Agenda of Ordinary Meeting - 27 September 2017

MINUTES OF THE Ordinary Meeting

HELD ON 30 August 2017

PRESENT:

Mayor Wendy Waller

Councillor Ayyad

Councillor Hadchiti

Councillor Hadid

Councillor Hagarty

Councillor Harle

Councillor Kaliyanda

Councillor Karnib

Councillor Rhodes

Councillor Shelton

Ms Kiersten Fishburn, Chief Executive Officer

Mr Tim Moore, Director City Economy Planning and Growth / Deputy CEO

Mr Chris White, Director City Corporate

Dr Eddie Jackson, Director City Community and Culture

Mr Peter Patterson, Director City Presentation

Mr Madhu Pudasaini, Acting Director Infrastructure and Environment

The meeting commenced at 6.00pm.

OPENING 6.00pm

PRAYER

ACKNOWLEDGMENT OF COUNTRY, The prayer of the Council was read by

PRAYER OF COUNCIL AND Pastor Stephen Reddish from New Life Christian

AFFIRMATION TO BE READ BY Ministries.

Motion: Moved: Clr Harle Seconded: Clr Hadchiti

APOLOGIES

On being put to the meeting the motion was declared CARRIED.

CONDOLENCES Nil

CONFIRMATION OF MINUTES

That the minutes of the Ordinary Meeting held on 26 July 2017 be confirmed as a true
record of that meeting with the following correction:

Voting on Item DGP 03 Draft Liverpool Local Environmental Plan 2008 (Amendment 65) – Shepherd Street Planning Proposal be amended to record Clr Karnib as voting against the item rather than for the item.

On being put to the meeting the motion was declared as CARRIED.

DECLARATIONS OF INTEREST

Clr Hadchiti declared a non-pecuniary, less than significant interest in the following item:

Item DCC 02: Grants, Donations, and Corporate Sponsorship

Reason: His children train with clubs that will be entering the tournament associated with Disco 2017, which is a club which has not been successful in receiving funding under the corporate sponsorship program.

Clr Hadchiti did not leave the Chambers for the duration of the item.

Clr Kaliyanda declared a non-pecuniary, less than significant interest in the following item:

Item DCC 02: Grants, Donations, and Corporate Sponsorship

Reason: She has previously been a volunteer with the Friends of India group who have applied for funding under the corporate sponsorship program.

Clr Kaliyanda did not leave the Chambers for the duration of the item.

Clr Harle declared a non-pecuniary, less than significant interest in the following item:

Item NOMR 01: Rescission of DPG 07 Draft Warwick Farm Precinct Strategy from the Council meeting of 26 July 2017

Reason: He has family members who reside in the area.

Clr Harle did not leave the Chambers for the duration of the item.

Clr Rhodes declared a non-pecuniary, less than significant interest in the following item:

Item DPG 02: Tourism Report

Reason: She is a member of the South West Sydney Tourism Taskforce, which is a not for profit organisation which promotes tourism in Liverpool.

Clr Rhodes did not leave the Chambers for the duration of the item.

The Chief Executive Officer, Ms Kiersten Fishburn declared a pecuniary interest in the following item:

Item CEO 05: Local Government Chief Officers Group

Reason: This item relates to her professional development and potential future earnings.

Ms Fishburn left the Chambers and handed over to Mr Tim Moore to be Acting CEO in her absence for the duration of this item.

PUBLIC FORUM

Presentation – items not on agenda

Mr Ian Bailey addressed Council on the following matter:

City Maintenance: Council and private.

2. Mr Robert Storey addressed Council on the following matter:

Constructing 6 new golf holes in high risk floodplain area at Hammondville.

Motion: Moved: Clr Shelton Seconded: Clr Hadchiti

That a three minute extension of time be given to Mr Storey.

On being put to the meeting the motion was declared CARRIED.

Representation – items on agenda

1. Ms Jennifer French from RAID addressed Council on the following item:

NOM 02 Intermodal.

Motion: Moved: Clr Shelton Seconded: Clr Hadid

That a three minute extension of time be given to Ms French.

On being put to the meeting the motion was declared CARRIED.

Clr Hadchiti left the Chambers at 6.21pm.

Clr Hadchiti returned to the Chambers at 6.22pm.

2. Mr John Anderson addressed Council on the following item:

NOM 02 Intermodal.

Motion: Moved: Clr Hadchiti Seconded: Clr Hagarty

That a three minute extension of time be given to Mr Anderson.

On being put to the meeting the motion was declared CARRIED.

3. Ms Vicki Andrews addressed Council on the following item:

DPG 02 Tourism Report.

Motion: Moved: Clr Hagarty Seconded: Clr Kaliyanda

That a three minute extension of time be given to Ms Andrews.

On being put to the meeting the motion was declared CARRIED.

Notices of Motion Of Rescission

ITEM NO: NOMR 01

FILE NO: 226668.2017

SUBJECT: Rescission of DPG 07 Draft Warwick Farm Precinct Strategy from the Council meeting of 26 July 2017

NOTICE OF MOTION OF RESCISSION

We the undersigned move a rescission motion, as per 38.1 of Council’s Code of Meeting Practice, to rescind Item DPG 07 Draft Warwick Farm Precinct Strategy (as shown below) that was passed at the Ordinary Council Meeting held on Wednesday 26 July 2017.

“That Council:

1. Prepare a draft Warwick Farm Precinct Strategy which reflects a mixed use zoning (specifically for the horse racing precinct), with the input of councillors and residents.

2. Endorse in principle the planning proposal for Lot 1 Governor Macquarie Drive, Warwick Farm, subject to the applicant submitting a modified proposal with a maximum floor space ratio (FSR) of 2.2:1 which equates to approximately 500 residential units of which 10% will be dedicated to retail.

3. Delegates to the CEO the authority to finalise the modified proposal and submit to DPE for Gateway approval with a recommendation that detailed traffic and flood modelling be included in Gateway conditions.

4. Notes that the CEO will finalise negotiations regarding the proposed VPA and public benefit offer and any other relevant conditions as required to support the proposal, with a report to be presented to a future Council meeting.

5. Notes that funds will be sought in the Capital program in the 2017/18 budget to progress land acquisitions for the bypass road.”

COUNCIL DECISION

Clr Hadchiti raised a point of order relating to point 38.1 of Council’s Code of Meeting Practice (as shown below) and stated that the rescission motion should be ruled out of order as it did not include a proposed replacement motion.

“38.1 A rescission motion means a proposal under section 372 of the Act to either rescind or alter a previous resolution of Council. The rescission motion includes the proposal to rescind or alter and the proposed replacement motion.”

Mayor Waller stated that legal advice had been obtained and that the motion is legal and can be dealt with at this meeting. Section 372 of the Local Government Act 1993 (as shown below) transcends Council’s Code of Meeting Practice.

“Rescinding or altering resolutions

372 RESCINDING OR ALTERING RESOLUTIONS

(1) A resolution passed by a council may not be altered or rescinded except by a motion to that effect of which notice has been duly given in accordance with regulations made under section 360 and, if applicable, the council’s code of meeting practice.

(2) If notice of motion to rescind a resolution is given at the meeting at which the resolution is carried, the resolution must not be carried into effect until the motion of rescission has been dealt with.

(3) If a motion has been negatived by a council, a motion having the same effect must not be considered unless notice of it has been duly given in accordance with the council’s code of meeting practice.

(4) A notice of motion to alter or rescind a resolution, and a notice of motion which has the same effect as a motion which has been negatived by the council, must be signed by 3 councillors if less than 3 months has elapsed since the resolution was passed, or the motion was negatived, as the case may be.

(5) If a motion to alter or rescind a resolution has been negatived, or if a motion which has the same effect as a previously negatived motion, is negatived, no similar motion may be brought forward within 3 months. This subsection may not be evaded by substituting a motion differently worded, but in principle the same.

(6) A motion to which this section applies may be moved on the report of a committee of the council and any such report must be recorded in the minutes of the meeting of the council.

(7) The provisions of this section concerning negatived motions do not apply to motions of adjournment.”

Motion: Moved: Clr Kaliyanda Seconded: Clr Shelton

That the resolution relating to DPG 07 Draft Warwick Farm Precinct Strategy from the Council meeting 26 July 2017 be rescinded.

On being put to the meeting the motion was declared CARRIED.

Vote for: Mayor Waller

Clr Hagarty

Clr Kaliyanda

Clr Karnib

Clr Shelton

Vote against: Clr Ayyad

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Rhodes

Note: The motion was carried on the Mayor’s casting vote.

Mayor Waller called a recess of Council at 6.47pm.

The meeting reopened at 6.54pm.

Alternate Motion: Moved: Clr Kaliyanda Seconded: Clr Hagarty

That Council:

Places the Warwick Farm Precinct Strategy on exhibition and invites consultation with all stakeholders, including residents, landowners, business owners/operators and the racing industry, with a report back to Council in November 2017 advising on submissions received in response.

Acknowledges that the draft Warwick Farm Precinct Strategy provides discussion on the strategic merit of creating an employment zone that complements the health and education focus of Liverpool, including the potential for advanced manufacturing, agribusiness, medical research, business park and tourism, and requests that a further report be submitted to Council in November 2017 regarding the progress of this discussion.

Acknowledges that the draft Warwick Farm Precinct Strategy provides discussion on the strategic merit of Planning Proposal RZ-4/2016 (36-42 Orange Grove Road) (Schweppes Site), and requests that a further report be submitted to Council in September 2017.

Acknowledges that the bypass road to connect the industrial area with Governor Macquarie Drive and initial funding is included in the forward estimates for the 17/18 budget, and invites further consultation from all stakeholders.

Acknowledges that the Warwick Farm precinct is the focus of a Collaboration Area involving Council, state government departments and the Greater Sydney Commission, and that it is important not to pre-empt the outcomes that may be achieved.

Authorises the CEO to organise a meeting involving all the stakeholders of the Warwick Farm horse training, stabling and racing precinct, and councillors.

On being put to the meeting the motion was declared CARRIED.

Note: The motion was carried on the Mayor’s casting vote.

Division called:

Vote for: Mayor Waller

Clr Hagarty

Clr Kaliyanda

Clr Karnib

Clr Shelton

Vote against: Clr Ayyad

Clr Hadchiti

Clr Hadid

Clr Harle

Clr Rhodes

This motion was subsequently subject to a rescission motion (lodged by Councillors Ayyad, Hadchiti and Rhodes at this meeting) and dealt with at the end of the meeting - see page 44 - 46 of these minutes for further details and the final resolution.

Clr Ayyad returned to the Chambers at 7.45pm.

Questions with Notice

ITEM NO: QWN 01

FILE NO: 205662.2017

SUBJECT: Question with Notice - Clr Hagarty

Over the last 4 to 5 years the Liverpool skyline has been transformed through the construction of numerous high rise apartment buildings.

With the recent Grenfell tragedy in London there have been media reports of Council investigating "as a matter of priority" local high rise buildings to check if any contained unsafe cladding similar to that used in the Grenfell building.

I note a recent story from the Sydney Morning Herald "NSW government fails to act on proposed building industry reforms for almost two years" dated 27 June 2017. The story details other fire safety issues in addition to unsafe cladding uncovered in apartment complexes across the state, similar in age and scale to those in Liverpool. The issues, mainly related to poor quality private certification, include fire hydrants being installed backwards, poorly maintained fire hose reels and faulty fire escape doors.

Please address the following:

On the progress of these checks?

· When these checks are expected to be completed?

· Do these checks also include inspection of other fire safety measures such as those mentioned above?

· Of the budgetary impacts these checks will have?

· What changes have been or will be put in place to ensure these retrospective checks need not occur in the future?

COUNCIL RESPONSE

In July 2015 Council’s newly appointed Manager Community Standards put a report to the Director and CEO for the creation of a Fire Safety Unit to meet Council’s obligation under the legislation with respect to Fire Safety. The CEO approved the recommendation of the report which led to the following appointments:

· Fire Safety Team Leader

2 x Fire Safety Officers
Essential Services Officer

Council’s obligation under the Environmental Planning & Assessment Act (EP&A Act) is to ensure minimum levels of fire safety are adequate across a diverse range of Class 2-9 buildings, these being residential apartment buildings, commercial and industrial buildings.

The workload in this area comes to Council in the form of complaints from the public, referral by NSW Fire and Rescue, referral from NSW Police and from within Council. In response, Council Officers may audit buildings and issue orders to upgrade. The officers will then carry out inspections to ensure the order is progressively being complied with. It will generally take over 12 months to complete work under a fire order, often at significant expense to building owners.

Clause 93 and 94 of Environment Planning and Assessment Regulation requires Council to consider fire safety compliance as part of a DA for any change of use or alterations. This is currently carried out early in assessment of DAs with fire safety compliance upgrades required as a condition of development consent.

Every year property owners of buildings other than private single dwellings are required to submit an Annual Fire Safety Statement (AFSS) to Council which lists all the fire safety essential services within a building with assurances that these are being maintained. Council’s Essential Services Officer provides annual reminders to owners to submit AFSS, with follow up letters and if required warning letters. A check of the adequacy of each statement is undertaken by Council officers.

The legislation aims to ensure that existing buildings are maintained and if required upgraded to ensure compliance with the changes in legislation in regards to fire safety. This in turn places an obligation on Council to ensure existing buildings in the LGA meet fire safety requirements.

Building Regulation and Certification Reform

New reforms to improve fire safety will come into effect on 1 October 2017, aimed at improving certification process for high rise buildings. The reforms will require mandatory involvement of competent fire safety practitioners in the design and approval of fire safety systems including new critical stage inspection for certifiers.

Safety Inspection of Cladding

Local Government NSW (LGNSW) have been briefing staff of various councils on their audit of combustible cladding on buildings across Sydney.

It is understood that LGNSW have identified buildings with potentially combustible cladding, including in the Liverpool Local Government Area and they will be writing to the building owners of those buildings to encourage them to inspect the cladding and installation. Council will work with LGNSW and the building owners to ensure all buildings are made safe as a priority.

Council staff have commenced an audit of buildings in the CBD to identify use of potentially combustible cladding. The buildings that are being audited are residential buildings (other than single dwellings) with a rise in storey of 3 or more. It is expected that the audit will be completed by 31 December 2017.

Budgetary Impacts

Nil. Workloads in the fire safety team are now prioritised on this issue. Resources are adequate at this stage.

What changes have been or will be put in place to ensure these retrospective checks need not occur in the future

As discussed above the legislation permits retrospective checks so that buildings can be upgraded in time if required to improve fire safety and keep up with changes in legislation in regard to safety standards and technology.

COUNCIL DECISION

Motion: Moved: Clr Hagarty Seconded: Clr Shelton

That Council make representations to the State Government, including the relevant Minister, to have the South West Bronto:

brought back online and based at either Liverpool or St Andrews Fire Station;
adequately and appropriately staffed with the requisite specialised crew; and
report back to Council on the outcomes of those representations

On being put to the meeting the motion was declared CARRIED.

Clr Hagarty left the Chambers at 8.08 pm.

Clr Hagarty returned to the Chambers at 8.09pm.

Clr Harle left the Chambers at 8.26pm.

Notices of Motion

ITEM NO: NOM 01

FILE NO: 226518.2017

SUBJECT: Heathcote Rd and The Avenue Intersection

BACKGROUND

On 2 August 2017 the Voyager Point community lost a valued member in a tragic car accident that occurred at the intersection of The Avenue and Heathcote Road, Voyager Point.

The intersection in question has long been regarded by residents as a dangerous ‘blindspot’ due to a combination of factors including high traffic volume and speed through the intersection. Recent growth population of Voyager Point as only served to increase the risks at the intersection.

Following community concerns over the last two years, the RMS has identified the need for road widening of the section off Heathcote Road between Infantry Parade and The Avenue. In this financial year’s state budget funding has only been allocated for detailed design but not construction. The initial advice from the RMS is that the road widening may not be completed until 2022.

Voyager Point community members were asked “In the last two years, how often have you been involved in a near miss or incident at the intersection of The Avenue, Voyager Point & Heathcote Rd”. Over the last 2 years the 57 respondents had been involved in 219 near misses or incidents at the intersection.

Without immediate safety measures being implemented, the risk of further incidents is high.

Despite Heathcote Rd being an RMS controlled road, in the days following the accident, the Mayor, CEO and Council staff have advocated for the implementation of short term traffic treatments to improve safety at the intersection until the permanent upgrade can be completed in the days following the accident. These include:

- Reduction of the speed limit at The Avenue and Heathcote Rd intersection from 80km/h to 60km/h.

- Signalisation of the intersection, or installation of temporary traffic lights.

- Installation of a speed camera or other speed monitoring system at the intersection to ensure reduction in the speed limit is maintained.

While I note and appreciate these actions, Heathcote Road is RMS controlled and the final authority on any improvement options or actions that can be implemented. Therefore, it is important for Council to continue to represent the interests and advocate for the safety of our residents.

NOTICE OF MOTION (submitted by Clr Kaliyanda)

That Council

1. Directs the Mayor, CEO and Council staff to continue to advocate publicly for early implementation of required traffic and road safety measures at the intersection of The Avenue and Heathcote Road by RMS.

2. Corresponds with the Premier and Minister for Roads in order to highlight the significant community concern and safety issues at The Avenue and Heathcote Road intersection.

3. Continues to assist RMS in order to fast track the works at The Avenue/Heathcote Road intersection.

4. Provides regular updates and communication with Voyager Point residents on the results of representations made to the Premier, Minister for Roads and the RMS.

COUNCIL DECISION

Motion: Moved: Clr Kaliyanda Seconded: Clr Hagarty

That Council

1. Strongly recommend the Mayor to continue to advocate publicly for early implementation of required traffic and road safety measures at the intersection of The Avenue and Heathcote Road by RMS.

2. Corresponds with the Premier and Minister for Roads in order to highlight the significant community concern and safety issues at The Avenue and Heathcote Road intersection.

3. Continues to assist RMS in order to fast track the works at The Avenue/Heathcote Road intersection.

4. Provides regular updates and communication with Voyager Point residents on the results of representations made to the Premier, Minister for Roads and the RMS.

5. Write to the local state member, Ms Melanie Gibbons to show Council’s support for all efforts being made to push the state government to make improvements to roads in this area.

6. Writes to the Minister for Roads The Hon Melinda Pavey supporting the member for Holsworthy, Melanie Gibbons calls to fast track the road upgrades along Heathcote Road at and around the Avenue intersection at Voyager Point, whilst directing the CEO to continue advocating publicly for these upgrades.

7. Notes the Roads Minister at the request of the Local Member visited the crash site on 29 August 2017.

8. Notes that the RMS is currently reviewing the speed limit at Heathcote Road in the vicinity of the Avenue, Voyager Point with the review due for completion October 2017, noting measures such as reducing the speed limit and placing temporary traffic lights are being considered.

9. Notes as a result of the unfortunate recent fatal incident the state government has directed the RMS to investigate safety at the intersection of the Avenue and Pleasure Point Road and that Council calls on the Roads Minister to ensure this happens in a timely manner.

10. Advise the Traffic Committee of this motion for their information.

On being put to the meeting the motion was declared CARRIED.

Rescission Motion (rescission of the alternate resolution to NOMR 01)

ITEM NO:	NOMR 02
FILE NO:	226668.2017
SUBJECT:	Rescission of the alternate resolution passed for Item DPG 07 Draft Warwick Farm Precinct Strategy from the Council meeting of 26 July 2017
NOTICE OF MOTION OF RESCISSION (submitted by Clrs Hadchiti, Ayyad and Rhodes) As per 38.1 of Council’s Code of Meeting Practice, Council rescind the alternate motion passed for Item NOMR 01 Rescission of DPG 07 Draft Warwick Farm Precinct Strategy from the Council meeting of 26 July 2017 (as shown below) that was passed earlier at this meeting; “That Council: 1. Places the Warwick Farm Precinct Strategy on exhibition and invites consultation with all stakeholders, including residents, landowners, business owners/operators and the racing industry, with a report back to Council in November 2017 advising on submissions received in response. 2. Acknowledges that the draft Warwick Farm Precinct Strategy provides discussion on the strategic merit of creating an employment zone that complements the health and education focus of Liverpool, including the potential for advanced manufacturing, agribusiness, medical research, business park and tourism, and requests that a further report be submitted to Council in November 2017 regarding the progress of this discussion. 3. Acknowledges that the draft Warwick Farm Precinct Strategy provides discussion on the strategic merit of Planning Proposal RZ-4/2016 (36-42 Orange Grove Road) (Schweppes Site), and requests that a further report be submitted to Council in September 2017. 4. Acknowledges that the bypass road to connect the industrial area with Governor Macquarie Drive and initial funding is included in the forward estimates for the 17/18 budget, and invites further consultation from all stakeholders. 5. Acknowledges that the Warwick Farm precinct is the focus of a Collaboration Area involving Council, state government departments and the Greater Sydney Commission, and that it is important not to pre-empt the outcomes that may be achieved. 6. Authorises the CEO to organise a meeting involving all the stakeholders of the Warwick Farm horse training, stabling and racing precinct, and councillors.”
COUNCIL DECISION Motion: Moved: Clr Hadchiti Seconded: Clr Ayyad That this resolution be rescinded with the exception of points 4 and 6 of the resolution (as shown below) which are to be retained. Acknowledges that the bypass road to connect the industrial area with Governor Macquarie Drive and initial funding is included in the forward estimates for the 17/18 budget, and invites further consultation from all stakeholders. Authorises the CEO to organise a meeting involving all the stakeholders of the Warwick Farm horse training, stabling and racing precinct, and councillors. On being put to the meeting the motion was declared CARRIED. Division called: Vote for: Clr Ayyad Clr Hadchiti Clr Hadid Clr Harle Clr Rhodes Vote against: Mayor Waller Clr Hagarty Clr Kaliyanda Clr Shelton Motion (subsequently withdrawn): Moved: Clr Ayyad Seconded: Clr Hadchiti That Council endorse the planning proposal for lot 1 Governor Macquarie Drive subject to the applicant submitting a modified proposal which reflects the mixed use zoning in collaboration with staff. Mayor Waller ruled that the above motion was out of order as it is too similar to the original motion that was rescinded earlier in the meeting. Mayor Waller asked that it be noted in the minutes that staff have attempted to find a way to prepare a report for Council to allow them to pick up on the issues that Councillors are concerned about, including the loss of usage for the area because there may be changes through planning authorities in the near future and this is very much a motivation that Councillors are trying to prevent. Further, they wish to ensure that the applicant has some surety about that particular space. Mayor Waller noted that Councillors wish to have mixed use in that area, with the issue of mixed use to be clearly defined and to include housing, jobs and retail uses. Clr Ayyad and Clr Hadchiti then withdrew this motion and moved the motion below: Motion: Moved: Clr Hadchiti Seconded: Clr Ayyad That Council endorses a vision for mixed use development comprising employment, housing and retail for the Warwick Farm Precinct. On being put to the meeting the motion was declared CARRIED. Vote for: Clr Ayyad Clr Hadchiti Clr Hadid Clr Harle Clr Rhodes Vote against: Mayor Waller Clr Hagarty Clr Kaliyanda Clr Shelton

THE MEETING CLOSED AT 9.38PM.

Name: Wendy Waller

Title: Mayor

Date: 27 September 2017

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on 30 August 2017. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

Ordinary Meeting 27 September 2017

Chief Executive Officer Report

CEO 02

Appointment of Councillors to Committees and Affiliated Bodies

Strategic Direction	Leading through Collaboration Encourage community participation in decision-making
File Ref	245299.2017
Report By	George Georgakis - Manager Council and Executive Services
Approved By	Kiersten Fishburn - Chief Executive Officer

Executive Summary

The purpose of the report is for Council to appoint the Councillor representatives to Committees and affiliated bodies where nominations are required.

Clause 73 of Council’s Code of Meeting Practice states that at a meeting in September each year, Council shall by resolution, elect persons to all positions, including Chairpersons, delegates to all community committees and affiliated bodies. The method for election for all positions shall be determined by Council.

The report outlines the Committees and affiliated bodies which Council has endorsed and recommends that Council appoints the Councillor representatives for the period to September 2018.

RECOMMENDATION

That Council:

1. Appoints Councillors as representatives to the following Committees for the period to September 2018:

a. Aboriginal Consultative Committee

b. Audit, Rick & Improvement Committee

c. Badgerys Creek Airport Taskforce

d. Casula Powerhouse Arts Centre Board

e. Environment Advisory Committee

f. Heritage Advisory Committee

g. Intermodal Committee

h. Liverpool Access Committee

i. Liverpool Sports Committee

j. Tourism & Events Committee

k. Youth Council

2. Notes that all Councillors are members of the following Committees, and as such specific appointments are not required;

l. Budget Review Panel

m. Strategic Panel

n. Civic Advisory Committee

o. Community & Safety Prevention Committee

3. Notes that a separate report will be submitted to the October 2017 Council meeting in relation to the establishment of a CBD Committee as resolved by Council at the 26 July 2017 meeting.

4. Appoints Councillors as representatives to the following community committees and affiliated bodies and notifies them of their representatives for the period to September 2018:

a. Georges River Combined Councils Committee

b. Joint Regional Planning Panel

c. Liverpool Migrant Resource Centre

d. Liverpool Traffic Committee

e. Macarthur Bushfire Management Committee

f. Macarthur Zone Bushfire Liaison Committee

g. Macarthur/Liverpool Community Relations Commission Regional Advisory Council

h. NSW Metropolitan Public Libraries Association

i. The South West Sydney Academy of Sport

j. Western Sydney Regional Organisation of Councils

REPORT

Appointment of Councillors to Council Committees

Council is required to nominate its Councillor representatives for the committees it establishes. Those nominated to be representatives for the committees must be endorsed by a resolution of Council. Clause 73 of Council’s Code of Meeting Practice states that Council shall by resolution, elected persons to all committees annually in September.

The following information provides an outline of committees established by Council.

Note, the list in the table below does not include the following Committees as all Councillors are members, and as such, specific appointed representatives are not required:

- Budget Review Panel

- Strategic Panel

- Civic Advisory Committee, and

- Community & Safety Prevention Committee.

It should also be noted that at the 24 September 2014 Council meeting, Council resolved that “for internal Council Committees, all Councillors are entitled to attend, speak and participate in Committee deliberations”.

Aboriginal Consultative Committee
Purpose	The Aboriginal Consultative Committee has been established primarily to provide an open line of communication between Council and the Aboriginal community.
Meeting Information	Quarterly, first Thursday, 6-8pm, PCYC Miller
Representatives	Mayor or Delegate
Current Representatives	Mayor Waller and Clr Shelton

Audit, Risk and Improvement Committee
Purpose	The objective of the ARIC is to review the following aspects of Council’s operations: compliance; risk management; fraud control; financial management; governance; implementation of Council’s strategic plan, delivery program and strategies; service reviews; collection of performance measurement data by Council; provide information to Council for the purpose of improving Council’s performance of its functions; and external accountability.
Meeting Information	Quarterly, 3-5pm on a Friday, L5 Blue Gum Room
Representatives	Deputy Mayor and one Councillor
Current Representatives	Deputy Mayor Karnib, Clr Shelton

Badgerys Creek Airport Taskforce
Purpose	Badgerys Creek Airport Taskforce has been established to identify and advocate for the infrastructure, land-use planning, business attraction and investment needed to gain the best outcomes for the Liverpool community. The taskforce will lead and advocate Council’s position with Federal and NSW government and key private sector and community stakeholders.
Meeting Information	Meets as required. L5 Blue Gum Room
Representatives	Mayor or delegate, the Deputy Mayor, and five Councillors (with a sixth alternate)
Current Representatives	Mayor, Deputy Mayor and Clrs Balloot, Hadchiti, Hagarty, Harle, Rhodes

Casula Powerhouse Arts Centre Board
Purpose	This Board has been established primarily to assist in the production and promotion of cultural programs including literature, music, performing arts, visual arts, craft, design, film, video, community arts, Aboriginal arts and collections of moveable cultural heritage programs.
Meeting Information	Quarterly, 4:30-6:00pm on a Thursday, L5 Blue Gum Room
Representatives	Mayor (or delegate), Deputy Mayor, and one Councillor
Current Representatives	Mayor Waller, Deputy Mayor and Clr Kaliyanda

Environment Advisory Committee
Purpose	This committee has been established primarily to consider and provide input to Council’s environment programs by making recommendation to Council.
Meeting Information	Quarterly, 5:30pm on a Tuesday, L5 Blue Gum Room
Representatives	Two Councillors
Current Representatives	Clrs Shelton and Harle

Heritage Advisory Committee
Purpose	This committee has been established primarily to support the conservation and promotion of heritage within the Liverpool Local Government Area by providing relevant community based advice and assistance.
Meeting Information	Quarterly, 2:30-4:00pm, L5 Blue Gum Room
Representatives	Two Councillors
Current Representatives	Clrs Balloot and Harle

Intermodal Committee
Purpose	The Intermodal Committee has been established primarily to respond to the challenges presented by the proposed Intermodal at Moorebank.
Meeting Information	Quarterly
Representatives	One Councillor
Current Representatives	Clr Hadchiti

Liverpool Access Committee
Purpose	This committee has been established primarily to provide advice to Council which will effectively improve and alleviate access difficulties experienced by people with disabilities in Liverpool.
Meeting Information	Quarterly, 1:00-3:00pm on a Thursday, Liverpool City Library
Representatives	Mayor or delegate
Current Representatives	Mayor Waller

Liverpool Sports Committee
Purpose	The committee has been established to: a) Provide a forum for representing the views of sporting organisation members, clubs and associations to Council relating to sporting matters. b) Assist with the promotion, coordination and growth of sporting codes within the Liverpool LGA.
Meeting Information	Quarterly, 7:00-9:00pm on a Thursday, L5 Blue Gum Room
Representatives	Mayor or delegate
Current Representatives	Clr Kaliyanda

Tourism & Events Committee (to be re-established as resolved by Council at 30/8/17 Council meeting)
Purpose and Meeting information	To be determined – previous Charter to be reviewed and submitted to October 2017 Council meeting.
Representatives	As per previous Charter, the Mayor (or delegate), Deputy Mayor and three Councillors
Current Representatives	No current representatives. Meetings to re-commence in November 2017.

Youth Council
Purpose	The Liverpool Youth Council has been established primarily to provide advice to Council about issues relating to young people, to act as a consultative mechanism for young people and to promote the interests of young people in Liverpool.
Meeting Information	Monthly, 5:45-7:45pm on a Wednesday, Francis Greenway Centre
Representatives	Mayor or delegate, and Two Councillors
Current Representatives	Clrs Ayyad, Kaliyanda, and Hagarty

Appointment of Councillors to Community Committees and Affiliated Bodies

In accordance with Clause 73 of Council’s Code of Meeting Practice, Council nominates its Councillor representatives for various community committees and affiliated bodies in September each year. Those nominated to be representatives must be endorsed by a resolution of Council.

The following information provides an outline of bodies currently affiliated with Council.

Georges River Combined Councils Committee (GRCCC)
Purpose	The primary role of the Georges River Combined Councils Committee (GRCCC) is to develop programs and partnerships, and to lobby government organisations and other stakeholders in order to protect, conserve and enhance the Georges River.
Meeting Information	Bi-monthly, 6pm on a Thursday
Representatives	Two Councillors
Current Representatives	Clrs Harle and Shelton

Liverpool Migrant Resource Centre (MRC)
Purpose	The Liverpool MRC provides a range of services and support for people from culturally and linguistically diverse backgrounds, and undertakes community development and advocacy.
Meeting Information	Bi-monthly, 5:30-7:30pm. L1 108 Moore Street, Liverpool NSW 2170
Representatives	Two Councillors
Current Representatives	Deputy Mayor Karnib, Clr Hagarty

Liverpool Traffic Committee
Purpose	To provide advice on regulatory traffic facilities, line marking or signage to Council
Meeting Information	Bi-monthly, 9:30-12:30pm on a Wednesday, L5 LCC
Representatives	Mayor or delegate
Current Representatives	Mayor Waller

Macarthur Bushfire Management Committee
Purpose	The Bushfire Management Committee is responsible for planning for and advising in relation to bush fire prevention and coordinating fire fighting.
Meeting Information	Fire control Centre, Minto
Representatives	One Councillor
Current Representatives	Clr Harle
Macarthur Zone Bushfire Liaison Committee
Purpose	The role of the Macarthur Zone Bushfire Liaison Committee is to discuss and manage service level agreements for Rural Fire Services for the purpose of protecting rural land across the Local Government Area.
Meeting Information	3:00-5:00pm, Fire Control Centre, Minto
Representatives	One Councillor
Current Representatives	Clr Harle

Macarthur/Liverpool Community Relations Commission Regional Advisory Council
Purpose	The Regional Advisory Council is set up to assist the Community Relations Commission to promote community harmony, participation and access to services in order that the contribution of cultural diversity in NSW is celebrated and recognised as an important social and economic resource.
Meeting Information	Quarterly
Representatives	One Councillor
Current Representatives	Clr Balloot

NSW Metropolitan Public Libraries Association (NSW MPLA)
Purpose	The NSW MPLA is the peak body that represents the interests and development of public libraries in metropolitan areas and is aimed at “positioning, sustaining and developing public libraries in the greater Sydney region for the social, cultural and economic benefit of their communities”.
Meeting Information	Quarterly at various locations
Representatives	Two representatives, one of whom shall be an elected Councillor and the other generally being a Library Manager.
Current Representatives	Nil

South West Regional Planning Panel
Purpose	The primary function of the South West Regional Planning Panel is to determine regionally significant development applications.
Meeting Information	An average of two monthly meetings.
Representatives	Two council appointed members, one of whom is required to have expertise in one or more of the following areas: planning, architecture, heritage, environment, urban design, land economics, traffic and transport, law, engineering or tourism. Expertise may be demonstrated by formal qualifications or relevant skills, knowledge and practical experience.
Current Representatives	Mayor Waller, Clr Hadchiti with Clr Harle and Clr Rhodes as alternates
South West Sydney Academy of Sport (SWSAS)
Purpose	The SWSAS provides talented athlete identification and development programs which assist athletes to successfully realise their sporting potential.
Meeting Information	Various, 5:30pm receptions, 6:30pm meeting on a Thursday
Representatives	One Councillor
Current Representatives	Clr Kaliyanda

Western Sydney Regional Organisation of Councils (WSROC)
Purpose	WSROC is run by a board that represents members councils in Sydney, and supports business improvement, research and partnerships
Meeting Information	6:30-8:30pm on a Thursday, venues vary
Representatives	Mayor and one Councillor
Current Representatives	Mayor Waller, Clr Rhodes and Clr Shelton as alternate

CONSIDERATIONS

Economic	Provision has been made in the 2017/18 budget for costs associated with the committees.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	There are no legislative considerations relating to this report.

ATTACHMENTS

Nil

Ordinary Meeting 27 September 2017

Chief Executive Officer Report

CEO 03

Local Government NSW Annual Conference

Strategic Direction	Leading through Collaboration Strive for best practice in all Council processes
File Ref	246534.2017
Report By	George Georgakis - Manager Council and Executive Services
Approved By	Kiersten Fishburn - Chief Executive Officer

Executive Summary

A report was submitted to the 31 May 2017 Council meeting in relation to the Local Government NSW Annual Conference which will be held from Monday 4 to Wednesday 6 December 2017 at the Hyatt Regency in Sydney.

The report addresses the proposed motions to be submitted to the Conference and provides information in relation to voting delegates which Liverpool City Council will be entitled to, which will be the subject of a report to the October 2017 Council meeting.

RECOMMENDATION

That Council:

1. Endorse the key issues to be submitted for consideration at the Local Government NSW Annual Conference; and

2. Notes that a further report will be submitted to Council in October 2017 for Council to determine its voting delegates.

REPORT

At the 31 May 2017 Council meeting, Council resolved that:

1. Any Councillors who wish to attend the 2017 Local Government NSW Annual Conference notify the Councillor Support Officer.

2. A further report be submitted to a future meeting of Council dealing with:

a) any motions Council may wish to submit to the Conference;

b) a confirmation of Council’s voting delegates, and

c) a review of the Conference Program.

This report addresses the proposed motions to be submitted to the Conference.

The Board of Local Government NSW has resolved that motions will be included in the Business Paper for the Conference where they:

1. Are consistent with the objects of the Association (Rule 4 of the Association’s rules);

2. Relate to Local Government in NSW and/or across Australia;

3. Concern or are likely to concern Local Government as a sector;

4. Seek to advance the Local Government policy agenda of the Association and/or improve governance of the Association;

5. Have a lawful purpose (a motion does not have a lawful purpose it its implementation would require or encourage non-compliance with prevailing laws);

6. Are clearly worded and unambiguous in nature; and

7. Do not express preference for one or several members over one or several other members.

Motions are to be submitted to the Association by 9 October 2017.

It is recommended that Council submit the following issues to be considered for inclusion in the Conference Business Paper:

1. Energy Efficiency and Renewables (considered by Council at its meeting in May 2017)

Details of issue

Councils have a responsibility to leave a clean, liveable, and safe environment for future generations. One way it can do this is through renewable energy. Renewable energy and solar in particular, is an effective means of reducing both carbon emissions and energy costs for Councils. A reduction in carbon emissions combats the effects of climate change, while a reduction in energy costs means Councils have more funds available to improve overall services. It is important that all Councils promote the use of solar and other renewable technologies.

Motion

Councils show commitment to energy efficiency, solar and other renewable technologies by:

- Seeking all available avenues of funding, including State and Federal governments, to reduce energy use across existing and future Council assets through the use of solar and other renewable energy sources.

- Ensuring all future development consider the impact on existing renewable energy production by ensuring any shadowing assessments take into account the impact on neighbouring building’s solar panels.

2. Review of Affordable Rental Housing State Environmental Planning Policy (SEPP) (considered by Council at its meeting in June 2017)

Details of issue

Council receives a number of development applications every year for developments, including boarding houses, which are proposed under State Environment Planning Policy (Affordable Rental Housing) 2009. The SEPP over rides Council’s planning controls for an area in the event of any inconsistency, including provision of car parking. Developments that meet the car parking rates under the SEPP cannot be used as a reason for refusal of a development application, even where those rates are less than the rates identified in Council’s planning instruments. This is a particular issue for developments located in outer suburban areas where ready access to quality public transport is lacking.

Motion

Call upon the State Government to conduct a review of the boarding house (SEPP) which was introduced in 2009.

3. Developer Contributions and regional transport infrastructure and services (considered by Council at its meeting in July 2017)

Details of issue

Liverpool City Council in consultation with Transport for NSW and the Roads and Maritime Services has recently completed a Liverpool City Centre Traffic Study to support proposed Amendment 52 to the Liverpool Local Environmental Plan 2008 (LLEP 2008). Amendment 52 rezones portions of the Liverpool City Centre to B4 mixed use zoning to allow for a wider range of land uses within the City Centre including commercial and residential.

Amendment 52 and the City centre traffic study has identified that the Liverpool City Centre is expected to experience significant population growth (approximately 8,500 dwellings) and associated increasing travel demand. ln this regard, it has identified a package of integrated transport improvements to facilitate anticipated population growth. The package includes public and active transport improvements such as improving train and bus services, cycling and pedestrian facilities and road network improvements.

Whilst public transport improvements are likely to moderate travel demands, the existing road network around the City Centre, which is dominated by classified State roads, requires road network improvements. In particular, the Hume Highway/Hoxton Park Road/Macquarie Street and Newbridge Road/Moorebank Avenue/Heathcote Road will experience congestion and require improvements. The delays at these intersections are affecting access to the City Centre and hampering its economic growth. In addition, the section of Hume Highway along the western edge of the Liverpool City Centre has been ranked for the last two years as Sydney's most accident-prone stretch of road.

The RMS and Transport for NSW have agreed to support Council's Amendment 52 to the LLEP subject to an appropriate mechanism to fund both local and regional transport improvements. As an interim measure, a satisfactory arrangements Clause will likely be included in LLEP 2008 which will require payment of a local and regional infrastructure levy, most likely via a planning agreement prior to approval of a development application.

Council strongly encourages the government to designate the Liverpool City Centre as a Special Contributions area, allowing a Special Infrastructure Contribution (SlC) to be levied to assist with funding critical infrastructure. Council continues to advocate this approach to government, most recently through the Department of Planning who are finalising Amendment 52. Council considers this a more transparent process for funding the required transport infrastructure than a satisfactory arrangements Clause in the LLEP 2008.

Motion

Call upon the State Government for an increase in developer contributions to meet the demands of Western Sydney and for improvements to regional infrastructure and services in the Western Sydney region.

4. Introduction of mandatory Independent Hearing Assessment Panels across Sydney

Details of issue

Five Mayors, representing major growth areas in Western Sydney, have joined together to express concern over the NSW Government’s introduction of mandatory Independent Hearing and Assessment Panels across Greater Sydney. The impact of the legislation will see elected Councils have no role in determining development applications in the communities in which they may be built.

Removing a Council’s right to assess major development applications over $5million is denying democratically elected representatives the opportunity to speak for their constituents.

Future consideration of development applications

- < $5million: by delegated authority to the CEO

- $5m - $30m: to Independent Hearing Assessments Panels

- > $30m: to regional planning panels

Our cities and communities are experiencing rapid population growth. We welcome that growth but it remains important for local communities to have a say, through their elected representatives, in determining future development outcomes for their neighbourhoods.

Our communities want a say in determining how, where and what form future growth should take. This is important to local communities because development outcomes can potentially have impacts on their lifestyle.

The NSW Government should be focusing on providing the infrastructure and services that our communities need. Let local government represent their communities.

We understand the NSW Government’s good intentions in eliminating corruption at the local government level and fully support the Government’s position that corruption should not be tolerated – at any level of government. However, we should not define anti-corruption measures as anti-community measures. Whenever there is corruption of public officials or elected representatives, have it sent to ICAC for investigation.

Motion

NSW Councils campaign against the State Government takeover of planning powers through IHAP legislation.

5. Environmental Planning Authority Asbestos tipping fee

Details of issue

The Protection of the Environment Operations Act 1997 (POEO Act) requires certain licensed waste receiving facilities in NSW to pay a contribution for each tonne of waste received at the facility. Referred to as the ‘waste levy’, the contribution aims to reduce the amount of waste being landfilled and promote recycling and resource recovery. The waste levy applies in the regulated area of NSW which comprises the Sydney metropolitan area, the Illawarra and Hunter regions, the central and north coast local government areas to the Queensland border as well as the Blue Mountains, Wingecarribee and Wollondilly local government areas.

The 2017–18 waste levy rates are as follows:

1. Metropolitan Levy Area: $138.20 per tonne.

2. Regional Levy Area: $79.60 per tonne.

The waste levy is NSW Government’s key economic instrument for greater waste avoidance and resource recovery. However, asbestos containing waste cannot be recycled or recovered and hence this category of waste does not have any market value. The exorbitant gate fees therefore means the waste levy creates a very strong economic incentive to avoid landfill/legal disposal. Consequently, the levy has created a lucrative black market in illegal dumping, which ultimately becomes the responsibility of Councils to manage at substantial costs. Sydney's fringes are serving as a dumping ground for asbestos waste as unscrupulous builders and renovators seek to avoid costly and labour-intensive legal disposal.

As reported in the Sydney Morning Herald on 28.05.2017, ‘by flouting the rules, dumping toxic waste illegally and endangering public health, cowboy operators offer a cheaper service for those who want to get rid of asbestos. High government charges are what has created and sustains their business model. This state needs to make it easier, not harder, to dispose of asbestos legally. There is an excellent case for the levy to be waived for asbestos’.

Waiving the waste levy on asbestos containing waste would be the only way to encourage its legal disposal.

Motion

NSW Councils campaign against the Environmental Planning Authority’s asbestos tipping fee which his adding significantly to Council costs and encourages illegal dumping (which Council then has to clean up and pay to dispose of).

Voting

This year the Conference will involve two types of voting.

The Association’s Rules require the development of two rolls of voters, one for voting on policy motions, and a separate roll of voters for voting in the elections for the Association’s Office Bearers and Board.

Council will need to nominate the names of their voting delegates for voting on motions and, where applicable, the names of their voting delegates for voting in the elections for Office Bearers and the Board. The Association will notify member Councils of the number of both types of voting delegates that they are entitled to send to the Conference by 13 October 2017. Councils then have until 1 November 2017 to provide LGNSW with the names of their voting delegates.

A further report will be submitted to the October 2017 Council meeting for Council to determine its voting delegates.

The Draft Conference Program, together with a letter from Local Government NSW outlining the above information regarding registration, voting delegates and submitting motions is attached.

CONSIDERATIONS

Economic	Early bird registration costs are $899 and funds have been allowed for this in Council’s budget.
Environment	Minimise household and commercial waste. Manage the environmental health of waterways. Manage air, water, noise and chemical pollution. Enhance the environmental performance of buildings and homes. Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses. Raise community awareness and support action in relation to environmental issues. Promote an integrated and user friendly public transport service. Support the delivery of a range of transport options.
Social	Raise awareness in the community about the available services and facilities. Preserve and maintain heritage, both landscape and cultural as urban development takes place. Regulate for a mix of housing types that responds to different population groups such as young families and older people. Deliver high quality services for children and their families.
Civic Leadership	Act as an environmental leader in the community. Undertake communication practices with the community and stakeholders across a range of media. Foster neighbourhood pride and a sense of responsibility. Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services.
Legislative	There are no legislative considerations relating to this report.

ATTACHMENTS

1. Letter from Local Government NSW and Draft Conference Program

Ordinary Meeting 27 September 2017

City Community and Culture Report

DCC 01

Draft Recreation, Open Space and Sports Strategy

Strategic Direction	Strengthening and Protecting our Environment Develop, and advocate for, plans that support safe and friendly communities
Key Policy	Recreation Strategy
File Ref	026966.2017
Report By	Galavizh Ahmadi Nia - Acting Manager Community Development and Planning
Approved By	Dr Eddie Jackson - Director City Community and Culture

Executive Summary

Council last formulated and adopted a recreation strategy, the Liverpool City-Wide Recreation Strategy 2020 back in 2003. Since then, Liverpool has experienced significant population growth with an additional 50,000 residents, whilst the future promises even more transformative change in the areas of economic development, population growth, infrastructure development and social make-up.

It is both timely and pertinent that Council update this important strategy.

This report seeks Council’s endorsement to place on public exhibition, the Draft Recreation, Open Space and Sports Strategy, attached as an appendix to this report.

RECOMMENDATION

That Council:

1. Place the Draft Recreation, Open Space and Sports Strategy on public exhibition for at least 28 days, and undertake a comprehensive consultation process in seeking community feedback; and

2. Bring forth a report by January 2018 noting feedback received and any changes made to the draft Strategy in line with community feedback.

REPORT

Local Government remains the main provider of recreational assets to the community. Council’s primary mandate for this provision is threefold:

· The legislated responsibilities under the Local Government Act (1993) and Crown Lands Act (1989) to manage public land for the benefit of the community;

· A long-held expectation from our community that Council manages and delivers public space to meet the many recreational pursuits of the community;

· Provision and management of land assets, programs and services are often not financially viable for the private sector.

Council last formulated and adopted a recreation strategy, the Liverpool City-Wide Recreation Strategy 2020 back in 2003. This Strategy is now outdated and does not meet the changing needs and current and future community expectations. Since then, Liverpool has experienced significant population growth with an additional 50,000 residents, whilst the future promises an even more transformative change in the areas of economic development, population growth, infrastructure development and social make-up.

Failure to plan now for the future population’s recreational needs will create ongoing operational issues that can take decades to rectify, impact poorly on health outcomes, as well as pose reputational risks.

Given the above, combined with the significant Council resources expended on planning, building and maintaining open space, recreation and sporting facilities, it is both essential and timely that Council adopts a new strategy moving forward. To this end, a new Strategy has been developed covering the interrelated fields of recreation, open space and sports.

Purpose of the Strategy

Central to the new Strategy is the desire to create distinctive ‘places for people’ that encourage greater opportunities for meetings and daily activities enabling Liverpool residents to engage, participate and contribute to a healthy and vibrant city. Through this vision, communities will bond and establish a confident connection to their immediate locale and broader community life. A connected community contributes to reduction of social isolation and improved social cohesion; which in turn creates a healthy, happy and functioning community that are the key ingredients of building social capital.

Furthermore, creating welcoming and attractive spaces that are conducive to a range of recreational and sporting activities will also encourage promoting physical activity and other health-affirming behaviours, and improving the overall health and well-being of residents. Additionally, greening our city through improved landscaping and increased tree canopy will continue to strengthen the liveability of our communities.

The Strategy identifies a range of priorities and actions relating to service and infrastructure delivery.

Governance and Methodology

A cross-disciplinary Project Control Group was established to oversee strategy development that included representatives (including Directors and senior staff) from City Community and Culture, Property and Commercial Development, City Presentation and City Infrastructure and Environment. Staff responsible for respective aspects of the facilities have been consulted on a number of occasions and feedback received has been incorporated to ensure that implementation processes are aligned to strategic intent.

Development of this Strategy involved the following methods:

· Literature and policy review

· Analysis of key demographic trends likely to affect recreational activities, open space and participation in sports

· Benchmarking of infrastructure provision

· Mapping of open space to determine the distribution across the LGA

· Consultations with district sporting associations and survey of local clubs

· Design of an open space hierarchy system

Timeframe, alignment with Council’s Corporate Plans and evaluation

The draft Strategy, having a 10 year time frame, represents a long-term framework for decision making. The implementation of the plan is aligned with Council’s Delivery Program, Operational Plan and Financial and Asset Management Plans. The Strategy will be monitored on a quarterly basis using indicators and will, over time, be evaluated through place-based community engagement frameworks such as the District Forums, with a view to be reviewed in five years to ensure consistency with Council’s long term vision and future directions.

Community Consultation

In addition to the process of public exhibition, a commitment was given at the inaugural meeting of the Children’s Parliament to engage the participating schools in the 2168 area in the consultation process, particularly in regard to the design and maintenance of parks, open space and recreational equipment.

CONSIDERATIONS

Economic	Facilitate the development of new tourism based on local attractions, culture and creative industries.
Environment	Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.
Social	Raise awareness in the community about the available services and facilities. Promote community harmony and address discrimination. Support access and services for people with a disability. Deliver high quality services for children and their families.
Civic Leadership	Foster neighbourhood pride and a sense of responsibility. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services.
Legislative	Local Government Act 1993 – section 23.

ATTACHMENTS

1. Draft Recreation, Open Space and Sports Strategy

87
DCC 01	Draft Recreation, Open Space and Sports Strategy
Attachment 1	Draft Recreation, Open Space and Sports Strategy

PDF Creator

165

Ordinary Meeting 27 September 2017

City Community and Culture Report

DCC 02

Multicultural Advisory Committee

Strategic Direction	Creating Connection Implement access and equity for all members of the community
File Ref	208196.2017
Report By	Galavizh Ahmadi Nia - Acting Manager Community Development and Planning
Approved By	Dr Eddie Jackson - Director City Community and Culture

Executive Summary

At the Council meeting on 26 April 2017, Council resolved to:

Build on established networks and forums as the means by which Council maintains an open line of communication between Council and local ethnic communities, harnesses community skills and leadership and promotes accessible services for the wider community. In line with the outcomes of consultation on the Community Strategic Plan, Council create concrete strategies to celebrate diversity and promote inclusion within the Liverpool area for established and emerging ethnic communities. Council should also investigate any budgetary requirements for the development and/or implementation of these strategies and present this information to the September Council meeting.

Council values cultural diversity and is committed to working with all communities across the Liverpool Local Government Area (LGA). The method in which communities engage with Council varies depending on how established they are within the community, and those communities that are new and emerging.

This report provides an overview of, and a recommendation on, Council’s approach to working with Culturally and Linguistically Diverse Communities (CALD).

RECOMMENDATION

That Council continues to build on established networks and forums as the means by which Council maintains an open line of communication between Council and local ethnic communities, harnesses community skills and leadership and promotes accessible services for the wider community.

REPORT

Background

Council first resolved to establish a Multicultural Advisory Committee in November 2012, with the aim of providing an open line of communication between Council and local ethnic communities, harnessing community skills and leadership and promoting accessible services for the wider community.

Operationalising the Committee proved to be somewhat problematic. For example, consensus could not be reached as to the optimal structural and consultative arrangements; the appointment of an expert panel; or whether it should meet as a Committee or as an open forum. As a result, a draft Charter was not adopted, though many of the activities envisaged by the proposed Committee were later subsumed under the umbrella of the Multicultural Strategy and Action Plan 2014-2017.

Current approaches

The Multicultural Strategy and Action Plan 2014-2017 is guided by the broad principles of social justice and is underpinned by principles adopted at State, National and Local Government levels. It recognises the important role Council has to play in the development of a socially just, healthy, inclusive and sustainable community where all members, irrespective of their ability, social, ethnic or economic background, can fully and fairly participate in community life. The Strategy set out a two year plan of action through which Council, stakeholders and communities work together to deliver accessible and equitable programs and services for Liverpool’s CALD communities. Council committed a budget allocation of $100,000 for the two year plan to address Liverpool residents’ needs and priorities. The action plan identified the following priority areas:

Leadership and Capacity Building

· Consultation and engagement with CALD communities, and their leaders;

· Multicultural forums held for the purpose of open discussion, information and action;

· Training and workshops delivered on strategies to work effectively with CALD communities and to build their capacity to manage committees and networks, apply for funding and engage with government agencies; and

· Young Women’s Leadership Program for CALD communities in particular for newly arrived refugees, school aged students and adults.

Access and Equity

· Information sessions, neighbourhood days and roundtable discussions on strategies to engage CALD communities in Council services and programs;

· Orientation and discovery bus tours for newly arrived community members to learn about the various Council facilities and services that they can access and participate in;

· Linking stakeholders with various CALD community groups to inform and educate them on relevant services such as legal, education, health and employment; and

· Exploring opportunities with youth services on avenues for young people to engage in recreation, art and social activities.

Community Harmony

· Various social cohesion and community harmony initiatives held across the Liverpool LGA including at semi-rural areas, Harmony Day, team building events, poetry slam, music and drumming workshops, school garden projects, welcome programs, film festivals, refugee artists market, Curious Creators arts project, Wellness Festival, Anti-Poverty Week events, sporting day festivals, local school projects and multicultural events.

Economic and Cultural Opportunities

· Business incubator project delivered in partnership with local service providers, refugee artists market taster for communities to promote their skills in business and expand to the wider market.

In 2016, a Local Refugee Action Plan was developed to support resettlement of the additional refugees in the Liverpool LGA. A total of 1,260 refugees and 338 families have been resettled in Liverpool between December 2016 and July 2017. This Plan supports the development and delivery of programs under three key priority areas:

· Employment and Education

· Health and Well-being

· Social Inclusion and Community Engagement.

The promotion of open dialogue, and leadership development among diverse communities in Liverpool has been addressed through the establishment of a Community Leaders Forum. Currently, an evaluation framework is being developed to measure the effectiveness of the plan including review of programs, activities and benefit to the community. A detailed report upon the completion of the Plan will be provided in June 2018.

The Liverpool Refugee and Migrant Interagency (LRMI) has been operating for a number of years in Liverpool. The LRMI is a network of service providers from the Liverpool LGA and surrounding areas who work to address issues affecting migrants and refugees within the local area. It is made up of members from a diverse range of providers including government and non-government organisations, schools, child care centres, residents and other stakeholders with an interest in refugee and migrant matters. The interagency raises awareness of issues, advocates and lobbies in relation to migrant and refugee communities and facilitates local and regional collaboration. Following a comprehensive review by all stakeholders, the LRMI was restructured at the end of 2016 to support the additional refugee intake and to provide a collaborative approach in actioning the gaps in service provision through incorporation of the above priorities into the Plan.

Current service and resource gaps

Outlined below are the areas identified by the LRMI that require further development and resourcing:

· Training and development for CALD community members aiming to become leaders, on how to engage their communities and manage their committees, evaluation and program development;

· Support grants and funding opportunities for community groups and organisations;

· Sector support to local community organisations on future planning for gaps and needs;

· The need for more women’s leadership programs that address social isolation, personal growth and career pathways;

· Disability and mental health and well-being among CALD communities and newly arrived refugees;

· Transport barriers for young people getting to and from programs that are held in the evenings;

· Orientation booklet for newly arrived refugees about Council facilities and services;

· Council initiates the majority of social cohesion and community harmony programs and events in Liverpool. There is a need for stakeholders to engage further and initiate these social inclusion activities across Liverpool for broader community participation;

· Open discussion and communication around discrimination and hate-related crime, its impact and steps towards reducing incidents;

· Increased skill development and business participation opportunities for CALD communities on understanding how business works in Australia, legal requirements and further business mentoring opportunities. For example, social enterprises and taste food tours to increase visitation and create work experience for local residents; and

· The creation of specialised and intensive opportunities for migrant and refugee communities that includes case management, language and employment.

Resourcing for the abovementioned strategies to address service gaps will be covered by the $50,000 budget allocated for the Local Refugee Action plan in the 2017/2018 financial year, and includes sector support and collaboration.

Policy Position

Following the resolution of Council (April 2017) Council will continue to build upon the current mechanisms in place to ensure that an open line of communication is achieved, whilst harnessing community skills, leadership and promoting accessible services for the wider community.

While a standalone Multicultural Strategy for Local Government is not mandatory for Councils according to Multicultural NSW, all Councils should nevertheless adhere to the principles of inclusion and social justice. A forthcoming report will be presented to Council on a broader social inclusion and social justice strategy for Liverpool, within which, prominent emphasis will be placed on the vital importance of multiculturalism to the Liverpool community.

CONSIDERATIONS

Economic	Existing funds of $50,000 allocated for the Local Refugee Action Plan 2017/2018 financial year.
Environment	There are no environmental and sustainability considerations.
Social	Raise awareness in the community about the available services and facilities. Support community organisations, groups and volunteers to deliver coordinated services to the community. Promote community harmony and address discrimination.
Civic Leadership	Undertake communication practices with the community and stakeholders across a range of media. Foster neighbourhood pride and a sense of responsibility. Facilitate the development of community leaders. Encourage the community to engage in Council initiatives and actions. Provide information about Council’s services, roles and decision making processes.
Legislative	There are no legislative considerations relating to this report.

ATTACHMENTS

Nil

167

Ordinary Meeting 27 September 2017

City Community and Culture Report

DCC 03

Grants, Donations, and Corporate Sponsorship

Strategic Direction	Creating Connection Implement access and equity for all members of the community
File Ref	241021.2017
Report By	Galavizh Ahmadi Nia - Acting Manager Community Development and Planning
Approved By	Dr Eddie Jackson - Director City Community and Culture

Executive Summary

Council is committed to building strong and resilient communities in the Liverpool Local Government Area (LGA) and to maximising social wellbeing. One way of achieving these goals is to provide financial support in the form of sponsorships to individuals and groups to develop leadership skills, increase participation in community life and address identified social issues.

This report presents the funding recommendations for the Corporate Sponsorship (Outgoing) Program for Council’s consideration.

RECOMMENDATION

That Council endorses the funding recommendation to South West Sydney Legal Centre for the Access to Justice Community Day for the amount of $5,244 (GST exclusive) under the Corporate Sponsorship (Outgoing) Program.

REPORT

Corporate Sponsorship (Outgoing)

One application was received during September for the Corporate Sponsorship (Outgoing) Program. The application met the program criteria and demonstrated a link to the policy priorities. The Corporate Sponsorship (Outgoing) Policy is attached to this report for the information of Councillors.

Applicant	South West Sydney Legal Centre
Location	Liverpool (within Westfield)
Organisation Status	Other Incorporated Entity
Project Name	Access to Justice Community Day
Description	Objective: The objective of the day is to provide as many of the Liverpool population as possible with quality information regarding a wide range of legal and community support services available to Liverpool residents. Outcomes: · Promote the many support services run for women and children in domestic violence situations · Promote the range of free and low-cost legal support available to the people of Liverpool in the areas of family law, employment law, driving offences, wills and probates, and civil law · Support Council’s stand against domestic violence in the community · Provide an opportunity to develop a relationship with Westfield Liverpool especially in the area of domestic violence prevention · The event will promote equitable access to legal services and support, will be inclusive of the whole Liverpool LGA and broader community, and at no cost to participants
Beneficiaries	· Residents of Liverpool who visit Westfield Shopping Centre on the day. Estimated foot traffic through the identified section of Westfield is 30,000 per day
Amount Requested	$5,244
Amount Recommended	$5,244
Recommendation	Recommended for funding The event presents demonstrated links and supports Council’s strategic priorities: · Corporate Sponsorship (Outgoing) Policy - 4.2.2 Community, Cultural, and Social Benefit · Community Strategic Plan – Direction 1, Creating Connection: Implement access and equity for all members of the community · Delivery Program - C3.3: Encourage social inclusion through activities that build community capacity

CONSIDERATIONS

Economic	Sponsorship Program A budget allocation of $100,000 was adopted by Council in its 2017/2018 Operational Plan for the purpose of Council’s Corporate Sponsorship (Outgoing) Program. In the budget there is currently $47,900 remaining for the 2017/2018 financial year. If the recommendation of $5,244 is endorsed the remaining balance will be $42,656.
Environment	There are no environmental and sustainability considerations.
Social	Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Local Government Act 1993 - s356

ATTACHMENTS

1. Corporate Sponsorship (Outgoing) Policy

179

Ordinary Meeting 27 September 2017

City Community and Culture Report

DCC 04

Memorandum of Understanding Department of Education

Strategic Direction	Leading through Collaboration Seek efficient and innovative methods to manage our resources
File Ref	254524.2017
Report By	Dr Eddie Jackson - Director City Community and Culture
Approved By	Dr Eddie Jackson - Director City Community and Culture

Executive Summary

Based on its School Asset Strategic Plan, the NSW Department of Education (the department) has developed a policy for the Joint Use of School Facilities and Land. Over the past year, the department has been holding preliminary discussions with Councils across south west Sydney to explore potential opportunities for shared and joint use of community facilities, including schools, community halls and playing pitches.

The department has now proposed to enter into a non-binding Memorandum of Understanding (MOU) with Council which would allow discussion to progress to include sensitive information. This Memorandum of Understanding (MOU), is non-binding and aims to form the basis for a co-operative relationship between the two parties in regard to investigating potential joint use projects and the potential for the development of binding Joint Use Project Agreements (JUPAs) where both parties agree to do so.

This report seeks Council’s endorsement to proceed with the process whereby Council and the department would enter in to a non-binding MOU on the basis of the terms outlined as an appendix to this report.

RECOMMENDATION

That Council agrees to enter in to a non-binding Memorandum of Understanding with the Department of Education to investigate potential joint use projects and the potential for the development of binding Joint Use Project Agreements (JUPAs) where both parties agree to do so.

REPORT

Councillors received a presentation on the proposed approach from senior officials from the department at the meeting of the Strategic Panel held on 14 August 2017.

Outcomes of Joint Use Project Agreements

The stated outcome of a JUPA is “to optimise social capital in ways that have mutually beneficial results for both schools and communities.”

The Goals of Joint Use Project Agreements

· Social capital within communities (either owned by schools or other parties) is optimised to the mutual benefit of the parties involved without compromising school operational and safety requirements.

· Development of new schools or the upgrade/redevelopment of existing schools, optimise community use where feasible and mutually agreed.

· Asset planning (schools community planning) and the design of relevant school interventions, enables the optimal joint and shared use of facilities by the school and the community.

· Facilities/grounds are upgraded and operated with shared capital and operating costs which reduces the cost burden to both parties involved.

The purpose of the JUPA Advisory Group is to:

· formalise and agree the potential joint use project opportunities and priorities; and to establish, implement and review an Investigation Program (step 1.d)

· agree to methods of progressing the investigation of priority projects through ‘Phase 2’ of the process outlined in the Joint Use of School Facilities and Land Policy Guidelines and to determine if they will be realised through a formal legal agreement (Phase 3).

The key steps in this process are shown in the diagram below (see guidelines for further information).

At the commencement of Phase 2, the JUPA Advisory Group will complete a Project Investigation Proposal. Throughout this process, individual projects will be subject to review and evaluation at each step (refer to section 11) with formal project evaluation occurring at step 2d.

The MOU further makes explicit the following (as set out in the appendix):

· JUPA Advisory Group Roles and Responsibilities

· Meetings

· Resources and Information

· Communication

· Dispute Resolution

· Term

· Review and Evaluation

The proposed MOU is considered to have considerable merit as Council positions itself to collaborate with a wide range of stakeholders in regard to the future development of the CBD, established areas where social infrastructure is nearing the end of its life-span, and critically, in new release areas where the demand for substantive social infrastructure will present a challenge to all stakeholders in the context of unprecedented growth.

Should Council endorse the approach, regular updates will be provided to Council through reports to the Strategic Panel or Councillors’ Briefings, as well as the annual reporting cycle. Where necessary, individual proposals will be brought to Council for formal agreement prior to any financial commitment.

CONSIDERATIONS

Economic	Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre).
Environment	Enhance the environmental performance of buildings and homes. Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses. Raise community awareness and support action in relation to environmental issues.
Social	Raise awareness in the community about the available services and facilities. Provide cultural centres and activities for the enjoyment of the arts. Support community organisations, groups and volunteers to deliver coordinated services to the community. Support access and services for people with a disability. Deliver high quality services for children and their families.
Civic Leadership	Provide information about Council’s services, roles and decision making processes. Deliver services that are customer focused. Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services.
Legislative	Local Government Act (1993)

ATTACHMENTS

1. Joint Use Project Memorandum of Understanding - Liverpool Council

207

Ordinary Meeting 27 September 2017

City Corporate Report

CFO 02

Investment Report August 2017

Strategic Direction	Leading through Collaboration Seek efficient and innovative methods to manage our resources
File Ref	244346.2017
Report By	Christian Hope - Senior Financial Accountant
Approved By	Vishwa Nadan - Manager Financial Services

Executive Summary

This report details Council’s Investment portfolio.

At 31 August 2017, Council held investments with a market value of $199 million.

The portfolio yield to the end of August 2017 is 118 basis points above the AusBond Bank Bill index and 120 basis points above the BBSW benchmark for the same period.

	AusBond Bank Bill Index	BBSW
Benchmark	1.76%	1.74%
Portfolio yield	2.94%	2.94%
Performance above benchmarks	1.18%	1.20%

Return on investment for the year was $111k higher than budget for the month of August.

Council’s investments and reporting obligations fully comply with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation.

RECOMMENDATION

That Council receives and notes this report.

REPORT

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council’s Portfolio

At 31 August 2017, Council held investments with a market value of $199 million. Council’s investment register detailing all its investments is provided as an attachment to this report. In summary, Council’s portfolio consisted of investments in:

Council’s Investment portfolio increased $28.7 million from the previous month - $199m in August compared to $170.3 m in July mainly due to rates receipts for the first instalment in 2017/18 financial year.

At 31 August 2017, the ratio of market value compared to face value of various debt securities is shown in the table below.

Asset Class	Aug-17	Jun-17
Senior Debts (FRN's & TCD's	100.93%	100.85%
MBS (Reverse Mortgage Backed Securities)	59.70%	60.13%
T-Corp Unit Trusts	100.76%	100.39%

* A TCD stands for Transferrable Certificate of Deposit; it is a security issued with the same characteristics as a Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

Council is fully compliant with the requirements of the Ministerial Investment Order including the grandfathering provision in regards to its investment portfolio holdings. The grandfathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

Portfolio Maturity Profile

The table below shows the percentage of funds invested at different durations to maturity.

Market Value by Issuer and Institution Policy limit as per Investment Policy

Overall Portfolio Credit Framework compliance to Investment Policy

Portfolio Performance against relevant market benchmarks

The AusBond Bank Bill Index (ABBI) and Bank Bill Swap Rates (BBSW) are two key benchmarks used in Australia to measure return on investment on cash and fixed interest securities. The ABBI represents average daily yield of a parcel of bank bills and the BBSW represents daily lending rates between the banks. There is also a notable correlation between changes in the cash rate and impact on both these benchmarks. For reporting and benchmarking purposes, Council is using annualised average ABBI and a 90-day average BBSW.

The portfolio yield to 31 August 2017 exceeded the AusBond Bank Bill index by 118 basis points (2.94% against 1.76%).

The portfolio yield to 31 August 2017 exceeded the Bank Bill Swap Rate by 120 basis points (2.94% against 1.74%).

Council continues to achieve a solid outcome despite ongoing margin contraction and significantly lower market deposit yields. Comparative yields for the previous months are charted below:

Performance of Portfolio Returns against Budget

Council’s investment income year to date to August 2017 exceeded budget by $111k mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings for the period.

Investment Portfolio at a Glance

Portfolio Performance

The portfolio yield to 31 August 2017 exceeded the AusBond Bank Bill index by 118 basis points (2.94% against 1.76%)

The portfolio yield to 31 August 2017 exceeded the Bank Bill Swap Rate by 120 basis points (2.94% against 1.74%).

Annual Income vs. Budget

Council’s investment interest income exceeded budget by $111k as at 31 August 2017 mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings for the period.

Investment Policy Compliance

Legislative Requirements		Fully Compliant.
Portfolio Credit Rating Limit		Fully Compliant.
Institutional Exposure Limits	X	Council individual banks holdings for “BBB+” investments is over the limit for one bank - Bank of Queensland by about 0.85%. Standard & Poor’s credit agency downgraded Bank of Queensland long term credit-rating from A+ to BBB in May 2017. Council is monitoring its BOQ holdings on a monthly basis and taking opportunities for divesting excess investments as soon as practicable. In the month of August Council sold one Floating Rate Note with a Face Value of $3m and achieved a capital gain of $12k in the process. A further $4m term deposit will mature in September 2017. The investment policy will also be appropriately amended to allow flexibility in event of unprecedented low risks movements in status by the credit rating agencies.
Overall Portfolio Credit Limits		Fully Compliant.
Term to Maturity Limits		Fully Compliant.

Economic Outlook – Reserve Bank of Australia

The Reserve Bank has left the official cash rate on hold at 1.5 per cent in its 5 September 2017 meeting. The current 1.5 per cent cash rate is at a historically low level and impacts returns on investment. Returns on Term Deposits and Floating Rate Notes have significantly dropped since the last twelve months. The average market returns on term deposits are:

· Longer term deposits (> 3years maturity) – 2.7% to 3.3% p.a.

· Medium term (2 to 3 years to maturity) – 2.5% to 2.7% p.a.

· Short term deposits rate (less than one year to maturity) – ranges from 2.2% to 2.5% per annum.

· Cash & Cash At Call accounts range from 1.4% to 2.15%

· 31 Days’ Notice Account 2.25%

Certificate of Responsible Accounting Officer

The Manager Financial Services, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

CONSIDERATIONS

Economic	Council’s investment interest income exceeded budget by $111k as at 31 August 2017 mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings for the period.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	There are no civic leadership and governance considerations.
Legislative	Council is fully compliant with the requirements of the Local Government Act 1993 – Investment Order (authorised investments) and with reporting requirements under Clause 212 of the Local Government (General) Regulation 2005.

ATTACHMENTS

1. Investment Portfolio August 2017 ⇩

223

Ordinary Meeting 27 September 2017

Committee Reports

CTTE 02

Minutes of the Intermodal Committee Meeting held on 15 August 2017

Strategic Direction	Leading through Collaboration Encourage community participation in decision-making
File Ref	242821.2017
Report By	Ash Chand - Executive Planner
Approved By	Tim Moore - Director, City Economy and Growth / Deputy CEO

Executive Summary

This report is tabled in order to present the Minutes of the Intermodal Committee Meeting held on 15 August 2017.

RECOMMENDATION

That Council receive and note the Minutes of the Intermodal Committee Meeting held on 15 August 2017.

REPORT

The Minutes of the Intermodal Committee Meeting held on 15 August are attached for the information of Council.

The Minutes identify a number of actions that require Council staff action, including two (2) that may have a financial impact on Council. These are:

1. Motion 2 - The Committee recommend Council engage an expert consultant to further investigate air quality monitoring stations, including options for implementation, the number required, the appropriate locations, as well as options for monitoring and reporting, with the view of setting a baseline to measure the impacts on air quality in the local area as a result of the Moorebank Intermodal.

Officer comment

It was reported at the 26 July 2017 Council Meeting under a Confidential Cover that Council officers had previously received quotes for the installation of air quality monitoring stations.

The Committee’s intention this time is that Council engage an expert consultant to undertake a preliminary investigation to determine the suitability and effectiveness of installing air quality monitoring stations for setting a baseline to measure impacts that can be attributed to the Intermodal.

The cost for engaging a qualified consultant to undertake the preliminary investigation is not known at this stage.

The development approvals for the Intermodal considered air quality matters. The Department of Planning & Environment is the appropriate authority to ensure compliance with the conditions of consent, rather than Council. It is therefore considered that additional air quality investigations are not appropriate for Council to undertake.

2. Motion 3 - The Committee recommend Council write to owners of the Moorebank Intermodal to permit Council’s expert consultant to undertake a species survey to determine if there is a likelihood of a koala population on the Intermodal site.

Officer comment:

The development approvals for the Intermodal considered impacts on fauna. The Department of Planning & Environment is the appropriate authority to ensure compliance with the conditions of consent, rather than Council. It is therefore considered that additional investigations are not appropriate for Council to undertake.

Should Council support the above recommendation, and the owner of the Intermodal site consent to this undertaking, it may be possible to expand Cardno’s current scope of services to undertake the species survey (including spotlighting and scat searches). The costs associated are not known.

In addition to the above matters, the Minutes identify a number of other actions of staff. These do not have direct financial impact.

It should be noted that on 30 August 2017, Council resolved to allocate up to $50,000 to engage external experts, where practical, to assist the Environmental Defenders Office in their court case on behalf of Residents Against Intermodal Development Moorebank (RAID). This is in addition to the $50,000 in direct financial support previously provided to RAID in their actions against the development proposal for the Moorebank Intermodal.

CONSIDERATIONS

Economic	There are economic and financial considerations.
Environment	Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses. Raise community awareness and support action in relation to environmental issues.
Social	Preserve and maintain heritage, both landscape and cultural as urban development takes place.
Civic Leadership	Encourage the community to engage in Council initiatives and actions. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct. Actively advocate for federal and state government support, funding and services.
Legislative	There are no legislative considerations relating to this report.

ATTACHMENTS

1.⇩ Minutes of the Intermodal Committee Meeting on 15 August 2017

1
CEO 01	Election of Deputy Mayor
Attachment 1	Nomination Form - Election of Deputy Mayor

195
CFO 01	Review of Council's Civic Expenses and Facilities Policy
Attachment 1	Draft Amended Civic Expenses and Facilities Policy (as exhibited), with tracked changes

Economic	There are no economic and financial considerations.
Environment	There are no environmental and sustainability considerations.
Social	There are no social and cultural considerations.
Civic Leadership	Provide information about Council’s services, roles and decision making processes. Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.
Legislative	Section 231 of the Local Government Act 1993.

Economic	There are no economic and financial impacts.
Environment	Manage the environmental health of waterways. Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses. Raise community awareness and support action in relation to environmental issues.
Social	Support community organisations, groups and volunteers to deliver coordinated services to the community.
Civic Leadership	Act as an environmental leader in the community. Encourage the community to engage in Council initiatives and actions.
Legislative	There are no legislative considerations relating to this report.

221
CTTE 01	Minutes of the Environment Advisory Committee Meeting held on 8 August 2017
Attachment 1	Minutes of EAC Meeting held on 8 August 2017

Strategic Direction	Leading through Collaboration Increase community engagement
File Ref	244922.2017
Report By	George Georgakis - Manager Council and Executive Services
Approved By	Kiersten Fishburn - Chief Executive Officer

235
CTTE 03	Minutes of the Civic Advisory Committee Meeting held 4 September 2017
Attachment 1	Civic Advisory Committee Minutes from 4 September 2017 - Excluding Item 5