26 April 2017, Council resolved that the draft Disability Inclusion Action Plan (DIAP) 2017-2021 be placed on public exhibition, with a further report to be provided to Council following public exhibition.   

 

Public exhibition was undertaken between Thursday 27 April 2017 and Wednesday 24 May 2017 with no submissions received. Exhibition took place using various methods including placement of copies of the draft DIAP in Council libraries and customer service centre, advertising in the local papers, providing information regarding the exhibition through Council’s community networks and on Council’s website. The Liverpool Access Committee were also provided the opportunity to comment.   

 

Additional changes

 

Minor changes to the draft DIAP 2017-2021 as identified by Council staff following a further review are as follows:

·    Update of the integrated planning and reporting framework chart to ensure consistency with other Council documents.

·    The inclusion of the Mayor and Chief Executive Officer messages.

·    Formatting of the document.

 

The draft Disability Inclusion Action Plan 2017-2021 is attached for the reference of Councillors.

 

CONSIDERATIONS

 

Economic and Financial

Actions can be delivered within existing budgets.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Promote community harmony and address discrimination.

Support access and services for people with a disability.


Civic Leadership and Governance

Foster neighbourhood pride and a sense of responsibility.

Deliver services that are customer focused.

 

 

 

ATTACHMENTS

 

1.         Disability Inclusion Action Plan 2017-2021View  


227

DCC 01

Draft Disability Inclusion Action Plan 2017 - 2021 Post Exhibition Report

Attachment 1

Disability Inclusion Action Plan 2017-2021

 

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231

Ordinary Meeting 28 June 2017

City Community and Culture Report

 

DCC 02

Grants, Donations, and Corporate Sponsorship

 

Strategic Direction

Healthy Inclusive  City

Foster social inclusion, strengthen the local community and increase opportunities for people who may experience barriers

Key Policy

Donations Policy

File Ref

147372.2017

Report By

Galavizh Ahmadi Nia - Acting Manager Community Development and Planning

Approved By

Eddie Jackson - Director City Community & Culture

 

 

Executive Summary

Council is committed to building strong and resilient communities in Liverpool and to maximising social wellbeing for all residents. One way of achieving these goals is to provide financial assistance in the form of grants and sponsorships to individuals and groups to develop leadership skills, increase participation in community life and address identified social issues.

 

This report presents the funding recommendations for the Community Grants Program and a sponsorship request submitted during the review of the Corporate Sponsorship Program for Council’s consideration.

 

RECOMMENDATION

That Council:

1.    Endorses the recommended provision of $15,000 (GST exclusive) under Community Grants Program:

Applicant Name

Project Name

Amount

Liverpool Women’s Health Centre

Liverpool Women's Health Centre Safety Hub

$15,000

2.    Endorses the recommended provision of $4,000 to support the sponsorship request from Vedic Festival Inc.

 

 

REPORT

 

Community Grants Program

Applications are accepted bi-annually and are reviewed by an internal working group, comprised of Council staff members. This report presents the funding recommendation for an application received under the first round of the Matching Grants Program 2016/17 which required a complying development application prior to Council’s final consideration. The Matching Grants Program is fully expended for the 2016/2017 financial year. However, the budget allocation of $100,000 adopted by Council in its 2016/2017 Operational Plan for the purpose of Council’s Community Grants Program has funds available. There is currently $22,000 remaining in the budget. If the recommended amount of $15,000 is endorsed it will be expended from this budget, leaving a remaining balance of $7,000 at the end of this financial year.

 

Given the extenuating circumstances surrounding the application and Council’s ongoing commitment to reducing violence against women in the local government area, the following application is recommended for funding as shown in the table below. The program criteria for the Matching Grants Program and Community Grants Program can be found as an attachment to this report.

 

Applicant Name and Organisation Status

Project Name/ Description

Beneficiaries

Amount Requested

Amount Recommended

Liverpool Women’s Health Centre

 

Organisation Status:

Not-For-Profit

Liverpool Women's Health Centre Safety Hub

 

Objective: Construction of a childcare crèche room on the ground floor level of the centre and an upgrade to the kitchen and dining area for women and children accessing the safety hub

 

Outcomes: 

·     Optimise the space at the Health Centre to establish the Safety Hub as a pathway to services with a primary focus on keeping women and children safe and helping them recover from violence

·     The Safety Hub will serve as a single, area-based and highly visible intake point making it easier for victims of family violence to find help quickly

Women and their children across the Liverpool LGA who are in need of support to escape violent situations. The crèche will allow women to access the health centre and receive direct support while their children are being minded.

 

$15,000

$15,000

Funding request under Corporate Sponsorship Program

In 2016/2017 there was no program funding available in the budget for the Corporate Sponsorship Program. In February 2017, it was decided to close the program and cease accepting applications whilst undertaking a comprehensive review of the Corporate Sponsorship (Outgoing) Policy and program. The revised Corporate Sponsorship Policy was endorsed by Council on 31 May 2017. The Community Development and Planning Team will work with organisations and groups to ensure a smooth transition to the new program including information sessions and promotion of new procedures.

During the review and closure period a request by Vedic Festival Inc. was received seeking financial support for the Festival of Chariots event on 1 July 2017. The Festival is an annual event which has previously been supported through the Corporate Sponsorship Program. The Festival aligns with Council’s Community Strategic Plan (Direction 1: Creating Connection) and the outcomes Council aims to achieve in partnership with the local community, including creating links between communities, more community activities and events, and promoting a sense of belonging. 

The revised Corporate Sponsorship Policy will bring a more robust approach to the timing and assessment of all grants in the coming financial year. However it is accepted that the process has to be bedded down, promoted and that officers should be prepared to work with groups to ensure that important community events are considered. Therefore, whilst the sponsorship was requested during the review and closure of the program, it is recommended that Council provide financial assistance toward the delivery of this event, given the project’s alignment to the established Community Grants Program and the availability of funding under that program.

A summary of the request received is shown in the table below.

Applicant Name

Project Name/ Description

Amount Requested

Amount Recommended

Vedic Festival Inc

 

Festival of Chariots

A community festival to promote the celebration and respect of Indian art, Indian cultural heritage, and diversity.

The festival consists of a street parade and Fair in the Park. There will be singing and playing of Indian musical instruments.

$4,000

$4,000

 

CONSIDERATIONS

 

Economic and Financial

Community Grants Program

A budget allocation of $100,000 was adopted by Council in its 2016/2017 Operational Plan for the purpose of Council’s Grants Program. There is currently $22,000 remaining in the budget. If the recommended amount of $15,000 is endorsed the remaining balance will be $7,000.

Corporate Sponsorship Program

There is currently no budget allocation for Corporate Sponsorship in the 2016/2017 Operation Plan. However, should approval be granted for the Vedic Festival Inc, funding of $4,000 would be allocated from the Community Grants Program, leaving a balance of $3,000.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

ATTACHMENTS

 

1.         Matching Grants CriteriaView

2.         Community Grants Program Criteria


235

DCC 02

Grants, Donations, and Corporate Sponsorship

Attachment 1

Matching Grants Criteria

 

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235

DCC 02

Grants, Donations, and Corporate Sponsorship

Attachment 2

Community Grants Program Criteria

 

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237

Ordinary Meeting 28 June 2017

City Community and Culture Report

 

DCC 03

Draft Cultural Policy

 

Strategic Direction

Healthy Inclusive  City

Celebrate and respect Liverpool’s rich cultural and social diversity and embrace the opportunities it provides

Key Policy

Cultural Policy

File Ref

155923.2017

Report By

Vi Girgis - Acting Policy and Projects Officer 

Approved By

Eddie Jackson - Director City Community & Culture

 

 

Executive Summary

 

The attached Draft Cultural Policy outlines Liverpool’s ambitions towards a creative, innovative and inclusive city over the next four years. The Policy acknowledges the role of culture in promoting social cohesion, civic pride, economic growth, environmental sustainability and individual wellbeing. It outlines Council’s role in actively building the cultural life of the city by presenting greater opportunities for creative and cultural participation, and supporting artists and creatives to make and present work in Liverpool. As well, this Policy aims to build on the reputation of Western Sydney arts and culture as a whole, positioning Liverpool at the forefront of this movement.

 

This Policy will be supplemented by a four-year Cultural Strategy and Action Plan, which will outline a coordinated, cross-Council approach to creative and cultural development throughout the Liverpool LGA.

 

The Draft Cultural Policy is presented to Council with this report for adoption.

 

RECOMMENDATION

 

That Council:

 

1.       Adopts the Draft Cultural Policy; and

2.       Brings forth a report in September 2017 detailing a Draft Cultural Strategy and Action Plan for public exhibition.

 

 


 

REPORT

 

Council is committed to recognising and celebrating the rich cultural fabric of Liverpool’s communities, allocating significant resources to cultural infrastructure and to maintaining policies which facilitate aspects of cultural development. Although Council’s ongoing contribution to the LGA’s creative cultural development are apparent, it has lacked the policy framework to articulate and realise its vision for the cultural life of the city.

 

The Draft Cultural Policy outlines Liverpool’s ambitions towards a creative, innovative and inclusive city. The Policy acknowledges the role of culture in promoting social cohesion, civic pride, economic growth, environmental sustainability and individual wellbeing. It outlines Council’s role in actively building the cultural life of the city by presenting greater opportunities for creative and cultural participation, and supporting artists and creatives to make and present work in Liverpool. As well, this Policy aims to build on the reputation of Western Sydney arts and culture as a whole, positioning Liverpool at the forefront of this movement.

 

The Policy principles are derived from the UNESCO Universal Declaration on Cultural Diversity unanimously adopted on 2 November 2001, and are as such:

(a)  Inclusion

(b)  Diversity

(c)  Cultural products are unique commodities

(d)  Creativity and experimentation

 

The Policy objectives are as follows:

(a)  Develop Liverpool’s reputation as the cultural destination in South West Sydney.

(b)  Create the conditions for engaging, diverse and accessible cultural experiences for residents and visitors of Liverpool.

(c)  Support artists and creatives to produce and present work in Liverpool.

 

The Policy outlines Council’s roles and responsibilities in areas of strategy, planning, provision of services, provision of funding, seeking funding, developing partnerships, promotions, consultation and feedback, evaluation and reporting.

 

It is envisioned that the four-year Policy will be supplemented by a four-year Cultural Strategy and Action Plan. The Strategy and Action Plan are currently in development, with consultations being undertaken across Council divisions. The Strategy and Action Plan will outline a coordinated, cross-Council approach to creative and cultural development throughout the Liverpool LGA, towards the ambition of sustaining a creative, innovative and inclusive city that is the cultural capital of South West Sydney. The Draft Cultural Strategy and Action Plan will be presented to Council in September 2017 for endorsement. Following endorsement by Council, the Draft Cultural Strategy and Action Plan will go on public exhibition for feedback from cultural and community organisations and the wider community.

CONSIDERATIONS

 

Economic and Financial

Facilitate economic development.

Facilitate the development of new tourism based on local attractions, culture and creative industries.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Provide cultural centres and activities for the enjoyment of the arts.


Civic Leadership and Governance

Foster neighbourhood pride and a sense of responsibility.

Encourage the community to engage in Council initiatives and actions.

Deliver services that are customer focused.

 

 

ATTACHMENTS

 

1.         Draft Cultural Policy


255

Ordinary Meeting 28 June 2017

City Corporate Report

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CFO 01

Investment Report May 2017

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

153632.2017

Report By

Christian  Hope - Senior Financial Accountant

Approved By

Vishwa Nadan - Manager Financial Services

 

 

Executive Summary

 

This report details Council’s Investment portfolio.

 

At 31 May 2017, Council held investments with a market value of $182 million.

 

The portfolio yield to the end of May 2017 is 108 basis points above the AusBond Bank Bill index and 113 basis points above the BBSW benchmark for the same period.

 

 

AusBond Bank Bill Index

BBSW

Benchmark

1.85%

1.80%

Portfolio yield

2.93%

2.93%

Performance above benchmarks

1.08%

1.13%

 

Return on investment year to date was $1.14 million higher than budget.

 

Council’s investments and reporting obligations fully comply with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation

 

 

RECOMMENDATION

 

That Council receives and notes this report.

 

 

 

 

 

REPORT

 

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

 

Council’s Portfolio

 

At 31 May 2017, Council held investments with a market value of $182 million. Council’s investment register detailing all its investments is provided as an attachment to this report. In summary, Council’s portfolio consisted of investments in:

 

At 31 May 2017, the ratio of market value compared to face value of various debt securities is shown in the table below.

Asset Class

May-17

Jun-16

Senior Debts(FRN's & TCD's

100.72%

100.00%

MBS( Reverse Mortgage Backed Securities)

60.92%

65.00%

T- Corp Unit Trust – Strategic Cash Fund

100.86%

98.57%

 

 

 

* A TCD stands for Transferrable Certificate of Deposit; it is a security issued with the same characteristics as a   Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

 

Council is fully compliant with the requirements of the Ministerial Investment Order including the grand fathering provision in regards to its investment portfolio holdings. The grand fathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

Portfolio Maturity Profile

 

The table below shows the percentage of funds invested at different durations to maturity.

 

Market Value by Issuer and Institution Policy limit as per Investment Policy

Overall Portfolio Credit Framework compliance to Investment Policy

 

 

Portfolio Performance against relevant market benchmarks

The AusBond Bank Bill Index (ABBI) and Bank Bill Swap Rates (BBSW) are two key benchmarks used in Australia to measure return on investment on cash and fixed interest securities. The ABBI represents average daily yield of a parcel of bank bills and the BBSW represents daily lending rates between the banks. There is also a notable correlation between changes in the cash rate and impact on both these benchmarks. For reporting and benchmarking purposes, Council is using annualised average ABBI and a 90-day average BBSW.

 

The portfolio yield to 31 May 2017 exceeded the AusBond Bank Bill index by 108 basis points (2.93% against 1.85%).

 

The portfolio yield to 31 May 2017 exceeded the Bank Bill Swap Rate by 113 basis points (2.93% against 1.80%).

 

Council continues to achieve a solid outcome despite ongoing margin contraction and significantly lower market deposit yields. Return on investments is expected to slowly decrease as old investments in Council’s portfolio mature and are replaced with investments yielding lower returns.  Comparative yields for the previous months are charted below:

 

 

Performance of Portfolio Returns against Budget

 

Council’s investment income year to date to May 2017 exceeded budget by $1.14 million mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings for the year.

 

 

Investment Portfolio at a Glance

 

 

Portfolio Performance

 

 

MCWB01114_0000[1]

 

 

MCWB01114_0000[1]

 

 

The portfolio yield to 31 May 2017 exceeded the AusBond Bank Bill index by 108 basis points (2.93% against 1.85%)

 

The portfolio yield to 31 May 2017 exceeded the Bank Bill Swap Rate by 113 basis points (2.93% against 1.80%)

Annual Income vs. Budget

MCWB01114_0000[1]

Council’s investment interest income exceeded budget by $1.14 million as at 31 May 2017 mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings for the year

 

Investment Policy Compliance

Legislative Requirements

 

MCWB01114_0000[1]

Fully Compliant.

Portfolio Credit Rating Limit

MCWB01114_0000[1]

Fully Compliant.

Institutional Exposure Limits

X

S&P Rating Agency downgraded long term credit-rating of Bank of Queensland and Bendigo & Adelaide Bank from “A-“ to “BBB+” mainly due to an anticipated price correction in housing property market. Policy will be appropriately amended for flexibility in event of unpredicted low-risk movements in status by the credit-rating agencies.

Term to Maturity Limits

MCWB01114_0000[1]

Fully Compliant

 

Economic Outlook – Reserve Bank of Australia

 

The Reserve Bank has left the official cash rate on hold at 1.5 per cent in its 9 June 2017 meeting. The current 1.5 per cent cash rate is at a historically low level and impacts returns on investment. Returns on Term Deposits and Floating Rate Notes have significantly dropped since the last twelve months. The average market returns on term deposits are:

·    Longer term deposits (> 3years maturity) – 3% to 3.5% p.a.

·    Medium term (2 to 3 years to maturity) – 2.5% to 3% p.a.

·    Short term deposits rate (less than one year to maturity) – ranges from 2.3% to 2.5% per annum.

·    Cash & Cash At Call accounts range from 1.4% to 2.15%

·    31 Days’ Notice Account 2.25%

 

Certificate of Responsible Accounting Officer

 

The Manager Financial Services, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

 

CONSIDERATIONS

 

Economic and Financial

Council’s investment interest income exceeded budget by $1.14 million as at 31 May 2017 mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

There are no civic leadership and governance considerations.

 

ATTACHMENTS

 

1.         Investment Portfolio - May 2017View  


257

CFO 01

Investment Report May 2017

Attachment 1

Investment Portfolio - May 2017

 

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259

Ordinary Meeting 28 June 2017

City Corporate Report

 

CFO 02

Minutes of Budget Review Panel 25 May 2017

 

Strategic Direction

Leading Proactive Council

Provide business excellence and financial sustainability to deliver services that meet community expectations

Key Policy

Long-Term Financial Plan

File Ref

160439.2017

Report By

Earl  Paradeza - Senior Management Accountant

Approved By

Vishwa Nadan  - Manager Financial Services

 

 

Executive Summary

 

The report tables the Minutes of the Budget Review Panel meeting held on 25 May 2017.

 

RECOMMENDATION

 

That Council adopts the minutes of the Budget Review Panel meeting held on 25 May 2017.

 

REPORT

 

The Minutes of the Budget Review Panel held on 25 May 2017 are attached for the information of Council.

 

CONSIDERATIONS

 

Economic and Financial

Further develop a commercial centre that accommodates a variety of employment opportunities.

Deliver and maintain a range of transport related infrastructure such as footpaths, bus shelters and bikeways.

Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.

Facilitate economic development.

Environmental and Sustainability

Raise community awareness and support action in relation to environmental issues.


Social and Cultural

Raise awareness in the community about the available services and facilities.


Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Actively advocate for federal and state government support, funding and services.

 

 

ATTACHMENTS

 

1.         Minutes of Budget Review Panel Meeting - 25 May 2017View  


263

CFO 02

Minutes of Budget Review Panel 25 May 2017

Attachment 1

Minutes of Budget Review Panel Meeting - 25 May 2017

 

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267

Ordinary Meeting 28 June 2017

City Presentation Report

 

DCP 01

Big Bag Project Trial

 

Strategic Direction

Natural Sustainable City

Lead the community to develop and implement environmentally sustainable practices

Key Policy

Domestic Waste Management Policy

File Ref

162661.2017

Report By

Rebecca Scarpin - Waste Management Coordinator

Approved By

Wayne Carter - Director City Presentation

 

 

Executive Summary

 

At the Council Meeting of 29 October, 2014 Council resolved in part that Council:

 

2.       Proceed with trialing the bulka bag initiative for cost savings and increased resource       recovery of household clean up material

 

The Big Bag Project Trial was supported by the NSW Environmental Protection Agency (EPA) and funded via the Better Waste and Recycling Program.

 

The Big Bag Project Trial was split into two phases – Phase 1 being a trial of the collection process and Phase 2 incorporating the electronic dispatch and the Big Bag materials sorting, re-use and recycling processes. The Phase 1 Trial commenced in April 2017 and was completed by end of May 2017.

 

The Phase 1 Trial has established that the Big Bag Collection Process;

 

·    is more expensive than the traditional waste compactor collection process,

·    is more time consuming to collect the waste from the kerb and unload at the waste disposal site than the traditional waste compactor collection process,

·    does not provide the same level of service expected by councils’ residents,

·    is unlikely to achieve better rates of diversion from landfill than those achieved by conventional Resource Recovery Facilities.

 

As a result of these findings there does not appear to be a financial or environmental basis on which to progress to Phase 2 of the Big Bag Project Trial.  

 

RECOMMENDATION

 

That Council:

1.   Acknowledges that the cost savings and increased resource recovery outcomes envisaged for the Big Bag Household Waste Collection Service have not been realised by the Big Bag Project Trial - Phase 1;

 

2.   Does not proceed with the Big Bag Project Trial – Phase 2; and

 

3.   Advises the NSW Environmental Protection Authority (EPA) of the outcomes of the Big Bag Project Trial – Phase 1.

 

 

REPORT

 

The Big Bag initiative was introduced to Council at its Councillor Strategic Workshop in December 2013 as the Bulka Bag Project, now known as the Big Bag Project. The initiative proposed an innovative change to the methodology for the booked household clean up collection service. The traditional collection process involves household waste (bulky goods including furniture, white goods, toys, and other non-putrescible waste) being placed in a pile at the kerb by the resident on a pre-booked basis. Council crews collect the material by manual handling, moving the material from the kerb into a compactor waste truck which involves some WHS risks to the loading crew. The compacted material has traditionally been disposed at an appropriate licenced landfill site.

 

The Big Bag initiative identified the opportunity of reducing the WHS risk along with a perceived significant reuse opportunity for the waste material being placed by the resident for removal. It was proposed that a bag be provided to the resident to place their waste in for collection by Council. Rather than compacting the waste in the conventional collection system, the bag would be collected by a truck incorporating a lifting mechanism (mounted crane) and placed on the truck tray. The bag would be collected and transported to a sorting facility where recyclable materials and re-useable products could be separated from the waste stream and sold on.

 

At the Council Meeting of 29 October 2014 Council resolved to progress with the trial of the Big Bag initiative. The Big Bag Initiative was supported by the NSW Environmental Protection Agency (EPA) and the proposed trial funded by the EPA through the Better Waste and Recycling Program.

 

The project trial scope was designed to include;

 

·    the purchase and fit out of suitable truck to collect the Big Bags from the kerb,

·    procurement of appropriate Big Bags,

·    development of a dispatch system for delivery of the Big Bag to the resident,

·    access to a licenced facility to place the Big Bags for hand sort and recovery,

 

In February 2016 a Councillor briefing and demonstration of the proposed Big Bag collection process with the truck and bag was held at the Rose Street Operations Centre.

 

Big Bag Project Trial- Phase 1

 

Phase 1 of the Big Bag Project Trial (“the Trial”) focussed on the viability of the collection process and an assessment of the potential for re-use and recycling of collected material.

 

The Trial commenced with the distribution of the Big Bags to local residents in April 2017 and the collection of the bags from the kerb commencing 1 May 2017 through to 25 May 2017, using the one Big Bag truck available. Council’s usual four compactor trucks continued delivering the standard service elsewhere throughout the Trial, collecting 560 services per week. The Big Bags were packaged up in a clear plastic bag with an instruction sheet for its use and delivered by a Council Officer to the resident. The resident had been contacted by Council’s Customer Service team following their request for a Household Waste Collection, and advised they had been selected to participate in the Trial, and if at home when the bag was delivered would be advised how the bag was to be used.

 

The disposal site chosen for the Trial was the Benedict Resource Recovery Facility located at Riverside Road, Chipping Norton. A Big Bag Site Assessment Sheet was completed by the operator to document operational concerns and was also used to log re-useable/ recyclable materials identified within the Big Bag.

 

The significant findings from the Trial are detailed below.

 

Resident Participation

A reasonable proportion of the residents who participated in the trial placed their waste materials in the Big Bag in accordance with the instructions provided to them.

Of the 187 bags delivered to residents;

·    49 properties (26%) did not use the bags

Of the 138 properties who did use the bag;

·    19 placed additional waste outside the bag

·    30 properties required collection by compactor truck for various reasons

·    41 bags (30%) contained furniture

 

Therefore, successful participation in the use of Big Bags and the collection truck in the Trial was 108 properties or 58%.

 

Operation Issues

Several operational issues arose from the trial at a number of collection sites including restricted access due to overhead wires and road widths. The lifting of the bags onto the truck was quite slow and not a simple exercise and then once the bags were on the truck, load shifting during transport became an issue restricting capacity for additional collections and closing the sliding door. Unloading bags at the disposal site was also difficult and time consuming. It was also identified that the operation of the truck required a 2 man crew rather than a single person as first anticipated.

 

Recyclable or re-useable products

Based on the recorded assessment of materials in the Big Bag at the time of collection, the following possible recyclable and re-useable waste streams were identified:

·    Metals / whitegoods   66 Bags – 48%

·    Recyclable plastics    58 Bags – 42%

·    Re-useable furniture  41 Bags – 30%

·    Cardboard /paper      55 Bags – 40%

·    Re-useable toys         19 Bags – 14%   

 

A further detailed list of findings from the Trial is included in the technical report as Attachment 1.

 

The aim of the Trial was to confirm anticipated cost savings and increased resource recovery of household clean-up material.

 

Councils’ current service comprises 4 waste compactor trucks and 1 metals collection truck and 10 staff who collect 720 services per week. Transition of the entire service to the Big Bag Collection method would result in an increase in fleet requirements from the existing 5 vehicles to an anticipated 13 vehicles and an increase in labour requirements of 16 extra staff. This clearly represents a significant increase in operating costs to service current demand.

 

The Trial shows that residents do dispose of significant amounts of recyclable and/or re-useable products through the household collection service. However, any re-useable material was frequently found to be crushed in the Big Bag transport.  In addition the current disposal of all household waste to landfill will cease on 30 June 2017. Council has recently accepted a tender for a contract commencing 1 July to dispose of all household collection waste at the Benedict Resource Recovery Facility in Chipping Norton. This facility achieves a 75% diversion from landfill of all materials received at the facility. Council already provides a separate collection service for metals and whitegoods which are recycled.

 

It is therefore concluded that implementation of this service will significantly and unacceptably increase operational costs. It is also considered very unlikely that the processing of Big Bag products by hand at a specialised facility would significantly increase waste diversion rates from those able to be achieved at conventional Resource Recovery Facilities.

 

It is considered that sufficient data has been generated through the operation of the Big Bag Project Trial Phase 1 to determine that the Big Bag initiative will not realise the anticipated cost savings nor will it significantly improve resource recovery originally anticipated.

Big Bag Project Trial – Phase 2

Phase 2 of the Big Bag Project Trial incorporates the commissioning of the on-line booking of the Big Bag Collection Service and the dispatch system for delivery of the bags, along with the establishment of a sorting facility.

 

The establishment of a sorting facility was investigated in some depth prior to the decision to split the Big Bag Project Trial into Phase 1 and 2. There are no known commercial licenced facilities available to access for a short period to conduct the trial. It has also been confirmed that should a local site be identified as suitable to conduct the trial a formal Development Application would need to be submitted and approved.

 

Given the initial findings on the viability of the Big Bag collection and the likely proportion of materials that would be re-used as whole products it is clear that there is little basis for further expenditure on Phase 2 of the Trial.

 

CONSIDERATIONS

 

Economic and Financial

The Trial exposed significant financial risks to Council that have been included in the report. These could have a negative impact on the domestic waste reserve if the service is implemented.

Environmental and Sustainability

Minimise household waste going to landfill.

Improve recycling and recovery rates.


Social and Cultural

Raise awareness in the community about the available services and facilities.


Civic Leadership and Governance

Act as an environmental leader in the community.

Deliver services that are customer focused.

 

 

ATTACHMENTS

 

1.         Technical Report for Big Bag Trial-Phase 1View  


267

DCP 01

Big Bag Project Trial

Attachment 1

Technical Report for Big Bag Trial-Phase 1

 


 


 


 


 


 

 


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Economic Development Report

 

DEE 01

Smart Hub Feasibility Report

 

Strategic Direction

Vibrant Prosperous City

Assist exiting businesses to grow, innovate and become more competitive

Key Policy

Economic Development Strategy

File Ref

153974.2017

Report By

Nicole Voorhout - Personal Assistant to the Director Economic Development

Approved By

Julie Scott - Acting Director Economic Development

 

 

Executive Summary

 

At the 25 November 2015 Council meeting, Council approved $25,000, on the recommendation of the Economic Development and Events Committee, to seek independent expertise to examine the feasibility of establishing a Smart Work Hub facility in Liverpool.

The feasibility study sought advice on:

·    Potential locations in the Liverpool city centre

·    Market demand, pricing and the appropriate operating model

·    A sample layout

·    Target clients

·    Management model, likely costs and budget breakdown

A request for quote process concluded with the feasibility study awarded to Coactiv8[1], a leading consultancy in work hubs that has experience with corporate, government and property client groups.

 

The report completed in March 2016 is attached.

 

At the October 2016 Council meeting Councillor Kaliyanda submitted a NOM regarding “Opportunities to support local businesses and social enterprise.” 

 

This report addresses both requests for information relating to the potential of a Smart Work Hub facility.

 

The March 2016 report highlighted significant financial implications for Council and alternate solutions were sought to offer a wide range of options in establishing a smart hub.

 

RECOMMENDATION

 

That Council:

 

1.       Endorses further investigation on the establishment of a Smart Work Hub or alternative facility in Liverpool; and

 

2.       That a further report on these investigations be bought back to Council in the 2017/18 third quarter

 

REPORT

 

Coactiv8 Liverpool Work Hub Feasibility Report

 

Coactiv8’s report was built on research by the University of Technology Sydney’s Institute for Sustainable Futures (Smart Work Centres: An Analysis of Demand in Western Sydney[2]). The report found that there is a current market gap in South West Sydney for co-working spaces. Liverpool’s market size includes 1400 eligibile individuals and 516 eligible businesses. For greatest success, a work hub would need to be located in a commercial activity area close to public transport and retail services.

 

(Source: Coactiv8)

 

Neighbouring Work Hubs

 

Oran Park Smart Work Hub

Part Time

$200/month

Full Time

$400/month

Dedicated Desk

$500/month

Dedicated Office

$1220/month

Wotso Work Space - North Strathfield

Desk

From $220/month

Wotso Work Space - Penrith

Desk

From $330/month

The Creative Fringe – Penrith

Casual Desk

$44/day

Full Time Desk

$363/month

Dedicated Desk

$440/month

Western Sydney University

Werrington Park Corporate Centre

Casual Desk

$25/day

Part Time (10 days/month)

$180/month

Full Time (incl. weekends)

$290/month

Office

$330 - $800/month

 

Proposal

 

Seven sites were inspected in the Liverpool CBD and two were considered suitable.

 

·    OPTION A – Level 2, 296 Macquarie Street

A 500sqm space with minimal building works required.

Estimated investment cost of $475,000 with no profit for the first three years but would require corporate sponsorship.

 

·    OPTION B – Soldiers Memorial School of Arts, 306 Macquarie Street

A lower-risk 380sqm space.

Estimated investment cost of $403,100 but with no requirement for corporate sponsorship.

 

Estimates for both sites include fitout ($600/sqm) launch activities ($62,000) and start-up consultancy ($127,500).

 

The financial implications for Council being involved in the establishment and start up phase of the Smart Hub was considered impractical in Council’s overall budget.

 

Other Opportunities

 

In addition to the original site locations, alternative opportunities were also sought for comparison purposes.

 

Regus – Level 2, 215-219 George Street LIVERPOOL

 

Regus is the world’s largest provider of flexible workplaces. They currently manage a property in the Liverpool CBD and list their product as:

·    Window Office ($17.80 – $62.70)

·    Internal Office ($13.60 – $50.10)

·    Virtual Office ($3.44 – $10.04)

·    Co-working Space – Coming Soon[3]

 

They currently manage co-working spaces in Blacktown and Parramatta.

 

WSU Launch Pad[4]

 

The Western Sydney University Launchpad has been marketed as a ‘technology business incubator’. It is meant to support business by providing a modern collaborative work and meeting space, specialist business advice, mentoring, events, networking, training and education. They currently have an active co-working space at the Penrith Smart Business Centre and launched their Parramatta space in May 2017. A space was opened up in the Liverpool CBD in November 2015 however with smaller scale facilities. Unfortunately the space has suffered from lack of presence and activation. Discussions are in place to partner the South West Business Enterprise Centre with the service to provide business advisory services.  It is envisioned that Launchpad will co-locate with the University’s new campus in 2018

 

Two Space[5]

 

Two Space is a start-up based in Sydney that is working towards transforming empty restaurants into co-working spaces by day. They are not restricted to hospitality venues and are open to using any underutilised space. Two Space will help set up Wi-Fi (sponsored by Optus) and will recruit a ‘host’ to welcome users. They currently have spaces in Darlinghurst, Wynyard and Potts Point. Future locations include Manly, Surry Hills, Bondi and Parramatta.

 

Maker Space

 

A makerspace is a physical location where people gather to share resources and knowledge, work on projects, network, and build. Makerspaces were inspired by ‘hacker culture’ and many are still primarily places for technological experimentation, hardware development and idea prototyping and are the birthplace of many product start-ups. The makerspace emerged initially as a powerful learning force in the non-academic community however many universities have recognised their value in learning and now have maker spaces of their own.[6]

 

Local University Maker Spaces:

·    UOW MakerSpace and MediaSpace[7] - Wollongong

·    WSU MakerSpace[8] - Penrith

·    UNSW Michael Crouch Innovation Centre[9] - Kensington

 

Private/Not-For Profit Makerspaces

·    Maker Space &Co[10] - Marrickville

·    Makers Place Inc.[11] - Redfern

·    Robots and Dinosaurs[12] - Meadowbank

·    Mobile Makerspace[13] (pop up space)

 

 

Social Infrastructure

 

Another option to be considered is discussed in an article from landscape australia and is attached to this report.  The article titled “Is it possible to use social infrastructure to catalyse economic growth”, discusses the funding of co-working spaces (with a community focus) through Council’s Voluntary Planning Agreements (VPA).

 

Recommendations

 

Co-working spaces are becoming increasingly popular and vital in the start-up and innovation economy. With future developments in the LGA including expanding university campuses for both University of Wollongong and Western Sydney University, Civic Place and the Aerotropolis at Badgerys Creek, and neighbouring developments such as Sydney Science Park at Luddenham it would be beneficial for Liverpool to keep abreast with trends in the teleworking and start-up sector. Discussions with business stakeholders, tertiary institutions and the market in general suggest better infrastructure and service offerings are required in the city centre (e.g. retail and hospitality) for a smart hub or incubator to work successfully. It is recommended that further investigation occurs to work towards establishing a Smart Work Hub in parallel to work being conducted with city centre revitalisation and new business and amenity installation.

 

Council officers will also seek meetings with the following organisations to ascertain possible sites and opportunities for partnership.

·    Regus

·    Western Sydney University Launch Pad

·    Two Space

·    University of Wollongong

It is recommended that further investigation occurs to work towards establishing a Smart Work Hub or alternative in the third quarter of the 2017/18 financial year.

 

CONSIDERATIONS

 

Economic and Financial

Further develop a commercial centre that accommodates a variety of employment opportunities.

Encourage and promote businesses to develop in the hospital, health and medical precinct (of the City Centre).

Facilitate economic development.

Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre).

Funding options to be considered as part of future reporting.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Raise awareness in the community about the available services and facilities.

Provide cultural centres and activities for the enjoyment of the arts.

Support access and services for people with a disability.

Deliver high quality services for children and their families.


Civic Leadership and Governance

Undertake communication practices with the community and stakeholders across a range of media.

Foster neighbourhood pride and a sense of responsibility.

Facilitate the development of community leaders.

Encourage the community to engage in Council initiatives and actions.

Deliver services that are customer focused.

 

ATTACHMENTS

 

1.         FINAL - Liverpool Work Hub Feasibility ReportView (Under separate cover)

2.         ARTICLE Is it possible to use social infrastructure to catalyse economic growth - Landscape AustraliaView (Under separate cover)    


279

Ordinary Meeting 28 June 2017

Committee Reports

 

CTTE 01

Liverpool Youth Council Minutes of meeting held 10 May 2017 and Meeting Notes of meetings held on 12 April 2017 and 8 March 2017.

 

Strategic Direction

Proud Engaged City

Engage and consult with the community to enhance opportunities for communication and involvement

Key Policy

Community Engagement Policy

File Ref

152881.2017

Report By

Galavizh Ahmadi Nia - Acting Manager Community Development and Planning

Approved By

Eddie Jackson - Director City Community & Culture

 

 

Executive Summary

 

This report presents the minutes of the Liverpool Youth Council Meeting held on 10 May 2017 and the meeting notes of the Liverpool Youth Council meetings held on 12 April 2017 and 8 March 2017.

 

RECOMMENDATION

 

That Council receive and note the minutes of the Liverpool Youth Council Meeting held on 10 May 2017 and the meeting notes of the Liverpool Youth Council meetings held on 12 April 2017 and 8 March 2017.

 

 

REPORT

 

1.       The minutes of the Liverpool Youth Council held on 10 May 2017 are attached for the information of Council. Meetings held on 12 April 2017 and 8 March 2017 had no quorum, however the meeting notes are attached for the information of Council.

 

2.       The minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.

 

 


 

 

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership and Governance

Facilitate the development of community leaders.

Encourage the community to engage in Council initiatives and actions.

 

 

ATTACHMENTS

 

1.         Minutes Liverpool Youth Council 10 May 2017View

2.         Meeting Notes Liverpool Youth Council 12 April 2017View

3.         Meeting Notes Liverpool Youth Council 8 March 2017View  


281

CTTE 01

Liverpool Youth Council Minutes of meeting held 10 May 2017 and Meeting Notes of meetings held on 12 April 2017 and 8 March 2017.

Attachment 1

Minutes Liverpool Youth Council 10 May 2017

 

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291

CTTE 01

Liverpool Youth Council Minutes of meeting held 10 May 2017 and Meeting Notes of meetings held on 12 April 2017 and 8 March 2017.

Attachment 2

Meeting Notes Liverpool Youth Council 12 April 2017

 

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295

CTTE 01

Liverpool Youth Council Minutes of meeting held 10 May 2017 and Meeting Notes of meetings held on 12 April 2017 and 8 March 2017.

Attachment 3

Meeting Notes Liverpool Youth Council 8 March 2017

 

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297

Ordinary Meeting 28 June 2017

Committee Reports

 

CTTE 02

Minutes of the Audit, Risk and Improvement Committee 19 May 2017

 

Strategic Direction

Leading Proactive Council

Position Council as an industry leader, delivering best practice and innovation

Key Policy

Local Government Act 1993

File Ref

155727.2017

Report By

David Maguire - Acting Head of Audit and Risk 

Approved By

Kiersten Fishburn - Chief Executive Officer

 

 

Executive Summary

 

This report is tabled in order to present the Minutes of the Audit, Risk and Improvement Committee Meeting held on 19 May 2017.

 

RECOMMENDATION

 

That Council receive and note the Minutes of the Audit, Risk and Improvement Committee Meeting held on 19 May 2017.

 

REPORT

 

1.       The Minutes of the Audit, Risk and Improvement Committee held on 19 May 2017 are attached for the information of Council.

 

2.       The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council. (Please note that Committee recommendations relating to the Draft Enterprise Risk Management Policy and amendments to the Audit, Risk and Improvement Committee Charter are dealt with in separate reports to this Council meeting.)

         

CONSIDERATIONS

 

Economic and Financial

There are no economic and financial considerations.

Environmental and Sustainability

There are no environmental and sustainability considerations.


Social and Cultural

There are no social and cultural considerations.


Civic Leadership and Governance

Provide information about Council’s services, roles and decision making processes.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

 

 

ATTACHMENTS

 

1.         Minutes of the Audit, Risk and Improvement Committee 19 May 2017View  


303

CTTE 02

Minutes of the Audit, Risk and Improvement Committee 19 May 2017

Attachment 1

Minutes of the Audit, Risk and Improvement Committee 19 May 2017

 

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309

Ordinary Meeting 28 June 2017

Committee Reports

 

CTTE 03

Minutes of the Local Traffic Committee Meeting held on 17 May 2017

 

Strategic Direction

Accessible Connected City

Provide safe and easy travel with a high quality road and traffic management network

Key Policy

Traffic and Transport Plan

File Ref

157532.2017

Report By

Charles Wiafe - Service Manager Traffic and Transport

Approved By

Lina Kakish - Acting Director Planning and Growth

 

 

Executive Summary

 

This report is tabled in order to present the Minutes of the Local Traffic Committee Meeting held on 17 May 2017.

 

RECOMMENDATION

 

That Council adopts the following recommendations in the Minutes as follows:

i)     Item 1 - Governor Macquarie Drive, Warwick Farm, road widening - proposed     signs and linemarking.

·     Council notes the signs and linemarking scheme required for the proposed traffic signals, as shown in Attachments 1.1 to1.6. 

·     The approval of signs and linemarking scheme as presented, be deferred until the signs and linemarking scheme associated with the Traffic Control Signals has been approved by the Roads and Maritime Services.

·     The signs and linemarking scheme be presented to the Roads and Maritime Services and Police for approval under delegated authority.

·     Council advises the Australian Turf Club of its decision.

ii)    Item 2 - Flowerdale Road and Memorial Avenue intersection, Liverpool proposed signs and linemarking.

 

·     Council notes the signs and linemarking scheme required for the proposed traffic signals, as shown in Attachment 2.1.

 

·     The approval of signs and linemarking scheme as presented, be deferred until the signs and linemarking scheme associated with the Traffic Control Signals has been approved by the Roads and Maritime Services.

·     Council undertakes appropriate community consultation prior to installation of the traffic signals, and associated signs and linemarking scheme.

·     The signs and linemarking scheme is to be presented to the Roads and Maritime Services and Police for approval under delegated authority.

iii)    Item 3 - Proposed change to bus route 827 and associated bus stops, Cecil Hills

·     Council approves the installation of bus zones at:

a.    Frederick Road near Alice Place on the northern and southern side of the road

b.    Frederick Road in front of Cecil Hills High School on the northern and southern side of the road

c.    Airfield Drive near Aviation Drive

d.    Airfield Drive before and after Big W driveway

·     All stakeholders be informed including notification to local residents.

·     The existing bus stops/zone along Gabriella Street and Spencer Street be decommissioned and the existing bus shelters be relocated.

·     Council advises Transport for NSW of the new bus stop locations and decommissioning of bus shelters.     

iv)   Item 4 - Newbridge Road and Kelso Crescent intersection, Moorebank -      proposed no right turn into Newbridge Road.

·     Council approves the installation of a ‘No Right Turn’ restriction from Kelso Crescent into Newbridge Road, subject to the approval of a Traffic Management Plan by the Roads and Maritime Services.

·     Council advises all stakeholders of its resolution.

v)    Item 5 - Liverpool City Centre - proposed special community event ‘Festival of Chariots’

·     Council classifies the event as a Class 2 Special Event with all associated conditions including:

a.    Submission of a Traffic Management Plan

b.    Police approval and management of the street parade and rolling road closures

c.    Advertisement of event in the local papers

d.    Submission of public liability insurance

e.    Payment of Council fees and charges for occupation of the car park

·     Council notes the closure of the ground floor of Northumberland Street Car Park for the special event between 5.00am and 4:00pm.

·     Council arranges a meeting with the event organisers, Police and Transit Systems to ensure that the impacts of the event are minimised.

·     All stakeholders be notified accordingly.

vi)   Item 6 - Sappho Road, Warwick Farm - proposed marked parking spaces

·     Council approves the signs and linemarking of the unrestricted parallel kerbside parking spaces along Sappho Road, Warwick Farm.

·     Council advises Masterton Homes Display Village of its decision and confirms the arrangement for installation and maintenance of the sign and linemarking at no cost to Council.

vii)  Item 7 - Terminus Street and Charles Street, Liverpool - proposed ‘No Right         Turn’ restriction.

·     Council approves the installation of ‘No Right Turn’ restriction from Terminus Street into Charles Street, subject to the approval of a Traffic Management Plan by the Roads and Maritime Services.

·     Council advises all stakeholders of its resolution.

viii)  Item 8 - National Aborigines and Islanders Day Observance Committee      (NAIDOC) Street Parade – Liverpool CBD – special community event

·     Council classifies the NAIDOC street parade as a Class 4 Special Event with all associated conditions including:

a)    Submission of a Traffic Management Plan

b)    Police approval and management of the street parade and rolling road closures

c)    Advertisement of event in the local papers

d)    Submission of public liability insurance

e)    Payment of Council fees and charges for occupation of the car park

·   All stakeholders be notified accordingly.

 


 

 

REPORT


The Local Traffic Committee at its meeting on 17 May 2017 considered the above mentioned eight (8) Agenda Items and discussed one (1) Technical Item and nine (9) General Business Items:


Technical Discussion Item

 

Item TD1    Falcon Circuit, Green valley- request for a pedestrian crossing facility

 

The Committee supported the proposed pedestrian refuge in-principle on Falcon Circuit in the vicinity of Ospray Avenue as per the attached sketch 5.1 and agreed that a design be presented to a future Local Traffic Committee Meeting for further consideration.

 

General Business Items

 

GB1            Hanover Street, Cecil Hills - proposed parking restrictions

GB2            290 Kurrajong Road, Prestons - signs and linemarking

GB3            Car Show at Mega Centre -Traffic Management Plan

GB4            Annual Street Parade - Traditions of India Incorporated

GB5            Designated Police parking request out the front of TAFE

GB6            Governor Macquarie Drive and Short Street intersection

GB7            Braidwood Drive, Prestons - speeding

GB8            Council requests from Interline

GB9            Hoxton Park Road - Illegal Traffic movements

 

The Minutes of the Local Traffic Committee Meeting are attached for the information of Council.

The Minutes identify a number of actions that require Council staff to undertake. The non- financial implications to Council of each recommendation is noted below:

 

Budget impact of matters arising from the minutes

Item

Description

Funding

1

Governor Macquarie Drive, Warwick Farm, road widening - proposed signs and linemarking

Roads and Maritime Services / Traffic Facilities Grant

2

Flowerdale Road and Memorial Avenue intersection, Liverpool - proposed     signs and linemarking

Roads and Maritime Services / Federal Black Spot Program

3

Proposed change to bus route 827 and associated bus stops, Cecil Hills 

Council’s Minor Facilities Program

4

Newbridge Road and Kelso Crescent intersection, Moorebank - proposed no right turn into Newbridge Road

Roads and Maritime Services / Traffic Facilities Grant

Item

Description

Funding

5

Liverpool City Centre - proposed special community event ‘Festival of Chariots’

Vedic Festival Incorporated

6

Sappho Road, Warwick Farm - proposed marked parking spaces

Masterton Homes Display Village

7

Terminus Street and Charles Street, Liverpool - proposed ‘No Right Turn’ restriction.

Roads and Maritime Services/ Traffic Facilities Grant

8

NAIDOC Street Parade - Liverpool CBD - special community event

NAIDOC

 

CONSIDERATIONS

 

Economic and Financial

Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.

Environmental and Sustainability

Promote an integrated and user friendly public transport service.

Support the delivery of a range of transport options.


Social and Cultural

Improve traffic and pedestrian safety.


Civic Leadership and Governance

The recommendation provides the opportunity to advocate for the local community.

The recommendations are required in accordance with the Local Government Act 1993.

 

 

ATTACHMENTS

 

1.         Minutes of the Local Traffic Committee Meeting 17 May 2017View (Under separate cover)  


307

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Committee Reports

 

CTTE 04

Minutes of the Environment Advisory Committee Meeting held on 23 May 2017

 

Strategic Direction

Natural Sustainable City

Lead the community to develop and implement environmentally sustainable practices

Key Policy

Environment Restoration Plan

File Ref

160847.2017

Report By

Madhu  Pudasaini - Manager Technical Support

Approved By

Raj Autar - Director Infrastructure and Environment 

 

 

Executive Summary

 

This report is tabled in order to present the Minutes of the Environment Advisory Committee (Committee) Meeting held on 23 May 2017.

 

One of the matters considered by the Committee relates to Council’s plans for the provision of a community nursery and an environmental education centre within Liverpool. The purpose of this facility would be to provide appropriate supply of plant and nursery products and services to support Council’s on-ground environment restoration activities as well as to be the focal point for environment education and community engagement projects. As a first step in progressing this proposal, Council commissioned an options analysis exercise to:

§ Research and identify the exact nature of service delivery needs and requirements;

§ Explore available options to meet the service delivery requirements; and

§ Undertake financial and feasibility analysis of the available options.

 

The options analysis exercise found that:

§ Council’s requirements for native plants can be more effectively serviced by the existing plant nursery industry. It also found that contractual certainties arising from a longer term supply arrangement would enable the market to better respond to council’s requirements for local provenance native plant and hence recommended establishment of a long-term supply contract for plant and nursery products.

§ With regards to establishing an environment education centre, the analysis found that the education centre could be better accommodated by integrating it into a future community facility in keeping with council’s strategy to create multi-purpose hubs in lieu of single use facilities.

 

This report recommends that the Committee’s recommendations be accepted. 

RECOMMENDATION

 

That Council: 

 

1.   Receives and notes the Minutes of the Environment Advisory Committee Meeting held on 23 May 2017.

 

2.   Endorses the draft Community Nursery and Environmental Education Centre Options Analysis Report.

 

3.   Establishes a long-term supply contract for the provision of plant and nursery products and services to meet Council’s ongoing requirements.

 

4.   Incorporat