COUNCIL AGENDA

 

Ordinary Council Meeting

26 April 2018

 

BRINGELLY COMMUNITY CENTRE 
5 (LOT 1) GREENDALE ROAD
LIVERPOOL
 



 

 

 

 

 

 

 

 

 

 

 

 

You are hereby notified that an Ordinary Council Meeting of Liverpool City Council will be held at the BRINGELLY cOMMUNITY CENTRE, 5 (LOT 1) GREENDALE ROAD, BRINGELLY on Thursday, 26 April 2018 commencing at 6.00pm. Doors to the Bringelly Community Centre will open at 5.50pm.

 

Liverpool City Council Meetings are taped for the purposes of minute taking and record keeping. If you have any enquiries please contact Council and Executive Services on 8711 7493.

 

 

 

 


Kiersten Fishburn

CHIEF EXECUTIVE OFFICER

 

 

 


 

 

 


Order of Business

 

                                                                                                              PAGE     TAB

Opening

Acknowledgment of Country and Prayer

National Anthem (recorded and performed by Rebekah Ferro)

Apologies 

Condolences

Confirmation of Minutes

Ordinary Council Meeting held on 28 March 2018.................................................................. 7

Declarations of Interest

Public Forum

Mayoral Report

NIL

Notices of Motion Of Rescission

NIL

Development Application Determination Report

NIL

City Economy and Growth Report

NIL

Chief Executive Officer Report

CEO 01          Annual report by Internal Ombudsman.......................................................... 40......... 1

City Community and Culture Report

COM 01          Leisure Centre Management Options Investigation....................................... 44......... 2

COM 02          Grants, Donations and Corporate Sponsorship.............................................. 49......... 3

COM 03          Draft Social Justice Policy.............................................................................. 80......... 4

City Corporate Report

CORP 01        Investment Report March 2018...................................................................... 93......... 5

City Presentation Report

NIL

City  Infrastructure and Environment Report

NIL

Committee Reports

CTTE 01         Minutes of the Aboriginal Consultative Committee Meeting held on 1 February 2018.  ........................................................................................................... 101......... 6

CTTE 02         Minutes of the Environment Advisory Committee Meeting held on 20 February 2018.............................................................................................................. 108......... 7

CTTE 03         Minutes of the Local Traffic Committee Meeting held on 14 March 2018... 114......... 8

CTTE 04         Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 1 March 2018.................................................. 118......... 9

CTTE 05         Tourism & Events Committee Meeting of 12 April 2018.............................. 131....... 10

CTTE 06         Minutes of the Strategic Panel Meeting held on 9 April 2018....................... 137....... 11

Questions with Notice

QWN 01         Question with Notice - Clr Hadchiti............................................................... 143....... 12  

Presentations by Councillors

Notices of Motion

NIL

 

Council in Closed Session

The following items are listed for consideration by Council in Closed Session with the public excluded, in accordance with the provisions of the Local Government Act 1993 as listed below:

 

CONF 01   Property Acquisition Strategy

Reason:     Item CONF 01 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 02   Liverpool City Council Property Development - Proposed Governance Structure to Progress Strategic Projects

Reason:     Item CONF 02 is confidential pursuant to the provisions of s10(A)(2)(c) of the Local Government Act because it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

CONF 03   Legal Affairs Report

Reason:     Item CONF 03 is confidential pursuant to the provisions of s10(A)(2)(g) of the Local Government Act because it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.  

Close

 

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7

 

 

 

 

MINUTES OF THE Ordinary Meeting

HELD ON 28 March 2018

 

 

PRESENT:

Mayor Wendy Waller

Councillor Ayyad

Councillor Balloot

Councillor Hadchiti

Councillor Hadid

Councillor Hagarty

Councillor Harle

Councillor Kaliyanda

Councillor Karnib

Councillor Rhodes

Councillor Shelton

Ms Kiersten Fishburn, Chief Executive Officer

Mr Tim Moore, Director City Economy and Growth / Deputy CEO

Mr Chris White, Director City Corporate

Dr Eddie Jackson, Director City Community and Culture

Ms Margaret Diebert, Acting Director City Presentation

Mr Raj Autar, Director City Infrastructure and Environment

 

 

The meeting commenced at 6.00pm.

 

 

OPENING                                                 6.04pm.

 

ACKNOWLEDGMENT OF COUNTRY,          The Prayer of the Council was read by

PRAYER OF COUNCIL AND                 Reverend Bruce Hammonds from Liverpool

AFFIRMATION TO BE READ BY                   Presbyterian Church.

 

NATIONAL ANTHEM                             The National Anthem was played at the meeting.

APOLOGIES                                            Nil             

CONDOLENCES                                     Nil

 


 

Motion:                                  Moved: Clr Hagarty             Seconded: Clr Ayyad

Confirmation of Minutes

 

That the minutes of the Ordinary Meeting held on 28 February 2018 be confirmed as a true
record of that meeting subject to the following change:

That the voting record for NOM 02 Proposed Nulon Facility (as shown on page 13 of those minutes) be corrected to show that Clr Hadid had voted against the motion.

 

On being put to the meeting the motion was declared CARRIED.

Declarations of Interest

Nil.

Public Forum

Presentation – items not on agenda    

 

1.    Ms Donna Beales addressed Council on the following matter:

 

J.J. Richards & Sons Council Contract.

 

  1. Mr Michael Andjelkovic addressed Council on the following matter:

 

Parking at Edmondson Park Train Station

 

Representation – items on agenda

 

  1. Ms Criss Moore addressed Council on the following item:

 

NOM 02 Problem Gambling

 

  1. Mrs Pat Hall addressed Council on the following item:

 

CTTE 04 Minutes of the Civic Advisory Committee Meeting held 6 March 2018

 

3.    Mr Saman Al-Zohairy addressed Council on the following item:

 

CTTE 01 Minutes of the Heritage Advisory Committee meeting held on 5 February 2018


 

City Economy and Growth Report

 

ITEM NO:       EGROW 01

FILE NO:        351140.2017

SUBJECT:     Liverpool Local Environmental Plan 2008 - Draft Amendment 68 (Reclassification of Community Land and rezoning of Part Lot 1001 DP 1006332)

 

RECOMMENDATION

 

That Council:

 

1.    Note the Gateway determination for draft Liverpool Local Environmental Plan 2008 (Amendment 68) and the results of the public exhibition and community consultation;

 

2.    Support the making of Amendment 68 and forward the planning proposal and supporting documentation to the Department of Planning and Environment for finalisation; and

 

3.    Advise those who attended the public hearing and made a submission of Council’s decision.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Karnib

 

That Council:

 

1.    Note the Gateway determination for draft Liverpool Local Environmental Plan 2008 (Amendment 68) and the results of the public exhibition and community consultation;

 

2.    Support the making of Amendment 68 and forward the planning proposal and supporting documentation to the Department of Planning and Environment for finalisation;

 

3.    Advise those who attended the public hearing and made a submission of Council’s decision; and

 

4.    Disavows the so-called land rationalisation strategy referred to on page 111 of the Council agenda.


 

Amendment:                         Moved: Clr Rhodes              Seconded: Clr Harle

 

That Council:

 

  1. Note the Gateway determination for draft Liverpool Local Environmental Plan 2008 (Amendment 68) and the results of the public exhibition and community consultation;

 

  1. Support the making of Amendment 68 (with the exception of 6 Moore Street, Liverpool which is to be considered at a later date) and forward the planning proposal and supporting documentation to the Department of Planning and Environment for finalisation;

 

  1. Advise those who attended the public hearing and made a submission of Council’s decision; and

 

4.    Disavows the so-called land rationalisation strategy referred to on page 111 of the Council agenda.

 

On being put to the meeting the Amendment (moved by Clr Rhodes) was declared LOST.

 

Vote for:             Clr Harle                       

                             Clr Rhodes

 

Vote against:     Mayor Waller

                            Clr Ayyad            

                            Clr Balloot

                            Clr Hadchiti

                            Clr Hadid

                            Clr Hagarty

                            Clr Kaliyanda                

                            Clr Karnib

                            Clr Shelton

The Motion (moved by Clr Shelton) was then voted on and was declared CARRIED.

Vote for:             Mayor Waller

                            Clr Ayyad            

                            Clr Balloot

                            Clr Hadchiti

                            Clr Hadid

                            Clr Hagarty

                            Clr Kaliyanda                

                            Clr Karnib

                            Clr Shelton

 

Vote against:      Clr Harle                       

                            Clr Rhodes


11

 

ITEM NO:       EGROW 02

FILE NO:        357717.2017

SUBJECT:     Proposed Austral Street Names

 

RECOMMENDATION

 

That Council:

 

1.    Support the street names noted in this report; and

 

2.    Delegates to the Chief Executive Officer (CEO) to begin the process of gazettal.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That Council:

 

1.      Support the street names noted in this report with the exception of the following:

 

·      Messina Avenue to replace Aroona Avenue; and

·      Antonio Avenue to replace Tammarin Rock Avenue.

 

2.      The names removed be used in other areas where possible.

 

On being put to the meeting the motion was declared CARRIED.

 


12

 

ITEM NO:       EGROW 03

FILE NO:        065466.2018

SUBJECT:     Intermodal Committee Recommendations from February 2018 meeting

 

RECOMMENDATION

 

That Council determines whether or not to allocate approximately $4000 of the existing Intermodal budget to fund a mail out to local residents in areas surrounding the proposed Intermodal.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Kaliyanda

 

That Council allocates approximately $4,000 of the existing Intermodal budget to fund a mail out to local residents in areas surrounding the proposed Intermodal.

 

On being put to the meeting the motion was declared CARRIED.

 


13

 

Chief Executive Officer Report

 

ITEM NO:       CEO 01

FILE NO:        059661.2018

SUBJECT:     Review of Internal Ombudsman Policy

 

RECOMMENDATION

 

That Council adopt the amended Internal Ombudsman Policy, as attached to this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hagarty              Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


14

 

ITEM NO:       CEO 02

FILE NO:        065239.2018

SUBJECT:     2018 National General Assembly of Local Government

 

RECOMMENDATION

 

That Council:

 

1.     Nominates delegates to attend the 2018 National General Assembly of Local Government to be held in Canberra from Sunday 17 June – Wednesday 20 June 2018; and

 

2.     Determines whether to submit any motions, concerning the theme of “Australia’s future: make it local”, for debate at the National General Assembly.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Kaliyanda

 

That Council:

 

1.        Nominates delegates to attend the 2018 National General Assembly of Local Government to be held in Canberra from Sunday 17 June – Wednesday 20 June 2018;

 

2.        Determines whether to submit any motions, concerning the theme of “Australia’s future: make it local”, for debate at the National General Assembly; and 

 

3.        Interested Councillors who wish to attend to advise the CEO’s office.

 

On being put to the meeting the motion was declared CARRIED.

 

Motion:                                  Moved: Clr Hagarty             Seconded: Clr Rhodes

 

That any suitable motions as supported by this Council be forwarded to the National General Assembly for their agenda, noting the deadline for motions to be submitted is 30 March 2018.

 

On being put to the meeting the motion was declared CARRIED.

 


15

 

City Community and Culture Report

 

ITEM NO:       COM 01

FILE NO:        065420.2018

SUBJECT:     Community Development and Planning Charters

 

RECOMMENDATION

 

That Council:

 

1.   Receives and adopts the updated Liverpool Access Committee Charter;

 

2.   Receives and adopts the updated Liverpool Community Safety and Crime Prevention Advisory Committee Charter; and

 

3.   Receives and adopts the updated Aboriginal Consultative Committee Charter.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Rhodes

 

That Council:

 

  1. Receives and adopts the updated Liverpool Access Committee Charter;

 

  1. Receives and adopts the updated Liverpool Community Safety and Crime Prevention Advisory Committee Charter; and

 

  1. Receives and adopts the updated Aboriginal Consultative Committee Charter with the

exception that any references of the Aboriginal Consultative Committee being chaired by a person who is not of Aboriginal descent be deleted.

 

On being put to the meeting the motion was declared CARRIED.

 


16

 

City Corporate Report

 

ITEM NO:       CORP 01

FILE NO:        045148.2018

SUBJECT:     Investment Report February 2018

 

RECOMMENDATION

 

That Council receives and notes this report.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Kaliyanda          Seconded: Clr Harle

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


17

 

Committee Reports

 

ITEM NO:       CTTE 01

FILE NO:        056922.2018

SUBJECT:     Minutes of the Heritage Advisory Committee meeting held on 5 February 2018

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes the Minutes of the Heritage Advisory Committee Meeting held on 5 February 2018; and

 

2.      Notes that the potential heritage significance of 9 Mill Road will be considered during the assessment of DA-563/2017.

 

Mayor Waller adjourned the meeting at 7.04pm for a 5 minute recess.

 

Mayor Waller reopened the meeting at 7.09pm. 

 

Clr Kaliyanda and Clr Karnib were not in the Chambers when the meeting resumed.

 

Clr Kaliyana and Clr Karnib returned to the Chambers at 7.10pm.

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That Council:

 

1.         Receives and notes the Minutes of the Heritage Advisory Committee Meeting held on 5 February 2018; and

 

2.         Direct the CEO not to issue an interim heritage order in relation to 9 and 11 Mill Road.

 

On being put to the meeting the motion was declared CARRIED.


 

 

Vote for:             Mayor Waller

                            Clr Ayyad

                            Clr Balloot

                            Clr Hadchiti

                            Clr Hadid

                            Clr Hagarty

                            Clr Harle    

                            Clr Kaliyanda

                            Clr Karnib

                            Clr Rhodes

 

Vote against:      Clr Shelton

 


19

 

ITEM NO:       CTTE 02

FILE NO:        060593.2018

SUBJECT:     Minutes of the Liverpool Youth Council Committee Meeting held 14 February 2018

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes the Minutes of the Liverpool Youth Council Meeting held on 14 February 2018; and

 

2.    Endorse the recommendations in the Minutes.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hagarty             Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


20

 

ITEM NO:       CTTE 03

FILE NO:        065536.2018

SUBJECT:     Minutes of the Audit, Risk and Improvement Committee Meeting held on 9 February 2018

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes the Minutes of the Audit, Risk and Improvement Committee Meeting held on 9 February 2018; and

 

2.    Endorses the recommendations in the Minutes.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hagarty             Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


21

 

ITEM NO:       CTTE 04

FILE NO:        066812.2018

SUBJECT:     Minutes of the Civic Advisory Committee Meeting held 6 March 2018 

 

RECOMMENDATION

 

That Council;

 

1.   Receives and adopts the minutes of the Civic Advisory Committee Meeting held on 6 March 2018; and

 

2.   Endorses the Committee’s recommendation as contained in the minutes for Liverpool Neighbourhood Connections to be the recipient of the funds raised from the 2018 Liverpool City Council Charity Ball.  

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hagarty             Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


22

 

ITEM NO:       CTTE 05

FILE NO:        070704.2018

SUBJECT:     Minutes of Budget Review Panel 22 February 2018

 

RECOMMENDATION

 

That Council adopts the minutes of the Budget Review Panel meeting held on 22 February 2018.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hagarty             Seconded: Clr Rhodes

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 


23

 

Questions with Notice

 

ITEM NO:       QWN 01

FILE NO:        060952.2018

SUBJECT:     Question with Notice - Clr Kaliyanda

 

Please address the following:

 

1.      Have the merits of extending the operating hours of Liverpool City Library and Carnes Hill Library during the Higher School Certificate trial exam and final exam previously been considered?

 

·           The library has looked at an increase in opening hours amongst a range of other service improvements to assist Liverpool students with the HSC.

 

·           The HSC programs began last year and this year will include:

o   Master Essay Writing (Feb) - completed

o   HSC half year revision: English (Apr) – Carnes Hill Library

o   HSC half year revision: General 2 (Apr) – Carnes Hill Library

o   HSC half year revision: Advanced mathematics (Apr) – Carnes Hill Library

o   Mock Trials: English Paper 1 (Jul) – Liverpool City Library

o   Mock Trials: English Paper 2 (Jul) – Liverpool City Library

o   Mock Trials: General Maths (Jul) – Liverpool City Library

o   Mock Trials: Advanced Maths (Jul) – Liverpool City Library

o   Last Minute to Band 6 HSC Talk (Aug) – Carnes Hill Library

o   HSCram – in partnership with University of Sydney (Oct - unplanned) – Liverpool City Library

o   Succeeding in the HSC (Dec – unplanned) – Carnes Hill Library

 

·           Our HSC services also include access to online study resources available to Library members at home including HSC Study Lab.

 

·           We are also developing a partnership with University of Sydney through their Widening Participation and Outreach Program which will deliver additional support to high school students for their studies through study support programs at Liverpool Library and access to Studiosity (online homework and study support).

 

·           Western Sydney University (WSU) Campus Library is also available to the public as a quite study space. It is however fairly small, and there is no access to other library services.

 

 

 Opening hours

During Session (includes
Intra-Session break)

Inter-Session Break
(includes Summer Session)

Mon - Thu

8:00 am - 9:00 pm

8:30 am - 6:00 pm

Fri

8:00 am - 7:00 pm

8.30 am - 5.30 pm

Sat (until Apr 29)

12:30 pm - 4:30 pm

12:30 pm - 4:30 pm

Sun

12:30 pm - 4:30 pm

CLOSED

 

The weekend opening hours will be extending from May, from 9.30am-4.30pm Saturday and Sunday.

 

2.      If so, what are the findings of any investigation or study carried out?

 

·           That on a financial basis the programing mentioned above was better value for Council. The programs listed above have a budget of $8200.

 

·           Low staffing levels and a lack of casuals would make staffing the extra hours very difficult.

 

3.      What are the financial/budget implications of extending the opening hours of both libraries to 9am – 8.30pm, Monday – Sunday during the HSC period (mid-September to mid-November)?

 

·           Over a nine week period this would involve Liverpool Library being open an additional 110 hrs and Carnes Hill Library 191hrs for a total of 301 hours.

 

·           The vast majority of these hours would need to be paid as overtime and each branch would require a minimum of three (3) staff for safety as well as service requirements. This would equal 903 staff hours at overtime or casual loading.

 

·           At least one staff member would need to be a Grade 10 or above and the remaining two could be Grade 5 or a Grade 5 casual. This would however depend on staff availability and willingness to work and could require higher grade staff being the only people available.

 

·           Staff costs are estimated to be in the vicinity of $56K to $60K+ not including the administrative time to set this up e.g. additional rostering, promotions etc

 

·           Other ancillary costs would include increased security costs and utilities costs.

 

4.      What timeframe and process would be required to make these changes to the opening hours of these two highly patronised libraries?

 

·           Roster would require rewriting and negotiation with staff conducted.

·           Air-conditioning, alarms and any other computerised functions would need adjustment.

·           Promotion conducted.

·           Security contract extra hours organised.

·           Business case to finance for the extra overtime and casual funds created and approved.

·           Timeframe would be within two months.

 

Alternative Extension of Hours

 

  1. Change the late closing of Green Valley Library from Tuesday and Thursday (currently shared with Carnes Hill, Casula and Moorebank Libraries) to Monday and Wednesday.

 

·           This would mean that from Monday to Thursday there would be 2 libraries in the network (including Liverpool) open to 8pm.

 

·           There are no financial implications.

 

  1. Open Carnes Hill Library till 8pm Monday to Friday rather than the current 5pm close Monday Wednesday and Friday.

 

·           With the above change to Green Valley Library this would allow the Liverpool network to have 3 libraries open till 8pm most nights a week.

 

·           Over a 9 week HSC period this would cost Council approximately $15K to $17K on the basis this would be overtime and casual hours.

 

·           This could also act as a trial for Carnes Hill Library to be permanently open till 8pm Monday to Friday as it is an opportunity to gauge community interest.

 


26

 

ITEM NO:       QWN 02

FILE NO:        075495.2018

SUBJECT:     Question with Notice - Clr Hadchiti

 

Please address the following:

 

  1. The SDRO currently reviews (if requested) and collects infringements that Council Officers issue. 

Is there anything in the Act that states that this process needs to be undertaken by the SDRO, or does Council have the option to take over this process?

 

  1. Where two properties commit the exact same offence in relation to a compliance issue the total dollar amount of the infringement issued could vary as a whole depending on how many owners each property has.

For example Property A has one owner so is issued 1x$3,000 fine.  Property B has 4 owners so is issued 4x$3,000 fines. Is there anything in the Act that prevents Council from only issuing one Infringement instead of four, or a total amount divided by the number of owners?

 

  1. Who has the authority within Council to issue an Order in relation to compliance?

 

  1. What review processes are in place to ensure that if an order is issued it is issued correctly?

 

  1. How many Notices of Proposed Order have been issued since 1/07/2016 and how many of these have followed through into the order being issued?

 

  1. What was the total amount collected for each year from infringement revenue in the 2015/2016 & 2016/2017 financial years? What is the YTD figure for the 2017/2018 financial year?

 

  1. How many appearances has Council had to make in Court defending an infringement that has been challenged since 1/07/2016?

 

  1. What has the estimated cost been for Council to attend and what has been the outcome?

 

A response to these Questions with Notice will be provided in the April 2018 Business Papers.

 


27

 

Notices of Motion

 

ITEM NO:       NOM 01

FILE NO:        067411.2018

SUBJECT:     CBD Committee

 

BACKGROUND

 

At Council’s ordinary meeting held 13 December 2017 a CBD Committee was established with relevant stakeholders, community representatives and the Charter for that committee was endorsed.

 

Liverpool Police Area Command, as they are now known since the merger with Green Valley, have approached me to request a seat at the table on that committee.

 

They propose that their Crime Prevention Officer will be the representative.

 

Given the Police are a major stakeholder it is fitting that the charter is updated to accommodate this request.

 

NOTICE OF MOTION (Submitted by Councillor Hadchiti)

 

That Council:

 

1.   Endorse a change to the CBD Committee charter as to allow Liverpool Police Area Command to be a stake holder; and

 

2.   Notify Liverpool Police Area Command of this update.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Hadchiti             Seconded: Clr Harle 

 

That Council receive and note the Chief Executive Officer’s comment to the Notice of Motion, as shown below:

 

On being put to the meeting the motion was declared CARRIED.

 

CHIEF EXECUTIVE OFFICER’S COMMENT

 

Council welcomes the opportunity to work with NSW Police on the CBD Committee.  The current charter will allow for the inclusion of NSW Police on the Committee and therefore will not require updating.  Council will contact NSW Police, Liverpool Local Area Commander to invite a representative to participate as a member of the Committee.


28

Clr Rhodes left the Chambers at 7.22pm.

 

ITEM NO:       NOM 02

FILE NO:        075768.2018

SUBJECT:     Problem Gambling

 

BACKGROUND

 

Earlier this month the State Government passed changes to the regulation of gaming machines in hotels and clubs. The changes will see assessments move from the current LGA level to the smaller Statistical Area 2 (SA2) level. Significantly, each SA2 is assigned a score based on Socio-Economic Indexes for Area (SEIFA), gaming machine expenditure per capita and number of gaming machines per capita. Each SA2 is then allocated to bands, where:

        Band 3 – 20% of SA2s with highest levels of socio-economic disadvantage (high risk). Areas in this band would have level of poker machines capped at current levels. 

        Band 2 – 30% of SA2s with moderate levels of socio-economic disadvantage (medium risk). Areas in this band would have scope for more poker machines to be approved.

        Band 1 – 50% of SA2s with lower levels of socio-economic disadvantage (low risk). Areas in this band would be “free for all” for approval of extra poker machines.

 

Liverpool is made up of approximately a dozen SA2s. According to information on the Liquor and Gaming website, hotels and clubs will now be allowed to move gaming machines from neighbouring SA2s regardless of whether they lie in the same LGA or not. As per current legislation, the changes continue to allow machines to be moved within an LGA. Under these new arrangements Liverpool is faced with the scenario of poker machines being moved into the CBD from neighbouring areas in the Fairfield LGA such as Cabramatta and Mount Pritchard, an area that now has a cap of the number of gaming machines. Once in the Liverpool CBD these machines can then be moved anywhere in the LGA.

 

Curiously, applications for an increased number of machines in SA2s branded as either Band 1 or 2 can be made without a Local Impact Assessment if the machines are from within the same LGA. These applications are then assessed by the Department, potentially without any input by the local community.

 

In 2010, a Productivity Commission Report highlighted the link between regular use of electronic gaming or poker machines (EGMs) and high problem gambling prevalence rates. Problem gambling has been found to have the following impacts:

        financial harm

        relationship breakdown, conflict or disruption

        emotional of psychological distress

        deconditioning of health

        cultural harm

        reduced performance at work/study

        criminal activity

 

For every person that experiences harm from problem gambling, approximately 5-10 others are impacted, including children. This does not consider full-lifetime impacts of gambling harm or the impacts of less severe problem gambling (Department of Social Services, 2017). 

The availability of gambling machines in the community, also called accessibility, is often linked to problem gambling (Vasiliadis et al, 2013). The Liverpool Local Government Area (LGA) ranks in the top 10 LGAs of losses per poker machine in NSW, with each machine causing approximately $87,305 in losses (Alliance for Gambling Reform, 2017).

 

At the moment, the views of local communities and local governments are routinely ignored when it comes to the placement of poker machines. Local government should have the ability to meaningfully represent residents and have a genuine say on where poker machines are to be located.

 

In late 2016, following an extended community and legal campaign by local residents and Liverpool Council, the Land and Environment Court rejected a proposal for a pub in Casula with fifteen poker machine licences due to the risk of adverse social impacts that it would have on the area. This is despite the existing Gaming Machines Act requiring that no new venue should be located close to a school. Therefore, what should have been a straightforward case for the application to be denied if the Act was being followed, required significant community and Council resources to be expended to fight for a fair and logical outcome.

 

The changes to the regulations threaten the health and wellbeing of our residents, especially younger residents who are at greatest risk.

 

NOTICE OF MOTION (Submitted by Councillor Kaliyanda)

That Council:

 

1.   Directs the CEO to write to Liquor and Gaming NSW and the relevant Minister to advocate for local governments to have a greater say in the placement of poker machines;

 

2.   Reflect this position when reviewing and making comment on liquor license and gaming machine applications as per section 6.4.2 of the Social Impact Assessment Policy;

 

3.   Set up a register to track the number and location of poker machines within the LGA, and make this information publicly available via the website;

 

4.   Advise residents via social media, the website, and letter, as per the Notification Policy, of applications to transfer or add poker machine numbers in the LGA; and

 

5.   Provide Councillors with quarterly reporting on the number of poker machines in the LGA, in line with section 6.4.5 of the Social Impact Assessment Policy.

COUNCIL DECISION

Motion:                                  Moved: Clr Kaliyanda          Seconded: Clr Hagarty

 

That the recommendation be adopted.

 

Foreshadowed motion:       Moved: Clr Hadchiti             Seconded: Clr Hadid

 

That Council:

 

1.       Receives and notes the Chief Executive Officer’s comment to the Notice of Motion (as shown below);

2.       As part of the minutes includes the Hansard transcripts relating to the Liquor and Gaming Legislation Amendment Bill 2018 and associated Bills; and

3.       Notes it will be given double the amount of time to develop submissions with consultation periods increasing from 30 days to 60 days which includes Council’s ability to nominate local service providers to be consulted as part of any Local Impact Assessment (LIA). 

 

On being put to the meeting the motion (moved by Clr Kaliyanda) was declared CARRIED and the Foreshadowed Motion therefore lapsed.

 

Division called on the Motion (moved by Clr Kaliyanda):       

 

Vote for:             Mayor Waller

                             Clr Hagarty

                             Clr Kaliyanda

                             Clr Karnib

                             Clr Shelton

 

Vote against:     Clr Ayyad

                            Clr Balloot

Clr Hadchiti

                            Clr Hadid

Clr Harle

 

Note: The motion was carried on the Mayor’s casting vote.

 

Note: Clr Rhodes was not in the Chambers when this item was voted on.

 

CHIEF EXECUTIVE OFFICER’S COMMENT

 

  1. Council submitted a letter to then Premier, Mike Baird in December 2014, outlining concerns around the impact of gambling in the Liverpool LGA, and how reforms to gaming legislation should include appropriate planning powers and compulsory consultation with local Councils on the placement and distribution of Electronic Gaming Machines (EGMs) in the LGA.  The letter stated:

“In order for Liverpool City Council to properly address this important social issue we request that you take the following actions:

 

1.      Repeal Section 209 of the NSW Gaming Machines Act 2001 that precludes councils from considering the social impact of EGMs on local communities when determining development applications and related matters; and

 

2.      Provide planning powers to local government (the closest tier of government to the community) to consider and determine all aspects of the provision of EGMs and other gambling devices in their respective local government areas.”

 

The Premier’s office referred Council’s letter to the relevant Minister, who did not respond. Council’s Community Planning team currently provide comment on applications in relation to the placement of gaming machines in venues in the Liverpool LGA, particularly where Class 1 Local Impact Assessments (LIA) are required. These are submitted for consideration by the Independent Liquor & Gaming Authority (ILGA) as the determining authority for liquor and gaming applications in NSW.

 

  1. The existing legislation requires that venues consult with Council on liquor licensing and gaming machine applications.   Recent reforms to the Gaming Machines Act  that came into effect on 15 March 2018 improve the community consultation mechanisms and transparency of the application process. Key reforms include:

 

·      Caps on machine numbers

·      Changes to the Local Impact Assessment scheme

·      Greater weight given to the socio-economic factors in local communities when assessing applications for extra machines

·      Greater number of agencies and organisations consulted on applications

·      Longer consultation periods - change from 30 to 60 days

·      A newly reconstituted Responsible Gambling Fund will manage a centralised fund for contributions from venues seeking gaming machine increases

·      Detailed statistics on gaming machines activity in every NSW LGA will be accessible on the L&G NSW website for free and updated every six months, which will detail numbers of machines, net profits and rankings of net profits for all NSW venues.

 

More information is available on the attached infographic on Gaming Machine Reforms.

 

Consideration of the placement and density of existing EGMs informs any comment the Community Planning team provide in relation to new applications for EGMs in Liverpool venues.

 

3.    Liquor and Gaming NSW (L&GNSW) maintains the Liquor and Gaming Application Noticeboard that provides a search function whereby any interested party can search the name, licensee, or license type of a venue to learn the type of license held by said venue. This licensing information includes the number of EGMs a venue is licensed to hold. The noticeboard lists all current liquor and gaming applications and associated LIAs submitted by applicants. Anyone who wishes to make a submission may do so directly to OLGA via the noticeboard. Additionally, the L&GNSW publishes separately a list of pending LIAs directly related to gaming machine applications. A Council register of the number of EGMs in the LGA would be a duplication of this function of the L&GNSW.

 

4.    Unless an application has the potential for major impact on the community (such as the Casula Hotel application), it is not Council’s current policy to encourage other parties to comment on Development Applications. Such a process is likely to be time consuming and resource intensive to Council. As this is not currently part of Council’s assessment processes for other forms of DAs and liquor and gaming license applications, doing so in the case of EGMs would prove difficult to initiate and time consuming to maintain.

 

  1. Currently quarterly statistics on the number of EGMs located within an LGA can be sourced from L&GNSW. This information is available to councils, organisations and individuals who seek it, and will be provided for a fee of $150.00 per occasion. L&GNSW advises that information is made available through this service from 25 days after the end of the previous quarter, and can be obtained via email using an online application form. The report can contain de-identified information on turnover, net profit, tax, number of authorised gaming machines and number of licensed premises by LGA. The L&GNSW website also contains an interactive map, which provides a suburb-by-suburb breakdown of the maximum number of EGMs allowed per suburb. This service does not provide the current number of EGMs in the suburb, rather the maximum number permitted.

 

As previously mentioned, the legislative reforms will enable more detailed statistical data to be made available to the public free of charge.  

 

For further information attached are the following fact sheets:

·         Gaming Machine Reforms Flowchart

·         Gaming Machine Reforms Process Flowchart – Class 1 LIA

·         Local Impact Assessment scheme overview

·         How to prepare a submission for a gaming application with a Local Impact Assessment (LIA).

 


33

Clr Rhodes returned to the Chambers at 7.30pm.

Clr Kaliyanda left the Chambers at 7.40pm.

Clr Kaliyanda returned to the Chambers at 7.42pm.

 

ITEM NO:       NOM 03

FILE NO:        076074.2018

SUBJECT:     Macquarie Mall Smoking

 

BACKGROUND

 

Complaints and objections to Council by shopkeepers, patrons, visitors and others who frequent Macquarie Mall as to the prevalence of smoking in the Mall are starting to reach a tipping point. While such complaints and objections have been made frequently in the past and are hardly new the degree of concern has in recent times reached a new level. The past shows any government body seeking to be proactive in this area has needed to show determination and courage, and given Liverpool Council's limited legal powers and financial resources this is just as applicable to any future action that might taken in the Mall.

 

NOTICE OF MOTION (Submitted by Councillor Shelton)

 

That Council obtains a report for a future briefing session as to the following:

 

1.   The extent of Council's legal powers to police and regulate smoking in Macquarie Mall;

 

2.   The extent of Council's existing resources, financial or otherwise, to police and regulate smoking in Macquarie Mall;

 

3.   Options (and any attendant issues) as to how smoking in Macquarie Mall might in the future be regulated and policed; and

 

4.   Any other matter staff may feel is relevant.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Karnib

 

That Council obtains a report for a future briefing session as to the following:

 

1.       The extent of Council's legal powers to police and regulate smoking in Macquarie Mall;

 

2.       The extent of Council's existing resources, financial or otherwise, to police and regulate smoking in Macquarie Mall;

 

3.       Options (and any attendant issues) as to how smoking in Macquarie Mall might in the future be regulated and policed;

 

4.       Any other matter staff may feel is relevant;

 

5.       Gather some information from the business owners on their views on the issue;

 

6.       That the matter and the substance of this motion be referred to the CBD Committee for their consideration; and

 

7.       That a survey for all residents be included in Liverpool Listens.

 

Foreshadowed motion:       Moved: Clr Ayyad                Seconded: Clr Hadchiti

 

That Council:

 

1.       Gather some information from the business owners on their views on the issue with a report to come back to the June Council meeting;

 

2.       That the matter and the substance of this motion be referred to the CBD Committee for their consideration; and

 

3.       Include a survey for all residents in Liverpool Listens.

 

On being put to the meeting the motion was declared CARRIED and the Foreshadowed Motion therefore lapsed.

 

Division called on the Motion (moved by Clr Shelton):

 

Vote for:                Mayor Waller

                               Clr Hagarty

                               Clr Harle

                               Clr Kaliyanda

                               Clr Karnib

                               Clr Rhodes

                               Clr Shelton

 

Vote against:        Clr Ayyad

                               Clr Balloot

                               Clr Hadchiti

                        Clr Hadid

 


35

 

ITEM NO:       NOM 04

FILE NO:        076154.2018

SUBJECT:     Early Childhood Development

 

BACKGROUND

 

Liverpool City Council is a highly respected provider of early childhood development services including as an operator of six Early Education and Care Centres and one Pre-School. A CBD facility has also been under consideration. Council's services to the community in this regard have received many awards for attainments in quality and generally set the benchmark by which other providers are judged. These services are operated on a break even basis and community demand for early childhood development services of the highest calibre remains high. The programs in each centre provide a range of planned and spontaneous learning experiences for the young, and curriculum planning is based on the National Early Years Learning Framework. Given the high degree of community satisfaction with these Council provided services, the growing demand for such services, the expected increases in and movement of population especially in terms of the growth of high rise living and Council's achievements generally in the area of early childhood development, the following motion is suggested.

 

NOTICE OF MOTION (Submitted by Councillor Shelton)

That Council receive a report at a future briefing session dealing with the following:

1.   Projected future demand for early childhood development services from Council both generally and as to particular regions within the LGA;

2.   Projected future demand for early childhood development services from other providers both generally and as to particular regions within the LGA;

3.   The extent to which strategies are in place or are being developed to address such changes in demand;

4.   Any relevant anticipated changes to the regulatory environment in which Council operates in this regard;

5.   The extent to which such services are available for children with special needs in the LGA; and

6.   The suitability and availability of present (and likely future) accommodation for such services.

 

 

 

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadchiti

 

A.     That Council receive a report at a future briefing session dealing with the following:

1.    Projected future demand for early childhood development services from Council both generally and as to particular regions within the LGA;

2.    Projected future demand for early childhood development services from other providers both generally and as to particular regions within the LGA;

3.    The extent to which strategies are in place or are being developed to address such changes in demand;

4.    Any relevant anticipated changes to the regulatory environment in which Council operates in this regard;

5.    The extent to which such services are available for children with special needs in the LGA; and

6.    The suitability and availability of present (and likely future) accommodation for such services.

B.     Council also notes the comments of the Chief Executive Officer to the Notice of Motion, as shown below:

 

On being put to the meeting the motion was declared CARRIED.

 

Chief executive officer’s comment

 

The CEO will bring forward a report at a future briefing session that addresses the issues raised within the motion.

 


37

Clr Ayyad left the Chambers at 7.52 pm.

 

Confidential Items

ITEM NO:       CONF 01

FILE NO:        005645.2018

SUBJECT:     RCL2662 - Contaminated Land Management Consultancy Services

 

RECOMMENDATION

 

That Council: 

 

1.    Accepts the Tender from the contractors listed in below for Tender RCL2662 - Contaminated Land Management Consultancy Services as an open panel for an initial period of three years, with a two x 12 months extension option at prices submitted under the schedule of rates:

·         Arcadis Australia Pacific Pty Ltd;

·         WSP Australia Pty Ltd;

·         Glaeba (02) Pty Ltd T/A Environmental Earth Sciences;

·         EP Risk Management Pty Ltd;

·         GHD Pty Ltd; and

·         Site Environmental & Remediation Services Pty Ltd.

 

2.    Makes public its decision regarding Tender RCL2662 Contaminated Land Management Consultancy Services;

 

3.    Notes that the Director Infrastructure and Environment will finalise all details and sign the Letter of Acceptance for the tender, giving it contractual effect, in accordance with delegated authority; and

 

4.    Keeps confidential the details supplied in this report containing information on the submissions received, pursuant to the provisions of Section 10A(2)(d)(i) of the Local Government Act 1993 as it contains commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

 

COUNCIL DECISION

 

Motion:                                  Moved: Clr Shelton              Seconded: Clr Hadchiti

 

That the recommendation be adopted.

 

On being put to the meeting the motion was declared CARRIED.

 

Councillors voted unanimously for this motion.

 

Note: Clr Ayyad was not in the Chambers when this item was voted on.


 

 

THE MEETING CLOSED AT 7.52pm.

 

 

<Signature>

Name: Wendy Waller

Title:     Mayor

Date:     26 April 2018

I have authorised a stamp bearing my signature to be affixed to the pages of the Minutes of the Council Meeting held on  28 March 2018. I confirm that Council has adopted these Minutes as a true and accurate record of the meeting.

 

 

 


40

Ordinary Meeting 26 April 2018

Chief Executive Officer Report

 

CEO 01

Annual report by Internal Ombudsman

 

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

100427.2018

Report By

David Maguire – Internal Ombudsman 

Approved By

Kiersten Fishburn - Chief Executive Officer

 

 

Executive Summary

 

Council’s Internal Ombudsman Policy requires the Internal Ombudsman (the IO) to submit an annual report to Council. Council also requested a review of the position. With the information contained in this Annual Report, including the large numbers of matters professionally handled, the willingness of the public to engage with an Internal Ombudsman, the opportunity for CEO and Councillors to receive considered advice, and the process improvements identified, it is recommended that the Internal Ombudsman is endorsed as an ongoing position.

 

RECOMMENDATION

 

That Council receives and notes this report and endorses the Internal Ombudsman as an ongoing position.

 

REPORT

 

1.         Introduction

 

Clause 4.15.1 of Council’s Internal Ombudsman Policy requires that the IO shall provide “an annual report to Council on the performance of the functions and duties of the IO under this policy. The report to Council shall include a summary of matters dealt with by the IO in the previous 12 months”.

 

The Council resolution of 1 February 2017 also required that “a review to be carried out in 12 months time as to scope and resourcing” for the work of the IO. Given that this review is now occurring, it is considered appropriate to bring forward the annual report of the IO to tonight’s Council meeting to inform the recommendation presented. Therefore, this report by the IO will cover the nine month period from 1 July 2017 to 31 March 2018.

 

The IO was appointed to the position by the CEO on 6 June 2017 on a 12 month contract. The IO also acted as Acting Head of Internal Audit until the appointment of the new Head of Audit, Risk and Improvement on 22 November 2017. After that date, the IO commenced a three day working week (Tuesday, Wednesday and Thursday). The three day working week reflected the model for the IO adopted by Council at its meeting on 1 February 2017 (two days) together with a further allocation of one day to cover the additional responsibilities of the IO as Code of Conduct Complaints Coordinator, Disclosures Coordinator and Privacy Contact Officer.

 

2.         Review of policies and procedures

 

During the past nine months, the IO drafted the following policies adopted by Council:

 

·    Ethical Governance: Internal Reporting Policy

·    Ethical Governance: Investigations Policy

·    Internal Ombudsman Policy

 

3.         Complaints Statistics

 

The following table provides a summary of complaints received and dealt with by the IO for the period from 1 July 2017 to 31 March 2018.

         

Type of complaint referral

Number referred

Number completed

NSW Ombudsman

6

6

Mayor, Councillors, CEO, senior staff

12

12

Members of the public

26

26

Code of Conduct complaints referred by the CEO for advice or referred for review

5

4

Internal reporting (public interest disclosures)

4

3

Privacy complaints

2

2

TOTAL

55

53

 

4.       Advices

 

The IO provided advice to the CEO in relation to 24 sensitive matters involving members of Council staff and Council processes during the past nine months.

 

The IO provided 13 advices about privacy requirements to members of Council staff and members of the public during the past nine months.

 

5.       Processes

 

As well as inquiring into and assessing complaints, the IO has recommended some improvements to Council processes, which have subsequently been put into effect by Council staff. These improvements include:

 

·    Prior notification in writing by Council staff to residents and landowners affected by temporary road closures

·    Improvement in the coordination of mattress collections between contractors, relevant Council staff and members of the public

·    The new online My Request Form on Council’s website

·    Training for Records staff in privacy requirements for publication of planning information on the e-Planning Portal.

 

As required by the Code of Conduct Procedures, at the Council meeting on 13 December 2017, the IO provided a report to Council regarding Code of Conduct complaint statistics 2017 as well as a report seeking the appointment of a new panel of four Code of Conduct reviewers. Both reports were adopted by Council.

 

As Disclosures Coordinator, the IO has recently arranged for the appointment and training of 16 new disclosures officers, the publication of information about public interest disclosures (“Reporting serious wrongdoing”) on the Staff Intranet and the distribution of information in hard copy form to Depot staff. The IO has also provided six-monthly reports about public interest disclosures to the NSW Ombudsman.

 

The IO was a member of a working party of Council staff which set up a new online My Request Form last year to simplify the submission of requests and complaints to Council by members of the public. The My Request Forms are screened and monitored by senior Customer Experience staff. Complaints are forwarded to the IO for attention.

 

With the help of Council’s Communications team, a new Internal Ombudsman webpage has been set up on Council’s website. It has useful FAQs and a link to the new My Request Form for the submission of complaints to Council by members of the public.

 

The IO also reviewed a number of Council forms and processes during the past nine months to ensure that they reflected current privacy requirements.

 

During the past nine months, the IO has attended two in-service training seminars provided free by the NSW Ombudsman and the Independent Commission Against Corruption.

 

6.       Review by the Chief Executive Officer

 

The Internal Ombudsman position has been very well received by the community and by stakeholders and has provided the Executive and Councillors with a referral point for complaints and concerns and a source of independent advice. Not only have complaints been dealt with in a thorough and professional manner through this position, but the IO has also been able to suggest business improvements.

 

IO positions are becoming more common across local government, as councils see the benefits of a review and referral mechanism for complaints and concerns. Considering the clear benefits of the IO position as outlined in this report, it is recommended that council endorse the IO as an ongoing position.

 

 

CONSIDERATIONS

 

Economic

There are no economic and financial considerations.

Environment

There are no environmental and sustainability considerations.


Social

There are no social and cultural considerations.


Civic Leadership

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Operate a well developed governance system that demonstrates accountability, transparency and ethical conduct.

Legislative

Government Information (Public Access) Act 2009 sections 82-88

Health Records and Information Privacy Act 2002 section 67

Local Government Act 1993 sections 8A(2)(e), 332, 335, 337 and 440AA

Privacy and Personal Information Protection Act 1998 sections 33 and 53

Public Interest Disclosures Act 1994 sections 6C, 6CA and 6D

 

 

ATTACHMENTS

 

Nil  


44

Ordinary Meeting 26 April 2018

City Community and Culture Report

 

COM 01

Leisure Centre Management Options Investigation

 

Strategic Direction

Leading through Collaboration

Seek efficient and innovative methods to manage our resources

File Ref

064473.2018

Report By

Mark Westley - Sports Development Officer

Approved By

Dr Eddie Jackson - Director City Community and Culture

 

 

Executive Summary

 

Liverpool City Council is currently providing leisure centre services to the community under a third party contractor model.  At the Council meeting of Wednesday 27 April 2016, Council resolved under item CONF 06 that “At a future meeting a report to come back to Council to look at options for in-house management of the centres.”

 

This report was delayed to allow adequate current performance data to be gathered from the Whitlam, Wenden and Michael Clarke Leisure Centres. Council engaged Otium Planning Group to conduct the review.

 

The Otium report recommends against Council “in-house” management of Council’s leisure centres, provides recommendations for improving the current contract management model and raises the “company limited by guarantee” as a possible future model.

 

The current leisure centre management contract extends to 30 June 2022 therefore no decision is required at this time.  Given the development connected to the City Deal and the release of government land, further research will be required around operating models and their financing. The findings from those studies will be brought to Council at a future date.

 

RECOMMENDATION

 

That Council receives and notes this report.

 

 

REPORT

 

Liverpool City Council is currently providing leisure centre services to the community under a third party contractor model.  Belgravia Leisure Pty Ltd is the current Leisure Centre Management contractor and commenced responsibility for the management of Council’s Centres from 1 July 2016, extending to 30 June 2022.

 

The tenders received by Council for the management of its leisure centres during the 2016 procurement process represented a significant increase in costs to Council and at the Council meeting held Wednesday 27 April 2016, Council resolved under item CONF 06 that “At a future meeting a report to come back to Council to look at options for in-house management of the centres.”

 

In the first year of operation of the new leisure centre management contract the data available from the operation of the Leisure Centres was significantly affected by the contract transition period and there was no data for the newly opened Michael Clarke Recreation Centre.  The review of Leisure Centre management was therefore delayed until late 2017 to allow adequate collection of current data to assess the relative merits of the different management models.

 

In recognition of the specialist nature of this review Council appointed Otium Planning Group to review Council’s current Leisure Centre Management model and provide strategic recommendations to manage these centres to serve the community in a cost effective and efficient manner. Specifically the consultant was engaged to produce a report including:

 

A)  Review current service provisions and financial performance of the three centres;

B)  Identify best practice approaches available to Council for efficient and cost-effective delivery of leisure facilities; and

C)  Evaluate leisure centre management options including “in-house” management.

 

A)   Review current service provisions and financial performance of the three centres.

 

The Otium report uses national benchmarking data from the University of South Australia’s Centre for Environmental and Recreation Management (CERM) performance indicators program to assess the financial performance of the centres. The true operating deficit of each Leisure Centre for the most recent full operating year of 2016/17 is summarised below:

 

·           E.G. Whitlam Leisure Centre (WLC) - $365,372 - This result has a lower deficit than the CERM median operating deficit benchmark of $485,145.

·           Michael Wenden Aquatic Leisure Centre (MWALC) - $708,143 - This result has a higher deficit than the CERM median operating deficit benchmark of $485,145.

·           Michael Clarke Leisure Centre (MCRC) - $381,874 - This result has a higher deficit than the CERM median operating deficit benchmark of $98,433.

 

The total operating deficit over the three centres is $1,455,389 which compares with the CERM Industry median operating deficit of $1,068,723. 

 

It is important to note that the large scale provision at the Whitlam Leisure Centre (WLC), although an aging facility, performs better than the CERM benchmark and that the aging and smaller scale facility at the Michael Wenden Aquatic and Leisure Centre (MWALC) performs significantly below the benchmark.  When assessing the financial performance of the Michael Clarke Recreation Centre (MCRC) it should be noted that the centre is still in its establishment phase. The industry considers it necessary for a facility to operate for 3 years before substantive analysis can occur.

 

B)   Identify best practice approaches available to Council for efficient and cost-effective delivery of leisure facilities

 

The Otium report indicates that Australian councils have implemented a range of management models including:

 

·         In-house management model under a local Employment Agreement;

·         Contract management model; and

·         Company limited by guarantee to manage operations under a company structure where the Council is the shareholder and forms a company, but at “arm’s length” from the Council.

 

These management methods have a range of differences and the choice of management approach has been influenced by the:

 

·         Level of control Council wants or is prepared to give away; and

·         Level of risk Council is prepared to take or want to give away.

 

C)   Evaluate leisure centre management options including “in-house” management

 

The Otium report concludes that an internal management model is not recommended for the Liverpool City Council Leisure Centres due to factors including:

 

·         Under Council’s employment awards, staffing costs outside of normal administrative hours is much higher than recognised industry rates and therefore more costly to operations. Staffing costs generally account for between 50-75% of overall operational costs;

·         There is currently no skilled and qualified aquatic and leisure venue management staff within Council to manage the centres and maximise their usage and viability;

·         There would be a high start-up cost associated with recruiting and training internal staff to manage the centres;

·         Council would be fully responsible for all risks, including any fluctuations in trade and deficits;

·         Council’s internal policies and procedures are likely not to be set up to allow commercially driven and real-time decision making;

·         The increase to Council’s exposure to industrial relations or human resource management issues; and

·         Some Council systems and processes are likely to lack the flexibility to operate in a highly competitive leisure services industry.

 

The factors listed above are considered significant impediments to the successful operation and financial performance of Council’s Leisure Centres and the Otium report identifies external management (the current management model) or the company limited by guarantee model as the most feasible options for Council.

 

The report acknowledges that any method of Leisure Centre management will have advantages and disadvantages and actions are recommended under both models to ensure the best returns for the community.

 

To assist Council to consider if a Company Limited by Guarantee or external management is the most appropriate model for Liverpool City Council the following “merit” questions have been presented by Otium:

 

1     Is Council willing to allow the Company to operate on a fully commercial basis?

2.    Is Council willing to invest in a clear mission and statement of intent?

3.    Is Council supportive of a Company largely made up of independent directors?

4.    Does Council understand that the Leisure Centres will continue to be subsidised operating models?

5.    Is the Company consistent with the functions of the Council or an existing service that the council provides?

6.    Will the Company be legally separated from the Council?

7.    Is the Council currently financially viable?

8.    What is the impact of the Company on existing Council staff?

9.    Is Council willing to fund and provide sufficient time for the lead in required to establish the Company?

 

Given the release of land attendant upon the development of the Western Sydney Airport, the Aerotropolis and the growth areas, further development of aquatic and leisure centres will be required. The City Deal offers an approach that may be characterised by new financial models to the financing of such community infrastructure. Further research will be undertaken, and brought forward to Council, to inform future decision-making in this regard.

 

In summary, the provision by Councils of leisure and aquatic centres is a complex subject area and, generally, requires subsidisation.  The report argues against an in-house management model for Council primarily on the basis of the costs associated with start-up and ongoing operational expenses that would be higher than industry standards; identifies a hybrid model that may merit further exploration, depending on a wider range of contextual variables; and, importantly, offers assurances that the current contractor model is operating effectively and efficiently, and offers reasonable value for money.  Several "fine-tuning" measures are suggested through which further efficiencies can be effected.

 

CONSIDERATIONS

 

Economic

There are no economic and financial considerations.

Environment

There are no environmental and sustainability considerations.


Social

There are no social and cultural considerations.


Civic Leadership

Review service delivery models and evaluate alternative delivery options.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

1.         Final Draft Report - Liverpool Leisure Centre Review 2018 (Under separate cover)

2.         Situational Analysis Report - Liverpool Leisure Centres April 2018 (Under separate cover)  


49

Ordinary Meeting 26 April 2018

City Community and Culture Report

 

COM 02

Grants, Donations and Corporate Sponsorship

 

Strategic Direction

Creating Connection

Implement access and equity for all members of the community

File Ref

069963.2018

Report By

Galavizh Ahmadi Nia - Manager Community Development and Planning

Approved By

Dr Eddie Jackson - Director City Community and Culture

 

 

Executive Summary

 

Council is committed to building strong and resilient communities in the Liverpool Local Government Area (LGA) and to maximising social wellbeing. One way of achieving these goals is to provide financial support in the form of grants, donations, and sponsorships to individuals and groups to develop leadership skills, increase participation in community activities and address identified social issues.

 

This report presents the funding recommendations for the Corporate Sponsorship (Outgoing) Program, Sustainable Environment Grants, Community Grants, and Matching Grants for Council’s consideration.

 

 

RECOMMENDATION

 

That Council endorses the funding recommendation of $32,748 (GST exclusive) under the Corporate Sponsorship (Outgoing) Program for the following projects:

 

Applicant

Project

Recommended

Police Citizens Youth Clubs NSW

Time4Kids

$7,000

Vedic Festival Incorporated

Festival of Chariots

$10,000

Liverpool Women’s Resource Centre

Nite Under the Stars

$5,748

South West Metro Waratahs

Annual Aboriginal Koori Knockout Carnival

$10,000

 

 



That Council endorses the funding recommendation of $27,765 (GST exclusive) under the Sustainable Environment Grants Program for the following projects:

 

Applicant

Project

Recommended

SCRAP

Small Scale Sustainability

$2,100

Bringelly Public School

School Garden

$4,600

All Saints Catholic Primary School

Educational Garden

$3,170

Good Samaritan Catholic College

Think Big, Eat Local

$5,000

Wheels Towards Independence

Gunalung Garden

$5,000

Cartwright Public School

Accessible Garden

$3,400

St Therese Catholic Primary School

Indigenous/Vegetable Garden

$4,495

 

That Council endorses the funding recommendation of $21,500 (GST exclusive) under the Community Grants Program for the following projects:

 

Applicant

Project

Recommended

The Junction Works Ltd

Transition to Big School Program

$2,500

Velma's Pets As Therapy

Urgent Pets As Therapy Volunteers for Liverpool Hospital

$4,000

HammondCare

 

HammondCare Volunteer Art Project

$5,000

The Shepherd Centre

Chime & Shine- Music Therapy for deaf children in Liverpool area

$5,000

Georges River Life Care

ArtsLife Access

$5,000


That Council endorses the funding recommendation of $94,244 (GST exclusive) under the Matching Grants Program for the following projects:

 

Applicant

Project

Recommended

CNA-Italian Australian Services

ActivAge Care Network

$15,000

P&C Holsworthy High School

Table to Table: Organic Living Skills

$9,400

City of Liverpool Meals on Wheels

Kitchen Automation

$13,700

Liverpool Neighbourhood Connections

Sun Safe/Play Safe

$15,000

Miracle Babies Foundation

NICU Survival Packs

$15,000

Australian Foundation for Disability

Modified Sports Programs for People with a Disability

$11,144

Liverpool Women’s Health Centre

Well-being Retreat Program for Aboriginal Women and their families

$15,000

 

 

 

REPORT

 

Corporate Sponsorship (Outgoing) Program

 

The Corporate Sponsorship (Outgoing) Program received four applications, all of which met the criteria and are recommended for funding as outlined below:

 

Applicant

PCYC Liverpool

Location

Liverpool

Organisation

Public Benevolent Institution

Project Name

Time4Kids

Description

Objective

Raise awareness of youth crime using a mock gaol setup, inviting community and business leaders, celebrities and sport stars to volunteer and commit to ‘do the time to prevent youth crime’.

Outcomes

·    Raise awareness of youth crime;

·    Local business become aware and give opportunities to the local youth;

·    Run programs to educate youth on anti-social behaviour; and

·    Increase youth awareness of programs and services available through the PCYC.

Beneficiaries

·    500 members of the community.

 

Amount Requested

$7,000

Amount Recommended

$7,000

Recommendation

Recommended for funding.

The applicant has aligned the project outcomes to Council’s Community Strategic Plan ‘Direction 1- Creating Connections’ by delivering a community event or activity and implementing access and equity for all members of the community. 

The project aligns with the following funding program priority:

Community, cultural, and social benefit - Creates opportunities for education and information exchange between Council, the community and the sector.

 

Applicant

Vedic Festival Incorporated

Location

Liverpool

Organisation

Other Incorporated Entity

Project Name

Festival of Chariots

Description

Objective

Run the ‘Festival of Chariots’ event in Bigge Park Liverpool including a street parade through the Liverpool CBD.

Outcomes

·    Bring together and encourage community participation

·    Promotion of tolerance and peaceful co-existence of the many cultures in Liverpool

·    Showcase art, culture and history of the Indian community.

Beneficiaries

·    5,000 anticipated attendees.

Amount Requested

$10,000

Amount Recommended

$10,000

Recommendation

Recommended for funding.

The applicant has aligned the project outcomes to Council’s Community Strategic Plan ‘Direction 1- Creating Connections’ by delivering a community event or activity and implementing access and equity for all members of the community. 

The project aligns with the following funding program priority:

Community, cultural, and social benefit

·    Provides an innovative opportunity to meet community needs and promote Liverpool’s cultural diversity and celebrate our City’s uniqueness;

 

·    Enhances Liverpool’s profile and reputation as an outward looking, creative and connected city; and

·    Creates opportunities for education and information exchange between Council, the community and the sector.

 

Applicant

Liverpool Women’s Resource Centre

Location

Liverpool

Organisation

Public Benevolent Institution

Project Name

Nite Under the Stars

Description

Objective

A collaborative project involving a number of local services to raise awareness of homelessness in the Liverpool and Fairfield LGAs. A sleep out event to raise community funds for local projects addressing this issues.

Outcomes

·    Education and community awareness of homelessness in the Liverpool local community;

·    Assistance and support for those experiencing homelessness;

·    Engaging residents to support people experiencing homelessness; and

·    Raise funds to directly assist homeless people and the support services available. 

Beneficiaries

·    300 anticipated community members to partake in the events;

·    Broader community awareness of homelessness in the Liverpool area; and

·    1,058 recorded homeless people within the Liverpool LGA will benefit from the funds raised through food vouchers, etc.

Amount Requested

$5,748

Amount Recommended

$5,748

Recommendation

Recommended for funding.

The applicant has aligned the project outcomes to Council’s Community Strategic Plan ‘Direction 1- Creating Connections’ by delivering a community event or activity and implementing access and equity for all members of the community. 

The project aligns with the following funding program priority:

Community, cultural, and social benefit

·    Provides an innovative opportunity to meet community needs and promote Liverpool’s cultural diversity and celebrate our City’s uniqueness;

·    Enhances Liverpool’s profile and reputation as an outward looking, creative and connected city; and

·    Creates opportunities for education and information exchange between Council, the community and the sector.

 

Applicant

South West Metro Waratahs

Location

Liverpool

Organisation

Other Incorporated Entity

Project Name

Annual Aboriginal Koori Knock out Carnival

Description

Objective

Support a team from South West Sydney (predominantly Liverpool based) to represent and participate in an Aboriginal football tournament held over the long weekend in October. Sponsorship funds will be used to purchase football equipment, uniforms for both game day and training sessions (Council’s logo to be displayed on both), safety gear and entry fees for the three (3) day tournament.

Outcomes:  

·    Support a local sporting team to excel in their chosen field;

·    Local Aboriginal at risk young people are provided the opportunity to attend and participate in the strong team culture developed during the tournament;

·    Help promote continuation of Aboriginal culture and connections to the community;

·    The opportunity for Council to show their support in their statement of commitment to the Aboriginal Community; and

·    If the team is successful in winning the tournament, it will provide Liverpool the opportunity of hosting the event in 2019, attracting large numbers of visitors to the area.

Beneficiaries

·    Liverpool Council Logo on the front of the jerseys of 35 Local Aboriginal participants plus their families;

·    60,000 TV audience via coverage of the competition; and

·    NITV and Koori Mail advertising.

Amount Requested

$10,000

Amount Recommended

$10,000

Recommendation

Recommended for funding.

The applicant has aligned the project outcomes to Council’s Community Strategic Plan ‘Direction 1- Creating Connections’ by delivering a community event or activity and implementing access and equity for all members of the community. 

The project aligns with the following funding program priority:

Community, cultural, and social benefit

·    Provides an innovative opportunity to meet community needs and promote Liverpool’s cultural diversity and celebrate our City’s uniqueness; and

·    Enhances Liverpool’s profile and reputation as an outward looking, creative and connected city.

 

 

Sustainable Grants Program

 

The Sustainable Grant Program received eight applications. Seven applications met the criteria and are recommended for funding as outlined below:

 

Applicant

School Communities Recycling All Papers

Location

Holsworthy

Organisation

Charity  

Project Name

Small Scale Sustainability

Description

Objective

To provide an environmental sustainable program catered to younger children aged 3 to 5 years.

Outcomes

·    The Centre will be updated to host children aged 3 to 5 years;

·    Child education in sustainability, waste reduction, gardening, water conservation, biodiversity, energy conservation;

·    Experience learning through hands-on activities empowering children with knowledge and understanding of the environment, both man-made and natural;

·    Enhanced capacity to deliver education in the future with follow-up activities about sustainability; and

·    The local community to benefit from children who understand more about supporting a sustainable environment.

Beneficiaries

·    400 preschool age children will benefit directly;

·    40 educators will have learning opportunities; and

·    Members of the wider preschool/childcare sector.

Amount Requested

$5,000

Amount Recommended

$2,100*

Recommendation

Recommended for funding.

The project aligns with Council’s Community Strategic Plan ‘Direction 2: Strengthening and Protecting our Environment’. 

The project meets the expected program outcomes below:

·    Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

·    Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool's unique natural environment; and 

·    Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council's environmental programs and activities.

*Amount recommended is lower than requested as costs for transport and labour are not eligible for funding under the ‘Grants and Donations Policy’.

 

 

 

 

 

Applicant

Bringelly Public School

Location

Bringelly

Organisation

School

Project Name

School Garden

Description

Objective

Replace the old garden fence with a rabbit proof enclosure, install a water tank and build a shaded area.

Outcomes

·    A shaded functional garden area, supporting ongoing establishment of plants;

·    Reduce reliance on water from mains supply; and

·    Fencing to protect the garden from rabbits and other animals.

Beneficiaries

·    All school students, teachers and their families including the broader community.

Amount Requested

$ 4,600

Amount Recommended

$4,600

Recommendation

Recommended for funding.

The project aligns with Council’s Community Strategic Plan ‘Direction 2: Strengthening and Protecting our Environment’. 

The project meets the expected program outcomes below:

·   Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

·   Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment; and

·   Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

Applicant

All Saints Catholic Primary School

Location

Liverpool

Organisation

School  

Project Name

Educational Garden

Description

Objective

Design an educational tool for students, on indigenous food items and Australian native vegetation.

Outcomes

·    Education on the food source and native plants used by  Aboriginal people;

·    Developed knowledge of plants and the importance of choosing particular species to create a sustainable environment; and

·    Students to develop pride and ownership of the environment.

Beneficiaries

·    All school students, teachers and their families including the broader community.

Amount Requested

$3,170

Amount Recommended

$3,170

Recommendation

Recommended for funding.

The project aligns with Council’s Community Strategic Plan ‘Direction 2: Strengthening and Protecting our Environment’. 

The project meets the expected program outcomes below:

·    Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment; and

·    Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

Applicant

Good Samaritan Catholic College

Location

Hinchinbrook

Organisation

School

Project Name

Think Big, Eat Local

Description

Objective

Establish a sustainable garden, plant fruit trees/vegetables and setup gardening resources (shed, tools, irrigation).

Outcomes

·    Enrich soil in gardening areas through mulching and composting;

·    Thriving vegetation bearing nutritious produce without the need for fertilizers / pesticides;

·    Students experience in organic gardening, building skills and knowledge of sustainable lifestyles; and

·    Develop related program to enable assessment of students in the curriculum key learning area of ‘Technology and Applied Studies’.

Beneficiaries

·    460 Students, teachers, staff and the families of the students.

Amount Requested

$ 5,000

Amount Recommended

$5,000

Recommendation

Recommended for funding.

The project aligns with Council’s Community Strategic Plan ‘Direction 2: Strengthening and Protecting our Environment’. 

The project meets the expected program outcomes below:

·    Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

·    Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

·    Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

·    Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

Applicant

Wheels “Towards Independence” Inc.

Location

Mount Pritchard

Organisation

Charity

Project Name

Gunalung (Caterpillar) Garden

Description

Objective

Partner with the local Cabrogal Clan to educate and enhance the existing garden, incorporating ‘bush tucker’.

Outcomes

·    Promote learning and raise awareness of the impact of the environment towards Aboriginal cultures and practices;

·    Improve engagement with the local community and increase involvement of parents and the community associated with Les Powell School; and

·    Enable the school to promote ongoing awareness of sustainable practices.

Beneficiaries

·    Students and their families

·    The local Aboriginal community

Amount Requested

$5,000

Amount Recommended

$5,000

Recommendation

Recommended for funding.

The project aligns with Council’s Community Strategic Plan ‘Direction 2: Strengthening and Protecting our Environment’. 

The project meets the expected program outcomes below:

·    Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

·    Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

·    Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

·    Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

 

Applicant

Cartwright Public School

Location

Cartwright

Organisation

School

Project Name

Accessible Garden

Description

Objective

Create an accessible garden for physically challenged students, purchase of lightweight watering cans, gardening tools, plants and removing unleveled ground.

Outcomes

·    Enable accessibility to all student participation in the garden;

·    Remove physical barriers that restrict access to the garden;

·    Connect with the local community through a shared interest in gardening; and

·    Providing students with opportunities to interact with the environment and use gardening knowledge at home.

Beneficiaries

·    All school students, staff, community members and their families; and

·    Support unit classes, particularly those with poor mobility and visibility.

Amount Requested

$5,000

Amount Recommended

$3,400*

Recommendation

Recommended for funding.

The project aligns with Council’s Community Strategic Plan ‘Direction 2: Strengthening and Protecting our Environment’. 

The project meets the expected program outcomes below:

·    Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment; and

·    Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

*Amount recommended is lower than requested as costs to undertake minor infrastructure projects on private property (building a concrete ramp and path) are not eligible for funding under the ‘Grants and Donation Policy’.

 

Applicant

St Therese Catholic Primary School

Location

Sadlier

Organisation

School

Project Name

Indigenous Garden/Vegetable Garden Sustainability

Description

Objective

Install drip irrigation system to indigenous garden and two large vegetable gardens.

Outcomes

·    Empower students to make decisions and take actions that contribute to creating a sustainable society and ecosystem;

·    Project based learning to develop students’ knowledge and understanding of the environment through Sustainability Action Process

Beneficiaries

·    280 students, their parents and carers including the wider community.

Amount Requested

$4,495

Amount Recommended

$4,495

Recommendation

Recommended for funding.

The project aligns with Council’s Community Strategic Plan ‘Direction 2: Strengthening and Protecting our Environment’. 

·    Enable schools and community groups to promote more efficient resource use and improve the quality of the local environment;

·    Engage community members to take initiative to improve their behaviours for a more sustainable future;

·    Encourage schools and community groups to identify and implement programs that protect and enhance Liverpool’s unique natural environment;

·    Improve the health of vegetation, water quality and healthy ecosystems contributing to cleaner waterways, air and healthier native vegetation; and

·    Promote ongoing learning and raise awareness in the community about environmentally sustainable practices including actively participating in Council’s environmental programs and activities.

 

 

 

Applicant

Synapse

Location

Epping

Organisation

Public Benevolent Institution

Project Name

Garbage to Greens

Description

Objective

Use disposable coffee cups to grow food.

Outcomes

·    Develop new relationships through the program for people with a brain injury with their peers, businesses and the wider community.

Beneficiaries

·    People with a brain injury and their carers, local businesses involved with the project.

Amount Requested

$5,000

Amount Recommended

$0

Not Recommendation

Not Recommended for funding.

The applicant does not demonstrate or clearly describe how the proposed project meets the assessment criteria and is ineligible  as per the following criteria:

·    Does not demonstrate tangible and measurable environmental outcomes;

·    Does not quantify the anticipated number of individuals that will participate in and benefit from the proposed project; and

·    The applicant will be seeking NDIS funding from participants who will take part in the program (eg: charging participants to join); and

·    Has not provided sufficient evidence that they have the capacity to deliver and sustain the project.

 

 

 

 

Community Grants Program

 

The Community Grant Program received seven applications. Five applications met the criteria and are recommended for funding as outlined below.

 

Applicant

The Junction Works

Location

Wattle Grove

Organisation

Public Benevolent Institution

Project Name

Transition to Big School Program

Description

Objective

The project is a music based program designed for 4 to 5 year old children who are transitioning to primary school.

Outcomes

·    Children will increase social competence, develop cognitive learning;

·    Emerge emotional learning and confidence;

·    Understand the awareness of skills children need to transition to school smoothly; and

·  Parents/carers develop a connection to other families in their community.

Beneficiaries

Families who reside in Wattle Grove and surrounding suburbs.

Amount Requested

$2,500

Amount Recommended

$2,500

Recommendation

Recommended for funding.

The applicant’s project aligns with Council’s Community Strategic Plan ‘Direction 1 - Creating Connections’ and meet the Funding Priorities 9.3.2.

The Community Grants program will support projects that:

·    Improve connections and build social networks within the community;

·    Facilitate access to education, training and employment opportunities;

·    Improve opportunities for people to build confidence and develop their skills;

·    Facilitate inclusion and equitable access to facilities, services, open spaces and activities; and

·    Improve collaboration and coordination of community support and services.

 

Applicant

Velma's Pets As Therapy Inc

Location

Liverpool

Organisation

Public Benevolent Institution

Project Name

Urgent Pets As Therapy Volunteers for Liverpool Hospital

Description

Objective

Recruit local volunteers with pets to provide a ‘Pets As Therapy’ program urgently requested by Liverpool hospital.

Outcomes

·    Suitable pets and owners to be trained in Pets As Therapy;

·    Recruitment of Pets As Therapy volunteers workers;

·    Provide a service available to patients their family and friends at Liverpool Hospital;

·    Positive program outcomes for patients suffering from mental, emotional, and physical conditions, provides social stimulation, stress and pain release;

·    Meaningful, deeply rewarding volunteer work; and

·    Connecting community members.

Beneficiaries

·    Brain injury unit patients including their family, friends and visitors.

Amount Requested

$5,000

Amount Recommended

$4,000*

Recommendation

Recommended for funding of the lesser amount.

The applicant’s project aligns with Council’s Community Strategic Plan ‘Direction 1 - Creating Connections’ and meet the Funding Priorities 9.3.2.

The Community Grants program will support projects that:

·    Improve connections and build social networks within the community;

·    Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage;

·    Facilitate access to education, training and employment opportunities;

·    Improve opportunities for people to build confidence and develop their skills;

·    Improve collaboration and coordination of community support and services; and

·    Improve social and physical wellbeing through a prevention and early intervention approach.

 

*Amount recommended is lower than requested as costs for staff transport and accommodation, are not eligible for funding under the ‘Grants and Donations Policy’.

 

 

Applicant

HammondCare

Location

Hammondville

Organisation

Public Benevolent Institution

Project Name

HammondCare Volunteer Art Project

Description

Objective

Provide elderly residents with the opportunity to participate in art programs.

Outcomes

·    Positive impact on health and wellbeing for older residents, addressing isolation;

·    Stimulating mental activity, mental health challenges, anxiety and depression;

·    Trained volunteers ensure the program is sustainable; and

·    Provide an art program that is available and accessible to the elderly.

Beneficiaries

·    Residents attending Hammond care; and

·    100 plus volunteers.

Amount Requested

$5,000

Amount Recommended

$5,000

Recommendation

Recommended for funding.

The applicant’s project aligns with Council’s Community Strategic Plan ‘Direction 1 - Creating Connections’ and meet the Funding Priorities 9.3.2.

The Community Grants program will support projects that:

·    Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage;

·    Facilitate access to education, training and employment opportunities;

·    Improve opportunities for people to build confidence and develop their skills; and

·    Improve social and physical wellbeing through a prevention and early intervention approach.

 

Applicant

The Shepherd Centre

Location

Casula

Organisation

Public Benevolent Institution

Project Name

Chime & Shine- Music Therapy for deaf children in Liverpool area

Description

Objective

Deliver a music therapy program for children with hearing loss to enhance voice pitch.

Outcomes

·    Children with hearing loss develop ‘sounding speech’ and ‘language void’ normally associated with ‘deaf speech’;

·    Empowering families of children who are deaf with confidence to be engaged in their child’s therapy; and

 

·    Families develop social connections and a support network with other families living in the area.

Beneficiaries

·    100 children with hearing loss and their families.

Amount Requested

$4,990

Amount Recommended

$4,990

Recommendation

Recommended for funding.

The applicant’s project aligns with Council’s Community Strategic Plan ‘Direction 1 - Creating Connections’ and meet the Funding Priorities 9.3.2.

The Community Grants program will support projects that:

·    Improve connections and build social networks within the community;

·    Facilitate access to education, training and employment opportunities;

·    Improve opportunities for people to build confidence and develop their skills; and

·    Improve social and physical wellbeing through a prevention and early intervention approach.

 

Applicant

Georges River Life Care

Location

Liverpool

Organisation

Charity

Project Name

ArtsLife Access - children

Description

Objective

Deliver a performing arts program that aims to change the lives of those living with profound and multiple disabilities using theatre and dance.

Outcomes

·    Increased access to the arts for marginalised and disadvantaged children with a disability;

·    Bringing together of families and the building of social networks within the community;

·    Development of a strong community partnership between ArtsLife Access (Georges River Life Care) and Mainsbridge School;

·    Improved mental health, communication skills and teamwork skills for all participants;

·    Provision of a quality arts services for the disadvantage local community members; and

·    Training and professional development/educational opportunities for teachers to ensure the longevity of the program.

Beneficiaries

·    115 students

·    40+ families

·    20+ staff

Amount Requested

$5,000

Amount Recommended

$5,000

Recommendation

Recommended for funding.

The applicant’s project aligns with Council’s Community Strategic Plan ‘Direction 1 - Creating Connections’ and meet the Funding Priorities 9.3.2

The Community Grants program will support projects that:

·    Improve connections and build social networks within the community;

·    Increase participation of people in community activities and programs, including members of the community who are experiencing social disadvantage;

·    Improve opportunities for participants to build confidence and develop their skills;

·    Improve collaboration and coordination of community support services; and

·    Improve social and physical wellbeing through a prevention and early intervention approach.

 

Applicant

SVSG Sydney Inc.

Location

Hoxton Park

Organisation

Incorporated Entity

Project Name

Tausala

Description

Objective

The project will provide a 6 week workshop for every Pacific Woman to understand and accept their uniqueness.

Outcomes

·    Establish healthier, stronger families and successful relationships;

·    Maintain our diverse cultural heritage for future generations; and

·    Empower and train women to be great leaders.

Beneficiaries

·    25 family groups

Amount Requested

$6,740

Amount Recommended

$0

Recommendation

Not recommended for funding.

The applicant has not demonstrated or clearly described the proposed project meeting the Grants and Donations Policy eligibility  for funding as per the following criteria:

6.2.a) Projects that duplicate existing Council services or programs;

6.2.g) Projects that will rely on recurrent funding from Council;

6.2.h) Identical projects that have previously been funded by Council; and

Cost associated with the rental of Council’s Facilities. The applicant will be notified of: ‘Fee Reduction Program’, which they might be eligible to access.

 

Applicant

The City of Liverpool & District Historical Society Inc

Location

Liverpool

Organisation

Incorporated Entity

Project Name

New computer, laptop and printer, software

Description

Objective

To purchase new computer equipment.

Outcomes

·    The society has the technology to fulfil its objectives to promote Liverpool's history to its residents;

·    Up to date with technology; and

·    Enables its members to learn and work with current technology.

Beneficiaries

·    The applicant as stated the population of the Liverpool LGA.

Amount Requested

$6,740

Amount Recommended

$0

Recommendation

Not recommended for funding.

The applicant has not demonstrated or clearly described the proposed project meeting the Grants and Donation Policy eligibility  for funding; the applicant is ineligible as per the following criteria:

6.2.f) the purchase of general operational equipment

 

 

Matching Grants Program

 

The Matching Grants Program received eight applications. Seven applications met the criteria and are recommended for funding as outlined below.

 

Applicant

CNA-Italian Australian Services

Location

Carnes Hill

Organisation

Other Incorporated Entity

Project Name

ActivAge Care Network

Description

Objective

Deliver a collaborative program creating a network of aged care services for the needs of older Australians, maximising wellbeing.

Outcomes

·    Creating social connections and partnerships within communities;

·    Improve collaboration and coordination of community support and services for seniors and other community groups;

·    Strengthened opportunities for community members to build personal creativity and self-expression through a variety of recreational, social and cultural activities;

·    Increase opportunities to develop new skills and/or employment; and

·    Improve conditions and accessibility of community infrastructure.

Beneficiaries

·  2,000 active participants

Amount Requested

$15,000

Amount Recommended

$15,000

Recommendation

Recommended for funding.

The applicant’s project aligns with Council’s Community Strategic Plan ‘Direction 1 - Creating Connections’ and meets the Funding Priorities 9.7.2.

·     Social/community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or that provide benefits to address an identified community need; and

·     Accessibility - Projects that enhance and improve access options for the community, either through education, transport, disability access or connectivity.

 

Applicant

P&C Holsworthy High School

Location

Holsworthy

Organisation

Other Incorporated Entity

Project Name

Table to Table: Organic Living Skills

Description

Objective

Select a number of youth (disadvantaged or disengaged) to partake in the educational program.

Outcomes

·    Establish an educational program for a sustainable environment;

·    Create a sustainable program model for working with disengaged youth;

·    Provide a community garden site for local residents; and

·    Capacity building and volunteering opportunities.

Beneficiaries

·    24 Students

·    20 Staff members

·    800 additional people through the community garden program; and

·    Long term plan to engage other local primary schools.

Amount Requested

$15,000

Amount Recommended

$9,400*

Recommendation

Recommended for funding.

The applicant’s project aligns with Council’s Community Strategic Plan ‘Direction 1 - Creating Connections’ and meets the Funding Priorities 9.7.2.

 

·    Social/community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or that provide benefits to address an identified community need;

·    Youth engagement -  Projects that focus on increasing the ability of young people to obtain skills and qualifications, or increase their active participation within the community;

·    Accessibility - Projects that enhance and improve access options for the community, either through education, transport, disability access or connectivity; and

·    Environmental - Projects that address environmental issues and concerns or contribute to environmental education and awareness.

*Amount recommended is lower than requested as costs for the contingency components of the project are not eligible for funding under the ‘Grants and Donations Policy’.

 

Applicant

City of Liverpool Meals on Wheels

Location

Liverpool

Organisation

Public Benevolent Institution

Project Name

Kitchen Automation

Description

Objective

The purchase of kitchen equipment to automate the kitchen and prepare meals faster.

Outcomes

·    Increase self-sustainability;

·    Efficient kitchen;

·    Increase productivity and daily food preparation;

·    Utilisation and better usage of volunteer’s time;

·    Meeting the meal needs of aged clients; and

·    Ability to increase meal production.

Beneficiaries

·    135 clients

·    Volunteers

·    Anticipate increase in clientele.

Amount Requested

$13,700

Amount Recommended

$13,700

Recommendation

Recommended for funding.

The applicant’s project aligns with Council’s Community Strategic Plan ‘Direction 1 - Creating Connections’ and meets the Funding Priorities 9.7.2.

·    Social/community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or that provide benefits to address an identified community need;

·    Accessibility - Projects that enhance and improve access options for the community, either through education, transport, disability access or connectivity; and

·    Community safety/public space activation - These projects can also include addressing perceptions of community safety.

 

Applicant

Liverpool Neighbourhood Connections

Location

Warwick Farm

Organisation

Public Benevolent Institution

Project Name

Sun Safe/Play Safe

Description

Objective

Create a sun safe play area for the children accessing the free child minding service of women attending TAFE classes through the ‘Women’s Support Group’ program.

Outcomes

·    Allows a quiet environment for the ‘Women’s Support Group’ to attend TAFE classes;

·    Sun safe secure play area;

·    Encouraging healthy/active play through outdoor play area; and

·    Building children’s gross motor skills.

Beneficiaries

·    100 children

·    25 parents and carers

·    10 volunteers

Amount Requested

$15,000

Amount Recommended

$15,000

Recommendation

Recommended for funding.

The applicant’s project aligns with Council’s Community Strategic Plan ‘Direction 1 - Creating Connections’ and meets the Funding Priorities 9.7.2

·    Social/community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or that provide benefits to address an identified community need;

·    Infrastructure - Projects that aim to upgrade, develop or improve community infrastructure such as community centres, amenities buildings or other sporting infrastructure;

·    Youth engagement -  Projects that focus on increasing the ability of young people to obtain skills and qualifications, or increase their active participation within the community;

·    Accessibility - Projects that enhance and improve access options for the community, either through education, transport, disability access or connectivity; and

·    Community safety/public space activation - These projects can also include addressing perceptions of community safety.

 

Applicant

Miracle Babies Foundation

Location

Liverpool

Organisation

Public Benevolent Institution

Project Name

NICU Survival Packs       

Description

Objective

In consultation with leading Neonatal Professionals, provide resources to families on much need support and knowledge in challenging situations.

Outcomes

·    Empowering families with knowledge to be confident of being proactive in their child’s care;

·    Provide a much needed service to the families of sick babies with guidance, and support through this vital journey; and

·    Equip families with the knowledge of available ongoing support services following hospital discharge.

Beneficiaries

·    500 babies

·    3000 parents and grandparents

Amount Requested

$15,000

Amount Recommended

$15,000

Recommendation

Recommended for funding.

The applicant’s project aligns with Council’s Community Strategic Plan ‘Direction 1 - Creating Connections’ and meets the Funding Priorities 9.7.2.

·    Social/community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or that provide benefits to address an identified community need; and

·    Accessibility - Projects that enhance and improve access options for the community, either through education, transport, disability access or connectivity;

 

Applicant

Australian Foundation for Disability

Location

Green Valley

Organisation

Public Benevolent Institution

Project Name

Modified Sports Programs for People with a Disability

Description

Objective

Specifically designed sports programs for clients with disabilities and high support needs.

Outcomes

·    Education on self-help for longevity at the end of program;

·    Improved health and well-being;

·    Connection with community groups through participation; and

·    Social interaction addressing isolation which is often profound for clients with disability.

Beneficiaries

·    60+ disability and high support needs

·    20+ carers

·    40+ families

·    General health system.

Amount Requested

$11,144

Amount Recommended

$11,144

Recommendation

Recommended for funding.

The applicant’s project aligns with Council’s Community Strategic Plan ‘Direction 1 - Creating Connections’ and meets the Funding Priorities 9.7.2.

·    Social/community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or that provide benefits to address an identified community need;

·    Youth engagement -  Projects that focus on increasing the ability of young people to obtain skills and qualifications, or increase their active participation within the community;

·    Accessibility - Projects that enhance and improve access options for the community, either through education, transport, disability access or connectivity;

 

Applicant

Liverpool Women’s Health Centre

Location

Liverpool

Organisation

Public Benevolent Institution

Project Name

Well-being Retreat Program for Aboriginal Women and their families

Description

Objective

Deliver an educational program for Aboriginal women on improving social well-being and promoting a healthy lifestyle for a positive impact and flow on to the broader Aboriginal community in the Liverpool LGA.

Outcomes

·    Improve health and wellbeing through positive lifestyle activities;

·    Education on good nutrition and dietary impact on family budgets;

·    Improve mental health and reduce psychological distress through stress management techniques;

·    Address social isolation through support and community engagement; and

·    Increasing awareness of options for ongoing support and improving access to local services.

Beneficiaries

·    100 attendees

Amount Requested

$15,000

Amount Recommended

$15,000

Recommendation

Recommended for funding.

·    Social/community capacity building - Projects that bring residents together and enhance participation in the community, including those who are experiencing social disadvantage, or that provide benefits to address an identified community need;

·    Accessibility - Projects that enhance and improve access options for the community, either through education, transport, disability access or connectivity; and

·    Environmental - Projects that address environmental issues and concerns or contribute to environmental education and awareness.

 

Applicant

Mark Grundy Oesophageal Cancer Awareness Group

Location

Liverpool

Organisation

Charity

Project Name

OCAGI Liverpool Oesophageal Cancer Project

Description

Objective

The project is aimed to raise funds for research, promotional educational material and student scholarship (x2).

Outcomes

·    Community education about Oesophageal cancer through advertising, and social media;

·    Raising funds for  Oesophageal cancer research; and

·    Two scholarships.

Beneficiaries

·    2 students

·    10 researchers

·    50 families

Amount Requested

$15,000

Amount Recommended

$0

Recommendation

Not recommended for funding.

The applicant has not demonstrated or clearly described the proposed project meeting the Grants and Donation Policy eligibility for funding as per the following criteria:

·    6.1.c Include all required supporting documentation with their application;

·    6.2.c Projects that do not meet the identified priority needs of the Liverpool LGA as set out in Council’s Community Strategic Plan;

·    6.2.e From charities for general donations (however, Council may provide grants to specific projects run by charities where they meet the criteria)

 9.7.7 Assessment Criteria.

·    Evidence provided to support the need for the project, including the degree to which the project addresses at least one of the strategic directions in Council’s Community Strategic Plan. and

·    The anticipated number of individuals that will participate in and benefit from the proposed project.

 

CONSIDERATIONS

 

Economic

Corporate Sponsorship (Outgoing)

A budget allocation of $100,000 was adopted by Council in its 2017/2018 Operational Plan for the Corporate Sponsorship (Outgoing) Program. There is currently $18,656 remaining in the budget. Should Council endorse the recommended amount of $32,748, there will be a shortfall of $14,092. It is recommended that $14,092 be allocated from available funds in the Community Grants budget to cover this shortfall.

Sustainable Environment Grants

A budget allocation of $75,730 was adopted by Council in its 2017/2018 Operational Plan for the Sustainable Environment Grants Program. There is currently $75,730 remaining in the budget. Should Council endorse the recommended amount of $27,765, the remaining budget for the 2017/2018 financial year will be $47,965.

Community Grants

A budget allocation of $102,000 was adopted by Council in its 2017/2018 Operational Plan for the Community Grants Program. There is currently $90,227 remaining in the budget. Should Council endorse the recommended amount of $21,350, the remaining budget for the 2017/2018 financial year will be $68,877.

Note: Should the recommended amount of $14,092 to cover the deficit of the Corporation Sponsorship (Outgoing) budget be approved, the remaining budget for the 2017/2018 financial year will be $54,785.

Matching Grants

A budget allocation of $200,000 was adopted by Council in its 2017/2018 Operational Plan for the Matching Grants Program. There is currently $140,714 remaining in the budget. Should Council endorse the recommended amount of $94,244, the remaining budget for the 2017/2018 financial year will be $46,470.

Environment

Sustainable Environment Grants.


Social

Support community organisations and groups to deliver services.


Civic Leadership

There are no civic leadership and governance considerations.

Legislative

Local Government Act 1993 - s356.

 

 

ATTACHMENTS

 

1.         Corporate Sponsorship (Outgoing) Policy (Under separate cover)

2.         Grants and Donations Policy (Under separate cover)  


79

Ordinary Meeting 26 April 2018

City Community and Culture Report

 

COM 03

Draft Social Justice Policy

 

Strategic Direction

Creating Connection

Implement access and equity for all members of the community

File Ref

091159.2018

Report By

Galavizh Ahmadi Nia - Manager Community Development and Planning

Approved By

Dr Eddie Jackson - Director City Community and Culture

 

 

Executive Summary

 

The Draft Social Justice Policy aims to provide a foundation and guiding principles for Council’s commitment towards and actions to protect human rights and promote key social justice values of freedom, respect, equity and dignity for all people in the City of Liverpool.

 

Council adopted the initial Social Justice Policy on 23 May 2011. This version includes major updates to the policy, intending to make it more comprehensive and also incorporating the best practice existing in the field today.

 

This report recommends the Policy be endorsed for public exhibition.

 

 

RECOMMENDATION

 

That Council endorse the Draft Social Justice Policy for public exhibition.

 

 

REPORT

 

The Social Justice Policy is an overarching commitment in Council’s effort to redress the impact of social and economic inequalities, both on the people experiencing it and on the wider community. 

 

The Policy aims to increase levels of social capital in the community and create and/or reinforce a culture that values diversity and ensures people are not discriminated against regardless of race, faith, ability, age, sexual orientation, gender identity or economic status. Council will meet these commitments through the principles outlined in the policy, ensuring all members of the community have appropriate and equitable opportunities in accessing Council’s full range of services, activities and information.

 

The following principles underpin Council’s approach to social justice and are applied in its activities and decision-making to build a socially just, inclusive and sustainable community:

 

·    Recognition of Aboriginal Australians: Council recognises and acknowledges the traditional owners of the land on which Liverpool now stands and pays respects to Elders both past and present. It supports and celebrates the rich culture and strong community values of the Aboriginal community. Council adopted a Reconciliation Action Plan in March 2017.

·    Equity: Council is committed to fairness in providing services, making decisions and distributing resources equally. Particular consideration is given for those in need to ensure an increased collective benefit for the whole community.

·    Access: Council is committed to providing and advocating for services and facilities that are available to all regardless of background, ability or capacity. To ensure this, social justice principles help guide council’s urban design and social infrastructure planning protocols.

·    Human rights and advocacy: Council recognises and supports the basic rights and freedoms to which all humans are entitled. This includes civil and political rights, economic, social and cultural rights; and the right to be treated with dignity and respect, free from discrimination. Council is committed to supporting advocacy campaigns aiming to reduce discrimination and disadvantage.

·    Participation and partnership: Council recognises the rights of people to contribute to decisions that affect their lives and is committed to supporting opportunities for stakeholder engagement in planning and decision-making processes.

·    Sustainability: Council is committed to assessing the social, cultural, environmental and economic impacts of its decisions and actions on our community today and on future generations.

·    Community strengths: Council values and acknowledges the strengths of our community such as diversity and community connections. Council recognises the benefits of working towards empowerment and capacity building in the community.

·    Safe and healthy communities: Council is committed to creating a city which is safe and healthy and recognises that a safe and healthy community improves wellbeing for all.

·    Evidence informed approach: Council recognises the importance of evidence informed solutions. It is committed to being informed of the changing trends based on scientific research and consultation processes. Council is also committed to monitoring and evaluating actions and strategies to ensure continuous improvement and effective and efficient service delivery.

·    Biodiversity and environmental protection: Council is committed to protect and     enhance the variety of life in all its forms, recognise and conserve the intrinsic value of biodiversity and natural ecosystems in its LGA. Council recognise that social and environmental justice issues are frequently linked and that groups who are socially, economically, culturally or otherwise marginalised are especially vulnerable to the experience of environmental degradation (Intergovernmental Panel on Climate Change 2014).

·    Compliance: Council is committed to upholding the relevant national and international legislative documents relating to human rights and social justice in all decision-making processes.

 

Integrating the principles of social justice in all of Council’s planning and programming processes will ensure that opportunities are created for individuals and groups who experience disadvantage to improve their wellbeing and quality of life. This may be done directly through Council’s actions or indirectly through the actions of others in the community.

 

CONSIDERATIONS

 

Economic

There are no economic and financial considerations.

Environment

Advocate for improved environmental health of Liverpool’s natural resources.

Raise community awareness and support action in relation to environmental issues.


Social

Raise awareness in the community about the available services and facilities.

Upholding the relevant national and international legislative requirements.

Reinforce community strengths and strive for empowerment of disadvantaged groups.

Support community organisations, groups and volunteers to deliver coordinated services to the community.

Promote community harmony and address discrimination.


Civic Leadership

Undertake communication practices with the community and stakeholders across a range of mediums.

Foster neighborhood pride and a sense of belonging and responsibility.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision-making processes.

Deliver services that are customer focused.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

1.         Draft Social Justice Policy


82

COM 03

Draft Social Justice Policy

Attachment 1

Draft Social Justice Policy

 

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92

Ordinary Meeting 26 April 2018

City Corporate Report

 

CORP 01

Investment Report March 2018

 

Strategic Direction

Leading through Collaboration

Seek efficient and innovative methods to manage our resources

File Ref

089816.2018

Report By

John Singh - Revenue Accountant

Approved By

Vishwa Nadan - Manager Finance

 

 

Executive Summary

 

This report details Council’s Investment portfolio.

 

At 31 March 2018, Council held investments with a market value of $231 million.

 

The portfolio yield to the end of March 2018 is 77 basis points above the AusBond Bank Bill index.

 

 

AusBond Bank Bill Index (BBI)

Benchmark

1.73%

Portfolio yield

2.50%

Performance above benchmarks

0.77%

 

Return on investment for the 9 months ended to March 2018 was $952k higher than budget.

 

Council’s investments and reporting obligations fully comply with the requirements of Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation.

 

 

RECOMMENDATION

 

That Council receives and notes this report.

 

 

REPORT

 

Clause 212 of the Local Government (General) Regulation 2005 requires that the Responsible Accounting Officer must provide Council with a written report setting out details of all money that Council has invested under section 625 of the Local Government Act 1993.

Council’s Portfolio

 

At 31 March 2018, Council held investments with a market value of $231 million. Council’s investment register detailing all its investments is provided as an attachment to this report. In summary, Council’s portfolio consisted of investments in:

 

 

At 31 March 2018, the ratio of market value compared to face value of various debt securities is shown in the table below.

 

Asset Class

Mar -18

Jun-17

Senior Debts (FRN's & TCD's)

100.47%

100.85%

MBS (Reverse Mortgage Backed Securities)

59.30%

60.13%

T-Corp Unit Trusts

101.88%

100.39%

 

* A TCD stands for Transferrable Certificate of Deposit; it is a security issued with the same characteristics as a   Term Deposit however it can be sold back (transferred) in to the market prior to maturity. A floating TCD pays a coupon linked to a variable benchmark (90 days BBSW).

 

Council is fully compliant with the requirements of the Ministerial Investment Order including the grandfathering provision in regards to its investment portfolio holdings. The grandfathering provision states that Council continues to hold to maturity, redeem or sell investments that comply with previous Ministerial Investment Orders. Any new investments must comply with the most recent Order. Council continues to closely monitor the investments in its portfolio to ensure continued compliance and minimal exposure to risk.

 

 

 

Portfolio Maturity Profile

 

The table below shows the percentage of funds invested at different durations to maturity.

 

 

Market Value by Issuer and Institution Policy limit as per Investment Policy

 

 

Overall Portfolio Credit Framework compliance to Investment Policy

 

 

 

 

Portfolio Performance against relevant market benchmark.

 

Council’s Investment Policy prescribes AusBond Bank Bill Index (ABBI) as a benchmark to measure return on cash and fixed interest securities. The ABBI represents average daily yield of a parcel of bank bills. Historically there has been a positive correlation between changes in the cash rate and the resulting impact on the ABBI benchmark.

 

The portfolio yield to 31 March 2018 exceeded the AusBond Bank Bill index by 77 basis points (2.50% against 1.73 %).

 

Council continues to achieve a solid outcome despite ongoing margin contraction and significantly lower market term deposit yields. Comparative yields for the previous months are charted below:

 

 

 

 Performance of Portfolio Returns against Budget

 

Council’s investment income for the 9 months to March 2018 exceeded budget by $952k mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings for the period.

 

 

Investment Portfolio at a Glance

 

 

Portfolio Performance

 

 

MCWB01114_0000[1]

 

The portfolio yield to 31 March 2018 exceeded the AusBond Bank Bill index by 77 basis points (2.50% against 1.73%)

Annual Income vs. Budget

MCWB01114_0000[1]

Council’s investment interest income exceeded budget by $952k as at 31 March 2018 mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings.

 

Investment Policy Compliance

Legislative Requirements

 

MCWB01114_0000[1]

Fully Compliant.

Portfolio Credit Rating Limit

MCWB01114_0000[1]

Fully Compliant.

Institutional Exposure Limits

X

Investments in Police Credit Union (SA) is slightly higher than the policy limit - $2m maturing in August 2018 will be recalled.

Overall Portfolio Credit Limits

MCWB01114_0000[1]

Fully Compliant.

Term to Maturity Limits

MCWB01114_0000[1]

Fully Compliant.

 

Economic Outlook – Reserve Bank of Australia

The Reserve Bank has left the official cash rate on hold at 1.5 per cent in its 3 April 2018 meeting. The current 1.5 per cent cash rate is at a historically low level and impacts returns on investment

 

Certificate of Responsible Accounting Officer

The Manager Financial Services, as Responsible Accounting Officer certifies that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2005 and Councils Investment Policies at the time of their placement. The previous investments are covered by the “grandfather” clauses of the current investment guidelines issued by the Minister for Local Government.

 

Independent verification by Head of Audit, Risk and Improvement (HARI)

Council requested an independent review of its investment portfolio by Audit Risk and Improvement Committee (ARIC) or its representative under delegated authority. The ARIC has agreed for its Chairperson to provide a confirmation certificate on a quarterly basis – the next certificate will be presented to Council on 30 May 2018.

 

CONSIDERATIONS

 

Economic

Council’s investment interest income exceeded budget by $952k as at 31 March 2018 mainly due to higher actual monthly average portfolio holdings compared to budgeted monthly average portfolio holdings.

Environment

There are no environmental and sustainability considerations.


Social

There are no social and cultural considerations.


Civic Leadership

There are no civic leadership and governance considerations.

Legislative

Council is fully compliant with the requirements of the Local Government Act 1993 – Investment Order (authorized investments) and with reporting requirements under Clause 212 of the Local Government (General) Regulation 2005.

 

 

ATTACHMENTS

 

1.         Investment Portfolio - March 2018  


98

CORP 01

Investment Report March 2018

Attachment 1

Investment Portfolio - March 2018

 

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100

Ordinary Meeting 26 April 2018

Committee Reports

 

CTTE 01

Minutes of the Aboriginal Consultative Committee Meeting held on 1 February 2018. 

 

Strategic Direction

Leading through Collaboration

Encourage community participation in decision-making

File Ref

080344.2018

Report By

Galavizh Ahmadi Nia - Manager Community Development and Planning

Approved By

Dr Eddie Jackson - Director City Community and Culture

 

 

Executive Summary

 

This report is tabled in order to present the Minutes of the Aboriginal Consultative Committee Meeting held on 1 February 2018.

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Aboriginal Consultative Committee Meeting held on 1 February 2018.

 

 

REPORT

 

The Minutes of the Aboriginal Consultative Committee held on 1 February 2018 are attached for the information of Council.

 

The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.

    

CONSIDERATIONS

 

Economic

There are no economic and financial considerations.

Environment

There are no environmental and sustainability considerations.


Social

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership

Facilitate the development of community leaders.

Encourage the community to engage in Council initiatives and actions.

Provide information about Council’s services, roles and decision making processes.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

1.         Minutes Aboriginal Consultative Committee 1 February 2018  


102

CTTE 01

Minutes of the Aboriginal Consultative Committee Meeting held on 1 February 2018. 

Attachment 1

Minutes Aboriginal Consultative Committee 1 February 2018

 

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107

Ordinary Meeting 26 April 2018

Committee Reports

 

CTTE 02

Minutes of the Environment Advisory Committee Meeting held on 20 February 2018

 

Strategic Direction

Strengthening and Protecting our Environment

Develop, and advocate for, plans that support safe and friendly communities

File Ref

083836.2018

Report By

Madhu  Pudasaini - Manager Technical Support

Approved By

Raj Autar - Director City Infrastructure and Environment

 

 

Executive Summary

 

This report is tabled in order to present the Minutes of the Environment Advisory Committee Meeting held on 20 February 2018.

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Environment Advisory Committee Meeting held on 20 February 2018.

 

 

REPORT

 

The Minutes of the Environment Advisory Committee meeting held on 20 February 2018 are attached for the information of Council.

 

CONSIDERATIONS

 

Economic

There are no economic and financial impacts.

Environment

Manage the environmental health of waterways.

Protect, enhance and maintain areas of endangered ecological communities and high quality bushland as part of an attractive mix of land uses.

Raise community awareness and support action in relation to environmental issues.


Social

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership

Act as an environmental leader in the community.

Encourage the community to engage in Council initiatives and actions.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

1.         Minutes of EAC Meeting held on 20 February 2018  


109

CTTE 02

Minutes of the Environment Advisory Committee Meeting held on 20 February 2018

Attachment 1

Minutes of EAC Meeting held on 20 February 2018

 

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113

Ordinary Meeting 26 April 2018

Committee Reports

 

CTTE 03

Minutes of the Local Traffic Committee Meeting held on 14 March 2018

 

Strategic Direction

Generating Opportunity

Advocate for, and develop, transport networks to create an accessible city

File Ref

088555.2018

Report By

Charles Wiafe - Service Manager Traffic and Transport

Approved By

Tim Moore - Director, City Economy and Growth / Deputy CEO

 

 

Executive Summary

 

This report is tabled to present the Minutes of the Local Traffic Committee Meeting held on 14 March 2018. The Committee considered eight (8) Agenda Items, one (1) Technical Discussion Item and seven (7) General Business Items. A copy of the LTC minutes is attached.

 

 

RECOMMENDATION

 

That Council adopts the following recommendations as outlined in the attached minutes:

 

i)    Item 1 - Miller Road, Miller – Proposed Linemarking

·     Council approves linemarking of separation lines (S1), and 10m ‘BB’ lines at the intersections off Miller Road between Cartwright Avenue and Polwarth Street, as shown in Attachments 1.1 – 1.3.

ii)   Item 2 - Edmondson Park Town Centre – Proposed Signs and Linemarking Scheme

·     Council approves the revised signs and linemarking scheme.

 

iii)  Item 3 - Campbell Street, Liverpool – Proposed Central Median Island

·     Council approves the installation of a 0.5m central median island along Campbell Street, as shown in Attachment 3.1.

·     Council submits a revised traffic signal design plan which includes the median island for the Roads and Maritime Services approval, prior to installation.

 

 

 

 

 

iv)  Item 4 - Armistice Day Parade, Moore Street, Liverpool – Classification of Road Event

·     Council approves the Freedom of Entry parade route as shown in Attachment 4.1 for the Armistice Day celebrations.

·     Council classifies the event as Class 2.

·     Council requests the organisers to submit a Special Event Transport Management Plan to the Roads and Maritime Services for endorsement.

·     Council notifies the local bus companies, emergency services and the general public.

 

v)   Item 5 - Ardennes Avenue, Edmondson Park – Proposed Traffic Management

     Council approves a revised interim left in/left out access arrangement to the service station, off Ardennes Avenue, Edmondson Park.

·     Council approves the roundabout.

·     Council approves an ultimate access arrangement, including the roundabout and a central median island from Camden Valley Way to the roundabout.

 

vi)  Item 6 - Moore Street, Liverpool – Proposed Pedestrian Crossing Facility

·     Council approves a pedestrian refuge across Moore Street, Liverpool as shown in Attachment 6.1.

vii) Item 7 - Hume Highway, Casula – Proposed Shared Path

·     Council approves the construction of shared user path and installation of associated signs and linemarking as shown in Attachment 7.1.

·     Council submits a design plan of a signalised pedestrian/cycle path crossing at the Hume Highway and Kurrajong Road intersection to the Roads and Maritime Services.

viii) Item 8 - Items Approved Under Delegated Authority

·     Council notes the traffic facilities approved under the delegated authorities as outlined in the report.

 

 

REPORT

 

The LTC at its meeting on 14 March 2018 considered the above mentioned eight (8) Agenda Items.  In addition, the LTC also considered the following Technical Discussion and General Business Items.

 

Technical Discussion Item

 

TD1            Australis Avenue, Wattle Grove – Request for construction of a Wombat Crossing. 

 

 

 

General Business Items

 

GB1            Bligh Avenue, Lurnea – Request for the installation of ‘No Parking’ signs       

GB2            Mannix Parade, Warwick Farm – Request for parking restrictions

GB3            George Street, Liverpool - Parking

GB4            Brickmakers Drive, Moorebank – Pedestrian crossing / refuge

GB5            Lyn Parade/Hoxton Park Road intersection – Illegal right turn movements

GB6            Christensen Boulevard, Moorebank - Speeding

GB7            Walder Road, Hammondville, Shopping Village Carpark – Request for additional parking

 

Budget impact of matters arising from the minutes

Item

Description

Funding

1

Miller Road, Miller – Proposed Linemarking

RMS Traffic Facilities Grant

2

Edmondson Park Town Centre – Proposed Signs and Linemarking Scheme

Developer

3

Campbell Street, Liverpool – Proposed Central Median Island

Developer

4

Armistice Day Parade, Moore Street, Liverpool – Classification of Road Event 

Event organiser

5

Ardennes Avenue, Edmondson Park – Proposed Traffic Management

Developer

6

Moore Street, Liverpool – Proposed Pedestrian Crossing Facility

Council’s Minor Traffic Facilities Program

7

Hume Highway, Casula – Proposed Shared Path

Council’s Development Contribution Plan

8

Items Approved Under Delegated Authority

N/A

 

    

CONSIDERATIONS

 

Economic

Provide efficient parking for the City Centre.

Deliver a high quality local road system including provision and maintenance of infrastructure and management of traffic issues.

Environment

Promote an integrated and user friendly public transport service.

Support the delivery of a range of transport options.


Social

Improve road and pedestrian safety


Civic Leadership

Actively advocate for federal and state government support, funding and services.

Legislative

NSW Roads Act 1993

NSW Road Transport (Safety & Traffic Management) Act 1999

Roads and Maritime Service Traffic Management and Road Design Guidelines

 

 

ATTACHMENTS

 

1.         Minutes of the Local Traffic Commitee Meeting 14 March 2018 (Under separate cover)  


117

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Committee Reports

 

CTTE 04

Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 1 March 2018

 

Strategic Direction

Creating Connection

Implement access and equity for all members of the community

File Ref

089742.2018

Report By

Galavizh Ahmadi Nia - Manager Community Development and Planning

Approved By

Dr Eddie Jackson - Director City Community and Culture

 

 

Executive Summary

 

This report is tabled in order to present the Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 1 March 2018.

 

RECOMMENDATION

 

That Council receives and notes the Minutes of the Community Safety and Crime Prevention Committee Meeting held on 1 March 2018.

 

 

REPORT

 

The Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 1 March 2018 are attached for the information of Council.

 

CONSIDERATIONS

 

Economic

There are no economic and financial considerations.

Environment

There are no environmental and sustainability considerations.


Social

Support policies and plans that prevent crime.

Support community organisations, groups and volunteers to deliver coordinated services to the community.


Civic Leadership

There are no civic leadership and governance considerations.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

1.         Minutes Liverpool Community Safety and Crime Preventation Advisory Committee 1 March 2018

2.         Domestic & Family Violence Issues and Police and Community Partnership Strategy (Under separate cover)

3.         Training Needs Analysis Survey for Drug and Alcohol Short Course in 2018  


119

CTTE 04

Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 1 March 2018

Attachment 1

Minutes Liverpool Community Safety and Crime Preventation Advisory Committee 1 March 2018

 

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124

CTTE 04

Minutes of the Liverpool Community Safety and Crime Prevention Advisory Committee Meeting held on 1 March 2018

Attachment 3

Training Needs Analysis Survey for Drug and Alcohol Short Course in 2018

 

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130

Ordinary Meeting 26 April 2018

Committee Reports

 

CTTE 05

Tourism & Events Committee Meeting of 12 April 2018

 

Strategic Direction

Generating Opportunity

Attract businesses for economic growth and employment opportunities

File Ref

093103.2018

Report By

Vi Girgis - Senior Officer City Precinct

Approved By

Julie Scott - Manager City Economy

 

 

Executive Summary

 

This report is tabled in order to present the Minutes of the Tourism and Events Committee meeting held on 12 April 2018.

 

RECOMMENDATION

 

That Council:

 

1.    Receives and notes the Minutes of the Tourism and Events Committee meeting held on 12 April 2018.

 

2.    Endorse the recommendations in the Minutes.

 

REPORT

 

The Minutes of the Tourism and Events Committee meeting held on 12 April 2018 are attached for the information of Council.

 

The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council’s current budget.

         

CONSIDERATIONS

 

Economic

Facilitate economic development.

Facilitate the development of new tourism based on local attractions, culture and creative industries.

Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre).

Environment

There are no environmental and sustainability considerations.


Social

There are no social and cultural considerations.


Civic Leadership

Encourage the community to engage in Council initiatives and actions.

Operate a well-developed governance system that demonstrates accountability, transparency and ethical conduct.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

1.         Minutes of Tourism and Events Committee 12 April 2018  


132

CTTE 05

Tourism & Events Committee Meeting of 12 April 2018

Attachment 1

Minutes of Tourism and Events Committee 12 April 2018

 

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136

Ordinary Meeting 26 April 2018

Committee Reports

 

CTTE 06

Minutes of the Strategic Panel Meeting held on 9 April 2018

 

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

094614.2018

Report By

Claudia Novek - Corporate Planner

Approved By

Hiba Soueid - Manager Corporate Strategy and Performance

 

 

Executive Summary

 

This report is tabled in order to present the Minutes of the Strategic Panel Meeting held on 9

April 2018.

 

 

RECOMMENDATION

That Council receives and notes the Minutes of the Strategic Panel Meeting held on 9 April 2018.

 

 

REPORT

 

The Minutes of the Strategic Panel held on 9 April 2018 are attached for the information of Council.

 

The Minutes identify a number of actions that require Council staff to undertake, none of which will have any financial impact on Council.

CONSIDERATIONS

 

Economic

Further develop a commercial centre that accommodates a variety of employment opportunities.

Facilitate economic development.

Facilitate the development of new tourism based on local attractions, culture and creative industries.

Further develop a commercial centre that accommodates a variety of employment opportunities (in the City Centre).

Environment

There are no environmental and sustainability considerations.


Social

Deliver high quality services for children and their families.

Review community recommendations to create a collaborative approach to Council’s strategic direction.

Improve Liverpool’s social profile to achieve a community renewal of the City Centre.


Civic Leadership

Provide information about Council’s services, roles and decision making processes.

Deliver services that are customer focused.

Actively advocate for federal and state government support, funding and services.

Work in partnership with organisations to achieve the best result for the community.

Achieve an integrated and coordinated approach to deliver strategic initiatives.

Make informed decisions as a Council.

Legislative

There are no legislative considerations relating to this report.

 

 

ATTACHMENTS

 

1.         Strategic Panel Minutes - 9 April 2018  


138

CTTE 06

Minutes of the Strategic Panel Meeting held on 9 April 2018

Attachment 1

Strategic Panel Minutes - 9 April 2018

 

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142

Ordinary Meeting 26 April 2018

Questions with Notice

 

QWN 01

Question with Notice - Clr Hadchiti

 

Strategic Direction

Leading through Collaboration

Strive for best practice in all Council processes

File Ref

075600.2018

 

 

QUESTION WITH NOTICE

 

Please address the following:

 

1.   The SDRO currently reviews (if requested) and collects infringements that Council Officers issue. 

 

Is there anything in the Act that states that this process needs to be undertaken by the SDRO, or does Council have the option to take over this process?

 

Whilst there is nothing in the Act preventing the review process being undertaken by Council, it is not best practice for the issuing authority to review its own fines. Council has a service level agreement with Revenue NSW (previously State Debt Recovery Office) for a premium processing service which includes reviewing infringements. Revenue NSW provides a processing service for over 250 agencies who issue penalty notices.

 

The Revenue NSW review service provides independence in the review process, at arms-length from infringement issuers.  For this reason, Revenue NSW has arrangements in place to conduct reviews on behalf of almost all Councils and government departments. The Review Guidelines applied by Revenue NSW are consistent with the Attorney General’s Guidelines.

 

2.   Where two properties commit the exact same offence in relation to a compliance issue the total dollar amount of the infringement issued could vary as a whole depending on how many owners each property has.

 

For example Property A has one owner so is issued 1x$3,000 fine.  Property B has 4 owners so is issued 4x$3,000 fines. Is there anything in the act that prevents Council from only issuing one Infringement instead of four, or a total amount divided by the number of owners?

 

The caselaw and legislation that deal with offences against the Environmental Planning and Assessment Act set out who is liable for those offences.

 

Failure to comply with an Order is an offence, for which every person that is an owner of the property the subject of the Order is separately liable.

 

Any fine must therefore be issued to all liable parties.  The amount of the fine is prescribed by the EP&A regulations and this cannot be reduced in instances where there are multiple liable parties. 

 

However, all penalty infringement notices are subject to independent review by the Local Court.  In circumstances where, based on evidence applicable to the particular circumstances, the Court felt that a certain owner should receive relief, that relief can be granted.

 

3.   Who has the authority within Council to issue an Order in relation to compliance?

 

An Authorised Officer with delegation from the CEO.  Authorised Officers include operational staff within the compliance team.

 

4.   What review processes are in place to ensure that if an order is issued it is issued correctly?

 

The Community Standards department has documented procedures and processes. These processes have been reviewed by Council’s legal team and external law firms / barristers. The procedures are found electronically on Council’s IPlan internet module. Prior to issuing notices/orders and correspondence, the documents are reviewed, checked and co-signed by the Team Leader.

 

In addition to Council’s legal team review, ICAC investigation officers reviewed Council’s compliance processes in 2016 and found them to be best practice. Recently the Ombudsman’s office also reviewed Council’s processes in relation to a specific complaint and found them to be appropriate.

 

5.   How many Notices of Proposed Order have been issued since 1/07/2016 and how many of these have followed through into the order being issued?

From 1/7/2016 until 23/3/18, 732 complaints have been received regarding unauthorised works, unauthorised use and non-compliance with development consent. Following investigation of these complaints 265 notices were issued followed by 265 orders.

 

6.   What was the total amount collected for each year from infringement revenue in the 2015/2016 & 2016/2017 financial years? What is the YTD figure for the 2017/2018 financial year?

 

2015/2016 - 15 fines were issued in relation to non-compliance with orders and 6 fines were paid at a value of $24,000.

 

2016/2017 - 45 fines were issued in relation to non-compliance with orders and 8 fines were paid at a value of $27,000.

 

2017/2018 (YTD) – 16 fines were issued in relation to noncompliance with orders and none paid to date.

 

7.   How many appearances has Council had to make in Court defending an infringement that has been challenged since 1/07/2016?

 

Since 1 July 2016, Council has appeared in Court on a total of 84 occasions in response to Court-elected Penalty Infringement Notices.  This includes all kinds of penalties, including parking fines.

 

8.   What has the estimated cost been for Council to attend?

 

Council has been represented by either the Police Prosecutor at first mention of a court elected Penalty Notice, in accordance with the Service Level Agreement between Liverpool City Council and Revenue NSW, or by in-house solicitors at further mentions and hearings.  Therefore costs are within Council’s operational budget.

 

9.   What has been the outcome?

The outcome of Council’s Court appearances in the current financial year are listed in Attachment 1 to this response.  Building compliance offences are shaded in grey.

 

 

ATTACHMENTS

 

1.         Police Prosecutor Statistics from 1 July 2017 onwards (Court elected penalty notices)  


145

QWN 01

Question with Notice - Clr Hadchiti

Attachment 1

Police Prosecutor Statistics from 1 July 2017 onwards (Court elected penalty notices)

 

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